AGENDA
Meeting of the
Scotts Valley City Council
In-Person and Remote Access
Date: April 16, 2025
Time: 6:00 PM
CONTACT
INFORMATION
MEETING LOCATION POSTING
City of Scotts Valley
1 Civic Center Drive
Scotts Valley, CA 95066
(831) 440-5600
City Council Chambers
1 Civic Center Drive
Scotts Valley, CA 95066
OR
Zoom Video Conference
https://us02web.zoom.us/j/83295730901
Agenda posted on 04-11-
2025 at City Hall, SV
Senior Center, SV Public
Works Building, and on the
Internet
at: www.scottsvalley.gov
ELECTED OFFICIALS CITY STAFF MEMBERS
Derek Timm, Mayor
Allan Timms, Vice Mayor
Steve Clark, Council Member
Krista Jett, Council Member
Donna Lind, Council Member
Mali LaGoe, City Manager
Kirsten Powell, City Attorney
Cathie Simonovich, City Clerk
MEETING NOTICE AND AGENDA PACKET MATERIALS
Notice regarding City Council Meetings:
The City Council meets regularly on the 1st and 3rd Wednesday of each month at 6:00 PM in the City Hall Council Chambers located at 1 Civic Center Drive, Scotts Valley, CA 95066, and via Zoom Webinar remote access.
Agenda and Agenda Packet Materials:
The City Council agenda and the complete agenda packet are available for review by 5:00 PM the Friday before the Wednesday meeting on the Internet at the City’s website:
www.scottsvalley.gov and in the lobby of City Hall at 1 Civic Center Drive, Scotts Valley, CA.
Pursuant to Government Code §54957.5, materials related to an agenda item, submitted after distribution of the agenda packet, are available for public inspection in the lobby of City Hall during normal business hours, Monday-Friday, 8am-12 pm and 1-5 pm. In accordance with AB 1344, such documents will be posted on the City’s website at www.scottsvalley.gov.
Public Participation:
The meeting will be available on Zoom and livestreamed to the City of Scotts Valley’s YouTube channel: https://www.youtube.com/@cityofscottsvalley
For those wishing to participate via Zoom you can join the following ways:
Zoom Webinar meeting link: https://us02web.zoom.us/j/83295730901 Or dial one of these numbers: (669) 900-9128 or (669) 444-9171 Webinar ID: 832 9573 0901
City Council Meeting Agenda Page 2
Date: April 16, 2025
Whether attendance is in-person or remote, you will be given opportunities to provide public comment at the appropriate times throughout the meeting. The time limit is up to 3 minutes for an individual, or 5 minutes for someone who is representing a group of three or more, at the discretion of the Mayor. Please note that this is not a question-and-answer time, but simply a time to provide comments to the Council. At the appropriate times during the meeting for public comment, on items not on the agenda, and on specific agenda items, the Mayor will announce that public comment will be accepted.
How to comment via in-person attendance:
Please proceed to the public comment podium when the Mayor opens the item for public comment.
How to comment via Zoom Webinar:
Use the webinar attendee option to “raise hand” when the Mayor opens the item for public comment. The Clerk will unmute you when it is your turn. If you have joined via Zoom phone call, dial *9 or your phone to “raise your hand”, and the Clerk will unmute you when it is your turn.
CALL TO ORDER 6:00 PM
PLEDGE OF ALLEGIANCE and MOMENT OF SILENCE
ROLL CALL
COMMITTEE REPORTS
Council members are appointed to committees which are either City committees or committees dealing with other jurisdictions. This portion of the agenda allows the committee member to present oral or written reports to the Council regarding their committee assignments. It also allows the Council to make comments and give the committee member direction, as required.
CITY MANAGER REPORT
PUBLIC COMMENT TIME
This is the opportunity for individuals attending in person to make oral comments to the Council on any items within the purview of the Council, which are NOT part of the Agenda. No action on the item may be taken, but the Council may request the matter be placed on a future agenda. Written public comment may be emailed to the City Clerk by 5:00 PM on the day of the meeting at [email protected].
ALTERATIONS TO CONSENT AGENDA
Council can remove or add items to the Consent Agenda.
City Council Meeting Agenda Page 3
Date: April 16, 2025
CONSENT AGENDA
The Consent Agenda is comprised of items which are intended to be non-controversial and are approved without discussion. Persons wishing to speak on any item may request the item be moved to the Regular Agenda by raising their hand to be recognized by the Mayor. An item will only be moved from the Consent Agenda to the Regular Agenda if a City Council Member requests it to be moved and a majority of the Council agrees.
1. Approve City Council Special Meeting and Regular Meeting minutes of 04-02- 2025
2. Approve check register dated 03-29-2025 through 04-11-2025
3. Ratify appointment of Parks and Recreation Commissioner
4. Aeration Basin System Upgrades Project - Cushman Contracting Agreement Amendment
5. Wastewater Recycling Facility Membrane Bioreactor Preliminary Design Agreement Amendment
6. Amendment to Employment Contract between the City of Scotts Valley and Mali LaGoe
7. Consider Resolution Designating No Parking on El Pueblo, Carbonero Way, Victor Square Extension and Technology Drive on Tuesdays from 5:00am to 7:00am
ALTERATIONS TO REGULAR AGENDA
Council can remove or add items to the Regular Agenda.
REGULAR AGENDA
Persons wishing to speak on any item may do so by raising their hand to be recognized by the Mayor.
1. Future Council Agenda Items
CONVENE TO CLOSED SESSION
CLOSED SESSION SUBJECT(S)
1. Conference with legal counsel regarding existing litigation Legal Authority: Government Code Section 54956.9
Name of Case: Justin Nordgreen vs. City of Scotts Valley, et al. United
City Council Meeting Agenda Page 4
Date: April 16, 2025
States District Court for the Northern District of California, Case 5:25-cv02574-NW Staff Present: City Manager, City Attorney, Police Chief
RECONVENE TO OPEN SESSION
REPORT ON ACTION TAKEN DURING CLOSED SESSION
ADJOURNMENT
ADA NOTICE
The City of Scotts Valley does not discriminate against persons with disabilities. The City Council Chambers is an accessible facility. If you wish to attend a City Council meeting and require assistance such as sign language, a translator, or other special assistance or devices in order to attend and participate at the meeting, please call the City Clerk's office at (831) 440-5600 five to seven days in advance of the meeting to make arrangements for assistance. If you require the agenda of a City Council meeting be available in an alternative format consistent with a specific disability, please call the City Clerk’s Office. The California State Relay Service (TTY/VCO/HCO to Voice: English 1-800-735-2929, Spanish 1-800-855-3000; or, Voice to TTY/VCO/HCO: English 1-800-735-2922, Spanish 1-800-855-3000), provides Telecommunications Devices for the Deaf and Disabled and will provide a link between the TDD caller and users of telephone equipment.
City Council Meeting Agenda Page 5
Date: April 16, 2025
PROCEDURAL INFORMATION FOR THE PUBLIC
THE FOLLOWING IS THE PROCEDURE COUNCIL SHOULD TAKE IN
APPROVAL OF A RESOLUTION:
1. Move the Resolution number for approval.
2. Second the motion.
3. Vote by body, a roll call vote is not required.
THE FOLLOWING IS THE PROCEDURE COUNCIL SHOULD TAKE IN
INTRODUCTION/ADOPTION OF AN ORDINANCE:
1. Move the Ordinance number for introduction (or adoption).
2. Move the Ordinance be introduced by title only and waive the reading of the text.
3. Read the Ordinance title.
4. Second the motion.
5. Vote by body, a roll call vote is not required.
THE FOLLOWING IS THE PROCEDURE COUNCIL SHOULD TAKE IN
PUBLIC COMMENT/PUBLIC HEARINGS:
Unless otherwise determined by the presiding officer of the meeting:
1. Three minutes allowed per individual to speak.
2. Five minutes allowed per individual representing a group of three or more. ❖❖❖❖❖❖❖❖
The City of Scotts Valley does not discriminate against persons with disabilities. The City Council Chambers is an accessible facility. If you wish to attend a City Council meeting and require assistance such as sign language, a translator, or other special assistance or devices in order to attend and participate at the meeting, please call the City Clerk's office at (831) 440-5602 five to seven days in advance of the meeting to make arrangements for assistance. If you require the agenda of a City Council meeting be available in an alternative format consistent with a specific disability, please call the City Clerk’s Office. The California State Relay Service (TTY/VCO/HCO to Voice: English 1-800-735-2929, Spanish 1-800-855-3000; Voice to TTY/VCO/HCO: English 1- 800-735-2922, Spanish 1-800-855-3000; or, from or to Speech-to-Speech, English & Spanish 1- 800-854-7787), provides Telecommunications Devices for the Deaf and Disabled and will provide a link between the TDD caller and users of telephone equipment.
CALL TO ORDER 3:00 PM
ROLL CALL
CITY STAFF MEMBERS PRESENT:
Mali LaGoe, City Manager
Kirsten Powell, City Attorney
Steve Walpole, Police Chief
Taylor Bateman, Community Development
Director
Stephanie Hill, Administrative Services Director
Rodolfo Onchi, Public Works Director
Cathie Simonovich, City Clerk
ELECTED OFFICIALS
PRESENT:
Derek Timm, Mayor
Allan Timms, Vice Mayor
Steve Clark, Council Member
Krista Jett, Council Member
Donna Lind, Council Member
SPECIAL SET MATTER
ADJOURNMENT
MINUTES
Special Meeting of the
Scotts Valley City Council
Date: April 2, 2025
Time: 3:00 PM
CONTACT
INFORMATION
MEETING LOCATION POSTING
City of Scotts Valley Bruno's Restaurant The agenda was posted 1 Civic Center Drive 230 Mt. Hermon Road on 4-1-20258 at City Scotts Valley, CA Scotts Valley, CA 95066 Hall, SV Senior Center, 95066 SV Public Works Building,
(831) 440-5600 and on the Internet
at www.scottsvalley.gov.
The City Council special meeting was called to order at 3:03 PM.
1. City Council Team Building
The Council Members and Executive Team participated in team-building activities facilitated by Rob Dayton from Strategic Culture.
