Agenda packet — Seal Beach City Council, June 22, 2026 (part 6 of 7)

File No.: 2337101
Automobile Liability including coverage for
owned, non-owned and hired vehicles
$1,000,000 combined single limit per
occurrence
Workers’ Compensation Statutory
Employers Liability Insurance Employers Liability Insurance Professional Liability Insurance $10,000,000 per claims-made or per occurrence
Required Coverage Forms
The Commercial General Liability coverage shall be written on Insurance Services Office (ISO) form CG 00 01, or a substitute form providing liability coverage at least as broad.

The Business Auto Liability coverage shall be written on ISO form CA 00 01, CA 00 05, CA 00 12, CA 00 20, or a substitute form providing liability coverage as broad.

Required Endorsements
The Commercial General Liability policy shall contain the following endorsements, which shall accompany the Certificate of Insurance:

1. An Additional Insured endorsement using ISO form CG 20 26 04 13 or a form at least as broad naming County of Orange, its elected and appointed officials, officers, employees and agents as Additional Insureds, or provide blanket coverage, which will state As Required By Written Contract.

2. A primary non-contributing endorsement using ISO Form CG 20 01 04 13, or a form at least as broad evidencing that Contractor’s insurance is primary, and any insurance or selfinsurance maintained by County of Orange shall be excess and non-contributing.

The Workers’ Compensation policy shall contain a waiver of subrogation endorsement waiving all rights of subrogation against County of Orange, its elected and appointed officials, officers, employees, and agents, or provide blanket coverage, which will state As Required By Written Contract.

All insurance policies required by this contract shall waive all rights of subrogation against County of Orange, its elected and appointed officials, officers, employees, and agents when acting within the scope of their appointment or employment.

Contractor shall notify County in writing within thirty (30) days of any policy cancellation and ten (10) days for non-payment of premium and provide a copy of the cancellation notice to County.

Failure to provide written notice of cancellation may constitute a material breach of Contract, upon which County may suspend or terminate this contract.

If Contractor’s Professional Liability is a “Claims-Made” policy, Contractor shall agree to maintain coverage for two (2) years following the completion of the Contract.

The Commercial General Liability policy shall contain a severability of interests clause, also known as a “separation of insureds” clause (standard in the ISO CG 001 policy).

Insurance certificates should be forwarded to the agency/department address listed on the solicitation.

DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

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If Contractor fails to provide the insurance certificates and endorsements within seven (7) days of notification by CEO/Purchasing or the agency/department purchasing division, award may be made to the next qualified vendor.

County expressly retains the right to require Contractor to increase or decrease insurance of any of the above insurance types throughout the term of this contract. Any increase or decrease in insurance will be as deemed by County of Orange Risk Manager as appropriate to adequately protect County.

County shall notify Contractor in writing of changes in the insurance requirements. If Contractor does not deposit copies of acceptable Certificates of Insurance and endorsements with County incorporating such changes within thirty (30) days of receipt of such notice, this contract may be in breach without further notice to Contractor, and County shall be entitled to all legal remedies.

The procuring of such required policy or policies of insurance shall not be construed to limit Contractor's liability hereunder nor to fulfill the indemnification provisions and requirements of this contract, nor act in any way to reduce the policy coverage and limits available from the insurer.

Q. Bills and Liens: Contractor shall pay promptly all indebtedness for labor, materials, and equipment used in performance of the work. Contractor shall not permit any lien or charge to attach to the work or the premises, but if any does so attach, Contractor shall promptly procure its release and, in accordance with the requirements of paragraph “HH” below, indemnify, defend, and hold County harmless and be responsible for payment of all costs, damages, penalties and expenses related to or arising from or related thereto.

R. Changes: Contractor shall make no changes in the work or perform any additional work without County’s specific written approval.

S. Change of Ownership/Name, Litigation Status, Conflicts with County Interests: Contractor agrees that if there is a change or transfer in ownership of Contractor’s business prior to completion of this Contract, and County agrees to an assignment of Contract, the new owners shall be required under the terms of sale or other instruments of transfer to assume Contractor’s duties and obligations contained in this Contract and complete them to the satisfaction of County.

County reserves the right to immediately terminate Contract in the event County determines that the assignee is not qualified or is otherwise unacceptable to County for the provision of services under Contract.

In addition, Contractor has the duty to notify County in writing of any change in Contractor’s status with respect to name changes that do not require an assignment of Contract. Contractor is also obligated to notify County in writing if Contractor becomes a party to any litigation against County, or a party to litigation that may reasonably affect Contractor’s performance under Contract, as well as any potential conflicts of interest between Contractor and County that may arise prior to or during the period of Contract performance. While Contractor will be required to provide this information without prompting from County any time there is a change in Contractor’s name, conflict of interest or litigation status, Contractor must also provide an update to County of its status in these areas whenever requested by County.

Contractor shall exercise reasonable care and diligence to prevent any actions or conditions that could result in a conflict with County interests. In addition to Contractor, this obligation shall apply to Contractor’s employees, agents, and subcontractors associated with the provision of goods and services provided under this Contract. Contractor’s efforts shall include, but not be limited to establishing rules and procedures preventing its employees, agents, and subcontractors from providing or offering gifts, entertainment, payments, loans, or other considerations which DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

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could be deemed to influence or appear to influence County staff or elected officers in the performance of their duties.

T. Force Majeure: Contractor shall not be assessed with liquidated damages or unsatisfactory performance penalties during any delay beyond the time named for the performance of this Contract caused by any act of God, war, civil disorder, employment strike or other cause beyond its reasonable control, provided Contractor gives written notice of the cause of the delay to County within 36 hours of the start of the delay and Contractor avails himself of any available remedies.

U. Confidentiality: Contractor agrees to maintain the confidentiality of all County and Countyrelated records and information pursuant to all statutory laws relating to privacy and confidentiality that currently exist or exist at any time during the term of this Contract. All such records and information shall be considered confidential and kept confidential by Contractor and Contractor’s staff, agents, and employees.

V. Compliance with Laws: Contractor represents and warrants that services to be provided under this Contract shall fully comply, at Contractor’s expense, with all standards, laws, statutes, restrictions, ordinances, requirements, and regulations (collectively “laws”), including, but not limited to those issued by County in its governmental capacity and all other laws applicable to the services at the time services are provided to and accepted by County. Contractor acknowledges that County is relying on Contractor to ensure such compliance, and pursuant to the requirements of paragraph “Z” below, Contractor agrees that it shall defend, indemnify and hold County and County INDEMNITEES harmless from all liability, damages, costs and expenses arising from or related to a violation of such laws.

W. Freight: Prior to County’s express acceptance of delivery of products. Contractor assumes full responsibility for all transportation, transportation scheduling, packing, handling, insurance, and other services associated with delivery of all products deemed necessary under this Contract.

X. Severability: If any term, covenant, condition or provision of this Contract is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remainder of the provisions hereof shall remain in full force and effect and shall in no way be affected, impaired or invalidated thereby.

Y. Calendar Days: Any reference to the word "day" or "days" herein shall mean calendar day or calendar days, respectively, unless otherwise expressly provided.

Z. Attorney Fees: In any action or proceeding to enforce or interpret any provision of this Contract, each party shall bear their own attorney’s fees, costs and expenses.

AA. Interpretation: This Contract has been negotiated at arm’s length and between persons sophisticated and knowledgeable in the matters dealt with in this Contract. In addition, each party had been represented by experienced and knowledgeable independent legal counsel of their own choosing or has knowingly declined to seek such counsel despite being encouraged and given the opportunity to do so. Each party further acknowledges that they have not been influenced to any extent whatsoever in executing this Contract by any other party hereto or by any person representing them, or both. Accordingly, any rule or law (including California Civil Code Section 1654) or legal decision that would require interpretation of any ambiguities in this Contract against the party that has drafted it is not applicable and is waived. The provisions of this Contract shall be interpreted in a reasonable manner to effect the purpose of the parties and this Contract.

BB. Authority: The Parties to this Contract represent and warrant that this Contract has been duly authorized and executed and constitutes the legally binding obligation of their respective organization or entity, enforceable in accordance with its terms.

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CC. Employee Eligibility Verification: Contractor warrants that it fully complies with all Federal and State statutes and regulations regarding the employment of aliens and others and that all its employees performing work under this Contract meet the citizenship or alien status requirement set forth in Federal statutes and regulations. Contractor shall obtain, from all employees performing work hereunder, all verification and other documentation of employment eligibility status required by Federal or State statutes and regulations including, but not limited to, the Immigration Reform and Control Act of 1986, 8 U.S.C. §1324 et seq., as they currently exist and as they may be hereafter amended. Contractor shall retain all such documentation for all covered employees for the period prescribed by the law. Contractor shall indemnify, defend with counsel approved in writing by County, and hold harmless, County, its agents, officers, and employees from employer sanctions and any other liability which may be assessed against Contractor or County or both in connection with any alleged violation of any Federal or State statutes or regulations pertaining to the eligibility for employment of any persons performing work under this Contract.

DD. Indemnification: Contractor agrees to indemnify, defend with counsel approved in writing by County, and hold County, its elected and appointed officials, officers, employees, agents and those special districts and agencies which County’s Board of Supervisors acts as the governing Board (“County Indemnitees”) harmless from any claims, demands or liability of any kind or nature, including but not limited to personal injury or property damage, arising from or related to the services, products or other performance provided by Contractor pursuant to this Contract. If judgment is entered against Contractor and County by a court of competent jurisdiction because of the concurrent active negligence of County or County Indemnitees, Contractor and County agree that liability will be apportioned as determined by the court. Neither party shall request a jury apportionment.

EE. Audits/Inspections: Contractor agrees to permit County’s Auditor-Controller or the AuditorController’s authorized representative (including auditors from a private auditing firm hired by County) access during normal working hours to all books, accounts, records, reports, files, financial records, supporting documentation, including payroll and accounts payable/receivable records, and other papers or property of Contractor for the purpose of auditing or inspecting any aspect of performance under this Contract. The inspection and/or audit will be confined to those matters connected with the performance of Contract including, but not limited to, the costs of administering Contract. County will provide reasonable notice of such an audit or inspection.

County reserves the right to audit and verify Contractor’s records before final payment is made.

Contractor agrees to maintain such records for possible audit for a minimum of three years after final payment, unless a longer period of records retention is stipulated under this Contract or by law. Contractor agrees to allow interviews of any employees or others who might reasonably have information related to such records. Further, Contractor agrees to include a similar right to County to audit records and interview staff of any subcontractor related to performance of this Contract.

Should Contractor cease to exist as a legal entity, Contractor’s records pertaining to this Contract shall be forwarded to County’s project manager.

FF. Contingency of Funds: Contractor acknowledges that funding or portions of funding for this Contract may be contingent upon state budget approval; receipt of funds from, and/or obligation of funds by, the state of California to County; and inclusion of sufficient funding for the services hereunder in the budget approved by County’s Board of Supervisors for each fiscal year covered by this Contract. If such approval, funding or appropriations are not forthcoming, or are otherwise limited, County may immediately terminate or modify this Contract without penalty.

GG. Fiscal Appropriations: This contract is subject to and contingent upon applicable budgetary appropriations being approved by the County of Orange Board of Supervisors for each fiscal year during the term of this contract. If such appropriations are not approved, the contract will be DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

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terminated without penalty to the County.

HH. Expenditure Limit: Contractor shall notify County of Orange assigned Deputy Purchasing Agent in writing when the expenditures against Contract reach 75 percent of the dollar limit on Contract.

County will not be responsible for any expenditure overruns and will not pay for work exceeding the dollar limit on Contract unless a change order to cover those costs has been issued.

Additional Terms and Conditions:

1. Scope of Contract: This Contract specifies Contractual terms and conditions by which County will procure Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services from Contractor as further detailed in the Scope of Work, identified and incorporated herein by this reference as “Attachment A”.

2. Term of Contract: This Contract shall commence upon execution of all necessary signatures, and continue for five (5) years, unless otherwise terminated by County.

3. Regional Cooperative Agreement: Regional Cooperative Agreements (RCA) awarded by the County of Orange are intended to be used as cooperative agreements against which individual subordinate contracts may be executed by participating County departments and non-County public entities during the effective dates outlined herein. The provisions and pricing of this Contract will be extended to any Municipal, County, Public Utility, Hospital, Educational Institution, or any other non-profit or governmental organization. Governmental entities wishing to use this contract will be responsible for issuing their own purchase documents / price agreements, providing for their own acceptance, and making any subsequent payments. Contractor shall be required to include in any Contract entered into with another agency or entity that is entered into as an extension of this Contract a Contract clause that will hold harmless the County of Orange from all claims, demands, actions or causes of actions of every kind resulting directly or indirectly, arising out of, or in any way connected with the use of this Contract. Failure to do so will be considered a material breach of this Contract and grounds for immediate Contract termination. The cooperative entities are responsible for obtaining all certificates of insurance and bonds required. The County of Orange makes no guarantee of usage by other users of this Contract.

A 2 percent rebate on Eligible Revenues will be paid to the County for any contracts the Contractor agrees to enter into with other entities under the provisions and pricing of this Contract. The Contractor shall provide quarterly Volume Sales Reports to the County about additional sales to other entities under the provisions and pricing of this Contract. The Reports shall include the ordering agency, detail of items sold including description, quantity, and price, and shall include all transactions pertaining to sales under the Contract provisions and pricing for that Reporting Period. Contractor shall provide the Volume Sales Reports regardless of whether or not any sales have been conducted. Failure of the Contractor to provide quarterly reports as required, may be deemed breach of the contract. A late penalty of 15 percent on the value of the rebate may be assessed to the Contractor for each month the payments are not received.

4. Adjustments – Scope of Service: No adjustments made to the scope of service will be authorized without prior written approval of the County assigned Deputy Purchasing Agent.

5. Authorization Warranty: The contractor represents and warrants that the person executing this contract on behalf of and for the contractor is an authorized agent who has actual authority to bind the contractor to each and every term, condition and obligation of this agreement and that all requirements of the contractor have been fulfilled to provide such actual authority.

6. Breach of Contract: The failure of Contractor to comply with any of the provisions, covenants or conditions of this Contract shall be a material breach of this Contract. In such event County may, and in addition to any other remedies available at law, in equity, or otherwise specified in this Contract:

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a. Terminate Contract immediately, pursuant to Section K herein; b. Afford Contractor written notice of the breach and ten (10) calendar days or such shorter time that may be specified in this Contract within which to cure the breach; c. Discontinue payment to the Contactor for and during the period in which Contractor is in breach; and
d. Offset against any monies billed by Contractor but yet unpaid by County those monies disallowed pursuant to the above.

7. CAL-OSHA Vehicle Regulation: All vehicles must meet California Motor Vehicle and CalOSHA regulations and all other applicable codes required for vehicle use on the roads or highways in the state of California.

8. Contractor – Change in Ownership: The contractor agrees that if there is a change in ownership prior to completion of this contract, the new owner will be required, under terms of sale, to assume this contract and complete it to the satisfaction of the County.

9. Civil Rights: Contractor attests that services provided shall be in accordance with the provisions of Title VI and Title VII of the Civil Rights Act of 1964, as amended, Section 504 of the Rehabilitation Act of 1973, as amended; the Age Discrimination Act of 1975 as amended; Title II of the Americans with Disabilities Act of 1990, and other applicable State and federal laws and regulations prohibiting discrimination on the basis of race, color, national origin, ethnic group identification, age, religion, marital status, sex or disability.

10. Conflict of Interest – Contractor’s Personnel: Contractor shall exercise reasonable care and diligence to prevent any actions or conditions that could result in a conflict with the best interests of County. This obligation shall apply to Contractor; Contractor’s employees, agents, and subcontractors associated with accomplishing work and services hereunder. Contractor’s efforts shall include, but not be limited to establishing precautions to prevent its employees, agents, and subcontractors from providing or offering gifts, entertainment, payments, loans or other considerations which could be deemed to influence or appear to influence County staff or elected officers from acting in the best interests of County.

11. Conflict of Interest – County Personnel: County of Orange Board of Supervisors policy prohibits its employees from engaging in activities involving a conflict of interest. Contractor shall not, during the period of this Contract, employ any County employee for any purpose.

12. Contractor’s Project Manager and Key Personnel: Contractor shall appoint a Project Manager to direct Contractor’s efforts in fulfilling Contractor’s obligations under this Contract. This Project Manager shall be subject to approval by County and shall not be changed without the written consent of County’s Project Manager, which consent shall not be unreasonably withheld.

Contractor’s Project Manager shall be assigned to this project for the duration of Contract and shall diligently pursue all work and services to meet the project time lines. County’s Project Manager shall have the right to require the removal and replacement of Contractor’s Project Manager from providing services to County under this Contract. County’s Project manager shall notify Contractor in writing of such action. Contractor shall accomplish the removal within five (5) business days after written notice by County’s Project Manager. County’s Project Manager shall review and approve the appointment of the replacement for Contractor’s Project Manager. County is not required to provide any additional information, reason or rationale in the event it requires the removal of Contractor’s Project Manager from providing further services under Contract.

13. Contractor Personnel – Reference Checks: Contractor warrants that all persons employed to provide service under this Contract have satisfactory past work records indicating their ability to adequately perform the work under this Contract. Contractor’s employees assigned to this project must meet character standards as demonstrated by background investigation and reference checks, coordinated by the agency/department issuing this Contract.

14. Contractor’s Power and Authority: The Contractor warrants that it has the full power and authority to grant the rights herein granted and will hold the County hereunder harmless from and DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

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against any loss, cost, liability and expense, including reasonable attorney fees, arising out of any breach of this warranty. Further, the Contractor avers that it will not enter into any arrangement with any third party which might abridge any rights of the County under this Contract.

15. Contractor’s Records: The Contractor shall keep true and accurate accounts, records, books and data which shall correctly reflect the business transacted by the Contractor in accordance with generally accepted accounting principles. These records shall be stored in Orange County for a period of seven years after final payment is received from the County. Storage of records in another county will require written approval from the County of Orange assigned DPA.

16. Contractor Personnel – Uniform/Badges/Identification: Contractor warrants that all persons employed to provide service under this Contract have satisfactory past work records indicating their ability to accept the kind of responsibility under this Contract.

All Contractor’s employees shall be required to wear uniforms, badges, or other means of identification which are to be furnished by Contractor and must be work at all times while working on County property. The assigned Deputy Purchasing Agent must be notified in writing, within seven (7) days of notification of award of Contract of the uniform and/or badges and/or other identification to be worn by employees prior to beginning work and notified in writing seven (7) days prior to any changes in this procedure.

17. Conflict with Existing Law: The Contractor and the County agree that if any provision of this Contract is found to be illegal or unenforceable, such term or provision shall be deemed stricken and the remainder of the Contract shall remain in full force and effect. Either Party having knowledge of such term or provisions shall promptly inform the other of the presumed nonapplicability of such provision. Should the offending provision go to the heart of the Contract, the Contract shall be terminated in a manner commensurate with interests of both Parties to the maximum extent reasonable.

18. Contingent Fees: The Contractor warrants that no person or selling agency has been employed or retained to solicit or secure this Contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, except bona fide employees of the Contractor or bona fide established commercial or selling agencies maintained by the Contractor for the purpose of securing business.

For breach or violation of this warranty, the County shall have the right to terminate this Contract in accordance with the termination clause and at its sole discretion to deduct from the Contract price or consideration, or otherwise recover, the full amount of such commission, percentage, brokerage, or contingent fee from the Contractor.

19. Contractor Bankruptcy/Insolvency: If the Contractor should be adjudged bankrupt or should have a general assignment for the benefit of its creditors or if a receiver should be appointed on account of the Contractor’s insolvency, the County may terminate this Contract.

20. Contractor’s Records: Contractor shall keep true and accurate accounts, records, books and data which shall correctly reflect the business transacted by Contractor in accordance with generally accepted accounting principles. These records shall be stored in Orange County for a period of three (3) years after final payment is received from County. Storage of records in another county will require written approval from County of Orange assigned Deputy Purchasing Agent.

21. Data – Title To: All materials, documents, data or information obtained from County data files or any County medium furnished to Contractor in the performance of this Contract will at all times remain the property of County. Such data or information may not be used or copied for direct or indirect use by Contractor after completion or termination of this Contract without the express written consent of County. All materials, documents, data or information, including copies, must be returned to County at the end of this Contract.

22. Debarment: Contractor warrants that neither Contractor nor its principles are presently debarred, proposed for debarment, declared ineligible or voluntarily excluded from participation in the DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

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transaction by any Federal department or agency. County has the right to terminate this Contract for cause pursuant to Paragraph K, Termination, if Contractor is or becomes the subject of any debarment or pending debarment, declared ineligible or voluntary exclusion from participation by any Federal department or agency. Debarment, pending debarment, declared ineligibility or voluntary exclusion from participation by any Federal department or agency may result in the bid/proposal being deemed non-responsible.

23. Default – Re-Procurement Costs: In case of Contract breach by Contractor, resulting in termination by County, County may procure the commodities and services from other sources. If the cost for those commodities and services is higher than under the terms of the existing Contract, Contractor will be responsible for paying County the difference between Contract cost and the price paid, and County may deduct this cost from any unpaid balance due Contractor. The price paid by County shall be the prevailing market price at the time such purchase is made. This is in addition to any other remedies available under this Contract and under law.

24. Delivery Location – No Loading Dock: Delivery locations may not have loading docks. The contractor is required to make all necessary arrangements for lift trucks or other means necessary to complete delivery. Inside delivery to secured facilities may be required.

25. Disputes – Contract:
a. The parties shall deal in good faith and attempt to resolve potential disputes informally. If the dispute concerning a question of fact arising under the terms of this Contract is not disposed of in a reasonable period of time by Contractor’s Project Manager and County ‘s Project Manager, such matter shall be brought to the attention of County Deputy Purchasing Agent by way of the following process:
i. Contractor shall submit to the agency/department assigned Deputy Purchasing Agent a written demand for a final decision regarding the disposition of any dispute between the parties arising under, related to, or involving this Contract, unless County, on its own initiative, has already rendered such a final decision. ii. Contractor’s written demand shall be fully supported by factual information, and, if such demand involves a cost adjustment to Contract, Contractor shall include with the demand a written statement signed by a senior official indicating that the demand is made in good faith, that the supporting data are accurate and complete, and that the amount requested accurately reflects Contract adjustment for which Contractor believes County is liable.
b. Pending the final resolution of any dispute arising under, related to, or involving this Contract, Contractor agrees to diligently proceed with the performance of this Contract, including the delivery of commodities and/or provision of services. Contractor’s failure to diligently proceed shall be considered a material breach of this Contract. c. Any final decision of County shall be expressly identified as such, shall be in writing, and shall be signed by County Deputy Purchasing Agent or his designee. If County fails to render a decision within 90 days after receipt of Contractor’s demand, it shall be deemed a final decision adverse to Contractor’s contentions. Nothing in this section shall be construed as affecting County’s right to terminate Contract for cause or termination for convenience as stated in section K herein.

26. Emergency/Declared Disaster Requirements: In the event of an emergency or if Orange County is declared a disaster area by the County, state or federal government, this Contract may be subjected to unusual usage. The Contractor shall service the County during such an emergency or declared disaster under the same terms and conditions that apply during non-emergency/disaster conditions. The pricing quoted by the Contractor shall apply to serving the County’s needs regardless of the circumstances. If the Contractor is unable to supply the goods/services under the terms of the Contract, then the Contractor shall provide proof of such disruption and a copy of the invoice for the goods/services from the Contractor’s supplier(s). Additional profit margin as a DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

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result of supplying goods/services during an emergency or a declared disaster shall not be permitted. In the event of an emergency or declared disaster, emergency purchase order numbers will be assigned. All applicable invoices from the Contractor shall show both the emergency purchase order number and the Contract number.

27. Equipment Maintenance Service: Cleaning, inspecting, replacing all worn parts, lubricating, testing, and adjusting will be provided as required to maintain the equipment in satisfactory operating condition. The contractor inspections will be completed during County work hours and will be coordinated with the agency/department having control of the equipment. Emergency service required and performed during normal business hours is included at no extra charge.

28. Equipment Maintenance Service – Parts: Contractor shall furnish and install all new parts, materials and lubricants which meet or exceed the original equipment manufacturer’s specifications. Any parts other than those manufactured by the original equipment manufacturer shall be approved by the County before being incorporated in the work performed by the contractor under this contact. The contractor shall maintain a reasonable supply of the parts needed under this contract and maintain a reasonable supply system for the acquisition of additional parts, either immediately or with minimal delay.

29. Firm Price Quotes: Prices quoted herein shall be firm for the first period of the Contract.

30. Errors and Omissions: All reports, files and other documents prepared and submitted by Contractor shall be complete and shall be carefully checked by the professional(s) identified by Contractor as Contractor Project Manager and key personnel attached hereto, prior to submission to the County. Contractor agrees that County review is discretionary, and Contractor shall not assume that the County will discover errors and/or omissions. If the County discovers any errors or omissions prior to approving Contractor’s reports, files and other written documents, the reports, files or documents will be returned to Contractor for correction. Should the County or others discover errors or omissions in the reports, files or other written documents submitted by Contractor after County approval thereof, County approval of Contractor’s reports, files or documents shall not be used as a defense by Contractor in any action between the County and Contractor, and the reports, files or documents will be returned to Contractor for correction without payment of additional compensation.

31. Gratuities: The Contractor warrants that no gratuities, in the form of entertainment, gifts or otherwise, were offered or given by the Contractor or any agent or representative of the Contractor to any officer or employee of the County with a view toward securing the Contract or securing favorable treatment with respect to any determinations concerning the performance of the Contract.

For breach or violation of this warranty, the County shall have the right to terminate the Contract, either in whole or in part, and any loss or damage sustained by the County in procuring on the open market any services which the Contractor agreed to supply shall be borne and paid for by the Contractor. The rights and remedies of the County provided in the clause shall not be exclusive and are in addition to any other rights and remedies provided by law or under the Contract.

32. Interpretation of Contract: In the event of a conflict or question involving the provisions of any part of this Contract, interpretation and clarification as necessary shall be determined by the County’s assigned buyer. If disagreement exists between the Contractor and the County’s assigned buyer in interpreting the provision(s), final interpretation and clarification shall be determined by the County’s Purchasing Agent or his designee.

33. Limitations of Actions: No action, regardless of form, arising out of this Contract may be brought by either Party more than two (2) years after the cause of the action has arisen, or, in the case of nonpayment, more than two (2) years from the date of the last payment, except where either Party, within two (2) years after a cause of action has arisen, provides the other Party in writing a notice of a potential cause of action, disclosing all material facts then known by the notifying Party concerning such cause of action, then the notifying Party may bring an action based on the matter DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

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so disclosed at any time prior to the expiration of four (4) years from the time the cause of action arose.

34. Lobbying: On best information and belief, Contractor certifies no federal appropriated funds have been paid or will be paid by, or on behalf of, the Contractor to any person for influencing or attempting to influence an officer or employee of Congress; or an employee of a member of Congress in connection with the awarding of any federal contract, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.

35. News/Information Release: Contractor agrees that it will not issue any news releases in connection with either the award of this Contract or any subsequent amendment of or effort under this Contract without first obtaining review and written approval of said news releases from County through County’s Project Manager.

36. No Third-Party Beneficiaries: This Contract is an agreement by and between the Parties, and neither: (a) confers any rights upon any of the employees, agents, or contractors of either Party, or upon any other person or entity not a party hereto; or (b) precludes any actions or claims against, or rights of recovery from, any person or entity not a party hereto.

37. Notice of Claims: Contractor must give County immediate notice in writing of any legal action or suit filed related in any way to this Contract or which may affect the performance of work under this Contract, and prompt notice of any claim made against Contractor by any subcontractor, which may result in litigation related in any way to this Contract, or which may affect the performance of work under this Contract.

38. Notices: Any and all notices, requests demands, and other communications contemplated, called for, permitted, or required to be given hereunder shall be in writing with a copy provided to the assigned Deputy Purchasing Agent (DPA), except through the course of the parties’ project managers’ routine exchange of information and cooperation during the terms of the work and services. Any written communications shall be deemed to have been duly given upon actual inperson delivery, if delivery is by direct hand, or upon delivery on the actual day of receipt or no greater than four (4) calendar days after being mailed by US certified or registered mail, return receipt requested, postage prepaid, whichever occurs first. The date of mailing shall count as the first day. All communications shall be addressed to the appropriate party at the address stated herein or such other address as the parties hereto may designate by written notice from time to time in the manner aforesaid.

Contractor: Company Name: C3 Office Solutions LLC, dba C3 Tech Address: 1536 E Warner St.

Santa Ana, CA 92705
Attn: Davis Tran
Telephone: 714-68-1700
Email: [email protected]
County: County Executive Office/ County Procurement Office Address: 400 W. Civic Center Drive, 5th Fl
Santa Ana, CA 92701
Attn: Kevin Work
Telephone: 714-567-7312
Email: [email protected]

39. OEM Equipment Maintenance Standard: The contractor agrees to maintain all equipment according to the original equipment manufacturer (OEM) specifications. The contractor further agrees that all components will be OEM components.

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40. Order Dates: Orders may be placed during the term of the contract even if delivery may not be made until after the term of the contract. Order dates take precedence over delivery dates. The contractor must clearly identify the order date on all invoices to County.

41. Ownership of Documents: The County has permanent ownership of all directly connected and derivative materials produced under this Contract by the Contractor. All documents, reports and other incidental or derivative work or materials furnished hereunder shall become and remains the sole property of the County and may be used by the County as it may require without additional cost to the County. None of the documents, reports and other incidental or derivative work or furnished materials shall be used by the Contractor without the express written consent of the County.

42. Precedence: Contract documents consist of this Contract and its exhibits and attachments. In the event of a conflict between or among Contract documents, the order of precedence shall be the provisions of the main body of this Contract, i.e., those provisions set forth in the recitals and articles of this Contract, and then the exhibits and attachments.

43. Security – Youth Detention Facilities/Sheriff’s Facilities:

Background checks: All contractor personnel to be employed in performance of work under this contract shall be subject to background checks and clearance prior to working in a youth detention facility or a Sheriff’s facility. The contractor shall prepare and submit an information form to the County’s project manager for all persons who will be working or who will need access to the facility. These information forms shall be submitted at least five County working days prior to the start of work on the contract or prior to the use of any person subsequent to the contractor’s start of work. These information forms will be provided by the County’s project manager upon request and will be screened by the County’s Probation Department and/or Sheriff’s Department. These information forms shall be thorough, accurate, and complete. Omissions or false statements, regardless of the nature or magnitude, may be grounds for denying clearance. No person shall be employed under this contract who has not received prior clearance from the Probation and/or Sheriff’s Department. Neither the County, the Probation Department, nor the Sheriff’s Department need give a reason clearance is denied.

Performance Requirements: All contractor’s vehicles parked on site shall be locked and thoroughly secured at all times. All tools and materials shall remain in contractor’s possession at all times and shall never be left unattended. All lost or misplaced tools or materials shall be reported immediately to the security staff or Control in youth detention facilities or to the escort or Control in the Sheriff’s facilities. All materials, large or small, from removal operations or flew construction (especially those materials that could be used to inflict injury, such as nails, wire, wood, etc.) shall be continuously cleaned up as work progresses. All work areas shall be secured prior to the end of each work period. Workers shall have no contact, either verbal or physical, with inmates in the facilities.

Contractor’s employees shall NOT:

1. Give names or addresses to inmates.

2. Receive any names or addresses from inmates (including materials to be passed to another individual or inmate).

3. Disclose the identity of any inmate to anyone outside the facility.

4. Give any materials to inmates; or

5. Receive any materials from inmates (including materials to be passed to another individual or inmate).

Failure to comply with these requirements is a criminal act and can result in prosecution.

