AGENDA
Meeting of the
Scotts Valley City Council
In-Person and Remote Access
Date: April 2, 2025
Time: 6:00 PM
CONTACT
INFORMATION
MEETING LOCATION POSTING
City of Scotts Valley
1 Civic Center Drive
Scotts Valley, CA 95066
(831) 440-5600
City Council Chambers
1 Civic Center Drive
Scotts Valley, CA 95066
OR
Zoom Video Conference
https://us02web.zoom.us/j/83295730901
Agenda posted on 3-28-
2025 at City Hall, SV
Senior Center, SV Public
Works Building, and on the
Internet
at: www.scottsvalley.gov
ELECTED OFFICIALS CITY STAFF MEMBERS
Derek Timm, Mayor
Allan Timms, Vice Mayor
Steve Clark, Council Member
Krista Jett, Council Member
Donna Lind, Council Member
Mali LaGoe, City Manager
Kirsten Powell, City Attorney
Cathie Simonovich, City Clerk
MEETING NOTICE AND AGENDA PACKET MATERIALS
Notice regarding City Council Meetings:
The City Council meets regularly on the 1st and 3rd Wednesday of each month at 6:00 PM in the City Hall Council Chambers located at 1 Civic Center Drive, Scotts Valley, CA 95066, and via Zoom Webinar remote access.
Agenda and Agenda Packet Materials:
The City Council agenda and the complete agenda packet are available for review by 5:00 PM the Friday before the Wednesday meeting on the Internet at the City’s website:
www.scottsvalley.gov and in the lobby of City Hall at 1 Civic Center Drive, Scotts Valley, CA.
Pursuant to Government Code §54957.5, materials related to an agenda item, submitted after distribution of the agenda packet, are available for public inspection in the lobby of City Hall during normal business hours, Monday-Friday, 8am-12 pm and 1-5 pm. In accordance with AB 1344, such documents will be posted on the City’s website at www.scottsvalley.gov.
Public Participation:
The meeting will be available on Zoom and livestreamed to the City of Scotts Valley’s YouTube channel: https://www.youtube.com/@cityofscottsvalley
For those wishing to participate via Zoom you can join the following ways:
Zoom Webinar meeting link: https://us02web.zoom.us/j/83295730901 Or dial one of these numbers: (669) 900-9128 or (669) 444-9171 Webinar ID: 832 9573 0901
City Council Meeting Agenda Page 2
Date: April 2, 2025
Whether attendance is in-person or remote, you will be given opportunities to provide public comment at the appropriate times throughout the meeting. The time limit is up to 3 minutes for an individual, or 5 minutes for someone who is representing a group of three or more, at the discretion of the Mayor. Please note that this is not a question-and-answer time, but simply a time to provide comments to the Council. At the appropriate times during the meeting for public comment, on items not on the agenda, and on specific agenda items, the Mayor will announce that public comment will be accepted.
How to comment via in-person attendance:
Please proceed to the public comment podium when the Mayor opens the item for public comment.
How to comment via Zoom Webinar:
Use the webinar attendee option to “raise hand” when the Mayor opens the item for public comment. The Clerk will unmute you when it is your turn. If you have joined via Zoom phone call, dial *9 or your phone to “raise your hand”, and the Clerk will unmute you when it is your turn.
CALL TO ORDER 6:00 PM
PLEDGE OF ALLEGIANCE and MOMENT OF SILENCE
ROLL CALL
SPECIAL SET MATTER
1. Mayor's Proclamation - April 2025 as Arts, Culture & Creativity Month
2. April - Autism Awareness Month
COMMITTEE REPORTS
Council members are appointed to committees which are either City committees or committees dealing with other jurisdictions. This portion of the agenda allows the committee member to present oral or written reports to the Council regarding their committee assignments. It also allows the Council to make comments and give the committee member direction, as required.
