A G E N D A
MEETING OF THE CITY COUNCIL
Monday, February 26, 2024 ~ 7:00 PM
City Council Chambers
211 Eighth Street
Seal Beach, California
SCHELLY SUSTARSIC
MAYOR
Fourth District
LISA LANDAU
MAYOR PRO TEM
Third District
JOE KALMICK
COUNCIL MEMBER
First District
THOMAS MOORE
COUNCIL MEMBER
Second District
NATHAN STEELE
COUNCIL MEMBER
Fifth District
This Agenda contains a brief general description of each item to be considered. No action or discussion shall be taken on any item not appearing on the agenda, except as otherwise provided by law. Supporting documents, including agenda staff reports, and any public writings distributed by the City to at least a majority of the Council Members regarding any item on this agenda are available on the City’s website at www.sealbeachca.gov.
City Council meetings are broadcast live on Seal Beach TV3 and on the City's website (www.sealbeachca.gov). Check the SBTV3 schedule for the rebroadcast of meetings.
The meetings are also available on demand on the City’s website (starting 2012).
In compliance with the Americans with Disabilities Act of 1990, if you require disability related modifications or accommodations, including auxiliary aids or services to attend or participate in the City Council meeting, please call the City Clerk's office at (562) 431-2527 at least 48 hours prior to the meeting.
CITY COUNCIL NORMS:
Adopted on June 12, 2023
• Maintain a citywide perspective, while being mindful of our districts. • Move from I to we, and from campaigning to governing. • Work together as a body, modeling teamwork and civility for our community. • Assume good intent.
• Disagree agreeably and professionally.
• Utilize long range plans to provide big picture context that is realistic and achievable. • Stay focused on the topic at hand. Ensure each member of Council has an opportunity to speak.
• Demonstrate respect, consideration, and courtesy to all. • Share information and avoid surprises.
• Keep confidential things confidential.
• Respect the Council/Manager form of government and the roles of each party. • Communicate concerns about staff to the City Manager; do not criticize staff in public.
CIVILITY PRINCIPLES:
Treat everyone courteously;
Listen to others respectfully;
Exercise self-control;
Give open-minded consideration to all viewpoints;
Focus on the issues and avoid personalizing debate; and, Embrace respectful disagreement and dissent as democratic rights, inherent components of an inclusive public process, and tools for forging sound decisions.
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CALL TO ORDER
PLEDGE OF ALLEGIANCE
COUNCIL ROLL CALL
ORAL COMMUNICATIONS
At this time members of the public may address the Council regarding any items within the subject matter jurisdiction of the City Council. Pursuant to the Brown Act, the Council cannot discuss or take action on any items not on the agenda unless authorized by law. Matters not on the agenda may, at the Council' s discretion, be referred to the City Manager and placed on a future agenda.
Those members of the public wishing to speak are asked to come forward to the microphone and state their name for the record. All speakers will be limited to a period of five (5) minutes. Speakers must address their comments only to the Mayor and entire City Council, and not to any individual, member of the staff or audience. Any documents for review should be presented to the City Clerk for distribution.
APPROVAL OF AGENDA & WAIVER OF FULL READING OF RESOLUTIONS
ORDINANCES
By motion of the City Council this is the time to notify the public of any changes to the agenda and /or rearrange the order of the agenda.
PRESENTATIONS / RECOGNITIONS
• 49th Annual Americana Awards Presentation
CITY ATTORNEY REPORT Nicholas Ghirelli, City Attorney
CITY MANAGER REPORT Jill R. Ingram, City Manager
COUNCIL COMMENTS
General Council Member comments and reporting pursuant to AB 1234.
COUNCIL ITEMS – None
CONSENT CALENDAR
Items on the consent calendar are considered to be routine and are enacted by a single motion with the exception of items removed by Council Members.
A. Approval of the January 30, 2024 and the February 12, 2024 City Council Minutes - That the City Council approve the minutes of the Special City Council meeting held on January 30, 2024 and the Regular City Council meeting held on February 12, 2024.
B. Demands on City Treasury (Fiscal Year 2024) February 26, 2024 - Ratification.
C. Monthly Investment Report (January 31, 2024) - Receive and file.
D. Approval of a Professional Services Agreement with Holistic Systems Integration Solutions - That the City Council adopt Resolution 7489: 1.
Approving the Professional Services Agreement with Holistic System Integration Solutions for $43,687.20; and, 2. Authorizing the City Manager to execute the Agreement; and, 3. Approving Budget Amendment BA #24-08-05 to increase expenditures from Fund 103-300-0231-51303 in the amount of $80,000.
E. Approval of a Sale Contract for 4197 Ironwood Avenue - That the City Council approve Resolution 7490 authorizing: 1. The sale of 4197 Ironwood Avenue, Seal Beach, CA to the highest qualified bidder; and, 2. Acceptance of net revenues into the General Fund Reserve, which will be restricted for stormwater network improvements; and, 3. The City Manager to take any necessary action to execute the sale of the property.
F. Awarding and Authorizing Execution of a Public Works Agreement with Hardy & Harper, Inc. for the FY 2023-24 Annual Local Paving Program, CIP STO2 - That the City Council adopt Resolution 7491: 1. Approving the plans, specifications, and contract documents for FY 2023-24 Annual Local Paving Program, CIP STO2; and, 2. Approving and awarding a Public Works Agreement to Hardy & Harper, Inc. in the amount of $773,000, and rejecting all other bids; and, 3. Authorizing the City Manager to execute a Public Works Agreement for construction services to Hardy & Harper, Inc.; and, 4.