City Council Meeting Minutes Page 2
Date: April 2, 2025
The meeting adjourned at 5:08 PM.
Attest:
Cathie Simonovich, City Clerk
Approved:
Derek Timm, Mayor
PLEDGE OF ALLEGIANCE and MOMENT OF SILENCE
ROLL CALL
CITY STAFF MEMBERS PRESENT:
Mali LaGoe, City Manager
Kirsten Powell, City Attorney
Steve Walpole, Police Chief
Stephanie Hill, Administrative Services
Director
Rodolfo Onchi, Public Works Director
Taylor Bateman, Community
Development Director
Cathie Simonovich, City Clerk
ELECTED OFFICIALS PRESENT:
Derek Timm, Mayor
Allan Timms, Vice Mayor
Steve Clark, Council Member
Krista Jett, Council Member (left at 7:50
PM during Closed Session)
Donna Lind, Council Member
SPECIAL SET MATTER
MINUTES
Meeting of the
Scotts Valley City Council
Date: April 2, 2025
Time: 6:00 PM
CONTACT
INFORMATION
MEETING LOCATION POSTING
City of Scotts Valley City Council Chambers The agenda was posted 1 Civic Center Drive 1 Civic Center Drive on 3-28-2025 at City Scotts Valley, CA Scotts Valley, CA 95066 Hall, SV Senior Center, 95066 OR SV Public Works Building,
(831) 440-5600 Zoom Video Conference and on the Internet https://us02web.zoom.us/j/83295730901 at www.scottsvalley.gov.
CALL TO ORDER 6:00 PM
The City Council meeting was called to order at 6:01 PM.
1. Mayor's Proclamation - April 2025 as Arts, Culture & Creativity Month Mayor Timm presented the proclamation honoring April 2025 as Arts, Culture, and Creativity Month. Jim Brown, from the Arts Council Santa Cruz County, accepted the proclamation and said a few words.
City Council Meeting Minutes
Date: April 2, 2025
COMMITTEE REPORTS
2. April - Autism Awareness Month
City Manager LaGoe announced that the City of Scotts Valley is now an Autism Certified Center. The City staff and many audience members wore blue to show support for April as Autism Awareness Month.
Meredith Tekin from the International Board of Credentialing and Continuing Education (IBCCE) spoke about the importance of training and certification to gain a better understanding of autism and other neurodivergences.
The following people also spoke to show support for autism awareness and Scotts Valley businesses/organizations becoming certified: Victor Alejandro, John Flint, and Terence Concannon (CEO of Visit Santa Cruz County).
CM Lind attended a Santa Cruz Metropolitan Transit District (METRO) board meeting where they continued to work on fiscal planning, taking into consideration the reduction in sales tax, coupled with the increases in expenses.
CM Lind attended the Scotts Valley Chamber of Commerce annual awards presentations and continued to work with the Chamber on the awards gala event which will be May 9 at Roaring Camp.
CM Lind attended the League of California Cities (CalCities) Monterey Bay Division virtual meeting. This was a panel discussion on how the first 100 days of the new administration are impacting local governments.
CM Lind and other elected officials, attended the University of California Santa Cruz (UCSC) Journey to Learning held at the Seymour Marine Discovery Center.
CM Lind represented the City at the Brook Knoll fundraising event and at the chamber mixer at West Coast Community Bank (formally Santa Cruz County Bank).
CM Lind, along with CM Jett, attended Assembly Member Gail Pellerin's District 28 Women of the Year awards, where elected officials gathered to honor 13 women.
CM Jett, along with City Manager LaGoe, attended the International Council of Shopping Centers (ICSC) in Monterey and shared the "Look Book" to introduce Scotts Valley's proposed Town Center.
CM Jett attended the Youth Action Network's Leaders Unite event, which was attended by high school students from throughout the county. The event creates the opportunity for students to connect with elected officials.
City Council Meeting Minutes
Date: April 2, 2025
CITY MANAGER REPORT
CM Clark attended the University of California Santa Cruz (UCSC) Journey to Learning where they enjoyed a behind-the-scenes look at some of the extraordinary work happening at UC Santa Cruz. This was a great opportunity to engage UC leaders on access to education and potential partnerships on economic development possibilities in Scotts Valley.
CM Clark attended the Scotts Valley Chamber of Commerce annual awards presentations.
CM Clark attended the Santa Cruz Regional Transportation Commission (RTC) meeting where they established work groups for the north and the south county to study ideal track alignments for the zero-emission passenger rail and trail project. He noted that the RTC is looking for input on unmet transportation needs in the county.
Input can be given by taking a survey or by providing public comment at the May RTC meeting.
CM Clark attended the League of California Cities (CalCities) Monterey Bay Division virtual meeting where they discussed the first 100 days of the current administration.
The concerns raised were regarding disaster recovery funds, grants, MediCal/Medicaid, and more.
Mayor Timm also attended the CalCities virtual meeting and noted that Scotts Valley is waiting for federal funding for road projects ($2M) and the county also has significant funding they are waiting for. Our federal representatives would like to hear from anyone who has been impacted by federal cuts or the federal freezing of funds.
Mayor Timm announced that the Association of Monterey Bay Area Governments (AMBAG) is currently hosting 5 public meetings called Connect Monterey Bay to look at long-term transportation planning needs (roadways, public transit, bicycle, pedestrian, freight, airports, etc.) over the next 25 years. For more information go to ambag.org.
Budget Season: It is budget season and staff from every department have been working diligently on the budget for the next fiscal year. This includes working through the Capital Improvement Plan (CIP), operational costs, revenue projection, and more.
The budget subcommittee will meet next week, and the draft budget will be presented to the City Council in May.
Maintenance Projects: The new fence at the Skate Park has been installed, which marks the completion of this project. Additionally, the crew has cleaned up the Dog Park and also gave the Community Center a much-needed coat of fresh paint.
City Council Meeting Minutes
Date: April 2, 2025
PUBLIC COMMENT TIME
ALTERATIONS TO CONSENT AGENDA
CONSENT AGENDA
ALTERATIONS TO REGULAR AGENDA
Vandalism at Hocus Pocus Park: Anyone who has knowledge of the vandalism at Hocus Pocus Park is asked to reach out to the Police Department. The sink and toilet in the men's restroom were destroyed and the bathroom had to be closed, which necessitated bringing in portable restrooms until the damage was repaired.
Recreation Summer Activity Guide: The summer recreation activity guide is live on the City's website and available in hard copy form in a few places around town.
Citizens Academy: The City is gaging interest in a new round of Citizens Academy (exact dates are to be determined). Citizens Academy is an excellent way to learn more about the operations of the City of Scotts Valley. If you are interested in attending, please email Jordan Taylor at [email protected] or City Hall at [email protected].
Reminders:
• Sign up for the citywide newsletter!
• Follow the city on Social Media for important information and updates! Alexandra Sklar, Co-Director of Trouble Fastpitch, spoke about the Parks & Recreation fees for utilization of the Siltanen Park fields and also submitted a letter (see attached).
John Flint spoke about the importance of caregiving.
M/S: Lind/Clark
To approve the Consent Agenda with no alterations.
Carried 5/0 (AYES: Timm, Timms, Clark, Jett, Lind)
1. Approve City Council minutes of 03-19-2025
2. Approve check register dated 03-15-2025 through 03-28-2025
City Council Meeting Minutes
Date: April 2, 2025
REGULAR AGENDA
CONVENE TO CLOSED SESSION
RECONVENE TO OPEN SESSION
M/S: Lind/Jett
To approve the Regular Agenda with no alterations.
Carried 5/0 (AYES: Timm, Timms, Clark, Jett, Lind)
1. Fiscal Year 2024-2025 Community Grant Program Recommendations City Manager LaGoe presented the Community Grant Program recommendations. The Council Members thanked the City Manager, the staff, and the review committee for their work on this important program.
The following people provided public comment in support of the Community Grant Program: Dana Wagner, Community Bridges Meals on Wheels; Danny Reber, Scotts Valley Chamber of Commerce; Amee Sawhney, Scotts Valley Multicultural Fair, ; Lis DuBois, Boys and Girls Club of Santa Cruz County; Patrice Maginnis, Vista Center for the Blind and Visually Impaired; Darshana Croskrey; Leeann Luna, Monarch Services; and Julia Feldman, Conflict Resolution Center.
M/S: Timms/Lind
To approve the FY 2024-2025 Community Grant Program awardees as recommended and authorize the City Manager to execute contracts with the grant awardees in a form acceptable to the City Attorney.
Carried 5/0 (AYES: Timm, Timms, Clark, Jett, Lind)
2. Future Council Agenda Items
CM Clark proposed a future agenda item for a graffiti ordinance which would encourage individuals and businesses to quickly clean up graffiti on private property. A consensus was obtained from the Council Members.
The City Council convened to closed session at 7:20 PM to discuss the following item.
The City Attorney noted that there would likely be nothing to report.
1. Public Employee Annual Performance Evaluation
Legal Authority: Government Code Section 54957(b)(1)
Position: City Manager
Staff Present: City Manager, City Attorney
CLOSED SESSION SUBJECT(S)
City Council Meeting Minutes
Date: April 2, 2025
REPORT ON ACTION TAKEN DURING CLOSED SESSION
ADJOURNMENT
The City Council reconvened to open session at 8:22 PM.
Mayor Timm announced that there was no report from the Closed Session meeting.
The meeting adjourned at 8:22 PM.
Attest:
Cathie Simonovich, City Clerk
Approved:
Derek Timm, Mayor
April 2, 2024
Scotts Valley City Council
1 Civic Center Drive
Scotts Valley, CA 95066
Council Members Timm, Timms, Clark, Jett, and Lind,
We are writing to alert you to the significant and detrimental impact that the Parks and Recreation Fees will have on local kids and the non-profit organizations which serve them.
It has become clear that our organizations, Scotts Valley Girls Softball and Scotts Valley Trouble Fastpitch, cannot financially bear the dramatically increased costs of Siltanen Park field rentals and also continue to operate our programs on Scotts Valley fields as we have for decades.
