Agenda packet — Seaside City Council, February 17, 2022 (part 2 of 2)

Quarterly Report Submission Guidelines
Please complete the progress report template, fully answering questions regarding program accomplishments, challenges and special events. Include any pictures that Seaside can use for publication.

Packet Page 374
1/26/21
Community Social Services Grant
Progress Reporting Template
** Please turn in your supporting invoices & Quarterly Reporting by the dates listed on page 6, email Ashley if you need an extension**
Project Information
Grantee Name: Sun Street Centers Project Title: Prevention & Intervention Reporting Period: 11/1/2020-1/31/2021
Submission Date: February 8, 2021
Report Prepared by: Anna Foglia, CEO
Award Total: $30,760
Amount invoiced to date: $12,023.15
Email / Phone: [email protected];
831.753.5144, ext 1
Report Narrative: Please submit a brief narrative on the program goals and objectives for your program. Please answer the report questions and discuss your accomplishments, challenges and special events. Include any pictures that Seaside can use for publication. • SCC will provide two virtual counseling sessions per week for teens and for adults (individual and group)
We offer Adult Outpatient Group two times per week for 90 minute sessions; Adult Intensive Outpatient Groups three times per week for 180 minute sessions; Youth High School Groups two times per week for 90 minute sessions; and Middle School Group two times a week for 90 minute sessions. In our outpatient services we have been serving 13 adults and nine youth during this time.
• SCC will provide eight DUI classes per week
Sun Street Centers Seaside is currently providing 28 groups per week in person or via zoom, including one on one sessions Monday through Saturday and is also referring any clients that have additional needs to programs in the Monterey County. We here at Sun Street offer both English and Spanish classes 11 AM to 8 PM Monday through Friday and 8:30 AM to 5 PM on Saturdays. We are currently providing services for 228 clients that are conducive to recovery and ensuring education that will help keep our roads safe • SCC will provide two to three prevention activities per week, at least one in person and at least one via Zoom.

STEPS Student youth leaders meet virtually every Tuesday (through Zoom) from 3:30pm-5:00pm and meet at our Seaside office for in-person meetings on Thursdays from 3:30pm-5:00pm.

Virtually, students work on projects that can be done virtually and involve technology or social media to promote prevention education. Students also use the virtual platform to be able to learn about these topics and brainstorm what projects they would like to work on for the upcoming campaigns. In-person meetings are used to complete any hands-on work or activities that cannot be done virtually. This can include creating posters or handouts, handing out flyers, filming parts of videos for social media campaigns, campaign event efforts.

Packet Page 375
1/26/21
Community Social Services Grant
Progress Reporting Template
** Please turn in your supporting invoices & Quarterly Reporting by the dates listed on page 6, email Ashley if you need an extension**
• Campaigns /Projects for November, December, January:
o November- Great American Smokeout (Tobacco Awareness Campaign): STEPS Student Youth Leaders created short informational presentation videos for social media (Facebook, Twitter, Instagram) on the benefits of quitting smoking, what the campaign is, and how and why to participate if you are a current smoker. STEPS students also conducted a Beach Clean-Up for the community to participate in a Tobacco Litter Clean-up on the day of Great American Smokeout (Nov. 19, 2020). o December- Drive Sober or Get Pulled Over Campaign: STEPS Student Youth Leaders focused their Prevention education efforts on the importance of driving safe and sober during the Holiday Season. STEPS Student Youth Leaders developed radio PSAs that aired in 102.5 KDON, 92.7 KTOM, 105.1 KOCN, and 100.1 AM Power Talk Radio Stations. These PSAs were also transformed into social media posts to share on our Sun Street Centers social media accounts and further promoted by partners (Facebook, Twitter, Instagram). o January- No Name Calling Week (Substance Abuse and Bullying Prevention):

STEPS Student Youth Leaders worked on creating anti-bullying and substance abuse correlation awareness videos and postings for social media platforms including YouTube, Facebook, Twitter, Instagram, and TikTok. • SSC will provide salary for three Student Youth Leaders to facilitate youth prevention/intervention services.

New STEPS Student Youth Leaders were recruited in the month of Nov-Jan for potential STEPS Hires. They have participated in STEPS activities and meetings Nov-Jan. Currently, we have at least two STEPS Student Youth Leaders in the process of being hired and SSC will begin to provide for their salary in the month of February.
• SSC personal protective equipment (PPE) for on-site service provision, including masks, gloves, and cleaning supplies.

SSC has been purchasing cleaning supplies and gloves from American Supply. Masks are purchased through various sources depending on availability: Amazon, American Supply, or a link provided by the County. Purchases are made monthly, and in this way we are able to maintain a high quality of hygiene and ensure that all staff and clients are provided with masks if they don’t already have them.
• SSC will provide art supplies for prevention activities STEPS have not yet purchased any Art supplies for Prevention Activities in the months of NovJan. However, they are working on a few campaigns where they are planning to purchase supplies for in the upcoming months. Already, they will be providing some tie-dye activities as well as Art activities to promote more youth engagement in February and March campaigns. • SSC will provide equipment to allow for virtual service provision, including a laptop, projector, and audio/visual room enhancements including large monitor, wireless access equipment and cabling and network connectivity in the Seaside office.

In January 2020, SSC purchased an Audio Television (ATV) system for the Seaside office to facilitate telehealth services for Outpatient, DUI, and Prevention. The $10,209.61 purchase from Packet Page 376
1/26/21
Community Social Services Grant
Progress Reporting Template
** Please turn in your supporting invoices & Quarterly Reporting by the dates listed on page 6, email Ashley if you need an extension**
Media Systems Group included labor and equipment: 75-inch web camera with wireless microphone with bodypack, LG 75-inch HDMI television, Extron Energy Star Stereo Amplifier, transmitter, cable, and wiring.

NOVEMBER 2020
• Participated in PBIS (Positive Behavior Interventions and Supports) support meetings where we engaged with Seaside High School Staff and students to share about our services. • Attended Youth Violence Prevention Task Force Meeting with the City of Seaside- Ashley Collick, Police Chief Abdul Pridgen Attended Multi-Disciplinary Team Meeting with Seaside Youth Resource Center.
• STEPS students from Seaside High School Recruitment efforts/Engagement:
o We had 12 STEPS hybrid Meetings in the Month of November (6 virtual, 6 in-person, 1.5 hours each): 2 Seaside youth attended the meetings in the month of November. o Seaside High STEPS youth participated in a tobacco litter clean-up where they collected 1,000 cigarette butts on behalf of a Tobacco Prevention/Education Campaign. • Connected with Donnie Everett, Assistant Superintendent, Multi-Tiered Systems of Support, Monterey Peninsula Unified School District to build collaboration in engaging students from the City of Seaside.

DECEMBER
• Participated in PBIS (Positive Behavior Interventions and Supports) support meetings with Seaside High School Staff and students
• Contacted local businesses to support us and our students with our Pink Shirt Day Bullying Campaign
o Shared different ideas on providing pink drinks, kind quotes and posters • Recruited 4 STEPS students from Seaside High School
o Created a Drinking and Driving PSA video with students for iHeart Radio for the holidays • Attended Youth Violence Prevention Task Force Meeting with the City of Seaside • Attended Multi-Disciplinary Team Meeting with Seaside Youth Resource Center • Met with MPUSD Coordinator of Student Support Services, David Diehl and Social Emotional Support Coordinator, Lorena Macias to discuss plan on improving Seaside High, Cypress Continuation School, and Central Coast High School student and parent engagement with Prevention services.

JANUARY
• Participated in PBIS (Positive Behavior Interventions and Supports) support meetings where we engaged with Seaside High School Staff and students to share about our services. • Attended and participated Youth Violence Prevention Task Force Meeting with the City of Seaside and presented a climate report on our Prevention Services. • Attended Multi-Disciplinary Team Meeting with Seaside Youth Resource Center. • STEPS students from Seaside High School Recruitment efforts/Engagement:
o Connected with MPUSD Coordinator of Student Support Services, David Diehl to outreach for STEPS Program.
o Conducted STEPS outreach to parents and students by sharing STEPS flyers to Seaside High School student/ parent portal with the support of MPUSD staff, Andrew Aguiniga o One reached out through flyer that was posted on student portal. Coordinators followed up with STEPS Program and meeting information.
o We had 5 STEPS Meetings in the Month of January (1.5 hours each): 5 Seaside youth attended the meetings in the month of January.

Packet Page 377
1/26/21
Community Social Services Grant
Progress Reporting Template
** Please turn in your supporting invoices & Quarterly Reporting by the dates listed on page 6, email Ashley if you need an extension**
o Interviewed 2 Seaside STEPS students for job opportunity to become STEPS Employee. • Facilitated a Cannabis Decoded Presentation with community parents in Spanish and English through Zoom
• 8 parents in attendance
• Met with MPUSD Coordinator of Student Support Services, David Diehl and Social Emotional Support Coordinator, Lorena Macias to further discuss the next steps to our plan on improving Seaside High, Cypress Continuation School, and Central Coast High School student and parent engagement with Prevention services.

Packet Page 378
1/26/21
Community Social Services Grant
Progress Reporting Template
** Please turn in your supporting invoices & Quarterly Reporting by the dates listed on page 6, email Ashley if you need an extension**
Report Questions:
1) In relation to the overall budget, are grant funds being expended as planned and on schedule? ☐ Yes  No
2) If no, explain why and describe the plan to correct it.

STEPS Youth Leader vacancies in the Prevention program were not filled in November. The STEPS Youth must complete required internship hours before employment eligibility. The Youth are on track to complete hours and begin working in February 2021. 3) In relation to the overall grant budget, are match funds being expended as plannedand on schedule? ☐ Yes  No
4) If no, explain why and describe the plan to correct it.

The STEPS Youth Leader vacancies were not filled in November, but the interns are on track to start working in February 2021.
5) Are all grant-funded positions filled (includes the lead agency and any contracted agencies)? ☐ Yes No
6) If no, which grant-funded positions are unfilled, why, and what is the timeline to fill them? Currently the candidates for the Prevention positions needed to complete their intern hours; once completed, the candidates will be hired in February 2021. 7) How did your project ensure services are provided to the target population, as specified in the original proposal?
Our Seaside location has remained open six days a week, even during the pandemic; thus services have been provided to any Seaside city resident requesting them. 8) What quality assurance methods are in place to ensure all programs/services are delivered as intended and with fidelity to the approaches described in the original proposal?
Sun Street Centers has a Quality Assurance Director who is a Licensed Marriage and Family Therapist who internally reviews programs for compliance with all grant requirements. In addition, programs’ monthly demographics are evaluated Packet Page 379
1/26/21
Community Social Services Grant
Progress Reporting Template
** Please turn in your supporting invoices & Quarterly Reporting by the dates listed on page 6, email Ashley if you need an extension**
by a Management Information Services Director.
9) Describe at least one grant-funded accomplishment during this reporting period.

Our STEPS program increased the number of volunteers during the reporting period, and we were then able to expand the program to serve more students. 10) Describe any significant grant-funded activities occurring in the next reporting period (e.g. trainings, community events, etc.).

We expect to the finalize the installation of the purchased audio/visual equipment and expand access to Zoom meetings – 12-Step, therapy, and counseling sessions.

In addition, the students completing their internships will be hired for the STEPS program.

