AGENDA
Meeting of the
Scotts Valley City Council
In-Person and Remote Access
Date: March 18, 2026
Time: 6:00 PM
CONTACT
INFORMATION
MEETING LOCATION POSTING
City of Scotts Valley
1 Civic Center Drive
Scotts Valley, CA 95066
(831) 440-5600
City Council Chambers
1 Civic Center Drive
Scotts Valley, CA 95066
OR
Zoom Video Conference
https://us02web.zoom.us/j/83295730901
Agenda posted on 3-13-
2026 at City Hall, SV
Senior Center, SV Public
Works Building, and on the
Internet
at: www.scottsvalley.gov
ELECTED OFFICIALS CITY STAFF MEMBERS
Donna Lind, Mayor
Steve Clark, Vice Mayor
Krista Jett, Council Member
Derek Timm, Council Member
Greg Wimp, Council Member
Mali LaGoe, City Manager
Kirsten Powell, City Attorney
Cathie Simonovich, City Clerk
MEETING NOTICE AND AGENDA PACKET MATERIALS
Notice regarding City Council Meetings:
The City Council meets regularly on the 1st and 3rd Wednesday of each month at 6:00 PM in the City Hall Council Chambers located at 1 Civic Center Drive, Scotts Valley, CA 95066, and via Zoom Webinar remote access.
Agenda and Agenda Packet Materials:
The City Council agenda and the complete agenda packet are available for review by 5:00 PM the Friday before the Wednesday meeting on the Internet at the City’s website:
www.scottsvalley.gov and in the lobby of City Hall at 1 Civic Center Drive, Scotts Valley, CA.
Pursuant to Government Code §54957.5, materials related to an agenda item, submitted after distribution of the agenda packet, are available for public inspection in the lobby of City Hall during normal business hours, Monday-Friday, 8am-12 pm and 1-5 pm. In accordance with AB 1344, such documents will be posted on the City’s website at www.scottsvalley.gov.
Public Participation:
The meeting will be available on Zoom and livestreamed to the City of Scotts Valley’s YouTube channel: https://www.youtube.com/@cityofscottsvalley
For those wishing to participate via Zoom you can join the following ways:
Zoom Webinar meeting link: https://us02web.zoom.us/j/83295730901 Or dial one of these numbers: (669) 900-9128 or (669) 444-9171 Webinar ID: 832 9573 0901
City Council Meeting Agenda Page 2
Date: March 18, 2026
Whether attendance is in-person or remote, you will be given opportunities to provide public comment at the appropriate times throughout the meeting. The time limit is up to 3 minutes for an individual, or 5 minutes for someone who is representing a group of three or more, at the discretion of the Mayor. Please note that this is not a question-and-answer time, but simply a time to provide comments to the Council. At the appropriate times during the meeting for public comment, on items not on the agenda, and on specific agenda items, the Mayor will announce that public comment will be accepted.
How to comment via in-person attendance:
Please proceed to the public comment podium when the Mayor opens the item for public comment.
How to comment via Zoom Webinar:
Use the webinar attendee option to “raise hand” when the Mayor opens the item for public comment. The Clerk will unmute you when it is your turn. If you have joined via Zoom phone call, dial *9 or your phone to “raise your hand”, and the Clerk will unmute you when it is your turn.
CALL TO ORDER 6:00 PM
PLEDGE OF ALLEGIANCE and MOMENT OF SILENCE
ROLL CALL
SPECIAL SET MATTER
1. Mayor's Proclamation honoring the 50th anniversary of Community Bridges' Meals on Wheels for Santa Cruz County
COMMITTEE REPORTS
Council members are appointed to committees which are either City committees or committees dealing with other jurisdictions. This portion of the agenda allows the committee member to present oral or written reports to the Council regarding their committee assignments. It also allows the Council to make comments and give the committee member direction, as required.
CITY MANAGER REPORT
PUBLIC COMMENT TIME
This is the opportunity for individuals attending in person to make oral comments to the Council on any items within the purview of the Council, which are NOT part of the Agenda. No action on the item may be taken, but the Council may request the matter be placed on a future
City Council Meeting Agenda Page 3
Date: March 18, 2026
agenda. Written public comment may be emailed to the City Clerk by 5:00 PM on the day of the meeting at [email protected].
ALTERATIONS TO CONSENT AGENDA
Council can remove or add items to the Consent Agenda.
CONSENT AGENDA
The Consent Agenda is comprised of items which are intended to be non-controversial and are approved without discussion. Persons wishing to speak on any item may request the item be moved to the Regular Agenda by raising their hand to be recognized by the Mayor. An item will only be moved from the Consent Agenda to the Regular Agenda if a City Council Member requests it to be moved and a majority of the Council agrees.
1. Approve City Council minutes of 03-04-2026
2. Amendment No. 1 to Professional Services Agreement with Kennedy/Jenks Consultants, Inc. for the Wastewater Master Plan and Recycled Water Planning Study
3. Monthly Treasurer's Report - January 2026
ALTERATIONS TO REGULAR AGENDA
Council can remove or add items to the Regular Agenda.
REGULAR AGENDA
Persons wishing to speak on any item may do so by raising their hand to be recognized by the Mayor.
1. Fiscal Year 2025-2026 Community Grant Program Recommendations
2. Future Council Agenda Items
CONVENE TO CLOSED SESSION
CLOSED SESSION SUBJECT(S)
1. Conference with legal counsel regarding real property negotiations Legal Authority: Government Code Section 54956.8
Location: 251B Kings Village Road, Scotts Valley, CA 95066 Staff Present: City Manager, City Attorney
City Council Meeting Agenda Page 4
Date: March 18, 2026
2. Conference with legal counsel regarding real property negotiations Legal Authority: Government Code Section 54956.8
Location: 1900 Green Hills Road, Scotts Valley; APN 024-301-01 Staff Present: City Manager, City Attorney
3. Conference with legal counsel regarding anticipated litigation Legal Authority: Government Code Section 54956.9(d)(4)
Number of Cases: 1
Staff Present: City Manager, City Attorney, Public Works Director
RECONVENE TO OPEN SESSION
REPORT ON ACTION TAKEN DURING CLOSED SESSION
ADJOURNMENT
ADA NOTICE
The City of Scotts Valley does not discriminate against persons with disabilities. The City Council Chambers is an accessible facility. If you wish to attend a City Council meeting and require assistance such as sign language, a translator, or other special assistance or devices in order to attend and participate at the meeting, please call the City Clerk's office at (831) 440-5608 five to seven days in advance of the meeting to make arrangements for assistance. If you require the agenda of a City Council meeting be available in an alternative format consistent with a specific disability, please call the City Clerk’s Office. The California State Relay Service (TTY/VCO/HCO to Voice: English 1-800-735-2929, Spanish 1-800-855-3000; or, Voice to TTY/VCO/HCO: English 1-800-735-2922, Spanish 1-800-855-3000), provides Telecommunications Devices for the Deaf and Disabled and will provide a link between the TDD caller and users of telephone equipment.
