Agenda packet — Seal Beach City Council, April 24, 2023 (part 1 of 3)

A G E N D A

MEETING OF THE CITY COUNCIL
Monday, April 24, 2023 ~ 7:00 PM
City Council Chambers
211 Eighth Street
Seal Beach, California

THOMAS MOORE
MAYOR
Second District

SCHELLY SUSTARSIC
MAYOR PRO TEM
Fourth District

JOE KALMICK
COUNCIL MEMBER
First District

LISA LANDAU
COUNCIL MEMBER
Third District

NATHAN STEELE
COUNCIL MEMBER
Fifth District
This Agenda contains a brief general description of each item to be considered. No action or discussion shall be taken on any item not appearing on the agenda, except as otherwise provided by law. Supporting documents, including agenda staff reports, and any public writings distributed by the City to at least a majority of the Council Members regarding any item on this agenda are available on the City’s website at www.sealbeachca.gov.

City Council meetings are broadcast live on Seal Beach TV3 and on the City's website (www.sealbeachca.gov). Check the SBTV3 schedule for the rebroadcast of meetings. The meetings are also available on demand on the City’s website (starting 2012).

In compliance with the Americans with Disabilities Act of 1990, if you require disability related modifications or accommodations, including auxiliary aids or services to attend or participate in the City Council meeting, please call the City Clerk's office at (562) 431-2527 at least 48 hours prior to the meeting.

CALL TO ORDER

PLEDGE OF ALLEGIANCE

COUNCIL ROLL CALL

APPROVAL OF AGENDA & WAIVER OF FULL READING OF RESOLUTIONS

ORDINANCES
By motion of the City Council this is the time to notify the public of any changes to the agenda and /or rearrange the order of the agenda.

PRESENTATIONS / RECOGNITIONS
• World Wish Day Proclamation
• Annual Professional Municipal Clerks Week – April 30 – May 6, 2023 • Run Seal Beach – William T. Ayres Awards
• Seal Beach Symphony Presentation – Chad Berlinghieri
• Orange County Fire Authority Pier Drill De-Brief Presentation – Battalion Chief Bryan Mahon

ORAL COMMUNICATIONS
At this time members of the public may address the Council regarding any items within the subject matter jurisdiction of the City Council. Pursuant to the Brown Act, the Council cannot discuss or take action on any items not on the agenda unless authorized by law. Matters not on the agenda may, at the Council' s discretion, be referred to the City Manager and placed on a future agenda.

Those members of the public wishing to speak are asked to come forward to the microphone and state their name for the record. All speakers will be limited to a period of five (5) minutes. Speakers must address their comments only to the Mayor and entire City Council, and not to any individual, member of the staff or audience. Any documents for review should be presented to the City Clerk for distribution.

CITY ATTORNEY REPORT Nicholas Ghirelli, City Attorney
CITY MANAGER REPORT Jill R. Ingram, City Manager

COUNCIL COMMENTS
General Council Member comments and reporting pursuant to AB 1234.

COUNCIL ITEMS – None

CONSENT CALENDAR
Items on the consent calendar are considered to be routine and are enacted by a single motion with the exception of items removed by Council Members.

A. Approval of City Council Minutes - That the City Council approve the minutes of the Closed Session meeting held March 17, 2023, minutes of the Regular City Council meeting held on March 27, 2023, and minutes of the April 4, 2023 Strategic Planning Workshop.

B. Demands on City Treasury (Fiscal Year 2023) April 24, 2023 - Ratification.

C. Monthly Investment Report – March 31, 2023 - Receive and file.

D. Awarding and Authorizing Execution of a Professional Services Agreement with Southstar Engineering and Consulting, Inc., for the Lampson Avenue Bike Lane Gap Closure (CIP ST1811) – Construction Management Services - That the City Council adopt Resolution 7391: 1.

Awarding a Professional Services Agreement to Southstar Engineering and Consulting, Inc., in a not-to-exceed amount of $110,252 to provide construction management services for the Lampson Avenue Bike Lane Gap Closure Project (CIP ST1811) (“Project”); and, 2. Authorizing and directing the City Manager to execute the Agreement; and, 3. Authorizing the City Manager to approve additional work requests up to the total amount of $10,000 in connection with the Project; and, 4. Rejecting all other proposals.

E. California Energy Commission Grant - That the City Council adopt Resolution 7392: 1. Authorizing the City to receive a $40,000 grant for implementation of an automated solar permitting system; and, 2. Directing staff to take necessary steps to execute the grant agreement.

F. Awarding and Authorizing Execution of a Professional Services Agreement with Sierra Analytical Labs, Inc. for Water Quality Analyses and Sampling Services - That the City Council adopt Resolution 7393: 1.

Awarding a Professional Services Agreement to Sierra Analytical Labs, Inc., in the not-to-exceed amount of $41,700 per year for a total not-to-exceed amount of $125,100 for a three-year original term to provide Water Quality Analyses and Sampling Services; and, 2. Authorizing and directing the City Manager to execute the Agreement; and, 3. Authorizing the City Manager to approve any unforeseen additional analyses and sampling, up to the total notto-exceed amount of $5,000 per year of the original term in connection with the Agreement; and, 4. Authorizing the City Manager the option to extend the Agreement up to two (2) additional one-year terms after its original term for a not-to-exceed amount of $41,700 per additional term; and, 5. Authorizing the City Manager to approve additional expenditures of up to $5,000 for additional analyses and sampling for any one-year extension; and,

6. Rejecting all other proposals.

G. Approving Amendment No. 3 to the Cooperative Agreement No. C-6-1126 with Orange County Transportation Authority (OCTA) for the OCTA I-405 Improvement Project CIP No. ST1809 - That the City Council adopt Resolution 7394: 1. Approving Amendment No. 3 to Cooperative Agreement No. C-6-1126 dated June 27, 2016, as previously amended by Amendment No. 1 dated April 22, 2019 and Amendment No. 2 dated December 13, 2021, with Orange County Transportation Authority; and, 2. Authorizing the City Manager to execute Amendment No. 3 to Cooperative Agreement No C-6- 1126.

ITEMS REMOVED FROM THE CONSENT CALENDAR

PUBLIC HEARING
H. Public Hearing Regarding Reasonable Accommodation (RA 22-1), an Appeal of the Planning Commission’s Denial of Reasonable Accommodation in Part and Approval of Reasonable Accommodation 22-1 in Part, as Modified, with Conditions - That the City Council: 1. Hold a de novo hearing regarding the appeal of Reasonable Accommodation 22-1; and, 2. Adopt Resolution 7395 denying the appeal and denying Reasonable Accommodation 22-1 in part, with respect to carport-like accessory structure, and approving Reasonable Accommodation 22-1, in part, as modified, with conditions, to allow encroachments into the required rear and side yard setbacks of specified nonconforming and non-permitted accessory structures/patio covers in the backyard, on a conforming property in the Residential Low Density (RLD-9) Zone.)
I. Short Term Rentals Program Fees - That the City Council Adopt Resolution 7396: 1. Approving Short-Term Rental Program fees; and, 2. Authorizing amendment of the City of Seal Beach Cost Recovery Fee Schedule to include the Short-Term Rental Program fees.

UNFINISHED / CONTINUED BUSINESS – None

NEW BUSINESS
J. Adoption of City of Seal Beach Emergency Operations Plan 2023 Revision (EOP) - That the City Council adopt Resolution 7397: 1. Approving the March 2023 City of Seal Beach Emergency Operations Plan (EOP); and, 2. Authorizing the City Manager to submit the EOP to the California Office of Emergency Services.

K. Street Lighting Assessment District - That the City Council adopt: 1.

Resolution 7398 initiating the annual levy of the street lighting assessment; and, 2. Resolution 7399 setting the date for the public hearing for May 22, 2023; and, 3. Resolution 7400 approving the Engineer's Report. No increase in assessments are projected for Fiscal Year 2023-2024.

RECESS

JOINT STUDY SESSION OF THE CITY COUNCIL AND PLANNING COMMISSION L. Zoning Amendment Study Session - That the City Council and Planning Commission participate in discussions and provide feedback regarding changes to the Zoning Code necessary to implement the Housing Element.

ADJOURNMENT
Adjourn the City Council in memory of Robin Fort-Lincke, City of Seal Beach Contracted Programming Coordinator for Seal Beach TV (SBTV-3), to Monday, May 8, 2023 at 5:30 p.m., to meet in closed session, if deemed necessary.

Seal Beach Symphony 2022 – 2023
Season at a Glance
September 17th Patriots in the Park
October 31st 9-hole Golf Tournament at Old Ranch Country Club December 2nd Seal Beach Christmas Parade
February 11th, 2023, Love Songs @ ORCC
May 14th Mother’s Day Recital @ ORCC

SEAL BEACH PIER FIRE DRILL
APRIL 6TH
Battalion Chief Bryan Mahon
Battalion 1 A shift
April 6, 2023
OCFA Hosted a multi-agency simulated pier fire exercise including over 60 personnel.

Firefighters and lifeguards were able to practice their skills working together to solve a potentially complex
problem.

The drill included exercising the existing pier fire
protection system , building an extended contingency
hoselay and a water rescue scenario.

The focus of the drill was interagency communications

Participating Agencies
▪ OCFA
▪ Huntington Beach Fire
▪ Long Beach Fire
▪ Seal Beach Naval Weapons
▪ Seal Beach Marine Safety
▪ Seal Beach Police
Seal beach pier
▪ Originally built in 1906
▪ 1865 feet in length
▪ Numerous evets have damaged the pier in the past
▪ most recent fire occurred on May 20, 2016
▪ The pier has a new wet standpipe system
▪ The planks were replaced with greenheart
hardwood
The pier was closed to the public
for 4hrs for safety
Lessons learned from previous fires were
incorporated into the exercise including:

Transporting and staging personnel
Transporting and staging personnel
Transporting and staging personnel
Coordination of fire attack
communications
communications
Command organization
Command organization
Command organization
Specialized firefighting apparatus
Water supply
Water supply
preplanning
preplanning
preplanning
preplanning
Water Rescue procedures
Water Rescue procedures
Lessons learned from the drill
• Communication is key to success
• Organizing radio frequencies allowed for effective
communications
• Utilizing ICS structure allowed for coordinated
deployment of fire and rescue resources
• Joint training increases familiarity and raises
awareness of each agency’s capabilities
• Identifying both primary and secondary water sources
early ensured an uninterrupted firefight
Lessons learned from the drill
• Using marine safety vehicles to shuttle personnel
worked well to reduce fatigue and deploy crews
rapidly
• A well involved pier fire will take 2 alarms in addition to fireboats
• Crews must be relocated before fireboats begin using
master streams as the force can create flying debris
and raise structures
Lessons learned from the drill
• Special Thanks to Seal Beach Marine Safety and Seal
Beach Police for your cooperation and assistance!
Questions?

Agenda Item A

AGENDA STAFF REPORT
DATE: April 24, 2023
TO: Honorable Mayor and City Council
THRU: Jill R. Ingram, City Manager
FROM: Gloria D. Harper, City Clerk
SUBJECT: Approval of City Council Minutes
________________________________________________________________ SUMMARY OF REQUEST:

That the City Council approve the minutes of the Closed Session meeting held March 17, 2023, minutes of the Regular City Council meeting held on March 27, 2023, and minutes of the April 4, 2023 Strategic Planning Workshop.

BACKGROUND AND ANALYSIS:

This section does not apply.

ENVIRONMENTAL IMPACT:

There is no environmental impact related to this item.

LEGAL ANALYSIS:

No legal analysis is required for this item.

FINANCIAL IMPACT:

There is no financial impact for this item.

STRATEGIC PLAN:

This item is not applicable to the Strategic Plan.

RECOMMENDATION:

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SUBMITTED BY: NOTED AND APPROVED:

Gloria D. Harper Jill R. Ingram
Gloria D. Harper, City Clerk Jill R. Ingram, City Manager Prepared by: Dana Engstrom, Deputy City Clerk
ATTACHMENTS:

A. Minutes – Closed Session, March 17, 2023
B. Minutes – Regular Session, March 27, 2023
C. Minutes – Strategic Planning Workshop, April 4, 2023 Seal Beach, California
March 17, 2023
The City Council met for a Special Closed Session meeting at 11:30 a.m. in the City Hall Conference Room.

ROLL CALL

Present: Mayor Moore
Council Members: Sustarsic, Landau, Steele, Kalmick

Absent: None
City Staff: Nicholas Ghirelli, City Attorney
Jill R. Ingram, City Manager
Michael Henderson, Police Chief
Nick Nicholas, Police Captain
Gloria D. Harper, City Clerk

PUBLIC COMMUNICATIONS
Mayor Moore opened oral communications. City Clerk Harper announced that were no supplemental communications received. Mayor Moore then closed oral communications.

CLOSED SESSION
A. Conference with Legal Counsel Significant Exposure to Litigation Pursuant to Government Code Section 54956.9(d)(2) One (1) Potential Case: This Item Concerns a Use of Force Incident Involving the Seal Beach Police Department.

ADJOURNMENT
Mayor Moore adjourned the Special Closed Session meeting at 12:00 p.m.

Gloria D. Harper, City Clerk
City of Seal Beach
Approved:

Thomas Moore, Mayor
Attested:

Gloria D. Harper, City Clerk
Seal Beach, California
March 27, 2023
The City Council met in regular session at 7:00 p.m. in the City Council Chamber. Council Member Landau led the Pledge of Allegiance.

ROLL CALL

Present: Mayor Moore
Council Members: Kalmick, Landau, Steele, Sustarsic

Absent: None
City Staff: Nicholas Ghirelli, City Attorney
Jill R. Ingram, City Manager
Patrick Gallegos, Assistant City Manager
Michael Henderson, Police Chief
Joe Bailey, Chief, Marine Safety Department
Alexa Smittle, Director of Community Development
Barbara Arenado, Director of Finance/City Treasurer
Iris Lee, Public Works Director
Gloria D. Harper, City Clerk
Nick Nicholas, Police Captain
Mike Ezroj, Police Captain

APPROVAL OF AGENDA & WAIVER OF FULL READING OF RESOLUTIONS AND

ORDINANCES
Six (6) supplemental items were received after the posting of the agenda and were distributed to the City Council and made available to the public.

Council Member Landau pulled Item E for separate consideration.

Council Member Kalmick moved, second by Mayor Pro Tem Sustarsic, to approve the agenda with exception of Item E.

AYES: Kalmick, Landau, Moore, Steele, Sustarsic
NOES: None
ABSENT: None
ABSTAIN: None
Motion carried

PRESENTATIONS / RECOGNITIONS
• Bike Registration Presented by the Community Oriented Policing (COP) Team • National Telecommunications Week – April 9 – April 15, 2023

PUBLIC COMMUNICATIONS
Mayor Moore opened oral communications. Speakers: Lincoln Lucero. Mayor Moore closed oral communications.

CITY ATTORNEY REPORT
City Attorney Ghirelli indicated that City Council met in Closed Session on March 17, 2023, to discuss the one item posted on the Closed Session agenda. All Council Members were present, and no reportable action was taken.

CITY MANAGER REPORT
City Manager Ingram reminded Council and public that the Strategic Planning Workshop will be held Tuesday, April 4, 2023, at 9:00 a.m. at Fire Station #48. She welcomed the public to attend and participate in the meeting. Additionally, she noted that information is forthcoming, and the agenda will be posted in the next couple of days.

COUNCIL COMMENTS
Council Member Kalmick reported that he attended the Orange County Fire Authority (OCFA) Board meeting and noted that the firefighters’ union ratified their contract and the Board is very close to an agreement with the other labor groups within OCFA.

Additionally, he reported that he attended the Orange County Association of Governments annual conference.

Council Member Steele reported that he attended the Orange County Mosquito and Vector Control Board meeting and happily reported that mosquito season has not yet begun but noted there are things we can do as a city to inform residents on what to do, including removal of water puddles. Additionally, he reported his attendance at the Orange County Sanitation District meeting, and the Run Seal Beach event.

Mayor Pro Tem Sustarsic reported her attendance at the Orange County Sanitation District Board meeting and the Special Closed Session meeting held on March 17, 2023.

Council Member Landau reported her attendance at the Leos meeting where she is an advisor and encouraged more youth to get involved in this wonderful community volunteer organization. Additionally, she noted that she attended an open house for Assemblyman Tri Ta. Lastly, she announced the upcoming Joint Study Session with the City Council and Planning Commission scheduled for April 24, 2023, where the City will be discussing zoning updates and encouraged participation from residents.

Mayor Moore reported that he attended the Run Seal Beach event and thanked the organizers and sponsors for making it such a special event. Additionally, he noted that he participated in a ride along on St. Patrick’s Day and thanked the Police Department for keeping the community safe. He expressed his gratitude to staff members, Megan Coats and Lauren Barich for another successful Dump Day event. He noted that he looks forward to the implementation of a new city-wide phone system and hopes to see the item on an upcoming agenda. Lastly, he mentioned that he looks forward to seeing everyone at the Strategic Planning Workshop to be held at Fire Station #48 on April 4, 2023.

COUNCIL ITEMS
A. Direct City Council Appointment to the Recreation and Parks Commission - District Five - It is at the request of Council Member Steele that the City Council appoint Ivan Painschab to the Recreation and Parks
Commission, as a representative for District Five.

Mayor Moore called upon Council Member Steele to introduce District Five (5) appointee, Ivan Painschab as the new Recreation and Parks Commissioner.

Council Member Steele moved, second by Mayor Pro Tem Sustarsic to appoint Ivan Painschab to the Recreation and Parks Commission, as a representative for District Five.

City Clerk Harper took a roll call vote to approve Item A.

AYES: Kalmick, Landau, Moore, Steele, Sustarsic
NOES: None
ABSENT: None
ABSTAIN: None
Motion carried

CONSENT CALENDAR
Mayor Pro Tem Sustarsic moved, second by Council Member Kalmick, to approve the recommended actions on the consent calendar with exception of Item E.

B. Approval of the March 13, 2023 City Council Minutes - That the City Council approve the minutes of the Closed Session and Regular City Council meetings held on March 13, 2023.

C. Demands on City Treasury (Fiscal Year 2023) March 27, 2023 - Ratification.

D. Monthly Investment Report – February 28, 2023 - Receive and file.

E. Amendment to Professional Services Agreement with Michael Baker International - That the City Council approve Resolution 7389 approving Amendment 1 to the Professional Services Agreement with Michael Baker International Inc., extending the term by two years.

F. Approve the City’s Participation in Nationwide Opioid Litigation Settlement Agreements with CVS, Walgreens, Walmart, Allergan, and TEVA; Approve the California State-Subdivision Agreements Regarding Distribution and Use of Settlement Funds, Authorize the City Manager to Take All Actions Necessary to Implement the Settlement Agreements; and Adopt Resolution 7390 - That the City Council adopt Resolution 7390: 1. Consider whether to approve the City’s participation in the national settlement of lawsuits against CVS, Walgreens, Walmart, Allergan, and TEVA for the impacts of the opioid addiction crisis; and, 2. Direct settlement proceeds to Orange County to use for authorized opioid substance abuse and prevention programs.

City Clerk Harper took a roll call vote for the consent calendar items.

AYES: Kalmick, Moore, Sustarsic, Landau, Steele
NOES: None
ABSENT: None
ABSTAIN: None
Motion carried

ITEMS REMOVED FROM THE CONSENT CALENDAR
E. Amendment to Professional Services Agreement with Michael Baker International - That the City Council approve Resolution 7389 approving Amendment 1 to the Professional Services Agreement with Michael Baker International Inc., extending the term by two years.

Director of Community Development Smittle provided a comprehensive background on the staff report and addressed Council Member Landau’s questions.

Council Member Steele moved, second by Mayor Pro Tem Sustarsic to approve Resolution 7389 approving Amendment 1 to the Professional Services Agreement with Michael Baker International Inc., extending the term by two years.

City Clerk Harper took a roll call vote to continue Item E.

AYES: Kalmick, Landau, Moore, Steele, Sustarsic
NOES: None
ABSENT: None
ABSTAIN: None
Motion carried

PUBLIC HEARING
There were no public hearing items.

UNFINISHED/CONTINUED BUSINESS
G. Contract for Professional Services with Stantec Consulting Services for an Environmental Impact Report - That the City Council approve Resolution 7388: 1.

Approving the Professional Services Agreement with Stantec Consulting Services for $392,254 plus a 5 percent contingency for a total of
$411,867; and, 2. Authorizing the City Manager to execute the Agreement.

Director of Community Development Smittle provided a comprehensive background on the staff report and provided clarification for Council Member Steele and addressed questions from other Council Members.

