Scotts Valley City Council
August 20, 2025

AGENDA
Meeting of the
Scotts Valley City Council
In-Person and Remote Access
Date: August 20, 2025
Time: 6:00 PM

CONTACT

INFORMATION

MEETING LOCATION POSTING
City of Scotts Valley
1 Civic Center Drive
Scotts Valley, CA 95066
(831) 440-5600
City Council Chambers
1 Civic Center Drive
Scotts Valley, CA 95066
OR
Zoom Video Conference
https://us02web.zoom.us/j/83295730901
Agenda posted on 8-15-
2025 at City Hall, SV
Senior Center, SV Public
Works Building, and on the
Internet
at: www.scottsvalley.gov

ELECTED OFFICIALS CITY STAFF MEMBERS
Derek Timm, Mayor
Allan Timms, Vice Mayor
Steve Clark, Council Member
Krista Jett, Council Member
Donna Lind, Council Member
Mali LaGoe, City Manager
Kirsten Powell, City Attorney
Taylor Bateman, Community Development
Director
Rodolfo Onchi, Public Works Director
Cathie Simonovich, City Clerk

MEETING NOTICE AND AGENDA PACKET MATERIALS
Notice regarding City Council Meetings:

The City Council meets regularly on the 1st and 3rd Wednesday of each month at 6:00 PM in the City Hall Council Chambers located at 1 Civic Center Drive, Scotts Valley, CA 95066, and via Zoom Webinar remote access.

Agenda and Agenda Packet Materials:

The City Council agenda and the complete agenda packet are available for review by 5:00 PM the Friday before the Wednesday meeting on the Internet at the City’s website:
www.scottsvalley.gov and in the lobby of City Hall at 1 Civic Center Drive, Scotts Valley, CA.

Pursuant to Government Code §54957.5, materials related to an agenda item, submitted after distribution of the agenda packet, are available for public inspection in the lobby of City Hall during normal business hours, Monday-Friday, 8am-12 pm and 1-5 pm. In accordance with AB 1344, such documents will be posted on the City’s website at www.scottsvalley.gov.

Public Participation:

The meeting will be available on Zoom and livestreamed to the City of Scotts Valley’s YouTube channel: https://www.youtube.com/@cityofscottsvalley
For those wishing to participate via Zoom you can join the following ways:

Zoom Webinar meeting link: https://us02web.zoom.us/j/83295730901 Or dial one of these numbers: (669) 900-9128 or (669) 444-9171

City Council Meeting Agenda Page 2
Date: August 20, 2025
Webinar ID: 832 9573 0901
Whether attendance is in-person or remote, you will be given opportunities to provide public comment at the appropriate times throughout the meeting. The time limit is up to 3 minutes for an individual, or 5 minutes for someone who is representing a group of three or more, at the discretion of the Mayor. Please note that this is not a question-and-answer time, but simply a time to provide comments to the Council. At the appropriate times during the meeting for public comment, on items not on the agenda, and on specific agenda items, the Mayor will announce that public comment will be accepted.

How to comment via in-person attendance:

Please proceed to the public comment podium when the Mayor opens the item for public comment.

How to comment via Zoom Webinar:

Use the webinar attendee option to “raise hand” when the Mayor opens the item for public comment. The Clerk will unmute you when it is your turn. If you have joined via Zoom phone call, dial *9 or your phone to “raise your hand”, and the Clerk will unmute you when it is your turn.

CALL TO ORDER 6:00 PM
PLEDGE OF ALLEGIANCE and MOMENT OF SILENCE

ROLL CALL

SPECIAL SET MATTER

1. Promotion Ceremony of Explorer Sergeant and Swearing In Ceremony of Police Explorers

2. Central Coast Community Energy (3CE) annual presentation

COMMITTEE REPORTS
Council members are appointed to committees which are either City committees or committees dealing with other jurisdictions. This portion of the agenda allows the committee member to present oral or written reports to the Council regarding their committee assignments. It also allows the Council to make comments and give the committee member direction, as required.

CITY MANAGER REPORT

PUBLIC COMMENT TIME

City Council Meeting Agenda Page 3
Date: August 20, 2025
This is the opportunity for individuals attending in person to make oral comments to the Council on any items within the purview of the Council, which are NOT part of the Agenda. No action on the item may be taken, but the Council may request the matter be placed on a future agenda. Written public comment may be emailed to the City Clerk by 5:00 PM on the day of the meeting at [email protected].

ALTERATIONS TO CONSENT AGENDA
Council can remove or add items to the Consent Agenda.

CONSENT AGENDA
The Consent Agenda is comprised of items which are intended to be non-controversial and are approved without discussion. Persons wishing to speak on any item may request the item be moved to the Regular Agenda by raising their hand to be recognized by the Mayor. An item will only be moved from the Consent Agenda to the Regular Agenda if a City Council Member requests it to be moved and a majority of the Council agrees.

1. Approve City Council minutes of 08-06-2025

2. Approve check register dated 08-02-2025 through 8-13-2025

3. Denial of Claim filed by Carlos Lopez

4. Approval of 2025 Sewer System Management Plan (SSMP) Update

5. Authorization for City Manager to Execute Caltrans Federal-Aid Master Agreement and Program Supplements for Emergency Repair Projects

PUBLIC HEARINGS

1. Public Hearing to consider the Planning Commission’s decision for a Land Division, Design Review, SB330 Application, Environmental Review and Cultural Resources Alteration Application for the Ridgewood West Development which includes demolition of an existing surface parking lot and construction of 19 townhome-style condominium units on a 1.04-acre project site on Erba Lane (APNs 022-481-18, & -22) in the Residential High Density (R-H) Zoning District.

ALTERATIONS TO REGULAR AGENDA
Council can remove or add items to the Regular Agenda.

REGULAR AGENDA
Persons wishing to speak on any item may do so by raising their hand to be recognized by the Mayor.

City Council Meeting Agenda Page 4
Date: August 20, 2025

1. Santa Cruz County Multi-Jurisdictional Hazard Mitigation Plan (MJHMP)

2. Future Council Agenda Items

CONVENE TO CLOSED SESSION

CLOSED SESSION SUBJECT(S)

1. Conference with legal counsel regarding anticipated litigation Legal Authority: Government Code 54956.9(b)
Case Name: Purdue Direct Settlement - CL-1731530
Staff Present: City Manager, City Attorney

2. Conference with legal counsel regarding real property negotiations Legal Authority: Government Code Section 54956.8
Location: 2 lots between 201 and 241 Kings Village Road, Scotts Valley; APNs 022-601-05 and 022-601-13
Staff Present: City Manager, City Attorney

3. Conference with legal counsel regarding real property negotiations Legal Authority: Government Code Section 54956.8
Location: 1900 Green Hills Road, Scotts Valley; APN 024-301-01 Staff Present: City Manager, City Attorney

RECONVENE TO OPEN SESSION

REPORT ON ACTION TAKEN DURING CLOSED SESSION

ADJOURNMENT

ADA NOTICE
The City of Scotts Valley does not discriminate against persons with disabilities. The City Council Chambers is an accessible facility. If you wish to attend a City Council meeting and require assistance such as sign language, a translator, or other special assistance or devices in order to attend and participate at the meeting, please call the City Clerk's office at (831) 440-5600 five to seven days in advance of the meeting to make arrangements for assistance. If you require the agenda of a City Council meeting be available in an alternative format consistent with a specific disability, please call the City Clerk’s Office. The California State Relay Service (TTY/VCO/HCO to Voice: English 1-800-735-2929, Spanish 1-800-855-3000; or, Voice to

City Council Meeting Agenda Page 5
Date: August 20, 2025
TTY/VCO/HCO: English 1-800-735-2922, Spanish 1-800-855-3000), provides Telecommunications Devices for the Deaf and Disabled and will provide a link between the TDD caller and users of telephone equipment.

City Council Meeting Agenda Page 6
Date: August 20, 2025

PROCEDURAL INFORMATION FOR THE PUBLIC

THE FOLLOWING IS THE PROCEDURE COUNCIL SHOULD TAKE IN
APPROVAL OF A RESOLUTION:

1. Move the Resolution number for approval.

2. Second the motion.

3. Vote by body, a roll call vote is not required.

THE FOLLOWING IS THE PROCEDURE COUNCIL SHOULD TAKE IN
INTRODUCTION/ADOPTION OF AN ORDINANCE:

1. Move the Ordinance number for introduction (or adoption).

2. Move the Ordinance be introduced by title only and waive the reading of the text.

3. Read the Ordinance title.

4. Second the motion.

5. Vote by body, a roll call vote is not required.

THE FOLLOWING IS THE PROCEDURE COUNCIL SHOULD TAKE IN
PUBLIC COMMENT/PUBLIC HEARINGS:

Unless otherwise determined by the presiding officer of the meeting:

1. Three minutes allowed per individual to speak.

2. Five minutes allowed per individual representing a group of three or more. ❖❖❖❖❖❖❖❖
The City of Scotts Valley does not discriminate against persons with disabilities. The City Council Chambers is an accessible facility. If you wish to attend a City Council meeting and require assistance such as sign language, a translator, or other special assistance or devices in order to attend and participate at the meeting, please call the City Clerk's office at (831) 440-5602 five to seven days in advance of the meeting to make arrangements for assistance. If you require the agenda of a City Council meeting be available in an alternative format consistent with a specific disability, please call the City Clerk’s Office. The California State Relay Service (TTY/VCO/HCO to Voice: English 1-800-735-2929, Spanish 1-800-855-3000; Voice to TTY/VCO/HCO: English 1- 800-735-2922, Spanish 1-800-855-3000; or, from or to Speech-to-Speech, English & Spanish 1- 800-854-7787), provides Telecommunications Devices for the Deaf and Disabled and will provide a link between the TDD caller and users of telephone equipment.

MINUTES
Meeting of the
Scotts Valley City Council
Date: August 6, 2025
Time: 6:00 PM

CONTACT

INFORMATION

MEETING LOCATION POSTING
City of Scotts Valley City Council Chambers The agenda was posted 1 Civic Center Drive 1 Civic Center Drive on 8-1-2025at City Hall, Scotts Valley, CA Scotts Valley, CA 95066 SV Senior Center, SV 95066 OR Public Works Building,
(831) 440-5600 Zoom Video Conference and on the Internet https://us02web.zoom.us/j/83295730901 at www.scottsvalley.gov.

CALL TO ORDER 6:00 PM
The City Council meeting was called to order at 6:00 PM.

1. Mayor's Proclamation honoring Andrew Kim for his Eagle Scout Service Project
Mayor Timm presented the proclamation to Andrew Kim for his recent Eagle Scout Service Project.

PLEDGE OF ALLEGIANCE and MOMENT OF SILENCE

ROLL CALL
CITY STAFF MEMBERS PRESENT:

Mali LaGoe, City Manager
Kirsten Powell, City Attorney
Rodolfo Onchi, Public Works Director
Steve Walpole, Police Chief
Taylor Bateman, Community Development
Director
Stephanie Hill, Administrative Services Director
Cathie Simonovich, City Clerk

ELECTED OFFICIALS
PRESENT:

Derek Timm, Mayor
Allan Timms, Vice Mayor
Steve Clark, Council Member
Krista Jett, Council Member
Donna Lind, Council Member

SPECIAL SET MATTER

City Council Meeting Minutes
Date: August 6, 2025

CM Lind attended the Library Financing Authority meeting where they approved the fifth amendment to the Joint Powers Authority Agreement and approved the 2025- 2026 budget.

CM Lind attended wrap-up meetings for the Criminal Justice Council (CJC) and noted that the County will host the website going forward, and the funds have been distributed to the contributing agencies. CM Lind thanked the County Superintendent of Schools, Faris Sabah, for creating and maintaining the website for the CJC.

CM Lind attended a meeting of the Santa Cruz Metropolitan Transit District (METRO) where a proclamation was issued honoring Mike Rotkin's 46 years of service, and they adopted the 2025-2026 budget. CM Lind noted that there is a GoFundMe page to raise funds for community benches.

CM Lind attended the ribbon-cutting ceremony for the Chanticleer pedestrian/bike bridge, also known as the Whale Bridge. She thanked CM Clark and all those who made the bridge possible.

CM Lind attended the annual National Night Out and thanked the Police Department for this successful community event.

CM Jett attended a Town Center Subcommittee meeting where they discussed the physical road map, including streets and bike lanes.

CM Clark attended the ribbon-cutting ceremony for the Chanticleer pedestrian/bike bridge and had good conversations with representatives from the California Transportation Commission (CTC).

CM Clark attended a Regional Transit Commission (RTC) Executive Board meeting where they toured the branch rail/trail line with Executive Director Sarah Christensen.

CM Clark attended an ad hoc meeting of the RTC regarding the mobile home encroachments along the rail/trail line, between 17th Avenue and 41st Avenue.

CM Clark attended the Chamber of Commerce's Economic Development Committee meeting, and he continues to have conversations with the Chamber Board Members regarding the collaboration between the City and the Chamber as they embark on the recruitment of a new Executive Director.

CM Clark met with former Mayor Johnson to discuss possibilities for a beautification project along Scotts Valley Drive.

CM Clark continues to work with Scotts Valley businesses on the implementation of the Measure X business license tax restructuring.

COMMITTEE REPORTS

City Council Meeting Minutes
Date: August 6, 2025

Mayor Timm attended the Visit Santa Cruz County (VSCC) board meeting. This seat will likely rotate to Capitola at the City Selection meeting scheduled for next week. The VSCC offices will be moving from Water Street to the Museum of Art and History (MAH). The board discussed visitorship, and Mayor Timm noted that tourism has been relatively flat.

Mayor Timm noted that there will be a press conference on August 12 to thank Congressional Representative Panetta for assisting the City in securing $1M in federal funds for the purchase of the Town Center parcels.

Scotts Valley Police Department (SVPD) Events:
• The SVPD, along with neighboring agencies, conducted the Badges Traffic Safety Program on August 6 from 7:00 AM to 2:00 PM and issued 37 citations. • Operation Safe Passage will be in effect on the first day of school, August 7. • National Night Out, held on August 5, was a success.
• The Police Department also successfully led two sessions of the Junior Police Academy for middle school students over the summer.

Tradewinds Church Volunteer Workday: City Manager LaGoe gave a huge thank you to the volunteers from Tradewinds Church for their hard work on various maintenance projects at MacDorsa Park.

Infrastructure and Public Works Updates:
• The City of Santa Cruz and the Scotts Valley Water District Intertie Project are continuing the pavement work on La Madrona Drive. Saturday work has been approved and will continue throughout August.
• Staff is finalizing a recommendation to the City Council for the update to the Al Shugart Park Design and Construction Management Contract Award.

Recreation Department Events: City Manager LaGoe thanked the Maintenance Department, the Police Department, and the Recreation Department for the successful July 4th Parade which had a well-attended Kids Zone, and a successful Family Fun Day on July 19.

Basketball and Pickleball/Tennis Court Resurfacing Project: The contractor has completed the basketball courts and will move on to the Pickleball/Tennis courts.

CITY MANAGER REPORT

City Council Meeting Minutes
Date: August 6, 2025

Citywide Pavement Maintenance Project (PMP): This project is scheduled to begin on August 18 and will run through October.

Cal Recycle Grant: City Manager LaGoe congratulated the Public Works Department for securing an $85K grant from Cal Recycle to purchase recycling bins and install water bottle filling stations with drinking fountains throughout the City.

Strategic Plan 2024-2025: The final report for the 2024-2025 Strategic Plan is posted to the City's website and was sent out in the newsletter. 4575 SV Drive Project: The fencing is up around the old Seagate building at the corner of Scotts Valley Drive and Civic Center Drive. Construction on a new affordable housing project is expected to start later this week. The building will be demolished and new buildings constructed.

Town Center Environmental Impact Report and the Specific Plan: These reports are moving forward and there have been lots of long meetings reviewing documents with our consultants. City Manager LaGoe expressed her appreciation to the Water District for their input.

Press Conference: The City will be holding a press conference on August 12 at 2:00 PM to thank Congressional Representative Jimmy Panetta for his support in securing the $1M federal grant used to assist with the purchase of the Town Center parcels from the City of Santa Cruz.

Staffing Update: The City is excited to welcome a new Senior Planner, a New Senior Public Works Analyst, and a new Senior Wastewater Operator all within the next few weeks.

Reminders:
• Subscribe to the City's newsletter.
• Follow the City on social media.

Paul Chapin and Cynthia Dzendzel spoke in favor of a roof over the Bocce Ball Courts at Skypark.

Nick Drobac, Darvin Awe, Jackie Signor and Mark Dettle spoke in favor of permanently striping the 3rd tennis court with pickleball lines as part of the current resurfacing project.

Matthew Hakimi and Heather Lewis Sebring spoke in opposition to additional

PUBLIC COMMENT TIME

City Council Meeting Minutes
Date: August 6, 2025

permanent pickleball courts.

Mayor Timm noted that the Joint City/School District Committee plans to discuss the topic of using school facilities during non-school hours to provide more opportunities for pickleball and other sports. He also noted that the Parks and Recreation Commission has been discussing this issue, and this will be explored when the Skypark Master Plan is drafted.

City Manager LaGoe added that we received a lot of feedback on this topic through the recent development of the Citywide Parks Master Plan. The next step will be parkspecific plans, starting with a Skypark Master Plan. During this process there will be opportunities for the public to participate.

M/S: Lind/Clark
To approve the Consent Agenda with no alterations.

Carried 5/0 (AYES: Timm, Timms, Clark, Jett, Lind)

1. Approve City Council minutes of 06-18-2025

2. Approve check register dated 06-14-2025 through 08-01-2025

3. Ratify appointment of Scotts Valley Senior Center Advisory Commission Member

4. Approve Professional Services Agreement with Environmental Innovations

5. Investment Report for the Quarter Ended June 30, 2025

6. Approve Fifth Amendment to the Joint Exercise of Powers Agreement Establishing the Santa Cruz County Library Financing Authority, and take related actions

1. Public Hearing for Pinewood Estates Landscape Maintenance Assessment District; Resolution No. 1213.39.2
Public Works Director Onchi presented this item and responded to questions from the Council and the public.

Mayor Timm opened the public hearing at 6:45 PM.

ALTERATIONS TO CONSENT AGENDA

CONSENT AGENDA

PUBLIC HEARINGS

City Council Meeting Minutes
Date: August 6, 2025

Vin Sion, a resident of Pinewood Estates, questioned whether all the landscaping tasks were being completed regularly and suggested that the assessment may need to be raised.

Mayor Timm closed the public hearing at 6:53 PM.

The Council directed staff to explore the process for increasing the assessment.

M/S: Clark/Lind
To approve Resolution No. 1213.39.2 ordering and authorizing the levy and collection of assessments therein pursuant to the Landscaping and Lighting Act of 1972 for the Pinewood Estates Landscaping Maintenance District.

Carried 5/0 (AYES: Timm, Timms, Clark, Jett, Lind)

2. Public Hearing for Skypark Open Space Maintenance Assessment District No. 1; Resolution No. 1555.SP.37.2
Public Works Director Onchi presented this item and responded to questions from the Council and the public.

Mayor Timm opened the public hearing at 7:01 PM.

Heather Lewis Sebring, a Skypark resident, spoke regarding increasing the assessment.

Matthew Hakimi, a Skypark resident, urged the Council to pay attention to the ecological concerns throughout Skypark when instructing the landscape contractor to perform the maintenance.

Gillian McGlaze, a Skypark resident, expressed disappointed that the agreement with the current landscape vendor has been renewed.

Mayor Timm closed the public hearing at 7:09 PM.

The Council directed staff to work with the residents regarding potentially increasing the assessment.

M/S: Lind/Jett
To adopt Resolution No. 1555-SP-37.2 ordering and authorizing the levy and collection of assessments therein pursuant to the Landscaping and Lighting Act of 1972 for the Skypark Open Space Maintenance District.

Carried 5/0 (AYES: Timm, Timms, Clark, Jett, Lind)

ALTERATIONS TO REGULAR AGENDA

City Council Meeting Minutes
Date: August 6, 2025

M/S: Lind/Timms
To approve the Regular Agenda with no alterations.

Carried 5/0 (AYES: Timm, Timms, Clark, Jett, Lind)

1. Letter to Governor Newsom requesting submission of a petition to the Environmental Protection Agency (EPA) regarding microplastics M/S: Lind/Timms
To authorize Mayor Timm to sign the letter and submit it to Governor Newsom.

Carried 5/0 (AYES: Timm, Timms, Clark, Jett, Lind)

2. Future Council Agenda Items
None.

The meeting adjourned at 7:23 PM.

Attest:

Cathie Simonovich, City Clerk
Approved:

Derek Timm, Mayor

ADJOURNMENT

REGULAR AGENDA

apadatecr2 City of Scotts Valley llambert 08/13/2025 18:16 Page 1 A/P Check Register Checks from 08/02/2025 to 08/13/2025
Check Check Vendor Name Net Check Check CheckNumber Date Amount Status Type Cash Account: 999-10100-000-000-000000
134451 08/11/25 ACE PORTABLE SERVICES 1,500.48 O Payment Manager 134452 08/11/25 ALVAREZ IND INC CLEAN BLDG 205.00 O Regular134453 08/11/25 AMAZON CAPITAL SERVICES 929.83 O Regular134454 08/11/25 ANDERSON PACIFIC ENG INC. 450,124.65 O Regular134455 08/11/25 ART CLEANERS 1,505.10 O Regular134456 08/11/25 AT&T 1,991.37 O Regular134457 08/11/25 AT&T 1,783.43 O Regular134458 08/11/25 AT&T 57.57 O Regular134459 08/11/25 AUTO CARE LIFESAVER TOWING 445.50 O Regular134460 08/11/25 BPS TACTICAL, INC. 776.79 O Regular134461 08/11/25 BRIGHTVIEW LANDSCAPE 4,166.50 O Regular134462 08/11/25 CAL-WEST LIGHTING & SIGNAL INC 5,263.67 O Regular134463 08/11/25 CALIFORNIA DEPARTMENT OF 355.00 O Regular134464 08/11/25 CARLOS SOTO 10,825.00 O Regular134465 08/11/25 CITY OF SANTA CRUZ 435.00 O Regular134466 08/11/25 COMMUNITY BRIDGES 6,274.00 O Regular134467 08/11/25 CONFLICT RESOLUTION CENTER 1,034.00 O Regular134468 08/11/25 COPWARE,INC 705.00 O Regular134469 08/11/25 COUNTY OF SANTA CRUZ 1,618.60 O Regular134470 08/11/25 COUNTY OF SANTA CRUZ 52.00 O Regular134471 08/11/25 CRYSTAL SPRINGS WATER CO 622.73 O Regular134472 08/11/25 DAVID J. POWERS & ASSOC 52,012.60 O Regular134473 08/11/25 DIENTES COMMUNITY DENTAL 5,000.00 O Regular134474 08/11/25 ENTENMANN-ROVIN CO 97.39 O Regular134475 08/11/25 FERGUSON ENTERPRISES, LLC #795 38.33 O Regular134476 08/11/25 HOSPICE OF SANTA CRUZ COUNTY 5,000.00 O Regular134477 08/11/25 HOUSING AUTHORITY OF SC 2,500.00 O Regular134478 08/11/25 KOSMONT COMPANIES, INC 1,975.00 O Regular134479 08/11/25 LIEBERT CASSIDY WHITMORE 554.00 O Regular134480 08/11/25 LOGAN & POWELL, LLP 383.50 O Regular134481 08/11/25 LUKE PRELGOVISK 1,491.00 O Regular134482 08/11/25 MONARCH SERVICES 5,000.00 O Regular134483 08/11/25 MONTEREY BAY ANALYTICAL SVCS 755.40 O Regular134484 08/11/25 NATIONAL COMTEL NETWORK INC. 20.38 O Regular134485 08/11/25 NORCAL AG SERVICE 8,780.00 O Regular134486 08/11/25 OPENGOV, INC. 8,680.00 O Regular134487 08/11/25 PALACE BUSINESS SOLUTIONS 113.39 O Regular134488 08/11/25 PHOENIX GROUP 322.16 O Regular134489 08/11/25 PRESS BANNER 522.15 O Regular134490 08/11/25 SANTA CRUZ COUNTY CONFERENCE 27,195.50 O Regular134491 08/11/25 SCARBOROUGH LUMBER 627.50 O Regular134492 08/11/25 THOMSON REUTERS-WEST 416.30 O Payment Manager134493 08/11/25 URBAN FIELD STUDIO OAKLAND 17,750.00 O Regular134494 08/11/25 VISTA CENTER FOR THE BLIND 5,000.00 O Regular

apadatecr2 City of Scotts Valley llambert 08/13/2025 18:16 Page 2 A/P Check Register Checks from 08/02/2025 to 08/13/2025
Check Check Vendor Name Net Check Check CheckNumber Date Amount Status Type134495 08/11/25 WBA CONSULTING 1,900.00 O Regular134496 08/13/25 ALLIANT 16,585.00 O Regular134497 08/13/25 BUSINESS WITH PLEASURE 44.34 O Regular134498 08/13/25 CSG CONSULTANTS, INC 19,601.75 O Regularapadatecr2 City of Scotts Valley llambert 08/13/2025 18:16 Page 2 A/P Check Register Checks from 08/02/2025 to 08/13/2025
46 Checks total: 671,120.13
0 ACH total:0 EFTPS total:0 Wire transfer total:2 Payment Manager total: 1,916.78 48 GRAND TOTALS 673,036.91

AGENDA ITEM 3.

DATE: 8/20/2025
City of Scotts Valley

CITY COUNCIL STAFF REPORT
DATE: 8/20/2025
TO: Honorable Mayor and City Council
FROM: Kirsten Powell, City Attorney
APPROVED: Mali LaGoe, City Manager
SUBJECT: Denial of Claim filed by Carlos Lopez

SUMMARY OF ISSUE
On August 1, 2025, the City received a claim from Carlos Lopez for personal injuries he sustained in a vehicle collision with a fleeing suspect vehicle. Mr. Lopez claimed that the Scotts Valley Police Department was involved in the pursuit that resulted in the collision. The Scotts Valley Police Department was not involved in the pursuit. Information confirming this has since been provided to Mr. Lopez's attorney. Because the City was not involved in this incident and bears no responsibility, this claim should be denied.

FISCAL IMPACT
There is no fiscal impact associated with denying this claim.

STAFF RECOMMENDATION
Deny the claim filed by Carlos Lopez on August 1, 2025.

TABLE OF CONTENTS

1. C.Lopez Claim 8-1-2025_Redacted

AGENDA ITEM 4.

DATE: 8/20/2025
City of Scotts Valley

CITY COUNCIL STAFF REPORT
DATE: 8/20/2025
TO: Honorable Mayor and City Council
FROM: Rodolfo Onchi, Public Works Director
APPROVED: Mali LaGoe, City Manager
SUBJECT: Approval of 2025 Sewer System Management Plan (SSMP) Update

SUMMARY OF ISSUE
In 2006 and 2008, the State Water Resources Control Board (SWRCB) adopted Order No. 2006-0003-DWQ and Order No. 2008-0002-EXEC which requires all public agencies in California to be regulated under the general State Water Resources Control Board General Waste Discharge Requirements (GWDR) and mandated development of a Sewer System Management Plan (SSMP). The SWRCB requires regular SSMP updates and audits as part of the WDR. In 2013, the SWRCB adopted Order No. 2013-0058-EXEC, amending the Monitoring and Reporting Program (MRP) of the GWDR.

On February 2, 2022, the City Council approved the previous SSMP, which is now due to be updated and posted on the City website.

The SSMP describes the procedures the City of Scotts Valley will use to manage its sewage collection system effectively. The plan addresses the requirements for the following elements to effectively manage a wastewater collection system:

1. Introduction

2. Goals

3. Organization

4. Legal Authority

5. Operation and Maintenance Program

6. Design and Performance Provisions

7. Overflow Emergency Response Plan

8. Fats, Oils and Grease (FOG) Control Program

9. System Evaluation and Capacity Assurance Plan

10. Monitoring, Measurement, and Program Modifications

11. SSMP Program Audits

12. Communication Program
Upon adoption, the approving resolution will be incorporated into the SSMP. The SSMP will

be uploaded to the City website and submitted to the SWRCB.

FISCAL IMPACT
There is no fiscal impact to the General Fund associated with the adopting of the Resolution approving the SSMP. Costs associated with the implementation of the plan are included in the annual operating and capital improvement program (CIP) budgets for the wastewater division and are funded through the Wastewater Enterprise Fund.

STAFF RECOMMENDATION
It is recommended that the City Council adopt Resolution No. 2066, approving the City of Scotts Valley Sewer System Management Plan.

TABLE OF CONTENTS

1. Sewer System Management Plan 2025

2. Resolution No. 2066 Sewer System Management Plan Update 2025

FINAL DRAFT
Sewer System Management Plan (SSMP)
2025 Update
Sanitary Sewer Collection System for
Waste Discharge ID (WDID): # 3SSO10331
DRAFT – SCHEDULED FOR AUGUST 20 CITY COUNCIL MEETING
REVIEWED AND APPROVED BY:

Jeremy Long, Wastewater Division Manager
Legally Responsible Official
City of Scotts Valley
Sanitary Sewer Collection System
(includes Element Development Plans & Schedules)
Date Signed

THIS PAGE INTENTIONALLY LEFT BLANK

SSMP UPDATE CHANGE LOG
© 2025 Fischer Compliance, LLC. All rights reserved. SSMP licensed for Scotts Valley use only. COPY LOG AS NEEDED Revision
Date
SSMP
Section
Approval
Date Description of Change/Revision Made Initials

SSMP UPDATE CHANGE LOG
© 2025 Fischer Compliance, LLC. All rights reserved. SSMP licensed for Scotts Valley use only. COPY LOG AS NEEDED Revision
Date
SSMP
Section
Approval
Date Description of Change/Revision Made Initials

LETTER OF COMPLIANCE
© 2025 Fischer Compliance, LLC. All rights reserved. SSMP licensed for Scotts Valley use only. Page i City of Scotts Valley
Att: Jeremy Long
Legally Responsible Official (LRO)
701 Lundy Lane
Scotts Valley, CA 95099
Dear Mr. Long,
We are pleased to present the new 2025 Sewer System Management Plan (SSMP) Update developed in partnership with the City of Scott Valley’s management. The 2025 Update meets and exceeds compliance with the WDR (State Water Board, Water Quality Order No. 2022-0103-DWQ, Attachment D-10 and Specifications 5.4). The 2025 SSMP has been completely revised to harmonize with industry standard guidelines and incorporates the City’s latest SSMP Audit findings.

