Seal Beach City Council
January 22, 2024

The Project was inspected, meets all standards and requirements within the Project specifications, and has been completed to the satisfaction of the City Engineer. It is requested that the City Council formally accept the Project, direct staff to file a Notice of Completion with the Orange County Clerk’s Office, and release the retention thirty-five (35) days after recordation of the Notice of Completion contingent upon no claims being filed on the Project.

ENVIRONMENTAL IMPACT:

This Project complies with all requirements of the California Environmental Quality Act (CEQA) and is categorically exempt under Section 15301 Class 1 Subsection (c).

LEGAL ANALYSIS:

The City Attorney has reviewed and approved the resolution as to form.

FINANCIAL IMPACT:

The approved construction contract budget plus established construction contingency totals $426,979. The table below presents a breakdown of the total construction Project cost:

Description Amount
Construction Bid Items $ 383,264.04
Contract Change Orders $ 0.00
Project Cost $ 383,264.04
STRATEGIC PLAN:

This item is not applicable to the Strategic Plan.

RECOMMENDATION:

That the City Council adopt Resolution 7479:

1. Accepting the FY 2022-2023 Fiber Design Plans – Lampson Avenue Fiber, CIP O-ST-6, by Crosstown Electrical and Data, Inc., in the amount of $383,264.04; and,

2. Directing the City Clerk to file a “Notice of Completion” with the Orange County Clerk-Recorder within fifteen (15) days from the date of acceptance and to release retention thirty-five (35) days after recordation of the Notice of Completion contingent upon no claims being filed on the Project.

SUBMITTED BY: NOTED AND APPROVED:

Iris Lee Jill R. Ingram
Iris Lee, Director of Public Works Jill R. Ingram, City Manager ATTACHMENTS:

A. Resolution 7479
B. Notice of Completion
RESOLUTION 7479

A RESOLUTION OF THE SEAL BEACH CITY COUNCIL
ACCEPTING COMPLETION OF THE FY 2022-2023 FIBER
DESIGN PLANS – LAMPSON AVENUE FIBER, CIP O-ST-6
THE SEAL BEACH CITY COUNCIL DOES HEREBY RESOLVE:

Section 1. The City accepts the completion of the FY 2022-2023 Fiber Design Plans – Lampson Avenue Fiber (“Project”), CIP O-ST-6, by Crosstown Electrical and Data, Inc. in the amount of $383,264.04 for the work performed.

Section 2. The City Clerk is hereby directed to file a “Notice of Completion” for the Project with the Orange County Clerk-Recorder within fifteen (15) days of the date of this resolution and to release retention 35 days after the recordation of the Notice of Completion contingent upon no claims being filed on the Project.

PASSED, APPROVED AND ADOPTED by the Seal Beach City Council at a regular meeting held on the 22nd day of January 2024 by the following vote:

AYES: Council Members
NOES: Council Members
ABSENT: Council Members
ABSTAIN: Council Members

Schelly Sustarsic, Mayor
ATTEST:

Gloria D. Harper, City Clerk
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Gloria D. Harper, City Clerk of the City of Seal Beach, do hereby certify that the foregoing resolution is the original copy of Resolution 7479 on file in the office of the City Clerk, passed, approved, and adopted by the City Council at a regular meeting held on the 22nd day of January 2024.

Gloria D. Harper, City Clerk

RECORDING REQUESTED BY

AND WHEN RECORDED MAIL TO

CITY OF SEAL BEACH
Attn: City Clerk
211 - 8th Street
Seal Beach, CA 90740
Space of above this line for Recorder’s use.
*** No Recording Fee Pursuant to Government Code Sections 6103 and 27383 ****

NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 9204, must be filed within 15 days after completion.

Notice is hereby given that:

1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described:

2. The full name of the owner is: City of Seal Beach.

3. The address of the owner is: 211 – 8th Street, Seal Beach, CA 90740.

4. The nature of the interest or estate of the owner is: In Fee. The City of Seal Beach.

5. A work of improvement on the property hereinafter is described as substantially completed on December 12, 2023. The work was FY 2022-2023 Fiber Design Plans – Lampson Avenue Fiber, CIP O-ST-6.

6. The name of the contractor(s), if any, for such improvement was: Crosstown Electrical and Data, Inc.

7. The date of the Contract Award was October 10, 2022.

8. The property on which said work of improvement was completed in the City of Seal Beach, County of Orange, State of California, and is described as follows: Lampson Avenue between Seal Beach Boulevard and Basswood Street, Seal Beach, CA.

Date: _______________
_________________________________________
Iris Lee, Director of Public Works, City of Seal Beach
Signature of owner or corporate officer of owner
named in paragraph 2 or agent.

VERIFICATION
I, the undersigned, say: the Iris Lee (Director of Public Works) declarant of the foregoing notice of completion; have read said notice of completion and know the contents thereof; the same is true of my own knowledge.

I declare under penalty of perjury the foregoing is true and correct.

Executed on _____________________, 2024, at Seal Beach, California. (Date of Signature)
_________________________________________
Iris Lee, Director of Public Works, City of Seal Beach
Agenda Item L

AGENDA STAFF REPORT
DATE: January 22, 2024
TO: Honorable Mayor and City Council
THRU: Jill R. Ingram, City Manager
FROM: Iris Lee, Director of Public Works
SUBJECT: Approving Cooperative Agreement No. C-3-3058 with Orange County Transportation Authority for the Alternative Signal Communication Demonstration Project
________________________________________________________________ SUMMARY OF REQUEST:

That the City Council adopt Resolution 7480:

1. Approving Cooperative Agreement No. C-3-3058 with Orange County Transportation Authority for the Alternative Signal Communication Demonstration Project; and,

2. Authorizing and directing the City Manager to execute Cooperative Agreement No. C-3-3058.

BACKGROUND AND ANALYSIS:

The Orange County Transportation Authority (“OCTA”) oversees traffic signal coordination across multiple jurisdictional boundaries as part of the Renewed Measure M2 (“M2”). As traffic signal communication infrastructure is a critical part of traffic signal synchronization, operations, and other Intelligent Transportation System (“ITS”) capabilities, OCTA has expressed a desire to partner with the Cities of Huntington Beach, La Habra, Lake Forest, Newport Beach, Rancho Santa Margarita, Yorba Linda, and Seal Beach (“Agencies”) to pilot an Alternative Signal Communication Demonstration Project (“Project”). The Project would implement and evaluate various signal communication solutions that could be applied countywide.

OCTA has selected twenty-two (22) traffic signals to include as part of the Project, of which three (3) signals are within the City.

1. Heather Street @ Lampson Avenue

2. Rose Street @ Lampson Avenue

3. Tulip Street @ Lampson Avenue

These signals do not have communication with the City’s traffic management center, which makes them ideal candidates for the Project. Project implementation would provide the City the ability to monitor and modify signal operations, as necessary.

To participate in the Project, the City must enter into a cooperative agreement with OCTA defining specific terms and conditions, which generally includes:

OCTA Responsibilities
• Act as the project manager and be responsible for managing, procuring, implementing, maintaining, and completing all aspects of the Project; • Coordinate with the Agencies to comply with monitoring and reporting requirements; and,
• Fund the Project.

City Responsibilities
• Participate and support the Project implementation;
• Evaluate and monitor device and communication links;
• Maintain existing traffic signals in good operating condition; and, • Waive City permit fees.

As such, staff recommends approval of Cooperative Agreement No. C-3-3058.

ENVIRONMENTAL IMPACT:

This item is not subject to the California Environmental Quality Act (“CEQA”) because it is not a “project” as defined under Section 15378(b) of the state CEQA Guidelines. This item is also exempt from CEQA pursuant to Section 15061(b)(3) of the Guidelines because it can be seen with certainty that the approval of a cooperative agreement will not have a significant effect on the environment.

LEGAL ANALYSIS:

The City Attorney has approved the cooperative agreement and resolution as to form.

FINANCIAL IMPACT:

The City will be responsible to provide staffing resources to oversee Project implementation. No additional funding impacts are associated with this action.

STRATEGIC PLAN:

This item is not applicable to the Strategic Plan.

RECOMMENDATION:

That the City Council adopt Resolution 7480:

1. Approving Cooperative Agreement No. C-3-3058 with Orange County Transportation Authority for the Alternative Signal Communication Demonstration Project; and,

2. Authorizing and directing the City Manager to execute Cooperative Agreement No. C-3-3058.

SUBMITTED BY: NOTED AND APPROVED:

Iris Lee Jill R. Ingram
Iris Lee, Director of Public Works Jill R. Ingram, City Manager ATTACHMENTS:

A. Resolution 7480
B. Cooperative Agreement No. C-3-3058 with OCTA
RESOLUTION 7480

A RESOLUTION OF THE SEAL BEACH CITY

COUNCIL APPROVING AND AUTHORIZING THE

CITY MANAGER TO EXECUTE COOPERATIVE
AGREEMENT NO. C-3-3058 WITH THE ORANGE

COUNTY TRANSPORTATION AUTHORITY FOR THE

ALTERNATIVE SIGNAL COMMUNICATION

DEMONSTRATION PROJECT
WHEREAS, the Orange County Transportation Authority (“OCTA”) and the Cities of Huntington Beach, La Habra, Lake Forest, Newport Beach, Rancho Santa Margarita, Yorba Linda, and Seal Beach (“Agencies”) agree to evaluate, select, and implement alternative signal communications solutions as part of a demonstration project (“Project”); and,
WHEREAS, the Project includes twenty-two (22) traffic signals that will receive communication network infrastructure upgrades, of which three (3) are owned and maintained by the City of Seal Beach (“City”); and,
WHEREAS, the City and OCTA desires to enter into a cooperative agreement to implement the Project and collaborate in good faith in the management of their respective responsibilities.

NOW, THEREFORE, THE SEAL BEACH CITY COUNCIL DOES HEREBY RESOLVE:

SECTION 1. The City Council hereby approves Cooperative Agreement No.

C-3-3058 by and between the Cities of Huntington Beach, La Habra, Lake Forest, Newport Beach, Rancho Santa Margarita, Yorba Linda, Seal Beach, and the Orange County Transportation Authority.

SECTION 2. The City Council hereby authorizes and directs the City Manager to execute Cooperative Agreement C-3-3058 on behalf of the City.

PASSED, APPROVED and ADOPTED by the Seal Beach City Council at a regular meeting held on the 22nd day of January 2024 by the following vote:

AYES: Council Members
NOES: Council Members
ABSENT: Council Members
ABSTAIN: Council Members

Schelly Sustarsic, Mayor
ATTEST:

Gloria D. Harper, City Clerk
STATE OF CALIFORNIA }
COUNTY OF ORANGE }
CITY OF SEAL BEACH }
I, Gloria D. Harper, City Clerk of the City of Seal Beach, do hereby certify that the foregoing resolution is the original copy of Resolution 7480 on file in the office of the City Clerk, passed, approved, and adopted by the City Council at a regular meeting held on the 22nd day of January 2024.

Gloria D. Harper, City Clerk

1 2
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AGREEMENT NO. C-3-3058
IN WITNESS WHEREOF, the Parties hereto have caused this Agreement No. C-3-3058 to be executed as of the date of the last signature below.

CITY OF SEAL BEACH
By: __________ _
Jill R. Ingram
City Manager
ATTEST:

By: _________ _
Gloria Harper
City Clerk

Agenda Item M

AGENDA STAFF REPORT
DATE: January 22, 2024
TO: Honorable Mayor and City Council
THRU: Jill R. Ingram, City Manager
FROM: Alexa Smittle, Community Development Director
SUBJECT: Application for Grant Funds for the Orange County Community Resources OC Housing and Community Public
Facilities and Improvements Grant
________________________________________________________________ SUMMARY OF REQUEST:

That the City Council adopt Resolution 7481:

1. Approving the application for grant funds related to the OC Housing and Community Development Public Facilities and Improvements to apply upgrades to the North Seal Beach Community Center, and to accept any funds awarded through the program; and,

2. Directing the City Manager to execute all necessary documents to apply for, accept, receive, and utilize the grant funding to participate in the grant program, including incorporation in the 2024-25 Fiscal Year proposed Annual Budget.

BACKGROUND AND ANALYSIS:

The Orange County Community Resources Urban Counties Program Public Facilities and Improvements Grant is provided through the Community Development Block Grant (CDBG) program. This is a federally funded program that provides annual grants to states, cities, and counties to develop viable communities by providing decent housing, a suitable living environment, and opportunities to expand economic opportunities. The Orange County Community Resources Urban Counties Program Grant is designed to provide funding for public facilities and improvements that will benefit low- to moderate-income residents in the community.

The proposed project involves upgrades to the North Seal Beach Community Center (NSBCC) to better serve the community. The NSBCC is a vital resource for the residents of Seal Beach, serving our lower-resourced senior population through Meals on Wheels OC, free lunch café, take-home meals, and inclusive, free senior activities; it serves as a working space for local student philanthropic

organizations such as the National Charity League, National League of Young Men, and Boy Scouts; and is host to a range of affordable recreation classes that serve the community of Seal Beach and other neighboring cities.

Built in 1968, the 3,688-square-foot building is in dire need of modernization and expansion to meet the growing needs of the community. This proposed project will implement a comprehensive remodel of the NSBCC, addressing issues of accessibility, functionality, and sustainability. The grant funds will be used to upgrade interior and exterior lighting to energy-efficient fixtures; reconfigure the kitchen to consolidate appliances for energy efficiency and create a better working space for senior meal programs; enhance operable exterior doors to encourage outdoor usage and extend usable space and capacity; upgrade doors from single pane to dual pane glass for increased efficiency and resiliency; rehabilitate restrooms to include low-flow, water efficient fixtures; and implement Americans with Disabilities Act (ADA) compliant upgrades to increase and improve equitable access for all. ADA improvements include removing the wall around the drinking fountain for wheelchair accessibility, replacing sliding doors with swinging doors to remove trip hazards, and eliminating trip hazards in the entry using enhanced flooring materials.

The grant application has been prepared in accordance with the program requirements, and if awarded, the funds will be used for the improvements as outlined in the grant application. The improvements will provide a safer and more functional space for community members to gather and participate in activities.

Overall, this grant program provides an excellent opportunity to improve the quality of life for residents in the city.

The attached Resolution provides Orange County Community Resources with confirmation that the City Council is aware of the application and approves of staff’s request for grant funds for the NSBCC. The Resolution authorizes the City Manager to execute for and on behalf of the City of Seal Beach, the necessary agreements and/or any other documents or instruments required by the County and/or the United States Department of Housing and Urban Development for participation in the Urban Development for participation in the Urban Counties Program and for acceptance of the CDBG funds under Bid No. 012-24010605-NC.

ENVIRONMENTAL IMPACT:

The proposed submittal of the grant application does not constitute a project and therefore is exempt from the State of California Environmental Quality Act (CEQA) Guidelines pursuant to Section 15061 (b)(3). The proposed submittal of the grant application will not involve any development or change to the physical environment and therefore, no further review under CEQA is warranted or necessary.

LEGAL ANALYSIS:

This item has been reviewed and approved as to form.

FINANCIAL IMPACT:

This grant award is for the 2024-25 fiscal year, though staff should be notified by April 2024 if an award is anticipated. Thus, revenues and expenditures associated with this grant will be included in the 2024-25 Budget proposal for approval. If awarded grant funds in the amount of $350,000 from Orange County Community Resources, staff will utilize the funds for the improvements to the North Seal Beach Community Center. To facilitate this, staff will leverage $70,000 from the City General Fund or other identified sources to staff project management and inspections.

STRATEGIC PLAN:

This item is not applicable to the Strategic Plan.

RECOMMENDATION:

That the City Council adopt Resolution 7481:

1. Approving the application for grant funds related to the OC Housing and Community Development Public Facilities and Improvements to apply upgrades to the North Seal Beach Community Center, and to accept any funds awarded through the program; and,

2. Directing the City Manager to execute all necessary documents to apply for, accept, receive, and utilize the grant funding to participate in the grant program, including incorporation in the 2024-25 Fiscal Year proposed Annual Budget.

SUBMITTED BY: NOTED AND APPROVED:

Alexa Smittle Jill R. Ingram
Alexa Smittle, Community
Development Director
Jill R. Ingram, City Manager
Prepared by: Megan Coats, Management Analyst
ATTACHMENTS:

A. Resolution 7481
B. Grant Application
RESOLUTION 7481

A RESOLUTION OF THE SEAL BEACH CITY COUNCIL

APPROVING THE APPLICATION FOR AND RECEIPT OF

GRANT FUNDS FOR THE ORANGE COUNTY COMMUNITY

RESOURCES PUBLIC FACILITIES AND IMPROVEMENTS

GRANT FUNDED THROUGH THE FEDERAL COMMUNITY

DEVELOPMENT BLOCK GRANT PROGRAM FOR

IMPROVEMENTS TO THE NORTH SEAL BEACH

COMMUNITY CENTER
WHEREAS, the City of Seal Beach desires to improve the North Seal Beach Community Center to enhance public services and facilitate upgrades for energy efficiency and accessibility; and,
WHEREAS, the City of Seal Beach submitted an application under FY 2024-25 for Public Facilities and Improvements Request for Application Bid No. 012-24010605-NC proposing improvements to the North Seal Beach Community Center; and, WHEREAS, the City of Seal Beach desires to accept the Community Development Block Grant (CDBG) funds if awarded, and authorizes the execution of the necessary agreements, contracts, and amendments and other corresponding documentation to accept the CDBG funds.

NOW, THEREFORE, THE SEAL BEACH CITY COUNCIL DOES HEREBY RESOLVE:

Section 1. The City of Seal Beach hereby authorizes the City Manager or her designee to submit an application for an award of CDBG funds through the County’s Urban Counties Program, which will be used to support the North Seal Beach Community Center Public Facilities and Improvements Project under Bid No. 012-24010605-NC; and to accept any grant funds awarded.

