Agenda packet — Seaside City Council, March 17, 2022 (part 2 of 2)

3. Describe how you will meet the need identified above.

The community murals will promote beautification by providing opportunity to tell the community's story, create a unique experience, engage citizens, increase foot traffic, increase appreciation for the arts and artists, and increase overall attractiveness of the space. The collaborative project also allows for culture, relationships and aspirations to be the focus our community for many years to come, thereby empowering our community and providing hope for the future.

4. Which one of the following City of Seaside Consolidated Plan Goals will you meet? Prevent, Prepare For, and Respond to Coronavirus

5. Describe how you will meet the goal identified above. We will promote beautification by creating community based murals that highlight the communities resiliency throughout the pandemic. These murals will face outwards towards the street to encourage persistence and to discourage gang related tagging on the beige walls.

PART 6 RELATIONSHIP TO EXISTING PROGRAMS

1. Leveraging: Complete the table below, using one line for each funding source used in the program/project that you are applying for.

Indicate the source of the funds.

Indicate if the funds are restricted or may be used for any type of program/project cost.

In column (A), enter the amount (all or part) that is on-hand at the time of application.

In column (B), enter the amount (all or part) that has been committed (in writing) but not yet on-hand.

In column (C), enter the amount (all or part) that has been pledged or awarded, but not yet formally awarded.

Column (C) may also include planned amounts to be contributed from your agency's annual operating budget including fund-raising revenue.

Your requested CDBG funds is copied from your entry in Part 1 You must provide supporting documentation in the attachments section for all onhand and committed funding.

Source Restricted Total Amount Amount Amount On-Hand % On-Hand Packet Page 198
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https://www.citydataservices.net/cities/salinca/sapp2022arc.pl?prop=1173&rpt=A10736 4/8 Use? On-Hand(A) Committed
(B)
Pledged
(C)
Plus
Committed
Plus
Committed
California Adult
Education
Program
Yes $28,000 $0 $0 $28,000 $0 0% Choose
MPUSD Yes $10,000 $10,000 $0 0% Choose
Volunteers Choose $20,000 $20,000 $0 0% Choose
TOTAL $116,000 $0 $0 $116,000 $0 0%
Leveraging Ratio 50%

2. Describe how you will leverage the funds you are requesting. Specifically describe other funding sources, collaboration with other service providers, and in-kind services. Please note any restrictions on the use of other funds. We will be partnering with MPUSD to provide the wall space. Monterey Adult School, with funding from the California Adult Education Program will be providing the additional staff needing for coordinating, printing costs, and site storage. These funds are restricted to serve only students age 18 and older. Student volunteers will also be donating time for the painting of the mural, along with helping to provide ideas for resilience. We are also collaborating with The Center for Cultural Power on best practices for a community based mural.

3. Describe your existing or proposed collaborative efforts for addressing Program/Project need. Please include names of all partnerships and define the roles and responsibilities of these partners. If you have no collaborative partners, explain how you propose to coordinate your services with other community agencies in order to leverage resources.

The Center for Cultural Power - advising on best practices for community mural MPUSD - providing wall space and storage space MAS - providing school community of volunteers Local artists/art organizations - advising on best practices PART 7 ORGANIZATIONAL CAPACITY AND EXPERIENCE

1. Please outline your organization's purpose. Include how long the organization has been in operation, mission statement and current business plan, if applicable.

The Monterey Adult School, since 1941, is a place for people to come for a chance to acquire the skills and knowledge to be successful in today's world. This may mean becoming more employable, more able to successfully participate in community college or university, or trade school, and/or better able to assist their children in their academic progress. The staff recognizes and responds to each student as an individual with unique needs.

In addition, the staff meets each student where he or she is now and helps him/her move forward to where he/she wants to go. Without this 'stepping stone' available to them, many would not have the resources to move forward in their life. Mission: Monterey Adult School provides educational opportunities for individuals to meet their personal, academic, civic, and career goals in a safe and supportive environment which honors culture and diversity, while encouraging open, effective communication as a bridge to lifelong learning and success.

Vision: Unlocking Doors to Opportunity

2. List the locations of all facilities, and days and hours of operation. Monterey Adult School (Main Site) 1295 La Salle Ave. Seaside, CA 93955
Monday-Thursday 8:30 am -8:30 pm.

Friday - 8:30am - 5:00pm
ESL Satellite Marina Vista Elementary
390 Carmel Ave. Marina, CA 93933
Monday-Thursday 6:00-8:30 pm

3. Describe internal administrative controls to be used, including financial record-keeping procedures and management controls. Upload copy of financial policies.

Internal fiscal trackers including budget calculators, expenditure trackers and the ESCAPE program to maintain fiscal solvency. Every financial request must be initially approved by an administrator, then by the district accountant, then several more people in the business department to ensure funds are being used responsibly. The district fiscal department oversees all departments and programs, which includes an accountant for the adult school, a finance director, and finally, our Chief Business Officer.

4. Describe how your agency will adhere to the procurement provisions under 24 CFR Part 85 or 84. Upload copy of your procurement policies. See http://portal.hud.gov/hudportal/HUD?src=/program_offices/cpo/grantee for more information.

See district board policy in attachments.

5. Describe the record-keeping system to be used to maintain program data.

Every student registers through the front office where data is collected, including basic demographics and barriers to enrollment. The data is entered by the data clerk into ASAP, the attendance system. This data is then entered into TOPS Enterprise, which connects to the CDE for accountability purposes. All security measures are practiced and data is checked regularly for accuracy.

6. Describe your agency's process for verifying beneficiary eligibility and attach copy of all intake forms.

The only requirement for our program is to be over 18 years of age, which is verified via birthdate. Registration forms are attached.

7. Describe the mechanisms to be used to fulfill responsibilities regarding federal cross-cutting regulations that may apply (e.g. non-discrimination, equal employment opportunities, and other local, state and other federal requirements). If applicable, provide copy of existing administrative and/or program policies.

Packet Page 199
1/15/22, 1:50 PM City Data Services - Seaside, CA
https://www.citydataservices.net/cities/salinca/sapp2022arc.pl?prop=1173&rpt=A10736 5/8 The only requirement for eligibility is for students to be 18 years of age or older. The Monterey Peninsula Unified School District is committed to equal opportunity for all individuals in education and in employment. MPUSD prohibits discrimination, harassment, intimidation, and bullying based on actual or perceived age, ancestry, color, physical or mental disability, ethnicity, gender, gender expression, gender identity, genetic information, immigration status, marital status, medical information, national origin, parental status, pregnancy status, race, religion, sex, sexual orientation, or association with a person or a group with one or more of these actual or perceived characteristics. If you believe you, or your student, have been subjected to discrimination, harassment, intimidation, or bullying you should contact your school site principal and/or the District’s Chief Compliance and Title IX Officer, Dr. Manny Nunez, by phone at 831-645-1272, by email at [email protected], or in person at 700 Pacific Street, Monterey, CA 93940. Visit http://www.mpusd.net/titleix/ for more information.

8. Describe how your agency evaluates the effectiveness of the activity to be funded. Please include a copy of any recent evaluations, internal or external, of the agency's programs. Attach copies of all intake forms and data collection tools that will be used to verify achievement of program goals and objectives. Specify the staff person (name/title) who will be responsible for monitoring progress.

Our agency evaluates the effectiveness of our programs through the following 1) Level gain in reading or math based on CASAS standardized computer tests 2) Completion of a milestone (prevocational or vocational) 3) Earning and wage increases
These are measured at the state level through standardized test data and wage earning matches/surveys. Serina Eichelberger, the administrator, is responsible for monitoring progress, which can be found on the state Launchboard data https://www.calpassplus.org/Launchboard/Adult-Education-Pipeline.aspx Internal tracking systems cannot be shared to due student data privacy.

9. Describe the capacity of your organization to carry out the proposed activity, including the ability to quantify and measure results. You should include previous federal grants management, fiscal staff resources, skills and experience. Monterey Adult School has been serving the community of Seaside since 1941 and has provided support to over a thousand students or more every year. In the 17/18 school year 53% of our students completed their high school diploma or equivalency and 65% gained one or more educational levels. These are strong numbers in adult education. We have had a balanced budget for years, take pride in continuous school improvement through professional development and training, and have participated in an audit in 2018 and a recent site audit this past December with no findings either time.

10. Please complete the table below, which should encompass your full projected Agency FY22-23 budget.

Program
Staff
(Personnel) Supplies Equipment Overhead CapitalImprovements Total
City of Seaside Application $40,000 $10,000 $5,000 $5,000 $60,000 Certificated Salaries - 1000 $534,690 $534,690
Classified Salaries - 2000 $160,785 $160,785
Employee Benefits - 3000 $186,509 $186,509
Supplies and Materials -
4000
$103,125 $103,125
Other Operating Expense
and Services
$50,524 $50,524
Indirect Costs - 7000 $52,000 $52,000
TOTAL $921,984 $113,125 $5,000 $107,524 $0 $1,147,633
Total Budget less capital improvements $1,147,633
Application progam percent 5%

11. Please list previous grants/awards received from City of Seaside Program Year Project
Amount
Funded
City of Seaside
FY 2020-2021 Construction Portable Rehab $42,786
FY 2019-2020 Outdoor Classroom/Community Garden $20,000 FY 2018-2019
FY 2017-2018
FY 2016-2017

12. Describe your past experience with grants from the City of Seaside. If there were performance issues, please describe the steps you have taken to correct them
Our past experience with grants from the City of Seaside have been successful. Despite pandemic related challenges, supply issues and personnel shifts, Monterey Adult School was able to meet all grant deadlines and grant objectives.

Part 8 - For CDBG Funds

12. Our proposal is for a City of Seaside project.

2. Select the type of assistance you provide: 05V - Neighborhood Cleanups

3. This program provides assistance of the following type: Slum and Blight Packet Page 200
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https://www.citydataservices.net/cities/salinca/sapp2022arc.pl?prop=1173&rpt=A10736 6/8

4. Number of Unduplicated Beneficiaries previously served by the project.

City of Seaside
Period Actual Monthly
Average
July 1, 2020 - June 30, 2021 14 1
July 1, 2021 - December 31, 2021 170 28

5. Number of Unduplicated Beneficiaries projected to be served by the project.

Outcome Measure
1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Total # Served % # Served % # Served % # Served % Advertise and promote for
community leaders
amongst students and
staff
2 100% 0% 0% 0% 2
Recruit and interview
professional, local
artists/muralists
2 100% 0% 0% 0% 2
Form a committee to
provide input
0% 5 100% 0% 0% 5
Finalized designs 0% 5 100% 0% 0% 5
Implement multiple
workshops where student
community and local
community participates in
painting the mural
0% 0% 60 100% 0% 60
Murals will be finalized
and weatherized
0% 0% 10 100% 0% 10
Community based mural
unveiling event
0% 0% 0% 50 100% 50
TOTAL 4 3% 10 7% 70 52% 50 37% 134

6. Number of Low/Mod Unduplicated Beneficiaries to be served by the project City of Seaside
Period
Total Number of
Beneficiaries
Estimated to be Served
FY22/23
Total Number of
Low/Mod Income
Beneficiaries
Estimated to be Served
FY22/23
Overall Percent of
Low/Mod Income
Persons Served
July 1, 2022 - June 30, 2023 134 85 63%

7. Cost-per-Beneficiary for this project(CDBG Request/CDBG Beneficiaries)=$ City of Seaside
CDBG Request CDBG Beneficiaries Total Cost-per-Beneficiary $58,000 134 $432.84

8. Indicate the funding set-aside the activity belongs to: None of the above

9. Please justify the cost per person served. If you believe there are compelling reasons or extenuating circumstances for a relatively high cost please explain.

The cost per person served includes an estimate of how many students will participate in the directly in the implementation of mural, including directly painting the mural. or unveiling events. It does not include the hundreds of people positively impacted year after year that will appreciate the beautification of the streets.

10. As required by the Federal Office of Management and Budget (OMB) and HUD, describe how the overall project budget is cost effective and reasonable for the anticipated result.

The project budget is cost effective and reasonable because we are only calculating in our total cost-perbeneficiary numbers the estimated amount of students directly involved in the planning, painting or unveiling event.

It does not include the number of local residents , the local businesses nor the persons who visit the neighborhood or campus who benefit from the beautification of the neighborhood, not only this year, but for many years to come.

If we included and estimate of those positively impacted for years to come, the overall project budget cost is extremely effective and reasonable.

Worksheet # 1 - Positions to be Funded
Please list each position for the activity for which funding is requested.

Complete all columns with entry boxes.

Job Title % of FTE
Requested CDBG
Personnel Funding,
City of Seaside
Grand Total $0
Worksheet # 2 - Operational Budget
Budget Category Actual Budget
for July 1, 2021
Projected
Budget for July
% Increase
or Decrease
CDBG Funds
Request, City
Packet Page 201
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https://www.citydataservices.net/cities/salinca/sapp2022arc.pl?prop=1173&rpt=A10736 7/8 to June 30,
2022
1, 2022 to June
30, 2023
of Seaside
Other Staff ------------
Supplies and Materials
Consumable Supplies $15,000
Non-Consumable Supplies $3,000
Outside Services
Telephone
Utilities
Maintenance
Contract/Consultant Services $40,000
Other Charges
Rent
Travel (Mileage)
Insurance
Capital Outlay
Equipment/Furniture
Other - # of lines needed: 0
Total $0 $0 $58,000
Total Funding Requested from Part 1 $58,000
Attachment Link or Explanation for Missing Attachments
1 HUD Agency Certification -
Download this document,
complete it, and upload to this
item.

Agency_Certification_2020.pdf
2 Federal and State Tax
Exemption Determination
Letters/Non-Profit Certification
(e.g., IRS 501C (3) Letter)
Tax_Exempt_Letter_2018-19.pdf
3 Articles of
Incorporation/Bylaws
https://www.mpusd.net/apps/pages/index.jsp?uREC_ID=1006438&type=d&pREC_ID=1320245 4 Certificate of Good Standing
with the State
(http://kepler.sos.ca.gov/)
Entity_Status_Letter.pdf
5 Organizational Chart AE_02_2019-20__MPUSD_Organizational_Chart_1.pdf 6 List of Current Board
Members [with titles, contact data
(i.e., telephone, email, address)
and current terms]
https://www.mpusd.net/apps/pages/index.jsp?uREC_ID=1006438&type=d&pREC_ID=1305115 7 Resumes of Program
Administrator and Fiscal Officer
Serina_Eichelberger_Resume_for_Grant.pdf
8 Evidence of
Insurance/Fidelity
Bonding/Worker's Compensation
Cert._of_Coverage_21-22.pdf
9 Audited Annual Financial
Statements covering 2 Years
2018-19_FINAL_MPUSD_Audit_Report_12.11.19.pdf
2019-20_Fiscal_Audit.pdf
10 Signed Authorization to
Request Funds (usually Executive
Director or Board of Directors)
Letter_of_Authorization_and_Designation.pdf
11 Designation of Authorized
Officials (usually Executive
Director or Board of Directors)
Letter_of_Authorization_and_Designation.pdf
12 Conflict of Interest Policy GAMUT_Online___Monterey_Peninsula_USD___Conflict_Of_Interest_BB_9270.pdf 13 Project Team Experience
and Qualifications
https://mas.mpusd.net/apps/pages/index.jsp?uREC_ID=1395013&type=d&pREC_ID=1573118 14 Project/Activity Timeline See Part 3 #5 above
15 Financial Policies Financial_Reports_and_accountability_Online___Monterey_Peninsula_USD___Financial_Reports_And_Accountability_BP_3460_1.pdf 16 Procurement Policies GAMUT_Online___Monterey_Peninsula_USD___Contracts_BP_3312_Procurement.pdf 17 Eligibility Intake Forms or
Data Collection Tools (which
should include Race and Ethnicity
data fields as required by The
Federal Office of Management
and Budget (OMB)
Registration_Forms.pdf
18 Project/Activity Support
Letters
Letter_of_Support_CDBG_2022.pdf
19 Program Evaluations https://www.calpassplus.org/Launchboard/Adult-Education-Pipeline.aspx 20 Outreach Materials https://mas.mpusd.net/apps/pages/index.jsp?uREC_ID=1394972&type=d&pREC_ID=1573084 21 Evidence of Project
Support/Community Outreach
Letter_of_Support_CDBG_2022.pdf
Packet Page 202
1/15/22, 1:50 PM City Data Services - Seaside, CA
https://www.citydataservices.net/cities/salinca/sapp2022arc.pl?prop=1173&rpt=A10736 8/8 (written endorsements, when
available)
22 Limited English Proficiency
(LEP) plan and/or equal access
(Section 504) plan. See HUD
FAQs on LEP and HUD
information on Section 504 for
sub-grantees
LEP_CDBG.pdf
23 Employee Handbook https://4.files.edl.io/4f7c/12/16/19/192045-3e86376f-61bf-4292-91f8-7f142a9039e6.pdf 24 Record Retention Policies Records___Monterey_Peninsula_USD___District_Records_AR_3580.pdf 25 Federal Tax Form 990 Not applicable
26 State Tax Form 199 Not applicable
27 Rental/Lease Agreement (if
applicable)
Not applicable
28 Cost Alocation Plan Not applicable
29 Other
Site Map
Copy_of_MAS-map_1.pdf
30 Other
Evidence of Need
Screen_Shot_2022-01-06_at_6.50.01_PM.png
31 Other
Program Manager Signature Serina Eichelberger
Date Signed 01/10/2022
Approved By: Haroon Noori
Date Signed 01/15/2022
Initially submitted: Jan 10, 2022 - 10:24:00
Packet Page 203
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https://www.citydataservices.net/cities/salinca/sapp2022arc.pl?prop=1175&rpt=A10750 1/9 City of Seaside Application for Program Year 2022-2023
Part 1 - General Information
Legal Name of Organization
Submitting Proposal: Boys & Girls Clubs of Monterey County Program/Project Name:
2022-23 & 2023-24 Seaside Clubhouse Kitchen & Exterior Door Project Improvements
Person Completing Application: Andrew Vie Title: Chief Operating Officer Direct Telephone: 831-394-5171 x212
Email Address: [email protected]
Authorized Official: (e.g. Exec. Dir.): Ron Johnson Title: President/CEO Direct Telephone: 831-394-5171 x249
Email Address: [email protected]
Program/Project Contact: Andrew Vie Title: Chief Operating Officer Direct Telephone: 831-394-5171 x212
Email Address: [email protected]
Authorized Contact: Marlene Trotter-Murray Title: Seaside Director Direct Telephone: 831-394-5171
Email Address: mtrotter
Finance Contact: Ann Hasselbach Title: Chief Financial Officer Direct Telephone: 831-394-5171
Email Address: [email protected]
Organization Mailing Address: 1332 La Salle Ave City: Seaside Zip: 93955 Organization’s Website Address: www.bgcmc.org
Organization Telephone: 831-394-5171
Organization Fax: 831-394-4898
Tax ID Number: 94-1702753 9 digits, format xx-xxxxxxx
Organization DUNS Number: 613919968 9 digits, format xx-xxx-xxxx Seaside Customer/Vender Number: 0387
Type of Organization
(check all that apply): Non-Profit CHDO CBDO Faith-Based What is your agency's fiscal year? July 1st - June 30th Date of your organization's most recently completed audit. (Month/Year) 06/20 Was this audit conducted in compliance with the Single Audit Act? Yes Are there any outstanding audit findings which remain unresolved? No Are you a Legal Services provider? No
Select type of Funding Requested and Type of Activity, then click to Update Application We are applying for funding from: City of Seaside
Type of Funding Requested: CDBG
Type of Activity: Public Service Other
Type of Program:
. Our proposal is for a City of Seaside project.

Amount Requested
City of Seaside CDBG $100,000
Is your organization submitting an application for multiple projects? PART 2 - PROJECT ELIGIBILITY

1. Our proposal is for a City of Seaside project.

2. Select the type of assistance you provide. 03D - Youth Centers

3. Mark the box below that indicates the national objective met:

Activities Benefiting Low and Moderate-Income Persons. 570.208(a) LMC-Limited Clientele. 570.208(a)(2)
Low/Mod Clientele. 570.208(a)(2)(i)
Income Certification. 570.208(a)(2)(i)(C)

4. Describe the population/target group your project will serve and how low and moderate-income persons will benefit.

Our location is within walking distance for many Seaside inhabitants and the bus stop in front of our facility makes it accessible via public transit. BGCMC provides some free community events for Seaside inhabitants. We also offer a cost recovery rental rate for corporate and community partners who wish to rent the facility. Additionally, we provide afterschool and summer break programming for youth at an affordable rate. No youth is turned away due to financial circumstances. All services will be conducted at 1332 La Salle Ave, Seaside, CA. 93955 and program hours consist of 12pm – 6pm during the school year and 8am-6pm during summer break. Community Partners needing a meeting place will be able to utilize the Seaside Clubhouse as an affordable and state-of-the-art option.

The facility is fully
Packet Page 204
1/15/22, 1:54 PM City Data Services - Seaside, CA
https://www.citydataservices.net/cities/salinca/sapp2022arc.pl?prop=1175&rpt=A10750 2/9 accessible for the disabled. Collaborative partners such Seaside Raiders, Community Hospital of the Monterey Peninsula, Bethel Missionary Baptist Church, formally Del Monte Manor Housing, and local volleyball and sports clubs all utilizes the kitchen, gymnasium, and community room for program services and events. While facility usage decreased for some of the more traditional use due to the pandemic, the Club's usage as a vaccination site saw over 1,000 Seaside residents received a vaccination. Also over 100,000 meals were made and distributed over the past two years out of the Seaside Kitchen. Low and moderate-income persons benefit from quality youth development program, facility use (community groups/partners) and nutritional services.