CITY MANAGER REPORT
PUBLIC COMMENT TIME
This is the opportunity for individuals attending in person to make oral comments to the Council on any items within the purview of the Council, which are NOT part of the Agenda. No
City Council Meeting Agenda Page 3
Date: April 2, 2025
action on the item may be taken, but the Council may request the matter be placed on a future agenda. Written public comment may be emailed to the City Clerk by 5:00 PM on the day of the meeting at [email protected].
ALTERATIONS TO CONSENT AGENDA
Council can remove or add items to the Consent Agenda.
CONSENT AGENDA
The Consent Agenda is comprised of items which are intended to be non-controversial and are approved without discussion. Persons wishing to speak on any item may request the item be moved to the Regular Agenda by raising their hand to be recognized by the Mayor. An item will only be moved from the Consent Agenda to the Regular Agenda if a City Council Member requests it to be moved and a majority of the Council agrees.
1. Approve City Council minutes of 03-19-2025
2. Approve check register dated 03-15-2025 through 03-28-2025
ALTERATIONS TO REGULAR AGENDA
Council can remove or add items to the Regular Agenda.
REGULAR AGENDA
Persons wishing to speak on any item may do so by raising their hand to be recognized by the Mayor.
1. Fiscal Year 2024-2025 Community Grant Program Recommendations
2. Future Council Agenda Items
CONVENE TO CLOSED SESSION
CLOSED SESSION SUBJECT(S)
1. Public Employee Annual Performance Evaluation
Legal Authority: Government Code Section 54957(b)(1)
Position: City Manager
Staff Present: City Manager, City Attorney
RECONVENE TO OPEN SESSION
REPORT ON ACTION TAKEN DURING CLOSED SESSION
City Council Meeting Agenda Page 4
Date: April 2, 2025
ADJOURNMENT
ADA NOTICE
The City of Scotts Valley does not discriminate against persons with disabilities. The City Council Chambers is an accessible facility. If you wish to attend a City Council meeting and require assistance such as sign language, a translator, or other special assistance or devices in order to attend and participate at the meeting, please call the City Clerk's office at (831) 440-5600 five to seven days in advance of the meeting to make arrangements for assistance. If you require the agenda of a City Council meeting be available in an alternative format consistent with a specific disability, please call the City Clerk’s Office. The California State Relay Service (TTY/VCO/HCO to Voice: English 1-800-735-2929, Spanish 1-800-855-3000; or, Voice to TTY/VCO/HCO: English 1-800-735-2922, Spanish 1-800-855-3000), provides Telecommunications Devices for the Deaf and Disabled and will provide a link between the TDD caller and users of telephone equipment.
City Council Meeting Agenda Page 5
Date: April 2, 2025
PROCEDURAL INFORMATION FOR THE PUBLIC
THE FOLLOWING IS THE PROCEDURE COUNCIL SHOULD TAKE IN
APPROVAL OF A RESOLUTION:
1. Move the Resolution number for approval.
2. Second the motion.
3. Vote by body, a roll call vote is not required.
THE FOLLOWING IS THE PROCEDURE COUNCIL SHOULD TAKE IN
INTRODUCTION/ADOPTION OF AN ORDINANCE:
1. Move the Ordinance number for introduction (or adoption).
2. Move the Ordinance be introduced by title only and waive the reading of the text.
3. Read the Ordinance title.
4. Second the motion.
5. Vote by body, a roll call vote is not required.
THE FOLLOWING IS THE PROCEDURE COUNCIL SHOULD TAKE IN
PUBLIC COMMENT/PUBLIC HEARINGS:
Unless otherwise determined by the presiding officer of the meeting:
1. Three minutes allowed per individual to speak.
2. Five minutes allowed per individual representing a group of three or more. ❖❖❖❖❖❖❖❖
The City of Scotts Valley does not discriminate against persons with disabilities. The City Council Chambers is an accessible facility. If you wish to attend a City Council meeting and require assistance such as sign language, a translator, or other special assistance or devices in order to attend and participate at the meeting, please call the City Clerk's office at (831) 440-5602 five to seven days in advance of the meeting to make arrangements for assistance. If you require the agenda of a City Council meeting be available in an alternative format consistent with a specific disability, please call the City Clerk’s Office. The California State Relay Service (TTY/VCO/HCO to Voice: English 1-800-735-2929, Spanish 1-800-855-3000; Voice to TTY/VCO/HCO: English 1- 800-735-2922, Spanish 1-800-855-3000; or, from or to Speech-to-Speech, English & Spanish 1- 800-854-7787), provides Telecommunications Devices for the Deaf and Disabled and will provide a link between the TDD caller and users of telephone equipment.