Council Member Kalmick moved, second by Council Member Steele to approve Resolution 7388: 1. Approving the Professional Services Agreement with Stantec Consulting Services for $392,254 plus a 5 percent contingency for a total of $411,867; and, 2. Authorizing the City Manager to execute the Agreement.

City Clerk Harper took a roll call vote to continue Item G.

AYES: Kalmick, Landau, Moore, Steele, Sustarsic
NOES: None
ABSENT: None
ABSTAIN: None
Motion carried

NEW BUSINESS
H. 2022 General Plan Annual Progress Report - That the City Council: 1. Receive and file the 2022 General Plan Annual Progress Report, including the Housing Element Progress Report; and, 2. Direct staff to submit the Annual Progress Report to the State of California Department of Housing and Community Development (HCD) and the Office of Planning and Research (OPR) by April 1, 2023.

Director of Community Development Smittle provided a comprehensive background on the staff report and addressed questions from Council Members.

Council Member Kalmick moved, second by Council Member Landau to receive and file the 2022 General Plan Annual Progress Report.

City Clerk Harper took a roll call vote to continue Item H.

AYES: Kalmick, Landau, Moore, Steele, Sustarsic
NOES: None
ABSENT: None
ABSTAIN: None
Motion carried

ADJOURNMENT
Mayor Moore adjourned the City Council meeting in memory of former Public Works Director Steve Myrter at 8:13 p.m. to Monday, April 10, 2023, at 5:30 p.m. to meet in Closed Session if deemed necessary.
__________________________
Gloria D. Harper, City Clerk
City of Seal Beach
Approved: ___________________________
Thomas Moore, Mayor
Attested: ____________________________
Gloria D. Harper, City Clerk
Seal Beach, California
April 4, 2023
The City Council met in a special meeting session at 9:00 a.m. at Fire Station #48 Community Room at 3131 North Gate Road in Seal Beach.

Mayor Moore opened the Strategic Planning Workshop by welcoming staff and the public.

ROLL CALL

Present: Mayor Moore
Council Members: Kalmick, Landau, Steele, Sustarsic
City Staff: Nicholas Ghirelli, City Attorney
Jill R. Ingram, City Manager
Patrick Gallegos, Assistant City Manager
Michael Henderson, Chief of Police
Joe Bailey, Chief, Marine Safety Department
Iris Lee, Director of Public Works
Alexa Smittle, Director of Community Development
Barbara Arenado, Director of Finance/City Treasurer
Craig Covey, Orange County Fire Authority, Fire Division Chief Gloria D. Harper, City Clerk
Facilitators: Rick Haydon, Special Advisor, Baker Tilly Carol Jacobs, Managing Director, Baker Tilly

ORAL COMMUNICATIONS
Mayor Moore opened oral communications. Speakers: Catherine Showalter and Pete Arnold. Mayor Moore closed oral communications.

Mayor Moore welcomed everyone and thanked Baker Tilly, staff, and the public for taking time out of their busy schedules to discuss the goals for FY 2023-24.

City Manager Ingram welcomed City Council and noted that City staff would be arriving at 10:30am. She acknowledged her gratitude for the Council’s continued support and ongoing commitment to the strategic planning process that was instituted 12 years ago after being appointed City Manager.

City Manager Ingram introduced Baker Tilly’s Special Advisor, Rick Haydon, and Managing Director, Carol Jacobs. She noted that Rick and Carol have an incredible amount of expertise and credibility and noted that this is Rick’s fourth time leading the City through the Strategic Planning process. She also noted that Rick and Carol are retired city managers and understand the dynamics of working with Council Members and know the partnership required to work with the executive management team.

City Manager Ingram acknowledged Matthew Hogan and Tim Stansbury from Seal Beach SBTV-3 and indicated that the audio from the meeting would be uploaded to the City’s website and encouraged Council to notify and encourage their constituents to listen to the audio recording.

Lastly, City Manager Ingram acknowledged and thanked Executive Assistant to the City Manager Megan Coats for all her hard work leading up to the workshop and today.

Facilitator Rick Haydon gave a brief overview of the agenda for the day and called upon City Clerk Harper to review the City’s Civility Principles.

City Clerk Harper restated the City’s Civility Principles as a reminder to be mindful of the City Choose Civility Principles and Policies approved by the City Council.

Civility Principles:

1. Treat everyone courteously; and,

2. Listen to others respectfully; and,

3. Exercise self-control; and,

4. Give open-minded consideration to all viewpoints; and,

5. Focus on the issues and avoid personalizing debate; and,

6. Embrace respectful disagreement and dissent as democratic rights, inherent components of an inclusive public process, and tools for forging sound decisions.

Facilitator Rick Haydon continued with the overview of the agenda and announced the ground rules before proceeding with the workshop.

Workshop Objectives:
• Review key accomplishments and challenges
• Establish Council priorities for FY 2023-24
• Welcome and Call the Meeting to Order
• Public Comments
• Comments from Mayor Thomas Moore
• Comments from City Manager Jill Ingram
• Review Today’s Agenda
• Discuss Effective Governance and Governing Norms
• Review Key Accomplishments and Challenges
• Introduction and Context for Priority Setting Discussions • Discuss and Establish Top Priorities for FY 2023-24
• Wrap up and next steps
Rick Haydon and Carol Jacobs facilitated the Strategic Planning Workshop and discussions between the Council and staff, that resulted in the establishment of top priorities for FY 2023-24.

ADJOURNMENT
Mayor Moore adjourned the meeting at 3:51 p.m.
______________________
Gloria D. Harper, City Clerk
Approved: ___________________________
Thomas Moore, Mayor
Attested: ______________________
Gloria D. Harper, City Clerk

Agenda Item D

AGENDA STAFF REPORT
DATE: April 24, 2023
TO: Honorable Mayor and City Council
THRU: Jill R. Ingram, City Manager
FROM: Iris Lee, Director of Public Works
SUBJECT: Awarding and Authorizing Execution of a Professional Services Agreement with Southstar Engineering and
Consulting, Inc., for the Lampson Avenue Bike Lane Gap
Closure (CIP ST1811) – Construction Management Services ________________________________________________________________ SUMMARY OF REQUEST:

That the City Council adopt Resolution 7391:

1. Awarding a Professional Services Agreement to Southstar Engineering and Consulting, Inc., in a not-to-exceed amount of $110,252 to provide construction management services for the Lampson Avenue Bike Lane Gap Closure Project (CIP ST1811) (“Project”); and,

2. Authorizing and directing the City Manager to execute the Agreement; and,

3. Authorizing the City Manager to approve additional work requests up to the total amount of $10,000 in connection with the Project; and,

4. Rejecting all other proposals.

BACKGROUND AND ANALYSIS:

In 2016, the City was awarded an Active Transportation Program (“ATP”) grant to construct the Lampson Avenue Bike Lane Gap Closure Project (“Project”).

Consistent with the City’s General Plan Circulation Element, the Project will create a Class II (dedicated bike lane) along both directions of Lampson Avenue between Basswood Street and Seal Beach Boulevard, connecting to the existing Class II bike lane heading east towards Valley View Boulevard.

On December 13, 2022, staff solicited proposals for construction management services in anticipation of the upcoming California Transportation Commission (“CTC”) and California Department of Transportation (“Caltrans”). On January 18, 2023, staff rated seven (7) submitted proposals based on factors including overall qualifications, relevant firm experience, organization and approach, and proposed

Page 2 ends

project scope, and deemed Southstar Engineering and Consulting, Inc., (Southstar) as most qualified for this project.

Southstar’s proposal is in a not-to-exceed amount of $110,252. The scope of work generally includes:
• Project coordination
• Labor compliance verification
• Construction oversight and contract enforcement
• Inspection coordination and documentation
• Material and geotechnical testing services
• Public relations
• Project close-out and reporting
On March 22, 2023, CTC approved the construction phase ATP funding allocation.

Upon Caltrans’ issuance of an Authorization to Proceed (“E-76”), the Project can be solicited for construction bids.

Given the Project’s complexity as a federally funded project, staff recommends authorizing the City Manager to approve additional work requests up to $10,000 to avoid delay in resolving any unforeseen urgent issues.

ENVIRONMENTAL IMPACT:

This item is not subject to the California Environmental Quality Act (“CEQA”) pursuant to Section 15061(b)(3) of the state CEQA Guidelines because it can be seen with certainty that approval of a professional services agreement with Southstar Engineering and Consulting, Inc. and will not have a significant effect on the environment.

Environmental impacts related to the project construction will be assessed under a separate effort.

LEGAL ANALYSIS:

The City Attorney has approved the agreement and resolution as to form.

FINANCIAL IMPACT:

Cost associated with Southstar’s agreement will be expensed from the Lampson Avenue Bike Lane Gap Closure (ST1811) project account. Sufficient funding for the construction management services has been budgeted. No budget amendment is being requested at this time.

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CIP Project Amount
Construction Management Services $ 110,252
Contingency 10,000
Total $ 120,252
STRATEGIC PLAN:

This item is not applicable to the Strategic Plan.

RECOMMENDATION:

That the City Council adopt Resolution 7391:

2. Authorizing and directing the City Manager to execute the Agreement; and,

3. Authorizing the City Manager to approve additional work requests up to the total amount of $10,000 in connection with the Project; and,

4. Rejecting all other proposals.

SUBMITTED BY: NOTED AND APPROVED:

Iris Lee Jill R. Ingram
Iris Lee, Director of Public Works Jill R. Ingram, City Manager ATTACHMENTS:

A. Resolution 7391
B. Agreement with Southstar Engineering and Consulting, Inc.

RESOLUTION 7391

A RESOLUTION OF THE SEAL BEACH CITY COUNCIL

AWARDING AND AUTHORIZING THE CITY MANAGER TO

EXECUTE A PROFESSIONAL SERVICES AGREEMENT

WITH SOUTHSTAR ENGINEERING AND CONSULTING,
INC. TO PROVIDE CONSTRUCTION MANAGEMENT

SERVICES FOR THE LAMPSON AVENUE BIKE LANE GAP
CLOSURE PROJECT (CIP ST1811)
WHEREAS, on December 13, 2022, the City issued a Request for Proposals from qualified professionals to provide construction management services for the Lampson Avenue Bike Lane Gap Closure project; and,
WHEREAS, on January 18, 2023, the City received seven (7) proposals in response to the Request for Proposals; and,
WHEREAS, the City performed a detail review and evaluation of the proposals; and, WHEREAS, the City has determined that Southstar Engineering and Consulting, Inc. is most qualified to provide professional construction management services for the Lampson Avenue Bike Lane Gap Closure project.

NOW, THEREFORE, THE SEAL BEACH CITY COUNCIL DOES HEREBY RESOLVE:

Section 1. The City Council hereby awards a Professional Services Agreement (“Agreement”) to Southstar Engineering and Consulting, Inc. in a not-toexceed amount of $110,252 to provide construction management services for the Lampson Avenue Bike Lane Gap Closure project. (“Project”)
Section 2. The City Council hereby authorizes the City Manager to approve additional work payment requests in connection with the Project in the cumulative not-to-exceed amount of $10,000.

Section 3. The City Council hereby authorizes and directs the City Manager to execute the Agreement on behalf of the City.

Section 4. The City Council hereby rejects all other proposals.

PASSED, APPROVED and ADOPTED by the Seal Beach City Council at a regular meeting held on the 24th day of April, 2023 by the following vote:

AYES: Council Members
NOES: Council Members
ABSENT: Council Members
ABSTAIN: Council Members

Thomas Moore, Mayor
ATTEST:

Gloria D. Harper, City Clerk
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2 bY .,
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AGENDA STAFF REPORT
DATE: April 24, 2023
TO: Honorable Mayor and City Council
THRU: Jill R. Ingram, City Manager
FROM: Alexa Smittle, Community Development Director
SUBJECT: California Energy Commission Grant
________________________________________________________________ SUMMARY OF REQUEST:

That the City Council adopt Resolution 7392:

1. Authorizing the City to receive a $40,000 grant for implementation of an automated solar permitting system; and,

2. Directing staff to take necessary steps to execute the grant agreement.

BACKGROUND AND ANALYSIS:

In 2021, State Senate Bill 129 (Skinner, Budget Act of 2021) included an allocation of $20 million to the California Energy Commission for grants to all jurisdictions that adopt an online permitting platform for residential solar projects as a way to encourage faster and cheaper permitting, and increase the amount of green energy available in California. In 2022, State Senate Bill 379 was signed into law, taking solar implementation one step further, this time requiring jurisdictions implement an online, automated permitting system for residential solar projects.

A program called SolarAPP+ is a web-based portal developed by the National Renewable Energy Laboratory that automates plan review for residential solar energy systems. SolarAPP+ is available to jurisdictions for free, and is encouraged for use by the State. SolarAPP+ may be set up as a stand-alone, web-based application process, or integrated into existing permitting software. SolarAPP+ can be integrated with Tyler Technologies‘ Energov permitting system, which is land management system Community Development is currently in the process of implementing. At this time, staff is planning to integrate SolarAPP+ with Energov, which should go live in January 2024. Under the legislation, the City will need to have the required automated solar permitting process completed by September 30, 2024.

With this action, the Council will authorize City staff to take necessary actions to execute a grant agreement with the California Energy Commission for a $40,000

Page 2 ends

grant, to be used to offset costs associated with implementing SolarAPP+ including assistance from technical experts as well as staff time.

ENVIRONMENTAL IMPACT:

Participation in this grant process does not constitute a project and therefore is exempt from the State of California Environmental Quality Act (CEQA) Guidelines pursuant to Section 15060.

LEGAL ANALYSIS:

This item has been reviewed as to form.

FINANCIAL IMPACT:

There is no financial impact for this item. If awarded, grant funds from the California Energy Commission will be used exclusively to reimburse costs associated with implementation of an automated residential solar permitting system. No matching funds are required. This item will be included in the Budget for Fiscal Year 2023-

24. STRATEGIC PLAN:

This item is not applicable to the Strategic Plan.

RECOMMENDATION:

That the City Council adopt Resolution 7392:

1. Authorizing the City to receive a $40,000 grant for implementation of an automated solar permitting system; and,

2. Directing staff to take necessary steps to execute the grant agreement.

SUBMITTED BY: NOTED AND APPROVED:

Alexa Smittle Jill R. Ingram
Alexa Smittle, Community
Development Director
Jill R. Ingram, City Manager
ATTACHMENTS:

A. Resolution 7392
B. Grant Package
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RESOLUTION 7392

A RESOLUTION OF THE SEAL BEACH CITY

COUNCIL AUTHORIZING RECEIPT OF

CALIFORNIA ENERGY COMMISSION GRANT

PROGRAM FUNDS
WHEREAS, pursuant to the California State Budget Act of 2021, the California Energy Commission (“Commission”) is authorized to issue grant funding to local jurisdictions to support implementation of automated permitting for residential solar projects; and WHEREAS, the City has received verification of eligibility from Commission staff for such grant funding; and
WHEREAS, pursuant to California Senate Bill 379 the City must implement automated permitting for residential solar projects by September 30, 2024; and WHEREAS, the City Council of the City of Seal Beach desires to enter into an agreement with the Commission for grant funding to implement automated residential solar permitting.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SEAL BEACH RESOLVES AS FOLLOWS:

Section 1. In connection with the Commission grant, if the Application is approved by the Commission, the City Manager of the City of Seal Beach is authorized to enter into, execute, and deliver on behalf of the City, an agreement for the amount of $40,000; and
Section 2. The Council hereby directs the City Manager to execute any and all other documents required or deemed necessary or appropriate to evidence and secure the Commission grant, the Applicant’s obligations related thereto, and all amendments thereto.
2 of 2
PASSED, APPROVED and ADOPTED by the Seal Beach City Council at a regular meeting held on the 24th day of April, 2023 by the following vote:

AYES: Council Members
NOES: Council Members
ABSENT: Council Members
ABSTAIN: Council Members

Thomas Moore, Mayor
ATTEST:

Gloria D. Harper, City Clerk
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Gloria D. Harper, City Clerk of the City of Seal Beach, do hereby certify that the foregoing resolution is the original copy of Resolution 7392 on file in the office of the City Clerk, passed, approved, and adopted by the City Council at a regular meeting held on the 24th day of April, 2023
Gloria D. Harper, City Clerk
March 2023 Page 1 of 4 APP-22-095
CalAPP Attachment 01 City of Seal Beach
ATTACHMENT 01
Grant Application Form – EXHIBIT A
California Automated Permit Processing (CalAPP) Program

1. APPLICANT INFORMATION (REQUIRED)
Jurisdiction Name (please use full legal name as it would appear on the executed grant):

Jurisdiction Type (select one):

City County City and County
Current Estimated Population State of California Department of Finance Demographics (https://dof.ca.gov/forecasting/Demographics/):

Less than 50,000
From 50,000 to 99,999
From 100,000 to 200,000
Greater than 200,000
Project Manager
(serves as point
of contact for all
communications)
Name
Street Address
City and
Zip Code
Phone Number
E-Mail Address

2. FUNDING (REQUIRED)
Assigned Maximum Grant Amount (select one)
Group 1 ($40,000): Population less than 50,000
Group 2 ($60,000): Population from 50,000 to 99,999
Group 3 ($80,000): Population from 100,000 to 200,000
Group 4 ($100,000): Population greater than 200,000
City of Seal Beach (562) 431-2527 [email protected] Alexa Smittle 211 Eighth St Seal Beach, CA 90740
March 2023 Page 2 of 4 APP-22-095
CalAPP Attachment 01 City of Seal Beach

3. PROJECT INFORMATION (REQUIRED)
A. Online, automated solar permitting platform to be adopted:

SolarAPP+
Other. If selected, complete Section 4 (“Additional Information”) B. Please select allowable budget item(s) anticipated to be used (Select at least one):

Ongoing in-house staff labor costs associated directly with adoption and maintenance of the platform
Ongoing third-party or consultant time associated directly with adoption and maintenance of the platform
Ongoing staff training and education, specific to the platform Ongoing training events for local installers, specific to the platform Essential hardware or equipment necessary to support adoption of the platform
Maintenance, such as adding support for energy storage paired with solar energy system permitting, and subscription cost for permit tracking software in support of adopted permitting platform
C. Estimated Project Timeline*
*Enter actual dates if activities already began
Activity Date (Month/Year)
Begin Development/Pilot
Full Adoption
Staff Training
Training for Local Installers
Energov (6/21); SolarAPP integration (4/23) 10/23 8/23-10/23 10/23-12/23 estim.

March 2023 Page 3 of 4 APP-22-095
CalAPP Attachment 01 City of Seal Beach

4. ADDITIONAL INFORMATION (if applicable)
NOTE: Only complete this section if you implement a platform other than SolarAPP+ Please identify whether the following features are supported by the implemented platform. All features are required for the platform to qualify for funding. CEC staff will verify prior to payment approval.

Performs an automated plan review for residential solar energy systems that completes automatic code compliance checks based on user inputs (such as a contractor), thereby enabling or otherwise issuing permits instantly when the project is confirmed as code compliant, without the need for human review
Yes No
Supports online, immediate fee payment once an application is complete, which may include auto-invoicing of permit fee costs Yes No Supports immediate generation of a permit job card following payment confirmation Yes No
Blocks noncompliant applications from receiving a permit Yes No EITHER: 1) Stand-alone permitting tool; OR 2) Integrates with current software and inspection platform already in use Yes No

5. REPORTING (REQUIRED)
Following adoption and verification of a qualifying platform, the Energy Commission may request, and the Recipient will provide if requested, annual data on the number of permits issued for solar energy systems and a solar energy system paired with an energy storage system including relevant characteristics of those systems, such as system capacity.

Please indicate your acceptance of these terms.

Yes No
March 2023 Page 4 of 4 APP-22-095
CalAPP Attachment 01 City of Seal Beach

6. CERTIFICATION (REQUIRED)
• I am authorized to complete and sign this form on behalf of the applicant. • I authorize the California Energy Commission to make any inquiries necessary to verify the information presented in this application. • I have read and understand the terms and conditions contained in this solicitation. I accept the terms and conditions contained in this solicitation on behalf of the applicant, and the applicant is willing to enter into an agreement with the Energy Commission to conduct the proposed project according to the terms and conditions without negotiation.
• I certify under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Name of Authorized
Representative:

Title:

Phone Number:

E-mail Address:

Date:

Signature of
Authorized
Representative:

NOTE: Do not overlap signature with surrounding border lines.