5. How will people or conditions in the community change as a result of what you do? Our project will take place at the Seaside Clubhouse which is located on 1332 La Salle Ave in the City of Seaside.

Located within Census Tract 06053013800, the Seaside Clubhouse is a hub for activity for the Seaside community.

The project will support a minimum of 325 youth and dozens of community organizations and partners. We anticipate that approximately 85% of the youth qualify as low to moderate income status (LMI). With many of the families in the neighborhoods surrounding the Clubhouse are socio-economically disadvantaged, the Kitchen and Exterior Door improvements will provide community change through improved recreational programming and nutritional services.

Check if the proposed activity will:

Help prevent homelessness?
Help those with HIV or AIDS?
Help the homeless?
Help the disabled?

6. Outcome Performance Measurement

1. Please choose the most appropriate performance measurement objective Create Suitable Living Environments

2. Please choose the most appropriate performance measurement outcome.

Availability/Accessibility
PART 3 - SCOPE OF WORK

1. Short description of proposed project for which funding is requested.

Capital improvements to the Kitchen include replacement of the grease trap, modernizing all waste receptacles, evaluating current lighting, and replacing the 30 year old flooring. Exterior door improvements include replacement of full doors and hardware at the east side of the facility and addressing all dated and worn mechanisms and handles, ensuring the Club is safe and exterior doors secure.

2. For each type of activity you provide, show the number served and the type of activity.

Number Served Type of Activity
325 Hard Costs
325 Demo
325 Construction

3. Please list proposed activities for funding in one sentence for each activity.

Description of Activity
Activity #1 FY22-23 Kitchen Improvement remove and replace 28 year old tile.

Activity #2 FY22-23 Kitchen Improvement remove and replace 80 gallon grease trap. Evaluate lighting and kitchen appliances.

Activity #3 FY23-24 Exterior Door Improvement remove and replace east exterior doors.

Activity #4 FY23-24 Exterior Door Improvement access and address locking mechanisms and hardware for north and west exterior doors.

4. Provide any additional relevant description of proposed activity or project. With CDBG funding from the City of Seaside through 2023-2024, the Boys & Girls Clubs of Monterey County (BGCMC) working with a general contractor, would complete the following projects:

Boys & Girls Club Seaside –Kitchen Improvements - 2022-2023 Currently, The Kitchen at the Boys & Girls Club serves meals to meet the nutritional needs of 150 club members daily, ranging from 6 to 18 years of age. It is also available to the general public during non-program hours for private parties and community events throughout the year. Replacing the 28 year old flooring and updating commercial kitchen appliances and equipment improves food service efficiency. Total Cost: $50,000.

Boys & Girls Club Seaside- Gymnasium Improvements - 2023-2024 Currently, the Gymnasium at the Boys & Girls Club is used on a daily basis to improve the academic success, physical fitness and health of over 325 youth annually, ranging from 6 to 18 years of age. It is also used as a practice and game facility by numerous public and city sports groups. To make the facilities safer and more user friendly BGCMC would like to replace the doors on the eastside and access and replace key hardware and mechanisms for the west and northsides. These improvements ensure the facility and be adequately locked, alarmed and secure. Total Cost: $50,000.

5. Provide a timetable for accomplishing objectives. Upload Project Timetable or complete the table below.

Description of Activity/Milestone Est. Completion Date
Complete bid packet (Kitchen Project FY22-23) 10/18/2022 Submit public notice (Kitchen Project FY22-23) 10/24/2022 Hold pre-bid meeting (Kitchen Project FY22-23) 12/9/2022 Sealed bids due and opened (Kitchen Project FY22-23) 1/10/2023 Project awarded (Kitchen Project FY22-23) 1/15/2023
Packet Page 205
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https://www.citydataservices.net/cities/salinca/sapp2022arc.pl?prop=1175&rpt=A10750 3/9 Project start date (Kitchen Project FY22-23) 2/1/2023
Project completion date (Kitchen Project FY22-23) 05/1/2023 Complete bid packet (Exterior Door Project FY23-24) 10/19/2023 Submit public notice (Exterior Door Project FY23-24) 10/25/2023 Hold pre-bid meeting (Exterior Door Project FY23-24) 12/10/2023 Sealed bids due and opened (Exterior Door Project FY23-24) 1/11/2024 Project awarded (Exterior Door Project FY23-24) 1/16/2024 Project start date (Exterior Door Project FY23-24) 2/1/2024 Project completion date (Exterior Door Project FY23-24) 5/1/2024

6. If this is a new project, describe how you will reach out to the proposed beneficiaries? Upload your outreach plan. If not available at time of application, the plan will be required to be submitted if your project is funded prior to disbursement of HUD funds.

As this is a continued effort towards Clubhouse improvements and modernization, the outreach to proposed beneficiaries remain consistent. We will continue to offer nutrition services and programming in collaboration with organizations such as Seaside Raiders and Bethel Missionary Baptist Church. Additionally, our free Summer Food Service program will be posted and sent to media groups. Documents are attached in the intake, outreach and community outreach areas.

7. How will you measure the effectiveness or impact of your project in meeting the needs of the persons assisted with these HUD funds?
The following indicators will be used to measure impact of our project in meeting the need of persons assisted with HUD funds:

Utilizing BGCMC membership data and measuring outcomes, the Seaside Clubhouse will meet the following project accomplishments:
•Serve an estimated 325 persons in 2022-23 and 2023-24
•Approximately 275 persons of low-income
•Serve 50,000 meals and snacks in 2022-23 and 2023-24
BGCMC addresses the nutritional and wellness needs of Club Members and their families with a holistic, innovative approach. The proposed project supports the overall wellness of the Club Members and their families in order for all involved to live healthy lives and to build a stronger, healthier and educated community. This starts by providing the access to Club programs and nutritional services.

8. How will the proposed activity or project directly respond to the Corona Virus Pandemic? For example, Agency C may have provided emergency food assistance for x-persons in calendar 2019.

Because of economic dislocation in 2020, demand for emergency food assistance increased to y-persons, a z-% change, in 2020.

The proposed activity directly response to the Corona Virus Pandemic by improving food safety service and efficiency. In 2020-21 we experienced a 50% increase in meals served (151,000) and distributed over 10,000 food boxes (over 10,000 pounds of food) in response to emergency food assistance to Monterey County families.

9. Explain how the proposed activity or project will meet the corona virus objectives of: prevention, preparation for, and/or response.

For example, Agency B expanded their Senior food delivery program to deliver meals to seniors sheltering in place as a proactive measure to prevent exposure to the Coronavirus.

Improvements to the Clubhouse Kitchen allows the USDA nutrition program to prepare meals more efficiently and safely. We provided meals to youth and families in Seaside and throughout Monterey County during shelter in place. This included delivery and 'grab and go' as to prevent exposure by congregating. Students served onsite are restricted to a single group or 'pod' of students to reduce exposure.

10. Eligible services are those that are new or a quantifiable increase in the level of service precipitated by COVID19. If the proposed activity or project relates to an existing program or activity prior to the Corona Virus Pandemic, explain the increase in the level of service or the new activities that meet coronavirus objectives.

The biggest challenge in terms of reaching our goals and maximum reach capacity, involved maintaining the ratios and 'pods' required by the County and State. However; BGCMC was proud to comply and do everything possible to keep students and staff safe. Fortunately, we have had no transmission of COVID at the Clubhouse and limited cases have remained within single households. While the COVID-19 crisis has substantially increased the number of food insecure families, we have found inspiration in our newly formed partnerships. We continued to promote healthy lifestyles. For nine months of the grant period, BGCMC provided hundreds of food boxes weekly to underserved families. There were 7 distribution locations and partners who pick up food boxes and/or meals.

BGCMC partners include housing developments Terrex. The residents from these housing communities are very low, low and moderate-income families, seniors, veterans, and people living with physical, mental, or developmentally disabled and the formerly homeless. BGCMC created an Online Club Experience where youth may access On-Demand activities, recorded sessions, and live programming with Clubhouse Staff. We are consistently reaching over 100 youth per week and the demand for services grows.

11. Explain how your organization will avoid duplication of benefits? BGCMC works strategically and openly communicates with nonprofits and community based organizations. For example during the pandemic, we communicated with the Food Bank of Monterey County and agreed to distribute to families, but not to organizations. Thus, fellow organizations received food directly from the Food Bank and BGCMC acquired food and prepared meals went directly to constituents and end users. Additionally, we maintain registration and lists for services. For example the Monterey Peninsula Foundation provided (250) $200 Costco Gift Cards for holiday support. We shared our list of families with other nonprofits to ensure that families did not received multiple benefits.

PART 4 FUNDING AVAILABILITY
The right to fund the proposed project is at the funders' discretion. Be advised that your project may be based on Packet Page 206
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https://www.citydataservices.net/cities/salinca/sapp2022arc.pl?prop=1175&rpt=A10750 4/9 funding availability and be partially funded. Please explain how your organization would be able to adapt the proposed activity should your organization receive less than requested funding. Please also explain how the provision of CDBG funds will serve to increase the level of service above and beyond what would be possible without the use of CDBG funds.

The Boys & Girls Clubs of Monterey County would adapt the proposed activity by securing additional unrestricted funds to support the project. A lower award could result in a modification or reduction to the goals and number of beneficiaries; however, BGCMC will make every effort to secure the necessary funding to ensure services continue as they have for the past 30 years. For example, BGCMC secured $111,000 in grants beyond the CDBG contracts awarded in 2017-18 and 2018-19 as the project bids case in higher than projected. For FY18-19 and 19-20, BGCMC secured an additional $25,000 to support the Community Room improvements. The provision of CDBG funds will assist BGCMC in meeting the continued demand experienced through the pandemic.

PART 5 CONFORMENCE WITH CONSOLIDATED PLAN

1. Describe how the need for the activity or project was determined? Attach a needs assessment, market study, or other documentation demonstrating project need.

Studies also show that out-of-school time is a vulnerable window for unsupervised teens. They are more likely to use alcohol, drugs, and tobacco; engage in criminal and other high-risk behaviors; receive poor grades; and drop out of school than those who have the opportunity to benefit from constructive, supervised activities. Over 52,000 children in Monterey County received school meals in 2014, but 87% did not have that safety net service over the summer putting them at higher risk of experiencing hunger for three months. With the support of the City of Seaside from Community Development Block Grants, Boys & Girls Club has addressed the urgent facility needs of a 28 year old building. Youth clients have benefited from the improvements made possible through funding from CBDG grant awards. During the past two years, BGCMC meals served increased 50%, due to grab and go meals.

Additionally, we distributed over 100,000 pounds of food, as our Seaside Kitchen was a hub for support during the pandemic.

2. Identify which of the following City of Seaside Consolidated Plan Priority Needs will be met. (Please refer to page 83 of the Consolidated Plan.)
Access to community services (youth and senior services are priority services) Provde quality infastructure (includes construct/upgrade public facilities) Improve accessibility for persons with disabilities
Promote beautification (CDAC preferred not to use the term "blight") Assist microbusinesses

3. Describe how you will meet the need identified above.

Our request for CDBG funding falls under the priority to enhance social services. We are a community based nonprofit organization and all capitol improvements to the Boys & Girls Club directly impact the before mentioned youth and their families by making the club a safer and healthier environment. The project will enhance access to social services benefitting priority populations of very low‐income households, children and households with nutrition, recreation and after‐school enrichment programs and services.

4. Which one of the following City of Seaside Consolidated Plan Goals will you meet? Increased Decent and Affordable Housing

5. Describe how you will meet the goal identified above.

By funding the proposed project, the Clubhouse infrastructure improvements directly benefit and target low‐income neighborhoods most in need of assistance. While the Seaside Clubhouse focuses on direct services for youth 6-18, our facility hosted tax consultations for free to seniors, and hosted vaccination clinics for all ages. With access to after school homework support, nutrition, physical activity and pro social behaviors, this project greatly improves the public services offerings leading to access to community services.

PART 6 RELATIONSHIP TO EXISTING PROGRAMS

1. Leveraging: Complete the table below, using one line for each funding source used in the program/project that you are applying for.

Indicate the source of the funds.

Indicate if the funds are restricted or may be used for any type of program/project cost.

In column (A), enter the amount (all or part) that is on-hand at the time of application.

In column (B), enter the amount (all or part) that has been committed (in writing) but not yet on-hand.

In column (C), enter the amount (all or part) that has been pledged or awarded, but not yet formally awarded.

Column (C) may also include planned amounts to be contributed from your agency's annual operating budget including fund-raising revenue.

Your requested CDBG funds is copied from your entry in Part 1 You must provide supporting documentation in the attachments section for all on-hand and committed funding.

Source Restricted
Use?
Total
Amount
OnHand(A)
Amount
Committed
(B)
Amount
Pledged
(C)
On-Hand
Plus
Committed
% On-Hand
Plus
Committed
TOTAL $100,000 $0 $0 $100,000 $0 0%
Leveraging Ratio 100%
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https://www.citydataservices.net/cities/salinca/sapp2022arc.pl?prop=1175&rpt=A10750 5/9

BGCMC shared the importance of the proposed project core supporters, particularly Foundations that provide unrestricted funding and supporters that prioritize capital gifts and projects. BGCMC has strong relationships with business that provide in kind services that can be utilized to supplement or offset any surprise costs or project preparation. For example Carmel Gives funded the installation of the Community Room partition, as CDBG funds covered the cost of the materials. During the past six years awarded CDBG funding, BGCMC has successfully leveraged an additional $150,000 in funding and thousands more through in kind. For the proposed project BGCMC has $15,000 pending.

BGCMC partners with Monterey Peninsula Unified School District, specifically Del Rey Woods Elementary, International School, MLK School of the Arts, Ord Terrace, and Seaside Middle school. Nearly 60% of youth are transported every day to ensure students have an opportunity to receive quality after school programming.

Collaboration for recreational and nutritional services include: Cal State University of Monterey Bay, Harmony at Home, formerly Del Monte Manor Housing, Bethel Missionary Baptist Church, Community Hospital of the Monterey Peninsula, Seaside Raider Youth Football, Stroller Moms, Starlight Volleyball Club, and Taylor Farms. We coordinate County wide efforts, such as the Adopt-A-Family program to secure gift cards from local Foundations and distribute to high need families in Seaside.

PART 7 ORGANIZATIONAL CAPACITY AND EXPERIENCE

1. Please outline your organization's purpose. Include how long the organization has been in operation, mission statement and current business plan, if applicable.

The Boys & Girls Clubs of Monterey County (BGCMC) has been a leading youth development agency in Monterey County for 53 years, providing thousands of children, ages 6 to 18 years old, with a safe and affordable place to go afterschool and during school breaks. Our mission is to inspire and empower the youth of Monterey County to realize their full potential to become responsible, healthy, productive and successful citizens. BGCMC supports youth with innovative, impactful programs, services, and activities offered across five Core Areas of programming:

Recreation, Sports & Fitness; Education & Career Development; The Arts; Character & Leadership Development; and Health & Life Skills. We strive to support the whole-child by achieving three core initiatives: 1) Academic Success: youth perform at grade level and graduate from high school with a plan for post-secondary success; 2) Healthy Lifestyles: youth demonstrate improvements in their physical fitness and emotional health, as well as the acquisition of life skills necessary for overall personal wellness; 3) Good Character & Citizenship: youth avoid high risk behaviors such as substance abuse and gang involvement; while developing a competencies and influence to improve their community.

2. List the locations of all facilities, and days and hours of operation.

Seaside Clubhouse, 1332 La Salle Ave, Seaside, CA. 93955 Hours: Monday – Friday, 12:00pm to 6:00pm during the school year, 8:00am to 6:00pm during school breaks Salinas Clubhouse, 85 Maryal Drive, Salinas, CA. 93906
Monday – Friday, 12:00pm to 6:00pm during the school year, 8:00am to 6:00pm during school breaks Fairview Middle School, 401 4th Street, Gonzales, CA. 93926 Various days during the school year

3. Describe internal administrative controls to be used, including financial record-keeping procedures and management controls. Upload copy of financial policies.

Ann Hasselbach serves as the Boys & Girls Clubs of Monterey Chief Financial Officer. Per the uploaded financial policies, Ms. Hasselbach works with BGCMC staff to ensure all procedures all followed. In addition to an annual external audit, governance comes from our Board of Directors and Finance Committee.

BGCMC will adhere to the procurement provisions under 24 CFR Part 85 or 84 as outlined by the attached Procurement policy. BGCMC has extensive controls among the Board of Directors, President/CEO, Chief Financial Officer, and Finance Committee to ensure that all procurement policies are met.

5. Describe the record-keeping system to be used to maintain program data.

Program data involving intake and demographics will be maintained using Kidtrax an in-house database used for membership information. All student performance data will be obtained through survey completion administered by key Seaside Clubhouse staff. Beneficiary files are stored in a locking file cabinet and electronic access to the membership database is fire walled and password protected. Please see the attached policies in accordance with record retention and storage.

6. Describe your agency's process for verifying beneficiary eligibility and attach copy of all intake forms.

The Boys & Girls Clubs of Monterey County membership application includes participant selection for free/reduced meal eligibility. This information is then recorded onto the program participation spreadsheet and with sufficient notice; student eligibility can be confirmed through each schools’ respective administration and staff. BGCMC will utilize student free or reduced lunch data to document low income resident eligibility and will exceed 51% of the persons served are low-income. The eligibility determination is based on the California Department of Education’s household income levels in alignment with Federal Poverty guidelines. Of the 325 beneficiaries the free or reduced lunch eligibility is approximately 85%.

Packet Page 208
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https://www.citydataservices.net/cities/salinca/sapp2022arc.pl?prop=1175&rpt=A10750 6/9 Under the supervision of the Chief Financial Officer, BGCMC has a full-time Human Resources Director that ensures full compliance as it relates to all federal, state and local laws. Additionally, the Human Resources team manages the entire new hire training to ensure compliance. Applicable policies can be found in the attached employee handbook, LEP and 504 plans.

Our programs are measured through evaluation, attendance, assessment, and project-based learning. Case management and individual plans for our 6th-12th grade students are key tools to ensure youth success. Our webbased intervention program, Read Naturally, includes internal diagnostic tests that allow staff to assess the members’ proficiency in the subject and place them in the program where they need the most support. These programs occur throughout the year and members are assessed and evaluated throughout to progress through each level, ultimately graduating from the program when they achieve grade level. This continually allows more members to have the opportunity to be a part of these programs. All nutrition services are tracked through USDA daily meal counts and partner agreements account for tracking support received and ensuring families served are high need. Seaside Senior Impact Director Marlene Trotter-Murray will be responsible for monitoring progress.

Chief Operating Officer, Andrew Vie, will be responsible for completing all CDBG related report. Attached includes impact reporting for BGCMC, as well as the final report for FY20-21 Seaside CDBG.

BGCMC operates under the leadership of Ron Johnson and guidance of the BGCMC Board of Directors. The BGCMC Board of Directors has active and engaged leaders participating in a variety of subcommittees including finance, safety and recruitment. Ron Johnson heads a team of 9 Directors and two Officers to ensure that the advancement, finances, human resources and programs are in good standing with Boys & Girls Clubs of America, meet federal fund administration and non-profit guidelines. A recipient of federal OJP funding for over nine years, BGCMC is well practiced in monitoring federal funds to be in full compliance with all rules and guidelines. Under the leadership of President & CEO, Ron Johnson, BGCMC’s Chief Financial Officer Ann Hasselbach closely monitors all contracts and works with BGCMC staff to ensure timekeeping, expenditures and financial reporting are compliant. We have completed multiple CDBG monitoring with the City of Seaside, City of Salinas and County of Monterey (FY18-19 Letter attached) as a Community Development Block Grant recipient and received positive feedback regarding participant record keeping, maintaining confidential information and following federal guidelines. Currently, BGCMC manages three successful CDBG grants for 2021-22 with theCity of Seaside and County of Monterey for
services in Gonzales.

10. Please complete the table below, which should encompass your full projected Agency FY22-23 budget.

Program
Staff
(Personnel) Supplies Equipment Overhead CapitalImprovements Total
City of Seaside Application $100,000 $100,000
Seaside Clubhouse $1,031,028 $188,425 $50,100 $443,450 $15,000 $1,728,003 Salinas Clubhouse $1,199,695 $207,625 $49,100 $611,350 $0 $2,067,770 Virtual Program $264,651 $3,400 $2,000 $3,400 $0 $273,451 BGCMC Admin & Operations $439,265 $8,410 $7,500 $160,750 $0 $615,925 BGCMC Development $468,746 $6,640 $5,500 $154,700 $0 $635,586 TOTAL $3,403,385 $414,500 $114,200 $1,373,650 $115,000 $5,420,735 Total Budget less capital improvements $5,305,735
Application progam percent 2%

11. Please list previous grants/awards received from City of Seaside Program Year Project
Amount
Funded
City of Seaside
FY 2020-2021 FY2020-2021 Gymnasium & Kitchen Improvements $70,000 FY 2019-2020 FY 2019-2020 Community Room Upgrades - Operable Partition Wall, Wall Carpet Replacement, and Interior Painting $22,000
FY 2018-2019 FY 2018-2019 Flooring Renovation Project $71,507 FY 2017-2018 FY 2017-2018 Repair Roof & Install Skylights $63,757 FY 2016-2017 FY 2016-2017 Modernization of Clubhouse - Dome Skylights $21,000

12. Describe your past experience with grants from the City of Seaside. If there were performance issues, please describe the steps you have taken to correct them
As indicated by the attached evaluation our experience has been both positive and impactful to the Seaside community. As an eight year recipient of a CDBG grant we have consistently met CDBG guidelines and worked diligently to correct any impediments to our projects. We have successfully completed CDBG monitoring from the City of Seaside, City of Salinas and County of Monterey County. We appreciate the City of Seaside’s assistance and guidance during the CDBG process and aspire to continue serving Seaside youth and families.

