AGENDA
Meeting of the
Scotts Valley City Council
In-Person and Remote Access
Date: November 19, 2025
Time: 6:00 PM
CONTACT
INFORMATION
MEETING LOCATION POSTING
City of Scotts Valley
1 Civic Center Drive
Scotts Valley, CA 95066
(831) 440-5600
City Council Chambers
1 Civic Center Drive
Scotts Valley, CA 95066
OR
Zoom Video Conference
https://us02web.zoom.us/j/83295730901
Agenda posted on 11-14-
2025 at City Hall, SV
Senior Center, SV Public
Works Building, and on the
Internet
at: www.scottsvalley.gov
ELECTED OFFICIALS CITY STAFF MEMBERS
Derek Timm, Mayor
Donna Lind, Vice Mayor
Steve Clark, Council Member
Krista Jett, Council Member
Greg Wimp, Council Member
Mali LaGoe, City Manager
Kirsten Powell, City Attorney
Cathie Simonovich, City Clerk
MEETING NOTICE AND AGENDA PACKET MATERIALS
Notice regarding City Council Meetings:
The City Council meets regularly on the 1st and 3rd Wednesday of each month at 6:00 PM in the City Hall Council Chambers located at 1 Civic Center Drive, Scotts Valley, CA 95066, and via Zoom Webinar remote access.
Agenda and Agenda Packet Materials:
The City Council agenda and the complete agenda packet are available for review by 5:00 PM the Friday before the Wednesday meeting on the Internet at the City’s website:
www.scottsvalley.gov and in the lobby of City Hall at 1 Civic Center Drive, Scotts Valley, CA.
Pursuant to Government Code §54957.5, materials related to an agenda item, submitted after distribution of the agenda packet, are available for public inspection in the lobby of City Hall during normal business hours, Monday-Friday, 8am-12 pm and 1-5 pm. In accordance with AB 1344, such documents will be posted on the City’s website at www.scottsvalley.gov.
Public Participation:
The meeting will be available on Zoom and livestreamed to the City of Scotts Valley’s YouTube channel: https://www.youtube.com/@cityofscottsvalley
For those wishing to participate via Zoom you can join the following ways:
Zoom Webinar meeting link: https://us02web.zoom.us/j/83295730901 Or dial one of these numbers: (669) 900-9128 or (669) 444-9171 Webinar ID: 832 9573 0901
City Council Meeting Agenda Page 2
Date: November 19, 2025
Whether attendance is in-person or remote, you will be given opportunities to provide public comment at the appropriate times throughout the meeting. The time limit is up to 3 minutes for an individual, or 5 minutes for someone who is representing a group of three or more, at the discretion of the Mayor. Please note that this is not a question-and-answer time, but simply a time to provide comments to the Council. At the appropriate times during the meeting for public comment, on items not on the agenda, and on specific agenda items, the Mayor will announce that public comment will be accepted.
How to comment via in-person attendance:
Please proceed to the public comment podium when the Mayor opens the item for public comment.
How to comment via Zoom Webinar:
Use the webinar attendee option to “raise hand” when the Mayor opens the item for public comment. The Clerk will unmute you when it is your turn. If you have joined via Zoom phone call, dial *9 or your phone to “raise your hand”, and the Clerk will unmute you when it is your turn.
CALL TO ORDER 6:00 PM
PLEDGE OF ALLEGIANCE and MOMENT OF SILENCE
ROLL CALL
SPECIAL SET MATTER
1. Mayor's Proclamation for Consultant Steve Toler
COMMITTEE REPORTS
Council members are appointed to committees which are either City committees or committees dealing with other jurisdictions. This portion of the agenda allows the committee member to present oral or written reports to the Council regarding their committee assignments. It also allows the Council to make comments and give the committee member direction, as required.
CITY MANAGER REPORT
PUBLIC COMMENT TIME
This is the opportunity for individuals attending in person to make oral comments to the Council on any items within the purview of the Council, which are NOT part of the Agenda. No action on the item may be taken, but the Council may request the matter be placed on a future agenda. Written public comment may be emailed to the City Clerk by 5:00 PM on the day of the meeting at [email protected].
City Council Meeting Agenda Page 3
Date: November 19, 2025
ALTERATIONS TO CONSENT AGENDA
Council can remove or add items to the Consent Agenda.
CONSENT AGENDA
The Consent Agenda is comprised of items which are intended to be non-controversial and are approved without discussion. Persons wishing to speak on any item may request the item be moved to the Regular Agenda by raising their hand to be recognized by the Mayor. An item will only be moved from the Consent Agenda to the Regular Agenda if a City Council Member requests it to be moved and a majority of the Council agrees.
1. Approve City Council minutes of 11-05-2025
2. Approve check register dated 11-01-2025 through 11-14-2025
3. Adopt Resolution No. 2073 delegating authority to the City Manager for the management and approval of Administrative Policies
4. Investment Report for the Quarter Ended September 30, 2025
5. Adopt Resolution No. 2074 approving (1) Full-Time Equivalent (FTE) Police Lieutenant position
ALTERATIONS TO REGULAR AGENDA
Council can remove or add items to the Regular Agenda.
REGULAR AGENDA
Persons wishing to speak on any item may do so by raising their hand to be recognized by the Mayor.
1. Consideration of a Master Governance and Service Agreement related to the Regional Interoperable Next-Generation Radio System (RING)
2. Future Council Agenda Items
ADJOURNMENT
ADA NOTICE
The City of Scotts Valley does not discriminate against persons with disabilities. The City Council Chambers is an accessible facility. If you wish to attend a City Council
City Council Meeting Agenda Page 4
Date: November 19, 2025
meeting and require assistance such as sign language, a translator, or other special assistance or devices in order to attend and participate at the meeting, please call the City Clerk's office at (831) 440-5600 five to seven days in advance of the meeting to make arrangements for assistance. If you require the agenda of a City Council meeting be available in an alternative format consistent with a specific disability, please call the City Clerk’s Office. The California State Relay Service (TTY/VCO/HCO to Voice: English 1-800-735-2929, Spanish 1-800-855-3000; or, Voice to TTY/VCO/HCO: English 1-800-735-2922, Spanish 1-800-855-3000), provides Telecommunications Devices for the Deaf and Disabled and will provide a link between the TDD caller and users of telephone equipment.
