AGENDA
Special Meeting of the
Scotts Valley City Council
In-Person and Remote Access
Date: November 19, 2025
Time: 5:45 PM
CONTACT
INFORMATION
MEETING LOCATION POSTING
City of Scotts Valley
1 Civic Center Drive
Scotts Valley, CA 95066
(831) 440-5600
City Council Chambers
1 Civic Center Drive
Scotts Valley, CA 95066
OR
Zoom Video Conference
https://us02web.zoom.us/j/83295730901
Agenda posted on 11-18-
2025 at City Hall, SV
Senior Center, SV Public
Works Building, and on the
Internet
at: www.scottsvalley.gov
ELECTED OFFICIALS CITY STAFF MEMBERS
Derek Timm, Mayor
Donna Lind, Vice Mayor
Steve Clark, Council Member
Krista Jett, Council Member
Greg Wimp, Council Member
Mali LaGoe, City Manager
Kirsten Powell, City Attorney
Dat Nguyen, Senior Civil Engineer
Cathie Simonovich, City Clerk
MEETING PARTICIPATION
Public Participation:
The meeting will be available on Zoom and livestreamed to the City of Scotts Valley’s YouTube channel: https://www.youtube.com/@cityofscottsvalley
For those wishing to participate via Zoom you can join the following ways:
Zoom Webinar meeting link: https://us02web.zoom.us/j/83295730901 Or dial one of these numbers: (669) 900-9128 or (669) 444-9171 Webinar ID: 832 9573 0901
Whether attendance is in-person or remote, you will be given opportunities to provide public comment at the appropriate times throughout the meeting. The time limit is up to 3 minutes for an individual, or 5 minutes for someone who is representing a group of three or more, at the discretion of the Mayor. Please note that this is not a question-and-answer time, but simply a time to provide comments to the Council. At the appropriate times during the meeting for public comment, on items not on the agenda, and on specific agenda items, the Mayor will announce that public comment will be accepted.
How to comment via in-person attendance:
Please proceed to the public comment podium when the Mayor opens the item for public comment.
How to comment via Zoom Webinar:
City Council Meeting Agenda Page 2
Date: November 19, 2025
Use the webinar attendee option to “raise hand” when the Mayor opens the item for public comment. The Clerk will unmute you when it is your turn. If you have joined via Zoom phone call, dial *9 or your phone to “raise your hand”, and the Clerk will unmute you when it is your turn.
CALL TO ORDER 5:45 PM
PLEDGE OF ALLEGIANCE and MOMENT OF SILENCE
ROLL CALL
ALTERATIONS TO REGULAR AGENDA
Council can remove or add items to the Regular Agenda.
REGULAR AGENDA
Persons wishing to speak on any item may do so by raising their hand to be recognized by the Mayor.
1. Resolution Declaring an Emergency for the Glenwood Drive Slide Pursuant to Public Contract Code §1102 and Authorizing the City Manager to Cause the Repair of the Slide Pursuant to Public Contract Code §§22035 and 22050
ADJOURNMENT
ADA NOTICE
The City of Scotts Valley does not discriminate against persons with disabilities. The City Council Chambers is an accessible facility. If you wish to attend a City Council meeting and require assistance such as sign language, a translator, or other special assistance or devices in order to attend and participate at the meeting, please call the City Clerk's office at (831) 440-5600 five to seven days in advance of the meeting to make arrangements for assistance. If you require the agenda of a City Council meeting be available in an alternative format consistent with a specific disability, please call the City Clerk’s Office. The California State Relay Service (TTY/VCO/HCO to Voice: English 1-800-735-2929, Spanish 1-800-855-3000; or, Voice to TTY/VCO/HCO: English 1-800-735-2922, Spanish 1-800-855-3000), provides Telecommunications Devices for the Deaf and Disabled and will provide a link between the TDD caller and users of telephone equipment.
City Council Meeting Agenda Page 3
Date: November 19, 2025
PROCEDURAL INFORMATION FOR THE PUBLIC
THE FOLLOWING IS THE PROCEDURE COUNCIL SHOULD TAKE IN
APPROVAL OF A RESOLUTION:
1. Move the Resolution number for approval.
2. Second the motion.
3. Vote by body, a roll call vote is not required.
THE FOLLOWING IS THE PROCEDURE COUNCIL SHOULD TAKE IN
INTRODUCTION/ADOPTION OF AN ORDINANCE:
1. Move the Ordinance number for introduction (or adoption).
2. Move the Ordinance be introduced by title only and waive the reading of the text.
3. Read the Ordinance title.
4. Second the motion.
5. Vote by body, a roll call vote is not required.
THE FOLLOWING IS THE PROCEDURE COUNCIL SHOULD TAKE IN
PUBLIC COMMENT/PUBLIC HEARINGS:
Unless otherwise determined by the presiding officer of the meeting:
1. Three minutes allowed per individual to speak.
2. Five minutes allowed per individual representing a group of three or more. ❖❖❖❖❖❖❖❖
The City of Scotts Valley does not discriminate against persons with disabilities. The City Council Chambers is an accessible facility. If you wish to attend a City Council meeting and require assistance such as sign language, a translator, or other special assistance or devices in order to attend and participate at the meeting, please call the City Clerk's office at (831) 440-5602 five to seven days in advance of the meeting to make arrangements for assistance. If you require the agenda of a City Council meeting be available in an alternative format consistent with a specific disability, please call the City Clerk’s Office. The California State Relay Service (TTY/VCO/HCO to Voice: English 1-800-735-2929, Spanish 1-800-855-3000; Voice to TTY/VCO/HCO: English 1- 800-735-2922, Spanish 1-800-855-3000; or, from or to Speech-to-Speech, English & Spanish 1- 800-854-7787), provides Telecommunications Devices for the Deaf and Disabled and will provide a link between the TDD caller and users of telephone equipment.
AGENDA ITEM 1.
DATE: 11/19/2025
City of Scotts Valley
CITY COUNCIL STAFF REPORT
DATE: 11/19/2025
TO: Honorable Mayor and City Council
FROM: Dat Nguyen, Senior Civil Engineer
APPROVED: Mali LaGoe, City Manager
SUBJECT: Resolution Declaring an Emergency for the Glenwood Drive Slide Pursuant to Public Contract Code §1102 and Authorizing the City Manager to Cause the Repair of the Slide Pursuant to Public Contract Code §§22035 and 22050.
SUMMARY OF ISSUE
Beginning on Wednesday, November 12, 2025, the City of Scotts Valley experienced a significant storm event associated with an atmospheric river system that produced nearly three inches of rainfall within a 24-hour period. The intensity and duration of this event exceeded the capacity of local drainage systems, leading to rapid debris accumulation and blockage of roadside drainage inlets, which prevented proper stormwater conveyance.
As drainage infrastructure became compromised, large volumes of uncontrolled stormwater flowed along the east road edge of Upper Glenwood Drive, approximately 365 feet south of Summerhill Road. These flows combined with surface sheet runoff, contributing to excessive soil saturation. The prolonged saturation resulted in a mudslide affecting approximately thirty (30) linear feet of the roadway edge.
The slide caused soil to break loose and move roughly seventeen (17) feet downslope, undermining the roadway and creating hazardous conditions for the traveling public. The bike lane was undermined by approximately two (2) feet, resulting in its closure and forcing bicyclists to share a particularly winding section of Glenwood Drive with vehicle traffic.
Although the roadway currently remains open, additional rainfall is expected through the upcoming weekend, and despite temporary erosion-control measures, there remains a significant risk of lane closure.
Following the storm event, staff conducted a more detailed visual inspection and discovered that Scotts Valley Water District’s eight-inch (8") asbestos-cement (AC) water main with pushjoints had become exposed as a result of the slide. The water main was located approximately two (2) feet from the pavement edge with only three (3) feet of remaining cover. Scotts Valley Water District immediately isolated the affected segment to prevent a potential catastrophic failure. According to Operations Manager Nate Gillespie, if this segment remained active, “any additional main breaks in the Canham Road vicinity would sever water service entirely to the Sandhill neighborhood and the entire Northridge neighborhood off Glenwood Drive.”
These conditions pose a significant and immediate threat to public health, safety, and property.
Rapid emergency action is required to stabilize the site, assess geotechnical hazards, and implement both temporary and permanent repairs. The severity of the weather event, the resulting slope failure, and the risks to critical infrastructure exceed the City’s normal operational capabilities and necessitate the mobilization of additional resources, personnel, and contracting authority to respond effectively.
TECHNICAL FINDINGS & NEED FOR EMERGENCY ACTION
On November 17, 2025, geotechnical engineer, Pacific Crest Engineering, performed an initial field assessment of the washout area. The engineer confirmed that the slide extends approximately forty (40) feet along the downhill (eastern) edge of Glenwood Drive and has created a near-vertical drop from the roadway surface to the drainage channel below. The roadway sits roughly fifteen to twenty (15–20) feet above the channel, and the embankment is significantly over-steepened, unstable, and subject to continued movement.