Section 2. The City of Seal Beach hereby authorizes the City Manager to execute, for and on behalf of the City of Seal Beach, the necessary agreements and/or any other documents or instruments required by the County and/or the United States Department of Housing and Urban Development for the application, acceptance of and participation in the Urban Counties Program and/or for acceptance of the CDBG funds under Bid No. 012-24010605-NC.

PASSED, APPROVED and ADOPTED by the Seal Beach City Council at a regular meeting held on the 22nd day of January, 2024 by the following vote:

AYES: Council Members
NOES: Council Members
ABSENT: Council Members
ABSTAIN: Council Members

Schelly Sustarsic, Mayor
ATTEST:

Gloria D. Harper, City Clerk
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Gloria D. Harper, City Clerk of the City of Seal Beach, do hereby certify that the foregoing resolution is the original copy of Resolution 7481 on file in the office of the City Clerk, passed, approved, and adopted by the City Council at a regular meeting held on the 22nd day of January, 2024.

Gloria D. Harper, City Clerk
Attachment A Application

OC HOUSING & COMMUNITY

PUBLIC FACILITIES & IMPROVEMENTS
FY 2024-25

APPLICATION
Bid # 012-24010605-NC

SUPPORTING DOCUMENTS CHECKLIST
Applicants must submit complete Public Facilities and Improvements Applications electronically to Nina Campmas (hereinafter may also be referred to as “Contract Administrator”) via www.OpenGov.com, RFA No. 012-24010605. Please confirm all Parts with supporting documentation are submitted prior to the RFA deadline. Applicants may submit Applications for one PF&I service requested in this RFA. A separate Application is required for each service component.

Capitalized terms not otherwise defined in the body of this Attachment A (Application) will have the meanings set forth in the body of the RFA.

Applicants must answer all questions within each section as applicable, as outlined in the following key:

ALL APPLICANTS MUST COMPLETE PART I

APPLICANTS SUBMITTING APPLICATIONS FOR PUBLIC FACILITIES & IMPROVEMENTS MUST

COMPLETE PART II
PART I: MINIMUM REQUIREMENTS &
ALL APPLICANTS MUST COMPLETE PART I AND PART II A: Applicant Information B. Applicant Profile
C: Project Information
D: Organizational Background
E: Civil Rights Laws Compliance and HUD Standing
F: Signature and Assurances
PART II: PUBLIC FACILITIES & IMPROVEMENTS
(PUBLIC FACILITIES & IMPROVEMENTS APPLICANTS MUST COMPLETE PART I AND PART II) A: Priority Needs, HUD Eligibility Requirements and National Objective OC Housing & Community Development Public Facilities &
Improvements Application
PF&I – FY 2024-25
OC Community Resources Page 2 of 50 PF & I APPLICATION
RFA Bid # 012-24010605-NC
B: Leveraging and Project Budget
C: Performance Objectives and Outcomes
D: Organizational Project Capacity and Experience
E: Organizational/Project Readiness
F: Environmental Information Form
Supplemental Document Instructions: Parts requesting supplemental or narrative information should be formatted per the following:

1. Each response must be typewritten; double-spaced; and in Arial font, size 12-point print.

2. Not to exceed one (1) page per question.

3. Responses should include the question and be concise but detailed enough to address what is being asked.

4. Failure to completely answer all items and/or provide the required documents may result in your application being disqualified from consideration.

5. Hardcopies of Single Audit Reports and/or Audited Final Statements will not be accepted.

Electronic copies of these documents must be uploaded via www.OpenGov.com as a separate attachment from the Application.

6. For your convenience, the Application will be available on OpenGov.com in Word format to allow for responses to be provided directly on the Application.

OC Housing & Community Development Public Facilities &
Improvements Application
PF&I – FY 2024-25
OC Community Resources Page 3 of 50 PF & I APPLICATION
RFA Bid # 012-24010605-NC
A. APPLICANT INFORMATION

1. Applicant Name: City of Seal Beach
Address: 211 8th Street
City/State/Zip: Seal Beach, CA 90740
Phone: (562) 431 - 2527 x 1313 Fax:

Applicant Website: sealbeachca.gov Email: [email protected] *UEI Number: J2JWJVWQ8EA6 *D-U-N-S Number: 060752607 _
W-9(Federal ID Number): 95-600794
*The County requires a valid UEI number and DUNS number upon application submittal. If needed, your organization may obtain one at no cost at SAM.gov and www.dnb.com.

2. Authorized Person: For the purposes of this RFA, the “Authorized Person” is the individual within your organization who has the authority to enter into a contract. The authorized person will be copied on all correspondence.

Authorized Person’s Name: Jill R. Ingram
Authorized Person’s Title: City Manager
(i.e., Executive Director, Organization’s Signature Authority) Phone: (562) 431-2527 x 1300 Fax:

Email: [email protected]
☒ Check here if the address for the Authorized Person is the same as that of the organization.

Address:

City/State/Zip:

3. Contact Person: For the purpose of this RFA, the “Contact Person” will be the primary recipient for all correspondence related to this RFA. The contact person should be available to respond to any inquiries throughout the RFA process.

Contact Person’s Name: Alexa Smittle
Contact Person’s Title: Community Development Director
Phone: (562) 431-2527 x 1313 Fax:

Email: [email protected]
PART I
OC Housing & Community Development Public Facilities &
Improvements Application
PF&I – FY 2024-25
OC Community Resources Page 4 of 50 PF & I APPLICATION
RFA Bid # 012-24010605-NC
☒ Check here if the address for the Contact Person is the same as that of the organization.

Address:

City/State/Zip:

OC Housing & Community Development Public Facilities &
Improvements Application
PF&I – FY 2024-25
OC Community Resources Page 5 of 50 PF & I APPLICATION
RFA Bid # 012-24010605-NC
B. APPLICANT PROFILE

1. Applicant’s Legal Name: City of Seal Beach

2. Business Address: 211 8th Street Seal Beach, CA 90740

3. Telephone Number: (562) 431-2527 x 1313 Fax:

4. Website Address: sealbeachca.gov Email Address: [email protected]

5. Years in Operation: 108 Length of time in current location: 108

6. Is your firm: City of Seal Beach
Non-Profit 501(c)(3) ☐Yes ☒No
For-Profit ☐Yes ☒No
Local Government ☒Yes ☐No
Faith-based ☐Yes ☒No
Sole Proprietorship ☐Yes ☒No
If yes, indicate if doing business under a different name:

Incorporated ☒Yes ☐No
If yes, State of Incorporation: California
OC Housing & Community Development Public Facilities &
Improvements Application
PF&I – FY 2024-25
OC Community Resources Page 6 of 50 PF & I APPLICATION
RFA Bid # 012-24010605-NC
C: PROJECT INFORMATION

1. Project Title: North Seal Beach Community Center Improvements Project Project Address: 3333 Saint Cloud Drive
City/State/Zip: Seal Beach, CA 90740
FY 2024-25 Public Facilities & Improvements
Amount Requested
• Maximum funding amount for Public Facilities and Improvements is $150,000 with no leveraged funds and $350,000 with 20% leveraged funds.

The Orange County Urban County Program is comprised of 12 cities with populations under 50,000 (participating cities). The 12 participating cities include Brea, Cypress, Dana Point, Laguna Beach, Laguna Hills, Laguna Woods, La Palma, Los Alamitos, San Juan Capistrano, Seal Beach, Stanton, and Villa Park. Along with 2 participating metro cities with populations over 50,000 – Placentia, and Yorba Linda, which are funded using their own HUD allocation and are exempt from the RFA process.

2. Urban County Program
a. Is your agency a participating city in the County of Orange Urban County Program that will be submitting an application as part of this RFA? ☒ YES ☐ NO
b. If not, since only one (1) Application per jurisdiction, per year for Public Facilities and Improvements will be accepted, please attach written documentation (from an authorized person) from either the participating city or the County of Orange OCCR/HCD advising the County to accept your proposal as part of this RFA.

3. Provide a detailed summary description of your project.

The North Seal Beach Community Center (NSBCC or Center) is a vital resource for the residents of Seal Beach, serving our lower-resourced senior population through Meals on Wheels OC, free lunch café, take home meals, and inclusive free senior activities; it serves as a working space for local student philanthropic organizations such as the National Charity League, National League of Young Men, and Boy Scouts; and is host to a range of affordable Recreation classes that are serve to the community of Seal Beach and other neighboring cities.

The OC Public Library is next door to the NSBCC, and contributes to a synergy of community $ 350,000
OC Housing & Community Development Public Facilities &
Improvements Application
PF&I – FY 2024-25
OC Community Resources Page 7 of 50 PF & I APPLICATION
RFA Bid # 012-24010605-NC
service between the two facilities. The City’s free senior shuttle (1,500+ participants) stops at the NSBCC due to its convenient location, providing simple and free access to and from this facility to the various neighborhoods and services, such as grocery stores and pharmacies.

Built in 1968, the 3,688 SF building is in dire need of modernization to meet the growing needs of the community. A 2011 Griffin Structures, Inc. assessment noted that this facility needs investment, particularly as the Center does not provide appropriate Americans with Disabilities Act (ADA) access. This proposed project will address issues of accessibility, functionality, and sustainability. The NSBCC will upgrade interior and exterior lighting to energy-efficient fixtures; reconfigure the kitchen to consolidate appliances for energy efficiency and create a better space for meal programs; enhance operable exterior doors to encourage outdoor usage and capacity; upgrade doors from single pane to dual pane glass for efficiency and resiliency; rehabilitate restrooms to include water efficient fixtures; and implement ADA compliant upgrades to increase to improve equitable access for all. The proposed project is a critical investment serving the surrounding areas. The project will create a modern, accessible, and sustainable center that will serve the needs of residents, in particular, low-resource seniors, for years to come. We are confident that this project will have a significant positive impact on existing users, and encourage new users to participate in the programs and services offered at the NSBCC.

C: PROJECT INFORMATION (Continued)

4. Minority-Owned and Women-Owned business (MBE/WBE/DBE) a. Will this project provide an opportunity to hire MBE and/or WBE and or DBE business? ☒Yes ☐No
OC Housing & Community Development Public Facilities &
Improvements Application
PF&I – FY 2024-25
OC Community Resources Page 8 of 50 PF & I APPLICATION
RFA Bid # 012-24010605-NC
b. Describe all actions your organization has taken in support of HUD’s goal to provide Opportunities to MBE/WBE/DBE’s.

The City has a history of hiring MBE/WBE/DBE and will be contracting with a Sourcewell contractor for this project. Sourcewell bids locally, under the California Public Contract Code, thereby notifying businesses including DBE, WBE, and MBE of the project opportunity. The City has sought to attract minority and women-owned businesses in the past through the use of PlanetBids. The postings on PlanetBids includes the solicitation of qualified small and minority-owned businesses and women-owned. Currently, the City contracts with CivicStone, a women-owned business, for the facilitation of the day-to-day operations for the federal Community Development Block Grant funds to provide a bathroom accessibility program for the Leisure World Community.

5. Section 3
Section 3 is a provision of the Housing and Urban Development Act of 1968. (24 CFR Part 75) The purpose of Section 3 is to ensure that employment and other economic opportunities generated by certain HUD financial assistance shall, to the greatest extent feasible, and consistent with existing Federal, State, and local laws and regulations, be directed to low- and very low-income persons, particularly those who are recipients of government assistance for housing, and to business concerns which provide economic opportunities to low- and very low-income persons.
a. Will this project report labor hours for Section 3 businesses or employees? ☐Yes ☒No
b. Describe all actions your organization has taken in support of HUD’s goal to provide opportunities to Section 3 businesses.

PlanetBids has a vendor preference option for DBE’s. The posting on PlanetBids satisfies Requirements 1 and 2 of the CFR 200.321 requirements of contracting with small and minority businesses, women’s business enterprises, and labor surplus area firms. The posting placed qualified small and minority businesses and women’s businesses enterprises on solicitation OC Housing & Community Development Public Facilities &
Improvements Application
PF&I – FY 2024-25
OC Community Resources Page 9 of 50 PF & I APPLICATION
RFA Bid # 012-24010605-NC
lists and assured that small and minority businesses and women’s business enterprises are solicited whenever there are potential sources.

D: ORGANIZATIONAL BACKGROUND
Answer each question below in approximately one to four paragraphs, not to exceed one (1) page per question. If a specific question is not applicable to your organization, please answer with “Not Applicable”. Each response must be typewritten; doublespaced; and in Arial, size 12-font. Your responses should include the question, be concise but detailed enough to address what is being asked. For your convenience, the Application will be provided on OpenGov in Word format to allow for responses to be provided directly on the Application.

1. Does your organization expend $750,000 or more a year in federal funds? ☒ Yes ☐ No

2. Is the applicant a Non-Profit organization? ☐ Yes ☒ No

3. Describe the organization’s goals, objectives, and mission.

The City of Seal Beach serves the community providing for public safety, infrastructure systems, parks and facilities, recreation, land use planning, access to resources, and opportunities for residents and businesses to thrive. The City of Seal Beach values excellent customer service, mutual respect, teamwork, professionalism, and honest and ethical behavior.

4. Provide a brief description of your organization’s accounting system and controls in place.

The accounting system is Tyler Technologies’ product, Incode ERP. The system is utilized for Accounts Receivable, Accounts Payable, Cashiering, Payroll, Utility Billing, General Ledger, and Budget. City staff includes seven positions within the Finance Department, with training, oversight, and redundancies built in to manage all financial processes. As a City, all funds are public funds, and receive annual third-party audits. Adopted Budgets and audits are available on the City’s website and transactions are made available monthly as a part of OC Housing & Community Development Public Facilities &
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City Council meetings. The City adheres to all Government Accounting Standards Board (GASB) standards.

5. Describe the organization’s fund development method.

The City has one General Fund which is not restricted for specific use, two Proprietary Enterprise Funds for Water and Sewer, and the remaining funds are Special Revenue funds that are restricted to each fund’s guidelines. The City has participated in a Community Development Block Grant (CDBG) program for 17 years, providing bathroom upgrades to low-income residents to facilitate aging in place. All financial transactions related to this CDBG program are maintained in a single fund identified in the City’s Annual Adopted Budget.

6. List the person(s) who have legal authority to sign contracts and other legal documents, payment requests, and checks related to this Application. Provide a copy of the Board Resolution/Meeting Minutes which grants signing authority to these individuals for all contracts, amendments, extensions, and renewals resulting from this RFA process.

Seal Beach City Manager, Jill R. Ingram will have the legal authority to sign contracts and other legal documents, payment requests, and checks related to this application. This application will be brought to the attention of the Seal Beach City Council on January 22, 2024, granting Jill R. Ingram as the signing authority for this application.

7. Audit Requirements as defined in Section I.H. of the RFA:

Audits must be conducted by an independent CPA and must include a description of corrective action taken for any findings identified by the auditor, both of which will be reviewed by the OC Housing & Community Development Accounting Manager or designated staff. Submit required audited documents electronically via OpenGov.com as it relates to your organization:
a. Applicants who have expended Federal funds in excess of $750,000 are required to submit two (2) years of Single Audit reports (FY 2020/21 and FY 2021/22). Refer to Section II.D.2. of the RFA document for more details related to Single Audit requirements.

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Or
b. Applicants who are not subject to Single Audit reports requirements are required to submit two (2) years of audited financial statements (FY 2020/21 and FY 2021/22).

Audited Financial Statements will include:
• Balance Sheet (Statement of Financial Position) – Including all supporting schedules (i.e., Detailed Aged Payables, Aged Receivables, Notes Payable, etc.) • Income Statement (Profit and Loss Statement)
• Statement of Cash Flow
• Retained Earnings
• Any footnotes to the statements.

Submit Single Audit reports and Audited Financial Statements electronically via OpenGov.com as a separate attachment from the Application. Paper copies will not be accepted.

8. In the past ten years, has your organization ever had its non-profit status revoked or withheld by the IRS, the Secretary of State, the State Attorney General, or the Franchise Tax Board? If yes, please provide an explanation. (Proof of Non-Profit Status or Business License.) Not Applicable.

9. Current/Past Litigation or Judgements: Has your organization been sued in the last five (5) years? If yes, provide detailed information regarding litigation (Court and case number), judgements involving your organization(s) or any company your organization holds a controlling interest in, or any company that holds an interest in your organization(s), or any of the principal officers of the organization(s).

Not Applicable.

10. Current/Past Liens or Monetary Judgements: In the last five (5) years, has your organization had any liens or monetary judgements issued against your organization or any company your organization holds a controlling interest in, or any company that holds an interest in your organization, or any of the principal officers of the organization. Include in your response date of lien(s)/judgement(s) issued, date closed, dollar amount(s) and description/explanation. The County, at its discretion, may request additional information or back-up material.

Not Applicable.

11. Are any of your managers or staff with fiscal responsibilities involved in litigation presently that has any bearing on fiduciary trust or employee relations? If yes, please provide an explanation.

Not Applicable.

12. Have any unfavorable rulings been handed down by any court against your organization or OC Housing & Community Development Public Facilities &
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executive director in the past five years? If yes, please provide an explanation.

Not Applicable.

13. Does your organization currently have any unresolved fiscal, reporting or program issues with any of its funding sources? If yes, please provide an explanation.

Not Applicable.

14. Provide an organizational chart of your organization, including key staffing for the project.

The Public Works Department will oversee implementation of this grant. Public Works Director Iris Lee and Deputy Director/City Engineer Kathryne Cho will oversee all aspects related to the proposed project. Director Lee and Deputy Director Cho have over 32 combined years of managing publicly funded projects including substantial grant-funded projects such as Seal Beach Pier emergency repairs, Seal Beach Tennis and Pickleball Center renovation, Newport Beach Marina Park, Orange County Fire Authority Station #61 in Buena Park, Grant Howald Park Rehabilitation Project, Annual playground improvement projects, Newport Beach & Balboa Pier Maintenance, Streetlight conversions, and various other facilities projects. Ancillary support will be provided by Associate Engineer David Spitz, as well as Community Development Director Alexa Smittle and Recreation Manager Tim Kelsey, who oversee all programing and activities at the NSBCC. Director Smittle has managed CDBG-funded efforts for two Orange County communities over the past six years, including CDBG-CV program funds. A citywide organizational chart is included below.