City Council Meeting Agenda Page 5
Date: November 19, 2025
PROCEDURAL INFORMATION FOR THE PUBLIC
THE FOLLOWING IS THE PROCEDURE COUNCIL SHOULD TAKE IN
APPROVAL OF A RESOLUTION:
1. Move the Resolution number for approval.
2. Second the motion.
3. Vote by body, a roll call vote is not required.
THE FOLLOWING IS THE PROCEDURE COUNCIL SHOULD TAKE IN
INTRODUCTION/ADOPTION OF AN ORDINANCE:
1. Move the Ordinance number for introduction (or adoption).
2. Move the Ordinance be introduced by title only and waive the reading of the text.
3. Read the Ordinance title.
4. Second the motion.
5. Vote by body, a roll call vote is not required.
THE FOLLOWING IS THE PROCEDURE COUNCIL SHOULD TAKE IN
PUBLIC COMMENT/PUBLIC HEARINGS:
Unless otherwise determined by the presiding officer of the meeting:
1. Three minutes allowed per individual to speak.
2. Five minutes allowed per individual representing a group of three or more. ❖❖❖❖❖❖❖❖
The City of Scotts Valley does not discriminate against persons with disabilities. The City Council Chambers is an accessible facility. If you wish to attend a City Council meeting and require assistance such as sign language, a translator, or other special assistance or devices in order to attend and participate at the meeting, please call the City Clerk's office at (831) 440-5602 five to seven days in advance of the meeting to make arrangements for assistance. If you require the agenda of a City Council meeting be available in an alternative format consistent with a specific disability, please call the City Clerk’s Office. The California State Relay Service (TTY/VCO/HCO to Voice: English 1-800-735-2929, Spanish 1-800-855-3000; Voice to TTY/VCO/HCO: English 1- 800-735-2922, Spanish 1-800-855-3000; or, from or to Speech-to-Speech, English & Spanish 1- 800-854-7787), provides Telecommunications Devices for the Deaf and Disabled and will provide a link between the TDD caller and users of telephone equipment.
PLEDGE OF ALLEGIANCE and MOMENT OF SILENCE
ROLL CALL
CITY STAFF MEMBERS PRESENT:
Mali LaGoe, City Manager
Kirsten Powell, City Attorney
Jayson Rutherford, Interim Police Chief
Stephanie Hill, Administrative Services Director
Rodolfo Onchi, Public Works Director
Cathie Simonovich, City Clerk
ELECTED OFFICIALS
PRESENT:
Derek Timm, Mayor
Donna Lind, Vice Mayor
Steve Clark, Council Member
Krista Jett, Council Member
Greg Wimp, Council Member
SPECIAL SET MATTER
MINUTES
Meeting of the
Scotts Valley City Council
Date: November 5, 2025
Time: 6:00 PM
CONTACT
INFORMATION
MEETING LOCATION POSTING
City of Scotts Valley City Council Chambers The agenda was posted 1 Civic Center Drive 1 Civic Center Drive on 10-31-2025 at City Scotts Valley, CA Scotts Valley, CA 95066 Hall, SV Senior Center, 95066 OR SV Public Works Building,
(831) 440-5600 Zoom Video Conference and on the Internet https://us02web.zoom.us/j/83295730901 at www.scottsvalley.gov.
CALL TO ORDER 6:00 PM
The City Council meeting was called to order at 6:00 PM.
1. Mayor's Proclamation honoring Chief Steve Walpole
Mayor Timm presented the proclamation to Chief Walpole to honor his years of service to the community and to wish him well in his retirement.
2. Second Harvest Food Bank Presentation
Erika Padilla-Chavez, Chief Executive Officer of the Second Harvest Food Bank Santa Cruz County, gave an informational presentation on the organization's mission and the
City Council Meeting Minutes
Date: November 5, 2025
COMMITTEE REPORTS
current impacts of the federal government shutdown as they relate to food security.
CM Clark will attend a meeting of the Regional Transportation Commission on November 6 where they will finalize the consolidated grants program, and he noted that Scotts Valley is in line for $500K for the Granite Creek overcrossing project. Also on the agenda will be decisions regarding the management of future transportation projects.
CM Clark attended the Monterey Bay Economic Partnership (MBEP) conference in Monterey, along with Community Development Director Bateman. Topics included Proposition 50, housing, and transportation — including air mobility. He noted that a common theme was that businesses are struggling with workforce issues.
CM Clark met with a developer in his capacity as a member of the City Facilities Subcommittee to discuss potential options for City facilities.
CM Clark attended the local Master Plan for Aging workgroup where they heard from partner agencies and service providers on how the master plan is being executed.
CM Jett attended a Town Center Subcommittee meeting where they discussed the draft Environmental Impact Report (EIR) for the Town Center project. She noted that both the draft EIR and the proposed Town Center Specific Plan are on the City's website. The EIR comment period will close on November 24.
VM Lind was a judge at the Bus Rodeo for the Santa Cruz Metropolitan Transit District (METRO). METRO is dealing with noise complaints at the hydro fueling station, but on a positive note METRO received the Distinguished Budget Presentation Award by the Government Finance Officers Association. Similar to other legislative bodies, METRO is discussing the implementation of SB 707, which makes significant changes to the Brown Act.
VM Lind attended a meeting of the Children's Network where they discussed the Children’s Bill of Rights, how to support the children in the county, and they received a presentation from Cabrillo College on access to quality education.
VM Lind attended the Santa Margarita Groundwater Agency meeting. CM Wimp also attended and will give the report.
VM Lind attended the City Selection Committee meeting where CM Wimp was voted in as the ex officio member of the Local Agency Formation Commission (LAFCO), and he was also appointed as the representative to the Santa Cruz County Consolidated Oversight Board.
VM Lind represented the City of Scotts Valley at the 50-year anniversary celebration
City Council Meeting Minutes
Date: November 5, 2025
CITY MANAGER REPORT
for the Stroke and Disability Learning Center at Cabrillo College.
VM Lind attended the Mountain Affair event, which supports Mountain Community Resources.
VM Lind is on the Tree Lighting Festival committee. This event will be on December 6, 5:00 PM to 7:30 PM, at the Community Center.
CM Wimp was sworn in as a Board Member of the Santa Margarita Groundwater Agency. They received a report on the dry season last year (60% of normal precipitation), and they received an update on the intertie project (Santa Cruz to Scotts Valley) which is on track for completion in the second quarter of 2026.
CM Wimp was sworn in as the representative to the Santa Cruz Integrated Waste Management Local Taskforce.
Mayor Timm attended the Town Center Subcommittee meeting, and he thanked staff for their work meeting with the neighboring property owners and also for achieving the relevant Housing Element timelines in a very short period of time.
International City and County Managers Association (ICMA) Annual Conference: City Manager LaGoe attended this conference in Tampa, Florida last week, where there were almost 6,000 attendees worldwide. She noted that it was very informative and always fascinating to hear how other cities operate.
Trick or Treat Halloween Treasure Hunt: The City's Police Department and Recreation Division participated in the treasure hunt. City Manager LaGoe thanked Greg Wimp, in his capacity as a community member and a Chamber member, for his part in organizing this fun event.
Countywide Gun Buyback Event: The Police Department participated in this gun buyback event where 80 guns were recovered.
eBike Safety Classes: The Police Department held an eBike safety class recently at Scotts Valley Middle School and two more classes are scheduled next week at Scotts Valley High School.