Part 8 - For CDBG Funds

12. Our proposal is for a City of Seaside project.

Packet Page 209
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https://www.citydataservices.net/cities/salinca/sapp2022arc.pl?prop=1175&rpt=A10750 7/9 1A. Please identify the types of facilities:

Parks and Recreation Facilities
If you selected Infrastructure or Other, please explain:
1B. Please identify the types of Improvements
Rehabilitation/Improvement
If you selected Other, please explain:

2. Complete applicable items for all public facility and infrastructure projects (including acquisition, rehabilitation and demolition). a. Who is the legal owner of the property?
Owner Name: Boys & Girls Clubs of Monterey
County
Owner Address:
1332 La Salle Ave., Seaside,
CA. 93955
Phone Number: 831-394-5171
Email Address, if applicable: [email protected] b. If your organization is pursuing site control, please upload a Timeline that demonstrates when firm site control will be obtained and include all documents issued by your organization pursuing site control.

Indicate the final owner of the property.

Owner Name:

Owner Address:

Phone Number:

Email Address, if applicable:
c. Indicate if there are structures on the property Yes If Yes, will the structures be demolished? No
If Yes, are the structures currently occupied?
d. If there are occupied structures on the property and the proposed project involves temporary or permanent relocation of residents or businesses a Relocation Plan is required. Has a Relocation Plan been prepared?
No
Comments or Explanations
This does not apply to our proposed project.
e. Square footage of existing building, proposed building or building addition? 23870 f. Square footage of construction site parcel? 28000
g. Service capacity of the existing facility? 1052
h. Improved capacity of the existing facility after completion of proposed improvements? No i. Has a Capital Needs Assessment been prepared? No
j. If a Capital Needs Assessment has not been prepared, please explain why:

The determination of project need is based on the end of life for Kitchen flooring and appliances and the wear/tear for the original doors and hardware from for the past 28 years. These are important projects to ensure that the Seaside community youth are served and families continue to have access to key nutrition and after/out of school services. j. Age of Structure? (Please cite data source used to determine age of structure.) 1994 k. Historic Status of Structure?
Listed in the National Register of Historic Places
If this box was selected, please provide accurate title of listed structure:

Listed as a California Historic Landmark
If this box was selected, please provide accurate title of listed structure: 0 Listed as a local Historic and Architectural Resource
If this box was selected, please provide accurate title of listed structure:

Other, please explain:

None of the above

3. Cost-per-Beneficiary for this project(CDBG Request/CDBG Beneficiaries)=$ CDBG Request CDBG Beneficiaries Total Cost-per-Beneficiary $100,000 325 $307.69

4. If proposed project involves construction work over $2,000 or rehabilitation of 8+ units (applies to rehab. of residential property if such property is designed for residential use for 8 or more families), explain how your organization will meet the Davis-Bacon Labor Standards in the space below. Provide names of prior developments subject to Davis-Bacon and upload supporting documents demonstrating how compliance will be achieved(e.g., construction contracts, existing agency administrative policies ).

All construction contracts are reviewed to make sure they meet Davis-Bacon Labor standards. Davis-Bacon poster displayed during duration of project. All General and Sub-contractor employees interviewed using HUD Form 11.

Existing agency policies are attached, including the FY18-19 CDBG final report. a. List name of person who will administer your Davis-Bacon compliance:

Name/Title: Stephen Murray
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https://www.citydataservices.net/cities/salinca/sapp2022arc.pl?prop=1175&rpt=A10750 8/9 Phone Number: 831-394-5171
Email Address: [email protected]
Previous Experience with Davis-Bacon: FY20-21 & FY21-22 CDBG b. Provide prior related experience (e.g., list other developments, projects, trainings) Under the leadership of President & CEO Ron Johnson, BGCMC has successfully administered seven prior fiscal year awards for CDBG projects. This includes seven years of experience with Davis-Bacon compliance, posting bids, contracts, and project execution. Additionally, BGCMC successfully completed over $500,000 in capital improvements with the Seaside Teen Center.

5. Has proposed project undergone any form of environmental review process? Please review HUD's Environmental Review information and the California Office of Historic Preservation website.

N/A
All HUD funded activities/projects will require an environmental review record.

6. Lead-Based Paint Compliance. Describe how your organization will address hazards that may be associated with the proposed project.

Hazardous Material Studies are completed by a certified company on all materials involved prior to the start of construction.

7. Have preliminary design sketches been completed for the proposed project? If yes, please attach copies (must be to scale, preferably copied on 8 ½ x 11 sheet) in the attachments section.

8. As required by the Federal Office of Management and Budget (OMB) and HUD, describe how the overall project budget is cost effective and reasonable for the anticipated result.

The overall project budget is cost effective and reasonable based on the requirements for procurement and BGCMC’s leveraging ratio. With 325 youth impacted annually and thousands of meals and snacks served, the anticipated results are in alignment with City of Seaside’s goals and objectives. The cost per participant is sensible to the long term impact and high number of LMI beneficiaries impacted.

For Housing and Facilities programs, enter below your requested Project funding below for the 2 year period including FY 2022 & FY 2023. Include in the Timeline and Milestones section of this application the time frame when you will be spending the requested funds. Projects should be "Shovel-Ready", and amounts funded must be used before the end of the period applied for.

Please complete the Development Budget, or an excel spreadsheet can be uploaded in lieu of completing Worksheet No. 3.

Use one of the "Other" boxes in the Attachment section to upload this worksheet.

NOTE: If you upload a spreadsheet, you must ALSO enter HUD Funds Requested in this table. Worksheet # - Development Budget (This worksheet should reflect HUD funds requested)
HUD Funds
Requested
Federal State Other Private
General Development Costs
Construction Loan Interest
Real Estate Taxes During Construction
Builders Insurance Liability
Financing Fees
Legal Fees
Title & Recording Expenses
Organizationl Expenses $15,000
Rent-up & Marketing
Other - # of lines needed:

Total General Development Costs $0 $0 $0 $15,000 $0
Construction Costs
Structure
Project Amenities $20,000
Site Preparation $80,000
Off-Site Improvements
Other - # of lines needed:

Total Construction Costs $100,000 $0 $0 $0 $0
Construction Fees
Impact Fees, Permits, School Fees
(attach schedule identifying costs by
type & amount)
Bond Premium
Architectural/Engineering
Developer Fees
Other - # of lines needed:

Total Construction Fees $0 $0 $0 $0 $0
Equity / Financing
Up Front Land Payment
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https://www.citydataservices.net/cities/salinca/sapp2022arc.pl?prop=1175&rpt=A10750 9/9 Total General Development Costs $0 $0 $0 $15,000 $0
Total Construction Costs $100,000 $0 $0 $0 $0
Total Construction Fees $0 $0 $0 $0 $0
Developer Equity/Fee
Total To Be Financed
First Mortgage Amount
Total Equity/Financing Fees
TOTAL DEVELOPMENT COST $100,000 $0 $0 $15,000 $0
Total Project Financing $115,000
Attachment Link or Explanation for Missing Attachments
1 HUD Agency Certification - Download this document, complete it, and upload to this item.

1._BGCMC_HUD_Agency_Certification_1-10-22.pdf
2 Federal and State Tax Exemption Determination Letters/Non-Profit Certification (e.g., IRS 501C (3) Letter)

2._BGCMC_Non_Profit_Document_IRS_determination.pdf
3 Articles of Incorporation/Bylaws 3._BGCMC_Bylaws_4-26-19.pdf 4 Certificate of Good Standing with the State (http://kepler.sos.ca.gov/) 4._BGCMC_Certificate_of_Good_Standing_1-10-22.pdf 5 Organizational Chart BGCMC_Organization_Chart_5-21.pdf 6 List of Current Board Members [with titles, contact data (i.e., telephone, email, address) and current terms]

6._BGCMC_Board_Roster_2021-22.xlsx_-_Board_Members.pdf
7 Resumes of Program Administrator and Fiscal Officer 7._BGCMC_Resumes_A_Hasselbach_and_M_Trotter_Murray.pdf 8 Evidence of Insurance/Fidelity Bonding/Worker's Compensation

8._BGCMC_CDBG_Certificate_of_Insurance.pdf
9 Audited Annual Financial Statements covering 2 Years BGCMC_Audited_Financials_FY19__FY20.pdf 10 Signed Authorization to Request Funds (usually Executive Director or Board of Directors)

10._BGCMC_Authorization_to_Request_Funds..pdf
11 Designation of Authorized Officials (usually Executive Director or Board of Directors)

11._BGCMC_Designation_of_Authorized_Officials.pdf
12 Conflict of Interest Policy 12._BGCMC_Conflict_of_Interest_Policy.pdf 13 Project Team Experience and Qualifications 13._BGCMC_Project_Team_Experience_and_Qualifications.pdf 14 Project/Activity Timeline Please see Part 3 Section 3. and 5. 15 Financial Policies 15._Financial_Policies.pdf
16 Procurement Policies 16._BGCMC_Procurement_Policy.pdf 17 Eligibility Intake Forms or Data Collection Tools (which should include Race and Ethnicity data fields as required by The Federal Office of Management and Budget (OMB)

17._BGCMC_Membership_Intake_ENG_and_SPAN.pdf
18 Project/Activity Support Letters 18._BGCMC_SEA_CDBG_Letters_of_Support.pdf 19 Program Evaluations 19._BGCMC_Evaluation.pdf
20 Outreach Materials 20._BGCMC_Membership_Outreach.pdf 21 Evidence of Project Support/Community Outreach (written endorsements, when available)

21._Evidence_of_Community_Engagement.pdf
22 Limited English Proficiency (LEP) plan and/or equal access (Section 504) plan.

See HUD FAQs on LEP and HUD information on Section 504 for sub-grantees

22._BGCMC_LEP__Section_504_Plans.pdf
23 Employee Handbook 23._BGCMC_Employee_Handbook.pdf
24 Record Retention Policies 24._BGCMC_record_retention_policy.pdf 25 Federal Tax Form 990

25._BGCMC_Form_990_-_Public_6-30-20.pdf
26 State Tax Form 199

26._BGCMC_Form_199_6-30-20.pdf
27 Rental/Lease Agreement (if applicable) Not applicable 28 Cost Alocation Plan

28._BGCMC_Cost_Allocation_Plan.pdf
29 Other Site Plan 29._Seaside_Unit_Floor_Basic_Plan_4-8-15.pdf 30 Other
31 Other
Program Manager Signature Andrew Vie
Date Signed 01/10/2022
Approved By: Haroon Noori
Date Signed 01/15/2022
Initially submitted: Jan 10, 2022 - 16:24:46
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https://www.citydataservices.net/cities/salinca/sapp2022arc.pl?prop=1170&rpt=A10721 1/8 City of Seaside Application for Program Year 2022-2023
Part 1 - General Information
Legal Name of Organization
Submitting Proposal: City Seaside Engineering
Program/Project Name: FY 2022/2023 Cutino Park Improvements Person Completing Application: Leslie Llantero Title: Assistant Engineer Direct Telephone: 831-899-6832
Email Address: [email protected]
Authorized Official: (e.g. Exec. Dir.): Nisha Patel Title: City Engineer/Public Works Director Direct Telephone: 899-6884
Email Address: [email protected]
Program/Project Contact: Title:

Direct Telephone:

Email Address:

Authorized Contact: Leslie Llantero Title: Assistant Engineer Direct Telephone: 831-899-6832
Email Address: [email protected]
Finance Contact: Victor Damiani Title: Finance Director Direct Telephone: 831-899-6818
Email Address: [email protected]
Organization Mailing Address: 440 Harcourt Avenue City: Seaside Zip: 93955 Organization’s Website Address: www.ci.seaside.ca.us
Organization Telephone: 831-899-6700
Organization Fax: 831-899-178-8594
Tax ID Number: 94-6022439 9 digits, format xx-xxxxxxx
Organization DUNS Number: 09-261-8891 9 digits, format xx-xxx-xxxx Seaside Customer/Vender Number:

Type of Organization
(check all that apply): Public Agency CHDO CBDO Faith-Based What is your agency's fiscal year? July 1st through June 30th Date of your organization's most recently completed audit. (Month/Year) 02/2021 Was this audit conducted in compliance with the Single Audit Act? Yes Are there any outstanding audit findings which remain unresolved? No Are you a Legal Services provider? No
Select type of Funding Requested and Type of Activity, then click to Update Application We are applying for funding from: City of Seaside
Type of Funding Requested: CDBG
Type of Activity: Public Service Other
Type of Program:
. Our proposal is for a City of Seaside project.

Amount Requested
City of Seaside CDBG $500,000
Is your organization submitting an application for multiple projects? PART 2 - PROJECT ELIGIBILITY

1. Our proposal is for a City of Seaside project.

2. Select the type of assistance you provide. 03F - Parks, Recreational Facilities

3. Mark the box below that indicates the national objective met:

Activities Benefiting Low and Moderate-Income Persons. 570.208(a) LMA-Area Benefit. 570.208(a)(1)

4. Eligibility location. Describe the location of your project and the boundaries/service area of the proposed activity.

Explain how the service area meets a CDBG National Objective and how low-moderate income persons will benefit from this project. Upload the map that correlates with the project eligibility description. Please limit your response to 500 words.

Although the Park is located within census track 138, it bordering census track 137 and 139. The percentage of combined low and moderate income persons for these census tracks are 54%, see attachment. The park is less than a quarter mile from residents within census tract 137 and 139. In addition Cutino Park is a public park and will provide access to all members of the community, including those within track 137,139, which some can travel less than a quarter mile to visit the proposed project location.

Use the HUD Mapping system at the link below to determine your census tract and block number.

Census Tracts of Program/Activity 138,137,139
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https://www.citydataservices.net/cities/salinca/sapp2022arc.pl?prop=1170&rpt=A10721 2/8 Block Group of Program/Activity 138 Group 2, 137 Group 1 & 3, 139 Group 2
Low/Mod Percent of Program/Activity (from Map) 54%

5. Describe the population/target group your project will serve and how low and moderate-income persons will benefit.

Cutino Park is located on the corner of San Pablo and Noche Buena adjacent to the Boys and Girls Club. The park is centrally located and highly visible. The patrons will benefit through improved access and enhanced facilities.

The improved ADA access and facility parking, new playground with accessible pathways will provide an outdoor recreation space to this demographic that previously was not accessible before.

6. How will people or conditions in the community change as a result of what you do? By increasing accessibility to the playground and park, we are increasing participation form a larger group of the community. Those that attend the programs at the Boys and Girls Club and participate in the City's Recreational programs can incorporate play at the park in their activities and provide it to those with disabilities. The programs will offer greater diversity through these improvements. Members of the community who have difficulties with mobility will have a place to play, or a place for their children to play.

Check if the proposed activity will:

Help prevent homelessness?
Help those with HIV or AIDS?
Help the homeless?
Help the disabled?

7. Outcome Performance Measurement

1. Please choose the most appropriate performance measurement objective Create Suitable Living Environments

2. Please choose the most appropriate performance measurement outcome.

Availability/Accessibility
PART 3 - SCOPE OF WORK

1. Short description of proposed project for which funding is requested.

The proposed improvements include installation of a parking lot with ADA accessible parking space, accessible pathway from the sidewalk to the playground, new playground structure including accessible play features at ground level, accessible bleachers, new lighting, and landscaping.

2. For each type of activity you provide, show the number served and the type of activity.

Number Served Type of Activity
7060 Wheel chair accessibility
7060 Construction

3. Please list proposed activities for funding in one sentence for each activity.

Description of Activity
Activity #1 The proposed upgrades include wheel chair accessible ramps, pathways, play features and access to the park facilities.

Activity #2 The proposed upgrades include construction and installation of a new parking lot, new structure/equipment, bleachers and accessible pathways.

4. Provide any additional relevant description of proposed activity or project.

5. Provide a timetable for accomplishing objectives. Upload Project Timetable or complete the table below.

Description of Activity/Milestone Est. Completion Date
Planning & Design - Playground & Parking Lot 05/31/2022 Bid Period - Playground & Parking Lot 07/28/2022
Award Construction Contract - Playground & Parking Lot 08/15/2022 Begin Construction - Playground & Parking Lot 10/24/2022 Construction Complete - Playground & Parking Lot 02/28/2023 Planning & Design - Play Structure/Equipment March 2023 Bid Period - Play Structure/Equipment May 2023
Award Construction Contract - Play Structure/Equipment July 2023 Begin Construction - Play Structure/Equipment September 2023 Construction Complete - Play Structure/Equipment November 2023

The project approved by the Parks and Recreation Commission and Board of Architectural Review. Notice to bidders will be advertised in the Coast Weekly. Upon award of a construction contractor, social media out reach for ground breaking and grand opening of the park.

7. How will you measure the effectiveness or impact of your project in meeting the needs of the persons assisted with these HUD funds?
These improvements will expand the access that the community members have to the facility. Enhanced accessibility, new safer playground facility, additional seating for spectators, improved landscape and benches all Packet Page 214
1/15/22, 1:53 PM City Data Services - Seaside, CA
https://www.citydataservices.net/cities/salinca/sapp2022arc.pl?prop=1170&rpt=A10721 3/8 will benefit the community as a whole. The Recreation Department provide programs and services to the public, many of which include affordable programs and financial assistance, for those from disadvantaged communities throughout Seaside.

8. How will the proposed activity or project directly respond to the Corona Virus Pandemic? For example, Agency C may have provided emergency food assistance for x-persons in calendar 2019.

Because of economic dislocation in 2020, demand for emergency food assistance increased to y-persons, a z-% change, in 2020.

9. Explain how the proposed activity or project will meet the corona virus objectives of: prevention, preparation for, and/or response.

For example, Agency B expanded their Senior food delivery program to deliver meals to seniors sheltering in place as a proactive measure to prevent exposure to the Coronavirus.

11. Explain how your organization will avoid duplication of benefits? NA
PART 4 FUNDING AVAILABILITY
The right to fund the proposed project is at the funders' discretion. Be advised that your project may be based on funding availability and be partially funded. Please explain how your organization would be able to adapt the proposed activity should your organization receive less than requested funding. Please also explain how the provision of CDBG funds will serve to increase the level of service above and beyond what would be possible without the use of CDBG funds.

The project will provide a parking lot for the park with accessible parking and a accessible pathways from the sidewalk to the playground and to the field and skate park and an additional set of accessible bleachers.

Replacement of the playground structure is critical as the existing features are reaching the end of their useful life and there is no accessible pathway to the playground. The additional set of accessible bleachers will allow accessible seating for opposing teams spectators. If project is not funded, staff will look for additional grants or request additional fund from the City Council general fund.

PART 5 CONFORMENCE WITH CONSOLIDATED PLAN

1. Describe how the need for the activity or project was determined? Attach a needs assessment, market study, or other documentation demonstrating project need.

An accessibility study was performed Citywide at the various parks and playgrounds within the City of Seaside's jurisdiction in Spring 2016 by Disability Access Consultants. As part of the inspection they reviewed the paths of travel to the park's features and amenities, as well as the playground structures themselves. Cutino Park conceptual plan was developed which addresses accessibility issued identified in the study, however due to funding limitations only a portion was addressed.

3. Describe how you will meet the need identified above.

The park was built in 1960's and has a large concrete water feature that no longer works and a picnic area with an above ground concrete outdoor grill that is no longer used. The project will remove the existing playground, concrete structures and grill and be replaced with a new parking lot, playground, accessible pathways, lighting, landscape and storm water retention system.

The project will beautify the park, removed old broken features, provide accessible parking and pathways to the field and skate park, and provide accessible seating for spectators of youth sports leagues.

4. Which one of the following City of Seaside Consolidated Plan Goals will you meet? Enhanced Homeless Facilities and Services

5. Describe how you will meet the goal identified above.

A new parking lot will provide accessible parking and accessible pathways to the field and skate park in addition to a new playground and play features.

PART 6 RELATIONSHIP TO EXISTING PROGRAMS
Packet Page 215
1/15/22, 1:53 PM City Data Services - Seaside, CA
https://www.citydataservices.net/cities/salinca/sapp2022arc.pl?prop=1170&rpt=A10721 4/8

1. Leveraging: Complete the table below, using one line for each funding source used in the program/project that you are applying for.

Indicate the source of the funds.

Indicate if the funds are restricted or may be used for any type of program/project cost.

In column (A), enter the amount (all or part) that is on-hand at the time of application.

In column (B), enter the amount (all or part) that has been committed (in writing) but not yet on-hand.

In column (C), enter the amount (all or part) that has been pledged or awarded, but not yet formally awarded.

Column (C) may also include planned amounts to be contributed from your agency's annual operating budget including fund-raising revenue.

Your requested CDBG funds is copied from your entry in Part 1 You must provide supporting documentation in the attachments section for all on-hand and committed funding.

Source Restricted
Use?
Total
Amount
OnHand(A)
Amount
Committed
(B)
Amount
Pledged
(C)
On-Hand
Plus
Committed
% On-Hand
Plus
Committed
City of Seaside No $763,600 $763,600 $763,600 100% Other TOTAL $1,263,600 $763,600 $0 $500,000 $763,600 60%
Leveraging Ratio 40%

The City of Seaside used bond funds to design the improvements to the Park. Using bond funds in advance of construction allowed the City to become more competitive and able to start construction immediately upon receiving funds.

The City will look towards other Grant opportunities to fund the additional play features for FY 23/24.

