A G E N D A
MEETING OF THE CITY COUNCIL
Monday, March 25, 2024 ~ 7:00 PM
City Council Chambers
211 Eighth Street
Seal Beach, California
SCHELLY SUSTARSIC
MAYOR
Fourth District
LISA LANDAU
MAYOR PRO TEM
Third District
JOE KALMICK
COUNCIL MEMBER
First District
THOMAS MOORE
COUNCIL MEMBER
Second District
NATHAN STEELE
COUNCIL MEMBER
Fifth District
This Agenda contains a brief general description of each item to be considered. No action or discussion shall be taken on any item not appearing on the agenda, except as otherwise provided by law. Supporting documents, including agenda staff reports, and any public writings distributed by the City to at least a majority of the Council Members regarding any item on this agenda are available on the City’s website at www.sealbeachca.gov.
City Council meetings are broadcast live on Seal Beach TV-3 and on the City's website (www.sealbeachca.gov). Check SBTV-3 schedule for the rebroadcast of meetings. The meetings are also available on demand on the City’s website (starting 2012).
In compliance with the Americans with Disabilities Act of 1990, if you require disability related modifications or accommodations, including auxiliary aids or services to attend or participate in the City Council meeting, please call the City Clerk's office at (562) 431- 2527 at least 48 hours prior to the meeting.
CITY COUNCIL NORMS:
Adopted on June 12, 2023
• Maintain a citywide perspective, while being mindful of our districts. • Move from I to we, and from campaigning to governing. • Work together as a body, modeling teamwork and civility for our community. • Assume good intent.
• Disagree agreeably and professionally.
• Utilize long range plans to provide big picture context that is realistic and achievable. • Stay focused on the topic at hand. Ensure each member of Council has an opportunity to speak.
• Demonstrate respect, consideration, and courtesy to all. • Share information and avoid surprises.
• Keep confidential things confidential.
• Respect the Council/Manager form of government and the roles of each party. • Communicate concerns about staff to the City Manager; do not criticize staff in public.
CIVILITY PRINCIPLES:
Treat everyone courteously;
Listen to others respectfully;
Exercise self-control;
Give open-minded consideration to all viewpoints;
Focus on the issues and avoid personalizing debate; and, Embrace respectful disagreement and dissent as democratic rights, inherent components of an inclusive public process, and tools for forging sound decisions.
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CALL TO ORDER
PLEDGE OF ALLEGIANCE
COUNCIL ROLL CALL
ORAL COMMUNICATIONS
At this time members of the public may address the Council regarding any items within the subject matter jurisdiction of the City Council. Pursuant to the Brown Act, the Council cannot discuss or take action on any items not on the agenda unless authorized by law. Matters not on the agenda may, at the Council's discretion, be referred to the City Manager and placed on a future agenda.
Those members of the public wishing to speak are asked to come forward to the microphone and state their name for the record. All speakers will be limited to a period of five (5) minutes. Speakers must address their comments only to the Mayor and entire City Council, and not to any individual, member of the staff or audience. Any documents for review should be presented to the City Clerk for distribution.
Speaker cards will be available at the Clerk’s desk for those wishing to sign up to address the Council, although the submission of a speaker card is not required in order to address the Council.
APPROVAL OF AGENDA & WAIVER OF FULL READING OF RESOLUTIONS
ORDINANCES
By motion of the City Council this is the time to notify the public of any changes to the agenda and /or rearrange the order of the agenda.
PRESENTATIONS / RECOGNITIONS
• San Gabriel River Trash Mitigation Initiative Grant Funds Presentation – Orange County Board of Supervisor Andrew Do, First District • National Tsunami Preparedness Week Proclamation
– March 24 – 29, 2024
• City of Seal Beach Dump Day Debrief Presentation
CITY ATTORNEY REPORT Nicholas Ghirelli, City Attorney
CITY MANAGER REPORT Jill R. Ingram, City Manager
COUNCIL COMMENTS
General Council Member comments and reporting pursuant to AB 1234.