Scotts Valley Girls Softball has called Siltanen Park “home” for over forty years, providing a place to play for 150-200 local girls each spring. The SVGS competitive travel program, Trouble Fastpitch, has proudly worn the Scotts Valley name and shared our community spirit at tournaments throughout California for almost thirty years. The future is bright as well- player registration is up and we are seeing renewed interest in softball among the girls of Scotts Valley.
All of this history and opportunity is now in jeopardy due to the exorbitant Parks and Recreation field rental fee increases. Our costs to use Siltanen Park fields will increase from 575-675% under the new Fee Schedule, putting both programs at risk.
When renting fields in Scotts Valley, we are not guaranteed they will be well-maintained, safe, or even playable. This is a baseline that other cities provide. Because of this, SVGS volunteers have been regularly maintaining the Siltanen Park fields for decades.
Sadly, in the past two years, what has been a collaborative working relationship between SVGS and Parks and Recreation has turned negative. There is a lack of cooperation with and understanding of youth sports operations and the value they provide to our kids. We believe that Staff is actively monitoring how and when we use the fields via social media, contributing to the sense of distrust and non-partnership. Meanwhile, the field conditions have deteriorated over
this time frame, as SVGS has been told we can no longer provide the critical maintenance and upgrades our community has counted on.
We have lost faith in the ability to solve these problems directly with Parks and Recreation, and are thus asking to the City Council to review and intervene as follows:
1. We request that Council review our attached document, outlining our situation and concerns, and direct the Parks and Recreation Staff to enter a Memorandum of Understanding with each of our organizations which maintains our current per-player rate structure and fee for the next five years.
2. We respectfully ask that Council direct the City Manager to determine an alternative source of revenue for the General Fund and reduce field rental fees for all local non-profit organizations, rather than laying the City’s larger financial burden so heavily upon local kids and families.
3. We ask that this topic be placed on a future City Council agend to be reviewed and heard publicly..
We understand that there are underlying costs to running the parks, and that the City and Parks and Recreation need to cover those costs. We also are proud of the work our volunteers have done beautifying Siltanen Park for the enjoyment of our entire City over several decades, in exchange for affordable field usage fees. We simply ask to continue working together as a team with Parks and Recreation- they allow our organizational volunteers to invest time and money in the fields and park, and in return, we keep the existing field fees which will allow us to keep our programs operating and serving our local girls.
As parents, coaches, and supporters of the kids of Scotts Valley, we submit this letter and attached documentation in their interests and on their behalf. Thank you for your time and energy in reviewing.
Signed,
Kelly Weaver
President- Scotts Valley Girls Softball
Ed Poston
Director- Scotts Valley Girls Softball
Nick Torres
Co-Director- Trouble Fastpitch
Alexandra Sklar
Co-Director, Trouble Fastpitch
Statement of Impacts and Concerns Regarding Scotts Valley Parks and Recreation Hourly Fee Schedule for Field and Facility Rentals Prepared for Scotts Valley City Council by Scotts Valley Girls Softball and Trouble Fastpitch April 2 2024
—
1 HISTORY
Meet Siltanen Park’s “Home Teams”.
2 HISTORY
SVGS and Parks & Rec, collaborating together for decades. 3 IMPACT
Financial impacts of high hourly field fees put small non-profit programs in operational jeopardy.
4 IMPACT
When youth sports turn into City revenue sources, kids and community suffer. 5 IMPACT
Reducing access and limiting opportunities for local talent to thrive. 6 CONCERN
Asked to pay more, while already receiving less.
7 CONCERN
How were these “fair fees” set? And are they fair?
8 CONCERN
Field rental fee increase directly conflicts with Scotts Valley Parks & Rec Master Plan and Kids Bill Of Rights.
9 REFERENCES AND LINKS
10 SELECT PHOTOS OF FIELD CONDITIONS
1 HISTORY Meet Siltanen Park’s “Home Teams”
Scotts Valley Girls Softball is the longest-running youth softball program in Santa Cruz County. Since 1984, SVGS has been a cornerstone of the local youth community, with 150-200 girls participating each season at Siltanen Park.
Coming out of the pandemic, SVGS is continuing to flourish. In 2023, the league was honored with the title of “Organization of the Year” by the Chamber of Commerce. This year, registration increased by 15%, driven by fresh interest among younger players.
In 1997, SVGS introduced a competitive travel team, Trouble Fastpitch, providing talented local players opportunities to play at a higher level. For nearly 30 years, Trouble Fastpitch players have practiced at Siltanen Park as their homebase and represented the City of Scotts Valley with pride as they travel to compete across California (and even out-of-state) with teammates.
Locally, it is well-known that the grounds for Siltanen Park were donated to the city specifically to be used for diamond sports (softball and baseball). Over the years, many local girls have learned to play here with SVGS and moved on to wear the Scotts Valley name on their jerseys with the well-regarded Scotts Valley High School Falcons program.
SVGS and Trouble Fastpitch are proud to introduce new young players to softball, teamwork, and community on these fields each season.
____
SVGS and Trouble Fastpitch players at “home” at Siltanen Park and forming friendships across ages in the Scotts Valley Fourth of July Parade.
2 HISTORY SVGS and Parks & Rec, collaborating together for decades.
For decades, Scotts Valley Girls Softball and the Scotts Valley Parks and Recreation Department have collaborated in efforts to maintain and improve Siltanen Park. The advantages of this collaboration are clear- thousands of local girls have experienced the benefits of team sports while playing softball on Scotts Valley fields, without the City needing to undertake operations of a program of this size or maintain the fields daily.
Each season, SVGS and Trouble volunteers contribute 500+ man-hours towards the maintenance and improvement of Siltanen Park, for the enjoyment of all Scotts Valley citizens. Volunteers take on the regular seasonal field and facility tasks of infield skinning, weeding, reseeding, weed-wacking, painting, removing poison-oak from the batting cage, and repairing damage in the outfield caused by gophers off-leash dogs, and bikes. Each week during the season, field dragging, raking, and lining for games takes 20-25 hours. Players are taught proper respect for the facilities, and help with trash clean-up and field repair/raking after each practice and game.
Over the years, SVGS and Trouble have contributed tens of thousands of dollars worth of improvements to Siltanen Park. This includes installation of wood platform seating areas; perimeter fencing; backstops at Ponytails, Juniors, and Seniors fields; bleachers at Ponytails/Seniors fields; scoreboards; concrete block retaining wall from Vine Hill School Rd to park; asphalt installation from Vine Hill School Rd to park; pitching bullpens; batting cages; bleacher, bench, and backstop restoration; replacement of home plates, pitching rubbers, and base plugs; and more.
Unfortunately, things have changed in the prior two years, with the current Parks and Recreation Staff appearing uncooperative, unwilling to collaborate, and without understanding of the operational restraints of a small-town youth sports program. —
Scotts Valley Girls Softball Maintenance and Capital Investments Note: this does not include regular maintenance or investment by Trouble Fastpitch
3 IMPACT Financial impacts of high hourly field fees put small non-profit programs in operational jeopardy.
Currently, both the SVGS and Trouble Fastpitch organizations pay $14/child per season (spring rec, summer competitive, fall competitive) for field access. In exchange, organizational volunteers provide extensive volunteer manpower and financial investment in the Siltanen Park fields (see Section 2).
Assuming no growth in our programs and at the discounted non-profit hourly rate of $22.50/hour, the cost impacts to both programs are debilitating:
Scotts Valley Girls Softball will incur an additional estimated cost of $14,500, a 575% increase in field rental costs. Spread across players, this results in a field cost of $95 per player per season, an $81 increase per player. As context, SVGS just raised registration fees to $125.00 per player this season, which is consistent with other local leagues.
Trouble Fastpitch will incur an additional estimated cost of $6,600, or 675% increase in field rental costs. This equates to an increase of $170 per family, adding an additional 25%-50% to current fees. This makes the per-player costs for the program uncompetitive compared to other nearby teams, and frankly is just too expensive for local families.
Raising registration fees to accommodate this increased cost for field usage is simply not financially feasible for either organization. It is highly likely that Scotts Valley Girls Softball, cornerstone of the community, would be priced out of the fields it has called home for four decades.
And what good are our parks, without girls playing on the softball fields? —
Impacts of Hourly Fee Rates on Scotts Valley Girls Softball and Trouble Fastpitch Players and Families
4 IMPACT When youth sports turn into City revenue sources, kids and community suffer.
By instituting these new fees, Scotts Valley Parks and Recreation has shifted from their goal of providing “high-quality, unique recreational experiences for its community and beyond”1 and instead is focusing on treating local parks and youth recreational athletes as revenue centers for the City’s General Fund.
Due to the severe Parks and Rec field fee increases, both SVGS and Trouble Fastpitch will actively need to consider moving practices and games to other locations, or ceasing to operate in a recognizable fashion.
Just like the Little League players with Vine Hill fields and the soccer players at Skypark, the athletes of Scotts Valley Girls Softball consider Siltanen Park to be their home. They bring energy and spirit to our community, day after day and season after season. Girls from TK to eighth grade form years-long friendships at Siltanen- running from field to field to cheer each other on, giving high-fives to prior years’ coaches, chasing after foul balls, and helping clean up trash and rake the fields as stewards of their beloved park.
With the fee increases being imposed by the City, these girls run the risk of losing their most treasured place and home-away-from-home. The social and effect of relocating play due to untenable Parks & Rec field fees on our community of local girls cannot be understated.
Already keyed into the subpar field conditions here in Scotts Valley compared to sport facilities serving other programs and in other cities, these girls will be devastated to be split up and lose “their” fields, all while seeing larger organizations maintain their facilities due to lower costs or sport-specific enrollment advantages.
Is this the way to show the youth, and particularly the young girls, of Scotts Valley that they are a valued part of our community?
