Agenda packet — Seaside City Council, May 19, 2022

A G E N D A

CITY OF SEASIDE JOINT MEETING
CITY COUNCIL/SUCCESSOR 440 HARCOURT AVE (COUNCIL CHAMBER) AGENCY TO THE Thursday, May 19, 2022
REDEVELOPMENT AGENCY 5:00 PM
___________________________________________________________________________________ NOTICE: The City Council will hold its public meetings in person, with a virtual option for public participation based on availability. The City of Seaside utilizes Zoom tele-conferencing technology for virtual public participation; however, we make no representation or warranty of any kind, regarding the adequacy, reliability, or availability of the use of this platform in this manner. Participation by members of public through this means is at their own risk. ___________________________________________________________________________________ ___________________________________________________________________________________

VIRTUAL PUBLIC PARTICIPATION INSTRUCTIONS

1. To view this meeting: Please click on the following link to the City of Seaside YouTube Channel: https://www.youtube.com/c/CityofSeasideCalifornia

2. To participate in this meeting: Using the Zoom application on your smart phone, laptop, tablet or desktop and click on this link: https://ci-seaside-ca-us.zoom.us/j/81936832059 WEBINAR ID: 819 3683 2059

3. To participate by phone: Please call (669) 900-9128
Enter the meeting ID 819 3683 2059 when prompted. There is no participate code – press the pound sign # after the recording prompts you.

4. To make public comment, the following options are available:

Before the Meeting via Email: Written comments can be emailed to [email protected] Include the following subject line: “Public Comment Item #___” (insert the agenda item number relevant to your comment). Written comments must be received by 2:00 p.m. on the day of the meeting.

During the Meeting via Oral Comments: When the Chair calls for public comment, attendees can queue to speak with the “Raise Hand” feature. On the Zoom application, click the “Raise Hand” button. On the phone, press *9.

IN PERSON PARTICIPATION INSTRUCTIONS
Members of the public participating in person and wishing to address the City Council may approach the podium when the Chair calls for public comment.

Packet Page 1
City Council JOINT Meeting May 19, 2022 5:00 PM Agenda Page 2

1. CALL TO ORDER

2. ROLL CALL – ESTABLISHMENT OF QUORUM
Ian N. Oglesby
David R. Pacheco
Jason Campbell
Jon Wizard
Alexis Garcia-Arrazola
Mayor/Chair
Mayor Pro Tem/Vice Chair
Council/Agency Member
Council/Agency Member
Council/Agency Member

3. INVOCATION AND PLEDGE OF ALLEGIANCE

4. REVIEW OF AGENDA
If there are any items that arose after the 72-hour posting deadline, this is the point in the meeting where a vote may be taken to add the item to the agenda. (A 2/3- majority vote is required).

5. PUBLIC COMMENT
Members of the public wishing to address the City Council on matters within the jurisdiction of the City of Seaside, but not on this agenda, may do so during the Public Comment period for up to three (3) minutes. Public Comments for "Presentations" on this agenda are also taken at this time; comments on specific agenda items are heard under that item. For the public record, please state your name.

6. PUBLIC AGENCY COMMUNICATIONS
This is a time specifically set aside for representatives of public agencies to make brief comments of general interest to the City Council and the community.

7. PRESENTATIONS
A. REVIEW OF UPCOMING CITYWIDE EVENTS (ERNESTO ALTAMIRANO,

COMMUNICATIONS AND COMMUNITY ENGAGEMENT SPECIALIST)
B. CENTRAL COAST COMMUNITY ENERGY ANNUAL MEMBER AGENCY
PRESENTATION (GABE RUIZ, 3CE, SENIOR CUSTOMER ACCOUNT

MANAGER)
C. BLUE ZONES PROJECT MONTEREY COUNTY PROJECT YEAR ONE

PROGRESS REPORT (TANJA ROOS, COMMUNITY PROGRAM MANAGER)

8. CONSENT AGENDA
Consent Agenda consists of those items which are routine and for which a staff Packet Page 2
City Council JOINT Meeting May 19, 2022 5:00 PM Agenda Page 3 recommendation has been prepared. A member of the public or a Councilmember may request that an item be pulled for further discussion.

A. APPROVE MEETING MINUTES FROM MAY 5, 2022
RECOMMENDATION: Approve minutes as presented in the agenda packet.

B. APPROVE PROCLAMATION RECOGNIZING PACIFIC GAS & ELECTRIC

AND THE KNIGHTS OF THE ROSE
RECOMMENDATION: Approve Proclamation recognizing Pacific Gas & Electric and The Knights of the Rose for coordination and purchase of a drone for the Monterey Peninsula Regional Emergency Coordination Center Drone Team (managed by the Seaside Fire Department).

C. APPROVE PROCLAMATION RECOGNIZING MAY 2022 AS NATIONAL

WATER SAFETY MONTH
RECOMMENDATION: Recognition of May 2022 as National Water Safety Month D. APPROVE A PROCLAMATION RECOGNIZING MAY 26, 2022 AS NATIONAL

POPPY DAY
RECOMMENDATION: Approve proclamation recognizing May 26, 2022 as National Poppy Day, a symbol of remembrance and hope in the City of Seaside.

E. APPROVE A PROCLAMATION RECOGNIZING JUNE 2022 AS PRIDE

MONTH IN THE CITY OF SEASIDE
RECOMMENDATION: Proclaim the month of June as Pride Month in the City of Seaside.

F. APPROVE A MAYOR'S YOUTH FUND CONTRIBUTION REQUEST FROM

COMMUNITY PARTNERSHIP FOR YOUTH (CPY)
RECOMMENDATION: Approve a request from CPY for a donation of $3,000.00 from the Mayor's Youth Fund to help cover the costs associated with their summer program.

G. APPROVE A MAYOR'S YOUTH FUND CONTRIBUTION REQUEST FROM THE

MONTEREY HIGH SCHOOL, PARENT TEACHER STUDENT ASSOCIATION (PTSA)
RECOMMENDATION: Approve a request from Monterey High School PTSA for a donation of $1,500.00 from the Mayor's Youth Fund for the costs associated with their Sober Graduation Night.

Packet Page 3
City Council JOINT Meeting May 19, 2022 5:00 PM Agenda Page 4 H. APPROVE A FEE WAIVER FROM SANTO NINO PRAYER CORPORATION

FOR THE USE OF THE LAGUNA GRANDE HALL AND KITCHEN FOR THEIR SANTO NINO FESTIVAL ON JULY 23, 2022
RECOMMENDATION: Approve the fee waiver request from the Santo Nino Prayer Corporation for the use of Laguna Grande Hall and kitchen, and require the organization to pay the non-refundable portion of the deposit.

I. ADOPT A RESOLUTION AUTHORIZING THE BLUE ZONES OF MONTERY

COUNTY SUPPORTED HEALTHY FOOD POLICY
RECOMMENDATION: Adopt a resolution authorizing the Blue Zone of Monterey County supported Health Food Policy.

J. FIREWORKS BOOTH AUTHORIZATION FOR THE SEASIDE DOLPHINS AQUATICS CLUB ON CITY OWNED PROPERTY LOCATED AT 490

BROADWAY AVENUE
RECOMMENDATION: Approve the request and authorize the City Manager to execute a Use Agreement with the Seaside Dolphins in accordance with the Draft Resolution.

9. PUBLIC HEARING
Public Hearings are held to receive public comment on certain items pending Council action. You are welcome to offer your comments after being recognized by the Mayor.

The Council may limit the time allocated to each speaker. NOTICE CONCERNING YOUR LEGAL RIGHTS: If you challenge the City Council’s zoning, planning, or land use decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing on the matter, or in written correspondence delivered to the City at the time of or prior to the close of the public hearing. (Government Code section 65009(b).)
A. CONSIDER AN APPEAL OF A DENIED TREE PERMIT APPLICATION FOR 1014-1020 TRINITY AVENUE
RECOMMENDATION: Consider the resident’s appeal of the denial for a permit to remove three Eucalyptus trees at 1014-1020 Trinity Avenue.

10. BUSINESS ITEMS
A. RECEIVE SUMMARY REPORT ON THE RESULTS AND

RECOMMENDATIONS OF A PARKING STUDY IN SEASIDE'S DOWNTOWN

WEST BROADWAY URBAN VILLAGE PREPARED BY DKS ASSOCIATES
RECOMMENDATION: Receive and file the Parking Study in Downtown West Packet Page 4
City Council JOINT Meeting May 19, 2022 5:00 PM Agenda Page 5 Broadway Urban Village.

B. ADOPT A RESOLUTION APPROVING A LICENSE TO HL EXPRESS TO

ESTABLISH A NEW MEDICAL/ADULT RECREATIONAL CANNABIS RETAIL OPERATION LOCATED AT 305 AMADOR AVENUE
RECOMMENDATION: Adopt a resolution approving a license to establish a new medical/adult recreational cannabis retail operation located at 305 Amador Avenue.

C. ADOPT RESOLUTION APPROVING PROFESSIONAL SERVICES

AGREEMENT WITH WHITSON ENGINEERS TO PERFORM DESIGN,

BIDDING, AND CONSTRUCTION PHASE SERVICES FOR CUTINO PARK IMPROVEMENTS FOR AN AMOUNT NOT TO EXCEED $110,000.00
RECOMMENDATION: Adopt a resolution authorizing the City Manager to execute a professional services agreement with Whitson Engineers to perform design, bidding, and construction phase services for Cutino Park for an amount not to exceed $110,000.00.

11. COUNCIL MEMBER REQUESTS
A. NEW COUNCIL MEMBER REQUESTS
B. FOLLOW UP ON PREVIOUS REQUESTS

12. CITY ATTORNEY, CITY MANAGER, MAYOR AND CITY COUNCIL

COMMENTS AND REPORTS ON COMMITTEE ASSIGNMENTS
This is a time specifically set aside for members of the City Council, the City Manager and City Attorney to make brief comments of general interest to the community and report on committee assignments.

13. CLOSED SESSION
Pursuant to Government Code Section 54956 et seq., the City Council and Successor Agency to Redevelopment Agency may adjourn to a Closed Session to consider specific matters dealing with litigation, certain personnel matters, property negotiations or to confer with the City Attorney. Public comments on these items are taken after being read by the City Attorney. For the public record, please state your name.

A. CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO GOVERNMENT CODE 54957.6
Agency Negotiators: Roberta Greathouse, Acting City Manager; Donna Williamson, Labor Negotiator; Samantha Sakhrani, Human Resources Analyst.

Packet Page 5
City Council JOINT Meeting May 19, 2022 5:00 PM Agenda Page 6 Employee Organizations: All full-time represented and unrepresented employees and employee associations.

B. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8
Address: 1579 & 1583 Del Monte Blvd, Seaside, CA 93955
APN: 011-301-014 & 011-279-006
Negotiations with Steve Hall, et. al. (Property Owner)
Negotiator for the City: City Manager, et al.

Under Discussion: price, terms of payment or both.

C. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8
Address: The property commonly referred to as Main Gate (Property bounded by Lightfigher, Divarty, Second Street and Highway 1)
Negotiations with: State of California
Negotiator for the City: City Manager, et. al.