Contractor’s employees shall not smoke or use profanity or other inappropriate language while on site. Contractor’s employees shall not enter the facility while under the influence of alcohol, drugs or other intoxicants and shall not have such materials in their possession. Contractor’s employees DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

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shall plan their activities to minimize the number of times they must enter and exit a facility. They should transport all tools, equipment and materials needed for the day at the start of the work period and restrict all breaks to the absolute minimum.

Contractor’s personnel shall:

1. Comply with the written schedule provided by the County which shall clearly show the specific start and end times for each work day.

2. Arrive at the site no more than 15 minutes prior to the scheduled time or no more than 15 minutes after the scheduled time; and

3. Report to the control desk upon arrival at the job site.

Control will ensure that the work area is clear and ready for work to begin. If a contractor’s employee is delayed or cancellation is necessary, the designated on-site coordinator or the County’s project manager should be contacted immediately. Repeat problems will be grounds for remedial action which may include contract termination.

44. Tax - Maintenance and Warranties: Section 1655 of the Sales and Use Tax Regulations of the Business Taxes Law Guide under “Optional Warranties Rule” states that sales tax shall not be charged on optional warranties and, therefore, the contractor is considered the end user and liable for the sales tax on such warranties. Prices charged for service are not subject to sales tax and neither can sales tax be assessed the County for any part or consumable supply installed that is included in the full-service maintenance.

45. Publication: No copies of sketches, schedules, written documents, computer based data, photographs, maps or graphs, including graphic at work, resulting from performance or prepared in connection with this Contract, are to be released by Contractor and/or anyone acting under the supervision of Contractor to any person, a partnership, company, corporation, or agency, without prior written approval by the County, except as necessary for the performance of the services of this Contract. All press releases, including graphic display information to be published in newspapers, magazines, etc., are to be administered only by the County unless otherwise agreed to by both Parties.

46. Reports/Meetings: The Contractor shall develop reports and any other relevant documents necessary to complete the services and requirements as set forth in this contract. The County’s project manager and the Contractor’s project manager will meet on reasonable notice to discuss the Contractor’s performance and progress under this Contract. If requested, the Contractor’s project manager and other project personnel shall attend all meetings. The Contractor shall provide such information that is requested by the County for the purpose of monitoring progress under this Contract.

47. Validity: The invalidity in whole or in part of any provision of this contract shall not void or affect the validity of any other provision of the contract.

48. Waivers - Contract: The failure of the County in any one or more instances to insist upon strict performance of any of the terms of this Contract or to exercise any option contained herein shall not be construed as a waiver or relinquishment to any extent of the right to assert or rely upon any such terms or option on any future occasion.

49. Termination – Orderly: After receipt of a termination notice from County of Orange, Contractor may submit to County a termination claim, if applicable. Such claim shall be submitted promptly, but in no event later than 60 days from the effective date of the termination, unless one or more extensions in writing are granted by County upon written request of Contractor. Upon termination County agrees to pay Contractor for all services performed prior to termination which meet the requirements of Contract, provided, however, that such compensation combined with previously paid compensation shall not exceed the total compensation set forth in Contract. Upon termination or other expiration of this Contract, each party shall promptly return to the other party all papers, materials, and other properties of the other held by each for purposes of performance of Contract.

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50. Usage: No guarantee is given by County to Contractor regarding usage of this Contract. Usage figures, if provided, are approximations. Contractor agrees to supply services and/or commodities requested, as needed by County of Orange, at rates/prices listed in Contract, regardless of quantity requested.

51. Usage Reports: Contractor shall submit usage reports on an annual basis to the assigned Deputy Purchasing Agent of County of Orange user agency/department. The usage report shall be in a format specified by the user agency/department and shall be submitted 90 days prior to the expiration date of Contract term, or any subsequent renewal term, if applicable.

52. Wage Rates: Contractor shall post a copy of the wage rates at the job site and shall pay the adopted prevailing wage rates as a minimum. Pursuant to the provisions of Section 1773 of the Labor Code of the State of California, the Board of Supervisors has obtained the general prevailing rate of per diem wages and the general prevailing rate for holiday and overtime work in this locality for each craft, classification, or type of workman needed to execute this Contract from the Director of the Department of Industrial Relations. These rates are on file with the Clerk of the Board of Supervisors. Copies may be obtained at cost at the office of County's OC Public Works/OC Facilities & Asset Management/A&E Project Management or visit the website of the Department of Industrial Relations, Prevailing Wage Unit at www.dir.ca.gov/DLSR/PWD. The Contractor shall comply with the provisions of Sections 1774, 1775, 1776 and 1813 of the Labor Code.

53. Wage Rate Penalty: Contractor and any Subcontractor(s) shall comply with the provisions of Labor Code Section 1775. Contractor and any Subcontractor(s) shall be subject to a penalty in an amount up to $200, or higher amount as provide by section 1775, for each calendar day, or portion thereof, for each worker paid less than the prevailing wage rates for any work done by the Contractor or Subcontractor(s) under the contract.

54. Work Hour Penalty: As provided by Labor Code Section 1810, 8 hours of labor shall constitute a legal day's work, and 40 hours constitute a legal week's work. The time of service of any worker employed under the Contract shall be restricted to 8 hours during any one calendar day and 40 hours during any one calendar week, except as provided herein. Contractor shall forfeit to the County $25, or higher amount as provided by Labor Code Section 1813, for each worker employed on the performance of this Contract by Contractor or by any Subcontractor(s) for each calendar day during which such worker is required or permitted to work more than the legal days or week’s work, except as provided by Labor Code Section 1815.

55. Registration of Contractor: All contractors and subcontractors must comply with the requirements of Labor Code Section 1771.1(a), pertaining to registration of contractors pursuant to Section 1725.5. Registration and all related requirements of those sections must be maintained throughout the performance of the Contract.

56. Payroll Records: Contractor and any and subcontractors must comply with the requirements of Labor Code Section 1771.1(a), pertaining to registration of contractors pursuant to Section 1725.5.

Bids cannot be accepted from unregistered contractors except as provided in Section 1771.1. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. After award of the contract, Contractor and each Subcontractor shall furnish electronic payroll records directly to the Labor Commissioner in the manner specified in Labor Code Section 1771.4.

The requirements of Labor Code Section 1776 provide, in summary:

56.1. Contractor and any Subcontractor(s) performing any portion of the work under this Contract shall keep an accurate record, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by Contractor or any Subcontractor(s) in connection with the work.

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56.2. Each payroll record shall contain or be verified by a written declaration that it is made under penalty of perjury, stating both of the following:
a. The information contained in the payroll record is true and correct. b. The employer has complied with the requirements of Labor Code Sections 1771, 1811, and 1815 for any work performed by his or her employees in connection with the Contract.

56.3. The payroll records shall be certified and shall be available for inspection at the principal office of Contractor on the basis set forth in Labor Code Section 1776.

56.4. Contractor shall inform County of the location of the payroll records, including the street address, city and county, and shall, within five working days, provide a notice of any change of location and address of the records.

56.5. Pursuant to Labor Code Section 1776, Contractor and any Subcontractor(s) shall have 10 days in which to provide a certified copy of the payroll records subsequent to receipt of a written notice requesting the records described herein. In the event that Contractor or any Subcontractor fails to comply within the 10-day period, he or she shall, as a penalty to County, forfeit $100, or a higher amount as provided by Section 1776, for each calendar day, or portion thereof, for each worker to whom the noncompliance pertains, until strict compliance is effectuated. Contractor acknowledges that, without limitation as to other remedies of enforcement available to County, upon the request of the Division of Apprenticeship Standards or the Division of Labor Standards Enforcement of the California Department of Industrial Relations, such penalties shall be withheld from progress payments then due Contractor. Contractor is not subject to a penalty assessment pursuant to this section due to the failure of a subcontractor to comply with this section.

57. Apprenticeship Requirements:

57.1. Unless the contract involves a dollar amount less than that specified in Labor Code Section 1777.5 this contract is governed by the provisions of Section 1777.5 Contractor shall comply with labor Code Section 1777.5 for all apprenticeable occupations.

57.2. Contractor and all subcontractor(s) shall comply with Labor Code Section 1777.6 which forbids discriminatory practice in the employment of apprentices on any basis listed in Government Code Section 12940 (described in the “Nondiscrimination” Section of the General Conditions), except as provided in Labor Code Section 3077.

58. Data Destructions: Contractor must permanently remove all stored County data/images from the hard disk drive and Cache memory of back-up copiers and replaced copiers within seven (7) calendar days of removal from County. Within seven (7) calendar days of data removal services or request by County, Contractor must provide to County written certification (complete Attachment E. Certification for Data Removal) that data removal was completed.

59. County of Orange Information Technology Security Provisions: All Contractors with access to County data and/or systems shall establish and maintain policies, procedures, and technical, physical, and administrative safeguards designed to (i) ensure the confidentiality, integrity, and availability of all County data and any other confidential information that the Contractor receives, stores, maintains, processes, transmits, or otherwise accesses in connection with the provision of the contracted services, (ii) protect against any threats or hazards to the security or integrity of County data, systems, or other confidential information, (iii) protect against unauthorized access, use, or disclosure of personal or County confidential information, (iv) maintain reasonable procedures to prevent, detect, respond, and provide notification to the County regarding any internal or external security breaches, (v) ensure the return or appropriate disposal of personal information or other confidential information upon contract conclusion (or per retention standards set forth in the contract), and (vi) ensure that any subcontractor(s)/agent(s) that receives, stores, maintains, processes, transmits, or otherwise accesses County data and/or system(s) is in compliance with statements and the provisions of statements and services herein.

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59.1. County of Orange Information Technology Security Standards: County of Orange security standards follows the latest National Institute of Standards and Technology (NIST) 800-53 framework to ensure the highest levels of operational resiliency and cybersecurity.

59.1.1.Contractor, Contractor personnel, Contractor’s subcontractors, any person performing work on behalf of Contractor, and all other agents and representatives of Contractor will, at all times, comply with and abide by all County of Orange Information Technology Security Standards (“Security Standards”), as existing or modified, that pertain to Contractor in connection with the Services performed by Contractor as set forth in the scope of work of this Contract. Any violations of such Security Standards shall, in addition to all other available rights and remedies available to County, be cause for immediate termination of this Contract. Such Security Standards include, but are not limited to, Attachment C - County of Orange Information Technology Security Standards and Attachment D - Business Associate Contract.

59.1.2.Contractor shall use industry best practices and methods with regard to confidentiality, integrity, availability, and the prevention, detection, response, and elimination of threat, by all appropriate means, of fraud, abuse, and other inappropriate or unauthorized access to County data and/or system(s) accessed in the performance of Services under this Contract.

59.2. The Contractor shall implement and maintain a written information security program that contains reasonable and appropriate security measures designed to safeguard the confidentiality, integrity, availability, and resiliency of County data and/or system(s). The Contractor shall review and update its information security program in accordance with contractual, legal, and regulatory requirements. Contractor shall provide to County a copy of the organization’s information security program and/or policies.

59.3. Information Access: Contractor shall use appropriate safeguards and security measures to ensure the confidentiality and security of all County data.

59.3.1.County may require all Contractor personnel, subcontractors, and affiliates approved by County to perform work under this Contract to execute a confidentiality and nondisclosure agreement concerning access protection and data security in the form provided by County. County shall authorize, and Contractor shall issue, any necessary information-access mechanisms, including access IDs and passwords, and in no event shall Contractor permit any such mechanisms to be shared or used by other than the individual Contractor personnel, subcontractor, or affiliate to whom issued.

Contractor shall provide each Contractor personnel, subcontractors, or affiliates with only such level of access as is required for such individual to perform his or her assigned tasks and functions.

59.3.2.Throughout the Contract term, upon request from County but at least once each calendar year, Contractor shall provide County with an accurate, up-to-date list of those Contractor personnel and/or subcontractor personnel having access to County systems and/or County data, and the respective security level or clearance assigned to each such Contractor personnel and/or subcontractor personnel. County reserves the right to require the removal and replacement of Contractor personnel and/or subcontractor personnel at the County’s sole discretion. Removal and replacement shall be performed within 14 calendar days of notification by the County.

59.3.3.All County resources (including County systems), County data, County hardware, and County software used or accessed by Contractor: (a) shall be used and accessed by such Contractor and/or subcontractors personnel solely and exclusively in the performance of their assigned duties in connection with, and in furtherance of, the performance of Contractor’s obligations hereunder; and (b) shall not be used or accessed except as expressly permitted hereunder, or commercially exploited in any DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

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manner whatsoever, by Contractor or Contractor’s personnel and subcontractors, at any time.

59.3.4.Contractor acknowledges and agrees that any failure to comply with the provisions of this paragraph shall constitute a breach of this Contract and entitle County to deny or restrict the rights of such non-complying Contractor personnel and/or subcontractor personnel to access and use the County data and/or system(s), as County in its sole discretion shall deem appropriate.

59.4. Data Security Requirements: Without limiting Contractor’s obligation of confidentiality as further described in this Contract, Contractor must establish, maintain, and enforce a data privacy program and an information and cyber security program, including safety, physical, and technical security and resiliency policies and procedures, that comply with the requirements set forth in this Contract and, to the extent such programs are consistent with and not less protective than the requirements set forth in this Contract and are at least equal to applicable best industry practices and standards (NIST 800-53).

59.4.1.Contractor also shall provide technical and organizational safeguards against accidental, unlawful, or unauthorized access or use, destruction, loss, alteration, disclosure, transfer, commingling, or processing of such information that ensure a level of security appropriate to the risks presented by the processing of County Data,

59.4.2.Contractor personnel and/or subcontractor personnel and affiliates approved by County to perform work under this Contract may use or disclose County personal and confidential information only as permitted in this Contract. Any other use or disclosure requires express approval in writing by the County of Orange. No Contractor personnel and/or subcontractor personnel or affiliate shall duplicate, disseminate, market, sell, or disclose County personal and confidential information except as allowed in this Contract. Contractor personnel and/or subcontractor personnel or affiliate who access, disclose, market, sell, or use County personal and confidential information in a manner or for a purpose not authorized by this Contract may be subject to civil and criminal sanctions contained in applicable federal and state statutes.

59.4.3.Contractor shall take all reasonable measures to secure and defend all locations, equipment, systems, and other materials and facilities employed in connection with the Services against hackers and others who may seek, without authorization, to disrupt, damage, modify, access, or otherwise use Contractor systems or the information found therein; and prevent County data from being commingled with or contaminated by the data of other customers or their users of the Services and unauthorized access to any of County data.

59.4.4.Contractor shall also continuously monitor its systems for potential areas where security could be breached. In no case shall the safeguards of Contractor’s data privacy and information and cyber security program be less stringent than the safeguards used by County. Without limiting any other audit rights of County, County shall have the right to review Contractor’s data privacy and information and cyber security program prior to commencement of Services and from time to time during the term of this Contract.

59.4.5.All data belongs to the County and shall be destroyed or returned at the end of the contract via digital wiping, degaussing, or physical shredding as directed by County.

59.5. Enhanced Security Measures: County may, in its discretion, designate certain areas, facilities, or solution systems as ones that require a higher level of security and access control. County shall notify Contractor in writing reasonably in advance of any such designation becoming effective. Any such notice shall set forth, in reasonable detail, the enhanced security or access-control procedures, measures, or requirements that Contractor shall be required to implement and enforce, as well as the date on which such procedures and measures shall take DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

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effect. Contractor shall and shall cause Contractor personnel and subcontractors to fully comply with and abide by all such enhanced security and access measures and procedures as of such date.

59.6. General Security Standards: Contractor will be solely responsible for the information technology infrastructure, including all computers, software, databases, electronic systems (including database management systems) and networks used by or for Contractor (“Contractor Systems”) to access County resources (including County systems), County data or otherwise in connection with the Services and shall prevent unauthorized access to County resources (including County systems) or County data through the Contractor Systems.

59.6.1.At all times during the contract term, Contractor shall maintain a level of security with regard to the Contractor Systems, that in all events is at least as secure as the levels of security that are common and prevalent in the industry and in accordance with industry best practices (NIST 800-53). Contractor shall maintain all appropriate administrative, physical, technical, and procedural safeguards to secure County data from data breach, protect County data and the Services from loss, corruption, unauthorized disclosure, and from hacks, and the introduction of viruses, disabling devices, malware, and other forms of malicious and inadvertent acts that can disrupt County’s access and use of County data and the Services.

59.7. Security Failures: Any failure by the Contractor to meet the requirements of this Contract with respect to the security of County data, including any related backup, disaster recovery, or other policies, practices or procedures, and any breach or violation by Contractor or its subcontractors or affiliates, or their employees or agents, of any of the foregoing, shall be deemed a material breach of this Contract and may result in termination and reimbursement to County of any fees prepaid by County prorated to the date of such termination. The remedy provided in this paragraph shall not be exclusive and is in addition to any other rights and remedies provided by law or under the Contract.

59.8. Security Breach Notification: In the event Contractor becomes aware of any act, error or omission, negligence, misconduct, or security incident including unsecure or improper data disposal, theft, loss, unauthorized use and disclosure or access, that compromises or is suspected to compromise the security, availability, confidentiality, and/or integrity of County data or the physical, technical, administrative, or organizational safeguards required under this Contract that relate to the security, availability, confidentiality, and/or integrity of County data, Contractor shall, at its own expense, (1) immediately (or within 24 hours of potential or suspected breach), notify the County’s Chief Information Security Officer and County Privacy Officer of such occurrence; (2) perform a root cause analysis of the actual, potential, or suspected breach; (3) provide a remediation plan that is acceptable to County within 30 days of verified breach, to address the occurrence of the breach and prevent any further incidents; (4) conduct a forensic investigation to determine what systems, data, and information have been affected by such event; and (5) cooperate with County and any law enforcement or regulatory officials investigating such occurrence, including but not limited to making available all relevant records, forensics, investigative evidence, logs, files, data reporting, and other materials required to comply with applicable law or as otherwise required by County and/or any law enforcement or regulatory officials, and (6) perform or take any other actions required to comply with applicable law as a result of the occurrence (at the direction of County).

59.8.1.County shall make the final decision on notifying County officials, entities, employees, service providers, and/or the general public of such occurrence, and the implementation of the remediation plan. If notification to particular persons is required under any law or pursuant to any of County’s privacy or security policies, then notifications to all persons and entities who are affected by the same event shall be considered legally required. Contractor shall reimburse County for all notification and related costs incurred by County arising out of or in connection with any such DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

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occurrence due to Contractor’s acts, errors or omissions, negligence, and/or misconduct resulting in a requirement for legally required notifications.

59.8.2.In the case of a breach, Contractor shall provide third-party credit and identity monitoring services to each of the affected individuals for the period required to comply with applicable law, or, in the absence of any legally required monitoring services, for no less than twelve (12) months following the date of notification to such individuals.

59.8.3.Contractor shall indemnify, defend with counsel approved in writing by County, and hold County and County Indemnitees harmless from and against any and all claims, including reasonable attorney’s fees, costs, and expenses incidental thereto, which may be suffered by, accrued against, charged to, or recoverable from County in connection with the occurrence.

59.8.4.Notification shall be sent to:

Rafael Linares
Chief Information Security Officer
1055 N. Main St., 6th Floor
Santa Ana, CA 92701
Phone: (714) 567-7611
[email protected]
Linda Le, CHPC, CHC, CHP
County Privacy Officer
1055 N. Main St., 6th Floor
Santa Ana, CA 92701
Phone: (714) 834-4082
[email protected]

59.9. Security Audits: Contractor shall maintain complete and accurate records relating to its system and Organization Controls (SOC) Type II audits or equivalent’s data protection practices, internal and external audits, and the security of any of County-hosted content, including any confidentiality, integrity, and availability operations (data hosting, backup, disaster recovery, external dependencies management, vulnerability testing, penetration testing, patching, or other related policies, practices, standards, or procedures).

59.9.1.Contractor shall inform County of any internal/external security audit or assessment performed on Contractor’s operations, information and cyber security program, disaster recovery plan, and prevention, detection, or response protocols that are related to hosted County content, within sixty (60) calendar days of such audit or assessment. Contractor will provide a copy of the audit report to County within thirty (30) days after Contractor’s receipt of request for such report(s).

59.9.2.Contractor shall reasonably cooperate with all County security reviews and testing, including but not limited to penetration testing of any cloud-based solution provided by Contractor to County under this Contract. Contractor shall implement any required safeguards as identified by County or by any audit of Contractor’s data privacy and information/cyber security program.

59.9.3.In addition, County has the right to review Plans of Actions and Milestones (POA&M) for any outstanding items identified by the SOC 2 Type II report requiring remediation as it pertains to the confidentiality, integrity, and availability of County data. County reserves the right, at its sole discretion, to immediately terminate this Contract or a part thereof without limitation and without liability to County if County reasonably determines Contractor fails or has failed to meet its obligations under this section.

59.10. Business Continuity and Disaster Recovery (BCDR):

59.10.1. For the purposes of this section, “Recovery Point Objectives” means the maximum age of files (data and system configurations) that must be recovered from backup storage for normal operations to resume if a computer, system, or network goes down as a result of a hardware, program, or communications failure (establishing the data backup schedule and strategy). “Recovery Time Objectives” means the maximum DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

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duration of time and a service level within which a business process must be restored after a disaster (or disruption) in order to avoid unacceptable consequences associated with a loss of functionality.

59.10.2. The Contractor shall maintain an comprehensive risk management program focused on managing risks to County operations and data, including mitigation of the likelihood and impact of an adverse event occurring that would negatively affect contracted services and operations of the County. Business continuity management will enable the Contractor to identify and minimize disruptive risks and restore and recover hosted County business-critical services and/or data within the agreed terms following an adverse event or other major business disruptions. Recovery and timeframes may be impacted when events or disruptions are related to dependencies on third-parties. The County and Contractor will agree on Recovery Point Objectives and Recovery Time Objectives (as needed)) and will periodically review these objectives. Any disruption to services of system will be communicated to the County within 4 hours, and every effort shall be undertaken to restore contracted services, data, operations, security, and functionality.

59.10.3. All data and/or systems and technology provided by the Contractor internally and through third-party vendors shall have resiliency and redundancy capabilities to achieve high availability and data recoverability. Contractor Systems shall be designed, where practical and possible, to ensure continuity of service(s) in the event of a disruption or outage.

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SIGNATURE PAGE
IN WITNESS WHEREOF, the Parties hereto have executed this Contract on the dates opposite their respective signatures:

C3 OFFICE SOLUTIONS LLC, DBA C3 TECH
a Limited Liability Company,
Date: By:

Signature
Print Name & Title
(If a corporation, the document must be signed by two corporate officers. The 1st must be either Chairman of the Board, President or any Vice President.) Date: By:

Signature
Print Name & Title
(If a corporation, the 2nd signature must be either the Secretary, an Assistant Secretary, the Chief Financial Officer, or any Assistant Treasurer)

COUNTY OF ORANGE,
a political subdivision of the State of California
Date: By:

Print
Name:

Title:

DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 4/28/2023
Tony Sanchez President
4/28/2023
Tricia Sanchez Chief Financial Officer
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

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File No.: 2337101

ATTACHMENT A

SCOPE OF WORK
I. INTRODUCTION
The County of Orange has established a Regional Cooperative Agreement (RCA) for Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services (hereinafter referred to as “Services”). This Contract is a usage contract between County and Contractor for the following Scope of Work.

II. CONTRACTOR RESPONSIBILITIES:

A. Contractor must provide copier(s) and services as listed in Attachment C, to any requesting County Department.

B. Contractor is responsible for the professional quality and technical competence of Contractor personnel/employees designated to provide services to County.

C. Contractor must comply with all applicable local, state, and federal laws and regulations.

D. Contractor must comply with all applicable County Department rules of conduct, policies, and procedures while on County premises.

E. Data Removal - Contractor must provide County with its written policies and procedures associated with permanently removing all stored Customer data/images from the hard disk drives and Cache memory that resides within Copiers. Procedures associated with permanently removing all stored Customer data/images from the hard disk drives and Cache memory that resides within Copiers must be in compliance with NIST SP 800-88 and Department of Defense (DoD) 5220.22-compliant sanitation programs.

F. Hard Disk Drive Replacements Due to Copier Malfunction/Failure - Contractor must permanently remove all stored County data/Images from the hard disk drive and Cache memory within seven (7) calendar days of removal of replacement hard disk drives from County. Within seven (7) calendar days of hard disk drive replacement services or request by County, Contractor must provide written certification (Attachment E. Certification for Data Removal) that data removal was completed.

G. Confidentiality - Contractor must ensure its employees maintain confidentiality of all information and County records that may become accessible to the employees.

H. Contractor Staff: Contractor must provide, but is not limited to, the following information to each employee given a County assignment:

1. Location of assignment

2. Name of Reporting Supervisor or Manager

3. Length of Assignment

4. Working Hours

5. Complete job description

6. Performance Expectations
III. SECURITY REQUIREMENTS AT COUNTY SECURED FACILITIES:

A. County operates several secured facilities, including several Probation, Sheriff and John Wayne Airport operated sites. Contractor and its employees who perform services in County secured facilities are required to comply with strict operation policies and may be required to pass a background check, at the sole discretion of the County department, prior to performance due to security requirements at County secured facilities. The applicable County policies and security DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

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requirements have been designed with the primary purpose of ensuring a safe and secure environment for all involved.

B. Contractor must provide a list of all Contractor personnel/employees who will be directly performing tasks associated with the Contract. Contractor’s personnel/employees providing service in a County secured detention facility, Probation facility or Sheriff’s facility, will be expected to pass two (2) separate background checks performed by the Orange County Sheriff’s Department and the Orange County Probation Department. No changes must be authorized to the approved list without a request in writing submitted by Contractor and approved by the County Site Coordinator.

At no time will unauthorized Contractor employees perform any task associated with this Contract.

If this occurs, Contractor will be notified that it has not complied with the terms of this Contract and is subject to Contract termination. The list of all Contractor Personnel/Employees performing under this Contract must be submitted prior to award of this Contract.

C. Contractor must prepare and submit a Security Clearance form to the County Site Coordinator for all persons who will be working on or who will need access to County secured facilities.

1. Security Clearance forms must be submitted at least five (5) business days prior to the start of work or prior to the use of any person subsequent to the start of work.

2. Said Security Clearance forms must be thoroughly and accurately completed. Omissions or false statements, regardless of the nature or magnitude, may be grounds for denying clearance.

3. No person shall be employed on this work who has not received prior clearance from the Probation Department, Sheriff’s Department or John Wayne Airport.

4. County is not under any obligation to give a reason clearance is denied.

D. Contractor is responsible for signing in with the County Site Coordinator or designee, as required, upon arrival at a County secure facility (e.g., JWA, Probation). Contractor must report to the Central Control Center (Control).

E. Contractor personnel/employees must closely monitor all tools, equipment and other materials at all times while performing services under this Contract, especially at County detention facilities.

F. Contractor personnel/employees must have no contact, either verbal or physical, with internees/inmates in County secured detention facilities. Specifically, Contractor employees must:

1. Not give names or addresses to internees.

2. Not receive any names or addresses from internees.

3. Not disclose the identity of any internee to anyone outside the facility.

4. Not give any materials to internees.

5. Not receive any materials from internees (including materials to be passed to another individual or internee).
*Failure to comply with these requirements is a criminal act and can result in prosecution.

G. Any Contractor personnel/employee(s) engaged in the performance of work under this Contract at John Wayne Airport are expected to pass the screening requirements and abide by all of the security requirements set forth by the Federal Aviation Administration (FAA) and the County of Orange. “The Federal Aviation Administration (FAA) approved security program for John Wayne Airport requires that each person issued a John Wayne Airport security badge is made aware of his/her responsibilities regarding the privilege of access to restricted areas of the airport”.

All persons within the restricted air operation areas of the airport are required to display, on their person, a John Wayne Airport security badge, unless they are specifically exempted for reasons, or they are under escort by a properly badge individual. Each airport employee or airport tenant employee who has been issued a John Wayne Airport security badge is responsible for challenging DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

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any individual who is not properly displaying an airport issued or approved and valid identification badge. Any person who is not properly displaying or who cannot produce a valid John Wayne Airport security badge must immediately be referred to the Sheriff’s Department Airport Detail Office for proper handling.

The John Wayne Airport security badge is the property of the County of Orange and must be returned upon termination of employment at John Wayne Airport. The loss of a badge must be reported within twenty-four (24) hours to the Sheriff’s Department Airport Dispatch Center (949) 252-5000. A report must be made before a replacement badge will be issued.

H. All vehicles parked on-site at a County secured facility must always be locked and thoroughly secured.

I. All equipment and materials must remain in Contractor’s possession at all times and must never be left unattended while at a County secured facility. All lost or misplaced equipment or materials must be reported immediately to the (a) security staff or Control in County secured detention facilities or (b) the escort or Control in Sheriff’s facilities.

J. Contractor personnel/employees must not smoke or use profanity or other inappropriate language while on-site.

K. Contractor personnel/employees must not enter a County secured facility while under the influence of alcohol, drugs or other intoxicants and must not have such materials in their possession.

L. Contractor personnel/employees must plan their activities to minimize the number of times they must enter and exit a County secured facility, i.e., transport all equipment and materials needed for the day at the start of work and restrict all breaks to the absolute minimum.

M. Contractor personnel/employee(s) must be well-disposed to the public and County staff utilizing the facilities but must be responsive only to the requests of the County Site Coordinator unless otherwise directed and must direct all inquiries or requests to the County Site Coordinator.

IV. TRANSITION REQUIREMENTS:

A. Contractor must work with appropriate County IT, Procurement and/or department personnel to assess user department needs and coordinate a migration/transition schedule (as applicable).

B. Contractor shall coordinate and provide without additional charge any other transition services County determines necessary to transition to another vendor at the end of the contract term.

V. PRICE GUARANTEE
A. Contractor will guarantee fixed hardware and service pricing for a period of 24 months after contract has been awarded.

B. For devices that the County may wish to acquire after the price guarantee expires, the Contractor agrees to offer the County a discount over retail pricing (as reported by a 3rd party such as Buyer's Laboratory) equivalent to the discounts being offered in this Contract VI. DEVICE DATA COLLECTION: METER USAGE AND SUPPLY LEVELS A. Contractor will use ECI FM Audit to collect and store device meter and supply level data for the fleet at no cost to the County and provide access to the software to the County.

B. ECI FM Audit is to report device level meters for service billing and supplies levels for supplies management, this tool is also capable of capturing and reporting:

1. Make/Model

2. IP Address

3. MAC Address

4. Location
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

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5. Total Meters B/W

6. Total Meters Color

7. Supply Levels (including historical fill rates)
C. All data collected by the software tool will remain the property of the County.

VII. SERVICE RESPONSES
A. 12 Orange County Based Technicians
B. The average in-person service response time, as calculated from the time the service call is placed to the factory-trained service technician's on-site arrival, including preventive maintenance calls, will be: 4 Hours
C. The maximum in-person service response time, as calculated from the time the service call is placed to the factory-trained service technician's on-site arrival, including preventive maintenance calls, will be: 5 Hours
D. The average time it will take a field engineer to acknowledge the County's service request once a service call has been placed with Contractor, as calculated from the time the service call is placed until a service technician calls the County to provide an estimated time of arrival, will be: 60 Minutes
E. To assure the County that Contractor 's intention is to respond to the service requests within the maximum response times stated above, Contractor shall compensate the County with the following credit of the monthly service cost (for the device in question) for each response that exceeds the guaranteed maximum response time: 5%
F. Contractor shall provide a loaner device of equal or superior capabilities to the County if any device installed by Contractor is unable to perform to the County's specifications for more than 8 hours of normal business operation.