City Council Meeting Agenda Page 5
Date: March 18, 2026
PROCEDURAL INFORMATION FOR THE PUBLIC
THE FOLLOWING IS THE PROCEDURE COUNCIL SHOULD TAKE IN
APPROVAL OF A RESOLUTION:
1. Move the Resolution number for approval.
2. Second the motion.
3. Vote by body, a roll call vote is not required.
THE FOLLOWING IS THE PROCEDURE COUNCIL SHOULD TAKE IN
INTRODUCTION/ADOPTION OF AN ORDINANCE:
1. Move the Ordinance number for introduction (or adoption).
2. Move the Ordinance be introduced by title only and waive the reading of the text.
3. Read the Ordinance title.
4. Second the motion.
5. Vote by body, a roll call vote is not required.
THE FOLLOWING IS THE PROCEDURE COUNCIL SHOULD TAKE IN
PUBLIC COMMENT/PUBLIC HEARINGS:
Unless otherwise determined by the presiding officer of the meeting:
1. Three minutes allowed per individual to speak.
2. Five minutes allowed per individual representing a group of three or more. ❖❖❖❖❖❖❖❖
The City of Scotts Valley does not discriminate against persons with disabilities. The City Council Chambers is an accessible facility. If you wish to attend a City Council meeting and require assistance such as sign language, a translator, or other special assistance or devices in order to attend and participate at the meeting, please call the City Clerk's office at (831) 440-5608 five to seven days in advance of the meeting to make arrangements for assistance. If you require the agenda of a City Council meeting be available in an alternative format consistent with a specific disability, please call the City Clerk’s Office. The California State Relay Service (TTY/VCO/HCO to Voice: English 1-800-735-2929, Spanish 1-800-855-3000; Voice to TTY/VCO/HCO: English 1- 800-735-2922, Spanish 1-800-855-3000; or, from or to Speech-to-Speech, English & Spanish 1- 800-854-7787), provides Telecommunications Devices for the Deaf and Disabled and will provide a link between the TDD caller and users of telephone equipment.
City of Scotts Valley
Mayor’s Proclamation
Honoring the 50th Anniversary of
Community Bridges’ Meals on Wheels for Santa Cruz County WHEREAS, in 2026, Meals on Wheels for Santa Cruz County celebrates 50 years of nourishing, protecting, and enriching the lives of older adults in our community through providing nutritious meals and friendly human connection; and WHEREAS, Meals on Wheels for Santa Cruz County provides approximately 164,000 home-delivered meals and 32,000 meals at four community dining sites each year through the support of nearly 75 dedicated volunteers; and WHEREAS, within the City of Scotts Valley, Meals on Wheels for Santa Cruz County delivers over 5,600 home-delivered meals annually, ensuring that older adults in Scotts Valley receive nutritious meals, meaningful connection, and critical support to age with dignity; and
WHEREAS, Meals on Wheels for Santa Cruz County dining sites—located in Ben Lomond, Live Oak, Santa Cruz, and Watsonville—offer More Than a Meal by fostering community and connection while providing daily meals to adults age 60 and older; and
WHEREAS, Meals on Wheels for Santa Cruz County has Never Missed a Meal, continuing uninterrupted service through the floods of 1982, the 1989 earthquake, the CZU Lightning Complex Fire of 2020, the COVID-19 pandemic and beyond, while also providing emergency supplies, wellness checks, and information coordination; and
WHEREAS, Meals on Wheels for Santa Cruz County serves some of the most vulnerable members of our community, supporting their ability to live independently in their own homes and helping prevent costly nursing care and hospitalization; and
WHEREAS, in 2026, Meals on Wheels for Santa Cruz County celebrates the delivery of its 10 millionth meal—an extraordinary milestone reflecting five decades of compassion, service, and commitment to ensuring No Senior Goes Hungry.
NOW, THEREFORE, I, Donna Lind, as Mayor of the City of Scotts Valley, on behalf of the entire City Council, do hereby thank and honor Meals on Wheels for Santa Cruz County for enhancing the lives of older adults by providing nourishing meals, meaningful human connection, and dedicated service for 50 years.
Donna Lind, Mayor
Signed and sealed this 18th day of March 2026
PLEDGE OF ALLEGIANCE and MOMENT OF SILENCE
ROLL CALL
CITY STAFF MEMBERS PRESENT:
Mali LaGoe, City Manager
Kirsten Powell, City Attorney (remote
participation)
Jayson Rutherford, Police Chief
Stephanie Hill, Administrative Services Director
Rodolfo Onchi, Public Works Director
Taylor Bateman, Community Development
Director
Cathie Simonovich, City Clerk
ELECTED OFFICIALS
PRESENT:
Donna Lind, Mayor
Steve Clark, Vice Mayor
Krista Jett, Council Member
Derek Timm, Council Member
Greg Wimp, Council Member
COMMITTEE REPORTS
MINUTES
Meeting of the
Scotts Valley City Council
Date: March 4, 2026
Time: 6:00 PM
CONTACT
INFORMATION
MEETING LOCATION POSTING
City of Scotts Valley City Council Chambers The agenda was posted 1 Civic Center Drive 1 Civic Center Drive on 2-27-2026 at City Scotts Valley, CA Scotts Valley, CA 95066 Hall, SV Senior Center, 95066 OR SV Public Works Building,
(831) 440-5600 Zoom Video Conference and on the Internet https://us02web.zoom.us/j/83295730901 at www.scottsvalley.gov.
CALL TO ORDER 6:00 PM
The City Council meeting was called to order at 6:00 PM.
CM Timm attended the City/School District Joint Committee meeting where they discussed upcoming City and School District projects, they received an update on the shared facility use agreement, they discussed potential options for housing for teachers, and they discussed the new School Resource Officer. On March 28, the School District will be holding a Wellness Walk at 10:30 AM, and the Multicultural Fair
City Council Meeting Minutes
Date: March 4, 2026
will be on October 3.
CM Jett attended the Youth Election Summit at Cabrillo College, which included juniors from across the County who attended to learn more about civic engagement.
CM Jett attended the swearing-in ceremony for Chief Rutherford.
CM Jett attended the City/School District Joint Committee meeting, and she encouraged the community to participate in the Wellness Walk on March 28 at 10:30 AM at Scotts Valley High School. She noted that there will also be a festival from 12:00 PM to 3:00 PM.
CM Wimp attended the Santa Cruz County Arts Council meeting and noted that the Open Studio application period is open now through April 30.
CM Wimp attended the Capitola/Highway 1 bridge ribbon cutting ceremony.
CM Wimp attended the swearing-in ceremony for Chief Rutherford.
CM Wimp attended the Scotts Valley High School Girls Basketball playoff game.
VM Clark attended the Capitola/Highway 1 bridge ribbon cutting ceremony.
VM Clark noted that the Regional Transportation Committee (RTC) meeting will be held in the Scotts Valley City Council Chambers on March 5 and the RTC will discuss the formation of their own rail subsidiary to obtain control of the rail line. They are seeking public input to name this rail subsidiary.
VM Clark noted he will attend the Regional Leadership Forum for the California Association of Councils of Government along with RTC staff members.
VM Clark recognized and thanked CM Jett for coordinating attendance at the Youth Election Summit.
Mayor Lind attended the Capitola/Highway 1 bridge ribbon cutting ceremony.
Mayor Lind attended the United Way open house, which featured the organizations that support the community's youth and families.
Mayor Lind attended a Santa Cruz Metropolitan Transit District (METRO) board meeting where they updated the fare structure.
Mayor Lind sat on the selection committee for the Chamber of Commerce Community Awards. The winners will be announced soon, and the gala is scheduled for May 8 at Roaring Camp.
City Council Meeting Minutes
Date: March 4, 2026
CITY MANAGER REPORT
Mayor Lind will attend the RTC meeting on March 5.
The Request for Proposals (RFP) for the Town Center Developer was posted on February 20th. Proposals are due April 24.
The City received 25 applications to Citizens Academy, and we were able to accept 19 applicants. Unfortunately, we don’t have room to accept everyone and even 19 will be a stretch. We appreciate everyone’s interest in participating.
The City received 13 applications for our Community Grant Program with a total ask of over $150,000. The review panel has begun the difficult task of scoring each proposal, and we’re planning to bring funding recommendations to Council on March 18.
Chief Jayson Rutherford was sworn in on Monday to a packed City Council Chambers.
A big thank you to the Council Members and the community members who attended.
City staff participated in two CPR/AED First Aid training sessions where a total of 19 staff were trained.