1 Scotts Valley Parks and Recreation 2024 Master Plan, Page 13
5 IMPACT Reducing access and limiting opportunities for local talent to thrive.
Scotts Valley Trouble Fastpitch has spent the past two years re-positioning the program to showcase the name of our hometown, adding the city name to all our communications and team apparel. At the core of our program is our “home” at Siltanen Park. Our girls and fans wear the Scotts Valley name with pride, sharing our community spirit as they compete in tournaments across Northern California. This is an organization that actively increases the visibility and reputation of Scotts Valley when on the road, and strives to build community and foster friendships here in town. It is a shame that this group of young players is not supported by their local Parks & Recreation Department.
Trouble Fastpitch differs from other competitive softball teams in that we strive to open up access to as many families and talented players as possible, regardless of life situation or finances. The hourly field fees will affect program costs so severely that this program keystone is threatened.
We want to make it as easy as possible for busy families to play competitively and for kids to make friends. By utilizing the co-located fields at Siltanen, Trouble Fastpitch makes it simpler for families with kids across multiple ages to play, volunteer, or coach. This is extremely unique to our program, and local parents love it. Currently, there are four sets of sisters or cousins across our teams!
The shared location also means that our older players can mentor younger players, and that their “team” is really made up of 50 girls of all ages, not just the 9 on the field. These girls are their most confident, joyful, and strong selves when playing together at Siltanen Park.
To absorb hourly field rentals, Trouble will need to consider moving practices to dispersed locations or reducing the amount of on-field instruction time players receive.
Beyond the logistical challenges this creates for families and cost concerns for the program, most importantly, it will destroy the community of camaraderie, leadership, and teamwork that the “Trouble Girls” have built for themselves.
Trouble is also unique in having a tiered fee strategy, which means more local girls can access and play competitive softball year after year. In 2024, Trouble fees ranged from $325-$650/player. This is one of the lowest travel softball fees in the area, and substantially less than other competitive girls sports. In addition to carefully looking at our fees each season, we are working to widen access to travel softball by offering more scholarships.
With the fee increase, Trouble would have to charge our families 25-50% more each season.
Player fees would be nearing the costs of larger, heavily-funded programs with high-quality softball facilities just over the hill in San Jose. This may drive families to take their kids out of Scotts Valley for competitive softball instruction, is prohibitively costly for new players, and could absolutely break the program after nearly 30 years of play.
6 CONCERN Asked to pay more, while already receiving less.
In the past several years, and most recently with post-pandemic staffing changes at Scotts Valley Parks and Recreation, SVGS has lost confidence in the department and its capabilities. Where previously we would have worked together to keep the fields in playable condition, our hands are now tied and the spirit of collaboration is gone.
With all of these ongoing issues, the fields and facilities have continued to deteriorate.
Combined with staff reluctance to make improvements in a reasonable time frame or allow volunteer work on larger projects, it is particularly egregious for the City to increase the rates for playing on sub-par and worsening fields.
A select list of issues is listed here, with photos following at the end of the document. ● Public Works has acknowledged that they do not have the resources or knowledge to correctly care for the infields. (See above for man-hours provided by volunteers). ● Allowing Snack Shack to become a Health Hazard, requiring significant termite remediation and code upgrades in order to use. SVGS is left without a Snack Shack, our largest source of in-season fundraising. Players and families are walking up the hill to spend their money at the flourishing Little League Snack Shack. ○ When SVGS tried to negotiate with the city to use the Snack Shack again this season, the high rental fee and contract stipulations were so limiting that it did not make sense for the league to continue using it.
○ After 28 years of use, Parks and Recreation was requiring that SVGS move all their refrigeration, equipment inventory, and belongings in and out of the space daily for each use. This is logistically impossible for a volunteer-run organization. ○ Meanwhile, while telling the organization that they now needed to pay for use of the Snack Shack, SVGS was also being told they could not use it without performing construction upgrades to meet current environmental health code. ● Rampant gopher and ground squirrel populations pose a safety hazard. Children and coaches have been injured (including broken bones) due to unmitigated gopher issues. ○ At one point, the interim P&R manager told SVGS that the organization could remediate the gophers, since the City could not. After purchasing the suggested $3500 equipment, the new Staff has now instructed SVGS not to intervene. ● Seniors Field Bullpen turf is overrun with crabgrass. A snake lives below the turf. ● Un-leveled fields. Hundreds of volunteer hours cannot fix this. ● Un-maintained infield fringe. In the offseason, lack of City maintenance means weeds and grass grow well into the infield dirt, further damaging it’s integrity..
● Persistent erosion and drainage issues.
○ The City has attempted temporary fixes using straw wattle barriers, which are not working and do not solve the underlying problem.
○ The players have called the erosion channel across the Juniors field and dugout “The Canyon” for several years. “The Canyon” has been filled with large rock fill, which is also not an appropriate solution. Along with causing issues during gameplay, just last week, a coach sprained their ankle on the uneven dugout rock surface. The first-base dugout bench is nearly unusable because of this situation. ● Fences- currently installed incorrectly. An estimated $500 of balls are lost each year. ● Lack of shaded dugouts or shaded seating, combined with high sun exposure. Other comparable facilities have this basic amenity, either provided by their City or funded by parents. When parents tried to solve this problem, they received pushback from Staff. ○ This does not appear to be listed as a future CIP, meaning these fields will not have City-provided shade cloth anytime soon, and yet donors/volunteers are not supposed to pay for and install it.
● Not addressing the long-standing issues with Siltanen Park being used as the de-facto off-leash dog park for North Scotts Valley every evening at 6pm. It is an affront to the girls of SVGS that the City allows dogs to ruin the fields without charging dog-owners an hourly use rate, all while requiring youth organizations to pay for the same fields and also expecting them to clean up dog waste and repair damage left behind. ● Not addressing the on-going damage created by e-bikes and mountain bikes riding on the infields. Recurrent use has affected the integrity of the infield dirt, outfield grass, and foul territory.
● Long-budgeted Capital Improvement Projects continue to be pushed out each year. ○ One such project, ADA Improvements, appeared in the City Budget as far back as 2021. Now, it is showing as budgeted for the FY25-26. Meanwhile, multiple grandparents have fallen on the Siltanen paths as they walk to their grandchildren’s games.
○ Field fencing and netting. Siltanen Park previously had netting and fencing which allowed for a thriving adult softball league to be played on the fields, creating revenue for the City. This improvement has not been completed to the pre-existing standard.
○ Siltanen Bleacher Upgrade was at one point budgeted for FY24-25. Now, it is budgeted for FY26-27, with a status of “Not Started”. The bleachers are significant safety hazards and wholly inadequate, yet they have not been replaced as we were told, and it appears no progress towards this has been made.
7 CONCERN How were these “fair fees” set? And are they fair? As one of the primary non-profit youth organizations using Siltanen Park, SVGS was told the organization would have an opportunity to provide input during the creation of the Parks Master Plan. However, this did not materialize. There was no direct attempt at notification, outreach or collaboration from Parks and Rec to SVGS during the development of the Scotts Valley Parks and Recreation Master Plan. The only public feedback cited in the Master Plan was collected via an online survey, which was disproportionately filled out by residents residing near Skypark.
SVGS and Trouble Fastpitch are concerned that the Parks and Recreation Fee Schedule, which grew out of the Master Plan, does not reflect the needs of the Siltanen Park users or consider the specific needs of existing youth and girls sports leagues.
The Master Plan lists several “Benchmark Communities” to which Scotts Valley is compared2. In reviewing the fee schedules for these communities, the hourly rates adopted by Scotts Valley are significantly higher than these cities. It is also worth noting that Scotts Valley has fewer designated softball fields than most of the benchmarks, though we have significantly more soccer fields. The most local “Benchmark Community” referenced is Capitola, which charges $15 an hour for use of their softball/baseball fields. None of the Benchmark Communities appear to be using their youth sports organizations to raise money for their cities, beyond charging negotiated or reduced fees covering basic administration and maintenance.
After the new fees were adopted, it was reported that they were developed based on Bay Area cities3(which have larger youth sports leagues that can better afford high field rental costs), with no mention of using the Benchmark Cities so heavily referenced in the Master Plan. “Staff said the new numbers came out of a workshop with other Greater Bay Area municipalities, which allowed local officials to learn new strategies for raising revenue while keeping things fair for users...Staff said they were hopeful the new rates would add revenue to City coffers, but added it’s hard to tell as things are only just now returning to pre-pandemic levels of service.”
- Scotts Valley Press-Banner, 11/15/24
To address Staff’s own mentions of intended fairness: as an organization which has served Scotts Valley girls for over forty years at Siltanen Park, it is clear that these fees are not fair to the users.
Leveling fee increases of 575% on a field used primarily by a single girls sports program, only to put that revenue back into the general fund, is not fair to the users. Expecting small local non-profits to pay more money for less access to our parks is not fair to the users. Continuing to ignore deferred maintenance and postpone capital projects, and then charging more to use increasingly poor facilities is not fair to the users.
3 https://pressbanner.com/scotts-valley-city-council-approves-new-facility-rental-fees/ 2 Scotts Valley Parks and Recreation 2024 Master Plan, Page 33
Scotts Valley Girls Softball, Trouble Fastpitch, and the nearly 200 girls who play on the Siltanen Park Softball fields are disproportionately affected by the inequitable fee increases when compared to Little League (serving primarily boys) and SV/SLV Soccer (which serves two communities and over 1,000 members). Both of these organizations have lower per-player field costs and have the opportunity to offset or absorb increased field fees by 1. Continuing to utilize school ballfields immediately adjacent to City Parks at a lower cost, 2. Utilize fields in other cities/areas due to larger geographic reach, and/or 3. Having historically and significantly higher participation numbers and community donations to fund their programs.
The female youth athletes of our community will suffer the most directly from the high Parks and Recreation hourly-based fees.
___
2024 Trouble Fastpitch competitive softball teams, made up of local players from ages 8-13 and based at Siltanen Park.
8 CONCERN Field rental fee increase directly conflicts with Scotts Valley Parks & Rec Master Plan and Kids Bill Of Rights.
The Parks Master Plan prominently mentions the growing popularity of Softball several times, citing a 15.3% growth rate in the sport. Specifically, the plan states that female youth ages 13-17 have had a 70.8% participation rate increase in the past five years, the greatest of any team sport.