G. Contractor shall provide Customer Support by phone at no additional charge during normal business hours; Monday – Friday 8:00am to 5:00pm.

H. For issues related to service responses, supplies management, non-reporting devices, etc., Contractor will provide customer support by email and is expected to response within 1 hour.

VIII. TERMS AND CONDITIONS OF ACQUISITION
A. 100% money-back guarantee for a particular device, regardless of the problem within 30 days.

B. The Contractor guarantees each machine to perform within the County’s specifications for a period of 60 MONTHS or the volume listed below, whichever occurs first.

C. The Contractor will replace each machine on a like-for-like basis with the then current technology if the machine fails to perform to the County’s specifications while continuously under a service agreement with Contractor, so long as the County uses supplies recommended by the equipment manufacturer.

D. Volume Guarantees:

Copier/MFD 35 PPM B/W 60 Months OR 750,000 Impressions
Copier/MFD 45 PPM B/W 60 Months OR 1,200,000 Impressions Copier/MFD 55 PPM B/W 60 Months OR 2,100,000 Impressions Copier/MFD 65 PPM B/W 60 Months OR 2,700,000 Impressions Copier/MFD 75 PPM B/W 60 Months OR 3,900,000 Impressions Copier/MFD 75 PPM B/W 60 Months OR 4,800,000 Impressions Copier/MFD 95 PPM B/W 60 Months OR 5,700,000 Impressions Copier/MFD 35 PPM Color 60 Months OR 750,000 Impressions DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

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Copier/MFD 45 PPM Color 60 Months OR 1,200,000 Impressions Copier/MFD 55 PPM Color 60 Months OR 2,100,000 Impressions Copier/MFD 65 PPM Color 60 Months OR 2,700,000 Impressions Copier/MFD 75 PPM Color 60 Months OR 3,900,000 Impressions Production Copier/MFD 110 PPM B/W 60 Months OR 18,000,000 Impressions Production Copier/MFD 120 PPM B/W 60 Months OR 18,000,000 Impressions Production Copier/MFD 75 PPM Color 60 Months OR 3,900,000 Impressions MFP 30PPM B/W (Laser) 60 Months OR 300,000 Impressions
MFP 30PPM Color (Laser) 60 Months OR 300,000 Impressions MFP 40PPM Color 60 Months OR 420,000 Impressions
MFP 50PPM B/W 60 Months OR 600,000 Impressions
Printer 30PPM B/W (Laser) 60 Months OR 300,000 Impressions Printer 30PPM Color (Laser) 60 Months OR 300,000 Impressions Printer 50PPM B/W (Laser) 60 Months OR 600,000 Impressions Printer 50PPM Color (Laser) 60 Months OR 600,000 Impressions E. Impressions Between Calls (IBCs) Guarantee: the Contractor guarantees each machine to operate at the fixed average number of Impressions Between Calls (IBCs) listed below for the entire life of the contract.

F. IBC Guarantees:

Copier/MFD 35 PPM B/W 12,500 IBCs
Copier/MFD 45 PPM B/W 20,000 IBCs
Copier/MFD 55 PPM B/W 35,000 IBCs
Copier/MFD 65 PPM B/W 45,000 IBCs
Copier/MFD 75 PPM B/W 65,000 IBCs
Copier/MFD 75 PPM B/W 80,000 IBCs
Copier/MFD 95 PPM B/W 95,000 IBCs
Copier/MFD 35 PPM Color 12,500 IBCs
Copier/MFD 45 PPM Color 20,000 IBCs
Copier/MFD 55 PPM Color 35,000 IBCs
Copier/MFD 65 PPM Color 45,000 IBCs
Copier/MFD 75 PPM Color 65,000 IBCs
Production Copier/MFD 110 PPM B/W 250,000 IBCs
Production Copier/MFD 120 PPM B/W 250,000 IBCs
Production Copier/MFD 75 PPM Color 65,000 IBCs
MFP 30PPM B/W (Laser) 5,000 IBCs
MFP 30PPM Color (Laser) 5,000 IBCs
MFP 40PPM Color 7,000 IBCs
MFP 50PPM B/W 10,000 IBCs
Printer 30PPM B/W (Laser) 5,000 IBCs
Printer 30PPM Color (Laser) 5,000 IBCs
Printer 50PPM B/W (Laser) 10,000 IBCs
Printer 50PPM Color (Laser) 10,000 IBCs
G. These averages are stated below by segment. The averages shall include Preventative Maintenance (PM) service calls and be calculated during any immediately preceding 12- month period. These calculations will exclude service calls caused by operator error and the guarantee will remain in effect while the equipment is continuously under a service agreement with Contractor.

H. Contractor will replace any machine on a like-for-like basis with the then current technology if that machine fails to produce the average number of Impressions Between Calls.

I. Fair Market Value (FMV) Leasing
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

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1. The Contractor will use Wells Fargo, Leasing Company to provide Fair Market Value (FMV) funding for leasing.

2. FMV monthly lease rate factor:
a. 60-month FMV Lease rate factor for a monthly billing cycle: 0.01953

3. FMV quarterly lease rate factor:
a. 60-month FMV Lease rate factor for a quarterly billing cycle: 0.01953

4. Contractor will provide a fair market value buyout to keep at the end of the lease that does not exceed 15% of the purchase price of the device.

5. Contractor will provide a written notice to the County 90 days prior to the date the letter of intent is due to prevent any automatic renewal period.

6. Contractor agrees to a maximum automatic lease renewal period of 30 days.

7. Contractor is responsible for the return of equipment acquired from the Contractor under this contract to the Leasing Company at the end of the lease term. This shall include shipping costs, insurance, or any other shipping or equipment repair costs associated with the return of this equipment.

J. $1.00 Buyout Leasing

1. $1 Buyout monthly lease rate factor:
a. 60-month $1 Buyout Lease rate factor for a monthly billing cycle: 0.021525.

2. $1 Buyout quarterly lease rate factor:
a. 60- month $1 Buyout Lease rate factor for a quarterly billing cycle: 0.021525.

3. Will provide a written notice to the County 90 days prior to the lease end date.

K. Lease Rate Adjustments

1. Contractor will adjust the proposed lease rates (up and down) in a manner that is directly proportional to any adjustments made by the Lease Company, with no increase in profit margin.

2. Will provide the County with 30-day notice prior to any rate adjustments.

L. Insurance Documentation

1. Upon request, the County shall provide Contractor with insurance documentation if required by the Leasing Company, once the lease contracts are signed.

2. Contractor shall provide documentation to the Leasing company, any and all necessary actions to correct any insurance billing problems. On-Appropriation / Funding-Out Clauses

3. Contractor shall include in all leasing options and lease documents, non-appropriation and/or funding-out clauses as required by the State Code of California. Lease Documentation Fee

4. Contractor will require the following Lease Documentation Fee per contract at no cost.

M. Training

1. Contractor will schedule, in advance at no additional cost, the installation and simultaneous basic instruction of the operation of the new equipment

2. In-Service Training: Contractor will schedule, in advance and at no additional cost, at each location's convenience, In-Service training (2 operators for each device) covering the complete operation of the new equipment as needed.

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3. Copy Center Staff Training: Contractor agrees to schedule, in advance and at no additional cost, in-depth training to designated individuals on general and advanced copier functions and features; basic maintenance and troubleshooting; supply replenishment; use of the copier management system; and related items.

4. IT Staff Training: Contractor agree to schedule, in advance and at no additional cost, specialized network connectivity, configuration and other information technology training as requested by County.

N. Equipment Delivery and Timing

1. Pre-Installation Coordination: agree to coordinate the delivery, set-up/installation, and removal of devices with the ordering County department.

2. Delivery Tools and Waste: agree to, at all times, keep the premises and the areas in which the work is performed free from accumulation of waste materials or rubbish as well as the tools, installation equipment, machinery, and surplus materials during the progress of the work and until completion thereof? Will Contractor remove from the premises all crates, wrappings and other flammable waste materials or trash.

3. Site Damages Caused During Delivery: agree to take responsibility for any damage to County premises as a result of delivery, set-up/installation, and pick-up of devices and repair and restore such premises to the original condition.

4. Pre-Installation Procedures: agree to advise the County of any an add specialized installation and environmental County site requirements for the delivery and installation of devices ordered under the resulting contract? This information must include, but is not limited to, the following: air conditioning, electrical requirements, special grounding, cabling requirements, space requirements, and any other considerations critical to the installation. After receipt of the County site requirements, the County may cancel an order for a particular copier before acceptance of copier. Additionally, inspections, tests, measurements, or other acts or functions performed by the County must in no manner be construed as relieving Contractor from full compliance with Contract requirements.

5. Damaged Items: Replacement Timing: agree to replace any items and/or components that are received with damages within thirty (30) consecutive calendar days after the notification of damage.

6. Damaged Items: Late Delivery: agree to pay, as liquidated damages, the sum of $50.00 per device per consecutive calendar day after thirty (30) days from the date of notification until the replacement of damaged items have been received by the County.

7. Current Firmware: agrees to install the most current version(s) of firmware into all devices prior to installation.

8. Contractor does not experience hardware delivery delays for the proposed model(s) due to issues with the supply chain.

O. Equipment Disposal

1. Equipment Pick-Up and Disposal: agree to pick up and dispose of used equipment already owned by the County, if requested, at no additional charge to the County? (This applies only to existing equipment that is owned by County, not equipment that is under a lease agreement.) The County will provide Contractor with a list of all equipment to be removed and disposed of.

2. Existing Devices Data Security: agree to either destroy the hard drives (for devices with removable hard drives) and provide a certificate of completion at no cost.

P. Equipment Demonstration or Trial
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

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1. Equipment demonstration: The County agencies may want to test the equipment onsite prior to awarding the contract. If requested, Contractor agrees to provide equipment, configured as proposed, for on-site testing for a minimum of 5 business days. The demonstration must not be conditioned upon an agreement to purchase/lease or execution of a purchase order.

2. Maximum Demonstration or Trial Period: agree that any demonstration or trial period will not exceed 30 calendar days.

3. Conversion of Demonstration or Trial Device: agree that any demonstration or trial device will not be converted to a permanent placement unless the device was new/unused prior to placement.

4. Data Security for Demonstration or Trial Device: Upon removal of a demonstration or trial device, Contractor agrees to take responsibility of securely erasing or destroying residual data stored in the hard disk drive. Contractor will permanently remove all stored County data/images from the hard disk drive and Cache memory within seven (7) calendar days of termination of the placement. Within seven (7) calendar days of data removal services or request by the County, Contractor will provide written certification (See Model Contract Attachment E. Certification for Data Removal) that data removal was completed.

IX. TERMS AND CONDITIONS OF SERVICE
A. Tracking/Crediting Service Copies: any copies run by any representative of Contractor be tracked and credited back to the County at the end of each service-billing period.

B. Preventative Maintenance and Parts Replacement

1. Preventative Maintenance Parts List(s): Contractor will provide the pages from the service manual, for each installed device, indicating the manufacturer's replacement schedule for preventative maintenance (PM) parts, including parts names which may be included in PM Kits, and manufacturer's part numbers to the County? (This information will be used by the County to evaluate service work that is being performed by Contractor.

2. Original Equipment Manufacturer Parts: Contractor agrees to provide only Original Equipment Manufacturer Parts and supplies when repairing, servicing, or supplying consumable items for each device. Failure to do so will constitute a breach of contract and require Contractor to fully compensate the County for any real or perceived loss or damage.

3. Parts Replacement: For the entire life of each device covered under a service contract with the Contractor, Contractor shall replace all parts and provide "Preventative Maintenance" parts according to the manufacturer's recommended replacement schedule.

In addition, if any part fails before reaching the manufacturer's estimated life expectancy, Contractor will replace failed parts as long as the device is covered under a service contract by Contractor.

4. Management and Evaluation: The County reserves the right to monitor and evaluate all aspects of Vendor's invoicing and service work that is executed by Contractor for all equipment that is leased or covered under a service contract by Contractor on an ongoing basis. Contractor shall provide all requested lease and service contract data, billing and invoicing data, and/or service call history data within ten (10) business days of such a request whether made by telephone or e-mail. Contractors agree not to object or hinder in anyway the ongoing evaluation of cost, volume, equipment performance and Contractor’s performance of services provided to the County.

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5. Data Request: Contractor agree to pay to the County $50.00 in liquidated damages per consecutive day, beyond 10 business days, that Vendor delays delivering requested lease and/or service contract data, billing and/or invoicing data, and/or service call history data.

6. Monthly Reports: Contractor will deliver monthly reports in an electronic format acceptable to the County. The reports will be formatted in an acceptable manner and include the following for each device acquired from Contractor. - make/model - serial number - Contractor ID number – location - room number - the monthly meter readings (for each billable meter per device)
i. In addition to the above data, each report will include all service calls performed during the past 30 days, the date and time the call was placed, the date and time the technician arrived onsite, the beginning meter reading of the service call, the ending meter reading of the service call, a complete description of the reason for each call, the remedy provided by Supplier, and a complete list of all parts including the manufacturer’s part numbers that were required to complete each service call.
ii. All calls will be recorded and be categorized as a service call, return with parts call, a call back, operator error call or courtesy call. These monthly reports shall be provided at no additional expense to the County for the life of the equipment.

C. Equipment Relocation

1. Within a building: If, during the contract period, the need arises to move or relocate equipment purchased under this contract within a building, will Contractor agree to move the equipment at no additional charge to the County.

2. From one building to another building: If, during the contract period, the need arises to move or relocate equipment purchased under this contract from one building to another building, will Contractor agree to move the equipment at no additional charge to the County.

D. Data Security for proposed Equipment

1. Overwrite Capability: proposed devices have the capability for at least a onetime overwrite after the completion of each copy/print/scan job and a structured three (3) times overwrite (DoD) on a weekly off hours (outside of working days, 8:00a.m.- 5:00p.m.) schedule.

2. De-installation of Hard Drives for Purchased Devices at end-of-life: Contractor agrees, at no additional charge, to de-install each hard drive and turn each hard drive over to the custody of personnel authorized by the County so that the County may oversee the complete destruction of the hard drive and any confidential data contained therein. This applies to purchased devices only.

3. Replacement Hard Drive / Overwrite Software: Overwrite Software is included in pricing. Note: Any hard drive replacement shall occur at the end of the life cycle before the device is deinstalled and while the device is still located at the County’s site.

4. Hard Drives Erasure and Certification: Contractor agrees to take responsibility of securely erasing or destroying residual data stored in the hard disk drive. Contractor will permanently remove all stored County data/images from the hard disk drive and Cache memory within seven (7) calendar days of termination of the placement. Within seven (7) calendar days of data removal services or request by the County, Contractor will provide written certification (See Model Contract Attachment E. Certification for Data Removal) that data removal was completed.

5. Removal of Hard Drive from the County’s Site: Contractor agrees that no hard drive, for any reason, for any device acquired under this Contract, will be removed from the County’s site at any time by Contractor, unless all data contained in the hard drive has DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

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been removed utilizing software that will overwrite the hard drive, and that removing a hard drive from the County’s site without confirming that the hard drive has been erased will constitute a breach of contract.

6. Protection of Confidential Information: Contractor understands that documents left in or on any device may contain confidential information that must be protected and agrees that all documents found in or on any device by Contractor will be handed to authorized County personnel and that the documents will not be placed in a trash can or recycle bin by any representative of Contractor.

E. Supplies

1. Supply Shipping: agree to ship and/or deliver supplies (including toner and staples) to the County for no additional charge? If no, please explain how shipping charges will be determined.

2. Supply Shipping: 1-2 Business day for toner to be delivered after it has been ordered.

3. Supply Shipping: Late Delivery: To assure the County that Contractor's intention is to deliver toner within the number of days stated above, Contractor will compensate the County with $5.00 credit for each late delivery.

4. Used Toner and Toner Containers: Contractor will pick up the empty/used toner containers at no cost.

5. Cost of Staples: $50.00 per box of 3 cartridges. 15000 Staples Per Box.

6. Auto Supply Replenishment: Contractor ship supplies automatically based on the usage of each device without the County having to place an order.

7. Spare set of toners on-site: Contractor will allow the County to keep a spare set of toners on hand (at each site) for each model type as well as for each high-volume device, at no additional cost.

F. Extended Service Coverage

1. Years 6 and 7: When any device is 5 years old, if the device has not reached the 60- month volume (see Terms and Conditions of Acquisition) and the device is experiencing an average of 1 or fewer service calls per month, will Contractor offer extended coverage for years 6 and 7.

2. Terms for Extended Coverage: Contractor will offer the same level of service for years 6 and 7 (as provided for the first 5 years).

3. Service Rate Increase: As compared to the proposed rates for Year 5, the estimated service rate increase for years 6 and 7 is 10%.

X. CURRENT PRINTER FLEET SERVICE/SUPPLIES
A. Current Printer Fleet Services/Supplies Terms

1. Makes/Models: Service/Supplies will be provided for all currently installed make/models listed.

2. On an “As-is” Basis: Contractor provide service for the existing printer fleet on an as-is basis, i.e., with no inspection or charges to "bring the equipment up to contract-level specifications" before the contract begins? Any device that will not produce a printed page at the start of the contract will be excluded from this requirement. The County will take into consideration the exclusion of any printer found to be operable, but in extremely poor condition.

3. Contractor agrees that the contract cannot be assigned to another Service Company without the written permission of the County or canceled by Contractor except for nonpayment of the service contract by the County.

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File No.: 2337101

4. Contractor agrees to submit all contract invoices and billing in a timely manner. The contract shall include network interface support, labor, and all consumable parts and supply items excluding paper. The contract shall include all parts required by the equipment manufacturer to keep all equipment operating within manufacturer specifications. The service contract shall also include all travel time, mileage, and labor.

5. Firmware Upgrades (after initial installation): Except for firmware upgrades Contractor will install prior to delivery of a device, Contractor agrees to NOT take the initiative to do any additional firmware upgrades or change configuration settings without the County’s permission.

6. Adding Printers/MFPs to the Contract: Contractor agrees that printers/MFPs can be added to the contract at the proposed rates at any time, provided the model of the additional printer is already under contract or a new model is approved by Contractor and connected to the County's network.

7. Equipment Replacement: Contractor shall replace printers that cannot be repaired on a like-for-like basis at no additional cost as long as the contract is in effect and also agree that all replacement devices shall become property of the County? (This will apply to all devices covered under the contract. NO

8. Printer Relocation by the County: If during the contract period, the need arises to move a printer covered under this contract, Contractor allows County personnel to move the equipment without affecting the contract coverage.

9. Printer Relocation Notification: Contractor allows printer/MFP relocation notifications via email at [email protected].

10. Annual Preventative Maintenance on all devices covered under the contract: Contractor provide annual preventative maintenance for printers/MFPs covered under this contract at no additional cost.

11. Parts Replacement for Existing Devices: For the entire life of each existing device covered under a service contract with Contractor, Contractor will replace all parts and provide "Preventative Maintenance" parts according to the manufacturer's recommended replacement schedule? In addition, if any part fails before reaching the manufacturer's estimated life expectancy, will Contractor replace failed parts as long as the device is covered under a service contract by Contractor.

12. Supply Failure Rate: average failure rates for OEM: 1%, and for 3rd Party: 1%.

B. Current Printer Fleet Service/Supplies Pricing

1. Cost-per-print for a contract that uses only OEM parts and supplies as well as pricing for a contract that uses third party high-quality compatible supplies.

Pricing for B/W Prints on Color Devices
(OEM parts and supplies) (3rd Party parts and supplies) $0.044 $0.0179
Pricing for Color Prints
(OEM parts and supplies) (3rd Party parts and supplies) $0.24 $0.11
Pricing for B/W Prints on B/W Devices
(OEM parts and supplies) (3rd Party parts and supplies) $0.044 $.0179
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

Page 36 of 87 ends

File No.: 2337101
XI. SOFTWARE TECHNICAL REQUIREMENTS
A. Option 1 - On-Premises Software Solution: PaperCutMFD version 22.0 B. Support and Recommended Server Operating System(s)

1. Supported Server Operating Systems: Microsoft Windows (64-bit), Apple macOS 10.15 (Catalina) or higher, Windows Server 2022 / 2019 / 2016 / 2012 R2 / 2012 / Windows 11 / Windows 10

2. Recommended Server Operating Systems: Note: Core, server, advanced server, enterprise edition, 64-bit edition, workstation, professional versions all supported. If using Windows Server 2012 or 2012 R2, make sure the Server-Gui-Mgmt-Infra feature of Windows Server is installed.

3. Universal Print Driver Offered
i. Universal Print Driver allow the user full access the device's finishing options, i.e., stapling and 3-hole punch
ii. Devices can be remotely configured individually or in groups of like devices.

4. Secure Print Release ("Follow-Me"): This capability provides the ability for the sender to have their document(s) printed only if their ID code is entered at the machine. The user should be able to request, from any device on the network which is configured for this function, that their print job be printed at the device from which the request is made.

5. User Identification: Users can be assigned a unique identification number

6. Cost Accounting: Tracked activity can be assigned to one or more accounting codes as defined by the County.

7. Activity Management: Device features and functions can be limited by user, organization, accounting code, or any combination.

8. User Limiting Function: Users can be assigned hard volume or cost limits that prevent further use until approval(s) are granted. These same limits can be "awareness" warnings at various thresholds, with no usage prevention.

9. Server-Based Document Processing: Action taken for a scanned document will be handled at the server level rather than making use of device resources.

10. Automatic Generation and Distribution of Reports: reports are able to have automatic generation and distribution.

11. User Authentication: Users must use an assigned access code in order to gain access to device features and functions. This access code can be entered at the desktop or at the device.

12. Active Directory Authentication Support: solution being proposed supports Active Directory authentication.

13. Print Driver Auto Deploy: has an auto print driver deploy option which allows for autoloading of print drivers based on specific subnets with no additional cost.

14. Pricing: Embedded Software License Cost: one-time purchase cost per newly installed device for the license to enable the proper functional interoperability with software. iii. $332.80 per license per Multi-Function device
iv. $1,16.80 per device for required installation/configuration support v. $520.00 per server

15. Pricing: Card Reader for Copier/ MFDs: $144 per card reader, connected via USB.

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16. Pricing: Ongoing Maintenance/Support Pricing: $416 per device for 5 years.

17. Multiple Instances: In the event that the County would need multiple instances of the proposed software for departments due to the network infrastructure/firewalls. vi. $520.00 per server

18. Training: Training included during implementation and ongoing. vii. User Based Training
viii. Admin Training.
ix. Knowledge Base and Manuals available 24/7
x. $0 per hour for up to 10 people

19. Professional Services: price for professional services for solution customization and/or additional support.
xi. $116.80 per hour.

C. Option 2 - Cloud Based Solution: PaperCut 22.0- PaperCut MF

1. Universal Print Driver Offered
i. Universal Print Driver allow the user full access the device's finishing options, i.e., stapling and 3-hole punch
ii. Devices can be remotely configured individually or in groups of like devices. iii. Device provides automatic device discovery.

2. Secure Print Release ("Follow-Me")- This capability provides the ability for the sender to have their document(s) printed only if their ID code is entered at the machine. The user should be able to request, from any device on the network which is configured for this function, that their print job be printed at the device from which the request is made.

3. User Identification: Users can be assigned a unique identification number

4. Cost Accounting: Tracked activity can be assigned to one or more accounting codes as defined by the County.

5. Activity Management: Device features and functions can be limited by user, organization, accounting code, or any combination.

6. User Limiting Function: Users can be assigned hard volume or cost limits that prevent further use until approval(s) are granted. These same limits can be "awareness" warnings at various thresholds, with no usage prevention.

7. Server-Based Document Processing: Action taken for a scanned document will be handled at the server level rather than making use of device resources.

8. Automatic Generation and Distribution of Reports: reports are able to have automatic generation and distribution.

9. User Authentication: Users must use an assigned access code in order to gain access to device features and functions. This access code can be entered at the desktop or at the device.

10. Active Directory Authentication Support: solution being proposed supports Active Directory authentication.

11. Print Driver Auto Deploy: Solution proposed has an auto print driver deploy option which allows for auto-loading of print drivers based on specific subnets.

12. Pricing: Embedded Software License Cost: the cost per newly installed device for the license to enable the proper functional interoperability with software proposed. i. $332.80 per license per Multi-Function device per one-time (specify one-time, DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

Page 38 of 87 ends

File No.: 2337101
monthly, annually)
ii. $116.80 per device for required installation/configuration support iii. $520.00 per server

13. Pricing: Card Reader for Copier/ MFDs: $144 per card reader, connected via USB.

14. Pricing: Ongoing Maintenance/Support Pricing: $416 per device for 5 years.

15. Multiple Instances: If the County would need multiple instances of the proposed software for departments due to the network infrastructure/firewalls. iv. $520.00 per server

16. Training: Training included during implementation and ongoing. v. User Based Training
vi. Admin Training.
vii. Knowledge Base and Manuals available 24/7
viii. $0 per hour for up to 10 people

17. Professional Services: price for professional services for solution customization and/or additional support.
ix. $116.80 per hour.

XII. SUPPORT FOR SOFTWARE SOLUTION
A. Device Management and Usage Tracking Software Support

1. Placing a Support Call:
i. Support calls are available by web portal 24/7 (www.c3tech.com/my-c3) ii. Phone M-F 8:00am-5:00pm phone (714) 689-1700
iii. Email ([email protected]).
iv. Asset Tag and or Serials will be needed to initiate support.

2. Method of Delivery of Support Services: Software Support will be delivered by a remote access conference connection. Users can also phone in to listen/speak in conversation.

3. Priority 1, Critical:
“Critical” is defined as any system status where a major feature fails to function, the system is not functioning, or a major business process is seriously disrupted. i. Target Response in 1 hours
ii. Target Resolution in 4 hours

4. Escalation Process for Priority 1 Issues: “Escalation Process” is defined as a specific sequence of documented, hierarchical actions that is expected to take place to reach problem resolution. For issues not resolved within the target resolution period, please describe your escalation process for Priority 1 issues. i. Escalation of Priority 1 Issues will be taken by C3's internal CIO and software Contractor's emergency team. Client will be communicated as information are updated.

5. Compensation for Exceeding the Target Resolution Period for Priority 1 Issues: NO

6. Priority 2, High:
“High” is defined as any system status where a major feature intermittently fails to function, or a major business process is intermittently seriously disrupted. i. Target Response in 4 hours
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

Page 39 of 87 ends

File No.: 2337101
ii. Target Resolution in 8 hours

7. Escalation Process for Priority 2 Issues: “Escalation Process” is defined as a specific sequence of documented, hierarchical actions that is expected to take place to reach problem resolution. For issues not resolved within the target resolution period, please describe your escalation process for Priority 2 issues. i. Escalation of Priority 2 Issues will be taken by C3's internal IT Manager and software Contractor's level 3 team. Client will be communicated as information are updated.

8. Compensation for Exceeding the Target Resolution Period for Priority 2 Issues: NO

9. Priority 3, Medium:
“Medium” is defined as any system status where a feature intermittently fails to function, or a business process is intermittently disrupted.
i. Target Response in 8 hours
ii. Target Resolution in 24 hours

10. Escalation Process for Priority 3 Issues: Escalation of Priority 3 Issues will be taken by C3's internal Level II Team and software Contractor's level 2 team. Client will be communicated as information are updated.

11. Priority 4: Low: resolution time period for support calls related to a minor usability, presentation or cosmetic problem that does not affect the ability to use the product. i. Target Response in 24 hours
ii. Target Resolution in 48 hours
XIII. HARDWARE CATALOG AND HARDWARE PRICING
A. Hardware Catalog and Hardware pricing on Attachment D, page 42.

B. All devices shall be new/unused, the most current model version, and newly manufactured as defined in the Contract.

C. Prices include all requirements, including all expenses for set-up, delivery, installation of device, a surge protector, a line conditioner (if recommended by the manufacturer), and a stand/pedestal as recommended by the manufacturer (if required).

D. Prices include a truck or van delivered price to the install location. Prices are F.O.B. to the delivery point, with Contractor assuming all responsibility in making necessary adjustments with freight companies or in replacing all devices damaged in transit to the satisfaction of the County.

E. All prices for Optional Equipment shall include all expenses for set-up, delivery, and installation of optional equipment.

XIV. SERVICE PRICING
A. Contractor agrees that the service contract cannot be assigned to another Service Company without the written permission of the County or canceled by Contractor except for non-payment of the service contract by the County. Contractor also agrees to submit all service contract invoices and billing in a timely manner. All service contract requirements shall apply if equipment is purchased or leased.

The service contract shall include network interface support, unlimited supplies of all toner, all developer, drums, all consumable parts, toner waste containers, and all other supply items excluding paper. The service contract shall include all parts and Preventive Maintenance (PM) parts as required by the equipment manufacturer to keep all equipment operating within manufacturer specifications. Contractor will be required to use Original Equipment Manufacturer (OEM) parts DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

Page 40 of 87 ends

File No.: 2337101
and supplies when servicing the fleet of equipment. Replacement of PM parts shall occur according to the manufacturer's schedule. The service contract shall also include all travel time, mileage, and labor.