CITY STAFF MEMBERS PRESENT:
Mali LaGoe, City Manager (virtual)
Kirsten Powell, City Attorney
Rodolfo Onchi, Public Works Director
Scott Garner, Police Captain
Taylor Bateman, Community Development
Director
Sarah Wikle, Senior Planner
Cathie Simonovich, City Clerk
ELECTED OFFICIALS
PRESENT:
Derek Timm, Mayor
Allan Timms, Vice Mayor
Steve Clark, Council Member
Krista Jett, Council Member
Donna Lind, Council Member
COMMITTEE REPORTS
CALL TO ORDER 6:00 PM
PLEDGE OF ALLEGIANCE and MOMENT OF SILENCE
ROLL CALL
MINUTES
Meeting of the
Scotts Valley City Council
Date: March 19, 2025
Time: 6:00 PM
CONTACT
INFORMATION
MEETING LOCATION POSTING
City of Scotts Valley City Council Chambers The agenda was posted 1 Civic Center Drive 1 Civic Center Drive on 3-14-2025 at City Scotts Valley, CA Scotts Valley, CA 95066 Hall, SV Senior Center, 95066 OR SV Public Works Building,
(831) 440-5600 Zoom Video Conference and on the Internet https://us02web.zoom.us/j/83295730901 at www.scottsvalley.gov.
The City Council meeting was called to order at 6:00 PM.
CM Lind attended a Santa Cruz Metropolitan Transit District (METRO) finance meeting and reported that sales tax is down 1% and projected to be down 4% next quarter.
CM Lind attended the Transit Employee Appreciation event.
City Council Meeting Minutes
Date: March 19, 2025
CM Lind attended the Scotts Valley Chamber of Commerce gala planning for the "Passport Around the World" event, which will be on May 9, 2025. They are looking for volunteers and sponsors for this event.
CM Lind participated in the Scotts Valley Chamber of Commerce awards committee meeting.
CM Lind announced that there will be a ribbon-cutting ceremony for Earthwise Pets on March 20.
CM Lind noted that she attended the Hitchcock Festival, which was very well attended over the three-day event.
VM Timms attended the Santa Cruz Integrated Waste Management Local Task Force meeting.
CM Jett attended the Youth Action Network (YAN) meeting where they are finalizing the details of the Leaders Unite event, which is on Saturday, March 29 from 11 AM to 3 PM. Interested individuals, 14-18 years old, can register on the YAN website.
CM Jett attended the Town Center Subcommittee meeting. CM Jett, along with City Manager LaGoe will attend the ICSC conference next week in Monterey for the purpose of getting retailers interested in the Town Center project.
CM Clark attended a Seniors Council meeting, and they completed the recommendation for a service provider grant for congregate dining, home delivery meals, and family caregivers. This recommendation was sent to the Seniors Council Board.
CM Clark reported that the Regional Transportation Commission (RTC) released the initial costs to repair all bridges in the county, and the cost for the railroad bridges is $900 million. This item is on the agenda for tomorrow's RTC meeting. CM Clark will appoint Bill Arnold, a Scotts Valley resident, to the RTC's Bicycle Commission.
CM Clark attended the Scotts Valley Chamber of Commerce Economic Development meeting.
CM Clark congratulated CM Lind for being named the Chamber's Ambassador of the Year.
Mayor Timm attended the Central Coast Community Energy (3CE) Policy Board meeting where they discussed battery safety, and they also adopted an adjustment to the electricity generation rates.