Alexa Smittle
2/22/2023 Community Development Director (562) 431-2527 [email protected] Agenda Item F

AGENDA STAFF REPORT
DATE: April 24, 2023
TO: Honorable Mayor and City Council
THRU: Jill R. Ingram, City Manager
FROM: Iris Lee, Director of Public Works
SUBJECT: Awarding and Authorizing Execution of a Professional Services Agreement with Sierra Analytical Labs, Inc. for Water Quality Analyses and Sampling Services
________________________________________________________________ SUMMARY OF REQUEST:

That the City Council adopt Resolution 7393:

1. Awarding a Professional Services Agreement to Sierra Analytical Labs, Inc., in the not-to-exceed amount of $41,700 per year for a total not-toexceed amount of $125,100 for a three-year original term to provide Water Quality Analyses and Sampling Services; and,

2. Authorizing and directing the City Manager to execute the Agreement; and,

3. Authorizing the City Manager to approve any unforeseen additional analyses and sampling, up to the total not-to-exceed amount of $5,000 per year of the original term in connection with the Agreement; and,

4. Authorizing the City Manager the option to extend the Agreement up to two (2) additional one-year terms after its original term for a not-toexceed amount of $41,700 per additional term; and,

5. Authorizing the City Manager to approve additional expenditures of up to $5,000 for additional analyses and sampling for any one-year extension; and,

6. Rejecting all other proposals.

BACKGROUND AND ANALYSIS:

In accordance with California Code of Regulations (CCR) related to drinking water (Title 22), the City is required to test for various constituents in the City’s water production and distribution system on a routine basis. The City contracts with a

Page 2 ends

State-certified laboratory to collect and analyze potable water from dedicated water sampling sites, as-required sampling and analysis during new pipeline construction and repair activities, lead and copper compliance testing as required by the State Water Resources Control Board Division of Drinking Water, and sample collection and testing needed to meet all State and federal regulations for safe drinking water.

On December 8, 2022, the City issued a Request for Proposals (RFP) for Water Quality Analyses and Sampling Services. On January 16, 2023, staff received two (2) proposals. An evaluation panel reviewed the proposals and rated them according to the evaluation criteria set forth in the RFP, which included previous experience of similar scope, qualifications and certifications, agency references, local presence, ability to timely respond to emergency needs, and pricing. Based on the above noted criteria, staff recommends selecting Sierra Analytical Labs, Inc. as the most qualified to provide the City’s water quality analyses and sampling services.

Additional services were subsequently requested from Sierra Analytical Labs, Inc. to perform pH analysis of the City’s forthcoming odor removal system as required by the State Water Resources Control Board Division of Drinking Water as of February 2023, and negotiated into the overall scope of services.

Staff recommends approval of a Professional Services Agreement with Sierra Analytical Labs, Inc. for a three-year term, with the option to extend the agreement up to two (2) additional one-year terms. The agreement includes a contingency for additional analyses and sampling services that may be necessary with State required repeat sampling, additional bacteriological monitoring, water quality complaint testing, emerging contaminants, and state directives.

ENVIRONMENTAL IMPACT:

This item is not subject to the California Environmental Quality Act (“CEQA”) pursuant to Section 15061(b)(3) of the state CEQA Guidelines because it can be seen with certainty that approval of professional services agreements with Sierra Analytical Labs, Inc. will not have a significant effect on the environment.

LEGAL ANALYSIS:

The City Attorney has reviewed agreements and approved as to form.

FINANCIAL IMPACT:

Funding is available in the Water Maintenance and Operations account. Funding for subsequent years will be programmed into future operations and maintenance budget.

Page 3 ends

Description Amount
Annual Analyses & Sampling Services $ 41,700.00
Annual Additional Analyses & Sampling/Contingency $ 5,000.00 Total $ 46,700.00
STRATEGIC PLAN:

This item is not applicable to the Strategic Plan.

RECOMMENDATION:

That the City Council adopt Resolution 7393:

2. Authorizing and directing the City Manager to execute the Agreement; and,

4. Authorizing the City Manager the option to extend the Agreement up to two (2) additional one-year terms after its original term for a not-toexceed amount of $41,700 per additional term; and,

5. Authorizing the City Manager to approve additional expenditures of up to $5,000 for additional analyses and sampling for any one-year extension; and,

6. Rejecting all other proposals.

SUBMITTED BY: NOTED AND APPROVED:

Iris Lee Jill R. Ingram
Iris Lee, Director of Public Works Jill R. Ingram, City Manager Prepared by: Sean Sabo, Management Analyst
ATTACHMENTS:

A. Resolution 7393
B. Agreement with Sierra Analytical Labs, Inc.

RESOLUTION 7393

A RESOLUTION OF THE SEAL BEACH CITY COUNCIL

AWARDING AND AUTHORIZING THE CITY MANAGER TO

EXECUTE A PROFESSIONAL SERVICES AGREEMENT
WITH SIERRA ANALYTICAL LABS, INC. TO PROVIDE

WATER QUALITY ANALYSES AND SAMPLING SERVICES
WHEREAS, the City operates and maintains a public water system and must comply with the statutes in Title 22 of the California Code of Regulations (CCR); and, WHEREAS, on December 8, 2022, the City issued a Request for Proposal for Water Quality Analyses and Sampling Services; and,
WHEREAS, on January 16, 2023, the City received two (2) proposals; and, WHEREAS, Sierra Analytical Labs, Inc. was deemed responsive and most qualified.

NOW, THEREFORE, THE SEAL BEACH CITY COUNCIL DOES HEREBY RESOLVE:

Section 1. The City Council hereby awards a three (3) year Professional Services Agreement (“Agreement”) to Sierra Analytical Labs, Inc. in a not-toexceed annual amount of $41,700 per year for a total not-to-exceed amount of $125,100 for the Original Term to provide Water Quality Analyses and Sampling Services.

Section 2. The City Council hereby authorizes the City Manager to approve additional analyses and sampling requests in connection with the Agreement in the cumulative not-to-exceed amount of $5,000 per year of the Original Term.

Section 3. The City Council hereby authorizes and directs the City Manager to execute the Agreement on behalf of the City, pursuant to the Sierra Analytical Labs, Inc. proposals dated January 16, 2023 and March 3, 2023.

Section 4. The City Council hereby authorizes the City Manager to extend the Agreement with Sierra Analytical Labs, Inc. for up to two (2) additional one-year terms, at her discretion, in a not to exceed amount of $41,700 per one-year term extension.

Section 5. The City Council hereby authorizes the City Manager to approve additional analyses and sampling requests in connection with the Agreement in the cumulative not-to-exceed amount of $5,000 per any one-year extension.

Section 6. The City Council hereby rejects all other proposals.

PASSED, APPROVED and ADOPTED by the Seal Beach City Council at a regular meeting held on the 24th day of April, 2023 by the following vote:

AYES: Council Members
NOES: Council Members
ABSENT: Council Members
ABSTAIN: Council Members

Thomas Moore, Mayor
ATTEST:

Gloria D. Harper, City Clerk

PROFESSIONAL SERVICES AGREEMENT
for
Water Quality Analyses and Sampling Services
between
City of Seal Beach
211 - 8th Street
Seal Beach, CA 90740
&
Sierra Analytical Labs, Inc.
26052 Merit Circle, Suite 104
Laguna Hills, CA 92653
(949) 348-9389
M\]g IfcZYgg]cbU` LYfj]WY 9[fYYaYbh 'ph\Y 9[fYYaYbhq( ]g aUXY Ug cZ April 24, 2023 (the p>ZZYWh]jY =UhYq() Vm UbX VYhkYYb Sierra Analytical Labs, Inc., a California corporation 'pContractorq() UbX h\Y <]hm cZ LYU` ;YUW\ 'p<]hmq() U California charter city, (collectively, ph\Y IUfh]Ygq(+
2 of 20

RECITALS
A. City desires certain water quality analyses and sampling professional services.

B. Pursuant to the authority provided by its City Charter and Seal Beach Municipal Code § 3.20.025(C), City issued Request for Proposals on December 8, 2022, h]h`YX pWater Quality Analyses and Sampling Services.q Contractor submitted a proposal dated January 16, 2023 in response to the RFP, and a supplemental proposal dated March 3, 2023 based on a new state sampling requirement effective as of February 2023.

C. Contractor represents that the principal members of its firm are qualified drinking water sampling and testing specialists and are fully qualified to perform the professional services contemplated by this Agreement by virtue of its experience, and the training, education and expertise of its principals and employees.

D. City desires to retain Contractor as an independent contractor and Contractor desires to serve City to perform those services in accordance with the terms and conditions of this Agreement.

NOW THEREFORE, in consideration of the Parties' performance of the promises, covenants, and conditions stated herein, the Parties hereto agree as follows.

AGREEMENT

1.0 Scope of Services

1.1. Contractor g\U`` dfcj]XY h\cgY gYfj]WYg 'Wc``YWh]jY`m pLYfj]WYgq( gYh forth in this Agreement, the request for proposals 'pK?Iq( UhhUW\YX \YfYhc Ug Exhibit A, the proposal dated January 16, 2023 (attached hereto as Exhibit B); and the supplemental proposal dated March 3, 2023 (attached hereto as Exhibit C), all of which such exhibits are incorporated herein by this reference. Exhibit B and Exhibit < UfY Wc``YWh]jY`m fYZYffYX hc ]b h\]g 9[fYYaYbh Ug h\Y pIfcdcgU`+q Mc h\Y extent that there is any conflict between this Agreement and the RFP (Exhibit A) on the one hand, and the Proposal (Exhibits B and C) on the other hand, this Agreement and the RFP shall control.

1.2. Contractor shall perform all Services under this Agreement in accordance with the standard of care generally exercised by like professionals under similar circumstances and in a manner reasonably satisfactory to City.

1.3. In performing this Agreement, Contractor shall comply with all applicable provisions of federal, state, and local law. 3 of 20

1.4. As a material inducement to City to enter into this Agreement, Contractor hereby represents that it has the experience necessary to undertake the Services to be provided. In light of such status and experience, Contractor hereby covenants that it shall follow the customary professional standards in performing all Services. The City relies upon the skill of Contractor, and Contractorrg ghUZZ) ]Z Ubm) hc Xc UbX dYfZcfa h\Y LYfj]WYg ]b U g_]``Zi`) WcadYhYbh) and professional manner, and Contractor and Contractorrg ghUZZ) ghall perform the Services in such manner. Contractor shall, at all times, meet or exceed any and all applicable professional standards of care. The acceptance of Contractorrg kcf_ Vm the City shall not operate as a release of Contractor from such standard of care and workmanship.

1.5. Contractor will not be compensated for any work performed not specified in the Scope of Services unless the City authorizes such work in advance and in writing. The City Manager may authorize extra work to fund unforeseen conditions up to the amount approved at the time of award by the City Council as specified in Subsection 3.1. Payment for additional work in excess of this amount requires prior City Council authorization.

2.0 Term

2.1. The term of this Agreement shall commence as of the Effective Date and shall continue for a term of three years 'pHf][]bU` MYfaq( UbX g\U`` Yld]fY Uh midnight on April 24, 2026, unless sooner terminated or extended as provided by this Agreement.

2.2. The City, at its sole option, may elect to extend the Original Term of this Agreement, upon the same terms and conditions, for up to two additional terms cZ cbY mYUf YUW\ 'pYlhYbg]cbq() Vm dfcj]X]b[ kf]hhYb bch]WY hc <cbhfUWhcf Uh `YUgh one month prior to the expiration of an existing term. If timely elected by the City, the first extension shall have a term extending from April 24, 2026 through and including April 24, 2027, unless sooner terminated or extended pursuant to this Agreement. If timely elected by the City, the second extension shall be from April 24, 2027 through and including April 24, 2028, unless sooner terminated pursuant to this Agreement. Any extension shall not be effective except upon execution of a written amendment to this Agreement signed by the City Manager and <cbhfUWhcfrg Uih\cf]nYX fYdfYgYbhUh]jYg+

3.0 Contractord] 5YWZPX]L^TYX

3.1. City will pay Contractor in accordance with the hourly rates shown on the fee schedules set forth in Exhibit B and Exhibit C for the Services but in no event will the City pay more than the total not-to-exceed amount of $41,700 (FortyOne Thousand Seven Hundred Dollars and 00/100) per year for the Services (Exhibits A, B and C) for the Original Term. The City Manager may approve, in 4 of 20
writing, an additional expenditure of up to $5,000 per year of the Original Term for unforeseen additional analyses and sampling.

3.2. In the event that City elects to extend the Original Term in accordance with Subsection 2.2 of this Agreement, City will pay Contractor in accordance with the hourly rates shown on the fee schedule set forth in Exhibit B and Exhibit C for Services but in no event will the City pay more than the total notto-exceed amount of $41,700 (Forty-One Thousand Seven Hundred Dollars and 00/100) for each one-year extension. During any one-year extension elected by the City, the City Manager may approve, in writing, an additional expenditure of up to $5,000 per extension for unforeseen additional analyses and sampling. Any additional work authorized by the City Manager as a result of such unforeseen circumstances will be compensated in accordance with the hourly rates shown on the fee schedules set forth in Exhibits B and C, attached hereto.

4.0 Method of Payment

4.1. Contractor shall submit to City monthly invoices for all Services rendered pursuant to this Agreement. Such invoices shall be submitted within 15 days of the end of the month during which the Services were rendered and shall describe in detail the Services rendered during the period, the days worked, number of hours worked, the hourly rates charged, and the Services performed for each day in the period. City will pay Contractor within 30 days of receiving Contractorrg ]bjc]WY+ City will not withhold any applicable federal or state payroll and other required taxes, or other authorized deductions from payments made to Contractor.

4.2. Upon 24-hour notice from City, Contractor g\U`` U``ck <]hm cf <]hmrg agents or representatives to inspect at Contractorrg cZZ]WYg Xif]b[ fYUgcbUV`Y business hours all records, invoices, time cards, cost control sheets and other records maintained by Contractor ]b WcbbYWh]cb k]h\ h\]g 9[fYYaYbh+ <]hmrg f][\hg under this Subsection 4.2 shall survive for three (3) years following the termination of this Agreement.

5.0 Termination

5.1. This Agreement may be terminated by City, without cause, or by Contractor based on reasonable cause, upon giving the other party written notice thereof not less than 30 days prior to the date of termination.

5.2. M\]g 9[fYYaYbh aUm VY hYfa]bUhYX Vm <]hm idcb .- XUmgr bch]WY hc Contractor if Contractor fails to provide satisfactory evidence of renewal or replacement of comprehensive general liability insurance as required by this Agreement at least 20 days before the expiration date of the previous policy. 5 of 20

5.3. Obligations upon termination. Unless otherwise specified in the notice of termination, Contractor shall cease all work under this Agreement immediately upon receipt of notice of termination from City under Subsection 5.1, cf ]aaYX]UhY`m idcb <]hmrg UW_bck`YX[aYbh cZ fYWY]dh cZ Contractorrg bch]WY cZ termination to City under Subsection 5.1. Upon termination, City shall be immediately given title to and possession of all Work Product (as defined in Subsection 12.1 of this Agreement) produced or developed pursuant to this Agreement up to the date of termination. Provided that Contractor is not then in breach, City shall pay Contractor for any portion of the Services completed prior to termination, based on the reasonable value of the Services rendered. City shall not be liable for any costs other than the charges or portions thereof which are specified herein. In no event shall Contractor be entitled to payment for unperformed services or services within the Scope of Services performed prior to the effective date of this Agreement; and Contractor shall not be entitled to receive more than the amount that would be paid to Contractor for the full performance of the Services up to date of termination. Contractor shall have no other claim against City by reason of such termination, including any claim for compensation or damages.

6.0 Party Representatives

6.1. M\Y <]hm FUbU[Yf ]g h\Y <]hmrg fYdfYgYbhUh]jY Zcf difdcgYg cZ h\]g Agreement.

6.2. Richard K. Forsyth is the Contractor's primary representative for purposes of this Agreement. Richard K. Forsyth shall be responsible during the term of this Agreement for directing all activities of Contractor and devoting sufficient time to personally supervise the Services hereunder. Contractor may not change its representative without the prior written approval of City, which approval shall not be unreasonably withheld.

7.0 Notices

7.1. All notices permitted or required under this Agreement shall be deemed made when personally delivered or when mailed 48 hours after deposit in the United States Mail, first class postage prepaid and addressed to the party at the following addresses:

To City: City of Seal Beach
211-8th Street
Seal Beach, California 90740
Attn: Public Works Director
To Contractor: Sierra Analytical Labs, Inc.
26052 Merit Circle, Suite 104
6 of 20
Laguna Hills, CA 92653
Attn: Richard K. Forsyth

7.2. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

8.0 Permits and Licenses
Contractor and all of Contractorrg Yad`cmYYg UbX ch\Yf dYfgcbbY` shall obtain and maintain during the Agreement term all necessary licenses, permits and certificates required by law for the provision of the Services under this Agreement, including a business license as required by the Seal Beach Municipal Code.

9.0 Independent Contractor

9.1. Contractor is an independent contractor and not an employee of the City. All work or other Services provided pursuant to this Agreement shall be performed by Contractor or by Contractorrg Yad`cmYYg cf ch\Yf dYfgcbbY` under Contractorrg supervision. Contractor will determine the means, methods, and details by which Contractorrg Yad`cmYYg UbX ch\Yf dYfgcbbY` k]`` perform the Services. Contractor shall be solely responsible for the satisfactory work performance of all personnel engaged in performing the Services and compliance with the customary professional standards.

9.2. All of Contractorrg Yad`cmYYg UbX ch\Yf personnel performing any of the Services under this Agreement on behalf of Contractor shall also not be employees of City and shall at all times be under Contractor's exclusive direction and control. Contractor and Contractorrg dYfgcbbY` g\U`` not supervise Ubm cZ <]hmrg employees8 UbX <]hmrg Yad`cmYYg g\U`` bch supervise Contractorrg dYfgcbbY`.

Contractorrg dYfgcbbY` g\U`` bch kYUf cf X]gd`Um Ubm <]hm ib]Zorm, badge, identification number, or other information identifying such individual as an employee of City; and Contractorrg dYfgcbbY` g\U`` bch igY Ubm <]hm Y-mail address or City telephone number in the performance of any of the Services under this Agreement. Contractor shall acquire and maintain at its sole cost and expense such vehicles, equipment and supplies as Contractorrg dYfgcbbY` fYei]fY hc perform any of the Services required by this Agreement. Contractor shall perform all Services off of City premises at locations of Contractorrg W\c]WY) YlWYdh '.( Ug otherwise required for the performance of Services on City real property, vehicles or equipment; (2) as otherwise may from time to time be necessary in order for Contractorrg dYfgcbbY` hc fYWY]jY dfojects from City, review plans on file at City, pick up or deliver any work product related to Contractorrg dYfZcfaUbWY cZ Ubm Services under this Agreement, or (3) as may be necessary to inspect or visit City locations and/or private property to perform such Services. City may make a computer available to Contractor from time to time for Contractorrg dYfgcbbY` hc obtain information about or to check on the status of projects pertaining to the Services under this Agreement.
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9.3. Contractor shall be responsible for and pay all wages, salaries, benefits and other amounts due to Contractorrg dYfgcbbY` ]b WcbbYWh]cb k]h\ h\Y]f performance of any Services under this Agreement and as required by law.

Contractor shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: Social Security taxes, other retirement or pension benefits, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance. Notwithstanding any other agency, State, or federal policy, rule, regulation, statute or ordinance to the contrary, Contractor and any of its officers, employees, agents, and subcontractors providing any of the Services under this Agreement shall not become entitled to, and hereby waive any claims to, any wages, salaries, compensation, benefit or any incident of employment by City, including but not limited to, eligibility to enroll in, or reinstate to membership in, the California Public Employees Retirement LmghYa 'pI>KLq( Ug an employee of City, and entitlement to any contribution to be paid by City for employer contributions or employee contributions for PERS benefits.

9.4. Contractor shall indemnify and hold harmless City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs and expenses of any nature to the extent arising from, caused by, or relating to Contractorrg dYfgcbbY` dfUWh]WYg. or to the extent arising from, caused by or relating to the violation of any of the provisions of this Section

9.0. In addition to all other remedies available under law, City shall have the right to offset against the amount of any fees due to Contractor under this Agreement any amount due to City from Contractor as a result of Contractorrg ZU]`ifY hc promptly pay to City any reimbursement or indemnification arising under this Section. This duty of indemnification is in addition to Contractorrg Xihm hc XYZYbX) indemnify and hold harmless as set forth in any other provision of this Agreement.

Contractorrg ]bXYab]Z]WUh]cbg UbX cV`][Uh]cbg ibXYr this Section shall survive the expiration or termination of this Agreement.