City Manager LaGoe attended an MBASIA Executive Committee meeting last week and learned that insurance rates will go up 10-20% next year. This is better than some of the other larger insurance pools in California which are seeing rates increase by 30% or more.
The Special Olympics Polar Plunge is this Saturday, and Scotts Valley Police Department has the largest team and has raised the most money in the history of the department.
The Glenwood Drive Slide Repair project is largely complete, and the road is now fully open to traffic. Minor erosion control and landscape work remain and will be completed in the next couple of weeks.
Work continues to progress on the Scotts Valley Drive Sinkhole Repair. Starting March 5, the contractor will implement additional traffic control. Between 9:00 AM and 2:30 PM on Thursday, Friday, and the following Monday and Tuesday, only one northbound left-turn lane and one through lane will remain open. Traffic delays are anticipated during these periods, and drivers should plan accordingly.
The Siltanen gazebo now has a new roof. This project was identified in the current year's budget for Measure Q funds. The next step is the picnic area.
The Scotts Valley Girls Softball League has started working on the necessary repairs
City Council Meeting Minutes
Date: March 4, 2026
PUBLIC COMMENT TIME
ALTERATIONS TO CONSENT AGENDA
CONSENT AGENDA
to the Snack Shack.
As part of PG&E's water heater program, a green energy initiative, the City received three free electric water heaters which were installed at the Senior Center, Community Center, and Wastewater Plant.
The restrooms at Skypark are going will be closed for a period of time due to a mainline break last week. The sports leagues and other groups have been notified, and portable restrooms are available.
Applications are open for the annual Art and Poetry Contest and the submission deadline is April 1.
At the request of CalCities, and in alignment with the City’s Legislative Platform, we submitted a letter of support for SB 922, sponsored by John Laird. This bill clarifies local agencies’ ability to include in the franchise fees street maintenance and repair costs due to heavy vehicles. This includes garbage, recycling, and green waste collection trucks. This bill is needed in response to a recent court case that challenged cities’ ability to include these costs in their franchise fees.
Reminder: follow the City on social media and sign up for the City's newsletter.
None.
Mayor Lind requested that Item 2 on the Consent Agenda be moved to the Regular Agenda.
M/S: Timm/Clark
To approve the Consent Agenda with the alteration of moving Consent Agenda Item 2 to the Regular Agenda.
Carried 5/0 (AYES: Lind, Clark, Jett, Timm, Wimp)
1. Approve City Council minutes of 02-18-2026
2. Approve Rental Use Agreements with Scotts Valley and San Lorenzo Valley Soccer Club moved to Regular Agenda (Item 1A)
3. Consideration of Sanitary Sewer Connection Request: APN 067-281-02, La Cuesta Drive
4. Adoption of a Resolution Committing 2021 Permanent Local Housing Allocation (PLHA) Funds For Town Center Land Acquisition and Certifying Compliance with HCD Requirements
City Council Meeting Minutes
Date: March 4, 2026
ALTERATIONS TO REGULAR AGENDA
REGULAR AGENDA
5. Approval of Rental Agreement with the Vineyard Church Consent Agenda Item 2 is now Regular Agenda Item 1A.
M/S: Timm/Clark
To approve the Regular Agenda with the alteration of adding Consent Agenda Item 2 as Regular Agenda Item 1A.
Carried 5/0 (AYES: Lind, Clark, Jett, Timm, Wimp)
1A. Approve Rental Use Agreements with Scotts Valley and San Lorenzo Valley Soccer Club
City Manager LaGoe reviewed the information contained in the staff report.
M/S: Timm/Jett
To approve the rental use agreement with Scotts Valley and San Lorenzo Valley Soccer Club
Carried 5/0 (AYES: Lind, Clark, Jett, Timm, Wimp)
1. Consider Community Project Funding application items City Manager LaGoe presented this item and responded to questions from the Council.
Sue Draper asked for clarification regarding the requested amount of $1.5M. Ms.
Draper also inquired if letters of support from the public would be helpful.
M/S: Timm/Clark
To approve submitting a Community Project Funding request in the amount of $1.5M for the Granite Creek Overpass Safety Project and to authorize Mayor Lind to sign letters of support for the RING project.
Carried 5/0 (AYES: Lind, Clark, Jett, Timm, Wimp)
2. Future Council Agenda Items
None.
ADJOURNMENT
City Council Meeting Minutes
Date: March 4, 2026
The meeting adjourned at 6:50 PM.
Approved:
Donna Lind, Mayor
Attest:
Cathie Simonovich, City Clerk
AGENDA ITEM 2.
DATE: 3/18/2026
City of Scotts Valley
CITY COUNCIL STAFF REPORT
DATE: 3/18/2026
TO: Honorable Mayor and City Council
FROM: Rodolfo Onchi, Public Works Director
APPROVED: Mali LaGoe, City Manager
SUBJECT: Amendment No. 1 to Professional Services Agreement with Kennedy/Jenks Consultants, Inc. for the Wastewater Master Plan and Recycled Water Planning Study
SUMMARY OF ISSUE
On September 18, 2025, the City entered into a Professional Services Agreement with Kennedy/Jenks Consultants, Inc. to prepare a Wastewater Master Plan and related planning studies to support long-term wastewater system planning and recycled water opportunities.
The project is supported by planning grant funding from the California State Water Resources Control Board through its Division of Financial Assistance program.
Since the agreement was executed, staff has coordinated with the State Water Board to ensure the study fully aligns with the grant program’s objectives. Based on those discussions, staff and the consultant have identified an opportunity to refine the scope of work to better utilize available grant funding and expand evaluation of recycled water opportunities within the City’s service area.
The proposed amendment updates Task 9.2 – Recycled Water Master Plan to expand the analysis of recycled water supply, demand, and infrastructure opportunities within the City.
The updated scope will include preparation of a Recycled Water Facilities Planning Report that will:
• Evaluate existing wastewater infrastructure for reliable recycled water production • Analyze potential recycled water supply sources and system infrastructure • Assess regulatory requirements related to recycled water production and reuse • Evaluate future demand and potential markets for recycled water use • Identify opportunities to expand recycled water use within the City’s service area • Develop project alternatives and identify recommended recycled water projects • Identify technical, environmental, and regulatory considerations for implementation • Prepare a financing strategy and funding framework for future recycled water projects The planning study will evaluate opportunities to improve water resource management, reduce reliance on potable water for non-potable uses, and support long-term water supply reliability.
The amendment also includes preparation of Draft and Final Recycled Water Facilities Planning Reports consistent with State Water Board planning grant guidelines.
FISCAL IMPACT
The City Council previously approved a Professional Services Agreement with Kennedy/Jenks Consultants, Inc. in the amount of $392,165 for preparation of the City’s Wastewater Master Plan.
The proposed amendment would increase the contract amount by $64,485, resulting in a total not-to-exceed contract amount of $456,650.
The Wastewater Master Plan (CIP #6) is included in the FY 2025–2026 Adopted Budget under the Wastewater Capital Fund. The additional cost associated with this amendment will be accommodated within the Wastewater Capital Fund and supported through available planning grant funding from the California State Water Resources Control Board.
No additional appropriations are required as part of this action.