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15. Provide a copy of your organization’s Board of Director’s list.

The City of Seal Beach government is an organization dedicated to serving the people and businesses of our community. Seal Beach’s Mayor is selected annually from among OC Housing & Community Development Public Facilities &
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the City Council Members and is charged with running the City Council meetings and representing the City throughout the community and region. The Council also elects a member to serve as Mayor Pro Tempore. The current City Council is comprised of Mayor Schelly Sustarsic, Mayor Pro Tem Lisa Landau, Council Member Thomas Moore, Council Member Joe Kalmick, and Council Member Nathan Steele.

16. If your organization is a non- profit, please. Provide a copy of your organization’s 501(c)(3) Tax Exempt Letter. Also provide an IRS tax-exempt letter dated no later than December 2022, or a Certificate of Status provided by the Secretary of State, Business Programs Division. Online Certificates of Status can be found on the Internet at:
http://www.sos.ca.gov/business/pdf/be_ircform.pdf. (Process may take up to 24 calendar days).

In the event your Letter is not available by the due date, attach your current letter as a place holder, along with a copy of the request form. The new Tax-Exempt letter must be submitted as soon as available, and no later than April 1, 2024.

Not Applicable.

17. Provide a copy of your organization’s Articles of Incorporation and By-Laws.

A copy of the City’s Charter can be found at:
https://www.sealbeachca.gov/Portals/0/Documents/CITY%20CHARTER%20- %202014%20Final.pdf?ver=2016-02-10-112102-057 or attached with our submission.

18. Provide a copy of the minutes of your organization’s board meeting where the proposed project was discussed.

This application will be brought to the Seal Beach City Council on January 22, 2024.

19. Provide IRS 990 form “Return of Organization Exempt from Income Tax”, if applicable.

Not Applicable.

E: CIVIL RIGHTS LAWS COMPLIANCE AND HUD STANDING

1. Has your organization been a past recipient of assistance under a HUD McKinney Act program or the HUD Single Family Property Disposition Homeless Program? OC Housing & Community Development Public Facilities &
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☐Yes ☒No

2. If you have been a recipient under either of these programs, has your organization experienced any project or construction delay, HUD finding or outstanding audit that HUD deems serious regarding the administration of HUD McKinney Act programs or the HUD Single Family Property Division Homeless Program?
☐Yes ☒No
If you answered “Yes,” please attach a brief description of the circumstances and outcomes.

3. Applicants must be in compliance with applicable civil rights laws and Executive Orders.

Applications will be rejected if your agency has any of the following: (1) Any pending civil rights lawsuits instituted by the U.S. Department of Justice; (2) Any non-compliance with civil rights statutes, Executive Orders or regulations as a result of formal administrative proceedings, unless the applicant is operating under a HUDapproved compliance agreement designed to correct the area of non-compliance or is currently negotiating such an agreement; (3) Any unresolved secretarial charge of discrimination issues under Section 810 (g) of the Fair Housing Act, as implemented by 24 CFR 103.400; (4) Any adjudication of a civil rights violation in a civil action brought against the agency by a private individual, unless the applicant is operating in compliance with a court order designed to correct the area of non-compliance or the applicant has discharged any responsibility arising from such litigation; (5) Any deferral of the processing of applications from the sponsor imposed by HUD under Title VI of the Civil Rights Act of 1964, the Attorney General’s Guidelines (28 CFR 50.3) or the HUD Title VI regulations 24 CFR 1.8) and procedures, or under Section 504 of the Rehabilitation Act of 1973 and HUD Section 504 regulations (24 CFR 8.57).

If one or more of the above five situations exist within your agency/organization, please attach a brief description.

None of these situations exist.

Authorized Signature Date
Jill R. Ingram City Manager
Print Name Title
F: SIGNATURES AND ASSURANCES
APPLICANT NOTE: AUTHORIZATION FOR SIGNATURES WILL BE PRESENTED TO THE CITY COUNCIL ON JANUARY 22, 2024. The City has a long history of cooperation and timely performance with the County of Orange for use of CDBG funds.

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1. Non-Discrimination: This agency will, through all possible means, ensure equal opportunity for all persons to receive services, to participate in the volunteer structure, and to be employed regardless of age, handicap, national background, race, religion, or sex.

An existing sectarian nature of the agency shall not suffer impairment under this agreement, but participation in religious observances, rituals or services will not be required as a condition of receiving food, services, or shelter paid for by this grant.

2. Accountability: We commit this agency, of a grant is received, to provide all reports to the County of Orange as required; to expend monies only on eligible cost’ to keep complete documentation (copies of all canceled checks, invoices, receipts, etc.) on all expenditures for a minimum of three years; to spend all funds and close out the program on the required date; to return any unused funds to the County of Orange; to cooperate with monitoring or site visits, and; to provide complete documentation of expenses to the County of Orange, if requested, by the required date.

3. Non-collusion: This Application is genuine, and not sham or collusive, nor made in the interest or on behalf of any person not herein named; the Applicant has not directly induced or solicited any other Applicant to put in a sham Application, or any other person, firm or corporation to refrain from submitting a Application; the Applicant has not in any manner sought by collusion to secure for him/herself an advantage over any other applicant.

We affirm that all information in this Application is true and correct to the best of our knowledge and that the Applicant under our authority will execute its responsibility under the proposed contract and fully adhere to all other applicable rules and regulations possible.

First Authorized Person Signature Date
Jill R. Ingram City Manager
Print First Authorized Person’s Name Title
Second Authorized Person Signature Date

Print Second Authorized Person’s Name Title
F: SIGNATURES AND ASSURANCES (Continued)

4. I am authorized by my Board of Directors, Trustees, or other legally qualified officer to submit this application on behalf of the “Applicant.”

5. Applicant is not currently on any Federal, State of California or local Debarment List.

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6. Applicant will provide records to show fiscal solvency, if required.

7. Applicant will meet all applicable Federal, State, and local compliance and regulatory requirements including, but are not limited to the following:
a. Ensuring that records accurately reflect actual performance b. Maintaining record confidentiality, as required
c. Reporting financial, participant, and performance data, as required d. Meeting requirements of Section 504 of the Rehabilitation Act of 1973 e. Meeting all applicable labor laws, including Child Labor Law standards f. Meeting all lobbying certification and disclosure of lobbying activities requirements.

I recognize that I must give assurance for each item above, ‘a’ through ‘f’, as applicable. If I cannot, this Application will be automatically rejected.

8. Applicant will not use funds for customers in the construction, operation, or maintenance of any part of a facility to be used for sectarian instruction or religious worship.

Signature Required Date Signed
Jill R. Ingram City Manager
Print Name Print Title
F: SIGNATURES AND ASSURANCES (Continued)

9. Validity of Application
The County requires that all Applications be valid for at least three hundred sixty-five (365) days from this RFA’s closing date. Applications which are not valid for at least three hundred sixty-five (365) days will be considered non-responsive and subject to rejection.

Applicant hereby certifies that the Application is valid for three hundred sixty-five (365) days from the RFA Closing Date.

Signature Required Date Signed
Jill R. Ingram City Manager
Print Name Print Title

10. Certification of Understanding
The County assumes no responsibility for any understanding of the Applicant or representation made by any of the County’s officers, employees, or agents during or prior to the execution of any Contract resulting from this RFA unless:

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a. Such understanding or representations are expressly stated in the final executed contract; and
b. The final executed contract expressly provides that the County assumes such responsibility.

By signing below, Applicant certifies that such understanding has been considered in this Application.

Signature Required Date Signed
Jill R. Ingram City Manager
Print Name Print Title

11. Minimum Qualifications Statement
Applicant hereby certifies that it meets all minimum qualifications and requirements as set forth in this RFA.

Signature Required Date Signed
Jill R. Ingram City Manager
Print Name Print Title
F: SIGNATURES AND ASSURANCES (Continued)

12. Certificate of Insurance
Applicant hereby certifies Applicant’s willingness and ability to provide the required insurance coverage and certificates as set forth in the attached Model Contract, by signing below.

Signature Required Date Signed
Jill R. Ingram City Manager
Print Name Print Title

13. Conflict of Interest
Applicant hereby certifies that: (I) Applicant has provided the County with the disclosures required in (a) and (b) below as part of its Application, or (II) that no relationships as outlined in (a) and (b) exist.
a. Disclose any financial, business, or other relationship with the County, any other entity that the County Board of Supervisors governs, or any County Board member, officer, or employee, which may have an impact, effect, or influence on the outcome of the services you propose to provide. Provide a list of current clients, employees, principals, or shareholders (including family members) who may have OC Housing & Community Development Public Facilities &
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a financial interest in the outcome of services you propose to provide. b. Disclose any financial, business, or other relationship within the last three (3) years with any firm or member of any firm who may have a financial interest in the outcome of the work to be performed under the RFA or Model Contract.

Signature Required Date Signed
Jill R. Ingram City Manager
Print Name Print Title
F: SIGNATURES AND ASSURANCES (Continued)

14. Statement of Compliance
A statement of compliance with all parts of this RFA or a listing of exceptions and suggested changes must be submitted in response to this RFA.

Applicant hereby certifies (Applicant must certify either a or b by signing below):
a. This Application is submitted in strict compliance with the terms and requirements of the RFA and by submitting this Application, Applicant agrees to all terms and requirements of the RFA including, but not limited to, the terms and conditions set forth in the Model Contract and its Attachments and Exhibits that are made part of Section IV of the RFA, and no exceptions are proposed.

Signature required
OR
b. This Application is submitted in strict compliance with the terms and requirements of the RFA, including the terms and conditions set forth in the Model Contract and its Attachments and Exhibits that are made part of Section IV of the RFA, except for those exceptions expressly listed as required by this RFA and attached hereto.

Signature required
The parts for each proposed exception to this RFA, including, but not limited to Section IV – Model Contract, must include:

1. The complete provision Applicant is taking exception to;

2. The RFA page number and section of the provision Applicant is taking exception to;

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4. Reason(s) for submitting the proposed exception; and

5. A description of any impact the proposed exception may have on the services to be provided.

15. Exceptions to the RFA Requirements
Exceptions that the Applicant has to any of the RFA requirements must be discussed under this section. Exceptions will be reviewed by OC Community Resources (OCCR) staff to evaluate the qualifications of the Applicant to meet program and service requirements. The OCCR reserves the right to reject a Application that is not consistent with the requirements of this RFA.

PART II: PUBLIC FACILITIES & IMPROVEMENTS
A: PRIORITY NEEDS, HUD ELIGIBILITY REQUIREMENTS AND NATIONAL OBJECTIVE Responses to all questions/sub questions in Part II are required.

For your convenience, the Application will be available on OpenGov.com in Microsoft Word format to allow for responses to be provided directly on the Application.

1. Please provide a comprehensive description of the project’s (1) priority, (2) sub-activity, (3) population(s) to be served, (4) accomplishment level, (5) services to be provided, and (6) explain how project meets the HUD Eligibility Requirements and a National Objective (LMC, LMA or LMH). Include in this Part, clear photo(s) of the project area(s) and include explanation. If this project is located in multiple areas, only submit up to four (4) photos of different project areas and include explanation.

Priority. A 2011 assessment of the building recommended substantial investment take place no later than 2016. The assessment found the need for extensive ADA-compliant improvements such as access through entry points, the kitchen, restrooms, and a drinking fountain. These improvements are within the proposed project, which would not be possible without grant assistance. Sub-activity. The project will enhance use of the facility, most notably the operation of the kitchen and open area for meal preparation and distribution to low-income seniors. The NSBCC is also used for no- and low-cost recreation programming.

PART II
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Services Provided and Population Served. The City provides a free shuttle service for seniors directly to this location along with other major City stops, which is a vital resource for seniors. The NSBCC is the closest Community Center to the city's low-resource senior living community, providing free senior activities, Meals on Wheels OC, and congregate and to-go meals to in-need community members. The Center also provides meeting and workspace for local philanthropic groups. With the proposed improvements, the center can better facilitate services to the community with the prospect of reaching more residents with the added ADA improvements and functional expansion into the outdoor patio area. National Objective. The proposed improvements to the Center benefit the National Objective, Low Mod Area Benefit (LMA). The improvements to the Center will expand on the uses of the free senior activities, Meals on Wheels OC, and congregate and to-go meals for LMI residents. The number of LMI residents can increase after the improvements to the center, allowing for a more accessible Community Center for residents with mobility restrictions.

The improvements to the NSBCC meet the HUD Eligibility Requirements and National Objective by improving a public facility that can enhance the public services to the residents.

The enhancements to the facility include interior and exterior lighting upgrades using energy efficiency lighting throughout,
kitchen remodel to consolidate
appliances using more energy
efficient measures and creating
a better workspace for the meal
programs conducted on site,
enhanced operable doors to
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space. Slider upgrades will replace existing non-insulated, single plane glass with dual panel glazing, restroom rehabilitation to include low-flow, water efficient fixtures, interior wall patching and repainting throughout, exterior fascia and beam repairs to prevent potentially irreversible damage to the building roof system, landscaping, signage, and ADA upgrades throughout for better visibility, flow, and access throughout the community center.

2. Answer the following:
a. Summarize the Scope of Work for your project.

This scope of work outlines the project specifications for the renovation of the NSBCC.

This project aims to revitalize the center and transform it into a hub for the community with interior and exterior improvements:

Kitchen – Make ADA Compliant
- New dual oven and hood, new countertops, sink and faucet, additional outlets - New LED lighting fixtures
- Refinish existing cabinets, new hardware with new flooring and backsplash - Reorganize/arrange to maximize useability for meal programming Women’s Restroom – Make ADA Compliant
- New sink, counter, faucet, and mirror and LED light fixtures - New tile on floors and walls, and new partitions
Entry Flooring
- Remove damaged flooring and match with new flooring
Exterior and Interior LED – Improve Energy Efficiency
- New LED lights to replace all existing lights
Glass Doors – Improve Energy Efficiency
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- Remove existing sliding doors, and add new French doors Drinking Fountain – Make ADA Compliant
- Remove the wall around the drinking fountain and apply new drywall and flooring Exterior Wood Beams and Fascia
- Cut off overhang joint tailings, repair and reseal
- Remove all existing fascia and damaged plywood and replace it with new Landscape
- Installation of two up lights and signage
- Plant drought-resistant plants, new soil, and new irrigation system - New concrete pad on the side of the building for trash and updated bench Exterior and Interior Paint
- Prepare and protect all surfaces walls, fascia, doors, and trim for prime and paint - Small patchwork where needed
b. Describe why this project is needed and cite evidence to substantiate the need.

The North Seal Beach Community Center faces two critical challenges, equitable accessibility for individuals and inefficient energy use. Griffin Structures, Inc. Assessment Report noted that this community facility is one of the city facilities that needs updating through their detailed review and analysis. By making ADA upgrades, such as installing operable doors to encourage outdoor usage and expanding programmable space, replacing entry flooring that currently serves as a trip hazard, and removing walls to make center features accessible, the NSBCC can ensure each participant will have equitable access for the community programs and activities. Additionally, energy-efficient upgrades, like installing dual panel glazing, low-flow water efficient fixtures in the restrooms, kitchen remodeling to OC Housing & Community Development Public Facilities &
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consolidate appliances using more energy efficient measures, interior and exterior lighting upgrades using energy efficiency lighting throughout will help reduce the carbon footprint and lower operational costs of the NSBCC. The improvements will contribute to better visibility, flow, and access throughout the NSBCC and create a more sustainable future. c. Describe how the project preserves a low and moderate-income neighborhood or provides other community benefits.

Improvements to the NSBCC will benefit low- and moderate-income residents. Lower-income seniors are primary users of the Center, due to its proximity to Leisure World, and identified low-resource community. Both meal distribution and congregate meals for low-income residents take place at the NSBCC through the City’s partnership with Meals on Wheels OC.

Furthermore, these residents gain access to free or affordable recreational activities and opportunities. The Center has become a safe and welcoming space for social interaction combating isolation and fostering positive engagement. The City is seeking to be able to serve a broader segment of the community through the proposed improvements, while also reducing the Center’s impact on the environment.

3. HUD Demographics:
a. Does this project help prevent homelessness? ☐Yes ☒No b. Does this project help the homeless? ☒Yes ☐No
Note: the project supports a facility that provides services to lower-income community members, which can include the homeless, but is not directly targeted to that population.
c. Does this project help those with HIV or AIDS? ☐Yes ☒No d. Does this project primarily help persons with disabilities? ☐Yes ☒ No

4. Refer to Priorities below:

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Application/project must meet the High Priority Needs Level identified by the Urban County, see Priority Preferences- High Priority Needs below. Projects with a low needs level may not be considered for funding this fiscal year.

A: PRIORITY NEEDS, HUD ELIGIBILITY REQUIREMENTS AND NATIONAL OBJECTIVE (Continued)

PRIORITY PREFERENCES- HIGH PRIORITY NEEDS
The County has identified the following high priority community development needs for the use of CDBG funds during Fiscal Years 2020-2024:
a. Senior Centers
b. Homeless Facilities
c. Neighborhood Facilities
d. Water/Sewer Improvements
e. Street Improvements
f. Sidewalk Improvements
g. Urgent Need
Source: FY 2020-24 Consolidated Plan
Low Priority activities may not eligible for funding under this RFA.

5. Answer each question below in approximately one to four paragraphs. a. Based upon your description of this project in Part II.A: Priority Needs, HUD Eligibility Requirements and National Objective, state how your organization will address meeting a priority need with your performance and outcomes. In your description, state how your performance objectives and performance outcomes apply to the project’s beneficiaries and specifically explain how this project will affect the beneficiaries.