Age & Gender
0-10 0
11-16 3
16-21 34
22 – 44 42
45 and older 54
Female 32
Male 101
Non Binary / Third Gender 0
Prefer to Self Define 0
Prefer not to State 0
Packet Page 380
1/26/21
Community Social Services Grant
Progress Reporting Template
** Please turn in your supporting invoices & Quarterly Reporting by the dates listed on page 6, email Ashley if you need an extension**
Ethnic origin, ethnicity or Race
Provide the total number of new unduplicated participants who identify as asingle ethnic origin, ethnicity or race that received first time services this reporting period: 130 Provide the total number of new unduplicated participants who identify as have multi-ethnic origin, ethnicity or race that received first time services this reporting period: 0
Provide the total number of new unduplicated participants who declined to state their ethnic origin, ethnicity or race that received first time services this reporting period:
0 Provide the total number of new unduplicated participants with unknown ethnic origin, ethnicity or race that received first time services this reporting period: 3 Single Race Breakdown
Black or African American 9
Hispanic, Latino or Spanish 40
White 49
American Indian or Native Alaskan 13
Asian 7
Native Hawaiian or other Pacific Islander 12
Middle Eastern or North African 0
Some other ethnic origin, ethnicity or race 3
Packet Page 381
1/26/21
Community Social Services Grant
Progress Reporting Template
** Please turn in your supporting invoices & Quarterly Reporting by the dates listed on page 6, email Ashley if you need an extension**
Invoice / Quarterly Reporting Period Due Date
**Program Starts** November 1, 2020
1st Quarter Invoice Submission November 9th, 2020
(November, December, January)
1st Quarter back up documentation February 8th, 2021
1st Quarter Report submission
2nd Quarter Invoice Submission
(February, March, April)
Status Report to Council April 2020 (specific date TBD) 2nd Quarter back up documentation May 10th, 2021
2nd Quarter Report submission
3rd Quarter Invoice Submission
(May, June, July)
3rd Quarter back up documentation August 9th, 2021
3rd Quarter report submission
4th Quarter Invoice Submission
(August, September, October)
4th Quarter back up documentation November 8th, 2021
4th Quarter report submission (final)
Packet Page 382
1/26/21
Community Social Services Grant
Progress Reporting Template
** Please turn in your supporting invoices & Quarterly Reporting by the dates listed on page 6, email Ashley if you need an extension**
Invoice Submission Guidelines
• Follow up documentation must be provided to show how grant funding was spent, including the 10% match.
• Please send an invoice with supporting documentation to [email protected] • The invoice detailing spending must be written on your organizations letterhead. • Please be sure to note which billing cycle your documentation is supporting, i.e.

November 1, – December 31, 2020.
• Be sure to include your CSS grant reimbursement total on your invoice. • Be sure to include your match funds total on your invoice. Specifying whether it’s a cash match or in kind match per your contract agreement.
• Attach all receipts, supporting documentation and proof of your expenses, i.e.employee pay stubs, grocery receipts for your CSS program.
• Please include the name/ title and signature of the person submitting the invoice.

Packet Page 383
5/10/21
Community Social Services Grant
Progress Reporting Template
** Please turn in your supporting invoices & Quarterly Reporting by the dates listed on page 6, email Ashley if you need an extension**
Project Information
Grantee Name: Sun Street Centers Project Title: Prevention & Intervention Reporting Period: 2/1/2021 – 4/30/2021
Submission Date: May 7, 2021
Report Prepared by: Anna Foglia, CEO
Award Total: $30,760
Amount invoiced to date: $22,615.04
Email / Phone: [email protected];
831.753.5144, ext 1
Packet Page 384
5/10/21
Community Social Services Grant
Progress Reporting Template
** Please turn in your supporting invoices & Quarterly Reporting by the dates listed on page 6, email Ashley if you need an extension**
Report Narrative: Please submit a brief narrative on the program goals and objectives for your program. Please answer the report questions and discuss your accomplishments, challenges and special events. Include any pictures that Seaside can use for publication. • SCC will provide two virtual counseling sessions per week for teens and for adults (individual and group).

Currently we offer Adult Outpatient Group twice a week for 90 minute sessions, plus adult intensive outpatient treatment groups three times a week for three-hour sessions. Youth high school groups are held twice a week for 90 minutes each, while our middle school group also meets twice a week for 90 minutes each. At this time ten adults and seven youth are participating.
• SCC will provide eight DUI classes per week.

Sun Street Centers Seaside is currently providing 28 groups per week in person or via zoom, including one on one sessions Monday through Saturday and is also referring any clients that have additional needs to programs in Monterey County. We here at Sun Street offer both English and Spanish classes 11am to 8pm Monday through Friday and 830am to 5 pm on Saturdays. • SCC will provide two to three prevention activities per week, at least one in person and at least one via Zoom.

STEPS Student youth leaders currently meet virtually every Tuesday (through Zoom) from 3:00pm-5:00pm and meet at our Seaside office for in-person meetings on Wednesdays and Thursdays from 12:00pm-2:00pm. Virtually, students work on projects that can be done virtually and involve technology or social media to promote prevention education. Students also use the virtual platform to be able to learn about these topics and brainstorm what projects they would like to work on for the upcoming campaigns. In-person meetings are used to complete any hands-on work or activities that cannot be done virtually. This can include creating posters or handouts, handing out flyers, filming parts of videos for social media campaigns, and support coordinators with campaign or project event efforts for the monthly goal.

Campaigns /Projects worked on in meetings during March, February, and April:

February- Marijuana Awareness Month and Pink Shirt Day (Bullying Prevention Campaign): STEPS Student Youth Leaders created multiple flyers to disseminate at local businesses in the City of Seaside and social media. Many local businesses contributed on Pink Shirt Day and The Hem Nutrition (business) created pink inspirational drink/shared us on social media. Also, during STEPS meetings, STEPS created a Spirit Week flyer for Pink Shirt Day and discussed about upcoming campaigns. Coordinators conducted a Marijuana Focus Group county-wide, including Seaside High youth participation, on 02/23/2021.

March- Take Down Tobacco Campaign (Tobacco Awareness Campaign for youth):

STEPS Student Youth Leaders reviewed Tobacco/Nicotine addiction information and participated in an art contest for Take Down Tobacco Campaign (dated on April 1st). Students also participated in a media campaign, taking pictures for ‘I Am Not a Replacement’, a project to have youth speak out that they will not be pulled in by Big Tobacco to be their replacement smokers.

STEPS Student Youth Leaders brought awareness to this by sharing the pictures on social media platforms including Facebook, Twitter, Instagram. Blue Zones Project was a major partner/supporter in this month’s Campaign/Focus and involved Sun Street Centers in their planning and outreach efforts.

March/April: Students prepared and conducted a Tobacco Litter Clean-up in honor of Take Down Tobacco Campaign (April 1, 2021) at the Monterey State Beach.

April- Alcohol Awareness Month (Alcohol Awareness Prevention): STEPS Student Youth Packet Page 385
5/10/21
Community Social Services Grant
Progress Reporting Template
** Please turn in your supporting invoices & Quarterly Reporting by the dates listed on page 6, email Ashley if you need an extension**
Leaders worked on developing and preparing for an informative Alcohol Awareness presentation for PARTS from youth perspective. Students developed Alcohol Awareness posters. Students also began to review the information needed to update Alcohol Density Map to track the outlets there is in the city for review of any potential environmental impacts. • SSC will provide salary for three Student Youth Leaders to facilitate youth prevention/intervention services.

Seaside High youth were recruited, interviewed, and hired in the month of Feb-April with a total of 4 Paid STEPS Student Youth Leaders. They have participated in STEPS activities and meetings Feb-April. We currently have one more student hired than initially intended. • SSC personal protective equipment (PPE) for on-site service provision, including masks, gloves, and cleaning supplies.
• SSC will provide art supplies for prevention activities.

Sun Street Centers was able to purchase some Art supplies for Prevention Activities in the months of Feb-April. In February, they were able to purchase art supplies for the anti-bullying campaign “Pink Shirt Day” where they were able to create posters, and other crafts to bring awareness to the community. March the students participated in an Art contest for a tobacco prevention awareness campaign using some of the materials previously purchased. April Sun Street Centers purchased STEPS a couple art tools/machines with the hopes to use it to create more projects and crafts to promote their awareness campaigns. We will be purchasing more material to use for upcoming campaigns as well.
• SSC will provide equipment to allow for virtual service provision, including a laptop, projector, and audio/visual room enhancements including large monitor, wireless access equipment and cabling and network connectivity in the Seaside office.

SSC purchased and installed an additional PC; installed new audio/visual equipment; paid monthly Zoom subscription fees; and purchased miscellaneous supplies for cleaning and for site activities.

FEBRUARY 2021
• Participated in PBIS (Positive Behavior Interventions and Supports) support meetings where we engaged with Seaside High School Staff and students to share about our services. 2/17/2021 • Attended and participated Youth Violence Prevention Task Force Meeting with the City of Seaside and presented a climate report on our Prevention Services. -2/17/2021 • Attended Multi-Disciplinary Team Meeting with Seaside Youth Resource Center-2/17/2021 • Engaged Seaside community sectors in our Preventing Addiction Related Trauma Coalition Meeting. 2/14/2021 (Prep, Planning, outreach as well)
• STEPS students from Seaside High School Recruitment efforts/Engagement:
o One reached out through flyer that was posted on student portal. Coordinators followed up with STEPS Program and meeting information. 2/11/21
o We had 12 STEPS Hybrid Meetings in the Month of February (typically 3 meetings a week, 2 hours each): 6 Seaside youth attended the meetings in the month of February. (See Excel file attached for the attendance details.)
o Hired 2 Seaside STEPS students for job opportunity to become paid STEPS Student Youth Leaders
o Interviewed 2 Seaside STEPS students for job opportunity to become STEPS Employee. • Continued engagement with Seaside High School student/ parent portal with the support of MPUSD staff, Andrew Aguiniga to continue efforts for Seaside High student and parent engagement with Prevention services. 2/19/21
MARCH 2021
Packet Page 386
5/10/21
Community Social Services Grant
Progress Reporting Template
** Please turn in your supporting invoices & Quarterly Reporting by the dates listed on page 6, email Ashley if you need an extension**
• Participated in PBIS (Positive Behavior Interventions and Supports) support meetings where we engaged with Seaside High School Staff and students to share about our services. 3/3/2021, 3/17/2021 • Attended and participated Youth Violence Prevention Task Force Meeting with the City of Seaside and presented a climate report on our Prevention Services. • Attended Multi-Disciplinary Team Meeting with Seaside Youth Resource Center.- 3/17/2021 • Attended Prescribe Safe-AOD (Alcohol and Other Drugs) Communication Team in Seaside3/23/2021 • Attended Child & Youth Mental Well Being Meeting, Mc Behavioral Health Commission3/25/2021 • Met with Alfred Avila (Coach/Teacher from MPUSD/Seaside High) to discuss services and next steps/direction for implementation. 3/2/2021
• STEPS students from Seaside High School Recruitment efforts/Engagement:
o Reached out and connected with Seaside High administration staff in efforts to be able to provide Prevention Services, engaging their students and parents as well outreach for our STEPS Program.
o We had 13 STEPS Meetings in the Month of March (typically 3 meetings a week, 2 hours each): 4 Seaside youth attended the meetings in the month of February. o Hired 2 more Seaside STEPS students for job opportunity to become paid STEPS Student Youth Leaders. Total of 4 Paid STEPS Student Youth Leaders.

APRIL 2021
• Participated in PBIS (Positive Behavior Interventions and Supports) support meetings where we engaged with Seaside High School Staff and students to share about our services. 4/21/2021 • Attended and participated Youth Violence Prevention Task Force Meeting with the City of Seaside and presented a climate report on our Prevention Services.- 4/21/2021 • Attended Multi-Disciplinary Team Meeting with Seaside Youth Resource Center. -4/21/2021 • Met with Paloma Rojas (Family Services Specialist from MPUSD/Seaside High) to discuss services and next steps/direction for implementation. 4/18/2021 • Met with Harrell McDowell & William Richards IV (English Teacher in Seaside High) to Schedule Presentations with Dates & Times- 4/23/2021
• STEPS students from Seaside High School Recruitment efforts/Engagement:
o Connected with Seaside High administration staff in efforts to be able to provide Prevention Services, engaging their students and parents as well outreach for our STEPS Program.
o We had 13 STEPS Meetings in the Month of March (typically 3 meetings a week, 2 hours each): 4 Seaside youth attended the meetings in the month of February. (See Excel file attached for the attendance details.)
o Hired 2 more Seaside STEPS students for job opportunity to become paid STEPS Student Youth Leaders. Total of 4 Paid STEPS Student Youth Leaders. • Provided Gateway Drug (Tobacco, Marijuana, Alcohol, Prescription Drugs information) and Drugged Driving (Cannabis Legalities, dangers of using underage, and dangers of driving under the influence information) Presentations to a total of 221 Seaside High Students. (See last section for more breakdown information)
• Provided LifeSkills Training workshops to 87 International School of Monterey (Located in Seaside).

Report Questions:
1) In relation to the overall budget, are grant funds being expended as planned and on schedule?  Yes ☐ No
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5/10/21
Community Social Services Grant
Progress Reporting Template
** Please turn in your supporting invoices & Quarterly Reporting by the dates listed on page 6, email Ashley if you need an extension**
2) If no, explain why and describe the plan to correct it.

N/A
3) In relation to the overall grant budget, are match funds being expended as plannedand on schedule?  Yes ☐ No
4) If no, explain why and describe the plan to correct it.