STAFF RECOMMENDATION
Staff recommends City Council approve Resolution No. 2071.1 approving Amendment No. 1 to the Professional Services Agreement with Kennedy/Jenks Consultants, Inc. to update the scope of work for the City’s Wastewater Master Plan and Recycled Water Planning Study and increase the contract amount by $64,485, for a total not-to-exceed amount of $456,650 and authorize the City Manager to execute the amendment
TABLE OF CONTENTS
1. Resolution No. 2071.1_Contract Amendment No.1 Wastewater Master Plan
2. Amendment Proposal for WW Master Plan March 2026
3. Amendment No.1_Wastewater Master Plan Agreement
RESOLUTION NO. 2071.1
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SCOTTS VALLEY APPROVING AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES
AGREEMENT WITH KENNEDY/JENKS, INC. FOR THE WASTEWATER MASTER
PLAN AND RECYCLED WATER PLANNING STUDY
WHEREAS, on September 18, 2025, the City entered into a Professional Services Agreement with Kennedy/Jenks Consultants, Inc. in the amount of $392,165 to prepare a Wastewater Master Plan and related planning studies; and WHEREAS, the planning effort includes evaluation of recycled water opportunities to support long-term water resource management and wastewater system planning; and WHEREAS, the City has coordinated with the California State Water Resources Control Board, through its Division of Financial Assistance, regarding planning grant funding available to support recycled water planning activities; and WHEREAS, staff and the consultant have identified an opportunity to update the scope of work to better align with the grant program requirements and maximize available planning grant funding; and
WHEREAS, Kennedy/Jenks Consultants, Inc. has submitted a proposal to expand Task
9.2 – Recycled Water Master Plan to include additional evaluation of recycled water supply, demand, infrastructure, regulatory requirements, and implementation strategies; and
WHEREAS, the proposed amendment will increase the contract amount by $64,485, for a total not-to-exceed contract amount of $456,650.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Scotts Valley that Amendment No. 1 to the Professional Services Agreement for the Wastewater Master Plan with Kennedy/Jenks Consultants, Inc. is hereby approved, increasing the contract amount by $64,485 for a total not-to-exceed amount of $456,650, and the City Manager is authorized to execute the amendment.
The above and foregoing Resolution was duly and regularly adopted by the City Council of the City of Scotts Valley at a regular meeting held on the 18th day of March 2026 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Approved:
Donna Lind, Mayor
Attest: ___________________________
Cathie Simonovich, City Clerk
550 Camino El Estero, Suite 201 | Monterey CA 93940
650/852-2808 | [email protected]
6 March 2026
Mr. Jeremy Long
Wastewater Division Manager
City of Scotts Valley
700 Lundy Lane
Scotts Valley, CA 95066
Subject: Proposal for Amendment 1
Wastewater Master Plan, KJ Project 2568015*00
Dear Mr. Long:
We are pleased to submit this amendment proposal to continue assisting the City of Scotts Valley (City) under the Agreement for Professional Services executed September 18, 2025. This proposal is intended to update the existing project scope and budget to maximize the available recycled water grant funding available to the City under Project 8871-110 - City of Scotts Valley - Planning Study.
This proposal is based on recent discussions with Travis Thrasher, Water Resource Control Engineer with the Division of Financial Assistance (DFA) at the State Water Resources Control Board (SWRCB).
Scope of Services
The majority of the scope for the existing Wastewater Master Plan remains unchanged. This proposed amendment updates Task 9.2 Recycled Water Master Plan to better align with the stated purpose of the planning grant:
The funding under this Agreement shall be used to investigate and improve existing recycled water resources in the City’s service area. A comprehensive Wastewater and Recycled Water Facility Planning Study will be developed to evaluate the feasibility of improving reliability of and expanding recycled water use in the City of Scotts Valley. The study will address water conservation challenges, improve water resource management, and reduce reliance on fresh/potable water supplies for nonpotable uses. The study will also aim to ensure compliance with regulatory requirements, accommodate future population growth, and enhance the efficiency, capacity, and reliability of the City’s wastewater and recycled water facilities.
Under Task 9.2, Kennedy Jenks will build upon work conducted under other tasks to prepare a Recycled Water Master Plan that addresses the following items required by the SWRCB:
• Provide an overview of the Study’s purpose and objectives • Further develop understanding of the Study Area characteristics and water supply needs and challenges
• Analyze current water supply sources and infrastructure
Jeremy Long
City of Scotts Valley
6 March 2026
• Examine existing wastewater systems for reliable recycled water production • Identify treatment objectives for discharge and reuse, including water reclamation or recycling opportunities
• Review regulatory compliance requirements and interlocal agreements between agencies • Assess recycled water market to evaluate future demand for recycled water and perform economic analysis of recycled water use and expansion
• Provide framework for planning improvements and expansions • Perform Project Alternative Analysis for Recycled Water • Identify recommended Recycled Water Project(s) and Implementation Plan • Identify technical and environmental issues to be resolved during subsequent design efforts • Develop Construction Financing Plan and Revenue Program to identify funding strategies for construction and implementation of Recycled Water projects.
Deliverables
• Draft and Final Recycled Water Facilities Planning Report that aligns with the SWRCB – DFA guidelines
Assumptions
• 6 month SWRCB review time
• One virtual mid-course meeting with SWRCB, one hour in length attended by up to 3 KJ staff • The City, and/or Scotts Valley Water District, will provide information on the existing recycled water system (meter data, costs, infrastructure maps etc.) to support the market assessment Basis of Compensation
Compensation for our services will be on a time and expense reimbursement basis in accordance with our Schedule of Charges dated 1 January 2025 as defined in the Agreement. The proposed additional budget for Amendment 1 is $64,485 as detailed in Attachment A, bringing the total contract budget to $456,650. The State planning grant budget is $437,500, with a 50% cost share of $218,750.
Jeremy Long
City of Scotts Valley
6 March 2026
Schedule
Work will be completed in time to meet the State critical dates outlined below:
MILESTONES CRITICAL DATE ESTIMATED
DATE1
Eligible Work Start Date 10/1/2025
Draft Project Report submittal 01/30/2027
Mid-course Meeting 4/30/2027
Final Project Report submittal 10/30/2027
Work Completion Date 04/30/2028
Final Disbursement Request/End
of Draw
10/30/2028
Notes:
1. Estimated dates may be extended as necessary by the Division, pursuant to the Guidelines. However, estimated dates cannot be extended beyond the Work Completion Date.
Jeremy Long
City of Scotts Valley
6 March 2026
Terms and Conditions
If this proposal meets with the City’s approval, please sign where noted below and return a copy to our office to serve as our authorization. Thank you for considering us for this work, and we look forward to working with you. Please contact Rachelle Thompson at 650-852-2808 if you have any questions.
Very truly yours,
KENNEDY/JENKS CONSULTANTS, INC.
Rachelle Thompson
Principal
Sachi Itagaki
Principal
AUTHORIZATION:
CITY OF SCOTTS VALLEY
By: ___________________________ (Signature)
___________________________ (Print Name)
Title: ___________________________
Date: ___________________________
Exhibit A: Proposal Fee Estimate
CLIENT Name:
PROJECT Description: Wastewater Master Plan - RW Planning Amendment Proposal/Job Number: 2568015
City of Scotts Valley
3/6/2026
January 1, 2025 Rates QA/QC Grant PM Cost Modeling Staff E Staff E KJ KJ KJ
Classification:
Eng-Sci-8Don ErvinEng-Sci-8Sachi ItagakiEng-Sci-6Rachelle ThompsonEng-Sci-6Janet HoffmanEng-Sci-6Eun KimEng-Sci-2Olivia ErvinEng-Sci-2Swati MauryaGIS/Data Janice SloanProject Assistant Total
LaborODCsODCs Markup
TotalLaborTotalExpenses
Total Labor +
Subs +
Expenses
Hourly Rate: $330 $330 $285 $285 $285 $195 $195 $285 $145 Hours Fees Fees 10% Fees Task 9 - Optional Services/As Needed Support
AMENDMENT ADDITION to 9.2 - RWMP 8 24 40 24 40 100 16 8 260 $61,845 $2,400 $240 $61,845 $2,640 $64,485 Task 9 - Amended Subtotal 8 48 70 24 60 104 180 24 8 530 $137,095 $2,400 $240 $137,095 $2,640 $139,735 Amended Total 71 77 251 68 90 651 180 48 46 1813 $ 446,965 $ 3,600 $ 360 $ 452,690 $ 3,960 $ 456,650
1 ProfServicesAgmTemplate2025
FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH KENNEDY JENKS CONSULTANTS, INC.