City Council Meeting Minutes
Date: March 19, 2025
CITY MANAGER REPORT
Mayor Timm attended the Association of Monterey Bay Area Governments (AMBAG) meeting where they reviewed the overall budget, and he reported that they are not expecting any significant impacts resulting from the federal government cuts. They also reviewed the Metropolitan Transportation Strategy, which includes all transportation projects for the tri-county region, including Scotts Valley.
Mayor Timm attended the Town Center Subcommittee meeting and reported that they are looking extensively at the timelines to ensure that they stay on track.
Mayor Timm attended a Visit Santa Cruz County (VSCC) meeting, and he thanked CM Jett and CM Lind for attending the release of the new Visitor's Guide.
Drug Abuse Resistance Education (DARE) Graduation: City Manager LaGoe thanked the Council Members who attended the DARE graduations this week.
Junior Police Academy: The Police Department is now accepting applications to the Junior Police Academy which will have 2 sessions this summer, July 7-11 and July 28- August 1. More information is available on the Police Department website.
Police Department Staffing: The Police Dispatch center is fully staffed, plus one.
The lead time for training for both dispatchers and police officers is very long, so it is extremely helpful to have these positions overfilled by one position to stay on top of being fully staffed. This was accomplished in Dispatch with the recent swearing in of new Dispatcher Chris Breeden, and on the Consent Agenda is a request to overfill the police officer position by 1 FTE.
Skate Park Fence: The fence at the skate park is being replaced this week.
Lodato Park Trail Work: Trail improvement work is being completed at Lodato Park.
Siltanen/Glenwood East Fence: The new fence and retaining wall between Siltanen Park and the Glenwood East Preserve is almost complete.
Park Maintenance: Mulch has been added to the ground around the play structures at both Siltanen Park and Hocus Pocus Park.
Countywide Radio Infrastructure Project Governance Meeting: Administrative Services Director Hill attended the Countywide Radio Infrastructure Project Governance meeting. This is an important project which coordinates all agencies to upgrade the law enforcement and first responder radio communication infrastructure across the county. The project has made great progress with identifying a vendor and keeping costs less than projected.
City Council Meeting Minutes
Date: March 19, 2025
PUBLIC COMMENT TIME
Countywide Comprehensive Economic Development Strategy (CEDS): This is a 5-year plan that looks at the economic situation across the county. The draft review meeting was held this week for the updated CEDS.
Opioid Settlement Funds Review Meeting: Chief Walpole attended the annual Opioid Settlement Funds review meeting. The County administers Scotts Valley's settlement funds, along with the other jurisdictions, and this meeting serves as a review of how the funds have been used and gives the jurisdictions opportunities to ask questions or express concerns.
Redevelopment Agency Loan: The State Department of Finance has finally approved the $2.4 million Scotts Valley Redevelopment Agency loan, so this money will come back to the City's Wastewater Enterprise Fund. This money is critical for the wastewater plant improvement projects that are planned. City Manager LaGoe thanked Director Hill, City Attorney Powell, and Finance Manager Kendra Reed for their hard work and tenacity in getting this approved.
Autism Certification: Staff have begun training for the City's Autism Certification. All public-facing staff will complete the training in the next couple of months.
Bocce Courts Roof Request: The Council Members have received several letters requesting that money for a roof over the bocce courts be included in the next budget cycle. City Manager LaGoe explained that the City is working toward creating a Skypark Master Plan which will look holistically at the entire park, and public input will be part of this process. The City is looking at budgeting for additional shade around the bocce courts. For example, around the picnic tables or other areas where the players rest when they are not playing.
Funding Request: Last week the City submitted a funding request for congressional earmark funding for the next round of the federal budget. This request went to Representative Jimmy Panetta and was for $2.5 million to supplement the RTC grant funds for the Granite Creek Overcrossing Safety Improvement Project.
Beverly Gardens Affordable Housing Project (4444 Scotts Valley Drive): This project was awarded Community Development Block Grant (CDBG) Disaster Recovery Funding in the amount of $7 million. The Scotts Valley City Council submitted a letter of support for this project last fall.