PART 7 ORGANIZATIONAL CAPACITY AND EXPERIENCE

1. Please outline your organization's purpose. Include how long the organization has been in operation, mission statement and current business plan, if applicable.

The City of Seaside was founded in 1887 and incorporated in 1954. The vision statement is 'Seaside is a vibrant, proudly diverse, energetic and safe community, with extraordinary natural beauty, quality of life and economic opportunities'.

2. List the locations of all facilities, and days and hours of operation.

City Hall, 440 Harcourt Ave. Seaside, CA 93955. Various other locations such as parks, corporation yard, recreation centers, various lands and properties, and utility and service facilities all dispersed throughout the City.

Facility hours vary based on the services provided to the public. Park facilities hours are dawn until dusk. Lighted sports field hours vary by permitted use.

3. Describe internal administrative controls to be used, including financial record-keeping procedures and management controls. Upload copy of financial policies.

The City has procurement policies in place and has resources to ensure it remains in compliance with 24 CFR Part 85 or 84, as applicable.

5. Describe the record-keeping system to be used to maintain program data.

The City utilizes City data services and will be using consulting services for construction management and inspection services and labor compliance for the the project.

6. Describe your agency's process for verifying beneficiary eligibility and attach copy of all intake forms.

The contract documents will have the requisite requirements provided in the contract specifications.

The City will inspect the progress of the construction and will have an inspector onsite during the construction. The inspector will be on hand to inspect concrete forms for proper placement and to ensure accessible features are constructed and installed properly.

9. Describe the capacity of your organization to carry out the proposed activity, including the ability to quantify and Packet Page 216
1/15/22, 1:53 PM City Data Services - Seaside, CA
https://www.citydataservices.net/cities/salinca/sapp2022arc.pl?prop=1170&rpt=A10721 5/8 measure results. You should include previous federal grants management, fiscal staff resources, skills and experience.

The City of Seaside's Engineering Division is the primary department for this application and will perform the Cutino Park Improvements administration activities. City staff has the resources and support to ensure project is completed efficiently. City Staff has experience with grant funded projects, including federal, state and local grants, and has experience in executing a project of this type and size.

10. Please complete the table below, which should encompass your full projected Agency FY22-23 budget.

Program
Staff
(Personnel) Supplies Equipment Overhead CapitalImprovements Total
City of Seaside Application $500,000 $500,000
City of Seaside Bond Funds $763,600 $763,600
TOTAL $0 $0 $0 $0 $1,263,600 $1,263,600
Total Budget less capital improvements $0
Application progam percent

11. Please list previous grants/awards received from City of Seaside Program Year Project
Amount
Funded
City of Seaside
FY 2020-2021 Ellis Park Improvements $112,487
FY 2019-2020 FY 21/22 - Ellis Park $266,045
FY 2018-2019 Wanda Avenue Sidewalk Improv./Cutino Park Bleachers & Drinking Fountain
$125,000
FY 2017-2018 Cutino Park ADA Improvements $200,000
FY 2016-2017

12. Describe your past experience with grants from the City of Seaside. If there were performance issues, please describe the steps you have taken to correct them
On track to complete Cutino Park project by the end of Fiscal Year 22/23. Experienced delayed experienced for previous grant due to the COVID 19 Pandemic and pending approval of the per Prop 68 Per Capita Grant.

Part 8 - For CDBG Funds

12. Our proposal is for a City of Seaside project.
1A. Please identify the types of facilities:

Parks and Recreation Facilities
If you selected Infrastructure or Other, please explain:
1B. Please identify the types of Improvements
New Construction
If you selected Other, please explain:

2. Complete applicable items for all public facility and infrastructure projects (including acquisition, rehabilitation and demolition). a. Who is the legal owner of the property?
Owner Name: City of Seaside
Owner Address: 440 Harcourt Avenue
Phone Number: 831-899-6700
Email Address, if applicable:
b. If your organization is pursuing site control, please upload a Timeline that demonstrates when firm site control will be obtained and include all documents issued by your organization pursuing site control.

Indicate the final owner of the property.

Owner Name: City of Seasdie
Owner Address: 440 Harcourt Avenue
Phone Number: 831-899-6700
Email Address, if applicable:
c. Indicate if there are structures on the property Yes If Yes, will the structures be demolished? No
If Yes, are the structures currently occupied? No
d. If there are occupied structures on the property and the proposed project involves temporary or permanent relocation of residents or businesses a Relocation Plan is required. Has a Relocation Plan been prepared?
No
Comments or Explanations
There are restrooms, snack shack and communications building that will not be a part of the project. e. Square footage of existing building, proposed building or building addition? 1,040 f. Square footage of construction site parcel? 3,700
g. Service capacity of the existing facility? 160
h. Improved capacity of the existing facility after completion of proposed improvements? 200 Packet Page 217
1/15/22, 1:53 PM City Data Services - Seaside, CA
https://www.citydataservices.net/cities/salinca/sapp2022arc.pl?prop=1170&rpt=A10721 6/8 i. Has a Capital Needs Assessment been prepared? Yes
j. If a Capital Needs Assessment has not been prepared, please explain why:

An accessibility study was performed City wide at the various parks and playgrounds within the City of Seaside's jurisdiction in Spring of 2016 by Disability Access Consultants. As part of the inspection they reviewed the paths of travel to the park's features and amenities, as well as the playground structures themselves. The Cutino Park Assessment, dated March 26, 2016, identified various findings and recommendations to upgrade the park to provide accessibility improvements. These studies were the tools utilized to prepare the 6 Year Capital Improvement Plans included in each yearly Budget update. j. Age of Structure? (Please cite data source used to determine age of structure.) Built in 1960's k. Historic Status of Structure?
Listed in the National Register of Historic Places
If this box was selected, please provide accurate title of listed structure:

Other, please explain:

None of the above

3. Cost-per-Beneficiary for this project(CDBG Request/CDBG Beneficiaries)=$ CDBG Request CDBG Beneficiaries Total Cost-per-Beneficiary $500,000 7,060 $70.82

The City of Seaside regularly performs projects with prevailing wage rates, and has experience with federally funded projects subject to Davis-Bacon rates. A consultant will be performing labor compliance during the construction of this project.
a. List name of person who will administer your Davis-Bacon compliance:

Name/Title: City Engineer
Phone Number: 831.899.6825
Email Address: [email protected]
Previous Experience with Davis-Bacon: yes
b. Provide prior related experience (e.g., list other developments, projects, trainings) City staff has attended Davis-Bacon Labor Standards webinars and training conducted by HUD. City of Seaside with the assistance of a consultant will be monitoring labor compliance for this project.

5. Has proposed project undergone any form of environmental review process? Please review HUD's Environmental Review information and the California Office of Historic Preservation website.

Yes
All HUD funded activities/projects will require an environmental review record.

6. Lead-Based Paint Compliance. Describe how your organization will address hazards that may be associated with the proposed project.

7. Have preliminary design sketches been completed for the proposed project? If yes, please attach copies (must be to scale, preferably copied on 8 ½ x 11 sheet) in the attachments section.

Yes

8. As required by the Federal Office of Management and Budget (OMB) and HUD, describe how the overall project budget is cost effective and reasonable for the anticipated result.

The City has worked closely with design consultants to ensure that the needs of the community are met in the most cost effective way possible. Drought tolerant and hearty landscaping is proposed to reduce the cost associated with irrigation and maintenance. ADA wood fiber material has been selected as the playground surface versus the more costly poured in place rubber surfacing.

Packet Page 218
1/15/22, 1:53 PM City Data Services - Seaside, CA
https://www.citydataservices.net/cities/salinca/sapp2022arc.pl?prop=1170&rpt=A10721 7/8 Please complete the Development Budget, or an excel spreadsheet can be uploaded in lieu of completing Worksheet No. 3.

Use one of the "Other" boxes in the Attachment section to upload this worksheet.

Total General Development Costs $0 $0 $0 $0 $0
Construction Costs
Structure
Project Amenities
Site Preparation
Off-Site Improvements
Other - # of lines needed: 2
Contractor Costs FY 22/23 $250,000 $0 $723,600
Contractor Costs FY 23/24 $250,000 $0 $0
Total Construction Costs $500,000 $0 $0 $723,600 $0
Construction Fees
Impact Fees, Permits, School Fees
(attach schedule identifying costs by
type & amount)
Bond Premium
Architectural/Engineering $0 $40,000
Developer Fees
Other - # of lines needed:

Total Construction Fees $0 $0 $0 $40,000 $0
Equity / Financing
Up Front Land Payment
Total General Development Costs $0 $0 $0 $0 $0
Total Construction Costs $500,000 $0 $0 $723,600 $0
Total Construction Fees $0 $0 $0 $40,000 $0
Developer Equity/Fee
Total To Be Financed
First Mortgage Amount
Total Equity/Financing Fees
TOTAL DEVELOPMENT COST $500,000 $0 $0 $763,600 $0
Total Project Financing $1,263,600
Attachment Link or Explanation for Missing Attachments
1 HUD Agency Certification - Download this document, complete it, and upload to this item.

Agency_Certification.pdf
2 Federal and State Tax Exemption Determination Letters/Non-Profit Certification (e.g., IRS 501C (3) Letter)
City of Seaside Project
3 Articles of Incorporation/Bylaws https://www.codepublishing.com/CA/Seaside/ 4 Certificate of Good Standing with the State (http://kepler.sos.ca.gov/) City of Seaside Project 5 Organizational Chart https://www.ci.seaside.ca.us/190/Budget-Financial-Statements 6 List of Current Board Members [with titles, contact data (i.e., telephone, email, address) and current terms]
https://www.ci.seaside.ca.us/149/Mayor-City-Council
7 Resumes of Program Administrator and Fiscal Officer City of Seaside Project 8 Evidence of Insurance/Fidelity Bonding/Worker's Compensation City of Seaside Project 9 Audited Annual Financial Statements covering 2 Years https://www.ci.seaside.ca.us/190/Budget-Financial-Statements 10 Signed Authorization to Request Funds (usually Executive Director or Board of Directors)
City of Seaside Project
11 Designation of Authorized Officials (usually Executive Director or Board of Directors)
City of Seaside Project
12 Conflict of Interest Policy City of Seaside Project
13 Project Team Experience and Qualifications City of Seaside Project 14 Project/Activity Timeline Timeline outlined above in Section Part 2, item #5 15 Financial Policies City of Seaside Project
16 Procurement Policies https://www.codepublishing.com/CA/Seaside/#!/Seaside03/Seaside0304.html Packet Page 219
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https://www.citydataservices.net/cities/salinca/sapp2022arc.pl?prop=1170&rpt=A10721 8/8 17 Eligibility Intake Forms or Data Collection Tools (which should include Race and Ethnicity data fields as required by The Federal Office of Management and Budget (OMB)
City of Seaside Project
18 Project/Activity Support Letters Support at the Parks and Rec Commission Meeting see outreach materials 19 Program Evaluations City_Council_Minutes_October_26_2017PCBARjsm.pdf September_20_2021_MINUTES_with_Attachments.pdf
20 Outreach Materials Publication for PC/BAR meeting for 1/12/2022 21 Evidence of Project Support/Community Outreach (written endorsements, when available)
Support of the public is outlined in attachments under program evaluation 22 Limited English Proficiency (LEP) plan and/or equal access (Section 504) plan.

See HUD FAQs on LEP and HUD information on Section 504 for sub-grantees City of Seaside Project
23 Employee Handbook City of Seaside Project
24 Record Retention Policies RECORDS_RETENTION_POLICY.PDF 25 Federal Tax Form 990 City of Seaside Project
26 State Tax Form 199 City of Seaside Project
27 Rental/Lease Agreement (if applicable) No rental or lease required 28 Cost Alocation Plan Seaside_Full_CAP_FY2020.pdf
29 Other Accessibility Study Cutino_Park_Dual_2.pdf
30 Other SitePlan.pdf
LMA_Map.JPG
LMA_Population.xlsx
ParcelDetail.pdf
31 Other Signed_Cutino_Park_Notice_of_Exemption_112117.pdf Program Manager Signature Leslie Llantero
Date Signed 01/10/2022
Approved By: Haroon Noori
Date Signed 01/15/2022
Initially submitted: Jan 10, 2022 - 16:16:33
Parcel Detail, Site Plan, LMA
Cutino Environmental Revie
Packet Page 220
January 18, 2022
Seaside City Council
Community Development Advisory Committee
440 Harcourt Avenue
Seaside, CA 93955
Dear Advisory Committee Members:

On behalf of our board of directors and the staff of Girls Inc. of the Central Coast, I would like to offer our sincere apologies for the late submission of our Community Development Block Grant. Our Executive Director was out sick with Covid for the first two week of January.

We have been fortunate to receive CDBG funding for the past seven years offering youth-led programs that motivate the girls we serve to set goals, pursue health and wellness, avoid unhealthy behaviors, and follow their dreams. High school girls from the community, who have participated in our ECHO Leadership and Mentoring program, facilitate these programs. They are role models for the younger girls and inspire them to graduate from high school and understand the value of a college education.

Thank you, once again, for this opportunity. Our proposal for a grant of $15,000 was submitted to support our work with low-income elementary and middle school girls in the Seaside community.

Sincerely,
Hetty Eddy
Hetty Eddy
Board President
Girls Incorporated 318 Cayuga Street, Suite 206
of the Central Coast Salinas, CA 93901
Tel: 831-772-0882
Fax: 831-772-0773

Board of Directors
Hetty Eddy
President
Treasurer
Karl Zalazowski
Elizabeth R. Leitzinger
Secretary
Evan Allen
Dawn Alva
Karen Deaton
Deneen Guss
Ann Kilty
Anita McKean
Krishna Patel
Gay Reimann
Linda Smith
Joanne Webster
Jennifer Williams
Patty Fernandez
Executive Director
Tax ID
#20-5040398
Laura Young
Inspiring all girls
to be strong,
smart, and bold
Packet Page 221
Packet Page 222
Managing CDBG
A Guidebook for CDBG Grantees on Subrecipient Oversight APPENDIX Basic Elements of a Subrecipient Application for Funding and Applicable Federal Regulations D Data Description Some Key Applicable Regulations

1. Project Summary A brief project description including:
• Need or problem
• Population to be served
• Geographic service area
• Description of work and how it
addresses the problem
• Schedule for completion
• Proposed accomplishments
• Eligibility/National Objective
• Proposed budget
• Intended staffing
• Other sources of funding
24 CFR 570.200(a), 570.201−570. 208,
507.503

2. Agency Background • Years in operation
• Purpose
• Type of services provided
• Agency’s capabilities
• Experience with Federal Programs
• Number/characteristics of clients served
• License to operate
24 CFR 570.506, 570.507, 570.610; 24
CFR Parts 84 or 85

3. Personnel Describe:
• Staff positions and qualifications
• Policy/procedures manual
24 CFR 570.506, 570.507, 570.601,
570.602, 570.607(b), 570.611

4. Financial Describe:
• Operating budget
• Commitments for ongoing funding
• Fiscal management (reporting, records,
accounting principles)
24 CFR 570.502−570.504, 570.506,
570.507, 570.610; 24 CFR Parts 84 or 85,
and OMB Circulars A-87 or A-122;
Treasury Circular 1075

5. Audit Requirements Organizations receiving $300,000 or more in Federal financial assistance in a fiscal year
must secure an audit.

OMB Circular A-133

6. Insurance/Bonding/Worker’s
Compensations
Indicate if agency:
• Has liability insurance
• Pays payroll taxes and worker’s
compensation
• Has fidelity bond coverage
24 CFR Parts 84 or 85

7. Additional Information Any other pertinent information

8. Standard Documents for
Submission
• Articles of Incorporation/Bylaws
• Non-profit determinations
• List of Board of Directors
• Authorization to Request Funds
• Authorized official designation
• Organization Chart
• Resumes of Chief Program Admin. and
Chief Fiscal Officer
• Financial Statement and Audit
• Conflict of Interest Questionnaire
• Framework for Documenting
Compliance with National Objectives
24 CFR 570.208, 570.500(c), 570.611
*Although these regulations do not require
formal submission of all these documents
at the point of application, the grantee can
still request this information to obtain a
better understanding of the organization,
systems, and personnel of a potential
subrecipient.

Packet Page 223
Managing CDBG
A Guidebook for CDBG Grantees on Subrecipient Oversight APPENDIX

SUBRECIPIENT SELECTION CHECKLIST
This checklist provides useful criteria for selecting subrecipients and assessing risk. A grantee should use such criteria to determine whether a prospective subrecipient has the necessary systems in place for the Federal requirements that impact the type of activity being proposed. The grantee should “walk through” a hypothetical scenario involving the proposed activity to assess how the requirements on the checklist will be handled. This will allow the grantee to gauge the completeness of the prospective subrecipient’s systems and determine whether any technical assistance and/or close oversight will be necessary. Project is eligible and meets one of the three broad National Objectives:
• Principally benefits low- and moderate-income persons; • Prevents or eliminates slum or blight;
• Addresses an urgent need or problem in the community. Project fits into the community priorities set out by the Consolidated Plan. Project can be completed within a reasonable time frame. Prior experience with CDBG related activities, and/or Prior experience with other grant programs, and proven record carrying out similar projects in the community.
Financial capacity as indicated by audited financial statements and banking/credit references.
Financial stability (not total dependence on CDBG funds) as indicated by other funding sources and amounts, over time.
Adequate staffing (number of staff and qualifications). Organizational strength, including:
• record-keeping methods;
• filing system;
• financial systems;
• existence of a written procedures manual for financial management and personnel.

Packet Page 224

CITY OF SEASIDE

STAFF REPORT
Item No.: 10.A.

TO: City Council
FROM: Roberta Greathouse, Acting City Manager
BY: Mary Gutierrez, Fire Chief
DATE: March 17, 2022
SUBJECT: RECEIVE AND APPROVE FIRE STATION 2 CONCEPTUAL

ARCHITECTURAL DESIGN, BUDGET AND SPACE NEEDS

ASSESSMENT CREATED BY RRM DESIGN GROUP

RECOMMENDATION
Approve the conceptual architectural design drawings for a second fire station; to include a site plan, budget, and space needs assessment, direct staff to move forward with environmental review on the designated site located at Gigling Road and First Avenue, and begin RFP for full architectural design of Seaside's second fire station.

BACKGROUND
The City Council approved moving forward with a conceptual architectural design, budget and space needs assessment of a second fire station at Gigling Road and First Avenues in September 2021. The decision was made after an extensive fire station location study was conducted by City Gate Associates LLC.

The conceptual design, space needs assessment, and projected budget are the first step to realizing all of the elements needed for a second fire station and the site area needed to support this essential facility. The project also provides the City with the conceptual cost of full architectural design, environmental review, and construction.

Fire Stations are Essential Service Buildings, so the cost to build can be up to 30% higher than average construction.

The apparatus storage building to be located on the site does not have to meet essential service building standards, so the cost per sq. foot is lower.

The siting of the fire station on the parcel at Gigling Road and First Avenue is based on Packet Page 225

Item No. 10.A. Page 2 of 4
efficiency of response and to lessen potential impact on residential homes located on Gigling Avenue.

City staff worked with RRM Design group to develop the following items:

Site Plan, Space Needs Assessment, Floor Plan, Project Budget, Equipment, and Furnishings List.

Fire station building: 12,668 sq ft
Fire station support building: 2,080 sq ft.

Fire station site area: 90,680 sq ft
Fire training site area: 58,806 sq ft
Adjacent landscape open space area around the fire station: 11,869 sq ft.

Total site area: 161,382 sq ft or 3.7 acres
Below are just a few of the highlights of the fire station:

The fire station will be built to industry standards to include designs to reduce firefighter exposure to cancer causing carcinogens and disease causing pathogens.

The fire station will have a 50-person community room. The room can also serve as a classroom or large conference room. There will be dedicated parking for the community with electric vehicle hook ups. The room could serve our community as a future vaccination site should the need arise.

The fire station will have a police department sub station for positive community interactions and report writing.

In order to reduce the size and foot-print of the apparatus bay and save a substantial amount of money, a pre-engineered building will be sited at the back of the fire station to house reserve fire apparatus. Reserve apparatus are currently housed at a site in the City of Marina.

On the northern portion of the site, the conceptual design indicates a large paved area that would be dedicated to training fire department personnel. Future goals would be to have a drafting pit, a National Fire Protection Agency (NFPA) driving course, conex containers for building fire training props and, as funds permit, a multi-story training tower.

Each firefighter will have their own sleeping quarters in order to create a sleeping space that reduces the spread of airborne pathogens, and provides adequate privacy for all personnel. The extra sleeping rooms are there for future growth of the City and the need to have an additional fire company to respond to an increase in call volume. They can also serve the department should a fire company need to move out of fire station 1 Packet Page 226

Item No. 10.A. Page 3 of 4
on a temporary basis and will provide sleeping quarters for emergency call back of personnel in the event of a major emergency.

The design and construction of the station is typically a two-year process. It can take up to one year to design and one year to construct the fire station.

FISCAL IMPACT
Fiscal Impact: Full Architectural Design Phase: $2,040,325 Includes:

Design Fees
City Fees
Projected Environmental Processing and Studies
Geotechnical Reports
Site Survey
Design Phase Admin and Construction Management
Fiscal Impact: Construction Phase: $14,754,724
Includes:

Construction Cost
Construction Phase, Admin and Construction Management
Materials Testing and Inspection
Market Escalation
All other non-design costs
The average cost per square foot: $940 (includes market escalation) Conceptual Architectural and Construction Budget:
$15,549,069.00
Market Escalation: 6.5% per year to mid-point of construction - 18 months $1,105,727.00
Total Conceptual Construction Budget:
$16,795,049.00
_________________________________________________________________________ Additional Cost For Carports: $137,500.00
Additional Cost for Concrete Training Area: $1,067,040.00 Solar Panels are not included in this budget and may be added at a later date.