Under Discussion: Price, Terms of Payment, or Both.

D. CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE SECTION 54956.9: EXISTING LITIGATION
Petrovich, et al. v. City of Seaside, et al.

Superior Court of California, County of Monterey
Court case: 21-CV-003630
E. CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE SECTION 54956.9 - POTENTIAL LITIGATION (2 MATTERS)
Potential Litigation (2 Matters)

14. ADJOURNMENT
Next Regularly Scheduled Meeting:

June 2, 2022
5:00 PM
The City of Seaside is committed to providing accessible facilities and accommodating people with disabilities in all of its services programs and activities. If special considerations are needed by any person to fully participate in this meeting, contact the City Clerk at 899-6707 no fewer than two business days prior to the meeting to allow reasonable arrangements. Agendas are posted at:
http://www.ci.seaside.ca.us/129/City-Council-Committee-Agendas Agenda-related writings or documents provided during public meetings are available for public inspection Packet Page 6
City Council JOINT Meeting May 19, 2022 5:00 PM Agenda Page 7 during the meeting or from the office of the City Clerk. This agenda is posted in compliance with California Governor Newsom's Executive Orders N-29-20 and N-33-20.

Packet Page 7

DRAFT MINUTES

CITY OF SEASIDE JOINT MEETING
CITY COUNCIL/SUCCESSOR 440 HARCOURT AVE (COUNCIL CHAMBER) AGENCY TO THE Thursday, May 5, 2022
REDEVELOPMENT AGENCY 5:00 PM

1. CALL TO ORDER
Mayor/Chair Oglesby called the meeting to order at 5:00 p.m.

2. ROLL CALL – ESTABLISHMENT OF QUORUM
PRESENT: Campbell, Garcia-Arrazola, Oglesby, Pacheco, Wizard (arrived at 5:57pm) ABSENT: None

3. INVOCATION AND PLEDGE OF ALLEGIANCE
The invocation was led by Father Jon Perez, CSUMB Chaplaincy. The pledge was led by Council/Agency Member Garcia-Arrazola.

4. REVIEW OF AGENDA
No changes.

5. PUBLIC COMMENT
Vincent Lucido, Peter Kaiser, LisAnne Sawhney, Pastor Ronald Britt, Jeff Conduct, Lacy Raak, Pastor Harold Lusk, Pastor Kenneth Murray, Catherine Crockett

6. PUBLIC AGENCY COMMUNICATIONS
None.

7. PRESENTATIONS
A. APPROVE PROCLAMATION DECLARING MAY 15 - 21, 2022 AS
"NATIONAL PUBLIC WORKS WEEK" IN THE CITY OF SEASIDE (DAVE

FORTUNE, PUBLIC WORKS SUPERINTENDENT)
Mayor/Chair Oglesby presented a proclamation to the Monty Miller, Field Supervisor declaring May 15-21, 2022 as National Public Works Week.

Packet Page 8
Thursday, May 5, 2022 City Council JOINT Meeting Page 2 B. RETAIL AND RESTAURANT PLASTICS OUTREACH UPDATE BY

ENVIRONMENTAL INNOVATIONS (JOSEPHINE FLEMING, PRESIDENT,

AND JAKKI CASTORENA-DAVILA, BILINGUAL SUSTAINABILITY

CONSULTANT)
Beth Rocha, Senior Planner introduced Jo Fleming and Jakki Castorena-Davila from Environmental Innovations to provide an update about the retail and restaurant plastics outreach.

C. SEASIDE FIRE DEPARTMENT RESERVE PROGRAM PRESENTATION AND

INTRODUCTION OF SIX NEW VOLUNTEER RESERVE FIREFIGHTERS
(JASON BLACK, FIRE CAPTAIN)
Fire Chief Mary Gutierrez introduced Captain Jason Black. Captain Black provided a presentation and introduced the six new volunteer reserve firefighters.

Council/Agency Member Wizard arrived at 5:57 p.m.

D. REVIEW OF UPCOMING CITYWIDE EVENTS (ERNESTO ALTAMIRANO,

COMMUNICATIONS AND COMMUNITY ENGAGEMENT SPECIALIST)
Mr. Altamirano provided a presentation and responded to questions from the Council.

8. CONSENT AGENDA
Item 8H was pulled by Council/Agency Member Campbell.

On motion by Mayor Pro Tem/Vice Chair Pacheco and second by Council/Agency Member Garcia-Arrazola and carried by the following vote, the City Council/Successor Agency moved to approve the consent agenda as presented, except for item 8H.

RESULT: 5-0-0-0
AYES: Campbell, Garcia-Arrazola, Oglesby, Pacheco, Wizard NOES: None
ABSTAIN: None
ABSENT: None
A. APPROVE MEETING MINUTES FROM APRIL 21, 2022
ACTION: APPROVED
B. APPROVE AND FILE CITY CHECKS
ACTION: APPROVED & FILED
C. APPROVE AND FILE SUCCESSOR AGENCY CHECKS
ACTION: APPROVED & FILED
Packet Page 9
Thursday, May 5, 2022 City Council JOINT Meeting Page 3 D. APPROVE A FEE WAIVER FROM HINDU TEMPLE OF MONTEREY

PENINSULA FOR THE USE OF THE LAGUNA GRANDE HALL AND KITCHEN FOR THEIR DIWALI CELEBRATION NIGHT EVENT ON OCTOBER 08, 2022 ACTION: APPROVED
E. APPROVE A MAYOR'S YOUTH FUND CONTRIBUTION REQUEST FROM

THE GREATER VICTORY TEMPLE CHURCH OF GOD IN CHRIST AND, THE "WE WORSHIP" COLLECTIVE YOUTH DAY CAMP
ACTION: APPROVED
F. APPROVE A FEE WAIVER FROM COMMUNITY HUMAN

SERVICES/DOMESTIC VIOLENCE COUNCIL OF MONTEREY COUNTY FOR

THE USE OF THE LAGUNA GRANDE HALL, BAYONET ROOM, AND

BLACKHORSE ROOM FOR THEIR DOMESTIC VIOLENCE PREVENTION
CONFERENCE ON OCTOBER 21, 2022
ACTION: APPROVED
G. APPROVE A FEE WAIVER FROM THE VILLAGE PROJECT INC FOR THE USE OF THE LAGUNA GRANDE HALL AND KITCHEN FOR THEIR MAE C.

JOHNSON EDUCATION & CULTURAL ENRICHMENT ACADEMY
CELEBRATION OF EXCELLENCE EVENT ON MAY 21, 2022
ACTION: APPROVED
H. ADOPT A RESOLUTION APPROVING THE CAMPUS TOWN SPECIFIC PLAN, FINAL MAP PHASE 1 APPROVAL FOR A PORTION OF VESTING MAP VTM01; DRAFT SUBDIVISION IMPROVEMENT AGREEMENT FOR PHASE 1A;

AND ANNUAL REVIEW OF THE DEVELOPMENT AGREEMENT
On motion by Council/Agency Member Campbell and second by Council/Agency Member Mayor Pro Tem/Vice Chair Pacheco and carried by the following vote, the City Council/Successor Agency moved to adopt a resolution approving the Campus Town Specific Plan, Final Map Phase 1 approval for a portion of Vesting Map VTM-01; Draft Subdivision Improvement Agreement for phase 1A; and annual review of the Development Agreement.

RESULT: 5-0-0-0
AYES: Campbell, Garcia-Arrazola, Oglesby, Pacheco, Wizard NOES: None
ABSTAIN: None
ABSENT: None
ACTION: ADOPTED RESO #
I. ADOPT A RESOLUTION AUTHORIZING AMENDMENT TO PROFESSIONAL

SERVICES AGREEMENT WITH HARRIS & ASSOCIATES IN AN AMOUNT Packet Page 10
Thursday, May 5, 2022 City Council JOINT Meeting Page 4 NOT TO EXCEED $11,750.00
ACTION: ADOPTED RESO #
J. APPROVE PROCLAMATION RECOGNIZING MAY 1, 2022, AS LAW DAY IN

THE CITY OF SEASIDE
ACTION: PROCLAIMED
K. APPROVE PROCLAMATION RECOGNIZING MAY 1 THROUGH MAY 7, 2022, AS PROFESSIONAL MUNICIPAL CLERKS WEEK IN THE CITY OF

SEASIDE
ACTION: PROCLAIMED
L. APPROVE PROCLAMATION RECOGNIZING MAY 2022 AS AFFORDABLE

HOUSING MONTH
ACTION: PROCLAIMED
M.ADOPT A RESOLUTION EXTENDING 180.6 ACRE FEET ALLOCATION OF WATER AND 45.83 RECYCLED WATER PER YEAR FOR THE KB BAKEWELL

RESIDENTIAL AND COMMERCIAL DEVELOPMENT LOCATED WITHIN THE

CAMPUS TOWN SPECIFIC PLANNING AREA
ACTION: ADOPTED RESO #

9. PUBLIC HEARING
A. CONSIDER AN APPEAL OF A DENIED TREE PERMIT APPLICATION FOR 1014-1020 TRINITY AVENUE
This item was continued as the applicant was not personally notified.

10. COUNCIL MEMBER REQUESTS
A. NEW COUNCIL MEMBER REQUESTS
None.

B. FOLLOW UP ON PREVIOUS REQUESTS
None.

11. CITY ATTORNEY, CITY MANAGER, MAYOR AND CITY COUNCIL COMMENTS

AND REPORTS ON COMMITTEE ASSIGNMENTS
Reports provided.

Packet Page 11
Thursday, May 5, 2022 City Council JOINT Meeting Page 5

12. CLOSED SESSION
City Attorney Sheri Damon read the Closed Session items and did not anticipate any report of action. There were no comments from the public.

A. CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO
GOVERNMENT CODE 54957.6
Agency Negotiators: Roberta Greathouse, Acting City Manager; Donna Williamson, Labor Negotiator; Samantha Sakhrani, Human Resources Analyst.

Employee Organizations: All full-time represented and unrepresented employees and employee associations.

Under Discussion: price, terms of payment or both.

C. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8
Address: The property commonly referred to as Ascent
(Property located on the north side of the 1100 block of Broadway Avenue between Terrace Street and San Lucas Street)
Negotiations with Crauchan Capital
Negotiator for the City: City Manager, et al.

Under Discussion: price, terms of payment or both.

D. CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE SECTION 54956.9 - POTENTIAL LITIGATION (1 MATTER)
Potential Litigation (1 Matter)
E. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
(GOVERNMENT CODE SECTION 54956.9)
Committee for Sound Water and Land Development of Fort Ord v. Seaside, et al.