10.0 PERS Compliance and Indemnification

10.1. General Requirements. The Parties acknowledge that City is a local agency member of PERS, and as such has certain pension reporting and contribution obligations to PERS on behalf of qualifying employees. Contractor agrees that, in providing its employees and any other personnel to City to perform any work or other Services under this Agreement, Contractor shall assure Wcad`]UbWY k]h\ h\Y IiV`]W >ad`cmYYgr KYh]fYaYbh EUk 'pI>KEq(, commencing at Government Code § 20000, as amended by the IiV`]W >ad`cmYYgr IYbg]cb RYZcfa 9Wh cZ /-.0 'pI>IK9q() UbX the regulations of PERS. Without limitation to the foregoing, Contractor shall assure compliance with regard to personnel who have active or inactive membership in PERS and to those who are retired annuitants and in performing this Agreement shall not assign or utilize any of its 8 of 20
personnel in a manner that will cause City to be in violation of the PERL, PEPRA or any other applicable retirement laws and regulations.

10.2. Indemnification. Contractor shall defend (with legal counsel approved by City, whose approval shall not be unreasonably withheld), indemnify and hold harmless City, and its City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs and expenses of any nature to the extent arising from, caused by, or relating to Contractorrg j]c`Uh]cb cZ Uny provisions of this Section 10.0. This duty of indemnification is in addition to Contractorrg Xihm hc XYZYbX) ]bXYab]Zm UbX \c`X harmless as set forth in any other provision of this Agreement. Contractorrg indemnification and obligations under this Section shall survive the expiration or termination of this Agreement.

11.0 Confidentiality

11.1. Contractor covenants that all data, reports, documents, surveys, studies, drawings, plans, maps, models, photographs, images, video files, media, discussion, other information or other Work Product (as defined in Subsection

12.1) developed or received by Contractor or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Contractor without prior written authorization by City. City shall grant such authorization if applicable law requires disclosure. Contractor, its officers, employees, agents, or subcontractors shall not without written authorization from the City Manager or unless requested in writing by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the Services performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court cfXYf g\U`` bch VY Wcbg]XYfYX pjc`ibhUfm)q dfcj]XYX Contractor gives City notice of such court order or subpoena.

11.2. Contractor shall promptly notify City should Contractor, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the City. City may, but has no obligation to, represent Contractor or be present at any deposition, hearing or similar proceeding. Contractor agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Contractor+ AckYjYf) <]hmrg f][\h hc fYj]Yk Ubm giW\ fYgdcbgY XcYg bch ]ad`m cf mean the right by City to control, direct or rewrite the response.

11.3. Contractorrg WcjYbUbhs under this Section shall survive the termination or expiration of this Agreement.
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12.0 Ownership of Work Product

12.1. All field notes, draft and final reports, drawings, specifications, other documents and written material of any kind, and any and all images, ideas, concepts, designs including website designs, source code, object code, electronic data and files, and/or other media whatsoever created or developed by Contractor ]b h\Y dYfZcfaUbWY cZ h\]g 9[fYYaYbh 'Wc``YWh]jY`m pPcf_ IfcXiWhq( g\U`` VY Wcbg]XYfYX pkcf_g aUXY Zcf \]fYq Zcf h\Y VYbYZ]h cZ <]hm+ >lWYdh Ug dfcj]XYX ]b LiVgYWh]cb 2+0) pHV`][Uh]cbg Ndcb MYfa]bUh]cb)q U`` Pcf_ IfcXiWh UbX Ubm UbX U`` intellectual property rights arising from their creation, including, but not limited to, all copyrights and other proprietary rights, shall be and remain the property of City without restriction or limitation upon their use, duplication or dissemination by City upon final payment being made in accordance with Subsection 5.3, and may be used, reused or otherwise disposed of by City for any purpose without Contractorrg consent. Any use, reuse or modification of the Work Product by City for any purpose other than the purpose for which the Work Product was prepared or dfcj]XYX ibXYf h\]g 9[fYYaYbh g\U`` VY Uh <]hmrg ckb f]g_+ Contractor shall not obtain or attempt to obtain copyright protection as to any of the Work Product.

12.2. Upon expiration of the Agreement, or upon termination of the Agreement by City or Contractor, Contractor upon full payment of monies owed in accordance with Subsection 5.3 for Work Product created prior to the date of termination, hereby assigns to City all ownership and any and all intellectual property rights to the Work Product that are not otherwise vested in City pursuant to the paragraph directly above this one.

12.3. Contractor warrants and represents that it has secured all necessary licenses, consents or approvals to use any instrumentality, thing or component as to which any intellectual property right exists, including computer software, used in the rendering of the Services and the production of all Work Product produced under this Agreement, and that City has full legal title to and the right to reproduce the Work Product. Contractor shall defend, indemnify and hold City, and its elected officials, officers, employees, servants, attorneys, designated volunteers, and agents serving as independent contractors in the role of City officials, harmless Zfca Ubm `cgg) W`U]a cf `]UV]`]hm ]b Ubm kUm fY`UhYX hc U W`U]a h\Uh <]hmrg igY cZ Ubm of the Work Product is violating federal, state or local laws, or any contractual provisions, or any laws relating to trade names, licenses, franchises, copyrights, patents or other means of protecting intellectual property rights and/or interests in products or inventions. Contractor shall bear all costs arising from the use of patented, copyrighted, trade secret or trademarked documents, materials, equipment, devices or processes in connection with its provision of the Services and Work Product produced under this Agreement. In the event the use of any of the Work Product or other deliverables hereunder by City is held to constitute an infringement and the use of any of the same is enjoined, Contractor, at its expense, shall: (1) secure for City the right to continue using the Work Product and other 10 of 20
deliverables by suspension of any injunction, or by procuring a license or licenses for City; or (2) modify the Work Product and other deliverables so that they become non-infringing while remaining in compliance with the requirements of this Agreement. These covenants shall survive the expiration and/or termination of this Agreement.

12.4. Upon expiration or termination of the Agreement, Contractor shall deliver to City all Work Product and other deliverables related to any Services performed pursuant to this Agreement without additional cost or expense to City.

If Contractor prepares a document on a computer, Contractor shall provide City with said document both in a printed format and in an electronic format that is acceptable to City.

13.0 Subcontractors
No portion of this Agreement shall be subcontracted without the prior written approval of the City. Contractor is fully responsible to City for the performance of any and all subcontractors.

14.0 Prohibition Against Assignment or Delegation
Contractor shall not assign any of its rights or delegate any of its duties under this Agreement, either in whole or in part, without <]hmrg df]cf kf]hhYb WcbgYbh+ Any purported assignment or delegation in violation of this Section shall be void and without effect, and shall entitle City to terminate this Agreement. As used in this Sect]cb) passignmentq UbX pXY`Y[Uh]cbq aYUbg Ubm gU`Y) []Zh) d`YX[Y) hypothecation, encumbrance or other transfer of all or any portion of the rights, obligations, or liabilities in or arising from this Agreement to any person or entity, whether by operation of law or otherwise, and regardless of the legal form of the transaction in which the attempted transfer occurs.

15.0 Inspection and Audit of Records
Contractor shall maintain complete and accurate records with respect to all Services and other matters covered under this Agreement, including but expressly not limited to, all Services performed, salaries, wages, invoices, time cards, cost control sheets, costs, expenses, receipts and other records with respect to this Agreement. Contractor shall maintain adequate records on the Services provided in sufficient detail to permit an evaluation of all Services in connection therewith. All such records shall be clearly identified and readily accessible. At all times during regular business hours, Contractor shall provide City with free access to such records, and the right to examine and audit the same and to make copies and transcripts as City deems necessary, and shall allow inspection of all program data, information, documents, proceedings and activities and all other matters related to the performance of the Services under this Agreement. Contractor shall retain all financial and program service records and all other records related to the Services and performance of this Agreement 11 of 20
for at least three (3) years after expiration, termination or final payment under h\]g 9[fYYaYbh) k\]W\YjYf cWWifg `UhYf+ <]hmrg f][\hg ibXYf h\]g LYWh]cb .5.0 shall survive for three (3) years after expiration, termination or final payment under this Agreement, whichever occurs later.

16.0 Safety Requirements
All work performed under this Agreement shall be performed in such a manner as to provide safety to the public and to meet or exceed the safety standards outlined by CAL OSHA and other applicable state and federal laws. City may issue restraint or cease and desist orders to Contractor when unsafe or harmful acts are observed or reported relative to the performance of the Services. Contractor shall maintain the work sites free of hazards to persons and property resulting from its operations.

Contractor shall immediately report to the City any hazardous condition noted by Contractor.

17.0 Insurance

17.1. General Requirements. Contractor shall not commence work under this Agreement until it has provided evidence satisfactory to the City that Contractor has secured all insurance required under this Section.

17.2. Minimum Scope and Limits of Insurance. Contractor shall, at its sole cost and expense, procure, maintain and keep in full force and effect for the duration of the Agreement, insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of this Agreement, as follows:

17.2.1. Commercial General Liability Insurance: Contractor shall maintain limits no less than $2,000,000 per occurrence for bodily injury, personal injury and property damage; and if Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this Agreement/location or the general aggregate limit shall be twice the required occurrence limit: Coverage shall be at least as broad as the latest version of Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001). If Contractor is a limited liability company, the commercial general liability coverage shall be amended so that Contractor and its managers, affiliates, employees, agents and other persons necessary or incidental to its operation are insureds;

17.2.2. Automobile Liability Insurance: Contractor shall maintain limits no less than $1,000,000 per accident for bodily injury and property damage.

Coverage shall be at least as broad as Automobile Liability: Insurance Services Office Business Auto Coverage form number CA 0001, code 1 (any auto).. 12 of 20
.4+/+0+ Pcf_Yfgr <cadYbgUh]cb BbgifUbWY ]b h\Y Uacibh fYei]fYX Vm `Uk8 UbX >ad`cmYfrg E]UV]`]hm7 $.)---)--- dYf UWW]XYbh UbX ]b h\Y U[[fY[UhY Zcf bodily injury or disease;

17.2.4. Professional Liability (or Errors and Omissions), with minimum limits of $1,000,000 per claim/aggregate. If U pW`U]ag aUXYq dc`]Wm ]g provided, then the policy shall be endorsed to provide an extended reporting period of not less than three years.

17.3. Acceptability of Insurers. The Insurance policies required under this Section shall be placed with insurers with a current A.M. Best's rating no less than A:VIII, licensed to do business in California, and satisfactory to the City.

17.4. Additional Insured.

17.4.1. For general liability insurance, City, its elected and appointed officials, officers, employees, agents, designated volunteers and those City agents acting as independent contractors in the role of City officials shall be covered as additional insureds with respect to the services or operations performed by or on behalf of the Contractor, including materials, parts or equipment furnished in connection with such work.

17.4.2. For automobile liability, City, its elected and appointed officials, officers, employees, agents, designated volunteers and those City agents serving as independent contractors in the role of City officials, shall be covered as additional insureds with respect to the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by the Contractor or for which the Contractor is responsible.

17.4.3. These additional insured provisions shall also apply to any excess/umbrella liability policies.

17.5. Cancellations or Modifications to Coverage. The insurance policies shall contain the following provisions, or Contractor shall provide endorsements on forms supplied or approved by City to state: (1) coverage shall not be suspended, voided, reduced or canceled except after 30 days prior written notice by certified mail, return receipt requested, has been given to City; (2) any failure to comply with reporting or other provisions of the policies, including breaches of warranties, shall not affect coverage provided to City, its elected and appointed officials, officers, employees, agents, designated volunteers, and those City agents serving as independent contractors in the role of City officials;

17.6. Primary and Non-Contributing. Coverage shall be primary insurance as respects the City, its elected officials, officers, employees, agents, designated volunteers designated volunteers and agents serving as independent contractors in the role of City officials, or if excess, shall stand in an unbroken 13 of 20
chain of coverage excess of the Contractor's scheduled underlying coverage and that any insurance or self-insurance maintained by the City, its elected officials, officers, employees, agents. designated volunteers designated volunteers and agents serving as independent contractors in the role of City officials, shall be excess of the Contractor's insurance and shall not be called upon to contribute with it;

17.7. Separation of Insureds. All insurance required by this Section shall contain standard separation of insureds provisions and shall not contain any special limitations on the scope of protection afforded to City, its elected and appointed officials, officers, employees, agents, designated volunteers and those City agents serving as independent contractors in the role of City officials.

17.8. Deductibles and Self-Insured Retentions. Any deductibles or selfinsured retentions shall be declared to and approved by City. Contractor guarantees that, at the option of City, either: (1) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City, its elected and appointed officials, officers, employees, agents, designated volunteers and those City agents serving as independent contractors in the role of City officials; or (2) Contractor shall procure a bond guaranteeing payment of losses and related investigation costs, claims and administrative and defense expenses.

17.9. Waiver of Subrogation. Each insurance policy required by this 9[fYYaYbh g\U`` YldfYgg`m kU]jY h\Y ]bgifYfrg f][\h cZ giVfc[Uh]cb U[U]bgh <]hm UbX its elected and appointed officials, officers, employees, agents, designated volunteers and those City agents serving as independent contractors in the role of City officials. Contractor hereby waives all rights of subrogation against City.

17.10. City Remedy for Noncompliance. If Contractor does not maintain the policies of insurance required under this Section in full force and effect during the term of this Agreement, or in the event any of Contractorrg dc`]W]Yg Xc bch Wcad`m with the requirements under this Section, City may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, City may, but has no duty to, take out the necessary insurance and pay, at Contractorrg expense, the premium thereon. Contractor shall promptly reimburse City for any premium paid by City or City may withhold amounts sufficient to pay the premiums from payments due to Contractor.

17.11. Evidence of Insurance. Prior to the performance of Services under this Agreement, Contractor shall furnish City with original certificates of insurance and all original endorsements evidencing and effecting the coverages required under this Section on forms satisfactory to and approved by City. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf, and shall be on forms provided by City if requested. Contractor may provide complete, certified copies of all required insurance policies to City. Contractor shall maintain current 14 of 20
endorsements on Z]`Y k]h\ <]hmrg K]g_ FUbU[Yf+ All certificates and endorsements shall be received and approved by the City before work commences. City reserves the right to require complete, certified copies of all required insurance policies, at any time. Contractor shall also provide proof to City that insurance policies expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Contractor shall furnish such proof at least two weeks prior to the expiration of the coverages.

17.12. Indemnity Requirements Not Limiting. Procurement of insurance by Contractor shall not be construed as a limitation of Contractorrg `]UV]`]hm cf Ug Zi`` performance of Contractorrg Xihm ho indemnify City under Section 18.0.

17.13. Broader Coverage/Higher Limits. If Contractor maintains broader coverage and/or higher limits than the minimums required above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City.

17.14. Subcontractor Insurance Requirements. Contractor shall require each of its subcontractors that perform Services under this Agreement to maintain insurance coverage that meets all of the requirements of this Section 17.0.

18.0 Indemnification, Hold Harmless, and Duty to Defend

18.1. Indemnities.

18.1.1. To the fullest extent permitted by law, Contractor shall, at its sole cost and expense, protect, defend, hold harmless and indemnify City and its elected and appointed officials, officers, attorneys, agents, employees, designated volunteers, successors, assigns and those City agents serving as independent contractors in the ro`Y cZ <]hm cZZ]W]U`g 'Wc``YWh]jY`m pBbXYab]hYYgq in this Section

18.0), from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, judgments, penalties, bid protests, stop notices, liens and losses of any nature whatsoever, including but not limited to fees of accountants, attorneys and other professionals, and all costs associated h\YfYk]h\) UbX h\Y dUmaYbh cZ U`` WcbgYeiYbh]U` XUaU[Yg 'Wc``YWh]jY`m pLiabilitiesq() in law or equity, whether actual, alleged or threatened, which arise out of, pertain to, or relate to the acts or omissions of Contractor, its officers, agents, servants, employees, subcontractors, materialmen, suppliers, or contractors, or their officers, agents, servants or employees (or any entity or individual that Contractor shall bear the legal liability thereof) in the performance of this Agreement, including h\Y BbXYab]hYYgr UWh]jY cf dUgg]jY bY[`][YbWY) YlWYdh Zcf Liabilities arising from the sole negligence or willful misconduct of the Indemnitees, as determined by final arbitration or court decision or by the agreement of the Parties. Contractor shall defend the Indemnitees in any action or actions filed in connection with any Liabilities k]h\ WcibgY` cZ h\Y BbXYab]hYYgr W\c]WY) UbX g\U`` dUm U`` Wcghg UbX 15 of 20
YldYbgYg) ]bW`iX]b[ U`` UhhcfbYmgr ZYYg UbX YldYfhgr Wcghg UWhiU``m ]bWiffYX ]b connection with such defense. Contractor shall reimburse the Indemnitees for any and all legal expenses and costs incurred by the Indemnitees in connection therewith.

18.1.2. Contractor shall defend, indemnify and hold harmless City in accordance with Sections 9.0 and 10.0.

18.2. Subcontractor Indemnification. Contractor shall obtain executed indemnity agreements with provisions identical to those in this Section 18.0 from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Contractor in the performance of this Agreement. If Contractor fails to obtain such indemnities, Contractor shall be fully responsible and indemnify, hold harmless and defend the Indemnitees from and against any and all Claims in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Contractorrg subcontractor, its officers, agents, servants, employees, subcontractors, materialmen, contractors or their officers, agents, servants or employees (or any entity or individual that Contractorrg giVWcbhfUWhcf g\U`` VYUf h\Y `Y[U` `]UV]`]hm h\YfYcZ( ]b h\Y dYfZcfaUbWY cZ h\]g 9[fYYaYbh) ]bW`iX]b[ h\Y BbXYab]hYYgr UWtive or passive negligence, except for Claims or Damages arising from the sole negligence or willful misconduct of the Indemnitees, as determined by final arbitration or court decision or by the agreement of the Parties.

18.3. Pcf_Yfgr <cadYbgUh]cb 9Whg Not Limiting. Contractorrg indemnification obligations under this Section, or any other provision of this 9[fYYaYbh) g\U`` bch VY `]a]hYX Vm h\Y dfcj]g]cbg cZ Ubm kcf_Yfgr Wcmpensation act or similar act. Contractor expressly waives its statutory immunity under such statutes or laws as to City, its elected and appointed officers, officials, agents, employees, designated volunteers and those City agents serving as independent contractors in the role of City officials.

18.4. Insurance Requirements Not Limiting. City does not, and shall not, waive any rights that it may possess against Contractor because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. The indemnities and obligations in this Section shall apply regardless of whether or not any insurance policies are determined to be applicable to the Claims or Liabilities asserted against City or any of the other Indemnitees.

18.5. Survival of Terms. Contractorrg indemnifications and obligations under this Section 18.0 shall survive the expiration or termination of this Agreement.
16 of 20

19.0 Non-Discrimination and Equal Employment Opportunity Contractor affirmatively represents that it is an equal opportunity employer. In the performance of this Agreement, Contractor shall not discriminate against any subcontractor, employee, or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex, gender, sexual orientation, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, or any other basis prohibited by law. Contractor will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment, without regard to their race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information or sexual orientation, or any other basis prohibited by law.

20.0 Labor Certification
By its signature hereunder, Contractor certifies that it is aware of the provisions of Section 3700 of the California Labor Code that require every employer to be ]bgifYX U[U]bgh `]UV]`]hm Zcf Pcf_Yfgr <cadYbgUh]cb cf hc ibXYfhU_Y gY`Z-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.

21.0 Prevailing Wage and Payroll Records
To the extent that this Agreement calls for services that, in whole or in part, Wcbgh]hihY pdiV`]W kcf_gq Ug XYZ]bYX in the California Labor Code, Contractor shall comply in all respects with all applicable provisions of the California Labor Code, including those set forth in Exhibit D, attached hereto and incorporated by reference herein.

22.0 Entire Agreement
This Agreement contains the entire agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings, or agreements. This Agreement may only be modified by a writing signed by both Parties.

23.0 Severability
The invalidity in whole or in part of any provisions of this Agreement shall not void or affect the validity of the other provisions of this Agreement.

24.0 Governing Law and Venue
This Agreement shall be governed by and construed in accordance with the laws of the State of California, except that any rule of construction to the effect that 17 of 20
ambiguities are to be resolved against the drafting party shall not be applied in interpreting this Agreement. Any dispute that arises under or relates to this Agreement (whether contract, tort or both) shall be resolved in a superior court with geographic jurisdiction over the City of Seal Beach.

25.0 No Third Party Beneficiaries
This Agreement is made solely for the benefit of the Parties to this Agreement and their respective successors and assigns, and no other person or entity shall be deemed to have any rights hereunder against either party by virtue of this Agreement.

