AGENDA
Meeting of the
Scotts Valley City Council
In-Person and Remote Access
Date: December 6, 2023
Time: 6:00 PM
CONTACT
INFORMATION
MEETING LOCATION POSTING
City of Scotts Valley
1 Civic Center Drive
Scotts Valley, CA 95066
(831) 440-5600
City Council Chambers
1 Civic Center Drive
Scotts Valley, CA 95066
OR
Zoom Video Conference
https://us02web.zoom.us/j/83295730901
Agenda posted on 12-01-
2023 at City Hall, SV
Senior Center, SV Public
Works Building, and on the
Internet
at: www.scottsvalley.gov
ELECTED OFFICIALS CITY STAFF MEMBERS
Jack Dilles, Mayor
Randy Johnson, Vice Mayor
Donna Lind, Council Member
Derek Timm, Council Member
Allan Timms, Council Member
Mali LaGoe, City Manager
Kirsten Powell, City Attorney
Steve Walpole, Police Chief
Stephanie Hill, Administrative Services
Director
Cathie Simonovich, City Clerk
MEETING NOTICE AND AGENDA PACKET MATERIALS
Notice regarding City Council Meetings:
The City Council meets regularly on the 1st and 3rd Wednesday of each month at 6:00 PM in the City Hall Council Chambers located at 1 Civic Center Drive, Scotts Valley, CA 95066, and via Zoom Webinar remote access.
Agenda and Agenda Packet Materials:
The City Council agenda and the complete agenda packet are available for review by 5:00 PM the Friday before the Wednesday meeting on the Internet at the City’s website:
www.scottsvalley.gov and in the lobby of City Hall at 1 Civic Center Drive, Scotts Valley, CA.
Pursuant to Government Code §54957.5, materials related to an agenda item, submitted after distribution of the agenda packet, are available for public inspection in the lobby of City Hall during normal business hours, Monday-Friday, 8am-12 pm and 1-5 pm. In accordance with AB 1344, such documents will be posted on the City’s website at www.scottsvalley.gov.
Public Attendance:
The meeting will be available on Zoom and livestreamed to the City of Scotts Valley’s YouTube channel: https://www.youtube.com/channel/UCLNTBScelB4wTfidYHrocWA
City Council Meeting Agenda Page 2
Date: December 6, 2023
For those wishing to watch via Zoom you can join the following ways:
Zoom Webinar meeting link: https://us02web.zoom.us/j/83295730901 Or dial one of these numbers: (669) 900-9128 or (669) 444-9171 Webinar ID: 832 9573 0901
Public Comment
Public comment may be provided in-person only at the appropriate times throughout the meeting. The time limit is up to 3 minutes for an individual, or 5 minutes for someone who is representing a group of three or more, at the discretion of the Mayor. Please note that this is not a question-and-answer time, but simply a time to provide comments to the Council. At the appropriate times during the meeting for public comment, on items not on the agenda, and on specific agenda items, the Mayor will announce that public comment will be accepted. Inperson attendees may proceed to the public comment podium when the Mayor opens the item for public comment. Alternatively, written public comment may be emailed to the City Clerk ([email protected]) by 5:00 PM on the day of the meeting.
CALL TO ORDER 6:00 PM
PLEDGE OF ALLEGIANCE and MOMENT OF SILENCE
ROLL CALL
SPECIAL SET MATTER
1. Mayor's Proclamation honoring Chuck Fetter for his community contributions
COMMITTEE REPORTS
Council members are appointed to committees which are either City committees or committees dealing with other jurisdictions. This portion of the agenda allows the committee member to present oral or written reports to the Council regarding their committee assignments. It also allows the Council to make comments and give the committee member direction, as required.
CITY MANAGER REPORT
PUBLIC COMMENT TIME
This is the opportunity for individuals to make and/or submit written or oral comments to the Council on any items within the purview of the Council, which are NOT part of the Agenda. No action on the item may be taken, but the Council may request the matter be placed on a future agenda.
City Council Meeting Agenda Page 3
Date: December 6, 2023
ALTERATIONS TO CONSENT AGENDA
Council can remove or add items to the Consent Agenda.
CONSENT AGENDA
The Consent Agenda is comprised of items which are intended to be non-controversial and are approved without discussion. Persons wishing to speak on any item may request the item be moved to the Regular Agenda by raising their hand to be recognized by the Mayor. An item will only be moved from the Consent Agenda to the Regular Agenda if a City Council Member requests it to be moved and a majority of the Council agrees.
1. Approve City Council minutes of 11-15-2023 and Special Meeting minutes of 11-29-2023
2. Approve check register dated 11-10-2023 through 11-27-2023
3. Second reading and adoption of Ordinance No. 170.1 amending Municipal Code Section 02.19.020 regarding the Arts Commission
4. Approve a resolution to give authority to add one Police Officer Trainee
ALTERATIONS TO REGULAR AGENDA
Council can remove or add items to the Regular Agenda.
REGULAR AGENDA
Persons wishing to speak on any item may do so by raising their hand to be recognized by the Mayor.
1. Future Council Agenda Items
CONVENE TO CLOSED SESSION
CLOSED SESSION SUBJECT(S)
1. Conference with legal counsel regarding liability claim Legal Authority: Government Code Section 54956.9
Name of Case : Nordgreen Claim
Staff Present: City Manager, City Attorney, Police Chief
RECONVENE TO OPEN SESSION
REPORT ON ACTION TAKE DURING CLOSED SESSION
City Council Meeting Agenda Page 4
Date: December 6, 2023
ADJOURNMENT
ADA NOTICE
The City of Scotts Valley does not discriminate against persons with disabilities. The City Council Chambers is an accessible facility. If you wish to attend a City Council meeting and require assistance such as sign language, a translator, or other special assistance or devices in order to attend and participate at the meeting, please call the City Clerk's office at (831) 440-5600 five to seven days in advance of the meeting to make arrangements for assistance. If you require the agenda of a City Council meeting be available in an alternative format consistent with a specific disability, please call the City Clerk’s Office. The California State Relay Service (TTY/VCO/HCO to Voice: English 1-800-735-2929, Spanish 1-800-855-3000; or, Voice to TTY/VCO/HCO:
English 1-800-735-2922, Spanish 1-800-855-3000), provides Telecommunications Devices for the Deaf and Disabled and will provide a link between the TDD caller and users of telephone equipment.