November 20 Planning Commission Meeting: The Planning Commission will have an informational presentation on the draft Town Center Specific Plan and the draft Environmental Impact Report (EIR) on November 20 at 6:00 PM in the City Council Chambers.
Skypark Big Kid Playground Replacement: Construction began this week, and the playground will be closed until Thanksgiving, or possibly longer due to weather.
City Council Meeting Minutes
Date: November 5, 2025
PUBLIC COMMENT TIME
Al Shugart Dog Park Design: The design will be presented to the Parks and Recreation Commission Meeting on Monday, November 10 at 6:00 PM in the City Council Chambers. This is the opportunity to see the design and provide input.
Payment Management Project: There are only a couple of punch list items left and then this project will be complete. This is a tremendous accomplishment to get 13 lanemiles of streets repaved in Scotts Valley. Staff are now focused on completing the Scotts Valley Drive improvements next year.
Wastewater Master Plan: The City is working with our consultant, Kennedy-Jenks, on this plan and it is expected to take approximately 18 months.
Fall Festival and Bake-Off: The annual Fall Festival and Bake-Off is scheduled for Saturday, November 8 and all are encouraged to participate.
Countywide Interoperable Radio Project: The Master Governance and Service Agreement for this massive infrastructure project will be presented to Council for approval at the next meeting.
Leadership Santa Cruz County: Scotts Valley is hosting Local Government Day for Leadership Santa Cruz County this Friday, November 7. Mayor Timm will kick off the event and City Manager LaGoe will present Local Government 101 along with Nicole Coburn, the County Administrator.
Report Road Hazards: With the wet weather already upon us, please report potholes and other road hazards to our Public Works Department at [email protected].
Reminders:
• City offices closed on Tuesday, November 11 for Veterans Day • Follow the City on social media
• Sign up for the City's newsletter
Three students from Scotts Valley High School spoke regarding the Pathways to Possibilities program at the high school and expressed their hope that they can form a partnership with the City in the future.
Sookie Ramos, Community Impact Coordinator for United Way, confirmed that the regular meeting time for Pathways to Possibilities is Mondays at 4:00 PM at Scotts Valley High School.
City Council Meeting Minutes
Date: November 5, 2025
CONSENT AGENDA
PUBLIC HEARINGS
ALTERATIONS TO REGULAR AGENDA
REGULAR AGENDA
M/S: Lind/Clark
To approve the Consent Agenda with no alterations.
Carried 5/0 (AYES: Timm, Lind, Clark, Jett, Wimp)
1. Approve City Council minutes of 10-15-2025
2. Approve check register dated 10-11-2025 through 10-31-2025
3. Adoption of Ordinance No. 102.18, an Ordinance of the City Council of the City of Scotts Valley amending Title 15, Chapter 15.04 by amending Sections
15.04.060 and 15.04.120 to adopt the California Code of Regulations Title 24, 2025 Building Standards Codes and Other Codes and repealing 15.04.070 of the Scotts Valley Municipal Code
None.
M/S: Lind/Jett
To approve the Regular Agenda with no alterations.
Carried 5/0 (AYES: Timm, Lind, Clark, Jett, Wimp)
1. Discussion regarding City support for food security due to federal program impacts of the federal government shutdown
City Manager LaGoe presented this item and provided the following additional information received after the publication of the agenda:
• Attendees at holiday meals at the Scotts Valley Senior Center:
approximately 40-80 people, with 25+ people at regular meals • CalFRESH recipients (individuals) in Scotts Valley: 510 individuals • Valley Churches United serves 873 households, which includes 1243 adults, 704 children, 322 seniors, and 23 disabled people
• PG&E CARE program households in Scotts Valley: 172
• Overall, 4-5% of City residents
ALTERATIONS TO CONSENT AGENDA
City Council Meeting Minutes
Date: November 5, 2025
CLOSED SESSION SUBJECT(S)
RECONVENE TO OPEN SESSION
REPORT ON ACTION TAKEN DURING CLOSED SESSION
ADJOURNMENT
Public Comment:
• Danny Reber, Executive Director at Valley Churches United (VCU) reviewed the history of VCU and their partnership with the City of Scotts Valley. • Paul McClellan, Gateway Church, indicated that they serve about 60 families at their Fridays at Five program. They are looking for ways to continue to support their current attendees, plan for more, and potentially distribute gift cards as a way to solve their storage issue. He thanked the Second Harvest Food Bank for their support.
The Council received this information and discussed options for the City to provide support.
M/S: Clark/Wimp
To provide up to $10K from the General Fund with a 50-50 split to Valley Churches United and the Second Harvest Food Bank, to provide resources on the City website, and to engage in food drive activities.
Carried 5/0 (AYES: Timm, Lind, Clark, Jett, Wimp)
2. Future Council Agenda Items
None.
The City Council convened to closed session at 7:49 PM to discuss the following item:
1. Conference with legal counsel regarding real property negotiations Legal Authority: Government Code Section 54956.8
Location: 2 lots between 201 and 241 Kings Village Road, Scotts Valley; APNs 022-601-05 and 022-601-13
Staff Present: City Manager, City Attorney
The City Council reconvened to open session at 8:12 PM.
Mayor Timm noted that there was no report from the closed session meeting.
CONVENE TO CLOSED SESSION
City Council Meeting Minutes
Date: November 5, 2025
The meeting adjourned at 8:12 PM.