26.0 Waiver
No delay or omission to exercise any right, power or remedy accruing to City under this Agreement shall impair any right, power or remedy of City, nor shall it be construed as a waiver of, or consent to, any breach or default. No waiver of any breach, any failure of a condition, or any right or remedy under this Agreement shall be (1) effective unless it is in writing and signed by the Party making the waiver, (2) deemed to be a waiver of, or consent to, any other breach, failure of a condition, or right or remedy, or (3) deemed to constitute a continuing waiver unless the writing expressly so states.

27.0 Prohibited Interests; Conflict of Interest

27.1. Contractor covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the Services, or which would conflict in any manner with the performance of the Services.

Contractor further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Contractor shall avoid the appearance of having any interest, which would conflict in any manner with the performance of the Services. Contractor shall not accept any employment or representation during the term of this Agreement which is or may likely make Contractor "financially interested" (as provided in California Government Code §§ 1090 and 87100) in any decision made by City on any matter in connection with which Contractor has been retained.

27.2. Contractor further warrants and maintains that it has not employed or retained any person or entity, other than a bona fide employee working exclusively for Contractor, to solicit or obtain this Agreement. Nor has Contractor paid or agreed to pay any person or entity, other than a bona fide employee working exclusively for Contractor, any fee, commission, gift, percentage, or any other consideration contingent upon the execution of this Agreement. Upon any breach or violation of this warranty, City shall have the right, at its sole and absolute discretion, to terminate this Agreement without further liability, or to deduct from 18 of 20
any sums payable to Contractor hereunder the full amount or value of any such fee, commission, percentage or gift.

27.3. Contractor warrants and maintains that it has no knowledge that any officer or employee of City has any interest, whether contractual, noncontractual, financial, proprietary, or otherwise, in this transaction or in the business of Contractor, and that if any such interest comes to the knowledge of Contractor at any time during the term of this Agreement, Contractor shall immediately make a complete, written disclosure of such interest to City, even if such interest would not be deemed a prohibited "conflict of interest" under applicable laws as described in this Section.

28.0 Final Payment Acceptance Constitutes Release
The acceptance by Contractor of the final payment made under this Agreement shall operate as and be a release of City from all claims and liabilities for compensation to Contractor for anything done, furnished or relating to Contractorrg kcf_ cf gYfj]WYg+ 9WWYdhUbWY cZ dUmaYbh g\U`` VY Ubm bY[ch]Uh]cb cZ <]hmrg W\YW_ or the failure to make a written extra compensation claim within ten calendar days of the receipt of that check. However, approval or payment by City shall not constitute, nor be deemed, a release of the responsibility and liability of Contractor, its employees, subcontractors and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by City for any defect or error in the work prepared by Contractor, its employees, subcontractors and agents.

29.0 Corrections
In addition to the indemnification obligations set forth above, Contractor shall WcffYWh) Uh ]hg YldYbgY) U`` Yffcfg ]b h\Y kcf_ k\]W\ aUm VY X]gW`cgYX Xif]b[ <]hmrg review of Contractorrg fYdcfh cf d`Ubg+ L\ould Contractor fail to make such correction in a reasonably timely manner, such correction may be made by City, and the cost thereof shall be charged to Contractor. In addition to all other available remedies, City may deduct the cost of such correction from any retention amount held by City or may withhold payment otherwise owed Contractor under this Agreement up to the amount of the cost of correction.

30.0 Non-Appropriation of Funds
Payments to be made to Contractor by City for any Services performed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that City does not appropriate sufficient funds for payment of Contractorrg LYfj]WYg VYmcbX h\Y WiffYbh Z]gWU` mYUf) h\]g 9[fYYaYbh shall cover payment for Contractorrg LYfj]WYg cb`m hc h\Y WcbW`ig]cb cZ h\Y `Ugh fiscal year in which City appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year.
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31.0 Mutual Cooperation

31.1. <]hmrg <ccdYfUh]cb. City shall provide Contractor with all pertinent Data, documents and other requested information as is reasonably available for Contractorrg dfcdYf dYfZcfaUbWY cZ h\Y LYfj]WYg fYei]fYX ibXYf h\]g 9[fYYaYbh+

31.2. Contractorrg <ccdYfUh]cb. In the event any claim or action is brought against City relating to Contractorrg dYfZcfaUbWY cZ LYfj]WYg fYbXYfYX ibXYf h\]g Agreement, Contractor shall render any reasonable assistance that City requires.

32.0 Time of the Essence
Time is of the essence in respect to all provisions of this Agreement that specify a time for performance; provided, however, that the foregoing shall not be construed to limit or deprive a Party of the benefits of any grace or use period allowed in this Agreement.

33.0 Attorneys' Fees
If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party all of its ahhcfbYmgr ZYYg UbX ch\Yf Wcghg ]bWiffYX ]b WcbbYWh]cb therewith.

34.0 Titles and Headings
The titles and headings used in this Agreement are for convenience only and shall in no way define, limit or describe the scope or intent of this Agreement or any part of it.

35.0 Exhibits
All exhibits referenced in this Agreement are hereby incorporated into the Agreement as if set forth in full herein. In the event of any material discrepancy between the terms of any exhibit so incorporated and the terms of this Agreement, the terms of this Agreement shall control.

36.0 Corporate Authority
The person executing this Agreement on behalf of Contractor warrants that he or she is duly authorized to execute this Agreement on behalf of said party and that by his or her execution, the Contractor is formally bound to the provisions of this Agreement.
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EXHIBIT A
Request for Proposals
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Table of Contents
&%! INTRODUCTION
II. QUALIFICATIONS
III. SCOPE OF SERVICES
IV. PRE-PROPOSAL QUESTIONS
V. SCHEDULE
VI. SUBMITTAL REQUIREMENTS
VII. FEE AND COST PROPOSAL
VIII. INTERVIEW
IX. SELECTION PROCESS
X. SPECIAL PROVISIONS
XI. GENERAL CONDITIONS
EXHIBIT A q Sampling Sites
EXHIBIT B q Fee & Cost Proposal Template
EXHIBIT C q Sample Contract
3 REQUEST FOR PROPOSALS FOR

WATER QUALITY ANALYSES AND SAMPLING SERVICES
ALL INTERESTED PARTIES MUST REGISTER THROUGH PLANETBIDS. COMMUNICATION

AND ADDENDA, IF ANY, WILL BE DISTRIBUTED TO REGISTERED PARTIES VIA THE PLANETBIDS PORTAL.

I. INTRODUCTION
N^[ =_jo e\ M[Wb <[WY^ &r=_jos' Public Works Department is requesting proposals from approved, qualified contractors who are certified as California Department of Health Services Environmental Laboratory Tester of Drinking Water.

N^[ eX`[Yj_l[ e\ j^_i L[gk[ij \eh JhefeiWb &rL@Js' ieb_Y_jWj_ed _i je _Z[dj_\o j^[ gkWb_\_[Z contractor to provide the requested services for an anticipated term of three (3) years, with two (2) possible one (1) year extensions. The final agreement amount and term will depend on the quality, diversity, and responsiveness of the received proposals.

II. QUALIFICATIONS
Minimum Qualifications
' Minimum of seven (7) years of professional services for water quality analyses and sampling. ' Experience and/or demonstrated ability to provide satisfactory services. ' Accredited California Department of Health Services Environmental Laboratory Tester of Drinking Water. ' Local staffing able to respond to an emergency call-back within 30 minutes, and able to deploy the appropriate resources to respond within two (2) hours after being contacted by the City. ' Valid City of Seal Beach business license for the term of the Agreement, if selected. ' Maintain, or have the ability to quickly acquire, all necessary labor, equipment, and material to promptly complete the Work.

Desirable Qualifications
' Knowledge and [nf[h_[dY[ m_j^ j^[ =_jo e\ M[Wb <[WY^ti ijWdZWhZi( fhel_i_edi( WdZ fhWYj_Y[i* ' Knowledge of domestic water quality and monitoring regulations in Title 17 and Title 22 of the California Code of Regulations (CCR).
4 III. SCOPE OF SERVICES
A. Contractor performs the collection of distribution system samples, source samples, repeat samples, and other samples as required.

B. The Lab technician must follow procedures and guidelines for collecting samples that are based on the Standard Methods for the Examination of Water and Wastewater (24th edition), and be made in accordance with U.S. EPA approved methods unless directed otherwise by the State Board.

C. Perform the analyses of routine bacteriological samples collected weekly by contractor at ten (10) sites within the city distribution system. Testing to be performed shall be 24-hour Presence-Absence Technique, and Heterotrophic Plate counts on each sample. On samples with Total-Coliform present result, E. Coli analysis must be conducted. Submit results to City per item G. See Exhibit A for j^[ =_joti sample site locations.

D. Perform the analyses of routine bacteriological samples collected monthly by contractor at three (3) sources. Testing to be performed shall be 24-hour Presence-Absence Technique, and Heterotrophic Plate counts on each sample. On samples with Total-Coliform present result, E. Coli analysis must be conducted. Submit results to City per item G.

E. Perform bacteriological and other special types of analyses on samples collected by City staff for repairs or new construction on the distribution system. Submit results to City per item G.

F. Contractor will coordinate with the Water Division on all work.

G. Within 4 hours of testing conclusion, results in PDF format on lab letterhead will be electronically mailed to City and submitted to DDW CLIP. In addition, within 48 hours sample results will be electronically mailed to the City on an Excel template supplied by the City.

H. Lab will notify designated City contact personnel immediately when total coliforms or E. coli is present, when HPC is > 500 in sample results, or when a sample is invalidated due to interference problems. A Yefo e\ j^[ =_joti ?c[h][dYo Hej_\_YWj_ed JbWd m_bb X[ ]_l[d je j^[ bWX W\j[h WmWrd of contract.

I. Lab will notify the City of any problems concerning cancellation or delays regarding sample collections.

The Lab will notify the City immediately of any problems or delays concerning analysis of samples already taken or scheduled to be taken.

J. The Lab will be available to respond to private contractors that require re-check bacteriological samples be collected and tested on construction projects in Seal Beach. The samples requested by private YedjhWYjehi i^Wbb X[ Wj YedjhWYjehti [nf[di[ WdZ the contractors shall be invoiced by the Lab directly.

K. Whenever performing bacteriological sampling, test for chlorine residuals using the HACH Pocket Colorimeter II. Perform chlorine residual tests in accordance with State Health requirements using DPD method and submit results to the City per item G. City will perform random calibration checks ed FWXti Colorimeter to verify proper operation and consistency with City equipment.

L. Perform quarterly analysis of water samples for the presence of Total Trihalomethanes (TTHM) and Haloacetic Acids (HAA5), using approved State Health method, at four (4) locations designated by the 5 City. Contractor shall perform the collection of the TTHM and HAA5 samples. Submit results to the City per item G.

M. Perform a quarterly analysis of one (1) source water sample for the presence of odor.

N. Perform analysis of other various types of specialized city-collected samples as needed. These may consist of Lead & Copper, General Physicals, Volatile Organic Compounds, Synthetic Organic Compounds, or other various types of specialized water analysis.

O. All samples shall be tested by employees of the Lab. All lab-collected samples shall be collected by employees of the lab.

P. Lab will be available for sample collection and/or transport on an as needed basis with a minimum of 24-hour notice. Coolers and ice used for transport must be designated for potable water use only.

Q. Lab must notify City immediately if there is a change in FWXti fhe`[Yj cWdW][h*

CONTRACTOR RESPONSIBILITIES

1. Contractor shall designate a single point-of-contact with decision making authority for Work under this Contract, and shall be available during regular business hours.

2. Contractor shall prohibit any persons other than those designated and employed by the Contractor to collect and test samples.

3. Contractor shall provide all equipment, labor, supervision, method of processes, and materials necessary to complete the Work. Contractor shall keep all materials and equipment neat, clean, and readily available at all times.

4. Contractor shall provide all materials of good quality, as approved by the City, and in the amounts necessary to fulfill the Contract requirements and to accomplish an acceptable and professional level of service.

5. Contractor shall bring to the attention of the City any defective or inoperative equipment no later than the following day after discovery.

6. Contractor shall be responsible for securing any and all locks after work has been completed.

7. Contractor shall promptly and properly dispose of all debris accumulated as a result of testing.

8. Contractor shall be responsible for timely payment of any subcontractor, material persons, workers, and suppliers.

9. Contractor shall have a valid City of Seal Beach business license for the term of the Contract, if selected. 6 Billing Form, Records and Reports
' Contractor shall furnish and maintain records for all testing. The records shall include the name of lab technician, method, date, time, location of sample, State Form PS Codes, at a minimum. The format of said records shall be approved by City prior to use.
' Contractor shall provide a copy of any or all records to City upon request. ' Contractor shall maintain such record through the term of the Contract, plus three (3) years after Contract termination.
' Contractor shall provide a billing form and progress payment form approved by the City.

Protection from Damage
' Contractor shall protect all public and private property that is not part of Work. ' Contractor is liable for any damages as a result of its staff using improper sampling techniques and/or materials. =edjhWYjeh i^Wbb h[fW_h ikY^ ZWcW][ Wj =edjhWYjehti ieb[ [nf[di[* Personnel
The Contractor shall use and furnish all labor necessary for the satisfactory performance for the Work set forth in this Contract.
a. Contractorti MjW\\
' The Contractor shall require each of his/her employees to adhere to basic standards of working attire.

These are to include uniforms with the Contractor's company name or insignia clearly visible, proper shoes and other gear required by State Safety Regulations, and proper wearing of clothing. ' The Contractor must employ sufficient personnel to perform all work as scheduled and approved by the City, including Contractor personnel transition periods. b. Supervision
Contractor shall provide such adequate supervision as to furnish ongoing supervision of workmanship and adherence to schedules by the staff performing the Work. c. Typical Tasks
Contractor shall supply his/her staff with the necessary skills to perform duties in connection with Work contemplated under this Contract.
7 d. Knowledge and Abilities
All analyses and procedures shall be performed in a manner approved by the City and the State Health Department, including suitable experience in the field to perform the required Work in a safe and thoughtful manner
Equipment
The Contractor shall use and furnish all equipment necessary for the satisfactory performance of the Work set forth in this Contract.
a. Equipment
' All equipment used by the Contractor shall be maintained in a clean appearance and in good operable condition. All equipment shall also be properly adjusted, from an operational safety standpoint. b. Vehicles
' Contractor shall Z_ifbWo j^[ dWc[ e\ j^[_h \_hc ed Wdo+Wbb l[^_Yb[i ki[Z eh ej^[hm_i[ Xo j^[ =edjhWYjehti employees.

Emergency Service Contact Information and Response
The Contractor shall provide the City at all times throughout the duration of this Contract emergency telephone numbers of at least two (2) qualified persons who can be called for emergency conditions at any time. An alternate emergency number shall be provided in case no answer is received at the first number. The emergency number shall be used to contact the Contractor representative who can take the necessary action required to alleviate an emergency condition.

Contractor is required to provide the City with a 24-hour emergency number for contact outside normal business hours. The response to an emergency call-out by the Contractor shall not be more than 30 minutes, deployment of appropriate resources to respond within two (2) hours, and shall be considered part of the normal Contract except when delayed by problems caused by vehicle accidents or Acts of God.

Progress of Work
Time is of the essence on every aspect of the Work. Work shall proceed in an expeditious and orderly manner.

The Contractor shall endeavor to avoid service interruptions to the extent feasible. Any exceptions shall be approved by the City.

Alterations
' The City reserves the right to increase, decrease, add, delete, and alter any item or portion of the Work as may be deemed necessary or advisable by the City. The City may make such alterations or deviations, additions to, or omissions from the Work, as may be determined during the progress of the Work to be necessary. Such alterations or deviations, additions or omissions shall in no way affect or make void the Agreement. Upon written order of the City, Contractor shall proceed with the Work as modified. 8 ' In the event that a location is closed for repair, construction, emergency, or any other event(s) where Work cannot be performed, City will notify Contractor of such closure five (5) business days in advance.

Confirmation Emails
Contractor shall provide a confirmation email to the City two weeks in advance of the scheduled date of monthly source samples and all quarterly samples.

Extra Work

1. Extra work shall not be performed without prior written approval by the City unless public safety is immediately at risk.

2. Extra services shall be negotiated on a time-and-cWj[h_Wb XWi_i m_j^ W rdej je [nY[[Zs Wcekdj.

IV. PRE-PROPOSAL QUESTIONS
For answers to questions or particulars regarding this Request for Proposal, all interested parties are to contact:

Darrick Escobedo
Water Services Supervisor
Department of Public Works
1776 Adolfo Lopez Drive
Seal Beach, CA 90740
[email protected]
(562) 431-2527 ext. 1409
The City will respond to all questions and requests for clarification received by December 22, 2022.

V. SCHEDULE
The following dates reflect the anticipated schedule:
& Request for Proposal Solicitation 12/08/2022
& Pre-Proposal Question Deadline 12/22/2022
& Proposal Submittal Deadline 1/16/2023, 12:00p.m.
& Contractor Interview (if conducted) January 2023
& Contract Award by City Council February 2023
& Notice to Proceed February 2023
9 VI. SUBMITTAL REQUIREMENTS
Acceptance of Submittals
Proposals are due by 12:00 PM on January 16, 2023 to the following. Postmarks will not be accepted.

Sean Sabo
Management Analyst
Department of Public Works
211 Eighth Street
Seal Beach, CA 90740
[email protected]
(562) 431-2527 ext. 1431
Please submit three (3) bound hard copies, and one (1) electronic copy of the Contractorti JhefeiWb* JhefeiWbi received after the date and time listed above will not be accepted or considered for this Project.

There is no expressed or implied obligation for City to reimburse firms for any expenses incurred in preparing proposals in response to this request. Materials submitted by respondents are subject to public inspection under the California Public Records Act (Government Code Sec. 6250 et seq.). Any language purporting to render the entire proposal confidential or propriety will be ineffective and will be disregarded.

The City reserves the right to retain all proposals submitted, and to use any idea in a proposal regardless of whether the proposal was selected. Submission of a proposal indicates acceptance by the firm of the conditions contained in the RFP, unless clearly and specifically noted in the proposal submitted and confirmed in the contract between the City and the selected Contractor.

All property rights, including publication rights of all reports produced by the selected Contractor in connection with services performed under this Agreement shall be vested in the City.

Protest procedures and dispute resolution process shall follow 2 CFR Part 200.318(k), 23 CFR 172.5(c)(18).

Information to be Submitted
The following information shall be provided, at a minimum:

Cover Letter
Table of Contents
Company Qualifications
Local Staffing List
Laboratory/Personnel Certifications
Understanding/Approach
References
Fee & Cost Proposal
Exceptions
Business Entity
Contract Signatories
Cover Letter: Cover letter shall not exceed two pages. It shall provide an executive summary of the proposal, WdZ Z[i_]dWj[ j^[ \_hcti Wkj^eh_p[Z h[fh[i[djWj_l[ h[]WhZ_d] j^_i L@J* Table of Contents: The table of contents shall list the following sections with page numbers and information in each section shall be provided.
10 Company Qualifications: Provide a summary of the Contractorti gkWb_\_YWj_edi( _dYbkZ_d] XWYa]hekdZ WdZ experience.

Local Staffing List: Provide an organizational chart showing the names, positions, responsibilities, and availability of the individual(s) that would be assigned to this Agreement, including sub-Contractors. Identify the individual(s) authorized to negotiate the contract on behalf of the =edjhWYjehti \_hc and the Contractorti fhe`[Yj manager.

Laboratory/Personnel Certifications: Jhel_Z[ W Yefo e\ j^[ =edjhWYjehti ?F;J Y[hj_\_YWj_ed( WdZ ej^[h mWj[h quality testing certifications as required by the State Health Department and State Board. Provide sampling/testing certifications of all individuals that would be assigned to this Agreement.

Understanding/Approach: Describe the Contractorti kdZ[hijWdZ_d] e\ j^[ Work requested in this RFP, any key issues that may need special attention. Describe how the Contractor will approach the scope of services and each task needed to complete the project.

Any task assumptions and/or exclusions shall be clearly identified.

References: Contractor should provide a minimum of three (3) references from public agencies the Contractor has performed work for within the last five (5) years. Information shall include, at a minimum:
' Agency name
' Scope of work and/or services provided, prime/sub-Contractor. ' Contract outcome
' Contract value
' Dates
' Client project manager name, valid telephone number, and email Fee & Cost Proposal: =edjhWYjehi m_bb X[ h[gk_h[Z je ikXc_j W r@[[ $ =eij JhefeiWb \eh Water Quality Analyses and Sampling M[hl_Y[is Wi i^emd _d ?n^_X_j B. Additional sample/labor/material rates may be provided in addition to Exhibit B. All rates shall remain for the term of the contract as permitted by law, unless specifically detailed as a supplement to Exhibit B.