This First Amendment to Professional Services Agreement (the “Amendment”) with Kennedy Jenks Consultants, Inc. is entered into by and between the City of Scotts Valley, a municipal corporation, hereinafter referred to as “CITY” and Kennedy Jenks Consultants, Inc., hereinafter referred to as “CONSULTANT”.
RECITALS
WHEREAS, On September 18, 2025, the CITY and CONSULTANT entered into that certain Agreement for Professional Services (the “Agreement”); and WHEREAS, the parties desire to amend the Agreement to authorize an update to duties detailed in Exhibit A, Amended Scope of Work and an updated contract price; and WHEREAS, Section 16 of the said Agreement authorizes the Agreement to be amended, modified, or changed by the parties, provided that modifications or changes are in writing and approved by authorized representatives of the parties.
NOW, THEREFORE, in consideration of the recitals and the mutual promises contained herein, City and Consultant agree as follows:
AGREEMENT
1. The following section of the Agreement is hereby amended to read as follows:
Section 3. Scope of Work
Scope of Work is hereby amended to add the additional services outlined in Exhibit A, a copy of which is attached hereto and incorporated herein by reference.
Section 5. Compensation
Compensation is amended to be increased by $64,485.00 as specified in Exhibit A for a total contract price of $456,650.00.
2 ProfServicesAgmTemplate2025
2. Except as specifically provided in this Amendment, all terms of the Agreement shall remain unchanged, in full force and effect. In the event of a conflict between the terms of the Agreement and the Amendment, the terms of the Amendment shall control.
3 ProfServicesAgmTemplate2025
IN WITNESS WHEREOF, this Amendment is executed by the CITY and by the CONSULTANT on the [DAY] day of [MONTH], [YEAR], at Scotts Valley, California.
CONSULTANT CITY
**signature_86375**
SIGNATURE
Claudia Llerandi
FULL NAME
**date_signed_86375**
DATE SIGNED
PE Project Manager
TITLE
**signature_86376**
SIGNATURE
Mali LaGoe, City Manager
FULL NAME
**date_signed_86376**
DATE SIGNED
APPROVED AS TO FORM: ATTEST:
**signature_86377**
SIGNATURE
Kirsten Powell, City Attorney
FULL NAME
**date_signed_86377**
DATE SIGNED
**signature_86379**
SIGNATURE
Cathie Simonovich, City Clerk
FULL NAME
**date_signed_86379**
DATE SIGNED
AGENDA ITEM 3.
DATE: 3/18/2026
City of Scotts Valley
CITY COUNCIL STAFF REPORT
DATE: 3/18/2026
TO: Honorable Mayor and City Council
FROM: Stephanie Hill, Administrative Services Director
APPROVED: Mali LaGoe, City Manager
SUBJECT: Monthly Treasurer's Report - January 2026
SUMMARY OF ISSUE
Summary and Statutory Requirement
California Government Code Section 41004 requires the City Treasurer to submit a written report and accounting of all receipts, disbursements, and fund balances to the City Clerk and the legislative body. The attached Treasurer’s Report is prepared to fulfill this statutory requirement.
The attachment provides a summary of the City’s cash-based investment activity and financial position for January. This report reflects only cash receipts, disbursements, and fund balances for the period presented. It does not include internal accounting entries, accrual adjustments, depreciation, interfund reclassifications, or other year-end transactions that occur as part of the annual audit and close process.
Third Quarter Financial Interpretation, January Through March The information presented reflects financial activity during the third quarter of the fiscal year.
By this stage, the City’s financial trends are more clearly established, and staff gains stronger visibility into anticipated year-end outcomes.
Additional recurring revenues, including sales tax, transient occupancy tax, franchise fees, and intergovernmental revenues, continue to be realized during this period. The City also begins preparing for the second major property tax distribution, which typically occurs in April.
Expenditure activity at this point reflects the majority of regular operating costs for the fiscal year. Capital project activity, contract services, and seasonal programs become more visible in third-quarter reports.
Third-quarter data is a key indicator for:
• Preliminary year-end revenue projections
• Identification of emerging budget pressures
• Early baseline assumptions for the upcoming fiscal year budget, including labor,
insurance, utilities, and contract cost trends
At this stage, financial variances are increasingly evaluated as either true structural changes or remaining timing differences.
How to Interpret the Treasurer’s Report
The Treasurer’s Report is a cash-based snapshot of the City’s financial activity. It reflects money received, money spent, and fund balances based on actual cash activity only. It does not include accruals or year-end accounting adjustments and should not be interpreted as the City’s final financial position.
Relationship to the Annual Audit and Financial Forecasting The Treasurer’s Report remains unaudited. Staff uses third-quarter information to refine yearend revenue and expenditure projections and to support upcoming budget development for the next fiscal year.
Ongoing Use Throughout the Fiscal Year
Third-quarter reporting plays a critical role in shaping forward-looking financial planning. While not final, these results offer a strong preview of anticipated year-end performance.
FISCAL IMPACT
There is no fiscal impact in receiving and filing the report.
STAFF RECOMMENDATION
Review and accept the Treasurer’s Report for the month ended January 31, 2026.
TABLE OF CONTENTS
1. 2026.01_Monthly Treasurer's Report
Cash and Investments Balance by Fund
In accordance with California Government Code Section 53601, the City utilizes a pooled cash and investment approach. This means that all available cash from various City funds is consolidated into a single investment pool for the purpose of maximizing interest earnings and ensuring effective cash management.
The pooled funds are invested in compliance with the City's adopted Investment Policy, which is guided by the primary objectives of safety, liquidity, and yield. Investments are made only in instruments permitted under Government Code §53601, including but not limited to:
• U.S. Treasury and agency securities
• Bank certificates of deposit
• Bank demand deposits
• Local Agency Investment Fund (LAIF)
• California Asset Management Program (CAMP)
• Municipal bonds
• Money market accounts
Each fund participating in the pool retains its individual equity interest and receives its proportionate share of investment earnings based on its average cash balance.
This pooling strategy provides economies of scale, increases investment diversification, and ensures that public funds are managed responsibly in accordance with state law and best practices for public sector finance.
As of January 31, 2026, the City’s unaudited cash and investments totaled $21,642,413. • A negative fund balance may occur temporarily when expenditures are incurred before related revenues are received, or when internal transfers from other funds are pending.
These timing differences are expected to be resolved in future periods as revenues are collected or transfers are completed.
Fund Category Cash Summary
General Fund $ 3,250,814
General Capital Improvement Fund $ (1,454,404)
Special Revenue Fund - Development Impact Fees $ 3,897,062 Special Revenue Fund $ 13,909,060
Debt Service $ 769,878
Wastewater Enterprise Fund $ 1,270,004
$ 21,642,413
Investment Type Cash Summary
Bank of America $ 418,484
LAIF $ 18,016,846
CAMP $ 542,497
WCCB $ 251,125
SCHWAB $ 2,413,461
$ 21,642,413
City’s Current Financial Position
In accordance with California government code section 53646 (b) (3), the City is financially positioned and able to meet its estimated expenditure requirements for the next six months.
The following Fund Balance schedule represents actual funding available for all funds at the end of the monthly period. This amount differs from the above Cash Summary schedule as assets and liabilities are components of the fund balance. As illustrated in the summary below, Total Cash is adjusted by the addition of Total Assets less the amount of Total Liabilities to arrive at the Ending Fund Balance – which represents the actual amount of funds available.
Working capital represents the difference between the Wastewater Fund’s current assets (such as cash, investments, and receivables) and its current liabilities (such as accounts payable and accrued expenses). It is a measure of the Fund’s short-term financial health and its ability to meet operating obligations as they come due.