Authorizing the City Manager to approve additional work requests up to $75,000 and inspection services up to $25,000, in connection with the Project, in the cumulative not-to-exceed amount of $100,000.
G. Awarding and Authorizing the Execution of a Public Works Agreement with Hardy & Harper, Inc. for the Almond Avenue Paving Project, CIP ST2201 - That the City Council adopt Resolution 7492: 1. Approving the plans, specifications, and contract documents for Almond Avenue Paving Project, CIP ST2201; and, 2. Approving and awarding a Public Works Agreement to Hardy & Harper, Inc. in the amount of $406,000, and rejecting all other bids; and, 3. Authorizing the City Manager to execute a Public Works Agreement for construction services to Hardy & Harper, Inc.; and,
4. Authorizing the City Manager to approve additional work requests up to $40,000 and inspection services up to $15,000, in connection with the Project, in the cumulative not-to-exceed amount of $55,000.
H. Awarding and Authorizing Execution of a Professional Services Agreement with Circuit Transit, Inc. for the Seal Beach Microtransit Service Pilot Program, and Budget Amendment BA #24-08-04 - That the City Council adopt Resolution 7493: 1. Awarding a Professional Services Agreement to Circuit Transit, Inc. in a not-to-exceed fixed monthly amount of $18,205 and a total not-to-exceed amount of $325,783 for the term to provide on-demand transit services for the Seal Beach Microtransit Service Pilot Program; and, 2. Authorizing and directing the City Manager to execute the Agreement; and, 3. Authorizing the City Manager to approve additional work requests up to the total amount of $20,000 in connection with the Program; and, 4. Approving Budget Amendment BA #24-08-04 allocating $182,892 from the Parking In-Lieu fund balance to the Parking In-Lieu Contract Professional account, recognizing $162,891 of grant funding in the Grant Reimbursement account, and increasing the Citywide Grants Contract Professional account by $162,891.
I. Notice of Completion for the FY 2023-24 Annual Slurry Seal Program, CIP STO1 - That the City Council adopt Resolution 7494: 1. Accepting the FY 2023-24 Annual Slurry Seal Program, CIP STO1, by Petrochem Materials Innovation, LLC in the amount of $243,888.92; and, 2. Directing the City Clerk to file a “Notice of Completion” with the Orange County Clerk-Recorder within fifteen (15) days from the date of acceptance and to release retention thirtyfive (35) days after recordation of the Notice of Completion contingent upon no claims being filed on the Project.
J. Awarding and Authorizing Execution of Design-Build Agreement with KYA Services, LLC for the Heather Park Play Area Improvements Project, CIP PR2203/O-PR-1 - That the City Council adopt Resolution 7495:
1. Approving the conceptual design for Heather Park Play Area Improvements Project, CIP PR2203/O-PR-1 (“Project”), and delegating discretionary authority to the City Engineer to approve the final drawings before construction begins for each phase or portion of the Project; and, 2. Finding the design-build process for design and construction of the Project will provide a reduction of costs and expedite Project completion in a manner not achievable through the design, bid, and build process; and, 3. Approving and awarding a Design-Build Agreement to KYA Services, LLC in the not-toexceed amount of $767,830.56 for the Project; and, 4. Authorizing the City Manager to execute a Design-Build Agreement to KYA Services, LLC for the Project; and, 5. Authorizing the City Manager to approve additional work requests up to a $23,753.21 and inspection services up to $6,000 in connection with the Project, in the cumulative not-to-exceed amount of $29,753.21.
ITEMS REMOVED FROM THE CONSENT CALENDAR
PUBLIC HEARING
K. Proposition 218 Protest Public Hearing – Proposed Water and Sewer Rates Adjustment: Staff Recommendation to (1) Conclude Pending Majority Protest Process Without Action on the Proposed Rates, (2) Set New Public Hearing Date for Consideration of Water and Sewer Rates Adjustment Based on Completed Rate Study, (3) Provide Notice to Customers and Record Owners of New Public Hearing and Majority Protest Proceedings, and (4) Adopt Procedures Applicable to the Conduct of the New Public Hearing and Majority Protest Process - 1.
That the City Council re-open the public hearing that was opened on February 12, 2024 and continued to February 26, 2024, take any remaining public comments, close the public hearing, conclude the pending majority protest process for the water and sewer rates adjustment, and take no further action to adopt the rates adjustment pursuant to the pending process; and, 2. Adopt Resolution 7496 to: (1) set a new public hearing to consider the proposed water and sewer rates adjustment and associated rate study; and (2) authorize the City Manager to notify customers and record owners of the proposed water and sewer rates adjustment in accordance with Proposition 218; and, 3. Adopt Resolution 7497 to adopt procedures applicable to the conduct of the public hearing majority protest proceedings.
UNFINISHED / CONTINUED BUSINESS – None
NEW BUSINESS – None
ADJOURNMENT
Adjourn the City Council to Monday, March 11, 2024 at 5:30 p.m. to meet in closed session, if deemed necessary.