Cynthia Dzendzel, a resident of Scotts Valley, spoke in favor of adding a $50K placeholder to the Capital Improvement Plan (CIP) for a roof over the Bocce Court at Skypark. Ms. Dzendzel also submitted a letter (see attached).
City Council Meeting Minutes
Date: March 19, 2025
WRITTEN COMMUNICATIONS
ALTERATIONS TO CONSENT AGENDA
CONSENT AGENDA
ALTERATIONS TO REGULAR AGENDA
David Alreck, a resident of Scotts Valley, spoke in opposition to the housing project located at 4575 Scotts Valley Drive.
1. Health Services Agency Reports on Expansion of Cannabis Access Mayor Timm asked Police Captain Garner about the Police Department's point of view on the issue of
cannabis lounges, and the Council Members discussed the arguments for and against the proposed County ordinance.
M/S: Clark/Lind
To direct the Mayor to work with staff to submit a letter in opposition to the County's proposed ordinance to permit cannabis lounges in unincorporated Santa Cruz County.
Carried 4/0/0/1 (AYES: Timm, Clark, Jett, Lind; NOES: None; ABSENT: None; ABSTAIN: Timms)
M/S: Lind/Timms
To approve the Consent Agenda with no alterations.
Carried 5/0 (AYES: Timm, Timms, Clark, Jett, Lind)
1. Approve City Council minutes of 03-05-2025
2. Approve check register dated 03-01-2025 through 03-14-2025
3. Town Center Land Purchase Supplemental Agreement
4. Approve Second Supplement to Amended and Restated Joint Exercise of Powers Agreement (JPA) for the Santa Cruz Libraries Facilities Financing Authority to increase the member allocations
5. Approve a resolution to give authority to add one Police Officer Trainee
City Council Meeting Minutes
Date: March 19, 2025
REGULAR AGENDA
M/S: Lind/Clark
To approve the Regular Agenda with no alterations.
Carried 5/0 (AYES: Timm, Timms, Clark, Jett, Lind)
1. Consider approval of the Housing Element Annual Progress Report and authorize submittal of the Annual Progress Report to the Department of Housing and Community Development (HCD) Department
Senior Planner Sarah Wikle presented this item and responded to questions and comments from the Council Members.
Public Comment:
Evan Siroky expressed his disappointment with the City's efforts to build affordable housing.
Vivian Skripek spoke in support of the project located at 4575 Scotts Valley Drive.
Santa Cruz Yes in my Backyard (YIMBY) submitted a letter (see attached).
M/S: Lind/Clark
To accept the 2024 Annual Progress Report and authorize the submittal of the 2024 Annual Progress Report (APR) to the Department of Housing and Community Development (HCD) and State Office of Planning and Research (OPR).
Carried 5/0 (AYES: Timm, Timms, Clark, Jett, Lind)
2. Future Council Agenda Items
None.
The meeting adjourned at 7:15 PM.