The improvements to the NSBCC address the high-priority community development needs of both a neighborhood facility and a senior center. The NSBCC demographic includes the senior community members who utilize the services through the neighborhood facility of meals, activities, and programs. According to the U.S. Census Bureau, senior community members (65 and above in this dataset) make up about 11,000 residents in Seal Beach alone, which is nearly 44 percent of the total population. Seal Beach seniors have a median age of 74 and a median household OC Housing & Community Development Public Facilities &
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income of $43,298. This figure excludes senior residents in nearby Rossmoor and Los Alamitos who may also utilize the Center for senior programming and events. The enhancements to the NSBCC will positively affect the beneficiaries as it will help increase accessibility, promote health and well-being, and foster social connection, ultimately creating a vibrant and inclusive community within the Center. Through the outcomes of the enhancements with the NSBCC, the services can be enhanced to support a wider population in a more efficient manner.
b. Describe what tools your organization will utilize to measure this project’s effect on the intended beneficiaries. In your description include how your organization will measure its success in meeting the needs of the project’s beneficiaries.

The City tracks quantitative data including number of participants in programs and trends within the programming. The City will continue to work with data from sources through Recreation enrollment, Meals on Wheels OC registered users, and the City’s senior transportation enrollment. These sources can offer insights into the service utilization, outcomes, and accessibility challenges before and after the improvements to the NSBCC. The City will also continue to utilize qualitative data collection through observation and ethnographic studies, observing how senior citizens interact with their environment and participate in community activities, which can help provide valuable insight into their needs and preferences for the Center. City Recreation staff observes the interactions and participation of the senior citizens through the offered recreation classes. The City will track performance metrics to help define key performance indicators aligned with the City and HUD national objectives, to measure the effectiveness of the investment in the Center, including greater use by individuals requiring greater levels of accessibility. The City would also like to partner with the OC OC Housing & Community Development Public Facilities &
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Library to improve coordination between the two facilities. c. Describe the specific population that your project will serve (i.e., low to m oderate-income).

Low-resource senior citizens in Seal Beach are a diverse group with unique challenges and opportunities. These individuals range between 65 and to over 100 years of age with a mix of married couples, widows/widowers, and singles, most of whom live independently in their own homes, primarily relying on social security, pensions, and retirement savings. A significant portion of their income goes toward housing, potentially causing financial strain. Many have chronic health conditions and face high healthcare expenses, and many have limited access to reliable and affordable transportation which can cause major obstacles accessing essential services like healthcare and nutrition assistance. Seal Beach provides a variety of resources to support senior citizens within the North Seal Beach Community Center through Meals on Wheels OC, and transportation and assistance programs. In addition, the City has a strong track record of working closely with the senior population, including a longrunning bathroom renovation program, utilizing CDBG program funds to provide lowincome seniors with bathroom improvements that facilitate aging in place, including walk-in bathtubs, grab bars, and high-boy toilets.
d. Describe the intended benefits to the population being served (i.e., preservation of a low to moderate-income neighborhood).

The proposed project will greatly improve the functionality of the NSBCC. Providing free meals, transportation, and community services to low-resource senior citizens offers a multitude of benefits, addressing their physical, social, and emotional well- OC Housing & Community Development Public Facilities &
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being. Free nutritional meals can prevent health problems associated with poor diets, potentially reducing healthcare costs in the long run. Access to free nutritional meals can combat depression, anxiety, and loneliness, improving mental well-being. Access to reliable and affordable transportation allows seniors to independently access essential services like healthcare needs, grocery shopping, and social activities.

Additionally, transportation assistance enables seniors to connect with friends and community resources, reducing isolation and fostering social engagement. Free transportation removes transportation barriers, allowing seniors to actively participate in community events. By addressing their physical, social, and financial needs, the free services provided to our low-resource senior citizens promote a higher quality of life allowing them to flourish. Access to essential resources and community services fosters a sense of dignity and respect among seniors, empowering them to live independently and contribute meaningfully to their communities. Free meals and transportation services alleviate financial burdens associated with food and travel, allowing seniors to allocate their limited resources toward other necessities.

A: PRIORITY NEEDS, HUD ELIGIBILITY REQUIREMENTS AND NATIONAL OBJECTIVE (Continued)

ELIGIBLE BLOCK GROUPS

6. Is the project/activity Limited Clientele (LMC)? Yes ☐ No ☒ If LMC, please include address and or map of improved locations.

7. Is the project/activity Low/Mod Housing (LMH)? Yes ☐ No ☒

8. Does the project/activity serve Low/Mod Area (LMA)? Yes ☒ No ☐ ELIGIBLE BLOCK GROUP – If your project’s national objective is Low Mod OC Housing & Community Development Public Facilities &
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Area (LMA) please complete the table below.

Eligible census tract(s) and block group(s) is required in this section if you are qualifying for a low to moderate-income area (LMA).

Visit the following website to obtain census information :
https://geomap.ffiec.gov/FFIECGeocMap/GeocodeMap1.aspx.

ELIGIBLE BLOCK GROUP TABLE
Eligible Block
Groups
Eligible Census
Tracks
Number of Low to
Moderate-Income
Population
Total of
Population
Percentage of Low to
Moderate-Income
Population
LMA 0995.09 1299 3832 33.90
LMA 0995.10 1522 4359 34.92
LMA 1100.08 1802 4571 39.42

9. If a project’s boundaries are not within an Eligible Block Group, please answer the following questions:
a. Have you submitted a survey to HUD? Date survey submitted to HUD: ______________ Yes ☐ No ☐
b. Did HUD approve your survey? Please attach a copy of the approval letter from HUD. Projects cannot be awarded funding without a survey approved by HUD.

Yes ☐ No ☐
B: LEVERAGING AND PROJECT BUDGET
FY 2024-25 Resource Value (Leveraging)
Resources such as professional services should be valued at a fair-market rate.

Buildings and equipment should also be valued at the fair-market rental value.

Volunteer time should be valued at $10.00 per hour.

1. Complete Leveraging Table
a. Type of resource to complete a specific project activity. b. Project activity necessary to complete the project.
c. What is the source of the leverage?
d. Leverage value earmarked for FY 2024-25.
e. Attach leveraging letters
LEVERAGING TABLE FY 2024-25
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Type of
Resource
Project Activity Source of
Leverage
Leverage Value
Staffing Project Management
and Inspections
City General Fund $63,624.11
Total Leveraging $63,624.11
*Maximum number of points awarded to projects demonstrating dollar amount of leveraged resources.

LEVERAGING CERTIFICATION
I certify on behalf of City of Seal Beach and attest that all leveraged (Agency Name)
resources contained in Part II: B, have not been previously used for other project(s) and that all information contained in Part II: B is true and accurate to the best of my knowledge.

Authorized Signature Date
B: LEVERAGING AND PROJECT BUDGET (Continued)
FY 2024-25 PROJECT BUDGET
Complete Project Budget Table below by listing the specific activities that will be paid for by Urban County funds and your leveraged dollars for each phase of this project. • Maximum funding amount for Public Facilities and Improvements (PF&I) project - $350,000 with 20% leveraged funding.
• Maximum funding amount for Public Facilities and Improvements (PF&I) project funding is $150,000 without 20% leveraged funding.

FY 2024-25 CDBG funding may increase or decrease based on HUD’s final allocation of CDBG funds to the Urban County/Housing and OC Housing & Community Development.

We estimate a total of $2,400,000 may be available for PF&I projects.

2. Complete Project Budget Table below.

PROJECT BUDGET TABLE – FY 2024-25
Example
Project Costs Urban County
Funds
Leveraged
Resources Total Accomplishments
Project Activity: Bathroom
Renovation
$33,088.32 $0 $33,088.32 3,164 people
Project Activity: Concrete pad for
trash
$2,450.92 $0 $2,450.92 3,164 people
Project Activity: Exterior LED $25,932.05 $0 $25,932.05 3,164 people OC Housing & Community Development Public Facilities &
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Project Activity: Exterior Paint $32,167.65 $0 $32,167.65 3,164 people Project Activity: Flooring in Entry $4,009.49 $0 $4,009.49 3,164 people Project Activity: General $15,358.70 $0 $15,358.70 3,164 people Project Activity: Swinging Glass
Door
$44,950.15 $0 $44,950.15 3,164 people
Project Activity: Interior Lights $21,961.85 $0 $21,961.85 3,164 people Project Activity: Interior Paint $29,478.30 $0 $29,478.30 3,164 people Project Activity: Kitchen Updates $33,237.15 $0 $33,237.15 3,164 people Project Activity: Kitchen Cabinets $35,855.54 $0 $35,855.54 3,164 people Project Activity: Landscaping $13,458.52 $0 $13,458.52 3,164 people Project Activity: Water Faucet $1,491.89 $0 $1,491.89 3,164 people Project Activity: Wood Repairs $24,679.68 $0 $24,679.68 3,164 people Project Activity: Project
Management and Inspections
$0 $63,624.11 $63,624.11 3,164 people
Total Project Cost $318,120.53 $63,624.11 $381,744.32

3. Provide a detailed description of each project activity listed in above table.

The bathroom renovations include the equipment for the renovation, updated mirror, sink, countertop, backsplash, LED lights, and partitions. The concrete pad for trash includes rebar for new concrete, dowels to secure the new concrete to the existing, a new pad for the dumpster, a base for the slab, and the excavation and compaction of the base. The exterior LED includes 60 LEDs, and 68-watt recessed mount fixtures. The exterior paint includes the equipment for both exterior floors, walls, and windows with primer and paint. The flooring in the entry includes the flooring and underlayment for the entrance to the Community Center.

General includes all the equipment needed for the renovations of the Community Center. The swinging glass doors include the removal of existing sliding doors with new dual swing glass doors. Interior lighting includes the removal of the fluorescent lighting with new LED downlighting. Interior paint includes the equipment for interior floors, walls, and windows, with paint and primer. The kitchen updates include new handles, backsplash, laminate flooring, wall base, new oven, venting range hood, new countertop, new sink, electrical wiring, boxes and OC Housing & Community Development Public Facilities &
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outlets, and new LED lighting. Kitchen Cabinets include the supplies needed for refinishing the current cabinets. Landscaping includes LED lights, irrigation systems, and new plants and bushes. The water faucet includes the removal of the walls around the faucet and new flooring and drywall. The wood repairs include bondo, primer, and paint for the wooden exposed beams. Project Management includes the overall construction of the Community Center with inspections to ensure all improvements are up to City code and compliance.

C: PERFORMANCE OBJECTIVES AND OUTCOMES

1. Using the definitions below, complete the Performance Objectives and Outcomes Table by stating project activity, output, performance objectives and performance outcomes.

Activity Identify project activities geared towards completing project, set quantifiable units of accomplishments (e.g., planning, construction, inspections).

Output Identify project outputs such as proposed units of accomplishments (what do you hope to achieve from your project, e.g., complete 1,000 linear feet of sidewalk).

Performance Objectives
a. Suitable Living Environment: In general, this objective relates to activities that are designed to benefit communities, families, or individuals by addressing issues in their living environment.
b. Decent Affordable Housing: The activities that typically would be found under this objective are designed to cover the wide range of housing possible under CDBG. This objective focuses on housing programs where the purpose for the project is to meet the individual family or community needs and not programs where the housing is an element of a larger effort. c. Creating Economic Opportunities: This objective applies to the types of activities related to economic development, commercial revitalization, or job creation.

Performance Outcomes
a. Availability/Accessibility: This outcome category applies to activities that make services, infrastructure, housing, or shelter available or accessible to low and moderate-income people, including persons with disabilities. In this category, accessibility does not refer only to physical barriers, but also to making the affordable basics of daily living available and accessible to low and moderateincome people.

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b. Affordability: This outcome category applies to activities that provide affordability in a variety of ways in the lives of low and moderate-income people.

It can include the creation or maintenance of affordable housing, basic infrastructure hook-ups, or services such as transportation or day care. c. Sustainability (Promoting Livable or Viable Communities): This outcome applies to projects where the activity or activities are aimed at improving communities or neighborhoods, helping to make them livable or viable by providing benefit to persons of low and moderate-income or by removing or eliminating slums or blighted areas through multiple activities or services that sustain communities or neighborhoods.

C: PERFORMANCE OBJECTIVES AND OUTCOMES (Continued)

1. Please complete the Performance Objectives and Outcomes Table below.

PERFORMANCE OBJECTIVES AND OUTCOMES TABLE
Activity Outputs Performance Objectives Performance Outcomes Construction ADA Compliant
Access points
(Walkways/
Doorways)
Suitable Living
Environment
Availability/Accessibility
Sustainability
Construction ADA Compliant
Utilities
Suitable Living
Environment
Availability/Accessibility
Sustainability
Construction Energy Efficient
Kitchen Appliances /
Kitchen
reorganization to
support meal
distribution
Suitable Living
Environment
Sustainability
Affordability
Accessibility
Construction Energy Efficient
Restroom
Appliances
Suitable Living
Environment
Sustainability
Affordability
Construction Glazing on Fixtures Suitable Living
Environment
Sustainability
Affordability
Construction Energy-Efficient
Lighting
Suitable Living
Environment
Sustainability
Affordability
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Construction Removal Trip
Hazards
Suitable Living
Environment
Availability/Accessibility
Sustainability
D: ORGANIZATIONAL/PROJECT CAPACITY AND EXPERIENCE

1. Has your organization received funding for this type of activity during the previous three years? Yes ☐ No ☒
Note: City has not received facilities project funding, but has received program funding, the most recent contracts for funding are included below. These went to support the low-income senior bathroom renovation program.

If you answered, “Yes”, complete Previous Funding Table below by identifying the contract number, award amount, program income, if generated; and any unspent funds.

If you answered “No” above, submit a letter signed by this application’s authorized person that identifies one reference from three different funding sources from whom you have received funding in the past three years. The letter must include contact information for the three references (funding source), the amount of funding awarded from each reference, explanation of the use of funds, duration of funding awarded, and state whether contractual performance measures were achieved.

PREVIOUS FUNDING TABLE
Year
Contract
Number
Award
Amount
Program Income
Generated
(If Applicable)
Unspent
Funds from
Award
2023-24 012-23011220 $180,000 N/A $0
2023 012-23010639-CV $300,000 N/A $0
2022-23 22-23-0005-HR $180,000 N/A $0

2. Describe the role of key administrators, staff members, contractors, and volunteers within your organization and their role in implementing the proposed project.

Include experience, education, and licensing qualifications in your description.

The key administrators are the City Manager, Community Development Director, Public Works Director, and Deputy Public Works Director. Elected officials authorize the work and create policies to support the community and direct staff to execute programs to support the policies. Iris Lee, the Public Works Director will be overseeing all aspects of the proposed Project, with support from the Deputy Public Works Director, Associate Engineer, Community Development Director, and Recreation OC Housing & Community Development Public Facilities &
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Manager.

The Public Works Director, Deputy Public Works Director and Associate Engineer have a combined 45 years of executing public works projects. All three are licensed Professional Engineers (P.E.). Projects include emergency repairs of the Seal Beach Pier; several facility and park renovations; playground improvement projects; streetlight conversions; and a variety of water, sewer, and stormdrain infrastructure projects. The Community Development Director has multiple years of experience administering CDBG funds for both programs and development projects, including the bathroom renovation program as well as affordable housing development projects, rental assistance projects, and a variety of community programs. The City’s Recreation Manager has been overseeing day-to-day operations of the NSBCC and associated programming for over 10 years.

The City has not yet retained a contractor for this project, but will solicit bids as described earlier in this application upon confirmation of project award.

3. Describe the organization’s experience administering this type or similar project.

The City conducts capital projects, infrastructure system enhancement, and facility repair or enhancement as a part of day to day operations led by the Public Works Department. These projects range from road slurry-seals to stormwater pump repair to playground replacement projects. Many of these projects are grant funding, and the City is highly experienced in managing unique funding sources as a part of construction management. Currently, the same staff team for the proposed project, led by Public OC Housing & Community Development Public Facilities &
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Works with support from Recreation and Community Development, is administering a $1.5 million rehabilitation project for the City’s Tennis and Pickleball facility. The project is funded through federal grant dollars (American Rescue Plan Act) and includes significant improvements to the community clubhouse, relocation of the restrooms, demolition of a severely dilapidated structure, and other property improvements. Other recent activities include a pier restoration project following significant winter storm damage in early 2023 (FEMA funding) and a cooperative sand replenishment project facilitated locally by Public Works and executed by the Army Corps of Engineers (Federal funding).

4. Describe the reason why funds remain unspent in the Previous Funding Table above. Include an explanation of how the organization intends to complete the project.

Not applicable. The City has an excellent track record of completing expenditures on time.

5. Please submit a copy of your most recent audit (within the last two years) by an independent CPA and a description of corrective action taken for any findings identified by the auditor, both of which will be reviewed by the OC Housing & Community Development Accounting Manager or designated staff.

Applicants who have expended Federal funds in excess of $750,000 are required to submit two (2) years of Single Audit reports (FY 2020/21 and FY 2021/22). Refer to Section II.D.2. of the RFA document for more details related to Single Audit requirements.

Or
Applicants who are not subject to Single Audit reports requirements are required to submit two (2) years of audited financial statements (FY 2020/21 and FY 2021/22).

D: ORGANIZATIONAL/PROJECT CAPACITY AND EXPERIENCE (Continued) Audited Financial Statements will include:
• Balance Sheet (Statement of Financial Position) – Including all supporting schedules (i.e. Detailed Aged Payables, Aged Receivables, Notes Payable, etc.) • Income Statement (Profit and Loss Statement)
• Statement of Cash Flow
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• Retained Earnings
• Any footnotes to the statements.

Submit Single Audit reports and Audited Financial Statements electronically OpenGov.com as a separate attachment from the Application. Paper copies will not be accepted.

Applicants who have expended Federal funds in excess of $750,000 please see PART I: D:

Organizational Background, Item 7.

E: ORGANIZATIONAL/PROJECT READINESS

1. Project milestones are an effective method of demonstrating overall project readiness. Enter the date the milestone action was completed in column 1.

If the milestone action is in progress, enter the start and end dates in columns 2 and 3. If the action is not applicable to your project, check column 4.