Exceptions: The Contractor shall review this RFP and attached sample contract. Exceptions to any portion of j^[ L@J WdZ+eh =_joti ijWdZWhZ W]h[[c[dj m_bb d[[Z je X[ Yb[Whbo _Z[dj_\_[Z* CZ[dj_\_YWj_ed e\ [nY[fj_edi Ze[i dej constitute City concurrence and acceptance. Exceptions may be negotiated with the top-ranked firm.

Business Entity: =b[Whbo _dZ_YWj[ j^[ \_hcti Xki_d[ii [dj_jo jof[ &_*[*( W =Wb_\ehd_W YehfehWj_ed'* Contract Signatories: Provide the two binding signatories for the firm, pursuant to California Corporation Code Section 313.
11 VII. FEE AND COST PROPOSAL
In preparing the fee and cost proposal for this project, the Contractor shall take into consideration the following:

1. Fee proposal and billing rates shall remain effective for the term of the Agreement. Any anticipated billing/rate adjustments shall be clearly identified in the Proposal and shall not be made more than once each calendar year.

2. If applicable and necessary, the City will negotiate the final fee with the top-ranked Contractor.

VIII. INTERVIEW
Top ranked Contractor team(s) may be interviewed by the selection committee. Proposed key personnel from j^[ =edjhWYjehti j[Wc cWo X[ h[gk[ij[Z je fh[i[dj j^[ j[Wcit WdZ j^[_h gkWb_\_YWj_edi Wj Wd _dj[hl_[m* IX. SELECTION PROCESS
Proposals will be evaluated on the basis of the response to all provisions of this RFP. Since this solicitation is an RFP as opposed to a Bid, pricing alone will not constitute the entire selection criteria. The City may use some or all of the following criterion in its evaluation and comparison of proposals submitted. The criteria listed are not necessarily an all-inclusive list. The order in which they appear is not intended to indicate their relative importance. The City reserves the right to modify the evaluation criterion and percentage of score as deemed appropriate prior to the commencement of evaluation.

The City reserves the right to determine whether or not a proposal meets the specifications and requirements of j^_i L@J WdZ h[`[Yj Wdo fhefeiWb j^Wj( _d j^[ =_joti sole opinion, fails to meet the detail or intent of the requirements. The City reserves the right to reject any and all proposals.

POTENTIAL EVALUATION CRITERIA

1. Completeness of Response (Pass/Fail)
Responses to this RFP must be complete. Responses that do not include the proposal content requirements identified within this RFP and subsequent addenda and do not address each of the requested items will be considered incomplete, may be rated a Fail in the Evaluation Criteria, and may receive no further consideration.

2. Qualifications & Experience (60 points)
a. Local Presence - ; ijWj[c[dj WZZh[ii_d] \_hcti WX_b_jo je respond in emergencies and effectively conduct the Qeha \eh j^[ =_jo XWi[Z ed j^[ @_hcti eh a[o ijW\\ti location.
b. Relevant experience, specific qualifications, and expertise of the Contractor and sub-Contractors to perform the Work.
12 c. =edjhWYjehti [nf[h_[dY[ meha_d] _d j^[ fkXb_Y i[Yjeh WdZ ademb[Z][ e\ fkblic sector procurement processes, in particular City of Seal Beach standards, processes, and policies.
d. Quality of references from at least three (3) agencies the Contractor currently or have previously contracted for in the past five (5) years. e. Contractorti kdZ[hijWdZ_d] WdZ WffheWY^ e\ j^[ Qork. f. Services offered and/or excluded.

3. Fee (40 points)
a. Fee & Cost proposal
The City reserves the right to determine whether or not a proposal meets the specifications and requirements e\ j^_i L@J WdZ h[`[Yj Wdo fhefeiWb j^Wj( _d j^[ =_joti ieb[ ef_d_ed( \W_bi je c[[j j^[ Z[jW_b eh _dj[dj e\ j^[ requirements. The City reserves the right to reject any and all proposals. The City reserves the right to put non-emergency and pre-planned projects out for formal bidding.

All proposals received as specified will be evaluated by City staff in accordance with the abovementioned. >kh_d] j^[ [lWbkWj_ed f[h_eZ( j^[ =_jo cWo Ze Wdo eh Wbb e\ j^[ \ebbem_d]6 ][d[hWj[ W ri^ehj b_ijs WdZ YedZkYj interviews with the top candidates; conduct on-i_j[ l_i_ji WdZ+eh jekhi e\ j^[ YWdZ_ZWj[it fbWY[i e\ Xki_d[ii* Contractors should be aware that award may be made without Contractor visits, interviews, or further discussion or negotiations.

X. SPECIAL PROVISIONS
a. Contractor shall maintain an adequate crew of employees to perform the Work required. b. Contractor will be required to supply a list of references for similar work performed. c. Contractor will be required to supply a list of sub-contractors, if applicable. d. Contractor will be required to supply additional experience references, if requested. e. Contractor shall provide City with required proof of liability insurance, workman's compensation insurance, vehicle insurance, and City business license as noted in the Contract. f. =edjhWYjeh i^Wbb X[ h[ifedi_Xb[ \eh =edjhWYjehti Yecfb_WdY[ _d Wbb h[if[Yji m_j^ j^[ fh[lW_b_d] mW][ hWj[i je all the laborers involved, and with California Labor Code Section 1770 et seq., including the keeping of all records required by the provisions of Labor Code Section 1776 and the implementing administrative regulations. The City shall be a third party beneficiary of the forgoing covenant with rights to enforce the same as against the Contractor.
g. Hourly rates and unit prices quoted shall include all safety equipment required. All incidentals shall be included in quoted prices.
h. At any time prior to proposal due date, Contractor may inspect City property for further information, if desired.

City representatives will be available if desired to answer questions. 13 i. Contractor shall protect any and all public and private property adjacent to work areas. Any damage resulting Z_h[Yjbo eh _dZ_h[Yjbo \hec =edjhWYjehti WYj_edi i^Wbb X[ j^[ h[ifedi_X_b_jo e\ j^[ =edjhWYjeh* j. Contactor shall adhere to all Cal-OSHA rules and regulations for any and all Work performed under this Contract.

XI. GENERAL CONDITIONS
A. Signature
The Proposal shall be signed by an individual authorized to bind the Contractor.

B. Other Considerations:

The City shall not be liable for any pre-contractual expenses incurred by any firm considering submitting a proposal in response to this RFP.

The City reserves the right to accept or reject any and all proposals, or any part of, or waive any informalities or irregularities. The City reserves the right to withdraw, to cancel this RFP at any time without prior notice and the City makes no representations that any contract will be awarded to any firm responding this RFP.

C. Business License Required
The Seal Beach Municipal Code requires all businesses operating in the City to obtain a business license and pay a business license tax. For more information, go to www.sealbeachca.gov.

D. Prevailing Wage
All work performed in connection with execution of this contract work shall be performed in compliance with all applicable laws, ordinances, rules and regulations of federal, state, county or municipal governments or agencies (including, without limitation, all applicable federal and state labor standards, including the prevailing wage provisions of sections 1770 et seq. of the California Labor Code), and (b) all directions, rules and regulations of any fire marshal, health officer, building inspector, or other officer of every governmental agency now having or hereafter acquiring jurisdiction. The Contractor shall indemnify, defend and hold the City harmless from any and all claims, causes of action and liabilities based upon or arising from the failure of any work related to the Agreement to comply with all such applicable legal requirements, including, without limitation, any such claims, causes of action or liabilities that may be asserted against or _dYkhh[Z Xo =_jo m_j^ h[if[Yj je eh _d Wdo mWo Wh_i_d] \hec j^[ Jhe`[Yjti compliance with or failure to comply with applicable laws, including all applicable federal and state labor requirements including, without limitation, the requirements of California Labor Code section 1770 et seq.

Contractor agrees that all public work (as defined in California Labor Code section (1720) performed fkhikWdj je j^_i ;]h[[c[dj &j^[ rJkXb_Y Qehas'( _\ Wdo( i^Wbb Yecfbo m_j^ j^[ h[gk_h[c[dji e\ =Wb_\ehd_W Labor Code sections 1770 et seq. City makes no representation or statement that the project or any fehj_ed j^[h[e\( _i eh _i dej W rfkXb_Y mehas Wi Z[\_d[Z _d =Wb_\ehd_W FWXeh =eZ[ i[Yj_ed -3.,* In all bid specifications, contracts and subcontracts for any such Public Work, Contractor shall obtain the general prevailing rate of per diem wages and the general prevailing rate for holiday and overtime work in this locality for each craft, classification or type of worker needed to perform the Public Work, and shall include such rates in the bid specifications, contract or subcontract. Such bid specifications, contract or 14 ikXYedjhWYj ckij YedjW_d j^[ \ebbem_d] fhel_i_ed6 rCj i^Wbb X[ cWdZWjeho \eh j^[ Contractor to pay not less than the said prevailing rate of wages to all workers employed by the contractor in the execution of this contract. The Contractor expressly agrees to comply with the penalty provisions of California Labor Code section 1775 and the payroll record keeping requirements of California Labor Code section -33-*s E. Registration with the Department of Industrial Relations In accordance with Labor Code Sections 1725.5 and 1771.1, no contractor or subcontractor shall be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, unless currently registered and qualified to perform public work pursuant to Section 1725.5 [with limited exceptions for bid purposes only under Labor Code Section 1771.1(a)].

The Department of Industrial Relations Registration Number shall be listed for the Contractor and each subcontractor, if any, in the bid proposal.
15 EXHIBIT A

SAMPLING SITES
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Ucornkpi!Uvcvkqpu
Ekv{!Ycvgt!U{uvgo
Ycvgt!Ucornkpi!Uvcvkqpu

16 EXHIBIT B

FEE & COST PROPOSAL FOR WATER QUALITY ANALYSES AND

SAMPLING SERVICES

FEE & COST PROPOSAL FOR

WATER QUALITY ANALYSES AND SAMPLING SERVICES
(additional rates may be added as a separate attachment) NO. SAMPLE

ANALYSIS/DESCRIPTION

UNIT COST COMMENTS
S1 Heterotrophic Plate Count
(HPC) $
S2 Chlorine Residual - Total $
S3 Chlorine Residual - Free $
S4 Coliform ] P/A - Total
Coliform & E-Coli $
S5 Coliform ] MPN ] Total
Coliform & E-Coli $
S6 Total Trihalomethanes
(TTHM) $
S7 Haloacetic Acids (HAA5) $
S8 Odor $
S9 Lead & Copper $
S10 General Physicals $

MOBILIZATION
NO. DESCRIPTION UNIT COST COMMENTS
MO1 Routine Field Services $
MO2 Call-Out $
MO3
Emergency Call-Out
(Outside Normal Business
Hours)

MARK-UP FOR ITEMS NOT NOTED ABOVE
NO. DESCRIPTION PERCENTAGE
M1 Material %
M2 Equipment %
M3 Labor %

ADJUSTMENTS
Provide any anticipated rate/cost adjustments as a separate attachment, if necessary. 17 EXHIBIT C

SAMPLE CONTRACT

EXHIBIT B
Contractorrs Proposal

EXHIBIT C
Contractorrs Supplemental Proposal

EXHIBIT D

TERMS FOR COMPLIANCE WITH CALIFORNIA LABOR LAW REQUIREMENTS

1. M\]g 9[fYYaYbh WU``g Zcf gYfj]WYg h\Uh) ]b k\c`Y cf ]b dUfh) Wcbgh]hihY pdiV`]W kcf_gq as defined in Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the <U`]Zcfb]U EUVcf <cXY 'p<\UdhYf .q). Further, Contractor acknowledges that this Agreement is subject to (a) Chapter 1 and (b) the rules and regulations established by h\Y =YdUfhaYbh cZ BbXighf]U` KY`Uh]cbg 'p=BKq( ]ad`YaYbh]b[ giW\ ghUhihYg+ M\YfYZcfY) Ug hc h\cgY LYfj]WYg h\Uh UfY pdiV`]W kcf_gq) Contractor shall comply with and be bound by all the terms, rules and regulations described in 1(a) and 1(b) as though set forth in full herein.

2. California law requires the inclusion of specific Labor Code provisions in certain contracts. The inclusion of such specific provisions below, whether or not required by California law, does not alter the meaning or scope of Section 1 above.

3. Contractor shall be registered with the Department of Industrial Relations in accordance with California Labor Code Section 1725.5, and has provided proof of registration to City prior to the Effective Date of this Agreement. Contractor shall not perform work with any subcontractor that is not registered with DIR pursuant to Section 1725.5. Contractor and subcontractors shall maintain their registration with the DIR in effect throughout the duration of this Agreement. If Contractor or any subcontractor ceases to be registered with DIR at any time during the duration of the project, Contractor shall immediately notify City.

4. Pursuant to Labor Code Section 1771.4, Contractorrg LYfj]WYg UfY giV^YWh hc compliance monitoring and enforcement by DIR. Contractor shall post job site notices, as prescribed by DIR regulations.

5. Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of per diem wages for each craft, classification, or type of worker needed to perform the Agreement are on file at City Hall and will be made available to any interested party on request.

Contractor acknowledges receipt of a copy of the DIR determination of such prevailing rate of per diem wages, and Contractor shall post such rates at each job site covered by this Agreement.

6. Contractor shall comply with and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. Contractor shall, as a penalty to City, forfeit $200.00 for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the DIR for the work or craft in which the worker is employed for any public work done pursuant to this Agreement by Contractor or by any subcontractor.

7. Contractor shall comply with and be bound by the provisions of Labor Code Section 1776, which requires Contractor and each subcontractor to: keep accurate payroll records and verify such records in writing under penalty of perjury, as specified in Section 1776; certify and make such payroll records available for inspection as provided by Section 1776; and inform City of the location of the records.

8. Contractor shall comply with and be bound by the provisions of Labor Code Sections 1777.5, 1777.6 and 1777.7 and California Code of Regulations, Title 8, Section 200 et seq. concerning the employment of apprentices on public works projects. Contractor shall be responsible for compliance with these aforementioned Sections for all apprenticeable occupations. Prior to commencing work under this Agreement, Contractor shall provide City with a copy of the information submitted to any applicable apprenticeship program. Within 60 days after concluding work pursuant to this Agreement, Contractor and each of its subcontractors shall submit to City a verified statement of the journeyman and apprentice hours performed under this Agreement.

9. Contractor shall not perform work with any Subcontractor that has been debarred or suspended pursuant to California Labor Code Section 1777.1 or any other federal or state law providing for the debarment of contractors from public works. Contractor and subcontractors shall not be debarred or suspended throughout the duration of this Contract pursuant to Labor Code Section 1777.1 or any other federal or state law providing for the debarment of contractors from public works. If Contractor or any subcontractor becomes debarred or suspended during the duration of the project, Contractor shall immediately notify City.

10. Contractor UW_bck`YX[Yg h\Uh Y][\h \cifg `UVcf Wcbgh]hihYg U `Y[U` XUmrg kcf_+ Contractor shall comply with and be bound by Labor Code Section 1810. Contractor shall comply with and be bound by the provisions of Labor Code Section 1813 concerning penalties for workers who work excess hours. Contractor shall, as a penalty to City, forfeit $25.00 for each worker employed in the performance of this Agreement by Contractor or by any subcontractor for each calendar day during which such worker is required or permitted to work more than eight hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code. Pursuant to Labor Code Section 1815, work performed by employees of Contractor in excess of eight hours per day, and 40 hours during any one week shall be permitted upon public work upon compensation for all hours worked in excess of eight hours per day at not less than one and one-half times the basic rate of pay.

11. California Labor Code Sections 1860 and 3700 provide that every employer will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, Contractor hereby certifies as follows:
pB Ua UkUfY cZ h\Y dfcj]g]cbg cZ LYWh]cb 04-- cZ h\Y EUVcf <cXY k\]W\ require every employer hc VY ]bgifYX U[U]bgh `]UV]`]hm Zcf kcf_Yfgr compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before WcaaYbW]b[ h\Y dYfZcfaUbWY cZ h\Y kcf_ cZ h\]g WcbhfUWh+q

12. For every subcontractor who will perform work on the project, Contractor shall be fYgdcbg]V`Y Zcf giW\ giVWcbhfUWhcfrg Wcad`]UbWY k]h\ <\UdhYf . UbX EUVcf <cXY Sections 1860 and 3700, and Contractor shall include in the written contract between it and each subcontractor a copy of those statutory provisions and a requirement that each subcontractor shall comply with those statutory provisions. Contractor shall be required to take all actions necessary to enforce such contractual provisions and YbgifY giVWcbhfUWhcfrg Wompliance, including without limitation, conducting a periodic review of the certified payroll records of the subcontractor and upon becoming aware of the failure of the subcontractor to pay his or her workers the specified prevailing rate of wages. Contractor shall diligently take corrective action to halt or rectify any failure.

13. To the maximum extent permitted by law, Contractor shall indemnify, hold harmless and defend (at Contractorrg YldYbgY k]h\ WcibgY` fYUgcbUV`m UWWYdhUV`Y hc City) City, its officials, officers, employees, agents and independent contractors serving in the role of City officials, and volunteers from and against any demand or claim for damages, compensation, fines, penalties or other amounts arising out of or incidental to any acts or omissions listed above by any person or entity (including Contractor, its subcontractors, and each of their officials, officers, employees and agents) in connection with any work undertaken or in connection with the Agreement, including without limitah]cb h\Y dUmaYbh cZ U`` WcbgYeiYbh]U` XUaU[Yg) UhhcfbYmgr ZYYg) UbX ch\Yf related costs and expenses. All duties of Contractor under this Section shall survive the termination of the Agreement.

Agenda Item G

AGENDA STAFF REPORT
DATE: April 24, 2023
TO: Honorable Mayor and City Council
THRU: Jill R. Ingram, City Manager
FROM: Iris Lee, P.E., Director of Public Works
SUBJECT: Approving Amendment No. 3 to the Cooperative Agreement No. C-6-1126 with Orange County Transportation Authority (OCTA) for the OCTA I-405 Improvement Project CIP No.

ST1809
________________________________________________________________ SUMMARY OF REQUEST:

That the City Council adopt Resolution 7394:

1. Approving Amendment No. 3 to Cooperative Agreement No. C-6-1126 dated June 27, 2016, as previously amended by Amendment No. 1 dated April 22, 2019 and Amendment No. 2 dated December 13, 2021, with Orange County Transportation Authority; and,

2. Authorizing the City Manager to execute Amendment No. 3 to Cooperative Agreement No C-6-1126.

BACKGROUND AND ANALYSIS:

On June 27, 2016, the City Council approved Cooperative Agreement No. C-6- 1126 (Agreement) between Orange County Transportation Authority (OCTA) and the City of Seal Beach for the I-405 Improvement Project (Project). The Project will provide one additional general purpose lane and two toll lanes in each direction between the westerly Orange County limits and the City of Costa Mesa.

The Agreement outlined the responsibilities of both the City and OCTA throughout the course of the project and upon completion, and provides the financial mechanism for the City to receive reimbursement funds for staff time, consultant assistance, and pavement restoration. The Agreement further provided $120,600 in reimbursement funds for City and consulting services for the duration of the Project, with amendment options if additional funds are necessary.

On April 22, 2019, the City entered into Amendment No. 1 to the Agreement for an additional $250,000 for the total not-to-exceed amount of $370,600.

Page 2 ends

On December 13, 2021 the City entered into Amendment No. 2 to the Agreement for an additional $370,000 for the total not-to-exceed amount of $740,600 for the Project, and an extension in the agreement term up to April 30, 2023.

With Amendment No. 2 about to expire, OCTA has requested the City enter into Amendment No. 3 to extend the term of the Agreement until June 30, 2024 to cover the remaining Project construction timeline along with punchlist and project close out items.

In addition, project expenditures will soon reach the Agreement allocated amount, requiring the need for another amendment to increase the Project’s allocation total.

OCTA is currently reviewing the City’s request and is expected to bring that request to the OCTA Board of Directors after which the City will bring the item before City Council for consideration.

ENVIRONMENTAL IMPACT:

This Project complies with all requirements of the California Environmental Quality Act (CEQA) and is categorically exempt under Section 15301 Class 1 Subsection (b).

LEGAL ANALYSIS:

The City Attorney has reviewed the resolution and amendment, and approved as to form.

FINANCIAL IMPACT:

Under the Agreement and approved amendments, OCTA will reimburse the City for Project-related expenditures up to a maximum of $740,600, unless more funds are requested and agreed to. Staff will bring any future amendment request to City Council for increased compensation at a future date.

STRATEGIC PLAN:

This item is not applicable to the Strategic Plan.