N/A
5) Are all grant-funded positions filled (includes the lead agency and any contracted agencies)?  Yes No
6) If no, which grant-funded positions are unfilled, why, and what is the timeline to fill them? N/A
7) How did your project ensure services are provided to the target population, as specified in the original proposal?
Our Seaside location has remained open six days a week, even during the pandemic; thus services have been provided to any Seaside city resident requesting them. 8) What quality assurance methods are in place to ensure all programs/services are delivered as intended and with fidelity to the approaches described in the original proposal?
Sun Street Centers has a Quality Assurance Director who is a Licensed Marriage and Family Therapist who internally reviews programs for compliance with all grant requirements. In addition, programs’ monthly demographics are evaluated by a Management Information Services Director. 9) Describe at least one grant-funded accomplishment during this reporting period.

We now have four Seaside High School students employed as STEPS Student Youth Leaders, surpassing our goad.
10) Describe any significant grant-funded activities occurring in the next reporting period (e.g. trainings, community events, etc.).

We are in the process of expanding youth diversion services in Seaside and will report on those activities next quarter.

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5/10/21
Community Social Services Grant
Progress Reporting Template
** Please turn in your supporting invoices & Quarterly Reporting by the dates listed on page 6, email Ashley if you need an extension**
Demographic Breakdown (Provide the TOTAL number of new unduplicated participants who received first time services funded by this grant program for this reporting period) Total number of participants for reporting period: 562
Age & Gender
0-10 0
11-16 486
16-21 8
22 – 44 32
45 and older 46
Female 57
Male 19
Non Binary / Third Gender 0
Prefer to Self Define 0
Prefer not to State/Unknown 486
Packet Page 389
5/10/21
Community Social Services Grant
Progress Reporting Template
** Please turn in your supporting invoices & Quarterly Reporting by the dates listed on page 6, email Ashley if you need an extension**
Ethnic origin, ethnicity or Race
Provide the total number of new unduplicated participants who identify as asingle ethnic origin, ethnicity or race that received first time services this reporting period: 76 Provide the total number of new unduplicated participants who identify as have multi-ethnic origin, ethnicity or race that received first time services this reporting period:
0 Provide the total number of new unduplicated participants who declined to state their ethnic origin, ethnicity or race that received first time services this reporting period: 0
Provide the total number of new unduplicated participants with unknown ethnic origin, ethnicity or race that received first time services this reporting period: 486 Single Race Breakdown
Black or African American 7
Hispanic, Latino or Spanish 21
White 29
American Indian or Native Alaskan 6
Asian 4
Native Hawaiian or other Pacific Islander 7
Middle Eastern or North African 0
Some other ethnic origin, ethnicity or race 2
Packet Page 390
5/10/21
Community Social Services Grant
Progress Reporting Template
** Please turn in your supporting invoices & Quarterly Reporting by the dates listed on page 6, email Ashley if you need an extension**
Invoice / Quarterly Reporting Period Due Date
**Program Starts** November 1, 2020
1st Quarter Invoice Submission November 9th, 2020
(November, December, January)
1st Quarter back up documentation February 8th, 2021
1st Quarter Report submission
2nd Quarter Invoice Submission
(February, March, April)
Status Report to Council April 2020 (specific date TBD) 2nd Quarter back up documentation May 10th, 2021
2nd Quarter Report submission
3rd Quarter Invoice Submission
(May, June, July)
3rd Quarter back up documentation August 9th, 2021
3rd Quarter report submission
4th Quarter Invoice Submission
(August, September, October)
4th Quarter back up documentation November 8th, 2021
4th Quarter report submission (final)
Packet Page 391
5/10/21
Community Social Services Grant
Progress Reporting Template
** Please turn in your supporting invoices & Quarterly Reporting by the dates listed on page 6, email Ashley if you need an extension**
Invoice Submission Guidelines
• Follow up documentation must be provided to show how grant funding was spent, including the 10% match.
• Please send an invoice with supporting documentation to [email protected] • The invoice detailing spending must be written on your organizations letterhead. • Please be sure to note which billing cycle your documentation is supporting, i.e.

Packet Page 392
5/10/21
Community Social Services Grant
Progress Reporting Template
** Please turn in your supporting invoices & Quarterly Reporting by the dates listed on page 6, email Ashley if you need an extension**
Project Information
Grantee Name: Sun Street Centers Project Title: Prevention & Intervention Reporting Period: 5/1/2021 – 7/31/2021
Submission Date: August 9, 2021
Report Prepared by: Anna Foglia, CEO
Award Total: $30,760
Amount invoiced to date: $27,400.00
Email / Phone: [email protected];
831.753.5144, ext 1
Packet Page 393
5/10/21
Community Social Services Grant
Progress Reporting Template
** Please turn in your supporting invoices & Quarterly Reporting by the dates listed on page 6, email Ashley if you need an extension**
Report Narrative: Please submit a brief narrative on the program goals and objectives for your program. Please answer the report questions and discuss your accomplishments, challenges and special events. Include any pictures that Seaside can use for publication. • SCC will provide two virtual counseling sessions per week for teens and for adults (individual and group).

Currently we offer Adult Outpatient Group twice a week for 90 minute sessions, plus adult intensive outpatient treatment groups three times a week for three-hour sessions. Youth high school groups are held twice a week for 90 minutes each, while our middle school group also meets twice a week for 90 minutes each. At this time seven adults and one youth are participating.
• SCC will provide eight DUI classes per week.

Total participants: April, 56; May, 34; June, 35.
• SCC will provide two to three prevention activities per week, at least one in person and at least one via Zoom.

Campaigns /Projects worked on in meetings during May, June, and July:

MAY- Mental Health Awareness Month and World No Tobacco Day: STEPS Student Youth Leaders worked on activities related to these topics. World No Tobacco Day on 05/30/2021.

Students finalized reviewing the information needed to update Alcohol Density Map to track the outlets there is in the city and did some Lee Law (window signage) compliance check in some liquor licenses for review of any potential environmental impacts.

JUNE- Substance Abuse and Environmental Education: STEPS Student Youth Leaders reviewed Lee Law project findings, Gateway Drug Information, Social Host Information, and hosted beach clean-up. STEPS Student Youth Leaders brought awareness to some of these topics like Social Host Ordinance by sharing the flyers at beach cleanup.

JULY: Substance Abuse and Environmental Education: STEPS Student Youth Leaders developed Gateway Drug Information projects to be trained on the topics. STEPS Student youth leaders were also trained on delivering Gateway Drug Presentation and Life Skills trainings for middle and High school youth for co-facilitation efforts. STEPS Student Youth Leaders brought awareness to some of these topics like Social Host Ordinance by creating and sharing the flyers/virtual posters on social media platforms including Facebook, Twitter, Instagram. Students prepared and conducted a Beach Clean-up at the Monterey State Beach.

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Community Social Services Grant
Progress Reporting Template
** Please turn in your supporting invoices & Quarterly Reporting by the dates listed on page 6, email Ashley if you need an extension**
• SSC will provide salary for three Student Youth Leaders to facilitate youth prevention/intervention services.

Seaside High youth continued their employment with STEPS (Sun Street Centers Youth Prevention Program) from May-July with a total of 4 Paid STEPS Student Youth Leaders. They have participated in STEPS activities and meetings May-July. We had one more student hired than initially intended.
• SSC personal protective equipment (PPE) for on-site service provision, including masks, gloves, and cleaning supplies.

SSC has sufficient PPE for the life of the contract. Cleaning supplies are purchased monthly. • SSC will provide art supplies for prevention activities.

Sun Street Centers was able to purchase some Art supplies for Prevention Activities in the months of May-July. In June they purchased some art supplies for upcoming campaigns where they will be able to create posters, and other arts and crafts to bring awareness to their peers and community. Students use material to also learn through projects and share at office location. • SSC will provide equipment to allow for virtual service provision, including a laptop, projector, and audio/visual room enhancements including large monitor, wireless access equipment and cabling and network connectivity in the Seaside office.

This was accomplished in the previous quarter.

MAY 2021
• Participated in PBIS (Positive Behavior Interventions and Supports) support meetings where we engaged with Seaside High School Staff and students to share about our services. 12 in attendance 5/5/2021. 8 in attendance 5/12/2. 13 in attendance 5/19/21. 13 in attendance 5/26/21 • Attended and participated Youth Violence Prevention Task Force Meeting with the City of Seaside and presented a climate report on our Prevention Services. -5/19/2021. 18 in attendance.
• Attended Multi-Disciplinary Team Meeting with Seaside Youth Resource Center-5/19/2021. 11 in attendance.
• MPUSD Services meeting 5/24/21 with Lorena Macias- Coordinator, Social Emotional Support. • Staff met with Community Human Services for collaboration opportunity. • STEPS students from Seaside High School Recruitment efforts/Engagement:
o We had 12 STEPS Meetings in the Month of March (typically 3 meetings a week, 2 hours each or at least 6 hours a week): 4 Seaside STEPS Paid youth and 2 Seaside High volunteer youth attended the meetings in the month of June.

JUNE 2021
• Conducted a compliance check to reduce store front signage in the City of Seaside with our STEPS students. Six stores in the city of Seaside were selected at random based on the Active Off-Sale Retail License list provided by the Alcohol Beverage Control. A one-page fact sheet/flyer was also distributed to those stores that were not incompliance to inform them on California’s Lee Law and highlighting key points. Total of four STEPS students participated in this campaign. • Facilitated a meeting with council member Alexis Garcia to review Prevention Services and future collaborations with the City of Seaside. Reviewed and discussed the PARTS Coalition Handbook and Agreement.
• Attended a Multi-Disciplinary Meeting with the City of Seaside. A total of nine participants were present.
• Attended the Youth Violence Prevention Task Force Meeting with the City of Seaside. A total of 18 participants were present.
• Facilitated a Gateway Drug Training to seven parents from Community Human Services with Sandra Yanez.

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Community Social Services Grant
Progress Reporting Template
** Please turn in your supporting invoices & Quarterly Reporting by the dates listed on page 6, email Ashley if you need an extension**
• Facilitated a Bullying presentation to seven parents from Community Human Services with Sandra Yanez.
• Facilitated a Pop-up Life Skills Training for high school students in Seaside. Three students were in attendance.
• STEPS students from Seaside High School Recruitment efforts/Engagement:
o Students hosted a Beach Clean-Up- 6/19/21
o STEPS students attended City of Seaside’s Juneteenth Community Event and provided local businesses with information on Social Hosting and Sun Street Centers Prevention Program.
o We had 14 STEPS Meetings in the Month of March (typically 3 meetings a week, 2 hours each or at least 6 hours a week): 4 Seaside High Paid STEPS youth and 1 Seaside High volunteer youth attended the meetings in the month of June. o STEPS got trained in the following:
6/10/2021 Elementary Life Skills 3-STEPS
6/9/2021 Middle School Life Skills 3-STEPS
6/8/2021 Gateway Drug 3-STEPS
6/1/2021 Lee Law Training Virtual 3-STEPS
JULY 2021
• Attended a Multi-Disciplinary Meeting with the City of Seaside. 7/21/21 A total of 4 participants were present.
• Attended the Youth Violence Prevention Task Force Meeting with the City of Seaside. 7/21/21 A total of 8 participants were present.
• Monterey Peninsula Union School District (MPUSD) Services Meeting- Lorena MaciasCoordinator, Social Emotional Support and David Diehl, Coordinator of Student Support Services.

Discussed plans also for Services for schools in Seaside this upcoming school year. 7/13/21 • Engaged Seaside community sectors in our Preventing Addiction Related Trauma Coalition Meeting hosted in July 15, 2021 (Prep, Planning).
• Facilitated Life Skills Training for middle school students in Seaside through Community Partnership for Youth (CPY). 22, 6th and 7th grade students in attendance. • Facilitated Gateway Drug Presentation for middle school students in Seaside through Community Partnership for Youth (CPY). 22, 6th and 7th grade students in attendance. 7/19/21 • STEPS students from Seaside High School Recruitment efforts/Engagement:
o Continued connection with Seaside High administration staff in efforts to be able to provide Prevention Services, engaging their students and parents as well outreach for our STEPS Program.
o Hosted a STEPS Orientation Event 7/28/21 in Seaside Prevention Office, 8 youth in attendance.
o We had 10 STEPS Meetings in the Month of July (typically 3 meetings a week, 2 hours each or at least 6 hours a week): 3 Seaside Paid STEPS youth attended the meetings in the month of July.
o Students participated in Beach Clean-Up- 7/10/21
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Community Social Services Grant
Progress Reporting Template
** Please turn in your supporting invoices & Quarterly Reporting by the dates listed on page 6, email Ashley if you need an extension**
Report Questions:
1) In relation to the overall budget, are grant funds being expended as planned and on schedule?  Yes ☐ No
2) If no, explain why and describe the plan to correct it.