Fresh cracking was observed within the northbound travel lane, including a major crack approximately fifty (50) feet in length, indicating ongoing subsurface instability beneath the roadway. Temporary protective measures—plastic sheeting, sandbags, and straw wattles— were placed to slow surficial erosion; however, the geotechnical engineer concluded that these measures are insufficient to prevent additional failure under continued rainfall.
Pacific Crest further identified a critical threat to the eight-inch (8") asbestos-cement water main located within the eastern bike lane. The engineer determined that the pipe is at risk of being undermined by additional soil loss. This assessment aligns with the Water District’s determination that any further movement or a main break in the vicinity would result in complete water service loss to several neighborhoods, including Sandhill and Northridge.
Based on these observations, the geotechnical engineer recommended immediate emergency actions, including:
• Installation of temporary shoring, such as sheet piles, to buttress the roadway section and protect the water main from further rain events;
• Authorization to proceed with a geotechnical soils investigation to guide emergency stabilization and repair design; and
• Immediate engagement of a civil/structural engineer and surveyor to design the repair, anticipated to require a concrete/shotcrete-faced MSE wall or soldier-pile retaining wall, depending on site geometry.
The geotechnical engineer concluded that the current condition constitutes an emergency, as the slope is unstable and the roadway and water main remain vulnerable to further failure. Any delay in stabilization and repair would significantly increase the risk of roadway collapse, utility failure, and closure of this critical transportation corridor.Typically, improvements to public facilities require the City to engage in the bidding process to select the contract to perform the improvements. Such process takes at least 6 weeks and requires the preparation for plans prior to advertising the project. Due to the risks associated with the slide, repair work must be performed immediately.
CONTRACTING FOR EMERGENCY STABILIZATION AND REPAIR WORK California Public Contract Code §22050 allows an agency, pursuant to a four-fifths vote, to repair or replace a public facility in the event of an emergency without a formal bid process.
Public Contract Code §1102 defines an “emergency” as a sudden, unexpected occurrence requiring immediate action to prevent or mitigate loss of life, property, or essential public services. In order to authorize the work without a formal bid process, the agency shall make a finding, based on substantial evidence set forth in the minutes, that the emergency will not permit a delay resulting from a competitive solicitation for bids, and that the action is necessary to respond to the emergency. Once an emergency is declared, Public Contract Code §22035 authorizes the City to proceed with emergency work and to secure the necessary contracts without the standard competitive bidding requirements, allowing repairs to be performed as quickly as needed to protect public health, safety, and property. As detailed above and in the report from Pacific Crest, the slide is an unexpected occurrence requiring immediate action to prevent or mitigate loss of property and essential public services. By passing this resolution, the City Manager will be authorized to enter into contracts to stabilize and repair the road as soon as possible to eliminate the potential for loss of property or public services.
FISCAL IMPACT
The cost of the slide stabilization and repair is unknown at this time.
STAFF RECOMMENDATION
Staff recommends City Council approve Resolution No. 2076, declaring an emergency pursuant to Public Contract Code Section §1102 resulting from the slide on Glenwood Road and authorizing the City Manager to take all actions necessary to secure contracts and mobilize resources to complete emergency repairs without formal competitive bidding pursuant to Public Contract Code §§22035 and 22050.
TABLE OF CONTENTS
1. Pacific Crest Engineering Report
2. Resolution No. 2076 Emergency Repair Glenwood DriveKP
G E O T E C H N I C A L | E N V I R O N M E N T A L | C H E M IC A L | M A T E R I A L T E S T I N G | S P E C I A L I N S P E C T I O N S 444 AIRPORT BLVD., SUITE 106 | WATSONVILLE, CA 95076 | PHONE 831-722-9446 | WWW.4PACIFIC-CREST.COM
FIELD REPORT
Date: 11/17/25 Project No: TBD
Project: Glenwood Drive Washout Location: Scotts Valley, CA Client: City of Scotts Valley Contractor: Anderson Pacific Weather: Drizzly/low to mid 50’s Time on Site: 9:15am –10:00 am
Present: Contractor / Representative of the City of Scotts Valley As requested, I arrived onsite for a meeting regarding the roadway washout on Glenwood Drive located between its intersection of Summerhill Drive and its intersection of Canham Road. Multiple employees from the City of Scotts Valley Public Works Department, the contractor (Anderson Pacific), as well as the City of Scotts Valley Water Department were in attendance.
Initial Observations
The washout is on the downhill (eastern) side of Glenwood Drive and is approximately 40’ in length. The washout left the edge of the road in a near vertical condition, with the roadway surface being approximately 15-20’ above the toe of the drainage channel below. A water main that services the surrounding neighborhood is located within the eastern bike lane and to my understanding is at risk of being undermined. At the time of the meeting the slide surface was covered with plastic, sandbags and straw waddles to prevent further surficial erosion of the slope face.