Packet Page 227

Item No. 10.A. Page 4 of 4

ATTACHMENTS

1. Seaside Fire Station Conceptual Construction Budget

2. Fire Station Architectural Design

3. Fire Station 2 Program Report
Reviewed for Submission to the City Council by:
__________________________________
Roberta Greathouse, Acting City Manager
Packet Page 228
Seaside Fire Station
DRAFT - Conceptual Construction Budget
March 4, 2022
A. Building
Type A: Simple Finishes QUANT UNIT BASE COST TOTAL SOURCE 2,880 SF
Hose Rack Room 30 SF
Shop 300 SF
Wash Sink Alcove 12 SF
Ice Machine Alcove 0 SF
Response Alcove 24 SF
Clean Up 110 SF
T.O. Cleaning 95 SF
Cache 150 SF
Utilitiy Room 100 SF
Communications Room 100 SF
Compressor 90 SF
Turn Out Locker Room 540 SF
Medical Supply 90 SF
Jan/Mechanical 120 SF
EMS Closet 60 SF
Air Fill 153 SF
SF
Type A Total Area: 4,854 $630 $3,058,020 RRM/Saylor
38%
Type B: Standard Office Type Finishes QUANT UNIT BASE COST TOTAL SOURCE Dining 204 SF
Dayroom 376 SF
Exercise Room 400 SF
DC Dorm Room 120 SF
Firefighter Bunk Rooms (8) 960 SF
Crew Office 198 SF
PD Substation 110 SF
Training Officer 110 SF
Captain's Office (2) 220 SF
Reception Area / Lobby 160 SF
General Storage 84 SF
Hospitality 20 SF
Closet (2) - Community Room 75 SF
Community Room 980 SF
SF
Type B Total Area: 4,017 $640 $2,570,880 RRM/Saylor
32%
Type C: Intense Finish Systems QUANT UNIT BASE COST TOTAL SOURCE App Bay Restroom (2) 176 SF
Kitchen 255 SF
Laundry Utility 98 SF
Firefighter Restroom 288 SF
Public Restrooms 384 SF Assumess Unisex RR
SF
Type C Total Area: 1,201 SF $650 $780,650 RRM/Saylor
9%
Building Square Footage Subtotal 10,072 SF $6,409,550
Circulation and Structure 25.5% 2,596 SF $640 $1,661,440 Building Square Footage Total: 12,668 SF $8,070,990
cost per square foot: $637
A.1 Support Building
Type D: Anscillary QUANT UNIT BASE COST TOTAL SOURCE
Storage App Bay 40' X 40' 1,600 SF
Secondary Storage 12' X 40' 480 SF
SF
SF
SF
SF
Type C Total Area: 2,080 SF $270 $561,600 RRM/Saylor
12%
Fire Station Area 12,743 SF $8,070,990
Support Building Area 2,080 SF $0 $561,600
Building Square Footage Total: 16,903 SF $8,632,590
Apparatus Bays - (2) 72' deep bays
Packet Page 229
Seaside Fire Station
DRAFT - Conceptual Construction Budget
March 4, 2022
B. Equipment and Furnishings

QUANT UNIT COST TOTAL SOURCE
Building and Site Equipment 1 LS $88,560 $88,560 Budget Building and Site Furnishings 1 LS $56,000 $56,000 Budget FF&E Design Contingency (10% of budget) 10% % $144,560 $14,456 % Equipment and Furnishings Subtotal: $159,016
C. On-Site Improvements

QUANT UNIT COST TOTAL SOURCE
Site Paving - Drive Area 32,093 SF $27 $866,511 Budget
Site Paving - Pedestrian 10,068 SF $21 $211,428 Budget
Site Improvements Including: 48,500 SF $17 $824,500 Budget Site Final Grading and Pad Preparation
Site Drainage
Hose layout Area
Fuel Refil area
Utilities and Lighting
Landscape and Irrigation
Perimeter Site Walls - Masonry/Decorative Fencing
Site Gate (two - automatic)
Trash Enclosure
Generator Enclosure
Flag Pole 1 LS $5,500 $5,500 RRM
Above Ground Fuel Tank - 1,000 Gallons 1 LS $41,000 $41,000 RRM Emergency Generator 1 LS $80,000 $80,000 RRM
On-Site Design Contingency (10% of budget) 10% % $1,902,439 $190,244 % $857 On-Site Improvements Subtotal: $2,219,183
D. Off-Site Improvements - Site Specific

QUANT UNIT COST TOTAL SOURCE
Street Frontage Improvements -Curb and Gutter in front of Site Only 1 LS $300,000 $300,000 Budget Off-Site Contingency (10% of budget) 10% % $300,000 $30,000 % Off-site Improvements Subtotal: $330,000
E. Fees

QUANT UNIT COST TOTAL SOURCE
Arch/Engineering 10% % $10,620,173 $1,062,017 Budget
LEED™ Design, Certification 0 LS $48,400 $0 Not Selected LEED™ Commissioning 0 LS $0 $0 Not Selected
Comissioning Agent 1 LS $35,000 $35,000 Req. if over 10,000 SF Utility Hook-up Fees 1 LS $75,000 $75,000 Utility Budget Impact Fees:

Storm Draing Dev. Fee - Estimate 1.0 LS $12,000 $12,000 City To Confirm Sewer Dev. Fee - Estimate 1 LS $26,000 $26,000 City To Confirm Water Dev. Fee - Estimate 1 LS $80,000 $80,000 City To Confirm Traffic Impact Fee - Estimate 12,743 SF $1,280 $163,110 City To Confirm Construction Management 8% % $10,620,173 $849,614 Budget, Anticipated Geotechnical Investigation 1 LS $35,000 $35,000 Budget
Site Survey 1 LS $15,000 $15,000 Budget
Materials Testing and Special Inspection 1 ls $40,000 $40,000 Budget Fee Contingency (5%) 10% % $2,392,742 $239,274 %
Fees Subtotal: $2,632,016
Packet Page 230
Seaside Fire Station
DRAFT - Conceptual Construction Budget
March 4, 2022
F. Owner Systems, Administration and Contingency

QUANT UNIT COST TOTAL SOURCE
City Admin Cost 1 LS $90,000 $90,000 City to Confirm
Fire Administration Cost 0 LS $70,000 $0 By Fire
Planning Dept.- CUP, Design Review, CEQA 1 LS $30,000 $30,000 Based on City Meeting 1 LS $140,000 $140,000 Based on City Meeting
1 LS $80,000 $80,000 Based on City Meeting
Building Dept.-Permit Fees 1 LS $75,000 $75,000 Based on City Meeting School Impact Fees-(Commercial) 12,743 sf $0.00 $0 Not Anticipated Site Acquisition Costs 0 LS $0 $0 Site Provided
Traffic Report 1 LS $12,000 $12,000 Budget
Moving Costs 1 LS $3,000 $3,000 Budget
Neighborhood Meeting/Dedication Ceremony 1 LS $2,000 $2,000 By Developer Communications
Radio Tower 0 LS $180,000 $0 Not Required
Phone System 1 LS $40,000 $40,000 Budget
Radio System 1 LS $50,000 $50,000 Budget
Data Systems 1 LS $55,000 $55,000 Budget
Security System/ Cameras 1 LS $18,000 $18,000 Budget
Owner System Contingency (10% of budget) 10% % $595,000 $59,500 Budget Construction Contingency (10% of A, C, D) 10% % $10,620,173 $1,062,017 % Owner Systems, Administration and Contingency Subtotal: $1,716,517 Contract Division Totals:

A. Main Building: $8,070,990
A.1. Support Building: $561,600
B. Equipment and Furnishings $159,016
C. On-Site Improvements $2,219,183
D. Off-site Improvements $330,000
E. Fees $2,632,016
F. Owner Systems, Administration and Contingency $1,716,517 Contract Division Subtotal: $15,689,322
G. Market Escalation (6.5% per year) to mid-point of Construction - 18 mo. $1,105,727 Timeframe to be confirmed Conceptual Construction Budget: $16,795,049
Area Cost per SF
Additional Cost For Carports: 2,750 SF $50 $ 137,500
Additional Cost For Concrete Drive at Training Area: 39,520 SF $27 $ 1,067,040 Does not include training props
Note: Solar Panels are not included in this budget and may be added at a later date. Building is desiged to support them.

CEQA - Support Reports Budget
CEQA - processing
Packet Page 231

APP BAY
2880 SF
WORK

ROOM/SHOP
300 SF
SINK
6 SF

AIR FILL
153 SF

COMPRESSOR
90 SF

JAN/MECH
120 SF

EMS CLOS
60 SF

APP BAY

RESTROOM
88 SF

CLEAN UP/WASH
RM
110 SF
CACHE
150 SF
UTIL
100 SF
LOCKER

TURNOUT ROOM
540 SF
T.O. CLEANING
95 SF
COMMS
100 SF

MED SUPPLY
90 SF

KITCHEN
255 SF

DINING AREA
204 SF

DAY ROOM
376 SF

UTIL/LAUND
96 SF

EXERCISE ROOM
400 SF
FF

TOLIET/SHOWER
DC DORM RM 96 SF
120 SF

GENERAL

STORAGE
84 SF

COMMUNITY
ROOM
980 SF

FF DORM RM
120 SF

FF DORM RM
120 SF
FF

TOLIET/SHOWER
96 SF
FF

TOLIET/SHOWER
96 SF

APP BAY

RESTROOM
88 SF

HOSE RACK
220 SF
40' - 0"
5' - 0"
6' - 6"

RECEPTION

AREA/LOBBY
160 SF

CREW OFFICE
198 SF

CO OFFICE
110 SF
PUBLIC

RESTROOM
64 SF

CO OFFICE
110 SF
PUBLIC

RESTROOM
64 SF

STOREAGE APP
BAY
1600 SF

C-TRAIN
360 SF

CLOSET HOSPITALITY
CLOSET
55 SFRESPONSE
ALCOVE
SINK

RESPONSE
ALCOVE
TRASH
FF

TOLIET/SHOWER
96 SF

HOSE RACK
ROOM
38' - 0"
460' - 0"
406' - 0"
EV EV
EV EV

ROOF PROP
600 SF

DRAFT PIT
200 SF
43' - 0"
32' - 0"
60' - 0"
60' - 0"
80' - 0" 60' - 0"
40' - 0" 60' - 0"
TOWER
2ND
STORY 1ST STORY
STAIR

DRIVING TRAINING

VEHICLE

EXTRACTION
AREA
EV EV
EV EV
FH
FUEL
TANK
GEN
ELEC
MAIN

SECURITY
GATE
PUBLIC

PARKING
(18)

COMMUNITY
PATIO

WORKOUT
PATIO
FF
PATIO
FF

PARKING
(14)

REAR APRON FRONT APRON

LANDSCAPE

COVERED

PARKING

W/SOLAR
SITE AREA: 161,382 SF (3.7ac)
FIRE STATION FOOTPRINT: 12,668 SF
TRAINING FOOTPRINT: 58,806 SF

STORAGE/

SECONDARY DORM

FF DORM RM
120 SF

FUTURE PROP
600 SF

PD SUBSTATION
110 SF

TRAINING

OFFICER
110 SF

FUTURE PROP
600 SF

BIOSWALES

PG&E GAS LINE

WATER MAIN

TEMP STORM

DRAINAGE

BIOSWALES

MAY BE UTILITIES
30' - 0"24' - 0"
38' - 0"
6' - 0"
SEASIDE FIRE STATION SCHEMATIC SITE PLAN W/TRAINING A-00 1ST AVE AND GIGLING RD 2598-01-CI21
Packet Page 232

S E A S I D E F I R E
PROGRAM REPORT-MARCH 7, 2022
Packet Page 233
3 4
2 1

TABLE OF CONTENTS
Executive summary.............................................................................

Conceptual space needs ...............................................................

Standardized conceptual component diagrams ................

Conceptual equipment and furnishings budget ..................

Conceptual facility project budget ...........................................

Conceptual project schedule .......................................................

Proposed Site Plan............................................................................... 6 5

SEASIDE FIRE DEPARTMENT
Master Plan
1 5
19 51
66 74
7 78
Packet Page 234

E X E C U T I V E

SUMMARY
1 Packet Page 235
1 EXECUTIVE SUMMARY
The City of Seaside initiated this Facility Needs Assessment to identify needs of the fire department, layout of a future fire station and associated costs.

The City of Seaside hired RRM Design Group to provide the Fire Master Plan with the following goals:
 Identify Fire Station Space Needs Requirements
 Illustrate Fire Station Needs with Component Diagram
 Analyze Fire Department personnel services budget
 Identify Fire Department Furnishing and Equipment Costs  Identify the Fire Station Conceptual Facility Project Budget  Prepare Overall Conceptual Project Schedule
A Master Plan Design Team was assembled including the following:
 RRM Design Group
Michael Scot
Peggy Sonoda
Alex Martinez
 Seaside Fire Department
Mary Gutierrez
Paul Blaha
Benjamin Flores
Benjamin Smith
Brian Southerland
David Nava
Jason Hicks
Josh Sisneros
Rosalina Barrios
Richard Meyer
Seaside Fire Station Facility Needs Assessment
Program Report - March 07, 2022
Packet Page 236

C O N C E P T U A L

SPACE NEEDS
2 Packet Page 237
5 SPACE ATTRIBUTES

1.0 Fire Dept Parking
Reserve App Bay
Wash Rack/Hose Rack
Ancillary Storage Butler-type building for storage. Two bays Outdoor Storage
Vehicle Wash
Visitor and Public Parking
Front + Rear Aprons +
Full length apron, front and rear. 45' for ladder truck Fire Fighter Patio
Basketball hoop
Emergency Generator
Fire Department Fuel Refill
County Chiefs meetings need 15-20 spaces outside secured gate. CPR classes may need 18-20 unsecured spaces
ConX containers on base rock for PPE, hose, tools, paint, flammable cabinets and supplies. 8' x 20.' Power not required. Currently have 3 at FS 1
Two bays, one deep bay
Pneumatic is best to ensure it it used
COMPANY PERSONNEL:

Station to accommodate 4 current personnel, including:

Seaside Fire Station

SPACE NEEDS OUTLINE
March 7, 2022
Captain, and minimum 3 Firefighters per Shift, three shifts. In the future may have 7 Firefighters and go to two companies

SITE OPERATIONS
Ground-mounted, Gear Grid type on apron. Department uses synthetic hoses which can be loaded wet Diesel fuel dispensing connected to generator. 1000 Gallons of Diesel with split off to Generator.

Enclosed by secure fencing. Concrete paving. Rolling gate with operators, key pad Exterior lighting to be on a geosynchronous time clock
Concrete paving to match Rear Apron material and thickness 14 Crew spaces is target minimum within secured fenced area; vehicle protection covering, additional 5 spaces per day for: Fire Marshal; Chief; 2 Admin Staff; and 1 reserve Gate Operator. Keypad and remote control. Provide Knox Box. Keypad with Intercom If Community Room included, need 18-20 unsecured spaces for CPR classes, meetings, etc.

At Rear apron, connect to clarifier, provide hose bib
Diesel Generator sized to support whole station.

Connect with direct pipe to fuel tank for full time storage of 72 hours of fuel.

Protected in secure compound in close proximity to fuel tank with minimal visibility to public .

Adjacent to kitchen/dining room. Trellis or shade structure not required, but wind protection needed, Exterior door chime from station front door.

Hose Bib plus Gas for grill
Provide sound enclosure built on to generator
Area to be secured and screened
Day tank under generator. Co-locate with Convault.

Page 1 ends

Program Report - March 07, 2022
Packet Page 238
6 Security Fence
Trash and Recycling
Radio Antenna Antenna mounted on building
Outdoor Training Areas
Fire Hydrants
Site Lighting
Site Garden
Landscaping
Signalization - Off Site
Requirements
If space allows - draft pit for pump testing.

Space for future outdoor training props

GENERAL FACILITIES CHARACTERISTICS

OTHER FACILITIES CONSIDERATIONS
Desired, not required
Avoid headlights pointing into residential across Gigling Lots of lighting - lots of transients, Security lighting at exterior fencing, controlled lighting at rear apron Low landscaping to minimize hiding places in landscape
Fire Hydrant on FS meter in addition to required curbside hydrant. 50' from FDC. Per DC/Fire Marshal Paul Blaha
Hose Bib
Potential PV canopies over parking
Secured yard with fencing - 8' block wall with 8' gates Enclosure in secure area, place for front loading truck access 11' x 22' footprint. Sized for 3-person crews.

Sprinklers not required. Other specifications as required by waste provider and Fire Marshal.

Verify off-site requirements with City. Verify Stormwater Easement (existing Utility Cover and Pipe?) Chief to set up discussion with Mike and City Attorney/City Engineer All digital systems

Page 2 ends

Program Report - March 07, 2022
Packet Page 239
7 FINISH LEGEND
A. Simple Finishes B. Standard Office Type Finishes

QTY TOTAL SF
Apparatus Bay 2 Apparatus Bays - first out 20' x 72' 1,440 2 2,880 A One of which is Drive-thru App Bay
CMU Wall construction A
Slope floor to trench drains in each bay
Control joints at drains and at 10' intervals A
Plymovent vehicle exhaust system
Gang control door operators
Red/Green light overhead door status indicator
Sectional Coiling Overhead app bay doors with as
much light/vision panels as possible. Factory-coated
finish and thermal insulation
Apparatus: Person-door to App Bay with vision panel and panic hardware
From Paul (01/24) Radios are charged on rigs
Ladder Truck - 35'5" + extra
length for ladder over
bumper (37'6" more
accurate)
Air drops toward middle of App Bay and quick connects
on perimeter walls
Fire Engines (4) Electrical drops at each bay, to 4' A.F.F.

Type 1 - 30' Hose bibs - Garden Valve 3/4" Opening 2 on each wall (6 total)
Type 3 - 25'1" Two (2) high access drops for wireless access points over the engines
HazMat - 36'6" Phone and data outlets
Three (3) 2" conduits across Apparatus Bay for data -
overhead is preferred. Conduits to be concealed.

Map and Monitor in adjacent vestibule
Reserve garage - two bays, one deep
Good drainage required
Work Room/Shop Bench vise and hard wired grinder. 15' x 20' 300 1 300 A Separate Room Built-in workbench with galvanized top with base cabinet (some open, some with doors).
20x20 look at current size Freestanding 30" Shop Sink & work bench (FS 1 bench custom-made by former personnel)
Tool chest area
Flammable Liquids Cabinet - with legs to raise above
ground
Mop sink and mop rack with shower head with hose.

Upper cabinet storage with under cabinet light
(3) duplex outlets min. above bench and (2) duplex
outlets min. below at each wall.

Air Compressor and air connection - in closet for noise control
Tool charging
Evidence Storage Cabinet - Flammable cabinet
Barn doors or double doors
Eye Wash station
Wash Alcove Handwashing sink near entrance to living area from app bay
3' x 2' 6 2 12 A
Hose Bib

STATION BUILDING
2C
DIMS. Proposed SF Finish
Type

2.0 2B
C. Intense Finish

APPARATUS BAYS / APPARATUS BAY SUPPORT AREAS
Seaside Fire Station Facility Needs Assessment Page 3
Program Report - March 07, 2022
Packet Page 240
8 Air Fill Separate room/space from compressor and regulators (those could be outside)
10' x 15' 150 1 153 A
Existing Bauer system
Locate near Shop area
Racks to store 27 ideally but minimum 18 cylinders (9
cylinders per apparatus)
Exterior door or connection to rescue unit
2E Hose Rack Room Four, 8' long racks, 3 reels high 12' x 16' 192 1 192 A Near Shop
2F EMS Closet EMS Storage 6' x 10' 60 1 60 A
Shallow shelves for storage, work counter
2G Janitor/Mechanical Cleaning Supplies and Equipment 12' x 10' 120 1 120 A space for mechanica depending on design
2H App Bay Restrooms (2) Sink and Toilet - 8' x 8' 64 2 128 A Shower 4' x 6' 24 2 48 A
Sauna plus 1 toilet, 2 unisex shower rooms
2I Vestibule Transition zone 6' x 12' 66 2 132 B
Positive ventilation
2J Medical Supply Storage shelving, some of which is lockable 9' x 10' 90 1 90 B Response/Charging Located in the App Bay/vestibule 2' x 12' 24 1 24 A Alcove Battery charging, radios and cell phones. Two (2) fourplex outlets minimum above casework, Two (2)
fourplex outlets within casework below
Laptop, Radio, Tick, Lights, Defib, Jaws
Wall Monitor and Map
Phone and data outlets
Built-in casework on both sides of space uppers and
lowers
Shelf for spare radios (DC also has 10 spares) and
radios are assigned/dedicated to individuals
Clean Up / Wash Room Direct access from the App. Bays with connecting door into station
10' x 11' 110 1 110 A
Freestanding stainless steel sink with drain board and
faucet
Drying rack above sink drain board
Gear Drying Cabinet
Bio Hazard Bin/Closet
Shelving for cleaning supplies
Exterior Shower adjacent to this room for gross
decon/clean up

3.0 4.0
2D

Page 4 ends

Program Report - March 07, 2022
Packet Page 241
9 Communication and
Equipment Room
Wall space for backboards for phone system - 3/4"
plywood face out on all walls 8' high
10' x 10' 100 1 100 A
provide separate AC system
Utility/Water Heater HVAC Equipment 10' x 10' 100 1 100 A Room Water Heater with recirculation pump. AE to investigate possibility of tankless units.