B. Service billing shall occur Quarterly in Arrears based on actual usage, with no minimum volume guaranteed. Rates are as listed below:

Segment: Year 1: Year 2: Year 3: Year 4: Year 5:

Copier/MFD - 35PPM B/W $0.00297 B/W $0.00297 B/W $0.00318 B/W $0.00343 B/W $0.00378 B/W Copier/MFD - 45PPM B/W $0.00297 B/W $0.00297 B/W $0.00318 B/W $0.00343 B/W $0.00378 B/W Copier/MFD - 55PPM B/W $0.00297 B/W $0.00297 B/W $0.00318 B/W $0.00343 B/W $0.00378 B/W Copier/MFD - 65PPM B/W $0.00297 B/W $0.00297 B/W $0.00318 B/W $0.00343 B/W $0.00378 B/W Copier/MFD - 75PPM B/W $0.00297 B/W $0.00297 B/W $0.00318 B/W $0.00343 B/W $0.00378 B/W Copier/MFD - 85PPM B/W $0.00297 B/W $0.00297 B/W $0.00318 B/W $0.00343 B/W $0.00378 B/W Copier/MFD - 95PPM B/W $0.00297 B/W $0.00297 B/W $0.00318 B/W $0.00343 B/W $0.00378 B/W Copier/MFD - 35PPM
Color
$0.00297 B/W
$0.0347 Color
$0.00297 B/W
$0.0347 Color
$0.00318 B/W
$0.0371 Color
$0.00343 B/W
$0.04 Color
$0.00378 B/W
$0.044 Color
Copier/MFD - 45PPM
Color
$0.00297 B/W
$0.0347 Color
$0.00297 B/W
$0.0347 Color
$0.00318 B/W
$0.0371 Color
$0.00343 B/W
$0.04 Color
$0.00378 B/W
$0.044 Color
Copier/MFD - 55PPM
Color
$0.00297 B/W
$0.0347 Color
$0.00297 B/W
$0.0347 Color
$0.00318 B/W
$0.0371 Color
$0.00343 B/W
$0.04 Color
$0.00378 B/W
$0.044 Color
Copier/MFD - 65PPM
Color
$0.00297 B/W
$0.0347 Color
$0.00297 B/W
$0.0347 Color
$0.00318 B/W
$0.0371 Color
$0.00343 B/W
$0.04 Color
$0.00378 B/W
$0.044 Color
Copier/MFD - 75PPM
Color
$0.00297 B/W
$0.0297 Color
$0.00297B/W
$0.0297 Color
$0.00318 B/W
$0.0371 Color
$0.00343 B/W
$0.04 Color
$0.00378 B/W
$0.044 Color
Segment: Year 1: Year 2: Year 3: Year 4: Year 5:

Production Copier/MFD -
110PPM B/W
$0.00297 B/W $0.00297 B/W $0.00318B/W $0.00343 B/W $0.00378 B/W Production Copier/MFD -
120PPM B/W
$0.00297 B/W $0.00297 B/W $0.00318B/W $0.00343 B/W $0.00378 B/W Production Copier/MFD -
75PPM Color
$0.00297 B/W
$0.0297 Color
$0.00297 B/W
$0.0297 Color
$0.00318 B/W
$0.0318 Color
$0.00343 B/W
$0.0343 Color
$0.00378 B/W
$0.0378 Color
MFP - 30PPM B/W (Laser) $0.044 B/W $0.044 B/W $0.047 B/W $0.051 B/W $0.056 B/W MFP - 30PPM B/W (Laser)
Software Compatible
$0.044 B/W $0.044 B/W $0.047 B/W $0.051 B/W $0.056 B/W
MFP - 30PPM Color (Laser) $0.044 B/W
$0.24 Color
$0.044 B/W
$0.24 Color
$0.047 B/W
$0.257 Color
$0.051 B/W
$0.278 Color
$0.056 B/W
$0.306 Color
MFP - 30PPM Color (Laser)
Software Compatible
$0.044 B/W
$.24 Color
$0.044 B/W
$.24 Color
$0.047 B/W
$0.257 Color
$0.051 B/W
$0.278 Color
$0.056 B/W
$0.306 Color
MFP - 50PPM B/W (Laser) $0.044 B/W $0.044 B/W $0.047 B/W $0.051 B/W $0.056 B/W MFP - 50PPM B/W (Laser)
Software Compatible
$0.044 B/W
$0.24 Color
$0.044 B/W
$0.24 Color
$0.047 B/W
$0.257 Color
$0.051 B/W
$0.278 Color
$0.056 B/W
$0.306 Color
MFP - 50PPM Color (Laser) $0.044 B/W
$0.24 Color
$0.044 B/W
$0.24 Color
$0.047 B/W
$0.257 Color
$0.051 B/W
$0.278 Color
$0.056 B/W
$0.306 Color
MFP - 50PPM Color (Laser)
Software Compatible
$0.044 B/W
$0.24 Color
$0.044 B/W
$0.24 Color
$0.047 B/W
$0.257 Color
$0.051 B/W
$0.278 Color
$0.056 B/W
$0.306 Color
Printer - 30PPM B/W
(Laser)
$0.044 B/W $0.044 B/W $0.047 B/W $0.051 B/W $0.056 B/W
Printer - 30PPM Color
(Laser)
$0.044 B/W
$0.24 Color
$0.044 B/W
$0.24 Color
$0.047 B/W
$0.257 Color
$0.051 B/W
$0.278 Color
$0.056 B/W
$0.306 Color
Printer - 50PPM B/W
(Laser)
$0.044 B/W $0.044 B/W $0.047 B/W $0.051 B/W $0.056 B/W
Printer - 50PPM Color
(Laser)
$0.044 B/W
$0.24 Color
$0.044 B/W
$0.24 Color
$0.047 B/W
$0.257 Color
$0.051 B/W
$0.278 Color
$0.056 B/W

0.306
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

Page 41 of 87 ends

File No.: 2337101

ATTACHMENT B

PAYMENT AND COMPENSATION
I. COMPENSATION: This is a firm-fixed fee Contract between County and Contractor of Digital Multifunctional Copiers, Related Accessories and Services as set forth in Attachment A, Scope of Work.

Contractor agrees to accept the specified compensation as set forth in this Contract as full payment for performing all services and furnishing all staffing and materials required, for any reasonably unforeseen difficulties which may arise or be encountered in the execution of the services until acceptance, for risks connected with the services, and for performance by Contractor of all its duties and obligations hereunder. Contractor shall only be compensated as set forth herein for work performed in accordance with the Scope of Work. County shall have no obligation to pay any sum in excess of the fixed rates specified herein unless authorized by amendment in accordance with Articles C & P of County Contract Terms and Conditions.

II. PAYMENT TERMS: Payment will be net thirty (30) calendar days after receipt of an invoice in a format acceptable to County. Invoices will be verified and approved by County and subject to routine processing requirements. The responsibility for providing an acceptable invoice to County for payment rests with Contractor. Incomplete or incorrect invoices are not acceptable and will be returned to Contractor for correction.

Billing shall cover services and/or goods not previously invoiced. Contractor shall reimburse County for any monies paid to Contractor for goods or services not provided or when goods or services do not meet the contract requirements.

Payments made by County shall not preclude the right of County from thereafter disputing any items or services involved or billed under this contract and shall not be construed as acceptance of any part of the goods or services.

III. Price Increase/Decreases: No price increases will be permitted during the first period of Contract.

County requires documented proof of cost increases on Contracts prior to any price adjustment. A minimum of 30-days advance notice in writing is required to secure such adjustment. No retroactive price adjustments will be considered. All price decreases will automatically be extended to County of Orange. County may enforce, negotiate, or cancel escalating price Contracts or take any other action it deems appropriate, as it sees fit. The net dollar amount of profit will remain firm during the period of Contract. Adjustments increasing Contractor’s profit will not be allowed.

IV. Firm Discount and Pricing Structure: Contractor guarantees that prices quoted are equal to or less than prices quoted to any other local, State or Federal government entity for services of equal or lesser scope. Contractor agrees that no price increases shall be passed along to County during the term of this Contract not otherwise specified and provided for within this Contract.

V. Contractor’s Expense: Contractor will be responsible for all costs related to photo copying, telephone communications and fax communications while on County sites during the performance of work and services under this Contract.

VI. Payment Terms: Any purchase invoices are to be submitted following delivery and acceptance. Any lease invoices are to be submitted in advance, once per period as determined by option selected by County, for the fixed cost by item to the user agency/department to the ship-to address, unless otherwise directed in this Contract. Service invoices are to be submitted quarterly in arrears based on actual usage and aligned with the County’s fiscal year. Contractor shall reference Contract number on invoice.

Payment will be net 30 days after receipt of an invoice in a format acceptable to County of Orange and verified and approved by the agency/department and subject to routine processing requirements. The responsibility for providing an acceptable invoice rests with Contractor.

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Billing shall cover services and/or goods not previously invoiced. Contractor shall reimburse County of Orange for any monies paid to Contractor for goods or services not provided or when goods or services do not meet Contract requirements.

Payments made by County shall not preclude the right of County from thereafter disputing any items or services involved or billed under this Contract and shall not be construed as acceptance of any part of the goods or services.

VII. Taxpayer ID Number: Contractor shall include its taxpayer ID number on all invoices submitted to County for payment to ensure compliance with IRS requirements and to expedite payment processing.

VIII. Payment – Invoicing Instructions: Contractor will provide an invoice on Contractor’s letterhead for goods delivered and/or services rendered. In the case of goods, Contractor will leave an invoice with each delivery. Each invoice will have a number and will include the following information:
a. Contractor’s name and address
b. Contractor’s remittance address, if different from 1 above c. Contractor’s Taxpayer ID Number
d. Name of County Agency/Department
e. Delivery/service address
f. Contract TBD
g. Agency/Department’s Account Number
h. Date of invoice
i. Product/service description, quantity, and prices
j. Sales tax, if applicable
k. Freight/delivery charges, if applicable
l. Total
The responsibility for providing an acceptable invoice to County for payment rests with Contractor.

Incomplete or incorrect invoices are not acceptable and will be returned to Contractor for correction.

County’s Project Manager, or designee, is responsible for approval of invoices and subsequent submittal of invoices to the Auditor-Controller for processing of payment. *Please send invoices according to the instructions by each Department.

IX. Payment (Electronic Funds Transfer (EFT): County of Orange offers contractors the option of receiving payment directly to their bank account via an Electronic Fund Transfer (EFT) process in lieu of a check payment. Payment made via EFT will also receive an Electronic Remittance Advice with the payment details via e-mail. An e-mail address will need to be provided to The County of Orange via an EFT Authorization Form. To request a form, please contact the agency/department Procurement Buyer listed in Contract. Upon completion of the form, please mail, fax, or email to the address or phone listed on the form.

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ATTACHMENT C

STAFFING PLAN
I. KEY PERSONNEL
Respondents must identify all key staff members proposed to be assigned to the Contract if awarded to Respondent. Respondent shall provide the following information on each proposed staff member to be assigned to the Proposed Contract. Use additional sheets as needed.

Name Classification/
Designation
Year of
Experience
Years with
Company
Professional Licenses
or Credentials
Tony Sanchez CEO 30+ 11
Tricia Sanchez CFO 30+ 11
Davis Tran VP of
Operations
10 10
Dennis McCabe Service
Manager
30+ 6 Sharp and Canon
Certified Technician
Sandra Magazzu AR 30+ 7
Scott Sanchez Sales Manager 3 3
The substitution or addition of other key individuals in any given category or classification shall be allowed only with prior written approval of County Project Manager or designee.

II. SUBCONTRACTORS
Listed below are subcontractor(s) anticipated by Contractor to perform services as specified in Attachment A. Substitution or addition of Contractor’s subcontractors in any given project function shall be allowed only with prior written approval of County’s Project Manager.

Company Name & Address Contact Name and Telephone
Number Project Function
Not Applicable
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

Page 44 of 87 ends

File No.: 2337101

ATTACHMENT D

HARDWARE CATALOG AND HARDWARE PRICING
I. Hardware Segments: B/W Copier/MFD: Copy/Print/Scan
A. Minimum Requirements for the B/W Copier/MFD Segments

1. Copier/MFD - 35 PPM B/W

2. Copier/MFD - 45 PPM B/W

3. Copier/MFD - 55 PPM B/W

4. Copier/MFD - 65 PPM B/W

5. Copier/MFD - 75 PPM B/W

6. Copier/MFD - 85 PPM B/W

7. Copier/MFD - 95 PPM B/W
All proposed devices must meet the following minimum requirements.

Device General
Printing DPI Must have minimum copy/print DPI of 600 x 600 dpi Accepted Paper
Types
• Avery Labels (from By-Pass Tray)
• Envelopes (from the By-Pass Tray)
• Cover Stock (from the By-Pass Tray) Minimum Weight: 110 lb. • Index Paper (from the By-Pass Tray) Minimum Weight: 90 lb. • Recycled Paper up to and including 100% Post-Consumer Waste (PCW) paper • Zoom range (25% to 400%)
Duplexing Min paper size: 8.5 x 11
Max paper size: 11 x 17
Network Printing
Controller Type Devices must have Embedded Print Controllers w/ NIC Card Driver(s) Current drivers for the proposed devices:

PCL Version: 5e or 6
Additional
Controller
Requirements on
device
Remote Administration: The Print Controller must allow IT the ability to access the device from the network and perform administrative functions remotely without additional software.

Secure / Private / Confidential Printing: This must include all hardware, i.e., hard drive and/or memory, and software required to be fully functional without additional software.

For devices with
finishing options
Print driver functionality must allow the user to select all finishing options as applicable based on the configuration of the device.

Scanning
Scanner
output/destination
• Scan to Email
• Scan to Network
• Scan to File Folder
• Scan to Cloud Drive
Scanner
output/file type:
• PDF
• JPEG
Scanner Minimum
Resolution:
• minimum Scan DPI of 600 x 600 dpi
AD and LDAP All devices must support all functions and applications of Active Directory’s central authentication and authorization services as implemented by IT through the use of LDAP directory services.

Document Feeder: Minimum RADF
Minimum paper size of 8.5 x 11
Maximum paper size of 11 x 17
Document feed capacity minimum of 50-sheets
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

Page 45 of 87 ends

File No.: 2337101

1. Minimum Speed 35PPM: Copier/MFD - 35PPM B/W Segment
a. Required Equipment
Make/Model: Sharp BP-50M36
Purchase Price: $ 1,746.00
Device Speed: 36 PPM B/W
Scanner Speed: 80 IPM
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Bypass tray / 50 sheet(s) 100-sheet (or 20 envelope) bypass tray Sheets: 100 Adjustable up to 11 x 17 / 500 sheet(s) 550-sheet Paper Drawer Sheets: 550 Adjustable up to 11 x 17 / 500 sheet(s) 550-sheet Paper Drawer Sheets: 550 Additional Included Source (if applicable) Sheets:

Additional Included Source (if applicable) Sheets:

Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase Price
(Please print “Inc.” if included or
“NA” if not available)
PostScript level 3 Print Driver: #MX-PK13L $120
Scanner upgrade to Single Pass Duplex Scanning: #NA $NA Color Scanning: #Inc $Inc
Scans in a Searchable PDF file format: #Inc $Inc
Faxing (analog): #BP-FX11 $240
Additional Paper Tray (8.5 x 11):

Minimum of 1,000 Sheets
#BP-DE15
Sheets: 2100
$480
Work/Utility Table or Surface: #MX-UT10 $67.20
Convenience Stapler (please note if this is
included in above Work/Utility Table or Surface):
#3806V864 $163.80
Option 1: Inner: 1-Tray Stacker with Stapling:

Min: Tray 1: 500-sheets;
Min: stapling 50-sheets and 3 positions
#BP-FN11
Meets requirements?
Yes No
$446.40
Option 2: Inner: 1-Tray Stacker with Stapling
and 3-hole punch:

Min: Tray 1: 500-sheets;
Min: stapling 50-sheets and 3 positions:

Min: 3-hole punch with 2-positions
#BP-FN11+BP-PN14B
Meets requirements?
Yes No
$624
Option 3: External: 1-Tray Stacker with Stapling:

Min: Tray 1: 500-sheets;
Min: stapling 50-sheets and 3 positions
#BP-FN13
Meets requirements?
Yes No
$912
Option 4: External: 2-Tray Stacker with Stapling
and 3-hole punch:

Min: Tray 1: 250-sheets; Tray 2: 500-sheets;
Min: stapling 50-sheets and 3 positions:

Min: 3-hole punch with 2-positions
#BP-FN15+MX-PN16B
Meets requirements?
Yes No
$1,320.00
Coin Op Unit that accepts change and bills Make/Model ACDI #EX2000-B + 7000EFS +
PCConnect
$1,737.00
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

Page 46 of 87 ends

File No.: 2337101

2. Minimum Speed 45PPM: Copier/MFD - 45PPM B/W Segment
a. Required Equipment
Make/Model: Sharp BP-50M45
Purchase Price: $1,925.00
Device Speed: 45 PPM B/W
Scanner Speed: 80 IPM
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Bypass tray / 50 sheet(s)
100-sheet (or 20 envelope)
bypass tray Sheets: 100
Adjustable up to 11 x 17 / 500 sheet(s) 550-sheet Paper Drawer Sheets: 550 Adjustable up to 11 x 17 / 500 sheet(s) 550-sheet Paper Drawer Sheets: 550 LCT 8.5 x 11 / 1,000 sheet(s)
Stand/3 x 550-sheet Paper
Drawers Sheets: 1100
Additional Included Source (if applicable) Sheets:

Additional Included Source (if applicable) Sheets:

Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase
Price
(Please print “Inc.” if
included or “NA” if not
available)
PostScript level 3 Print Driver: #MX-PK13L $120
Scanner upgrade to Single Pass Duplex Scanning: # NA $NA Color Scanning: #Inc $Inc
Scans in a Searchable PDF file format: #Inc $Inc
Faxing (analog): # BP-FX11 $240
Work/Utility Table or Surface: # MX-UT10 $67.20
Convenience Stapler (please note if this is
included in above Work/Utility Table or Surface):
# 3806V864 $163.80
Option 1: Inner: 1-Tray Stacker with Stapling:

Min: Tray 1: 500-sheets;
Min: stapling 50-sheets and 3 positions
# BP-FN11
Meets requirements?
Yes No
$446.40
Option 2: Inner: 1-Tray Stacker with Stapling
and 3-hole punch:

Min: Tray 1: 500-sheets;
Min: stapling 50-sheets and 3 positions:

Min: 3-hole punch with 2-positions
# BP-FN11+BP-PN14B
Meets requirements?
Yes No
$624.00
Option 3: External: 1-Tray Stacker with Stapling:

Min: Tray 1: 500-sheets;
Min: stapling 50-sheets and 3 positions
# BP-FN13
Meets requirements?
Yes No
$912.00
Option 4: External: 2-Tray Stacker with Stapling
and 3-hole punch:

Min: Tray 1: 250-sheets; Tray 2: 500-sheets;
Min: stapling 50-sheets and 3 positions:

Min: 3-hole punch with 2-positions
# BP-FN15+MX-PN16B
Meets requirements?
Yes No
$1,320.00
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

Page 47 of 87 ends

File No.: 2337101

3. Minimum Speed 55PPM: Copier/MFD - 55PPM B/W Segment
a. Required Equipment
Make/Model: Sharp BP-50C55
Purchase Price: $2,142.40
Device Speed: 55 PPM B/W
Scanner Speed: 80 IPM
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Bypass tray / 50 sheet(s)
100-sheet (or 20 envelope)
bypass tray Sheets: 100
Adjustable up to 11 x 17 / 500 sheet(s) 550-sheet Paper Drawer Sheets: 550 Adjustable up to 11 x 17 / 500 sheet(s) 550-sheet Paper Drawer Sheets: 550 LCT 8.5 x 11 / 2,000 sheet(s)
2,100-sheet Split Tandem
Paper Drawers Sheets: 2100
Additional Included Source (if applicable) Sheets:

Additional Included Source (if applicable) Sheets:

Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase
Price
(Please print “Inc.” if
included or “NA” if not
available)
PostScript level 3 Print Driver: #MX-PK13L $120
Scanner upgrade to Single Pass Duplex Scanning: #NA $NA # Inc $Inc
Scans in a Searchable PDF file format: # Inc $Inc
Faxing (analog): # MX-FX11 $240
Work/Utility Table or Surface: # BP-UT10 $67.20
Convenience Stapler (please note if this is
included in above Work/Utility Table or Surface):
# 3806V864 $163.80
Option 1: External: 1-Tray Stacker with Stapling:

Min: Tray 1: 1,000-sheets;
Min: stapling 50-sheets and 3 positions
# BP-FN13
Meets requirements?
Yes No
$912
Option 2: External: 2-Tray Stacker with Stapling
and 3-hole punch:

Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets;
Min: stapling 50-sheets and 3 positions:

Page 48 of 87 ends

File No.: 2337101

4. Minimum Speed 65PPM: Copier/MFD - 65PPM B/W Segment
a. Required Equipment
Make/Model: Sharp BP-50C65
Purchase Price: $ 2,667.40
Device Speed: 65 PPM B/W
Scanner Speed: 80 IPM
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Bypass tray / 100 sheet(s)
100-sheet (or 20 envelope)
bypass tray Sheets: 100
Adjustable up to 11 x 17 / 500 sheet(s) 550-sheet Paper Drawer Sheets: 550 Adjustable up to 11 x 17 / 500 sheet(s) 550-sheet Paper Drawer Sheets: 550 LCT 8.5 x 11 / 2,000 sheet(s)
2,100-sheet Split Tandem
Paper Drawers Sheets: 2100
Additional Included Source (if applicable) Sheets:

Additional Included Source (if applicable) Sheets:

Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase
Price
(please print “Inc.” if
included or “NA” if not
available)
PostScript level 3 Print Driver: # MX-PK13L $120
Scanner upgrade to Single Pass Duplex Scanning: # NA $NA Color Scanning: # Inc $Inc
Scans in a Searchable PDF file format: # Inc $Inc
Faxing (analog): # MX-FX11 $240
Additional Paper Tray (8.5 x 11):

Minimum of 2,000 Sheets
# BP-LC10
Sheets: 3000
$398.40
Work/Utility Table or Surface: # BP-UT10 $67.20
Convenience Stapler (please note if this is
included in above Work/Utility Table or Surface):
# 3806V864 $163.80
Option 1: External: 1-Tray Stacker with Stapling:

Min: Tray 1: 1,000-sheets;
Min: stapling 50-sheets and 3 positions
# BP-FN13
Meets requirements?
Yes No
$912
Option 2: External: 2-Tray Stacker with Stapling
and 3-hole punch:

Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets;
Min: stapling 50-sheets and 3 positions:

Min: 3-hole punch with 2-positions
# BP-FN15 + MX-PN16B
Meets requirements?
Yes No
$1,320
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

Page 49 of 87 ends

File No.: 2337101

5. Minimum Speed 75PPM: Copier/MFD - 75PPM B/W Segment
a. Required Equipment
Make/Model: Sharp BP-70M75
Purchase Price: $ 4,244.72
Device Speed: 75 PPM B/W
Scanner Speed: 140 IPM
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Bypass tray / 100 sheet(s)
100-sheet bypass tray
(letter/legal/ledger/statement) Sheets: 100
Adjustable up to 11 x 17 / 500 sheet(s)
500-sheet bypass tray
(letter/legal/ledger/statement)
Sheets: 500
Adjustable up to 11 x 17 / 500 sheet(s)
500-sheet bypass tray
(letter/legal/ledger/statement)
Sheets: 500
LCT 8.5 x 11 / 2,000 sheet(s)
Tray 1 - 1250 sheets (letter),
Tandem Tray 2 - 850 sheets (letter) Sheets: 2100
Additional Included Source (if applicable) Sheets:

Additional Included Source (if applicable) Sheets:

Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase
Price
(Please print “Inc.” if
included or “NA” if not
available)
PostScript level 3 Print Driver: #Inc $Inc
Scanner upgrade to Single Pass Duplex Scanning: #Inc $Inc Color Scanning: #Inc $Inc
Scans in a Searchable PDF file format: #Inc $Inc
Faxing (analog): #BP-FX11 $240
Additional Paper Tray (8.5 x 11):

Minimum of 2,000 Sheets
# BP-LC11
Sheets: 3500
$398.40
Work/Utility Table or Surface: #NA $NA
Convenience Stapler (please note if this is
included in above Work/Utility Table or Surface):
#3806V864 $163.80
Option 1: External: 1-Tray Stacker with Stapling:

Min: Tray 1: 1,000-sheets;
Min: stapling 50-sheets and 3 positions
# MX-FN34
Meets requirements?
Yes No
$1,083.84
Option 2: External: 2-Tray Stacker with Stapling
and 3-hole punch:

Min: Tray 1: 250-sheets; Tray 2: 1,00-sheets;
Min: stapling 50-sheets and 3 positions:

Min: 3-hole punch with 2-positions
# MX-FN34+MX-PN16B
Meets requirements?
Yes No
$1,261.44
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

Page 50 of 87 ends

File No.: 2337101

6. Minimum Speed 85PPM: Copier/MFD - 85PPM B/W Segment
a. Required Equipment
Make/Model: Sharp BP-70M90
Purchase Price: $ 5,900.72
Device Speed: 90 PPM B/W
Scanner Speed: 140 IPM
NEMA ID: NEMA 5-20
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Bypass tray / 100 sheet(s)
100-sheet bypass tray
(letter/legal/ledger/statement) Sheets: 100
Adjustable up to 11 x 17 / 500 sheet(s)
500-sheet bypass tray
(letter/legal/ledger/statement)
Sheets: 500
Adjustable up to 11 x 17 / 500 sheet(s)
500-sheet bypass tray
(letter/legal/ledger/statement)
Sheets: 500
LCT 8.5 x 11 / 2,000 sheet(s)
Tray 1 - 1250 sheets (letter),
Tandem Tray 2 - 850 sheets
(letter) Sheets: 2100
Additional Included Source (if applicable) Sheets:

Additional Included Source (if applicable) Sheets:

Minimum of 2,000 Sheets
#BP-LC11
Sheets: 3500
$398.40
Work/Utility Table or Surface: #BP-UT10 $67.20
Convenience Stapler (please note if this is
included in above Work/Utility Table or Surface):
#3806V864 $163.80
Option 1: External: 1-Tray Stacker with Stapling:

Min: Tray 1: 1,000-sheets;
Min: stapling 50-sheets and 3 positions
# MX-FN34
Meets requirements?
Yes No
$1,083.84
Option 2: External: 2-Tray Stacker with Stapling
and 3-hole punch:

Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets;
Min: stapling 50-sheets and 3 positions:

Min: 3-hole punch with 2-positions
# MX-FN34+PN16B
Meets requirements?
Yes No
$1,261.44
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

Page 51 of 87 ends

File No.: 2337101

7. Minimum Speed 95PPM: Copier/MFD - 95PPM B/W Segment
a. Required Equipment
Make/Model: MX-M1056
Purchase Price: $ 9,508.56
Device Speed: 105 PPM B/W
Scanner Speed: 240 IPM
NEMA ID: NEMA 6-20
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Bypass tray / 100 sheet(s) 100-sheet multi-bypass tray Sheets: 100 Adjustable up to 11 x 17 / 500 sheet(s)
500 sheets
(letter/legal/ledger/statement/1
2" x 18")
Sheets: 500
Adjustable up to 11 x 17 / 500 sheet(s)
500 sheets
(letter/legal/ledger/statement/1
2" x 18")
Sheets: 500
LCT 8.5 x 11 / 2,000 sheet(s)
Tandem Tray 1 - 1200 sheets
(letter size), Tandem Tray 2 -
800 sheets (letter size) Sheets: 2000
Additional Included Source (if applicable) Sheets:

Additional Included Source (if applicable) Sheets:

Minimum of 2,000 Sheets
#MX-LC12
Sheets: 3500
$456
Work/Utility Table or Surface: #NA $NA
Convenience Stapler (please note if this is
included in above Work/Utility Table or Surface):
#3806V864 $163.80
Option 1: External: 1-Tray Stacker with Stapling:

Min: Tray 1: 1,000-sheets;
Min: stapling 50-sheets and 3 positions
# Inc
Meets requirements?
Yes No
$Inc
Option 2: External: 2-Tray Stacker with Stapling
and 3-hole punch:

Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets;
Min: stapling 50-sheets and 3 positions:

Min: 3-hole punch with 2-positions
# MX-PN13B
Meets requirements?
Yes No
$379.20
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

Page 52 of 87 ends

File No.: 2337101
II. Hardware Segments: Color Copier/MFD: Copy/Print/Scan A. Minimum Requirements for the Color Copier/MFD Segments

1. Copier/MFD - 35PPM Color

2. Copier/MFD - 45PPM Color

3. Copier/MFD - 55PPM Color

4. Copier/MFD - 65PPM Color

5. Copier/MFD - 75PPM Color
All proposed devices must meet the following minimum requirements.

PCL Version: 5e or 6
PostScript Level 3 Print Driver
Additional
Controller
Requirements
Remote Administration: The Print Controller must allow IT the ability to access the device from the network and perform administrative functions remotely without additional software.

Secure / Private / Confidential Printing: This must include all hardware, i.e., hard drive and/or memory, and software required to be fully functional without additional software.

For devices with
finishing options
Print driver functionality must allow the user to select all finishing options as applicable based on the configuration of the device.

Scanning
Color Scanning
Scanner
output/destination
• Scan to Email
• Scan to Network
• Scan to File Folder
• Scan to Cloud Drive
Scanner
output/file type:
• PDF
• JPEG
Scanner
Resolution:
• minimum Scan DPI of 600 x 600 dpi
AD and LDAP All devices must support all functions and applications of Active Directory’s central authentication and authorization services as implemented by IT through the use of LDAP directory services.