Attest:
Cathie Simonovich, City Clerk
Approved:
Derek Timm, Mayor
ADJOURNMENT
apadatecr2 City of Scotts Valley llambert 03/28/2025 10:56 Page 1 A/P Check Register Checks from 03/15/2025 to 03/28/2025
Check Check Vendor Name Net Check Check CheckNumber Date Amount Status Type Cash Account: 999-10100-000-000-000000
133624 03/21/25 ACC BUSINESS 1,830.64 O Payment Manager 133625 03/21/25 AGILE OCCUPATIONAL MEDICINE 1,277.00 O Regular133626 03/21/25 ALHAMBRA 340.13 O Regular133627 03/21/25 AT&T 87.54 O Regular133628 03/21/25 AT&T 1,719.57 O Regular133629 03/21/25 AT&T MOBILITY 1,557.84 O Regular133630 03/21/25 BARCODES LLC 2,148.00 O Regular133631 03/21/25 BATTERIES + BULBS #314 51.00 O Regular133632 03/21/25 BAY TREE, LLC 7,240.76 O Regular133633 03/21/25 BOWMAN & WILLIAMS 280.00 O Regular133634 03/21/25 BRYCE HARPER 20,472.75 O Regular133635 03/21/25 CAL-WEST LIGHTING & SIGNAL INC 15,639.90 O Regular133636 03/21/25 COMCAST 754.96 O Payment Manager133637 03/21/25 CUMMING MANGEMENT GROUP, INC 1,125.00 O Regular133638 03/21/25 CUSHMAN CONTRACTING CORPORATIO 175,750.00 O Regular133639 03/21/25 DEPT OF JUSTICE 66.00 O Regular133640 03/21/25 DUNCAN AUTO TECH 280.15 O Payment Manager133641 03/21/25 ECOLOGICAL CONCERNS 2,902.50 O Regular133642 03/21/25 ENVIRONMENTAL INNOVATIONS 6,670.00 O Regular133643 03/21/25 FEDERAL EXPRESS 53.17 O Regular133644 03/21/25 FIRST ALARM 144.03 O Regular133645 03/21/25 GOOD CITY COMPANY 7,214.00 O Regular133646 03/21/25 HINDERLITER, DE LLAMAS & ASSOC 2,130.77 O Regular133647 03/21/25 IBCCES 180.00 O Regular133648 03/21/25 JESSE BEER PHOTOGRAPHY 200.00 O Regular133649 03/21/25 KIMLEY-HORN & ASSOCIATES INC 5,256.15 O Regular133650 03/21/25 MONTEREY BAY ECONOMIC 5,000.00 O Regular133651 03/21/25 MONTEREY REGIONAL 11,103.60 O Payment Manager133652 03/21/25 NBS GOVERNMENT FINANCE GROUP 787.50 O Regular133653 03/21/25 PACIFIC CREST ENGINEERING INC 6,375.00 O Regular133654 03/21/25 PALACE BUSINESS SOLUTIONS 207.53 O Regular133655 03/21/25 PHILLIP D NEUMAN 1,594.19 O Regular133656 03/21/25 PITNEY BOWES 5,000.00 O Regular133657 03/21/25 PITNEY BOWES GLOBAL 527.84 O Payment Manager133658 03/21/25 PURE VALLEY WATER, INC 281.17 O Regular133659 03/21/25 S V UNIFIED SCHOOL DISTRICT 29,933.48 O Regular133660 03/21/25 S.V. WATER DISTRICT 6,416.27 O Regular133661 03/21/25 S.V. WATER DISTRICT - BULK 83.16 O Regular133662 03/21/25 SANTA CRUZ CO HUMAN SERVICES 2,480.00 O Regular133663 03/21/25 SCARBOROUGH LUMBER 1,034.16 O Regular133664 03/21/25 SHAPE INC. 13,139.27 O Regular133665 03/21/25 STANDARD INSURANCE COMPANY 1,023.10 O Regular133666 03/21/25 STERICYCLE INC 249.15 O Regular133667 03/21/25 SUMMIT UNIFORMS 2,678.60 O Regular
apadatecr2 City of Scotts Valley llambert 03/28/2025 10:56 Page 2 A/P Check Register Checks from 03/15/2025 to 03/28/2025
Check Check Vendor Name Net Check Check CheckNumber Date Amount Status Type133668 03/21/25 SYCAL ENGINEERING INC 2,605.94 O Regular133669 03/21/25 THE PIED PIPER INC. 68.50 O Payment Manager133670 03/21/25 THOMSON REUTERS-WEST 396.48 O Payment Manager133671 03/21/25 U.S. BANCORP OFFICE 1,300.62 O Regular133672 03/21/25 VERIZON WIRELESS 178.76 O Regular133673 03/21/25 WIZIX TECHNOLOGY GROUP, INC 689.67 O Payment Manager133674 03/28/25 A SIGN ASAP 68.90 O Regular133675 03/28/25 ART CLEANERS 1,151.30 O Regular133676 03/28/25 AT&T 286.21 O Regular133677 03/28/25 BAY TREE, LLC 4,412.86 O Regular133678 03/28/25 BENJAMIN NOBLE 3,382.50 O Regular133679 03/28/25 BENJAMIN STANDEN 320.16 O Regular133680 03/28/25 BUSINESS WITH PLEASURE 295.62 O Regular133681 03/28/25 CHLOE GRAHAM 727.40 O Regular133682 03/28/25 CHUCK MAFFIA 545.74 O Regular133683 03/28/25 CSG CONSULTANTS, INC 