N/A
3) In relation to the overall grant budget, are match funds being expended as plannedand on schedule?  Yes ☐ No
4) If no, explain why and describe the plan to correct it.

We have four Seaside High School students employed as STEPS Student Youth Leaders, surpassing our goal.
10) Describe any significant grant-funded activities occurring in the next reporting period (e.g. trainings, community events, etc.).

In support of our Youth Diversion Services expansion, during this quarter staff recruited and hired a new Case Management Specialist to administer Youth Diversion Services. Staff also met with representatives of the City of Seaside, the Seaside Police Department, and staff from the Monterey Peninsula Unified School district to advise them of the expansion of services. In the last week of July, staff participated in a ride-along with police to identify potential youth “trouble spots.” To date we have served one Seaside youth in Diversion.

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Community Social Services Grant
Progress Reporting Template
** Please turn in your supporting invoices & Quarterly Reporting by the dates listed on page 6, email Ashley if you need an extension**
Demographic Breakdown (Provide the TOTAL number of new unduplicated participants who received first time services funded by this grant program for this reporting period) Total number of participants for reporting period: 178
Age & Gender
0-17 44
18-24 33
25-45 0
45-64 0
65+ 0
Unknown/unreported 101
Female 26
Male 18
Non Binary / Third Gender 0
Prefer to Self Define 0
Prefer not to State/Unreported 134
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Community Social Services Grant
Progress Reporting Template
** Please turn in your supporting invoices & Quarterly Reporting by the dates listed on page 6, email Ashley if you need an extension**
Ethnic origin, ethnicity or Race
Provide the total number of new unduplicated participants who identify as asingle ethnic origin, ethnicity or race that received first time services this reporting period: 44 Provide the total number of new unduplicated participants who identify as have multi-ethnic origin, ethnicity or race that received first time services this reporting period:

N/A
Provide the total number of new unduplicated participants who declined to state their ethnic origin, ethnicity or race that received first time services this reporting period: N/A
Provide the total number of new unduplicated participants with unknown ethnic origin, ethnicity or race that received first time services this reporting period: 5 Single Race Breakdown
Black or African American
Hispanic, Latino or Spanish 36
White
American Indian or Native Alaskan
Asian
Native Hawaiian or other Pacific Islander
Middle Eastern or North African
Some other ethnic origin, ethnicity or race
Unreported 134
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Community Social Services Grant
Progress Reporting Template
** Please turn in your supporting invoices & Quarterly Reporting by the dates listed on page 6, email Ashley if you need an extension**
Invoice / Quarterly Reporting Period Due Date
**Program Starts** November 1, 2020
1st Quarter Invoice Submission November 9th, 2020
(November, December, January)
1st Quarter back up documentation February 8th, 2021
1st Quarter Report submission
2nd Quarter Invoice Submission
(February, March, April)
Status Report to Council April 2020 (specific date TBD) 2nd Quarter back up documentation May 10th, 2021
2nd Quarter Report submission
3rd Quarter Invoice Submission
(May, June, July)
3rd Quarter back up documentation August 9th, 2021
3rd Quarter report submission
4th Quarter Invoice Submission
(August, September, October)
4th Quarter back up documentation November 8th, 2021
4th Quarter report submission (final)
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Community Social Services Grant
Progress Reporting Template
** Please turn in your supporting invoices & Quarterly Reporting by the dates listed on page 6, email Ashley if you need an extension**
Invoice Submission Guidelines
• Follow up documentation must be provided to show how grant funding was spent, including the 10% match.
• Please send an invoice with supporting documentation to [email protected] • The invoice detailing spending must be written on your organizations letterhead. • Please be sure to note which billing cycle your documentation is supporting, i.e.

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Community Social Services Grant
Progress Reporting Template
** Please turn in your supporting invoices & Quarterly Reporting by the dates listed on page 6, email Ashley if you need an extension**
Project Information
Grantee Name: Sun Street Centers Project Title: Prevention & Intervention Reporting Period: 8/1/21 – 10/31/21
Submission Date: November 8, 2021
Report Prepared by: Anna Foglia, CEO
Award Total: $30,760
Amount invoiced to date: $30,760
Email / Phone: [email protected];
831.753.5144, ext 1
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Community Social Services Grant
Progress Reporting Template
** Please turn in your supporting invoices & Quarterly Reporting by the dates listed on page 6, email Ashley if you need an extension**
Report Narrative: Please submit a brief narrative on the program goals and objectives for your program. Please answer the report questions and discuss your accomplishments, challenges and special events. Include any pictures that Seaside can use for publication. • SCC will provide two virtual counseling sessions per week for teens and for adults (individual and group).

Currently we offer Adult Outpatient Group twice a week for 90 minute sessions. Adult Intensive Outpatient Groups are held three times a week for 180 minute sessions. Youth High School Groups meet twice a week for 90 minute sessions, and Middle School Group meets twice a week for 90 minute sessions. Numbers for this quarter:
o August: 2 adults, 0 youth.
o September: 2 adults, 1 youth.
o October: 6 Adults, 2 Youth.
• SCC will provide eight DUI classes per week.

Sun Street Centers Seaside is currently providing 26 groups per week in person or via zoom, including one on one sessions Monday through Saturday and is also referring any clients that have additional needs to programs in the Monterey County. We here at Sun Street offer both English and Spanish classes 11am to 8pm Monday through Friday and 830am to 5 pm on Saturdays. Sun Street Centers provided such services to 103 clients in the months of August, September, and October.
• SCC will provide two to three prevention activities per week, at least one in person and at least one via Zoom.

STEPS Student youth leaders currently meet virtually every Tuesday (through Zoom) from 3:00pm-5:00pm and meet at our Seaside office for in-person meetings on Wednesdays and Thursdays from 2:00pm-4:00pm. Virtually, students work on projects that can be done virtually and involve technology or social media to promote prevention education. Students also use the virtual platform to be able to learn about these topics and brainstorm what projects they would like to work on for the upcoming campaigns. In-person meetings are used to complete any hands-on work or activities that cannot be done virtually. This can include creating posters or handouts, handing out flyers, filming parts of videos for social media campaigns, and support coordinators with campaign or project event efforts for the monthly goal.

Seaside STEPS Total August-October: 4 youth, 3 Seaside High STEPS Paid, 1 Seaside High Student Volunteers.

Campaigns /Projects worked on in meetings during August-October:

AUGUST- Overdose Awareness and Education (International Overdose Awareness Day:

August 31st): STEPS Student Youth Leaders worked on activities related to this topic.

Students worked on posters, shirts, masks, stickers and created a TikTok video to provide basic information on what an overdose is and to prevent and reduce drug-related harm.

After working on different activities, the students held an informational booth at the Monterey Farmers market for International Overdose Awareness Day.

SEPTEMBER- National Recovery Month: STEPS Student Youth Leaders reviewed what the campaign is about and the importance to celebrate and bring awareness on recovery.

Students created flyers, resource sheet, and card to be able to share to the community.

OCTOBER: National Medicine Abuse Awareness Month, Prescription Drug Take Back, and Red Ribbon Week: STEPS Student Youth Leaders learned new information on Medicine Abuse, safe Prescription Drug disposal, and a little of general information being drug free/Red Ribbon Week Campaign. Students participated in an underage Prescription Packet Page 403
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Community Social Services Grant
Progress Reporting Template
** Please turn in your supporting invoices & Quarterly Reporting by the dates listed on page 6, email Ashley if you need an extension**
Drug use and misuse focus group and a door decorating drug free message contest.

STEPS Student Youth Leaders brought awareness to some of these topics by creating and sharing on social media platforms including Facebook, Twitter, Instagram. • SSC will provide salary for three Student Youth Leaders to facilitate youth prevention/intervention services.

Seaside High youth continued their employment with STEPS from August-October with a total of three paid STEPS Student Youth Leaders. They have participated in STEPS activities and meetings August-October.
• SSC personal protective equipment (PPE) for on-site service provision, including masks, gloves, and cleaning supplies.

SSC has sufficient PPE for the life of the contract. Cleaning supplies are purchased monthly. • SSC will provide art supplies for prevention activities.

Sun Street Centers was able to purchase some Art supplies for Prevention Activities in the months of August-October within our leftover balance of previously purchased supplies that were also continued to be used through these months. August-October they purchased some art supplies for upcoming campaigns where they will be able to create posters, and other arts and crafts such as door decorating to bring awareness to their peers and community. Students also use these materials to learn through projects and share at our office location. • SSC will provide equipment to allow for virtual service provision, including a laptop, projector, and audio/visual room enhancements including large monitor, wireless access equipment and cabling and network connectivity in the Seaside office.

This was accomplished in the second quarter.

AUGUST 2021
• Participated in National Night Out event in the city of Seaside with a resource booth of information of our services and substances.
• Attended Pink Shirt Day Planning Committee (Bullying Prevention Campaign planning) on 8/4/21 and 8/25/21. 7 in attendance in first meeting and 8 in second. • Participated in our Preventing Alcohol Related Trauma and Substance Abuse (PARTS) Coalition Meeting to engage Seaside community sectors. Meeting hosted 8/19/21. Also attended Planning meeting for this 8/4/21.
• Attended Multi-Disciplinary Team Meeting with Seaside Youth Resource Center-8/18/2021. 13 in attendance.
• Participated in our STEPS planning meeting to plan for STEPS activities and projects including for Seaside High youth. 8/20/21 4 in attendance.
• Participated in PBIS (Positive Behavior Interventions and Supports) support meetings where we engaged with Seaside High School Staff and students to share about our services. 7 in attendance 8/25/2021.
• Staff met with DLAMP for continued collaboration of prevention services to provide. 8/12/21 and 3 people in attendance.
• STEPS students from Seaside High School Recruitment efforts/Engagement:
o We had 11 STEPS Meetings in the Month of August (typically 3 meetings a week, 2 hours each or at least 6 hours a week): 3 Seaside STEPS Paid youth and 1 Seaside High volunteer youth attended the meetings.

SEPTEMBER 2021
• Participated in our Preventing Alcohol Related Trauma and Substance Abuse (PARTS) Coalition Meeting to engage Seaside community sectors. Meeting hosted 9/16/21 Attended Planning meeting for this 9/1/21 with staff.
• Met with MPUSD to discuss services including for schools in Seaside 9/3/21. 7 attendees.

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Community Social Services Grant
Progress Reporting Template
** Please turn in your supporting invoices & Quarterly Reporting by the dates listed on page 6, email Ashley if you need an extension**
• Participated in PBIS (Positive Behavior Interventions and Supports) support meetings where we engaged with Seaside High School Staff and students to share about our services. 12 in attendance 9/8/2021.
• Attended the Youth Violence Prevention Task Force Meeting with the City of Seaside. 9/15/21 with a total of 17 participants present.
• Attended Pink Shirt Day Planning Committee (Bullying Prevention Campaign planning) on 9/15/21. 10 in attendance.
• Participated in our STEPS planning meeting to plan for STEPS activities and projects including for Seaside High youth. 9/17/21 7 in attendance.
• Meeting to discuss services to with Boys & Girls club in Seaside with Shari Rasmussen. 9/23/21 • Facilitated a Substance Abuse and Bullying Presentation to 6 parents from Community Human Services in Seaside.
• STEPS students from Seaside High School Recruitment efforts/Engagement:
o We had 12 STEPS Meetings in the Month of September (typically 3 meetings a week, 2 hours each or at least 6 hours a week): 3 Seaside High Paid STEPS youth attended the meetings in the month of September.

OCTOBER 2021
• Met with MPUSD to discuss services including for schools in Seaside 10/1/21. 8 attendees. • Attended Pink Shirt Day Planning Committee (Bullying Prevention Campaign planning) on 10/6/21 and 10/27/21 with 5 attendees.
• Participated in our Preventing Alcohol Related Trauma and Substance Abuse (PARTS) Coalition Meeting to engage Seaside community sectors. Meeting hosted 10/21/21 with 20 in attendance.