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ORGANIZATIONAL/PROJECT READINESS CHART
1 Action
Complete
2 Action
In Progress
Start
Date
3 Action
In Progress
End Date
4 Actio
n
N/
A
Milestone Actions
A. Governing Body approval to apply for funds 01/22/2024 01/22/2024 B. Minute Order/Board Resolution 01/22/2024 01/23/2024
C. Project found in current annual budget Prior to
acceptance
of funds
Staffing/Consultant assigned for design/
Implementation
Internal staff
is assigned
Contractors
will be
established
subsequent
to award.

Contractor
selection
initiated
within 2
weeks of
award
Contractor
selection and
approval
within 8
weeks of
award
(estim.)
D. Feasibility Study X
Design Administered
in house
Project in concept phase Administered
in house
RFA/RFQ process administered X
Consultant contract with design engineer
negotiated
X
Final plans and specifications written 90% PS&E
completed.

Will finalize
within 2
weeks of
grant award.

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Finals plans and specifications approved Will approve
within 3
weeks of
grant award.

Environmental Approvals (CEQA/NEPA) Environmen
tal analysis
completed.

Will file
within 2
weeks of
grant award.

E. Acquisition/Rehabilitation Contractor
selection and
approval
within 8
weeks of
award
(estim.).

Pending
material
procurement
construction
is anticipated
to be
completed in
3 months.

2. Include in your application documentation regarding all completed milestone actions (i.e., Minute Order/Board Resolution, public hearing notice, closed session notice and/or Agenda) and applicable documentation for Milestone Actions, A through E. All Applicants must immediately schedule meetings with your authority boards to ensure, if selected, all council/board approvals must be submitted prior to contract signing by your agency.

Please include any prepared staff report as a response to this RFA and identify your council/board schedule meeting date.

The item will be brought to the City Council on Monday, January 22, 2024, authorizing acceptance of the project grant, should it be awarded. Any subsequent OC Housing & Community Development Public Facilities &
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needs for City Council approvals will be scheduled immediately for quick action.

E: ORGANIZATIONAL/PROJECT READINESS (Continued)
For Applicants: When submitting to your council/board approval via a resolution/board approval-minutes, should include:
[Sample Council/Board Resolution]
The [agency name] submitted (or will be submitting) an application under FY 2024-25 FOR PUBLIC FACILITIES & IMPROVEMENTS REQUEST FOR APPLICATION BID NO. 012-24010605-NC.

The [agency name] desires to accept the award of CDBG funds and authorizes the execution of the necessary agreements, contracts and amendments and other corresponding documentation to accept the CDBG funds.

NOW, THEREFORE, THE [agency name], HEREBY, RESOLVES, AND ORDERS AS FOLLOWS:

1. The [agency name] hereby accepts the award of CDBG funds through the County’s Urban Counties Program, which will be used to support the [agency name] Public Facilities & Improvements [project name] Project under Bid No. 012-24010605-NC.

2. The [agency name] authorizes the [ Individual Title ] or his/her designee to execute, for and on behalf of the [agency name], the necessary agreements(s) and/or any other documents or instruments required by the County and/or the United States Department of Housing and Urban Development for participation in the Urban Counties Program and/or for acceptance of the CDBG funds under Bid No. 012-24010605- NC.

3. Include in your application a written status for all milestone actions marked as “In Progress.” Include supporting documentation to support progress.

This application will be brought to the attention of the Seal Beach City Council on Monday, January 22, 2024, granting Jill R. Ingram the signing authority for this application with the City Council's approval to apply for the funding. The agenda for the January 22, 2024, City Council meeting will be posted by Wednesday, January 17th on the City’s website at https://www.sealbeachca.gov/Government/Agendas-Notices-Meeting-Videos/CouncilCommission-Meetings. The City Council resolution approving Jill R. Ingram, the signing authority for this application will be made available on Tuesday, January 23, 2024.

Environmental approvals and applying for CEQA exemption will need Council approval on January 22, 2024, and will require 30 days for posting. Acquisitions and rehabilitation will take OC Housing & Community Development Public Facilities &
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place at the start of fiscal year 2024 for the rehabilitation of the North Seal Beach Community Center. The rehabilitation will include the bathroom renovation, concrete pad for trash, exterior LEDs, exterior paint, flooring in the entryway, swinging glass doors, interior lights, interior paint, kitchen upgrades, kitchen cabinets, landscaping, water faucets, and wood repairs.

4. Include in your application a brief explanation as to why a given milestone action is not applicable to the project, if necessary.

The improvements made do not necessitate a new design; therefore, a design consultant is not necessary. Many government agencies share contracting efforts through cooperative purchasing in an effort to maximize cost savings, staff resources, and expedite the public bidding process. The City of Seal Beach is a member of Sourcewell (formerly the National Joint Powers Alliance), which competitively bids construction tasks with pre-set unit prices and specifications for general construction services, including materials, equipment, and labor costs. The City’s municipal code Section 3.20.025(D) provides an exemption from the City’s competitive bidding requirements for purchases made in cooperation with state, county, or another government entity for the purpose of obtaining a lower price upon the same terms, conditions, and specifications.

F: ENVIRONMENTAL INFORMATION FORM

OC Housing & Community Development and Community Services 1501 E. Saint Andrew St, First Floor, Santa Ana, CA 92705 Environmental Information Form
NEPA (24 CFR Part 58)
Project Title: North Seal Beach Community Center Improvement Project Program Activity (ies): Meals on Wheels, Seal Beach Recreation, Community, Leisure World, National Charity League, National League of Young Men
Name of Subrecipient: Not Applicable.

Fund Type (s): ✓ CDBG  HOME  ESG  NSP  OCHA/Operating Reserves  CoC  General Fund
Contract Number (s): Sourcewell EZIQC Contract No: CA-R8-GB13-123021-MDJ OC Housing & Community Development Public Facilities &
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Contract Amount: $350,000
Project Location: (Provide precise address and include Census Tract No... If confidential, please insert “Suppressed” and provide Census Tract No.)
3333 Saint Cloud Drive Seal Beach, CA 90740
1003 BG 1
Project Activity Level Description: (Please provide in detail the level of services you provide or the scope of rehabilitation and/or construction your project will involve. If needed, please use attachments.) (Projects involving new construction, rehabilitation or acquisition activities must complete the Supplemental Site Information portion of this form)
- Interior and exterior lighting upgrades using energy-efficient lighting throughout. - Kitchen remodel to consolidate appliances using more energy-efficient measures. - Enhanced operable doors to encourage outdoor usage and expand programmable/usable space. Slider upgrades to replace existing non-insulating, single-plane glass with dual-panel glazing.
- Restroom rehabilitation will include low-flow, water-efficient fixtures. - Interior wall patching and repainting throughout.
- Exterior fascia and beam repairs to prevent potentially irreversible damage to the building roof system.
- Landscaping, signage, and ADA upgrades throughout for better visibility, flow, and access throughout the community center.

Existing Environmental Conditions: (Please, describe the surrounding environment around your project) The project encompasses a small portion of the existing The Shops at Rossmoor shopping center, located at 3333 St. Cloud Drive, in the City of Seal Beach (APN 086-492-16). The project site is located on the south westernmost portion of the shopping center lot on Saint Cloud Drive and Montecito Road. The subject site is located in the PS (Public and Semipublic Facilities) Zone and is surrounded by GC (General Commercial) and RHD-46 (Residential High Density – 46) zones.

Previous Governmental Actions/Approvals Received on your Project: (If applicable, please list and attach a copy of any discretionary approvals you received on your project from a City or other County Agency.) OC Housing & Community Development Public Facilities &
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Not applicable.

Discretionary Approval(s) Needed From City/County to Complete your Project(s):

This application will be brought to the attention of the Seal Beach City Council on January 22, 2024.

I hereby declare that the statements furnished above, including any exhibits attached hereto represent all information required for this assessment. Said statements together with any exhibits attached hereto are true and correct.
____________________________________City Manager___________________________________ Signature Title Date
Supplemental Site Information
PLEASE PROVIDE ALL KNOWN INFORMATION AS REQUESTED – CHECK ALL BOXES THAT APPLY
All PF&I Activities must include site photos and site plan Please see photos below, and attached site plan.

Proposed Project Type: Community Center Rehabilitation
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1. LOCATION AT 3333 ST. CLOUD DRIVE, SEAL BEACH, CA
NSBCC

OC LIBRARY
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2. EXTERIOR
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3. INTERIOR PHOTOS (LACK OF MEAL PREP SPACE, UNEFFICIENT APPLIANES, LACK OF ADA

FEATURES
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Description of the Application: Include all contemplated actions, which logically are either geographically, or functionally a composite part of the project, regardless of the source of funding. [24 CFR 58.32, 40 CFR 1508.25]
The improvements proposed for this project would be categorically exempt under California OC Housing & Community Development Public Facilities &
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CEQA guidelines as a 15301 (Existing Facilities) class 1(a) for interior and/or exterior alterations as it is a restoration or rehabilitation of existing facilities and will have negligible impacts on the environment. No project aggregation is necessary for this project.

F: ENVIRONMENTAL INFORMATION FORM (Continued)
Proposed Site: Zoning Designation: PS (Public and Semi-Public Facilities)__________________ General Plan Land Use Designation: Community Facility _________________________________ Is project in a floodplain? __No___________ FEMA Map No: 06059C0114K_________ (attach copy) Existing Use(s): ☐ Vacant ☐ Residential ☒ Commercial ☐ Industrial Other:____________________ ____________________________

Size of Site: 0.22__ Acres 9,772 Sq. Ft. Assessor’s Parcel No: 086-492-16______ Age of Existing Structures: _____55______ years Year built: 1968 OC Housing & Community Development Public Facilities &
Improvements Application
PF&I – FY 2024-25
OC Community Resources Page 49 of 50 PF & I APPLICATION RFA Bid # 012-24010605-NC
Prior Use(s)/Development(s):
☐ Residential ☐ Industrial ☒ Commercial ☐ Agriculture Other:____________________ If residential use, number of units: Proposed _____________ Existing _______________ Studio # of Units __________ 1 Bedroom # of Units___________ 2 Bedroom # of Units _________ 3 Bedroom # of Units _________ 4+Bedroom # of Units_______ Total Number of Units: __________________ Total Number of Buildings: ______________________ Existing Conditions and Trends: Describe the existing conditions of the project area and its surroundings. [24 CFR 58.40(a)]
The project site is located within a built-out and completely urbanized area along Seal Beach Boulevard and St. Cloud Drive. The project site currently is used as a community center located south of the vicinity of the Shops at Rossmoor Commercial Center. The project site is an area that is completely urbanized and is generally surrounded by commercial uses to the north and east, with residential land uses to the north, south, and west. The project site is located in the PS (Public and Semipublic Facilities) Zone and is surrounded by GC (General Commercial) and RHD-46 (Residential High Density – 46) zones. The project site is situated adjacent to the Orange County Library – Los Alamitos/Rossmoor Branch which is temporarily closed for renovations. The improvements proposed for this project would be categorically exempt under California CEQA guidelines as a 15301 (Existing Facilities) class 1(a) for interior and/or exterior alterations.

F: ENVIRONMENTAL INFORMATION FORM (Continued)

Is current zoning and use appropriate for the proposed site? If not, present a plan for obtaining any discretionary approvals.

No change of use is proposed, current zoning and land use are appropriate.

OC Housing & Community Development Public Facilities &
Improvements Application
PF&I – FY 2024-25
OC Community Resources Page 50 of 50 PF & I APPLICATION RFA Bid # 012-24010605-NC
Prior Analysis:

Have there been any prior Environmental Reviews completed for the proposed site or project within the last five (5) years. If yes, please attach copies of the Environmental Review. ☐ Yes ☒ No

Has the site been involved in any other applications previously submitted to this office? ☐ Yes ☒ No
Title of Prior Application: __________________________________________________________ Applicant’s Name: _____________________________________________________________ Eventual Result: ☐ Project Not Funded
☐ Project Funded $_____________________________________ ☐ Project Completed Date Completed ________________
☐ Project Cancelled Date Cancelled _________________
Describe why project was cancelled:

Not applicable.

Agenda Item N

AGENDA STAFF REPORT
DATE: January 22, 2024
TO: Honorable Mayor and City Council
THRU: Jill R. Ingram, City Manager
FROM: Iris Lee, Director of Public Works
SUBJECT: Approving Surfside Colony Emergency Sand Berm
Construction Expenditure Reimbursement by Surfside
Colony, Ltd., and Budget Amendment BA #24-07-01
________________________________________________________________ SUMMARY OF REQUEST:

That the City Council adopt Resolution 7482:

1. Approving Surfside Colony Emergency Sand Berm Construction expenditure reimbursement in a not-to-exceed amount of $22,000; and,

2. Approving Budget Amendment #BA 24-07-01 in the amount of $22,000.

BACKGROUND AND ANALYSIS:

On September 26, 2022, City Council adopted Resolution 7331, approving a Professional Services Agreement for Surfside Beach Cleaning, Maintenance, and Berm Construction with Surfside Colony, Ltd. (“Surfside”). This Agreement reimburses Surfside for cleaning and trash/debris removal from the Surfside public beach as well as an annual sand berm construction. The size and location of the berm that Surfside constructs is largely dependent on the current geometry of Surfside Beach. If there is a large, wide beach, the winter berm can be placed further from the homes and the berm can be smaller if the beach is narrow.

The width of the public beach at Surfside can vary based on the timing of a federal nourishment project called the Orange County Beach Erosion Control Project. The project is designed to nourish Orange County beaches from Surfside/Sunset Beach down to the Newport Beach Harbor entrance. The project provides over 1 million cubic acres of sand. This has been an ongoing project since the 1960s as approved by the Rivers and Harbors Act of 1962. Each nourishment event has been labeled as a “stage” of the overall project. The stages were designed to be implemented every five to seven years, as this was deemed the necessary timeline to protect the Orange Council beaches from severe erosion.

The last stage implemented by the Army Corps of Engineers was Stage 12 in 2008.

It has been over 15 years since the last beach nourishment stage. Stage 13 was recently mobilized in December 2023.

In late December 2022 through early 2023, California experienced a series of 13 atmospheric rivers resulting in heavy rainstorms and high surfs flooding coastal communities, including Surfside Colony. Due to the narrowing of Surfside Beach from overdue beach nourishment, Surfside proceeded to construct an emergency sand berm to protect the coastal frontage.

In FY 2022-2023, Surfside incurred sand berm construction costs of over $33,000, a majority of the cost was attributed to emergency work. Surfside submitted a notto-exceed amount of $22,000 reimbursement request for emergency sand berm construction work that was in excess of the annual berm construction allocation.

It is expected that with the completion of the current Stage 13 beach replenishment in Spring 2024, Surfside Colony sand berm construction needs will be reduced.

ENVIRONMENTAL IMPACT:

This item is not subject to the California Environmental Quality Act (“CEQA”) pursuant to Section 15061(b)(3) of the state CEQA Guidelines because it can be seen with certainty that approval of Surfside Colony, Ltd. expenditure reimbursement will not have a significant effect on the environment.

LEGAL ANALYSIS:

The City Attorney has approved the resolution as to form.

FINANCIAL IMPACT:

STRATEGIC PLAN:

This item is not applicable to the Strategic Plan.

RECOMMENDATION:

That the City Council adopt Resolution 7482:

1. Approving Surfside Colony Emergency Sand Berm Construction expenditure reimbursement in a not-to-exceed amount of $22,000; and,

2. Approving Budget Amendment #BA 24-07-01 in the amount of $22,000.

SUBMITTED BY: NOTED AND APPROVED:

Iris Lee Jill R. Ingram
Iris Lee, Director of Public Works Jill R. Ingram, City Manager Prepared by: David Spitz, P.E., Associate Engineer
ATTACHMENTS:

A. Resolution 7482
B. Surfside Financial Summary of Berm Construction
C. Surfside Berm Construction Receipts
RESOLUTION 7482

A RESOLUTION OF THE SEAL BEACH CITY COUNCIL

AUTHORIZING EXPENDITURES FOR COSTS

ASSOCIATED WITH EMERGENCY BERM
CONSTRUCTION BY SURFSIDE COLONY, LTD. AND
APPROVING BUDGET AMENDMENT BA #24-07-01
WHEREAS, on September 26, 2022, City Council adopted Resolution 7331 approving a Professional Services Agreement for Surfside Beach Cleaning, Maintenance, and Berm Construction with Surfside Colony, Ltd. (“Surfside”); and, WHEREAS, in late December 2022 through early 2023, California experienced a series of 13 atmospheric rivers resulting in heavy rainstorms and high surfs; and, WHEREAS, Surfside constructed an emergency sand berm in response to the winter storms to help mitigate flooding and damage to Surfside Colony; and, WHEREAS, Surfside has submitted a reimbursement request to the City for additional costs incurred from the emergency sand berm construction in excess of the amount paid to Surfside for annual sand berm construction.

NOW, THEREFORE, THE SEAL BEACH CITY COUNCIL DOES HEREBY RESOLVE:

Section 1. The City Council hereby approves the Surfside emergency sand berm expenditures in a not-to-exceed amount of $22,000 to reimburse Surfside.

Section 2. The City Council hereby approves Budget Amendment #BA 24-07- 01 allocating $22,000 from General Fund reserves to the Tidelands Contract Professional account as follows:

PASSED, APPROVED AND ADOPTED by the Seal Beach City Council at a regular meeting held on the 22nd day of January 2024 by the following vote:

AYES: Council Members
NOES: Council Members
ABSENT: Council Members
ABSTAIN: Council Members

Schelly Sustarsic, Mayor
ATTEST:

Gloria D. Harper, City Clerk
STATE OF CALIFORNIA }
COUNTY OF ORANGE }
CITY OF SEAL BEACH }
I, Gloria D. Harper, City Clerk of the City of Seal Beach, do hereby certify that the foregoing resolution is the original copy of Resolution 7482 on file in the office of the City Clerk, passed, approved, and adopted by the Seal Beach City Council at a regular meeting held on the 22nd day of January 2024.