Fresh cracks were observed in within the asphalt on in the northbound lane of Glenwood Drive, with one crack extending approximately 50’ in length. In my opinion the current over steepened embankment is unstable and in need of emergency repair.
Discussion
Based on the discussions with the team and review of the geometry of the site, the most appropriate repair schemes for the site include a concrete/shotcrete faced MSE wall or soldier pile retaining wall. It is our understanding that the city’s preference would be to design something that could also be permitted for the long-term repair. The geometry of the site is one of the primary design considerations for the choice of wall type.
Additionally, buttressing the water main with temporary shoring such as sheet piles was discussed at the meeting. Given the critical nature of the water main we agree that installation of temporary shoring is recommend.
Immediate Action Items
1. Contract a civil/structural/surveyor to immediately survey the site and define the necessary scope of the soils report.
Glenwood Drive Washout Page 2
November 17, 2025
2. Install temporary shoring (sheet piles or similar) per the contractor’s design to buttress existing roadway and water main.
3. Provide authorization for Pacific Crest to proceed with soils investigation.
This letter is our current and complete understanding of the project at this time. We appreciate the opportunity to be of service and should be notified of any changes to the project as outlined above. Should you have any questions, we can be reached at (831) 722- 9446.
Signed:
Chris Johnson, PE
Principal Civil Engineer
CE 82630, Exp 9/30/2026
RESOLUTION NO. 2076
RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SCOTTS VALLEY DECLARING AN EMERGENCY FOR THE GLENWOOD DRIVE SLIDE PURSUANT TO PUBLIC CONTRACT CODE §1102 AND
AUTHORIZING THE CITY MANAGER TO CAUSE THE REPAIR OF THE SLIDE PURSUANT TO PUBLIC CONTRACT CODE §§22035 AND 22050
WHEREAS, beginning on Wednesday, November 12, 2025, the City of Scotts Valley experienced a significant storm associated with an atmospheric river, producing nearly three inches of rainfall in 24 hours; and
WHEREAS, the intensity of the storm exceeded local drainage capacity, causing debris accumulation and blockage of roadside inlets, which impeded stormwater flow; and WHEREAS, uncontrolled stormwater along the east edge of Upper Glenwood Drive combined with sheet runoff, saturating soil and causing a mudslide affecting approximately 30 linear feet of the roadway, undermining the pavement, and creating hazardous conditions; and
WHEREAS, the bike lane was undermined by approximately two feet, requiring closure and forcing bicyclists to share the roadway with vehicles; and WHEREAS, Scotts Valley Water District’s eight-inch asbestos-cement water main with push-joints became exposed, with only three feet of cover remaining, creating a risk of catastrophic failure that could disrupt water service to nearby neighborhoods; and WHEREAS, these conditions pose an immediate threat to public health, safety, and property, necessitating rapid emergency action to stabilize the site, assess hazards, and implement temporary and permanent repairs; and
WHEREAS, the severity of the event and resulting slope failure exceed the City’s normal operational capabilities, requiring mobilization of additional resources and contracting authority; and
WHEREAS, Public Contract Code §22050 permits the City, by a four-fifths vote, to repair or replace a public facility in an emergency without formal bidding, and §1102 defines an “emergency” as a sudden occurrence requiring immediate action to prevent loss of life, property, or essential services; and
WHEREAS, the City Council finds that the emergency will not permit delay for competitive bidding and that immediate action is necessary to protect public health, safety, and property; and
WHEREAS, a geotechnical engineer has determined that the slide has created an oversteepened and unstable embankment, exposed a critical water main, and produced
roadway cracking indicating ongoing movement, and has recommended immediate emergency shoring, geotechnical investigation and repair to prevent further failure and protect public infrastructure.
NOW, THEREFORE, BE IT RESOLVED AND ORDERED that the City Council of the City of Scotts Valley hereby:
1. Declares an emergency pursuant to Public Contract Code §1102 and authorizes the immediate repair and stabilization of the affected portion of Upper Glenwood Drive.
2. Pursuant to Public Contract Code §§22035 and 22050, authorizes the City Manager to take all actions necessary to secure contracts and mobilize resources to complete emergency repairs without formal competitive bidding.
The above and foregoing resolution was duly and regularly adopted by the City Council of the City of Scotts Valley at a special meeting held on the 19th day of November 2025 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Approved:_____________________________
Derek Timm, Mayor
Attest: ___________________________
Cathie Simonovich, City Clerk