Yard Storage Yard maintenance and tool storage 0' x 0' 0 0 0 A Should be in new outside Storage Building but exterior
door from Storage Building
Locker Turnout Room (21) firefighter turnout full height storage lockers (30" wide x 24" deep) plus 11 half-height,
stacked/split level
20' x 27' 540 1 540 A
32 total, each person gets two, one full and one half
height for Type 3 Wildland gear, Lite "Go" bag
Hanging pole for 2-3 hangers
Lockers to have 45% minimum ventilation
Turnout Cleaning Room (1) Extractor 10' X 10' 95 1 95
Drying rack with floor drain for turnouts
Floor drains throughout
Gear Drying Cabinet
Gear grid type lockers, 30" wide
Need storage for additonal uniforms
Need Biohazard Pick Up Closet - service picks up
Washer/Dryer here is to be confirmed with fire
department

8.A Cache Storage Protect from app bay contamination 10' x 15' 150 1 150 A Ice Machine
Need Gatorade and water storage as well + MRE,
sleeping bags and coolers

9.0 Compressor Room 8' X 12' 90 1 90 A
Apparatus Bays / Apparatus Bay Support Area
Subtotal: 5,324 SF

6.0 8.0

7.0 5.0

Page 5 ends

Program Report - March 07, 2022
Packet Page 242
10 QTY TOTAL SF

10.0 Kitchen (3) 36" wide refrigerators, one per shift 16' x 16' 255 1 255 C Gas Range with 6 burners and griddle
Pot filler at range
Double wall oven
One dishwasher -- commercial quality, stainless steel - with heating element
One Microwave on counter, One on shelf
Upper and Lower Cabinets, general shared storage
Individual 1' x 3' or half-height food cabinets/lockers Island with a step down counter section with prep sink
Trash containers exposed in plain view

11.0 Dining Area Table and seating to accommodate 10 people 16' x 13' 204 1 204 B Space to allow a 15 foot table for holiday family meals Smart Board
Marker Board
Phone and data outlets
Direct access to patio
Monitor on Wall

12.0 Day Room Sized to accommodate 8 lounge chairs 16' x 24' 376 1 376 B Tiered seating
Separate room but adjacent to dining/kitchen
Wired for surround sound speakers (by Association)
Built-in Base Cabinet with shelf for AV equipment
3'x6' Bulletin Board
4'x8' Dry Erase Board
TV/Speakers, provide blocking and power/data wall
mounted outlet unit for flat screen TV
Phone and data outlets
CAD status, pre/post ~40" monitor-HDMI drop

13.0 Janitor/Utility/Laundry Storage for living quarter cleaning supplies 12' x 8' 96 1 96 C Roof Access Ladder (as needed)
Storage for brooms, vacuum, etc
Deep Utility Sink with cabinets above
Water Heater (Placeholder-alternate location preferred, separate metal) tankless preferred if recharge rate is
high enough
Full Height Storage Cabinet
Mop Bucket space
Mop sink
Mop hooks over floor drain
Washer/Dryer

14.0 Exercise Room 3/4" plywood under gyp. Board, typ. 20' x 20' 400 1 400 B Rubber up the wall 30" high
Mirror wall near elliptical machines
Provide sound insulation in walls
If near sleeping areas, provide sound resistive gyp.

Elliptical (1)
Equipment by FF assoc. Treadmill (1)
Multi-Use Exercise Machine (1)
Operable windows double door to exterior
Phone and data outlets
Ceiling Fans
CAD Display - HDMI drop
Water Fill Station One near exercise and one near Crew Office Firefighter Living Area Subtotal:

SF Finish
Type
Proposed
1,331 SF
DIMS.

FIREFIGHTER LIVING AREA

Page 6 ends

Program Report - March 07, 2022
Packet Page 243
11 QTY TOTAL SF

15.0 Firefighter Dorm Rooms One Extra long bed/on standard frame (drawers below) 10' x 12' 120 8 960 B Avoid adjacent beds with other dorm rooms
Four (4) wardrobes lockers (24" wide) each room w/
storage above plus one guest locker 24" wide
Storage above lockers for linens
One (1) built-in counter 30" min. wide desk area w/
pencil drawer with desk light above
Sound separation from living areas
Separate response light and speaker to home run to
Comm. Room
Ceiling fan
TV wall mount bracket and cable hookup
Night table. USB plug-ins
Reading light 42" above bed with switch
Operable egress window
Sound Rated windows with Blackout Shades
Volume controlled speaker.

16.0 Firefighter's Toilet/Shower
Room
Separate area with one (1) shower w/ bench and
changing area. Shower with door
8' x 12' 96 4 384 C
Separate toilet/shower
rooms.

One (1) accessible height toilet
Corner bench at shower
Access Panel for Shower Plumbing
One (1) sink with base cabinet w/ no base + floor drain below for cleaning supply storage
Response Strobe and volume controlled speaker near
shower
Mirror
Floor drains
One (1) FF Toilet shower room shall be ADA
compliant, with bench in shower and grab bars and
lavatory in place of sink cabinet.

DC Dorm Room Division Chief Bunk Room like FF Bunk Room 12' x 10' 120 1 120 B One extra long twin size bed in each room
DC Office NOT REQUIRED Night Table 19' x 11' 204 0 0
Reading Light above bed
Three (3) full height wardrobe lockers (24" wide) with
storage above and one guest locker (24" wide)
Sound rated window with blackout shades
One (1) 5' wide desk area w/ side drawers and pencil
drawer
Separate Response light and speaker to home run to
Comm. Room
Ceiling fan
TV wall mount bracket and cable hookup
Sound separation from living areas
Operable egress window
CAD Display - HDMI drop
Firefighter Quarters Area Subtotal:

FIREFIGHTER QUARTERS AREA
Proposed DIMS. Finish
Type SF
1,464 SF

Page 7 ends

Seaside Fire Station Facility Needs Assessment
Program Report - March 07, 2022
Packet Page 244
12 QTY TOTAL SF

19.0 Crew Office Adjacent to entry with non-operable window with line of sight into entry vestibule
11' x 18' 198 1 198 B
(4) standard built-in 30" x 60" desks with counter space for (4) computer workstations
Lateral files below work counter
Area for copier / FAX / printer
One (1) wireless station in hallway outside of station
office
Tackable wall surface between the counter and upper
cabinets
(4) Phone/data outlets
Release button for Lobby front doors - Verify location
with Fire Department
Center conference table.

Library storage for training materials and Pro-Con
Conferencing System - Monitor/Camera
2' x 9' 18 1 18
Mail Alcove 2' x 9' 18 1 18
Water Fill Station nearby

20.0 Reception Area/Lobby 911 Phone at Exterior near Front Doors 10' x 16' 160 1 160 B Connect to Community Rm Hollow Metal Doors with Glazing at Entry Exterior Door bell and intercom to Crew Office next to
front door w/ video camera
Display Area - Cabinets and Wall Space
Medical Walk-ins so needs easy access to restroom

21.0 Captain's Office CAD Display - HDMI drop 10' x 12' 120 2 240 B Adjacent to Crew Office12

22.0 General Storage For files, supplies 8' x 11' 84 1 84 A

23.0 Public Restroom Unisex accessible restroom 8' x 8' 64 2 128 C Accessible grab bars and toilet accessories
One lavatory and one toilet
Adjacent to Front Entry Lobby

24.0 Training Officer Office Office for Training 10' x 12' 120 1 120 B

25.0 Police Substation Office for PD 10' x 12' 120 1 120 B Fire Station Office and Reception Area Subtotal:

Finish
Type
Proposed
1086 SF
DIMS. SF

STATION OFFICE AND RECEPTION AREA

Page 8 ends

Seaside Fire Station Facility Needs Assessment
Program Report - March 07, 2022
Packet Page 245
13 QTY TOTAL SF
Community Room and
Training Room
Lockable entrance accesible without entering Station 35' x 28' 980 1 980 B Table and Classroom/Training Tables for 49
Room can be dividable
Can be rented by community for meetings
CPR Training
Access to back apron
Access to outdoors but separate from secured yard
Hospitality Counter 10' X 2' 20 1 20
Community Room Storage Table and Chairs on carts 10' X 8' 75 1 75 Community Room/Training Room Area Subtotal
BUILDING TOTAL:

APP. BAYS / APP.

SUPPORT: Area Subtotal 5,324 SF
FIREFIGHTER LIVING: Area Subtotal 1,331 SF

FIREFIGHTER
QUARTERS: Area Subtotal 1,464 SF

FIRE STATION OFFICE &
RECEPTION: Area Subtotal 1,086 SF

COMMUNITY ROOM -
TRAINING ROOM: Area Subtotal 1,075 SF
Building Subtotal 10,281 SF
Structure and Circulation (23%) 2,386 SF
GRAND TOTAL 12,668 SF
Finish
Type

COMMUNITY ROOM/TRAINING ROOM
1075 SF

CONCEPTUAL SPACE NEEDS SUMMARY
DIMS SF Proposed

Page 9 ends

Program Report - March 07, 2022
Packet Page 246

S T A N D A R D I Z E D C O N C E P T U A L

COMPONENT DIAGRAMS
3 Packet Page 247
Seaside Fire Station Facility Needs Assessment 17
Program Report - March 07, 2022
Truck
41' 6"
Engine
35'
Front Apron
Bi-Fold Doors at Front
60' - 0"
Reserve
35' AA
E E
WW
W W
E
A
Access to Station
Response
Wall Map
Gas Fired Heater
Hose Bib TYP.

Man Door
Electrical Drop TYP.

Air Hose Drop TYP.

Rear Apron
Floor Drain
TYP.
67' - 0"
BC
20'
Roll Up Sectional
Door
Block Wall
Contruction TYP.

Whole House Exhaust Fan
A

1.5 Water for Truck Fill
Wall Map
This diagram is conceptual and is provided only to
indicate required furnishings, equipment, and general
room proportions. The actual room design may change.
1/16" = 1'-0"

2.0 APPARATUS BAY
Madera Fire Station Master Plan
Draft Program - June 15, 2016

Page 9 of 47 ends

Packet Page 248
Seaside Fire Station Facility Needs Assessment 18
Program Report - March 07, 2022
Rolling Hose Rack
2 or 3 Rows High
10' - 0"
3' - 0"
This diagram is conceptual and is provided only to
indicate required furnishings, equipment, and general
room proportions. The actual room design may change.
1/8" = 1'-0"
2A. HOSE STORAGE ALCOVE
Madera Fire Station Master Plan
Draft Program - June 15, 2016

Page 10 of 47 ends

Packet Page 249
Seaside Fire Station Facility Needs Assessment 19
Program Report - March 07, 2022
14' - 0"
10' - 0" Galvanized Work Bench
w/Cabinet Below Vise
Upper Shelving
Galvanized Work Bench
w/Open Shelving Below
Rolling Tool Chest
To App Bay
A
Air Hose
220 V Electric Outlets
Flammables
This diagram is conceptual and is provided only to
indicate required furnishings, equipment, and general
room proportions. The actual room design may change.
1/8" = 1'-0"
2B. SHOP
Madera Fire Station Master Plan
Draft Program - June 15, 2016

Page 11 of 47 ends

Packet Page 250
Seaside Fire Station Facility Needs Assessment 20
Program Report - March 07, 2022
6' - 0"
3' - 0"
Wash Sink App Bay
To
Station
Hose
Bib
This diagram is conceptual and is provided only to
indicate required furnishings, equipment, and general
room proportions. The actual room design may change.
1/8" = 1'-0"
2C. WASH SINK ALCOVE
Madera Fire Station Master Plan
Draft Program - June 15, 2016

Page 12 of 47 ends

Packet Page 251
Seaside Fire Station Facility Needs Assessment 21
Program Report - March 07, 2022
5' - 0"
8' - 0"
This diagram is conceptual and is provided only to
indicate required furnishings, equipment, and general
room proportions. The actual room design may change.
1/8" = 1'-0"
2D. APP BAY RESTROOM
Madera Fire Station Master Plan
Draft Program - June 15, 2016

Page 13 of 47 ends

Packet Page 252
Seaside Fire Station Facility Needs Assessment 22
Program Report - March 07, 2022
ICE
4' - 0"
3' - 0"
Ice machine
alcove in App
Bay
Drain
This diagram is conceptual and is provided only to
indicate required furnishings, equipment, and general
room proportions. The actual room design may change.
1/8" = 1'-0"
2E. ICE MACHINE
Madera Fire Station Master Plan
Draft Program - June 15, 2016

Page 14 of 47 ends

Packet Page 253
Seaside Fire Station Facility Needs Assessment 23
Program Report - March 07, 2022
6' - 0"
2' - 6"
Base Cabinet w/Outlets
for Radio Charging
Upper Cabinets
Hallway to App
Bay
Outlets below w/ Grommets
Base Radio
This diagram is conceptual and is provided only to
indicate required furnishings, equipment, and general
room proportions. The actual room design may change.
1/8" = 1'-0"

3.0 RESPONSE ALCOVE
Madera Fire Station Master Plan
Draft Program - June 15, 2016

Page 15 of 47 ends

Packet Page 254
Seaside Fire Station Facility Needs Assessment 24
Program Report - March 07, 2022
8' - 0"
8' - 0"
Floor Drain
Bio Hazard Bins
To Apparatus
Bay
To Ext.

Clean Up Sink
w/ Hand Sprayer and
Foot Pedals
Eye Wash Station
Full Height Cabinets
Upper Cabinets
Shower
This diagram is conceptual and is provided only to
indicate required furnishings, equipment, and general
room proportions. The actual room design may change.
1/8" = 1'-0"

4.0 CLEAN UP
Madera Fire Station Master Plan
Draft Program - June 15, 2016

Page 16 of 47 ends

Packet Page 255
Seaside Fire Station Facility Needs Assessment 25
Program Report - March 07, 2022
8' - 0"
8' - 0"
Mop Sink
Stainless Steel Shelving
Mop Rack
Mop Bucket
This diagram is conceptual and is provided only to
indicate required furnishings, equipment, and general
room proportions. The actual room design may change.
1/8" = 1'-0"

5.0 JANITOR/STORAGE - APP BAY
Madera Fire Station Master Plan
Draft Program - June 15, 2016

Page 17 of 47 ends

Packet Page 256
Seaside Fire Station Facility Needs Assessment 26
Program Report - March 07, 2022
8' - 0"
10' - 0"
Conduit to Antenna
Equipment Racks
Phone Backboard
Near App Bay
Radio
This diagram is conceptual and is provided only to
indicate required furnishings, equipment, and general
room proportions. The actual room design may change.
1/8" = 1'-0"

6.0 COMMUNICATION ROOM
Madera Fire Station Master Plan
Draft Program - June 15, 2016

Page 18 of 47 ends

Packet Page 257
Seaside Fire Station Facility Needs Assessment 27
Program Report - March 07, 2022
12' - 0"
10' - 0"
Roof Access Ladder
Electrical Panels
Tankless Water Heater
Water Heater
Mechanical Unit
This diagram is conceptual and is provided only to
indicate required furnishings, equipment, and general
room proportions. The actual room design may change.
1/8" = 1'-0"

7.0 MECHANICAL ROOM
Madera Fire Station Master Plan
Draft Program - June 15, 2016

Page 19 of 47 ends

Packet Page 258
Seaside Fire Station Facility Needs Assessment 28
Program Report - March 07, 2022
8' - 0"
8' - 0"
Shelving
Mop Rack
Floor Drain
Exterior
This diagram is conceptual and is provided only to
indicate required furnishings, equipment, and general
room proportions. The actual room design may change.
1/8" = 1'-0"

8.0 YARD STORAGE
Madera Fire Station Master Plan
Draft Program - June 15, 2016

Page 20 of 47 ends

Packet Page 259
Seaside Fire Station Facility Needs Assessment 29
Program Report - March 07, 2022
Exterior
Air Compressor
Separate Room Compressor
3' - 0"
5' - 0"
This diagram is conceptual and is provided only to
indicate required furnishings, equipment, and general
room proportions. The actual room design may change.
1/8" = 1'-0"

9.0 COMPRESSOR
Madera Fire Station Master Plan
Draft Program - June 15, 2016

Page 21 of 47 ends

Packet Page 260
Seaside Fire Station Facility Needs Assessment 30
Program Report - March 07, 2022
W D 12 11 10 9 8 7
13 14 15
171819
24 23 22 21
30" Wide x 24" Deep
w/Doors and Shelf Above
for Wild Land Gear
1 2
3 4
5 Trough Drain
Extractor
Gear Washer and
Dryer Area
Floor Drain
Maintenance Door
6 Turn Out Dryer
16' - 0"
To Clean Up
28' - 0"
16 20
Rolling Rack
This diagram is conceptual and is provided only to
indicate required furnishings, equipment, and general
room proportions. The actual room design may change.
1/8" = 1'-0"

10.0 FIREFIGHTER PPE STORAGE & CLEANUP ROOM
Madera Fire Station Master Plan
Draft Program - June 15, 2016

Page 22 of 47 ends

Packet Page 261
Seaside Fire Station Facility Needs Assessment 31
Program Report - March 07, 2022
6' Wide full height lockable
storage in hallway to
apparatus bay
6' - 0"
Includes EMS
and CPR
Supplies
3' - 0"
This diagram is conceptual and is provided only to
indicate required furnishings, equipment, and general
room proportions. The actual room design may change.
1/8" = 1'-0"

11.0 MEDICAL SUPPLY STORAGE ALCOVE
Madera Fire Station Master Plan
Draft Program - June 15, 2016

Page 23 of 47 ends

Packet Page 262
Seaside Fire Station Facility Needs Assessment 32
Program Report - March 07, 2022
Workbench w/ Space
Below for Bottles
App Bay
SCBA
Maintenance Door
11' - 0"
12' - 0"
(3) Modular Bottle Rack
for 12 Bottles Each
NOTE:

Bottle storage for 36
bottles total
This diagram is conceptual and is provided only to
indicate required furnishings, equipment, and general
room proportions. The actual room design may change.
1/8" = 1'-0"
11A. SCBA/ SCBA STORAGE
Madera Fire Station Master Plan
Draft Program - June 15, 2016

Page 24 of 47 ends

Packet Page 263
Seaside Fire Station Facility Needs Assessment 33
Program Report - March 07, 2022
DW
REF. REF. REF. DW
Stainless Steel
Sink - 2 Large & Deep
Upper Cabinets
Hood
Island
Sink Deep
Dayroom
4 Burner Stove w/Oven
w/ Auto Shut Off & Flat top Griddle
Kitchen
Dining
Base Cabinet for Training Storage
TV
Recliners
BBQ w/Auto Shut Off
Windows w. Blackout
Shades
Conduit from TV to Cabinet for Cables
Picture Bulletin
Boards
Microwave
Gas Reset Button
Gas Reset Button
To Patio
(3) Refrigerators
Device Charging Shelf
Surround Sound
System
20' - 0"
AB CG
Dishwasher (2)
Shift and General Pantries
Gas Auto Shut Off
Trash and Recycle
Quartz Countertop
22' - 0"
14' - 0" 11' - 0" 16' - 0"
This diagram is conceptual and is provided only to
indicate required furnishings, equipment, and general
room proportions. The actual room design may change.
1/8" = 1'-0"
12,13,14.0 KITCHEN/DINING/DAYROOM
Madera Fire Station Master Plan
Draft Program - June 15, 2016

Page 25 of 47 ends

Packet Page 264
Seaside Fire Station Facility Needs Assessment 34
Program Report - March 07, 2022
Noise Buffer at Walls Typ.

Washer/Dryer
Units
10' - 0"
Upper and
Lower Cabinets
Wash Tub
Sink
10' - 0"
Water Containment w/Drain
and Minimal Slope
DW
Mop Sink
Mop Hooks
Upper Cabinets
Full height
Cabinet
This diagram is conceptual and is provided only to
indicate required furnishings, equipment, and general
room proportions. The actual room design may change.
1/8" = 1'-0"

15.0 LAUNDRY ROOM/JANITOR
Madera Fire Station Master Plan
Draft Program - June 15, 2016

Page 26 of 47 ends

Packet Page 265
Seaside Fire Station Facility Needs Assessment 35
Program Report - March 07, 2022
20' - 0"
T.V. Mount 20' - 0"
Treadmill
Bike
Stair Machine
Rack w/ Bench
Magazine Rack
Pull Up Stand
Double Doors
Mat
Dumbell Rack
Sound System
Near Drinking
Fountain
Bench
Ceiling
Fan
This diagram is conceptual and is provided only to
indicate required furnishings, equipment, and general
room proportions. The actual room design may change.
1/8" = 1'-0"

16.0 EXERCISE ROOM
As Much Daylight As
Possible
Madera Fire Station Master Plan
Draft Program - June 15, 2016

Page 27 of 47 ends

Packet Page 266
Seaside Fire Station Facility Needs Assessment 36
Program Report - March 07, 2022
12' - 0"
10' - 0"
AB C
Night Table/Desk
Sound Rated
Window w/
Blackout Shades
Shelf and Pole
3 Full Height Lockers
30" Wide
This diagram is conceptual and is provided only to
indicate required furnishings, equipment, and general
room proportions. The actual room design may change.
1/8" = 1'-0"

17.0 FIREFIGHTER BUNKROOM
Madera Fire Station Master Plan
Draft Program - June 15, 2016

Page 28 of 47 ends

Packet Page 267
Seaside Fire Station Facility Needs Assessment 37
Program Report - March 07, 2022
4' - 0"
12' - 0"
8' - 0"
Sink with
Base Cabinet
for Cleaner
Supplies.