Sixth District Court of Appeal
Case No: H049031

13. ADJOURNMENT
With no further business, the meeting adjourned at 7:42 p.m.

Packet Page 12
Thursday, May 5, 2022 City Council JOINT Meeting Page 6 Respectfully submitted,
_________________________ _________________________
Dominique L. Davis, City/Agency Clerk Ian N. Oglesby, Mayor/Chair Packet Page 13
City of Seaside

PROCLAMATION
Christian Knights of the Rose
In Recognition
WHEREAS, We recognize the Christian Knights of the Rose, also known as the Knights of the Rose, for their receivership of the Pacific Gas & Electric’s 2021 Better Together Giving Grant in the amount of Ten Thousand Dollars ($10,000) to purchase upgraded drones for the Monterey Peninsula Regional Emergency Coordination Center Drone Team managed by the Seaside Fire Department; and
WHEREAS, California State University Monterey Bay, City of Marina, the City of Sand City, and the City of Seaside have formed a collaborative partnership and regional effort to prepare for; and respond to, mitigate, and recover from disasters of all kinds.

They have established the Monterey Peninsula Regional Emergency Coordination Center (MPRECC). The MPRECC partners work closely with The County Office of Emergency Services and CAL-Fire; and
WHEREAS, The MPRECC partners have established a small Unmanned Aircraft System program that can be used across all public safety disciplines such as fire and police services; and
WHEREAS, The pilots are from the partner agencies both paid and volunteer.

The team can assist with pre-planning for disasters, transmitting birds-eye video for a fire or roof top event, search & rescue, damage assessments after a natural disaster, flooding events, and much more; and
WHEREAS, The MPRECC Drone Program meets the intent of Pacific Gas & Electric’s 2021 Better Together Giving Grant, however, lacked the non-profit status; and WHEREAS, The Knights of the Rose maintains a 501C3 Non-Profit status with the State of California and the IRS for its ability to receive grants and give charitable contributions back to the local community; and
NOW, THEREFORE, BE IT PROCLAIMED, that I, Mayor Ian Oglesby, and the City Council of the City of Seaside hereby recognize and thank the Christian Knights of the Rose for its work with Pacific Gas & Electric for the 2021 Better Together Giving Grant funding in the amount of Ten Thousand Dollars ($10,000) to purchase upgraded drones to support the MPRECC small Unmanned Aircraft System program managed by the Seaside Fire Department.
_____________________
Ian N. Oglesby, Mayor
May 19, 2022
Packet Page 14
City of Seaside

PROCLAMATION
Pacific Gas & Electric 2021 Better Together Giving Grant In Recognition
WHEREAS, We recognize Pacific Gas & Electric for their 2021 Better Together Giving Grant in the amount of Ten Thousand Dollars ($10,000) to the non-profit Knights of the Rose for the purchase of upgraded drones for the Monterey Peninsula Regional Emergency Coordination Center Drone Team, managed by the Seaside Fire Department; and WHEREAS, California State University Monterey Bay, City of Marina, the City of Sand City, and the City of Seaside have formed a collaborative partnership and regional effort to prepare for; and respond to, mitigate, and recover from disasters of all kinds. They have established the Monterey Peninsula Regional Emergency Coordination Center (MPRECC).

The MPRECC partners work closely with The County Office of Emergency Services and CALFire; and WHEREAS, The MPRECC partners have established a small Unmanned Aircraft System program that can be used across all public safety disciplines such as fire and police services. Currently the Seaside Fire Department is the lead agency managing the program on behalf of the MPRECC with assistance from the partner agencies; and WHEREAS, The pilots are from the partner agencies, both paid and volunteer. The team can assist with pre-planning for disasters, transmitting birds-eye video for a fire or roof top event, search & rescue, damage assessments after a natural disaster, flooding events, and much more; and
WHEREAS, many of the MPRECC Drone Program pilots are volunteers that are either retired or from the partner local fire and police agencies. The program is not one agency specific or one jurisdiction specific. Rather, the program and it's pilots are available to respond anywhere in Monterey County and can be requested by either fire or law. The MPRECC Drone Program meets the intent of PG&E’s Better Together Giving Grant.

NOW, THEREFORE, BE IT PROCLAIMED that I, Mayor Ian Oglesby, and the City Council of the City of Seaside hereby recognize and thank Pacific Gas & Electric for its 2021 Better Together Giving grant funding in the amount of Ten Thousand Dollars ($10,000) to the non-profit Knights of the Rose to support the MPRECC small Unmanned Aircraft System program managed by the Seaside Fire Department.
_____________________
Ian N. Oglesby, Mayor
May 19, 2022
Packet Page 15

CITY OF SEASIDE

STAFF REPORT
Item No.: 8.C.

TO: City Council
FROM: Roberta Greathouse, Acting City Manager
BY: Dan Meewis, Recreation Director
DATE: May 19, 2022
SUBJECT: APPROVE PROCLAMATION RECOGNIZING MAY 2022 AS

NATIONAL WATER SAFETY MONTH

RECOMMENDATION
Recognition of May 2022 as National Water Safety Month

BACKGROUND
The American Red Cross, The National Recreation and Park Association, The California Park and Recreation Society, and the Association of Pool and Spa Professionals have combined efforts to educate Americans to be more "Water Aware" during National Water Safety Month.

FISCAL IMPACT
No fiscal impact.

ATTACHMENTS

1. WSM.Proclamation 2022.docx
Reviewed for Submission to the City Council by:
__________________________________
Roberta Greathouse, Acting City Manager
Packet Page 16
City of Seaside

PROCLAMATION
Water Safety Month
May 2022
WHEREAS, The American Red Cross, The National Recreation and Park Association, The California Park and Recreation Society and The Association of Pool and Spa Professionals have combined efforts to educate Americans to be more “Water Aware” during National Water Safety Month; and WHEREAS, The City of Seaside offers swim lessons and lifeguarding classes and programs to people of all ages; and
WHEREAS, promoting water safety and providing education on preventing recreational waterrelated injuries, illnesses and deaths is paramount to our community especially during the summer months; and
WHEREAS, citizens of the City of Seaside recognize the vital role that safe swimming and aquaticrelated activities play in good physical and mental health which enhance the quality of life for all people; and
WHEREAS, The City of Seaside is extremely proud of the swimming facilities and aquatic programs of this community located at The Pattullo Swim Center; and WHEREAS, The City of Seaside’s swimming facilities and programs provide a safe and healthy place to recreate, a place to learn and grow, to swim, to build self-esteem, confidence and a sense of self-worth which contributes to the quality of life in our community.

NOW THEREFORE, BE IT PROCLAIMED, that I, The Honorable Ian N. Oglesby, Mayor of the City of Seaside, on behalf of the City Council, hereby declares May 2022 as Water Safety Month and urges all our citizens in Seaside to support and promote this observance. _________________________
Ian N. Oglesby, Mayor
May 19, 2022
Packet Page 17

CITY OF SEASIDE

STAFF REPORT
Item No.: 8.D.

TO: City Council
FROM: Roberta Greathouse, Acting City Manager
BY: Dominique Davis, City Clerk
DATE: May 19, 2022
SUBJECT: APPROVE A PROCLAMATION RECOGNIZING MAY 26, 2022 AS

NATIONAL POPPY DAY

RECOMMENDATION
Approve proclamation recognizing May 26, 2022 as National Poppy Day, a symbol of remembrance and hope in the City of Seaside.

BACKGROUND
The American Legion, with the support of Congress, designated May 26 as National Poppy Day. This observance encourages Americans to wear or display a red poppy on this day as a symbol of remembrance and hope. This also provides an opportunity to educate the public about those service members who have made the ultimate sacrifice fighting for freedom.

The proclamation lends official recognition to the importance that all citizens, residents, and visitors in Seaside, CA join in observing this day to honor every service member who has died in the name of liberty, freedom and democracy.

FISCAL IMPACT
None.

ATTACHMENTS

1. Poppy Day Proclamation
Packet Page 18

Item No. 8.D. Page 2 of 2
Reviewed for Submission to the City Council by:
__________________________________
Roberta Greathouse, Acting City Manager
Packet Page 19

CITY OF SEASIDE

PROCLAMATION

RECOGNIZING NATIONAL POPPY DAY
May 26, 2022
WHEREAS, America is the land of freedom, preserved and protected willingly and freely by citizen soldiers; and
WHEREAS, Millions who have answered the call to arms have died on the field of battle; and WHEREAS, A nation at peace must be reminded of the price of war and the debt owed to those who have died in war; and
WHEREAS, The red poppy has been designated as a symbol of sacrifice of lives in all wars; and WHEREAS, The American Legion Auxiliary has pledged to remind America annually of this debt through the distribution of the memorial flower; and
WHEREAS, by proclaiming May 26, 2022 as POPPY DAY and ask that all citizens pay tribute to those who have made the ultimate sacrifice in the name of freedom by wearing the Memorial Poppy on this day.

NOW, THEREFORE BE IT PROCLAIMED, Ian N. Oglesby Mayor of the City of Seaside, do hereby proclaim May 26, 2022, as POPPY DAY in the City of Seaside, symbolizing the City honor of the fallen and support the living who have worn our nation’s uniform. _________________________
Ian N. Oglesby, Mayor
May 19, 2022
Packet Page 20

CITY OF SEASIDE

STAFF REPORT
Item No.: 8.E.

TO: City Council
FROM: Roberta Greathouse, Acting City Manager
BY: Dominique Davis, City Clerk
DATE: May 19, 2022
SUBJECT: APPROVE A PROCLAMATION RECOGNIZING JUNE 2022 AS

PRIDE MONTH IN THE CITY OF SEASIDE

RECOMMENDATION
Proclaim the month of June as Pride Month in the City of Seaside.

BACKGROUND
Lesbian, Gay, Bisexual, Transgender and Queer/Questioning persons (LGBTQ+) Pride Month is currently celebrated each year in the month of June to honor and remember the 1969 Stonewall Riots.

FISCAL IMPACT
None

ATTACHMENTS

1. 2022 Pride Month Proclamation
Reviewed for Submission to the City Council by:
__________________________________
Roberta Greathouse, Acting City Manager
Packet Page 21

CITY OF SEASIDE

PROCLAMATION
RECOGNIZING JUNE AS LGBTQ+

PRIDE MONTH
June 2022
WHEREAS, the City of Seaside has a diverse Lesbian, Gay, Bisexual, Transgender and Queer/Questioning persons (LGBTQ+) community and is committed to celebrating and supporting visibility, dignity and equity for all people in the community; and WHEREAS, many of our residents within the City of Seaside that contribute to the enrichment of our City are a part of the LGBTQ+ community; and
WHEREAS, The City of Seaside has a long and proud history of inclusion and civil rights; and WHEREAS, the City of Seaside commends the bravery and courage of all those in the LGBTQ+ community that face adversity and various forms of violence; and WHEREAS, The Supreme Court decision guaranteeing marriage equality in all 50 States was a historic victory for the LGBTQ+ community, yet our country still has far to go with respect to the equitable treatment of the LGBTQ+ community; and
WHEREAS, continued opposition and oppression against members of the LGBTQ+ community make it important for cities to stand up and show solidarity and support for our LGBTQ+ residents and the community at large; and
WHEREAS, several cities across the United States recognize and celebrate June as LGBTQ+ Pride Month, which has become a symbolic month in which the LGBTQ+ community and allies come together in various celebrations of pride; and
WHEREAS, City Hall will be lit in pride colors; and the pride flag will be flown for the month of June.