City Council Meeting Agenda Page 5
Date: December 6, 2023
PROCEDURAL INFORMATION FOR THE PUBLIC
THE FOLLOWING IS THE PROCEDURE COUNCIL SHOULD TAKE IN
APPROVAL OF A RESOLUTION:
1. Move the Resolution number for approval.
2. Second the motion.
3. Vote by body, a roll call vote is not required.
THE FOLLOWING IS THE PROCEDURE COUNCIL SHOULD TAKE IN
INTRODUCTION/ADOPTION OF AN ORDINANCE:
1. Move the Ordinance number for introduction (or adoption).
2. Move the Ordinance be introduced by title only and waive the reading of the text.
3. Read the Ordinance title.
4. Second the motion.
5. Vote by body, a roll call vote is not required.
THE FOLLOWING IS THE PROCEDURE COUNCIL SHOULD TAKE IN
PUBLIC COMMENT/PUBLIC HEARINGS:
Unless otherwise determined by the presiding officer of the meeting:
1. Three minutes allowed per individual to speak.
2. Five minutes allowed per individual representing a group of three or more. ❖❖❖❖❖❖❖❖
The City of Scotts Valley does not discriminate against persons with disabilities. The City Council Chambers is an accessible facility. If you wish to attend a City Council meeting and require assistance such as sign language, a translator, or other special assistance or devices in order to attend and participate at the meeting, please call the City Clerk's office at (831) 440-5602 five to seven days in advance of the meeting to make arrangements for assistance. If you require the agenda of a City Council meeting be available in an alternative format consistent with a specific disability, please call the City Clerk’s Office. The California State Relay Service (TTY/VCO/HCO to Voice: English 1-800-735-2929, Spanish 1-800-855-3000; Voice to TTY/VCO/HCO: English 1- 800-735-2922, Spanish 1-800-855-3000; or, from or to Speech-to-Speech, English & Spanish 1- 800-854-7787), provides Telecommunications Devices for the Deaf and Disabled and will provide a link between the TDD caller and users of telephone equipment.
CALL TO ORDER 6:00 PM
PLEDGE OF ALLEGIANCE and MOMENT OF SILENCE
ROLL CALL
CITY STAFF MEMBERS PRESENT:
Mali LaGoe, City Manager
Kirsten Powell, City Attorney
Steve Walpole, Police Chief
Taylor Bateman, Community Development
Director
Steve Jesberg, Public Works Director
Allison Pfefferkorn, Recreation Division Manager
Cathie Simonovich, City Clerk
ELECTED OFFICIALS
PRESENT:
Jack Dilles, Mayor
Randy Johnson, Vice Mayor
Donna Lind, Council Member
Derek Timm, Council Member
Allan Timms, Council Member
SPECIAL SET MATTER
MINUTES
Meeting of the
Scotts Valley City Council
Date: November 15, 2023
Time: 6:00 PM
CONTACT
INFORMATION
MEETING LOCATION POSTING
City of Scotts Valley City Council Chambers The agenda was posted 1 Civic Center Drive 1 Civic Center Drive on 11-09-2023 at City Scotts Valley, CA Scotts Valley, CA 95066 Hall, SV Senior Center, 95066 OR SV Public Works
(831) 440-5600 Zoom Video Conference Building, and on the https://us02web.zoom.us/j/83295730901 Internet
at www.scottsvalley.gov.
The City Council meeting was called to order at 6:01 PM.
1. Mayor's Proclamation for the Scotts Valley High School Haunted House Team
City Council Meeting Minutes
Date: November 15, 2023
COMMITTEE REPORTS
Mayor Dilles presented the Mayor's proclamation to the Scotts Valley High School Haunted House Team. The Ringleaders Erik Duffy and Nora Clifton accepted the proclamation on behalf of the Team.
The Council Members thanked the Haunted House Team members for their dedication, hard work and for raising money for the Leukemia and Lymphoma Society.
2. Mayor's Proclamation for United Against Hate Week
Mayor Dilles presented a Mayor's proclamation recognizing United Against Hate Week, November 12-18, affirming that the City stands for diversity, inclusivity, and respect for all, irrespective of race, ethnicity, religion, gender, sexual orientation, or disability.
CM Timm attended the meeting of the Scotts Valley Chamber Economic Development Committee, and the Chamber is working on a survey that will be distributed in January 2024. The survey will request input on how businesses are doing and how the Chamber can support them moving forward.
CM Timm attended a meeting of the Association of Monterey Bay Area Governments (AMBAG) Scotts Valley was one of four jurisdictions (Scotts Valley, Watsonville, Monterey, Salinas) that was selected for the competitive Regional Early Action Planning (REAP) grants and the City will receive $175K to assist with the planning for the Town Center, and specifically for the affordable housing portion.
CM Johnson attended a meeting of the Regional Transportation Commission (RTC) and noted that the Executive Director, Guy Preston, is stepping down after five years.
Scotts Valley submitted grant applications for $500K for improvements to Mt. Hermon Road, and $500k for improvements to Scotts Vally Drive, and these have both been recommended by staff and are scheduled to be voted on in the near future.
Mayor Dilles thanked the staff, including Interim Public Works Director Jesberg, for their work on submitting the RTC grant applications.
CM Timms reported that the Youth Action Network is starting to plan activities for Child Abuse Prevention Month, which will be in April 2024.
CM Lind noted that for the Chamber of Commerce survey they will be walking through town in order to speak to every business.
CM Lind has been working with the Exchange Club for the holiday tree lighting ceremony, Light Up the Night, which will be held on December 2nd from 5:00 PM - 7:00 PM at the Scotts Valley Community Center. Proceeds will go to Valley Churches United.
CM Lind thanked City Manager LaGoe for a successful Citizens Academy.