Attest:
Cathie Simonovich, City Clerk
Approved:
Derek Timm, Mayor
apadatecr2 City of Scotts Valley llambert 11/14/2025 09:15 Page 1 A/P Check Register Checks from 11/01/2025 to 11/14/2025
Check Check Vendor Name Net Check Check CheckNumber Date Amount Status Type Cash Account: 999-10100-000-000-000000
135022 11/07/25 ADOBE ANIMAL HOSPITAL SOQUEL 114.31 O Regular 135023 11/07/25 AMAZON CAPITAL SERVICES 1,595.60 O Regular135024 11/07/25 AQUATIC INFORMATICS INC. 3,841.49 O Regular135025 11/07/25 ASSOCIATED SERVICES CO. 35.58 O Regular135026 11/07/25 BADGE FRAME, INC. 36.00 O Regular135027 11/07/25 BENJAMIN NOBLE 2,928.75 O Regular135028 11/07/25 BKF ENGINEERS 273.00 O Regular135029 11/07/25 COMCAST 976.49 O Payment Manager135030 11/07/25 COMCAST 1,050.55 O Regular135031 11/07/25 CONSIBIO INC 4,361.92 O Regular135032 11/07/25 CSG CONSULTANTS, INC 17,081.50 O Regular135033 11/07/25 CYNTHIA S HART 1,222.06 O Regular135034 11/07/25 DARRYL PANG 375.00 O Regular135035 11/07/25 DAVID J. POWERS & ASSOC 35,319.00 O Regular135036 11/07/25 DUNCAN AUTO TECH 2,653.00 O Payment Manager135037 11/07/25 ENTENMANN-ROVIN CO 89.91 O Regular135038 11/07/25 ENVIRONMENTAL INNOVATIONS 567.50 O Regular135039 11/07/25 HOUSEKEYS, INC. 18,750.00 O Regular135040 11/07/25 JUSTIN TAYLOR 7,230.10 O Regular135041 11/07/25 MCCAMPBELL ANALYTICAL, INC. 284.00 O Regular135042 11/07/25 MISSION UNIFORM SERVICE 384.96 O Payment Manager135043 11/07/25 MONTEREY BAY ANALYTICAL SVCS 2,382.65 O Regular135044 11/07/25 MP EXPRESS, INC. 350.28 O Regular135045 11/07/25 NATIONAL COMTEL NETWORK INC. 23.96 O Regular135046 11/07/25 OCEAN PLASTIC PRODUCTS 657.00 O Regular135047 11/07/25 PHILLIP D NEUMAN 35,779.15 O Regular135048 11/07/25 SANTA CRUZ CO ENVIRONMENTAL 796.00 O Regular135049 11/07/25 SCARBOROUGH LUMBER 685.49 O Regular135050 11/07/25 STATE WATER RESOURCES CONTROL 220.00 O Regular135051 11/07/25 VISIT SANTA CRUZ COUNTY 67,747.73 O Regular135052 11/14/25 PACIFIC GAS & ELECTRIC CO 71,230.65 O Regular135053 11/14/25 S.V. WATER DISTRICT 10,254.05 O Regular135054 11/14/25 S.V. WATER DISTRICT - BULK 294.44 O Regular
apadatecr2 City of Scotts Valley llambert 11/14/2025 09:15 Page 2 A/P Check Register Checks from 11/01/2025 to 11/14/2025
30 Checks total: 285,577.67
0 ACH total:0 EFTPS total:0 Wire transfer total:3 Payment Manager total: 4,014.45 33 GRAND TOTALS 289,592.12
AGENDA ITEM 3.
DATE: 11/19/2025
City of Scotts Valley
CITY COUNCIL STAFF REPORT
DATE: 11/19/2025
TO: Honorable Mayor and City Council
FROM: Stephanie Hill, Administrative Services Director
APPROVED: Mali LaGoe, City Manager
SUBJECT: Adopt Resolution No. 2073 delegating authority to the City Manager for the management and approval of Administrative Policies
SUMMARY OF ISSUE
The City of Scotts Valley maintains an Administrative Policy Manual that provides internal guidance for citywide operations, including finance, procurement, personnel, risk management, and departmental procedures. Historically, some of these policies were approved by City Council, while others were approved administratively by the City Manager.
To improve operational efficiency, ensure timely updates, and maintain consistency with evolving laws and best practices, staff recommends formal delegation of authority to the City Manager to manage and approve all Administrative Policies. This delegation would apply to all current and future Administrative Policies that govern internal City operations, provided they do not establish new programs, fees, or regulations requiring Council approval under law.
This action aligns with the current Strategic Goals and will allow staff to maintain policies in alignment with the City’s Administrative Procedures Manual and organizational needs without requiring future Council action for administrative updates.
Over time, the City has accumulated a mix of Administrative Policies approved at different levels of authority. While some policies—such as Council-adopted financial or personnel policies—are broad in nature, the majority of the Administrative Policy Manual addresses operational processes that fall under the City Manager’s day-to-day management responsibilities pursuant to Government Code Section 34856 and the Scotts Valley Municipal Code.
Delegating policy management to the City Manager will streamline administrative operations and allow timely revisions to reflect legal or procedural updates and maintain City Council focus on legislative and fiscal policy matters.
Future Administrative Policies will continue to be posted and made available for staff and public transparency.
FISCAL IMPACT
There is no fiscal impact associated with this action.
STAFF RECOMMENDATION
It is recommended that the City Council adopt the attached Resolution No. 2073, delegating authority to the City Manager for the management and approval of all Administrative Policies.
TABLE OF CONTENTS
1. Resolution No. 2073 Delegation of Authority for Approval of Admin Policies
RESOLUTION NO. 2073
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SCOTTS VALLEY DELEGATING
AUTHORITY TO CITY MANAGER FOR THE MANAGEMENT AND APPROVAL OF
ADMINISTRATIVE POLICIES
WHEREAS, the City of Scotts Valley maintains an Administrative Policy Manual that provides internal guidance for City operations, financial management, human resources, and administrative procedures; and
WHEREAS, over time, certain Administrative Policies have been approved by the City Council while others have been approved by the City Manager, resulting in an inconsistent approval process; and
WHEREAS, the City Council recognizes that Administrative Policies are operational in nature and fall within the City Manager’s responsibility to manage the day-to-day administration of the City, as provided in Government Code Section 34856 and the Scotts Valley Municipal Code; and
WHEREAS, delegating authority to the City Manager for the management and approval of all Administrative Policies will promote efficient operations, timely updates, and consistent application of internal procedures; and
WHEREAS, City Council retains authority over legislative, fiscal, and policy matters, including those that establish or amend ordinances, fees, or programs requiring Council action under law.
NOW, THEREFORE, BE IT RESOLVED AND ORDERED as follows:
1. The City Council hereby delegates authority to the City Manager to manage, develop, revise, rescind and approve all Administrative Policies of the City of Scotts Valley.
2. This delegation includes the ability to issue new Administrative Policies, revise existing ones, and rescind outdated policies as appropriate to ensure effective City operations.
3. Administrative Policies shall remain available for staff and public reference through the City’s Administrative Policy Manual or other designated repository.
4. Nothing in this resolution shall limit the authority of the City Council, consistent with state law, to review or direct modification of any Administrative Policy at its discretion.
The above and foregoing resolution was duly and regularly adopted by the City Council of the City of Scotts Valley at a regular meeting held on the November 19th, 2025 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Approved:____________________________
Derek Timm, Mayor
Attest: ___________________________
Cathie Simonovich, City Clerk
AGENDA ITEM 4.
DATE: 11/19/2025
City of Scotts Valley
CITY COUNCIL STAFF REPORT
DATE: 11/19/2025
TO: Honorable Mayor and City Council
FROM: Kendra Reed, Finance Manager
APPROVED: Mali LaGoe, City Manager
SUBJECT: Investment Report for the Quarter Ended September 30, 2025
SUMMARY OF ISSUE
Attached is the portfolio performance status report for the City and Supplemental Law Enforcement Fund ("SLESF") investment report for the quarter ended March 31, 2025. This information is for review only. No action is required by the Council.
The City’s investment report submitted herein complies with the City’s investment policy and evidence that there is adequate cash flow to meet the City’s needs for the next six months.