NOW, THEREFORE BE IT PROCLAIMED, Ian N. Oglesby Mayor of the City of Seaside, do hereby proclaim the month of June 2022, as Lesbian, Gay, Bisexual, Transgender and Queer/Questioning Persons Pride month in the City of Seaside, symbolizing the City’s celebration of diversity.
_________________________
Ian N. Oglesby, Mayor
May 19, 2022
Packet Page 22

CITY OF SEASIDE

STAFF REPORT
Item No.: 8.F.

TO: City Council
FROM: Roberta Greathouse, Acting City Manager
BY: Dan Meewis, Recreation Director
DATE: May 19, 2022
SUBJECT: APPROVE A MAYOR'S YOUTH FUND CONTRIBUTION REQUEST

FROM COMMUNITY PARTNERSHIP FOR YOUTH (CPY)

RECOMMENDATION
Approve a request from CPY for a donation of $3,000.00 from the Mayor's Youth Fund to help cover the costs associated with their summer program.

BACKGROUND
Community Partnership for Youth is requesting a Three Thousand Dollar ($3,000.00) donation from the Mayor's Youth Fund to help cover the cost associated with their summer program. They will use the funds for instructional, art, art supplies as well as transportation costs. Community Partnership for Youth provides many services to at risk youth in Seaside, including homework support, reading assistance, one-on-one mentorship, and life-skills guidance, along with other enrichment activities. This year they are concerned that many students have fallen behind academically and need one on one and small group tutoring as well as, recovery from behind a computer screen.

The organization will continue to provide services with their small cohorts of McKinney Vento children at Ord Terrace Elementary School, Highland Elementary School, Del Rey Woods Elementary School and Martin Luther King School of the Arts. Community Partnership of Youth plans to continue with their twice a week food distributions in partnership with Monterey County Food Bank and ALL IN Monterey.

Recycling and teaching their students to care for their environment has always been a part of their culture. Maintaining the cleanliness of the Ord Terrance Campus and gardens will be a priority of their "Planet Rangers". This club was formed years ago to instill pride in the community and surroundings.

Based on the information provided in the application, the request meets the criteria for Packet Page 23

Item No. 8.F. Page 2 of 2
the Mayor's Youth Fund Policy. They received their last donation at the May 20, 2021 City Council meeting. They submitted their 2021 Mayor's Youth Fund Closing Report within the 60 day time frame.

FISCAL IMPACT
This request would be funded by a donation from the Green Waste Recovery’s donation to the Mayor’s Youth Fund. The current balance in the Mayor's Youth Fund Account is $21,100.73. If the City Council approves this request, the balance will drop to $18,100.73.

In the event that all of the funds in the Mayor's Youth Fund become exhausted, staff will keep a file of all applications. Once Green Waste issues the next round of funding, all applications on file will be processed at the next available City Council Meeting.

ATTACHMENTS

1. CPY Mayor's Youth Fund Request 2022

2. CPY - W-9 - 2022

3. Mayor's Youth Fund Closing Report - CPY 2021
Reviewed for Submission to the City Council by:
__________________________________
Roberta Greathouse, Acting City Manager
Packet Page 24
Packet Page 25
Packet Page 26
Packet Page 27
Packet Page 28
Packet Page 29

CITY OF SEASIDE

STAFF REPORT
Item No.: 8.G.

TO: City Council
FROM: Roberta Greathouse, Acting City Manager
BY: Dan Meewis, Recreation Director
DATE: May 19, 2022
SUBJECT: APPROVE A MAYOR'S YOUTH FUND CONTRIBUTION REQUEST

FROM THE MONTEREY HIGH SCHOOL, PARENT TEACHER

STUDENT ASSOCIATION (PTSA)

RECOMMENDATION
Approve a request from Monterey High School PTSA for a donation of $1,500.00 from the Mayor's Youth Fund for the costs associated with their Sober Graduation Night.

BACKGROUND
Monterey High School PTSA is requesting a donation of $1,500.00 from the Mayor's Youth Fund to cover the costs associated with their Sober Graduation Night. Their event is a safe and sober celebration for their graduating seniors the night of graduation.

Beginning at 9:00 p.m. until 5:00 a.m. they will have music, games, prizes, food and other activities for the graduates to enjoy.

The Monterey High School PTSA have implemented several things over the past few years to support reducing, recycling and reusing. Around 75 percent of their correspondence is done electronically instead of sending out letters through the mail, which eliminates the use of a lot of paper. They use their decorations for their events from year to year instead of throwing them away. Many items are reusable or repurposed for another use. The prizes for the graduates are items that can be reused and recycled; like metal straws, reusable cups, reusable bottles, reusable bags, etc.

Based on the information provided in the application, the request meets the criteria for the Mayor's Youth Fund Policy. This is the first time that Monterey High School has requested a donation from the Mayor's Youth Fund.

Packet Page 30

Item No. 8.G. Page 2 of 2

FISCAL IMPACT
This request would be funded by a donation from the Green Waste Recovery’s donation to the Mayor’s Youth Fund. The current balance in the Mayor's Youth Fund Account is $18,100.73. If the City Council approves this request, the balance will drop to $16,600.73.

ATTACHMENTS

1. MYF Monterey High School PTSA 2022

2. MHS Sober Graduation Letter 2022
Reviewed for Submission to the City Council by:
__________________________________
Roberta Greathouse, Acting City Manager
Packet Page 31
Packet Page 32
Packet Page 33
Dear Monterey High School Families and Community Members:

Graduation Night: A night of Passage, Exhilaration, Freedom and Celebration! Unfortunately, all too often this celebration entails drinking, driving and far too many fatalities. Statistics show that the night of high school graduation is one of the most dangerous nights in these young people’s lives. It is our goal to keep ALL of our students safe.

High Schools throughout California host Sober Grad Night Events where their graduating students can celebrate in a fun-filled and safe environment without putting themselves at risk. These events are alcohol free, drug free and supervised.

For its 31st year, Monterey High School, PTSA in conjunction with parents, and our community are coming together to create a spectacular and safe celebration for our graduates scheduled for June 3, from 9:00 pm until 5:00 am. We work for weeks to transform Harmon Gym or Center of School (COS) into an amazing and unrecognizable space with entertainment, music, food and prizes. We anticipate close to 100% of the 324 students in the graduating class to attend.

These are challenging times for all of us, and we hope that you are in good spirits and good health! We understand the impact the pandemic has caused, so we are seeking any help you can give to ensure the Class of 2022 will have a graduation extravaganza they will always remember. As you can imagine, it takes months of volunteers working hard towards making this special night a reality. It takes approximately $20,000 and a work force of about 100 volunteers prior, during, and post the actual event to make this celebration successful. Prizes, volunteers, water, sodas and very important much needed financial donations…all help to reach this goal.

We thank you for your tax-free donation as it allows our children to celebrate their graduation in a safe and secure environment. Your generosity will help keep this tradition alive. If you are interested in volunteering, please contact us.

Please mail donations to:

Monterey High School
Sober Grad Night
101 Herman Drive
Monterey, CA. 93940
We thank you and greatly appreciate your contribution. Please email us your contact information to [email protected].

With great sincerity,
Kaytie Tong, Jennifer Gibbs, Sami Kern, Carol Royal
Sober Grad Committee -2022
Packet Page 34

CITY OF SEASIDE

STAFF REPORT
Item No.: 8.H.

TO: City Council
FROM: Roberta Greathouse, Acting City Manager
BY: Dan Meewis, Recreation Director
DATE: May 19, 2022
SUBJECT: APPROVE A FEE WAIVER FROM SANTO NINO PRAYER

CORPORATION FOR THE USE OF THE LAGUNA GRANDE HALL
AND KITCHEN FOR THEIR SANTO NINO FESTIVAL ON JULY 23,
2022

RECOMMENDATION
Approve the fee waiver request from the Santo Nino Prayer Corporation for the use of Laguna Grande Hall and kitchen, and require the organization to pay the nonrefundable portion of the deposit.

BACKGROUND
The Santo Nino Prayer Corporation is requesting a fee waiver to help cover the cost associated with their Santo Nina Festival in the Laguna Grande Hall and kitchen at the Oldemeyer Center on Saturday, July 23, 2022, from 8:00 a.m. to 7:00 p.m. The Santo Nino Festival is a fund-raising luncheon that benefits low-income families throughout Monterey County. The funds that are raised are used to purchase school supplies, provide scholarships, and to provide food for families in need in the community.

This is the first time that the Santo Nino Prayer Corporation has requested a fee waiver.

Staff recommends that the fees be waived for the rental cost of the facility and that the organization pay only the non-refundable portion of the deposit of $92.25 to go towards the building maintenance fund.

FISCAL IMPACT
The approximate fees which are applicable to this request are:

Packet Page 35

Item No. 8.H. Page 2 of 2
Laguna Grande Hall & Kitchen 11 Hours @ $56.25 $618.76
Insurance $115.00
Deposit Non-Refundable $ 92.25
TOTAL $826.01
Should the City Council approve the request with the staff recommendation to waive all rental fees but require payment for the non-refundable deposit only, the fiscal impact is $733.76.

ATTACHMENTS

1. Santo Nino Prayer Corporation Fee Waiver Request 2022

2. Santo Nino Prayer Corporation 501(3)(1) 2022
Reviewed for Submission to the City Council by:
__________________________________
Roberta Greathouse, Acting City Manager
Packet Page 36
Packet Page 37
Packet Page 38
Packet Page 39
Packet Page 40

CITY OF SEASIDE

STAFF REPORT
Item No.: 8.I.

TO: City Council
FROM: Roberta Greathouse, Acting City Manager
BY: Dan Meewis, Recreation Director
DATE: May 19, 2022
SUBJECT: ADOPT A RESOLUTION AUTHORIZING THE BLUE ZONES OF

MONTERY COUNTY SUPPORTED HEALTHY FOOD POLICY

RECOMMENDATION
Adopt a resolution authorizing the Blue Zone of Monterey County supported Health Food Policy.

BACKGROUND
On September 16, 2021, the City Council adopted a resolution in support of the Blue Zones Project of Monterey County. One of the policy focal points for the Blue Zones Project is "Food Environment". In order for the City to reach a Blue Zones Project certification in Food Policy, the following targets need to be met:
 Implement a food marquee project.
 Adopt a minimum of three local policies, plans or sustainable programs.  Implement one capacity building initiative.
 Contribute to advocacy of at least one county policy plan or program.

The Healthy Food Policy is the first step in the process for the City of Seaside to obtain a Food Policy Certification with the Blue Zones Project of Monterey County. This policy supports healthy living by ensuring that food and beverages offered, purchased, and provided by the City are of maximum nutritional value, and will support the City's efforts to foster health and create work environments in which opportunities to eat healthily are accessible and achievable for all staff and participants of City-sponsored programs and events.

FISCAL IMPACT
Packet Page 41

Item No. 8.I. Page 2 of 2
There is no fiscal impact with this item.