16,374.00 O Regular133684 03/28/25 DUNCAN AUTO TECH 165.00 O Payment Manager133685 03/28/25 ENGINEERING SOLUTIONS SERVICES 5,283.00 O Regular133686 03/28/25 INTERWEST CONSULTING GROUP 5,390.00 O Regular133687 03/28/25 KOSMONT COMPANIES, INC 8,508.75 O Regular133688 03/28/25 M-GROUP 7,110.00 O Regular133689 03/28/25 NBS GOVERNMENT FINANCE GROUP 3,235.11 O Regular133690 03/28/25 SJON TOL 200.88 O Regular133691 03/28/25 STEVE WALPOLE 288.00 O Regular133692 03/28/25 SUMMIT UNIFORMS 100.63 O Regular133693 03/28/25 THE PROFESSIONAL TOUCH 8,416.85 O Regularapadatecr2 City of Scotts Valley llambert 03/28/2025 10:56 Page 2 A/P Check Register Checks from 03/15/2025 to 03/28/2025
61 Checks total: 398,971.92
0 ACH total:0 EFTPS total:0 Wire transfer total:9 Payment Manager total: 15,816.84 70 GRAND TOTALS 414,788.76
AGENDA ITEM 1.
DATE: 4/2/2025
City of Scotts Valley
CITY COUNCIL STAFF REPORT
DATE: 4/2/2025
TO: Honorable Mayor and City Council
FROM: Mali LaGoe, City Manager
APPROVED: Mali LaGoe, City Manager
SUBJECT: Fiscal Year 2024-2025 Community Grant Program Recommendations
SUMMARY OF ISSUE
In 2022, staff presented the Community Grant Program Request for Proposals (RFP) and scoring criteria to City Council. The criteria and RFP were created to allow for a formal process to award community grants. Historically, the City has provided small grants to community benefit organizations that serve Scotts Valley. For the 2024/2025 grants, the City Council has directed that a portion of the funding support the City’s businesses and organizations becoming Autism Certified. Accordingly, the City Council has allocated up to $40,000 in Category A (non-profit grants) and up to $10,000 in Category B (autism certification grants) for this fiscal year.
The RFP was issued on January 17th and remained open until February 27th at 5:00 PM. The City received 13 Category A proposals with a total requested amount of $112,670 and 2 Category B proposals with a total requested amount of $5,192. There was an array of organizations requesting funding, such as youth services, vision and dental services, food delivery, mental health services, and others. After collecting all proposals, an Application Review Committee was created to review and score each proposal. The Committee consisted of 3 City staff members and 1 community member.
The criteria the Committee used to score the proposals were included in the RFP. For Category A, this consisted of three main sections: a baseline qualification screening, content criteria (40 points) and financial criteria (25 points). Proposals were required to provide information on how the project or program relates to the City's Strategic Plan themes. The City also emphasized an interest in filling funding gaps left by state or federal funding sources and one-time costs or capital infrastructure. Proposals did not need to score perfectly in each criteria category, they just needed the highest collective score, averaged over the four committee members. For Category B, this consisted of a combination of baseline screening (15 points), demonstrated need (15 points), and uniqueness/impact (10 points).
The Committee members independently reviewed all 13 proposals in Category A and scored them based on the scoring criteria. Once all independent scores were submitted, the Committee met to discuss the scores and finalize recommendations for City Council. The same process was used for the 2 Category B proposals. After thoughtful discussion, the
Committee recommends awarding both businesses in Category B and applying the unused amount of $4,808 to fund the top eight scoring organizations in Category A as indicated in the table below.