The City traditionally invests excess operating portfolio funds in Local Agency Investment Fund ("LAIF") and to the California Asset Management Program (“CAMP”). CAMP is a California Joint Powers Authority (“JPA”) established in 1989. Investments offered through the Cash Reserve Portfolio (the “Pool” or the “CAMP Pool”) and CAMP Term are permitted for all local agencies under California Government Code Section 53601(p). CAMP is directed by a board of trustees, which is made up of experienced local government finance directors and treasurers.
The revised Investment Policy, which was reviewed and adopted by the City Council June 12, 2024, allows the City to invest an unlimited amount of funds in Joint Powers Authority Pool (JPAP), which operates similarly to LAIF. The updated policy removed the previous 30% limit on investments in JPAP, allowing for an unlimited amount of funds to be invested. This flexibility provides the City with a strategic advantage in responding to changes in interest rates between these two investment options.
The SLESF investment report reflects the latest information available concerning how these monies provided by the State of California for front line police services were invested as of March 31, 2025.
Additional information on the Pooled Money Investment Account (PMIA) and Local Agency Investment Fund (LAIF) are provided from the State Treasurer’s site.
FISCAL IMPACT
There is no fiscal impact of receiving and filing the report.
STAFF RECOMMENDATION
Receive and file an Investment Report for the Quarter Ended March 31, 2025.
TABLE OF CONTENTS
1. FY2526_Q1 Investment Report
TRUSTEE TYPE OF INVESTMENT ISSUER MATURITY DATE FACE VALUE COST MARKET VALUE VALUATION YIELD General Pooled Investments
State of California Local Agency Investment Fund (LAIF) State of California Demand - 1 day $ 490,139 $ 490,139 $ 491,085 * LAIF 4.340% Board of Trustees California Asset Management Program (CAMP) CAMP Demand - 1 day $ 18,664,190 $ 18,664,190 $ 18,664,190 CAMP 4.360% Weighted Average Rate for General Pooled Investments 4.359% Section 115 Trust
Charles Schwab Trust Bank Mutual Fund Schwab Demand - 1 day 2,206,460 2,206,460 $ 2,338,343 Schwab 3.010% Investments of Bond Proceeds
Bank of New York Mellon US Treasury Notes Bank of New York Mellon Demand - 1 day $ 402 $ 402 $ 402 Bank of New York 3.520% Bank of New York Mellon US Treasury Notes Bank of New York Mellon Demand - 1 day $ 372,433 $ 372,433 $ 372,433 Bank of New York 3.988% ** Bank of New York Mellon US Treasury Notes Bank of New York Mellon Demand - 1 day $ 1,304,299 $ 1,304,299 $ 1,304,299 Bank of New York 0.000% * Interest is paid at maturity. Market Value based on latest factor of 1.001929581 provided by LAIF on 9/30/2025, which has been applied to face value. ** Weighted average for all accounts.
City of Scotts Valley
Quarterly Investment Report
September 30, 2025
2%
87%
11%
City's Investment Portfolio Allocation
Local Agency Investment Fund CAMP Section 115 Trust Mutual Funds
FACE VALUE TRUSTEE/INVESTMENT TYPE YIELD
$ 156,585 $ 156,887 * California Local Agency Investment Fund (LAIF) 4.340% $ 156,585 $ 156,887
* Interest is paid at maturity. Market Value includes accrued interest.
Supplemental Law Enforcement Fund (SLESF)
Quarterly Investment Report
September 30, 2025
MARKET VALUE
MONTHLY PERFORMANCE Pooled
Money Investment Account
September 2025
9/30/2025 8/31/2025 12 Months
HIGH LOW
Average Life (days) 254 247 257 234
Certificates of Deposit & Bank Notes 9.74% 9.16% 9.74% 8.46% Commercial Paper 5.80% 6.17% 7.40% 5.80%
Treasuries 51.39% 52.26% 55.96% 51.39%
PMIA Portfolio Composition
9/30/2025
$161.7 billion
Agencies Certificates 29.08% of Deposit /
Bank Notes
9.74%
Time
Deposits 97.5
98.0 98.5
99.0 99.5
100.0
100.5
101.0
101.5
102.0
102.5
103.0
103.5
12/23 3/24 6/24 9/24 12/24 3/25 6/25 9/25
Market Value (%) of Book Value
PMIA MARKET VALUATION
PMIA
Market Value
BV=100
Treasuries
51.39%
Corporate
Bonds
Loans 0.58%
0.16%
3.25%
Commercial
MARKET VALUE (%) of BOOK VALUE Paper
5.80%
Dec-2023 100.2054 Dec-2024 100.9316
Mar-2024 100.2851 Mar-2025 100.9501
Jun-2024 100.5652 Jun-2025 101.0035
Sep-2024 101.2007 Sep-2025 101.1558
Average Monthly Yield Comparison - 09/2020 through 09/2025
6.00%
5.00%
4.00%
3.00%
2.00%
1.00%
PMIA
S&P
Fed Funds
September Yields 0.00% PMIA 4.212% 9/2020 12/2020 3/2021 6/2021 9/2021 12/2021 3/2022 6/2022 9/2022 12/2022 3/2023 6/2023 9/2023 12/2023 3/2024 6/2024 9/2024 12/2024 3/2025 6/2025 9/2025 S&P GIP 4.280%
Fed Funds 4.211%
Percentages may not total 100%, due to rounding.
September 4.212
August 4.251
July 4.258
June 4.269
May 4.272
April 4.281
LAIF Apportionment Rate(2): 4.34
LAIF Earnings Ratio(2): 0.00011893333163814
LAIF Administrative Cost(1)*: TBD
PMIA Average Life(1): 254
LAIF Fair Value Factor(1): 1.001929581
PMIA Daily(1): 4.19
PMIA Quarter to Date(1): 4.24
Treasuries
51.39%
Agencies
29.08%
Certificates of
Deposit/Bank Notes
9.74%
Time
Deposits
3.25%
Commercial
Paper
5.80%
Corporate
Bonds
0.58%
Loans
0.16%
Notes: The apportionment rate includes interest earned on the CalPERS Supplemental Pension Payment pursuant to Government Code 20825 (c)(1) .
*The percentage of administrative cost equals the total administrative cost divided by the quarterly interest earnings. The law provides that administrative costs are not to exceed 5% of quarterly EARNINGS of the fund. However, if the 13-week Daily Treasury Bill Rate on the last day of the fiscal year is below 1%, then administrative costs shall not exceed 8% of quarterly EARNINGS of the fund for the subsequent fiscal year.
Source:
(1) State of California, Office of the Treasurer
(2) State of California, Office of the Controller
PMIA Average Monthly
Effective Yields(1)
PMIA/LAIF Performance Report
as of 10/15/25
Daily rates are now available here. View PMIA Daily Rates Quarterly Performance
Quarter Ended 9/30/25
Chart does not include $987,000.00 in mortgages, which equates to 0.001%. Percentages may not total 100% due to rounding.