Total Cash $ 21,642,413
Plus: Assets $ 5,392,889
Less: Liabilities $ (3,306,695)
Ending Fund Balance $ 23,728,607
Adjusting Cash to Ending Fund Balance
City of Scotts Valley
Changes in Total Fund Balance
For the month ended January 31, 2026
Equity
Fund Description
Beginning Fund
Balance
07/01/2025
Increase /
(Decrease) JulyDecember Current Period
Revenue
Current Period
Expenditure
Fund Balance as
of 01/31/2026
General Fund
1 General Fund 3,258,974 387,908 1,270,752 (1,892,755) 3,024,879 6 Equipment Replacement Reserve 960,604 7,320 1,572 - 969,497 Recreation Funds (4, 28, 123) (92,151) (193,629) 22,749 (84,259) (347,289) Subtotal General Funds 4,035,277 201,600 1,295,073 (1,977,014) 3,647,087 General Capital Improvement Fund
150 Major Capital Projects 841,873 (1,173,913) - (980,466) (1,312,506) 151 Capital Outlay Projects 6,589 (216,941) - (14,506) (224,857) Subtotal Capital Improvement Fund 848,462 (1,390,854) - (994,971) (1,537,363) Special Revenue Fund - Development Impact Fees
7 Drainage Construction Impact Fees 143,947 8,796 - - 152,744 8 Traffic Impact Mitigation Fees 1,176,836 48,295 - - 1,225,132 9 Park & Recreation Facilities Impact Fees 1,786,209 79,435 - - 1,865,645 21 General Facility Impact Fees 6,202 1,932 - - 8,134
27 Police Facility Building Impact Fees 410,308 12,726 - - 423,034 86 Library Impact Fees 213,991 8,382 - - 222,373
Subtotal Special Revenue Funds - Development Impact F 3,737,494 159,568 - - 3,897,062 Special Revenue Fund
2 Recycling/Environment 198,335 (58,846) - 1,165 140,654 3 Gas Tax 1,173,854 175,266 23,811 - 1,372,931
5 SMIP Fees 5,722 (2,081) 604 (1,123) 3,123
17 Home Grant Program 511,064 2,316 - - 513,380
19 Affordable Housing 4,546,602 117,486 - (28,733) 4,635,355 24 Lennar Funds 621,150 - - - 621,150
31 STP Exchange Projects - - - - -
33 Tree Replacement 55,416 1,040 80 - 56,536
35 Green Building Funding 624,993 50,903 330 (331) 675,895 36 Disability Compliance 25,919 2,390 464 (46) 28,727
50 Pinewood Estates Maint. Dist. 222 (1,780) - (812) (2,370) 51 Mt. Hermon Traffic Mitigation 162,706 3,393 - - 166,100 77 Skypark Landscape Maint. Dist. (3,988) (19,870) - (1,323) (25,181) 78 Skypark Landscape Maint. Dist. Insurance 562,869 11,738 - - 574,607 88 Library Improvements (Measure S) 140 1,989 20,224 - 22,353 89 Library - Cty MOE Excess Distribution 647,062 11,508 - - 658,570 115 Section 115 Set Aside - Pension 2,270,164 112,838 30,856 (397) 2,413,461 155 Measure D Sales Tax for Transportation 1,032,320 116,496 30,058 - 1,178,874 156 SB-1 (RMRA) 1,149,812 166,748 26,372 - 1,342,932
200 Quimby Act 204,508 4,265 - - 208,772
201 Measure Q - - - - -
306 Supplemental Law Enforcement Services 156,585 51,684 34,856 - 243,126 313 Youth Focused Programs 51,173 2,006 - - 53,180
317 Community And Economic Grants 472,689 9,857 - - 482,547 Subtotal Special Revenue Funds - Other 14,469,318 759,347 167,656 (31,600) 15,364,721 Debt Service
66 Debt Service 1,069,878 (300,000) - - 769,878
Subtotal Debt Service Funds 1,069,878 (300,000) - - 769,878 Wastewater Enterprise Fund
10 Wastewater Operations 602,709 1,116,673 282,021 (355,333) 1,646,071 11 Tertiary Operating (262,632) (149,094) - (29,650) (441,376) 12 Waterwater Treatment Facility Fee (DIF) 436,775 34,280 - - 471,055 14 Wastewater Capital Replacement Fund 237,817 (326,495) - (26,903) (115,581) Subtotal Wastewater Enterprise Funds 1,014,669 675,364 282,021 (411,886) 1,560,168 Total All Funds 25,175,097 105,025 1,744,750 (3,415,471) 23,701,553
City of Scotts Valley
Monthly Wire Payments
JANUARY 2026
Date Vendor Description Amount
1/5/2026 CalPERS CalPERS Pension 12/12 PR $ 48,348.66
1/5/2026 CalPERS Annual Social Security Fee $ 200.00
1/6/2026 CalPERS CalPERS Health $ 153,533.14
1/9/2026 Payroll Payroll 01/09/2026 $ 308,564.35
1/9/2026 SVPOA Payroll Deductions $ 218.50
1/9/2026 PORAC Payroll Deductions $ 573.75
1/9/2026 SEIU Payroll Deductions $ 588.08
1/9/2026 COPE Payroll Deductions $ 10.00
1/9/2026 ICMA Payroll Deductions $ 12,715.98
1/9/2026 Health Equity (FSA) Payroll Deductions $ 1,272.51 1/9/2026 Fallen Officer Payroll Deductions $ 5.00
1/12/2026 CalPERS CalPERS Pension 12/26 PR $ 54,642.91
1/15/2026 Bank of America Bank Fees $ 139.96
1/23/2026 Payroll Payroll 01/23/26 $ 292,389.40
1/23/2026 PARS Payroll Deductions $ 154.95
1/23/2026 SVPOA Payroll Deductions $ 209.00
1/23/2026 LEGAL Payroll Deductions $ 1,000.00
1/23/2026 COPE Payroll Deductions $ 10.00
1/23/2026 ICMA Payroll Deductions $ 12,358.63
1/23/2026 Health Equity (FSA) Payroll Deductions $ 1,272.51 1/23/2026 Fallen Officer Payroll Deductions $ 5.00
1/28/2026 CalPERS CalPERS Pension 01/09PR $ 63,280.75
1/28/2026 CalPERS CalPERS UAL $ 188,768.92
1/29/2026 Retirees Retiree Medical February $ 49,583.89 $ 1,189,845.89
Check Number Check Date Vendor Name Check Amount
135329 01/08/2026 RAPID GRADING SERVICES $ 938,863.25
135330 01/09/2026 A SIGN ASAP $ 195.97
135331 01/09/2026 A TOOL SHED, INC. $ 715.85
135332 01/09/2026 ACCENT CLEAN & SWEEP INC $ 5,478.00
135333 01/09/2026 ACE PORTABLE SERVICES $ 1,837.67
135334 01/09/2026 AGILE OCCUPATIONAL MEDICINE $ 925.00
135335 01/09/2026 ALVAREZ IND INC CLEAN BLDG $ 451.00
135336 01/09/2026 AMAZON CAPITAL SERVICES $ 3,736.03
135337 01/09/2026 AT&T $ 285.94
135338 01/09/2026 AT&T $ 59.40
135339 01/09/2026 BADAWI & ASSOCIATES $ 4,288.00
135340 01/09/2026 BADGE FRAME, INC. $ 21.00
135341 01/09/2026 BRINK'S AWARDS & SIGNS $ 164.62
135342 01/09/2026 C & N TRACTORS $ 457.14
135343 01/09/2026 COMCAST $ 683.71
135344 01/09/2026 DARRYL PANG $ 1,125.00
135345 01/09/2026 ENVIRONMENTAL INNOVATIONS $ 9,193.00
135346 01/09/2026 HACH COMPANY $ 14,046.41
135347 01/09/2026 KIMLEY-HORN & ASSOCIATES INC $ 3,904.00 135348 01/09/2026 LEAF CAPITAL FUNDING LLC $ 806.54