ATTACHMENTS

1. Vending Toolkit

2. Catering Toolkit

3. Healthy Food Policy

4. Blue Zones Healthy Food and Beverage Suggestions

5. Healthy Food Policy Resolution
Reviewed for Submission to the City Council by:
__________________________________
Roberta Greathouse, Acting City Manager
Packet Page 42
Blue Zones-certified worksites support well-being
by ensuring the healthy choice is the easy choice
in vending machines for people at work.

TOOLKIT:

Healthy Vending Options
Packet Page 43
2 ABOUT 100 MILLION AMERICANS USE ONE OF THE NATION’S 7 MILLION VENDING MACHINES EVERY DAY.I People use at least one third of these vending machines while at work.ii Packaged foods and beverages–high in sugar and saturated fat–are often the main features in vending machinesiii, iv These types of beverages and “ultra-processed foods,”1,v account for over half of American’s energy intake and 90% of added sugar intake.vi Nutrition experts increasingly recommend diets based mostly on unprocessed or minimally processed foods, while avoiding consumption of ultra-processed foods.vii, viii, ix This wellestablished research suggests that significant change is in order for conventional vending options to ensure these foods support health and well-being.

This toolkit offers guidelines, best practices, and resources for adopting worksite vending policies and best practices that will make your worksite stand out as a leader in health and well-being.

WHAT’S INSIDE:

What’s Involved - A description of the phases and components involved in shifting to healthier vending options
What To Do – Step-by-step best practices to improve the nutritional value of vending options that can be phased in over time
What’s Out There - Case studies that describe what worksites across the country are doing to offer healthy options in their vending machines What’s Healthy - Blue Zones-approved nutrition guidelines for foods and beverages sold in vending machines
What’s Helpful - Useful resources that offer a deeper dive and useful information to guide your efforts to improve the nutritional value of your vending options 1 Ultra-processed foods are one of four food groups in the NOVA food classification system (which classifies foods according to the extent and purpose of food processing), rather than in terms of nutrients.

Packet Page 44
3 WHAT’S INVOLVED
What are the stages of changing vending options?
Removing unhealthy options is a major and beneficial step in reducing access to unhealthy foods. It can reduce unnecessary snacking.x Offering an entirely or mostly healthy product mix is a reliable strategy to support employee health, sends clear signals about worksite culture and values, and encourage healthy choices–without reducing sales revenue!xi, xiiSimply promoting healthy vending choices or improving information (i.e. calorie labeling) while retaining mostly unhealthy options is unlikely to make an impact.

There are several steps involved in shifting the kinds of options you provide to employees in your vending machines. Each step requires time, leadership, and engagement of relevant stakeholders. This toolkit offers guidance for each step in the process; check the resources section of this toolkit to find online resources to support your work.

Make sure at every stage, you are:
• CONNECTING AND ENGAGING – Ask people what they’d like to see • COMMUNICATING AND INCLUDING – Share progress and involve people in decision-making and implementation
• PHASING IN – Make gradual changes to help consumers and your vending companies adjust; improve approach guided by feedback

1. INFORMATION • Determine which vending machines
you would like to change
• Identify what changes you’d like to make to
the offerings (e.g., healthy beverages;
no chips)

2. PARTNERS • Survey employees to find out what
they would like to see
• Engage purchasing director and
vending company

3. LEADERSHIP • Gain support from relevant leadership to approve vending policy changes

4. GUIDELINES/POLICY • Review and approve Blue Zones vending nutrition guidelines
• Draft and approve policy or mechanism
describing guidelines

5. ROADBLOCKS • Communicate health benefits
to allay resistance

6. IMPLEMENTATION • ID champion to lead implementation
• Pilot options with taste tests
• Phase in healthy items
?
Packet Page 45
4 WHAT TO DO
What can we do to improve the nutritional value of our vending options? This ‘cheat sheet’ is a helpful roadmap for the best practices to make sure your vending program aligns with Blue Zones-approved nutrition guidelines. Implementing each of these three phases in a sequential way can help everyone get used to the new approach, from employees to leadership to your vending machine supplier.

Using a range of strategies to support healthy choices, such as providing a healthy product mix, preferred placement of healthy options, subsidizing the cost of healthy options (and/or increasing the price of less nutritious options), and marketing healthy options, can help generate support for the changes and encourage healthy behaviors. Remember, it’s not just what’s in the machine, it’s the prompts and encouragement that help change behavior. Placing preferred products in more desirable spots in a vending machine, using differential pricing (subsidizing healthy options, or increasing cost of less healthy options), and marketing healthy products (using color-coded signs) can be helpful.

Layering these strategies on to a changed product mix provides multiple nudges to support healthy choices.xiii, xiv
What To Do What’s Involved Getting Started Making Progress Healthy Vending
Champions
Engage
and foster
buy-in
Thoughtful
processes to
communicate,
include, and
obtain feedback
from employees sets
the stage for change
and acceptance
Talk to employees
before making
changes,
emphasizing how
new vending
practices will
align with Blue
Zones worksite
certification.

Emphasize the
positive vision of
health and wellbeing for all.

Vending changes are
least popular when
first proposed or ‘on
paper.’
Continue to engage
employees about
items phased in and
out to gauge support and integrate
feedback.

Expect some pushback, and for the
pushback to fade.

Some tension, especially in the beginning, is a natural part of the change
process and should
fade over time.

Offer taste tests of
new items to employees, taking their
preferences into
account.

Once implemented,
changes are much
more likely to be
accepted.xv
Packet Page 46
5 What To Do What’s Involved Getting Started Making Progress Healthy Vending
Champions
Do your
homework.

Assessment; policy &
guidelines approval;
and contract
negotiation are three
key steps in the
change process.

If desired, conduct
vending machine
assessment to guide
priorities and identify needs. You can
do your own assessment or use this tool
- http://www.nems-v.
com/
Adopt Blue Zones
healthy vending
guidelines.

Share healthy
vending guidelines
and planned
changes with
vending machine
company.

Renegotiate
contracts with your
current supplier or
change suppliers
if they cannot
meet your vending
requirements.

Resources below
provide a sample
healthy vending
contract and other
resources to guide
you through the
vendor engagement
and negotiation
process.

Phase in
Healthy
Options
Gradual introduction
and promotion of
new products helps
vending machine
contractors and employees alike adjust
to new changes.

Eliminate energy
drinks from vending
machine.

Introduce at
least two healthy
beverage
selections in the
vending machine
(unsweetened still
and sparkling water;
unsweetened iced
tea).

Introduce at least
two healthy food
options in the
vending machine
(dry roasted
almonds, trail mix)
that comply with
recommended
serving sizes in
Blue Zones vending
machine guidelines.

Ensure 50% of items
sold in vending machines conform to
Blue Zones nutrition
guidelines.

Place healthy options in most visible
places inside vending machines; place
unhealthy options
at the bottom of the
machine.

Add branded Blue
Zones window clings
and color-coded
signage to promote
healthy options.

Ensure all items sold
in vending machine
comply with Blue
Zones vending nutrition guidelines.

Make other positive
changes to the food
environment while
changing vending
practices—such as
making sure that
cool, clean water
easily accessible and
free of cost.

Some employers
have replaced their
vending machines
with bowls of fruit
and clean, cool water in the breakroom
to great success.

If you want to ensure your efforts to offer healthier items are successful, here’s a short list of things you should avoid doing:
8 Don’t make changes before engaging staff and other stakeholders 8 Don’t emphasize the unhealthiness of existing options and the importance of taking them out of machines
8 Don’t roll back recent or intended changes at the first sign of discontent. Stay the course! 8 Don’t make minimal changes to product mix (unless options offered are already healthy) 8 Don’t place healthy options at the bottom of machines, or in other less preferred locations 8 Don’t implement product option, placement, pricing, and promotion strategies individually. Research demonstrates that these strategies are most effective when implemented together (i.e. subsidizing and promoting healthy options)
Packet Page 47
6 Nutrition Guidelines for Food and Beverages Sold in Vending Machines Globally, nutrition experts increasingly recommend diets based mostly on unprocessed or minimally processed foods, while avoiding consumption of ultra-processed foods.x, xi, xii These guidelines can help determine your decisions for what food and beverages to order from caterers and serve at your meetings/events. These recommendations comply with Blue Zones-approved nutrition guidelines.

VENDING

CATEGORY

NUTRITION

RECOMMENDATIONS

PORTION
RECOMMENDATION

EXAMPLES/IDEAS
Water Provide access to free, chilled,
potable water in addition to vended
beverages
Plain and carbonated water with no
caloric or artificial sweeteners
None Install one or several
drinking fountains with
water bottle filling option
Milk Cow’s milk should be 1% fat or less
Plant-based milks should be fortified
with calcium and vitamin D, and
unsweetened
Total calories should be less than 150
calories per 8oz serving for all milks
≤ 12 oz
Juice 100% fruit or vegetable juice with no
added sweeteners
Standard serving
of juice is 4oz.

Vended options
should be ≤ 12 oz,
if possible
Bottled juice
100% fruit juice boxes/
pouches
Fruit/vegetable juice
mixes
Coffee/Tea Offer caffeinated and decaf options,
both unsweetened
Provide sugar and other additions as
options on the side
None
Sports/Energy
Drinks
Sports drinks are not recommended
unless at a facility where people are
doing vigorous physical activity and
have a need for them
Energy drinks are not recommended.

Soda Worksite are encouraged to eliminate
soda from their vending operations
If soda is offered, provide 1-2 options
each of regular and diet soda
Packet Page 48
7 Packaged
Foods/Snacks
General guidance: When selecting snack options, include a mix of sweet/savory snacks as well as snacks that provide variety and options in terms of the three macronutrients (the nutrients that provide energy): protein, carbohydrate, and fat.

Calories ≤ 250 calories per serving Select packages
that contain
no more than
1 serving per
package
Ideas for vended snacks:
9 Packages of nuts like
almonds, cashews,
peanuts etc. (choose
unsalted or lightly
salted)
9 Look for ingredients
such as “whole grain,
whole wheat”
9 Whole grain crackers
9 Fresh fruit
9 Fresh vegetables
9 Trail mix with nuts,
seeds & dried fruit or
chocolate pieces
9 Whole grain cereal
9 Hummus w/pretzels or
pita
9 No-sugar added
applesauce cups
9 Single serve yogurt or
cottage cheese
9 String cheese
9 Baked chips or pita
chips
9 Plain oatmeal packets
(dried – if hot water is
available)
Fat Trans fat free For nuts, serving
size should be ≤

1.5oz
Sodium Choose lower-sodium options, ideally
≤240mg sodium per serving
Entrees
Calories ≤400 kcal per package/item
≤ 35% of calories from fat
≤480 mg per package/item Total Fat
Sodium
Packet Page 49
8 WHAT’S OUT THERE
When and where it works: case studies of healthy vending Employers and communities of all sizes across the country are implementing healthy vending policies.