RECOMMENDATION:

That the City Council adopt Resolution 7394:

Page 3 ends

2. Authorizing the City Manager to execute Amendment No. 3 to Cooperative Agreement No C-6-1126.

SUBMITTED BY: NOTED AND APPROVED:

Iris Lee Jill R. Ingram
Iris Lee, P.E., Director of Public
Works
Jill R. Ingram, City Manager
Prepared by: David Spitz, P.E.

ATTACHMENTS:

A. Resolution 7394
B. Amendment No. 3 to OCTA Agreement
C. Amendment No. 2 to OCTA Agreement
D. Amendment No. 1 to OCTA Agreement
E. Executed OCTA Cooperative Agreement No. C-6-1126
RESOLUTION 7394

A RESOLUTION OF THE SEAL BEACH CITY COUNCIL

APPROVING AND AUTHORIZING THE CITY MANAGER TO
EXECUTE AMENDMENT NO. 3 TO THE COOPERATIVE
AGREEMENT NO. C-6-1126 WITH ORANGE COUNTY

TRANSPORTATION AUTHORITY
WHEREAS, Orange County Transportation Authority (OCTA), in cooperation and partnership with the California Department of Transportation (Caltrans), is proposing to reduce congestion and improve lane continuity through the I-405 corridor with improvements to mainline and interchanges on I-405 between State Route 73 and Interstate 605; and,
WHEREAS, OCTA, in cooperation and partnership with the Caltrans, entered into Cooperative Agreement No. C-6-1126 (“Agreement”), dated June 27, 2016, defining the specific terms, conditions, and funding responsibilities between the OCTA and City of Seal Beach; and,
WHEREAS, on April 22, 2019, the City Council approved Amendment No. 1 to the Agreement to increase compensation by $250,000 for the total not-to-exceed amount of $370,600, and,
WHEREAS, on December 13, 2021 the City council approved Amendment No. 2 to the Agreement to increase compensation by $340,000 for the total not-toexceed amount of $740,600 and an extension of the term up to April 30, 2023; and WHEREAS, the City and OCTA desire to extend the Agreement term.

NOW, THEREFORE, THE SEAL BEACH CITY COUNCIL DOES HEREBY RESOLVE:

Section 1. Approval and Authorization of Amendment No. 1 with Orange County Transportation Authority.

A. The City Council hereby approves that certain Amendment No. 3 dated April 24, 2023 (“Amendment No. 3”) to the Cooperative Agreement dated June 27, 2016 (“Agreement”), as previously amended by Amendment No. 1 (“Amendment No. 1”) on April 22, 2019, and Amendment No. 2 (“Amendment No. 2”) on December 13, 2021, between the City of Seal Beach and OCTA for I-405 Improvement Project Consulting Services, to extend the Agreement’s term until June 30, 2024 as set forth in Exhibit “A,” attached hereto and incorporated herein by this reference as though set forth in full.

B. The City Council hereby authorizes and directs the City Manager to execute Amendment No. 3 to the Agreement.

PASSED, APPROVED AND ADOPTED by the Seal Beach City Council at a regular meeting held on the 24th day of April, 2023 by the following vote:

AYES: Council Members
NOES: Council Members
ABSENT: Council Members
ABSTAIN: Council Members

Thomas Moore, Mayor
ATTEST:

Gloria D. Harper, City Clerk

Page 1 of 3 ends

1398236.1
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AMENDMENT NO. 3 TO
AGREEMENT NO. C-6-1126

BETWEEN

ORANGE COUNTY TRANSPORTATION AUTHORITY
AND

CITY OF SEAL BEACH
FOR
I-405 IMPROVEMENT PROJECT
THIS AMENDMENT NO. 3, is effective this _______ day of _______________, 20___ (“Effective Date”), by and between the Orange County Transportation Authority, 550 South Main Street, P.O. Box 14184, Orange, California, a public corporation of the State of California (hereinafter referred to as “AUTHORITY"), and the City of Seal Beach, 211 Eighth Street, Seal Beach, California, 90740 a charter city duly organized and existing under the constitution and laws of the State of California (hereinafter referred to as “CITY”), each individually known as “Party”, and collectively known as “Parties”.

WITNESSETH:

WHEREAS, by Agreement No C-6-1126 dated July 29, 2016, as last changed by Amendment No. 2 dated January 21, 2022, AUTHORITY and CITY entered into a cooperative agreement, in cooperation and partnership with the California Department of Transportation, herein referred to as “CALTRANS”, for the specific terms, conditions, and funding responsibilities between the AUTHORITY and CITY for improvements defined as adding one general purpose lane from Euclid Street to Interstate 605 (I-605), plus adding an additional median lane which will be combined with the existing highoccupancy vehicle lane and operated as dual express lanes in each direction of the Interstate 405 from State Route 73 to I-605, replacing and/or widening structures, and other additional geometric and interchange improvements, including improvements to CITY-owned and operated streets, and traffic facilities hereafter referred to as CITY FACILITIES potentially impacted by this project, all of which are hereafter referred to as “PROJECT”; and
AMENDMENT NO. 3 TO
AGREEMENT NO. C-6-1126

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1398236.1
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WHEREAS, CITY and AUTHORITY agree to extend the term of the Agreement by fourteen (14) months to allow for contract acceptance and closeout of the PROJECT; and WHEREAS, the CITY’s City Council approved this Amendment No. 3 on the ______ day of ___________________, 20___.

NOW, THEREFORE, it is mutually understood and agreed by the AUTHORITY and CITY that the Agreement, is hereby amended in the following particulars only:

1. Amend ARTICLE 10. ADDITIONAL PROVISIONS, page 15 of 18, paragraph A, line 6, to delete “April 30, 2023” as the expiration date of the Agreement and, in lieu thereof, insert “June 30, 2024.”
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Distributed 1/21/2022
Accounting
CAMM
FPA
PM D Mak, D Bui, S Grish
Vendor P
CAMM R Hashem
21st January

1 AMENDMENT NO. 1 TO
2 AGREEMENT NO. C- 6- 1126
3 BETWEEN
4 ORANGE COUNTY TRANSPORTATION AUTHORITY
5 AND
6 CITY OF SEAL BEACH
7 FOR
8 1- 405 IMPROVEMENT PROJECT
9 THIS AMENDMENT NO. 1, is effective this day of2019
10 (" Effective Date"), by and between the Orange County Transportation Authority, 550 South Main Street, 11 P. O. Box 14184, Orange, California, a public corporation of the State of California ( hereinafter referred to 12 as " AUTHORITY"), and the City of Seal Beach, 211 Eighth Street, Seal Beach, California, 90740 a 13 municipal corporation duly organized and existing under the constitution and laws of the State of 14 California ( hereinafter referred to as " CITY"), each individually known as " Party", and collectively known 15 as " Parties".
16 WITNESSETH:
17 WHEREAS, by Agreement No C- 6- 1126 dated July 29, 2016, AUTHORITY and CITY entered 18 into a cooperative agreement, in cooperation and partnership with the California Department of 19 Transportation, herein referred to as " CALTRANS", for the specific terms, conditions, and funding 20 responsibilities between the AUTHORITY and CITY for improvements defined as adding one general 21 purpose lane from Euclid Street to Interstate 605 ( 1- 605), plus adding an additional median lane which will 22 be combined with the existing high- occupancy vehicle lane and operated as dual express lanes in each 23 direction of the Interstate 405 ( 1- 405) from State Route 73 ( SR- 73) to 1- 605, replacing and/ or widening 24 structures, and other additional geometric and interchange improvements, including improvements to 25 CITY- owned and operated streets, and traffic facilities hereafter referred to as CITY FACILITIES 26 potentially impacted by this project, all of which are hereafter referred to as " PROJECT'; and

Page 1 of 4 ends

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LM AMENDMENT NO. 1 TO
AGREEMENT NO. C- 6- 1126
WHEREAS, the costs are anticipated to increase due to additional level of effort for CITY SERVICES not accounted for in the original Agreement. The original Agreement assumed a certain level of service, as related to improvements to CITY FACILITIES and negotiated the amount to reimburse CITY at that time. Since then, the level of effort for CITY SERVICES has increased and additional costs are needed during the implementation of the PROJECT; and WHEREAS, AUTHORITY and CITY have agreed to amend this Agreement, in the amount of Two Hundred Fifty Thousand Dollars ($ 250,000), to reimburse CITY for additional CITY SERVICES, as related to improvements to CITY FACILITIES, identified in the Agreement as:

Review and approval of plans, specifications, and other pertinent engineering plans, and reports, and for oversight construction inspection services Review and acceptance of Transportation Management Plan ( TMP) Traffic engineering
CITY police services, and;
WHEREAS, the AUTHORITY' s Board of Directors approved this Amendment No. 1 on the 8 day of / 2019; and
WHEREAS, the CITY' s Council approved this Amendment No. 1 on the ZZ' z day of v, k 2019.

NOW, THEREFORE, it is mutually understood and agreed by the AUTHORITY and CITY that Agreement No. C- 6- 1126 is hereby amended in the following particulars only:

1. Amend ARTICLE 3. RESPONSIBILITY OF AUTHORITY, as follows:
a) Page 5 of 18, paragraph EE: to delete in its entirety and, in lieu thereof, insert:

EE. To reimburse CITY for combined costs identified as " CITY SERVICES", and in accordance with the attached REVISED SCHEDULE A, " REIMBURSEMENT SCHEDULE FOR COMBINED CITY SERVICES."

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AMENDMENT NO. 1 TO
AGREEMENT NO. C- 6- 1126
b) Page 5 of 18, paragraph GG: to delete in its entirety and, in lieu thereof, insert:

GG. AUTHORITY' s reimbursement for CITY SERVICES will not exceed the combined maximum amount shown on REVISED SCHEDULE A."

2. Amend ARTICLE 7. MAXIMUM OBLIGATION, page 13 of 18, to delete in its entirety and, in lieu thereof, insert: " Notwithstanding any provisions of this Agreement to the contrary, AUTHORITY and CITY mutually agree that AUTHORITY' s maximum cumulative payment obligation hereunder shall be " Three Hundred Seventy Thousand Six Hundred Dollars ($ 370, 600) unless agreed to and amended by both Parties. In the event it is determined that pavement mitigation is required, AUTHORITY' s maximum cumulative obligation for pavement mitigation shall be addressed in a future amendment to this Agreement."

Page 3 of 4 ends

ATTACHMENT D

REVISED SCHEDULE A

REIMBURSEMENT SCHEDULE FOR COMBINED CITY SERVICES

CITY OF SEAL BEACH
Item Maximum
No. Description of City Services Reimbursement
Amount'
1 Review and approval of plans, specifications, and other pertinent engineering plans and reports, Traffic Management Plan review and 245, 900
concurrence, and construction oversight inspection services related to CITY FACILITIES.
2 Traffic engineering 47, 600
3 Police services ( including overtime costs) 77, 100
4 Pavement rehabilitation ( if applicable) TBD2
TOTAL MAXIMUM REIMBURSEMENT 370, 600
1) Schedule A shows estimated reimbursement amounts for each CITY SERVICES item of work. During the term of this cooperative agreement, the CITY may redistribute funds for items of work as needed; however, the total amount of CITY SERVICES shall not exceed the Total Maximum Reimbursement amount shown herein.
2) In the event it is determined that pavement mitigation is required, this amount will be determined after the contractor is hired by the Orange County Transportation Authority, and shall be reimbursed as a one- time lump sum amount upon execution of an amendment to this cooperative agreement.

Ln AMENDMENT NO. 1 TO
AGREEMENT NO. C- 6- 1126
The balance of Agreement C- 6- 1126 remains unchanged.

IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 1 to Agreement No. C- 6- 1126 to be executed on the date first above written.

CITY OF SEACH BEACH ORANGE COUNTY TRAWORTATION AUTHORITY By:

Thomas Moore
Mayor
Date:

ATTEST:

By: / l/
Darrell E. J son
Chief Exec / iv -e Officer
Date:

APPROVED AS TO FORM:

By: ,
Gloria Harp 9
yI
Date:

City Clerk /
2 Date:

General
mes .
s
Counsel
D
l
APPROVAL RECOMMENDED APPROVA RECO ENDED:

By: By:

St a Myrter, P. E. eaZtiveG. Beil, P. E.

Public Works Director Director Capital Programs
Date:

APPRO D S F .

By: 77//" V /--
7r
Craig Steele
City Attorney
Date: b
Date:

Z "
1 Attachment:

Revised Schedule A - Maximum Reimbursement Schedule for Combined City Services, City of Seal Beach

Page 4 of 4 ends

Agenda Item H

AGENDA STAFF REPORT
DATE: April 24, 2023
TO: Honorable Mayor and City Council
THRU: Jill R. Ingram, City Manager
FROM: Alexa Smittle, Community Development Director
SUBJECT: Public Hearing Regarding Reasonable Accommodation (RA 22-1), an Appeal of the Planning Commission’s Denial of Reasonable Accommodation in Part and Approval of
Reasonable Accommodation 22-1 in Part, as Modified, with Conditions
________________________________________________________________ SUMMARY OF REQUEST:

That the City Council:

1. Hold a de novo hearing regarding the appeal of Reasonable Accommodation 22-1; and,

2. Adopt Resolution 7395 denying the appeal and denying Reasonable Accommodation 22-1 in part, with respect to carport-like accessory structure, and approving Reasonable Accommodation 22-1, in part, as modified, with conditions, to allow encroachments into the required rear and side yard setbacks of specified nonconforming and non-permitted accessory structures/patio covers in the backyard, on a conforming property in the Residential Low Density (RLD-9) Zone.)
BACKGROUND AND ANALYSIS:

The Subject Site and Code Enforcement Case
The subject site is a rectangular shaped, 6,000 sq. ft. parcel located on the north side of Catalina Avenue, near the corner of Crestview Avenue, in the Hill area with RLD-9 (Residential Low Density) zoning. The site is surrounded by residential uses on all sides. The subject property has a two-story residence with an attached twocar garage located to the front of the property and is configured in an L-shape with the habitable portion of the home situated toward the rear of the lot. A walled courtyard is located at the front of the home, parallel to the garage. At some point after the home was constructed, three separate accessory structures were added by the current property owners within the required setbacks without permits. The applicant is proposing to legalize the unpermitted, nonconforming accessory

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structures through a Reasonable Accommodation request, as described later in this report.

This case is a result of a code enforcement complaint initiated in early 2022, regarding the unpermitted structures built within the rear and side setbacks of the property. A thorough search of construction permits on file did not find permits establishing the legality of the accessory structures. For a nonconforming structure to lawfully exist on a site, there must be evidence on file showing that the structure was legally built with approved permits and in compliance with the code at the time of construction. While it is unknown exactly when the structures were built, and the Zoning Code has been updated several times since the house was constructed, at no point have structures been allowed within the rear or side setbacks to the property line. At the Planning Commission meeting of February 6, 2023, the owner conceded that he constructed the aforementioned structures without permits.

The RLD-9 Zone requires properties to maintain a side yard setback minimum of five feet, and a rear yard setback of ten feet. The subject rear and side yard accessory structures consist of three sunshade-type structures built to various sizes. All are located within the rear and side setbacks to various degrees (see Attachment F). The three accessory structures are generally described as follows:
• On the west side of the home at the front of the lot, a carport-like structure of approximately 185 square feet has been built extending from the house to the side property line over a paved area, with the lattice structure, beams, and roof intruding into the side setback.
• Within the backyard, there are two structures. At the north corner of the lot, an L-shaped structure of approximately 177.5 square feet overhangs a builtin barbeque and a dining table. • Also in the backyard, but closer to the rear center of the lot, a gazebo-type structure of approximately 63 square feet has been placed over a hot tub.

In addition to installing the structures within the required setbacks, it appears a portion of the northern accessory structure in the backyard may be built on and/or attached to the rear property block wall, and its roof overhang may encroach into the neighboring property located to the rear of the subject property. At a minimum, the northern structure abuts the rear wall, and the sloped roof of the northern structure, as well as the roof of the gazebo, appear to be positioned in a manner that directs rainfall into the neighboring yards, which is not permitted by Code.

Further, while investigating this code violation, staff received information from a surveyor indicating at least a portion of the rear wall was constructed entirely within the neighboring property(ies). While the applicant has not provided a survey of his property verifying the location of the parcel line, staff has shared these concerns with the applicant. In addition, because the accessory structures were built without permits and there are no plans on file in the City, it is not currently possible to determine if the structures comply with all requirements of the Building Code.

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Finally, under Municipal Code Section (SBMC §11.4.10.030), the hot tub must be a minimum of four feet from the rear property line.

To summarize the Municipal Code violations, the property has:
• Three unpermitted structures encroaching into side yard and/or rear yard setbacks,
• Two of the unpermitted structures directing rain into neighboring properties; • Structures built without Building Division review for safety, code compliance and/or building permits; and
• A hot tub located less than four feet from the rear wall.

Planning Commission Action
Last fall, following several months of staff attempts to bring the property into compliance, Scott Levitt (“the applicant”), on behalf of Donald Miller (“the owner”), filed an application for a Variance to allow encroachments into the required rear and side yard setbacks, thereby enabling the nonconforming accessory structures to remain as is. During the course of research for the Variance, the applicant disclosed to the City that the owner has a disability under the Fair Housing Act.

Please note that the definition of “disability“ under the Fair Housing Act is not identical to the more commonly referenced Americans with Disabilities Act. Upon review of medical information submitted by the owner, staff determined that the property owner has credibly demonstrated a disability under the Fair Housing Act.

The applicant amended the application to concurrently add a Reasonable Accommodation request to the Variance application.

Reasonable Accommodation is a part of federal and state fair housing laws and is incorporated in the City’s Municipal Code in Chapter 11.5.30. In simplified terms, its intent is to provide some flexibility in zoning standards such that someone with a disability may reasonably enjoy their dwelling in the same way as someone without a disability. Pursuant to Section 11.5.30.015, an applicant requesting Reasonable Accommodation must provide (a) documentation of the disability, (b) the desired exception(s) to the Zoning Code, (c) documentation that the exception requested is necessary to provide an equal opportunity to use and enjoy the residence, and (d) any other information reasonably necessary to make findings to grant the reasonable accommodation.

As submitted by the applicant, the Reasonable Accommodation request does not differ from the Variance request, and seeks to allow the same three previously constructed, nonconforming accessory structures to remain within their present locations within the required rear and side yard setbacks, citing the owner’s need for shade outdoors. In his justification for the reasonable accommodation, the applicant maintains that “the sole purpose of the patio covers in question is to shield the disabled person from the sun…. The homeowner is seeking the proposed Variance as a Reasonable Accommodation based on his condition as a disabled person and the uniqueness of the lot.”
The Planning Commission, at its regularly scheduled meeting on February 6, 2023, conducted a public hearing and thereafter denied the Variance request pursuant

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to Resolution 23-02, because it found the findings to grant a variance could not be made. Upon consideration of the Reasonable Accommodation request, the Planning Commission also adopted Resolution 23-01, in which it denied the Reasonable Accommodation in part, and granted an alternative Reasonable Accommodation in part. In its decision, the Planning Commission denied the Reasonable Accommodation with respect to the carport-like structure located on the west side of the lot facing Catalina and ordered that it be removed or brought into compliance with the Zoning and Building Codes. The Commission approved an alternative Reasonable Accommodation recommended by staff for the accessory structures located in the rear yard, with conditions. The Planning Commission’s decision incorporated the staff recommendations.

In creating its recommendations to the Planning Commission and to the City Council on this appeal, staff has given extensive and careful consideration to the Reasonable Accommodation request through the standards provided in Municipal Code Section 11.5.30.020, and concluded the following.

1. With regards to the carport-like structure located in the side yard setback on the front of the lot facing Catalina, the structure does not meet the standards or findings for granting a Reasonable Accommodation request.

The subject property already has an enclosed two-car garage, like most of the surrounding properties. Thus, the owner already has equal opportunity to enjoy covered parking on the property. In addition, encroachment into the side yard, in the publicly visible front of the home, would fundamentally alter the character of the neighborhood. Staff therefore recommends that the City Council require removal of the carport-type structure or bring it into compliance with the side yard setbacks and other zoning and building code requirements for the lot.

2. With regards to the gazebo structure and hot tub underneath, located in the back yard, the Reasonable Accommodation provisions do not authorize the City to allow construction that may allow rain runoff to potentially damage neighboring properties, nor do the Reasonable Accommodation provisions require the City to allow structures to be constructed without demonstrated compliance with fire, electrical and other building code requirements.