Attended Planning meeting for this 9/6/21 with staff.
• Participated in PBIS (Positive Behavior Interventions and Supports) support meetings where we engaged with Seaside High School Staff and students to share about our services. 14 in attendance 10/27/2021.
• Attended Multi-Disciplinary Team Meeting with Seaside Youth Resource Center-10/20/2021. 12 in attendance.
• Attended the Youth Violence Prevention Task Force Meeting with the City of Seaside. 10/20/21 A total of 20 participants were present.
• Attended the Blue Zones Tobacco Committee Meeting virtually in Seaside. 10/20/21 A total of 5 participants were present.
• Presented services to the MPUSD Board of Education. 10/27/21, 36 in attendance. • Participated in Community Vision Feedback for Seaside East Charrette with a resource booth of information of our services and substances. 10/27/21, about 50 people in attendance. • Facilitated Life Skills Training for 7th grade middle school students at the Dual Language Academy of the Monterey Peninsula (DLAMP), school in seaside. 10/28/31, 25 in attendance. • Facilitated Gateway Drug Presentation for 5th, 6th, 7th, 8th grade students at DLAMP. 10/27/31, 139 in attendance.
• STEPS students from Seaside High School Recruitment efforts/Engagement:
o We had 11 STEPS Meetings in the Month of October (typically 3 meetings a week, 2 hours each or at least 6 hours a week): 3 Seaside Paid STEPS youth attended the meetings in the month of October.

Report Questions:
1) In relation to the overall budget, are grant funds being expended as planned and on Packet Page 405
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Community Social Services Grant
Progress Reporting Template
** Please turn in your supporting invoices & Quarterly Reporting by the dates listed on page 6, email Ashley if you need an extension**
schedule?  Yes ☐ No
2) If no, explain why and describe the plan to correct it.

N/A
3) In relation to the overall grant budget, are match funds being expended as plannedand on schedule?  Yes ☐ No
4) If no, explain why and describe the plan to correct it.

In August, STEPS staff and students participated in “Oaxaca by the Sea,” a cultural event in Seaside, with a resource booth of information about substances, their use/abuse, and our services. Around 2,500 people in attended, and our paid STEPS Student Youth Leaders were an enhancement to the booth.
10) Describe any significant grant-funded activities occurring in the next reporting period Packet Page 406
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Community Social Services Grant
Progress Reporting Template
** Please turn in your supporting invoices & Quarterly Reporting by the dates listed on page 6, email Ashley if you need an extension**
(e.g., trainings, community events, etc.).

We are in the process of expanding youth diversion services in Seaside and will report on those activities next quarter.

Demographic Breakdown (Provide the TOTAL number of new unduplicated participants who received first time services funded by this grant program for this reporting period) Total number of participants for reporting period: 657
Age & Gender
0-10
11-16 350
16-21 302
22 – 44
45 and older
Female 310
Male 314
Non Binary / Third Gender
Prefer to Self Define
Prefer not to State/Unknown 33
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Community Social Services Grant
Progress Reporting Template
** Please turn in your supporting invoices & Quarterly Reporting by the dates listed on page 6, email Ashley if you need an extension**
Ethnic origin, ethnicity or Race
Provide the total number of new unduplicated participants who identify as asingle ethnic origin, ethnicity or race that received first time services this reporting period: 101 Provide the total number of new unduplicated participants who identify as have multi-ethnic origin, ethnicity or race that received first time services this reporting period:
146
Provide the total number of new unduplicated participants who declined to state their ethnic origin, ethnicity or race that received first time services this reporting period: 410
Provide the total number of new unduplicated participants with unknown ethnic origin, ethnicity or race that received first time services this reporting period: 1 Single Race Breakdown
Black or African American 2
Hispanic, Latino or Spanish 1
White 0
American Indian or Native Alaskan 0
Asian 2
Native Hawaiian or other Pacific Islander 2
Middle Eastern or North African 0
Some other ethnic origin, ethnicity or race 94
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Community Social Services Grant
Progress Reporting Template
** Please turn in your supporting invoices & Quarterly Reporting by the dates listed on page 6, email Ashley if you need an extension**
Invoice / Quarterly Reporting Period Due Date
**Program Starts** November 1, 2020
1st Quarter Invoice Submission November 9th, 2020
(November, December, January)
1st Quarter back up documentation February 8th, 2021
1st Quarter Report submission
2nd Quarter Invoice Submission
(February, March, April)
Status Report to Council April 2020 (specific date TBD) 2nd Quarter back up documentation May 10th, 2021
2nd Quarter Report submission
3rd Quarter Invoice Submission
(May, June, July)
3rd Quarter back up documentation August 9th, 2021
3rd Quarter report submission
4th Quarter Invoice Submission
(August, September, October)
4th Quarter back up documentation November 8th, 2021
4th Quarter report submission (final)
Packet Page 409
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Community Social Services Grant
Progress Reporting Template
** Please turn in your supporting invoices & Quarterly Reporting by the dates listed on page 6, email Ashley if you need an extension**
Invoice Submission Guidelines
• Follow up documentation must be provided to show how grant funding was spent, including the 10% match.
• Please send an invoice with supporting documentation to [email protected] • The invoice detailing spending must be written on your organizations letterhead. • Please be sure to note which billing cycle your documentation is supporting, i.e.

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CITY OF SEASIDE

STAFF REPORT
Item No.: 9.B.

TO: City Council
FROM: Roberta Greathouse, Acting City Manager
BY: Roberta Greathouse, Human Resources Director/Risk Manager DATE: February 17, 2022
SUBJECT: REVIEW, DISCUSS, AND PROVIDE DIRECTION ON A

COMMUNITY WORKFORCE AGREEMENT

RECOMMENDATION
Review the draft Community Workforce Agreement and provide directions.

BACKGROUND
Background
On September 17, 2020, the City Council considered a “Community Workforce Agreement” (CWA) that was submitted by Monterey/Santa Cruz Building and Construction Trades Council for staff review and to initiate a discussion about the City executing the agreement, or something similar. Agreements similar to the CWA have been adopted by other cities in California and other states to secure the public interests of workforce development, livable wages, and efficient project delivery in public construction. There are no CWA's in Monterey County, however the City of Watsonville has had one since 2014. Public agencies sometimes enter into similar, project-specific, agreements generally known as Project Labor Agreements (PLA) to avoid labor-strife work stoppages that can add time and cost to critical public projects.

City Manager Malin led a discussion of the draft document and suggested that if the Council were to direct staff to discuss revisions to the draft document with the Monterey/Santa Cruz Building and Construction Trades Council the following items should be discussed:

1. Seaside Hiring - To ensure a percentage of hours worked by Seaside residents was articulated.

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Item No. 9.B. Page 2 of 4

2. Base Project Cost – a base amount of any CWA was recommended to be in the high six figure, low seven figure range.

3. Scope of Agreement Applicability – City Manager Malin was concerned about the applicability of presumably off-site work, including off-site fabrication and transportation.

4. Initial Term –Staff recommended a one-year pilot program recommended, with no more than a three-year initial term under any scenario.

CWA Negotiations
Since August of 2021, the City’s Acting City Manager and City Attorney have met with the unions to discuss entering into an agreement that meets the needs of both parties.

In these meetings, a number of items have been discussed and agreed to including:

1. Insuring the potential agreement included language regarding employing Seaside residents on work performed under the CWA. The draft agreement includes, to the extent available, 25% of the hours worked on CWA projects will be performed by residents from the local area and with priority to Seaside residents, then residents of Monterey County, San Benito County, and Santa Cruz County.

For accountability, the draft agreement includes a requirement that the contractors make progress reports to the City on the demographics and number of hours worked by residents of the City and local area.

2. Establishing a pre-apprenticeship program to provide local area residents the opportunity for training to enable them to gain employment/training within the signatory unions is a priority for the City and the unions. A pre-apprenticeship program called Tri-Counties Apprenticeship Preparation for the California Central Coast currently operates and the draft agreement states that the unions will make utmost efforts to conduct outreach to City residents and facilitate entry of City residents into the preapprenticeship program. The agreement also requires that 20% of the hours worked shall be by apprentice workers.

3. Covered work: The parties discussed in detail the covered work and the unions clarified how the various activities are performed by the local unions.

4. Arbitrators. The draft agreement provides for both Expedited Arbitration and Grievance Arbitration. The parties agreed to the City's request for changes to the arbitrator lists so that they include local arbitrators (Richard Silver and William Monning).

5. Term. The draft agreement would be for a three year trial basis. Prior to the Packet Page 424

Item No. 9.B. Page 3 of 4
expiration of the Agreement, the parties shall meet and confer regarding whether the amendment should be modified or terminated. Absent modification or termination, the agreement will roll over for an additional five (5) years.

Item for Council Consideration and Discussion
As noted above, at the September 2020, Study Session, City Manager Malin recommended the value of covered work be set in the “high six figure, low seven figure range.” Staff agreed that value would be an appropriate starting point for a trial agreement, particularly considering the large number of projects underway and upcoming. One of the upcoming projects in the next couple of years, will be construction of Fire Station 2 which will be in the neighborhood of $16 million.

The unions have requested the value of covered work be $500,000. They are requesting this value after revisiting the City’s Capital Improvement Project list and trying to determine a number that would allow them to capture projects that would involve more than just the crafts that are heavy in infrastructure. Their concern is that going higher than $500,000 will mean that projects like parks, building improvements, etc. that involve trades like plumbers, carpenters, sheet metal workers, electricians, etc. will not be covered by the CWA.

The City’s negotiators respect the union’s concerns and believe the large projects in the queue and on the horizon will give the City and the union the opportunity to determine the effectiveness of the CWA at a minimal threshold of $750,000. The City's negotiators also requested an "escape hatch" in the event there are no bids received.

In the absence of such a provision, the City will be required to re-issue RFPs until an a bidder is willing to sign the CWA. This provision was not included with the unions committing to helping the City market projects for qualified bids. This could cause delays to City projects and limit the pool of Monterey County contractors wising to submit bids.

FISCAL IMPACT
City Manager Malin in his briefing in September of 2020, stated that this agreement could add substantial costs (in the range of 5% to 20%, or more) to projects the City undertakes. It was also recommended that one additional staff person would need to be added to manage the additional administrative costs associated with this agreement.

Providing meaningful, local, ongoing work for union employees provides many positive fiscal benefits. Having Seaside residents employed on Seaside projects means that those residents don’t have to leave the area to work – which is better for the environment; and it means they will spend their discretionary money locally. In addition, a local training program that invests in training Seaside residents in the trades and then provides on the job training within the City is a necessity in order to provide Packet Page 425

Item No. 9.B. Page 4 of 4
an ongoing set of skills for our community.

ATTACHMENTS

1. Draft Community Workforce Agreement
Reviewed for Submission to the City Council by:
__________________________________
Roberta Greathouse, Acting City Manager
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Community Workforce Agreement
for the City of Seaside 1

COMMUNITY WORKFORCE AGREEMENT

FOR THE CITY OF SEASIDE

INTRODUCTION/FINDINGS
This Community Workforce Agreement is entered into this _____ day of _______________, 20____, by and between the City of Seaside (hereinafter the “City”), together with its contractors and subcontractors of all tiers, who shall become signatory to this Agreement by signing the “Agreement to be Bound” (Addendum A) (hereinafter the “Contractor(s)/ Employer(s)”), and the Monterey/Santa Cruz Counties Building and Construction Trades Council (hereinafter the “Council”) and its affiliated local Unions that have executed this Agreement (referred to collectively herein as the “Union(s)”).

The purpose of this Agreement is to promote the efficiency of construction operations through the use of skilled labor resulting in quality construction outcomes, to provide for the peaceful settlement of labor disputes and grievances without strikes or lockouts, thereby promoting the public interest in assuring the timely and economical completion of the Project(s) covered by this Agreement, to provide employment opportunities for local residents, and to provide training programs for local residents in order to prepare them to work in the trades.