Locally, our female tween and teen demographic is heavily under-served by the Parks and Recreation classes, events, and programming. Community input in the Master Plan shows that Scotts Valley residents want more things for tweens and teens to do. And, again according to the Master Plan, this group likes softball.
With four decades of experience, SVGS is primed to offer these girls a needed, desired activity that the City simply cannot. With this growing interest in the sport and need for activities for tween/teen girls, why would the City introduce a fee schedule so extreme that it puts Scotts Valley’s only youth softball league at operational risk? The City of Scotts Valley’s Children’s Bill of Rights4 was adopted by the City Council in 2024.
Press reports specifically state5that this document would be to underscore partnerships with local youth organizations, including softball.
The Childrens’ Bill of Rights includes the following acknowledgements:
● The right to be heard respectfully regarding all matters that affect them so they may feel valued
● The right to feel welcome and free to play in neighborhoods, schoolyards, parks, and participate in outdoor recreation programs
Prohibitive fees, sub-par conditions, and long-deferred improvements at Siltanen Park do not show the youth of our city that they are valued, welcomed, or supported. 5 Scotts Valley Press Banner (3/29/24)
4 https://www.scottsvalley.gov/614/Childrens-Bill-of-Rights
9 REFERENCES AND LINKS
Scotts Valley Parks and Recreation Master Plan
https://www.scottsvalley.gov/DocumentCenter/View/5271/Parks-Master-Plan-Fina Adopted Fee Schedule w/Comparison to Prior Fees
Link to Approved Fee Schedule
Scotts Valley Publicly Posted Fee Schedule
https://www.scottsvalley.gov/687/Fee-Schedule
Links to Fee Schedules for Master Plan “Benchmark Communities” (note, these cities provide regular parks/field maintenance and adequate facilities, whereas Scotts Valley does not).
Capitola- contract rate or administrative-only fee of $15/hour Half Moon Bay- contract rate or $20/hour for one-off events Pacific Grove - contract rate or does not charge for youth activities in partnership w/P&R.
Parks Capital Improvement Projects on City Website
https://stories.opengov.com/scottsvalleyca/published/rJBx6jkwK Five-Year CIP Summaries showing Siltanen Park CIPs moving out year to year with no progress FY 22-23 (draft, cannot recall adopted from City Website) FY23-24
FY24-25
Scotts Valley Girls Softball
https://www.svgsoftball.com/
Scotts Valley Trouble Fastpitch
https://www.svgsoftball.com/trouble
10 SELECT PHOTOS OF FIELD CONDITIONS
Conditions surrounding Ponytails field at beginning of 2025 Season, following limited maintenance or pest abatement from Parks and Recreation over the off-season. “The Canyon” erosion channel at the Juniors First Baseline and Dugout. This condition has been known to Parks and Recreation for sometime, and affects gameplay and safety. It is representative of other conditions throughout the seating areas and fields. Picture taken before attempted/ineffective repair in March 2025.
E-Bike and Dog Damage photographed on April 30, 2025.
This occurred following a weekend where SVGS and Trouble volunteers performed ~20 hours of regular in-season field conditioning and maintenance ahead of Saturday games.
Damaged Home Plate and Pitching Rubber at Senior Fields, Summer 2024 Replacements paid for by Trouble Fastpitch and installed with Public Works help.
Not pictured: uneven field conditions, poor infield dirt integrity, weeds, and gopher damage.
apadatecr2 City of Scotts Valley llambert 04/11/2025 11:06 Page 1 A/P Check Register Checks from 03/29/2025 to 04/11/2025
Check Check Vendor Name Net Check Check CheckNumber Date Amount Status Type Cash Account: 999-10100-000-000-000000
133694 04/04/25 ACCENT CLEAN & SWEEP INC 5,478.00 O Regular 133695 04/04/25 ACE PORTABLE SERVICES 1,837.67 O Payment Manager133696 04/04/25 AFLAC-FLEX ONE 586.71 O Regular133697 04/04/25 ALVAREZ IND INC CLEAN BLDG 560.00 O Regular133698 04/04/25 ANDERSON PACIFIC ENG INC. 355,788.17 O Regular133699 04/04/25 AT&T 166.75 O Regular133700 04/04/25 AT&T 57.70 O Regular133701 04/04/25 BATTERIES + BULBS #314 256.22 O Regular133702 04/04/25 BRIAN OGLE-YOUMANS 129.00 O Regular133703 04/04/25 C & N TRACTORS 225.80 O Regular133704 04/04/25 CENTRAL HOME SUPPLY 636.33 O Regular133705 04/04/25 COMCAST 675.41 O Payment Manager133706 04/04/25 ERNIES AUTO CENTER 7.11 O Regular 133707 04/04/25 HACH COMPANY 99.15 O Regular133708 04/04/25 HEIDI MICHELLE WOODMANSEE 504.00 O Regular133709 04/04/25 ICONIX WATERWORKS US INC. 3,417.55 O Regular133710 04/04/25 LIEBERT CASSIDY WHITMORE 17,599.00 O Regular133711 04/04/25 MATTHEW SPENCER-COOKE 1,661.70 O Regular133712 04/04/25 MCCAMPBELL ANALYTICAL, INC. 3,026.00 O Regular133713 04/04/25 MONTEREY BAY ANALYTICAL SVCS 576.40 O Regular133714 04/04/25 MUTUAL OF OMAHA 1,339.23 O Regular133715 04/04/25 NORTH CENTRAL LABORATORIES 136.50 O Payment Manager133716 04/04/25 PALACE BUSINESS SOLUTIONS 684.03 O Regular133717 04/04/25 PETTY CASH - LAUREN LAMBERT 150.00 O Regular133718 04/04/25 PRINICPAL LIFE INSURANCE CO 8,114.99 O Regular133719 04/04/25 RALEY S 38.00 O Regular
133720 04/04/25 SUMMIT UNIFORMS 321.56 O Regular133721 04/04/25 THE CARD SHARK INC 7,097.37 O Regular133722 04/04/25 URBAN FIELD STUDIO OAKLAND 8,145.00 O Regular133723 04/04/25 USA BLUE BOOK 144.09 O Payment Manager133724 04/04/25 WAGE WORKS 125.00 O Regular133725 04/04/25 WIZIX TECHNOLOGY GROUP, INC 17.00 O Payment Manager133726 04/04/25 WOODEN EXPRESSIONS 2,084.07 O Regular133727 04/11/25 ACCENT CLEAN & SWEEP INC 5,478.00 O Regular133728 04/11/25 ACCO ENGINEERED SYSTEMS 465.00 O Regular133729 04/11/25 ACE PORTABLE SERVICES 750.24 O Payment Manager133730 04/11/25 AMAZON CAPITAL SERVICES 1,126.54 O Regular133731 04/11/25 AT&T 1,725.17 O Regular133732 04/11/25 CAL-WEST LIGHTING & SIGNAL INC 3,844.84 O Regular133733 04/11/25 CENTRAL HOME SUPPLY 1,546.82 O Regular133734 04/11/25 CITY OF SANTA CRUZ 106.96 O Regular133735 04/11/25 COUNTY OF SANTA CRUZ 139,787.22 O Regular133736 04/11/25 DU-ALL SAFETY, LLC 1,500.00 O Payment Manager133737 04/11/25 ENTERPRISE FM TRUST 9,619.65 O Regular
apadatecr2 City of Scotts Valley llambert 04/11/2025 11:06 Page 2 A/P Check Register Checks from 03/29/2025 to 04/11/2025
Check Check Vendor Name Net Check Check CheckNumber Date Amount Status Type133738 04/11/25 ENVIRONMENTAL INNOVATIONS 8,127.46 O Regular133739 04/11/25 ENVIRONMENTAL WATER 4,767.32 O Regular133740 04/11/25 FERGUSON ENTERPRISES, LLC #795 495.76 O Regular133741 04/11/25 GRAINGER 378.72 O Regular133742 04/11/25 HH ASSOCIATES US, INC. 1,113.23 O Regular133743 04/11/25 JOSE PEREZ 220.07 O Regular133744 04/11/25 K & D LANDSCAPING, INC. 3,910.00 O Regular133745 04/11/25 KINGS PAINT & PAPER 58.87 O Regular 133746 04/11/25 LAND TRUST OF SANTA CRUZ CNTY 20,000.00 O Regular133747 04/11/25 MID VALLEY SUPPLY 1,241.14 O Payment Manager133748 04/11/25 MISSION UNIFORM SERVICE 688.95 O Payment Manager133749 04/11/25 MONTEREY BAY ANALYTICAL SVCS 32.40 O Regular133750 04/11/25 MONTEREY REGIONAL 9,473.40 O Payment Manager133751 04/11/25 OREILLY AUTOMOTIVE,INC 139.33 O Regular 133752 04/11/25 OLIN CORPORATION AS SOLE 5,147.96 O Regular133753 04/11/25 PACIFIC GAS & ELECTRIC CO 76,388.83 O Regular133754 04/11/25 PALACE BUSINESS SOLUTIONS 30.48 O Regular133755 04/11/25 PETERSON POWER SYSTEMS, INC. 1,040.00 O Regular133756 04/11/25 PHILLIP D NEUMAN 2,768.33 O Regular133757 04/11/25 RDO EQUIPMENT CO. 88,822.78 O Regular133758 04/11/25 SAN LORENZO VALLEY WATER DISTR 70.94 O Regular133759 04/11/25 SCARBOROUGH LUMBER 2,255.39 O Regular133760 04/11/25 SCOTTS VALLEY SPRINKLER 894.69 O Regular133761 04/11/25 SOUTHLAND INDUSTRIES 4,487.00 O Regular133762 04/11/25 STANDARD INSURANCE COMPANY 944.40 O Regular133763 04/11/25 STERLING WATER TECHNOLOGIES 2,880.00 O Regular133764 04/11/25 SUMMIT UNIFORMS 2,180.94 O Regular133765 04/11/25 SUPERIOR ALARM COMPANY 96.00 O Regular133766 04/11/25 SYCAL ENGINEERING INC 1,321.64 O Regular133767 04/11/25 THE PIED PIPER INC. 237.00 O Payment Manager133768 04/11/25 TRIAD ELECTRIC 3,000.00 O Payment Manager133769 04/11/25 WATSONVILLE DIESEL 1,249.77 O Payment Manager133770 04/11/25 WEX BANK 7,984.73 O Regular133771 04/11/25 WIZIX TECHNOLOGY GROUP, INC 22.00 O Payment Manager
apadatecr2 City of Scotts Valley llambert 04/11/2025 11:06 Page 3 A/P Check Register Checks from 03/29/2025 to 04/11/2025
64 Checks total: 819,132.31
0 ACH total:0 EFTPS total:0 Wire transfer total:
14 Payment Manager total: 20,973.1778 GRAND TOTALS 840,105.48
AGENDA ITEM 3.