Pooled Money Investment Account
Monthly Portfolio Composition (1)
9/30/25
$161.7 billion
AGENDA ITEM 5.
DATE: 11/19/2025
City of Scotts Valley
CITY COUNCIL STAFF REPORT
DATE: 11/19/2025
TO: Honorable Mayor and City Council
FROM: Stephanie Hill, Administrative Services Director
APPROVED: Mali LaGoe, City Manager
SUBJECT: Adopt Resolution No. 2074 approving (1) Full-Time Equivalent (FTE) Police Lieutenant position
SUMMARY OF ISSUE
Staff is requesting City Council approval to add one (1) full-time Police Lieutenant position to the Police Department’s authorized staffing in the current fiscal year. This position establishes a clearer supervisory progression within the Department, strengthens leadership capacity, and supports long-term organizational development. Due to other staffing adjustments within the Department, approval of this position is not expected to impact the current fiscal year budget.
The Police Department currently operates with a command structure that places substantial supervisory and administrative responsibilities on the Captains and Patrol Sergeants. As policing practices evolve and staffing needs increase in complexity, the Department has identified a need for an intermediate leadership role that provides both operational oversight and leadership development opportunities.
The addition of a Police Lieutenant position reflects a modernized, tiered leadership model that is common in agencies of similar size. This role helps bridge the gap between the Sergeants and Captains, provides an avenue for career growth, and supports succession planning efforts for the Department’s long-term stability.
The City already has a Lieutenant job description and salary schedule. This request is for the full-time position to be added to the current fiscal year.
FISCAL IMPACT
This action is not expected to increase the current fiscal year budget. Salary savings and workload adjustments from other staffing changes are sufficient to offset the cost of adding the Lieutenant position within the existing budget.
STAFF RECOMMENDATION
It is recommended that the City Council adopt Resolution No. 2074, approving the addition of
one (1) FTE Police Lieutenant position.
TABLE OF CONTENTS
1. Resolution No. 2074 Police Lieutenant Position
RESOLUTION NO. 2074
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SCOTTS VALLEY APPROVING THE ADDITION OF ONE (1) FULL-TIME EQUIVALENT POLICE LIEUTENANT POSITION TO THE
POLICE DEPARTMENT STAFFING AUTHORIZATION FOR THE CURRENT FISCAL YEAR WHEREAS, the City of Scotts Valley seeks to maintain a modern, efficient, and professional Police Department with a clear supervisory structure that supports operational effectiveness; and
WHEREAS, the addition of a Police Lieutenant classification establishes a progressive leadership ladder between the Patrol Sergeants and the Captains, strengthening the Department’s supervisory capacity; and
WHEREAS, this position will enhance organizational development, support staff succession planning, and improve distribution of supervisory and administrative responsibilities within the Department; and
WHEREAS, due to staffing adjustments and salary savings, the addition of this position is not expected to result in increased costs in the current fiscal year; and WHEREAS, the City Council has reviewed staff’s analysis and finds that the creation of this position is in the best interest of public safety, employee development, and long-term departmental stability;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Scotts Valley that:
1. The authorized staffing for the Police Department is hereby amended to include one (1) full-time equivalent Police Lieutenant position effective immediately.
2. The City Manager or designee is authorized to implement this change and initiate the recruitment process.
The above and foregoing resolution was duly and regularly adopted by the City Council of the City of Scotts Valley at a regular meeting held on the November 19th, 2025 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Approved:____________________________
Derek Timm, Mayor
Attest: ___________________________
Cathie Simonovich, City Clerk
AGENDA ITEM 1.
DATE: 11/19/2025
City of Scotts Valley
CITY COUNCIL STAFF REPORT
DATE: 11/19/2025
TO: Honorable Mayor and City Council
FROM: Jayson Rutherford, Captain
APPROVED: Mali LaGoe, City Manager
SUBJECT: Consideration of a Master Governance and Service Agreement related to the Regional Interoperable Next-Generation Radio System (RING)
SUMMARY OF ISSUE
The Regional Interoperable Next-Generation Radio (RING) System Initiative is a countywide partnership among the County of Santa Cruz, the four incorporated cities (Santa Cruz, Capitola, Scotts Valley, and Watsonville), and the University of California - Santa Cruz (UCSC). The goal is to replace an aging and fragmented public-safety radio network that serves law enforcement, fire, emergency medical, public works, and field operations throughout the region with a new, digital, P-25 compliant interoperable radio system to improve life-saving communication among all user agencies.
The current equipment is more than 10 years beyond its expected service life. Agencies often rely on obsolete hardware, degraded coverage areas, and replacement parts purchased second-hand to keep their communication systems running. Despite its limitations, every public safety and field operations department in the county – including the City of Scotts Valley Police- rely on it daily. The RING project represents the region’s first unified effort to build a modern, interoperable network that meets current emergency communication standards and provides reliable coverage for the next two decades.
Master Services Governance Agreement
The Master Service Governance Agreement (MSGA) provides a formalized framework for collaboration among the six member agencies to build and oversee this new system. It establishes a clear governance model, a cost-sharing approach, and a transparent process for operational decision-making.
Under the agreement, the RING Executive Committee will serve as an advisory committee to the County Board of Supervisors, who have ultimate fiduciary responsibility for the system. The Committee will consist of six voting members, each representing one of the member agencies.
Each member will have one equal vote, ensuring that decisions are made collaboratively and fairly. Routine or non-service-level matters will require a simple majority vote of the committee, while budgets, fiscal changes, and major service-level modifications will require a supermajority of five out of six votes. This structure balances agility with accountability,
allowing day-to-day matters to move efficiently while ensuring that fiscal decisions have a strong regional consensus.
The County is serving as the lead agency for procurement, financing, and vendor management. The project team has negotiated favorable pricing and developed a governance and funding structure that allows all major jurisdictions to participate equitably without forming a separate Joint Powers Authority (JPA) at this time. However, a JPA may be advantageous, and under the MSGA, all parties agree to discuss transitioning this agreement into a JPA in the first two years, while infrastructure is being constructed.
Cost Sharing Formula
The project’s financial model distinguishes between Capital Costs (system construction) and Operations and Maintenance (O&M) costs (ongoing management and service). The capital cost of the RING system, following competitive procurement and negotiated discounts, is approximately $28.7 million. The County intends to finance this amount over roughly 10 years, with debt service anticipated to begin in FY30. This timeline provides member agencies ample time to incorporate future payments into their budget forecasts.
Capital costs will be shared only among the six member agencies, reflecting their infrastructure ownership and governance roles. O&M costs, by contrast, will be shared among both members and “subscriber agencies” – other participating organizations which could include local fire districts, Cabrillo College, Metro, and other eligible entities who rely on the system but do not hold voting seats. Both calculations are based on user equipment counts, or the number of radios each user agency has connected to the system.