135349 01/09/2026 MISSION UNIFORM SERVICE $ 418.31
135350 01/09/2026 MUSCO CORPORATION $ 1,229.84
135351 01/09/2026 PACIFIC CREST ENGINEERING INC $ 1,380.00 135352 01/09/2026 PACIFIC GAS & ELECTRIC CO $ 59,092.44 135353 01/09/2026 PHILLIP D NEUMAN $ 36,070.36
135354 01/09/2026 PRINICPAL LIFE INSURANCE CO $ 7,418.11 135355 01/09/2026 SANTA CRUZ COUNTY $ 29,300.40
135356 01/09/2026 SANTA CRUZ FIRE EQUIPMENT $ 755.41
135357 01/09/2026 STANDARD INSURANCE COMPANY $ 960.15
135358 01/09/2026 STATE WATER RESOURCES CONTROL $ 228.00 135359 01/09/2026 WAGE WORKS $ 125.00
135360 01/09/2026 WEX BANK $ 8,384.22
135361 01/16/2026 A SIGN ASAP $ 164.08
135362 01/16/2026 ALVAREZ IND INC CLEAN BLDG $ 1,475.00 135363 01/16/2026 AT&T MOBILITY $ 1,616.55
135364 01/16/2026 BUSINESS WITH PLEASURE $ 7.10
135365 01/16/2026 CHAD PRICE $ 4,370.00
135366 01/16/2026 DAVID J. POWERS & ASSOC $ 33,949.44
135367 01/16/2026 DEPT OF JUSTICE $ 130.00
135368 01/16/2026 DUNCAN AUTO TECH $ 653.75
135369 01/16/2026 ENVIRONMENTAL INNOVATIONS $ 5,653.00
135370 01/16/2026 ENVIRONMENTAL WATER $ 5,210.58
135371 01/16/2026 FIRST ALARM $ 144.03
135372 01/16/2026 FREDDY AVALOS-SANTOS $ 499.37
135373 01/16/2026 GOOD CITY COMPANY $ 12,386.45
135374 01/16/2026 GRAINGER $ 175.95
135375 01/16/2026 GRANITE CONSTRUCTION CO $ 476.54
135376 01/16/2026 HERC RENTALS $ 2,626.11
135377 01/16/2026 K & D LANDSCAPING, INC. $ 3,711.00
135378 01/16/2026 KENNEDY-JENKS CONSULTANTS $ 12,397.50 135379 01/16/2026 LEXIPOL, LLC $ 1,772.67
135380 01/16/2026 LIEBERT CASSIDY WHITMORE $ 900.00
135381 01/16/2026 LLOYD'S TIRE SERVICE INC. $ 613.83
135382 01/16/2026 LOGAN & POWELL, LLP $ 34,534.54
135383 01/16/2026 MAR-KEN INTERNATIONAL POLICE $ 300.00 135384 01/16/2026 MBASIA $ 650,326.00
135385 01/16/2026 MICHAEL BANKE $ 70.22
135386 01/16/2026 MID VALLEY SUPPLY $ 1,204.52
135387 01/16/2026 MP EXPRESS, INC. $ 432.93
135388 01/16/2026 NATIONAL COMTEL NETWORK INC. $ 21.35
135389 01/16/2026 NENA $ 62.00
135390 01/16/2026 NORTH BAY FORD-LINCOLN- $ 346.51
135391 01/16/2026 O'REILLY AUTOMOTIVE,INC $ 98.25
135392 01/16/2026 OPENGOV, INC. $ 1,720.00
135393 01/16/2026 OPERATIONAL TECHNICAL SERVICES $ 3,541.68 135394 01/16/2026 PATHENS, INC. $ 3,133.36
135395 01/16/2026 PHILLIP D NEUMAN $ 880.07
135396 01/16/2026 PRESS BANNER $ 142.40
135397 01/16/2026 RALEY'S $ 45.41
135398 01/16/2026 RDO EQUIPMENT CO. $ 819.46
135399 01/16/2026 S.V. WATER DISTRICT - BULK $ 70.16
135400 01/16/2026 SANTA CRUZ COUNTY INFORMATION $ 249.00 135401 01/16/2026 SANTA CRUZ LIVE SCAN, INC. $ 30.00
135402 01/16/2026 SCARBOROUGH LUMBER $ 460.27
135403 01/16/2026 SCOTTS VALLEY CAR WASH $ 132.90
135404 01/16/2026 SOUTHLAND INDUSTRIES $ 1,965.24
135405 01/16/2026 STERICYCLE INC $ 269.58
135406 01/16/2026 SUMMIT UNIFORMS $ 392.66
135407 01/16/2026 SUPERIOR ALARM COMPANY $ 96.00
135408 01/16/2026 TELECOMMUNICATIONS $ 6,666.24
135409 01/16/2026 THOMSON REUTERS-WEST $ 1,101.14
135410 01/16/2026 U.S. BANK CORPORATE $ 11,205.92
135411 01/16/2026 WATSONVILLE DIESEL $ 249.66
135412 01/23/2026 A TOOL SHED, INC. $ 371.83
135413 01/23/2026 ACC BUSINESS $ 1,838.87
135414 01/23/2026 AFLAC-FLEX ONE $ 883.70
135415 01/23/2026 ALVAREZ IND INC CLEAN BLDG $ 451.00
135416 01/23/2026 AT&T $ 65.15
135417 01/23/2026 AT&T MOBILITY $ 126.97
135418 01/23/2026 BRIAN MAILEY ELECTRIC INC. $ 742.50
135419 01/23/2026 CARMEL AREA WASTEWATER DIST $ 6,589.00 135420 01/23/2026 COMCAST $ 777.68
135421 01/23/2026 CRYSTAL SPRINGS WATER CO $ 300.51
135422 01/23/2026 ENTERPRISE FM TRUST $ 13,247.12
135423 01/23/2026 Ground Penetrating Radar Systm $ 2,400.00 135424 01/23/2026 HOUSING AUTHORITY OF SC $ 8,009.00
135425 01/23/2026 K & D LANDSCAPING, INC. $ 6,441.93
135426 01/23/2026 KOFFLER ELECTRICAL MECHANICAL $ 6,806.05 135427 01/23/2026 KOSMONT COMPANIES, INC $ 3,097.65
135428 01/23/2026 LIEBERT CASSIDY WHITMORE $ 1,061.00
135429 01/23/2026 MATTHEW SPENCER-COOKE $ 350.00
135430 01/23/2026 MID VALLEY SUPPLY $ 282.87
135431 01/23/2026 MISSION UNIFORM SERVICE $ 1,110.85
135432 01/23/2026 MONTEREY BAY ANALYTICAL SVCS $ 5,638.65 135433 01/23/2026 MONTEREY REGIONAL $ 9,550.20
135434 01/23/2026 O'REILLY AUTOMOTIVE,INC $ 63.61
135435 01/23/2026 OLIN CORPORATION AS SOLE $ 5,598.91
135436 01/23/2026 OPERATIONAL TECHNICAL SERVICES $ 9,525.01 135437 01/23/2026 PETTY CASH - LAUREN LAMBERT $ 156.30
135438 01/23/2026 PURETEC INDUSTRIAL WATER $ 59.66
135439 01/23/2026 S.V. WATER DISTRICT $ 5,106.98
135440 01/23/2026 SAN LORENZO VALLEY WATER DISTR $ 75.23 135441 01/23/2026 SANTA CRUZ CO ENVIRONMENTAL $ 85.25
135442 01/23/2026 Scott Stanton Merlo $ 2,711.40
135443 01/23/2026 SCARBOROUGH LUMBER $ 1,641.65
135444 01/23/2026 SCOTTS VALLEY SPRINKLER $ 35.11
135445 01/23/2026 SYCAL ENGINEERING INC $ 14,496.30
135446 01/23/2026 TALLEN CALIFORNIA, LLC $ 4,900.00
135447 01/26/2026 BENJAMIN STANDEN $ 89.69
135448 01/26/2026 HOUSEKEYS, INC. $ 18,750.00
135449 01/26/2026 JAMES FISCHER JR $ 23,320.00
135450 01/26/2026 KEVIN KING $ 1,614.65
135451 01/26/2026 KOFFLER ELECTRICAL MECHANICAL $ 15,032.68 135452 01/26/2026 MAR-KEN INTERNATIONAL POLICE $ 300.00 135453 01/26/2026 MIWALL CORPORATION $ 3,148.25
135454 01/26/2026 NORTHERN CALIFORNIA EMERGENCY $ 12,146.30 135455 01/26/2026 OPENGOV, INC. $ 29,011.00
135456 01/26/2026 PHILLIP D NEUMAN $ 91.21
135457 01/26/2026 ROSS RECREATION EQUIPMENT INC. $ 37,795.00 135458 01/26/2026 SCOTTS VALLEY CAR WASH $ 110.92
135459 01/26/2026 SUMMIT UNIFORMS $ 610.31
135460 01/26/2026 VISIT SANTA CRUZ COUNTY $ 24,643.62
135461 01/30/2026 ALLISON PFEFFERKORN $ 156.04
135462 01/30/2026 ALVAREZ IND INC CLEAN BLDG $ 1,895.00 135463 01/30/2026 ALVARO SAMUEL OLVERA INGINUEZ $ 13,874.21 135464 01/30/2026 ANDERSON PACIFIC ENG INC. $ 117,778.75 135465 01/30/2026 ASSOCIATED SERVICES CO. $ 120.31