Organization Name Category Funding
Requested
Funding
Recommendation
Boys & Girls Club of Santa Cruz
County
A $10,000 $10,000
Community Bridges - Meals on
Wheels
A 20,000 6,274
Conflict Resolution Center A 1,034 1,034
Dientes Community Dental A 5,000 5,000
Hospice of Santa Cruz County A 5,000 5,000
Monarch Services - Servicios
Monarca
A 5,000 5,000
Scotts Valley Multicultural
Fair/SVEF
A 7,500 7,500
Vista Center for the Blind and
Visually Impaired
A 5,000 5,000
KUMON of Scotts Valley B 1,745 1,745
Scotts Valley Chamber of
Commerce
B 3,447 3,447
Total: $63,726 $50,000
Of the organizations recommended for funding in Category A, Community Bridges - meals on wheels scored the lowest and, therefore, it is recommended for a reduced grant equaling the amount of funds available after funding the other seven projects, and including the unrequested funds from Category B. The panel recommends focusing this funding on the direct cost of providing meals to Scotts Valley seniors (food and packaging cost) and not funding the portion of the request for administrative costs.
Alternatively, the City Council could not award funds to Community Bridges, and reserve the remaining $4,808 for additional autism certification support for Scotts Valley businesses.
Once approved by the City Council, contracts will be executed with each organization and will include insurance requirements, reporting requirements, and the specific documentation necessary for payment issuance.
FISCAL IMPACT
The City's budget includes $50,000 of General Fund dollars to support the Community Grant Program. Approving the specific organizations and funding amounts will result in contracts with each organization to expend the budgeted funds.
STAFF RECOMMENDATION
It is recommended that the City Council review and approve the FY24/25 community grant program awardees either as recommended by the review committee, or with alterations, and authorize the City Manager to execute contracts with the grant awardees in a form acceptable to the City Attorney.
TABLE OF CONTENTS
1. Community Grants Recommendation 4-2-2025
FY2024-25 Scotts Valley Community Grant Funding Recommendations Non-Profit Community Grant Recommendations
Organization Name Description Amount
Recommended
Scotts Valley Multicultural
Fair/SVEF
SV Annual Multicultural Fair - booth tents,
shade tents, tables & chairs $7,500
Hospice of Santa Cruz County Youth grief support-Camp Erin for children and teens 7-17 years old $5,000
Vista Center for the Blind and
Visually Impaired
Serve blind and visually impaired SV residents
with no or low-cost Vision Loss Rehabilitation
services
$5,000
Boys & Girls Club of Santa
Cruz County
Facility updates to the interior programmatic
spaces (new paint/new carpet) and purchase
a new automated external defibrillator (AED)
device
$10,000
Monarch Services - Servicios
Monarca
Enhance immediate crisis intervention support
services for victim/survivors of domestic
violence, sexual assault, and human
trafficking in SV
$5,000
Conflict Resolution Center Conflict Management Skills training for SV residents – one 4-hour training in SV $1,034
Dientes Community Dental Dientes Cares program - reduced and free care to uninsured children, adults, and seniors
in SV
$5,000
Community Bridges Home delivered meals and wellness checks for SV seniors $6,274
Total for Non-Profit Grants $44,808
Applications not recommended for funding
Teen Kitchen Project Home-delivered, medically tailored meals to SV residents living with serious illness
Scotts Valley Community
Theater Guild
Support the purchase and installation of an
electronic marquee at The Landing
Scotts Valley Educational
Foundation
Collaborate with the Santa Clara County
Office of Education to implement student
assemblies centered on inclusion, belonging,
and disability awareness
National Alliance on Mental
Illness (NAMI)
Menal health support for Youth and Families
Vine Hill PTA New playground equipment-Wabash Valley
Inground Play System
FY2024-25 Scotts Valley Community Grant Funding Recommendations Autism Certification Grant Recommendations
Organization Description Amount
Recommended
Kumon of Scotts Valley Training for 1 employee $1,745
Scotts Valley Chamber of
Commerce Training for 2 employees $3,447
Total for Autism Certification Grants $5,192
Grand Total $50,000