To ensure equity and sustainability, the County and participating agencies are developing a subscriber connection fee contribution that would serve as a one-time buy-in from non-member users. This structure ensures that every user who benefits from the system contributes proportionally, while maintaining an affordable entry point for smaller agencies. This model reflects best practices used in similar California systems, including BayRICS, LA-RICS, and the Silicon Valley Regional Interoperability Authority (SVRIA).
The ten-year cost allocation estimate is shown below. If all identified agencies participate at the currently reported equipment counts, Scotts Valley would account for 2.2% of Member agencies and 1.7% of total users.
Operations and Maintenance
Operationally, the County’s Information Services Department (ISD) will manage vendor contracts, system implementation, and ongoing maintenance of system and user equipment, while each member agency will maintain responsibility for its local infrastructure, such as towers, land, or facilities housing system components. License agreements will be developed with member agencies who own towers that are to be included in the system.
User and Technical Advisory Groups will be convened regularly to assess system performance and to coordinate other user or technical issues with the system.
For Scotts Valley, this project will ensure that our Police Department can operate on a dependable, high-quality communication platform. In practical terms, it means improved coordination between agencies, faster mutual aid, and a unified communication network for
everyday operations and regional emergencies alike.
In summary, the RING Radio System represents a major modernization effort for the City and the broader region. It replaces obsolete equipment with a single, high-reliability platform that will enhance communication across all public safety and field operations. By entering into the Master Service and Governance Agreement, the City secures equitable participation in a countywide network that will strengthen emergency response, reduce long-term maintenance costs, and improve coordination among jurisdictions.
FISCAL IMPACT
The current proposed fee schedule projects a combined Capital and O/M cost to the City of Scotts Valley as shown below, for the period of implementation, followed by ten years of operations. The increase in cost in FY29/30 reflects when the County's debt service payments commence and that cost is shared among member agencies. Subscriber Agency costs also reflect the one-time connection fee spread across three years, helping to smooth costs for members. These projections are estimates, based on participation from all agencies listed below. If fewer agencies ultimately participate, costs will increase for other agencies, as the whole system cost is spread to fewer users. While the project will create an ongoing expenditure commitment starting in FY26/27, it does not require a budget adjustment or General Fund impact this fiscal year. Future costs will be built into departmental budgets and long-range financial planning to ensure smooth implementation without disrupting existing operations.
STAFF RECOMMENDATION
To approve Resolution No. 2075 agreeing to participate in the Regional Interoperable NextGeneration Radio System (RING) and authorizing the City Manager to sign the associated Master Governance and Service Agreement as well as other documents related to this project such as future license agreements for site utilization.
Further, to designate the City Manager, or her designee, as Scotts Valley's voting member of the RING Executive Committee.
TABLE OF CONTENTS
1. Resolution No. 2075 Approving RING MGSA
2. 20241217_City Council_Staff Report_RING Radio System_V4
RESOLUTION NO. 2075
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SCOTTS VALLEY APPROVING A
MASTER GOVERNANCE AND SERVICE AGREEMENT FOR THE REGIONAL INTEROPERABLE
NEXT-GENERATION RADIO SYSTEM (RING)
WHEREAS, the Regional Interoperable Next-Generation Radio (RING) System Initiative is a countywide partnership among the County of Santa Cruz, the four incorporated cities (Santa Cruz, Capitola, Scotts Valley, and Watsonville), and the University of California - Santa Cruz (UCSC)
WHEREAS, the goal is to replace an aging and fragmented public-safety radio network that serves law enforcement, fire, emergency medical, public works, and field operations throughout the region with a new, digital, P-25 compliant interoperable radio system to improve life-saving communication among all user agencies; and WHEREAS, the current equipment is more than 10 years beyond its expected service life with obsolete hardware, degraded coverage areas, and replacement parts purchased second-hand to keep communication systems running; and
WHEREAS, the RING project represents the region’s first unified effort to build a modern, interoperable network that meets current emergency communication standards and provides reliable coverage for the next two decades; and WHEREAS, the Master Service Governance Agreement (MSGA) provides a formalized framework for collaboration among the six member agencies to build and oversee this new system including establishing a clear governance model, a cost-sharing approach, and a transparent process for operational decision-making; and, WHEREAS, for Scotts Valley, this project will ensure that our Police Department can operate on a dependable, high-quality communication platform. In practical terms, it means improved coordination between agencies, faster mutual aid, and a unified communication network for everyday operations and regional emergencies alike NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Scotts Valley that:
1. The City agrees to participate in the Regional Interoperable Next-Generation Radio System (RING).
2. The City Council authorizes the City Manager to sign the associated Master Governance and Service Agreement as well as other documents related to this project such as future license agreements for site.
3. The City Manager or her designee is designated as Scotts Valley’s voting member of the RING Executive Committee.
The above and foregoing resolution was duly and regularly adopted by the City Council of the City of Scotts Valley at a regular meeting held on the November 19th, 2025 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Approved:____________________________
Derek Timm, Mayor
Attest: ___________________________
Cathie Simonovich, City Clerk
City Council
AGENDA REPORT
DATE: 10/29/2025
AGENDA OF: 11/18/2025
DEPARTMENT: City Manager
SUBJECT: Regional Interoperable Next-Generation Radio System (RING) (CM) LOCATION: Citywide
RECOMMENDATION: Motion to:
1) Authorize the City Manager to negotiate final business terms and return with the Master Service Governance Agreement (MSGA) for Council approval, consistent with the governance and cost principles described herein;
2) Designate the City Manager as Santa Cruz’s voting member on the RING Executive Committee; and
3) Direct staff to validate City radio counts across departments, evaluate capital payment shaping options, and coordinate with the County to develop a Funding Plan.
BACKGROUND: The Regional Interoperable Next-Generation Radio (RING) System Initiative is a countywide partnership among the County of Santa Cruz, the four incorporated cities (Santa Cruz, Capitola, Scotts Valley, and Watsonville), University of Santa Cruz (UCSC), and Central Fire District of Santa Cruz County. The goal is to replace an aging and fragmented public-safety radio network that serves law enforcement, fire, emergency medical, public works, and field operations throughout the region.
The current system is more than 10 years beyond its expected service life. Agencies often rely on obsolete hardware, degraded coverage areas, and replacement parts purchased second-hand to keep the system running. Despite its limitations, every public safety and field operations department in the county – including the City of Santa Cruz Police, Fire, Parks and Recreation, Public Works, and Water – relied on it daily. The RING project represents the region’s first unified effort to build a modern, interoperable network that meets current emergency communication standards and provides reliable coverage for the next two decades.
The County is serving as the lead agency for procurement, financing, and vendor management.
The project team has negotiated favorable pricing and developed a governance and funding structure that allows all major jurisdictions to participate equitably without forming a separate Joint Powers Authority (JPA) at this time.