City Council Meeting Minutes
Date: November 15, 2023
CITY MANAGER REPORT
Mayor Dilles attended the Monterey Bay Area State of the Region where they heard about topics such as broadband, affordable housing, new legislation, early childhood education, climate resilience, as well as interesting political dialog.
Mayor Dilles, along with other Mayors and Supervisors in the County, attended an event at the Church of Jesus Christ of Latter-day Saints and heard about how the church is able to assist when there is a disaster. Most of the members of this church live in Scotts Valley.
Mayor Dilles spoke to the Scotts Valley Rotary Club about the State of the City, and also about the Santa Cruz Sunrise Rotary Club bike ride fundraiser which he participated in along with CM Timm. The proceeds from the bike ride are donated to the Boys & Girls Club of Santa Cruz.
Citizen's Academy: The inaugural Citizen's Academy was a success, with nine members of the community graduating last night. The feedback was very favorable and warrants additional cohorts in the future. City Manager LaGoe thanked staff who presented and assisted with planning the various sessions, as well as the Fire District, the Water District and the School District who also participated.
Planning Commission Meeting 11/16: At the Regular Meeting of the Planning Commission tomorrow evening, the Commission will hold a public hearing for the City's General Plan update.
Special Meeting of the City Council 11/29: The City Council will hold a special meeting on 11/29 regarding the General Plan update.
Administrative Services Department: The Administrative Services Department staff are continuing to move forward with the fiscal year 2022-2023 audit, and they are in the next phase of the OpenGov implementation of the Fixed Asset Module.
Crack Seal on Scotts Valley Drive: The crack seal project on Scotts Valley Drive is complete. It was important to have this completed prior to the winter months to protect the road.
Rain Preparation: Our crews have been out preparing for the rain and monitoring the areas that have had previous slides.
Glenwood Preserve Slide: The slide in the Glenwood Preserve is below a Water District tank, so the City met with the Water District to partner on the plan to strengthen that hillside. This will involve working with the Federal Emergency Management Agency (FEMA) and the City will need to be the lead agency working with FEMA on
City Council Meeting Minutes
Date: November 15, 2023
PUBLIC COMMENT TIME
this project.
Library Joint Powers Authority (JPA) Board Meeting: The library JPA and the City of Santa Cruz are co-facilitating a review of the administrative services contract that the library has with the City of Santa Cruz for all of the fiscal, human resources, and other services that the City provides. Also, the board approved a contract with a professional recruiting firm for the recruitment of a new Director. Eric Howard is the Interim Library Director.
Town Center Architect: The architect firm for the Town Center, Urban Field, has been developing design concepts. The subcommittee will meet tomorrow to discuss next steps, as well as the strategy for stakeholder outreach.
City offices Closed: The City offices will be closed for the Thanksgiving holiday on Thursday and Friday of next week (11/23-11/24).
Staffing Updates: A new dispatcher was sworn-in last week which makes the dispatch area of the Police Department fully staffed, and now the Police Department only has one vacancy. City Manager LaGoe introduced Nelson Alfaro who joined the City this week as our new Building Official. The new Public Works Director, Bret Swain, starts next Monday. City Manager LaGoe gave her thanks and deep appreciation to our Interim Public Works Director, Steve Jesberg, who has done a fantastic job filling in and tackling many huge projects.
Public comment was received from:
Michael Shulman who is a resident of Scotts Valley. Mr. Shulman congratulated the City on filling the open positions, he commended the City on a successful Citizen's Academy, and he expressed concern about the difficulty that residents are experiencing in obtaining and maintaining fire insurance for their homes.
Shelly, a homeowner in Scotts Valley and a long-time resident of Santa Cruz County, spoke to acknowledge November as Family Court Awareness Month. She urged residents to demonstrate their support in recognizing the importance of a family court system that prioritizes child safety and acts in the best interest of children.
CM Lind is working on the Hitchcock Festival which will be presented by the Exchange Club and the Theater Guild on March 8-10, 2024.
CM Lind is working on the Fallen Officers Ball which is scheduled for February 10, 2024.
CM Timm is interested in the fire insurance issue and will talk about it in the Future
City Council Meeting Minutes
Date: November 15, 2023
ALTERATIONS TO CONSENT AGENDA
CONSENT AGENDA
ALTERATIONS TO REGULAR AGENDA
REGULAR AGENDA
Agenda Items portion of the meeting. He noted that this is becoming a widespread problem in our community.
CM Timm thanked Shelly for speaking this evening regarding Family Court Awareness Month.
M/S: Lind/Timm
To approve the Consent Agenda with no alterations
Carried 5/0 (AYES: Dilles, Johnson, Lind, Timm, Timms)
1. Approve City Council minutes of 11-01-2023
2. Approve check register dated 10-27-2023 through 11-09-2023
3. Second reading and adoption of Ordinance No. 16.140 amending Scotts Valley Municipal Code Chapters 17.04 (Definitions), 17.09 (R-VH Distric),
17.10 (R-H Distric), 17.12 (R-M District), 17.14 (R-1 District), 17.16 (R-R District), 17.18 (R-MT District), 17.20 (C-S District), and17.22 (C-SC District) and adding new Section 17.44.180 (Multi-unit Residential Design Standards) to establish design standards for multi-unit residential development citywide
4. Adopt Resolution 2038 to approve the Designation of Applicant’s Agent for Non-State Agencies.
5. Adopt Resolution No. 2039 authorizing the application for grant funds from the California Department of Resources, Recycling, and Recovery (CalRecycle).
M/S: Lind/Timm
To approve the Regular Agenda with no alterations.
Carried 5/0 (AYES: Dilles, Johnson, Lind, Timm, Timms)
1. Approve Resolution No. 2040 authorizing the purchase of the Vine Hill Elementary childcare modular buildings utilizing Congressional Community Project Funding, approving related NEPA and CEQA declarations, and approving the transfer of ownership to the Scotts Valley Unified School District
City Council Meeting Minutes
Date: November 15, 2023
ADJOURNMENT
City Manager LaGoe presented this item. The Council Members expressed their gratitude to the staff, and their appreciation for the successful partnership with the School District. Ultimately, this is for the benefit of our very important residents, the students.
