A G E N D A
SPECIAL MEETING OF THE CITY COUNCIL
STUDY SESSION
Monday, November 10, 2025 ~ 6:00 PM
City Council Chambers
211 Eighth Street
Seal Beach, California
LISA LANDAU
MAYOR
Third District
NATHAN STEELE
MAYOR PRO TEM
Fifth District
JOE KALMICK
COUNCIL MEMBER
First District
BEN WONG
COUNCIL MEMBER
Second District
PATTY SENECAL
COUNCIL MEMBER
Fourth District
This Agenda contains a brief general description of each item to be considered. No action or discussion shall be taken on any item not appearing on the agenda, except as otherwise provided by law. Supporting documents, including agenda staff reports, and any public writings distributed by the City to at least a majority of the Council Members regarding any item on this agenda are available for review on the City’s website at www.sealbeachca.gov.
City Council meetings are broadcast live on Seal Beach TV3 and on the City's website www.sealbeachca.gov). Check the SBTV3 schedule for rebroadcast of — meetings are available on- demand on the website (starting 2012).meeting In compliance with the Americans with Disabilities Act of 1990, if you require disability - related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk' s office at (562) 431 -2527 at least 48 hours prior to the meeting.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
COUNCIL ROLL CALL
ORAL COMMUNICATIONS
At this time members of the public may address the Council regarding items on the agenda. Pursuant to the Brown Act, the Council cannot discuss or take action on any items not on the agenda unless authorized by law. Matters not on the agenda may, at the Council' s discretion, be referred to the City Manager and placed on a future agenda.
Those members of the public wishing to speak are asked to come forward to the microphone and state their name for the record. All speakers will be limited to a period of five (5) minutes. Speakers must address their comments only to the Mayor and entire City Council, and not to any individual, member of the staff or audience. Any documents for review should be presented to the City Clerk for distribution. Speaker cards will be available at the Clerk’s desk for those wishing to sign up to address the Council, although the submission of a speaker card is not required in order to address the Council.
STUDY SESSION
A.
ADJOURNMENT
CITY COUNCIL NORMS:
Adopted on June 12, 2023
• Maintain a citywide perspective, while being mindful of our districts. • Move from I to we, and from campaigning to governing. • Work together as a body, modeling teamwork and civility for our community. • Assume good intent.
• Disagree agreeably and professionally.
• Utilize long range plans to provide big picture context that is realistic and achievable. • Stay focused on the topic at hand. Ensure each member of Council has an opportunity to speak.
• Demonstrate respect, consideration, and courtesy to all. • Share information and avoid surprises.
• Keep confidential things confidential.
• Respect the Council/Manager form of government and the roles of each party. • Communicate concerns about staff to the City Manager; do not criticize staff in public.
CIVILITY PRINCIPLES:
Treat everyone courteously;
Listen to others respectfully;
Exercise self-control;
Give open-minded consideration to all viewpoints;
Focus on the issues and avoid personalizing debate; and, Embrace respectful disagreement and dissent as democratic rights, inherent components of an inclusive public process, and tools for forging sound decisions.
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@CITYOFSEALBEACH @CITYOFSEALBEACHCA @SEALBEACHCITYCA @SEALBEACHRECREATION&COMMUNITYSERVICES @SEALBEACH_LIFEGUARD @SEALBEACHPOLICEDEPARTMENT @SEALBEACHPOLICE @SEALBEACHPUBLICWORKS
@K9YOSA
@K9.SAURUS
CAPITAL IMPROVEMENT PROJECT
(CIP) PROCESS – STUDY SESSION
CITY OF SEAL BEACH
NOVEMBER 10, 2025
SERVICES WE OFFER
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CIP Process Overview
c
• Planning and Budgeting
• Design and Permitting
• Bidding and Award
• Construction
• Project close out
SERVICES WE OFFER
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Planning & Budgetingc
• Planning through the City’s 5-year CIP,
updated annually
• Master Plans
• Technical Assessments and Reviews
• Regulatory requirements
• City Strategic Goals & Reprioritizations
• Input from City Council, City Staff and
residents
• Joint construction opportunities
SERVICES WE OFFER
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Planning & Budgetingc , cont.
• Funding
• General Funds
• Property Tax, sales tax and other
taxes
• Proprietary Funds/Restricted Funds
• Water Funds
• Sewer Funds
• Gas Tax/SB1/Measure M2
• Grant Funds
• Loans
SERVICES WE OFFER
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Design & Permittingc
• Design
• Type of Design
• In-House
• On-Call Consultant
• New Consultant
• RFP
• Informal Solicitation
• Contract or PO
• Plans, Specifications and
Estimates (PS&E)
• 60%, 90%, 100%
SERVICES WE OFFER
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Design & Permitting, cont. c
• Construction Management
• In-House
• On-Call Consultant
• New Consultant
• Inspection
SERVICES WE OFFER
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Design & Permitting, cont. c
• Permitting
• CEQA/NEPA
• Exemption vs IS/MND or EIR
• State Clearinghouse
• Coastal Commission (in coastal zone)
• Permit vs. Exemption
• AQMD
• USACE
• Fish & Wildlife
• Fish & Game
• Caltrans
• Flood Control
• SARWQCB
• NOI
SERVICES WE OFFER
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Bidding & Award c
• Public Bidding
• Online Bid Forums
• Planet Bids
• Bid America
• Green Sheets
• Newspaper
• Seal Beach Sun News
• Request for Information (RFI)
• Addendum/Addenda
SERVICES WE OFFER
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Bidding & Award, cont. c
• Public Bid Opening
• City Clerk’s office
• Sealed Bids
• Bid Review – Responsive and Responsible
• Bid Doc compliance
• References
• Funding review
SERVICES WE OFFER
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Bidding & Award, cont. c
• Award
• Staff report and resolution
• Contract signatures
• Notice of Award
• Construction Contract
• Insurance
• Bonds
• Business License
• PO
• Notice to Proceed (or Notice to
Procure)
SERVICES WE OFFER
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Construction
c
• Pre Construction Process
• Submittals
• Design Consultant Reviews
• Schedule
• Material Order
• Long lead items typically
ordered in advance
• Notifications
• Utilities, Police/Fire/911,
OCTA buses, Businesses,
Residences
SERVICES WE OFFER
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Construction, cont. c
• Construction Phase
• Inspection
• Material testing
• Change Orders
• Schedule delays
• Weather Days
SERVICES WE OFFER
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Project Close Out c
• Final invoicing
• NOC at City Council
• Retention payment
• Permit closure (if necessary)
• Reimbursement (if necessary)
• 3
rd party close out reports (if necessary)
SERVICES WE OFFER
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CIP Examples c
• ST02 – FY 2023_2024 Local Road
Paving project
• ST2301 – Seal Beach Blvd and
North Gate Road Paving Project
SERVICES WE OFFER
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Final Thoughts c
• Non-linear process
• Schedules are always changing
• Staff resources
THANK YOU!