The 2025 SSMP is a declaration of what the City is doing to demonstrate full compliance with the WDR. Attachment A of the WDR (page A-4), states “A sewer system management plan is a living document an Enrollee develops and implements to effectively manage its sanitary sewer system(s) in accordance with this General Order.” We suggest that the City review the SSMP on a regular basis, and as required by the WDR, continuously document changes to its SSMP in a change log attached to the Plan.

We look forward to assisting the City wherever necessary to fully implement the new 2025 SSMP Update.

Sincerely,
James Fischer, P.E.

Principal, Fischer Compliance LLC
Credentialed U.S. EPA NPDES Compliance Inspector

TABLE OF CONTENTS
© 2025 Fischer Compliance, LLC. All rights reserved. SSMP licensed for Scotts Valley use only. Page ii

TABLE OF CONTENTS
INTRODUCTION.............................................................................................................................................................1 SSMP Organization ....................................................................................................................................................2 Abbreviations and Acronyms ....................................................................................................................................3

1. GOAL AND INTRODUCTION ..................................................................................................................................4

1.1. Regulatory Context............................................................................................................................................4

1.2. SSMP Update Schedule .....................................................................................................................................5

1.3. Sewer System Asset Overview ..........................................................................................................................7 Specifications 5.2 – SSMP Development and Implementation...............................................................................11 Specifications 5.7 – Allocation of Resources...........................................................................................................12 Provisions 6.1 – Enforcement Provisions................................................................................................................13 Provisions 6.3 – Sewer System Management Plan Availability...............................................................................14

2. ORGANIZATION...................................................................................................................................................15

2.1. Organizational Chart........................................................................................................................................18

2.2. Organizational Staffing Responsibilities..........................................................................................................19

2.3. Chain of Communication for Reporting Spills.................................................................................................22

3. LEGAL AUTHORITY ..............................................................................................................................................25

4. OPERATION AND MAINTENANCE PROGRAM.....................................................................................................28

4.1. Updated Map of Sewer System.......................................................................................................................28

4.2. Preventive Operation and Maintenance Activities.........................................................................................30

4.3. Training............................................................................................................................................................32

4.4. Equipment Inventory.......................................................................................................................................34 Specifications 5.19 – Operations and Maintenance................................................................................................36

5. DESIGN AND PERFORMANCE PROVISIONS.........................................................................................................38

5.1. Updated Design Criteria/Construction Standards/Specifications...................................................................38

5.2. Procedures and Standards ..............................................................................................................................40

6. SPILL EMERGENCY RESPONSE PLAN...................................................................................................................42

7. SEWER PIPE BLOCKAGE PROGRAM ....................................................................................................................44

8. SYSTEM EVALUATION, CAPACITY ASSURANCE, CAPITAL IMPROVEMENTS........................................................47

8.1. System Evaluation and Condition Assessment................................................................................................47

8.2. Capacity Assessment and Design Criteria .......................................................................................................50

8.3. Prioritization of Corrective Action...................................................................................................................52

8.4. Capital Improvement Plan...............................................................................................................................53

9. MONITORING, MEASUREMENT, AND PROGRAM MODIFICATIONS...................................................................55

10. INTERNAL AUDITS ...............................................................................................................................................57

11. COMMUNICATION PROGRAM............................................................................................................................59 LIST OF APPENDICES ...................................................................................................................................................61

TABLE OF CONTENTS
© 2025 Fischer Compliance, LLC. All rights reserved. SSMP licensed for Scotts Valley use only. Page iii

LIST OF FIGURES
Figure 1 – Collection Spill Summary: Operational Indices for City with State and Regional Data ............................1 Figure 2 – Sewer System Management Plan, Subsequent Update and Audit Due Dates.........................................5 Figure 3 – City Vicinity Map and Service Area...........................................................................................................9 Figure 4 – City Organization Chart...........................................................................................................................18 Figure 5 – Spill Notification and Response Flowchart.............................................................................................23

LIST OF TABLES
Table 1 – Abbreviations and Acronyms.....................................................................................................................3 Table 2 – City Sewer Connection Flow Classifications And Connections Data..........................................................8 Table 3 – Implementation Responsibilities .............................................................................................................16 Table 4 – Responsible Position Contact Information ..............................................................................................17 Table 5 – Hot Spot List.............................................................................................................................................36 Table 6 – FY 25-26 Budget for Wastewater Capital Projects...................................................................................53

OVERVIEW
© 2025 Fischer Compliance, LLC. All rights reserved. SSMP licensed for Scotts Valley use only. Page 1 of 61 Introduction
This Sewer System Management Plan (SSMP) or “Plan” has been prepared for the City of Scotts Valley (City) with technical assistance from Fischer Compliance LLC with the goal of meeting and exceeding compliance with the State Water Resources Control Board 2022 General Waste Discharge Requirements, Order No. WQ 2022-0103-DWQ for Sanitary Sewer Systems (referred to throughout this document as the WDR). The City provided all details, information and institutional insights for preparation of the SSMP. The document has been developed to meet the size, scale, and complexity of the City, serving as a “living document” used as a tool for managing and operating the City's sanitary sewer collection system. Additionally, the latest 2024 Sewer System Management Plan Guidance Manual published by the Bay Area Clean Water Agencies (BACWA) was utilized as a model for development of the document to harmonize formatting/content and incorporate recommended suggested guidance wherever possible.

The City’s commitment to meeting regulatory requirements, along with its approach to operation and management of the collection system, has served it well, as evidenced by the system’s performance relative to other agencies in the region and the state.

Figure 1 provides key spill metrics, including data comparing the City’s spill record with state and regional system data for the five-year period of May 2020 through June 2025. The City consistently performs better than both statewide and regional spill rate indices and net spill volumes for all categories of spills from its sanitary sewer collection system.

Figure 1 – Collection Spill Summary: Operational Indices for City with State and Regional Data

OVERVIEW
© 2025 Fischer Compliance, LLC. All rights reserved. SSMP licensed for Scotts Valley use only. Page 2 of 61 SSMP Organization
This SSMP is organized into 11 core elements following Attachment D of the WDR, with inclusion of applicable Specifications requirements.

Each individual element in the SSMP includes the following technical contents.

1. Requirements – Provides the actual description of applicable requirements in the WDR.

2. Compliance – Describes the City’s approach to complying with the WDR requirements.

3. Effectiveness – As measured by Key Performance Indicators (KPIs.)

4. Implementation – Demonstrates how the City will ensure the SSMP will be carried out as described.

5. Resilience – Demonstrates the resilience that is addressed in the SSMP and built-in to the City’s collection system and procedures.

6. Appendix Inclusions – List the items included in the Appendix for each SSMP Element, if any.

OVERVIEW
© 2025 Fischer Compliance, LLC. All rights reserved. SSMP licensed for Scotts Valley use only. Page 3 of 61 Abbreviations and Acronyms
BMP Best Management Practices
CCTV Closed Circuit Television
CIP Capital Improvement Program
CIPP Cured in Place Pipe
CIWQS California Integrated Water Quality System (State Water Board Online Spill Database) CMMS Computerized Maintenance Management System
ENG Engineering
EPA US Environmental Protection Agency
FOG Fats, Oils and Grease
FSE Food Service Establishment
GCD Grease Control Device
GIS Geographic Information System
I & I Inflow and Infiltration
LRO Legally Responsible Official
MGR Wastewater Division Manager
RWQCB Regional Water Quality Control Board
SCADA Supervisory Control and Data Acquisition
SERP Spill Emergency Response Plan
SOP Standard Operating Procedure
Spill Sanitary Sewer Spill
SSMP Sewer System Management Plan
SUP Collections Supervisor
SWRCB State Water Resources Control Board
WDR Sanitary Sewer Systems General Wastewater Discharge Requirements Order issued by the State Water Board (Order No. 2022-0103-DWQ)
WDID Waste Discharge ID Number (CIWQS)
WRF Water Reclamation Facility
Table 1 – Abbreviations and Acronyms

GOAL AND INTRODUCTION
© 2025 Fischer Compliance, LLC. All rights reserved. SSMP licensed for Scotts Valley use only. Page 4 of 61

1. Goal and Introduction

WDR REQUIREMENTS
Att. D-1 (pg. D-2)
“The goal of the Sewer System Management Plan (Plan) is to provide a plan and schedule to: (1) properly manage, operate, and maintain all parts of the Enrollee’s sanitary sewer system(s), (2) reduce and prevent spills, and (3) contain and mitigate spills that do occur.

The Plan must include a narrative Introduction section that discusses the following items:”

1.1. Regulatory Context

WDR REQUIREMENTS
Att. D-1.1 (pg. D-2)
“The Plan Introduction section must provide a general description of the local sewer system management program and discuss Plan implementation and updates.”

COMPLIANCE
The City is committed to implementing the WDR which includes addressing all requirements by integrating a wide range of programs specifically designed for ensuring the integrity and efficiency of the City’s sanitary sewer collection system. Moreover, the City is dedicated to maintaining its collection system in a systematic manner by implementing various work programs, with a focus on critical areas, to prevent spills, allowing for a comprehensive approach to maintenance. Work programs include pipe cleaning, pump station maintenance, root control, and source control. Work programs are described in more detail in Specifications

5.19 – Operation and Maintenance of this SSMP.

EFFECTIVENESS
N/A

IMPLEMENTATION PLAN/SCHEDULE
N/A

GOAL AND INTRODUCTION
© 2025 Fischer Compliance, LLC. All rights reserved. SSMP licensed for Scotts Valley use only. Page 5 of 61

1.2. SSMP Update Schedule

WDR REQUIREMENTS
Att. D-1.2 (pg. D-3)
“The Plan Introduction section must include a schedule for the Enrollee to update the Plan, including the schedule for conducting internal audits. The schedule must include milestones for incorporation of activities addressing prevention of sewer spills.”

COMPLIANCE
The City utilizes the State Water Board’s online lookup tool to ensure compliance with all required due dates for updating its SSMP and completing its required SSMP Audits (see chart below). The City is in the process of completing the SSMP audit for the period August 2021 through August 2024 and will upload the document into CIWQS during the third quarter 2025.

EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring effectiveness of this Element:
• Are SSMP Audits and SSMP Updates being performed as scheduled? • Has the SSMP been approved by the governing board on the required schedule (i.e., every six years)?
• Are specific internally established sewer program milestones being monitored? Figure 2 – Sewer System Management Plan, Subsequent Update and Audit Due Dates

GOAL AND INTRODUCTION
© 2025 Fischer Compliance, LLC. All rights reserved. SSMP licensed for Scotts Valley use only. Page 6 of 61

IMPLEMENTATION PLAN/SCHEDULE
No. Plan Schedule Responsible Party

MGR ENG SUP

1.2.1 Complete 2021-2024 Audit and upload to
CIWQS Third quarter 2025 X

1.2.2 Prepare for next SSMP Audit Begin 5/2/2027 X X

1.2.3 Complete and upload next SSMP Audit By 11/2/2027 X X

1.2.4 Incorporate Audit findings, update Change
Log and Update SSMP
Begin after completion
of SSMP Audit X

1.2.5 Prepare for next SSMP Audit Begin 5/2/2030 X X

1.2.6 Complete and upload next SSMP Audit By 11/2/2030 X X

1.2.7 Incorporate Audit findings, update Change
Log and Update SSMP
Begin after completion
of SSMP Audit X

1.2.8 Prepare for next SSMP Update Begin 2/2/2031 X X

1.2.9 City Council approval deadline for next SSMP
Update By 8/2/2031 X X

GOAL AND INTRODUCTION
© 2025 Fischer Compliance, LLC. All rights reserved. SSMP licensed for Scotts Valley use only. Page 7 of 61

1.3. Sewer System Asset Overview

WDR REQUIREMENTS
Att. D-1.3 (pg. D-3)
“The Plan Introduction section must provide a description of the Enrollee-owned assets and service area, including but not limited to:
• Location, including county(ies);
• Service area boundary;
• Population and community served;
• System size, including total length in miles, length of gravity mainlines, length of pressurized (force) mains, and number of pump stations and siphons; • Structures diverting stormwater to the sewer system;
• Data management systems;
• Sewer system ownership and operation responsibilities between Enrollee and private entities for upper and lower sewer laterals;
• Estimated number or percentage of residential, commercial, and industrial service connections; and
• Unique service boundary conditions and challenge(s).

Additionally, the Plan Introduction section must provide reference to the Enrollee’s up-to-date map of its sanitary sewer system, as required in section 4.1 (Updated Map of Sanitary Sewer System) of this Attachment.”

COMPLIANCE
The City of Scotts Valley (City) is in Santa Cruz County and encompasses approximately 4.6 square miles. As of 2024, the City had an estimated population of 11,828. The City is primarily a residential community with a considerable amount of office, warehouse, and research and development. Wastewater from the City’s collection system is conveyed to and treated at the City’s Scotts Valley Water Reclamation Facility (WRF).

The City’s wastewater collection system serves the entire city, as shown in Figure 3, below. The sewer system consists of about 55 miles of gravity sewers, 8 miles of force main, and 8 lift stations. Most of the gravity pipelines are less than 8” in diameter, while all force mains are 6” or less in diameter. The pipes were constructed between 1940 and 2019 while the lift stations were constructed between 1980 and 2020.

The City does not have any siphons or stormwater diversion structures.

The City does not currently have a data management system for its wastewater collection system but will transition to the CMMS software OpenGov by the end of 2025. The City uses ArcGIS for its mapping.

There are approximately 3,738 upper and lower service laterals connected to the system. The City owns 12 of these laterals (i.e., on City-owned property). Other than those on City-owned property, the City is not responsible for any of the laterals. The property owner is fully responsible for maintenance and repair of the private sewer laterals.

The percentage of residential, commercial, and industrial service connections is shown in Table 2, below.

GOAL AND INTRODUCTION
© 2025 Fischer Compliance, LLC. All rights reserved. SSMP licensed for Scotts Valley use only. Page 8 of 61 There are 6 entities that collect wastewater from multiple residences and connect to the City’s wastewater collection system. Although none of these entities have been assigned a WDID number by the State Water Board, the City considers them to be satellite systems because each entity owns and maintains its own collection system and connects to the City at one location. These satellite systems are Spring Lakes, Montevalle, Vista Del Lago, Mountain Brook, Woodside HOA, and Green Hills Estates.

Two unique challenges face the City. First, there is a high turnover of City staff, with many people working for the City for only a few years before leaving for higher paying jobs in Silicon Valley. This results in numerous vacancies and a lack of institutional knowledge. The City’s second challenge is due to the numerous redwood trees throughout the City. Redwoods have a large, shallow root system that can spread up to 100 feet. The redwoods’ hairline roots grow through cracks in sewer lines, then grow larger and cause backups. The City has a root foaming program to address this issue.

The City maintains up to date maps of its collection system.

Use Type Number or % of Connections
Residential Approximately 89%
Commercial Approximately 10%
Industrial Approximately 1%
Total 100%
Table 2 – City Sewer Connection Flow Classifications And Connections Data

GOAL AND INTRODUCTION
© 2025 Fischer Compliance, LLC. All rights reserved. SSMP licensed for Scotts Valley use only. Page 9 of 61

GOAL AND INTRODUCTION
© 2025 Fischer Compliance, LLC. All rights reserved. SSMP licensed for Scotts Valley use only. Page 10 of 61

EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring effectiveness of this Element:
• Are asset statistics periodically reviewed and updated as necessary? • Are omissions or errors addressed in a timely manner? • Are system maps up to date?

IMPLEMENTATION PLAN/SCHEDULE
No. Plan Schedule Responsible Party

MGR ENG SUP

1.3.1 Review City-owned asset statistics and
element description; update as
necessary.

At the beginning of the audit cycle
and when significant changes have
been made.

X X

1.3.2 Update maps.

Within 30 Days of Submittal of
Completion of Development
Project
X

RESILIENCE
Resilience is addressed in Element 1 by:
• Implement a system for collecting and managing asset data. • Redundancy: More than one member of staff is trained and able to retrieve and manage the data. • Implementing a QA/QC process to help ensure information is accurate. • Using Calendar Reminders to ensure compliance deadlines are met.

APPENDIX 1 INCLUSIONS
• None

GOAL AND INTRODUCTION
© 2025 Fischer Compliance, LLC. All rights reserved. SSMP licensed for Scotts Valley use only. Page 11 of 61 Specifications 5.2 – SSMP Development and Implementation

WDR REQUIREMENTS
Specification. 5.2 (pg. 18)
“To facilitate adequate local funding and management of its sanitary sewer system(s), the Enrollee shall develop and implement an updated Sewer System Management Plan. The scale and complexity of the Sewer System Management Plan, and specific elements of the Plan, must match the size, scale, and complexity of the Enrollee’s sanitary sewer system(s). The Sewer System Management Plan must address, at minimum, the required Plan elements in Attachment D (Sewer System Management Plan – Required Elements) of this General Order. To be effective, the Sewer System Management Plan must include procedures for the management, operation, and maintenance of the sanitary sewer system(s).

The procedures must: (1) incorporate the prioritization of system repairs and maintenance to proactively prevent spills, and (2) address the implementation of current standard industry practices through available equipment, technologies, and strategies.”

COMPLIANCE
The City's current Sewer System Management Plan (SSMP) has been updated to meet the requirements of Order WQ 2022-0103-DWQ and addresses the required Elements. The SSMP addresses management, operations and maintenance procedures specific to the City’s collection system. The City maintains a limited O&M program to operate its system and identify defects. (See Elements 4 and 8 and Specification 5.19 of this SSMP for more detail.)
The City keeps up with current industry standards, technology and best practices by reviewing industry periodicals, networking, attending training classes, and attending industry conferences and workshops. The City evaluates emerging practices, equipment and technologies for possible implementation to enhance sewer operations.

GOAL AND INTRODUCTION
© 2025 Fischer Compliance, LLC. All rights reserved. SSMP licensed for Scotts Valley use only. Page 12 of 61 Specifications 5.7 – Allocation of Resources

WDR REQUIREMENTS
Specification. 5.7 (pg. 22)
“The Enrollee shall comply with the following requirements:
• Establish and maintain a means to manage all necessary revenues and expenditures related to the sanitary sewer system; and
• Allocate the necessary resources to its sewer system management program for:
• Compliance with this General Order,
• Full implementation of its updated Sewer System Management Plan, • System operation, maintenance, and repair, and
• Spill responses.”

COMPLIANCE
Scotts Valley completed a Wastewater Rate Study in 2021 to determine the best method for addressing the financial gap between revenues and costs associated with its wastewater service. Wastewater rates were increased in 2024, as part of a larger plan to raise rates for several years. The rate increase was driven by the need to cover the costs of wastewater treatment and infrastructure upgrades.

The City has recently issued an RFP to complete a new Wastewater Master Plan, which is anticipated to be complete by mid-2027. Following completion of the Master Plan, the City will prepare a new rate study.

Wastewater operations are funded through a group of accounts called the Wastewater Enterprise Funds.

These funds are used to track all revenue and expenses related to wastewater and recycled water services.

Two funds are applicable to the wastewater collection system: (1) the Wastewater Operations fund, which is used to provide wastewater services to the community through both the wastewater collection system and WRF, and (2) the Wastewater Capital Replacement Fund, which is used to finance the replacement of wastewater infrastructure, such as pipes, pumps, and treatment plant equipment, after they have reached the end of their useful lifespan.

The City bills for its commercial wastewater service every two months, while residential customers pay for wastewater service on their annual property tax bill.

The City has a separate wastewater connection fee for new development. This fee is specifically allocated to cover the City's expenses in building the wastewater treatment plant and improving the collection system.

The City’s Guiding Principlesfor the FY 24-25 budget include the statements: (1) the Wastewater Enterprise fund shall reflect the true cost of operation, including direct and indirect costs of services provided by the General Fund, and be self-reliant upon fees and/or use rates paid by ratepayers, and (2) private development of residential, commercial and/or industrial properties shall pay its fair share of capital improvements that are necessary to serve the development and should not be subsidized by public funds.

GOAL AND INTRODUCTION
© 2025 Fischer Compliance, LLC. All rights reserved. SSMP licensed for Scotts Valley use only. Page 13 of 61 Provisions 6.1 – Enforcement Provisions

WDR REQUIREMENTS
Provisions 6.1 (pg. 27)
“The following enforcement provisions are based on existing federal and state regulations, laws and policies, including the federal Clean Water Act, the state Water Code and the State Water Board Enforcement Policy.”

COMPLIANCE
The City is aware of the consequences for noncompliance including associated penalties for violations. The City understands that:

Noncompliance with requirements of this General Order or discharging sewage without enrolling in this General Order constitutes a violation of the Water Code and a potential violation of the Clean Water Act and is grounds for an enforcement action by the State Water Board or the applicable Regional Water Board.

Failure to comply with the notification, monitoring, inspection, entry, reporting, and recordkeeping requirements may subject the City to administrative civil liabilities of up to $10,000 a day per violation pursuant to Water Code section 13385; up to $1,000 a day per violation pursuant to Water Code section 13268; or referral to the Attorney General for judicial civil enforcement. Discharging waste not in compliance with the requirements of this General Order or the Clean Water Act may subject the City to administrative civil liabilities up to $10,000 a day per violation and additional liability up to $10 per gallon of discharge not cleaned up after the first 1,000 gallons of discharge; up to $5,000 a day per violation pursuant to Water Code section 13350 or up to $20 per gallon of waste discharged; or referral to the Attorney General for judicial civil enforcement.

GOAL AND INTRODUCTION
© 2025 Fischer Compliance, LLC. All rights reserved. SSMP licensed for Scotts Valley use only. Page 14 of 61 Provisions 6.3 – Sewer System Management Plan Availability

WDR REQUIREMENTS
Provisions 6.3 (pg. 31)
“The Enrollee’s updated Sewer System Management Plan must be maintained for public inspection at the Enrollee’s offices and facilities and must be available to the public through CIWQS and/or on the Enrollee’s website, in accordance with section 3.8 (Sewer System Management Plan Reporting Requirements) of Attachment E1 (Notification, Monitoring, Reporting and Recordkeeping Requirements) of this General Order.”

COMPLIANCE
The City publishes its SSMP, available for public review, on its website at the Wastewater page and also maintains a paper copy in its offices which can be made available for inspection during regular business hours.

ORGANIZATION
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2. Organization

WDR REQUIREMENTS
Att. D-2 (pg. D-3)
“The Plan must identify organizational staffing responsible and integral for implementing the local Sewer System Management Plan through an organization chart or similar narrative documentation that includes:
• The name of the Legally Responsible Official as required in section 5.1 (Designation of a Legally Responsible Official) of this General Order;
• The position titles, telephone numbers, and email addresses for management, administrative, and maintenance positions responsible for implementing specific Sewer System Management Plan Element;
• Organizational lines of authority; and
• Chain of communication for reporting spills from receipt of complaint or other information, including the person responsible for reporting spills to the State and Regional Water Boards and other agencies, as applicable. (For example, county health officer, county environmental health agency, and State Office of emergency Services.)

COMPLIANCE
The above items are addressed in order below:

The City currently has one Legally Responsible Official (LRO), who is Jeremy Long, the Wastewater Division Manager. Mr. Long meets the requirements set forth in Specifications 5.1 of the WDR. The City intends that its Senior Wastewater Operator will also be an LRO, but that position is currently vacant. Once filled, the City will update CIWQS with a second LRO.

ORGANIZATION
© 2025 Fischer Compliance, LLC. All rights reserved. SSMP licensed for Scotts Valley use only. Page 16 of 61 Implementation Responsibilities
Sewer System Management Plan Elements Responsible Position

1. SSMP Plan, Goal and Introduction Wastewater Division Manager

1.1. Regulatory Context Wastewater Division Manager

1.2. SSMP Update Schedule Wastewater Division Manager

1.3. Sewer System Asset Overview Wastewater Division Manager

2. Organization Wastewater Division Manager

3. Legal Authority Wastewater Division Manager

4. Operations and Maintenance Program Senior Wastewater Operator

4.1. Updated maps of Sanitary Sewer System Engineering

4.2. Preventive Operation & Maintenance Wastewater Operations

4.3. Training Senior Wastewater Operator

4.4. Equipment Inventory Senior Wastewater Operator

5. Design/Performance Engineering

5.1. Updated Design Criteria & Construction
Standards Engineering

5.2. Procedures and Standards Wastewater Division Manager

6. Spill Emergency Response Plan Wastewater Division Manager

7. Sewer Pipe Blockage Program Wastewater Division Manager

8. System Eval, Capacity Assurance, Capital Imp. Engineering

8.1. System Evaluation and Condition Assessment Engineering

8.2. Capacity Assessment and Design Criteria Engineering

8.3. Prioritization of Corrective Action Wastewater Division Manager

8.4. Capital Improvement Plan Wastewater Division Manager

9. Monitoring, Measurement & Program Modifications Wastewater Division Manager

10. Internal Audits Wastewater Division Manager

11. Communication Program Wastewater Division Manager
Table 3 – Implementation Responsibilities

ORGANIZATION
© 2025 Fischer Compliance, LLC. All rights reserved. SSMP licensed for Scotts Valley use only. Page 17 of 61 Responsible Position Contact Information
Responsible Position Contact Information Phone Email
Wastewater Division Manager 831-783-5659 [email protected] Senior Wastewater Operator (Vacant as of August 2025)
Engineering 831-438-5854 [email protected]
Wastewater Operations 831-438-0732 [email protected] Table 4 – Responsible Position Contact Information

ORGANIZATION
© 2025 Fischer Compliance, LLC. All rights reserved. SSMP licensed for Scotts Valley use only. Page 18 of 61

2.1. Organizational Chart
The City’s sanitary sewer collection system is primarily managed by the City’s Wastewater Division, which falls under the Public Works Department. However, some of the SSMP responsibilities are carried out by other City departments and divisions. The organization chart, shown below, shows the organizational structure with respect to this WDR.

Figure 4 – City Organization Chart

ORGANIZATION
© 2025 Fischer Compliance, LLC. All rights reserved. SSMP licensed for Scotts Valley use only. Page 19 of 61

2.2. Organizational Staffing Responsibilities
The City’s organizational lines of authority and staffing are as follows:

City Council
The City’s elected governing body is composed of a City Council comprised of five council members, all of whom are directly elected by the people. The Mayor and Vice-Mayor are appointed annually by the Council, and the Council Members serve four-year staggered terms. The purpose of the Council is to establish local laws, to set policy, to reject or to approve programs, to allocate funds and provide direction, through the City Manager, to City staff to implement its policy. The Council can also appoint members to various local and regional committees, commissions, and other boards. Since the City is a General Law City, its Council must act within the framework of limitations and procedures established by State Law. Local laws are established by ordinance and are compiled in the Municipal Code. These laws are enforceable by the City, and violationsthereof constitute an infraction. Other directives and policies of the City Council are recorded in Council resolutions and Council minutes.

City Manager
The City Council appoints a City Manager to serve as the City's chief administrative officer. The City Manager is responsible for implementing policies passed by the City Council and provides administrative direction and leadership to all City departments. The City Manager's Office is responsible for a wide variety of activities including general administration, personnel and labor relations, and the redevelopment program.

The Public Works Department
Oversees planning, design, construction, maintenance, repairs, and operations services for the City’s infrastructure. The department is comprised of four divisions that represent different disciplines. Three of the four divisions’ complete functions are related to the SSMP. • Wastewater Division. This division operates and maintains sanitary sewer pipelines, seven lift stations, a laboratory, the Scotts Valley Water Reclamation Facility (WRF) and monitors the Source Control Program.
• Engineering Division. This division oversees and supports the planning, design, construction and inspection of improvements for all public works infrastructure projects including streets, storm facilities, curbs, gutters, sidewalks, landscaping, lighting and traffic control systems constructed within the City as part of the capital improvement program (CIP) or new development. • Maintenance Division. This division is responsible for public streets, parking lots, storm drain systems, sidewalks, signage, striping, and street sweeping services.

Public Works Director/City Engineer
The Public Works Director/City Engineer manages the Public Works Department and the respective divisions, assists with reviewing and analyzing operations to achieve effective and efficient operations, and performs long term planning for all activities of the Public Works Department. The Public Works Director reports to the City Manager.

Wastewater Division Manager
The Wastewater Division Manager plans, assigns and supervises the work of personnel engaged in WRF and related facilities to maintain compliance with regulations and standards. The Wastewater Division Manager reports to the Public Works Director. The Wastewater Division Manager’s essential duties include the following:

ORGANIZATION
© 2025 Fischer Compliance, LLC. All rights reserved. SSMP licensed for Scotts Valley use only. Page 20 of 61 • Review work of subordinates to ensure confirmation with standards. • Assists in selection and training of wastewater operations employees. • Prepare administrative and technical reports, including monthly and annual reports to the RWQCB. • Analyze operations and suggests and/or implements improvements. • Make recommendations on the types and kinds of equipment needed for wastewater maintenance and repair.
• Recommends policy or procedural changes and provides input to long-range goals and plans for the division to the Public Works Director.
• Approves plant alterations and changes in operating procedures. • Directs and assists or coordinates consulting engineering on wastewater projects. • Prepares and monitors the division budget, maintaining control of expenses in accordance with appropriations.
• Interacts with vendors to obtain cost-effective supplies, materials and equipment. • Calculates sewer permits and user fees in accordance with the budget. • Monitors existing businesses and industries for source control and compliance with pretreatment discharge regulations.
• Reviews industrial hook-up permits that are to be granted and approves or suggests changes to ensure that the discharge will comply with pretreatment regulations. • Remains up to date on laws and regulations affecting wastewater operations by reviewing appropriate laws, codes, regulations and current literature. • Establishes and maintains a computer database on all divisional records. • Legally Responsible Official for this WDR.