Floor Drain Below
Shower
Towel Bar
and Hooks
Shelf Above Bench
This diagram is conceptual and is provided only to
indicate required furnishings, equipment, and general
room proportions. The actual room design may change.
1/8" = 1'-0"

18.0 FIREFIGHTER BATHROOM
Madera Fire Station Master Plan
Draft Program - June 15, 2016

Page 29 of 47 ends

Packet Page 268
Seaside Fire Station Facility Needs Assessment 38
Program Report - March 07, 2022
Fixed Glass w/ Pass Thru
Lateral Files Below Counter
Lateral Files Below
18' - 0"
Upper Cabinets w/ Doors
Copier
14' - 0"
Full Height Cabinet
Half Wall
Lobby
This diagram is conceptual and is provided only to
indicate required furnishings, equipment, and general
room proportions. The actual room design may change.
1/8" = 1'-0"

19.0 FIREFIGHTER WORK AREA
Madera Fire Station Master Plan
Draft Program - June 15, 2016

Page 30 of 47 ends

Packet Page 269
Seaside Fire Station Facility Needs Assessment 39
Program Report - March 07, 2022
2' - 6"
6' - 0"
Upper Cabinets w/ Mail Slots
Base Cabinets
Hallway
This diagram is conceptual and is provided only to
indicate required furnishings, equipment, and general
room proportions. The actual room design may change.
1/8" = 1'-0"
19A. MAIL ALCOVE
Madera Fire Station Master Plan
Draft Program - June 15, 2016

Page 31 of 47 ends

Packet Page 270
Seaside Fire Station Facility Needs Assessment 40
Program Report - March 07, 2022
Lateral File Cabinet (6)
Below Counter
Overhead Shelving
Workstation - Stand
and Sit Capable
4-Person Conference Table
Lateral File Cabinet
Interior Window - or in Door
Wire for I-NET Viewer/
Weather Broadcaster
T.V.

Printer
12' - 0"
22' - 0"
This diagram is conceptual and is provided only to
indicate required furnishings, equipment, and general
room proportions. The actual room design may change.
1/8" = 1'-0"

20.0 CAPTAIN'S OFFICE
Madera Fire Station Master Plan
Draft Program - June 15, 2016

Page 32 of 47 ends

Packet Page 271
Seaside Fire Station Facility Needs Assessment 41
Program Report - March 07, 2022
12' - 0"
8' - 0"
Station ADA Restroom/
Treatment Room

WAITING
AREA
Display Wall
Reception Counter
This diagram is conceptual and is provided only to
indicate required furnishings, equipment, and general
room proportions. The actual room design may change.
1/8" = 1'-0"

21.0 LOBBY/RECEPTION
Madera Fire Station Master Plan
Draft Program - June 15, 2016

Page 33 of 47 ends

Packet Page 272
Seaside Fire Station Facility Needs Assessment 42
Program Report - March 07, 2022
7' - 0"
7' - 0"
49 SF
This diagram is conceptual and is provided only to
indicate required furnishings, equipment, and general
room proportions. The actual room design may change.
1/8" = 1'-0"

22.0 PUBLIC RESTROOM - SINGLE
Packet Page 273
Seaside Fire Station Facility Needs Assessment 43
Program Report - March 07, 2022
27' - 0"
To Lobby
and
Restroom
Smart Podium
Display Board
Projector Screen
Whiteboard
Table and Chair
Storage and
Equipment
Hospitality
Locking Double Door
Storage
8' - 6"
Sink w/
Water
Dispenser
2' - 0" 8' - 6"
26' - 0"
This diagram is conceptual and is provided only to
indicate required furnishings, equipment, and general
room proportions. The actual room design may change.
1/8" = 1'-0"

24.0 TRAINING/COMMUNITY ROOM
Madera Fire Station Master Plan
Draft Program - June 15, 2016

Page 36 of 47 ends

Packet Page 274
Packet Page 275

CONCEPTUAL EQUIPMENT

A N D F U R N I S H I N G S B U D G E T
5 Packet Page 276
Seaside Fire Station Facility Needs Assessment 47
Program Report - March 07, 2022
Seaside Fire Station No. 2
Equipment and Furniture List
3/7/2022

1.0 $36,300
$82,500
By Association
$3,850
$550
$4,950
Subtotal: $122,650 $0 $0 $5,500
By Association
Subtotal: $0 $0 $0 $0
$122,650 $0 $0 $5,500

2.0 Air connects on wall with hose (4 @ 275 each) $1,100 Tailpipe vehicle exhaust (4 drops @ $17,600 each) $70,400 $3,080
$770
Subtotal: $74,580 $0 $0 $770
Wall Map w/ poly-carbonate cover $550
Subtotal: $0 $0 $550 $0
$74,580 $0 $550 $770
2B
$11,000
$440
$385
$1,000
$330
Subtotal: $11,000 $0 $1,770 $385
City Provided/
Installed IT
General
Contract
City Provided
Contractor Installed
City Provided/
Installed FF&E
Emergency generator (49 HP, 20 KW or 30 KW max)
Gas BBQ
1,000 gallon above ground, integrated fuel tank
Listing and Description
Listing and Description General
Contract
City Provided
Contractor Installed
Air Compressor
Flagpole
Radio antenna mount on roof (3 @ $1650 each)
General
Contract
Work Room
City Provided/
Installed FF&E
Red 911 phone
Listing and Description
Wall phone (2 @ $385 each)
Grinder
Wall phone (1)

SITE OPERATIONS
Apparatus Bay
Equipment
Site Area

APPARATUS BAYS / APPARATUS BAY SUPPORT AREA
City Provided
Contractor Installed
City Provided/
Installed FF&E
Equipment
City Provided/
Installed FF&E
City Provided/
Installed IT
Furniture
Furniture
Listing and Description General
Contract
City Provided
Contractor Installed
City Provided/
Installed FF&E
City Provided/
Installed IT
Site Area Total:

Patio Furniture
Listing and Description General
Contract
City Provided
Contractor Installed
Elect. Drops (4 @ $770 each)
Equipment
City Provided/
Installed IT
City Provided/
Installed IT
Apparatus Bay Total:

Shop Vac
Vise + Hard-wired Grinder
Packet Page 277
Seaside Fire Station Facility Needs Assessment 48
Program Report - March 07, 2022
Seaside Fire Station No. 2
Equipment and Furniture List
3/7/2022
$1,000
$4,400
$4,400
Subtotal: $0 $0 $9,800 $0
$11,000 $0 $11,570 $385
2C Wash Alcove
no equipment
Subtotal: $0 $0 $0 $0
no furniture
Subtotal: $0 $0 $0 $0
$0 $0 $0 $0
2D Air Fill SCBA Room
SCBA Air Fill Station $66,000
SCBA (racks to store 27 bottles) $2,000
Subtotal: $66,000 $0 $2,000 $0
no furniture
Subtotal: $0 $0 $0 $0
$66,000 $0 $2,000 $0
2E Hose Storage Room
Four Racks, 8' long, three-high @$3300 ea $13,200
Subtotal: $13,200 $0 $0 $0
no furniture
Subtotal: $0 $0 $0 $0
$13,200 $0 $0 $0
Furniture
Listing and Description General
Contract
Work Room Total:

Wash Sink Alcove Total:

Equipment
City Provided
Contractor Installed
City Provided/
Installed FF&E
City Provided/
Installed IT
Flammable Storage Cabinet
Listing and Description
Work Bench (3'x6' - Butcher Block not fixed but no rollers.

Some cabinet doors and some open shelving below
Tool Chest w/ Tools
City Provided/
Installed FF&E
City Provided/
Installed IT
Equipment
Furniture
Furniture
Hose Storage Room Total:

Equipment
Listing and Description General
Contract
City Provided
Contractor Installed
City Provided/
Installed FF&E
City Provided/
Installed IT
Listing and Description City Provided/
Installed IT
Furniture
Wash Sink Alcove Total:

General
Contract
City Provided
Contractor Installed
City Provided/
Installed FF&E
General
Contract
City Provided
Contractor Installed
Packet Page 278
Seaside Fire Station Facility Needs Assessment 49
Program Report - March 07, 2022
Seaside Fire Station No. 2
Equipment and Furniture List
3/7/2022
2F EMS Closet/Medical Supply Storage
$2,000
Subtotal: $0 $0 $2,000 $0
$3,300
Bio Hazard Bin $120
Subtotal: $3,300 $0 $0 $0
$3,300 $0 $2,000 $0
2G Janitor's Closet incorporated into Work Room-Shop
2H Apparatus Bay Restrooms
Sauna $0 by Association
Subtotal: $0 $0 $0 $0
no furniture
Subtotal: $0 $0 $0 $0
$0 $0 $0 $0

3.0 Response/Charging Alcove
$800
Subtotal: $0 $0 $800 $0
no furniture
Subtotal: $0 $0 $0 $0
$0 $0 $800 $0

4.0 $7,000
$4,000
Subtotal: $11,000 $0 $0 $0
no furniture
Subtotal: $0 $0 $0 $0
$11,000 $0 $0 $0
Charging stations
City Provided
Contractor Installed
Washer/Dryer
Clean-up sink
Clean Up / Wash Room
General
Contract Listing and Description City Provided/ Installed FF&E Response Alcove Total:

Listing and Description City Provided/
Installed IT
Equipment
General
Contract
City Provided
Contractor Installed
Equipment
Clean Up Room Total:

Furniture
Furniture
City Provided/
Installed FF&E
City Provided/
Installed IT
Equipment
Listing and Description General
Contract
City Provided
Contractor Installed
City Provided/
Installed FF&E
City Provided/
Installed IT
Furniture
App Bay Restrooms Total:

Medical equipment charging
Storage Cabinets (6 @ $550 each)
Furniture
EMS Closet Total:

Equipment
Listing and Description General
Contract
City Provided
Contractor Installed
City Provided/
Installed FF&E
City Provided/
Installed IT
Packet Page 279
Seaside Fire Station Facility Needs Assessment 50
Program Report - March 07, 2022
Seaside Fire Station No. 2
Equipment and Furniture List
3/7/2022

5.0 $5,500
Separate Budget
Subtotal: $0 $0 $0 $5,500
no furniture
Subtotal: $0 $0 $0 $0
$0 $0 $0 $5,500

6.0 Subtotal: $0 $0 $0 $0
no furniture
Subtotal: $0 $0 $0 $0
$0 $0 $0 $0

7.0 $1,000
Subtotal: $0 $0 $1,000 $0
no furniture
Subtotal: $0 $0 $0 $0
$0 $0 $1,000 $0

8.0 Extractor $16,500
$11,000
Subtotal: $27,500 $0 $0 $0
$35,000
Subtotal: $35,000 $0 $0 $0
$62,500 $0 $0 $0
Radio system (1), alarm, camera, PA system
Communication and Equipment Room
Listing and Description
Racks (2 @ 2750 each)
Listing and Description
Locker-Turnout Room Total:

City Provided/
Installed FF&E
City Provided
Contractor Installed
City Provided
Contractor Installed
Yard Equipment (Hoe, shovels, leaf blower, etc.)
Listing and Description
Listing and Description
Utility / Water Heater Room
Turnout cabinet dryer
General
Contract
no equipment
Yard Storage (attached to Ancillary Storage Building)
General
Contract
Locker Turnout Room
City Provided/
Installed FF&E
General
Contract
City Provided
Contractor Installed
City Provided/
Installed FF&E
General
Contract
City Provided/
Installed IT
City Provided/
Installed IT
City Provided/
Installed IT
City Provided/
Installed IT
Gear Grid Lockers (21 full height @ $1000 each) + 11 half size stacked 24"d x 30"w x72"h
Equipment
Equipment
Equipment
Furniture
Furniture
Utility-Water Heater Total:

Furniture
Communication Equipment Room Total:

Yard Storage Total:

Listing and Description General
Contract
City Provided
Contractor Installed
City Provided/
Installed FF&E
City Provided/
Installed IT
Furniture
City Provided
Contractor Installed
City Provided/
Installed FF&E
Equipment
Packet Page 280
Seaside Fire Station Facility Needs Assessment 51
Program Report - March 07, 2022
Seaside Fire Station No. 2
Equipment and Furniture List
3/7/2022
8A
Ice machine $4,000
Subtotal: $4,000 $0 $0 $0
$2,400
Storage Racks (6 @ $700 each) $4,200
Subtotal: $6,600 $0 $0 $0
$10,600 $0 $0 $0

FIREFIGHTER LIVING AREA

10.0 General
Contract
City Provided
Contractor Installed
City Provided/
Installed FF&E
City Provided/
Installed IT
$2,600
$1,200
$12,000
$4,000
$2,000
$7,200
Subtotal: $27,000 $0 $2,000 $0
Subtotal: $0 $0 $0 $0
$27,000 $0 $2,000 $0

11.0 TV - 48" $1,000
$385
Subtotal: $0 $0 $0 $385
Dining Table for ten $4,500
$2,800
Subtotal: $0 $0 $7,300 $0
$0 $0 $7,300 $385
Cache Storage
Listing and Description General
Contract
City Provided
Contractor Installed
High end commercial grade dishwasher (1 @ $2600 each)
Dining Area
Wall phone
City Provided/
Installed FF&E
High end residential grade 6-burner with griddle range
Kitchen
Listing and Description
High end residential grade vent hood
Residential grade microwave (1 counter + 1 shelf)
General
Contract
City Provided
Contractor Installed
City Provided/
Installed IT
Equipment
Furniture
Listing and Description General
Contract
City Provided
Contractor Installed
City Provided/
Installed FF&E
City Provided/
Installed IT
City Provided/
Installed FF&E
Storage Cabinets (4 @ $600 each)
Cache Storage Total:

Equipment
Listing and Description General
Contract
City Provided
Contractor Installed
City Provided/
Installed FF&E
City Provided/
Installed IT
Station supplies (dishes, pots, pans, etc.)
High end commercial grade refrigerators w/ ice maker, not water dispenser (3 @ $2,400 each)
No Furnishings
Furniture
Kitchen Total:

Packet Page 281
Seaside Fire Station Facility Needs Assessment 52
Program Report - March 07, 2022
Seaside Fire Station No. 2
Equipment and Furniture List
3/7/2022

12.0 $385
$1,500
Subtotal: $0 $0 $1,500 $385
$8,000
$1,200
Subtotal: $1,200 $0 $8,000 $0
$1,200 $0 $9,500 $385

13.0 $1,000
$2,000
Subtotal: $0 $0 $3,000 $0
no furniture
Subtotal: $0 $0 $0 $0
$0 $0 $3,000 $0
City Provided
Contractor Installed
City Provided/
Installed FF&E
Vacuum
Wall phone
General
Contract
Flat Screen TV surround sound speakers
General
Contract
City Provided/
Installed FF&E
Cleaning equipment (mops, buckets, etc.) (City Store )
Janitor / Utility Room
Listing and Description
Listing and Description City Provided
Contractor Installed
Recliner Chairs (8 @ $1000 each)
Day Room
Furniture
Janitor / Utility Total:

Equipment
Listing and Description General
Contract
City Provided
Contractor Installed
City Provided/
Installed FF&E
City Provided/
Installed IT
City Provided/
Installed IT
Bulletin boards / marker boards (3 @ 400 each)
Furniture
Dayroom Total:

City Provided/
Installed IT
Equipment
Packet Page 282
Seaside Fire Station Facility Needs Assessment 53
Program Report - March 07, 2022
Seaside Fire Station No. 2
Equipment and Furniture List
3/7/2022

14.0 $35,000
$385
$1,500
$1,500
Subtotal: $1,500 $0 $36,500 $385
no furniture
Subtotal: $0 $0 $0 $0
$1,500 $0 $36,500 $385

FIREFIGHTER QUARTERS

15.0 $3,080
By association
Subtotal: $0 $0 $0 $3,080
General
Contract
City Provided
Contractor Installed
City Provided/
Installed FF&E
City Provided/
Installed IT
$8,000 $8,000
Armless Desk Chair (8 @ $200 each) $1,350
Wardrobe Lockers in each Dorm Room Built In $24,000
Night table (8 @ $200) $1,600
Subtotal: $32,000 $0 $10,950 $0
$32,000 $0 $10,950 $3,080
Wall phone
TV / VCR / Speakers
City Provided
Contractor Installed
Listing and Description General
Contract
City Provided
Contractor Installed
City Provided/
Installed FF&E
Firefighter Dorm Rooms
Stair Machine
Exercise Room
Firefighter Dorm Rooms Total:

Phones (8 @ $350 each)
TV (8)
Bench (2)
Dumbbells and rack
Floor mat
Bench Rack
Pull Down Rack
Listing and Description
Listing and Description
Equipment
Furniture
General
Contract
Smith Machine
Bed (8 @ $1000 each) w/ box spring mattress, cover,
frame
Exercise Room Total:

Equipment
City Provided/
Installed FF&E
Elliptical (1)
Furniture
CAD Display-HDMI Drop
City Provided/
Installed IT
City Provided/
Installed IT
Stationary bike (2)
Free weight rack (1)
Packet Page 283
Seaside Fire Station Facility Needs Assessment 54
Program Report - March 07, 2022
Seaside Fire Station No. 2
Equipment and Furniture List
3/7/2022

16.0 Subtotal: $0 $0 $0 $0
$400
$4,000
Subtotal: $4,000 $400 $0 $0
$4,000 $400 $0 $0

ADMINISTRATION AND RECEPTION AREA

19.0 $14,000
$1,540
$400
Subtotal: $0 $0 $0 $15,940
$1,400
$150
$400
$5,000
Subtotal: $5,400 $150 $1,400 $0
$5,400 $150 $1,400 $15,940

20.0 Entry Lobby
Subtotal: $0 $0 $0 $0
Subtotal: $0 $0 $0 $0
$0 $0 $0 $0
Crew Office Total:

Equipment
Listing and Description General
Contract
City Provided
Contractor Installed
City Provided/
Installed FF&E
City Provided/
Installed IT
General
Contract
City Provided
Contractor Installed
No equipment
No furniture
Furniture
Entry Lobby Total
Armless Desk Chairs (4 @ $350 each)
Work station desk - Built In
Furniture
City Provided
Contractor Installed
City Provided/
Installed FF&E
Listing and Description General
Contract
City Provided
Contractor Installed
City Provided/
Installed FF&E
Listing and Description City Provided/
Installed FF&E
Phones (4 @ $385 each)
Printer-Copier-Scanner (1 @ $400 )
Crew Office
Firefighter's Toilet / Shower Room
Listing and Description
Listing and Description
General
Contract
Computer Workstations (4 @ $3,500 each) w/ keyboard,
mouse, monitor, tower
City Provided/
Installed FF&E
General
Contract
City Provided
Contractor Installed
City Provided/
Installed IT
City Provided/
Installed IT
City Provided/
Installed IT
No Equipment
Paper towel dispenser / waste basket (4 @ $100)
Towel bars, towel hook, toilet paper dispenser (4 @
$1000 each)
Equipment
City Provided/
Installed IT
Equipment
Furniture
Firefighter Toilet / Shower Room Total:

Bulletin board / white board
Trash can, clock
Packet Page 284
Seaside Fire Station Facility Needs Assessment 55
Program Report - March 07, 2022
Seaside Fire Station No. 2
Equipment and Furniture List
3/7/2022

21.0 $7,000
$770
$350
Subtotal: $0 $0 $0 $8,120
$700
$400
$1,500
$400
$2,500
Subtotal: $2,900 $0 $2,600 $0
$2,900 $0 $2,600 $8,120

22.0 $3,000
Subtotal: $3,000 $0 $0 $0
$2,000
Subtotal: $0 $0 $2,000 $0
$3,000 $0 $2,000 $0

23.0 $1,000
Subtotal: $1,000 $0 $0 $0
no furniture
Subtotal: $0 $0 $0 $0
$1,000 $0 $0 $0
Furniture
City Provided/
Installed FF&E
City Provided
Contractor Installed
City Provided
Contractor Installed
City Provided/
Installed IT
Restroom Total:

Equipment
Equipment
Furniture
City Provided/
Installed FF&E
General Storage Total:

Heavy Duty shelving units - Built In
Listing and Description General
Contract
General Storage
Public Restrooms
Towel bars, towel rack, toilet paper dispenser (1 @
$1200 each)
Listing and Description General
Contract
City Provided/
Installed IT
Supplies (ex. paper towels, toilet paper)
Equipment
Listing and Description General
Contract
City Provided
Contractor Installed
City Provided/
Installed FF&E
City Provided/
Installed IT
Company Officer Offices (2)
Armless Desk Chairs (2 @ $350 each)
Trash can, clock
Bulletin board / white board
Work station desk - Built In
Company Officer Office Total:

Guest Chairs (4)
Computer Workstations (2 @ $3,500 each) w/ keyboard,
mouse, monitor, tower
Phones (2 @ $385 each)
Desk Top Printer
Furniture
Listing and Description General
Contract
City Provided
Contractor Installed
City Provided/
Installed FF&E
City Provided/
Installed IT
Packet Page 285
Seaside Fire Station Facility Needs Assessment 56
Program Report - March 07, 2022
Seaside Fire Station No. 2
Equipment and Furniture List
3/7/2022

24.0 $3,500
$8,000
$5,500
$8,000
$525
Subtotal: $0 $21,500 $0 $4,025
$150
$4,800
$10,500
Subtotal: $0 $150 $15,300 $0
$0 $21,650 $15,300 $4,025

24.1 $700
$700
Subtotal: $0 $0 $1,400 $0
no furniture
Subtotal: $0 $0 $0 $0
$0 $0 $1,400 $0
Equipment
Furniture
General
Contract
City Provided
Contractor Installed
City Provided/
Installed FF&E
Table Storage Dolly
Table and Chair Storage Total:

Listing and Description General
Contract
City Provided
Contractor Installed
City Provided/
Installed FF&E
City Provided/
Installed IT
Tables (16 @ 300 each)
Chairs (60 @ 175 each)
Furniture
Training Room Total:

Equipment
Conference Phone (1 @ $525 each)
Chair Storage Dolly
Smart board
Smart Podium (1 @ $5,000 each)
Table and Chair Storage
Listing and Description
Flat Screen TV - 80" (2)
Community-Training Room
Listing and Description General
Contract
City Provided
Contractor Installed

COMMUNITY-TRAINING ROOM
Computer (w/ mouse, keyboard, tower, etc.)
City Provided/
Installed FF&E
Trash can, clock
City Provided/
Installed IT
City Provided/
Installed IT
Packet Page 286
Seaside Fire Station Facility Needs Assessment 57
Program Report - March 07, 2022
Seaside Fire Station No. 2
Equipment and Furniture List
3/7/2022
SITE OPERATIONS $122,650 $0 $0 $5,500
APPARATUS BAY $207,280 $0 $7,570 $6,655
FIREFIGHTER LIVING AREA $28,500 $0 $43,000 $1,155
FIREFIGHTER QUARTERS $0 $0 $0 $3,080
ADMINISTRATION AND RECEPTION $8,300 $150 $6,000 $0
COMMUNITY-TRAINING ROOM $0 $150 $15,300 $0
$366,730 $300 $71,870 $16,390
Owner Provided Total
SITE OPERATIONS $0 $0 $0 $0
APPARATUS BAY $44,900 $0 $10,350 $0
FIREFIGHTER LIVING AREA $1,200 $0 $15,300 $0
FIREFIGHTER QUARTERS $36,000 $400 $10,950 $0
ADMINISTRATION AND RECEPTION $8,300 $150 $3,400 $0
COMMUNITY-TRAINING ROOM $0 $150 $15,300 $0
$90,400 $700 $55,300 $0
Owner Provided Total
SITE OPERATIONS $122,650 $0 $0 $5,500
APPARATUS BAY $252,180 $0 $17,920 $6,655
FIREFIGHTER LIVING AREA $29,700 $0 $58,300 $1,155
FIREFIGHTER QUARTERS $36,000 $400 $10,950 $3,080
ADMINISTRATION AND RECEPTION $16,600 $300 $9,400 $0
COMMUNITY-TRAINING ROOM $0 $300 $30,600 $0
$457,130 $1,000 $127,170 $16,390
Owner Provided Total
Direct Costs Total
$144,560
Direct Costs Total
$56,000
Total Cost Summary General
Contract
City Provided
Contractor Installed
City Provided/
Installed FF&E
Furniture Cost Summary General
Contract
City Provided
Contractor Installed
City Provided/
Installed FF&E
Direct Costs Total
City Provided
Contractor Installed
$88,560
General Equipment Cost Summary ContractCity Provided/
Installed FF&E
City Provided/
Installed IT
City Provided/
Installed IT
City Provided/
Installed IT
Packet Page 287

CONCEPTUAL

F A C I L I T Y P R O J E C T B U D G E T
6 Packet Page 288
Seaside Fire Station Facility Needs Assessment 61
Program Report - March 07, 2022
The Following is a Conceptual Project Budget for the
initial cost of constructing the new Fire Stations. The Budget includes:

Conceptual Project Budget
Initial Construction “Hard“ Costs
Building and Site bid cost
Initial Construction “Soft“ Costs
Fees, Permits, Design Cost, Contingencies,
Initial Construction “Soft“ Costs
NOTE: At the time of this report, the construction industry is becoming increasingly impacted which is increasing construction cost over time.

This is due to passage of state education bonds, increased residential and commercial construction, etc. Based on this, Fire Station construction cost may increase substantially as station are built at later dates.

Packet Page 289
Seaside Fire Station Facility Needs Assessment 63
Program Report - March 07, 2022
Seaside Fire Station
DRAFT - Conceptual Construction Budget
March 4, 2022
A. Building
Type A: Simple Finishes QUANT UNIT BASE COST TOTAL SOURCE 2,880 SF
Hose Rack Room 192 SF
Work Room 300 SF
Wash Sink Alcove 12 SF
Ice Machine Alcove 0 SF
Response Alcove 24 SF
Clean Up 110 SF
T.O. Cleaning 95 SF
Cache 150 SF
Utilitiy Room 100 SF
Communications Room 100 SF
Compressor 90 SF
Turn Out Locker Room 540 SF
Medical Supply 90 SF
Jan/Mechanical 120 SF
EMS Closet 60 SF
Air Fill 153 SF
SF
Type A Total Area: 5,016 $630 $3,160,080 RRM/Saylor
40%
Type B: Standard Office Type Finishes QUANT UNIT BASE COST TOTAL SOURCE Dining 204 SF
Dayroom 376 SF
Exercise Room 400 SF
DC Dorm Room 120 SF
Firefighter Dorm Rooms (8) 960 SF
Crew Office 198 SF
PD Substation 120 SF
Training Officer 120 SF
Captain's Office (2) 240 SF
Reception Area / Lobby 160 SF
General Storage 84 SF
Hospitality 20 SF
Mail Alcove 18 SF
Library 18 SF
Closet (2) - Community Room 75 SF
Community Room 980 SF
Vestibule 132 SF
Type B Total Area: 4,225 $640 $2,704,000 RRM/Saylor
33%
Type C: Intense Finish Systems QUANT UNIT BASE COST TOTAL SOURCE App Bay Restroom (2) 176 SF
Kitchen 255 SF
Laundry Utility 96 SF
Firefighter Restroom 384 SF
Public Restrooms 128 SF Assumess Unisex RR
SF
Type C Total Area: 1,039 SF $650 $675,350 RRM/Saylor
8%
Building Square Footage Subtotal 10,280 SF $6,539,430
Circulation and Structure 23% 2,388 SF $640 $1,528,320
Building Square Footage Total: 12,668 SF $8,067,750
cost per square foot: $637
A.1 Support Building
Type D: Anscillary QUANT UNIT BASE COST TOTAL SOURCE
Storage App Bay 40' X 40' 1,600 SF
Secondary Storage 12' X 40' 480 SF
SF
SF
SF
SF
Type C Total Area: 2,080 SF $270 $561,600 RRM/Saylor
12%
Fire Station Area 12,668 SF $8,067,750
Support Building Area 2,080 SF $0 $561,600
Building Square Footage Total: 16,903 SF $8,629,350
Apparatus Bays - (2) 72' deep bays
Packet Page 290
Seaside Fire Station Facility Needs Assessment 64
Program Report - March 07, 2022
Seaside Fire Station
DRAFT - Conceptual Construction Budget
March 4, 2022
B. Equipment and Furnishings

QUANT UNIT COST TOTAL SOURCE
Site Paving - Drive Area 32,093 SF $27 $866,511 Budget
Site Paving - Pedestrian 10,068 SF $21 $211,428 Budget
Site Improvements Including: 48,500 SF $17 $824,500 Budget Site Final Grading and Pad Preparation
Site Drainage
Hose layout Area
Fuel Refil area
Utilities and Lighting
Landscape and Irrigation
Perimeter Site Walls - Masonry/Decorative Fencing
Site Gate (two - automatic)
Trash Enclosure
Generator Enclosure
Flag Pole 1 LS $5,500 $5,500 RRM
Above Ground Fuel Tank - 1,000 Gallons 1 LS $41,000 $41,000 RRM Emergency Generator 1 LS $80,000 $80,000 RRM
On-Site Design Contingency (10% of budget) 10% % $1,902,439 $190,244 % $856 On-Site Improvements Subtotal: $2,219,183
D. Off-Site Improvements - Site Specific

QUANT UNIT COST TOTAL SOURCE
Arch/Engineering 10% % $10,616,933 $1,061,693 Budget
LEED™ Design, Certification 0 LS $48,400 $0 Not Selected LEED™ Commissioning 0 LS $0 $0 Not Selected
Comissioning Agent 1 LS $35,000 $35,000 Req. if over 10,000 SF Utility Hook-up Fees 1 LS $75,000 $75,000 Utility Budget Impact Fees:

Storm Draing Dev. Fee - Estimate 1.0 LS $12,000 $12,000 City To Confirm Sewer Dev. Fee - Estimate 1 LS $26,000 $26,000 City To Confirm Water Dev. Fee - Estimate 1 LS $80,000 $80,000 City To Confirm Traffic Impact Fee - Estimate 12,668 SF $1,280 $162,150 City To Confirm Construction Management 8% % $10,616,933 $849,355 Budget, Anticipated Geotechnical Investigation 1 LS $35,000 $35,000 Budget
Site Survey 1 LS $15,000 $15,000 Budget
Materials Testing and Special Inspection 1 ls $40,000 $40,000 Budget Fee Contingency (5%) 10% % $2,391,198 $239,120 %
Fees Subtotal: $2,630,318
Packet Page 291
Seaside Fire Station Facility Needs Assessment 65
Program Report - March 07, 2022
Seaside Fire Station
DRAFT - Conceptual Construction Budget
March 4, 2022
F. Owner Systems, Administration and Contingency

QUANT UNIT COST TOTAL SOURCE
City Admin Cost 1 LS $90,000 $90,000 City to Confirm
Fire Administration Cost 0 LS $70,000 $0 By Fire
Planning Dept.- CUP, Design Review, CEQA 1 LS $30,000 $30,000 Based on City Meeting 1 LS $140,000 $140,000 Based on City Meeting
1 LS $80,000 $80,000 Based on City Meeting
Building Dept.-Permit Fees 1 LS $75,000 $75,000 Based on City Meeting School Impact Fees-(Commercial) 12,668 sf $0.00 $0 Not Anticipated Site Acquisition Costs 0 LS $0 $0 Site Provided
Traffic Report 1 LS $12,000 $12,000 Budget
Moving Costs 1 LS $3,000 $3,000 Budget
Neighborhood Meeting/Dedication Ceremony 1 LS $2,000 $2,000 By Developer Communications
Radio Tower 0 LS $180,000 $0 Not Required
Phone System 1 LS $40,000 $40,000 Budget
Radio System 1 LS $50,000 $50,000 Budget
Data Systems 1 LS $55,000 $55,000 Budget
Security System/ Cameras 1 LS $18,000 $18,000 Budget
Owner System Contingency (10% of budget) 10% % $595,000 $59,500 Budget Construction Contingency (10% of A, C, D) 10% % $10,616,933 $1,061,693 % Owner Systems, Administration and Contingency Subtotal: $1,716,193 Contract Division Totals:

A. Main Building: $8,067,750
A.1. Support Building: $561,600
B. Equipment and Furnishings $159,016
C. On-Site Improvements $2,219,183
D. Off-site Improvements $330,000
E. Fees $2,630,318
F. Owner Systems, Administration and Contingency $1,716,193 Contract Division Subtotal: $15,684,060
G. Market Escalation (6.5% per year) to mid-point of Construction - 18 mo. $1,105,411 Timeframe to be confirmed Conceptual Construction Budget: $16,789,471
Area Cost per SF
Additional Cost For Carports: 2,750 SF $50 $ 137,500
Additional Cost For Concrete Drive at Training Area: 39,520 SF $27 $ 1,067,040 Does not include training props
Note: Solar Panels are not included in this budget and may be added at a later date. Building is desiged to support them.

CEQA - Support Reports Budget
CEQA - processing
Packet Page 292

CONCEPTUAL

PROJECT SCHEDULE
7 Packet Page 293
Seaside Fire Station Facility Needs Assessment 69
Program Report - March 07, 2022
Seaside Fire Station No. 2 - Conceptual Schedule
1 2 3 4 5 6 7 8 9 10 11 12 1 2 3 4 5 6 7 8 9 10 11 12 1 2 3 4 5 6 7 8 9 10 11 12 Phase 1 - Planning and Project Assessment
Task 1.1 Fire Station Conceptual Program and Budget
Fire Station Conceptual Site and Floor Plan Layout
Conceptual Design - Massing
Conceptual Project Budget
Task 1.2 Review Meeting and Schematic Design Package
Discretionary Review Process
Plan Updates and Planning Review Planning Approval
Phase 2 - Design Development and Construction Documents Task 2.1 Design Development
Preliminary Cost Estimate
City/Design Team Review Meeting Team Review
Task 2.2 Construction Documents - 100%
Cost Estimate
City/Design Team Review Meeting
Task 2.3 Permitting
Building Dept Review
Incorporate Building Dept Comments
Building Dept Review
Phase 3 - Bidding Phase
Task 3.1 Bidding
Phase 4 - Construction and Project Completion
Task 4.1 Construction Administration - 14 months anticipated Task 4.2 Record Drawings and Project Closeout
Team Meeting
Public Meeting
Bid Award Period
Notes:

1. City durations are projections from the City. Timing is dependent on the City.

2. Starting Design Development prior to Discretionary Review is at client risk. 3/7/2022 Year 1 Year 2 Year 3
Packet Page 294

PROPOSED

SITE PLAN
7 Packet Page 295
Seaside Fire Station Facility Needs Assessment 73
Program Report - March 07, 2022

APP BAY
2880 SF
WORK

ROOM/SHOP
300 SF
SINK
6 SF

AIR FILL
153 SF COMPRESSOR
90 SF

JAN/MECH
120 SF

EMS CLOS
60 SF

APP BAY

RESTROOM
88 SF

CLEAN UP/WASH
RM
110 SF
CACHE
150 SF UTIL
100 SF
LOCKER

TURNOUT ROOM
540 SF
T.O. CLEANING
95 SF
COMMS
100 SF

MED SUPPLY
90 SF

KITCHEN
255 SF

DINING AREA
204 SF

DAY ROOM
376 SF

UTIL/LAUND
96 SF

EXERCISE ROOM
400 SF
FF

TOLIET/SHOWER
DC DORM RM 96 SF
120 SF

GENERAL

STORAGE
84 SF

COMMUNITY
ROOM
980 SF

FF DORM RM
120 SF FF DORM RM
120 SF

FF DORM RM
120 SF

FF DORM RM
120 SF FF DORM RM
120 SF
FF

TOLIET/SHOWER
96 SF FF

TOLIET/SHOWER
96 SF

APP BAY

RESTROOM
88 SF

HOSE RACK
220 SF
40' - 0"
5' - 0"
6' - 6"

RECEPTION

AREA/LOBBY
160 SF

CREW OFFICE
198 SF

CO OFFICE
110 SF
PUBLIC

RESTROOM
64 SF

CO OFFICE
110 SF
PUBLIC

RESTROOM
64 SF

STOREAGE APP
BAY
1600 SF

C-TRAIN
360 SF

CLOSET HOSPITALITY
CLOSET
55 SFRESPONSE
ALCOVE
SINK

RESPONSE
ALCOVE
TRASH
FF

TOLIET/SHOWER
96 SF

HOSE RACK
ROOM
38' - 0"
460' - 0"
406' - 0"
EV EV
EV EV

ROOF PROP
600 SF

DRAFT PIT
200 SF
43' - 0"
32' - 0"
60' - 0"
60' - 0"
80' - 0" 60' - 0"
40' - 0" 60' - 0"
TOWER
2ND
STORY 1ST STORY
STAIR

DRIVING TRAINING

VEHICLE

EXTRACTION
AREA
EV EV

EV EV FH
FUEL
TANK
GEN
ELEC
MAIN

SECURITY
GATE
PUBLIC

PARKING
(18)

COMMUNITY
PATIO

WORKOUT
PATIO
FF
PATIO
FF

PARKING
(14)

REAR APRON FRONT APRON

LANDSCAPE

COVERED

PARKING

W/SOLAR
SITE AREA: 161,382 SF (3.7ac)
FIRE STATION FOOTPRINT: 12,668 SF
TRAINING FOOTPRINT: 58,806 SF

STORAGE/

SECONDARY DORM

FF DORM RM
120 SF

FUTURE PROP
600 SF

PD SUBSTATION
110 SF

TRAINING

OFFICER
110 SF

FUTURE PROP
600 SF

BIOSWALES

PG&E GAS LINE

WATER MAIN

TEMP STORM

DRAINAGE

BIOSWALES

MAY BE UTILITIES
30' - 0"24' - 0"
38' - 0"
6' - 0"
SEASIDE FIRE STATION SCHEMATIC SITE PLAN W/TRAINING A-00 1ST AVE AND GIGLING RD 2598-01-CI21
Packet Page 296

CITY OF SEASIDE

STAFF REPORT
Item No.: 10.B.

TO: City Council
FROM: Roberta Greathouse, Acting City Manager
BY: Dan Meewis, Recreation Director
DATE: March 17, 2022
SUBJECT: CONSIDER A RESOLUTION TO OPEN A PORTION OF

EUCALYPTUS ROAD TO PROVIDE ACCESS TO THE NATIONAL

MONUMENT FROM THE CITY OF SEASIDE AND ADOPTING
PROPOSED CHANGES TO THE FISCAL YEAR 2021-2022
BUDGET.

RECOMMENDATION
Approve the resolution to open Eucalyptus Road to allow access the Fort Ord National Monument, and adopt the proposed changes to the budget for fiscal year 2021-2022.

BACKGROUND
The Fort Ord National Monument was established on April 20, 2012. The Fort Ord National Monument is a coastal gem with more than 86 miles of trails that provide opportunities to hike, bike, or ride your horse through rolling hills, pockets of chaparral and oak woodlands. There is a huge diversity of plant life and animals in habitats that include streamside corridors, grasslands, maritime chaparral, oak woodlands, and seasonal pools over the 14,658 acres of public land.

Fort Ord is cherished for its link to the heroism and dedication of men and women who served our nation and fought in the major conflicts of the 20th century. This area remains undeveloped thanks to its role as a U.S. Army facility from 1917 - 1994. During the Vietnam War, it served as a leading training center and deployment staging ground.

As many as 1.5 million American troops trained at Fort Ord.

On April 20, 2022, The Fort Ord National Monument will be celebrating its 10-year anniversary. In honor of this celebratory event, staff recommends opening up Eucalyputs Road as well as installing signage that clearly identifies that Eucalypus Road is the "Pathway to the Fort Ord National Monument." There would also be a ribbon Packet Page 297

Item No. 10.B. Page 2 of 3
cutting ceremony highlighting the new access to the monument. Opening Eucalyptus Road will provide the community greater access to the monument within the City of Seaside, as it is about one half mile to the trailhead from the top of the Eucalyptus Road with parallel parking being allowed on both sides of the street. However, opening the road will provide some challenges, and there are two possible options for the Council to consider.

Option 1 - Remove the current barrier and replace it with a locking gate that can be opened for morning access and can be closed in accordance with the hours for the Fort Ord National Monument, which are half an hour before sunrise to half an hour after sunset. This gate would have the ability to be locked on the entrance side of the road, while the exit side of the road would be outfitted with a surface mounted traffic spike section that would enable anyone from entering the street via vehicle on the exit side after hours, but would allow anyone who may still be hiking after the road was closed to exit. This option would have a significant cost associated with installing the new gate.

Option 2 - Remove the current barrier that is currently used to close the road, and leave the road open with no restrictions. While this option would be the least cost prohibitive, it would provide us with challenges with monitoring the area. Eucalyptus Road from General Jim Moore BLVD to the gate at the end of the road is approximately two miles.

Leaving the road open without the capacity to monitor on a regular basis could see the road become susceptible for overnight parking.

Staff has been in contact with the executive director of the Bureau of Land Management (BLM), and informed them of our plan to consider opening Eucalyptus Road for connection to the monument, and they are in support of the idea. However, they did have concerns about the potential for the road to see an influx of overnight parking on Eucalyptus if left open 24 hours a day.

Staff recommends option 1 for opening Eucalyuptus Road, as this option would provide staff more flexibility in the event the road needs to be closed for any reason.

FISCAL IMPACT
The fiscal impact of this item is as follows:

Option 1
Pathway to the monument signage & installation - $5,352.40 New locking entrance gate and installation - $24,195
Four Exit lane traffic spike sections and installation - $11,500 Additional way-finding signage and labor - $7,000
Total - $48,047.40
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Item No. 10.B. Page 3 of 3
Option 2
Pathway to the monument signage & installation - $5,352.40 Additional way-finding signage and labor - $7,000
Total - $12,352.40

ATTACHMENTS

1. Resolution
Reviewed for Submission to the City Council by:
__________________________________
Roberta Greathouse, Acting City Manager
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RESOLUTION NO. 22-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEASIDE

APPROVING THE OPENING OF EUCALYPTUS ROAD TO THROUGH TRAFFIC TO

ACCESS THE FORT ORD NATIONAL MONUMENT
WHEREAS, the Fort Ord National Monument is celebrating its ten year anniversary on April, 20 2022, and;
WHEREAS, the Fort Ord National Monument has more than 86 miles of trails that provide opportunities to hike, bike or ride horses through the rolling hills, pockets of chaparral and oak woodlands with a huge diversity of plant life and animals in a variety of different habitats, and;
WHEREAS, opening Eucalyptus road to the public will provide an access point to the Fort Ord National Monument within the City of Seaside, and; WHEREAS, the City Council of the City of Seaside has considered the proposed changes to the FY 2021-2022 Annual Budget; and
WHEREAS, the City Council is required to approve changes to the 2021-2022 Operating Budget by resolution.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Seaside hereby approves the opening of Eucalyptus Road to through traffic to access the Fort Ord National Monument, and adopts the proposed changes to the 2021-2022 Annual Operating Budget, increasing expenditures by $48,047.40 PASSED AND ADOPTED at a regular meeting of the City Council of the City of Seaside duly held on the 17th day of March 2022 by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:
_____________________________
Ian N. Oglesby, Mayor
ATTEST:
___________________________
Dominique L. Davis, City Clerk
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Seaside City CouncilMarch 17, 2022

Seaside City Council
March 17, 2022