DATE: 4/16/2025
City of Scotts Valley
CITY COUNCIL STAFF REPORT
DATE: 4/16/2025
TO: Honorable Mayor and City Council
FROM: Cathie Simonovich, City Clerk
APPROVED: Mali LaGoe, City Manager
SUBJECT: Ratify appointment of Parks and Recreation Commissioner
SUMMARY OF ISSUE
As vacancies occur, or due to an election or re-election of a Council Member, a member of the Council may nominate a new individual to serve on a City Commission, Committee, and/or Board. All appointments must be ratified by the City Council.
There is a vacancy on the Parks and Recreation Commission due to the resignation of Gillian McGlaze and an application has been submitted by Corky Roberson. Council Member Donna Lind has nominated Mr. Roberson to serve on the Parks and Recreation Commission. Upon Council ratification, Mr. Roberson will fill the vacancy.
FISCAL IMPACT
There is no fiscal impact associated with this appointment.
STAFF RECOMMENDATION
It is recommended that the City Council ratify the appointment of Corky Roberson to serve on the Parks and Recreation Commission effective April 16, 2025.
TABLE OF CONTENTS
1. C.Roberson Parks and Rec Commission-redacted 4-16-2025
AGENDA ITEM 4.
DATE: 4/16/2025
City of Scotts Valley
CITY COUNCIL STAFF REPORT
DATE: 4/16/2025
TO: Honorable Mayor and City Council
FROM: Rodolfo Onchi, Public Works Director
APPROVED: Mali LaGoe, City Manager
SUBJECT: Aeration Basin System Upgrades Project - Cushman Contracting Agreement Amendment
SUMMARY OF ISSUE
Consistent with the City’s Capital Improvement Plan, the City is working on the Aeration BasinSystem Upgrades Project. A contract was awarded to Cushman Contracting to upgrade the system. Cushman began work in the Summer of 2024 and is close to completing the project. As part of the project, several change orders were needed to accommodate several long lead-time items (blower, valves, sensors, etc.), conduit size changes, relocation of conduits, and additional supplies (filling in U Wall, beam repairs, concrete corrections, and changes to air flow element j-box). Cushman has submitted change orders totaling approximately $26,000. An amendment to the contract is necessary to increase the total cost of the contract.
FISCAL IMPACT
The original total cost for the Aeration Basin System Upgrades Project was $1,282,115.
Change orders in the amount of approximately $26,000.00 are required to complete the project. Staff is requesting that the total project price be increased by $30,000 to accommodate the current change orders and any potential additional change orders prior to project completion, increasing the total not to exceed cost of the contract to $1,312,115. The project and change orders will be paid from available Wastewater Capital Improvement Funds.
STAFF RECOMMENDATION
It is recommended that the City Council authorize the City Manager to enter into an amended agreement with Cushman Contracting for the Aeration Basin System Upgrades Project, increasing the total not to exceed cost of the contract to $,312,115.
TABLE OF CONTENTS
1. Aeration Basin Cushman Amended Construction Agreement
AMENDMENT TO CONSTRUCTION AGREEMENT
This Amendment to Construction Agreement (the “Amendment”) is entered into by and between the City of Scotts Valley, a municipal corporation, hereinafter referred to as “CITY” and Cushman Contracting Corporation, hereinafter referred to as “CONTRACTOR”.
RECITALS
WHEREAS, on May 15, 2024, the CITY and CONTRACTOR entered into that certain Agreement for Construction; and
WHEREAS, the parties desire to amend the Agreement to authorize an update to the “Description of Work” and Bid Costs.
NOW, THEREFORE, in consideration of the recitals and the mutual promises contained herein, City and Consultant agree as follows:
AGREEMENT
1. Article VIII is hereby amended to add Item 14. Change Order, a copy of which is attached hereto as Exhibit A.
2. Except as specifically provided in this Amendment, all terms of the Agreement shall remain unchanged, in full force and effect. In the event of a conflict between the terms of the Agreement and the Amendment, the terms of the Amendment shall control.
IN WITNESS WHEREOF, this Amendment is executed by the CITY and by the CONSULTANT on the 16th day of April, 2025, at Scotts Valley, California.
CONSULTANT: CITY:
CUSHMAN CONTRACTING CORPORATION CITY OF SCOTTS VALLEY
Kyle Cushman, Corporate Secretary Mali LaGoe, City Manager APPROVED AS TO FORM: ATTEST:
Kirsten M. Powell, City Attorney Cathie Simonovich, City Clerk
DIRECTION PCO WORK
CO # PCO # DESCRIPTION TO TO APPROVED COST
CONTRACTOR Contractor
1 Replace Electrical Vault Lids 7/31/2024 Yes
2 Conduit Size Changes 8/6/2024 8/21/2024 Yes $ 3,224.73 3 Change Breaker Serving MCC-2 at Main Switchboard 1/2/2025 Yes $ 3,408.10 4 Relocation of Conduits at Blower No. 1 Discharge Piping 1/2/2025 1/7/2025 Yes $ 6,179.69 5 Concrete Chip out at Aeration Basin 1/9/2025 Yes $ 4,931.37 6 Beam Repair at A-basin 1/9/2025 Yes $ 812.11
7 Fill in U Wall at A-Basin 1/21/2025 Yes $ 5,257.41
8 Rotate Air Flow Element J-Box 2/13/2025 Yes $ 1,181.68 9 Thermographic Survey of Breakers at Main Siwthcboard 2/27/2025 Yes $ 840.96 Total $ 25,836.05
Scotts Valley Water Reclamation Facility - Aeration Upgrades Project
CHANGE ORDER LOG
SV- Submittal Logs-Aeration Page 1 of 1 4/10/202511:02 AM
AGENDA ITEM 5.
DATE: 4/16/2025
City of Scotts Valley
CITY COUNCIL STAFF REPORT
DATE: 4/16/2025
TO: Honorable Mayor and City Council
FROM: Rodolfo Onchi, Public Works Director
APPROVED: Mali LaGoe, City Manager
SUBJECT: Wastewater Recycling Facility Membrane Bioreactor Preliminary Design Agreement Amendment
SUMMARY OF ISSUE
In 2022, at the request of the City, Kennedy Jenks prepared a Water Reclamation Options Study. The study looked at several options, including:
1. Decommission the Water Recycling Facility (WRF)
2. Discontinue Recycled Water Production
3. Improvements to Meet Current agreements
4. Improvements to Maximize Beneficial Reuse
In January 2024, as a follow-up to the Options Study, Kennedy Jenks provided the City with a Technical Memorandum that further investigated what improvements at the WRF would most benefit the City and its residents. After a final review of the WRF options, Council directed staff to proceed with Option 3C, which recommended abandoning the existing tertiary treatment system and adding an MBR (membrane bioreactor) package plant to prevent process upsets and meet the City’s recycled water demands.
An agreement was signed on May 15, 2024, between Kennedy/Jenks Consultants, Inc. and the City of Scotts Valley to complete the proposed scope of work for developing an alternatives analysis and conceptual 10% design for an MBR/UV system. After further discussion, the City directed Kennedy Jenks to continue the conceptual 10% design of the MBR while no longer considering the decommissioning of the existing tertiary treatment system, to increase recycled water capabilities for the City. Kennedy Jenks provided an updated scope of work to factor in this direction. Detailed scope and fee for this revision are included in the draft amended professional services agreement.
FISCAL IMPACT
The MBR Package Plant Preliminary Design agreement was awarded for a not-to-exceed amount of $146,740. An additional $7,015 is being requested, increasing the total contract cost to $153,755. The MBR Package Plant Preliminary Design project is to be paid by available
funding in Wastewater Capital Improvement Funds. There is no impact on the General Fund.
STAFF RECOMMENDATION
It is recommended that the City Council authorize the City Manager to enter into an amended agreement with Kennedy Jenks for completion of the Membrane Bioreactor Package Plant Preliminary Design for a total contract value of $153,755.
TABLE OF CONTENTS
1. Kennedy Jenks Amendment
AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
This Amendment to Professional Services Agreement (the “Amendment”) is entered into by and between the City of Scotts Valley, a municipal corporation, hereinafter referred to as “CITY” and Kennedy Jenks Consultants, Inc., hereinafter referred to as “CONSULTANT”.
RECITALS
WHEREAS, on May 15, 2024, the CITY and CONSULTANT entered into that certain Agreement for Professional Services (the “Agreement”); and WHEREAS, the parties desire to amend the Agreement to update the scope of work, extend the time period of the contract and increase the cost of the services; and WHEREAS, Section 14 of the said Agreement authorizes the Agreement to be amended, modified, or changed by the parties, provided that modifications or changes are in writing and approved by authorized representatives of the parties.
NOW, THEREFORE, in consideration of the recitals and the mutual promises contained herein, City and Consultant agree as follows:
AGREEMENT
1. Section 1 of the Agreement is hereby amended to replace Exhibit A with the new Exhibit A attached hereto.
2. Section 4 of the Agreement is hereby amended to read as follows:
“4. Time of Performance: This Agreement shall become effective upon execution of this Agreement and shall remain in effect until May 31, 2025, unless sooner terminated pursuant to Section 8 of this Agreement. If not renewed prior to the anniversary date, this Agreement may continue on a month-to- month basis under the same terms and conditions as this Agreement for a maximum period not to exceed six months or until renewed.”