Senior Wastewater Operator
The Senior Wastewater Operator provides day-to-day supervision as the working leader at the WRF, including monitoring and adjusting equipment, performing laboratory tests, and maintaining the WRF and lift station facilities. The Senior Wastewater Operator reports to the Wastewater Division Manager. The Senior Wastewater Operator’s duties related to the implementation of the SSMP including the following:
• Establishes and leads a preventative maintenance program for the WRF, lift stations and collection system.
• Inspects and makes mechanical repairs to plant and pumping station equipment. • Keeps records of plant operations and laboratory tests. • Legally Responsible Official for this WDR.

Wastewater Operators
Wastewater Operators are responsible for performing assigned operation and maintenance tasks related to the Scotts Valley WRF and collection system. Under supervision, these tasks consist of monitoring and adjusting equipment, performing laboratory tests, and maintaining pumping station facilities and grounds.

The Wastewater Operators report to the Senior Wastewater Operator.

Lab/Environmental Compliance Manager
The Lab/Environmental Compliance Manager plans and coordinates activities related to the WRF laboratory, and Environmental Compliance Programs that include pretreatment and storm water programs to ensure compliance with City, State, and Federal Regulations.

The Compliance Manger oversees and directs all lab activities, including day-to-day operations including short and long-range planning. Responsibilities include coordinating the activities of the lab with those of other jurisdictions and departments while managing and accomplishing the complex and varied functions

ORGANIZATION
© 2025 Fischer Compliance, LLC. All rights reserved. SSMP licensed for Scotts Valley use only. Page 21 of 61 of the laboratory. The incumbent is accountable for accomplishing mandatory state testing protocols and reporting while furthering City goals and objectives within general policy guidelines.

ORGANIZATION
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2.3. Chain of Communication for Reporting Spills
An overflow may be detected by the public, by City staff, or during routine maintenance activities. The City’s lift stations are equipped with a monitoring system which sends early warnings of potential backups caused by power outages or high-level conditions.

Most spills reported by the public are by a call to 9-1-1. The police dispatcher will take down the information and then contact the on-call wastewater operator who then follows up.

The City’s Report a Spill webpage describes how different types of spill should be reported. For a “large spill running in street, gutter, or street”, the public is directed to contact the County Environmental Health Department at 831-454-2022 during working hours or to call 9-1-1 after hours. For “septic/human waste from sewer breach or RV discharge”, the public is directed to call the City Public Works Department at 831-438-5854 during working hours or to call 9-1-1 after hours. The webpage lists the information that should be included when calling in a spill, as well as the City’s goals with respect to responding to a spill.

Figure 5, below, is a detailed schematic of how City staff respond to a spill during work hours and after hours.

ORGANIZATION
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ORGANIZATION
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EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring effectiveness of this Element:
• Have there been any changes requiring updates to the Organizational Chart? • Have there been instances when a service call for a spill was not properly routed to response personnel?
• Were all spill response activities documented and forwarded to the LRO? • Have there been any changes in assigned responsibilities for implementing the SSMP? • Is there a process in place to ensure all contact information remains up to date?

IMPLEMENTATION PLAN/SCHEDULE
No. Plan Schedule Responsible Party

MGR ENG SUP

2.1 Review names, contact information and position
responsibilities. Update as necessary. Semi-Annually X X

2.2 Review Chain of Communication outcomes for all spill responses.

Each Spill Event X X

2.3 Review Organizational Chart for any changes. Update as necessary.

Semi-Annually X X

2.4 Update CIWQS to add second LRO.

Shortly after hiring the
Senior Wastewater
Operator
X X

2.5 Review and consider simplifying the “Report a Spill” webpage First half 2026 X X

RESILIENCE
Resilience is addressed in Element 2 by:
• Ensuring that more than one person is capable and responsible for specific duties for SSMP implementation, e.g., back-up personnel.
• Designation of more than one LRO to help ensure full and continuous coverage of duties. • Testing the phone notification system to ensure calls are received and routed to appropriate personnel.

APPENDIX 2 INCLUSIONS
• None

LEGAL AUTHORITY
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3. Legal Authority

WDR REQUIREMENTS
Att. D-3 (pg. D-4)
“The Plan must include copies or an electronic link to the Enrollee’s current sewer system use ordinances, service agreements and/or other legally binding procedures to demonstrate the Enrollee possesses the necessary legal authority to:
• Prevent illicit discharges into its sanitary sewer system from inflow and infiltration (I&I); unauthorized stormwater; chemical dumping; unauthorized debris; roots; fats, oils, and grease; and trash, including rags and other debris that may cause blockages; • Collaborate with storm sewer agencies to coordinate emergency spill responses, ensure access to storm sewer systems during spill events, and prevent unintentional cross connections of sanitary sewer infrastructure to storm sewer infrastructure; • Require that sewer system components and connections be properly designed and constructed; • Ensure access for maintenance, inspection, and/or repairs for portions of the service lateral owned and/or operated by the Enrollee;
• Enforce any violation of its sewer ordinances, service agreements, or other legally binding procedures; and
• Obtain easement accessibility agreements for locations requiring sewer system operations and maintenance, as applicable.”

COMPLIANCE
The above items are addressed in order below:

Authority to prevent illicit discharges into the City’s wastewater collection system. • Section 13.04.020 of the City’s Municipal Code contains general prohibitions against substances that could, among other items, cause a fire, obstruct the flow, threaten a life, prevent maintenance of the sewer system, cause offensive odors, or cause a violation of a permit. • Sections 13.04.025 and 13.04.030 prohibit the discharge of surface water, ground water, storm water, and unpolluted cooling water or industrial process water. • Sections 13.04.035, 13.04.055, and 13.04.060 require use of a garbage grinder and grease interceptors and prohibit the discharge of FOG.
• Section 13.04.060 contains general discharge limitations, including a prohibition against the discharge of trash, rags, roots, and chemical waste.

The City’s pre-planned collaboration and coordination with storm drain agencies. • The City owns and operates most of the storm drains within its boundaries and has a de facto legal authority to access to these storm drains in the event of a wastewater spill. • In addition, Caltrans may own and operate several storm drains associated with Highway 17 within the City limits. To comply with the WDR requirement, the City will contact Caltrans to discuss an agreement to allow the City to respond to wastewater spills which enter a Caltrans storm drain.

LEGAL AUTHORITY
© 2025 Fischer Compliance, LLC. All rights reserved. SSMP licensed for Scotts Valley use only. Page 26 of 61 Require that sewer system components and connections be properly designed and constructed. • Section 13.04.240 of the City’s Municipal Code states that “It shall be the responsibility of the owner of the property desiring to hook up to the city's sanitary sewer system to construct and install at his/her own cost and expense, all lines, drains, pump stations and/or other facilities necessary for his/her property to be served by said sanitary sewer system. The construction and installation shall be done pursuant to the requirements of the city engineer…” • Regulations pertaining to the design, construction, and inspection of private sewer systems, building sewers, and connections are described in the City’s Standard Details and Specifications.

Ensure access for maintenance, inspection, and/or repairs for portions of the service lateral owned and/or operated by the Enrollee.
• The City does not own or operate any portion of the sewer lateral. Section 13.04.255 of the City’s Municipal Code states “Sewer laterals shall belong to the property owner. The city shall maintain all city sanitary sewer mains and appurtenances within public easements or on public property. The property owner shall maintain all sewer laterals and appurtenances for his/her premises and be responsible for any blockages therein.”
Enforce any violation of its sewer ordinances, service agreements, or other legally binding procedures.
• The City’s Municipal Code contains multiple sections related to enforcement. Section 13.04.180 authorizes administrative enforcement procedures, including penalties, cease and desist orders, compliance orders, show cause orders, consent orders, and emergency corrections. Section

13.04.185 allows for revocation of permits, while Section 13.04.190 describes civil and criminal judicial remedies which may be assessed for violations of the Municipal Code.

Obtain easement accessibility agreements for locations requiring sewer system operations and maintenance, as applicable.
• Section 13.04.245 of the City’s Municipal Code states “When a sanitary sewer main is to be constructed across private property to serve more than one parcel an easement shall be granted to the city and the easement line, size and installation shall be approved by the city. No person shall discharge any sewage into a sanitary sewer main until said main has been accepted by the city.” The City is aware of many sewer lines that run through residents’ property and believes that easements have been recorded for all of them. However, if the City finds a section of pipeline on private property without an easement, it will request an easement through the County.

EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring effectiveness of this Element:
• Are the City ordinances and standards adequate for fulfilling the SSMP legal requirements? • Does the City have a process in place for periodic review and evaluation of ordinances? • Have there been instances when the code or ordinance did not address a need or circumstance? I

LEGAL AUTHORITY
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MPLEMENTATION PLAN/SCHEDULE
No. Plan Schedule Responsible Party

MGR ENG SUP

3.1 Review Ordinance(s) to confirm all documents provide necessary required legal authority.

Once per 6-year SSMP
Update Cycle X X

3.2 Monitor and document occasions when Ordinance(s)
failed to address issues as intended. Continuously X X X

3.3 Confer with storm drain owners to ensure current
practices and contact information are up to date. Annually X

3.4 Contact Caltrans to discuss an aid agreement to allow the City to respond to any wastewater spills which
enter a Caltrans storm drain.

By second half 2026 X x

3.5 If a line segment on private land is found to be without an easement, prepare and record an easement. As needed X X X

RESILIENCE
Resilience is addressed in Element 3 by:
• Keeping abreast of industry trends and local ordinances that may affect operations.

APPENDIX 3 INCLUSIONS
• None

OPERATIONS AND MAINTENANCE PROGRAM
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4. Operation and Maintenance Program

WDR REQUIREMENTS
Att. D-4 (pg. D-4)
“The Plan must include the items listed below that are appropriate and applicable to the Enrollee’s system.”

4.1. Updated Map of Sewer System

WDR REQUIREMENTS
Att. D-4.1 (pg. D-4)
“An up-to-date map(s) of the sanitary sewer system, and procedures for maintaining and providing State and Regional Water Board staff access to the map(s). The map(s) must show gravity line segments and manholes, pumping facilities, pressure pipes and valves, and applicable stormwater conveyance facilities within the sewer system service area boundaries.”

COMPLIANCE
The City maintains up-to-date maps of its sewer system, which are digitized and formatted into an ArcGIS based mapping system. The maps show gravity line segments, force main segments, manholes, and lift stations.

The City’s Maintenance Department maintains maps of the City’s stormwater conveyance facilities; these maps are available to the Wastewater staff in the event of a spill.

Maps are updated by the Engineering Department when new development is accepted by the City.

Engineering will also update maps when errors are identified by the Wastewater staff based upon field observations. Updates are typically completed within a week or two.

Upon request, the City will provide the system maps to State and Regional Water Board staff.

EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring effectiveness of this Element:
• Were all map updates completed in a timely manner?
• Are all staff trained in the procedure for providing map update information? • Are newly installed sewer assets incorporated into the system maps? • Are there terrain features or assets that should be incorporated in future map updates (e.g. exposed pipe, siphons, ARVs, surface water, etc.)

OPERATIONS AND MAINTENANCE PROGRAM
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IMPLEMENTATION PLAN/SCHEDULE
No Plan Schedule Responsible Party

MGR ENG SUP

4.1.1 Review map update procedures with all affected staff. Annually X X X

4.1.2 Review/ensure all newly installed facilities have been updated and included in the system maps.

Annually X X X

OPERATIONS AND MAINTENANCE PROGRAM
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4.2. Preventive Operation and Maintenance Activities

WDR REQUIREMENTS
Att. D-4.2 (pgs. D-4/D-5)
“A scheduling system and a data collection system for preventive operation and maintenance activities conducted by staff and contractors. The scheduling system must include:
• Inspection and maintenance activities;
• Higher-frequency inspections and maintenance of known problem areas, including areas with tree root problems;
• Regular visual and closed-circuit television (CCTV) inspections of manholes and sewer pipes.

The data collection system must document data from system inspection and maintenance activities, including system areas/components prone to root-intrusion potentially resulting in system backup and/or failure.”

COMPLIANCE
The City does not currently have a data management system for its wastewater collection system but will transition to the CMMS software OpenGov by the end of 2025.

Currently, the City prints a Word document at the beginning of each month. The document contains a list of tasks to be completed on a monthly, quarterly, semi-annual, and annual basis for both the collection system and the WRF. Staff check items off the list as they are completed. There is no mechanism for adding comments, photos, or scheduling additional work.

The Word document lists the hot spots, which are cleaned monthly. Due to lack of staffing, the remainder of the collection system is not typically cleaned or CCTV’ed. Roots are controlled by a contractor (Duke’s) who foam the same locations each year. Manholes are not inspected systematically but may be inspected during hot spot cleaning.

The new CMMS system will allow the City to plan and schedule maintenance activities, and to assign maintenance frequencies to each component of the collection system. The software will facilitate issuing, both electronically and on paper, copies of all work orders for activities planned and scheduled in the system. The new software will allow staff to enter comments and photographs relating to sections of the collection system that are prone to root intrusion, FOG, and/or require rehabilitation, and to schedule follow up work.

EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring effectiveness of this Element:
• Are the City’s maintenance, operations, and engineering work orders periodically audited for accuracy and completeness?
• Does the City monitor “open,” “overdue,” or “not yet completed” work orders to ensure completion of tasks?
• Are inspection and maintenance activities reducing the number and volume of spills? • Is maintenance work being completed as scheduled?

OPERATIONS AND MAINTENANCE PROGRAM
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IMPLEMENTATION PLAN/SCHEDULE
No. Plan Schedule Responsible Party

MGR ENG SUP

4.2.1 Review work completed to date to ensure critical
work is being completed.

Quarterly X

4.2.2 Review scheduled Preventative Maintenance to
ensure the prescribed schedule remains appropriate. Annually X

4.3.3 Fully transition to CMMS for scheduling and data
collection.

January 1, 2026 X X

OPERATIONS AND MAINTENANCE PROGRAM
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4.3. Training

WDR REQUIREMENTS
Att. D-4.3 (pg. D-5)
“In-house and external training provided on a regular basis for sanitary sewer system operations and maintenance staff and contractors. The training must cover:
• The requirements of this General Order;
• The Enrollee’s Spill Emergency Response Plan procedures and practice drills; • Skilled estimation of spill volume for field operators; and • Electronic CIWQS reporting procedures for staff submitting data.”

COMPLIANCE
The City currently does not have a formal training program for its Wastewater Division staff. Training is provided through a combination of informal/on-the-job training, including reviewing tailgate training documents prepared by DKF Solutions. Moving forward, the City intends to implement a regular training program with documentation similar to that found in Appendix 4.1.

Upon completion of the new Spill Emergency Response Plan (anticipated to be third quarter 2025), the City intends to employ an outside vendor to train staff who respond to sewage spills. This training would include how to implement the updated SERP, including how to estimate spill volume, and the requirements of the WDR. The training would include an on-site practice drill with training on emergency response procedures with flow estimating from the holes in manhole covers. The training would also include how to determine spill start times, volume estimation and recovery estimation, and CIWQS reporting procedures.

Future refresher spill response training would either be conducted in-house or by an outside contractor.

The City uses private contractors for spill response, root control, and CCTV’ing the sewer lines. Contractors also access City sewer lines when connecting new development. Contractors who will work on the sewer collection system will be instructed by City staff on the process to follow in the event of a spill and provided with a spill response form such as the one found in Appendix 4.2.

EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring effectiveness of this Element:
• Has all training been completed as scheduled?
• Have records of training and attendance been documented and maintained? • Have all staff demonstrated ability and knowledge after each training event? • Have contractors received, at a minimum, direction for reporting and responding to spills?

OPERATIONS AND MAINTENANCE PROGRAM
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IMPLEMENTATION PLAN/SCHEDULE
No. Plan Schedule Responsible Party

MGR ENG SUP

4.3.1 Review training documentation to ensure all staff have received required training.

Quarterly X X

4.3.2 Review agreements with contractors and/or pre-job meeting minutes to ensure contract personnel have
received instruction for responding to sewage spills.

Each Contract X X

4.3.3 Use outside vendor to conduct a comprehensive
training regarding all aspects of the up-to-date SERP
including flow measurement and practice drills.

By December 1,
2025 X X

4.3.4 Conduct refresher training on the SERP, including flow measurement.

Annually X

OPERATIONS AND MAINTENANCE PROGRAM
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4.4. Equipment Inventory

WDR REQUIREMENTS
Att. D-4.4 (pg. D-5)
“An inventory of sewer system equipment, including the identification of critical replacement and spare parts.”

COMPLIANCE
The City relies on its contractors to complete repairs of the sewer lines and manholes and therefore does not have any spare parts for this portion of the system. However, the City does have spare pumps for the lift stations, as well as a trailer-mounted generator and absorbent for spills. The City does not currently have a written inventory of its sewer system equipment but will develop one.

EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring effectiveness of this Element:
• Have inventory lists been audited as scheduled?
• Have any inventory deficiencies or omissions been discovered and rectified? • Has the City experienced any equipment failure that inhibited a spill response?

IMPLEMENTATION PLAN/SCHEDULE
No. Plan Schedule Responsible Party

MGR ENG SUP

4.4.1 Audit inventory lists to ensure stock is adequate. Annually X

4.4.2 Check with vendors to ensure lead times for
critical parts are as expected. Annually X

4.4.3 Ensure contracts with emergency support
services are current.

Annually X X

4.4.4 Prepare an equipment inventory list for the
collection system and add it to this SSMP. By first half 2026 X X

RESILIENCE
Resilience is addressed in Element 4 by:
• Developing an SOP for updating maps when errors are discovered. • Developing and using forms (paper or electronic) for data collection to help ensure all pertinent information is consistently collected.
• Periodically evaluating inspection cycle intervals to help ensure they are optimized. • Requiring staff to demonstrate ability and/or knowledge for all training activities. • Monitoring equipment and critical spare parts usage and trends. • Performing periodic audits of the vehicle and equipment inventory List.

OPERATIONS AND MAINTENANCE PROGRAM
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• 4.1 Example Training Record
• 4.2 Example Contractor Spill Response Form

OPERATIONS AND MAINTENANCE PROGRAM
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WDR REQUIREMENTS
Specification. 5.19 (pg. 27)
“To prevent discharges to the environment, the Enrollee shall maintain in good working order, and operate as designed, any facility or treatment and control system designed to contain sewage and convey it to a treatment plant.”

COMPLIANCE
The City currently has a minimal sewer inspection and cleaning program, but would like to expand it, contingent upon funding.

Sewer Cleaning/Hot Spots
The City cleans locations on the hot spot list (below) each month. The City does not currently have the capacity to clean any other areas of its sewer collection system.

Table 5 – Hot Spot List

OPERATIONS AND MAINTENANCE PROGRAM
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The City hires Duke’s to perform chemical root control annually. Duke’s treats the same locations each year, unless wastewater staff ask for an additional location.

CCTV Inspections
City staff will use a push camera to TV small areas of the line, usually when there is a root or FOG problem.

When the budget allows, the City hires a contractor to conduct CCTV inspections. CCTV inspections have not been completed for many years, but the 2025 budget does have funding to CCTV a portion of the system. The City would like to have funding in place to CCTV a portion of its lines every year.

Manhole Inspections
The City does not currently have a formal manhole inspection program but would like to develop a program in conjunction with its new CMMS.

Lift Station Inspections and Assessment
City staff inspect lift stations on a weekly basis. These inspections include a visual check of the equipment, manual cycling of pumps, checking and cleaning floats, recording hour meter readings of generators and pumps, and removing debris. In addition, pump stations receive extensive maintenance each year, which includes cleaning out of sump and removing pumps for inspection and performing repairs if necessary.

DESIGN AND PERFORMANCE PROVISIONS
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5. Design and Performance Provisions

5.1. Updated Design Criteria/Construction Standards/Specifications

WDR REQUIREMENTS
Attachment D-5.1 (pg. D-5)
“Updated design criteria, and construction standards and specifications, for the construction, installation, repair, and rehabilitation of existing and proposed system infrastructure components, including but not limited to pipelines, pump stations, and other system appurtenances. If existing design criteria and construction standards are deficient to address the necessary component-specific hydraulic capacity as specified in section 8 (System Evaluation, Capacity Assurance and Capital Improvements) of this Attachment, the procedures must include component-specific evaluation of the design criteria.”

COMPLIANCE
The City’s “Standard Details and Specification for Public Works Construction and Community Development” (Standards) was updated and adopted in 2017. The Standards provide certain minimum standards for the design, construction, repair and alteration for sanitary sewers, and all appurtenances. The Standards state that “Any items which are not included in these Standards shall be designed in accordance with the State Highway Design Manual, State Traffic Manual, Subdivision Ordinance or Zoning Ordinance, the General Plan, Master Plans, and any applicable Specific Plan of the City of Scotts Valley, generally accepted engineering practice, or as directed by the Public Works Director/City Engineer.” The Standards include design specifications for gravity sewers, manholes, laterals sewers, and wyes.

However, the Standards do not include design criteria for force mains or lift stations. This is because there are too many variables to consider; the design for each force main or lift station must be site-specific.

Instead, the City Engineer, or designee, works with the developer’s designer to determine the appropriate design for the specific location.

Permits are required prior to construction of any new building that will connect to a public sewer. The permit application triggers a review of plans and specifications by the City. Issued permits require that construction of sewers be in accordance with County and City requirements and be inspected by an Engineering Inspector prior to acceptance by the City.

The Standards do not specifically reference criteria for repair or rehabilitation of sewer system components, and it is unknown if the existing design criteria are sufficient to address hydraulic capacity needs. Although the Standards imply that sewer design should be in accordance with “generally accepted engineering practice”, the Standards should be updated to include a list of industry accepted standards for facility design and construction requirements such as:
• American Society of Mechanical Engineers (ASME) Standards; • American National Standards Institute (ANSI) Standards; • American Society for Testing and Material (ASTM) Standard; • American Water Works Association (AWWA) Standards;
• American Society of Civil Engineers (ASCE) Standards; • Hydraulic Institute Standards (HIS); and
• American Concrete Institute (ACI) Standards.

The City intends to review and update the Standards to include the above information.

DESIGN AND PERFORMANCE PROVISIONS
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EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring effectiveness of this Element:
• Are plan checking QA/QC processes helping to ensure adherence to the standards?

IMPLEMENTATION PLAN/SCHEDULE
No. Plan Schedule Responsible Party

MGR ENG SUP

5.1.1 Ensure all project plans are approved in accordance with the City’s Standard Details and Specifications.

Each Project X

5.1.2 Update the City’s Standard Details and Specifications to reference repair or rehabilitation of the sewer system, hydraulic capacity, and specific industry-accepted
design standards.

By December
31, 2026 X X X

DESIGN AND PERFORMANCE PROVISIONS
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5.2. Procedures and Standards

WDR REQUIREMENTS
Attachment D-5.2 (pg. D-5)
“Procedures, and standards for the inspection and testing of newly constructed, newly installed, repaired, and rehabilitated system pipelines, pumps, and other equipment and appurtenances.”

COMPLIANCE
The City’s Engineering Department has full-time Construction Inspectors who inspect both new construction and repairs. The inspector ensures all construction meets the City’s standard specifications and other applicable codes. Permits are required for all work on wastewater facilities in the City, and no facility is accepted unless it is permitted, inspected, and tested in accordance with the standard specifications.

The City’s “Standard Details and Specification for Public Works Construction and Community Development” (Standards), Section I-5, lists several requirements for inspection and testing of sewer lines. All newly constructed sewer lines are required to be CCTV inspected by the contractor or developer to verify as-built drawings and ensure the line has no construction defects. Additionally, all new pipes and manholes are required to be pressured tested to ensure tightness and prevent release of sewer odors and future infiltration of storm water. This inspection and testing process must be completed prior to backfilling and before the City will accept the infrastructure from the construction contractor.

The Standards do not specify whether these inspection standards are applicable only to new sewer lines or whether they also apply to repaired or rehabilitated sewer lines. In addition, the Standards do not specify inspection and testing criteria for new, repaired, or rehabilitated lift stations or other sewer appurtenances.

The City intends to review and update the Standards to include this information.

EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring effectiveness of this Element:
• Were any design or installation deficiencies found during warranty inspections? • Are deviations from standard procedures and/or specs, testing, etc., justified and documented? • Does the City stay abreast of industry design standards and technical advances in the industry?

DESIGN AND PERFORMANCE PROVISIONS
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IMPLEMENTATION PLAN/SCHEDULE
No. Plan Schedule Responsible Party

MGR ENG SUP

5.2.1 Verify inspection procedures are adequate and consistent with current standards of practice
Assessed
annually x

5.2.2 Verify design standards and hydraulic model previously completed are adequate and consistent with current
standards of practice.

Annually X

5.2.3 Update the City’s Standard Details and Specifications to describe inspection standards for (a) repaired and
rehabilitated sewer lines and (b) for new, repaired, or rehabilitated lift stations or other sewer appurtenances.

By December
31, 2026 X X

RESILIENCE
Resilience is addressed in Element 5 by:
• Staying abreast of industry trends and standards.
• Performing warranty inspections of newly installed or repaired assets to evaluate design and installation practices.
• Evaluating as-built changes for trends and areas for design and performance improvements.

APPENDIX 5 INCLUSIONS
• None

SPILL EMERGENCY RESPONSE PLAN
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6. Spill Emergency Response Plan

WDR REQUIREMENTS
Attachment D-6 (pg. D-6)
“The Plan must include an up-to-date Spill Emergency Response Plan to ensure prompt detection and response to spills to reduce spill volumes and collect information for prevention of future spills. The Spill Emergency Response Plan must include procedures to:
• Notify primary responders, appropriate local officials, and appropriate regulatory agencies of a spill in a timely manner;
• Notify other potentially affected entities (for example, health agencies, water suppliers, etc.) of spills that potentially affect public health or reach waters of the State; • Comply with the notification, monitoring and reporting requirements of this General Order, State law and regulations, and applicable Regional Water Board Orders; • Ensure that appropriate staff and contractors implement the Spill Emergency Response Plan and are appropriately trained;
• Address emergency system operations, traffic control and other necessary response activities; • Contain a spill and prevent/minimize discharge to waters of the State or any drainage conveyance system;
• Minimize and remediate public health impacts and adverse impacts on beneficial uses of waters of the State;
• Remove sewage from the drainage conveyance system;
• Clean the spill area and drainage conveyance system in a manner that does not inadvertently impact beneficial uses in the receiving waters;
• Implement technologies, practices, equipment, and interagency coordination to expedite spill containment and recovery;
• Implement pre-planned coordination and collaboration with storm drain agencies and other utility agencies/departments prior, during, and after a spill event; • Conduct post-spill assessments of spill response activities; • Document and report spill events as required in this General Order; and • Annually, review and assess effectiveness of the Spill Emergency Response Plan, and update the Plan as needed.”

SPILL EMERGENCY RESPONSE PLAN
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COMPLIANCE
The City’s Spill Emergency Response Plan (SERP) was prepared to comply with the previous WDR (Order No. 2006-0003-DWQ) and does not contain all the items required by the updated WDR. The City has contracted with Fischer Compliance LLC to prepare and implement a new SERP that will contain all the key elements necessary for an appropriate spill response (notification, emergency incident response, reporting, and impact mitigation) and that will comply with the updated WDR. Upon completion of the new SERP, the City will have a comprehensive training and then will have yearly refresher trainings.

The SERP is available for viewing at the City office upon request and is found on the City’s Wastewater page.

EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring effectiveness of this Element:
• Have staff’s spill response efforts helped to prevent the discharge of sewage to surface waters? • Do post-spill assessments indicate staff are following the procedures outlined in the SERP? • Is SERP training effective and are trainees demonstrating adequate knowledge and abilities?

IMPLEMENTATION PLAN/SCHEDULE
No. Plan Schedule Responsible Party

MGR ENG SUP

6.1 Perform SERP training including practice drills. Annually X X

6.2 Review Post Spill Assessments to ensure
adherence with the SERP and to identify any
trends that should be addressed.

Annually X X

6.3 Prepare an up-to-date SERP that meets the
requirements of Attachment D-6 of the WDR. By November 1, 2025 X X

6.4 Conduct comprehensive training regarding all
aspects of the up-to-date SERP including flow
measurement and practice drills.

By December 1, 2025 X X

RESILIENCE
Resilience is addressed in Element 6 by:
• Multiple staff are trained to respond to spill events. • Post-spill assessments are conducted to evaluate staff’s adherence to the SERP and to identify areas for improvement.
• Data collection forms are used to direct staff to collect all the required data to be submitted to CIWQS and are designed as a guide to a proper spill event response. • The City employees several different spill volume estimation methods to account for different circumstances.

APPENDIX 6 INCLUSIONS
• None

SEWER PIPE BLOCKAGE PROGRAM
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7. Sewer Pipe Blockage Program

WDR REQUIREMENTS
Attachment D-7 (pg. D-7)
“The Sewer System Management Plan must include procedures for the evaluation of the Enrollee’s service area to determine whether a sewer pipe blockage control program is needed to control fats, oils, grease, rags and debris. If the Enrollee determines that a program is not needed, the Enrollee shall provide justification in its Plan for why a program is not needed.

The procedures must include, at minimum:
• An implementation plan and schedule for a public education and outreach program that promotes proper disposal of pipe-blocking substances;
• A plan and schedule for the disposal of pipe-blocking substances generated within the sanitary sewer system service area. This may include a list of acceptable disposal facilities and/or additional facilities needed to adequately dispose of substances generated within a sanitary sewer system service area;
• The legal authority to prohibit discharges to the system and identify measures to prevent spills and blockages.
• Requirements to install grease removal devices (such as traps or interceptors), design standards for the removal devices, maintenance requirements, best management practices requirements, recordkeeping and reporting requirements;
• Authority to inspect grease producing facilities, enforcement authorities, and whether the Enrollee has sufficient staff to inspect and enforce the fats, oils, and grease ordinance; • An identification of sanitary sewer system sections subject to fats, oils, and grease blockages and establishment of a cleaning schedule for each section; and • Implementation of source control measures for all sources of fats, oils, and grease reaching the sanitary sewer system for each section identified above.”