Michael Shulman spoke in his capacity as the School Board President and he noted how this collaboration could potentially be challenging, but was implemented professionally. This was a complicated project and he thanked everyone involved for their hard work, as this success builds confidence in the community.
M/S: Johnson/Lind
To approve Resolution No. 2040 approving the purchase of the Vine Hill modular classroom buildings for $650,000, approving the transfer of the modular classroom buildings from the City of Scotts Valley to the Scotts Valley Unified School District, and determining the purchase and transfer are exempt from NEPA pursuant to § 58.2(a)(3) and from CEQA pursuant to CEQA Guidelines Section 15061(b)(3),
Carried 5/0 (AYES: Dilles, Johnson, Lind, Timm, Timms)
M/S: Johnson/ Timm
To authorize the City Manager to sign the purchase agreement with Wilscott in a form approved by the City Attorney; and to authorize the City Manager to execute the necessary documents to complete the transfer as approved by the City Attorney.
Carried 5/0 (AYES: Dilles, Johnson, Lind, Timm, Timms)
2. Introduce Ordinance No. 170.1 amending Scotts Valley Municipal Code Section 02.19.020 regarding the Arts Commission and Adopt Resolution No. 1666.2 amending the Arts Commission Bylaws
Recreation Division Manager Pfefferkorn presented this item, and responded to questions from the Council.
M/S: Timms/Timm
To adopt Resolution No. 1666.2 amending the Arts Commission Bylaws in their entirety; and to introduce Ordinance No. 170.1 amending the Scotts Valley Municipal Code 02.19.020 to reflect changes to Section 2.19.020 of Chapter 2.19 of Title 2 and waive the reading thereof.
Carried 5/0 (AYES: Dilles, Johnson, Lind, Timm, Timms)
3. Future Council Agenda Items
CM Timm requested a future discussion item regarding the fire insurance issue. The majority of the Council supported this future discussion item.
The meeting adjourned at 7:06 PM.
City Council Meeting Minutes
Date: November 15, 2023
Attest:
Cathie Simonovich, City Clerk
Approved:
Jack Dilles, Mayor
CALL TO ORDER 6:00 PM
PLEDGE OF ALLEGIANCE and MOMENT OF SILENCE
ROLL CALL
CITY STAFF MEMBERS PRESENT:
Mali LaGoe, City Manager
Kirsten Powell, City Attorney
Taylor Bateman, Community Development
Director
Stephanie Hill, Administrative Services Director
Sarah Wikle, Senior Planner
Cathie Simonovich, City Clerk
ELECTED OFFICIALS
PRESENT:
Jack Dilles, Mayor
Randy Johnson, Vice Mayor
Donna Lind, Council Member
Derek Timm, Council Member
Allan Timms, Council Member
PUBLIC COMMENT TIME
PUBLIC HEARINGS
MINUTES
Special Meeting of the
Scotts Valley City Council
Date: November 29, 2023
Time: 6:00 PM
CONTACT
INFORMATION
MEETING LOCATION POSTING
City of Scotts Valley City Council Chambers The agenda was posted 1 Civic Center Drive 1 Civic Center Drive on 11-21-2023 at City Scotts Valley, CA Scotts Valley, CA 95066 Hall, SV Senior Center, 95066 OR SV Public Works
(831) 440-5600 Zoom Video Conference Building, and on the https://us02web.zoom.us/j/83295730901 Internet
at www.scottsvalley.gov.
The Special City Council meeting was called to order at 6:08 PM.
None.
City Council Meeting Minutes
Date: November 29, 2023
1. Consideration of a Planning Commission recommendation that the City Council adopt the Scotts Valley General Plan update to replace the existing adopted General Plan, adopt a statement of overriding considerations for significant and unavoidable impacts, and certify the General Plan Final Environmental Impact Report (FEIR).
Community Development Director Bateman introduced Consultant Bill Wiseman from Kimley-Horn who presented this item.
Mayor Dilles opened the public hearing at 6:23 PM.
Steve Park, a member of the General Plan Advisory Committee (GPAC), thanked the Council for the opportunity to serve on the committee. He acknowledged Bill Wiseman and Kimley-Horn as excellent partners to work with, he acknowledged his fellow GPAC members, and he thanked Community Development Director Bateman for his perseverance. He congratulated the Council and the Staff and noted that he is proud to live in Scotts Valley.
Ruth Stiles, a resident of Scotts Valley, expressed concern that the maps would be used for unintended purposes, and she also expressed concern that the Ohlone and other tribes that resided in Scotts Valley at the point of contact were not included in the plan. She would like these included if it is not too late.
Mayor Dilles closed the public hearing at 6:29 PM.
The Council members discussed the process and the excellent community engagement, and they asked clarifying questions to the Consultant and to the Staff.
M/S: Timms/Timm
To adopt Resolution No. 1119.33 to adopt a Statement of Overriding Considerations for the significant and unavoidable impacts of the Project and certify the General Plan Final EIR
Carried 5/0 (AYES: Dilles, Johnson, Lind, Timm, Timms)
M/S: Timms/Johnson
To adopt Resolution No. 1119.34 approving the updated General Plan to replace the existing adopted 1994 General Plan.
Carried 5/0 (AYES: Dilles, Johnson, Lind, Timm, Timms)
2. Consideration of a Planning Commission recommendation that the City Council establish a Vehicle Miles Traveled (VMT) Policy inclusive of establishing VMT as the appropriate metric for evaluating transportation related impacts under CEQA, establishing VMT thresholds of significance, establishing screening criteria, and Transportation Demand Management (TDM) strategies.
City Council Meeting Minutes
Date: November 29, 2023
ADJOURNMENT
Community Development Director Bateman introduced Consultant Bill Wiseman from Kimley-Horn who presented this item. Two minor amendments to the policy were reflected in the presentation through track changes (redline). The Council Members discussed the VMT policy and asked clarifying questions.
Mayor Dilles opened the public hearing at 7:17 PM
Ruth Stiles, a resident of Scotts Valley, commented about the mitigation to add more charging stations. She noted that there are many electric vehicles in Scotts Valley, and she wondered if credit is received for that.
Mayor Dilles closed the public hearing at 7:19 PM.