Gloria D. Harper, City Clerk
11:08 AM Surfside Colony Ltd.
05/22/23 Account QuickReport
Accrual Basis July 1, 2022 through May 22, 2023
Type Date Num Name Memo Amount
6,834.58
629 ꞏ Berm Construction Expense
Bill
Bill
Bill
Bill
Bill
Bill
Bill
Bill
Bill
Bill
Bill
Bill
Bill
Bill
Bill
Bill
Bill
Bill
Bill
Bill
Bill
Bill
Bill
Bill
Bill
Bill
01/16/2023 22103...
22097...
22097...
22097...
22097...
22097...
22097...
22097...
22097...
22097...
22097...
22156...
22156...
22156...
22156...
22156...
22233...
22233...
22233...
22233...
22233...
22233...
22233...
22233...
22233...
22233...

Ecco Equipment Co...

Ecco Equipment Co...

Ecco Equipment Co...

Ecco Equipment Co...

Ecco Equipment Co...

Ecco Equipment Co...

Ecco Equipment Co...

Ecco Equipment Co...

Ecco Equipment Co...

Ecco Equipment Co...

Ecco Equipment Co...

Ecco Equipment Co...

Ecco Equipment Co...

Ecco Equipment Co...

Ecco Equipment Co...

Ecco Equipment Co...

Ecco Equipment Co...

Ecco Equipment Co...

Ecco Equipment Co...

Ecco Equipment Co...

Ecco Equipment Co...

Ecco Equipment Co...

Ecco Equipment Co...

Ecco Equipment Co...

Ecco Equipment Co...

Ecco Equipment Co...

Berm Build 12/5 - 12/7/22
01/24/2023
01/24/2023
01/24/2023
01/24/2023
01/24/2023
01/24/2023
02/02/2023
02/02/2023
02/02/2023
02/02/2023
02/27/2023
02/27/2023
02/27/2023
02/27/2023
02/27/2023
05/16/2023
05/16/2023
05/16/2023
05/16/2023
05/16/2023
05/16/2023
05/16/2023
05/16/2023
05/16/2023
05/16/2023

8.5 hours Operator $130.00 per hour

8.5 hours Fuel Recovery $96.00 per hour

8.5 Dozer 205 HP
OT .50 hours
Delivery
1,105.00
816.00
705.50

32.50 750.00
Tax 117.92
Equipment Charge - Berm Build 1/16 thru 1/18/23 (7 hr...

Operator Charge
Miscellaneous Charges - Pickup Fee ($750), Fuel Reco...

Sales Tax
Equipment
Operator
Delivery/Pickup
Sales Tax
Miscellaneous

8.0 @ $144. OP 4/17/23

8.0 @ $141. DSL 4/17/23

8.0 @ $169. 300-359 HP CRAWLER 4/17/23

8.00 @ $144.00 OP 4/18/23

8.0 @ $141. DSL 4/18/23

8.0 @ $169. 300-359 HP CRAWLER 4/18/23

4.0 @ $144. OP 4/19/23

4.0 @ $141. DSL 4/19/23

4.0 @ 169. 300-359 HP CRAWLER 4/19/23

SALES TAX
2,075.00
3,380.00
3,150.00
346.82
840.00
1,200.00
1,500.00
124.00
760.00
1,152.00
1,128.00
1,352.00
1,152.00
1,128.00
1,352.00
576.00
564.00
676.00
485.15
Total 629 ꞏ Berm Construction Expense
TOTAL
33,302.47
33,302.47

Job Site:
1417 N SUSAN STREET
LOCATION 001
SANTA ANA, CA 92703
714-554-4851

SURFSIDE COLONY, LTD

ANDERSON ST & S PACIFIC AVE
SUNSET BEACH, CA 90742
Page: 1
Remit To:

ECCO EQUIPMENT COMPANY, LLC
P.O. BOX 51379
LOS ANGELES, CA 90051-5679

OPERATED INVOICE
221036-0001
C#: 562-592-2352 J#: 562-592-2352
Invoice\# ...

Invoice ~ate 1/16/23
12/05/22
Customer: 9609

SURFSIDE COLONY, LTD
PO BOX 235
SURFSIDE, CA 90743
Equip # Make Model
5758 CAT D6R XL
Date Ticket # Eqp/Itm #
12/05/22 331810 OP
12/05/22 331810 FUEL
12/05/22 331810 5758
12/06/22 331811 OP
12/06/22 331811 FUEL
12/ 06/22 331811 5758
12/07/22 331812 OP
12/07/22 331812 FUEL
12/07/22 3'31 812 5758
12/ 07/22 331812 DELIVERY
12/ 07/22 331812 PICKUP
--·
Date outl .. .

Date in .... .

Job Loe .... .

Job No ..... .

P.O. # ..... .

Ordered By ..
1/16/23

ANDERSON ST
001 2326150

PENDING
TODD
Serial#
II SLOPE AAX01550 ., ... __ .,.,,...

Description

OPERATOR

FUEL RECOVERY
DOZER 205 HP

OPERATOR

FUEL RECOVERY
DOZER 205 HP

OPERATOR

FUEL RECOVERY
DOZER 205 HP

DELIVERY
PICKUP
Hr/Qty

8.00 8.00

8.00 7.00

7.00 7.00

4.00 4.00

4.00 1. 00

1. 00
Price
130.00

96.00 83.00
130.00

96.00 83.00
130.00

96.00 83.00
350.00
350.00
EQUIPMENT CHG:

OPERATOR CHG:

MISCELLANEOUS:

SALES TAX:

INVOICE TOTAL:

CALIFORNIA • NEVAOA • ARIZONA • UTAH • IDAHO • NORTH DAKOTA 7:30 AM
9:39 AM
& S PACIF:

Amount
1040.00
768.00
664.00
910.00
672.00
581.00
520.00
384.00
332.00
350.00
350.00
1577.00
2470.00
2524.00
263 . 58
6834.58
EQUl~ENT RECE.IVEO SU~ECT TO CONDITIONS ON REVERSE SlDE J x
The Undersigned acknowledges that he/her has r'ead the printed material on the reverse side of'"this document and agrees to be bound thereby.

Please sign ONE copy and return at once to Lessor in the envelope provided. Retain ONE copy for your records. SEE REVERSE FOR TERMS AND CONDITIONS.
x

SIGNATURE FORECCO
Tenns: Payment Due Upon Raceipl: A ServlCG Charge of 1.5% (18% per annum) will be applied to balances over 30 days old. 1417 N SUSAN STREET
LOCATION 001
SANTA ANA, CA 92703
714-554-4851
Page:

Remit To:

ECCO EQUIPMENT COMPANY, LLC
P.O. BOX 51379
LOS ANGELES, CA 90051-5679
1 Job Site:

SURFSIDE COLONY, LTD OPERATED INVOICE

ANDERSON/ PACIFIC COAST

HIGHWAY
SUNSET BEACH, CA 90742
C#: 562-592-2352 J#: 562-592-2352
Invoice # ...

Invoice \dii3-te
Date <;>ut' .. .
220972-0002
2/02/23
1/09/23 7:00 AM
Customer: 9609 Date in .... . 2/02/23 3:50 PM

SURFSIDE COLONY, LTD
PO BOX 235
SURFSIDE, CA 90743
Job Loe .... .

Job No ..... .

P.O. # ..... .

Ordered By ..

ANDERSON/ PACIFIC COA~
001 2326171

PENDING
TRESSA
Equip # Make Model Serial#
5704 CAT D6T XL LAY00423
'"'"'''"'"" .,,.,... Date Ticket # Eqp/Itm # Description Hr/Qty Price Amount x
1/16/23 331814 OP OPERATOR 7.00 130.00 910.00
1/16/23 331814 FUEL FUEL RECOVERY 7.00 96.00 672.00
1/16/23 331814 5704 DOZER 205 HP 7.00 83.00 581. 00
1/17/23 331815 OP OPERATOR 10.00 130.00 1300.00
1/17/23 331815 FUEL FUEL RECOVERY 10.00 96.00 960.00
1/17/23 331ai5 5704 DOZER 205 HP 10.00 83.00 830.00
1/17/23 331815 OT OVERTIME 2.00 65.00 130.00
1/18/23 331816 OP OPERATOR 8.00 130.00 1040.00
1/18/23 331816 FUEL FUEL RECOVERY 8.00 96.00 768.00
1/18/23 . 331816 5704 DOZER 205 HP 8.00 83.00 664.00 1/18/23 331816 PICKUP PICKUP 1. 00 750.00 750.00 EQUIPMENT CHG: 2075.00
OPERATOR CHG: 3380.00
MISCELLANEOUS: 3150.00
SALES TAX: 346.82
INVOICE TOTAL: 8951.82
-··
CALIFORNIA • NEVADA • ARIZONA • UTAH • IDAHO • NORTH DAKOTA EQUIPMENT RECEIVED SUBJECT. TO CONDITIONS ON REVERSE SIDE 1 The Undersigned acknowledges that he/her has read the printed material on the reverse side of. this document and agrees to be bound thereby.

Please sign ONE copy and return at once to Lessor in the envelope provided. Retain ONE copy for your records.' SEE REVERSE FOR TffiMS AND CONDITIONS.
x

SIGNATURE FORECCO
Terms: Payment Due Upon ~calpt: A Sarvic:e Charge of 1.5% (18% par annum) will be applied to balance& over 30 days old.

Job Site:
1417 N SUSAN STREET
LOCA TlON 001
SANTA ANA, CA 92703
714-554-4851

SURFSIDE COLONY, LTD

ANDERSON/ PACIFIC COAST

HIGHWAY
SUNSET BEACH, CA 90742
C#: 562-592-2352 J#: 562-592-2352
Customer: 9609

SURFSIDE COLONY, LTD
PO BOX 235
SURFSIDE, CA 90743
Page: 1
Remit To:

ECCO EQUIPMENT COMPANY, LLC
P.O. BOX 51379
LOS ANGELES, CA 90051-5679

OPERATED INVOICE
Invoice# ...

Invoice\date
Date OU~ •.••
Date in .... .

Job Loe .... .

Job No ..... .
p .o. # ..... .

Ordered By ..
220972-0001
1/24/23
1/09/23 7:00 AM
1124/23 1:07 PM

ANDERSON/ PACIFIC COAE
001 2326171

PENDING
TRESSA
Equip # Make Model Serial#
5704 CAT D6T XL LAY00423
Date Ticket # Eqp/Itm #
OP
Description

OPERATOR
Hr/Qty

8.50 8.50

8.50 Price Amount
1105.00
816.00
705.50

32.50 750.00
1/09/23
1/09/23
1/09/23
1/09/23
1/09/23
-··
331813
331813
331813
331813
3318.13
FUEL
5704
OT

DELIVERY

FUEL RECOVERY
DOZER 205 HP

OVERTIME

DELIVERY
.so
l. 00
130.00

96.00 83.00

65.00 750.00
EQUIPMENT CHG:

OPERATOR CHG:

MISCELLANEOUS:

SALES TAX:

INVOICE TOTAL:

CALIFORNIA • NEVADA * ARIZONA • UTAH • IOAHO • NORTH DAKOTA 705.50
1137.50
1566.00
117 . 92
3526.92
. EQUl~ENT'i~ECEl~~o SUBJECT TO CONDtilONS ON ru:YERSE SIDE I - --- ----~- - ------- -- --------------------- ---------- ------------ - I x
The Undersigned acknowledges that he/her has ·r!;!ad the printed material on the reverse ~Ide c1f this document, and agrees to be bound thereby.

Aease sign ONE copy and return at once to Lessor in the envelope provided. Retain ONE copy for your records. SEE REVERSE FOR TERMS AND CONDITIONS.
x

SIGNATURE FORECCO
Tenns: Payment Due Upon ~lpt: A Service Charge of 1.5% (18% per annum) will be applied to balances over 30 days old. 1417 N SUSAN STREET
LOCATION 001
SANTA ANA, CA 92703
714-554-4851
Page: 1
Remit To:

ECCO EQUIPMENT COMPANY, LLC
P.O. BOX 51379
LOS ANGELES, CA 90051-5679
Job Site:

SURFSIDE COLONY, LTD OPERATED INVOICE

ABDERSON / PACIFIC COAST

HIGHWAY
SUNSET BEACH, CA 90742
C#: 562-592-2352 J#: 562-592-2352
Invoice # ...

Invoice date
Date out ... .
221568-0001
2/27/23
Customer: 9609 Date in .... .
2/22/23 6:00 AM
2/27/23 12:04 PM

SURFSIDE COLONY, LTD
PO BOX 235
SURFSIDE, CA 90743
Job Loe .... .

Job No ..... .

P.O. # ..... .

Ordered By ..

ABDERSON / PACIFIC COl
001 2326170

PENDING

CHRESSA
Equip # Make Model Serial#
5577 CAT D6T LGP KJL00699
Date Ticket # Eqp / Itm # Description Hr/Qty Price Amount x
2/22/23 331959
2/22/23 331959
2/22/23 331959
2/22/23 331959
2/22/23 331959
OP OPERATOR 8.00 150.00
FUEL FUEL RECOVERY 8.00 95.00
5577 DOZER LGP 205 HP 8.00 105.00
DELIVERY DELIVERY 1. 00 750.00
PICKUP PICKUP 1. 00 750.00
EQUIPMENT CHG:

OPERATOR CHG:

MISCELLANEOUS:

SALES TAX:

INVOICE TOTAL:

CALIFORNIA * NEVADA * ARIZONA * UTAH * IDAHO * NORTH DAKOTA

EQUIPMENT RECEIVED SUBJECT TO CONDITIONS ON REVERSE SIDE 1200.00
760.00
840.00
750.00
750.00
840.00
1200.00
2260.00
124.00
4424.00
The Undersigned acknowledges that he/her has read the printed material on the reverse side of this document and agrees to be bound thereby.

Please sign ONE copy and return at once to Lessor in the envelope provided. Retain ONE copy for your records. SEE REVERSE FOR TERMS AND CONDITIONS.
x

SIGNATURE FOR ECCO
Tenns: Payment Due Upon Receipt: A Service Charge of 1.5% (18 % per annum) will be applied to balances over 30 days old.

Page: 1
)~(~(~() 1417 N SUSAN ST
SANTA ANA , CA 92703
Phone : 714- 5 54-485 1
Remit To:

ECCO EQUIPMENT COMPANY , LLC
P . O. BOX 5137 9
Customer: 9609

SURFSIDE COLONY , LTD
PO BOX 235
SURFSIDE, CA 90743
Job Site:

SURFSIDE COLONY , LTD

ANDERSON / PACIFIC COAST

HIGHWAY
SUNSET BEACH , CA 90742
Equip # Make Model
58 1 0 CAT DST
Dat e Ti c ke t # Eqp/Itm #
4 /1 7 /23 327656 OP
4/17/23 327656 DSL
4 / 1 7/23 327656 5810
4/ 18 /23 327657 OP
4/ 1 8/23 327657 DSL
4/ 1 8/23 327657 5810
4 / 1 9/23 327658 OP
4/19/23 327658 DSL
4/ 1 9/23 327658 5810
LOS ANGELES , CA 900 51 -5679

OPERA TED INVOICE
Invoice #... 222335 - 0002
Invoice date 5/16/23
Date out .... 4/17/23 7:00 AM
Date in..... 5/16/23 2: 14 PM
Job Loe ..... ANDERSON /PACIFIC COAST , SUNS
Job No .. .... 00012301091
P.O. # •• •... PENDING
Ordered By .. CHRESSA
Terms ... . ... Net 30 Days
Sal es Rep .. .

Written by .. EZ95MB
Serial#
KPZ02300
Description Hr /Qty Price Amount
OPERATOR 8.00 144 . 00 1152 . 00
DIESEL RED 8.00 14 1. 00 1128 . 00
300-359 HP CRAWLER D 8 . 00 1 69 . 00 1352 . 00
OPERATOR 8 . 00 1 44 . 00 1152. 00
DIESEL RED 8 . 00 141 . 00 1128 . 00
300 - 35 9 HP CRAWLER D 8.00 1 69 . 00 1 352.00
OPERATOR 4.00 144 . 00 576.00
DIESEL RED 4.00 14 1. 00 564 . 00
300-359 HP CRAWLER D 4.00 1 69.00 676 . 00
EQUI PMENT CHG : 3380 . 00
OPERATOR CHG: 2880 . 00
MISCELLANEOUS: 2820 . 00
SALES TAX: 485 . 15
INVOICE TOTAL: 9565.15
CALIFORNIA · NEVADA · ARIZONA · UTAH · IDAHO · TEXAS
EZIKV A Service Charge of 1.5% (18% per annum) will be applied to balances over 30 days old.

Agenda Item O

AGENDA STAFF REPORT
DATE: January 22, 2024
TO: Honorable Mayor and City Council
THRU: Jill R. Ingram, City Manager
FROM: Michael Henderson, Chief of Police
SUBJECT: Amendment to Cost Recovery Schedule to Amend Dog Licensing Fees and Amendment to Administrative Penalty
Schedule to Add Penalty Amount for Non-Compliance with
Dog Licensing Requirements
________________________________________________________________ SUMMARY OF REQUEST:

That the City Council adopt Resolution 7483 amending the City of Seal Beach Cost Recovery Schedule to amend fees for dog licenses and to amend the Penalty Schedule for non-compliance with dog licensing requirements fee schedule to better reflect the needs of animal licensing requirements.

BACKGROUND AND ANALYSIS:

The City of Seal Beach maintained an in-house Animal Control function until 2004, when it was dissolved on a recommendation from a comprehensive Police Services study. At that time, the City of Long Beach was contracted for Animal Control services.