COMPLIANCE
The WDR’s requirements above are addressed below:

Public Outreach.

The City has produced a “BMPs for Food Service Facilities” document that is intended to be distributed to food service establishments (FSEs) during inspections. City residents receive information about FOG through the Zero Waste News brochure which is sent to residents by Green Waste Recovery, the entity which provides trash pickup and disposal for the City.

The City intends to update its website with information related to FOG, and to produce a brochure which can be handed out at City-wide events.

Disposal.

FOG which is generated by FSEs is collected in grease interceptors or grease traps which are maintained by the FSEs. The accumulated FOG is pumped out by licensed haulers hired by the FSEs and taken to the

SEWER PIPE BLOCKAGE PROGRAM
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Legal Authority To Prohibit Discharges.

The City’s Municipal Code, Section 13.04.020 contains general discharge prohibitions against substances that could, among other items, obstruct the flow, prevent maintenance of the sewer system, cause offensive odors, or cause a violation of a permit. Section 13.04.060 of the Municipal Code prohibits the discharge of FOG.

Requirement to install grease interceptors, design standards, etc.

Section 13.04.055, Part A, of the City’s Municipal Code states “Any type of business or establishment where oil or grease of animal, vegetable, or mineral origin may be discharged into a public sewer shall have a grease interceptor or trap of a size and design approved by the manager or his authorized representative.

Such businesses or establishments shall include but not be limited to restaurants of all types, hospitals, school and business cafeterias, convalescent homes…”.

Section 13.04.055, Part E, of the City’s Municipal Code states that “Outdoor interceptors shall be pumped by a licensed commercial grease pumper once every three months, unless a determination is made by the manager, on a case-by-case basis, that less frequent pumping is adequate. Interior grease traps shall be cleaned no less often than monthly.” Part F states that proof of pumping shall be submitted to City staff upon request.

Authority to inspect and enforce.

The City has the legal authority to inspect grease producing facilities through Section 13.04.175 of the Municipal Code. This section allows a duly authorized employee to inspect any entity connected to the sanitary sewer system, as well as to collect samples and copy records. Enforcement authority is found in Section 13.04.180 of the Municipal Code. This section provides a range of options, from a notice of violation to administrative orders to emergency corrections. Section 13.04.190 of the Municipal Code provides the ability to levy monetary penalties.

FOG-Related Problem Areas.

Areas of the collection system with a history of FOG hot spots are investigated and cleaned monthly. The Hot Spot list is found in Specifications 5.19- Operation and Maintenance.

Source Control Measures.

The City currently contracts with Environmental Innovations to inspect all 83 FSEs within the City and take enforcement action as necessary; however, the City is considering reorganizing to allow the work to be done by City staff. There is little formal feedback from Environmental Innovations regarding inspection results and enforcement; therefore, the City intends to ask the consultant to provide monthly status reports and to ensure that the FOG BMP brochure is handed out during inspections.

A list of the City’s FSEs is found as Appendix 7.1.

For new or remodelled FSEs, City staff conducts permit plan checks which include identification of, and proper connection of, grease-bearing fixtures to a properly sized grease interceptor. The building permit process includes an interceptor sizing component and an Interceptor Maintenance Education component, which includes the City’s maintenance requirements, BMP requirements, and record keeping and reporting requirements.

SEWER PIPE BLOCKAGE PROGRAM
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EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring effectiveness of this Element:
• Have there been any blockages/spills from any identified problem area? • Is the City receiving feedback on public outreach efforts? • Are the debris and other sewage solids collected during cleaning activities being disposed of appropriately?
• Have there been spills due to excessive fats, oil, grease, roots, or non-dispersible wipes discovered in the sewer system during the audit period?
• Are there repeat offenders among FSEs?
• Are enforcement trends decreasing?
• Are Wastewater staff included in the plan check process?

IMPLEMENTATION PLAN/SCHEDULE
No Plan Schedule Responsible Party

MGR ENG SUP

7.1 Review/evaluate enforcement and inspection findings and implement changes as necessary. Annually X X X

7.2 Review spill rates and causes and make changes to
maintenance programs, as necessary. Annually X X X

7.3 Ask the City’s consultant to provide monthly status reports detailing the FSEs inspected, inspection results, and any enforcement taken. Ensure the consultant hands
out the FOG BMP brochure during inspections.

Immediately X X

7.4 Prepare educational information about FOG. Post on City website and prepare a brochure to be handed out at City events.

By July 1,
2026 X X

RESILIENCE
Resilience is addressed in Element 7 by:
• Inspection of select assets directly downstream of grease producing businesses to ensure source control is effective.
• Residential FOG outreach and education program.
• Performance of regular assessments of system assets to monitor performance. • QA/QA process for evaluating pipe cleaning effectiveness. • Daily disposal of pipe blocking materials retrieved during maintenance activities.

APPENDIX 7 INCLUSIONS
• 7.1 List of FSEs in the City

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8. System Evaluation, Capacity Assurance, Capital Improvements

WDR REQUIREMENTS
Attachment D-8 (pg. D-)
“The Plan must include procedures and activities for:
• Routine evaluation and assessment of system conditions; • Capacity assessment and design criteria;
• Prioritization of corrective actions; and
• A capital improvement plan.”

8.1. System Evaluation and Condition Assessment

WDR REQUIREMENTS
Attachment D-8.1 (pgs. D-7/D-8)
“The Plan must include procedures to:
• Evaluate the sanitary sewer system assets utilizing the best practices and technologies available;
• Identify and justify the amount (percentage) of its system for its condition to be assessed each year;
• Prioritize the condition assessment of system areas that:
 Hold a high level of environmental consequences if vulnerable to collapse, failure, blockage, capacity issues, or other system deficiencies;  Are located in or within the vicinity of surface waters, steep terrain, high groundwater elevations, and environmentally sensitive areas;
 Are within the vicinity of a receiving water with a bacterial-related impairment on the most current Clean Water Act section 303(d) List.
• Assess the system conditions using visual observations, video surveillance and/or other comparable system inspection method;
• Utilize observations/evidence of system conditions that may contribute to exiting of sewage from the system which can reasonably be expected to discharge into a water of the State; • Maintain documents and recordkeeping of system evaluation and condition assessment inspections and activities; and
• Identify system assets vulnerable to direct and indirect impacts of climate change, including but not limited to: sea level rise; flooding and/or erosion due to increased storm volumes, frequency, and/or intensity; wildfires; and increased power disruptions.”

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COMPLIANCE
The above requirements are addressed below:

System Evaluation:

The City’s collection system evaluation involves every component of the City collection system, including pipelines, manholes, and pump stations. It is of key importance to regularly perform pipeline condition assessments to initially establish a baseline condition and to monitor changes over time. The City uses visual inspections and spill data to evaluate the performance of system assets and adjust as necessary.

Justify The Amount Of System Assessed Each Year:

The City has maintained its system with a low spill rate. The City has not yet determined the optimal cleaning interval or CCTV inspection interval. Once a CCTV inspection has been completed for the entire system, staff will evaluate the findings to determine the optimal inspection frequency.

Prioritize Condition Assessment Areas:

The City considers that most of its collection system has roughly the same environmental risk. Therefore, the City does not currently prioritize condition assessments based on environmental consequences or proximity to surface waters.

Assess System Using Visual Observations, etc.:
• The City assesses system conditions using visual observation.

Evidence of flow exiting from system:
• The City is not aware of any areas in which sewage exits from the collection system.

Maintain documents:

The City does not currently maintain documents but will soon implement a CMMS system. Inspections and results will be documented within the CMMS.

Climate change:

The City has considered the potential effects of climate change on its collection system. The City could experience a loss of power due to fire or wind (i.e., PG&E public safety power shutoff). The City has installed backup generators at its larger lift stations and has a trailer-mounted generator that can be plugged into any lift station. Climate change could result in longer, more intense atmospheric rivers, which could result in flooding, increased I/I, and/or surcharging of the collection system.

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EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring effectiveness of this Element:
• Has the City maintained its schedule for inspecting the sewer assets listed below and is data being reviewed in a timely manner?
o CCTV Gravity Mains
o Laterals
o Manholes
o Pump Stations
• Are inspection efforts discovering deficiencies in a timely manner? • Are maintenance and inspection activities being properly documented?

IMPLEMENTATION PLAN/SCHEDULE
No. Plan Schedule Responsible Party

MGR ENG SUP

8.1.1 Review/evaluate enforcement and inspection findings and implement changes as necessary. Annually X

8.1.2 Review spill rates and causes and make changes to maintenance programs, as necessary. Annually X X

8.1.3 Hold meetings to discuss any issues that may result from climate changes.

Annually X X X

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8.2. Capacity Assessment and Design Criteria

WDR REQUIREMENTS
Attachment D-8.2 (pgs. D-8/D-9)
“The Plan must include procedures to identify system components that are experiencing or contributing to spills caused by hydraulic deficiency and/or limited capacity, including procedures to identify the appropriate hydraulic capacity of key system elements for:
• Dry-weather peak flow conditions that cause or contributes to spill events; • The appropriate design storm(s) or wet weather events that causes or contributes to spill events. • The capacity of key system components; and
• Identify the major sources that contribute to the peak flows associated with sewer spills.

The capacity assessment must consider:
• Data from existing system condition assessments, system inspections, system audits, spill history, and other available information;
• Capacity of flood-prone systems subject to increased infiltration and inflow, under normal local and regional storm conditions;
• Capacity of systems subject to increased infiltration and inflow due to larger and/or higherintensity storm events as a result of climate change; • Increases of erosive forces in canyons and streams near underground and above-ground system components due to larger and/or higher-intensity storm events; • Capacity of major system elements to accommodate dry weather peak flow conditions, and updated design storm and wet weather events; and
• Necessary redundancy in pumping and storage capacities.”

COMPLIANCE
The City completed a System Evaluation and Capacity Assurance Plan in 2021 and a Sewer Monitoring and Inflow/Infiltration Study in 2019. Both documents are found as appendices to the 2021 SSMP.

However, the City does not have an existing Wastewater Master Plan and therefore issued a Request for Proposal on June 20, 2025. The City is “looking for a consultant to develop a comprehensive plan prioritizing the capital improvement program, minimize inflow and infiltration, ensure compliance with regulatory requirements, including recycled water planning, and increasing efficiencies in the operations and maintenance. The update must recommend short-term and long-term capital improvement projects that will accommodate new growth consistent with the General Plan Update and will be used as a guide for the management and implementation of the improvement projects.” It is anticipated that the Wastewater Master Plan will be completed by mid-2027 and will consider the factors listed above.

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EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring effectiveness of this Element:
• Number of capacity-related spills or surcharge condition during the audit period. • Has the system responded to rain events as indicated by the hydraulic model? • Has there been any changes to zoning designations (residential, commercial, industrial)?

IMPLEMENTATION PLAN/SCHEDULE
No Plan Schedule Responsible Party

MGR ENG SUP

8.2.1 Monitor/evaluate significant rain events to see
if they exceed the design storm in the hydraulic
model.

Each significant rain
evet
X X

8.2.2 Monitor flows in each basin and update the
hydraulic model
Per Engineering
Department schedule X X

8.2.3 Ensure the Wastewater Master Plan considers
all factors listed in Attachment D, Section 8.2 of
the WDR.

As Plan is prepared X X X

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8.3. Prioritization of Corrective Action

WDR REQUIREMENTS
Attachment D-8.3 (pg. D-9)
“The findings of the condition assessments and capacity assessments must be used to prioritize corrective actions. Prioritization must consider the severity of the consequences of potential spills.”

COMPLIANCE
The City will use the information in the new Wastewater Master Plan to develop a prioritization matrix for the City’s sewer management and capital improvement program. The matrix will consider the severity of environmental consequences of potential spills. Upon finalization of the new Wastewater Master Plan, the City will update this SSMP to specifically address the Prioritization of Corrective Action requirement of the WDR.

EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring effectiveness of this Element:
• Has the City adhered to its system evaluation/condition assessment schedule? • Has the City adhered to its prioritization/corrective procedures for sewer repair and capacity improvement projects?
• Have projects been completed before deficiencies caused failures?

IMPLEMENTATION PLAN/SCHEDULE
No. Plan Schedule Responsible Party

MGR ENG SUP

8.3.1 Utilize all available data for prioritizing corrective actions considering severity and consequences of
potential spills.

Each CIP Update X X X

8.3.2 Maintain documents and recordkeeping of system
evaluation and condition assessment inspections
and activities.

Continuously X X

8.3.3 Upon completion of the Wastewater Master Plan,
prepare a prioritization of corrective actions and
update this SSMP to include the information
required by Attachment D, Section 8.3 of the WDR.

Within 3 months
of completion of
the Plan
X X X

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8.4. Capital Improvement Plan

WDR REQUIREMENTS
Attachment D-8.4 (pg. D-9)
“The capital improvement plan must include the following items:
• Project schedules include completion dates for all portions of the capital improvement program; • Internal and external project funding sources for each project; and • Joint coordination between operation and maintenance staff, and engineering staff/consultants during planning, design, and construction of capital improvement projects; and Interagency coordination with other impacted utility agencies.”

COMPLIANCE
The City’s Fiscal Year 25-26 Budget includes capital improvement funding for the collection system and WRF, as shown in the table below. The City has budgeted $350,000 for a Wastewater Master Plan for both the collection system and the WRF. Fo the collection system specifically, the City has budgeted $200,000 for lift station upgrades and $300,00 for pipeline upgrades. Funding for the CCTV contractor will come from the pipeline upgrades and the general wastewater enterprise fund.

The City will update its collection system CIP projects upon completion of the Wastewater Master Plan.

EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring effectiveness of this Element:
• Has the City’s capital improvement plan schedule been adhered to?

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IMPLEMENTATION PLAN/SCHEDULE
No. Plan Schedule Responsible Party

MGR ENG SUP

8.4.1 Hold regular coordination meetings, with all parties, to help keep the projects on track and resolve issues
that may arise in a timely manner.

Annually X X X

8.4.2 For schedules that are not followed, justify and
document the reason.

Each Delayed
Project X X

8.4.3 Update CIP following completion of Wastewater
Master Plan
Beginning with FY
27-28 Budget X X X

RESILIENCE
Resilience is addressed in Element 8 by:
• Is there an annual review of the Capital Improvement Plan by all appropriate individuals including both Engineering and Operations?
APPENDIX 8 INCLUSIONS
• None

MONITORING, MEASUREMENT, AND PROGRAM MODIFICATIONS
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9. Monitoring, Measurement, and Program Modifications

WDR REQUIREMENTS
Attachment D-9 (pg. D-9)
“The Plan must include an Adaptive Management section that addresses Plan-implementation effectiveness and the steps for necessary Plan improvement, including:
• Maintaining relevant information, including audit findings, to establish and prioritize appropriate Plan activities;
• Monitoring the implementation and measuring the effectiveness of each Plan element; • Assessing the success of the preventive operation and maintenance activities; • Updating Plan procedures and activities, as appropriate, based on results of monitoring and performance evaluations; and
• Identifying and illustrating spill trends, including spill frequency, locations, and estimated volumes.”

COMPLIANCE
The above requirements are addressed below:

Maintaining Information:

When the CMMS software is operational by late 2025, the City anticipates it will begin to maintain accurate and relevant inspection and maintenance records for the collection system, including field data such as pipe cleaning and inspection frequencies, FSE inspections, and information regarding spills. Much of the documentation will be maintained electronically, which allows for ease of access and analysis. This will help City staff to make sound decisions and prioritize activities when dealing with the routine and the unexpected.

Monitoring SSMP elements:

Monitoring of the City’s SSMP focuses on each element in terms of its implementation and effectiveness.

The SSMP has been designed to include key performance indicators for each element, which are used to measure effectiveness. In addition, implementation responsibilities are included for each element to help ensure the SSMP is being implemented as intended.

Assessing Preventative Operations:

The City assesses the success of maintenance and operation activities by ensuing activities are being performed as expected, by monitoring actual outcomes compared to intended outcomes, and by monitoring spill trends.

Updating the SSMP:

The City is committed to continuous improvement and monitors and evaluates performance of work programs and SSMP elements to ensure intended outcomes are achieved while looking for areas for improvement. Although the SWRCB requires that the SSMP be updated every six years, the SSMP is considered as a dynamic document and may require updating on a more frequent basis. Routine changes to administrative information, notwithstanding, minor changes will likely be required to address improvements identified through the SSMP Audit or through modifications required as conditions change.

MONITORING, MEASUREMENT, AND PROGRAM MODIFICATIONS
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The City monitors spill trends, at a minimum every three years during required audits, utilizing its CMMS database, inspection records and CIWQS data. These resources are helpful in planning and programing work, and adjusting as needed, enabling the City to be adaptive and capitalize on lessons learned.

EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring effectiveness of this Element:
• Are SSMP Elements being periodically evaluated for effectiveness? • Are work activities and spill events being documented? • Has a plan and schedule been established to address audit findings/deficiencies from the last audit? • Is Trend Analysis being performed on spill causes?
• Have work programs been assessed and updated as necessary?

IMPLEMENTATION PLAN/SCHEDULE
No. Plan Schedule Responsible Party

MGR ENG SUP

9.1 Assess work programs to ensure
outcomes are as intended.

Annually X X

9.2 Ensure work programs and the SSMP
are updated based on assessments.

As Needed X X X

9.3 Monitor and evaluate spill trends.

Document efforts. Annually X X X

9.4 Maintain inspection, maintenance,
and spill information in CMMS. Beginning January 1, 2026 X

RESILIENCE
Resilience is addressed in Element 9 by:
• Development of key performance indicators to measure effectiveness of the SSMP. • Performing periodic reviews of the SSMP to help ensure it is being properly implemented. • Developing and adhering to a timeline to correct deficiencies found during the audit process. • Periodically evaluating work programs to help ensure effectiveness.

APPENDIX 9 INCLUSIONS
• None

INTERNAL AUDITS
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10. Internal Audits

WDR REQUIREMENTS
Attachment D-10 (pg. D-10)
“The Plan shall include internal audit procedures, appropriate to the size and performance of the system, for the Enrollee to comply with section 5.4 (Sewer System Management Plan Audits) of this General Order.”

COMPLIANCE
The City has not yet completed the August 2022 through August 2024 Audit but has contracted with Fischer Compliance LLC to do so. Once completed, the Audit will be certified by the City’s LRO, uploaded into CIWQS and placed on the City’s Wastewater page of the website.

Any deficiencies discovered through the Audit process will be noted and a plan and schedule to implement corrective measures will be established using the form in Appendix 10.1. All changes or modifications of the SSMP resulting from the Audit will be listed in the SSMP Change Log.

In the future, the City will timely complete audits every three years, as required by the WDR.

The objective of the audit is to evaluate compliance, implementation and effectiveness of the SSMP. The audit review includes an evaluation to determine if compliance has been met. A list of priority improvement opportunities will be prepared and updated as part of the audit program. Improvement opportunities will be used to prioritize and develop program modifications and will be initiated based on the priority and the available funding. An overview of SSMP related work completed between audits will be included in the program audits.

Implementation is evaluated by determining if the City is executing the SSMP as stated.

Effectiveness is evaluated by using key performance indicators, which have been developed specifically for each element. An additional evaluation is performed to comply with Specifications 5.6 addressing resilience.

Resilience indicators have been developed for each element. These indicators serve to demonstrate how resilience is built into the SSMP and inspection, maintenance and spill response activities.

Any deficiencies discovered through future Audits will be noted and a plan and schedule to implement corrective measures will be established. All Audit reports will be certified by the City’s LRO. All changes or modifications of the SSMP resulting from the Audit shall be listed in the SSMP Change Log.

EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring effectiveness of this Element:
• Have audits been performed as required?
• Have the audits assessed compliance, implementation, and effectiveness? • Have deficiencies been identified?
• Has a plan and schedule to rectify the deficiencies been established?

INTERNAL AUDITS
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IMPLEMENTATION PLAN/SCHEDULE
No. Plan Schedule Responsible Party

MGR ENG SUP

10.1 Schedule audits in advance of due dates to ensure
adequate time to complete. City has 6 months to
complete the audit from the end of the audit period.

Beginning at
end of audit
period
X X

10.2 Ensure a plan and schedule is developed to address deficiencies.

Once the Audit
is completed X X

10.3 Complete and certify the 2022-2024 Audit, upload to CIWQS, and place on City’s website.

Third quarter
2025 X

10.4 Develop a plan and schedule to address deficiencies found from the 2022-2024 Audit, and update the SSMP
to reflect any modifications, including the plan and
schedule.

Fourth quarter
2025 X X X

RESILIENCE
Resilience is addressed in Element 10 by:
• Periodically evaluating key performance indicators during the audit period to assess effectiveness and make corrections, if necessary, prior to the audit. • Evaluating previous audits to ensure deficiencies have been rectified. • Scheduling the audit due dates and completing the audit on time.

APPENDIX 10 INCLUSIONS
• 10.1 Plan to Address Deficiencies found in 2022-2024 Audit

COMMUNICATION PROGRAM
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11. Communication Program

WDR REQUIREMENTS
Attachment D-11 (pg. D-10)
“The Plan must include procedures for the Enrollee to communicate with:
• The public for:
 Spills and discharges resulting in closures of public areas, or that enter a source of drinking water; and
 The development, implementation, and update of its Plan, including opportunities for public input to Plan implementation and updates.
• Owners/operators of systems that connect into the Enrollee’s system, including satellite systems, for:
 System operation, maintenance, and capital improvement-related activities.”

COMPLIANCE
Spills
When the City experiences a spill, it is standard procedure to secure the affected area and keep the public away. This is generally done using barricades, cones and caution tape. Should the City experience a spill that may require closure of public areas or enter a source drinking of water, signs will be immediately placed indicating the issue and providing contact information. Staff will remain on site to provide an additional safety factor until appropriate authorities respond and direct otherwise. In all cases, the City will follow the advice of higher authorities, such as the local environmental health department and other regulatory authorities.

Public Participation
There are several opportunities for stakeholders and the public to participate and provide input into the development and update of the City’s SSMP. During its initial development stage, as with each SSMP Audit and update of the SSMP, the SSMP and related documents are presented to the City Council for review and acceptance. Prior to each City Council Meeting, these documents are included in Agenda packet which are readily available for review on the City’s website.

Satellite Systems
The City has agreements with 6 satellite sewer systems to allow wastewater from those agencies to flow through the City’s collection system and to the City’s WRF for treatment and disposal. These systems are Spring Lakes, Montevalle, Viste Del Lago, Mountain Brook, Woodside HOA, and Green Hills Estates. The City has contacts at each satellite system to communicate with on an as-needed basis regarding spill emergency response, FOG, and other coordination topics.

COMMUNICATION PROGRAM
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EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring effectiveness of this Element:
• Does the City place all SSMP action items on the agenda for regular City Council meetings? • Does the City have signage, or other means, readily available to notify the public of environmental or public risk factors related to a sewage spill?
• Does the City perform outreach to residential customers?

IMPLEMENTATION PLAN/SCHEDULE
No. Plan Schedule Responsible Party

MGR ENG SUP

11.1 Ensure the City Council approves the SSMP per
schedule.

Every 6 years X X

11.2 Ensure the SSMP is posted on the City website and the link functions properly. Annually X X

11.3 Ensure Sewage Spill Warning signs are readily available to communicate with the public when necessary.

Annually X

11.4 Review and update the contact list for each satellite agency.

Annually X

RESILIENCE
Resilience is addressed in Element 11 by:
• Use the SSMP as a tool to communicate to the public how the City is managing the system. • Maintain a consistent presence in the service area by attending community events or issuing periodic newsletters or other communications to the public. • Make it clear and easy for the public to contact the City.

APPENDIX 11 INCLUSIONS
• None

APPENDICES
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LIST OF APPENDICES
APPENDIX 1 • None
APPENDIX 2 • None
APPENDIX 3 • None
APPENDIX 4 • 4.1 Example Training Record
• 4.2 Example Contractor Spill Response Form
APPENDIX 5 • None
APPENDIX 6 • None
APPENDIX 7 • 7.1 List of Food Service Establishments in the City APPENDIX 8 • None
APPENDIX 9 • None
APPENDIX 10 • 10.1 Plan to Address Deficiencies found in 2022-2024 Audit APPENDIX 11 • None

Appendix 4.1: Example Training Record
Topic: __________________________________________ Training Date: ______/______/______ 1 of 2
Trainer: _____________________________ Trainer Position/Company: ________________________ Training Location/Environment: __________________________________________________________ Basis for Training & Materials Used:

1. __________________________________ 2. ___________________________________

3. __________________________________ 4. ___________________________________

5. __________________________________ 6. ___________________________________ Comments: ____________________________________________________________________ ______________________________________________________________________________ (Basis Examples: SOP, Power Point, Manufacturer’s Recommendations, on-the-job-training. Reference Title when applicable) Attachments ☐
Training Description: ____________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ (Describe in detail what training entailed) Training Method: (Check all that apply)
☐ Classroom/Instructor ☐ Breakout Sessions ☐ Tabletop Exercise ☐ Drill ☐ Hands-on ☐ Coaching/Mentoring ☐ Role Playing ☐ Computerized/on-line Training ☐ Other: ____________________________________________________________________ Attachments ☐
Method to Qualify Trainees: (Check all that apply)
☐ Exam/Quiz ☐ Assessment of Ability ☐ Attendance/Participation ☐ Other: ______________________________________________________________________ (Maintain Qualifying Records with Training Records)
Trainer Signature: ___________________________________ Date: ______/______/______ Length of Training (Time) _____________ hours

Appendix 4.1: Example Training Record
Topic: __________________________________________ Training Date: ______/______/______ 2 of 2
Signature Sheet
Trainee Name
(Print)
Signature Qualified Qualified
By
(initials)
☐ Yes ☐ No
☐ Yes ☐ No
☐ Yes ☐ No
☐ Yes ☐ No
☐ Yes ☐ No
☐ Yes ☐ No
☐ Yes ☐ No
☐ Yes ☐ No
☐ Yes ☐ No
☐ Yes ☐ No
☐ Yes ☐ No
☐ Yes ☐ No
☐ Yes ☐ No
☐ Yes ☐ No
☐ Yes ☐ No
☐ Yes ☐ No
☐ Yes ☐ No
☐ Yes ☐ No
☐ Yes ☐ No
☐ Yes ☐ No
☐ Yes ☐ No
☐ Yes ☐ No
☐ Yes ☐ No
☐ Yes ☐ No
☐ Yes ☐ No

This document shall be always maintained on site while work is being performed on City facilities Appendix 4.2: Spill Response Requirements for Contracted Services Contracted services personnel performing work on the City sewer system who cause or otherwise discover a sewage blockage or spill are required, at a minimum, to respond as detailed below.