DISCUSSION: The Master Service Governance Agreement (MSGA) formalized the framework for collaboration among the six member agencies – the County of Santa Cruz, the four cities, UCSC, and Central Fire District of Santa Cruz County. It establishes a clear governance model, a cost-sharing approach, and a transparent process for operational decision-making.
Under the agreement, the RING Executive Committee will consist of six voting members, each representing one of the partner agencies. Each member will have one equal vote, ensuring that decisions are made collaboratively and fairly. Routine or non-service-level matters will require a simple majority vote of the committee, while budgets, fiscal changes, and major service-level modifications will require a supermajority of five out of six votes. This structure balances agility with accountability, allowing day-to-day matters to move efficiently while ensuring that fiscal decisions have a strong regional consensus.
The project’s financial model distinguishes between Capital Costs (system construction) and Operations and Maintenance (O&M) costs (ongoing management and service). Capital costs will be shared only among the six member agencies, reflecting their infrastructure ownership and governance roles. O&M costs, by contrast, will be shared among both members and “subscriber agencies” – other participating organizations such as local fire districts, Cabrillo College, Metro, and other eligible partners who rely on the system but do not hold voting seats.
To ensure equity and sustainability, the County and participating agencies are developing a subscriber connection fee contribution that would serve as a one-time buy-in from these nonmember users. This structure ensures that every user who benefits from the system contributes proportionally, while maintaining an affordable entry point for smaller agencies. This model reflects best practices used in similar California systems, including BayRICS, LA-RICS, and the Silicon Valley Regional Interoperability Authority (SVRIA).
The capital cost of the RING system, following competitive procurement and negotiated discounts, is approximately $28.7 million. The County intends to finance this amount over roughly 10 years, with debt service anticipated to begin in FY30. This timeline provides member agencies – including the City of Santa Cruz – ample time to incorporate future payments into their budget forecasts. Two payment structures are being evaluated: a “level” plan, where annual payments remain consistent over time, and a “ramped” plan, which starts with lower payments RING Executive Committee
County of
Santa Cruz
City of Santa
Cruz City of Capitola City of Scotts Valley
City of
Watsonville UCSC
Subscriber
Agencies
that increase as the system becomes fully operational. This flexibility allows agencies to align long-term commitments with local fiscal capacity.
Operationally, the County’s Information Services Department (ISD) will manage vendor contracts, system implementation, and ongoing maintenance, while each member agency will maintain responsibility for its local infrastructure, such as towers, land, or facilities housing system components. A detailed site responsibility matrix and license agreement will be developed to clearly delineate ownership, maintenance duties, and cost recovery by site.
For Santa Cruz, this project will ensure that all public-safety and field departments – from Police and Fire to Parks and Recreation, Public Works, and Water – can operate on a dependable, highquality communication platform. In practical terms, it means improved coordination between agencies, faster mutual aid, and a unified communication network for everyday operations and regional emergencies alike.
In summary, the RING Radio System represents a major modernization effort for the City and the broader region. It replaces obsolete equipment with a single, high-reliability platform that will enhance communication across all public safety and field operations. By entering into the Master Service and Governance Agreement, the City secures equitable participation in a countywide network that will strengthen emergency response, reduce long-term maintenance costs, and improve coordination among jurisdictions. While the project will create an ongoing expenditure commitment beginning in FY30, it does not require a budget adjustment or General Fund impact this fiscal year. Future costs will be built into departmental budgets and long-range financial planning to ensure smooth implementation without disrupting existing operations.
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) DETERMINATION: This action does not constitute a project under the California Environmental Quality Act (CEQA) as defined in Section 15378(b)(5) of the CEQA Guidelines. Furthermore, pursuant to CEQA Guidelines Section 15061(b)(3), staff has determined with certainty that this action will not have a significant effect on the environment.
HEALTH IN ALL POLICIES (HiAP): The RING project advances multiple determinants within the City’s Health in All Policies framework, including public safety, equity, disaster preparedness, and community resilience. Reliable communication among first responders directly enhances public health and safety by reducing response times, preventing miscommunication, and improving coordination during both routine operations and regional emergencies.
The project also promotes equity by ensuring consistent emergency response capability across all communities in the county, regardless of jurisdictional boundaries. Smaller districts and agencies that might not otherwise afford advanced communication technology will gain access through a fair subscriber-fee structure, helping to eliminate disparities in emergency response coverage.
In addition, the system strengthens climate and disaster resilience, supporting coordinated responses to wildfires, floods, and other natural disasters that are increasing in frequency and severity. Clear communication under pressure prevents cascading failures during emergencies and safeguards both responders and residents.
Finally, the project contributes to economic and workforce health by reducing the long-term cost burden of maintaining multiple outdated systems, improving operational reliability, and reducing the mental and physical stress associated with unreliable communications in the field. The result is a more capable, cohesive, and resilient regional emergency network.
FISCAL IMPACT:
1. The recommendation in this report impacts the General Fund: Yes
2. This recommendation requires a budget adjustment: No
3. The recommendation creates an on-going expenditure commitment: Yes FISCAL IMPACT DESCRIPTION: The RING project’s regional capital cost of approximately $28.7 million will be financed through the County, with each member agency contributing based on its proportion of active radio units. The City of Santa Cruz currently accounts for approximately 13% of the member radio network, resulting in a preliminary capital share of $2.5 to $2.9 million over the financing term. The City’s annual O&M costs are preliminarily estimated at $100,000 to $130,000 per year, depending on final device counts and vendor service levels.
Final costs will depend on the verified number of radios assigned to City departments, the selected payment structure (level or ramped), and any revenue offsets from subscriber connection fees or dispatch-related grants. The County will handle financing directly and issue quarterly intergovernmental invoices to member agencies for their respective shares.
No immediate fiscal impact is anticipated in the current fiscal year. Debt service and O&M contributions will not begin until the system transitions into its operational phase, currently projected for FY30. The City will validate radio counts and work with department heads to confirm cost allocations and funding sources. Water and enterprise divisions are expected to recover their costs through the enterprise fund, while other departments, such as Parks and Recreation, Police, Fire, and Public Works, will fund participation through departmental operating budgets.
Staff will return to Council with a detailed fiscal exhibit once final counts and financing options are confirmed. This approach ensures the Council has full visibility into timing, department-level allocations, and options for phased or shared cost recovery.
RF Johnson/JVC Contract $38.2M
NextGen Radio Upgrade (Capital) $28.7M
System
Equipment
Site
Development
System
Software &
Engineering
Support Services & Warranty (Maintenance) $7.3M
Warranties Service Support System Support
Prepared By:
Emeline Nguyen
Principal Management
Analyst
Submitted By:
Michelle Templeton
Assistant City Manager
Approved By:
Matt Huffaker
City Manager
ATTACHMENTS:
1. RING MSGA.PDF
2. 10-YEAR COST ALLOCATION ESTIMATE.PDF