In 2021, the City of Long Beach notified the City of Seal Beach of impending cost increases to provide Animal Control services. Cost increases prompted a review of the Long Beach Animal Control contract. A comprehensive assessment of Animal Control services in general, as well as an exploration of options for providing these services to the City of Seal Beach, were conducted both internally and externally, that included absorbing the increased cost with the City of Long Beach, contracting with the City of Westminster for animal control services, or creating an in-house City of Seal Beach animal control program, essentially from the ground up.

In May of 2022, several options were provided by staff to the City Council, and it was the Council’s direction to bring Animal Control services back to an internal Seal Beach program. The in-house, City of Seal Beach Animal Control program went live on July 1, 2023.

FEE SCHEDULE UPDATE:

Reviewing and updating dog licensing fees is a vital step in ensuring the sustainability of our animal control program. While the primary goal of this program is to safeguard the health and welfare of our community members, it is essential to recognize that all programs, no matter how noble their purpose, come with associated costs to the City.

Although the program is subsidized by the General Fund, ensuring adequate fees, partially alleviates the fiscal strain and makes the program more self-sustaining, ultimately allowing us to continue providing the high-quality animal control services our community depends on.

Furthermore, the adjustments in dog licensing fees are essential to keep pace with the evolving needs of our community. As is the case with any new program, the demands on Animal Control services have grown, necessitating more resources, staff, and technology to maintain and enhance the program's effectiveness. By increasing these fees, we can invest in advanced training and equipment, thus ensuring the safety of our residents and the welfare of the animals we serve. This progressive approach will enable us to better respond to emerging challenges and evolving expectations, making our animal control program more resilient and adaptive.

Lastly, the update of dog licensing fees underscores the principle of shared responsibility. While the program serves the collective welfare of our community, it is only fair that those who directly benefit from these services contribute to their financial support. These fees represent an equitable way to distribute the program's costs among those who utilize its resources, alleviating the financial burden on the General Fund and promoting fiscal responsibility. By sharing in the costs, we strengthen our community's commitment to animal welfare, demonstrating that we all play a role in maintaining a safe and harmonious living environment.

Staff has evaluated the cost of providing dog licensing services and has determined that the proposed fees set forth below do not exceed the City’s cost of providing the service. Indeed, staff believes that these fees do not fully capture the City’s full costs.

In addition, pursuant to Seal Beach Municipal Code Section 1.15.015, staff is recommending that the City Council amend the penalty schedule to include a $112 administrative penalty for failure to comply with the City’s dog licensing requirements.

Audit of Municipalities:

In order to help determine the most appropriate fees, in addition to reviewing the City’s own cost of providing the services, a survey of several nearby cities was conducted.

The City worked in partnership with ClearSource Financial Consulting who reviewed the fee analysis. ClearSource has most recently assisted the City with the cost of services and fee study. The cities surveyed were:

The cities with the asterisk are the comparable cities designated by the City of Seal Beach.

As a result of this survey, we discovered that Seal Beach charges significantly less for dog licensing fees. The chart below illustrates the current and proposed fees which are based on our research and conversations with industry professionals.

ENVIRONMENTAL IMPACT:

There is no environmental impact related to this item.

LEGAL ANALYSIS:

The City Attorney has reviewed and approved as to form.

FINANCIAL IMPACT:

The anticipated estimated fiscal impact of the proposed fee adjustments is an increase of $16,769, which does not exceed the City’s cost of providing dog licensing services.

STRATEGIC PLAN:

This item is not applicable to the Strategic Plan.

RECOMMENDATION:

That the City Council adopt Resolution 7483 amending the City of Seal Beach Cost Recovery Schedule to amend fees for dog licenses and to amend the Penalty Schedule for non-compliance with dog licensing requirements fee schedule to better reflect the needs of animal licensing requirements.

SUBMITTED BY: NOTED AND APPROVED:

Michael Henderson Jill R. Ingram
Michael Henderson, Chief of Police Jill R. Ingram, City Manager Prepared by: Nick Nicholas, Support Services Captain
ATTACHMENTS:

A. Resolution 7483
B. Price Comparison Spreadsheet
C. Anticipated Fiscal Impact Spreadsheet
RESOLUTION 7483

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SEAL BEACH AMENDING THE CITY OF SEAL BEACH

COST RECOVERY SCHEDULE TO AMEND THE FEES FOR

DOG LICENSES AND TO AMEND THE PENALTY

SCHEDULE FOR NON-COMPLIANCE WITH DOG

LICENSING REQUIREMENTS
WHEREAS, user and regulatory fees are established by the City Council; and WHEREAS, on January 22, 2024, the City Council introduced Ordinance 1708 (“Ordinance”), which included a comprehensive revision to the City’s animal control licensing regulations; and
WHEREAS, the Ordinance allows the City Council to set fees for dog licensing by resolution; and
WHEREAS, the City of Seal Beach Cost Recovery Fee Schedule currently includes fees for dog licensing, but the City Council desires to amend such fees so that they cover all licensing requirements in the Ordinance and recover the City’s cost of providing licensing services; and
WHEREAS, the City evaluated the City’s costs of providing dog licensing services, including an examination of costs borne by other agencies that license dogs, to ensure the City’s fees reasonably reflect the cost of providing such services; and WHEREAS, the City Council desires to establish an administrative penalty for violations of the Ordinance’s licensing requirements by amending the City of Seal Beach penalty schedule; and
WHEREAS, notice of the proposed fees was made available to the public for review prior to the public hearing on the proposed dog licensing fees in the manner set forth in California Government Code Section 66018; and
WHEREAS, on January 22, 2024, the City Council conducted a duly-noticed public hearing and received testimony from City staff and all interested parties regarding the fees for dog licenses and administrative penalty; and,
WHEREAS, the City Council desires that annually the City Manager may update the fees based on the annual percentage change in the all- urban Consumer Price Index for Los Angeles- Long Beach- Anaheim, CA ( CPI). If the CPI does not change or goes down in a given year, no change shall be made to the fee schedule that year; and WHEREAS, the adopted fees shall be incorporated into the City's existing Citywide Master Fee Schedule and the administrative penalty shall be incorporated into the City’s existing penalty schedule. Incorporating these fees into the fee schedule will allow for the fees to be considered with future comprehensive user and regulatory fee updates.

NOW, THEREFORE, THE SEAL BEACH CITY COUNCIL DOES HEREBY RESOLVE:

Section 1. The City Council hereby finds that all of the facts set forth in the Recitals set forth above are true and correct.

Section 2. The City Council finds that the adoption of this Resolution is exempt from the California Environmental Quality Act (Public Resources Code Sections 21000 et seq.) (“CEQA”), and the State CEQA Guidelines because it approves fees for the purpose of meeting the operating expenses of City departments, as set forth in Public Resources Code Section 21080(b)(8)(A).

Section 3. The City Council hereby amends the Animal Control Fees, Dog License, of the City of Seal Beach Cost Recovery Schedule, as set forth below.

Dog License
a. Unaltered……………$136
b. Altered.……………...$ 44
c. Senior Unaltered…...$ 68
d. Senior Altered………$ 22
e. Service Animal……..None
f. Late Fee……………..50% of cost for license
g. Transfer Fee………..$ 10
f. Replacement Tag…..$ 10
SECTION 4. The City Manager may annually update the fees based on the annual percentage change in the all- urban Consumer Price Index for Los AngelesLong Beach- Anaheim, CA ( CPI). If the CPI does not change or goes down in a given year, no change shall be made to the fee schedule that year.

SECTION 5. The City Council hereby amends the City of Seal Beach Administrative Penalty Schedule to add a $112 administrative penalty for failure to procure and maintain a dog license in accordance with the Seal Beach Municipal Code.

SECTION 6. Except as otherwise expressly amended by this Resolution, the fees set forth in the City of Seal Beach Cost Recovery Schedule and Administrative Penalty Schedule shall remain in full force and effect.

SECTION 7. This Resolution shall be effective immediately.

PASSED, APPROVED and ADOPTED by the Seal Beach City Council at a regular meeting held on the 22nd day of January, 2024 by the following vote:

AYES: Council Members
NOES: Council Members
ABSENT: Council Members
ABSTAIN: Council Members

Schelly Sustarsic, Mayor
ATTEST:

Gloria D. Harper, City Clerk
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Gloria D. Harper, City Clerk of the City of Seal Beach, do hereby certify that the foregoing resolution is the original copy of Resolution 7483 on file in the office of the City Clerk, passed, approved, and adopted by the City Council at a regular meeting held on the 22nd day of January, 2024.

Gloria D. Harper, City Clerk
City of Seal Beach
Dog License Comparison by City
AGENCY Unaltered Altered Senior Unaltered Senior Altered Service Animal Late fee Transfer Fee Replacement Tag Non Compliance Cite Seal Beach Current 108 36 54 18 N/A N/A N/A N/A N/A
Seal Beach Proposed 136 44 68 22 N/A 50% of cost 10 10 112 Mission Viejo 70 24 35 12 N/A 45 N/A N/A
Costa Mesa* 80 25 40 10 N/A 50% N/A 5
Huntington Beach* 159 28 159 14 N/A 48 9 9 112
Irvine 55 25 22 12 N/A N/A N/A N/A
Cypress* 159 28 159 14 N/A 48/58 9 9
La Habra 90 28 45 14 N/A 50% N/A N/A
Fountain Valley* 159 28 159 14 N/A 48/58 9 9 112
Newport Beach* 53 26.5 N/A N/A N/A 5 N/A 7
Orange 159 38 159 19 N/A 48 9 9 150
Westminister 159 28 159 14 0 48 N/A 9
Laguna Beach/Woods* 48 24 24 12 N/A 17 N/A 5
Brea 159 28 159 14 N/A 48 9 9 112
Fullerton 159 51 159 25.5 11 48 9 9 112
Yorba Linda 159 28 159 14 N/A 48 9 9 112
San Clemente* 40 40 N/A N/A N/A 15/20 10 8
Buena Park 60 20 30 10 N/A N/A N/A N/A
Anaheim 159 28 159 14 N/A 48 9 9 112
Tustin 159 28 159 14 N/A 48 9 9 112
Redondo Beach* 60 20 30 10 N/A 25/59/76 N/A 5
Santa Monica 55.68 27.84 N/A N/A N/A N/A N/A N/A
Torrance 62 24 N/A N/A N/A 20 N/A N/A
Manhattan Beach* 50 22 N/A N/A N/A N/A N/A 4
El Segundo* 83 21 83 10 N/A N/A N/A N/A
Hermosa Beach* 106 25 53 12 N/A 50% N/A 6
City of Seal Beach
Estimated Fiscal Impact of Change to Animal License Fees Animal License Fees
Description Current Proposed Change %
Unaltered $108 $136 26%
Altered $36 $44 22%
Senior Unaltered $54 $68 26%
Senior Altered $18 $22 22%
Total $216 $270 25%
Anticipated Fiscal Impact
Description
FY 21/22
Actual Change %
Forecast After
Change Fiscal Impact Revenue Account
Animal License Fee $67,074 25% $83,843 $16,769 101-000-0000-41010

ANIMAL CONTROL

FEE SCHEDULE UPDATE
➢ IN-HOUSE

PROGRAM

APPROVED BY

COUNCIL ON
JUNE 26, 2023
➢ PROGRAM

LAUNCHED JULY
1 ST

COST RECOVERY SCHEDULE
ANIMAL CONTROL SUBSIDIZED BY GENERAL
FUND
EVOLVING NEEDS OF THE COMMUNITY
EQUITABLE DISTRIBUTION OF COSTS
ADDITION OF NON-COMPLIANCE FEE TO

ENCOURAGE LICENSING

AUDIT OF

MUNICIPALITIES

RECOMMENDATIONS

ESTIMATED FISCAL IMPACT
QUESTIONS?
Agenda Item P

AGENDA STAFF REPORT
DATE: January 22, 2024
TO: Honorable Mayor and City Council
THRU: Jill R. Ingram, City Manager
FROM: Michael Henderson, Chief of Police
SUBJECT: Ordinance to Amend the Seal Beach Municipal Code Regarding Animal Control Regulations Relating to Dog
Licensing, Rabies Control, and Other Animal Control
Requirements and Prohibitions
________________________________________________________________ SUMMARY OF REQUEST:

That the City Council introduce, waive full reading, and read by title only, Ordinance 1708, an Ordinance of the City of Seal Beach Amending the Seal Beach Municipal Code to Amend Certain Animal Control Regulations Relating to Dog Licensing, Rabies Control, and Other Animal Control Requirements and Prohibitions.

BACKGROUND AND ANALYSIS:

The City of Seal Beach maintained an in-house Animal Control function until 2004, when it was dissolved on a recommendation from a comprehensive Police Services study. At that time, the City of Long Beach was contracted for Animal Control services.

In 2021, the City of Long Beach notified the City of Seal Beach of impending cost increases to provide Animal Control services. Cost increases prompted a review of the Long Beach Animal Control contract. A comprehensive assessment of Animal Control services in general, as well as an exploration of options for providing these services to the City of Seal Beach, were conducted both internally and externally, that included absorbing the increased cost with the City of Long Beach, contracting with the City of Westminster for animal control services, or creating an in-house City of Seal Beach Animal Control program, essentially from the ground up.

In May of 2022, several options were provided by staff to the City Council, and it was the Council’s direction to bring Animal Control services back to an internal Seal Beach program. The in-house, City of Seal Beach Animal Control program went live on July 1, 2023.

After several weeks of delivering a high level of Animal Control services to our community, our staff determined that the Seal Beach Municipal Code should be updated to clarify dog licensing, rabies control, and other animal control regulations. Our commitment to ensuring the safety and welfare of both our residents and the local wildlife has unveiled the necessity for revised regulations.

These proposed amendments aim to not only address emerging concerns but also to better align our practices with the latest industry standards in animal welfare and management.

These proposed updates are critical to the successful operation of the Seal Beach Animal Control Program. Licensing dogs is an essential practice that significantly contributes to the well-being of both pets and their owners. It is estimated that approximately one (1) out of every three (3) pets will become lost at some point during their lifetime. Even the most responsible pet owners can find themselves unexpectedly separated from their beloved companions due to unforeseen circumstances. Unpredictable accidents, such as a pet becoming frightened by fireworks or slipping through an open door, can lead to their disappearance.

Without proper pet identification, a staggering 90% of lost pets may never be reunited with their owners. A pet license plays a crucial role in increasing the likelihood of reuniting owners with their pets, providing peace of mind in case of such unfortunate events.

In addition to serving as a means of identification, a dog license offers several other invaluable benefits. It acts as proof that the pet has been vaccinated against rabies, thus ensuring the safety of the community. This not only protects other animals and people but also minimizes the risk of disease transmission. Licensing a pet establishes ownership, which can be crucial in preventing fines associated with non-compliance with regulations. By adhering to licensing requirements, pet owners not only safeguard their pet's health but also their own financial well-being.

Moreover, licensing pets promotes responsible pet ownership. The increased likelihood of being reunited with a lost pet means that animal control and shelters have more time and resources to focus on caring for and finding homes for other animals in need. This practice not only enhances the chance of lost pets returning to their homes but also helps streamline the efforts of Animal Control agencies, ultimately leading to more efficient and humane management of stray and abandoned animals. In conclusion, dog licensing is not only a smart and compassionate choice but also a way to strengthen the bonds between pet owners and their furry companions while benefiting the broader community.

In addition, the proposed ordinance would update the City’s rabies control regulations to align with similar regulations that exist at the County level.

Specifically, dogs must be vaccinated against rabies and are subject to quarantine if diagnosed with rabies. Orange County is a rabies area per the State Director of Health.

The ordinance would also prohibit feeding non-domesticated animals, with certain exceptions for birds, prohibit dogs on school property except for service dogs and

dogs invited by school administration. Finally, the ordinance would prohibit animals on City beaches and the jetty, with certain exceptions for service dogs or dogs engaged in official duties.

ENVIRONMENTAL IMPACT:

There is no environmental impact related to this item.

LEGAL ANALYSIS:

The City Attorney has reviewed and approved as to form.

FINANCIAL IMPACT:

There is no financial impact for this item.

STRATEGIC PLAN:

This item is not applicable to the Strategic Plan.

RECOMMENDATION:

That the City Council introduce, waive full reading, and read by title only, Ordinance 1708, an Ordinance of the City of Seal Beach Amending the Seal Beach Municipal Code to Amend Certain Animal Control Regulations Relating to Dog Licensing, Rabies Control, and Other Animal Control Requirements and Prohibitions.

SUBMITTED BY: NOTED AND APPROVED:

Michael Henderson Jill R. Ingram
Michael Henderson, Chief of Police Jill R. Ingram, City Manager Prepared by: Nick Nicholas, Support Services Captain
ATTACHMENTS:

A. Ordinance 1708
B. Redline of Amendments to Existing Code Sections
ORDINANCE 1708

AN ORDINANCE OF THE CITY OF SEAL BEACH

AMENDING THE SEAL BEACH MUNICIPAL CODE TO

AMEND CERTAIN ANIMAL CONTROL REGULATIONS

RELATING TO DOG LICENSING, RABIES CONTROL, AND

OTHER ANIMAL CONTROL REQUIREMENTS AND

PROHIBITIONS

THE CITY COUNCIL OF THE CITY OF SEAL BEACH DOES ORDAIN AS FOLLOWS:

Section 1. The definition of “Animal Control Officer” in Section 7.05.005 of the Seal Beach Municipal Code is hereby amended to read as follows:
“Animal Control Officer: the Chief of Police or any officer or person designated by the Chief of Police to administer this chapter.”
Section 2. Section 7.05.040 of the Seal Beach Municipal Code is hereby amended to read as follows:
“Section 7.05.040 Dog Tag and License.

A. No person shall keep a dog over 4 months of age without maintaining a current license from the animal control officer. The fee for a license shall be established by city council resolution.

B. The Animal Control Officer or an authorized agent shall furnish a metallic license tag and certificate with corresponding numbers to a dog owner upon payment of the license fee. The Animal Control Officer or an authorized agent shall keep records of each person to whom a license tag and certificate is issued.

C. Each license shall expire one year from the date of purchase or the expiration date of the dog’s rabies vaccination, whichever is earlier. No dog shall be licensed without proof of approved rabies vaccination.