Page 53 of 87 ends

File No.: 2337101

1. Minimum Speed 35PPM: Copier/MFD - 35PPM Color Segment a. Required Equipment
Make/Model: Sharp BP-50C36
Purchase Price: $ 2,279.60
Device Speed: 35 PPM B/W
Device Speed: 35 PPM Color
Scanner Speed: 80 IPM
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Bypass tray / 100 sheet(s)
100-sheet (or 20 envelope)
bypass tray
Sheets: 100
Adjustable up to 11 x 17 / 500 sheet(s)
paper drawer 550 sheets
(letter/legal/ledger/stmt. size)
Sheets: 550
Adjustable up to 11 x 17 / 500 sheet(s)
paper drawer 550 sheets
(letter/legal/ledger/stmt. size)
Sheets: 550
Additional Included Source (if applicable) Sheets:

Additional Included Source (if applicable) Sheets:

Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase
Price
(Please print “Inc.” if
included or “NA” if not
available)
Scanner upgrade to Single Pass Duplex Scanning: #NA $NA Scans in a Searchable PDF file format: #Inc $Inc
Faxing (analog): #BP-FX11 $240
Additional Paper Tray (8.5 x 11):

Minimum of 1,000 Sheets
#BP-DE15
Sheets: 2100
$480
Option 1: Inner: 1-Tray Stacker with Stapling:

Min: Tray 1: 250-sheets;
Min: stapling 50-sheets and 3 positions
#BP-FN11
Meets requirements?
Yes No
$446.40
Option 2: Inner: 1-Tray Stacker with Stapling
and 3-hole punch:

Min: Tray 1: 500-sheets;
Min: stapling 50-sheets and 3 positions:

Min: 3-hole punch with 2-positions
# BP-FN11+MX-PN14B
Meets requirements?
Yes No
$624
Option 3: External: 1-Tray Stacker with Stapling:

Min: Tray 1: 250-sheets;
Min: stapling 50-sheets and 3 positions
# BP-FN13
Meets requirements?
Yes No
$720
Option 4: External: 2-Tray Stacker with Stapling
and 3-hole punch:

Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets;
Min: stapling 50-sheets and 3 positions:

Min: 3-hole punch with 2-positions
# BP-FN15+MX-PN15B
Meets requirements?
Yes No
$1,128
Coin Op Unit that accepts change and bills Make/Model ACDI # EX2000-B + 7000EFS +
PCConnect
$1,737
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

Page 54 of 87 ends

File No.: 2337101

2. Minimum Speed 45PPM: Copier/MFD - 45PPM Color Segment a. Required Equipment
Make/Model: Sharp BP-50C45
Purchase Price: $ 2,420.85
Device Speed: 45 PPM B/W
Device Speed: 45 PPM Color
Scanner Speed: 80 IPM
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Bypass tray / 100 sheet(s)
100-sheet (or 20 envelope)
bypass tray Sheets: 100
Adjustable up to 11 x 17 / 500 sheet(s)
paper drawer 550 sheets
(letter/legal/ledger/stmt. size)
Sheets: 550
Adjustable up to 11 x 17 / 500 sheet(s)
paper drawer 550 sheets
(letter/legal/ledger/stmt. size)
Sheets: 550
LCT 8.5 x 11 / 1,000 sheet(s)
(2) paper drawer 550 sheets
(letter/legal/ledger/stmt. size) Sheets: 1100
Additional Included Source (if applicable) Sheets:

Additional Included Source (if applicable) Sheets:

Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase
Price
(Please print “Inc.” if
included or “NA” if not
available)
Scanner upgrade to Single Pass Duplex Scanning: #NA $NA Scans in a Searchable PDF file format: #NA $NA
Faxing (analog): #BP-FX11 $240
Option 1: External: 1-Tray Stacker with Stapling:

Min: Tray 1: 250-sheets;
Min: stapling 50-sheets and 3 positions
# BP-FN13
Meets requirements?
Yes No
$720
Option 2: External: 2-Tray Stacker with Stapling
and 3-hole punch:

Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets;
Min: stapling 50-sheets and 3 positions:

Min: 3-hole punch with 2-positions
# BP-FN15+MX-PN15B
Meets requirements?
Yes No
$1,128
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

Page 55 of 87 ends

File No.: 2337101

3. Minimum Speed 55PPM: Copier/MFD - 55PPM Color Segment a. Required Equipment
Make/Model: Sharp BP-50C55
Purchase Price: $ 3,042.80
Device Speed: 55 PPM B/W
Device Speed: 55 PPM Color
Scanner Speed: 80 IPM
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Bypass tray / 100 sheet(s)
100-sheet (or 20 envelope)
bypass tray Sheets: 100
Adjustable up to 11 x 17 / 500 sheet(s)
Paper Drawer 550 sheets
(letter/legal/ledger/stmt)
Sheets: 550
Adjustable up to 11 x 17 / 500 sheet(s)
Paper Drawer 550 sheets
(letter/legal/ledger/stmt)
Sheets: 550
LCT 8.5 x 11 / 1,000 sheet(s)
(2) paper drawer 550 sheets
(letter/legal/ledger/stmt. size) Sheets: 2100
Additional Included Source (if applicable) Sheets:

Additional Included Source (if applicable) Sheets:

Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase
Price
(Please print “Inc.” if
included or “NA” if not
available)
Scanner upgrade to Single Pass Duplex Scanning: #NA $NA Scans in a Searchable PDF file format: #Inc $Inc
Faxing (analog): #BP-FX11 $240
Additional Paper Tray (8.5 x 11):

Minimum of 2,000 Sheets
# BP-LC10
Sheets: 3000
$398.40
Option 1: External: 1-Tray Stacker with Stapling:

Min: Tray 1: 1000-sheets;
Min: stapling 50-sheets and 3 positions
# BP-FN13
Meets requirements?
Yes No
$720
Option 2: External: 2-Tray Stacker with Stapling
and 3-hole punch:

Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets;
Min: stapling 50-sheets and 3 positions:

Min: 3-hole punch with 2-positions
# BP-FN15+MX-PN15B
Meets requirements?
Yes No
$1,128
Option 3: External: 2-Tray Stacker with Stapling,
3-hole punch, and Booklet Maker:

Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets;
Min: stapling 50-sheets and 3 positions:

Min: 3-hole punch with 2-positions
# BP-FN16+MX-PN16B
Meets requirements?
Yes No
$1,982.40
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

Page 56 of 87 ends

File No.: 2337101

4. Minimum Speed 65PPM: Copier/MFD - 65PPM Color Segment a. Required Equipment
Make/Model: Sharp BP-50C65
Purchase Price: $ 3,447.60
Device Speed: 65 PPM B/W
Device Speed: 65 PPM Color
Scanner Speed: 80 IPM
NEMA ID: NEMA 5-20
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Bypass tray / 100 sheet(s) 100-sheet (or 20 envelope)
bypass tray
Sheets: 100
Adjustable up to 11 x 17 / 500 sheet(s)
550 sheets
(letter/legal/ledger/stement/12"
x 18")
Sheets: 550
Adjustable up to 12 x 18 / 500 sheet(s)
550 sheets
(letter/legal/ledger/stement/12"
x 18")
Sheets: 550
LCT 8.5 x 11 / 1,000 sheet(s)
1100 sheets
(letter/legal/ledger/stement/12 "
x 18") Sheets: 1100
Additional Included Source (if applicable) Sheets:

Additional Included Source (if applicable) Sheets:

Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase
Price
(Please print “Inc.” if
included or “NA” if not
available)
Scanner upgrade to Single Pass Duplex Scanning: #Inc $Inc Scans in a Searchable PDF file format: #Inc $Inc
Faxing (analog): #BP-FX11 $240
Additional Paper Tray (8.5 x 11):

Minimum of 2,000 Sheets
# BP-LC10
Sheets: 3000
$398.40
Option 1: External: 1-Tray Stacker with Stapling:

Min: Tray 1: 1000-sheets;
Min: stapling 50-sheets and 3 positions
# BP-FN13
Meets requirements?
Yes No
$720
Option 2: External: 2-Tray Stacker with Stapling
and 3-hole punch:

Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets;
Min: stapling 50-sheets and 3 positions:

Min: 3-hole punch with 2-positions
# BP-FN15+MX-PN15B
Meets requirements?
Yes No
$1,128
Option 3: External: 2-Tray Stacker with Stapling,
3-hole punch, and Booklet Maker:

Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets;
Min: stapling 50-sheets and 3 positions:

Page 57 of 87 ends

File No.: 2337101

5. Minimum Speed 75PPM: Copier/MFD - 75PPM Color Segment a. Required Equipment
Make/Model: Sharp MX-8081
Purchase Price: $7,011.40
Device Speed: 80 PPM B/W
Device Speed: 80 PPM Color
Scanner Speed: 240 IPM
NEMA ID: NEMA 6-20
Minimum, required sources/sheets: Paper Tray Description:

Paper Tray
Capacity:

Bypass tray / 100 sheet(s)
100 sheets
(letter/legal/ledger/statement/monarch
or COM10 envelopes/12" x 18")
Sheets: 100
Adjustable up to 11 x 17 / 500 sheet(s)
500 sheets
(letter/legal/ledger/statement/12" x 18")
Sheets: 500
Adjustable up to 12 x 18 / 500 sheet(s)
500 sheets
(letter/legal/ledger/statement/12" x 18")
Sheets: 500
LCT 8.5 x 11 / 1,000 sheet(s)
Tandem Tray 1- 1200 sheets (letter
size), Tandem Tray 2 - 800 Sheets (letter
size) Sheets: 2000
Additional Included Source (if applicable) Sheets:

Additional Included Source (if applicable) Sheets:

Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase
Price
(Please print “Inc.” if
included or “NA” if not
available)
Scanner upgrade to Single Pass Duplex Scanning: #Inc $Inc Scans in a Searchable PDF file format: #Inc $Inc
Faxing (analog): #MX-FX15 $227.52
Additional Paper Tray (8.5 x 11):

Minimum of 2,000 Sheets
# MX-LC12
Sheets: 3500
$456
Option 1: External: 1-Tray Stacker with Stapling:

Min: Tray 1: 1000-sheets;
Min: stapling 50-sheets and 3 positions
#Inc
Meets requirements?
Yes No
$Inc
Option 2: External: 2-Tray Stacker with Stapling
and 3-hole punch:

Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets;
Min: stapling 50-sheets and 3 positions:

Min: 3-hole punch with 2-positions
# MX-PN16B
Meets requirements?
Yes No
$177.60
Option 3: External: 2-Tray Stacker with Stapling,
3-hole punch, and Booklet Maker:

Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets;
Min: stapling 50-sheets and 3 positions:

Min: 3-hole punch with 2-positions
# MX-FN35+MX-PN16B
Meets requirements?
Yes No
$988.80
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

Page 58 of 87 ends

File No.: 2337101
III. Hardware Segments: B/W Production Copier/MFD: Copy/Print/Scan A. Minimum Requirements for the B/W Production Copier/MFD Segments

1. Production Copier/MFD - 110 PPM B/W

2. Production Copier/MFD - 120 PPM B/W
All proposed devices must meet the following minimum requirements.

Device General
Printing DPI Must have minimum copy/print DPI of 1200 x 600 dpi Accepted Paper
Types
• Paper Weight – 300 gsm, duplex
• Recycled Paper up to and including 100% Post-Consumer Waste (PCW) paper Duplexing Min paper size: 8.5 x 11
Max paper size: 12 x 18
Network Printing
For devices with
finishing options
Print driver functionality must allow the user to select all finishing options as applicable based on the configuration of the device.

Scanning
Color Scanning
Scanner
output/destination
• Scan to Email
• Scan to Network
• Scan to File Folder
• Scan to Cloud Drive
Scanner
output/file type:
• PDF
• JPEG
Scanner
Resolution:
• minimum Scan DPI of 1200 x 600 dpi
Document Feeder: Minimum RADF
Minimum paper size of 8.5 x 11
Maximum paper size of 11 x 17
Document feed capacity minimum of 200-sheets
The Remainder of This Page Intentionally Left Blank
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

Page 59 of 87 ends

File No.: 2337101

1. Minimum Speed 110PPM: Production Copier/MFD - 110PPM B/W Segment a. Required Equipment
Make/Model: Sharp MX-M1206
Purchase Price: $12,275.40
Device Speed: 120 PPM B/W
Scanner Speed: 240 IPM
Name/Description of Standard Controller: Standard Copier Controller NEMA ID: NEMA 6-20
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Adjustable up to 12 x 18 / 500 sheet(s)
500 sheets
(letter/legal/ledger/statement/1
2" x 18")
Sheets: 500
Adjustable up to 12 x 18 / 500 sheet(s)
500 sheets
(letter/legal/ledger/statement/1
2" x 18")
Sheets: 500
LCT 8.5 x 11 – 12 x 18 / 1,000 sheet(s)
5000 sheet large capacity 2
drawer air feed tray Sheets: 2500
LCT 8.5 x 11 – 12 x 18 / 1,000 sheet(s)
5000 sheet large capacity 2
drawer air feed tray
Sheets: 2500
Additional Included Source (if applicable) Sheets:

Additional Included Source (if applicable) Sheets:

Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase Price
(Please print “Inc.” if included or
“NA” if not available)
Enhanced Controller Option: (please provide the
net cost difference between this enhanced
controller and the basic or standard controller you
included in the required equipment).

MX-PE16+MX-PX16 $4,920
Scanner upgrade to Single Pass Duplex Scanning: #Inc $Inc Color Scanning: #Inc $Inc
Scans in a Searchable PDF file format: #Inc $Inc
Optional: By-Pass Tray 250-sheets
# MX-MF11
Sheets: 500
$456
High-Capacity Feeder (8.5 x 11):

Minimum of 3,000 Sheets
# MX-LC12
Sheets: 3500
$456
High-Capacity Feeder (12 x 18):

Minimum of 3,000 Sheets
# MX-LC13N
Sheets: 5000
$2,249.28
Option 1: External: 2-Tray Stacker with Stapling
and 3-hole punch:

Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets;
Min: stapling 50-sheets and 3 positions:
# MX-FN21+MX-PN13B
Meets requirements?
Yes No
$379.20
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

Page 60 of 87 ends

File No.: 2337101
Min: 3-hole punch with 2-positions
Option 2: External: 2-Tray Stacker with Stapling,
3-hole punch, and saddle stitch Booklet Maker:

Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets;
Min: stapling 50-sheets and 3 positions:

Min: 3-hole punch with 2-positions
# MX-FN22+MX-PN13B
Meets requirements?
Yes No
$1,492.80
Interleaving #Inc $Inc
Post Sheet Insertion #MX-CF11 $1483.20
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

Page 61 of 87 ends

File No.: 2337101

2. Minimum Speed 120PPM: Production Copier/MFD - 120PPM B/W Segment a. Required Equipment
Make/Model: Sharp MX-M1206
Purchase Price: $12,275.40
Device Speed: 120 PPM B/W
Scanner Speed: 240 IPM
Name/Description of Standard Controller: Standard Copier Controller NEMA ID: NEMA 6-20
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Additional Included Source (if applicable) Sheets:

Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase Price
(Please print “Inc.” if
included or “NA” if not
available)
Enhanced Controller Option: (please provide the
net cost difference between this enhanced
controller and the basic or standard controller you
included in the required equipment).

MX-PE16+MX-PX16 $4920
Scanner upgrade to Single Pass Duplex Scanning: #Inc $Inc Color Scanning: #Inc $Inc
Scans in a Searchable PDF file format: #Inc $Inc
Optional: By-Pass Tray 250-sheets
# MX-MF11
Sheets: 500
$456
High-Capacity Feeder (8.5 x 11):

Minimum of 3,000 Sheets
# MX-LC12
Sheets: 5000
$456
High-Capacity Feeder (12 x 18):

Minimum of 3,000 Sheets
# MX-LC13N
Sheets: 5000
$2,249.28
Option 1: External: 2-Tray Stacker with Stapling
and 3-hole punch:

Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets;
Min: stapling 50-sheets and 3 positions:

Min: 3-hole punch with 2-positions
# MX-FN21+MX-PN13B
Meets requirements?
Yes No
$379.20
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

Page 62 of 87 ends

File No.: 2337101
Option 2: External: 2-Tray Stacker with Stapling,
3-hole punch, and saddle stitch Booklet Maker:

Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets;
Min: stapling 50-sheets and 3 positions:

Page 63 of 87 ends

File No.: 2337101
IV. Hardware Segments: Color Production Copier/MFD: Copy/Print/Scan A. Minimum Requirements for the Color Production Copier/MFD Segments

1. Production Copier/MFD - 75 PPM Color
All proposed devices must meet the following minimum requirements.

Device General
Printing DPI Must have minimum copy/print DPI of 1200 x 600 dpi Accepted Paper
Types
• Paper Weight – 300 gsm, duplex
• Recycled Paper up to and including 100% Post-Consumer Waste (PCW) paper • Registration: 0.5mm front-to-back; 0.25mm sheet-to-sheet. If not, describe the tolerances will you commit to for the contract period in the Information section. • Color calibration and balancing using Pantone Matching System is mandatory.

Vendor guarantees color matching and balancing using the hardware/software proposed for the length of the contract period. Management of color calibration and balancing is assumed to be the responsibility of the vendor. If otherwise, please describe in the Information section.

Duplexing Min paper size: 8.5 x 11
Max paper size: 12 x 18
Network Printing
For devices with
finishing options
Print driver functionality must allow the user to select all finishing options as applicable based on the configuration of the device.

Scanning
Color Scanning
Scanner
output/destination
• Scan to Email
• Scan to Network
• Scan to File Folder
• Scan to Cloud Drive
Scanner
output/file type:
• PDF
• JPEG
Scanner
Resolution:
• minimum Scan DPI of 1200 x 600 dpi
Document Feeder: Minimum RADF
Minimum paper size of 8.5 x 11
Maximum paper size of 11 x 17
Document feed capacity minimum of 200-sheets
The Remainder of This Page Intentionally Left Blank
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

Page 64 of 87 ends

File No.: 2337101

1. Minimum Speed 75PPM: Production Copier/MFD - 75PPM Color Segment a. Required Equipment
Make/Model: Sharp MX-8081
Purchase Price: $ 7,889.45
Device Speed: 80 PPM B/W
Device Speed: 80 PPM Color
Scanner Speed: 240 IPM
Name/Description of Standard Controller: Standard Sharp Controller NEMA ID: NEMA 6-20
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Adjustable up to 12 x 18 / 500 sheet(s)
500 sheets
(letter/legal/ledger/statement/1
2" x 18")
Sheets: 500
Adjustable up to 12 x 18 / 500 sheet(s)
500 sheets
(letter/legal/ledger/statement/1
2" x 18")
Sheets: 500
LCT 8.5 x 11- 12 x 18 / 1,500 sheet(s)
Large Capacity 2 Drawer Air
Feed Tray (Letter, Legal,
Ledger, 12x18) Sheets: 5000
Additional Included Source (if applicable) Sheets:

Additional Included Source (if applicable) Sheets:

Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase Price
(Please print “Inc.” if included or “NA”
if not available)
Enhanced Controller Option: (please provide the
net cost difference between this enhanced
controller and the basic or standard controller you
included in the required equipment).

MX-PE15+MX-PX15 $ 2,509.44
Scanner upgrade to Single Pass Duplex Scanning: #Inc $Inc Optional: By-Pass Tray 250-sheets # MX-MF11
Sheets: 500
$455.04
High-Capacity Feeder (8.5 x 11):

Minimum of 3,000 Sheets
# MX-MF12
Sheets: 3500
$456
High-Capacity Feeder (12 x 18):

Minimum of 3,000 Sheets
# MX-LC13N
Sheets: 5000
$2,560.32
Option 1: External: 2-Tray Stacker with Stapling
and 3-hole punch:

Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets;
Min: stapling 50-sheets and 3 positions:

Min: 3-hole punch with 2-positions
# MX-PN16B
Meets requirements?
Yes No
$177.60
Option 2: External: 2-Tray Stacker with Stapling,
3-hole punch, and saddle stitch Booklet Maker:

Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets;
Min: stapling 50-sheets and 3 positions:

Min: 3-hole punch with 2-positions
# MX-FN35+MX-PN16B
Meets requirements?
Yes No
$988.80
Interleaving #Inc $Inc
Post Sheet Insertion #MX-CF11 $1,483.20
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

Page 65 of 87 ends

File No.: 2337101
V. Hardware Segments: MFP (Multi-Function Printer) (Laser) A. Minimum Requirements for the MFP Laser Segments

1. MFP - 30PPM B/W (Laser)

2. MFP - 30PPM B/W (Laser) – Option: Compatible with Usage Tracking Software

3. MFP - 30PPM Color (Laser)

4. MFP - 30PPM Color (Laser) – Option: Compatible with Usage Tracking Software

5. MFP - 50PPM B/W (Laser)

6. MFP - 50PPM B/W (Laser) – Option: Compatible with Usage Tracking Software

7. MFP - 50PPM Color (Laser)

8. MFP - 50PPM Color (Laser) – Option: Compatible with Usage Tracking Software All proposed devices must meet the following minimum requirements.

Device General
Printing DPI Must have minimum copy/print DPI of 600 x 600 dpi Accepted
Paper Types
• Address Labels (from By-Pass Tray)
• Envelopes (from the By-Pass Tray)
• Recycled Paper up to and including 100% Post-Consumer Waste (PCW) paper Duplexing Min paper size: 8.5 x 11
Max paper size: 8.5 x 14
Network Printing
Driver(s) Current drivers for the proposed devices:

Scanning
Color Scanning
Scanner
output/destinat
ion
• Scan to Email
• Scan to Network
• Scan to File Folder
• Scan to Cloud Drive
Scanner
output/file
type:
• PDF
• JPEG
Scanner
Resolution:
• minimum Scan DPI of 600 x 600 dpi
AD and LDAP All devices must support all functions and applications of Active Directory’s central authentication and authorization services as implemented by IT through the use of LDAP directory services.

Document
Feeder: Minimum RADF
Minimum paper size of 8.5 x 11
Maximum paper size of 8.5 x 14
Document feed capacity minimum of 50-sheets
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

Page 66 of 87 ends

File No.: 2337101

1. Minimum Speed 30PPM: MFP – 30PPM B/W (Laser) Segment a. Required Equipment
Make/Model: Sharp MX-B427W
Purchase Price: $ 472.50
Device Speed: 42 PPM B/W
Scanner Speed: 96 IPM
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Multi-Purpose Tray / 100 sheet(s) 100-sheet bypass tray Sheets: 100 Adjustable up to 8.5 x 14 / 250 sheet(s) Paper drawer 250 sheets Sheets: 250 Additional Included Source (if applicable) Sheets:

Minimum of 250 Sheets
# MX-CS26
Sheets: 550
$117
Additional Dedicated Envelope Tray
#Inc
Sheets: 100
$Inc
Faxing (Analog) #Inc $Inc
Stand #35S8502 $320
The Remainder of This Page Intentionally Left Blank
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

Page 67 of 87 ends

File No.: 2337101

2. Minimum Speed 30PPM: Software Compatible MFP – 30PPM B/W (Laser) Segment a. Required Equipment
Make/Model: Sharp MX-B427W
Purchase Price: $ 472.50
Device Speed: 42 PPM B/W
Scanner Speed: 96 IPM
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Multi-Purpose Tray / 100 sheet(s) 100-sheet bypass tray Sheets: 100 Adjustable up to 8.5 x 14 / 250 sheet(s) Paper drawer 250 sheets Sheets: 250 Additional Included Source (if applicable) Sheets:

Must have a touch screen interface. Yes No
Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase
Price
(Please print “Inc.” if
included or “NA” if not
available)
Additional Paper Tray (8.5 x 11):

Page 68 of 87 ends

File No.: 2337101

3. Minimum Speed 30PPM: MFP - 30PPM Color (Laser) Segment a. Required Equipment
Make/Model: Sharp MX-C407F
Purchase Price: $ 1,286.40
Device Speed: 40 PPM B/W
Device Speed: 40 PPM Color
Scanner Speed: 60 IPM
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Multi-Purpose Tray / 100 sheet(s) 100-sheet bypass tray Sheets: 100 Adjustable up to 8.5 x 14 / 250 sheet(s) 550-sheet paper drawer Sheets: 550 Additional Included Source (if applicable) Sheets:

Minimum of 250 Sheets
# MX-CS17
Sheets: 550
$214.50
Additional Dedicated Envelope Tray
#Inc
Sheets: 100
$Inc
Faxing (Analog) #Inc $Inc
Stand #40C2300 $320
The Remainder of This Page Intentionally Left Blank
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

Page 69 of 87 ends

File No.: 2337101

4. Minimum Speed 30PPM: Software Compatible MFP - 30PPM Color (Laser) Segment a. Required Equipment
Make/Model: Sharp MX-C407F
Purchase Price: $ 1,286.40
Device Speed: 40 PPM B/W
Device Speed: 40 PPM Color
Scanner Speed: 60 IPM
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Multi-Purpose Tray / 100 sheet(s) 100-sheet bypass tray Sheets: 100 Adjustable up to 8.5 x 14 / 250 sheet(s) 550-sheet paper drawer Sheets: 550 Additional Included Source (if applicable) Sheets:

Page 70 of 87 ends

File No.: 2337101

5. Minimum Speed 50PPM: MFP - 50PPM B/W (Laser) Segment a. Required Equipment
Make/Model: Sharp MX-B557F
Purchase Price: $ 2,376
Device Speed: 55 PPM B/W
Scanner Speed: 150 IPM
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Multi-Purpose Tray / 100 sheet(s) 100-sheet bypass tray Sheets: 100 Adjustable up to 8.5 x 14 / 500 sheet(s) 550-sheet paper drawer Sheets: 550 Additional Included Source (if applicable) Sheets:

Minimum of 500 Sheets
#MX-CS22
Sheets: 550
$195
Additional Dedicated Envelope Tray
#Inc
Sheets: 100
$Inc
Faxing (Analog) #Inc $Inc
Stand #50G0855 $400
The Remainder of This Page Intentionally Left Blank
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

Page 71 of 87 ends

File No.: 2337101

6. Minimum Speed 50PPM: Software Compatible MFP - 50PPM B/W (Laser) Segment a. Required Equipment
Make/Model: Sharp MX-B557F
Purchase Price: $ 2,376
Device Speed: 55 PPM B/W
Scanner Speed: 150 IPM
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Multi-Purpose Tray / 100 sheet(s) 100-sheet bypass tray Sheets: 100 Adjustable up to 8.5 x 14 / 500 sheet(s) 550-sheet paper drawer Sheets: 550 Additional Included Source (if applicable) Sheets:

Page 72 of 87 ends

File No.: 2337101

7. Minimum Speed 50PPM: MFP - 50PPM Color (Laser) Segment a. Required Equipment
Make/Model: Sharp MX-C507F
Purchase Price: $ 2,210
Device Speed: 50 PPM B/W
Device Speed: 50 PPM Color
Scanner Speed: 60 IPM
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Multi-Purpose Tray / 100 sheet(s) 100-sheet bypass tray Sheets: 100 Adjustable up to 8.5 x 14 / 500 sheet(s) 550-sheet paper drawer Sheets: 550 Additional Included Source (if applicable) Sheets:

Minimum of 500 Sheets
#MX-CS17
Sheets: 550
$214.50
Additional Dedicated Envelope Tray
#Inc
Sheets: 100
$Inc
Faxing (Analog) #Inc $Inc
Stand #40C2300 $320
The Remainder of This Page Intentionally Left Blank
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

Page 73 of 87 ends

File No.: 2337101

8. Minimum Speed 50PPM: Software Compatible MFP - 50PPM Color (Laser) Segment a. Required Equipment
Make/Model: Sharp MX-C507F
Purchase Price: $ 2,210
Device Speed: 50 PPM B/W
Device Speed: 50 PPM Color
Scanner Speed: 60 IPM
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Multi-Purpose Tray / 100 sheet(s) 100-sheet bypass tray Sheets: 100 Adjustable up to 8.5 x 14 / 500 sheet(s) 550-sheet paper drawer Sheets: 550 Additional Included Source (if applicable) Sheets:

Page 74 of 87 ends

File No.: 2337101
VI. Hardware Segments: Laser Printer
A. Minimum Requirements for the Laser Printer Segments

1. Printer - 30PPM B/W (Laser)

2. Printer - 30PPM Color (Laser)

3. Printer - 50PPM B/W (Laser)

4. Printer - 50PPM Color (Laser)
All proposed devices must meet the following minimum requirements.

PCL Version: 5e or 6
PostScript Level 3 Print Driver
The Remainder of This Page Intentionally Left Blank
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

Page 75 of 87 ends

File No.: 2337101

1. Minimum Speed 30PPM: Printer - 30PPM B/W (Laser) Segment a. Required Equipment
Make/Model: Sharp MX-B427PW
Purchase Price: $ 225.60
Device Speed: 42 PPM B/W
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Multi-Purpose Tray / 100 sheet(s)
TI Sheets: 100
Adjustable up to 8.5 x 14 / 250 sheet(s) 550-sheet tray Sheets: 550 Additional Included Source (if applicable) Sheets:

Minimum of 250 Sheets
#MX-CS26
Sheets: 550
$117
The Remainder of This Page Intentionally Left Blank
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

Page 76 of 87 ends

File No.: 2337101

2. Minimum Speed 30PPM: Printer - 30PPM Color (Laser) Segment a. Required Equipment
Make/Model: Sharp MX-C407F
Purchase Price: $ 1,286.40
Device Speed: 40 PPM B/W
Device Speed: 40 PPM Color
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Multi-Purpose Tray / 100 sheet(s) 100-Sheet Bypass Tray Sheets: 100 Adjustable up to 8.5 x 14 / 250 sheet(s) 550-Sheet Paper Drawer Sheets: 550 Additional Included Source (if applicable) Sheets:

Minimum of 250 Sheets
#MX-CS17
Sheets: 550
$214.50
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DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

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3. Minimum Speed 50PPM: Printer - 50PPM B/W (Laser) Segment a. Required Equipment
Make/Model: Sharp MX-B557P
Purchase Price: $ 748.80
Device Speed: 55 PPM B/W
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Multi-Purpose Tray / 100 sheet(s) 100-sheet bypass tray Sheets: 100 Adjustable up to 8.5 x 14 / 500 sheet(s) 550-sheet tray Sheets: 550 Additional Included Source (if applicable) Sheets:

Minimum of 500 Sheets
#MX-CS23
Sheets: 550
$199.88
The Remainder of This Page Intentionally Left Blank
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

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4. Minimum Speed 50PPM: Printer - 50PPM Color (Laser) Segment a. Required Equipment
Make/Model: Sharp MX-C607P
Purchase Price: $ 1,137.60
Device Speed: 60 PPM B/W
Device Speed: 60 PPM Color
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Multi-Purpose Tray / 100 sheet(s) 100-sheet bypass tray Sheets: 100 Adjustable up to 8.5 x 14 / 500 sheet(s) 550-sheet tray Sheets: 550 Additional Included Source (if applicable) Sheets:

Minimum of 500 Sheets
#MX-CS16
Sheets: 550
$214.50
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

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ATTACHMENT E

BUSINESS ASSOCIATE TERMS AND CONDITIONS
A. GENERAL PROVISIONS AND RECITALS

1. The parties agree that the terms used, but not otherwise defined below, shall have the same meaning as those terms in the Health Insurance Portability and Accountability Act of 1996 (HIPAA) as it may exist now or be hereafter amended.

2. It is agreed by both parties that Contractor is a Business Associate of County for the purposes of this Agreement.

3. It is understood by both parties that the HIPAA Security and Privacy Rules apply to the Contractor in the same manner as they apply to the covered entity (County). Contractor shall therefore at all times be in compliance with the applicable provisions of both the Privacy and the Security Rules as are described in Sections B.4 and B.5. below, and is responsible for complying with the issued regulations for said rules, as they currently exist or are hereafter amended, for purposes of safeguarding any Protected Health Information (PHI) used or generated by Contractor consistent with the terms of this agreement.

4. It is understood by both parties that the Privacy Rule does not pre-empt any state statutes, rules or regulations that impose more stringent requirements with respect to confidentiality of PHI.

5. County wishes to disclose certain information to Contractor pursuant to the terms of this Agreement, some of which may constitute PHI as defined in Section B.6. below.

6. County and Contractor intend to protect the privacy and provide for the security of PHI disclosed to the Contractor pursuant to this Agreement, in compliance with HIPAA and the regulations promulgated thereunder by the U.S. Department of Health and Human Services as they may now exist or be hereafter amended.

B. DEFINITIONS

1. “Breach” means the acquisition, access, use, or disclosure of Protected Health Information in a manner not permitted under the HIPAA Privacy Rule which compromises the security or privacy of the Protected Health Information.
a) For purposes of this definition, compromises the security or privacy of the Protected Health Information means poses a significant risk of financial, reputational, or other harm to the Individual.
b) A use or disclosure of Protected Health Information that does not include the identifiers listed at §164.514 (e) (2), date of birth, and zip code does not compromise the security or privacy of protected health information
c) Breach excludes:
i. Any unintentional acquisition, access, or use of Protected Health Information by a workforce member or person acting under the authority of a covered entity or a business associate, if such acquisition, access, or use was made in good faith and within the scope of authority and does not result in further use or disclosure in a manner not permitted DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

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under the Privacy Rule.
ii. Any inadvertent disclosure by a person who is authorized to access Protected Health Information at a covered entity or business associate to another person authorized to access Protected Health Information at the same covered entity or business associate, or organized health care arrangement in which the covered entity participates, and the information received as a result of such disclosure is not further used or disclosed in a manner not permitted under the Privacy Rule.
iii. A disclosure of Protected Health Information where a covered entity or business associate has a good faith belief that an unauthorized person to whom the disclosure was made would not reasonably have been able to retain such information.

2. “Designated Record Set” shall have the meaning given to such term under the Privacy Rule, including, but not limited to, 45 CFR Section 164.501.

3. “Individual” shall have the meaning given to such term under the Privacy Rule, including, but not limited to, 45 CFR Section 160.103 and shall include a person who qualifies as a personal representative in accordance with 45 CFR Section 164.502(g).

4. “Privacy Rule” shall mean the Standards for Privacy of Individually Identifiable Health Information at 45 CFR Part 160 and Part 164, Subparts A and E.

5. “Security Rule” shall mean the Security Standards for the Protection of Electronic Protected Health Information at 45 CFR Part 160, Part 162, and Part 164, Subparts A and C.”

6. “Protected Health Information” or “PHI” shall have the meaning given to such term under the Privacy Rule, including, but not limited to, 45 CFR Section 160.103, as applied to the information created or received by Business Associate from or on behalf of Covered Entity.

7. “Required by Law” shall have the meaning given to such term under the Privacy Rule, including, but not limited to, 45 CFR Section 164.103.

8. “Secretary” shall mean the Secretary of the Department of Health and Human Services or his or her designee.

9. “Unsecured Protected Health Information” means Protected Health Information that is not rendered unusable, unreadable, or indecipherable to unauthorized individuals through the use of a technology or methodology specified by the Secretary of Health and Human Services in the guidance issued on the HHS Web site.

C. OBLIGATIONS AND ACTIVITIES OF CONTRACTOR AS BUSINESS ASSOCIATE:

1. Contractor agrees not to use or disclose PHI other than as permitted or required by this Agreement or as required by law.

2. Contractor agrees to use appropriate safeguards to prevent use or disclosure of PHI other than as provided for by this Agreement.

3. Contractor agrees to mitigate, to the extent practicable, any harmful effect that is known to Contractor of a use or disclosure of PHI by Contractor in violation of the requirements of this Agreement.