1. Immediately notify the City of any sewer problem encountered. Call the Public Works Department at (831) 438-5854 during working hours or 9-1-1 after hours.  Spill
 Surcharging pipe
 Obstruction

2. Make attempts to contain the spill or prevent sewage from reaching surface water or drainage system.
 Absorbent
 Dirt
 Sandbags

3. Cordon off the area to keep the public safe
 Traffic cones
 Barricades
 Caution Tape

4. Provide photo/video documentation
 Take Photo(s) of the spill appearance point
 Take 10 second video of the active spill (from approximately 10 feet away)  Take photo of the affected area

5. Remain onsite until City staff arrive and provide:
 The time problem was discovered
 The time the spill was discovered (if different from discovered time) This was discussed/Reviewed with Date: _______/_______/_______ Contractor Representative: ___________________________________, ________________________________ Print Name Signature
Contractor Representative: ___________________________________, ________________________________ Print Name Signature
City Representative: ___________________________________, ________________________________ Print Name Signature

APPENDIX 7.1 FOOD SERVICE ESTABLISHMENTS WITHIN SCOTTS VALLEY © 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for City of Scotts Valley use only. Page 1 of 3 Record ID Company Name Telephone Number City
5029336475 1440 Multiversity +1 888-727-1440 Scotts Valley 4479636614 ABC Chinese Restaurant, Inc. (831) 438-3406 Scotts Valley 23589668257 Adorable French Bakery 831) 600-5478 Scotts Valley 4479634615 Ambrosia India Bistro (831) 713-5594 Scotts Valley 4479634621 Ashby Confections Chocolate Shoppe (831) 454-8299 Scotts Valley 4479636616 AUNT LALI'S TREATS (831) 247-1236 Scotts Valley 4479623470 Auntie Mame's (831) 438-1840 Scotts Valley
28386493100 Brewed Awakening (831) 226-2635 Scotts Valley 5167428333 Brookdale Senior Living Inc 831-205-3746 Scotts Valley 4479639250 Bruno's Bar & Grill (831) 438-2227 Scotts Valley 4479634614 Burger King #3866 (831) 438-3866 Scotts Valley 4479652878 California Jam Queen (831) 461-1947 Scotts Valley 4480260453 Carl's Jr. , Tri-Star Foods LLC (831) 430-9080 Scotts Valley 4479355070 Chef LiuGeorge & Gina Liu (831) 438-5772 Scotts Valley 8941701762 Cinelux Scotts Valley (831) 438-3260 Scotts Valley 8363225892 Cruise Coffee (transit) Scotts Valley
4479623469 Cruise Coffee Company Kiosk (831) 535-8519 Scotts Valley 5932052582 Enterprise Technology Center (831) 430-5100 Scotts Valley 4479350869 ERIK'S DELI CAFÉ (831) 438-4646 Scotts Valley 16839170148 Far East Kitchen (831) 600-8746 Scotts Valley 16839170694 Faultline Brewing Company (Laughing Monk
Brewing)
831-226-2870 Scotts Valley
5044640871 Ferrell’s Donuts +1 831-438-0423 Scotts Valley 4479350870 Four Points by Sheraton (408) 912-5118 Scotts Valley 6270110480 Golden Roots Kitchen 831-854-7525 Scotts Valley 4479634620 House of Bagels (831) 438-8280 Scotts Valley 4480260452 Jack in the Box #4401 (831) 430-9262 Scotts Valley

APPENDIX 7.1 FOOD SERVICE ESTABLISHMENTS WITHIN SCOTTS VALLEY © 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for City of Scotts Valley use only. Page 2 of 3 Record ID Company Name Telephone Number City
4479639252 Jamba Juice (831) 430-9250 Scotts Valley
20606888052 Jersey Mike's (831) 400-1090 Scotts Valley
4479652877 Jia Tellas (831) 438-5005 Scotts Valley
4479671851 Kao Sook Thai Cuisine (831) 439-9520 Scotts Valley 5351441332 La Chimichanga Cantina (831) 438-2567 Scotts Valley 4479641213 Maya Restaurant (831) 438-7004 Scotts Valley 4479634618 McDONALD'S RESTAURANT 831-438-4614 Scotts Valley 4479639251 Mountain Mike's Pizza (831) 438-7400 Scotts Valley 15994576307 Nob Hill #620- Scotts Valley (Raley's) +18314381611 Scotts Valley 4479360221 Otoro Sushi (831) 440-9040 Scotts Valley
5044772201 Papa Murphy's Pizza 831-438-0494 Scotts Valley 4479350871 Peet's Coffee & Tea (831) 430-9293 Scotts Valley 4479643974 Quik Stop Markets Inc. #9101 (831) 438-5472 Scotts Valley 5044697057 Redwood Sandwich Shop +1 831-515-7735 Scotts Valley 4479639253 Round Table Pizza (831) 438-5446 Scotts Valley 4479652879 Rumble Fish (831) 440-9240 Scotts Valley
15859586689 Safeway #300 - Scotts Valley +1 208-395-4864 Scotts Valley 4479330788 Scotts Valley Canton Restaurant, Inc. (831) 818-7026 Scotts Valley 4479634617 Scotts Valley Market (831) 438-4324 Scotts Valley 4480260451 Seven-Eleven #26525 B-2233 (831) 438-2711 Scotts Valley 8516515220 Soul Sweets +18314548172 Scotts Valley
4479350868 Starbucks #5905 (219 MH) (831) 440-1256 Scotts Valley 4479355071 Starbucks #9261 (SVD) (831) 440-9801 Scotts Valley 4479355072 Starbucks Coffee #55348 (260 MH) (831) 440-9877 Scotts Valley 5044772126 Subway Sandwich Shop 831-438-2225 Scotts Valley 4480271024 Taco Bell #30751Golden Gate Bell, LLC (831) 440-9455 Scotts Valley 4479631537 Taqueria "Los Gallos" (831) 439-9803 Scotts Valley 4479631539 Taqueria "Los Gallos" II (831) 439-9507 Scotts Valley

APPENDIX 7.1 FOOD SERVICE ESTABLISHMENTS WITHIN SCOTTS VALLEY © 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for City of Scotts Valley use only. Page 3 of 3 Record ID Company Name Telephone Number City
10168484916 Target - Scotts Valley 831-291-4754 Scotts Valley 4479641214 Thai Heart (831) 438-1800 Scotts Valley
5306650955 The Penny Ice Creamery +1 831-204-2523 Scotts Valley 16948423437 The Pizza Series 831-600-8318 Scotts Valley 5044773146 Tim's Express 831-438-3712 Scotts Valley
4479355073 Togos Scotts Valley Sandwich, Inc. (831) 430-0825 Scotts Valley 5044603952 Two Doors (831) 438-5005 Scotts Valley
10098552839 Ublendit +18312276375 Scotts Valley
16839169340 Wasabi 831-201-4293 Scotts Valley
10169315256 Wylderspace +1 831-704-7494 Scotts Valley
4759873093 z-(ABC) Canton Restaurant 8314383406 Scotts Valley 4479631538 z-(OOB) Avenue Café (831) 419-0562 Scotts Valley 4479636618 z-(OOB) Baskin Robbins of Scotts Valley (408) 506-6725 Scotts Valley 4479355069 z-(OOB) Cafe Hanna (831) 239-4500 Scotts Valley 5598071207 z-(OOB) Casa Nostra (831) 225-0590 Scotts Valley 4479636619 z-(OOB) Chubby's Diner (831) 438-5546 Scotts Valley 4759872338 z-(OOB) Coffee Cat 8316005808 Scotts Valley
4479641211 z-(OOB) Cutesy Cupcakes (831) 430-9500 Scotts Valley 5044640905 z-(OOB) Habaneros (831) 438-2567 Scotts Valley 5044477372 z-(OOB) Kiss Catering & Cafe +1 831-419-6627 Scotts Valley 4479636617 z-(OOB) Luis Moro Chocolate (831) 252-5887 Scotts Valley 4479634616 z-(OOB) Malones Grille (831) 438-2244 Scotts Valley 4479655676 z-(OOB) Ritas of Scotts Valley, Ice Custard
Empire
(831) 431-8528 Scotts Valley
4479631541 z-(OOB) Scotts Valley Coffee (in SV Corners) (650) 888-7893 Scotts Valley 4479652876 z-(OOB) Soul Sweets Tea House (702) 858-7119 Scotts Valley 4479634619 z-(OOB) Sushi Garden - SG Scotts Valley Inc. (831) 438-9260 Scotts Valley 4479631540 z-(OOB) Tony & Alba's Pizza & Pasta (831) 439-9999 Scotts Valley 5294645527 z-OOB Crescent Farmhouse Ales 4088063050 Scotts Valley 15531256853 z-OOBFlashbird Scotts Valley

APPENDIX 10.1 PLAN/SCHEDULE TO ADDRESS AUDIT DEFICIENCIES © 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for City of Scotts Valley use only. Page 1 of 2

PLAN/SCHEDULE TO ADDRESS AUDIT DEFICIENCIES
Element Requirement Plan/Corrective action Proposed Schedule Date Completed Implementation Notes LRO Initials

APPENDIX 10.1 PLAN/SCHEDULE TO ADDRESS AUDIT DEFICIENCIES © 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for City of Scotts Valley use only. Page 2 of 2

PLAN/SCHEDULE TO ADDRESS AUDIT DEFICIENCIES
Element Requirement Plan/Corrective action Proposed Schedule Date Completed Implementation Notes LRO Initials

RESOLUTION NO. 2066

RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF SCOTTS VALLEY ADOPTING THE CITY OF SCOTTS VALLEY SEWER

SYSTEM MANAGEMENT PLAN
WHEREAS, the State Water Resources Control Board (SWRCB) adopted Order No. 2006-0003-DWQ, Statewide General Waste Discharge Requirements for Sanitary Sewer Systems (GWDR) dated May 2, 2006, and Order No. WQ-2008-0002-EXEC dated February 20, 2008, to regulate all sanitary sewer collection systems greater than one mile in length that discharge to a publicly owned sewage treatment facility; and WHEREAS, the SWRCB issued Order No. 2013-0058-EXEC, effective September 9, 2013, amending the Monitoring and Reporting Program (MRP) elements of the GWDR; and
WHEREAS, the City of Scotts Valley, as the owner and operator of the City’s sanitary sewer collection system, which serves a population of approximately 12,200 across 4.6 square miles and discharges to the City of Scotts Valley Waste Water Treatment Plant, is an enrollee under the GWDR; and
WHEREAS, the GWDR requires that an enrolled sanitary sewer collection system prepare and implement a Sewer System Management Plan (SSMP) documenting the enrollee’s program to properly operate and maintain its sanitary sewer system, and that the governing body approve significant updates to the SSMP; and WHEREAS, staff have updated the SSMP in conformance with the GWDR and MRP requirements.

NOW, THEREFORE, BE IT RESOLVED AND ORDERED that the City Council of the City of Scotts Valley hereby adopt the City of Scotts Valley 2025 Sewer System Management Plan.

The above and foregoing resolution was duly and regularly adopted by the City Council of the City of Scotts Valley at a regular meeting held on the 20th day of August, 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Approved:_____________________________
Derek Timm, Mayor
Attest: ___________________________
Cathie Simonovich, City Clerk

AGENDA ITEM 5.

DATE: 8/20/2025
City of Scotts Valley

CITY COUNCIL STAFF REPORT
DATE: 8/20/2025
TO: Honorable Mayor and City Council
FROM: Rodolfo Onchi, Public Works Director
APPROVED: Mali LaGoe, City Manager
SUBJECT: Authorization for City Manager to Execute Caltrans Federal-Aid Master Agreement and Program Supplements for Emergency Repair Projects

SUMMARY OF ISSUE
The California Department of Transportation (Caltrans) requires the City of Scotts Valley to execute a Federal-Aid/State-Aid Master Agreement and associated Program Supplements before federal reimbursement funds can be processed for eligible local transportation projects.

Execution of these agreements is necessary to secure reimbursement for recent emergency repair projects on Bean Creek Road and Green Hills Road.

Staff recommends that the City Council adopt a resolution authorizing the City Manager to execute the Master Agreement and all related Program Supplements on behalf of the City.

The Federal-Aid/State-Aid Master Agreement establishes the terms and conditions applicable when the City receives federal-aid funds for transportation projects. This includes requirements for project administration, compliance with federal and state regulations, fiscal management, audits, and maintenance responsibilities.

For each specific project, Caltrans issues a Program Supplement to the Master Agreement that details the project scope, funding amounts, and special conditions. The City must execute each Program Supplement to receive reimbursement for eligible costs.

The two current Program Supplements are:

1. Program Supplement No. F015 – Green Hills Road Emergency Opening and Restoration

1. Federal Funds: $2,315,575

2. Scope: Emergency repairs and restoration work following storm damage.

2. Program Supplement No. F016 – Bean Creek Road Emergency Opening

1. Federal Funds: $4,485,183

2. Scope: Emergency road opening and related repairs following storm damage.

Both projects are eligible for federal reimbursement under the Emergency Relief program and are subject to the conditions of the Master Agreement.

Execution of the Master Agreement and Program Supplements is a condition of receiving federal-aid reimbursement for these projects. Caltrans requires that the governing body pass a resolution specifying who is authorized to sign on behalf of the City.

Delegating signature authority to the City Manager will allow timely execution of future Program Supplements without requiring separate City Council action for each one, thus expediting the reimbursement process and avoiding project delays. This authorization will apply to all current and future federal-aid funded projects processed through Caltrans.

FISCAL IMPACT
Execution of these agreements does not obligate the City to expend additional funds beyond those already budgeted for the projects. Instead, it enables the City to receive up to $6,800,758 in federal reimbursements for the two current emergency projects.

STAFF RECOMMENDATION
It is recommended that the City Council adopt the attached resolution:
• Authorizing the City Manager to execute the Federal-Aid/State-Aid Master Agreement No. 05-5400F15 with Caltrans.
• Authorizing the City Manager to execute Program Supplement Agreements No. F015 and F016 and any future Program Supplements to the Master Agreement for federal-aid projects.

TABLE OF CONTENTS

1. Resolution No. 2067 Authorizing Execution of Master Agreement and Program Supplements

2. Caltrans Federal-AidState-Aid Master Agreement No. 05-5400F15

3. Program Supplement Agreement No. F015 – Green Hills Road

4. Program Supplement Agreement No. F016 – Bean Creek Road

RESOLUTION NO. 2067

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SCOTTS VALLEY

AUTHORIZING THE CITY MANAGER TO EXECUTE MASTER

AGREEMENTS, PROGRAM SUPPLEMENTAL AGREEMENTS, FUND

EXCHANGE AGREEMENTS, FUND TRANSFER AGREEMENTS, AND ANY

AMENDMENTS THERETO WITH THE CALIFORNIA DEPARTMENT OF

TRANSPORTATION FOR FEDERAL- AND STATE-FUNDED

TRANSPORTATION PROJECTS
WHEREAS, the City of Scotts Valley is eligible to receive Federal and/or State funding for certain transportation projects through the California Department of Transportation; and
WHEREAS, Master Agreements, Program Supplemental Agreements, Fund Exchange Agreements, and/or Fund Transfer Agreements must be executed with the California Department of Transportation before such funds can be claimed; and
WHEREAS, the City Council wishes to delegate authorization to execute these agreements and any amendments thereto to the City Manager with California Department of Transportation; and
WHEREAS, current projects requiring execution of such agreements include, but are not limited to:
- Federal-Aid/State-Aid Master Agreement No. 05-5400F15 - Program Supplement Agreement No. F015 (Green Hills Road Emergency Opening and Restoration)
- Program Supplement Agreement No. F016 (Bean Creek Road Emergency Opening)
NOW, THEREFORE, BE IT RESOLVED AND ORDERED AS FOLLOWS:

The City Manager is hereby authorized to execute all Master Agreements, Program Supplemental Agreements, Fund Exchange Agreements, Fund Transfer Agreements, and any amendments thereto with the California Department of Transportation for Federal- and State-funded transportation projects.

The above and foregoing resolution was duly and regularly adopted by the City Council of the City of Scotts Valley at a regular meeting held the 20th day of August, 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Approved: ___________________________
Derek Timm, Mayor
Attest: ___________________________
Cathie Simonovich City Clerk

05 City of Scotts Valley
-------- ---------------------------------------------- District Administering Agency
Agreement No. 05-5400F15
This AGREEMENT, is entered into effective this _______ day of ____________, 20 , by and between City of Scotts Valley, hereinafter referred to as "ADMINISTERING AGENCY," and the State of California, acting by and through its Department of Transportation (Caltrans), hereinafter referred to as "STATE", and together referred to as "PARTIES" or individually as a "PARTY."
RECITALS:

1. WHEREAS, the Congress of the United States has enacted the Intermodal Surface Transportation Efficiency Act (ISTEA) of 1991 and subsequent Transportation Authorization Bills to fund transportation programs; and

2. WHEREAS, the Legislature of the State of California has enacted legislation by which certain federal-aid funds may be made available for use on local transportation related projects of public entities qualified to act as recipients of these federal-aid funds in accordance with the intent of federal law; and

3. WHEREAS, before federal funds will be made available for a specific program project, ADMINISTERING AGENCY and STATE are required to enter into an agreement to establish terms and conditions applicable to the ADMINISTERING AGENCY when receiving federal funds for a designated PROJECT facility and to the subsequent operation and maintenance of that completed facility.

NOW, THEREFORE, the PARTIES agree as follows:

ARTICLE I - PROJECT ADMINISTRATION

1. This AGREEMENT shall have no force or effect with respect to any program project unless and until a project-specific "Authorization/Agreement Summary", herein referred to as "E-76" document, is approved by STATE and the Federal Highway Administration (FHWA).

2. The term "PROJECT", as used herein, means that authorized transportation related project and related activities financed in part with federal-aid funds as more fullydescribed in an "Authorization/ Agreement Summary" or "Amendment/Modification

MASTER AGREEMENT

ADMINISTERING AGENCY-STATE AGREEMENT

FEDERAL-AID PROJECTS

Summary", herein referred to as "E-76" or "E-76 (AMOD)" document authorized by STATE and the Federal Highway Administration (FHWA).

3. The E-76/E-76 (AMOD) shall designate the party responsible for implementing PROJECT, type of work and location of PROJECT.

4. The PROGRAM SUPPLEMENT sets out special covenants as a condition for the ADMINISTERING AGENCY to receive federal-aid funds from/through STATE for designated PROJECT. The PROGRAM SUPPLEMENT shall also show these federal funds that have been initially encumbered for PROJECT along with the matching funds to be provided by ADMINISTERING AGENCY and/or others. Execution of PROGRAM SUPPLEMENT by the PARTIES shall cause ADMINISTERING AGENCY to adopt all of the terms of this AGREEMENT as though fully set forth therein in the PROGRAM SUPPLEMENT. Unless otherwise expressly delegated in a resolution by the governing body of ADMINISTERING AGENCY, and with written concurrence by STATE, the PROGRAM SUPPLEMENT shall be approved and managed by the governing body of ADMINISTERING AGENCY.

5. ADMINISTERING AGENCY agrees to execute and return each project-specific PROGRAM SUPPLEMENT within ninety (90) days of receipt. The PARTIES agree that STATE may suspend future authorizations/obligations and invoice payments for any on-going or future federal-aid project performed by ADMINISTERING AGENCY if any project-specific PROGRAM SUPPLEMENT is not returned within that ninety (90) day period unless otherwise agreed by STATE in writing.

6. ADMINISTERING AGENCY further agrees, as a condition to the release and payment of federal funds encumbered for the PROJECT described in each PROGRAM SUPPLEMENT, to comply with the terms and conditions of this AGREEMENT and all of the agreed-upon Special Covenants or Remarks incorporated within the PROGRAM SUPPLEMENT, and Cooperative/Contribution Agreement where appropriate, defining and identifying the nature of the specific PROJECT.

7. Federal, state and matching funds will not participate in PROJECT work performed in advance of the approval of the E-76 or E-76 (AMOD), unless otherwise stated in the executed project- specific PROGRAM SUPPLEMENT. ADMINISTERING AGENCY agrees that it will only proceed with the work authorized for that specific phase(s) on the project-specific E-76 or E-76 (AMOD). ADMINISTERING AGENCY further agrees to not proceed with future phases of PROJECT prior to receiving an E-76 (AMOD) from STATE for that phase(s) unless no further federal funds are needed or for those future phase(s).

8. That PROJECT or portions thereof, must be included in a federally approved Federal Statewide Transportation Improvement Program (FSTIP) prior to ADMINISTERING AGENCY submitting the "Request for Authorization".

9. ADMINISTERING AGENCY shall conform to all state statutes, regulations and procedures (including those set forth in the Local Assistance Procedures Manual and the Local Assistance Program Guidelines, hereafter collectively referred to as "LOCAL ASSISTANCE PROCEDURES") relating to the federal-aid program, all Title 23 Code of Federal Regulation (CFR) and 2 CFR part 200 federal requirements, and all applicable federal laws, regulations, and policy and procedural or instructional memoranda, unless otherwise specifically waived as designated in the executed project-specific PROGRAM SUPPLEMENT.

10. If PROJECT is not on STATE-owned right of way, PROJECT shall be constructed in accordance with LOCAL ASSISTANCE PROCEDURES that describes minimum statewide

design standards for local agency streets and roads. LOCAL ASSISTANCE PROCEDURES for projects off the National Highway System (NHS) allow STATE to accept either the STATE''s minimum statewide design standards or the approved geometric design standards of ADMINISTERING AGENCY. Additionally, for projects off the NHS, STATE will accept ADMINISTERING AGENCY- approved standard specifications, standard plans, materials sampling and testing quality assurance programs that meet the conditions described in the then current LOCAL ASSISTANCE PROCEDURES.

11. If PROJECT involves work within or partially within STATE-owned right-of-way, that PROJECT shall also be subject to compliance with the policies, procedures and standards of the STATE Project Development Procedures Manual and Highway Design Manual and, where appropriate, an executed Cooperative Agreement between STATE and ADMINISTERING AGENCY that outlines the PROJECT responsibilities and respective obligations of the PARTIES. ADMINISTERING AGENCY and its contractors shall each obtain an encroachment permit through STATE prior to commencing any work within STATE rights of way or work which affects STATE facilities.

12. When PROJECT is not on the State Highway System but includes work to be performed by a railroad, the contract for such work shall be prepared by ADMINISTERING AGENCY or by STATE, as the PARTIES may hereafter agree. In either event, ADMINISTERING AGENCY shall enter into an agreement with the railroad providing for future maintenance of protective devices or other facilities installed under the contract.

13. If PROJECT is using STATE funds, the Department of General Services, Division of the State Architect, or its designee, shall review the contract PS''&''E for the construction of buildings, structures, sidewalks, curbs and related facilities for accessibility and usability. ADMINISTERING AGENCY shall not award a PROJECT construction contract for these types of improvements until the State Architect has issued written approval stating that the PROJECT plans and specifications comply with the provisions of sections 4450 and 4454 of the California Government Code, if applicable. Further requirements and guidance are provided in Title 24 of the California Code of Regulations.

14. ADMINISTERING AGENCY will advertise, award and administer PROJECT in accordance with the current LOCAL ASSISTANCE PROCEDURES unless otherwise stated in the executed project-specific PROGRAM SUPPLEMENT.

15. ADMINISTERING AGENCY shall provide or arrange for adequate supervision and inspection of each PROJECT. While consultants may perform supervision and inspection work for PROJECT with a fully qualified and licensed engineer, ADMINISTERING AGENCY shall provide a full-time employee to be in responsible charge of each PROJECT who is not a consultant.

16. ADMINISTERING AGENCY shall submit PROJECT-specific contract award documents to STATE''s District Local Assistance Engineer within sixty (60) days after contract award. A copy of the award documents shall also be included with the submittal of the first invoice for a construction contract by ADMINISTERING AGENCY.

17. ADMINISTERING AGENCY shall submit the final report documents that collectively constitute a "Report of Expenditures" within one hundred eighty (180) days of PROJECT completion. Failure by ADMINISTERING AGENCY to submit a "Report of Expenditures" within one hundred eighty (180) days of project completion will result in STATE imposing sanctions upon ADMINISTERING AGENCY in accordance with the current LOCAL ASSISTANCE PROCEDURES.

18. ADMINISTERING AGENCY shall comply with: (i) section 504 of the Rehabilitation Act of 1973 which prohibits discrimination on the basis of disability in federally assisted programs; (ii) the Americans with Disabilities Act (ADA) of 1990 which prohibits discrimination on the basis of disability irrespective of funding; and (iii) all applicable regulations and guidelines issued pursuant to both the Rehabilitation Act and the ADA.

19. The Congress of the United States, the Legislature of the State of California and the Governor of the State of California, each within their respective jurisdictions, have prescribed certain nondiscrimination requirements with respect to contract and other work financed with public funds. ADMINISTERING AGENCY agrees to comply with the requirements of the FAIR EMPLOYMENT PRACTICES ADDENDUM (Exhibit A attached hereto) and the NONDISCRIMINATION ASSURANCES (Exhibit B attached hereto).

ADMINISTERING AGENCY further agrees that any agreement entered into by ADMINISTERING AGENCY with a third party for performance of PROJECT-related work shall incorporate Exhibits A and B (with third party''s name replacing ADMINISTERING AGENCY) as essential parts of such agreement to be enforced by that third party as verified by ADMINISTERING AGENCY.

ARTICLE II - RIGHTS OF WAY

1. No contract for the construction of a federal-aid PROJECT shall be awarded until all necessary rights of way have been secured. Prior to the advertising for construction of PROJECT, ADMINISTERING AGENCY shall certify and, upon request, shall furnish STATE with evidence that all necessary rights of way are available for construction purposes or will be available by the time of award of the construction contract.

2. ADMINISTERING AGENCY agrees to indemnify and hold STATE harmless from any liability that may result in the event the right of way for a PROJECT, including, but not limited to, being clear as certified or if said right of way is found to contain hazardous materials requiring treatment or removal to remediate in accordance with Federal and State laws. The furnishing of right of way as provided for herein includes, in addition to all real property required for the PROJECT, title free and clear of obstructions and encumbrances affecting PROJECT and the payment, as required by applicable law, of relocation costs and damages to remainder real property not actually taken but injuriously affected by PROJECT. ADMINISTERING AGENCY shall pay, from its own nonmatching funds, any costs which arise out of delays to the construction of PROJECT because utility facilities have not been timely removed or relocated, or because rights of way were not available to ADMINISTERING AGENCY for the orderly prosecution of PROJECT work.

3. Subject to STATE approval and such supervision as is required by LOCAL ASSISTANCE PROCEDURES over ADMINISTERING AGENCY''s right of way acquisition procedures, ADMINISTERING AGENCY may claim reimbursement from federal funds for expenditures incurred in purchasing only the necessary rights of way needed for the

PROJECT after crediting PROJECT with the fair market value of any excess property retained and not disposed of by ADMINISTERING AGENCY.

4. When real property rights are to be acquired by ADMINISTERING AGENCY for a PROJECT, said ADMINISTERING AGENCY must carry out that acquisition in compliance with all applicable State and Federal laws and regulations, in accordance with State procedures as published in State''s current LOCAL ASSISTANCE PROCEDURES and STATE''s Right-of-Way Manual, subject to STATE oversight to ensure that the completed work is acceptable under the Federal Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended.

5. Whether or not federal-aid is to be requested for right of way, should ADMINISTERING AGENCY, in acquiring right of way for PROJECT, displace an individual, family, business, farm operation, or non-profit organization, relocation payments and services will be provided as set forth in 49 CFR, Part 24. The public will be adequately informed of the relocation payments and services which will be available, and, to the greatest extent practicable, no person lawfully occupying real property shall be required to move from his/her dwelling or to move his/her business or farm operation without at least ninety (90) days written notice from ADMINISTERING AGENCY.

ADMINISTERING AGENCY will provide STATE with specific assurances, on each portion of the PROJECT, that no person will be displaced until comparable decent, safe and sanitary replacement housing is available within a reasonable period of time prior to displacement, and that ADMINISTERING AGENCY''s relocation program is realistic and adequate to provide orderly, timely and efficient relocation of PROJECT-displaced persons as provided in 49 CFR, Part 24.

6. ADMINISTERING AGENCY shall, along with recording the deed or instrument evidencing title in the name of the ADMINISTERING AGENCY or their assignee, also record an Agreement Declaring Restrictive Covenants (ADRC) as a separate document incorporating the assurances included within Exhibits A and B and Appendices A, B, C and D of this AGREEMENT, as appropriate.

ARTICLE III - MAINTENANCE AND MANAGEMENT

1. ADMINISTERING AGENCY will maintain and operate the property acquired, developed, constructed, rehabilitated, or restored by PROJECT for its intended public use until such time as the parties might amend this AGREEMENT to otherwise provide.

With the approval of STATE, ADMINISTERING AGENCY or its successors in interest in the PROJECT property may transfer this obligation and responsibility to maintain and operate PROJECT property for that intended public purpose to another public entity.

2. Upon ADMINISTERING AGENCY''s acceptance of the completed federal-aid construction contract or upon contractor being relieved of the responsibility for maintaining and protecting PROJECT, ADMINISTERING AGENCY will be responsible for the maintenance, ownership, liability, and the expense thereof, for PROJECT in a manner satisfactory to the authorized representatives of STATE and FHWA and if PROJECT falls within the jurisdictional limits of another Agency or Agencies, it is the duty of ADMINISTERING AGENCY to facilitate a separate maintenance agreement(s) between itself and the other jurisdictional Agency or Agencies providing for the operation, maintenance, ownership and liability of PROJECT. Until those agreements are executed, ADMINISTERING AGENCY will be responsible for all PROJECT operations, maintenance, ownership and liability in a manner satisfactory to the authorized representatives of STATE and FHWA. If, within ninety (90) days after receipt of notice from STATE that a PROJECT, or any portion thereof, is not being properly operated and maintained and ADMINISTERING AGENCY has not satisfactorily remedied the conditions complained of, the approval of future federal-aid projects of ADMINISTERING AGENCY will be withheld until the PROJECT shall have been put in a condition of operation and maintenance satisfactory to STATE and FHWA. The provisions of this section shall not apply to a PROJECT that has been vacated through due process of law with STATE''s concurrence.

3. PROJECT and its facilities shall be maintained by an adequate and well-trained staff of engineers and/or such other professionals and technicians as PROJECT reasonably requires. Said operations and maintenance staff may be employees of ADMINISTERING AGENCY, another unit of government, or a contractor under agreement with ADMINISTERING AGENCY. All maintenance will be performed at regular intervals or as required for efficient operation of the complete PROJECT improvements.

ARTICLE IV - FISCAL PROVISIONS

1. All contractual obligations of STATE are subject to the appropriation of resources by the Legislature and the allocation of resources by the California Transportation Commission (CTC).

2. STATE''S financial commitment of federal funds will occur only upon the execution of this AGREEMENT, the authorization of the project-specific E-76 or E-76 (AMOD), the execution of each project-specific PROGRAM SUPPLEMENT, and STATE''s approved finance letter.

3. ADMINISTERING AGENCY may submit signed invoices in arrears for reimbursement of participating PROJECT costs on a regular basis once the project-specific PROGRAM

SUPPLEMENT has been executed by STATE.

4. ADMINISTERING AGENCY agrees, at a minimum, to submit invoices at least once every six (6) months commencing after the funds are encumbered on either the project-specific PROGRAM SUPPLEMENT or through a project-specific finance letter approved by STATE. STATE reserves the right to suspend future authorizations/obligations, and invoice payments for any on-going or future federal-aid project by ADMINISTERING AGENCY if PROJECT costs have not been invoiced by ADMINISTERING AGENCY for a six (6) month period.

5. Invoices shall be submitted on ADMINISTERING AGENCY letterhead that includes the address of ADMINISTERING AGENCY and shall be formatted in accordance with LOCAL ASSISTANCE PROCEDURES.

6. ADMINISTERING AGENCY must have at least one copy of supporting backup documentation for costs incurred and claimed for reimbursement by ADMINISTERING AGENCY. ADMINISTERING AGENCY agrees to submit supporting backup documentation with invoices if requested by State. Acceptable backup documentation includes, but is not limited to, agency''s progress payment to the contractors, copies of cancelled checks showing amounts made payable to vendors and contractors, and/or a computerized summary of PROJECT costs.

7. Payments to ADMINISTERING AGENCY can only be released by STATE as reimbursement of actual allowable PROJECT costs already incurred and paid for by ADMINISTERING AGENCY.

8. Indirect Cost Allocation Plans/Indirect Cost Rate Proposals (ICAP/ICRP), Central Service Cost Allocation Plans and related documentation are to be prepared and provided to STATE (Caltrans Audits ''&'' Investigations) for review and approval prior to ADMINISTERING AGENCY seeking reimbursement of indirect costs incurred within each fiscal year being claimed for State and federal reimbursement. ICAPs/ICRPs must be prepared in accordance with the requirements set forth in 2 CFR, Part 200, Chapter 5 of the Local Assistance Procedural Manual, and the ICAP/ICRP approval procedures established by STATE.

9. Once PROJECT has been awarded, STATE reserves the right to de-obligate any excess federal funds from the construction phase of PROJECT if the contract award amount is less than the obligated amount, as shown on the PROJECT E-76 or E-76 (AMOD).

10. STATE will withhold the greater of either two (2) percent of the total of all federal funds encumbered for each PROGRAM SUPPLEMENT or $40,000 until ADMINISTERING AGENCY submits the Final Report of Expenditures for each completed PROGRAM SUPPLEMENT PROJECT.