After further discussion, Mayor Dilles recommended removing parking strategies 27-31 and the other Council Members agreed.
M/S: Timm/Timms
To adopt Resolution No. 2041, with the amendment by staff as noted in the presentation and with the amendment of dropping parking strategies 27-31, approving a VMT Policy inclusive of establishing VMT as the appropriate metric for evaluating transportation-related impacts under CEQA, establishing VMT thresholds of significance, establishing screening criteria, establishing Transportation Demand Management (TDM) strategies; and Authorizing the Community Development Director to update the VMT thresholds of significance, screening criteria and TDM strategies for land use projects and plans as necessary; and finding approval of a VMT Policy, including the VMT Mitigation Banking Program is not a “project” under CEQA, or if a “project,” exempt under the “common sense” exemption (14 Cal. Code Regs. § 15061(b)(3)).
Carried 5/0 (AYES: Dilles, Johnson, Lind, Timm, Timms)
The meeting adjourned at 7:34 PM.
Attest:
Cathie Simonovich, City Clerk
Approved:
Jack Dilles, Mayor
apadatecr2 City of Scotts Valley along 11/27/2023 09:39 Page 1 A/P Check Register Checks from 11/10/2023 to 11/27/2023
Check Check Vendor Name Net Check Check CheckNumber Date Amount Status Type Cash Account: 999-10100-000-000-000000
130514 11/16/23 ADAMS ASHBY GROUP, INC 9,958.75 O Regular 130515 11/16/23 ALLISON PFEFFERKORN 971.29 O Regular130516 11/16/23 ALVAREZ IND INC CLEAN BLDG 1,750.00 O Regular130517 11/16/23 BAKER TILLY US, LLP 3,365.00 O Regular130518 11/16/23 BAY TREE, LLC 3,620.38 O Regular130519 11/16/23 BENJAMIN NOBLE 20,520.00 O Regular130520 11/16/23 BRINKS AWARDS & SIGNS 54.62 O Regular 130521 11/16/23 BUSINESS WITH PLEASURE 57.62 O Regular 130522 11/16/23 Christopher Dumonceux 154.60 O Regular130523 11/16/23 DREW DENTAL CORP 240.80 O Regular130524 11/16/23 KIMLEY-HORN & ASSOCIATES INC 28,464.66 O Regular130525 11/16/23 LINCOLN FINANCIAL GROUP 1,540.18 O Regular130526 11/16/23 M-GROUP 11,385.00 O Regular130527 11/16/23 MBASIA 32,331.20 O Regular130528 11/16/23 NATIONAL COMTEL NETWORK INC. 20.19 O Regular130529 11/16/23 NOREEN YOSHIDA DDS 1,778.50 O Regular130530 11/16/23 PACIFIC GAS & ELECTRIC CO 27.81 O Regular130531 11/16/23 PARS 100.00 O Regular130532 11/16/23 PHILLIP D NEUMAN 40,098.24 O Regular130533 11/16/23 ROD MARKELL 1,974.00 O Regular130534 11/16/23 SANTA CRUZ COUNTY CONFERENCE 60,086.22 O Regular130535 11/16/23 SELINA ANDREWS 153.00 O Regular130536 11/16/23 STEPHANIE HILL 1,508.80 O Regular130537 11/16/23 STERICYCLE INC 406.21 O Regular130538 11/16/23 THOMSON REUTERS-WEST 377.60 O Regular130539 11/16/23 TYLER HEBARD 468.80 O Regular130540 11/16/23 U.S. BANK CORPORATE 12,646.46 O Regular130541 11/16/23 KIMLEY-HORN & ASSOCIATES INC 51,866.39 O Regular130542 11/22/23 4X4 AND MORE 1,489.04 O Regular130543 11/22/23 ACCO ENGINEERED SYSTEMS 2,243.85 O Regular130544 11/22/23 ALVAREZ IND INC CLEAN BLDG 345.00 O Regular130545 11/22/23 AQUATIC BIOASSAY & 5,030.00 O Regular130546 11/22/23 ARTHUR DEAN SANDERS, JR. 3,426.00 O Regular130547 11/22/23 AT&T 8.82 O Regular130548 11/22/23 AT&T 3,230.60 O Regular130549 11/22/23 AXON ENTERPRISE, INC 70,874.36 O Regular130550 11/22/23 BATTERIES + BULBS #314 5,164.94 O Regular 130551 11/22/23 Bhartiya Cultural Association 543.00 O Regular130552 11/22/23 BOWMAN & WILLIAMS 31,066.04 O Regular130553 11/22/23 BRASS KEY LOCKSMITH 415.39 O Regular130554 11/22/23 BRIGHTVIEW LANDSCAPE 4,735.35 O Regular130555 11/22/23 BUREAU VERITAS TECHNICAL ASSMT 2,025.00 O Regular130556 11/22/23 COMCAST 374.52 O Regular130557 11/22/23 COMCAST 1,050.55 O Regular
apadatecr2 City of Scotts Valley along 11/27/2023 09:39 Page 2 A/P Check Register Checks from 11/10/2023 to 11/27/2023
Check Check Vendor Name Net Check Check CheckNumber Date Amount Status Type130558 11/22/23 COMMUNITY TREE SERVICE, INC. 8,100.00 O Regular130559 11/22/23 COUNTY OF SANTA CRUZ 3,889.25 O Regular130560 11/22/23 CRYSTAL SPRINGS WATER CO 80.25 O Regular130561 11/22/23 CSG CONSULTANTS, INC 898.50 O Regular130562 11/22/23 CUMMING MANGEMENT GROUP, INC 2,406.25 O Regular130563 11/22/23 ENTERPRISE FM TRUST 12,816.36 O Regular130564 11/22/23 ENVIRONMENTAL INNOVATIONS 2,103.28 O Regular130565 11/22/23 FEDERAL EXPRESS 735.98 O Regular130566 11/22/23 FOREVER FIREWOOD, INC. 481.00 O Regular130567 11/22/23 FRESH PULP HOLDINGS LLC 2,246.68 O Regular130568 11/22/23 GOOD CITY COMPANY 5,917.50 O Regular130569 11/22/23 GRAINGER 