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4. Contractor agrees to report to County within five (5) business days any use or disclosure of PHI not provided for by this Agreement of which Contractor becomes aware.

5. Contractor agrees to ensure that any agent, including a subcontractor, to whom it provides PHI received from County, or created or received by Contractor on behalf of County, agrees to the same restrictions and conditions that apply through this Agreement to Contractor with respect to such information.

6. Contractor agrees to provide access, within fifteen (15) calendar days of receipt of a written request by County, to PHI in a Designated Record Set, to County or, as directed by County, to an Individual in order to meet the requirements under 45 CFR Section 164.524.

7. Contractor agrees to make any amendment(s) to PHI in a Designated Record Set that County directs or agrees to pursuant to 45 CFR Section 164.526 at the request of County or an Individual, within thirty (30) calendar days of receipt of said request by County. Contractor agrees to notify County in writing no later than ten (10) calendar days after said amendment is completed.

8. Contractor agrees to make internal practices, books, and records, including policies and procedures and PHI, relating to the use and disclosure of PHI received from, or created or received by Contractor on behalf of County, available to County and the Secretary, in a time and manner as determined by County, or as designated by the Secretary, for purposes of the Secretary determining County’s compliance with the Privacy Rule.

9. Contractor agrees to document any disclosures of PHI and to make information related to such disclosures available as would be required for County to respond to a request by an Individual for an accounting of disclosures of PHI in accordance with 45 CFR Section 164.528.

10. Contractor agrees to provide County or an Individual, as directed by County, in a time and manner to be determined by County, that information collected in accordance with this Agreement, in order to permit County to respond to a request by an Individual for an accounting of disclosures of PHI in accordance with 45 CFR Section 164.528.

11. Contractor shall work with County upon notification by Contractor to County of a Breach to properly determine if any Breach exclusions exist as defined in Section B.1.c. above.

D. SECURITY RULE

1. Security. Contractor shall establish and maintain appropriate administrative, physical and technical safeguards that reasonably and appropriately protect the confidentiality, integrity and availability of electronic PHI. Contractor shall follow generally accepted system security principles and the requirements of the final HIPAA rule pertaining to the security of PHI.

2. Agents and Subcontractors. Contractor shall ensure that any agent, including a subcontractor, to whom it provides electronic PHI, agrees to implement reasonable and appropriate safeguards to protect the PHI.

3. Security Incidents. Contractor shall report any “security incident” of which it becomes aware to County. For purposes of this agreement, a security incident means the attempted or successful unauthorized access, use, disclosure, modification, or destruction of information or interference DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

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with system operations. This does not include trivial incidents that occur on a daily basis, such as scans, “pings”, or unsuccessful attempts to penetrate computer networks or servers maintained by Contractor.

E. BREACH DISCOVERY AND NOTIFICATION

1. Following the discovery of a Breach of Unsecured Protected Health Information, Contractor shall notify County of such Breach, however both parties agree to a delay in the notification if so advised by a law enforcement official, pursuant to 45 CFR 164.412.

2. A Breach shall be treated as discovered by Contractor as of the first day on which the Breach is known to the Contractor, or by exercising reasonable diligence, would have been known to Contractor.

3. Contractor shall be deemed to have knowledge of a Breach if the Breach is known, or by exercising reasonable diligence would have known, to any person who is an employee, officer, or other agent of the Contractor, as determined by federal common law of agency.

4. Contractor shall provide the notification of the Breach without unreasonable delay, and in no case later than five (5) business days after a Breach.

5. Contractor’s notification may be oral, but shall be followed by written notification within 24 hours of the oral notification. Thereafter, Contractor shall provide written notification containing the contents stated below, within five (5) business days. Contractor shall be required to provide any other information relevant to the Breach in writing, as soon as discovered, or as soon as the information is available.

6. Contractor’s notification shall include, to the extent possible:
a) The identification of each Individual whose unsecured protected health information has been, or is reasonably believed by Contractor to have been, accessed, acquired, used, or disclosed during the Breach,
b) Any other information that County is required to include in the notification to Individual it must provide pursuant to 45 CFR §164.404 (c), at the time Contractor is required to notify County, or promptly thereafter as this information becomes available, even after the regulatory sixty (60) day period set forth in 45 CFR § 164.410 (b) has elapsed, including:
i. A brief description of what happened, including the date of the Breach and the date of the discovery of the Breach, if known;
ii. A description of the types of Unsecured Protected Health Information that were involved in the Breach (such as whether full name, social security number, date of birth, home address, account number, diagnosis, disability code, or other types of information were involved);
iii. Any steps Individuals should take to protect themselves from potential harm resulting from the Breach;
iv. A brief description of what Contractor is doing to investigate the Breach, to mitigate harm to Individuals, and to protect against any future Breaches; and DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

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v. Contact procedures for Individuals to ask questions or learn additional information, which shall include a toll-free telephone number, an e-mail address, Web site, or postal address.

7. County may require Contractor to provide notice to the Individual as required in 45 CFR § 164.404 if it is reasonable to do so under the circumstances, at the sole discretion of the County.

8. In the event that Contractor is responsible for, or suffers a Breach of Unsecured Protected Health Information, in violation of the Privacy Rule, Contractor shall have the burden of demonstrating that Contractor made all notifications to County as required by the Breach Notification regulations, or in the alternative, that the use or disclosure did not constitute a Breach as defined in 45 CFR § 164.402.

9. Contractor shall maintain documentation of all required notifications required pursuant to this Agreement in the event of an impermissible use or disclosure of Unsecured Protected Health Information, or its risk assessment of the application of an exception to demonstrate that the notification was not required.

10. Contractor shall provide to County all specific and pertinent information about the Breach to permit County to meet its notification obligations under the HITECH Act, as soon as practicable, but in no event later than fifteen (15) calendar days after reporting the initial Breach to the County.

11. Contractor shall continue to provide all additional pertinent information about the Breach to County as it may become available, in reporting increments of fifteen (15) calendar days after the last report to County. Contractor shall also respond in good faith to any reasonable requests for further information, or follow-up information after report to County, when such request is made by County.

12. Contractor shall bear all expense or other costs associated with the Breach, and shall reimburse County for all expenses County incurs in addressing the Breach and consequences thereof, including costs of investigation, notification, remediation, documentation or other costs associated with addressing the Breach.

F. PERMITTED USES AND DISCLOSURES BY CONTRACTOR

1. Except as otherwise limited in this Agreement, Contractor may use or disclose PHI to perform functions, activities, or services for, or on behalf of, County as specified in this Agreement, provided that such use or disclosure would not violate the Privacy Rule if done by County or the minimum necessary policies and procedures of County.

G. OBLIGATIONS OF COUNTY

1. County shall notify Contractor of any limitation(s) in County’s notice of privacy practices in accordance with 45 CFR Section 164.520, to the extent that such limitation may affect Contractor’ use or disclosure of PHI.

2. County shall notify Contractor of any changes in, or revocation of, permission by an Individual to use or disclose PHI, to the extent that such changes may affect Contractor’s use or disclosure DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

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of PHI.

3. County shall notify Contractor of any restriction to the use or disclosure of PHI that County has agreed to in accordance with 45 CFR Section 164.522, to the extent that such restriction may affect Contractor’s use or disclosure of PHI.

4. County shall not request Contractor to use or disclose PHI in any manner that would not be permissible under the Privacy Rule if done by County.

H. BUSINESS ASSOCIATE TERMINATION

1. Notwithstanding the Termination provisions set forth in this Agreement, the Agreement shall only terminate when all of the PHI provided by County to Contractor, or created or received by Contractor on behalf of County, is destroyed or returned to County, or if infeasible to return or destroy PHI, protections are extended to such information, in accordance with the termination provisions of this Section.

2. In addition to the rights and remedies provided in the Termination paragraph of this Agreement, upon County’s knowledge of a material breach by Contractor of the requirements of this Paragraph, County shall either:
a) Provide an opportunity for Contractor to cure the material breach or end the violation and terminate this Agreement if Contractor does not cure the material breach or end the violation within thirty (30) business days; or
b) Immediately terminate this Agreement if Contractor has breached a material term of this Agreement and cure is not possible; or if neither termination nor cure is feasible, County shall report the violation to the Secretary of the Department of Health and Human Services.

3. Upon termination of this Agreement, all PHI provided by County to Contractor, or created or received by Contractor on behalf of County, shall either be destroyed or returned to County as provided in the Termination paragraph of this Agreement, and in conformity with the Privacy Rule.
a) This provision shall apply to PHI that is in the possession of subcontractors or agents of Contractor.
b) Contractor shall retain no copies of the PHI.
c) In the event that Contractor determines that returning or destroying the PHI is infeasible, Contractor shall provide to County notification of the conditions that make return or destruction infeasible. Upon determination by County that return or destruction of PHI is infeasible, Contractor shall extend the protections of this Agreement to such PHI and limit further uses and disclosures of such PHI to those purposes that make the return or destruction infeasible, for so long as Contractor maintains such PHI.

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ATTACHMENT F

CERTIFICATION FOR DATA REMOVAL
Contractor certifies that:

1. Contractor has permanently removed all stored data from the hard drives and Cache memory from copier prior to:
a. Transfer or sale of returned Copier from County,
b. Trade-in on replacement equipment,
c. Scrapping,
d. Donation, and/or
e. Destruction

2. The procedures associated with permanently removing all stored data from the hard drives and Cache memory that resides within Copiers is in compliance with NIST Special Publication 800- 88 Revision 1 and Department of Defense (DoD) 5220.22 – Guidelines for Media Sanitization.

Copier Model Number: ___________________________________________________ Copier Serial Number: ____________________________________________________ Name (please print): _____________________________________________________ Signature: _________________________________Date: _____________________ Department: _______________________________ Phone No: ___________________ DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

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ATTACHMENT G

MIGRATION/TRANSITION PLAN

1. Migration/Transition Plan
It is the user department’s responsibility to coordinate and develop a detailed work plan with the existing and new Contractors. The plan will outline activities and technical components of a smooth transition/move with the least amount of equipment down time including but not limited to the following:

1.1. County Responsibilities:

1.1.1. User department shall provide thirty (30) days’ notice to existing Contractor of its intent to terminate existing contract to switch to a new Contractor.

1.1.2. User department shall inform new Contractor of its intent to use their equipment and services.

1.1.3. User department shall coordinate with existing Contractor for hard drive removal (if applicable) or to erase any remaining data saved in the copier to be removed.

1.1.4. User department shall coordinate with new Contractor and develop a schedule for new copier drop off and set up.

1.1.5. User department shall provide any operational considerations, coordinate with new Contractor to define processes needed for the set up and installation of new copiers.

1.1.6. User department shall coordinate network connectivity efforts with County IT staff for the set-up and installation of copiers.

1.1.7. User department shall coordinate with New Contractor on new copier/equipment demo and training.

1.1.8. County shall coordinate and provide any other transition services as necessary.

1.2. Contractor Responsibilities (Existing and/or New Contractor):

1.2.1. Existing Contractor shall work with user department in the removal of existing copiers, copier hard drive (if applicable) and/or erase any existing data inside the copier upon receipt of notice of intent to terminate contract.

1.2.2. New Contractor shall work with appropriate IT, Procurement and/or department personnel to assess user department needs and coordinate a migration/transition schedule (as applicable).

1.2.3. New Contractor shall deliver, install and ensure equipment is according to user department specifications.

1.2.4. New Contractor shall provide equipment training (copier features/functionalities; meter reading, etc.) based on building sites and department requests.

1.2.5. Existing and/or New Contractor shall coordinate and provide any other transition services as necessary.

1.2.6. Contractor shall advise County of any and all specialized installation and environmental County site requirements, prior to order acceptance, delivery and installation of copier equipment as necessary.

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ATTACHMENT H

EQUIPMENT LEASE AGREEMENT
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE Agenda Item M

AGENDA STAFF REPORT
DATE: June 22, 2026
TO: Honorable Mayor and City Council
THRU: Patrick Gallegos, City Manager
FROM: Iris Lee, Director of Public Works
SUBJECT: Resolution Adjusting the Bidding Thresholds for Public Works Contracts and Adjusting the City Manager’s
Contract Authority for the Acquisition of Goods and
Services
________________________________________________________________ SUMMARY OF REQUEST:

That the City Council adopt Resolution 7799:

1. Conducting a public hearing to receive input and consider the proposed adjustment of the bidding threshold for Public Works contracts to $42,982 pursuant to City Charter Section 1010, and adjusting the City Manager’s threshold to bind the City with or without a written contract for the acquisition of equipment, supplies, labor, services or other items within the budget approved by City Council to $42,982 pursuant to City Charter 420 and Resolution 6384; and,

2. Confirming the adjustment of bidding threshold for Public Works contracts to $42,982 pursuant to City Charter Section 1010; and,

3. Adjusting the City Manager’s threshold to bind the City, with or without a written contract, for the acquisition of equipment, materials, supplies, labor, services, or other items within the budget approved by City Council to $42,982 pursuant to City Charter 420 and Resolution 6384.

BACKGROUND AND ANALYSIS:

In March 2002, Section 1010 of the City Charter was amended to include a formal procedure to calculate the bidding threshold for Public Works contracts. The bidding threshold is to be adjusted annually based upon “computing the percentage difference between the current Engineering News Record (ENR) Construction Cost Index (CCI) 20 City Average and the ENR for the previous June 1st”. The purpose of the adjustment is to allow the City to maintain its bidding threshold current with inflation. The City Charter specifies that the City Engineer

Page 2 ends

shall calculate the required adjustment and the City Council shall confirm the calculation following a public hearing on the matter.

In June 2013, the City Council adopted Resolution 6384 authorizing the City Manager to bind the City for the acquisition of equipment, materials, supplies, labor, services or other items included in the budget up to the amount for each acquisition equal to the bidding threshold amount for public works projects applicable under Section 1010 of the City Charter.

On July 2, 2025, the City Council adopted Resolution 7538, which increased the Public Works bidding threshold to $41,818 to account for a CCI increase of 2.4 percent.

Based on the June 2026 ENR publication, the CCI has increased 2.8 percent from 13871.21 to 14257.36. This increase includes one year of adjustments to the bidding threshold. The 2.8% percent increase would increase the bidding threshold from $41,818 to $42,982.

Adjusting the bidding threshold does not waive requirements of competitive bidding on public projects. All projects over the proposed threshold of $42,982 would require formal bidding procedures and contracts per the City Charter unless exempt and approval at a City Council meeting. Contracts for projects under the proposed threshold of $42,982 may be awarded pursuant to informal bidding procedures.

The proposed adjustment to the Public Works bidding threshold would result in an increase in the City Manager’s threshold to bind the City, with or without a written contract, for the acquisition of equipment, materials, supplies, labor, services, or other items within the budget approved by City Council to $42,982 pursuant to Resolution 6384.

ENVIRONMENTAL IMPACT:

This item is not subject to the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the state CEQA Guidelines because it can be seen with certainty that the adjustment of bidding threshold for Public Works contracts and increase in the City Manager’s contract authority will not have a significant effect on the environment.

LEGAL ANALYSIS:

The City Attorney has approved the resolution as to form.

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FINANCIAL IMPACT:

There are no financial impacts associated with the adjustment of bidding thresholds for Public Works contracts or the increase in the City Manager’s contract authority.

STRATEGIC PLAN:

This item is not applicable to the Strategic Plan.

RECOMMENDATION:

That the City Council adopt Resolution 7799:

2. Confirming the adjustment of bidding threshold for Public Works contracts to $42,982 pursuant to the City Charter Section 1010; and,

SUBMITTED BY: NOTED AND APPROVED:

Iris Lee Patrick Gallegos
Iris Lee, Director of Public Works Patrick Gallegos, City Manager Prepared by: Kathryne Cho, Deputy Director of Public Works/City Engineer ATTACHMENTS:

A. Resolution 7799
B. ENR Construction Cost Index, June 2026
RESOLUTION 7799

A RESOLUTION OF THE SEAL BEACH CITY COUNCIL

CONFIRMING AN ADJUSTMENT TO THE BIDDING THRESHOLD
FOR PUBLIC WORKS CONTRACTS TO $42,982 AND AUTHORIZING

THE CITY MANAGER TO BIND THE CITY FOR THE ACQUISITION OF

EQUIPMENT, MATERIALS, SUPPLIES, LABOR, SERVICES OR
OTHER ITEMS INCLUDED WITHIN THE BUDGET TO $42,982,
PURSUANT TO SECTIONS 1010 AND 420 OF THE CITY CHARTER
AND CITY COUNCIL RESOLUTION 6384
WHEREAS, Section 420 of the City Charter states the City Council may authorize the City Manager by resolution or ordinance to bind the City, with or without a written contract, for the acquisition of equipment, materials, supplies, labor, services or other items included within the budget approved by the City Council, and may impose a monetary limit upon such authority; and,
WHEREAS, in June 2013, the City Council adopted Resolution 6384 authorizing the City Manager to bind the City for the acquisition of equipment, materials, supplies, labor, services or other items included in the budget up to the amount for each acquisition equal to the bidding threshold amount for public works projects applicable under Section 1010 of the City Charter; and,
WHEREAS, Section 1010 of the City Charter requires the City Engineer to adjust the bidding threshold by computing the percentage difference between the current Engineering News Record (ENR) Construction Cost Index and the ENR Construction Cost Index for the previous June 1st; and,
WHEREAS, the City Charter requires the City Council to review such adjustment at a public hearing and upon Council confirmation, the bidding threshold amount shall be the adjusted figure; and,
WHEREAS, the ENR Construction Cost Index was 13871.21 for June 2025, and the bidding threshold was set at $41,818; and,
WHEREAS, the ENR Construction Cost Index is 14257.36 for June 2026, representing

2.8 percent increase, and raising the bidding threshold to $42,982; and, WHEREAS, on June 22, 2026, the City Council held a duly noticed public hearing regarding the proposed adjustment threshold.

NOW, THEREFORE, the Seal Beach City Council does resolve, declare, determine and order as follows:

Section 1. The City Council hereby finds all facts in the above recitals are true and correct.

Section 2. The City Council hereby confirms the adjustment of the bidding threshold amount to $42,982 as required by City Charter Section 1010.

Section 3. The City Council hereby adjusts the City Manager’s threshold to bind the City, with or without a written contract, for the acquisition of equipment, materials, supplies, labor, services, or other items included within the budget approved by the City Council to $42,982, pursuant to the authority conferred by Section 420 of the City Charter and Resolution 6384.

PASSED, APPROVED and ADOPTED by the Seal Beach City Council at a regular meeting held on the 22
nd day of June, 2026 by the following vote:

AYES: Council Members
NOES: Council Members
ABSENT: Council Members
ABSTAIN: Council Members

Lisa Landau, Mayor
ATTEST:

Gloria D. Harper, City Clerk
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Gloria D. Harper, City Clerk of the City of Seal Beach, do hereby certify that the foregoing resolution is the original copy of Resolution 7799 on file in the office of the City Clerk, passed, approved, and adopted by the City Council at a regular meeting held on the 22
nd day of June, 2026.

Gloria D. Harper, City Clerk

+2.8%
CCI
+4.1
%
BCI

0.0%
CCI
+0.2%
BCI

CONSTRUCTION COST INDEX BUILDING COST INDEX

MONTHLY
ANNUAL
Inflation’s Pulse Year-to-year and monthly percent changes for ENR’s cost indexes Cost Index Review
SOURCE: ENR

INFLATION

ANNUAL ESCALATION

FOR COMMON LABOR
INCREASED 1.3% IN JUNE,

WHILE SKILLED LABOR
EXPERIENCED A 2%

ESCALATION OVER
THE SAME TIME PERIOD.
+

1.3%
Common Labor
Index

CONSTRUCTION BUILDING SKILLED WAGES COMMON WAGES
BASE YEAR 1913 1967 1913 1967 1913 1967 1913 1967
2025 May 13838.59 1288.31 8520.44 1261.18 12235.95 1205.22 26207.63 1246.36 June 13871.21 1291.35 8563.30 1267.52 12266.76 1208.07 26211.45 1246.54 July 13892.84 1293.36 8577.82 1269.67 12266.76 1208.07 26230.13 1247.32 Aug. 13913.52 1295.29 8601.54 1273.18 12326.79 1214.25 26281.97 1249.42 Sept. 13927.75 1296.61 8616.58 1275.41 12365.59 1217.99 26318.55 1250.92 Oct. 14073.99 1310.23 8704.99 1288.50 12449.73 1226.39 26554.74 1261.43 Nov. 14097.71 1312.44 8740.51 1293.75 12480.84 1229.60 26554.74 1261.43 Dec. 14118.46 1314.37 8761.25 1296.82 12480.84 1229.60 26554.74 1261.43 2026 Jan. 14118.53 1314.37 8764.76 1297.34 12489.85 1230.46 26554.74 1261.43 Feb. 14131.61 1315.59 8777.82 1299.82 12489.85 1230.46 26554.74 1261.43 Mar. 14156.75 1317.93 8802.97 1303.00 12489.85 1230.46 26554.74 1261.43 Apr. 14157.77 1318.03 8803.97 1303.15 12489.85 1230.46 26554.74 1261.43 May 14176.18 1319.74 8822.43 1305.88 12489.85 1230.46 26554.74 1261.43 June 14257.36 1327.59 8912.59 1319.22 12513.54 1232.86 26554.74 1261.43 ENR’s 20-city average cost indexes, wages and materials prices.

Historical data for ENR’s 20 cities can be found at ENR.com/economics Construction
Cost Index
ANNUAL

INFLATION RATE
1913=100 INDEX VALUE MONTH YEAR
CONSTRUCTION COST 14257.36 +0.6% +2.8%
COMMON LABOR 26554.74 0.0% +1.3%
WAGE $/HR. 50.45 0.0% +1.3%
The Construction Cost Index annual escalation rose

2.8%, while the monthly component increased 0.6%.

Building
Cost Index
ANNUAL

INFLATION RATE
1913=100 INDEX VALUE MONTH YEAR
BUILDING COST 8912.59 +1.2% +4.1%
SKILLED LABOR 12513.54 +0.2% +2.0%
WAGE $/HR. 69.45 +0.2% +2.0%
The Building Cost Index was up 4.1% on an annual
basis, while the monthly component increased 1.2%.

Materials
Cost Index

MONTHLY

INFLATION RATE
1913=100 INDEX VALUE MONTH YEAR
MATERIALS COST 6720.25 +2.0% +6.5%
CEMENT $/TON 296.39 +0.6% +2.4%
STEEL $/CWT 132.12 +3.0% +11.6%
LUMBER $/MBF 866.58 +0.8% +8.8%
The Materials Cost Index increased 2% in June.
+2.8%
JUNE 2026
+4.1%
JUNE 2026
+2.0%
JUNE 2026

CONSTRUCTION ECONOMICS
Cement prices increased 0.6% in April
following no movement in March,
according to the Bureau of Labor Statistics'
producer price index. Annual escalation for the
index sits at –0.1% in April, up from –0.6% in
March. ENR’s 20-city average monthly price for
masonry cement declined 2.3%, while yearly
prices are up 1.2% since June 2025. All types of
concrete block experienced yearly increases in
June, according to ENR's data. Monthly prices for
concrete sand declined 1.7%, while yearly prices
experienced a 4.3% increase.

PRODUCER PRICE INDEX
CEMENT
Monthly Percent Change
SOURCE: BUREAU OF LABOR STATISTICS
ENR’s Materials Prices For June 2026

ASPHALT PAVING

CONCRETE BLOCK

PORTLAND CEMENT

READY-MIX CONCRETE
ASPHALT PRICES ROSE 5.5% THIS

MONTH, WHILE YEARLY PRICES
INCREASED 5%.

MONTHLY PRICES ROSE 0.8%,

WHILE YEARLY PRICES
INCREASED 5.7%.

MONTHLY PRICES FOR PORTLAND
CEMENT SHOW A 1.2% INCREASE
IN JUNE.

READY-MIX CONCRETE PRICES
DECREASED 0.2% SINCE
LAST MONTH.
+

1.2 %
+

5.5%
+

0.8%
–

0.2%
1992=100
1992=100
1992=100
1992=100
SOURCE: ENR

3.0 2.5

3.5 2.0

1.5 0.5
0 -0.5
-1.0
-2.0
-1.5

1.0 4.0

J’25 A O D F A’26
%
20-CITY AVERAGE

ASPHALT PAVING
PG 58 TON 639.91 +5.5 +5.0
Cutback, MC800 TON 791.23 +0.4 +6.4
Emulsion, RAPID SET TON 596.44 +0.4 +1.8
Emulsion, SLOW SET TON 615.08 +0.4 +2.0

PORTLAND CEMENT
Type one TON 299.94 +1.2 +3.1

MASONRY CEMENT
70-lb bag TON 15.40 –2.3 +1.2

CRUSHED STONE
Base course TON 36.99 +0.1 +4.3
Concrete course TON 41.01 0.0 +4.3
Asphalt course TON 39.03 +0.1 +5.9
SAND
Concrete TON 38.88 –1.7 +4.3
Masonry TON 43.12 –0.1 +5.7

READY-MIX CONCRETE
3,000 psi CY 187.38 –0.2 +4.2
4,000 psi CY 200.73 +0.1 +5.3
5,000 psi CY 223.70 0.0 +4.3

CONCRETE BLOCK
Normal weight: 8” x 8” x 16” C 253.94 +0.8 +5.7
Lightweight: 8” x 8” x 16” C 253.33 0.0 +2.6
12” x 8” x 16” C 386.85 0.0 +3.5
ITEM UNIT $PRICE %MONTH %YEAR

CONSTRUCTION ECONOMICS
Asphalt, Cement, Aggregate, Concrete, Block For June 2026 City prices reflect quotes from single sources and can be volatile. They are not meant to be the prevailing price for a city.

Data are a mix of list and transaction prices and may include ENR estimates. Do not compare prices between locations.

Use city information to analyze national trends.

ITEM UNIT ATLANTA BALTIMORE BIRMINGHAM BOSTON CHICAGO CINCINNATI CLEVELAND DALLAS DENVER DETROIT

ASPHALT PAVING
PG 58 TON 550 +787.5 725 637.50 –– 591 795 –– –– 700
CUTBACK, MC800 TON 450 983.93 750 1500 –– –– –– 683.4 850 795 EMULSION, RAPID SET TON 843.5 694.62 602.5 750 –– –– 450 525.3 720 360 EMULSION, SLOW SET TON 807.35 726.24 650.7 891.70 377 –– 550 525.3 720 350

PORTLAND CEMENT
TYPE ONE TON 403.62 +234.9 403.62 452.13 376.17 170 350 378.72 355.7 287.87 TYPE 1L TON 380.43 219.7 420.64 429.79 –– –– –– 485 –– ––

MASONRY CEMENT
70-LB BAG TON 16.65 –15.98 16.28 15 14.54 13.32 +16.4 16.61 20.5 14.75

CRUSHED STONE
BASE COURSE TON 50 52 23 22.5 25 20 38 28.05 60 28.5
CONCRETE COURSE TON 60 55 26 39.29 29.56 23 42 33 43.5 27 ASPHALT COURSE TON 54 58 23 22.5 44.69 21 48 28.05 43.5 26.66 SAND
CONCRETE TON 30.25 +55 50 24.5 52.59 20 28 45 48 30
MASONRY TON 36 +55 50 32.5 50.84 22 35 64.99 48 38

READY-MIX CONCRETE
3,000 PSI CY 195 187.22 185 215 198 160 –155 +110.69 190 184.54 4,000 PSI CY 205 196.66 195 219 205 172 –168 +120.6 200 190.9 5,000 PSI CY 215 206.09 205 227 210 185 –200 +125.55 245 199.37

CONCRETE BLOCK
NORMAL WEIGHT: 8” x 8” x 16” C 228 234 226 298 184 145 300 325 225 209.86 LIGHTWEIGHT: 8” x 8” x 16” C 250 237 186 240 225 170 280 370 215 245.69 12” x 8” x 16” C 340 325 418 541 399 293 290 490 445 281.52 ITEM UNIT KANSAS CITY LOS ANGELES MINNEAPOLIS NEW ORLEANS NEW YORK PHILADELPHIA PITTSBURGH ST. LOUIS SAN FRANCISCO SEATTLE

ASPHALT PAVING
PG 58 TON 513.75 552 –– 659.52 –– –– +787.5 +585 525 550 CUTBACK, MC800 TON 1152 564 –– 535.04 +754.11 +656.32 983.93 850 700 452 EMULSION, RAPID SET TON 924 558 328 462.2 +633.42 +482.78 694.62 820 475 412 EMULSION, SLOW SET TON 924 558 450 503.98 +614.63 +478.33 726.24 820 575 438

PORTLAND CEMENT
TYPE ONE TON 197.28 452.98 285 292.55 +369 215.27 +234.9 240 145 141.5 TYPE 1L TON 194.28 –– –– 509.34 252.45 198.63 219.7 240 –– ––

MASONRY CEMENT
70-LB BAG TON 8.59 7.3 24.28 23.45 19.75 16.29 –15.98 13 –7.18 12.19

CRUSHED STONE
BASE COURSE TON 15.08 48.46 20.58 +29 72 52.68 52 22.22 44 36.67 CONCRETE COURSE TON 40 59.34 38.94 +32.86 48.5 37.17 55 35.35 43 46.67 ASPHALT COURSE TON 21.45 59.34 43.25 +24.05 47 21.97 58 40.42 43 46.67 SAND
CONCRETE TON 26.5 48.4 +27.23 62.35 46.5 31.21 55 30 45 36.11 MASONRY TON 30.4 44.37 +42.83 102.3 31 20.15 55 40 42 36.11

READY-MIX CONCRETE
3,000 PSI CY 210 222.47 161 176.64 258 195 187.22 191.9 195 170 4,000 PSI CY 224.55 228.66 168 177.3 275 205 196.66 232.3 202 188 5,000 PSI CY 449.55 244.78 175 +184 298 212 206.09 247.45 208 222

CONCRETE BLOCK
NORMAL WEIGHT: 8” x 8” x 16” C 198 213 292 203.7 352 286.34 234 190.95 +310 418 LIGHTWEIGHT: 8” x 8” x 16” C 198 150 419.02 238.77 385 255 237 221.1 264 280 12” x 8” x 16” C 385 390 385 309.75 620 380 426 351.75 401 233 + OR – DENOTES PRICE HAS RISEN OR FALLEN SINCE PREVIOUS REPORT. QUOTES ARE DELIVERED PRICES FOR PORTLAND AND MASONRY CEMENT, CONCRETE BLOCK AND READY-MIX CONCRETE. PRICES FOR CRUSHED STONE AND SAND ARE FOB PLANT. SOME PRICES MAY INCLUDE TAXES OR DISCOUNTS. FURTHER PRODUCT SPECIFICATIONS INCLUDE RAPID-SET EMULSION, CRS2; SLOW-SET EMULSION, CSS1H; BASE COURSE, 1½’’ DOWN TO DUST, UNWASHED; CONCRETE COURSE, 1½’’ THROUGH #4, WASHED; ASPHALT COURSE, ½’’ THROUGH #4, UNWASHED; CONCRETE SAND, 2NS MEDIUM CLEAN; MASONRY SAND, 2NS FINE CLEAN; CONCRETE BLOCK, 2 CORE. QUANTITIES ARE GENERALLY TRUCKLOADS.

DUE TO GROWING POPULARITY AND APPROVAL FOR USE BY SEVERAL STATE DOTS, ENR IS BEGINNING TO TRACK PORTLAND CEMENT TYPE 1L.