WHEREAS, the timely and successful completion of the Project is of the utmost importance to meet the needs of the City and avoid increased costs resulting from delays in construction; and
WHEREAS, large numbers of workers of various skills will be required in the performance of construction work on the Project and will be represented by the Unions who are signatory to this Agreement and employed by the Contractors and subcontractors who are also signatory to this Agreement; and
WHEREAS, the use of skilled labor on construction work increases the safety of construction projects as well as the quality of completed work; and WHEREAS, it is recognized that on a Project of this magnitude with multiple contractors and bargaining units on the job site at the same time over an extended period of time, the potential for work disruption may be substantial without an overriding commitment to maintain continuity of work; and
WHEREAS, the interests of the general public, the City, the Unions, and the Contractors/Employers would be best served if the construction work proceeded in an orderly manner without disruption because of strikes, sympathy strikes, work stoppages, picketing, lockouts, slowdowns or other interferences with work; and WHEREAS, the Contractors/Employers and the Unions desire to mutually establish and stabilize wages, hours and working conditions for the workers employed on the Project and to encourage close cooperation among the Contractors/Employers and the Unions so that a satisfactory, continuous and harmonious relationship will exist; and WHEREAS, the parties agree that one of the primary purposes of this Agreement is to avoid the tensions that might arise on the Project if Union and non-union workers of different Packet Page 427
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employers were to work side by side on the Project, potentially leading to labor disputes that could delay completion of the Project; and
WHEREAS, this Agreement is not intended to replace, interfere with, abrogate, diminish or modify existing local or national collective bargaining agreements in effect during the duration of the Project, insofar as a legally binding agreement exists between the Contractors/Employers and the Unions, except to the extent that the provisions of this Agreement are inconsistent with said collective bargaining agreements, in which event the provisions of this Agreement shall prevail; and
WHEREAS, the City places high priority upon the development of comprehensive programs for the recruitment, training and employment of local area residents and military veterans, and recognizes the ability of local pre-apprenticeship and apprenticeship programs to provide meaningful and sustainable career pathways in the construction industry; and WHEREAS, the contract(s) for construction work on the Project will be awarded in accordance with the applicable provisions of the California State Public Contract Code and all state, local and federal laws; and
WHEREAS, the parties to this Agreement pledge their full good faith and trust to work toward the mutually satisfactory completion of the Project;

NOW, THEREFORE, IT IS AGREED BETWEEN AND AMONG THE PARTIES HERETO, AS FOLLOWS:

ARTICLE I

DEFINITIONS
“Agreement” means this Community Workforce Agreement.
“Agreement to be Bound” means the agreement (attached hereto as Addendum A) that shall be executed by each and every Contractor/Employer as a condition of working on the Project.
“City” means the City of Seaside, California and its governing board, officers, agents and employees, including managerial personnel.
“Completion” means that point at which there is Final Acceptance by the City of a Construction Contract and the City has filed a Notice of Completion. For purposes of this definition, "Final Acceptance" means that point in time at which the City has determined upon final inspection that the work has been completed in all respects and all required contract documents, contract drawings, warranties, certificates, manuals and data have been submitted and training completed in accordance with the contract documents and the City has executed a written acceptance of the work.
“Construction Contract” means the public works or improvement contract(s) (including design-bid, design-build, lease-leaseback or other contracts under which construction of the Project is done) awarded by the City that are necessary to complete the Project. "Contractor(s)/Employer(s)" or "Contractor(s)" or "Employer(s)" means any Packet Page 428
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individual, firm, partnership or corporation (including the prime contractor, general contractor, construction manager, project manager, design-build entity, lease-leaseback entity or equivalent entity), or combination thereof, including joint ventures, and their successors and assigns, that is an independent business enterprise and enters into a contract with the City with respect to the construction of any part of the Project, and all contractors and subcontractors of any tier. “Council” means the Monterey/Santa Cruz Counties Building and Construction Trades Council.
“Local Area” means Monterey County, Santa Cruz County, and San Benito County.
“Master Agreement” or “Schedule A” means the master collective bargaining agreements of each craft Union signatory hereto, as they may be amended from time to time.

Copies of current Master Agreements shall be provided by the Council to the requesting party promptly upon request.
"Project" means all City projects where either the engineer’s estimate of the total cost of the project, or the actual cumulative bid amount(s) submitted by the Contractor(s) awarded the Construction Contract(s) for the Project, exceeds ____________________ one millionfourseven hundred fifty thousand thousanddollars ($500,000) ($47050,000)($_______) ($1,000,000) and includes five (5) or more trades. All Construction Contracts required to complete an integrated Project shall be considered in determining whether this threshold is met.

The City and the Council may mutually agree in writing to add additional projects or components to be covered by this Agreement. The term “Project” applies to each and all projects as defined in this section, whether used in the singular or plural herein. “Project Manager” means the person(s) or entity(ies) designated by the City to oversee all phases of construction on the Project and the implementation of this Agreement. “Union” or “Unions” means the Monterey/Santa Cruz Counties Building and Construction Trades Council and its affiliated Unions signatory to this Agreement, acting on their own behalf and on behalf of their respective affiliates and member organizations whose names are subscribed hereto and who have through their officers executed this Agreement.

ARTICLE II

SCOPE OF AGREEMENT

2.1 Parties: This Agreement applies to and is limited to all Contractors/Employers performing work under a Construction Contract on the Project (including subcontractors at any tier), and their successors and assigns, the City, the Council, and its affiliated Unions signatory to this Agreement.

2.2 Applicability: This Agreement governs all Construction Contracts awarded on the Project. For purposes of this Agreement, Construction Contracts shall be considered Completed as set forth in Section 1.4, except when the City directs a Contractor to engage in repairs, warranty work, modifications, or punch list work under a Construction Contract or when a Contractor performs work under a change order for a Construction Contract.

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The City shall not divide Construction Contracts to intentionally evade the monetary threshold in Section 1.10, however, the City may do so for bona fide economic or operational reasons.

2.3 Covered Work: This Agreement covers, without limitation, all site preparation, surveying, construction, alteration, demolition, installation, improvement, remediation, retrofit, painting or repair of buildings, structures and other works, and related activities for the Project that is within the craft jurisdiction of one of the Unions and that is part of the Project, including, without limitation to the following examples, geotechnical and exploratory drilling, temporary HVAC, landscaping and temporary fencing, soils and materials testing and inspection, pipelines (including those in linear corridors built to serve the Project), pumps, pump stations, start-up, modular furniture installation, and final clean-up. Covered Work includes work done for the Project in temporary yards, dedicated sites, or areas adjacent to the Project, and at any on-site or off-site batch plant constructed to supply materials to the Project.

2.3.1 This Agreement applies to any start-up, calibration, commissioning, performance testing, repair, maintenance, and operational revisions to systems and/or subsystems for the Project performed after Completion, unless performed by City employees.

2.3.2 This Agreement covers all on-site fabrication work over which the City, Contractor(s)/Employer(s) or subcontractor(s) possess the right of control (including work done for the Project in any temporary yard or area established for the Project). This Agreement also covers any off-site work, including fabrication, that is traditionally performed by the Unions and is directly or indirectly part of the Project, provided such work is covered by a Master Agreement or local addenda to a national agreement of the applicable Union(s).

2.3.3 Except for the delivery of supplies, equipment or materials that are stockpiled for later use, this Agreement covers all construction trucking work, including the hauling and delivery of ready-mix, asphalt, aggregate, sand, soil or other fill or similar material that is directly incorporated into the construction process as well as the off-hauling of soil, sand, gravel, rocks, concrete, asphalt, excavation materials, construction debris and excess fill, material and/or mud. Contractor(s)/Employer(s), including brokers, of persons providing construction trucking work shall provide certified payroll records to the City within ten (10) days of written request or as required by the bid specifications.

2.3.4 Work covered by this Agreement within the following craft jurisdictions shall be performed under the terms of their National Agreements as follows: the National Transient Lodge (NTL) Articles of Agreement, the National Stack/Chimney Agreement, the National Cooling Tower Agreement, the National Agreement of Elevator Constructors, and any instrument calibration work and loop checking shall be performed under the terms of the UA/IBEW Joint National Agreement for Instrument and Control Systems Technicians, with the exception that Articles IV, XIII and XIV of this Agreement shall apply to such work.

2.4 Exclusions: The following shall be excluded from the scope of this Agreement.

2.4.1 This Agreement shall not apply to work performed by the City’s own employees as permitted by the Public Contract Code.

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2.4.2 This Agreement shall not apply to a Contractor/Employer’s non-construction craft executives, managerial employees, administrative personnel, and supervisors above the level of general foreman (unless covered by a Master Agreement).

2.4.3 This Agreement shall not apply to any non-Project work performed on or near or leading to the site of work covered by this Agreement that is undertaken by state, county, city, or other governmental bodies or their contractors. Work performed by public or private utilities including all electrical utility, voice-data-video, and security installation work ahead of and up to the electrical service entry connection or the main point of entry into the building shall be excluded. All electrical utility, voice-data-video, and security installation work performed after the electrical utility service entrance or the main point of entry shall be Covered Work.

Additionally, all contracted work performed ahead of the service entrance connection and main point of entry that is inside the property line and provides for access to the building via a conduit or series of conduits shall be Covered Work.

2.4.4 This Agreement shall not apply to the off-site maintenance of leased equipment and on-site supervision of such work.

2.5 Award of Contracts: It is understood and agreed that the City has the right to select any qualified bidder for the award of a Construction Contract under this Agreement. The bidder need only be willing, ready and able to execute and comply with this Agreement. It is further agreed that this Agreement shall be included in all invitations to bid or solicitations for proposals from contractors or subcontractors for work on the Project. The City shall provide a copy of all such invitations to bid to the Council at the time of issuance.

ARTICLE III

EFFECT OF AGREEMENT

3.1 By executing this Agreement, the Council, the Unions and the City agree to be bound by each and all of the provisions of the Agreement.

3.2 By accepting the award of work under a Construction Contract for the Project, whether as a Contractor or subcontractor thereunder, all Contractors/Employers agree to be bound by each and every provision of this Agreement and agree to evidence their acceptance prior to the commencement of work by executing the Agreement to be Bound in the form attached hereto as Addendum A.

3.3 At the time that any Contractor/Employer enters into a subcontract with any subcontractor providing for the performance of work under a Construction Contract, the Contractor/Employer shall provide a copy of this Agreement to said subcontractor and shall require the subcontractor, as a condition of accepting the award of a construction subcontract, to agree in writing, by executing the Agreement to be Bound, to be bound by each and every provision of this Agreement prior to the commencement of work. The obligations of a Contractor may not be evaded by subcontracting. If the subcontractor refuses to execute the Agreement to be Bound, then such subcontractor shall not be awarded a Construction Contract on the Project.

3.4 This Agreement shall only be binding on the signatory parties hereto, and their successors and assigns, and shall not apply to the parents, affiliates, subsidiaries, or other ventures of any such party. Each Contractor shall alone be liable and responsible for its own Packet Page 431
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individual acts and conduct and for any breach or alleged breach of this Agreement, except as otherwise provided by law or the applicable Master Agreement. Any dispute between the Union(s) and the Contractor(s) with respect to compliance with this Agreement shall not affect the rights, liabilities, obligations and duties between the Union(s) and other Contractor(s) party to this Agreement.

3.5 It is mutually agreed by the parties that any liability by a Union signatory to this Agreement shall be several and not joint. Any alleged breach of this Agreement by a Union shall not affect the rights, liabilities, obligations and duties between the Contractor(s) and the other Union(s) party to this Agreement.

3.6 The provisions of this Agreement, including the Schedule As incorporated herein by reference, shall apply to the work covered by this Agreement, notwithstanding the provisions of any other local, area and/or national agreements which may conflict with or differ from the terms of this Agreement. To the extent a provision of this Agreement conflicts with a Schedule A, the provision of this Agreement shall prevail. Where a provision of a Schedule A does not conflict with this Agreement, the provision of the Schedule A shall apply.

ARTICLE IV

WORK STOPPAGES, STRIKES, SYMPATHY STRIKES AND LOCKOUTS

4.1. The Unions, the City, and the Contractor(s)/Employer(s) covered by this Agreement agree that for the duration of the Project:

4.1.1 There shall be no strikes, sympathy strikes, work stoppages, picketing, handbilling or otherwise advising the public that a labor dispute exists, or slowdowns of any kind, for any reason, by the Unions or employees employed on the Project, at the job site of the Project or any other City facility because of a dispute on the Project. Disputes arising between the Unions and Contractor(s)/ Employer(s) on other City projects are not governed by the terms of the Agreement or this Article.

4.1.2 There shall be no lockout of any kind by a Contractor/Employer of workers employed on the Project.

4.1.3 If a Master Agreement expires before the Contractor/Employer completes the performance of work under a Construction Contract and the Union or Contractor/Employer gives notice of a demand for a new or modified Master Agreement, the Union agrees that it will not strike on work covered by this Agreement and the Union and the Contractor/Employer agree that the expired Master Agreement will continue in full force and effect for work covered under this Agreement until a new or modified Master Agreement is reached. If the new or modified Master Agreement provides that any terms of the Master Agreement shall be retroactive, the Contractor/ Employer agrees to comply with any retroactive terms of the new or modified Master Agreement that are applicable to any employee(s) on the Project during the interim, with retroactive payment due within seven (7) calendar days of the effective date of the new or modified Master Agreement.