COUNCIL ITEMS – None
CONSENT CALENDAR
Items on the consent calendar are considered to be routine and are enacted by a single motion with the exception of items removed by Council Members.
A. Approval of the March 11, 2024, City Council Minutes - That the City Council approve the minutes of the Regular City Council meeting held on March 11, 2024.
B. Demands on City Treasury (Fiscal Year 2024) March 25, 2024 - Ratification.
C. Monthly Investment Report (February 29, 2024) - Receive and file.
D. Council Appointment to the Recreation and Parks Commission – District Four - It is at the request of Mayor Sustarsic that the City Council appoint William Holliday De Witt II to the Recreation and Parks Commission, as a representative for District Four.
E. 2023 Annual General Plan Progress Report - That the City Council receive and file the 2023 Annual General Plan Progress Report (APR) and authorize staff to submit the APR to the State Department of Housing and Community Development (HCD) and the Governor’s Office of Planning and Research (OPR), as required by State law.
F. Approval of a Sale Contract for 4197 Ironwood Avenue - That the City Council adopt Resolution 7490: 1. Authorizing the sale of 4197 Ironwood Avenue, Seal Beach, CA to the highest qualified bidder; and, 2. Acceptance of net revenues into the General Fund Reserve, which will be restricted for stormwater network improvements; and, 3. Authorizing the City Manager to take any necessary action to execute the sale of the property.
G. Accepting Grant Funds and Authorizing Execution of Agreement with the County of Orange for the San Gabriel River Trash Mitigation Initiative and Approving Budget Amendment BA #24-09-01 - That the City Council adopt Resolution 7499: 1. Accepting an award of grant funds in the amount of $525,000 from the County of Orange for the San Gabriel River Trash Mitigation Initiative; and, 2. Approving Budget Amendment BA #24-09-01 recognizing $525,000 to account 217-500-0375-42400, and appropriating $525,000 to account 217-500-0375-51280; and, 3. Authorizing the City Manager or her designee to execute the Agreement with the County of Orange, amendments and other related documents, and to utilize the funds for and take such other actions associated with the implementation of the San Gabriel River Trash Mitigation Initiative and other applicable beach clean-up efforts.
H. Approving and Authorizing Amendment No. 1 to the Professional Services Agreement with Raftelis Financial Consultants, Inc. for Water and Wastewater Financial Planning Services - That the City Council adopt Resolution 7500: 1. Approving Amendment No. 1 to the Professional Services Agreement with Raftelis Financial Consultants, Inc. dated June 23, 2023, to provide additional Water and Wastewater Financial Planning Services; increase compensation for such additional services by $48,352 for a revised total contract not-to-exceed amount of $135,767; and extend the term to December 31, 2024; and, 2. Authorizing and directing the City Manager to execute Amendment No. 1 on behalf of the City.
I. Awarding and Authorizing a Professional Services Agreement with Silsby Strategic Advisors, Inc. for the San Gabriel River Trash Mitigation Initiative - That the City Council adopt Resolution 7501: 1. Approving and awarding a Professional Services Agreement with Silsby Strategic Advisors, Inc. in a not-to-exceed amount of $144,000 to provide strategic support services for the San Gabriel River Trash Mitigation Initiative; and,
2. Authorizing and directing the City Manager to execute the Professional Services Agreement; and, 3. Authorizing the City Manager to approve additional work requests up to $15,000 in connection with the San Gabriel River Trash Mitigation Initiative.
J. Ratifying the Declaration of Emergency, Approval of Emergency First Street Parking Lot Repair and Dispensing with Public Bidding Requirements, Approval of Emergency First Street Parking Lot Geotechnical Evaluation, Approval of Notice of Completion, and Authorization to Approve Payments for the Emergency First Street Parking Lot Repair and Geotechnical Evaluation - That the City Council adopt Resolution 7502: 1. Declaring that the Emergency First Street Parking Lot Repair, CIP EM2403, was necessary for the immediate preservation of life, health and property of the City, and therefore ratifying the declaration by the Public Works Director that the Emergency First Street Parking Lot Repair, CIP EM2403, was of urgent necessity for the immediate preservation of life, health and property; and, 2. Authorizing the City Manager to execute a purchase order with Hardy & Harper, Inc. for the Emergency First Street Parking Lot Repair, CIP EM2403, in the amount of $49,535 under an existing on-call agreement with Hardy & Harper, Inc. without advertising for bids; and,
3. Accepting the work to the Emergency First Street Parking Lot Repair, CIP EM2403, by Hardy and Harper, Inc. in the amount of $49,535; and, 4.