4,866.93 O Regular130570 11/22/23 HANSON ASSOCIATES ASSET & 4,727.75 O Regular130571 11/22/23 HERWIT ENGINEERING 3,172.50 O Regular130572 11/22/23 HOSE SHOP 40.35 O Regular130573 11/22/23 ICONIX WATERWORKS US INC. 865.87 O Regular130574 11/22/23 JOSE PEREZ 217.76 O Regular130575 11/22/23 K & D LANDSCAPING, INC. 3,820.00 O Regular130576 11/22/23 KIMBERLY ANN PETERSEN 373.75 O Regular130577 11/22/23 KIMLEY-HORN & ASSOCIATES INC 22,119.70 O Regular130578 11/22/23 LOGAN & POWELL, LLP 35,462.66 O Regular130579 11/22/23 MESITI-MILLER ENGINEERING 7,530.78 O Regular130580 11/22/23 MICHAEL K SMITH DBA SANTA CRUZ 189.00 O Regular130581 11/22/23 MID VALLEY SUPPLY 2,845.81 O Regular130582 11/22/23 MISSION UNIFORM SERVICE 1,068.80 O Regular130583 11/22/23 MONTEREY REGIONAL 5,531.40 O Regular130584 11/22/23 NANNETTE BENEDICT DDS 733.60 O Regular130585 11/22/23 NETFILE, INC. 1,400.00 O Regular130586 11/22/23 NOREEN YOSHIDA DDS 124.00 O Regular130587 11/22/23 OLIN CORPORATION AS SOLE 4,313.41 O Regular130588 11/22/23 PACE ANALYTICAL SERVICES, LLC 250.00 O Regular130589 11/22/23 PACIFIC GAS & ELECTRIC CO 49,533.98 O Regular130590 11/22/23 PALACE BUSINESS SOLUTIONS 2,330.31 O Regular130591 11/22/23 PERALTAS MACHINE SHOP 2,856.53 O Regular 130592 11/22/23 PHILLIP D NEUMAN 11,328.20 O Regular130593 11/22/23 REGIONAL GOVERNMENT SERVICES 348.59 O Regular130594 11/22/23 S.V. WATER DISTRICT 8,532.95 O Regular130595 11/22/23 SANTA CRUZ COUNTY 35,087.70 O Regular130596 11/22/23 SANTA CRUZ COUNTY CONFERENCE 26,610.46 O Regular130597 11/22/23 SANTA CRUZ FIRE EQUIPMENT 1,513.02 O Regular130598 11/22/23 SANTA CRUZ SENTINEL 1,104.00 O Regular130599 11/22/23 SCARBOROUGH LUMBER 690.83 O Regular130600 11/22/23 SCOTTS VALLEY SPRINKLER 373.70 O Regular130601 11/22/23 SOIL CONTROL LAB 408.00 O Regular130602 11/22/23 SYCAL ENGINEERING INC 1,745.00 O Regular
apadatecr2 City of Scotts Valley along 11/27/2023 09:39 Page 3 A/P Check Register Checks from 11/10/2023 to 11/27/2023
Check Check Vendor Name Net Check Check CheckNumber Date Amount Status Type130603 11/22/23 THE PIED PIPER INC. 66.50 O Regular130604 11/22/23 TRIAD ELECTRIC 9,840.00 O Regular130605 11/22/23 TRITON CONSTRUCTION 400.00 O Regular130606 11/22/23 U.S. BANCORP OFFICE 2,808.74 O Regular130607 11/22/23 URBAN FIELD STUDIO OAKLAND 11,887.50 O Regular130608 11/22/23 VASAVI R. CHINNAM DDS, INC. 357.60 O Regular130609 11/22/23 WEBER,HAYES, & ASSOCIATES 57,553.82 O Regular130610 11/22/23 WECO INDUSTRIES INC. 351.03 O Regular130611 11/22/23 WEX BANK 8,590.93 O Regular130612 11/22/23 WIZIX TECHNOLOGY GROUP, INC 909.86 O Regularapadatecr2 City of Scotts Valley along 11/27/2023 09:39 Page 3 A/P Check Register Checks from 11/10/2023 to 11/27/2023
99 Checks total: 792,507.15
0 ACH total:0 EFTPS total:0 Wire transfer total:0 Payment Manager total:
99 GRAND TOTALS 792,507.15
AGENDA ITEM 3.
DATE: 12/6/2023
City of Scotts Valley
CITY COUNCIL STAFF REPORT
DATE: 12/6/2023
TO: Honorable Mayor and City Council
FROM: Allison Pfefferkorn, Recreation Coordinator
APPROVED: Mali LaGoe, City Manager
SUBJECT: Second reading and adoption of Ordinance No. 170.1 amending Municipal Code Section 02.19.020 regarding the Arts Commission
SUMMARY OF ISSUE
On November 15, 2023 the City Council adopted Resolution No. 1666.2 amending the Arts Commission Bylaws in their entirety and Ordinance No. 170.1 amending Section 2.19.020 regarding the appointment of the Chairperson and Vice-Chairperson was introduced for first reading.
This amendment aligns the Arts Commission with the other Commissions where the Chairperson and Vice-Chairperson shall be appointed annually by the commission from among its members entitled to vote.
FISCAL IMPACT
There is no fiscal impact associated with amending Municipal Code Section 02.19.020
STAFF RECOMMENDATION
Adopt Ordinance No. 170.1 amending the Scotts Valley Municipal Code 02.19.020 to reflect changes to Section 2.19.020 of Chapter 2.19 of Title 2 and waive the reading thereof.
TABLE OF CONTENTS
1. Ord 170.1 Arts Commission Bylaws 12-6-2023
2. Approved Resolution No. 1666.2 with Bylaws 11-15-2023
ORDINANCE NO. 170.1
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SCOTTS VALLEY AMENDING TITLE 2, CHAPTER 2.19, SECTION 2.19.020 OF THE SCOTTS VALLEY
MUNICIPAL CODE REGARDING THE ARTS COMMISSION
NOW, THEREFORE, THE COUNCIL OF THE CITY OF SCOTTS VALLEY DOES ORDAIN AS FOLLOWS:
SECTION 1. Section 2.19.020 of Chapter 2.19 of Title 2 is hereby amended to read as follows:
“2.19.020 - Members.