4.1.4 In the case of nonpayment of wages or trust fund contributions on the Project, the Union shall give the City and the Contractor/Employer three (3) business days’ notice when nonpayment of trust fund contributions has occurred, and one (1) business day’s Packet Page 432
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notice when nonpayment of wages has occurred or when paychecks being tendered to a financial institution normally recognized to honor such paychecks will not honor such paycheck, of the intent to withhold labor from the Contractor/Employers’ or their subcontractor's workforce, during which time the Contractor/Employer may correct the default. In this instance, a Union's withholding of labor (but not picketing) from a Contractor/Employer who has failed to pay its fringe benefit contributions or failed to meet its weekly payroll shall not be considered a violation of this Article.

4.1.5 Notification: If the City or any Contractor contends that any Union has violated this Article, it will so notify in writing the Senior Executive of the Council and the Senior Executive of the Union, setting forth the facts alleged to violate the Article, prior to instituting the expedited arbitration procedure set forth below. The Council will immediately use its best efforts to cause the cessation of any violation of this Article. The leadership of the Union will immediately inform the workers of their obligations under this Article. A Union complying with this obligation shall not be held responsible for the unauthorized acts of employees it represents.

4.2 Expedited Arbitration: Any party to this Agreement shall institute the following procedure, prior to initiating any other action at law or equity, when a breach of this Article is alleged to have occurred.

4.2.1 A party invoking this procedure shall notify William W. Monning, as the permanent arbitrator, or David Weinberg, as the alternate arbitrator, under this procedure. In the event the permanent arbitrator is unavailable at any time, the alternate will be contacted. If neither is available, the parties shall select the arbitrator from the list in Section 13.4. Notice to the arbitrator shall be by the most expeditious means available, with notice by email and telephone to the City, the involved Contractor, and the party alleged to be in violation, and to the Council and involved local Union if a Union is alleged to be in violation.

4.2.2 Upon receipt of said notice, the City will contact the permanent arbitrator named above, or the alternate if the permanent arbitrator is not available, who will attempt to convene a hearing within twenty-four (24) hours if it is contended that the violation still exists.

4.2.3 The arbitrator shall notify the parties by email and telephone of the place and time for the hearing. Said hearing shall be completed in one session, which, with appropriate recesses at the arbitrator's discretion, shall not exceed twenty-four (24) hours unless otherwise agreed upon by all parties. A failure of any party to attend said hearings shall not delay the hearing of evidence or the issuance of an award by the arbitrator.

4.2.4 The sole issue at the hearing shall be whether or not a violation of Section

4.1 of the Agreement has occurred. The arbitrator shall have no authority to consider any matter of justification, explanation or mitigation of such violation or to award damages, which issue is reserved for court proceedings, if any. The award shall be issued in writing within three (3) hours after the close of the hearing, and may be issued without a written opinion. If any party desires a written opinion, one shall be issued within fifteen (15) calendar days, but the parties shall not delay compliance with or enforcement of the award due to the issuance of a written opinion. The arbitrator may order cessation of the violation of this Article, and the arbitrator’s award shall be served on all parties by hand or registered mail upon issuance. Should a party found in violation Packet Page 433
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of this Article fail to comply with the arbitrator's award ordering the party to cease the violation, the party in violation shall pay to the affected party as liquidated damages the sum of ten thousand dollars ($10,000.00) per shift for which it failed to comply, or portion thereof, until such violation is ceased. The arbitrator shall retain jurisdiction to resolve any disputes regarding the liquidated damages claimed under this section.

4.2.5 The arbitrator’s award may be enforced by any court of competent jurisdiction upon the filing of this Agreement and all other relevant documents referred to above in the following manner. The party filing such enforcement proceedings shall give written notice to the other party. In a proceeding to obtain a temporary order enforcing the arbitrator's award as issued under this Article, all parties waive the right to a hearing and agree that such proceeding may be ex parte. However, such agreement does not waive any party's right to seek or participate in a hearing for a final order of enforcement. Any court order enforcing the arbitrator's award shall be served on all parties by hand or delivered by certified mail.

4.2.6 Any rights created by statute or law governing arbitration proceedings inconsistent with the above procedure, or which interfere with compliance with the above procedure, are waived by the parties.

4.2.7 The fees and expenses of the arbitrator shall be divided equally between the party instituting the arbitration proceedings provided in this Article and the party alleged to be in breach of its obligation under this Article.

4.2.8 Should either the permanent or the alternate arbitrator identified above no longer work as a labor arbitrator, the City and the Council shall mutually agree to a replacement.

ARTICLE V

PRE-JOB CONFERENCES

5.1 Timing: The Project Manager shall convene and conduct, at a location and time mutually agreeable to the Council, a pre-job conference with the Unions and the representatives of all involved Contractors/Employers, who shall be prepared to announce craft assignments and discuss in detail the scope of work and the other issues set forth below, at least fourteen (14) calendar days prior to:
(a) The commencement of any Project work, and
(b) The commencement of Project work on any subsequently awarded Construction Contract.

5.2 The pre-job conference shall be attended by a representative of each participating Contractor and each affected Union, and the Council and City may attend at their discretion.

5.3 The pre-job conference shall include but not be limited to the following subjects:
(a) A listing of each Contractor’s scope of work;
(b) The craft assignments;
(c) The estimated number of craft workers required to perform the work; Packet Page 434
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(d) Transportation arrangements;
(e) The estimated start and completion dates of the work; and (f) Discussion of pre-fabricated materials.

5.4 Joint Administrative Committee: In order to ensure the terms of this Agreement are being fulfilled and concerns pertaining to the operation of this Agreement are addressed, the City and the Council shall establish a Joint Administrative Committee (“JAC”) comprised of an equal number of representatives from the City and the Council. The JAC shall meet on a periodic basis, at least semi-annually, to assess the implementation of this Agreement, review the progress of Projects, and facilitate harmonious relations between the parties. Both the City and the Council shall have the right to call a meeting of the JAC.

ARTICLE VI

NO DISCRIMINATION

6.1 The Contractors/Employers and the Unions agree to comply with all antidiscrimination provisions of federal, state, and local law, to protect employees and applicants for employment, on the Project.

ARTICLE VII

UNION SECURITY

7.1 The Contractors/Employers recognize the Unions as the sole bargaining representative of all craft employees working within the scope of this Agreement.

7.2 The Contractors/Employers shall make and transmit all deductions for Union dues, fees, and assessments that have been authorized by employees in writing in accordance with the applicable Master Agreement. This Agreement does not require any employee of a nonUnion contractor to join a Union or to pay dues or fees to a Union as a condition of working on the Project; however, nothing in this Article is intended to supersede the independent requirements of the applicable Master Agreements as to Contractors/Employers signatory to such Master Agreements and as to employees of those Contractors/Employers who are performing Covered Work.

7.3 Authorized representatives of the Unions shall have access to the Project whenever work covered by this Agreement is being, has been, or will be performed on the Project.

ARTICLE VIII

REFERRAL

8.1 Contractor(s)/Employer(s) performing construction work on the Project shall, in filling craft job requirements, utilize and be bound by the registration facilities and referral systems established or authorized by the Unions signatory hereto. The Contractor(s)/Employer(s) shall have the right to reject any applicant referred by the Union(s), in accordance with the applicable Master Agreement.

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8.2 Contractor(s)/Employer(s) shall have the unqualified right to select and hire directly all supervisors above the level of general foreman it considers necessary and desirable, without such persons being referred by the Union(s), unless such craft construction employee is covered by a Master Agreement.

8.3 In the event that referral facilities maintained by the Union(s) are unable to fill the requisition of a Contractor/Employer for employees within a forty-eight (48) hour period (Saturdays, Sundays and Holidays excluded) after such requisition is made by the Contractor/Employer, the Contractor/Employer shall be free to obtain a qualified worker(s) from any source. A Contractor/Employer who hires a worker(s) to perform Covered Work on the Project pursuant to this section shall immediately provide the appropriate Union with the name and address of such worker(s) and shall immediately refer such worker(s) to the appropriate Union hiring hall to be referred for work on the Project.

8.4 Local Hire: The parties to this Agreement support the employment of skilled construction workers from the Local Area, and wish to facilitate employment of Local Area residents on the Project, particularly residents of the City of Seaside. To that end, it is the objective of the parties that not less than twenty-five percent (25%) of all hours worked on the Project will be worked by residents of the Local Area. To the extent allowed by law, and consistent with the applicable hiring hall provisions, as long as they possess the requisite skills and qualifications, residents of the Local Area shall be referred by the Unions as follows: first residents of the City of Seaside, then residents of Monterey County, then residents of San Benito and Santa Cruz Counties. The Unions will exert their utmost efforts to recruit sufficient numbers of craft persons to fulfill requests for Local Area residents.

8.4.1 Contractors shall make progress reports to the City on the demographics and number of hours worked by residents of the Local Area as set forth in the applicable contract documents. The Unions shall, upon request, provide information to the Contractors to help facilitate the generation of such reports.

ARTICLE IX

WAGES AND BENEFITS

9.1 The Contractors/Employers agree to pay contributions to the vacation, pension and/or other deferred compensation plan, apprenticeship, worker protection and assistance, and health benefit funds established by the applicable Master Agreement(s) for each hour worked on the Project, in the amounts designated in the applicable Master Agreement(s).

9.2 By signing this Agreement, the Contractors/Employers adopt and agree to be bound by the written terms of the legally established Trust Agreements described in Section 9.1, which may from time to time be amended, specifying the detailed basis upon which payments are to be made into, and benefits paid out of, such Trust Funds. The Contractors/Employers authorize the parties to such local Trust Agreements to appoint trustees and successor trustees to administer the Trust Funds and hereby ratify and accept the trustees so appointed as if they were appointed by the Contractors/Employers. The Contractors/Employers agree to execute a separate subscription agreement(s) when such Trust Fund(s) requires such document(s).

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9.3 Wages, Hours, Terms and Conditions of Employment: The wages, hours and other terms and conditions of employment on the Project shall be governed by the Master Agreement of the respective craft, to the extent such Master Agreement is not inconsistent with this Agreement. Where a subject is covered by the Master Agreement and not covered by this Agreement, the Master Agreement will prevail. When a subject is covered by both the Master Agreement and this Agreement, to the extent there is any inconsistency, this Agreement will prevail.

9.4 Holidays: Holidays shall be as set forth in the applicable Master Agreement.

ARTICLE X

APPRENTICES

10.1 Recognizing the need to develop adequate numbers of competent workers in the construction industry, including on public works projects, the Contractors/Employers shall employ apprentices from a California state-approved Joint Apprenticeship Training Program in their respective crafts, to perform such work as is within their capabilities and that is customarily performed by the craft in which they are indentured.

10.2 Apprentice ratios will be in compliance with the provisions of the California Labor Code and the applicable state prevailing wage determination.

10.3 Consistent with the Master Agreements, there shall be no restriction on the utilization of apprentices in performing the work of their craft provided they are properly indentured and supervised.

10.4 At least 20% of all hours worked shall be by apprentice workers, consistent with the California Labor Code.

10.5 Contractors shall make progress reports to the City on the demographics and number of hours worked by apprentice workers as set forth in the applicable contract documents.

The Unions shall, upon request, provide information to the Contractors to help facilitate the generation of such reports.

10.6 Establishing a pre-apprenticeship program to provide local area residents the opportunity for training to enable them to gain employment/training within the signatory Unions is a priority for the Parties. The Council currently operates a pre-apprenticeship program called Tri-Counties Apprenticeship Preparation for the California Central Coast. By this Agreement, the Council represents and warrants that it will make utmost efforts to conduct outreach to City residents and facilitate entry of City residents into the pre-apprenticeship program. Such outreach may be discussed during the meetings of the Joint Administrative Committee as set forth in Section 5.4.

ARTICLE XI

HELMETS TO HARDHATS

11.1 The Contractors/Employers and Unions recognize a desire to facilitate the entry into the building and construction trades of veterans who are interested in careers in the building and construction industry. The Contractors/Employers and Unions agree to utilize the services of Packet Page 437
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the Center for Military Recruitment, Assessment and Veterans Employment (hereinafter “Center”) and the Center's "Helmets to Hardhats" program to serve as a resource for preliminary orientation, assessment of construction aptitude, referral to apprenticeship programs or hiring halls, counseling and mentoring, support network, employment opportunities and other needs as identified by the parties.

11.2 The Unions and Contractors/Employers agree to coordinate with the Center to participate in an integrated database of veterans interested in working on the Project and of apprenticeship and employment opportunities for the Project. To the extent permitted by law, the Unions will give credit to such veterans for bona fide, provable past experience.

ARTICLE XII

COMPLIANCE

12.1 It shall be the responsibility of the Contractors/Employers and Unions to investigate and monitor compliance with the provisions of Article IX of this Agreement.