CONSTRUCTION ECONOMICS
Agenda Item N

AGENDA STAFF REPORT
DATE: June 22, 2026
TO: Honorable Mayor and City Council
THRU: Patrick Gallegos, City Manager
FROM: Michael Henderson, Chief of Police
SUBJECT: Annual Military Equipment Report Review and Introduction of Ordinance to Renew Military Equipment Authorization
and Approve Seal Beach Police Department’s Updated
Policy 706
________________________________________________________________ SUMMARY OF REQUEST:

That the City Council:

1. Review and file the Seal Beach Police Department’s Annual Military Equipment Report for 2025; and,

2. Introduce, read by title only, and waive further reading of Ordinance 1728 to renew the Military Equipment Use Ordinance and update the Seal Beach Police Department’s Military Equipment Use Policy – Policy 706.

BACKGROUND AND ANALYSIS:

On April 25, 2022, the City Council adopted Ordinance 1694 (Attachment B), approving a Military Equipment Use Policy – Policy 706, pursuant to Assembly Bill 481 (“AB 481”). In accordance with AB 481 and Policy 706, a military equipment report must be submitted to the City Council annually for each type of military equipment approved within one (1) year of approval, and annually thereafter for as long as the military equipment is available for use. The Police Department’s 2025 Annual Military Equipment Report is provided below, pursuant to Government Code section 7072. The updated Policy and Inventory are also attached (Attachments B and C). In addition, the military equipment use ordinance initially adopted by Ordinance 1694 must be annually re-adopted by the Council.

Background
On September 30, 2021, Assembly Bill 481 (“AB 481”) required law enforcement agencies to adopt a military equipment use policy, by ordinance, no later than May 1, 2022. The Department complied with AB 481, and the City Council adopted Ordinance 1694, approving Policy 706.

Page 2 ends

AB 481 also requires law enforcement agencies to submit to the City Council an annual military equipment usage report (“Annual Report”) on the use of the equipment, any complaint(s) or concern(s) regarding the use of the equipment, results of any internal audits on the use of the equipment, the annual costs for the equipment, the quantity possessed by the agency, and the intention to purchase additional equipment in the following year. In addition, within 30 days of submitting and publicly releasing the Annual Report, a well-publicized and community engagement meeting must be held to allow for public comments.

Government Code § 7072 requires that the Department’s Annual Report include the following information for the immediately preceding calendar year about each type of military equipment:
• A summary of how the military equipment was used and the purpose of its use.
• A summary of any complaints or concerns received concerning the military equipment.
• The results of any internal audits, any information about violations of the military equipment use policy, and any actions taken in response. • The total annual cost for each type of military equipment, including acquisition, personnel, training, transportation, maintenance, storage, upgrade, and other ongoing costs, and from what source funds will be provided for the military equipment in the calendar year following submission of the annual military equipment report.
• The quantity possessed for each type of military equipment. • If the law enforcement agency intends to acquire additional military equipment in the next year, the quantity sought for each type of military equipment.

To renew Ordinance 1694 and approve the updated Policy 706 by ordinance, City Council must determine whether each type of military equipment identified in the Annual Report and Policy 706 complies with the following standards under Government Code § 7071(d):
• The military equipment is necessary because there is no reasonable alternative that can achieve the same objective of officer and civilian safety.
• The military equipment use policy will safeguard the public’s welfare, safety, civil rights, and civil liberties.
• If purchasing the equipment, the equipment is reasonably cost effective compared to available alternatives that can achieve the same objective of officer and civilian safety.
• Prior military equipment use complied with the military equipment use policy that was in effect at the time, or if prior uses did not comply with the accompanying military equipment use policy, corrective action has been taken to remedy nonconforming uses and ensure future compliance.

Page 3 ends

Staff recommends that the City Council adopt the proposed Ordinance to renew the military equipment use ordinance and approve the updated Policy 706 and Military Equipment Inventory.

Complaints or Concerns
All use of force incidents are reviewed by assigned supervisors and Watch Commanders. The supervisor for each use of force incident completes a supervisor’s report and provides a determination as to whether the use of force was consistent with Department Policy. The supervisor’s report is reviewed by the Operations Bureau Lieutenant and Captain, and ultimately the Chief of Police, to ensure employees perform their duties within guidelines set by Department policy and applicable law.

In 2025, no violations were discovered, and officers were found to be operating in a manner which met or exceeded Department and community expectations. As listed below in the use summary, the Department did not receive any complaints or concerns related to the use of military equipment.

Internal Audit
The Department conducted an internal audit and found no violations of the military equipment use policy.

Equipment Purchases in 2025
The only purchases for the Department in 2025 included additional ammunition.

Intention to Purchase Additional Equipment in 2026
The Department does not intend to acquire additional types of military equipment, however, future attempts to obtain new equipment will adhere to procedures set forth in the Government Code and Policy 706, including a public hearing and City Council approval prior to acquisition.

For 2026, the Department intends to purchase a new drone to replace the drone damaged three (3) years ago. The inventory for the Unmanned Aircraft Systems (UAS) at the time of adoption of Ordinance 1694 and Policy 706 consisted of two (2) drones: one (1) DJI Mavic 2 Enterprise Dual and one (1) DJI Avata. During 2023, the DJI Mavic 2 Enterprise Dual, Serial Number 1581F4QWD227B0021HFY was decommissioned due to damage sustained during a flight when the battery malfunctioned, causing an emergency landing condition. This drone has not been repaired due to the prohibitively expensive repairs required.

Due to the changing legislative landscape, additional research must be completed in order to identify a drone that can meet the needs of the City. Additionally, the Department requests additional ammunition and chemical agents, which were previously authorized and need to be replenished after being used in either the

Page 4 ends

field or training environments. All items that require replenishment are included in the updated policy and the attached Inventory that was previously approved by the City Council.

The Department Inventory and all costs associated with the use of the listed equipment is believed to be consistent with the military equipment inventory list, policy, and Department budget, previously approved by the City Council. The operating costs listed below reflect good faith estimates subject to changes based on variables related to availability, shipping, and general market increases for vendors or manufacturers.

Equipment Inventory

Page 5 ends

Use Summary
There were no incidents or complaints about the Department’s use of military equipment authorized in 2025.

The table illustrated below includes use of Unmanned Aerial Systems (UAS) by the Department in response to calls for service in 2025:

Date Time Location Call Type Duration
1/16/2025 11:40am City of Cypress Area Search 16 m 21 s 1/18/2025 4:28am City of Cypress Area Search 14m 44 s
1/18/2025 4:44am City of Cypress Area Search 19m 19s
1/18/2025 05:04am City of Cypress Area Search 11m 17s
3/7/2025 7:32am Seal Beach Police Department Test Flight 4 m 59s 3/19/2025 10:04am Gum Grove Park Area Search 12 m 47s
4/15/2025 04:05am Seal Beach Police Department Test Flight 4m 28s 4/30/2025 11:34am 10th St Beach Lot Test Flight 2s

Page 6 ends

4/30/2025 11:35am 10th St Beach Lot
Assist Marine
Safety 8m 41s
5/14/2025 08:50am Leisure World Area Search 5m18s
5/14/2025 09:04am Leisure World Area Search 13m 43s
5/20/2025 05:56pm 10th St
Armed Suspect
Search 14m31s
5/20/2025 06:12pm 10th St
Armed Suspect
Search 11m 17s
5/20/2025 06:24pm 10th St
Armed Suspect
Search 9m 55s
5/25/2025 07:34pm San Gabriel River Bike Path Area Search 7m 39s May-25 12:07am Seal Beach Boulevard Area Search 18m 52s 6/6/2025 12:06am Arbor Park Area Search 10m40s
6/11/2025 06:57pm Seal Beach Police Department Test Flight 19m 11s 6/16/2025 08:46pm Old Ranch Pkwy Petty Theft 35s
6/16/2025 08:47am Old Ranch Pkwy Petty Theft 8m 39s
6/23/2025 10:37am McGaugh Elementary School Demo 12m 30s 7/1/2025 04:11pm Seal Beach Blvd 415J-Pursuit 8m 17s
7/1/2025 7:42pm Westminster Blvd Traffic - Fatal 20m 2s 7/6/2025 03:12am City of Cypress Burglary 12m 36s
7/6/2025 2:57pm City of Cypress Shots Heard 18m 57s
7/19/2025 11:42pm Edison Park 3m 1s
7/19/2025 11:45pm Edison Park 2m47s
7/20/2025 10:47pm Dogwood Ave Missing Juvenile 14m 4s
7/21/2025 01:22am Saint Andrews Drive Missing Adult 10m46s 7/27/2025 08:10pm Pacific Coast Hwy 417 Threats 5m 14s
7/28/2025 11:37 No Data Test Flight 13s
7/30/2025 10:24pm 8th St Follow Up 13m43s
8/5/2025 07:10pm 8th St Beach Lot
Assist Marine
Safety 7m21s
8/23/2025 6:12pm Seal Beach Police Department Test Flight 3m21s 8/26/2025 11:04pm 8th St Beach lot
Assist Marine
Safety 7m 27s
9/13/2025 09:14am 10th St Beach Lot
Assist Marine
Safety 8m 36s
9/13/2025 09:26am 10th St Beach Lot
Assist Marine
Safety 21m 4s
9/13/2025 10:05am 10th St Beach Lot
Assist Marine
Safety 19m 6s
9/20/2025 08:15pm City of Los Alamitos
Assist Los Al PD
Search 7m 12s
9/23/2025 05:40am City of Los Alamitos
Search for Stolen
Vehicle 20m4s
9/23/2025 06:01am City of Los Alamitos
Search for Stolen
Vehicle 16m6s
9/28/2025 12:31pm North Gate Rd 8m 39s
9/28/2025 01:42pm North Gate Rd 6m 8s

Page 7 ends

9/28/2025 02:21pm
405 Fwy / 605 Fwy Interchange Adjacent
Area Area Search 15m 13s
9/28/2025 02:45pm Seal Beach Blvd E-Bike 9m 44s
9/28/2025 04:14pm Main St E-Bike 18m 16s
9/28/2025 07:03pm City of Los Alamitos Foot Pursuit 16m5s 10/4/2025 10:10pm City of Los Alamitos FATAL 13m 10s
10/4/2025 11:43pm City of Los Alamitos FATAL 5m 46s
10/7/2025 10:31pm Surfside 5m 33s
10/27/2025 05:41pm Driftwood Ave 417 7m54s
11/11/2025 09:31pm Surfside Ave Trespass 8m 40s
11/17/2025 03:13am 1st St Trouble Unk 7m 49s
11/21/2025 10:09pm City of Cypress AOA 4m 49s
11/21/2025 10:28pm City of Cypress AOA 15m 40s
11/22/2025 08:18am Orange County Fire Authority Test Flight 3m19s 11/28/2025 7:26pm Old Ranch Pkwy 3m40s
12/4/2025 02:44pm Seal Beach Blvd FATAL 20m5s
12/4/2025 03:05pm Seal Beach Blvd FATAL 8m11s
12/31/2025 04:02am City of Cypress 459-AOA 20m 43s
The Department gives strong consideration to the public’s welfare, safety, civil rights, and civil liberties. In a continued effort for greater transparency, the Department values meaningful public input related to the use of military equipment in our community.

The Department is required to hold at least one (1) well-publicized and conveniently located community engagement meeting where community members may discuss and ask questions regarding the annual military equipment report.

Meetings must be held within thirty days of posting this report on the Department’s website. The Department will provide this opportunity on June 22, 2026 at 7:00 pm, during the City’s regularly scheduled City Council meeting. The meeting will take place in the City Council chambers and will include a presentation as well as opportunities to discuss this report with the Chief of Police and/or City Council.

In compliance with the requirements of AB 481, a draft of this staff report, which includes the 2025 Annual Military Equipment Report, and the updated Policy was published on the Department’s website as of May 11, 2026.

ENVIRONMENTAL IMPACT:

There is no environmental impact related to this item.

LEGAL ANALYSIS:

The City Attorney has reviewed and approved as to form.

Page 8 ends

FINANCIAL IMPACT:

There is no financial impact for this item.

RECOMMENDATION:

That the City Council:

1. Review and file the Seal Beach Police Department’s Annual Military Equipment Report for 2025; and,

SUBMITTED BY: NOTED AND APPROVED:

Michael Henderson Patrick Gallegos
Michael Henderson, Chief of Police Patrick Gallegos, City Manager Prepared by: Michael Ezroj, Operation Bureau Captain
ATTACHMENTS:

A. Ordinance 1728
B. Policy 706 – updated 01-10-25
C. Military Equipment Inventory List – updated 05/11/2026 ORDINANCE 1728

AN ORDINANCE OF THE SEAL BEACH CITY COUNCIL RENEWING

ITS MILITARY EQUIPMENT USE ORDINANCE AND APPROVING
THE SEAL BEACH POLICE DEPARTMENT’S UPDATED MILITARY

EQUIPMENT USE POLICY IN ACCORDANCE WITH GOVERNMENT
CODE SECTION 7071
WHEREAS, on September 30, 2021, Governor Gavin Newsom signed into law Assembly Bill 481 (“AB 481”), adding sections 7070 et. seq. to the Government Code, requiring law enforcement agencies to obtain approval from their governing body before acquiring “military equipment,” as defined by Government Code section 7070(c); and,
WHEREAS, Government Code section 7071(a) requires law enforcement agencies to obtain approval from their governing body by an ordinance adopting a military use policy, at a regular meeting held pursuant to open meeting laws, prior to taking certain actions relating to the funding, acquisition, or use of “military equipment”; and,
WHEREAS, on April 25, 2022, City Council adopted its military equipment use ordinance (Ordinance 1694) approving the Seal Beach Police Department’s Military Equipment Use Policy (“Policy 706”) and Military Equipment Use Inventory; and,
WHEREAS, on May 22, 2023, City Council authorized the Seal Beach Police Department’s updated Military Equipment Use Policy and renewed its military equipment ordinance (Ordinance 1705); and,
WHEREAS, on May 28, 2024, City Council authorized the Seal Beach Police Department’s updated Military Equipment Use Policy and renewed its military equipment ordinance (Ordinance 1710); and,
WHEREAS, on May 27, 2025, City Council authorized the Seal Beach Police Department’s updated Military Equipment Use Policy and renewed its military equipment ordinance (Ordinance 1718); and,
WHEREAS, the Seal Beach Police Department currently possesses equipment that qualifies under the definition of “military equipment” in Government Code section 7070(c), and wishes to continue to use such equipment in a responsible manner to ensure the safety of the community and its residents; and, WHEREAS, in accordance with Government Code Section 7071(e)(1), a law enforcement agency seeking to continue the use of any military equipment must annually commence the governing body renewal process for the military equipment use ordinance adopted by the governing body; and, WHEREAS, the renewal of the military equipment use ordinance is necessary in order to continue the use of such equipment for the purpose of protecting the safety of officers, residents, and visitors in the City of Seal Beach; and, WHEREAS, the Seal Beach Police Department seeks authorization for the purchase of additional weapons previously authorized and identified in the Military Equipment Use Policy’s attached Inventory; and,
WHEREAS, in accordance with Government Code Section 7071(b), the Seal Beach Police Department submitted a proposed military equipment use policy with the updated inventory to the City Council and has posted a copy of the policy on the Seal Beach Police Department’s website; and,
WHEREAS, in accordance with Government Code Section 7072(a), the Seal Beach Police Department submitted an annual report for each type of military equipment approved and has posted a copy of the annual report on the Seal Beach Police Department’s website; and,
WHEREAS, in accordance with Government Code Section 7072(b), the Seal Beach Police Department held a community engagement meeting on May 27, 2026, at which time the public had the opportunity to comment on the annual military equipment report; proposed military equipment use policy and inventory list; the renewal of the military equipment use ordinance; and the funding, acquisition, or use of military equipment.

NOW, THEREFORE, the City Council of the City of Seal Beach does hereby ordain as follows:

Section 1. The City Council hereby finds that all of the facts set forth in the Recitals above are true and correct.

Section 2. Legislative Findings. Pursuant to Government Code Section 7071, the City Council considered the adoption of this Ordinance at a regular, public meeting on June 22, 2026, and based on the facts set forth above, the Agenda Report, the information provided to the City Council at the public meeting, and the record thereof which is incorporated by this reference, the City Council hereby determines and makes the following findings:

A. The military equipment identified in the Seal Beach Police Department’s Military Equipment Inventory are necessary because there is no reasonable alternative that can achieve the same objective of officer and civilian safety for the reasons identified in the Military Equipment Inventory; and,
B. The military equipment identified in the Seal Beach Police Department’s Military Equipment Inventory will safeguard the public’s welfare, safety, civil rights, and civil liberties for the reasons identified in the Military Equipment Inventory; and
C. The military equipment identified in the Seal Beach Police Department’s Military Equipment Inventory are necessary because there are no cost-effective alternatives; and
D. Prior military equipment use complied with Seal Beach Police Department Policy 706, or if prior uses did not comply with the accompanying military equipment use policy, corrective action has been taken to remedy nonconforming uses and ensure future compliance.

Section 3. Pursuant to Government Code Section 7071, the City Council hereby renews its military equipment use ordinance, Ordinance No. 1694, and authorizes the updated inventory list under Seal Beach Police Department Policy 706, as set forth in the attached Exhibit A and incorporated by this reference.

Section 4. Severability. If any sentence, clause, or phrase of this Ordinance is for any reason held to be unconstitutional or otherwise invalid, such decision shall not affect the validity of the remaining provisions of this Ordinance. The City Council hereby declares that it would have passed this Ordinance and each sentence, clause or phrase thereof irrespective of the fact that any one or more sentences, clauses or phrases be declared unconstitutional or otherwise invalid.

Section 5. Publication. The City Clerk shall cause this Ordinance to be published at least once in a newspaper of general circulation published and circulated in the City within fifteen (15) days after its passage in accordance with Section 36933 of the Government Code, shall certify to the adoption of this Ordinance, and shall cause this Ordinance and this certification, together with proof of publication, to be entered in the Book of Ordinances of the Council of this City.

Section 6. Effective Date. This Ordinance shall take effect and be in full force thirty (30) days after its passage.

Section 7. Certification. The City Clerk shall certify to the adoption of this Ordinance and shall cause the same to be published in the manner prescribed by law.

INTRODUCED at a regular meeting of the City Council of the City of Seal Beach held on the 22nd day of June 2026 by the following vote:

AYES: Council Members
NOES: Council Members
ABSENT: Council Members
ABSTAIN: Council Members
Lisa Landau, Mayor
ATTEST:

Gloria D. Harper, City Clerk
APPROVED AS TO FORM:
___________________________
Nicholas Ghirelli, City Attorney
Policy
706
Seal Beach Police Department
Seal Beach PD Policy Manual
Copyright Lexipol, LLC 2024/01/15, All Rights Reserved.

Published with permission by Seal Beach Police Department Military Equipment - 1
Military Equipment
706.1 PURPOSE AND SCOPE
The purpose of this policy is to provide guidelines for the approval, acquisition, reporting requirements, and use of military equipment (California Government Code § 7070; Government Code § 7071; Government Code § 7072). This policy is provided to fulfill the obligations set forth in Assembly Bill No. 481, enacting the foregoing Code sections. These obligations include, but are not limited, to seeking approval for the use and acquisition of specific items deemed to be military equipment, and requirements related to compliance, annual reporting, cataloging, and complaints regarding these items.
706.1.1 DEFINITION OF MILITARY EQUIPMENT
California Government Code § 7070 defines "military equipment" as including:
• Unmanned, remotely piloted, powered aerial or ground vehicles. • Mine-resistant ambush-protected (MRAP) vehicles or armored personnel carriers. • High mobility multipurpose wheeled vehicles (HMMWV), two-and-one-half-ton trucks, five-ton trucks, or wheeled vehicles that have a breaching or entry apparatus attached. • Tracked armored vehicles that provide ballistic protection to their occupants. • Command and control vehicles that are either built or modified to facilitate the operational control and direction of public safety units. • Weaponized aircraft, vessels, or vehicles of any kind. • Battering rams, slugs, and breaching apparatuses that are explosive in nature. This does not include a handheld, one-person ram.
• Firearms and ammunition of.50 caliber or greater, excluding standard-issue shotguns and standard-issue shotgun ammunition.
• Specialized firearms and ammunition of less than.50 caliber, including firearms and accessories identified as assault weapons in Penal Code § 30510 and Penal Code §30515, with the exception of standard-issue handguns.
• Any firearm or firearm accessory that is designed to launch explosive projectiles. • Noise-flash diversionary devices and explosive breaching tools. • Munitions containing tear gas or OC, excluding standard, service-issued handheld pepper spray.
• TASER® Shockwave, microwave weapons, water cannons, and long-range acoustic devices (LRADs).
• Kinetic energy weapons and munitions.
• Any other equipment as determined by a governing body or a state agency to require additional oversight.

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706.2 POLICY
It is the policy of the Seal Beach Police Department that members of this Department shall comply with the provisions of Government Code § 7071, et seq., with respect to military equipment. It is the policy of the Seal Beach Police Department that there shall be legally enforceable safeguards, including transparency, oversight, and accountability measures in place to protect the public's welfare, safety, civil rights, and civil liberties before military equipment is funded, acquired, or used. 706.3 MILITARY EQUIPMENT COORDINATOR
The Chief of Police designates the Support Services Bureau Lieutenant to act as the military equipment coordinator. The responsibilities of the military equipment coordinator include, but are not limited to:
(a) Acting as liaison to the City Council for matters related to the requirements of this policy.
(b) Identifying equipment that qualifies as military equipment in the current possession of the Department, and/or military equipment the Department intends to acquire that requires approval by the City Council.
(c) Conducting an inventory of all Department military equipment at least annually. (d) Collaborating with any allied agency that may use military equipment within the jurisdiction of Seal Beach Police Department (Government Code § 7071). (e) Preparing for, scheduling, and coordinating the annual community engagement meeting, which includes:

1. Publicizing the details of the meeting.

2. Preparing for public questions regarding the Department's funding, acquisition, and use of equipment.
(f) Preparing the annual military equipment report for submission to the Chief of Police and ensuring that the report is made available on the Department website (Government Code § 7072).
(g) Coordinating the processing of complaints and concerns submitted pursuant to Section 706.7 of this policy.
706.4 MILITARY EQUIPMENT USE CONSIDERATIONS
The military equipment acquired and authorized by the Department is:
(a) Necessary because there is no reasonable alternative that can achieve the same objective of officer and civilian safety.
(b) Reasonably cost effective compared to available alternatives that can achieve the same objective of officer and civilian safety.

Military equipment shall only be used by a Department employee after the employee has received the training specified herein, any course required by the Commission on Peace Officer Standards and Training (POST), has been successfully completed, unless exigent circumstances arise.

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706.5 MILITARY EQUIPMENT REPORTING CONSIDERATIONS
Upon approval of a military equipment policy, the Chief of Police or the authorized designee shall submit a military equipment report to the City Council for each type of military equipment approved within one year of approval of this policy, and annually thereafter for as long as the military equipment is available for use (Government Code § 7072).

The Chief of Police or the authorized designee shall also make each annual military equipment report publicly available on the Department website for as long as the military equipment is available for use. The report shall include all information required by Government Code § 7072 for the preceding calendar year, for each type of military equipment in the Department's inventory.

The annual military equipment report shall, at a minimum, include the following information for the immediately preceding calendar year for each type of military equipment:
(a) A summary of how the military equipment was used and the purpose of its use. (b) A summary of any complaints or concerns received concerning the military equipment. (c) The results of any internal audits, any information about violations of the military equipment use policy, and any actions taken in response. (d) The total annual cost for each type of military equipment, including acquisition, personnel, training, transportation, maintenance, storage, upgrade, and other ongoing costs, and from what source funds will be provided for the military equipment in the calendar year following submission of the annual military equipment report. (e) The quantity possessed for each type of military equipment. (f) If the Department intends to acquire additional military equipment in the next year, the quantity sought for each type of military equipment.

Within 30 days of submitting and publicly releasing an annual military equipment report, the Department shall hold at least one well-publicized and conveniently located community engagement meeting, at which the general public may discuss and ask questions regarding the annual military equipment report and Seal Beach Police Department's funding, acquisition, or use of military equipment. This shall occur as a part of the Department's presentation to the City Council.
706.6 CATALOGING OF MILITARY USE EQUIPMENT
All military use equipment kept and maintained by the Seal Beach Police Department shall be cataloged in a way which addresses each of the following requirements:

1. The manufacturer's description of the equipment.

2. The capabilities of the equipment.

3. The purposes and authorized uses for which the Department proposes to use the equipment.

4. The expected lifespan of the equipment.

5. The fiscal impact of the equipment, both initially and for on-going maintenance.

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6. The quantity of the equipment, whether maintained or sought. 706.7 COMPLIANCE
The Support Services Bureau Lieutenant will ensure that all Department members comply with this policy and will conduct an annual audit. The Chief of Police or designee will be notified of any policy violations and, as appropriate, the violation(s) will be referred to the Internal Affairs Division and handled in accordance with Policy 1009 (Personnel Complaints). All instances of non-compliance will be reported to City Council via the annual military equipment report.

Any member of the public can register a question or concern regarding military use equipment by contacting the Seal Beach Police Department via email at [email protected]. A response to the question or concern shall be completed and provided by the Department in a timely manner, but not to exceed thirty (30) days.

Any member of the public can submit a complaint to any member of the Department and in any form (i.e., in person, telephone, email, etc.). Once the complaint is received, it shall be routed to the Internal Affairs Division in accordance with Policy 1009. 706.8 FUNDING
The Department shall obtain City Council approval, by an ordinance adopting a new or revised military equipment use policy, prior to seeking funds for military equipment, including, but not limited to, applying for a grant, soliciting, or accepting private, local, state, or federal funds, in-kind donations, or other donations or transfers.

The Department has authority to apply for funding prior to obtaining City Council approval in the case of exigent circumstances.In such case, the Department shall obtain City Council approval as soon thereafter as practicable. In seeking such approval, the Support Services Bureau Lieutenant will submit to the City Council a report explaining the nature of the exigency and why prior approval could not be obtained.
706.9 MILITARY EQUIPMENT INVENTORY
The following constitutes an inventory of previously purchased equipment for the Seal Beach Police Department deemed to be military and militaristic as defined by this policy.

1. Unmanned Aircraft System (UAS)
A UAS is an unmanned aircraft and the equipment necessary for the safe and efficient operation of the aircraft. An unmanned aircraft is a component of a UAS. It is defined by statute as an aircraft that is operated without the possibility of direct human intervention from within or on the aircraft.

Current Inventory:

DJI MAVIC 2 ENTERPRISE DUAL
Description: UAS that has a color and infrared camera as well as audible speaker and light.

Capable of video recording and weighs 899 grams, approx. 30 minutes of flight time.

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Quantity: 2
Purchase Price: $5,500 each
DJI Avata
Description: First-person-view (FPV) "Cinewhoop" UAS designed to take high-quality video.

The model is smaller, lighter, more agile, and equipped with propeller guards so that it is safe to fly around people and in-door use.

Quantity: 1 (Serial Number 1581F4QWD227B0021HFY)
Purchase Price: $677.74 each
Purpose: To be deployed when its view would assist officers or incident commanders with the following situations, which include but are not limited to:
(a) major collision investigations
(b) search for missing persons
(c) natural disaster management
(d) crime scene photography
(e) SWAT, tactical or other public safety and life preservation missions (f) In response to specific requests from local, state, or federal fire authorities for fire response and/or prevention.

Authorized Use: Only assigned operators who have completed the required training shall be permitted to operate any UAS during approved missions.

Expected Life Span: All UAS equipment, 3-5 years.

Fiscal Impact: Annual maintenance and battery replacement cost is approximately $2,000.

Training Required: All Department UAS operators must be licensed by the Federal Aviation Administration for UAS operation. In addition, each operator must attend a 40-hour Department training and ongoing quarterly training.

Legal and Procedural Rules: Use is established under Policy 606, FAA Regulation 14 CFR Part 107, and the City of Seal Beach UAS policy. It is the policy of the Seal Beach Police Department to utilize UAS only for official law enforcement purposes, and in a manner that respects the privacy of our community, pursuant to State and Federal law.

2. 40 MM Launchers and Rounds
40MM Launchers are utilized by Department personnel as a less lethal tool to launch impact rounds.

Current Inventory:

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Description: The 40MM Single Launcher is a tactical single shot launcher that features an expandable ROGERS Super Stock and an adjustable Integrated Front Grip (IFG) with light rail. It will fire standard 40mm less lethal ammunition, up to 4.8 inches in cartridge length.

It will launch a 40mm less lethal round up to 131 feet and is only authorized to be used by SWAT personnel. Serial Numbers #D36434/FW21222/FW21223.

Quantity: 1
Purchase Price: $1,000 each
DEFENSE TECHNOLOGY, EXACT IMPACT 40MM ROUND
Description: The eXact iMpact 40mm sponge round is a point-of-aim, point-of-impact directfire round. This is a lightweight, high-speed projectile consisting of a plastic body and sponge projectile that is spin stabilized via the incorporated rifling collar and the 40mm launcher's rifled barrel. The round utilizes smokeless powder as the propellant, and therefore, has velocities that are extremely consistent. It is used for crowd control, patrol, and tactical applications. Part Number 6325.

Quantity: 41
Purchase Price: $26.50 each
Purpose: To limit the escalation of conflict where employment of lethal force is prohibited or undesirable.

Authorized Use: Situations for use of the less lethal weapon systems may include, but are not limited to:
(a) Self-destructive, dangerous and/or combative individuals. (b) Riot/crowd control and civil unrest incidents.
(c) Circumstances where a tactical advantage can be obtained. (d) Potentially vicious animals.
(e) Training exercises or approved demonstrations.

Training: Sworn members utilizing 40mm less lethal chemical agents or impact rounds must first be trained in their use by POST certified less lethal and chemical agent instructors.

Expected Life Span: Defense Technology Launchers - 25 years, Rounds - 5 years.

Fiscal Impact: Annual maintenance is approximately $50 for each launcher.

Legal and Procedural Rules: Use is established under Policy 302.7.2. It is the policy of the Seal Beach Police Department to utilize the 40mm only for official law enforcement purposes, and pursuant to State and Federal law, including laws regarding the use of force.

3. Less Lethal Shotgun
Less Lethal Shotgun is used to deploy the less lethal 12-gauge Super-Sock Beanbag Round.

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Current Inventory:

REMINGTON 870 LESS LETHAL SHOTGUN
Description: The Remington 870 Less Lethal Shotgun is used to deploy the less lethal 12- gauge Super-Sock Beanbag Round up to a distance of 75 feet. The range of the weapon system helps to maintain space between officers and a suspect reducing the immediacy of the threat which is a principle of De-escalation.

Quantity: 13
Purchase Price: $946 each
Drag Stabilized 12-GAUGE BEANBAG ROUND
Description: A less lethal 2.4-inch 12-gauge shotgun round firing a ballistic fiber bag filled with 40 grams of lead shot at a velocity of 270-290 feet per second (FPS). Drag Stabilized rounds are discharged from a dedicated 12-gauge shotgun that is distinguishable by an orange butt stock and fore grip. This round provides accurate and effective performance when fired from the approved distance of not fewer than five (5) feet. The maximum effective range of this munition is up to 75 feet from the target. The Drag Stabilized Model is in its deployed state immediately upon exiting the barrel. It does not require a minimum range to "unfold" or "stabilize." The Drag Stabilized Model is an aerodynamic projectile. However, accuracy is relative to the shotgun, barrel length, environmental conditions, and the operator. The Drag Stabilized Model is very accurate. However, effectiveness depends on many variables, such as distance, clothing, stature, and the point where the projectile impacts.