11. The estimated total cost of PROJECT, the amount of federal funds obligated, and the required matching funds may be adjusted by mutual consent of the PARTIES hereto with a finance letter, a detailed estimate, if required, and approved E-76 (AMOD). Federal-aid funding may be increased to cover PROJECT cost increases only if such funds are available and FHWA concurs with that increase.

12. When additional federal-aid funds are not available, ADMINISTERING AGENCY agrees that the payment of federal funds will be limited to the amounts authorized on the PROJECT specific E-76 / E-76 (AMOD) and agrees that any increases in PROJECT costs must be defrayed with ADMINISTERING AGENCY''s own funds.

13. ADMINISTERING AGENCY shall use its own non-federal funds to finance the local share of eligible costs and all expenditures or contract items ruled ineligible for financing with federal funds. STATE shall make the determination of ADMINISTERING AGENCY''s cost eligibility for federal fund financing of PROJECT costs.

14. ADMINISTERING AGENCY will reimburse STATE for STATE''s share of costs for work performed by STATE at the request of ADMINISTERING AGENCY. STATE''s costs shall include overhead assessments in accordance with section 8755.1 of the State Administrative Manual.

15. Federal and state funds allocated from the State Transportation Improvement Program (STIP) are subject to the timely use of funds provisions enacted by Senate Bill 45, approved in 1997, and subsequent STIP Guidelines and State procedures approved by the CTC and STATE.

16. Federal funds encumbered for PROJECT are available for liquidation for a period of six (6) years from the beginning of the State fiscal year the funds were appropriated in the State Budget. State funds encumbered for PROJECT are available for liquidation only for six (6) years from the beginning of the State fiscal year the funds were appropriated in the State Budget. Federal or state funds not liquidated within these periods will be reverted unless a Cooperative Work Agreement (CWA) is submitted by ADMINISTERING AGENCY and approved by the California Department of Finance (per Government Code section 16304). The exact date of fund reversion will be reflected in the STATE signed finance letter for PROJECT.

17. Payments to ADMINISTERING AGENCY for PROJECT-related travel and subsistence (per diem) expenses of ADMINISTERING AGENCY forces and its contractors and subcontractors claimed for reimbursement or as local match credit shall not exceed rates authorized to be paid rank and file STATE employees under current State Department of Personnel Administration (DPA) rules. If the rates invoiced by ADMINISTERING AGENCY are in excess of DPA rates, ADMINISTERING AGENCY is responsible for the cost difference, and any overpayments inadvertently paid by STATE shall be reimbursed to STATE by ADMINISTERING AGENCY on demand within thirty (30) days of such invoice.

18. ADMINISTERING AGENCY agrees to comply with 2 CFR, Part 200, Uniform Administrative Requirements, Cost Principles and Audit Requirement for Federal Awards.

19. ADMINISTERING AGENCY agrees, and will ensure that its contractors and subcontractors will be obligated to agree, that Contract Cost Principles and Procedures, 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31, et seq., shall be used to determine the allowability of individual PROJECT cost items.

20. Every sub-recipient receiving PROJECT funds under this AGREEMENT shall comply with 2 CFR, Part 200, 23 CFR, 48 CFR Chapter 1, Part 31, Local Assistance Procedures, Public Contract Code (PCC) 10300-10334 (procurement of goods), PCC 10335-10381 (non-A''&''E services), and other applicable STATE and FEDERAL regulations.

21. Any PROJECT costs for which ADMINISTERING AGENCY has received payment or credit that are determined by subsequent audit to be unallowable under 2 CFR, Part 200, 23 CFR, 48 CFR, Chapter 1, Part 31, and other applicable STATE and FEDERAL regulations, are subject to repayment by ADMINISTERING AGENCY to STATE.

22. Should ADMINISTERING AGENCY fail to refund any moneys due upon written demand by STATE as provided hereunder or should ADMINISTERING AGENCY breach

this AGREEMENT by failing to complete PROJECT without adequate justification and approval by STATE, then, within thirty 30 days of demand, or within such other period as may be agreed to in writing between the PARTIES, STATE, acting through the State Controller, the State Treasurer, or any other public entity or agency, may withhold or demand a transfer of an amount equal to the amount paid by or owed to STATE from future apportionments, or any other funds due ADMINISTERING AGENCY from the Highway Users Tax Fund or any other sources of funds, and/or may withhold approval of future ADMINISTERING AGENCY federal-aid projects.

23. Should ADMINISTERING AGENCY be declared to be in breach of this AGREEMENT or otherwise in default thereof by STATE, and if ADMINISTERING AGENCY is constituted as a joint powers authority, special district, or any other public entity not directly receiving funds through the State Controller, STATE is authorized to obtain reimbursement from whatever sources of funding are available, including the withholding or transfer of funds, pursuant to Article IV - 22, from those constituent entities comprising a joint powers authority or by bringing of an action against ADMINISTERING AGENCY or its constituent member entities, to recover all funds provided by STATE hereunder.

24. ADMINISTERING AGENCY acknowledges that the signatory party represents the ADMINISTERING AGENCY and further warrants that there is nothing within a Joint Powers Agreement, by which ADMINISTERING AGENCY was created, if any exists, that would restrict or otherwise limit STATE''s ability to recover State funds improperly spent by ADMINISTERING AGENCY in contravention of the terms of this AGREEMENT.

ARTICLE V

AUDITS, THIRD PARTY CONTRACTING, RECORDS RETENTION AND REPORTS

1. STATE reserves the right to conduct technical and financial audits of PROJECT work and records and ADMINISTERING AGENCY agrees, and shall require its contractors and subcontractors to agree, to cooperate with STATE by making all appropriate and relevant PROJECT records available for audit and copying as required by paragraph three (3) of Article V.

2. ADMINISTERING AGENCY, its contractors and subcontractors shall establish and maintain a financial management system and records that properly accumulate and segregate reasonable, allowable, and allocable incurred PROJECT costs and matching funds by line item for the PROJECT. The financial management system of ADMINISTERING AGENCY, its contractors and all subcontractors shall conform to Generally Accepted Accounting Principles, enable the determination of incurred costs at interim points of completion, and provide support for reimbursement payment vouchers or invoices sent to or paid by STATE.

3. ADMINISTERING AGENCY, ADMINISTERING AGENCY's contractors and subcontractors, and STATE shall each maintain and make available for inspection and audit by STATE, the California State Auditor, or any duly authorized representative of STATE or the United States, all books, documents, papers, accounting records, and other evidence pertaining to the performance of such contracts, including, but not limited to, the costs of administering those various contracts, and ADMINISTERING AGENCY shall furnish copies thereof if requested. All of the above-referenced parties shall make such AGREEMENT and PROGRAM SUPPLEMENT materials available at their respective offices at all reasonable times during the entire PROJECT period and for three (3) years, or 35 years for Prop 1B funds, from the date of final payment to ADMINISTERING AGENCY.

4. ADMINISTERING AGENCY shall not award a construction contract over $25,000 on the basis of a noncompetitive negotiation for work to be performed under this AGREEMENT without the prior written approval of STATE. All contracts awarded by ADMINISTERING AGENCY intended or used as local match credit must meet the requirements set forth in this AGREEMENT regarding local match funds.

5. ADMINISTERING AGENCY shall comply with Chapter 10 (commencing with Section 4525) Division 5 of Title 1 of the Government Code and shall undertake the procedures described in California Government Code 4527(a) and 4528(a). Administering Agency shall comply with Chapter 10 of the LAPM for AE Consultant Contracts.

6. ADMINISTERING AGENCY shall comply with Government Code Division 5 Title 1 sections 4525-4529.5 and shall undertake the procedures described in California Government Code 4527(a) and 4528(a) for procurement of professional service contracts. Administering Agency shall follow Public Contract Code Section 10335- 10381 for other professional service contracts.

7. Any subcontract entered into by ADMINISTERING AGENCY as a result of this AGREEMENT shall contain all of the provisions of Article IV, FISCAL PROVISIONS, and this ARTICLE V, AUDITS, THIRD-PARTY CONTRACTING, RECORDS RETENTION AND REPORTS and shall mandate that travel and per diem reimbursements and third- party contract reimbursements to subcontractors will be allowable as PROJECT costs only after those costs are incurred and paid for by the subcontractors.

8. To be eligible for local match credit, ADMINISTERING AGENCY must ensure that local match funds used for a PROJECT meet the fiscal provisions requirements outlined in ARTICLE IV in the same manner that is required of all other PROJECT expenditures.

9. Except as provided in this Article, this AGREEMENT is solely between and for the benefit of the PARTIES and there are no third-party beneficiaries.

ARTICLE VI - MISCELLANEOUS PROVISIONS

1. ADMINISTERING AGENCY agrees to use all PROJECT funds reimbursed hereunder only for transportation purposes that are in conformance with Article XIX of the California State Constitution and other California laws.

2. ADMINISTERING AGENCY shall conform to all applicable State and Federal statutes and regulations, and the Local Assistance Program Guidelines and Local Assistance Procedures Manual as published by STATE and incorporated herein, including all subsequent approved revisions thereto applicable to PROJECT unless otherwise designated in the project-specific executed PROJECT SUPPLEMENT.

3. This AGREEMENT is subject to any additional restrictions, limitations, conditions, or any statute enacted by the State Legislature or adopted by the CTC that may affect the provisions, terms, or funding of this AGREEMENT in any manner.

4. ADMINISTERING AGENCY and the officers and employees of ADMINISTERING AGENCY, when engaged in the performance of this AGREEMENT, shall act in an independent capacity and not as officers, employees or agents of STATE.

5. Each project-specific PROGRAM SUPPLEMENT shall separately establish the terms and funding limits for each described PROJECT funded under this AGREEMENT and that

PROGRAM SUPPLEMENT. No STATE FUNDS are obligated against this AGREEMENT.

6. ADMINISTERING AGENCY certifies that neither ADMINISTERING AGENCY nor its principals are suspended or debarred at the time of the execution of this AGREEMENT, and ADMINISTERING AGENCY agrees that it will notify STATE immediately in the event a suspension or a debarment occurs after the execution of this AGREEMENT.

7. ADMINISTERING AGENCY certifies, by execution of this AGREEMENT, that no person or selling agency has been employed or retained to solicit or secure this AGREEMENT upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide established commercial or selling agencies maintained by ADMINISTERING AGENCY for the purpose of securing business. For breach or violation of this warranty, STATE has the right to annul this AGREEMENT without liability, pay only for the value of the PROJECT work actually performed, or in STATE's discretion, to deduct from the price of PROGRAM SUPPLEMENT consideration, or otherwise recover, the full amount of such commission, percentage, brokerage, or contingent fee.

8. In accordance with Public Contract Code section 10296, ADMINISTERING AGENCY hereby certifies under penalty of perjury that no more than one final unappealable finding of contempt of court by a federal court has been issued against ADMINISTERING AGENCY within the immediate preceding two (2) year period because of ADMINISTERING AGENCY's failure to comply with an order of a federal court that orders ADMINISTERING AGENCY to comply with an order of the National Labor Relations Board.

9. ADMINISTERING AGENCY shall disclose any financial, business, or other relationship with STATE that may have an impact upon the outcome of this AGREEMENT or any individual PROJECT encompassed within a PROGRAM SUPPLEMENT. ADMINISTERING AGENCY shall also list current contractors who may have a financial interest in the outcome of a PROJECT undertaken pursuant to this AGREEMENT. These disclosures shall be delivered to STATE in a form deemed acceptable by the STATE prior to execution of this AGREEMENT.

10. ADMINISTERING AGENCY hereby certifies that it does not have, nor shall it acquire, any financial or business interest that would conflict with the performance of any PROJECT initiated under this AGREEMENT.

11. ADMINISTERING AGENCY certifies that this AGREEMENT was not obtained or secured through rebates, kickbacks or other unlawful consideration either promised or paid to any STATE employee. For breach or violation of this warranty, STATE shall have the right, in its sole discretion, to terminate this AGREEMENT without liability, to pay only for PROJECT work actually performed, or to deduct from a PROGRAM SUPPLEMENT price or otherwise recover the full amount of such rebate, kickback, or other unlawful consideration.

12. Any dispute concerning a question of fact arising under this AGREEMENT that is not disposed of by agreement shall be decided by the STATE's Contract Manager, who shall be identified to ADMINISTERING AGENCY at the time of execution of this AGREEMENT and, as applicable , any time that Contract Manager changes during the duration of this AGREEMENT who may consider any written or verbal evidence submitted by ADMINISTERING AGENCY. The decision of the Contract Manager, issued in writing, shall be conclusive and binding on the PARTIES on all questions of fact considered and determined by the Contract Manager.

13. Neither the pendency of a dispute nor its consideration by the Contract Manager will excuse the ADMINISTERING AGENCY from full and timely performance in accordance with the terms of this AGREEMENT and each PROGRAM SUPPLEMENT.

14. Neither STATE nor any officer or employee thereof is responsible for any injury, damage or liability occurring by reason of anything done or omitted to be done by ADMINISTERING AGENCY under or in connection with any work, authority or jurisdiction of ADMINISTERING AGENCY arising under this AGREEMENT. It is understood and agreed that ADMINISTERING AGENCY shall fully defend, indemnify and save harmless STATE and all of its officers and employees from all claims and suits or actions of every name, kind and description brought forth under, including but not limited to, tortious, contractual, inverse condemnation or other theories or assertions of liability occurring by reason of anything done or omitted to be done by ADMINISTERING AGENCY under this AGREEMENT.

15. Neither ADMINISTERING AGENCY nor any officer or employee thereof is responsible for any injury, damage or liability occurring by reason of anything done or omitted to be done by STATE, under or in connection with any work, authority or jurisdiction arising under this AGREEMENT. It is understood and agreed that STATE shall fully defend, indemnify and save harmless the ADMINISTERING AGENCY and all of its officers and employees from all claims, suits or actions of every name, kind and description brought forth under, including but not limited to, tortious, contractual, inverse condemnation and other theories or assertions of liability occurring by reason of anything done or omitted to be done by STATE under this AGREEMENT.

16. In the event of (a) ADMINISTERING AGENCY failing to timely proceed with effective PROJECT work in accordance with the project-specific PROGRAM SUPPLEMENT; (b) failing to maintain any applicable bonding requirements; and (c) otherwise materially violating the terms and conditions of this AGREEMENT and/or any PROGRAM SUPPLEMENT, STATE reserves the right to terminate funding for that PROJECT upon thirty (30) days' written notice to ADMINISTERING AGENCY.

17. No termination notice shall become effective if, within thirty (30) days after receipt of a Notice of Termination, ADMINISTERING AGENCY either cures the default involved or, if the default is not reasonably susceptible of cure within said thirty (30) day period the ADMINISTERING AGENCY proceeds thereafter to complete that cure in a manner and time line acceptable to STATE.

18. Any such termination shall be accomplished by delivery to ADMINISTERING AGENCY of a Notice of Termination, which notice shall become effective not less than thirty (30) days after receipt, specifying the reason for the termination, the extent to which funding of work under this AGREEMENT and the applicable PROGRAM SUPPLEMENT is terminated and the date upon which such termination becomes effective, if beyond thirty (30) days after receipt. During the period before the effective termination date, ADMINISTERING AGENCY and STATE shall meet to attempt to resolve any dispute. In the event of such termination, STATE may proceed with the PROJECT work in a manner deemed proper by STATE. If STATE terminates funding for PROJECT with ADMINISTERING AGENCY for the reasons stated in paragraph sixteen (16) of ARTICLE VI, STATE shall pay ADMINISTERING AGENCY the sum due ADMINISTERING AGENCY under the PROGRAM SUPPLEMENT and/or STATE-approved finance letter prior to termination, provided, however, ADMINISTERING AGENCY is not in default of the terms and conditions of this AGREEMENT or the project-specific PROGRAM SUPPLEMENT and that the cost of any PROJECT completion to STATE shall first be deducted from any sum due ADMINISTERING AGENCY.

19. In the case of inconsistency or conflicts with the terms of this AGREEMENT and that of a project-specific PROGRAM SUPPLEMENT and/or Cooperative Agreement, the terms stated in that PROGRAM SUPPLEMENT and/or Cooperative Agreement shall prevail over those in this AGREEMENT.

20. Without the written consent of STATE, this AGREEMENT is not assignable by ADMINISTERING AGENCY either in whole or in part.

21. No alteration or variation of the terms of this AGREEMENT shall be valid unless made in writing and signed by the PARTIES, and no oral understanding or agreement not incorporated herein shall be binding on any of the PARTIES.

City of Scotts Valley
City of Scotts Valley
IN WITNESS WHEREOF, the parties have executed this AGREEMENT by their duly authorized officer.

STATE OF CALIFORNIA

DEPARTMENT OF TRANSPORTATION
________________________________
Chief, Office of Project Management ________________________________ Oversight
Division of Local Assistance
Representative Name & Title
(Authorized Governing Body
Representative)
By______________________________ By______________________________ Date______________________________ Date______________________________ ________________________________

EXHIBIT A

FAIR EMPLOYMENT PRACTICES ADDENDUM

1. In the performance of this Agreement, ADMINISTERING AGENCY will not discriminate against any employee for employment because of race, color, sex, sexual orientation, religion, ancestry or national origin, physical disability, medical condition, marital status, political affiliation, family and medical care leave, pregnancy leave, or disability leave. ADMINISTERING AGENCY will take affirmative action to ensure that employees are treated during employment without regard to their race, sex, sexual orientation, color, religion, ancestry, or national origin, physical disability, medical condition, marital status, political affiliation, family and medical care leave, pregnancy leave, or disability leave. Such action shall include, but not be limited to, the following:
employment; upgrading; demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. ADMINISTERING AGENCY shall post in conspicuous places, available to employees for employment, notices to be provided by STATE setting forth the provisions of this Fair Employment section.

2. ADMINISTERING AGENCY, its contractor(s) and all subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Government Code Section 1290-0 et seq.), and the applicable regulations promulgated thereunder (California Code of Regulations, Title 2, Section 7285.0 et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code, Section 12900(a-f), set forth in Chapter 5 of Division 4 of Title 2 of the California Code of Regulations are incorporated into this AGREEMENT by reference and made a part hereof as if set forth in full. Each of the ADMINISTERING AGENCY''S contractors and all subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreements, as appropriate.

3. ADMINISTERING AGENCY shall include the nondiscrimination and compliance provisions of this clause in all contracts and subcontracts to perform work under this AGREEMENT.

4. ADMINISTERING AGENCY will permit access to the records of employment, employment advertisements, application forms, and other pertinent data and records by STATE, the State Fair Employment and Housing Commission, or any other agency of the State of California designated by STATE, for the purposes of investigation to ascertain compliance with the Fair Employment section of this Agreement.

5. Remedies for Willful Violation:
(a) STATE may determine a willful violation of the Fair Employment provision to have occurred upon receipt of a final judgment to that effect from a court in an action to which ADMINISTERING AGENCY was a party, or upon receipt of a written notice from the Fair Employment and Housing Commission that it has investigated and determined that ADMINISTERING AGENCY has violated the Fair Employment Practices Act and had issued an order under Labor Code Section 1426 which has become final or has obtained an injunction under Labor Code Section 1429.
(b) For willful violation of this Fair Employment Provision, STATE shall have the right to terminate this Agreement either in whole or in part, and any loss or damage sustained by STATE in securing the goods or services thereunder shall be borne and paid for by

ADMINISTERING AGENCY and by the surety under the performance bond, if any, and STATE may deduct from any moneys due or thereafter may become due to ADMINISTERING AGENCY, the difference between the price named in the Agreement and the actual cost thereof to STATE to cure ADMINISTERING AGENCY''s breach of this Agreement.

EXHIBIT B

NONDISCRIMINATION ASSURANCES
ADMINISTERING AGENCY HEREBY AGREES THAT, as a condition to receiving any federal financial assistance from the STATE, acting for the U.S. Department of Transportation, it will comply with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d-42 U.S.C.
2000d-4 (hereinafter referred to as the ACT), and all requirements imposed by or pursuant to Title
49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, "Nondiscrimination in Federally-Assisted Programs of the Department of Transportation - Effectuation of Title VI of the Civil Rights Act of 1964" (hereinafter referred to as the REGULATIONS), the Federal-aid Highway Act of 1973, and other pertinent directives, to the end that in accordance with the ACT, REGULATIONS, and other pertinent directives, no person in the United States shall, on the grounds of race, color, sex, national origin, religion, age or disability, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which ADMINISTERING AGENCY receives federal financial assistance from the Federal Department of Transportation.

ADMINISTERING AGENCY HEREBY GIVES ASSURANCE THAT ADMINISTERING AGENCY will promptly take any measures necessary to effectuate this agreement. This assurance is required by subsection 21.7(a) (1) of the REGULATIONS.

More specifically, and without limiting the above general assurance, ADMINISTERING AGENCY hereby gives the following specific assurances with respect to its federal-aid Program:

1. That ADMINISTERING AGENCY agrees that each "program" and each "facility" as defined in subsections 21.23 (e) and 21.23 (b) of the REGULATIONS, will be (with regard to a "program") conducted, or will be (with regard to a "facility") operated in compliance with all requirements imposed by, or pursuant to, the REGULATIONS.

2. That ADMINISTERING AGENCY shall insert the following notification in all solicitations for bids for work or material subject to the REGULATIONS made in connection with the federal-aid Program and, in adapted form, in all proposals for negotiated agreements:

ADMINISTERING AGENCY hereby notifies all bidders that it will affirmatively ensure that in any agreement entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, sex, national origin, religion, age, or disability in consideration for an award.

3. That ADMINISTERING AGENCY shall insert the clauses of Appendix A of this assurance in every agreement subject to the ACT and the REGULATIONS.

4. That the clauses of Appendix B of this Assurance shall be included as a covenant running with the land, in any deed effecting a transfer of real property, structures, or improvements thereon, or interest therein.

5. That where ADMINISTERING AGENCY receives federal financial assistance to construct a facility, or part of a facility, the Assurance shall extend to the entire facility

and facilities operated in connection therewith.

6. That where ADMINISTERING AGENCY receives federal financial assistance in the form, or for the acquisition, of real property or an interest in real property, the Assurance shall extend to rights to space on, over, or under such property.

7. That ADMINISTERING AGENCY shall include the appropriate clauses set forth in Appendix C and D of this Assurance, as a covenant running with the land, in any future deeds, leases, permits, licenses, and similar agreements entered into by the ADMINISTERING AGENCY with other parties:

Appendix C;
(a) for the subsequent transfer of real property acquired or improved under the federal-aid Program ; and
Appendix D;
(b) for the construction or use of or access to space on, over, or under real property acquired, or improved under the federal-aid Program.

8. That this assurance obligates ADMINISTERING AGENCY for the period during which federal financial assistance is extended to the program, except where the federal financial assistance is to provide, or is in the form of, personal property or real property or interest therein, or structures, or improvements thereon, in which case the assurance obligates ADMINISTERING AGENCY or any transferee for the longer of the following periods:
(a) the period during which the property is used for a purpose for which the federal financial assistance is extended, or for another purpose involving the provision of similar services or benefits; or
(b) the period during which ADMINISTERING AGENCY retains ownership or possession of the property.

9. That ADMINISTERING AGENCY shall provide for such methods of administration for the program as are found by the U.S. Secretary of Transportation, or the official to whom he delegates specific authority, to give reasonable guarantee that ADMINISTERING AGENCY, other recipients, sub-grantees, applicants, sub-applicants, transferees, successors in interest, and other participants of federal financial assistance under such program will comply with all requirements imposed by, or pursuant to, the ACT, the REGULATIONS, this Assurance and the Agreement.

10. That ADMINISTERING AGENCY agrees that the United States and the State of California have a right to seek judicial enforcement with regard to any matter arising under the ACT, the REGULATIONS, and this Assurance.

11. ADMINISTERING AGENCY shall not discriminate on the basis of race, religion, age, disability, color, national origin or sex in the award and performance of any STATE assisted contract or in the administration on its DBE Program or the requirements of 49 CFR Part 26. ADMINISTERING AGENCY shall take all necessary and reasonable steps under 49 CFR Part 26 to ensure non-discrimination in the award and administration of STATE assisted contracts. ADMINISTERING AGENCY''S DBE Implementation Agreement is incorporated by reference in this AGREEMENT. Implementation of this program is a legal obligation and failure to carry out its terms shall be treated as a violation of this

agreement. Upon notification to the recipient of its failure to carry out its approved DBE Implementation Agreement, STATE may impose sanctions as provided for under 49 CFR Part 26 and may, in appropriate cases, refer the matter for enforcement under 18 USC 1001 and/or the Program Fraud Civil Remedies Act of 1985 (31USC 3801 et seq.)
THESE ASSURANCES are given in consideration of and for the purpose of obtaining any and all federal grants, loans, agreements, property, discounts or other federal financial assistance extended after the date hereof to ADMINISTERING AGENCY by STATE, acting for the U.S. Department of Transportation, and is binding on ADMINISTERING AGENCY, other recipients, subgrantees, applicants, sub-applicants, transferees, successors in interest and other participants in the federal-aid Highway Program.

APPENDIX A TO EXHIBIT B
During the performance of this Agreement, ADMINISTERING AGENCY, for itself, its assignees and successors in interest (hereinafter collectively referred to as ADMINISTERING AGENCY) agrees as follows:
(1) Compliance with Regulations: ADMINISTERING AGENCY shall comply with the regulations relative to nondiscrimination in federally assisted programs of the Department of Transportation, Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time, (hereinafter referred to as the REGULATIONS), which are herein incorporated by reference and made a part of this agreement. (2) Nondiscrimination: ADMINISTERING AGENCY, with regard to the work performed by it during the AGREEMENT, shall not discriminate on the grounds of race, color, sex, national origin, religion, age, or disability in the selection and retention of subapplicants, including procurements of materials and leases of equipment.

ADMINISTERING AGENCY shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the REGULATIONS, including employment practices when the agreement covers a program set forth in Appendix B of the REGULATIONS.
(3) Solicitations for Sub-agreements, Including Procurements of Materials and Equipment: In all solicitations either by competitive bidding or negotiation made by ADMINISTERING AGENCY for work to be performed under a Sub-agreement, including procurements of materials or leases of equipment, each potential sub-applicant or supplier shall be notified by ADMINISTERING AGENCY of the ADMINISTERING AGENCY''s obligations under this Agreement and the REGULATIONS relative to nondiscrimination on the grounds of race, color, or national origin. (4) Information and Reports: ADMINISTERING AGENCY shall provide all information and reports required by the REGULATIONS, or directives issued pursuant thereto, and shall permit access to ADMINISTERING AGENCY''s books, records, accounts, other sources of information, and its facilities as may be determined by STATE or FHWA to be pertinent to ascertain compliance with such REGULATIONS or directives. Where any information required of ADMINISTERING AGENCY is in the exclusive possession of another who fails or refuses to furnish this information, ADMINISTERING AGENCY shall so certify to STATE or the FHWA as appropriate, and shall set forth what efforts ADMINISTERING AGENCY has made to obtain the information.
(5) Sanctions for Noncompliance: In the event of ADMINISTERING AGENCY''s noncompliance with the nondiscrimination provisions of this agreement, STATE shall impose such agreement sanctions as it or the FHWA may determine to be appropriate, including, but not limited to:
(a) withholding of payments to ADMINISTERING AGENCY under the Agreement within a reasonable period of time, not to exceed 90 days; and/or (b) cancellation, termination or suspension of the Agreement, in whole or in part. (6) Incorporation of Provisions: ADMINISTERING AGENCY shall include the provisions of paragraphs (1) through (6) in every sub-agreement, including procurements of materials and leases of equipment, unless exempt by the REGULATIONS, or directives issued pursuant thereto. ADMINISTERING AGENCY shall take such action with respect

to any sub-agreement or procurement as STATE or FHWA may direct as a means of enforcing such provisions including sanctions for noncompliance, provided, however, that, in the event ADMINISTERING AGENCY becomes involved in, or is threatened with, litigation with a sub-applicant or supplier as a result of such direction, ADMINISTERING AGENCY may request STATE enter into such litigation to protect the interests of STATE, and, in addition, ADMINISTERING AGENCY may request the United States to enter into such litigation to protect the interests of the United States.

APPENDIX B TO EXHIBIT B
The following clauses shall be included in any and all deeds effecting or recording the transfer of PROJECT real property, structures or improvements thereon, or interest therein from the United States.
(GRANTING CLAUSE)
NOW, THEREFORE, the U.S. Department of Transportation, as authorized by law, and upon the condition that ADMINISTERING AGENCY will accept title to the lands and maintain the project constructed thereon, in accordance with Title 23, United States Code, the Regulations for the Administration of federal-aid for Highways and the policies and procedures prescribed by the Federal Highway Administration of the Department of Transportation and, also in accordance with and in compliance with the Regulations pertaining to and effectuating the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252; 42 U.S.C. 2000d to 2000d-4), does hereby remise, release, quitclaim and convey unto the ADMINISTERING AGENCY all the right, title, and interest of the U.S. Department of Transportation in, and to, said lands described in Exhibit "A" attached hereto and made a part hereof.
(HABENDUM CLAUSE)
TO HAVE AND TO HOLD said lands and interests therein unto ADMINISTERING AGENCY and its successors forever, subject, however, to the covenant, conditions, restrictions and reservations herein contained as follows, which will remain in effect for the period during which the real property or structures are used for a purpose for which federal financial assistance is extended or for another purpose involving the provision of similar services or benefits and shall be binding on ADMINISTERING AGENCY, its successors and assigns.

ADMINISTERING AGENCY, in consideration of the conveyance of said lands and interests in lands, does hereby covenant and agree as a covenant running with the land for itself, its successors and assigns,
(1) that no person shall on the grounds of race, color, sex, national origin, religion, age or disability, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination with regard to any facility located wholly or in part on, over, or under such lands hereby conveyed (;) (and) * (2) that ADMINISTERING AGENCY shall use the lands and interests in lands so conveyed, in compliance with all requirements imposed by or pursuant to Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Non-discrimination in federally-assisted programs of the

Department of Transportation - Effectuation of Title VI of the Civil Rights Act of 1964, and as said Regulations may be amended (;) and
(3) that in the event of breach of any of the above-mentioned nondiscrimination conditions, the U.S. Department of Transportation shall have a right to re-enter said lands and facilities on said land, and the above-described land and facilities shall thereon revert to and vest in and become the absolute property of the U.S.