Nothing in this Agreement shall be construed to interfere with or supersede the usual and customary legal remedies available to the Unions and/or employee benefit Trust Funds to collect delinquent wages or Trust Fund contributions from Contractors/Employers on the Project. Because the Project is a public work subject to the California Labor Code, the City shall monitor and enforce the Contractors/Employers’ compliance with state prevailing wage requirements as well as this Agreement.

ARTICLE XIII

GRIEVANCE ARBITRATION PROCEDURE

13.1 Project Labor Disputes: All disputes involving the application or interpretation of a Master Agreement to which a Contractor/Employer and a Union are parties shall be resolved pursuant to the resolution procedures of the Master Agreement. All disputes relating to the interpretation or application of this Agreement, other than disputes under Article IV and Article XIV, shall be subject to resolution by the grievance arbitration procedures set forth in this Article.

13.2 Employee Discipline: All disputes involving the discipline and/or discharge of an employee working on the Project shall be resolved through the grievance and arbitration provisions contained in the Master Agreement for the craft of the affected employee. No employee working on the Project shall be disciplined or discharged without just cause.

13.3 No grievance shall be recognized unless the grieving party (Union or District Council on its own behalf, or on behalf of an employee whom it represents, or a Contractor/Employer on its own behalf) provides notice in writing to the party with whom it has a dispute within five (5) business days after becoming aware of the dispute but in no event more than thirty (30) business days after it reasonably should have become aware of the event giving rise to the dispute. Time limits may be extended by mutual agreement of the parties.

13.4 Grievances shall be settled according to the following procedures:

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Step 1: Within five (5) business days after the receipt of the written notice of the grievance, the representative of the involved Union or District Council, or his/her designee, and the representative of the involved Contractor/Employer, shall confer and attempt to resolve the grievance.

Step 2: If the grievance is not resolved at Step 1, within five (5) business days of the Step 1 meeting or the conclusion of efforts to resolve the grievance at Step 1, the alleged grievance may be referred in writing by either involved party to the Business Manager(s) of the affected Union(s) involved and the Labor Relations Manager of the Contractor/Employer, or the Contractor/Employer’s designated representative, for discussion and resolution. This time limit may be extended by mutual consent of both parties. Regardless of which party has initiated the grievance, the Union shall notify its International Union representative prior to the Step 2 meeting, and the International Union representative shall advise if it intends to participate in the Step 2 meeting. The Project Manager and the Council shall have the right to participate in any efforts to resolve the dispute at Step 2.

Step 3: If the grievance is not resolved at Step 2, either party may request the dispute be submitted to arbitration within five (5) business days of the Step 2 meeting or the conclusion of efforts to resolve the grievance at Step 2. This time limit may be extended by mutual consent of both parties. Within five (5) business days after referral of a dispute to arbitration, the representatives shall notify the permanent arbitrator designated in Article IV, or if not available, the alternate arbitrator designated in Article IV, for final and binding arbitration. If the permanent arbitrator or the alternate is not available, an arbitrator shall be selected by the alternate striking method from the list of three (3) below. The order of striking names from the list of arbitrators shall be determined by a coin toss, the winner of which shall decide whether they wish to strike first or second.

1. Richard Silver

2. Carol Vendrillo

3. William Riker

13.5 The decision of the arbitrator shall be final and binding on all parties. The arbitrator shall have no authority to change, amend, add to or detract from any of the provisions of the Agreement. The expense of the arbitrator shall be borne equally by both parties. The arbitrator shall arrange for a hearing on the earliest available date from the date of his/her selection. A decision shall be given to the parties within five (5) calendar days after completion of the hearing unless such time is extended by mutual agreement. A written opinion may be requested by a party from the presiding arbitrator.

13.6 The time limits specified at any step of the grievance procedure may be extended by mutual agreement of the parties. However, failure to process a grievance, or failure to respond in writing within the time limits provided above, without an agreed upon extension of time, shall be deemed a waiver of such grievance without prejudice, or without precedent to the processing and/or resolution of like or similar grievances or disputes.

13.7 In order to encourage the resolution of disputes and grievances at Steps 1 and 2 of this grievance procedure, the parties agree that such settlements shall not be precedent setting.

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13.8 Retention: At the time a grievance is submitted under this Agreement or any Master Agreement, the Union(s) may request that the City withhold and retain an amount from what is due and owing to the Contractor(s) against whom the grievance is filed, or its higher-tier Contractor, sufficient to cover the damages alleged in the grievance, should the Union(s) prevail.

The amount shall be retained by the City until such time as the underlying grievance giving rise to the retention is withdrawn, settled, or otherwise resolved, and the retained amount shall be paid to whomever the parties to the grievance shall decide, or to whomever an arbitrator shall so order.

13.9 Should any of the arbitrators listed in this Article or Article IV no longer work as a labor arbitrator, the City and the Council shall mutually agree to a replacement.

ARTICLE XIV

WORK ASSIGNMENTS AND JURISDICTIONAL DISPUTES

14.1 The assignment of Covered Work will be solely the responsibility of the Employer performing the work involved; and such work assignments will be in accordance with the Plan for the Settlement of the Jurisdictional Disputes in the Construction Industry (the “Plan”) or any successor Plan.

14.2 All jurisdictional disputes on this Project between or among the building and construction trades Unions and the Employers parties to this Agreement, shall be settled and adjusted according to the present Plan established by the Building and Construction Trades Department or any other plan or method of procedure that may be adopted in the future by the Building and Construction Trades Department. Decisions rendered shall be final, binding and conclusive on the Employers and Unions parties to this Agreement.

14.3 If a dispute arising under this Article involves the Northern California Carpenters Regional Council or any of its subordinate bodies, an arbitrator shall be chosen by the procedures specified in Article V, Section 5 of the Plan from a list composed of John Kagel, Thomas Angelo, Robert Hirsch and Thomas Pagan, and the arbitrator’s hearing on the dispute shall be held at the offices of the California State Building and Construction Trades Council in Sacramento, California within fourteen (14) calendar days of the selection of the arbitrator. All other procedures shall be as specified in the Plan.

14.4 All jurisdictional disputes shall be resolved without the occurrence of any strike, work stoppage, or slow-down of any nature, and the Employer’s assignment shall be adhered to until the dispute is resolved. Individual employees violating this section shall be subject to immediate discharge.

14.5 Each Employer will conduct a pre-job conference with the Council prior to commencing work. The City and the Project Manager will be advised in advance of all such conferences and may participate if they wish. Pre-job conferences for different Employers may be held together.

ARTICLE XV

MANAGEMENT RIGHTS
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15.1 Consistent with the Schedule A agreements, the Contractor(s)/Employer(s) shall retain full and exclusive authority for the management of their operations, including the right to direct their work force in their sole discretion. No rules, customs or practices shall be permitted or observed which limit or restrict production, or limit or restrict the working efforts of employees, except that all lawful manning provisions in the Master Agreement shall be recognized.

ARTICLE XVI

DRUG AND ALCOHOL TESTING

16.1 The use, sale, transfer, purchase and/or possession of a controlled substance, alcohol and/or firearms at any time during the work day is prohibited.

16.2 Drug and alcohol testing shall be conducted in accordance with the substance abuse prevention policies set forth in the applicable Schedule A.

ARTICLE XVII

SAVINGS CLAUSE

17.1 If any article, provision, clause, sentence or word of this Agreement is determined to be illegal or void as being in contravention of any applicable law, by a court of competent jurisdiction, the remainder of the Agreement shall remain in full force and effect. The parties further agree that if any article, provision, clause, sentence or word of the Agreement is determined to be illegal or void, by a court of competent jurisdiction, the parties shall substitute, by mutual agreement, in its place and stead, an article, provision, clause, sentence or word that will meet the objections to its validity and will be in accordance with its original intent.

17.2 In the event a decision of a court of competent jurisdiction materially alters the terms of this Agreement such that the intent of the parties is defeated, then the entire Agreement shall be null and void.

17.3 If a court of competent jurisdiction determines that all or part of the Agreement is invalid and/or enjoins the City from complying with all or part of the Agreement’s provisions, and the City accordingly determines that compliance with this Agreement will not be required in order to perform work under a Construction Contract, the Unions will no longer be bound by the provisions of Article IV.

ARTICLE XIX
TERM

18.1 This Agreement shall be included in all bid documents, requests for proposals, or other equivalent Project solicitations, which shall indicate that entering into this Agreement is a condition of the award of a Construction Contract(s) for the Project.

18.2 This Agreement shall apply until the Completion of each Project in accordance with Sections 1.4 and 2.2.

18.3 This Agreement shall become effective on the day it is executed by the City and the Council. This Agreement is executed on a twofivethree (253) year trial basis. Prior to the Packet Page 441
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expiration of the Agreement, the parties shall meet and confer regarding whether the amendment should be modified or terminated. Absent modification or termination, the agreement will roll over for an additional five (5) years.Prior to the second (2nd) anniversary of the effective date of the Agreement, the Parties shall meet to review the prior two years to determine if the Agreement should be recommended for extension. Absent approval by the City Council at a regularly held Council Meeting, the agreement will terminate at the conclusion of the 2nd year.

Prior to each five (5) year anniversary of the effective date of this Agreement, the City and the Council shall meet to discuss proposed changes, if any, to the Agreement. Absent changes or termination, the Agreement will roll over for an additional five (5) years.

ARTICLE XVII

MISCELLANEOUS PROVISIONS

19.1 The section headings contained in this Agreement are inserted for convenience only and shall not affect in any way the meaning or interpretation of this Agreement. All defined terms used in this Agreement shall be deemed to refer to the singular and/or plural, in each instance as the context and/or particular facts may require.

19.2 This Agreement may be executed in counterparts, such that original signatures may appear on separate pages and when bound together all necessary signatures shall constitute an original. Faxed or emailed signature pages transmitted to other parties to this Agreement shall be deemed the equivalent of original signatures.

19.3 Each of the persons signing this Agreement represents and warrants that such person has been duly authorized to sign this Agreement on behalf of the party indicated, and each of the parties signing this Agreement warrants and represents that such party is legally authorized and entitled to enter into this Agreement.

19.4 The parties acknowledge that this is a negotiated agreement, that they have had the opportunity to have this Agreement reviewed by their respective legal counsel, and that the terms and conditions of this Agreement are not to be construed against any party on the basis of such party's draftsmanship thereof.

19.5 All defined terms used in this Agreement shall be deemed to refer to the singular and/or plural, in each instance as the context and/or particular facts may require. [SIGNATURES TO FOLLOW]
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CITY OF SEASIDE
By:

Name/Title: __________________________
Date:

MONTEREY/SANTA CRUZ COUNTIES BUILDING

AND CONSTRUCTION TRADES COUNCIL
By:

Manuel Pinheiro, CEO
Date:

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[UNION SIGNATURES]
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Addendum A

AGREEMENT TO BE BOUND
[Date]
[Addressee]
[Address]
Re: City of Seaside Community Workforce Agreement
Agreement to be Bound
Dear ________________:

The undersigned confirms that it agrees to be a party to and bound by the City of Seaside Community Workforce Agreement (“Agreement”) as such Agreement may, from time to time, be amended by the parties or interpreted pursuant to its terms.

By executing this Agreement to be Bound, the undersigned subscribes to, adopts and agrees to be bound by the written terms of the legally established trust fund documents as set forth in Section

9.1 of the Agreement, as they may from time to time be amended, specifying the detailed basis upon which contributions are to be made into, and benefits made out of, such trust funds, and ratifies and accepts the trustees appointed by the parties to such trust funds. The undersigned agrees to execute a separate subscription agreement(s) for such trust funds when such trust fund(s) require(s) such document(s).

The obligation to be a party to and bound by the Agreement shall extend to all work covered by the City of Seaside Community Workforce Agreement undertaken by the undersigned. The undersigned shall require all of its subcontractors, of whatever tier, to become similarly bound for all their work within the scope of the Agreement by signing an identical Agreement to be Bound.

This letter shall constitute a subscription agreement, to the extent of the terms of the letter.

CONTRACTOR/SUBCONTRACTOR:____________________________________________ California Contractor State License No. or Motor Carrier (CA) Permit No.: ________________ Name of Authorized Person (print): ________________________________________________ Signature of Authorized Person: ___________________________________________________ Title of Authorized Person: ______________________________________________________ Telephone Number of Authorized Person:___________________________________________ Address of Authorized Person:____________________________________________________ State Public Works Registration Number: __________________________________________ 145229\1234151
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Seaside City CouncilFebruary 17, 2022

Seaside City Council
February 17, 2022