Here are some examples of worksites around the country that have introduced healthy vending policies and nutritious options in their vending machines and provide creative, ongoing ways to ensure these changes are successful:
» THE STATE OF ALABAMA implemented a healthy vending policy across numerous state buildings, requiring 50% of foods and 100% of beverages sold to meet nutritional guidelines. They conducted ongoing marketing and promotions, including taste tests to promote consumer acceptance. A growing number of worksites in Alabama are shifting to a healthy vending approach. After an initial dip in sales, overall vending sales increased, over 90% of employees in these worksites are now able to identify healthy vending options, and employees are highly satisfied with the changes.xix » SAN DIEGO COUNTY approved a healthy vending policy. For county facilities that serve youth, 100% of food and beverages sold in vending machines must meet nutrition standards outlined in the policy. All other county facilities must offer 50% of vending options that comply with nutrition standards. Vending machine use and revenue have remained stable before and after implementation of this policy.xx » DALLAS COUNTY, IOWA, requires all of its vending machines to feature at least 30% healthy items, which has been adopted by two other counties. Every vending machine features an easy-to-understand healthy food coding system, so people can easily select the healthy item at a glance. This strategy for improving the nutritional quality of vended foods has been expanded statewide.xxi
» NEW YORK CITY has a healthy vending policy in place that dictates marketing, nutrition education, and pricing to encourage healthy choices. The City must approve any promotional materials featured on the exterior panels of the vending machine; only healthy options may be promoted. Pricing should encourage healthy choices, where healthiest options are the lowest cost. Water must be placed in the highest selling position in the machine, and high calorie beverages must be placed in the lowest selling position. These standards have increased the availability of healthy foods throughout the city. Many vendors have adjusted their sourcing practices and numerous manufacturers have reformulated their products to comply with these new standards.xxii » BALDWIN PARK, CALIFORNIA, provides required yearly training for city staff to ensure compliance with healthy vending regulations. This ensures ongoing adherence to the policy and enables staff to keep on top of trends and new healthy options. During the initial six months, the city experienced a dip in sales, but after six months revenue returned to and stayed at previous levels.xxiii
Packet Page 50
9 Packet Page 51
10 WHAT’S HELPFUL
What resources are available, if we’re thinking about changing our vending machine offerings?
If you’re thinking about improving the nutritional quality of food options in your vending machines, there are a lot of publicly available toolkits, sample policies, and vending contracts. Don’t reinvent the wheel! Instead, take full advantage of the good work that has already been done. Here are several of the nation’s best healthy vending resources:
• Public Places Should Offer Better Options: It’s time to Restock our Future (Voices for Healthy Kids): A superb set of resources for getting started with healthy vending, developing guidelines and policies, implementation, financial implications, and tips for working with vendors • Healthy Workplace Food and Beverage Toolkit (American Heart Association, American Stroke Association): See pages 7-10 for getting started, and pages 19 and 20 for tips on vending • Making Change: A Guide to Healthier Vending for Municipalities (ChangeLab Solutions) • Model Healthy Municipal Snack and Beverage Vending Agreement (ChangeLab Solutions): Sample vendor contract language to implement a healthy vending policy • King County Healthy Vending Guidelines (Public Health—Seattle & King County): A widely-cited example of healthy vending guidelines adopted by a U.S. County • King County Healthy Vending Implementation Toolkit (Public Health—Seattle & King County):

An accompanying guide for developing and implementing a healthy vending policy • Healthy Choice Options in Vending Machines on County Property (County of San Diego, CA):

Another example of healthy vending policy language
Packet Page 52
11 i Geerdes R. Industry Backgrounder: Vending and the Technological Revolution. National Automatic Merchandizing Association. Retrieved from http://www.balancedforlife.net/pdf/About%20Vending.pdf. ii Ibid.
iii Park H, Papadaki A (2016). Nutritional value of foods sold in vending machines in a UK university: Formative, crosssectional research to inform an environmental intervention. Appetite, 96, pp. 517-525. iv Raposo A, et al. (2016). Vending machine foods: Evaluation of nutritional composition. Italian Journal of Food Science, 28, pp. 448-463.
v Monteiro C, et al. (2016). NOVA: The star shines bright. World Nutrition 7(1-3), pp. 28-38. vi Steele E, et al. (2016). Ultra-processed foods and added sugars in the US diet: Evidence from a nationally representative cross-sectional study. BMJ Open, 6:e009892. doi:10.1136/bmjopen-2015-009892 vii Ministry of Health of Brazil (2015). Dietary guidelines for the Brazilian population. Retrieved from http://bvsms. saude.gov.br/bvs/publicacoes/dietary_guidelines_brazilian_population.pdf. viii Willett W, et al. (2019). Food in the anthropocene: the EAT-Lancet Commission on healthy diets from sustainable food systems. The Lancet. doi: 10.1016/S0140-6736(18)31788-4. ix County of San Diego. County of San Diego Eat Well Practices. Retrieved from http://www.livewellsd.org/content/ dam/livewell/topics/Eat-Well-Practices/PDFs_EatWell/Eat%20Well%20Practices.pdf. x Cohen, D (2018). Junk food havens: Vending machines don’t belong in the workplace. The Rand Blog. Retrieved from https://www.rand.org/blog/2018/06/junk-food-havens-vending-machines-dont-belong-in-the.html. xi See literature review in Bos C, Lans I, Kleef E, Trijp H (2018). Promoting healthy choices from vending machines:

Effectiveness and consumer evaluations of four types of interventions. Food Policy, 79, pp. 247-255. xii Hua S, et al. (2017). Health Promotion and Healthier Products Increase Vending Purchases: A Randomized Factorial Trial. Journal of the Academy of Nutrition and Dietetics, 117(7), pp. 1057-1065. doi: 10.1016/j.jand.2016.12.006. xiii See literature review in Bos C, Lans I, Kleef E, Trijp H (2018). Promoting healthy choices from vending machines:

Effectiveness and consumer evaluations of four types of interventions. Food Policy, 79, pp. 247-255. xiv Hua SV et al. (2017).
xv Bos C, Lans I, Kleef E, Trijp H (2018). Promoting healthy choices from vending machines: Effectiveness and consumer evaluations of four types of interventions. Food Policy, 79, pp. 247-255. xvi Ministry of Health of Brazil (2015). Dietary guidelines for the Brazilian population. Retrieved from http://bvsms. saude.gov.br/bvs/publicacoes/dietary_guidelines_brazilian_population.pdf. xvii Willett W, et al. (2019). Food in the anthropocene: the EAT-Lancet Commission on healthy diets from sustainable food systems. The Lancet. doi: 10.1016/S0140-6736(18)31788-4. xviii County of San Diego. County of San Diego Eat Well Practices. Retrieved from http://www.livewellsd.org/ content/dam/livewell/topics/Eat-Well-Practices/PDFs_EatWell/Eat%20Well%20Practices.pdf. xix Alabama Department of Public Health Nutrition and Physical Activity Division (2012). Evaluation of the Good Choice Program: A Vending Machine Intervention in Alabama. Retrieved from:
www.adph.org/nutrition/assets/AHVMPEvaluation2012.pdf.
xx Cox, S. (2011). Tasteful Change: Lessons in Healthier Vending from US Cities. Congressional Hunger Center.

Retrieved at https://www.hungercenter.org/wp-content/uploads/2011/07/TastefulChange-Cox.pdf. xxi Voss, C. and Klein, K. (2011). Healthy Vending Machine Project. Retrieved at: https://www.slideshare.net/ hpcareernet/state-of-wellness-healthy-vending-programs
xxiiCalifornia Health in all Policies Task Force (2016). Healthy Food Procurement: Case Stories. Retrieved at:
sgc.ca.gov/programs/hiap/docs/20170221-HealthyFoodProcurement-CaseStories.pdf xxiiiGalindo R. “Achieving a Healthy Community.” PowerPoint Presentation, September 29, 2010. Accessed at http:// www.achievecommunities.org/resources/upload/225_resource_file2.pdf on March 14, 2017.

Packet Page 53
Copyright © 2019 Blue Zones, LLC and Sharecare, Inc. All rights reserved.

Packet Page 54
Make the healthy choice the easy choice
at meetings and events.

HEALTHY CATERING TOOLKIT
Packet Page 55
HEALTHY EATING IS NOT JUST ABOUT WHAT WE EAT, BUT ALSO HOW WE EAT.

Food provided during meetings, events, conferences, and other worksite functions connect what’s on employees’ plates to your organization’s commitment to health.

These settings also present an opportunity to make the healthy choice the easy choice, while fostering a culture of health and community for employees.

This toolkit offers Blue Zones-approved guidelines, recommendations, and resources to shape your organization’s approach to catering, meetings, and events. What food is offered, how people eat, and what kind of time they have available for eating are all important factors in promoting healthy eating behaviors.

WHAT’S INSIDE:

Best practices to improve the nutritional quality of foods offered at meetings and events and by caterers, including do’s and don’ts, as well as phased, easy steps you can take over time
Summary of do’s and don’ts to share with decision-makers and caterers Detailed Blue Zones-approved nutrition guidelines for foods and beverages served at work
A helpful case study that describes how a worksite can use a healthier approach to serving food at meetings and events
Sample menus for breakfasts, breaks, lunch and dinner, and celebrations that you can share with caterers or your foodservice to ensure your foods match up to Blue Zones nutrition guidelines
Useful resources that offer a deeper dive and useful information to guide your efforts to improve the nutritional quality of foods offered at meetings and events and by caterers
Packet Page 56
3 WHAT SHOULD WE DO?
Best Practices for Healthy Meetings and Events
There are a range of things your worksite can do to provide employees with nourishing options at meetings and events, fostering healthier habits and a sense of connection around meals and food, and working with vendors who can meet your nutritional requirements. It can help to phase in this new approach, but it’s worth it.

Here’s why it matters. Employees rushing through “working lunches” in long meetings, eating alone at their desks, or skipping meals altogether are increasingly the norm. Emerging evidence suggests this approach is unhealthy. For example, eating alone is associated with eating less healthy foods, poorer health outcomes, and lower well-being.i Distracted eating is associated with consuming more calories.ii Conversely, attentive eating is associated with eating less.iii Taking periodic breaks actually improves focus and results.iv Emerging research also affirms the link between the health and environmental benefits of nutritious foodsv, vi When deciding what foods to bring in, look at more than what’s on the menu.

Consider how the food was produced, the business practices of retailers and caterers you buy from, whether your purchase is supporting the local/regional food system and economy, and potential environmental impacts.

These helpful, evidence-based steps can dramatically improve the nutritional quality of foods you serve employees at meetings and events. Phasing in these steps can help encourage acceptance to these changes without being too disruptive.

IN A NUTSHELL, HERE ARE DO’S AND DON’TS:

DO’S
• Get employee input before phasing in
replacement items.
• Offer beverages that are hydrating and
refreshing, and offer variety and flavor
• Provide a balance of protein, fresh fruits and
vegetables and whole grains at each event
• Coffee and tea service should include dairyfree cream, honey, lemon, raw sugar • Consider all food categories when
implementing changes. Ensure gradual
change are made across each group of
items at each phase. Sweets, snacks, meals,
side dishes, and all beverages should reflect
changes at each phase.