Department of Transportation and its assigns as such interest existed prior to this deed.*
* Reverter clause and related language to be used only when it is determined that such a clause is necessary in order to effectuate the purposes of Title VI of the Civil Rights Act of 1964.

APPENDIX C TO EXHIBIT B
The following clauses shall be included in any and all deeds, licenses, leases, permits, or similar instruments entered into by ADMINISTERING AGENCY, pursuant to the provisions of Assurance 7(a) of Exhibit B.

The grantee (licensee, lessee, permittee, etc., as appropriate) for himself, his heirs, personal representatives, successors in interest, and assigns, as a part of the consideration hereof, does hereby covenant and agree (in the case of deeds and leases add "as covenant running with the land") that in the event facilities are constructed, maintained, or otherwise operated on the said property described in this (deed, license, lease, permit, etc.) for a purpose for which a U.S. Department of Transportation program or activity is extended or for another purpose involving the provision of similar services or benefits, the (grantee, licensee, lessee, permittee, etc.), shall maintain and operate such facilities and services in compliance with all other requirements imposed pursuant to Title 49, Code of Federal Regulations, U.S.

Department of Transportation, Subtitle A, Office of Secretary, Part 21, Nondiscrimination in federally-assisted programs of the Department of Transportation - Effectuation of Title VI of the Civil Rights Act of 1964, and as said Regulations may be amended.
(Include in licenses, leases, permits, etc.)*
That in the event of breach of any of the above nondiscrimination covenants, ADMINISTERING AGENCY shall have the right to terminate the (license, lease, permit etc.) and to re-enter and repossess said land and the facilities thereon, and hold the same as if said (license, lease, permit, etc.) had never been made or issued. (Include in deeds)*
That in the event of breach of any of the above nondiscrimination covenants, ADMINISTERING AGENCY shall have the right to re-enter said land and facilities thereon, and the above- described lands and facilities shall thereupon revert to and vest in and become the absolute property of ADMINISTERING AGENCY and its assigns. * Reverter clause and related language to be used only when it is determined that such a clause is necessary in order to effectuate the purposes of Title VI of the Civil

Rights Act of 1964.

APPENDIX D TO EXHIBIT B
The following shall be included in all deeds, licenses, leases, permits, or similar agreements entered into by the ADMINISTERING AGENCY, pursuant to the provisions of Assurance 7 (b) of Exhibit B.

The grantee (licensee, lessee, permittee, etc., as appropriate) for himself, his personal representatives, successors in interest and assigns, as a part of the consideration hereof, does hereby covenant and agree (in the case of deeds, and leases add "as a covenant running with the land") that:
(1) no person on the ground of race, color, sex, national origin, religion, age or disability, shall be excluded from participation in, denied the benefits of, or otherwise subjected to discrimination in the use of said facilities; (2) that in the construction of any improvements on, over, or under such land and the furnishing of services thereon, no person on the ground of race, color, sex, national origin, religion, age or disability shall be excluded from participation in, denied the benefits of, or otherwise be subjected to discrimination; and (3) that the (grantee, licensee, lessee, permittee, etc.,) shall use the premises in compliance with the Regulations.
(Include in licenses, leases, permits, etc.)*
That in the event of breach of any of the above nondiscrimination covenants, ADMINISTERING AGENCY shall have the right to terminate the (license, lease, permit, etc.) and to re-enter and repossess said land and the facilities thereon, and hold the same as if said (license, lease, permit, etc.) had never been made or issued. (Include in deeds)*
That in the event of breach of any of the above nondiscrimination covenants, ADMINISTERING AGENCY shall have the right to re-enter said land and facilities thereon, and the above- described lands and facilities shall thereupon revert to and vest in and become the absolute property of ADMINISTERING AGENCY, and its assigns. __________________________________________
* Reverter clause and related language to be used only when it is determined that such a clause is necessary in order to effectuate the purposes of Title VI of the Civil Rights Act of 1964..

F015
FOR FEDERAL-AID PROJECTS NO 05-5400F15
0523000293
July 01, 2025
05-SCR-0-SCTV
ER-15J7(097)
5400
This Program Supplement hereby adopts and incorporates the Administering Agency-State Agreement for Federal Aid which was entered into between the Administering Agency and the State on and is subject to all the terms and conditions thereof. This Program Supplement is executed in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No. approved by the Administering Agency on (See copy attached).

The Administering Agency further stipulates that as a condition to the payment by the State of any funds derived from sources noted below obligated to this PROJECT, the Administering Agency accepts and will comply with the special covenants or remarks set forth on the following pages.

Green Hills Road
Emergency Opening and Restoration 0.0(MILES)
Estimated Cost Federal Funds Matching Funds
ER05 $2,315,575.00

CITY OF SCOTTS VALLEY
By ________________________________ By ________________________________ Title _______________________________
Date _______________________________
Attest _______________________________ Date _______________________________ Division of Local Assistance
I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance:

Accounting Officer _______________________ Date _______________ PROGRAM SUPPLEMENT NO.
to

ADMINISTERING AGENCY-STATE AGREEMENT
Adv. Project ID Date:

Location:

Project Number:

E.A. Number:

Locode:

PROJECT LOCATION:

TYPE OF WORK: LENGTH:

LOCAL OTHER
$2,315,575.00 $0.00 $0.00
Chief, Office of Project Management Oversight

STATE OF CALIFORNIA
Department of Transportation
$2,315,575.00
Program Supplement 05-5400F15-F015- ISTEA 1Page of 8
7/2/2025

SPECIAL COVENANTS OR REMARKS
05-SCR-0-SCTV
ER-15J7(097)

1. A. ADMINISTERING AGENCY agrees that it will only proceed with work authorized for specific phase(s) with an "Authorization to Proceed" and will not proceed with future phase(s) of this project prior to receiving an "Authorization to Proceed" from the STATE for that phase(s) unless no further State or Federal funds are needed for those future phase(s).

B. STATE and ADMINISTERING AGENCY agree that any additional funds which might be made available by future Federal obligations will be encumbered on this PROJECT by use of a STATE-approved "Authorization to Proceed" and Finance Letter. ADMINISTERING AGENCY agrees that Federal funds available for reimbursement will be limited to the amounts obligated by the Federal Highway Administration.

C. Award information shall be submitted by the ADMINISTERING AGENCY to the District Local Assistance Engineer within 60 days of project contract award and prior to the submittal of the ADMINISTERING AGENCY'S first invoice for the construction contract.

Failure to do so will cause a delay in the State processing invoices for the construction phase.

Attention is directed to Section 15.7 "Award Package" of the Local Assistance Procedures Manual.

D. ADMINISTERING AGENCY agrees, as a minimum, to submit invoices at least once every six months commencing after the funds are encumbered for each phase by the execution of this Project Program Supplement Agreement, or by STATE's approval of an applicable Finance Letter. STATE reserves the right to suspend future authorizations/obligations for Federal aid projects, or encumbrances for State funded projects, as well as to suspend invoice payments for any on-going or future project by ADMINISTERING AGENCY if PROJECT costs have not been invoiced by ADMINISTERING AGENCY for a six-month period.

If no costs have been invoiced for a six-month period, ADMINISTERING AGENCY agrees to submit for each phase a written explanation of the absence of PROJECT activity along with target billing date and target billing amount.

ADMINISTERING AGENCY agrees to submit the final report documents that collectively constitute a "Report of Expenditures" within one hundred eighty (180) days of PROJECT completion. Failure of ADMINISTERING AGENCY to submit a "Final Report of Expenditures" within 180 days of PROJECT completion will result in STATE imposing sanctions upon ADMINISTERING AGENCY in accordance with the current Local Assistance Procedures Manual.

E. Administering Agency shall not discriminate on the basis of race, religion, age, disability, color, national origin, or sex in the award and performance of any Federal-assisted contract or in the administration of its DBE Program
Program Supplement 05-5400F15-F015- ISTEA Page 2 of 8

SPECIAL COVENANTS OR REMARKS
05-SCR-0-SCTV
ER-15J7(097)
Implementation Agreement. The Administering Agency shall take all necessary and reasonable steps under 49 CFR Part 26 to ensure nondiscrimination in the award and administration of
Federal-assisted contracts. The Administering Agency's DBE Implementation Agreement is incorporated by reference in this Agreement. Implementation of the DBE Implementation Agreement, including but not limited to timely reporting of DBE commitments and utilization, is a legal obligation and failure to carry out its terms shall be treated as a violation of this Agreement. Upon notification to the Administering Agency of its failure to carry out its DBE Implementation Agreement, the State may impose sanctions as provided for under 49 CFR Part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 et seq.).

F. Any State and Federal funds that may have been encumbered for this project are available for disbursement for limited periods of time. For each fund encumbrance the limited period is from the start of the fiscal year that the specific fund was appropriated within the State Budget Act to the applicable fund Reversion Date shown on the State approved project finance letter.

Per Government Code Section 16304, all project funds not liquidated within these periods will revert unless an executed Cooperative Work Agreement extending these dates is requested by the ADMINISTERING AGENCY and approved by the California Department of Finance.

G. The ADMINISTERING AGENCY agrees that payment of Federal funds will be limited to the amounts approved by the Federal Highway Administration (FHWA) in the Federal-Aid Project Authorization/Agreement or Amendment/Modification (E-76) and accepts any resultant increases in ADMINISTERING AGENCY funds as shown on the Finance Letter, any modification thereof as approved by the Division of Local Assistance, Office of Program Management.

ADMINISTERING AGENCY should ensure that invoices are submitted to the District Local Assistance Engineer at least 75 days prior to the applicable fund Reversion Date to avoid the lapse of applicable funds. Pursuant to a directive from the State Controller's Office and the Department of Finance; in order for payment to be made, the last date the District Local Assistance Engineer can forward an invoice for payment to the Department's Local Programs Accounting Office for reimbursable work for funds that are going to revert at the end of a particular fiscal year is May 15th of the particular fiscal year. Notwithstanding the unliquidated sums of project specific State and Federal funding remaining and available to fund project work, any invoice for reimbursement involving applicable funds that is not received by the Department's Local Programs Accounting Office at least 45 days prior to the applicable fixed fund Reversion Date will not be paid. These unexpended funds will be irrevocably reverted by the Department's Division of Accounting on the applicable fund Reversion Date.

Program Supplement 05-5400F15-F015- ISTEA Page 3 of 8

SPECIAL COVENANTS OR REMARKS
05-SCR-0-SCTV
ER-15J7(097)
H. "ADMINISTERING AGENCY certifies that neither the ADMINISTERING AGENCY nor its principals are suspended or debarred at the time of the execution of this agreement.

ADMINISTERING AGENCY agrees that it will notify the STATE immediately, in the event a suspension or a debarment happened after the execution of this agreement." I. All project repair, replacement and maintenance involving the physical condition and the operation of project improvements referred to in Article III MAINTENANCE, of the aforementioned Master Agreement will be the responsibility of the ADMINISTERING AGENCY and shall be performed at regular intervals and as required for efficient operation of the completed project improvements.

J. ADMINISTERING AGENCY shall conform to all State statutes, regulations and procedures (including those set forth in the Local Assistance Procedures Manual and the Local Assistance Program Guidelines, hereafter collectively referred to as "LOCAL ASSISTANCE PROCEDURES") relating to the federal-aid program, all Title 23 Code of Federal Regulation (CFR) and 2 CFR Part 200 federal requirements, and all applicable federal laws, regulations, and policy and procedural or instructional memoranda, unless otherwise specifically waived as designated in the executed project-specific PROGRAM SUPPLEMENT.

K. Invoices shall be submitted on ADMINISTERING AGENCY letterhead that includes the address of ADMINISTERING AGENCY and shall be formatted in accordance with LOCAL ASSISTANCE PROCEDURES.

L. ADMINISTERING AGENCY must have at least one copy of supporting backup documentation for costs incurred and claimed for reimbursement by ADMINISTERING AGENCY. ADMINISTERING AGENCY agrees to submit supporting backup documentation with invoices if requested by State. Acceptable backup documentation includes, but is not limited to, agency's progress payment to the contractors, and copies of cancelled checks showing amounts made payable to vendors and contractors, and/or a computerized summary of PROJECT costs.

M. Indirect Cost Allocation Plan/Indirect Cost Rate Proposals (ICAP/ICRP), Central Service Cost Allocation Plans and related documentation are to be prepared and provided to STATE (Caltrans Audits & Investigations) for review and approval prior to ADMINISTERING AGENCY seeking reimbursement of
indirect costs incurred within each fiscal year being claimed for State and federal reimbursement. ICAPs/ICRPs must be prepared in accordance with the requirements set forth in 2 CFR, Part 200, Chapter 5 of the Local Assistance Procedural Manual, and the ICAP/ICRP approval procedures established by STATE.

N. STATE will withhold the greater of either two (2) percent of the total of all federal funds encumbered for each PROGRAM SUPPLEMENT or $40,000 until Program Supplement 05-5400F15-F015- ISTEA Page 4 of 8

SPECIAL COVENANTS OR REMARKS
05-SCR-0-SCTV
ER-15J7(097)
ADMINISTERING AGENCY submits the Final Report of Expenditures for each completed PROGRAM SUPPLEMENT PROJECT.

O. ADMINISTERING AGENCY agrees to comply with 2 CFR, Part 200, Uniform Administrative Requirements, Cost Principles and Audit Requirement for Federal Awards.

P. ADMINISTERING AGENCY agrees, and will assure that its contractors, subcontractors, and will be obligated to agree, that Contract Cost Principles and Procedures, 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31, et seq., shall be used to determine the allowability of individual PROJECT cost items.

Q. The work eligible for Federal Reimbursement shall be performed by the ADMINISTERING AGENCY either by using their own forces or by contract. The ADMINISTERING AGENCY must be able to identify the costs incurred at each site and be subject to an audit for verification.

R. Every sub-recipient receiving PROJECT funds under this AGREEMENT shall comply with 2 CFR, Part 200, 23 CFR, 48 CFR Chapter 1, Part 31, Local Assistance Procedures, Public Contract Code (PCC) 10300-10334 (procurement of goods), PCC 10335-10381 (non-A&E services), and other applicable
STATE and FEDERAL regulations.

S. Any PROJECT costs for which ADMINISTERING AGENCY has received payment or credit that are determined by subsequent audit to be unallowable under 2 CFR, Part 200, 23 CFR, 48 CFR, Chapter 1, Part 31, and other applicable STATE and FEDERAL regulations, are subject to repayment by
ADMINISTERING AGENCY to STATE.

T. STATE reserves the right to conduct technical and financial audits of PROJECT WORK and records and ADMINISTERING AGENCY agrees, and shall require its contractors and subcontractors to agree, to cooperate with STATE by making all appropriate and relevant PROJECT records available for audit and copying as required by the following paragraph:

ADMINISTERING AGENCY, ADMINISTERING AGENCY'S contractors and subcontractors, and Federal Agency performing work on behalf of the ADMINISTERING AGENCY, and STATE shall each maintain and make available for inspection and audit by STATE, the California State Auditor, or any duly authorized representative of STATE or the United States all books, documents, papers, accounting records, and other evidence pertaining to the performance of such contracts, including, but not limited to, the costs of administering those various contracts and ADMINISTERING AGENCY shall furnish copies thereof if requested. All of the above referenced parties shall make such AGREEMENT, PROGRAM Program Supplement 05-5400F15-F015- ISTEA Page 5 of 8

SPECIAL COVENANTS OR REMARKS
05-SCR-0-SCTV
ER-15J7(097)
SUPPLEMENT, and contract materials available at their respective offices at all reasonable times during the entire PROJECT period and for three (3) years from the date of submission of the final expenditure report by the STATE to the FHWA (a.k.a. Final Voucher).

U. ADMINISTERING AGENCY, its contractors and subcontractors shall establish and maintain a financial
management system and records that properly accumulate and segregate reasonable, allowable, and authorized incurred PROJECT costs and matching funds by line item for the PROJECT. The financial management system of ADMINISTERING AGENCY, its contractors and all subcontractors and shall conform to Generally Accepted Accounting Principles, enable the determination of incurred costs at interim points of completion, and provide support for reimbursement payment vouchers or invoices sent to or paid by STATE.

V. ADMINISTERING AGENCY is required to have an audit in accordance with the Single Audit Act of 2 CFR 200 if it expends $750,000 or more in Federal Funds in a single fiscal year of the Catalogue of Federal Domestic Assistance.

W. ADMINISTERING AGENCY agrees to include all PROGRAM SUPPLEMENTS adopting the terms of this AGREEMENT in the schedule of projects to be examined in ADMINISTERING AGENCY's annual audit and in the schedule of projects to be examined under its single audit prepared in accordance with 2 CFR, Part 200.

X. ADMINISTERING AGENCY shall not award a non-A&E contract over $5,000, construction contracts over $10,000, or other contracts over $25,000 [excluding professional service contracts of the type which are required to be procured in accordance with Government Code sections 4525 (d), (e) and (f)] on the basis of a noncompetitive negotiation for work to be performed under this AGREEMENT without the prior written approval of STATE or as permitted under Emergency Opening procedures.

Y. Any subcontract entered into by ADMINISTERING AGENCY as a result of this AGREEMENT shall contain provisions K, L, P, R, T and U under Section 2 of this agreement.

2. Appendix E of the Title VI Assurances (US DOT Order 1050.2A) During the performance of this agreement, the ADMINISTERING AGENCY, ADMINISTERING AGENCY'S contractors and subcontractor, (hereinafter referred to as the "contractor") agrees to comply with the following nondiscrimination statutes and authorities; including but not limited to:

Pertinent Nondiscrimination Authorities:

Program Supplement 05-5400F15-F015- ISTEA Page 6 of 8

SPECIAL COVENANTS OR REMARKS
05-SCR-0-SCTV
ER-15J7(097)
A. Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21.

B. The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); C. Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), (prohibits discrimination on the basis of sex);
D. Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27; E. The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), (prohibits discrimination on the basis of age);
F. Airport and Airway Improvement Act of 1982, (49 U.S.C. 4 71, Section 4 7123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); G. The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or
activities" to include all of the programs or activities of the Federal-aid recipients, subrecipients and contractors, whether such programs or activities are Federally funded or not);
H. Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. 12131-12189) as implemented by Department of Transportation regulations at 49 C.F.R. parts 37 and 38; I. The Federal Aviation Administration's Nondiscrimination statute (49 U.S.C. 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); J. Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100);
K. Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq).

3. Disaster No. CA 23-1 (Late December 2022 Storms) - Emergency Opening work will be reimbursed at 100% if completed within 270 days from the date of the disaster. The disaster occurred on December 27, 2022. ADMINISTERING AGENCY records must clearly identify those costs incurred on or after December 27, 2022. Incurred costs are defined as disbursements made or in process goods and
Program Supplement 05-5400F15-F015- ISTEA Page 7 of 8

SPECIAL COVENANTS OR REMARKS
05-SCR-0-SCTV
ER-15J7(097)
services delivered. Emergency Opening work completed on or after September 23, 2023, will be funded at the federal-aid reimbursement ratio of 88.53%. Restoration work, including preliminary engineering will be reimbursed at an 88.53% ratio. The ADMINISTERING AGENCY will be responsible for the matching requirement.

4. The ADMINISTERING AGENCY will advertise, award and administer this project in accordance with the current published Local Assistance Procedures Manual.

Program Supplement 05-5400F15-F015- ISTEA Page 8 of 8

F016
FOR FEDERAL-AID PROJECTS NO 05-5400F15
0524000213
July 01, 2025
05-SCR-0-SCTV
ER-15J9(148)
5400
This Program Supplement hereby adopts and incorporates the Administering Agency-State Agreement for Federal Aid which was entered into between the Administering Agency and the State on and is subject to all the terms and conditions thereof. This Program Supplement is executed in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No. approved by the Administering Agency on (See copy attached).

The Administering Agency further stipulates that as a condition to the payment by the State of any funds derived from sources noted below obligated to this PROJECT, the Administering Agency accepts and will comply with the special covenants or remarks set forth on the following pages.

Bean Creek Road
Emergency Opening 0.0(MILES)
Estimated Cost Federal Funds Matching Funds
ER05 $4,485,183.00

CITY OF SCOTTS VALLEY
By ________________________________ By ________________________________ Title _______________________________
Date _______________________________
Attest _______________________________ Date _______________________________ Division of Local Assistance
I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance:

Accounting Officer _______________________ Date _______________ PROGRAM SUPPLEMENT NO.
to

ADMINISTERING AGENCY-STATE AGREEMENT
Adv. Project ID Date:

Location:

Project Number:

E.A. Number:

Locode:

PROJECT LOCATION:

TYPE OF WORK: LENGTH:

LOCAL OTHER
$4,485,183.00 $0.00 $0.00
Chief, Office of Project Management Oversight

STATE OF CALIFORNIA
Department of Transportation
$4,485,183.00
Program Supplement 05-5400F15-F016- ISTEA 1Page of 8
7/2/2025

SPECIAL COVENANTS OR REMARKS
05-SCR-0-SCTV
ER-15J9(148)

1. A. ADMINISTERING AGENCY agrees that it will only proceed with work authorized for specific phase(s) with an "Authorization to Proceed" and will not proceed with future phase(s) of this project prior to receiving an "Authorization to Proceed" from the STATE for that phase(s) unless no further State or Federal funds are needed for those future phase(s).

B. STATE and ADMINISTERING AGENCY agree that any additional funds which might be made available by future Federal obligations will be encumbered on this PROJECT by use of a STATE-approved "Authorization to Proceed" and Finance Letter. ADMINISTERING AGENCY agrees that Federal funds available for reimbursement will be limited to the amounts obligated by the Federal Highway Administration.

C. Award information shall be submitted by the ADMINISTERING AGENCY to the District Local Assistance Engineer within 60 days of project contract award and prior to the submittal of the ADMINISTERING AGENCY'S first invoice for the construction contract.

Failure to do so will cause a delay in the State processing invoices for the construction phase.

Attention is directed to Section 15.7 "Award Package" of the Local Assistance Procedures Manual.

D. ADMINISTERING AGENCY agrees, as a minimum, to submit invoices at least once every six months commencing after the funds are encumbered for each phase by the execution of this Project Program Supplement Agreement, or by STATE's approval of an applicable Finance Letter. STATE reserves the right to suspend future authorizations/obligations for Federal aid projects, or encumbrances for State funded projects, as well as to suspend invoice payments for any on-going or future project by ADMINISTERING AGENCY if PROJECT costs have not been invoiced by ADMINISTERING AGENCY for a six-month period.

If no costs have been invoiced for a six-month period, ADMINISTERING AGENCY agrees to submit for each phase a written explanation of the absence of PROJECT activity along with target billing date and target billing amount.

ADMINISTERING AGENCY agrees to submit the final report documents that collectively constitute a "Report of Expenditures" within one hundred eighty (180) days of PROJECT completion. Failure of ADMINISTERING AGENCY to submit a "Final Report of Expenditures" within 180 days of PROJECT completion will result in STATE imposing sanctions upon ADMINISTERING AGENCY in accordance with the current Local Assistance Procedures Manual.

E. Administering Agency shall not discriminate on the basis of race, religion, age, disability, color, national origin, or sex in the award and performance of any Federal-assisted contract or in the administration of its DBE Program
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Implementation Agreement. The Administering Agency shall take all necessary and reasonable steps under 49 CFR Part 26 to ensure nondiscrimination in the award and administration of
Federal-assisted contracts. The Administering Agency's DBE Implementation Agreement is incorporated by reference in this Agreement. Implementation of the DBE Implementation Agreement, including but not limited to timely reporting of DBE commitments and utilization, is a legal obligation and failure to carry out its terms shall be treated as a violation of this Agreement. Upon notification to the Administering Agency of its failure to carry out its DBE Implementation Agreement, the State may impose sanctions as provided for under 49 CFR Part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 et seq.).

F. Any State and Federal funds that may have been encumbered for this project are available for disbursement for limited periods of time. For each fund encumbrance the limited period is from the start of the fiscal year that the specific fund was appropriated within the State Budget Act to the applicable fund Reversion Date shown on the State approved project finance letter.

Per Government Code Section 16304, all project funds not liquidated within these periods will revert unless an executed Cooperative Work Agreement extending these dates is requested by the ADMINISTERING AGENCY and approved by the California Department of Finance.

G. The ADMINISTERING AGENCY agrees that payment of Federal funds will be limited to the amounts approved by the Federal Highway Administration (FHWA) in the Federal-Aid Project Authorization/Agreement or Amendment/Modification (E-76) and accepts any resultant increases in ADMINISTERING AGENCY funds as shown on the Finance Letter, any modification thereof as approved by the Division of Local Assistance, Office of Program Management.

ADMINISTERING AGENCY should ensure that invoices are submitted to the District Local Assistance Engineer at least 75 days prior to the applicable fund Reversion Date to avoid the lapse of applicable funds. Pursuant to a directive from the State Controller's Office and the Department of Finance; in order for payment to be made, the last date the District Local Assistance Engineer can forward an invoice for payment to the Department's Local Programs Accounting Office for reimbursable work for funds that are going to revert at the end of a particular fiscal year is May 15th of the particular fiscal year. Notwithstanding the unliquidated sums of project specific State and Federal funding remaining and available to fund project work, any invoice for reimbursement involving applicable funds that is not received by the Department's Local Programs Accounting Office at least 45 days prior to the applicable fixed fund Reversion Date will not be paid. These unexpended funds will be irrevocably reverted by the Department's Division of Accounting on the applicable fund Reversion Date.

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H. "ADMINISTERING AGENCY certifies that neither the ADMINISTERING AGENCY nor its principals are suspended or debarred at the time of the execution of this agreement.

ADMINISTERING AGENCY agrees that it will notify the STATE immediately, in the event a suspension or a debarment happened after the execution of this agreement." I. All project repair, replacement and maintenance involving the physical condition and the operation of project improvements referred to in Article III MAINTENANCE, of the aforementioned Master Agreement will be the responsibility of the ADMINISTERING AGENCY and shall be performed at regular intervals and as required for efficient operation of the completed project improvements.

J. ADMINISTERING AGENCY shall conform to all State statutes, regulations and procedures (including those set forth in the Local Assistance Procedures Manual and the Local Assistance Program Guidelines, hereafter collectively referred to as "LOCAL ASSISTANCE PROCEDURES") relating to the federal-aid program, all Title 23 Code of Federal Regulation (CFR) and 2 CFR Part 200 federal requirements, and all applicable federal laws, regulations, and policy and procedural or instructional memoranda, unless otherwise specifically waived as designated in the executed project-specific PROGRAM SUPPLEMENT.

K. Invoices shall be submitted on ADMINISTERING AGENCY letterhead that includes the address of ADMINISTERING AGENCY and shall be formatted in accordance with LOCAL ASSISTANCE PROCEDURES.

L. ADMINISTERING AGENCY must have at least one copy of supporting backup documentation for costs incurred and claimed for reimbursement by ADMINISTERING AGENCY. ADMINISTERING AGENCY agrees to submit supporting backup documentation with invoices if requested by State. Acceptable backup documentation includes, but is not limited to, agency's progress payment to the contractors, and copies of cancelled checks showing amounts made payable to vendors and contractors, and/or a computerized summary of PROJECT costs.

M. Indirect Cost Allocation Plan/Indirect Cost Rate Proposals (ICAP/ICRP), Central Service Cost Allocation Plans and related documentation are to be prepared and provided to STATE (Caltrans Audits & Investigations) for review and approval prior to ADMINISTERING AGENCY seeking reimbursement of
indirect costs incurred within each fiscal year being claimed for State and federal reimbursement. ICAPs/ICRPs must be prepared in accordance with the requirements set forth in 2 CFR, Part 200, Chapter 5 of the Local Assistance Procedural Manual, and the ICAP/ICRP approval procedures established by STATE.

N. STATE will withhold the greater of either two (2) percent of the total of all federal funds encumbered for each PROGRAM SUPPLEMENT or $40,000 until Program Supplement 05-5400F15-F016- ISTEA Page 4 of 8

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ADMINISTERING AGENCY submits the Final Report of Expenditures for each completed PROGRAM SUPPLEMENT PROJECT.

O. ADMINISTERING AGENCY agrees to comply with 2 CFR, Part 200, Uniform Administrative Requirements, Cost Principles and Audit Requirement for Federal Awards.

P. ADMINISTERING AGENCY agrees, and will assure that its contractors, subcontractors, and will be obligated to agree, that Contract Cost Principles and Procedures, 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31, et seq., shall be used to determine the allowability of individual PROJECT cost items.

Q. The work eligible for Federal Reimbursement shall be performed by the ADMINISTERING AGENCY either by using their own forces or by contract. The ADMINISTERING AGENCY must be able to identify the costs incurred at each site and be subject to an audit for verification.

R. Every sub-recipient receiving PROJECT funds under this AGREEMENT shall comply with 2 CFR, Part 200, 23 CFR, 48 CFR Chapter 1, Part 31, Local Assistance Procedures, Public Contract Code (PCC) 10300-10334 (procurement of goods), PCC 10335-10381 (non-A&E services), and other applicable
STATE and FEDERAL regulations.

S. Any PROJECT costs for which ADMINISTERING AGENCY has received payment or credit that are determined by subsequent audit to be unallowable under 2 CFR, Part 200, 23 CFR, 48 CFR, Chapter 1, Part 31, and other applicable STATE and FEDERAL regulations, are subject to repayment by
ADMINISTERING AGENCY to STATE.

T. STATE reserves the right to conduct technical and financial audits of PROJECT WORK and records and ADMINISTERING AGENCY agrees, and shall require its contractors and subcontractors to agree, to cooperate with STATE by making all appropriate and relevant PROJECT records available for audit and copying as required by the following paragraph:

ADMINISTERING AGENCY, ADMINISTERING AGENCY'S contractors and subcontractors, and Federal Agency performing work on behalf of the ADMINISTERING AGENCY, and STATE shall each maintain and make available for inspection and audit by STATE, the California State Auditor, or any duly authorized representative of STATE or the United States all books, documents, papers, accounting records, and other evidence pertaining to the performance of such contracts, including, but not limited to, the costs of administering those various contracts and ADMINISTERING AGENCY shall furnish copies thereof if requested. All of the above referenced parties shall make such AGREEMENT, PROGRAM Program Supplement 05-5400F15-F016- ISTEA Page 5 of 8

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SUPPLEMENT, and contract materials available at their respective offices at all reasonable times during the entire PROJECT period and for three (3) years from the date of submission of the final expenditure report by the STATE to the FHWA (a.k.a. Final Voucher).