Quantity: 317
Purchase Price: $5 each
Purpose: To limit the escalation of conflict where employment of lethal force is prohibited or undesirable.

Expected Life Span: Remington 870 Less Lethal Shotgun- 25 years, Drag Stabilized 12-Gauge beanbag round - no listed expiration date.

Fiscal Impact: Annual maintenance is approximately $50 for each shotgun.

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Training: All officers must first be trained in the 12 gauge less lethal shotgun as a less lethal option by in-service training. SWAT personnel receive additional training internally when they transfer to the unit. SWAT operators who utilize these munitions must have been through and successfully completed a POST approved gas school and/or trained in house by POST certified chemical agent instructors for muzzle blast training.

Legal and Procedural Rules: Use is established under Policy 305.4.2. It is the policy of the Seal Beach Police Department to utilize the less lethal shotgun only for official law enforcement purposes, and pursuant to State and Federal law, including laws regarding the use of force.

4. Rifles
Firearm designed and intended to be fired from the shoulder and designed to use the energy in a fixed metallic cartridge to fire only a single projectile through a rifled bore for each single pull of the trigger.

Current Inventory:

Colt AR-15 223 16"
Description: lightweight, magazine-fed, gas-operated semi-automatic rifle. Caliber 223, 16- inch barrel.

Quantity: 37
Purchase Price: $846.56 per firearm
Colt AR-15 223 Short Barrel Rifle (SBR)
Description: lightweight, magazine-fed, gas-operated semi-automatic rifle. Caliber 223, 16- inch barrel.

Quantity: 3
Purchase Price: $1,223.64 per firearm
Geissele AR-15 223 14.5 SBR
Description: lightweight, magazine-fed, gas-operated semi-automatic rifle. Caliber 223, 14.5- inch barrel.

Quantity: 5
Purchase Price: $750 per firearm
Geissele AR-15 5.56 10.3 SBR
Description: lightweight, magazine-fed, gas-operated semi-automatic rifle. Caliber 5.56, 10.3- inch barrel.

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H&K MP-7 4.6X30 7.1"
Description: lightweight, magazine-fed, gas-operated semi-automatic rifle. Chambered for the HK 4.6×30mm armor-piercing cartridge designed by manufacturer Heckler & Koch. 7.1- inch barrel.

Quantity: 2
Purchase Price: $1,852.20 per firearm
Winchester.223 Remington 55GR silver tip rifle round
Description:.223 Remington caliber, Fragmenting Polymer Tip (FPT), 55 grain bullet weight, brass cartridge case material.

Quantity: 3,680
Purchase Price: $802.74 (price per 1,000)
Winchester.223 Remington 55GR frangible rifle round
Description:.223 Remington caliber, Frangible, 55 grain bullet weight, brass cartridge case material.

Quantity: 1,900
Purchase Price: $668.05 (price per 1,000)
Winchester 5.56 MM 55GRFull Metal Jacket (FMJ) rifle round Description: 5.56 MM caliber, Full Metal Jacket (FMJ), 55 grain bullet weight, brass cartridge case material.

Quantity: 6,000
Purchase Price: $392.21 (price per 1,000)
L-Tech 4.6 x 30MM 31GR Frangible rifle round
Description: 4.6x30MM caliber, Frangible, 31 grain bullet weight.

Quantity: 4,800
Purchase Price: $437.50 (price per 1,000)
L-Tech 4.6 x 30MM 31GR OTM
Description: 4.6x30MM caliber, Open Tip Match (OTM), 31 grain bullet weight.

Quantity: 880
Purchase Price: $572.00 (price per 1,000)
Purpose: To be used as precision weapons to address a threat with more precision and/or greater distances than a handgun, if present and feasible.

Authorized Use: Only members that are POST certified are authorized to use a rifle.

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Expected Life Span: No expiration date.

Fiscal Impact: Annual maintenance is approximately $50 for each rifle.

Training: Prior to using a rifle, officers must be certified by POST instructors in the operation of the rifle. Additionally, all members that operate any rifle are required to pass a range qualification two times a year.

Legal and Procedural Rules: Use is established under Policy 305.4.3. It is the policy of the SBPD to utilize rifles only for official law enforcement purposes, and pursuant to State and Federal laws regarding the use of force.

5. PepperBall Launcher
A device that discharges irritant projectiles.

Current Inventory:

Tippmann PepperBall Gun
Description: A compressed-air powered launcher designed to fire non-lethal PepperBall projectiles.

Quantity: 2
Purchase Price: $1,146.50
PepperBall LIVE-X PROJECTILE
Description: The Live Projectile contains a concentrated amount of PAVA pepper powder.

One round of LIVE-X contains the equivalent to 10 PepperBall rounds. Discharged from a PepperBall Launcher, the projectile has a velocity of 280-350 FPS. The projectile has a direct impact of 60ft and an area of saturation of 150+ft. The projectile contains 5% PAVA Powder.

Quantity: 340
Purchase Price: $3 per projectile
Purpose: To limit the escalation of conflict where employment of lethal force is prohibited or undesirable. Situations for use of the less lethal weapon systems may include but are not limited to:
(a) Self-destructive, dangerous and/or combative individuals. (b) Riot/crowd control and civil unrest incidents.
(c) Circumstances where a tactical advantage can be obtained. (d) Potentially vicious animals.
(e) Training exercises or approved demonstrations.

Authorized Use: Only those officers who have been trained in the use of PepperBall launchers are authorized to use the PepperBall launchers.

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Training: Only sworn members may utilize PepperBall launchers and projectiles and must first be trained in their use by POST certified less lethal and chemical agent instructors.

Expected Life Span:
(a) Tippmann PepperBall Gun - 20 years
(b) PepperBall Live-X Projectile - 3 years
Fiscal impact: Annual maintenance is approximately $50 for each PepperBall launcher.

Legal and Procedural Rules: Use is established under Policy 302.7.2. It is the policy of the SBPD to utilize PepperBall only for official law enforcement purposes, and pursuant to State and Federal law, including laws regarding the use of force.
706.10 MILITARY SWAT EQUIPMENT INVENTORY
The Seal Beach Police Department participates in the West County Special Weapons and Tactics (SWAT) team, a regional SWAT and Crisis Negotiation Team (CNT) with Officers from the cities of Seal Beach, Los Alamitos, Cypress, Fountain Valley, and Westminster.

The following constitutes an inventory of previously purchased equipment known to be owned and/ or utilized by law enforcement units with which the Seal Beach Police Department collaborates and/or participates for law enforcement purposes, which are deemed to be military and militaristic as defined by this policy. The equipment in this section is primarily used by the members of the West County SWAT Team.

1. Armored Vehicles
Commercially produced wheeled armored personnel vehicle utilized for law enforcement purposes.

Current Inventory:

LENCO BEARCAT G2
Description: Armored vehicle that seats 10-12 personnel with open floor plan that allows for rescue of down personnel. It can stop various projectiles, which provides greater safety to citizens and officers beyond the protection level of shield and personal body armor, VIN FDAF5HT2BEC98082.

Quantity: 1
Purchase Price: Refer to Westminster Police Department policy Purpose: To be used in response to critical incidents to enhance officer and community safety, improve scene containment and stabilization, and assist in resolving critical incidents.

Authorized Use: The use of armored vehicles shall only be authorized by a watch commander or SWAT commander, based on the specific circumstances of a given critical incident. Armored vehicles shall be used only by officers trained in their deployment and in a manner consistent with Department policy and training.

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Expected Lifespan: 25 years.

Fiscal Impact: Annual maintenance cost of approximately $10,000.

Training: All driver/operators must first attend formalized instruction and be trained in vehicle operations and practical driving instruction.

Legal and Procedural Rules: It is the policy of the Department to utilize armored vehicles only for official law enforcement purposes, and pursuant to State and Federal law.

Other Notes: The bearcat was obtained through the UASI group procurement process in 2012.

The vehicle is currently stored at Westminster Police Department and used by the West County SWAT during training and SWAT operations for the region.

2. Mobile Command Post Vehicle (MCP)
A vehicle used mobile office that provides shelter, access to Department computer systems, and restroom facilities during extended events.

Current Inventory:

Freightliner M2 106 vehicle
Description: The MCP can also be utilized for SWAT/CNT and other critical incidents, preplanned large events, searching for missing persons, natural disasters, and community events.

Quantity: 1
Purchase Price: Refer to Cypress Police Department policy Purpose: To be used based on the specific circumstances of a given critical incident, large event, natural disaster, or community event that is taking place.

Authorized Use: Only officers trained in their deployment and operations in a manner consistent with Department policy and training are authorized to operate the MCP. Furthermore, only officers who have completed the California State Class B Commercial driving school and become properly licensed will be allowed to drive the MCP. Situations which the MCP is authorized for use would include but not be limited to critical incidents, emergencies, and natural disasters.

Expected Lifespan: The MCP, 20-year lifespan on chassis and vehicle structure. Upgrades needed in 7 years to maintain IT systems.

Fiscal Impact: Annual maintenance cost is approximately $1,000. Cost-sharing for the vehicle is administered by the Cypress Finance Department and each city is billed a third of costs associated with the annual vehicle maintenance and technology service fees.

Training: The driver/operator must first receive training in the safe handling of the vehicle on a closed training course. Once the operator has shown competence in vehicle handling, the driver/ operator will drive the vehicle throughout the city with an experienced driver. Driver/operators shall Seal Beach Police Department
Seal Beach PD Policy Manual
Military Equipment
Copyright Lexipol, LLC 2024/01/15, All Rights Reserved.

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also undergo California Department of Motor Vehicles commercial vehicle testing and possess a Class B driver's license.

Legal and Procedural Rules: It is the policy of the Department to use the MCP only for official law enforcement purposes, and in accordance with California State law regarding the operation of motor vehicles.

Other Notes: After the City of Anaheim UASI group completed the procurement process and the vehicle was built, the City of Cypress took delivery of the MCP on April 19, 2007. The City of Cypress entered into an agreement with the cities of Los Alamitos and Seal Beach to accept, house, utilize and cost-share repairs and routine maintenance for the regional MCP vehicle.

The vehicle is currently housed inside a City of Seal Beach fire station (OCFA station #48) and is utilized by all three cities for special events that include DUI checkpoints, public relations presentations, and emergency incidents. The vehicle is also the primary command and control platform for West County S.W.A.T. during training and S.W.A.T. operations for the region. The vehicle is staffed with a team of City employees and designated volunteers from all three cities including the West Cities Police Dispatch Communications Center. Cost-sharing for the vehicle is administered by the Cypress Finance Department and each city is billed a third of costs associated with the annual vehicle maintenance and technology service fees.

3. Light Sound Diversionary Devices (LSDD)
A device used to distract dangerous persons.

Current Inventory:

COMBINED TACTICAL SYSTEMS (CTS), MODEL 7290 FLASH BANG
Description: This is the standard diversionary flash-bang device. It is non-bursting, nonfragmenting single use device that produces a 175db and 6-8 million candela of light output.

It is ideal for distracting potentially dangerous suspects during assaults, hostage rescue, building/room entry or other high-risk arrest situations.

Quantity: 1
Purchase Price: $45 each
DEFENSE TECHNOLOGY, NO. 15 STINGER GRENADE
Description: This is a hand-held, hand-thrown grenade and has an initial 1 second delayed fuse. Once the fuse is discharge at a low speed, the main charge detonates to produce a loud sound and bright flash of light, and the distribution of approximately 180 rubber pellets of.32 caliber size are expelled from the grenade, and the pellets can travel up to 50 ft. from the point of detonation.

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Purpose: A diversionary device is ideal for distracting dangerous suspects during assaults, hostage rescue, room entry or other high-risk arrest situations. To produce atmospheric overpressure and brilliant white light and, as a result, can cause short-term (6 - 8 seconds) physiological/psychological sensory deprivation to give officers a tactical advantage.

Authorized Use: Diversionary Devices shall only be used:
(a) By officers who have been trained in their proper use. (b) In hostage and barricaded subject situations.
(c) In high-risk warrant (search/arrest) services where there may be extreme hazards to officers.
(d) During other high-risk situations where their use would enhance officer safety. (e) During training exercises.

Expected Lifespan: Until used.

Fiscal Impact: No annual maintenance.

Training: Prior to use, officers must attend diversionary device training that is conducted by POST certified instructors.

Legal and Procedural Rules: Use is established under Policy 302.6. It is the policy of the SBPD to utilize diversion devices only for official law enforcement purposes, and pursuant to State and Federal law regarding the use of force.

Other Notes: This equipment is owned and operated by West County SWAT through the Cypress Police Department, which could result in its deployment and/or use in the City of Seal Beach.

4. Chemical Agent and Smoke Canisters
Canisters that contain chemical agents that are released when deployed.

Current Inventory:

DEFENSE TECHNOLOGY, DIRECT IMPACT 40MM CS ROUND
Description: The Direct Impact 40MM CS munition is a point-of-aim, point-of-impact directfire round. The munition can be used to incapacitate a single subject or control a crowd. The munition is loaded with CS powder and is combined with lightweight, high-speed crushable foam projectile for maximizing the potential for incapacitation. Part Number 6322.

Quantity: 4
Purchase Price: $26.50 each
DEFENSE TECHNOLOGY, DIRECT IMPACT 40MM OC ROUND
Description: The 40MM Direct Impact OC munition is a point-of-aim, point-of-impact directfire round. The munition is loaded OC powder and is combined with a lightweight, high-speed projectile consisting of a plastic body and crushable foam nose. Part Number 6320.

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Quantity: 5
Purchase Price: 26.50 each

DEFENSE TECHNOLOGY, FLAMELESS TRI-CHAMBER CS GRENADE
Description: The design of the Tri-Chamber Flameless CS Grenade allows the contents to burn within an internal can and disperse the agent safely with reduced risk of fire. The grenade is designed primarily for indoor tactical situations to detect and/or dislodge a barricaded subject. This grenade will deliver 20 grams of agent during its 20-30 seconds burn time. The device is not launchable. Part Number 1032.

Quantity: 2
Purchase Price: $34.94 each

DEFENSE TECHNOLOGY SPEDE-HEAT CS GRENADE
Description: The Spede-Heat CS Grenade is a high volume, continuous burn munition. It expels a CS payload of 81.2 grams in approximately 20-40 seconds. The CS is discharged through four gas ports on top of the canister, three gas ports on the side, and one gas port on the bottom. The device is launchable. Part Number 1072.

Quantity: 15
Purchase Price: $28.30 each

DEFENSE TECHNOLOGY CS TRIPLE-CHASER SEPARATING CANISTER Description: The Triple-Chaser separating CS consists of three separate canisters pressed together with separating charges between each section (canister). When deployed, this grenade will separate into three (3) distinct sub-munitions, spaced approximately 20ft. apart.

This allows increased area coverage in a short period of time, from one deployment. Terrain and surface conditions can affect the distance of the separating sub-munitions. The device is specifically designed for outdoor use in crowd control situations. The separating function and relatively quick burn time minimizes the potential of a "throwback" from hostile or combative subjects. The munition is launchable. Part Number 1026.

Quantity: 1
Purchase Price: $44.89 each
DEFENSE TECHNOLOGY 40MM CS FERRET POWDER BARRICADE PENETRATING

PROJECTILE ROUND
Description: The 40MM CS Ferret Powder munition is a barricade penetrating round filled with a CS Powder chemical agent. It is a frangible projectile that is spin stabilized utilizing barrel rifling of the 40MM launcher. It is non-burning and designed to penetrate barriers. It is primarily used to dislodge barricaded subjects and can also be used for area denial. It is used by tactical teams to penetrate barriers such as windows, hollow core doors, wallboard (drywall), and thin plywood. Upon impact, the nose ruptures and instantaneously delivers Seal Beach Police Department
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the agent payload inside of a structure of vehicle. The active CS agent is 7.6 grams and instantaneously discharges on impact. Part Number 2292.

Quantity: 7
Purchase Price: $20.91 each
DEFENSE TECHNOLOGY 40MM CS FERRET LIQUID BARRICADE PENETRATING

PROJECTILE ROUND
Description: The 40MM CS Ferret Liquid munition is a frangible projectile filled with chemical agent. It is designed to deliver chemical agents in barricade situations from a 40mm launcher.

Spin stabilization from barrel rifling affords maximum stand-off distance and accuracy for safety. The munition is non-burning and suitable for indoor use. It is designed to penetrate barriers, such as windows, hollow core doors, wallboard, and thin plywood. Upon impacting the barrier, the nose cone ruptures and instantaneously delivers a small chemical payload inside of a structure or vehicle. The active CS agent is 27.6 grams and instantaneously discharges on impact. Part Number 2262.

Quantity: 7
Purchase Price: $21.53 each

DEFENSE TECHNOLOGY CS RIOT CONTROL CONTINUOUS DISCHARGE GRENADE Description: The Riot Control CS Grenade is designed specifically for outdoor use in crowd control situations with a high volume continuous burn that expels its payload in approximately 20-40 seconds through four gas ports located on the top of the canister. This grenade can be used to conceal tactical movement or to route a crowd. The volume of smoke and agent is vast and obtrusive. This launchable grenade is 6.0 in. by 2.35 in. and holds approximately

0.88oz. of active agent.

Quantity: 15
Purchase Price: $32.70

DEFENSE TECHNOLOGY POCKET TACTICAL CS GRENADE
Description: The Pocket Tactical CS Grenade is small, and lightweight. The 0.9 oz. of active agent will burn approximately 20-40 seconds. At 4.75 in. by 1.4 inches in size, it easily fits in most tactical pouches. This is a launchable grenade; however it is normally used as a signaling or covering device. Though this device is slightly over four inches in length, it produces a smoke cloud so fast it appears to be an enveloping screen produced by a full size tactical grenade.

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Purpose: To limit the escalation of conflict where employment of lethal force is prohibited or undesirable. Situations for use of the less lethal weapon systems may include, but are not limited to:
(a) Self-destructive, dangerous and/or combative individuals. (b) Riot/crowd control and civil unrest incidents.
(c) Circumstances where a tactical advantage can be obtained. (d) Potentially vicious animals.
(e) Training exercises or approved demonstrations.

Authorized Use: Only officers who have received POST certification in the use chemical agents are authorized to use chemical agents.

Training: Sworn members utilizing chemical agent canisters must first be certified by POST less lethal and chemical agent instructors.

Expected Lifespan: 5 years from manufacturing date.

Fiscal Impact: No annual maintenance.

Legal and Procedural Rules: Use is established under the Seal Beach Police Department Chemical Agent Policy 302.7.2. It is the policy of the SBPD to utilize chemical agents only for official law enforcement purposes, and pursuant to State and Federal law, including those regarding the use of force.

Other Notes: This equipment is owned and operated by Seal Beach Police Department and used by the West County SWAT during training and SWAT operations for the region.

5. Kinetic Breaching Tools
Tools that are used to conduct a kinetic breach. The tool utilizes a self contained impact ram that has no projectiles or explosive pressures exiting the tool.

Current Inventory:

Kinetic Breaching Tool (KBT) Model 3-1000
Description: The KBT is a powder actuated kinetic energy forced entry tool. It utilizes a crimped blank explosive charge which drives a captive steel impact plate directed at the breach point. The impact plate extends forward out of the clamshell shroud and impacts against the target with a high level of kinetic energy to defeat the entry point or fortification.

The impact plate automatically retracts and is reset in the breaching device. The KBT uses semi-automatic cycling, allowing repeated strikes on hardened or multiple targets. The KBT's intended use is for forced entry during high-risk operations with secure entry points and is designed to be operated by a single officer/tactical team member. The KBT weighs 28 lbs. dimensions are 35 in. x 9.9 in. x 9.3 in. and has an audible report of 115 dB. The KBT utilizes a proprietary blank cartridge to deliver up to 850 ft. lbs. of kinetic energy through the steel Seal Beach Police Department
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ram. There is no projectile or explosive energy that leaves the device except for the force of the ram, which is permanently captured in the breaching device.

Quantity: 1
Purchase Price: $10,494.38 each
Purpose: To safely gain entry into a structure.

Authorized Use: Explosive breaching may only occur after authorization by the Incident Commander or SWAT Commander in the field, and during training exercises.

Expected Lifespan:
(a) Kinetic Breaching Tool (KBT) - 30 years
(b) Blank cartridges – 5 years (preferably rotate rounds within 1 year) Fiscal Impact: No annual maintenance.

Training: All officers who use explosive breaching tools shall first attend 40 hours of explosive breaching instruction and must additionally receive quarterly training for explosive operations.

Legal and Procedural Rules: It is the policy of the Seal Beach Police Department to utilize breaching tools only for official law enforcement purposes, and pursuant to State and Federal law.

Other Notes: This equipment is owned and operated by Seal Beach Police Department and used by the West County SWAT during training and SWAT operations for the region.

6. Long Range Acoustic Device (LRAD)
A high intensity directional acoustical array for long-range, crystal-clear hailing, notification, and an unmistakable warning tone. The LRAD is primarily used as a communication device.

Current Inventory:

Genasys Long-Range Acoustic Device (LRAD) Model 500X
Description: The Genasys Long-Range Acoustic Device (LRAD) is a public address system optimized to the primary range of hearing. The LRAD system can deliver a live or recorded voice message with clarity for any operational scenario. LRAD's advanced driver and waveguide technology ensures every broadcast is clearly heard and understood, even above crowd, engine, and background noise. The LRAD 500X is compact, lightweight, and designed for applications ranging from fixed security installations to vehicles and vessels. The 500X is easily mounted and transportable to provide law enforcement long-range communication and safe, scalable non-kinetic escalation of force. The audible range of the LRAD 500X can reach up to 6,561 ft. American Technology Corp. Serial Number: 05984 UASI ASAUA/DHS Number 11-00456.

Quantity: 1
Purchase Price: Refer to Westminster Police Department policy Seal Beach Police Department
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Purpose: To be used to issue dispersal orders during crowd and riot control situations or to address the public in the event of civil emergencies, natural disasters, evacuations, and police incidents (e.g., missing persons, perimeters for wanted suspects/ K9 deployments, etc.). The LRAD may also be used to issue a warning tone.

Authorized Use: LRAD use may only occur after the authorization of the Incident Commander or SWAT Commander in the field and/or during training exercises by personnel trained to operate the LRAD.

Expected Lifespan: 25 years with proper maintenance
Fiscal Impact: No annual maintenance.

Training: Only officers trained in the use of the LRAD are authorized to set up and operate the device.

Legal and Procedural Rules: It is the policy of the Seal Beach Police Department to utilize the Long-Range Acoustic Device (LRAD) only for official law enforcement purposes, and pursuant to State and Federal Law.

Other Notes: This equipment is owned and operated by West County SWAT through the Westminster Police Department, which could result in its deployment and/or use in the City of Seal Beach.

7. Robots
A remotely controlled unmanned machine that operates on the ground, which is utilized to enhance the safety of the community and officers.

Current Inventory:

TRANSCEND Vantage Patrol Robot
Description: Transcend's Vantage robot is the world's only double-patented automatic stair and obstacle climbing robot for First Responders. It's the only option for First Responders that want their robot to "just figure it out" on the first attempt to climb stairs, clothes, and junk without the burden of tedious manual controls associated with flippers and other limb systems. This means the Vantage can be used without prior training to enter a house or building to see, hear and learn what's happening before sending officers inside.

Cameras: Drive Camera (Night Vision), Pan Tilt Zoom (25x zoom, 90/15 degree up/down tilt, auto infrared night vision), FLIR Thermal. 3 hours constant driving, 12 hours monitoring / intermittent driving. 100+ lb. payload, zero degree turning radius, two-way audio (push to talk), key ignition, easy battery swapping (robot and controller).

Quantity: 1
Purchase Price: Refer to Westminster Police Department policy Purpose: To be used to remotely gain visual/audio data, deliver HNT phone, open doors, disrupt packages, and clear buildings.

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Authorized Use: Only assigned operators who have completed the required training shall be permitted to operate the robot(s) identified above. Use is established by the Bomb Squad Commander or Incident Commander.

Expected Lifespan: 8 to 10 years.

Fiscal Impact: Annual maintenance and battery replacement cost is approximately $500.

Training: All robot operators must first complete the FBI's 6-week hazardous device school prior to operating the robot(s) identified above.

Legal and Procedural Rules: It is the policy of the SBPD to utilize a robot only for official law enforcement purposes, and in a manner that respects the privacy of our community, pursuant to State and Federal law.

Other Notes: This equipment is owned and operated by West County SWAT through the Westminster Police Department, which could result in its deployment and/or use in the City of Seal Beach.
706.11 APPROVAL
The Chief of Police or the authorized designee shall obtain approval from the City Council by way of an ordinance adopting the military equipment policy. As part of the approval process, the Chief of Police or the authorized designee shall ensure the proposed military equipment policy is submitted to the City Council and is available on the Department website at least 30 days prior to any public hearing concerning the military equipment at issue (Government Code § 7071).The military equipment policy must be approved by the City Council prior to engaging in any of the following (Government Code § 7071):
(a) Requesting military equipment made available pursuant to 10 USC § 2576a. (b) Seeking funds for military equipment, including but not limited to applying for a grant, soliciting, or accepting private, local, state, or federal funds, in-kind donations, or other donations or transfers.
(c) Acquiring military equipment either permanently or temporarily, including by borrowing or leasing.
(d) Collaborating with another law enforcement agency in the deployment or other use of military equipment within the jurisdiction of this Department. (e) Using any new or existing military equipment for a purpose, in a manner, or by a person not previously approved by the City Council.
(f) Soliciting or responding to a proposal for, or entering into an agreement with, any other person or entity to seek funds for, apply to receive, acquire, use, or collaborate in the use of military equipment.
(g) Acquiring military equipment through any means not provided above.

Published with permission by Seal Beach Police Department Military Equipment - 21
706.12 COORDINATION WITH OTHER JURISDICTIONS
Military equipment used by any member of this Department shall be approved for use and in accordance with this Department policy. Military equipment used by other jurisdictions that are providing mutual aid to this Department shall comply with their respective military equipment use policies in rendering mutual aid.
706.13 MAINTENANCE OF MILITARY EQUIPMENT SUPPLY LEVELS
When stocks of military equipment ammunition have reached significantly low levels or have been exhausted, the Department may order up to 10% of stock in a calendar year without City Council approval to maintain essential availability for the Department's needs. Seal Beach Police Department is authorized to acquire additional stock of items listed here from other law enforcement agencies or California Office of Emergency Services (Cal OES) in the event of an emergency when approved by the Chief of Police or designee.

Assembly
Bill 481
Seal Beach City Council Meeting
June 22nd 2026
History… why do we need this?
The use of military equipment by municipal police departments is a highly debated topic. Here are several reasons why the Seal Beach Police Department has this equipment:

1. Preparedness for High-Risk Situations
Municipal police occasionally face extreme threats, such as active shooter incidents, terrorist attacks, or heavily armed suspects. Military-grade equipment like armored vehicles or tactical gear can protect officers and civilians in these rare but high-risk scenarios.

2. Enhanced Officer Safety
Military equipment, such as ballistic helmets, body armor, and tactical vehicles, can significantly increase the safety of officers responding to dangerous calls, reducing injuries or fatalities in confrontations involving firearms or explosives.

3. Cost Efficiency through Federal Programs
Programs like the U.S. Department of Defense’s 1033 Program allow local police departments to acquire surplus military equipment at little or no cost. This is a cost-effective way to equip law enforcement agencies with resources that would otherwise be prohibitively expensive.

4. Disaster Response and Rescue Operations
Some military equipment, like drones, armored vehicles, and night-vision devices, are useful for non-combat purposes such as search and rescue, natural disaster response, and evacuation efforts.

5. Deterrence
Visible possession of military-grade equipment can act as a deterrent to would-be criminals or violent actors who might otherwise challenge police authority or plan large-scale attacks.

Assembly Bill 481
Requirements
● Policy
● Governing Body
Approval
● Public Review
● Annual Reporting
Unmanned Aircraft
System (UAS)
DJI MAVIC 2

ENTERPRISE DUAL
DJI Avata
Armored Vehicle
Lenco Bearcat G2
Mobile Command
Post Vehicle (MCP)
Freightliner M2 106
Defense technology
40MM Launcher
40MM Single
Shot Launcher
40 MM Exact
Impact Sponge
Less LETHAL SHOTGUN

REMINGTON
MODEL 870

SHOTGUN

DRAG STABILIZED
12-GAUGE BEAN

BAG ROUND
Rifles
Colt AR-15 .223
GEISSELE AR-15 .223
H&K MP-7
PepperBall Launcher
Tippmann
PepperBall Gun
PepperBall Live X
PepperBall Rounds

RIFLE AMMUNITION
Winchester 5.56MM 55 Gr.

FMJ
Winchester
.223
Remington 55
Gr. Silver Tip Winchester .223 Remington
55 Gr. Frangible

RIFLE AMMUNITION
L-Tech 4.6 x 30MM 31 Gr.

OTM
L-Tech 4.6 x 30MM 13 Gr.

Frangible
Light sound diversionary devices (LSDD)
Defense Technology No. 15
Stinger Grenade
Combined Tactical Systems
(CTS) Model 7290 Flash Bang
Chemical agents & smoke canisters
Defense Technology Direct
Impact 40MM CS Round
Defense Technology Direct
Impact 40MM OC Round
Chemical agents & smoke canisters
Defense Technology
Spede-Heat CS
Grenade
Defense Technology
CS Triple-Chaser
Separating Canister
Defense Technology
Flameless TriChamber CS Grenade
Chemical agents & smoke canisters
Defense Technology 40MM
CS Ferret Powder Barricade
Penetrating Projectile Round
Defense Technology 40MM CS
Ferret Liquid Barricade
Penetrating Projectile Round
Chemical agents & smoke canisters
Defense Technology
CS Riot Control Continuous
Discharge Grenade
Defense Technology
Pocket Tactical CS Grenade
Kinetic Breaching Tool
Kinetic Breaching Tool
(KBT) Model 3-1000
Long Range
Acoustic Device
(LRAD)
Genasys
LRAD
Model 500X
Robot
Transcend Vantage
Patrol Robot

Questions?
Agenda Item O

AGENDA STAFF REPORT
DATE: June 22, 2026
TO: Honorable Mayor and City Council
THRU: Patrick Gallegos, City Manager
FROM: Iris Lee, Director of Public Works
SUBJECT: Awarding and Authorizing Execution of a Public Works Agreement with Performance Pipeline Technologies, Inc.
for the Sewer Mainline Improvement Project (2026), CIP
O-SS-2
________________________________________________________________ SUMMARY OF REQUEST:

That the City Council adopt Resolution 7800:

1. Approving the plans, specifications, and contract documents for the Sewer Mainline Improvement Project, CIP O-SS-2; and,

2. Sustaining the bid protest of Performance Pipeline Technologies, Inc. and rejecting the bid of the apparent low bidder, Estate Design and Construction, Inc., as non-responsive on the basis of the non-responsive defects identified in the bid protest and by staff; and,

3. Awarding a Public Works Agreement to Performance Pipeline Technologies, Inc. in the amount of $718,850.00, and rejecting all other bids; and,

4. Authorizing the City Manager to execute a Public Works Agreement with Performance Pipeline Technologies, Inc. for the Project; and,

5. Authorizing the City Manager to approve additional work requests by Performance Pipeline up to $110,000; and,

6. Authorizing the City Manager to approve construction support/inspection services up to the not-to-exceed amount of $80,000, in connection with the Project, to be performed by the City’s on-call professional inspection services contractor.

Page 2 ends

Seal Beach City CouncilJune 22, 2026

Seal Beach City Council
June 22, 2026