D. The fee for a dog license shall be purchasable at a reduced rate in accordance with city council resolution for the following:

1. Registered Service Dogs.

2. Dogs honorably discharged from the armed forces or retired from police service.

3. Dogs kept by nonresidents traveling through the city for a period of less than 30 days. Notwithstanding the foregoing, a license shall be required for dogs that use a city dog park, unless the dog has a valid license and has a license tag or tattoo issued by the jurisdiction of the dog owner’s primary place of residence. - 2 -

4. Dogs temporarily brought into the city to participate in an exhibition.

E. Any license that is not renewed by midnight on the date it is scheduled to expire shall be considered delinquent and a late fee as determined by city council resolution shall be added to the cost of the new license. The Animal Control Officer may waive the late fee if the Animal Control Officer determines the applicant made a reasonable effort to comply with the renewal deadline.

F. False or Stolen Documents Illegal. No person shall make use of or have in his or her possession or under his or her control a stolen, counterfeit, or forged dog license receipt, dog license tag, rabies vaccination certificate, anti-rabies-inoculationdeferment form, or other form issued in accordance with this section.

G. Display of Certificates Required Upon Demand. Every person shall, upon demand by the Animal Control Officer, exhibit a current dog license tag or certificate issued to said person pursuant to this section.

H. Wearing of License Tag. Each dog required to be licensed shall wear at all times the current license tag assigned to that dog; except:

1. When the dog is physically confined within the premises of the owner or other person authorized to have custody;

2. When the dog is confined in a vehicle or cage;

3. When the dog is participating in any dog exhibition, field trial or competition; or

4. When the dog is confined in a licensed kennel or veterinary hospital, in which case the license tag number shall be recorded and placed nearby so that it is readily identifiable with the dog to which it belongs; or if not licensed, that fact shall be clearly indicated on the facility’s records.

I. A license tag shall not be removed from any dog without the consent of the owner thereof.”
Section 3. Section 7.05.050 of the Seal Beach Municipal Code is hereby amended to read as follows:
“Section 7.05.050 Rabies Control.

A. Dog Vaccination Required. Every person owning or harboring a dog four months of age or older, for 15 days or more, shall, if not currently vaccinated, have such dog vaccinated against rabies by a licensed veterinarian with a vaccine approved by the California Department of Health. Dogs that are ill may be given temporary deferment from rabies vaccination requirements by obtaining an antirabies deferment from a licensed veterinarian, and upon approval of the Animal Control Officer; old age of the dog, however, shall not be a basis for such deferment. A dog referring such a deferment shall be vaccinated within 10 days of the conclusion of the deferment period. - 3 -
B. Quarantine.

1. The State Director of Health has declared Orange County a rabies area. The Animal Control Officer or an authorized agent is authorized under state law to quarantine suspected rabid animals. The Animal Control Officer is hereby empowered to enter upon any private property, including the home or residence where the animal is kept or has strayed, to inspect, and if necessary, to seize and impound any animal suspected of being rabid for a period of 14 days (10 days for dogs and cats). The impounding officer shall make a reasonable effort to immediately notify the owner or custodian of the animal before it has been impounded and the address of the facility to which it will be taken. If the owner or custodian is not present at the time of impounding, the above notice shall be posted on the property of such owner or custodian, if known.

In lieu of impounding the animal, he or she may require the owner to quarantine the animal for such period by serving a written notice upon the owner.

2. No person shall disobey any quarantine order issued by the Animal Control Officer or remove any animal from its place of confinement under quarantine without the permission of the Animal Control Officer.

C. Duty to Report. Any person having knowledge of the location of an animal suspected of having rabies, or of any person having been bitten or scratched by any warm-blooded mammal, or of any signs of disease or unusual behavior in any animal under quarantine, shall immediately report such facts to the Animal Control Officer.

D. Proof of Vaccination. No person who owns or harbors any dog shall fail or refuse to exhibit his copy of the rabies vaccination form, antirabies inoculation deferment form, or health certificate upon demand by the Animal Control Officer.

E. Duty of Person Performing Vaccination. Each duly licensed veterinarian after vaccinating any dog shall complete and sign a rabies certificate in triplicate. He or she shall keep one copy and shall give one copy to the owner of the vaccinated dog, which the owner shall retain in his or her possession. He or she shall file the other copy with the Animal Control Officer within 30 days.”
Section 4. Section 7.05.055 of the Seal Beach Municipal Code is hereby amended to read as follows:
“Section 7.05.055 At-Large Requirements for Cats and Dogs.

A. No person having the care, charge, or control of any dog shall cause or allow such dog to be present upon any beach, street, alley, or public place, or upon any private property or premises other than his or her own without written consent of the owner or lessee of the premises, unless such dog is securely restrained by a substantial leash or chain not exceeding six feet in length and controlled by a person competent to restrain such dog. Leashed dogs are not permitted in areas where dogs are prohibited. - 4 -
B. No person having the care, charge, or control of a cat shall permit the cat to enter upon another person’s property or residential unit without permission.

C. The Animal Control Officer may impound any cat or dog found in violation of this section.”
Section 5. Section 7.05.100 of the Seal Beach Municipal Code is hereby amended to read as follows:
“Section 7.05.100 Feeding of Non-Domestic Animals Prohibited.

It is unlawful for any person to feed or provide food to any non-domesticated animal. This prohibition shall not apply to the feeding of wild birds that are confined in an enclosure on private property.”
Section 6. Section 7.05.130 of the Seal Beach Municipal Code is hereby added to read as follows:
“Section 7.05.130 Prohibited on School Grounds.

No person having the care, charge or control of any dog shall cause or allow, either willfully or through failure to exercise due care or control, such dog to be present on or in any public school property other than when specifically invited by the school administration.

The prohibitions contained in this section shall not be applicable to any service dog, as defined by the Americans with Disabilities Act (‘ADA’), or any dog being trained to be a service dog as defined by the ADA pursuant to a recognized program of training, provided the dog is on a leash and the person in charge has an official identification card issued for such purposes.”
Section 7. Section 9.05.090 of the Seal Beach Municipal Code is hereby amended to read as follows:
“Section 9.05.090 Vehicles and Animals.

A. No person having the care, custody, charge, or control of any animal shall permit or allow that animal to be on the city beach or jetty. This prohibition shall not be applicable to:

1. Any animal enrolled and participating in obedience classes offered by the Community Services Department of the City or in any show for which the City has issued a special event permit.

2. Any service dog, as defined by the Americans with Disabilities Act (‘ADA’), or any dog being trained to be a service dog as defined by the ADA pursuant to a recognized program of training, provided the dog is on a leash and the person in charge has an official identification card issued for such purposes. - 5 -

3. City employees and agents engaged in the discharge of official duties.

B. No person shall ride or drive any horse or other animal, any bicycle, motorcycle, automobile or other vehicle upon the city beach or city pier unless written authorization has been obtained from the city manager. This prohibition does not apply to city employees and agents engaged in the discharge of official duties. The city manager may authorize use of vehicles for the hauling of freight and other materials for persons occupying places of business on the city pier, or for the repair or improvement of the same.”
Section 8. Severability.

If any provision or clause of this Ordinance or the application thereof to any person or circumstances is held to be unconstitutional or to be otherwise invalid by any court of competent jurisdiction, such invalidity shall not affect other section provisions, or clauses, or applications, and to this end the provisions, sections, and clauses of this ordinance are declared to be severable.

Section 9. Effective Date.

This Ordinance shall take effect thirty (30) days following its adoption by the City Council.

Section 10. Certification.

The City Clerk shall certify the adoption of this Ordinance, and the City Clerk shall cause this Ordinance or a summary thereof to be published as required by law. The City Manager is directed to widely publicize the adoption of this Ordinance.

INTRODUCED at a regular meeting of the City Council of the City of Seal Beach held on the 22nd day of January, 2024.

PASSED, APPROVED, AND ADOPTED by the Seal Beach City Council at a regular meeting held on the ___ day of ________, 2024.

AYES: Council Members ____________________________________________ NOES: Council Members ____________________________________________ ABSENT: Council Members ____________________________________________ ABSTAIN: Council Members ____________________________________________ Schelly Sustarsic, Mayor
- 6 -
ATTEST: APPROVED AS TO FORM:

Gloria D. Harper, City Clerk Nicholas Ghirelli, City Attorney S7296-0001\2912734v1.doc
Redline of Amendments to Current Municipal Code Sections

7.05.005 Definitions.

Animal Control Officer: the Chief of Police or any officer or person designated by the city councilChief of Police to administer this chapter.

Section 7.05.040 Dog Tag and License.

A. No person shall keep a dog over 4 months of age without maintaining a current license from the animal control officer. The fee for a license shall be established by city council resolution.

B. A The Animal Control Officer or an authorized agent shall furnish a metallic license tag and certificate with corresponding numbers shall be furnished by the animal control officerto a dog owner upon payment of the license fee. The animal control officerAnimal Control Officer or an authorized agent shall keep records of each person to whom a license tag and license certificate is issued.

C. Each license shall expire on December 31st eachone year from the date of purchase or the expiration date of the dog’s rabies vaccination, whichever is earlier. No dog shall be licensed without proof of approved rabies vaccination.

D. A The fee for a dog license shall not be requiredpurchasable at a reduced rate in accordance with city council resolution for the following:

1. Seeing eye dogs Registered Service Dogs.

2. Dogs honorably discharged from the armed forces or retired from police service.

3. Dogs kept by nonresidents traveling through the city for a period of less than 30 days. Notwithstanding the foregoing, a license shall be required for dogs that use a city dog park, unless the dog has a valid license and has a license tag or tattoo issued by the jurisdiction of the dog owner’s primary place of residence.

4. Dogs temporarily brought into the city to participate in an exhibition. ¶
¶
E. Any license that is not renewed by midnight on the date it is scheduled to expire shall be considered delinquent and a late fee as determined by city council resolution shall be added to the cost of the new license. The Animal Control Officer may waive the late fee if the Animal Control Officer determines the applicant made a reasonable effort to comply with the renewal deadline.¶ F. False or Stolen Documents Illegal. No person shall make use of or have in his or her possession or under his or her control a stolen, counterfeit or forged dog license receipt, dog license tag, rabies vaccination certificate, anti-rabies-inoculation-deferment form, or other form issued in accordance with this section.¶
G. Display of Certificates Required Upon Demand. Every person shall, upon demand by the Animal Control Officer, exhibit a current dog license tag or certificate issued to said person pursuant to this section.¶
H. Wearing of License Tag. Each dog required to be licensed shall wear at all times the current license tag assigned to that dog; except:¶
-2-
S7296-0001\2912734v1.doc

1. When the dog is physically confined within the premises of the owner or other person authorized to have custody;¶

2. When the dog is confined in a vehicle or cage;¶

3. When the dog is participating in any dog exhibition, field trial or competition; or¶

4. When the dog is confined in a licensed kennel or veterinary hospital, in which case the license tag number shall be recorded and placed nearby so that it is readily identifiable with the dog to which it belongs; or if not licensed, that fact shall be clearly indicated on the facility’s records.¶
I. A license tag shall not be removed from any dog without the consent of the owner thereof.¶
Section 7.05.050 Rabies Control.¶
¶
A. Dog Vaccination. Required. Every person owning or harboring a dog four months of age or older, for 15 days or more, shall, if not currently vaccinated, have such dog vaccinated against rabies by a licensed veterinarian with a vaccine approved by the California Department of Health. Dogs that are ill may be given temporary deferment from rabies vaccination requirements by obtaining an antirabies deferment from a licensed veterinarian, and upon approval of the Animal Control Officer; old age of the dog, however, shall not be a basis for such deferment. A dog referring such a deferment shall be vaccinated within 10 days of the conclusion of the deferment period.¶
A. Every person who possesses a dog over the age of 4 months shall cause the animal to be inoculated against rabies within 30 days from the date the animal is brought into the city. The inoculation shall be with an anti-rabies vaccine approved by the county health officer.¶ B. This section shall not apply if proof can be shown that the dog has been inoculated with an anti-rabies vaccine approved by the county health officer and that the vaccine period is still active. This section also shall not apply upon presentation of an affidavit from a licensed veterinarian stating that the vaccination likely would seriously injure the dog.¶ ¶
B. Quarantine.¶

1. The State Director of Health has declared Orange County a rabies area. The Animal Control Officer or an authorized agent is authorized under state law to quarantine suspected rabid animals. The Animal Control Officer is hereby empowered to enter upon any private property, including the home or residence where the animal is kept or has strayed, to inspect, and if necessary, to seize and impound any animal suspected of being rabid for a period of 14 days (10 days for dogs and cats). The impounding officer shall make reasonable effort to immediately notify the owner or custodian of the animal before it has been impounded and the -3-
S7296-0001\2912734v1.doc
address of the facility to which it will be taken. If the owner or custodian is not present at the time of impounding, the above notice shall be posted on the property of such owner or custodian, if known. In lieu of impounding the animal, he or she may require the owner to quarantine the animal for such period by serving a written notice upon the owner.¶ ¶

2. No person shall disobey any quarantine order issued by the Animal Control Officer or remove any animal from its place of confinement under quarantine without the permission of the Animal Control Officer.¶
C. Duty to Report. Any person having knowledge of the location of an animal suspected of having rabies, or of any person having been bitten or scratched by any warmblooded mammal, or of any signs of disease or unusual behavior in any animal under quarantine, shall immediately report such facts to the Animal Control Officer.¶ D. Proof of Vaccination. No person who owns or harbors any dog shall fail or refuse to exhibit his copy of the rabies vaccination form, antirabies inoculation deferment form, or health certificate upon demand by the Animal Control Officer.¶ E. Duty of Person Performing Vaccination. Each duly licensed veterinarian after vaccinating any dog shall complete and sign a rabies certificate in triplicate. He or she shall keep one copy and shall give one copy to the owner of the vaccinated dog, which the owner shall retain in his or her possession. He or she shall file the other copy with the Animal Control Officer within 30 days.¶
Section 7.05.055 At-Large Requirements for Cats and Dogs. ¶ A. No owner of a dog shall permit the animal to be at large unless it is leashed, confined in a motor vehicle or on another person’s property with permission.¶ ¶
A. No person having the care, charge, or control of any dog shall cause or allow such dog to be present upon any beach, street, alley, or public place, or upon any private property or premises other than his or her own without written consent of the owner or lessee of the premises, unless such dog is securely restrained by a substantial leash or chain not exceeding six feet in length and controlled by a person competent to restrain such dog. Leashed dogs are not permitted in areas where dogs are prohibited. ¶
B. No ownerperson having the care, charge, or control of a cat shall permit the animalcat to enter upon another person’s property or residential unit without permission.¶ C. The animal control officerAnimal Control Officer may impound any cat or dog found in violation of this section.

Section 7.05.100 Feeding Wild Birdsof Non-Domestic Animals Prohibited. ¶ -4-
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NoIt is unlawful for any person shallto feed or provide food to any wild birdnon-domesticated animal. This prohibition shall not apply to the feeding of wild birds that are confined in an enclosure on private property.

Section 9.05.090 Vehicles and Animals. ¶
A. No person having the care, custody, charge or control of any animal shall permit any dog or otherallow that animal owned or possessed by such person to be in or uponon the city beach or jetty. This prohibition doesshall not applybe applicable to:¶ ¶

1. Any animal enrolled and participating in obedience classes offered by the Community Services Department of the City or in any show for which the City has issued a special event permit;¶
¶

2. Any service dogs used by disabled personsdog, as defined by the Americans with Disabilities Act (‘ADA’), or any dog being trained to be a service dog as defined by the ADA pursuant to a recognized program of training, provided the dog is on a leash and the person in charge has an official identification card issued for such purposes.¶

3. City employees and agents engaged in the discharge of official duties.¶ B. No person shall ride or drive any horse or other animal, any bicycle, motorcycle, automobile or other vehicle upon the city beach or city pier unless written authorization has been obtained from the city manager. This prohibition does not apply to city employees and agents engaged in the discharge of official duties. The city manager may authorize use of vehicles for the hauling of freight and other materials for persons occupying places of business on the city pier, or for the repair or improvement of the same.¶¶
Document comparison by Workshare 10.0 on Wednesday, January 17, 2024 10:27:31 PM
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Document 1 ID iManage://RWGDM1/RWGIMAN1/2912732/1
Description #2912732v1<RWGIMAN1> - Existing Animal Control Regulations
Document 2 ID iManage://RWGDM1/RWGIMAN1/2912734/1
Description #2912734v1<RWGIMAN1> - Updated Animal Control Ordinance for Redline
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ANIMAL CONTROL

MUNICIPAL CODE
UPDATE

SEAL BEACH CITY COUNCIL

CAPTAIN NICK NICHOLAS
JANUARY 22, 2024

DOG LICENSING
ESTIMATED THAT 1 OUT OF EVERY 3

DOGS WILL BECOME LOST
PROOF OF VACCINATION
RESPONSIBLE PET OWNERSHIP
PREVIOUSLY HANDLED BY LONG BEACH
CURRENT EXPIRATION DATES
SERVICES DOGS
RABIES

CONTROL

REGULATIONS
ORANGE COUNTY IS A RABIES AREA
THESE REGULATIONS ARE AIMED AT

STOPPING THE SPREAD
REQUIRES VACCINES BE GIVEN BY A

LICENSED VETERINARIAN
EMPOWERS ANIMAL CONTROL

OFFICERS TO QUARANTINE

SUSPECTED RABID ANIMALS
REQUIRES VETERINARIANS TO

PROVIDE A COPY OF THE RABIES

CERTIFICATE TO THE CITY OF SEAL
BEACH

OTHER REGULATIONS
UPDATED DEFINITIONS
FEEDING NON-DOMESTIC ANIMALS
LIMITS DOGS ON SCHOOL GROUNDS
PROHIBITS ANIMALS ON BEACH & JETTY
OTHER MINOR EDITS

QUESTIONS?