3. Section 5 of the Agreement is hereby amended to read as follows:
“5. Compensation: CONSULTANT shall accept compensation for services performed as set forth in Section 3 in an amount not to exceed $153,755.00. Periodic payments to CONSULTANT shall be made upon submittal of invoices by CONSULTANT to CITY for review and approval by the City Manager. Invoices will be paid by CITY within a reasonable time after the invoices are received and approved.”
4. Except as specifically provided in this Amendment, all terms of the Agreement shall remain unchanged, in full force and effect. In the event of a conflict between the terms of the Agreement and the Amendment, the terms of the Amendment shall control.
IN WITNESS WHEREOF, this Amendment is executed by the CITY and by the CONSULTANT on the 16
th day of April, 2025, at Scotts Valley, California.
CONSULTANT: CITY:
KENNEDY JENKS CONSULTANTS, INC. CITY OF SCOTTS VALLEY
Dawn Taffler, Project Manager Mali LaGoe, City Manager
APPROVED AS TO FORM: ATTEST:
Kirsten M. Powell, City Attorney Cathie Simonovich, City Clerk
City of Scotts Valley | Membrane Bioreactor (MBR) Packaged Plant Phase 1 Preliminary Design Scope of Work | March 19, 2025
CITY OF SCOTTS VALLEY
Membrane Bioreactor (MBR) Package Plant Preliminary Design – Revision 1
The City of Scotts Valley (City) is interested in implementing the recommended option from the Scotts Valley Water Reclamation Facility (WRF) Options Study completed in 2022:
Option 3C - Improvements to Meet Current Treatment Capacities by optimizing the existing secondary treatment plant, abandoning the existing tertiary treatment system, and adding an MBR/UV package plant to prevent process upsets and meet the City’s recycled water demands.
Supported by the City Council, City staff reached out to Kennedy/Jenks Consultants, Inc. (KJ) to provide a scope of work for design services and a funding plan to upgrade the WRF to next generation technology for recycled water.
An agreement was signed on May 15, 2024 between Kennedy/Jenks Consultants, Inc and the City of Scotts Valley to complete the proposed scope of work for developing an alternatives analysis and conceptual 10% design for an MBR/UV system. This scope of work provides a revision to the original scope and budget approved by the City. Detailed scope and fee for this revision is covered in the following sections.
Proposed Scope of Work
The proposed scope of work revision, described herein, includes the following tasks:
Task 1 –Project Management, Meetings and QA/QC
Task 1.1 Project Management
The original scope of work assumed work would be completed in 8 months by February 28, 2025. The project duration was longer than 8 months. This task revision requests additional budget to cover the extended project schedule to complete the scoped efforts, with an extension of 2 months for the project to be completed in April 30, 2025.
Task 1.2 Project Meetings
All the project scoped meetings have been completed. No budget modification is requested for this task.
Task 1.3 Quality Assurance and Quality Control (QA/QC)
The project QA/QC of deliverables has been completed. No budget modification is requested for this task.
Task 1 Deliverables:
• Two (2) additional monthly invoices and progress reports (PDF)
City of Scotts Valley | Membrane Bioreactor (MBR) Packaged Plant Phase 1 Preliminary Design Scope of Work | March 19, 2025 Task 1 Assumptions:
• KJ’s schedule and compensation are based on providing Phase 1 services for a revised period of 10 months.
Task 2 – Define Design Criteria
The scope for this task has been completed. No budget modification is requested for this task.
Task 3 – MBR/UV Package Plant Vendor Options
The scope for this task has been completed. No budget modification is requested for this task.
Task 4 – Conceptual Site Layout Alternatives and 10% Design Task 4.1 Conceptual Site Layout Alternatives
The original scope assumed the evaluation of up to two (2) conceptual site layout alternatives for locating the MBR/UV package plant. For this project 3 conceptual site layout alternatives were considered, one for each vendor. For each vendor site layout, two potential location options were considered for the MBR/UV system, one at the existing tertiary treatment plant location and one at a new location near the City’s administration building.
Task 4.2 Conceptual Design (10%)
This task assumed the development of 8 concept design sheets for the 10% conceptual design as listed in Table 1. An additional 4 conceptual electrical sheets were developed for the 10% design.
This task revision requests additional budget to cover the additional effort required to complete the additional conceptual site layout and electrical design sheets.
Task 4 Deliverables:
• Summary tables and figures for up to three (3) conceptual facility layout alternatives included with the Technical Memorandum deliverable.
• 10% conceptual design drawings, Draft and Final (12 total sheets) Task 4 Assumptions:
• Conceptual layouts and screening outcomes will be documented in the Task 6 TM. • Project will utilize Kennedy Jenks CAD Standards, title block, front-end sheets, standard details, and drawing templates.
• Existing conditions drafting or modeling are not included in the scope of work.
City of Scotts Valley | Membrane Bioreactor (MBR) Packaged Plant Phase 1 Preliminary Design Scope of Work | March 19, 2025 Table 1. Proposed 10% Submittal Drawings List (Original Scope and New)
SHEET DESCRIPTION
GENERAL
G-006 Process Flow Diagram
G-007 Preliminary Hydraulics
CIVIL
C-301 Conceptual Yard Piping Plan
MECHANICAL
M-102 MBR Influent Pump Station
M-103 MBR Package Plant Overall Plan – representative vendor plan view
ELECTRICAL
E-004 Preliminary Single Line Diagram I - Demolition
E-005 Preliminary Single Line Diagram II - Demolition
E-006 Preliminary Single Line Diagram I
E-007 Preliminary Single Line Diagram II
E-008 Preliminary Single Line Diagram III
INSTRUMENTATION & CONTROLS
I-101 Influent Pump Station P&ID
I-102 Illustrative Overall P&ID
Note:
1. Sheet numbering used for reference only and may potentially change with actual list of drawings developed.
2. These drawings will not include updated survey for the site, to be developed under future phase.
Task 5 – Opinion of Probable Construction Cost (OPCC)
No budget modification is requested for this task.
Task 6 – Technical Memorandum (TM) – MBR/UV Alternatives Analysis Task 6.2 Final TM
A budget modification is requested to provide additional budget to cover the expanded electrical assessment and additional site layout assessment.
Task 6 Deliverables:
• Final TM (digital .pdf/.docx)
Proposed Schedule
The project revised schedule assumes the project deliverables will be finalized and project completed by April, 30, 2025.
City of Scotts Valley | Membrane Bioreactor (MBR) Packaged Plant Phase 1 Preliminary Design Scope of Work | March 19, 2025 Proposed Budget
The proposed fee modification is summarized in Table 2, with a detailed breakdown of hours by subtask provided in Table 3.
City of Scotts Valley | Membrane Bioreactor (MBR) Packaged Plant Phase 1 Preliminary Design Scope of Work | March 19, 2025 Table 2. Proposed Revised 1 Fee Summary
Original Scope Revision 1
Tasks
Total Est
Hours
Total KJ
Labor
Total
Expenses
Total Labor +
Subs +
Expenses
Total Est
Hours Total KJ Labor Total Expenses
Total Labor +
Subs +
Expenses
Revised
Total Budget
Phase 1: Alternatives Analysis & Conceptual Design
Task 1 – Phase 1 Project Management, Meetings and QA/QC 104 $28,358 $0 $28,358 5 $1,145 $0 $1,145 $29,503 Task 2 – Define Design Criteria 84 $21,898 $715 $22,613 0 $0 $0 $0 $22,613 Task 3 – MBR/UV Package Plant Vendor Options 50 $14,027 $0 $14,027 0 $0 $0 $0 $14,027 Task 4 – Conceptual Facilities Siting and 10% Design 205 $51,382 $0 $51,382 16 $3,300 $0 $3,300 $54,682 Task 5 – Opinion of Probable Construction Cost 36 $9,541 $0 $9,541 0 $0 $0 $0 $9,541 Task 6 – Technical Memorandum (TM) – MBR/UV Alternatives Analysis 80 $20,819 $0 $20,819 10 $2,570 $0 $2,570 $23,389 Phase 1 Total 559 $146,025 $715 $146,740 31 $7,015 $0 $7,015 $153,755
City of Scotts Valley | Membrane Bioreactor (MBR) Packaged Plant Phase 1 Preliminary Design Scope of Work | March 19, 2025 Table 3. Detailed Phase 1 Fee Estimate
Proposal Fee Estimate
CLIENT Name:
PROJECT Description: MBR Package Plant Preliminary Design Proposal/Job Number: Rev 1 Proposed
City of Scotts Valley
2/25/2025
January 1, 2024 Rates KJ Total Labor Total Expenses Total Labor + Subs + Expenses Eng-Sci-8 D. Ervin, QA/QC Eng-Sci-6 C.Llerandi Eng-Sci-5 K. Tolentino, Process Lead Eng-Sci-4 M. Fawcett, PE, Civil Lead Eng-Sci-2 V. Zubko - Electrical CAD-Tech Project Assistant , PM Classification: Total Labor Total Labor Total Expenses Total Labor + Subs + Expenses Eng-Sci-8 D. Ervin, QA/QC Eng-Sci-6 C.Llerandi Eng-Sci-5 K. Tolentino, Process Lead Eng-Sci-4 M. Fawcett, PE, Civil Lead Eng-Sci-2 V. Zubko - Electrical CAD-Tech Project Assistant , PM Hourly Rate: $320 $285 $260 $240 $200 $155 $145 Hours Fees Fees Phase 1: Alternatives Analysis & Conceptual Design
Task 1 – Phase 1 Project Management, Meetings and QA/QC Task 1.1. Project Management (8 months) - 10 months update 3 2 5 $1,145 $1,145 $0 $1,145 Task 1 - Subtotal 0 3 0 0 0 0 2 5 $1,145 $1,145 $0 $1,145 Task 2 – Define Design Criteria
Task 2 - Subtotal 0 0 0 0 0 0 0 0 $0 $0 $0 $0
Task 3 – MBR/UV Package Plant Vendor Options
Task 3 - Subtotal 0 0 0 0 0 0 0 0 $0 $0 $0 $0
Task 4 – Conceptual Facilities Siting and 10% Design
Task 4.1. Conceptual Facilities Siting Alternatives (up to 2) Alternatives Layouts, Pros & Cons tables (1 extra layout) 2 2 4 $830 $830 $0 $830 Task 4. 2. Conceptual Design (10%)
Design Drawings (10%) - Final - (4 extra sheets) 2 2 4 4 12 $2,470 $2,470 $0 $2,470 Task 4 - Subtotal 0 2 2 2 4 6 0 16 $3,300 $3,300 $0 $3,300 Task 5 – Opinion of Probable Construction Cost
Task 5 - Subtotal 0 0 0 0 0 0 0 0 $0 $0 $0 $0
Task 6 – Technical Memorandum (TM) – MBR/UV Alternatives Analysis Task 6.1. Draft TM 0 $0 $0 $0 $0
Task 6.2. Final TM 2 4 4 10 $2,570 $2,570 $0 $2,570
Task 6 - Subtotal 0 2 4 4 0 0 0 10 $2,570 $2,570 $0 $2,570 Tasks 1 - 6 Total 0 7 6 6 4 6 2 31 $7,015 $7,015 $0 $7,015 Page 50 of 60 AGENDA ITEM 6.