The commission shall be comprised of five members to be appointed by the city council as provided in Section 2.21.010 of this title. All members of the commission shall be residents in the Scotts Valley planning area and shall serve at the pleasure of the city council and any member may be removed by the city council at their sole discretion at any time.
The chairman and vice-chairman of the commission shall be appointed annually by the commission from amongst its voting members. The appointments shall be made annually by the commission from among its members.”
SECTION 2. SEVERABILITY. If any section, subsection, sentence, clause, phrase or portion of this Ordinance is for any reason held invalid or unconstitutional by any court of competent jurisdiction such portion shall be deemed a separate, distinct and independent provision of such Ordinance and shall not affect the validity of the remaining portions thereof.
SECTION 3. REPEALS CONFLICTING ORDINANCES. All other ordinances of the City of Scotts Valley or provisions of the Scotts Valley Municipal Code which are in conflict with this Ordinance are hereby repealed to the extent of such conflict.
SECTION 4. CEQA COMPLIANCE. The City Council finds and determines that the enactment of this Ordinance is not a “project” as that term is used in the California Environmental Quality Act (“CEQA;” Cal. Pub. Resources Code Section 21000 et seq.) or the State CEQA Guidelines (Cal. Code of Regs., Title 14, Section 15000 et seq.).
Therefore, no environmental assessment is required or necessary.
SECTION 5. EFFECTIVE DATE. The above and foregoing ordinance was introduced for a first reading on November 15, 2023, and passed and adopted on May 18, 2022, at a duly held meeting of the City Council of the City of Scotts Valley by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:______________________________
Jack Dilles, Mayor
ATTEST: ________________________________
Cathie Simonovich, City Clerk
APPROVED
AS TO FORM: _____________________________
Kirsten Powell, City Attorney
RESOLUTION NO. 1666.2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SCOTTS VALLEY
AMENDING THE ART COMMISSION BYLAWS IN THEIR ENTIRETY
WHEREAS, By Resolution 1666, adopted by the Scotts Valley City Council on March 1, 2000, established by the bylaws of the City of Scotts Valley Arts Commission; and
WHEREAS, By Resolution 1666.1, adopted by the Scotts Valley City Council on June 20, 2012, amended the bylaws of the City of Scotts Valley Arts Commission; and WHEREAS, Section 2.19.040 of the Scotts Valley Municipal Code allows the bylaws of the Scotts Valley Arts Commission to be amended from time to time by resolution; and
WHEREAS, the Scotts Valley Arts Commission is requesting the bylaws be amended to meet the standards to which all City Advisory bodies operate.
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Scotts Valley does hereby resolve that the Bylaws created and amended by Resolutions 1666 and 1666.1, are amended in their entirety and replaced by the Bylaws as attached and incorporated hereto as Exhibit A.
The above and foregoing resolution was duly and regularly adopted by the City Council of the City of Scotts Valley at a regular meeting held on the 15th day of November, 2023, by the following vote:
AYES: DILLES, JOHNSON, LIND, TIMM, TIMMS
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
Approved:
Jack Dilles, Mayor
Attest:
Cathie Simonovich, City Clerk
DocuSign Envelope ID: ACC4BFA5-8596-4A8A-95CC-6EE68F344E74
CITY OF SCOTTS VALLEY
ARTS COMMISSION BYLAWS
ARTICLE I. ORGANIZATION AND MEMBERSHIP
Section 1. In accordance with Chapter 2.19 of the Scotts Valley Municipal Code, the Scotts Valley Arts Commission is an advisory agency to the City Council of the City of Scotts Valley regarding matters concerning the arts, including literature, music and other cultural activities. The Commission consists of five members appointed by the City Council of the City. Members of the Commission shall serve at the pleasure of the Council and any member may be dismissed by the City Council at any time.
ARTICLE II. SELECTION OF OFFICERS
Section 1. At the first meeting of each calendar year, a Chairperson and ViceChairperson shall be selected by the Commission from among its members.
A) CHAIRPERSON: The Chairperson shall be selected by a majority vote of the members. The Chairperson shall preside at all meetings and may call special meetings. He/she shall decide on all points of order and procedure during the meeting and the decision shall be final unless overruled by a majority vote of the Commission. The Chairperson shall represent the Commission before the Council whenever the Chairperson, the Commission or the Council considers it necessary.
B) VICE-CHAIRPERSON: A Vice Chairperson shall be selected by a majority vote of the members. He/she shall assume all duties of the Chairperson in the absence or the disability of the Chairperson.
C) SECRETARY: The City Manager may designate a staff person to act as secretary who shall keep a record of Commission proceedings and transactions.
D) ACTING CHAIRPERSON: In the case of absence of both the Chairperson and the Vice Chairperson from any meeting an acting Chairperson shall be elected from amongst the members present to serve only during the absence of the Chairperson and Vice-Chairperson.
DocuSign Envelope ID: ACC4BFA5-8596-4A8A-95CC-6EE68F344E74
ARTICLE III. MEETINGS
Section 1. MEETINGS OF ARTS COMMISSION: The Arts Commission shall hold a minimum of four meetings per year as follows:
A. Open Meetings: All regular and special meetings of the Commission shall be open meetings to which the public and the press shall be admitted.
B. Regular Meetings: Regular meetings of the Commission shall be held quarterly per an annual calendar established during the first meeting of the calendar year and shall begin at 5:00 PM at the Scotts Valley City Hall Council Chambers or such other place as may be specified at the previous regular meeting.
C. Special Meetings: A special meeting may be called by the Chairperson of the Commission or by majority vote of the Commission. Notice of special meetings shall be given as required by law; and the purpose of or the business to be transacted during such special meeting shall be stated in the notice.
D. Quorum: A quorum shall consist of three members of the Commission.
E. Absence of Quorum: In the absence of a quorum at any meeting, the meeting shall be adjourned to the next regular meeting date by any member present. No meeting may be declared adjourned for lack of a quorum, however, until a 15 minute period after the scheduled time of the meeting has elapsed.