DON’TS
• Overwhelm employees and stakeholders
with entirely new food options and cuisines.
• Offer heavy, high-fat dressings and sauces
on the side of otherwise healthy options
(e.g. steamed broccoli with cheese sauce)
• Serve dessert with every meal – save it for
special occasions. Better yet – when dessert
is called for, lean toward fresh, local, season
fruit or fruit based, low-sugar desserts.
• Offer ultra-processed packaged snacks
on the side of healthy meal (like fried
potato chips)
Packet Page 57
4 For more detail and full implementation, check out this phased approach of goals and steps you can take to move in the right direction. As you work your way toward being a ‘Healthy Event Champion,’ you can refer to the Blue Zones Healthy Dish Guidelines, which provide clear, helpful guidance on how to make sure the dishes you serve are the healthiest possible choices! You can find a complete copy of the Blue Zones Healthy Dish Guidelines at the end of this report.

What To Do What’s Involved Getting Started Making Progress Healthy Event
Champions
Establish a
Culture of
Health
Agreement by
leadership to invest
energy and resources into improving
worksite food
options, sending
a message about
health as an organizational priority.

Appoint a wellness committee
and adopt a formal
pledge or policy
around healthy
catering, meetings,
and events and
adopt Blue Zones
nutrition guidelines
for all food served.

Communicate these
decisions from
worksite leadership to employees.

Develop wellness
committee plan
to implement the
pledge, using resources provided in
this toolkit.

Phase in Good, Better, Best catering
and meeting food
options that comply
with Blue Zones nutrition guidelines.

Adopt a ‘Plant
Slant’ and Serve
Healthy
Beverages
Offer meals and
food options based
on fresh, healthy
plant-based foods,
including a diversity of plant-based
foods (vegetables,
fruits, legumes,
whole grains, etc.)
and unsaturated
fats.

Avoid serving any
sugar sweetened
beverages.

Go with fruit, skipping high calorie,
sweet desserts.

Replace items
made from refined
grains with whole
grain items.

Kick the sweetened
and diet beverage
habit – serve still
and sparkling waters.

Identify caterers
and vendors with
a strong track-record of providing
healthy, delicious,
balanced plantbased meals.

Get employee input
before phasing in
replacement items
Use the sample
menus in this toolkit to guide your
meal selections for
your meetings and
events.

Ask in advance
about any special
dietary needs or
restrictions (i.e. allergies, vegetarian/
vegan, religious restrictions, etc.) and
plan accordingly.

Make sure there are
minimal amounts of
refined grains, highly processed foods,
and added sugars.vii
Plan meals so at
least half of each
plate is fruits and
vegetables (not
fried or served with
high calorie sauces).

Ensure there are
small serving sizes
of animal source
foods, such as eggs,
dairy products, and
meats.

Get fancy! Fruitinfused waters are
a tasty, refreshing
choice with no added sugars.

Prioritize clean
ingredients: no high
fructose corn syrup;
no artificial colors,
flavors or preservatives; choose
low-sugar, low-sodium, low-fat wherever possible
Work with vendors and suppliers
to source familiar
items with higher
nutrients
Packet Page 58
5 What To Do What’s Involved Getting Started Making Progress Healthy Event
Champions
Make sure
employees
have adequate
time to eat,
encourage
people to eat
together, and
foster healthy
habits
Change organizational practice to
encourage engagement with food and
people during meal
breaks.

Develop wellness
committee plan
and organizational
policy to implement
‘work stop’ lunch
breaks and initiatives to connect
people over meals.

Provide modest
plate-sizes and
utensils. Serve
smaller portion
sizes of entrées and
sides (e.g. halve or
quarter sandwiches
to increase choice
and decrease overall portion size).

Plan work functions
to include time
needed for proper
meals; discourage
multitasking; ask
people to put away
their electronic devices during meals;
and suggest employees enjoy their
meals together.

Encourage periodic breaks with
presentations by
staff and leadership
about the benefits
of mindful eating
and sharing meals
together.

Take a holistic
approach
Conduct background research by
organizational leadership and wellness
committee about
the link between
the health and environmental benefits
of nutritious foods.
viii, ix
Identify local caterers that prioritize
buying healthy
items from local
farmers and purveyors.

Work with them to
ensure menu items
comply with Blue
Zones guidelines.

Create wellness
committee policy
on healthy, sustainable procurement
policy for catering
and events.

Implement procurement policy that
prioritizes healthy,
sustainable, locally
grown options that
are compliant with
Blue Zones nutrition guidelines.

Packet Page 59
6 GETTING STARTED:

Catering, Meetings, and Events Cheat Sheet
Remove
Processed white flour baked goods (e.g. pastries or muffins) Sweetened yogurt
Sugar-sweetened breakfast & granola bars
Meat-centric meals
Red meat
High fat salad dressings
One raw produce option at each meal
White potato French fries
Traditional chips and salty snacks
Sodas, teas, fruit-flavored beverages sweetened with high fructose corn syrup Energy drinks with sugar and artificial colors
Variety of white and whole wheat flour baked goods
Fruit-sweetened yogurt
Low-sugar granola bars
Meat as a portion of the meal
Poultry
Variety of salad dressing options
Two raw fresh produce options at each meal
Sweet potato French fries
Variety of baked chips & mixed, roasted nuts
Variety of sweetened and unsweetened sodas and teas and fruit juice Natural energy drinks
Whole grain baked goods
Plain Greek yogurt
Honey or maple syrup sweetened granola bar
Meat and vegetarian options
Poultry and vegetarian options
Low fat dressings and vinaigrettes
Raw fruit/vegetables at each meal; fruit and vegetable options in other items Baked sweet potato fries
Variety of baked chips, whole grain chips, alternative grain, gluten-free crackers Unsweetened and naturally sweetened sodas and teas and energy drinks Getting Started Making Progress Healthy Meeting Champs
Packet Page 60
7 This ‘cheat sheet’ is a helpful roadmap for how to phase in these healthy changes at your organization foods you serve at meetings and events align with Blue Zones-approved nutrition guidelines. You can use this at a glance tool to begin to replace unhealthy options with healthier items. Remember, getting feedback from people FIRST about preferences and informing them about upcoming changes can help improve acceptance and support for these shifts. Moving from “Getting Started” to “Healthy Meeting Champs” in a gradual, intentional way puts on the path to success! Replace With
Variety of white and whole wheat flour baked goods
Fruit-sweetened yogurt
Low-sugar granola bars
Meat as a portion of the meal
Poultry
Variety of salad dressing options
Two raw fresh produce options at each meal
Sweet potato French fries
Variety of baked chips & mixed, roasted nuts
Variety of sweetened and unsweetened sodas and teas and fruit juice Natural energy drinks
Whole grain baked goods
Plain Greek yogurt
Honey or maple syrup-sweetened granola bar
Meat and vegetarian options
Poultry and vegetarian options
Low fat dressings and vinaigrettes
Raw fruit/vegetables at each meal; fruit/vegetable options in other items Baked sweet potato fries
Variety of baked chips, whole grain chips, alternative grain, gluten-free crackers Unsweetened and naturally sweetened sodas and teas
Sparkling and still waters, with fruit flavor
Mini-sized whole grain and gluten free baked goods
Plain low-fat Greek yogurt; dairy free, unsweetened yogurt options Grain free and unsweetened granola bar options
Vegetarian-forward and vegan (no animal products) options; fewer or no meat options Vegetarian and vegan options of familiar items (e.g., burgers, chili, tacos) Vinaigrettes made from citrus, extra-virgin olive oil, herbs and few ingredients Fruits and vegetables make up 2/3 - 3/4 of each meal or snack Roasted root vegetable medley
Cut vegetables with healthy dips, such as black olive paste or hummus Sparkling and still waters, with fruit flavor
Packet Page 61
8 NUTRITION GUIDELINES
for Food and Beverages Served by Caterers and at Meetings/Events Globally, nutrition experts increasingly recommend diets based mostly on unprocessed or minimally processed foods, while avoiding consumption of ultra-processed foods.x, xi, xii These guidelines can help determine your decisions for what food and beverages to order from caterers and serve at your meetings/events. These recommendations comply with Blue Zones-approved nutrition guidelines.

CATEGORIES RECOMMENDATIONS IDEAS AND ADVICE
Whole foods &
Plant Slant
• Serve unprocessed or
minimally processed
foods and beverages,
mainly of plant origin,
as the foundation of all
offerings
• Avoid serving ultraprocessed foods
9 Fresh fruit and vegetables instead of packaged
snacks containing fruits and vegetables as
an ingredient
9 Omelets prepared from basic ingredients instead of
pre-packaged, reheated egg and sausage sandwiches
9 Freshly made brown rice instead of instant white rice Calories • Breakfast: 400 – 600
calories
• Lunch & Dinner: 600 -
800 calories (including
dessert), or less
9 When serving buffet meals, use smaller plates
9 Work with your caterer to see a sample plate/portion
sizes prior to your event
Sodium ≤ 800 mg per meal
Fat • ≤ 5 grams saturated fat
• Minimal (≤0.5g) to no
trans fat
Ideas to Try
9 Serve salad dressing & condiments (like mayonnaise)
on the side
9 Include a variety of regular, low-fat and light
salad dressing
9 Provide single servings of cream cheese & butter
9 Add nuts or seeds to granola or yogurt parfaits
9 Add nuts, seeds or avocado to side and entrée salads
Foods to Reduce/Avoid
8 Fried foods
8 Cream sauces such as Alfredo or hollandaise
Whole grains
and ‘slow’
carbohydrates
Include 1-3 servings of
mostly whole grains or
carbohydrate with meals
Ideas to Try
9 ½ cup oatmeal (with fresh berries)
9 ¼ cup granola layered with yogurt & fresh fruit
for a parfait
9 Whole grain bread, muffins, English muffins, etc.
9 Cut large muffins or bagels in half or serve
mini-options
9 2 slices of whole grain sandwich bread, baked chips
9 1 cup (cooked) whole grain pasta with tomato sauce
9 ½ cup brown rice, fresh (not fried) spring rolls with tofu & vegetable stir-fry
9 Consider grains such as quinoa, wild rice, black rice or rice/whole grain mixtures
Foods to Reduce/Avoid
8 Sweetened/high sugar breakfast cereals
8 Pastries such as donuts, Danish, croissants, etc
8 Lower-fiber foods such as white pasta, white rice
and non-whole grain muffins/bagels etc.