DATE: 4/16/2025
City of Scotts Valley
CITY COUNCIL STAFF REPORT
DATE: 4/16/2025
TO: Honorable Mayor and City Council
FROM: Kirsten Powell, City Attorney
APPROVED: Kirsten Powell, City Attorney
SUBJECT: Amendment to Employment Contract between the City of Scotts Valley and Mali LaGoe
SUMMARY OF ISSUE
On December 1, 2021, the City entered into an employment agreement with Mali LaGoe to serve at the City Manager. Pursuant to Section 3B(1) of the Agreement, the City Manager's performance is evaluated annually and the City Council can adjust her salary as appropriate.
The City Council performed the annual evaluation of the City Manager on April 2, 2025. As part of that evaluation, the City Council determined a 5% salary adjustment was warranted increasing her salary from $265,272 a year to $278,532 a year. The proposed amendment will formalize that adjustment and increase the City Manager's salary effective April 12, 2025.
FISCAL IMPACT
The City Manager's salary adjustment will result in an annual increase of $13,260.00.
STAFF RECOMMENDATION
Staff recommends that the City Council approve the Amendment to Employment Agreement between the City of Scotts Valley and Mali LaGoe for Employment as City Manager.
TABLE OF CONTENTS
1. LaGoeAmendment
Admin/Atty/2021/LaGoeAmendment4.10.25 1
AMENDMENT TO EMPLOYMENT AGREEMENT BETWEEN THE CITY OF SCOTTS
VALLEY AND MALI LAGOE FOR EMPLOYMENT AS CITY MANAGER
THIS AMENDMENT TO EMPLOYMENT AGREEMENT is made and entered into this 16th day of April, 2025, by and between the City of Scotts Valley, a municipal corporation (“City”) and Mali LaGoe (“Manager”).
RECITALS
A. The City and Manager previously entered into that certain Agreement Between The City Of Scotts Valley and Mali LaGoe For Employment As City Manager dated December 1, 2021 (the “Agreement”).
B. Pursuant to Section 3B(1) of the Agreement, the City reviews the Manager’s performance annually and determines if an adjustment to the Manager’s salary is appropriate.
C. The City Council conducted its annual review of Manager on April 2, 2025, and determined that a salary increase for the Manager was warranted.
D. The City and the Manager desire to enter into this Amendment to increase the Manager’s salary.
AGREEMENT
NOW, THEREFORE, in consideration of the promises, covenants and conditions contained herein the parties agree as follows:
1. Section 2 of the Agreement is hereby amended to read as follows:
“2. Salary. Commencing April 12, 2025, as compensation for the services to be performed for City, Manager shall receive an annual base salary of Two Hundred Seventy Eight Thousand Five Hundred Thirty two dollars ($278,532.00) per annum, payable in the manner customarily followed by City with respect to payment of other full-time employees of the City.”
2. Except as expressly modified by this Amendment, the Agreement remains in effect in its entirety and all of its terms shall be in full force. To the extent there is a conflict between the terms of the Agreement and the Amendment, the terms of the Amendment shall control.
IN WITNESS WHEREOF, this Amendment is executed by the City and Manager on the 16th day of April, 2025, at Scotts Valley, California.
Admin/Atty/2021/LaGoeAmendment4.10.25 2
CITY OF SCOTTS VALLEY: MANAGER:
BY:_____________________________ ______________________________ Derek Timm, Mayor Mali LaGoe
APPROVED AS TO FORM:
________________________________
Kirsten Powell, City Attorney
ATTEST:
________________________________
Cathie Simonovich, City Clerk
AGENDA ITEM 7.
DATE: 4/16/2025
City of Scotts Valley
CITY COUNCIL STAFF REPORT
DATE: 4/16/2025
TO: Honorable Mayor and City Council
FROM: Scott Garner, Police Captain
APPROVED: Mali LaGoe, City Manager
SUBJECT: Consider Resolution Designating No Parking on El Pueblo, Carbonero Way, Victor Square Extension and Technology Drive on Tuesdays from 5:00am to 7:00am
SUMMARY OF ISSUE
El Pueblo Road and Technology Drive, located in an industrial area of the City of Scotts Valley, experience significant debris accumulation due to limited traffic and the frequent long-term storage of vehicles, including RVs. This buildup of debris obstructs stormwater drainage, increasing the risk of clogging, localized flooding, and environmental harm by allowing sediment and trash to enter storm drains and flow directly into Carbonera Creek. Photos of the debris are attached to this report.
Sediment is a pollutant of concern under the City’s National Pollutant Discharge Elimination System (NPDES) permit, and effective street sweeping is one of the most critical measures for reducing pollutant loads. However, persistent vehicle parking—particularly along El Pueblo Road—hinders sweeping operations.
To address these concerns, staff proposes implementing a no-parking period on Tuesdays from 5:00am to 7:00am to allow unobstructed street sweeping. This measure will improve roadway cleanliness, enhance stormwater infrastructure, and support the City’s compliance with stormwater regulations.
Pursuant to Scotts Valley Municipal Code section 10.08.045, the City Manager may designate the use of a street for a purpose other than the normal flow of traffic, including street sweeping.
The City Manager has designated El Pueblo Road, Carbonero Way, Victor Square Ext. and Technology Drive as shown on the attached map for the purpose of street sweeping on Tuesdays between the hours of 5:00am to 7:00am. People that are parked on those roadways during those times may be towed if the vehicles are parked in such a way as to interfere with the street sweeping. The attached resolution would ratify the City Manager’s designation and require the posting of signs and notification along those roadways. Vehicles parked in violation of this resolution may be towed in accordance with Scotts Valley Municipal Code section
10.08.245 and California Vehicle Code section 22651.
FISCAL IMPACT
The primary cost associated with implementing this Resolution is the installation or modification of parking signage along the affected roadways. Public Works staff estimates this cost to be approximately $3,000.00.
Ongoing costs for street sweeping will remain unchanged, as these operations are already part of the City's regular maintenance program.
STAFF RECOMMENDATION
Staff recommends that the City Council adopt Resolution No. 1087.70 designating no parking on Tuesdays from 5:00am to 7:00am on El Pueblo Road, Carbonero Way, Victor Square Ext., and Technology Drive to allow for effective street sweeping operations.
TABLE OF CONTENTS
1. Resolution No. 1087.70 No Parking Street Sweeping
2. Map of No Parking Areas for Street Sweepers MAP
3. Photos of vehicles and street conditions
RESOLUTION NO. 1087.70
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SCOTTS VALLEY DESIGNATING NO PARKING AREAS ON CERTAIN STREETS
WITHIN THE CITY IN ORDER TO FACILITATE STREET SWEEPING
WHEREAS, pursuant to Scotts Valley Municipal Code section 10.08.045, the City Manager may designate the use of a street for a purpose other than the normal flow of traffic, including street sweeping; and
WHEREAS, El Pueblo Road, Carbonero Way, Victor Square Ext., and Technology Drive, located in an industrial area of the City of Scotts Valley, as shown on the map attached hereto (collectively referred to as the “Roadways”) experience significant debris accumulation due to limited traffic and the frequent long-term storage of vehicles, including RVs; and
WHEREAS, this buildup of debris obstructs stormwater drainage, increasing the risk of clogging, localized flooding, and environmental harm by allowing sediment and trash to enter storm drains and flow directly into Carbonera Creek; and WHEREAS, sediment is a pollutant of concern under the City’s National Pollutant Discharge Elimination System (NPDES) permit, and effective street sweeping is one of the most critical measures for reducing pollutant loads; however, persistent vehicle parking—particularly along El Pueblo Road—hinders sweeping operations; and WHEREAS, in order to reduce the amount of sediment on the Roadways and improve the street sweeping on the Roadways, the City Manager designated the use of the Roadways for street sweeping purposes on Tuesdays from 5:00am to 7:00am; and WHEREAS, the City Council desires to ratify the designation by the City Manager and provide for adequate notice regarding the no parking zones.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Scotts Valley that the Roadways are hereby designated as no parking zones on Tuesdays from 5:00am to 7:00am.
BE IT FURTHER RESOLVED that vehicles parked on the Roadways during that time period may be towed if the vehicles are parked in such a way as to interfere with the street sweeping in accordance with Scotts Valley Municipal Code section 10.08.045 and California Vehicle Code section 22651.
BE IT FURTHER RESOLVED that adequate signage in accordance with Scotts Valley Municipal Code section 10.08.045 and California Vehicle Code section 22651be installed on the Roadway prior to any enforcement.
The above and foregoing Resolution was duly and regularly adopted by the City Council of the City of Scotts Valley at a regular meeting held on the 16th day of April, 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Approved:_________________________
Derek Timm, Mayor
Attest:________________________
Cathie Simonovich, City Clerk
Victor Square Extension / Technology Drive:
El Pueblo Rd / Janis Way / Carbonero Way:
= No Parking Areas During Identified Restricted Time Frame (Tuesday 5am – 7am).