ARTICLE IV. COMMITTEES
All standing or special committees of the Commission which may be necessary to carry out the functions or purposes of the Commission shall be selected by the Chairperson and confirmed by vote of the majority of the Commission. Such committees may include, but not be restricted to, members of the Commission. Such committees shall comply with all legal requirements regarding meetings including, but not limited to, the Brown Act. The Chairperson of the Arts Commission shall make all committee assignments and appoint the Chairperson of each committee. A verbal or written report may be made at any meeting of the Commission by the Chairperson or member of a Committee on the subject under consideration by such Committee.
ARTICLE V. VOTING
All questions shall be resolved by a majority vote of the members present. The vote shall be taken by a roll call vote, voice vote, by the raising of hands, or by any other manner calculated to ensure an accurate determination of the vote; provided that at the request of any member, the vote shall be taken by a roll call vote.
DocuSign Envelope ID: ACC4BFA5-8596-4A8A-95CC-6EE68F344E74
ARTICLE VI. PARLIAMENTARY PROCEDURES
Roberts Rules of Order, revised, will govern the conduct of meetings of the Arts Commission.
ARTICLE VII. MISCELLANEOUS
Section 1. Effective Date: The Bylaws shall be effective upon approval of a majority of the City Council.
Section 2. Amendments to the Bylaws: The Bylaws of the Commission may be amended by the Commission at any regular or special meeting by a vote of the majority of the Commissioners; however, such amendment will not be effective until approved by the City Council.
Section 3. Effect: The bylaws shall not be considered or construed as superseding any ordinance or direction of the City Council of the City of Scotts Valley, nor shall they preclude the preparation and adoption of further procedural manuals and policies by which the Commission may direct its activities. In the event of a conflict between the Bylaws and any ordinance or direction of the City Council of the City of Scotts Valley, the ordinance or direction shall control.
DocuSign Envelope ID: ACC4BFA5-8596-4A8A-95CC-6EE68F344E74
AGENDA ITEM 4.
DATE: 12/6/2023
City of Scotts Valley
CITY COUNCIL STAFF REPORT
DATE: 12/6/2023
TO: Honorable Mayor and City Council
FROM: Stephanie Hill, Administrative Services Director, Stephen Walpole, Chief of Police
APPROVED: Mali LaGoe, City Manager
SUBJECT: Approve a resolution to give authority to add one Police Officer Trainee
SUMMARY OF ISSUE
The Scotts Valley Police Department, as with other police agencies, continues to face challenges attracting and retaining police personnel. Unlike other employers, police departments have strict hiring practices governed by the State of California. An applicant is subject to a comprehensive and time-intensive testing process, including a pre-screening interview, oral board testing, background investigation and polygraph test, and medical and psychological assessments. Assuming the candidate passes the testing process, he/she must also successfully graduate from a six (6) month police academy. Upon graduation, the new officer participates in the Department’s Police Field Training Officer (FTO) program for five (5) additional months to learn how to be an effective law enforcement officer for the City of Scotts Valley. At any time during the testing or training process, an applicant can be disqualified. The hiring process of one police officer, from the point of application to the completion of training is approximately thirteen (13) months.
In addition to the protracted hiring process, the Department has been experiencing turnover due to terminations, resignations, and retirements. On several occasions, the Department was aware of anticipated turnover, but did not have a tool in place to proactively ensure appropriate staffing levels. As a result, the Department runs short staffed until a new hire can be adequately trained to work as a solo police officer, typically thirteen months.
Currently the Police Department has one vacant Police Officer Position, and three positions currently occupied by Police Officer Trainees. The Police Department continuously recruits for both sworn officers from other agencies and new trainees with the potential to be trained to become a Scotts Valley Police Office. Due these efforts and the strong reputation of the Scotts Valley Police Department, the department has identified two strong Trainee candidates to fill the single existing vacancy.
Given the history of turnover in the department and in law enforcement as a whole, it is recommended that the Council authorize the City Manager to overfill the Police Officer/Trainee classification by one position for no more than the remainder of the current fiscal year budget
in order to pursue the opportunity to add an additional trainee to the training pipeline. Future fiscal year budgets will require a routine approval process from the Council and will have any of these in-process needs factored in.
FISCAL IMPACT
Assuming a 6-month duration, the FY 2023-24 fiscal impact of one Police Officer Trainee fully burdened position is approximately $70,000. Due to saving from vacancies in the department, this cost will be absorbed within the current fiscal year budget.
STAFF RECOMMENDATION
It is recommended the City Council adopt Resolution No. 2042, approving the City Manager's authority to overfill one Police Officer Trainee position for FY 2023-24.
TABLE OF CONTENTS
1. Resolution No. 2042 - Police Officer Trainee Overfill FY23-24 12.06.23kp
RESOLUTION NO. 2042
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SCOTTS VALLEY
APPROVING THE CITY MANAGER AUTHORITY TO OVERHIRE ONE
POLICE OFFICER TRAINEE POSITION IN FISCAL YEAR 2023-24
WHEREAS, City staff continues to analyze the organization’s evolving needs; and WHEREAS, staff have identified the need and opportunity to overfill one Police Officer Trainee position; and
WHEREAS, staff have identified the need in Fiscal Year 2023-24 to ensure continuity of operations; and
WHEREAS, the current Fiscal Year budget can absorb the estimated cost of $70,000 to add this additional trainee position for six months due to salary savings from vacancies; and
WHEREAS, the City manager has the appointing authority for the City; and WHEREAS, City Council approval is needed to authorize the over hire in the Police Department.
NOW, THEREFORE, BE IT RESOLVED AND ORDERED by the City Council of the City of Scotts Valley that the City Manager has the authority to overfill one Police Officer Trainee position for Fiscal Year 2023-24.
The above and foregoing resolution was duly and regularly adopted by the City Council of the City of Scotts Valley at a meeting held on the 6th day of December 2023 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Approved:__________________________
Jack Dilles, Mayor
Attest:
Cathie Simonovich, City Clerk