Directing the City Clerk to file a “Notice of Completion” with the Orange County Clerk-Recorder within 15 days of the date of approval of the resolution and to release retention 35 days after the recordation of the Notice of Completion contingent upon no claims being filed on the Project; and, 5.
Authorizing the City Manager to execute a purchase order with GMU Geotechnical, Inc. for the Emergency First Street Parking Lot Geotechnical Evaluation in connection the Emergency First Street Parking Lot Repair, CIP EM2403, in the amount of $15,600; and, 6. Approving Budget Amendment BA #24-09-02 in the amount of $66,000.
K. Acceptance of Tree Donation from Trees for Seal Beach - That the City Council adopt Resolution 7503: 1. Accepting a donation from Trees for Seal Beach of thirty-three (33) trees, valued at $12,425, for City-wide tree reforestation; and, 2. Authorizing the City Manager, or her designee, to accept thirty-three (33) trees from Trees for Seal Beach, and to direct the City Arborist to install the trees at appropriate locations throughout the City.
L. Awarding and Authorizing Execution of a Public Works Agreement with HZS Engineering Inc. dba HZS Construction, for the Pier Concrete Abutment Restoration, CIP BP2201 - That the City Council adopt Resolution 7504: 1. Approving the plans, specifications, and contract documents for the Pier Concrete Abutment Restoration, CIP BP2201; and, 2. Approving and awarding a Public Works Agreement to HZS Engineering Inc. dba HZS Construction in the amount of $567,300; incorporating the corrections set forth in HZS Construction’s March 19, 2024 letter; waiving any and all minor bid irregularities; and rejecting all other bids; and, 3. Authorizing the City Manager to execute a Public Works Agreement for construction services to HZS Engineering Inc. dba HZS Construction; and, 4. Authorizing the City Manager to approve additional work requests up to $19,766 and inspection services up to $11,200 in connection with the Project, in the cumulative not-to-exceed amount of $30,966.
M. Seeking City Council approval to Purchase Noise Flash Diversionary Devices Pursuant to the City’s “Military Equipment” Use Policy and State Law - That the City Council adopt Resolution 7505 to approve the purchase of Noise Flash Diversionary Devices (NFDD) for the Seal Beach Police Department (“SBPD”), pursuant to the City’s “military equipment” use policy.
N. Accepting an Award of Hazard Mitigation Grant Program funds and Authorizing for the Purchase of Equipment or Services or for Reimbursement of Funds for the City of Seal Beach Hazard Mitigation Plan Update - That the City Council adopt Resolution 7506: 1. Accepting an award of federal grant funds from the Hazard Mitigation Grant Program (“HMGP”) in an amount up to $120,541.50 from the Department of Homeland Security - Federal Emergency Management Agency (“FEMA”) as the Federal obligation for 75% of the project cost ($160,722.00) and authorizing use of “inkind” staff time to match the 25% cost share of $40,180.50; and, 2.
Authorizing the City Manager and/or Chief of Police to execute all agreements and forms and to take any further actions necessary for the purpose of obtaining the grant funds under the HMGP provided by the FEMA and subgranted through the California Office of Emergency Services (“Cal OES”).
ITEMS REMOVED FROM THE CONSENT CALENDAR
PUBLIC HEARING – None
UNFINISHED / CONTINUED BUSINESS – None
NEW BUSINESS – None
ADJOURNMENT
Adjourn the City Council to Monday, April 8, 2024 at 5:30 p.m. to meet in closed session, if deemed necessary.