Additionally, the spa is an amenity placed by the owner, and is not standard to the neighborhood. However, staff proposed a reasonable alternative for the hot tub and gazebo, both of which appear to be portable. The alternative recommended and conditioned the hot tub be moved four feet from the rear wall in compliance with Municipal Code Section 11.4.10.030 and allows for the gazebo to be relocated with the spa to shade it. The gazebo and hot tub would also be conditioned to require submittal of building plans and building permits in order to ensure compliance with applicable fire, electrical and other Building Code requirements.

3. Regarding the third shade structure over the table and barbeque in the back yard, the Reasonable Accommodation provisions do not authorize the City allow rain runoff from the subject property to extend into and damage

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adjacent properties; do not require the City to allow a structure to encroach into the adjacent property; and do not allow construction without demonstrated compliance with applicable fire, electrical and other Building Code provisions. Staff recommended a reasonable alternative for this structure that requires the owner submit plans for the structure, demonstrate compliance with property lines, have appropriate runoff capture on site, and ensure Building Code and safety review including submittal of building plans and obtaining a building permit. Once permitted with necessary modifications, the structure may remain within the setbacks at the same or smaller size.

De Novo Hearing
The applicant filed an appeal of the Planning Commission action, which requires the City Council hold a de novo hearing, or a new hearing. The City Council does not approve or deny the Planning Commission’s actions, but considers the item on its merit, as the Planning Commission did previously.

The applicant’s appeal is contained in a red-lined version of Planning Commission Resolution 23-01 (Attachment B) showing the applicant’s proposed modifications to the conditions and findings. The applicant has solely appealed the Planning Commission’s decision on Reasonable Accommodation 22-1, and has not appealed the Variance denial. The applicant-provided modified resolution suggests various revisions to the wording used to describe certain features, such as replacing “carport” with “sunshade” and “hot tub” with “portable spa”. The modified resolution also proposes various deletions and changes to the phrasing of some conditions contained within the resolution. The most substantive requests include (1) approving the existing carport structure and allowing it to remain in its present location including allowing the encroachments into the side setbacks and eliminating the requirements for submittal of building plans or building permit, (2) relocating the hot tub and gazebo one foot (instead of four) from the rear wall, and (3) eliminating the requirements for the applicant to submit building plans on all rear year accessory structures for review and to obtain appropriate Building permits for those rear yard structures.

Staff has carefully considered the applicant-provided suggested revisions but does not find merit with the suggested changes as the approved resolution with related conditions sufficiently describes the plan of action needed to fulfill the approval of the Reasonable Accommodation to ensure compliance with the Zoning and Building Codes, and eliminate any potential damage to neighboring properties.

Therefore, staff recommends that the City Council approve Resolution 7395 (Attachment A), containing the same findings and provisions as those approved by the Planning Commission.

ENVIRONMENTAL IMPACT:

This project is determined to be a Class 3 (Conversion of small structures) Categorical Exemption pursuant to Section 15303(e) of the Guidelines for the California Environmental Quality Act (Public Resources Code Section 21000 et

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seq.) for the permitting of an exterior accessory structures at an existing residence where modifications are required for the renovation.

LEGAL ANALYSIS:

The City Attorney has reviewed the proposed resolution and approved it as to form.

FINANCIAL IMPACT:

There is no financial impact for this item.

STRATEGIC PLAN:

This item is not applicable to the Strategic Plan.

RECOMMENDATION:

That the City Council:

1. Hold a de novo hearing regarding Reasonable Accommodation 22-1; and,

2. Adopt Resolution 7395 denying the appeal and denying Reasonable Accommodation 22-1 in part, with respect to the carport-like structure, and approving Reasonable Accommodation 22-1, in part, as modified, with conditions, to allow encroachments into the required rear and side yard setbacks of specified nonconforming and non-permitted accessory structures/patio covers in the backyard, on a conforming property in the Residential Low Density (RLD-9) Zone.

SSUBMITTED BY: NOTED AND APPROVED:

Alexa Smittle Jill R. Ingram
Alexa Smittle, Community
Development Director
Jill R. Ingram, City Manager
ATTACHMENTS:

A. Resolution 7395
B. Appeal Application to City Council, received February 15, 2023 C. Seal Beach Municipal Code Chapter 11.5.30 Reasonable Accommodations (Sections 11.5.30.005 - 11.5.30.030)
D. Planning Commission Resolution No. 23-01 – Denying Reasonable Accommodation (RA 22-1) in part, and approving Reasonable

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Accommodation (RA 22-1) in part with Conditions to allow for the exterior accommodation of defined accessory structures, excluding the carport.

E. Applicant provided modification to Resolution No. 23-01.

F. Site Plan
G. Planning Commission Agenda Packet
H. Planning Commission Draft Minutes Excerpt of February 6, 2023

Page 1 of 9 ends

RESOLUTION 7395

A RESOLUTION OF THE SEAL BEACH CITY COUNCIL

DENYING THE APPEAL OF PLANNING COMMISSION
RESOLUTION 23-01, AND DENYING REASONABLE
ACCOMMODATION 22-1 IN PART, WITH RESPECT TO A

CARPORT-LIKE ACCESSORY STRUCTURE, AND
APPROVING REASONABLE ACCOMMODATION 22-1 IN

PART, AS MODIFIED, WITH CONDITIONS, TO ALLOW

ENCROACHMENTS INTO THE REQUIRED REAR AND

SIDE YARD SETBACKS OF CERTAIN PREVIOUSLY
CONSTRUCTED NONCONFORMING AND NONPERMITTED ACCESSORY STRUCTURES/PATIO

COVERS IN THE BACK YARD, ON A CONFORMING
PROPERTY IN THE RESIDENTIAL LOW DENSITY (RLD-9)
ZONE

THE CITY COUNCIL OF THE CITY OF SEAL BEACH DOES HEREBY RESOLVE AS FOLLOWS:

Section 1. Donald Miller (“the applicant/property owner”) through his attorney, Scott Levitt, submitted an application to the Community Development Department for Reasonable Accommodation (RA) 22-1 and Variance (VAR) 22-2 for an existing parcel located at 1733 Catalina Avenue. The request is to allow three previously constructed accessory structures/patio covers and a carport within the required rear and side yard setbacks in the Residential Low Density (RLD-9) Zone. The subject accessory structures include the following:

A. On the west side of the home at the front of the lot, a carport-like structure of approximately 185 square feet was built extending from the house to the side property line over the driveway, with the lattice structure, beams and roof intruding into the side setback. No City permits exist for this carport-like structure.

B. Within the backyard, at the north corner of the lot, a structure of approximately 177.5 square feet was constructed within the rear and side yard setbacks and overhangs a built-in barbeque and a dining table. No City permits exist for this structure.

C. Within the backyard, but closer to the rear center of the lot, a second gazebo-type structure of approximately 63 square feet was constructed within the rear yard setback and placed over a hot tub. No City permits exist for this structure. The hot tub has also been placed adjacent to and against the rear wall and property line.

A site plan and photographs showing these nonconforming and nonpermitted accessory shade structures are set forth on Exhibit A, attached hereto and incorporated herein by this reference.

Resolution 7395
1733 Catalina Avenue

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Section 2. Pursuant to the State of California Public Resources Code and State Guidelines for the California Environmental Quality Act (CEQA), the Community Development Department has determined that the proposed project is Categorical Exemption pursuant to Section 15301(e)1 of the Guidelines for the California Environmental Quality Act (Public Resources Code Section 21000 et seq.) for the permitting of exterior accessory structures at an existing single-family residence where modifications are required for the renovation.

Section 3. A duly noticed public hearing was held before the Planning Commission on February 6, 2023, to consider the application for Variance (VAR) 22-2 and Reasonable Accommodation (RA) 22-1. At this meeting, the Planning Commission received and considered all evidence presented, both written and oral, regarding the subject application. Following the public hearing, the Planning Commission voted and approved Resolution No. 23-01, denying Reasonable Accommodation 22-1 in part, and approving Reasonable Accommodation 22-1, in part, as modified, with conditions. The Planning Commission also denied Variance 22-2, pursuant to Resolution No. 23-02.

Section 4. The applicant, through his attorney Scott Levitt, timely appealed the Planning Commission’s decision with respect to Reasonable Accommodation 22-1, by submitting an Appeal Application to the City Council on February 15, 2023. The property owner did not appeal the denial of Variance 22-2.

Section 5. A duly noticed public hearing was held before the City Council April 24, 2023, to consider the applicants’ appeal and application for Reasonable Accommodation (RA) 22-1. At the de novo public hearing, the City Council received and considered all evidence presented, both written and oral, regarding the subject appeal and application. All persons present who wished to address the Council regarding the matter were permitted to do so. Based on substantial evidence in the entire record of the hearing, the City Council finds the following facts to be true.

A. The subject property is rectangular in shape with a lot area of approximately 6,000 square feet, measuring 60 feet in width and 100 feet in length, and is surrounded by residential uses. The subject site is consistent with the size configuration of other residential parcels in the same zoning district and residential area.

B. The subject property is currently developed with a two-story singlefamily residence and an attached two-car garage that were constructed in 1975. With the exception of the unpermitted accessory structures identified in Section 1, that encroach into the rear and side setbacks, the existing site is conforming to all City setback, height and lot coverage requirements. The nonconforming structures, as identified in Section 1, were constructed on the subject property without permits and would not have been allowed to encroach into the side or rear setbacks under applicable zoning development standards. Because no permits were obtained prior to the construction of these accessory structures, they are also unlawful.

C. The Seal Beach Municipal Code (SBMC §11.5.30) allows reasonable accommodations to the City’s zoning and land use regulations, policies, and practices when needed to provide an individual with a disability an equal opportunity to Resolution 7395
1733 Catalina Avenue

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use and enjoy a dwelling in a manner equal to residents without a disability in accordance with the requirements of federal and state fair housing laws.

D. The applicant is requesting approval of a reasonable accommodation to allow the continued encroachment of the previously constructed nonconforming and non-permitted exterior accessory structures and a carport within required rear and side yard setbacks at the existing single-family residence to provide the applicant/property owner with additional opportunities for shade on the subject site.

E. The Seal Beach Municipal Code (SBMC §11.5.30.020.B) provides that a written decision to approve, conditionally approve, or deny a request for reasonable accommodation shall be based on the following findings, all of which are required for approval:

1. The requested accommodation is requested by or on behalf of one or more individuals with a disability protected under the fair housing laws.

2. The requested accommodation is necessary to provide one or more individuals with a disability an equal opportunity to use and enjoy a dwelling.

3. The requested accommodation will not impose an undue financial or administrative burden on the city as “undue financial or administrative burden” is defined in fair housing laws and interpretive case law.

4. The requested accommodation will not result in a fundamental alteration in the nature of the city’s zoning program, as “fundamental alteration” is defined in fair housing laws and interpretive case law.

5. The requested accommodation will not, under the specific facts of the case, result in a direct threat to the health or safety of other individuals or substantial physical damage to the property of others.

F. The Seal Beach Municipal Code (SBMC § 11.5.30.020.C) also allows the City to approve alternative reasonable accommodations which provide an equivalent level of benefit to the applicant.

G. The Seal Beach Municipal Code (SBMC § 11.5.30.020.E) provides that the City may consider certain factors to determine whether the request for reasonable accommodation would result in a fundamental alteration of the City’s zoning program, including:

1. Whether the requested accommodation would fundamentally alter the character of the neighborhood;

2. Whether the requested accommodation would result in a substantial increase in traffic or insufficient parking; and Resolution 7395
1733 Catalina Avenue

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3. Whether the requested accommodation would substantially undermine any express purpose of either the city’s general plan or an applicable specific plan.

Section 6. All legal prerequisites to the adoption of this Resolution have occurred.

Section 7. Based upon the facts contained in the record, including but not limited to all written evidence and the oral testimony offered at the public hearing, and the facts stated in the preceding Sections of this Resolution, and pursuant to Chapter 11.5.20 of the Seal Beach Municipal Code, the City Council makes the following findings of fact:

A. Based on documentation provided to City staff, the requested accommodation to allow the existing accessory shade structures to encroach into the side yard setback and rear yard setback is requested by or on the behalf of an applicant/property owner who has a disability protected under the fair housing laws.

B. The requested accommodation with respect to the rear yard accessory structures is necessary to provide the applicant/property owner, as an individual with a disability, with an equal opportunity to use and enjoy his dwelling, by allowing him to use his backyard with shade. The requested accommodation for the carport-like structure over the driveway is not necessary to provide the applicant/property owner with an equal opportunity to park on a shaded area of his property.

C. The requested accommodation, as proposed by the
applicant/property owner, will result in a fundamental alteration in the nature of the City’s zoning program, as “fundamental alteration” is defined in fair housing laws and interpretive case law, and the requested accommodation will, under the specific facts of the case, result in a direct threat to the health or safety of other individuals or substantial physical damage to the property of others, for the following reasons.

1. The subject site is currently developed with a two-story singlefamily residence with an attached enclosed two-car garage, and the house and garage are considered conforming as originally built. The garage provides shaded parking for the applicant/property owner on the property in a manner consistent with the other residences in the neighborhood and zoning district.

2. The existing subject accessory structures, as described in Section 1 of this Resolution, are inconsistent with the development standards in the RLD9 zone and with other surrounding properties with regard to side and rear yard setbacks and are unlawful because they were constructed without City permits.

3. The location, size, design, and operating characteristics of the requested encroachments are not compatible with the development standards as set forth in Section 11.2.05.015 of the SBMC because the accessory structures were constructed within the required side and rear yard setbacks. The placement and location of the subject accessory structures have the potential to cause adverse effects to neighboring properties in their current location, configuration and/or characteristics, and may impair the safety of the subject property and surrounding residences. Although the requested Resolution 7395
1733 Catalina Avenue

Page 5 of 9 ends

accommodation to allow the accessory structures as they are currently constructed may allow the property owner additional opportunities for shade coverage, the placement of the accessory structures negatively affects neighboring properties as the roofs of the accessory structures overhang into neighboring yards and/or direct rainwater into neighboring yards. The requested accommodation would also alter the character of the neighborhood with respect to the carport-like structure as that carport-like structure is constructed on the exterior of the dwelling, is visible from the street, and is a feature not commonly found within the side setback of residences in the zoning district. Additionally, the subject property already maintains an attached enclosed garage, which contains two covered spaces, thereby providing the applicant with equivalent use of his property as surrounding neighbors in regards to shaded parking, and as a result, a carport is not necessary in order to provide the property owner with equivalent opportunity for parking on his lot. The construction of the accessory structures was not carried out without any City-issued permits, and the methods of construction and the building characteristics were therefore not reviewed by the City to determine their compliance with Building Codes.

D. Pursuant to the Seal Beach Municipal Code (SBMC
§ 11.5.30.020.C), the City Council finds that there are alternative reasonable accommodations for the encroachments in the rear yard which provide an equivalent level of benefit to the property owner and for which the findings necessary to approve a reasonable accommodation for those rear-yard accessory shade structures only, may be made, for the following reasons.

1. The subject site is located within the Hill RLD-9 zone, an area where the Seal Beach Municipal Code (SBMC §11.5.30) allows reasonable accommodations to the City’s zoning and land use regulations, policies, and practices when needed to provide an individual with a disability an equal opportunity to use and enjoy a dwelling with Planning Commission approval.

2. The General Plan permits minor alterations that do not change the existing quality or character of the neighborhood.

3. Granting of a reasonable accommodation for the rear yard accessory shade structures is necessary to provide the property owner, an individual with a disability, an equal opportunity to use and enjoy the dwelling in the same manner as other property owners in the zoning district and his neighborhood.

4. Following approval of the request for Reasonable
Accommodation, as modified in and conditioned by this Resolution, the subject site will continue to operate as a residential property, which is consistent with the uses in the surrounding neighborhood and will comply with all other applicable provisions of the Municipal Code.

5. The requested use for the accessory shade structures in the back yard of the property, as modified and conditioned below in accordance with the alternative reasonable accommodation, will be located on a site that is physically adequate for the type, density, and intensity of use being proposed, including provision of services, and the absence of physical constraints.

Resolution 7395
1733 Catalina Avenue

Page 6 of 9 ends

Section 8. Based on the foregoing, the City Council hereby denies the appeal of the Planning Commission’s decision on Reasonable Accommodation 22-1 with respect to the carport-like structure located along the west side of the house in the front of the subject property and extending from the house over the driveway to the side property line.

The carport-like structure shall comply with all the following requirements:

1. Within three months of the date of this Resolution, the carport-like structure shall either be removed in its entirety (including but not limited to, all lattice structures, beams and roof) from the subject property, or the structure shall be modified to conform with the five-foot side yard setback as required by the Zoning Code and without any encroachments into the side yard setback or any other Code violations.

2. No demolition, modifications or other construction shall take place with respect to the carport-like structure without the applicant/property owner obtaining all required City permits and carrying out all construction in compliance with the requirements of the Zoning Code and Building Codes.

Section 9. Based on the foregoing, the City Council hereby denies the appeal of Reasonable Accommodation 22-1, with respect to the accessory shade structures in the rear yard of the lot, and approves alternative Reasonable Accommodation 22-1 as modified, with respect to the accessory shade structures in the rear yard of the lot subject to the following conditions:

1. Alternative Reasonable Accommodation 22-1 is approved for the placement or construction of the following two exterior accessory shade structures located in the rear yard at 1733 Catalina Avenue, (a) within the backyard, at the north corner of the lot, that overhangs a built-in barbeque and a dining table; and (b) within the backyard, but closer to the rear center of the lot, a second gazebo-type structure that has been constructed and placed over a hot tub, as modified, conditioned and defined below in Condition Nos. 2 through 13, inclusive, below, of this Section.

2. The existing accessory shade structures in the rear yard shall be reduced and otherwise modified in dimension so that they encroach only into the subject property’s side and rear yard setbacks, and do not encroach into any neighboring property. If the property owner removes the existing accessory shade structures and constructs replacement accessory shade structures, under no circumstances shall the replacement accessory shade structures exceed the existing dimensions of the structures as modified and shall remain solely within the subject property.

3. The accessory shade structures in the rear yard, as conditioned, shall not be affixed or attached to any adjoining property walls that are not on the subject owner’s property, and shall not encroach onto or across the property line(s) that divide the subject property from any neighboring property.

4. The existing accessory shade structures eaves/overhangs, or any replacement accessory shade structure eaves/overhangs that may be constructed in place of the existing eaves/overhangs, shall not project or encroach into any neighboring Resolution 7395
1733 Catalina Avenue

Page 7 of 9 ends

property, nor shall they allow rain runoff or other drainage to be directed into any neighboring property. All construction shall be subject to review and approval by the City.

5. The hot tub shall be relocated to be a minimum of four feet away from the rear wall, in accordance with Municipal Code Section 11.4.10.030, and shall be maintained not less than four feet from the rear wall at all times.

6. The accessory shade structure associated with the hot tub shall be used solely to provide shade to the hot tub and shall not be relocated unless to shade the hot tub. Should the hot tub be removed, the associated shade structure must also be removed forthwith.

7. All accessory shade structures in the rear yard shall either be moved from the subject property or replaced to be in compliance with Conditions 1 through 13, inclusive, of this Resolution, within six months of the approval of this Resolution.

8. All plan check and future construction shall be in substantial compliance with the plans approved through Reasonable Accommodation 22-1 as modified and conditioned pursuant to this Resolution. All construction shall comply with all applicable state and local building codes, including but expressly not limited to, fire code requirements. In addition to all other Municipal Code requirements, all lattice work shall be removed from the accessory shade structures; and any replacement barriers shall comply with Code requirements including but not limited to the Building and Fire Codes.

9. The applicant is required to obtain all Building and Safety permits prior to any construction or demolition.

10.All materials, color, wall finishes, and roof material of the accessory shade structures in the rear yard must be consistent with existing material and exterior finishes of the residential dwelling.

11.The Reasonable Accommodation granted by this Resolution shall be personal to the applicant/property owner for whom this Reasonable Accommodation was granted and shall not run with the land. Prior to issuance of a building permit, the applicant/property owner shall cause a covenant to be recorded with the Orange County Recorder on the subject property, in a form satisfactory to the City Attorney, that incorporates the requirements of this Resolution, and also provides that the unpermitted accessory/shade structures in the rear yard must be removed once such applicant/property owner no longer lives at the location and/or prior to the sale or other transfer of ownership of the property, whichever occurs first.

12.This Reasonable Accommodation shall not become effective for any purpose unless an “Acceptance of Conditions” form has been signed, notarized, and returned to the Community Development Department; and until the ten (10) day appeal period has elapsed.

Resolution 7395
1733 Catalina Avenue

Page 8 of 9 ends

Seal Beach City CouncilApril 24, 2023

Seal Beach City Council
April 24, 2023