U. ADMINISTERING AGENCY, its contractors and subcontractors shall establish and maintain a financial
management system and records that properly accumulate and segregate reasonable, allowable, and authorized incurred PROJECT costs and matching funds by line item for the PROJECT. The financial management system of ADMINISTERING AGENCY, its contractors and all subcontractors and shall conform to Generally Accepted Accounting Principles, enable the determination of incurred costs at interim points of completion, and provide support for reimbursement payment vouchers or invoices sent to or paid by STATE.

V. ADMINISTERING AGENCY is required to have an audit in accordance with the Single Audit Act of 2 CFR 200 if it expends $750,000 or more in Federal Funds in a single fiscal year of the Catalogue of Federal Domestic Assistance.

W. ADMINISTERING AGENCY agrees to include all PROGRAM SUPPLEMENTS adopting the terms of this AGREEMENT in the schedule of projects to be examined in ADMINISTERING AGENCY's annual audit and in the schedule of projects to be examined under its single audit prepared in accordance with 2 CFR, Part 200.

X. ADMINISTERING AGENCY shall not award a non-A&E contract over $5,000, construction contracts over $10,000, or other contracts over $25,000 [excluding professional service contracts of the type which are required to be procured in accordance with Government Code sections 4525 (d), (e) and (f)] on the basis of a noncompetitive negotiation for work to be performed under this AGREEMENT without the prior written approval of STATE or as permitted under Emergency Opening procedures.

Y. Any subcontract entered into by ADMINISTERING AGENCY as a result of this AGREEMENT shall contain provisions K, L, P, R, T and U under Section 2 of this agreement.

2. Appendix E of the Title VI Assurances (US DOT Order 1050.2A) During the performance of this agreement, the ADMINISTERING AGENCY, ADMINISTERING AGENCY'S contractors and subcontractor, (hereinafter referred to as the "contractor") agrees to comply with the following nondiscrimination statutes and authorities; including but not limited to:

Pertinent Nondiscrimination Authorities:

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A. Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21.

B. The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); C. Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), (prohibits discrimination on the basis of sex);
D. Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27; E. The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), (prohibits discrimination on the basis of age);
F. Airport and Airway Improvement Act of 1982, (49 U.S.C. 4 71, Section 4 7123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); G. The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or
activities" to include all of the programs or activities of the Federal-aid recipients, subrecipients and contractors, whether such programs or activities are Federally funded or not);
H. Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. 12131-12189) as implemented by Department of Transportation regulations at 49 C.F.R. parts 37 and 38; I. The Federal Aviation Administration's Nondiscrimination statute (49 U.S.C. 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); J. Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100);
K. Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq).

3. Disaster No. CA 23-3 (Late February 2023 Winter Storms) - Emergency Opening work will be reimbursed at 100% if completed within 270 days from the date of the disaster. The disaster occurred on February 21, 2023. ADMINISTERING AGENCY records must clearly identify those costs incurred on or after February 21, 2023. Incurred costs are defined as disbursements made or in process goods and
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services delivered. Emergency Opening work completed on or after November 18, 2023, will be funded at the federal-aid reimbursement ratio of 88.53%. Restoration work, including preliminary engineering will be reimbursed at an 88.53% ratio. The ADMINISTERING AGENCY will be responsible for the matching requirement.

4. The ADMINISTERING AGENCY will advertise, award and administer this project in accordance with the current published Local Assistance Procedures Manual.

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AGENDA ITEM 1.

DATE: 8/20/2025
City of Scotts Valley

CITY COUNCIL STAFF REPORT
DATE: 8/20/2025
TO: Honorable Mayor and City Council
FROM: Taylor Bateman, Community Development Director
APPROVED: Mali LaGoe, City Manager
SUBJECT: Public Hearing to consider the Planning Commission’s decision for a Land Division, Design Review, SB330 Application, Environmental Review and Cultural Resources Alteration Application for the Ridgewood West Development which includes demolition of an existing surface parking lot and construction of 19 townhome-style condominium units on a 1.04-acre project site on Erba Lane (APNs 022-481-18, & -22) in the Residential High Density (R-H) Zoning District.

SUMMARY OF ISSUE
Project Location
The 1.04 acre project site consists of two existing vacant parcels that are partially paved and used for parking. The site gently slopes to the southeast towards Scotts Valley Drive where a new private access road will be located and where most of the site grading and infrastructure will occur.

Existing land uses on adjacent parcels include MacDorsa Park and the Scotts Valley City Hall to the west, an electronics company, office building and large parking lot to the south, a fire station and residential townhomes to the east, and Ridgecrest Lane and undeveloped land to the north. In addition, an existing oak riparian woodland habitat borders the eastern boundary of the project site.

Project Description
The proposed Project includes two parcels that will be subdivided to create 19 new condominium units and would be located within three-story, townhome-style, condominium units housed in four separate buildings. Each unit is approximately 1900 sf and has three bedrooms on the third floor, and an optional 4th bedroom or den and a two-car garage on the first floor. The main living area is located on the second floor. The project also includes nine guest parking spaces, common open space and landscaping (Attachment 1, Sheet SP 1.1).

The Project site has a current General Plan designation of Residential High Density and is zoned Residential High Density (R-H) which has a maximum allowed base density of 15

dwelling units per acre. With a project site of 1.04 acres,16 units are allowed. Per State Density Bonus Law, the Project Applicant is requesting a 23% density bonus to construct three additional units. In order to qualify for the State Density Bonus, the project includes three (3) deed restricted for sale units comprised of two (2) Low-Income and one (1) Moderate-Income units for a total of 19 units (Attachment 2, Applicant State Density Bonus Law Request).

The project is also subject to the City’s inclusionary housing ordinance and the City Council will be reviewing the proposal for conformance with City regulations.

Proposed Entitlements
The project requires the following planning permits:

1. Minor Land Division

2. State Bonus Density Law (SB330)

3. Design Review

4. Environmental Review

PLANNING COMMISSION REVIEW
This project was heard by the Planning Commission on June 12, 2025. At that meeting, the Planning Department presented the proposed project, noting that the applicant is utilizing the State Density Bonus Law (California Government Code Section 65915) which allows developers to increase the density of housing projects above the maximum allowed by local zoning, in exchange for providing affordable housing units.

Under State Density Bonus Law, an applicant can request a density bonus by agreeing to build a certain percentage of affordable housing units (for very low, low, or moderate-income residents) or by providing housing for specific groups like senior citizens, transitional foster youth, or students. In return, cities are required to grant a density bonus and potentially other incentives or concessions, such as reduced parking requirements or waivers of development standards. This project includes a number or waivers, as described in detail in the Planning Commission staff report (Attachment 6).

While not a part of the Planning Department presentation, staff was aware that the applicant intended to present the Commission with an alternate site plan. The Planning Department received the design changes from the applicant on June 3, and since packets had to be published on June 6, City staff and other relevant reviewing agencies did not have time to analyze or comment on the revised proposal. This information was provided to the Commission as an attachment to the staff report, entitled “Additional Information.” After the Planning Department presentation, the Planning Commission Chair opened the public hearing. The applicant presented the alternate site plan to the Planning Commission that incorporated larger units, approximately 1900 sf (as opposed to 1,550 sf). To accommodate the deeper units while protecting the riparian area in the rear, the applicant shifted Buildings 1 and 2 closer to Erba Lane, resulting in an approximately 5’-9” setback (as opposed to approximately 18’ - 20’) and eliminated the driveway aprons. The applicant explained that with the loss of parking in the driveway apron, the project still met the SVMC parking requirements.

The applicant requested that the Planning Commission discuss the alternate site plan.

After the applicant’s presentation, members of the public spoke in opposition to the project, citing concerns about traffic, potential parking problems, and the proposed undersized garages. Additional concerns were also raised, including the project density, aesthetics/massing, how the project interfaces with the street, the setback of Buildings 1 and 2 fronting on Erba Lane and potential safety issues as it relates to the multiple driveways on Erba Lane and the nearby fire station. Written public comments were also received after the Planning Commission packet was published in June and prior to the publication of this report and are included as Attachment 7.

Once the public hearing closed, the Planning Commission discussed the alternate site plan as requested by the applicant while also noting that since the applicant is utilizing the State Density Bonus Law, the Planning Commission is unable to address many of the concerns raised by the public in a meaningful way because the waivers are allowed by right under State Density Bonus Law.

During their discussion, the Planning Commission also expressed concerns about parking, setbacks, safety, aesthetics/massing, and asked staff to explore the possibility of incorporating on-street parking and additional landscaping within the public right of way to soften the elevations along Erba Lane and to create a better interface. Once the discussion ended, the Planning Commission voted 3-1-1 (Mosley abstained) to recommend approval of the project with a request that the developer work with staff to address concerns regarding how the project interfaces with Erba Lane, specifically setbacks, parking and aesthetics/massing and to incorporate the changes prior to the City Council public hearing.

In response to the Planning Commission concerns, the applicant has worked with staff to revise their project and incorporate some of the Planning Commission recommendations.

As shown on the Site Plan, Buildings 1 and 2 are proposed to be divided into a three-plex and a five-plex (rather than 2 fourplexes) to help break up the massing along Erba Lane (Attachment 1, Sheet SP1.1). Buildings 1 and 2 are set back approximately 7’-4” from the property line, and in the public right of way, the proposal also includes a 4’ sidewalk, an approximately 3’ landscape strip and curb and gutter. Parallel parking has also been added on the street (Attachment 1, Sheet SP1.2). The conceptual landscape plan also includes planting areas between the units fronting Erba Lane and they are interspersed within the public right of way (Attachment 1, Sheet L1.1).

To help address parking concerns, an additional guest parking space accessible off Erba Lane was added, so the project now includes a total of 9 guest parking spaces.

Architectural changes to enhance and soften the Erba Lane elevations were also incorporated, include landscaping, additional details on the gabled roofs, corbels and trellises above the garages.

Since the Planning Commission hearing, the applicant has also proposed a change to the public art which is required as a part of the project. Rather than including a mural on the retaining wall, the applicant is now proposing an archway over the decomposed granite path that meanders along the edge of the riparian area, connecting the project to the existing trail that leads to MacDorsa Park. Conceptual design options are shown on the Landscape Plan

(Attachment 1, Sheet L1.1). A condition of approval has been added to the project which would give the Community Development Director the discretion to approve the final design.

The proposed plan revisions, discussed above, were submitted to the City on August 7. After reviewing the plans, the Public Works Department has concluded that adding on-street parallel parking does not work at this location because it would cause operational and safety concerns.

In order to accommodate the on-street parking, the project proposes to shift the street centerline to the south, creating an undesirable transition and an unbalanced road crosssection. Potential impacts include reduced driveway visibility, uneven cross slopes, and effects on properties on the opposite side of the street. The offset alignment could also reduce flexibility for future roadway improvements. Maintaining a consistent cross section along Erba Lane is preferred to support bicycle safety, preserve adequate sight distance, and ensure safe driveway access within the project area. In addition to the Public Works concerns, the Fire Department also raised concerns about parallel parking on street and required that those parking spaces be red curbed until potentially approved at a future date.

While the parallel parking would not work at this location, the project would utilize space in the public right of way for sidewalk and strips of shrubs and groundcover as shown on the Conceptual Landscape Plan (Attachment 1, Sheet L1.1).

CALIFORNIA ENVIRONMENTAL QUALITY ACT REVIEW (CEQA)
A Mitigated Negative Declaration (MND) was prepared and adopted for the “Bay Village Planned Development” project on June 16, 2021.  At that time, project related environmental impacts were identified and mitigation measures included to reduce the potential impacts to less than significant. With the implementation of two biological mitigation measures there will be no impacts to vegetation, wildlife or riparian woodland or any other biological resources.

The project would not degrade the quality of the environment or contribute to cumulative impacts to environmental resources.

In accordance with CEQA Guidelines Section 15164, an Addendum to a Negative Declaration titled, “Ridgewood West CEQA Addendum,” was prepared for this project and it has been determined that the proposed Project would not create any new or substantially more severe significant effects on the environment that were not previously analyzed in the Bay Village Planned Development Mitigated Negative Declaration and supporting Initial Study (Attachment 8). The environmental analysis in the Addendum concludes that none of the conditions that had been analyzed in the Bay Village Project would change with adoption of the proposed Project. Furthermore, no new information of substantial importance meeting the criteria listed in CEQA Guidelines Section 15162 has been identified in the environmental analysis.

PUBLIC NOTICE AND COMMENT
Public hearing notices were posted at City Hall and were mailed to surrounding property owners located within 300 feet of the subject property, pursuant to State law. Written public comments were received after the Planning Commission packet was published in June and prior to the publication of this report and are included as Attachment 7. Concerns cited were related to project density, parking and traffic.

FISCAL IMPACT
No significant fiscal impacts to the City as a result of the proposed development have been identified.

STAFF RECOMMENDATION
The Planning Commission recommended approval of the Land Division, Design Review, SB330 Application, and Environmental Review. The City Council can vote to approve or deny the applications, as listed below:

For approval:

1. Adopt Resolution No. 2068 to adopt the mitigated negative declaration; and,

2. Adopt Resolution No. 2068.1 to approve the Land Division Application

3. Adopt Resolution No. 2068.2 to approve the Design Review Application

TABLE OF CONTENTS

1. Attachment 1 Project Plans submitted 08.07.2025

2. Attachment 2 Applicant State Density Bonus Law Request

3. Attachment 3 Resolution No. 2068 Mitigated Negative Declaration

4. Attachment 4 Resolution No. 2068.1 Land Division Application

5. Attachment 5 Resolution No. 2068.2 Design Review Application

6. Attachment 6 PC Staff Report 6.12.2025

7. Attachment 7a Public Comment Post PC packet

8. Attachment 7b Public Comment Prior to CC packet

9. Attachment 8 Ridgewood West CEQA Addendum June 2025

2ND SUBMITTAL DATE: 10.10.2024, 3RD SUBMITTAL DATE: 1.16.2025, 4TH SUBMITTAL DATE: 5.09.2025, 5TH SUBMITTAL DATE: 7.10.2025

RIDGEWOOD WEST

ERBA LANE
SCOTTS VALLEY, CALIFORNIA 95066
APN: 022-481-18 AND 022-481-22
ARCHITECT:

HUNT HALE JONES ARCHITECTS
444 SPEAR STREET, SUITE 105
SAN FRANCISCO, CA 94105
CONTACT: DAN HALE
Architect
PHONE: 415.568.3833
E-MAIL: [email protected]
www.hunthalejones.com
CIVIL ENGINEER:

C2G / CIVIL CONSULTANT GROUP
4444 SCOTTS VALLEY DRIVE, SUITE 6
SCOTTS VALLEY, CA 95066
CONTACT: JAMIE BUSHONG
Senior Project Manager
PHONE: 831.438.4420
E-MAIL: [email protected]
WWW.CIVILCONSULTANTSGROUP.COM
LANDSCAPE ARCHITECT:

ROACH AND CAMPBELL
947 ENTERPRISE DRIVE, LOFT B
SACRAMENTO, CA 95825
CONTACT: DAVID CAMPBELL

LANDSCAPE DESIGNER
PHONE: 916.342.7119
E-MAIL: [email protected]
UTILITY CONSULTANTS:

TARRAR
813 FIRST ST.

BRENTWOOD, CA 94513
CONTACT: ALFONSO REYES
Senior Project Manager
PHONE: 949.240.2595
E-MAIL: [email protected]
www.tarrar.com

LOCATION MAP
SITE

LOCATION
APPLICANT:

CITY VENTURES
1855 MASON STREET
SAN FRANCISCO, CA 94123
CONTACT: DARIAN DENNLER

DEVELOPMENT ASSOCIATE
PHONE: 650.918.2904
E-MAIL: [email protected]
WWW.CITYVENTURES.COM
6TH SUBMITTAL DATE: 8.06.2025

CS - COVER SHEET
PO1 - SHEET INDEX AND PROJECT OVERVIEW
PI 1.1 - NEIGHBORHOOD PHOTOS
PI 1.2 - PROJECT INFORMATION
PI 1.3 - PROJECT INFORMATION
SP 1.1 - CONCEPTUAL SITE PLAN
SP1.2 - STREET SECTION
MB 1.1 - CONCEPTUAL MATERIAL BOARD

ELEVATIONS
A1.1.1 - BLDG 1 CONCEPTUAL ELEVATIONS
A1.1.2 - BLDG 2 (BLDG 3 SIM) CONCEPTUAL

ELEVATIONS
A1.1.3 - BLDG 4 CONCEPTUAL ELEVATIONS
UNITS
A2.1.1 - PLAN 1 INTERIOR
A2.1.2 - PLAN 1 END
A2.2.1 - PLAN 2 INTERIOR
A2.2.2 - PLAN 2 END
A2.3.1 - PLAN 3
A2.4.1 - CONCEPT SECTION

BUILDING PLANS
BLDG. PLANS 1 AND 2
A3.1.1 - BLDG.1 PLANS AND ROOF PLAN
BLDG. 3
A3.2.1 - BLDG.3 (BLDG.2 SIM) PLANS AND

ROOF PLAN
BLDG. 4
A3.3.1 - BLDG.4 GROUND AND MAIN FLOOR
A3.3.2 - BLDG.4 UPPER FLOOR PLAN AND

ROOF PLAN

DETAILS
A4.1.1 - CONCEPT DETAILS
CIVIL
C0.1 - COVER
C0.2 - TENTATIVE MAP
C1.1 - EXISTING SITE AND DEMOLITION PLAN
C2.1 - IMPROVEMENT PLAN
C3.1 - GRADING AND DRAINAGE PLAN
C3.2 - GRADING AND DRAINAGE PLAN
C4.1 - UTILITY PLAN
C4.2 - UTILITY PLAN
C5.1 - STORM WATER CONTROL PLAN
C6.1 - EROSION CONTROL PLAN
C6.2 - EROSION CONTROL PLAN
C7.1 - DETAILS
C7.2 - DETAILS
C7.3 - CITY OF SCOTTS VALLEY DETAILS
C7.4 - SCOTTS VALLEY WATER DETAILS
C7.5 - SCOTTS VALLEY WATER DETAILS

LANDSCAPE
L1.1 - CONCEPTUAL LANDSCAPE PLAN
L1.2 - CONCEPTUAL FENCE AND WALL PLAN
L1.3 - CONCEPTUAL CONSTRUCTION DETAILS
L1.4 - CONCEPTUAL PLANT PALETTE - TREES & SHRUBS
L1.5 - CONCEPTUAL PLANT PALETTE - SHRUBS
L1.6 - CONCEPTUAL PLANT PALETTE - SHRUBS (CONT.)
L1.7 - CONCEPTUAL FURNISHINGS & MATERIAL PALETTE
L1.8 - CONCEPTUAL IRRIGATION PLAN
L1.9 - CONCEPTUAL IRRIGATION DETAILS
L1.10 - CONCEPTUAL IRRIGATION DETAILS

JOINT TRENCH
JT1 - CONCEPTUAL JOINT TRENCH & SITE LIGHTING PLAN

TABLE OF CONTENTS

ARCHITECTURAL

PROJECT OVERVIEW
RIDGEWOOD WEST PROJECT DESCRIPTION (ERBA LANE - SCOTTS VALLEY, CALIFORNIA 95066)

CITY VENTURES IS PLEASED TO SUBMIT OUR PROPOSAL FOR RIDGEWOOD WEST, LOCATED BETWEEN THE SCOTTS VALLEY POLICE DEPARTMENT AND FIRE DISTRICT ON ERBA LANE (APNS 022-481-18 AND 022-481-22) THIS 1.04-ACRE

PROJECT IS CURRENTLY OCCUPIED BY SURFACE PARKING, AND OUR PROPOSAL AIMS TO LEVERAGE THE PROPERTY'S

UNIQUE SHAPE TO CREATE A WARM FRONTAGE THAT CONNECTS SEAMLESSLY WITH THE SINGLE-FAMILY NEIGHBORHOOD UP ERBA LANE. THIS PROPOSED PROJECT IS A HOUSING DEVELOPMENT, AS DEFINED BY GOVERNMENT CODE SECTION 65589.5(H)(2), REQUESTING SPECIFIC WAIVERS. PLEASE SEE SHEET PI1.2 FOR THE

FULL LIST OF REQUESTED WAIVERS, WHICH INCLUDE MODIFICATIONS TO THE GARAGE MINIMUM SIZE

REQUIREMENT, BUILDING HEIGHT, SETBACKS, GUEST PARKING, ENTRANCE ORIENTATION, UPPER STORY SETBACKS, FAÇADE AND ROOF DESIGN, TREE SELECTION, PARKING PLACEMENT, DRIVEWAY COUNT, AND PERIMETER LANDSCAPING. THESE ADJUSTMENTS ARE AIMED AT OPTIMIZING THE SITE PLAN FOR MAXIMUM UNIT DENSITY WHILE ADHERING TO THE GOALS OF THE GENERAL PLAN AND AVOIDING BIOTIC ENCROACHMENT. IN ACCORDANCE WITH GOVERNMENT CODE SECTIONS 65915(A)(2) AND 65915(K), THE WAIVERS ARE DESIGNED TO ACHIEVE

IDENTIFIABLE COST REDUCTIONS, PRIMARILY BY ALLOWING FOR INCREASED SPACE FOR INCOME-GENERATING UNITS WHILE MAINTAINING ALIGNMENT WITH LOCAL OBJECTIVES.

THE SITE ALLOWS FOR A RESIDENTIAL DENSITY RANGE OF 9 - 15 UNITS PER ACRE AND IS ZONED R-H HIGH DENSITY.

UTILIZING DENSITY BONUS, CITY VENTURES PROPOSES 19 SOLAR ALL-ELECTRIC, THREE-STORY TOWNHOME-STYLE CONDOMINIUMS, RANGING FROM APPROXIMATELY 1,850 - 1,950 SQUARE FEET, EACH HOSTING 3 BEDROOMS AND A TWO-CAR PRIVATE GARAGE. THIS PROJECT WILL ALSO INCLUDE 9 GUEST SPACES.

THE ERBA LANE SITE IS GRACED WITH WELL-ESTABLISHED TREES THAT PROVIDE A SPRAWLING CANOPY, CREATING A BUILT-IN NATURAL ENVIRONMENT. TO PRESERVE THIS NATURAL BEAUTY, BUILDING STRUCTURES WILL BE

CAREFULLY POSITIONED OUTSIDE OF THE DRIPLINE OF THE OAK RIPARIAN WOODLAND, ENSURING THAT THE VIBRANT ENERGY OF THE AREA REMAINS UNDISTURBED.

CITY VENTURES RESPECTFULLY REQUESTS A SITE DEVELOPMENT REVIEW, A VESTING TENTATIVE TRACT MAP, AND UPDATED CONCESSIONS AND WAIVERS RELATED TO OUR SUBMITTED SB330 APPLICATION. AT LEAST 15% OF THE NEW HOUSING UNITS WILL BE ALLOCATED TO MODERATE AND LOW-INCOME SALES PRICES.

WE ARE EXCITED TO COLLABORATE WITH THE CITY OF SCOTTS VALLEY TO PURSUE A PROJECT THAT WILL BRING VIBRANCY AND HOUSING TO THE NEIGHBORHOOD. WE LOOK FORWARD TO BRINGING THIS COMMUNITY TO FRUITION.

SCALE:

SHEET INDEX AND PROJECT OVERVIEW
PO1
N.T.S.

C H U N T H A L E J O N E S A R C H I T E C T S
ArchitecturePlanningInteriors
444 Spear Street, Suite 105
San Francisco, CA 94105
www.hunthalejones.com
t. 415-512-1300
f. 415-288-0288
DATE:

PROJECT:

RIDGEWOOD WEST

CITY VENTURES

ERBA LANE
SCOTTS VALLEY, CA 95066

08.06.25 317073

SITE
VIEW NO. 5 VIEW FROM MACDORSA PARK
VIEW NO. 1 ERBA LANE AT SOUTH WEST CORNER
VIEW NO. 3 ERBA LANE AT NW CORNER
VIEW NO. 2 ERBA LANE AT FRONT OF PROPERTY
VIEW NO. 4 SITE ACCESS FROM POLICE DEPARTMENT
3 2
4 5
1 SCALE:

NEIGHBORHOOD PHOTOS
PI 1.1
NTS

C H U N T H A L E J O N E S A R C H I T E C T S
ArchitecturePlanningInteriors
444 Spear Street, Suite 105
San Francisco, CA 94105
www.hunthalejones.com
t. 415-512-1300
f. 415-288-0288
DATE:

PROJECT:

RIDGEWOOD WEST

CITY VENTURES

ERBA LANE
SCOTTS VALLEY, CA 95066

08.06.25 317073

PROJECT DATA
ERBA LANE, SCOTTS VALLEY , CA 95066

EXISTING PROPOSED
SITE AREA GROSS: 1.04 AC (±45,302 SQ. FT.)

DENSITY
9 TO 20 DUA (W/ STATE DENSITY
BONUS) 19.6 DUA
TOTAL DWELLING UNITS 19 UNITS

OCCUPANCY -
RESIDENTIAL R2/U

CONSTRUCTION TYPE -

RESIDENTIAL V-B
ACCESSIBLE UNITS (10% x 19) 2 UNITS (LOCATION AT BLDG 1 & 2 - SEE SITE PLAN)

FIRE PROTECTION
FIRE SPRINKLER NFPA - 13
** STATE DENSITY BONUS LAW PROPOSED

DEVELOPMENT STANDARDS

REQUIRED PROPOSED
SITE COVERAGE -SEE PROJECT INFORMATION SHEET PI 1.3 FOR CALCULATION 55% MAX. 37%

MAXIMUM HEIGHT UNLIMITED W/ SBDL
WAIVER ±43'-3"

SETBACKS
• FRONT: 20 FEET
SIDE YARD – PERMITTED USE: 10% OF WIDTH OF THE SITE, 10 FOOT MAXIMUM AND 5 FOOT MINIMUM, EXCEPT:

I.STREET SIDE YARD: 20% OF LOT WIDTH, 20 FOOT MAXIMUM AND 8 FOOT MINIMUM II.ADD 1 FOOT FOR EACH 2 FEET OF HEIGHT ABOVE 20 FEET (MEASURED AT TOP

PLATE LINE)
III.ADD 1 FOOT FOR EACH 5 FEET BY WHICH A WALL OF A STRUCTURE WITHIN 25 FT OF THE SIDE PROPERTY LINE EXCEEDS 40 FEET IN LENGTH PARALLEL TO THE SIDE

PROPERTY LINE
IV.A SIDE YARD PROVIDING ACCESS TO MORE THAN ONE DWELLING SHALL HAVE A MINIMUM SETBACK OF 12 FEET
• REAR YARD: 20% OF LOT DEPTH, MAXIMUM OF 25 FEET AND MINIMUM OF 15 FEET EXCEPT WHEN THE FOLLOWING EXCEPTIONS APPLY:

I.15 FOOT MINIMUM APPLIES IF SIDE YARD IS A MINIMUM OF 25 FEET II.1 FOOT SHALL BE ADDED TO SETBACK REQUIREMENT FOR EACH 2 FEET OF HEIGHT ABOVE 20 FEET (MEASURE AT TOP PLATE LINE)
• FRONT: 20 FEET
• SIDE:

I. 0.20 X 400 = 80 FT=
20FT.

II. (30' PLATE) = +5 FT
III. BLDG. 4 / WALL
EXCEEDS 40 FT. BY 90FT =
90/5 = 18 FT ADDED
25FT +18FT. = 43 FT.

SETBACK
• REAR: REAR SETBACK
=0.2 X 152 =30FT.

I. NA
II. 30 FT. PLATE HEIGHT
10 FT ABOVE 20 FT. = 5FT
MAX REQUIRED 25FT. PER
PART 1
6'-0" MIN.
8'-0" MIN.

AT
BUILDING 4
70'-5" MIN.

AT
BUILDING 1
12'-2'' FT.

AT BLDG 4.

DENSITY BONUS WAIVERS
GARAGE MINIMUM SIZE SVMC 17.44.030 (B)
BUILDING HEIGHT SVMC 17.20.040 (E)
SETBACKS - NO., SO. & EAST SVMC 17.10.040
PARKING PLACEMENT SWMC 17.44.030(J).2
UPPER STORY SETBACKS ODS V.B.2
WATER CONSERVATION OF TREE SPECIES ODS VII.B.3.2
DRIVEWAY COUNT ODS III.B.4
PERIMETER PARKING LOT LANDSCAPING ODS III.B.6
PARKING SCREENING ODS III.B.1.b.(3)
OPEN SPACE REQUIREMENTS ODS.VI.B.1.a
PARKING SCREENING ODS III.B.1.b.(3)
BALCONY DESIGN STANDARDS ODS.VI.B.1.b.2
PATIO DESIGN STANDARDS ODS.VI.B.1.b.3

DENSITY BONUS CONCESSION
*APPLICANT RESERVES THE RIGHT TO REQUEST ADDITIONAL
INCENTIVES AND WAIVERS AS ALLOWED UNDER SDBL*
*SEE DIAGRAM SHEET PI 1.3 AND UNIT PLANS FOR PRIVATE AND

COMMON OPEN INFORMATION

C H U N T H A L E J O N E S A R C H I T E C T S
ArchitecturePlanningInteriors
444 Spear Street, Suite 105
San Francisco, CA 94105
www.hunthalejones.com
t. 415-512-1300
f. 415-288-0288
DATE:

PROJECT:

RIDGEWOOD WEST

CITY VENTURES

ERBA LANE
SCOTTS VALLEY, CA 95066

08.06.25 317073
SCALE:

PROJECT INFORMATION
PI 1.2
NTS