135466 01/30/2026 BAY TREE, LLC $ 4,604.58
135467 01/30/2026 BENJAMIN NOBLE $ 5,486.25
135468 01/30/2026 BLUETRITON BRANDS INC $ 80.53
135469 01/30/2026 CALIFORNIA BUILDING $ 331.00
135470 01/30/2026 CALIFORNIA DEPARTMENT OF $ 53.20
135471 01/30/2026 COMCAST $ 724.08
135472 01/30/2026 CSG CONSULTANTS, INC $ 1,145.25
135473 01/30/2026 DAVID J. POWERS & ASSOC $ 14,203.25
135474 01/30/2026 DAWN BANKS $ 96.60
135475 01/30/2026 DEPT OF CONSERVATION $ 1,122.89
135476 01/30/2026 DIXON & SON TIRE $ 919.12
135477 01/30/2026 EWING IRRIGATION PRODUCTS $ 3,429.25
135478 01/30/2026 GRAINGER $ 473.07
135479 01/30/2026 HOSE SHOP $ 115.23
135480 01/30/2026 LEAF CAPITAL FUNDING LLC $ 935.59
135481 01/30/2026 LEAGUE OF CA CITIES $ 7,153.00
135482 01/30/2026 MARY LOUISE DEFALCO $ 108.00
135483 01/30/2026 MUTUAL OF OMAHA $ 2,456.50
135484 01/30/2026 OPERATIONAL TECHNICAL SERVICES $ 9,444.48 135485 01/30/2026 PATHENS, INC. $ 3,133.36
135486 01/30/2026 PHILLIP D NEUMAN $ 4,087.48
135487 01/30/2026 PRINICPAL LIFE INSURANCE CO $ 7,684.57 135488 01/30/2026 PRODESSE PROPERTY GROUP $ 5,378.40
135489 01/30/2026 ROD MARKELL $ 1,974.00
135490 01/30/2026 SANTA CRUZ CO ENVIRONMENTAL $ 4,859.25 135491 01/30/2026 SCARBOROUGH LUMBER $ 851.11
135492 01/30/2026 SCOTTS VALLEY SPRINKLER $ 347.90
135493 01/30/2026 SHARRON BARTH $ 12.00
135494 01/30/2026 WILLIAM WISEMAN $ 1,318.00
135495 01/30/2026 YOGA FOR ALL MOVEMENT $ 46.20
$ 2,439,760.21
AGENDA ITEM 1.
DATE: 3/18/2026
City of Scotts Valley
CITY COUNCIL STAFF REPORT
DATE: 3/18/2026
TO: Honorable Mayor and City Council
FROM: Mali LaGoe, City Manager
APPROVED: Mali LaGoe, City Manager
SUBJECT: Fiscal Year 2025-2026 Community Grant Program Recommendations
SUMMARY OF ISSUE
Historically, the City has provided small grants to community benefit organizations that serve Scotts Valley.
Starting in 2022, a formal Community Grant Program Request for Proposals (RFP) and scoring criteria were presented to the City Council and this process has been used since. For the 2025/2026 grants, the City Council has directed that a portion of the funding support the City’s businesses and organizations becoming Autism Certified. Accordingly, the City Council has allocated up to $45,000 in Category A (non-profit grants) and up to $5,000 in Category B (autism certification grants) for this fiscal year.
The RFP was issued on January 22nd and remained open until February 20th at 5:00 PM. The City received 12 Category A proposals with a total requested amount of $157,200 and 1 Category B proposal with a total requested amount of $2,878. There was an array of organizations requesting funding, such as youth services, food delivery, mental health services, senior services, and others. After collecting all proposals, an Application Review Committee was created to review and score each proposal. The Committee consisted of 3 City staff members and 1 community member.
The criteria the Committee used to score the proposals were included in the RFP. For Category A, this consisted of three main sections: a baseline qualification screening, content criteria (40 points) and financial criteria (25 points). Proposals were required to provide information on how the project or program relates to the City's Strategic Plan. The City also emphasized an interest in filling funding gaps left by state or federal funding sources and onetime costs or capital infrastructure. Proposals did not need to score perfectly in each criteria category, they just needed the highest collective score, averaged over the four committee members. For Category B, this consisted of a combination of baseline screening (15 points), demonstrated need (15 points), and uniqueness/impact (10 points).
The Committee members independently reviewed all 12 proposals in Category A and scored them based on the scoring criteria. Once all independent scores were submitted, the Committee met to discuss the scores and finalize recommendations for City Council. There was only 1 proposal for Category B and this proposal met the requirements set forth in the RFP. Awarding the requested $2,878 in Category B, leaves an unused portion of $2,122 which
can be applied to the Category A recipients pursuant to Council's direction on January 21, 2026. As outlined in the table below, the Committee members determined that awarding slightly smaller grants to a larger number of agencies would create the greatest overall impact.
Organization Name Category Funding
Requested
Funding
Recommendation
Arukah Project A $25,000 $5,000
Assisted Living Project (ALP) A $2,500 $2,000
Boys & Girls Club of SCC A $15,000 $13,622
Damian's Laddar A $7,000 $7,000
Grey Bears A $15,000 $5,000
Scotts Valley Multicultural
Fair/SVEF
A $11,900 $7,500
United Way Santa Cruz County A $7,000 $7,000
UPS Store B $2,878 $2,878
If approved by the City Council, contracts will be executed with each organization and will include insurance requirements, reporting requirements, and the specific documentation necessary for payment issuance.
FISCAL IMPACT
The City's budget includes $50,000 of General Fund dollars to support the Community Grant Program. Approving the specific organizations and funding amounts will result in contracts with each organization to expend the budgeted funds.
STAFF RECOMMENDATION
It is recommended that the City Council review and approve the FY25/26 community grant program awardees either as recommended by the review committee, or with alterations, and authorize the City Manager to execute contracts with the grant awardees in a form acceptable to the City Attorney.
TABLE OF CONTENTS
None