Packet Page 62
9 CATEGORIES RECOMMENDATIONS IDEAS AND ADVICE
Protein • For plant-based and
vegetarian protein
options look to beans,
legumes, tofu, eggs,
cheese
and nuts.
• If meat is served, an
ideal portion is 3 oz
(cooked)
Ideas to Try
9 Three bean vegetarian chili
9 Veggie or Black bean burgers
9 Lentil based curry or “dahl”
9 Entrée salads with nuts, seeds, cheese and/or beans
9 Hard boiled eggs
9 Scrambled eggs or vegetable frittata
9 Yogurt with 8+ grams protein per serving
9 Focus on lean meats (chicken, turkey) and fish, if you choose to serve meat
Foods to Reduce/Avoid
8 Fried foods such as chicken tenders and bacon
8 Meats that are high in sodium and fat like bacon and
breakfast sausage
Fruits and
Vegetables
• Include at least 2
servings of fruits or
vegetables at each meal.
• Choose from fresh,
frozen, canned (low or
no sodium) or dried
options
Ideas to Try
9 Fresh fruit in place of chips
9 Serve fruit as a dessert
9 Try roasting or sautéing vegetables (vs frying)
9 Prepare vegetables with healthier oils and/or broth
and spices instead of butter or frying
9 Incorporate fruits and vegetables into entrées vs
serving them as standalone sides (i.e. add fresh
vegetables to sandwiches and wraps, or serve salsa
with eggs)
Foods to Reduce/Avoid
8 Fried vegetables
8 Side dishes that rely on cheese or cream sauces (i.e. au gratin potatoes, broccoli with cheese sauce, etc.)
Desserts ≤ 250 calories per serving Ideas to Try
9 Consider not serving dessert
9 Serve 2-3 mini-desserts
9 Fresh fruit or fruit skewers for dessert
9 Fruit dipped in dark chocolate
9 Fruit sorbet or fruit puree popsicles
Foods to Reduce/Avoid
8 Large portion sizes such as giant cookies, brownies
Beverages • See beverage vending
guidelines above for
packaged beverages
• Always offer cold
drinking water (not
bottled) if serving
beverages
• If serving self-pour
beverages, use small
(6-8 oz) cups/glasses
Ideas to Try
9 Serve unsweetened iced tea in place of lemonade
9 Include fresh fruit, cucumbers, basil or mint in carafes of ice water for infused, refreshing flavors
Foods to Reduce/Avoid
8 Soda
8 Sweetened beverages such as lemonade and
sweetened iced tea
8 Fruit juice portions ≥ 8oz
Condiments • When possible,
provide single serving
condiments on the side
• Offer a variety of regular,
low-fat and options that
don’t included add fats
Ideas to Try
9 Apple butter, hummus, black olive spread, pesto
9 Mustard, fruit juice-sweetened ketchup, sriracha
Foods to Reduce/Avoid
8 Butter, full-fat mayonnaise
8 Sweet sauces such as BBQ
Packet Page 63
10 Additional Considerations: Here are some other things to consider when ordering and serving food for employees:

COOKING

TECHNIQUES
• Favor meals and foods prepared with healthy cooking techniques like baking, broiling, roasting, grilling, poaching, steaming, etc. • Avoid deep frying
SUSTAINABILITY • Prioritize plant-based foods to support health and environmental sustainability
• Serve organic, sustainable, and locally/regionally-produced foods when possible
• If offering fish or seafood, use products procured from responsibly managed, sustainable, healthy fisheries
• Select foods and beverages with no or minimal packaging • Use reusable, recyclable, or compostable food and beverage serviceware (beverage containers, cups, plates, silverware, etc.) when possible • Order or serve only what will be consumed, and consider making a plan to donate uneaten food to local hunger relief efforts
A CASE STUDY:

Thurston Industries
Thurston Industries is a mid-sized company that wanted to improve the health and productivity of its employees. For several years, executive leadership had demonstrated their commitment to supporting employee wellness, which had begun to reduce healthcare costs, decrease absenteeism, and increase employee support for a healthy workplace. To continue this success, the CEO and Vice President of Human Resources decided that the food environment across all company sites needed to reflect the company’s espoused values around health and wellness. In partnership with the company’s Wellness Committee, mid-level managers, and corporate foodservice, they embarked on an effort to improve the availability of healthy options at company meetings and events.

This team knew that a phased approach with significant employee input would be the path of least resistance. Using a consultative process with workers had worked well for previous changes, so they put this strategy to the test again. The company obtained employee input on what they would like to be able to eat at meetings and events – from surveys to informal conversations at meetings, which helped set the stage and expectations for changes ahead.

Packet Page 64
11 HERE’S WHAT THEY LEARNED AND DID:

Adopted research-based nutrition guidelines to help employees choose healthy options for meetings and events and associated ‘healthy meetings and events’ policy, establishing divisional benchmarks and expectations for full adoption of these guidelines and practices phased in over a period of three years
Shared a toolkit and conducted employee training to facilitate implementation of the healthy eating guidelines and practices
Targeted mid-level managers and administrative support staff responsible for ordering food for meetings and planning events, holding webinars and conducting a promotional campaign to raise awareness, share the new expectations and best practices Conveyed this phased approach with all employees through a promotional strategy to raise awareness of new policies, promote healthy behaviors, and connect the new practices with corporate values, including company celebrations featuring healthy options Implemented a phased approach of ‘good,’ ‘better,’ and ‘best’ practices for foods served at meetings and events
Created a rewards program for units doing an exemplary job of implementing the policy, providing a free meal from their favorite new caterer
Over a period of three years, things changed dramatically across Thurston Industries. Snacks and meals served at meetings no longer featured unhealthy, processed foods and sweetened beverages.

Instead, they were rich in fruits and vegetables and healthy proteins. Over time, different units developed a passion for new catering options, such as locally owned Indian, Thai, and vegetarian restaurants. Company events – large and small alike, from annual all-employee meetings to birthday celebrations for individual employees – now served delicious, healthy options, purchased from caterers, local restaurants, and food delivery services that cooked from scratch and procured items from local growers.
“It took a commitment from leadership and employees alike to make this work,” reports the Vice President for Human Resources, “We’ve truly made a company-wide change, and people really support it. They believe we care about their health. We know our healthcare costs and absenteeism are down. Employees tell us they feel better and are making healthier choices at lunch and out of work.”
Packet Page 65
12 SAMPLE MENUS for Healthy Meetings and Events
Whether you’re using an onsite institutional foodservice, a catering company, or a food delivery service, you can serve healthy options that meet Blue Zones nutrition guidelines. Here are some sample menus for different kinds of events that enable you to phase in your new, healthier approach. “Good” menus are easiest to order and prepare; “Best” menus are the most nutritious.

GOOD BETTER BEST
Breakfast • Whole grain bagels with
spreads and healthy
toppings (e.g. low-fat
cream cheese, nut butter,
avocado, sliced tomatoes,
sliced red onions,
salmon lox)
• Hard boiled eggs
• Clementines or tangerines
• Water with lemon slices,
coffee, tea
• Baked egg bites – Broccoli
and cheese; turkey bacon
and scallion
• Quinoa carrot mini muffins
• Assorted fresh melon
• Water infused with sliced
oranges and mint,
coffee, tea
• Whole grain or glutenfree wraps with scrambled
eggs or tofu, herbs,
spinach, bell pepper,
and scallions
• Fresh fruit platter
• Chia pudding cups
• Water infused with sliced
oranges and mint,
coffee, tea
Break • Fruit and/or vegetable
whole grain muffins or
whole grain, low sugar
breakfast bars
• Dark chocolate squares
• Sliced apples
• Coffee, tea
• Mixed nuts
• Popcorn seasoned with
flavored salt
• Assorted sliced melon
• Coffee, tea, sparkling
water (unsweetened)
• Whole grain crackers and
cut vegetables (carrots,
celery, radishes, etc.) with
hummus and black
olive dips
• Basket of apples, oranges,
and bananas
• Trail mix
• Unsweetened iced tea
• Cucumber and mint
infused water
Celebration • Build Your Own Yogurt
Parfait Bar (can include
fresh, mixed berries, nuts
and seeds, whole grain/
low-sugar granola, plain
Greek yogurt, and honey)
• Bottled unsweetened iced
tea and sparkling water
• Whole grain carrot or
zucchini cake
• Cheese, fruit, vegetable
and nut tray, with whole
grain and gluten-free
crackers
• Bottled fruit and vegetable
juices or smoothies,
with no added sugars or
artificial ingredients
• Build Your Own Taco
Bar (can include corn
tortillas, black beans,
cheese, lettuce, salsa, corn,
guacamole and whole
grain chips
• Citrus infused water
Lunch or
Dinner
Boxed
• Sandwiches – choice of
whole grain or gluten-free
bread (filling options can
include tuna salad, sliced
turkey, hummus spread,
lettuce, tomatoes, and
condiments)
• Basket of apples, oranges,
and bananas
• Vegetable chips (fried
taro chips)
• Sparkling and still waters
Buffet
• Vegetarian bean and sweet
potato chili, with optional
toppings such as shredded
cheese, diced avocado,
and scallions
• Whole grain corn muffin
• Sliced citrus fruit
• Sparkling and still waters
Plated
• Baked sweet potato fries
• Black bean burger,
avocado, tomato, lettuce,
and mustard, with whole
grain or gluten free bun
• Coleslaw with lime
vinaigrette
• Sparking and still waters
Packet Page 66
13 Follow these guidelines to create ‘plant slant’ entrées approved by Blue Zones Project® for your restaurant. These guidelines are derived from diets of the world’s longest lived people. Although restaurants do not need to change any particular menu item to achieve Blue Zones Project Approved™ status, only menu items that adhere to the Healthy Dish Guidelines may be marked as “Blue Zones Project® inspired.”

CRITERIA
To create entrées or menus bearing the label “Blue Zones Project® Inspired,” all ingredients must meet the below criteria. If the criteria does not apply mark the box with “NA.” For children’s entrées, ensure that the portion size is appropriate for a child. Salads are excluded. Add two extra points towards your overall certification score for each entrée offered. • Features plant-based foods (vegetables, beans, whole grains, fruits, nuts, tofu, quinoa, tempeh, seitan, plant-based meat substitutes). • For breakfast entrées, may use one whole egg. Preferably use organic free-range eggs. Tofu scramble is an alternative to scrambled eggs. • Includes at least one vegetable. Examples of commonly used vegetables in Blue Zones® areas are broccoli, asparagus, sautéed kale, baked yams/ potatoes, and carrots.
• Does not include fried foods of any kind (i.e. French fries). Sautéing at low temperatures is a good alternative.
• Uses only 100 percent whole grain versions of pasta, pizza, tortillas, breakfast cereals, and other flour-based foods. A whole grain has 100 percent of the original kernel present.
• Uses brown rice or other whole grain alternatives (i.e. quinoa, barley, buckwheat) instead of white rice.
• Uses 100 percent whole grain or sprouted-grain breads instead of white bread, with the exception of sourdough bread.
• Uses olive oil and canola oil instead of butter.
• Uses nut butters, hummus, and mustard as alternatives to mayonnaise. • Uses fewer than six teaspoons of added sugars. Preferably uses honey, unrefined whole-cane sugar, or other natural sweeteners. • If including dairy, limit to goat’s milk, sheep’s milk, or products made from these milks.

CRITERIA
MET?












BLUE ZONES HEALTHY

DISH GUIDELINES
Copyright © 2019 Blue Zones, LLC and Sharecare, Inc. All rights reserved.

Packet Page 67
14 RECIPES THAT WORK!
If your caterer or vendor is looking for guidance on recipes that align with Blue Zones Nutrition Guidelines, here are some great options:

DIRECTIONS
• Reheat the frozen brown rice according to the directions on the package. • Produce Prep: Wash and chop the sweet potatoes (see step #3 for sweet potato preparation options).
• Peel and mince the garlic and fresh ginger. Rinse and drain the canned chickpeas. • The sweet potatoes can be prepared two ways. If you have extra time, you can bake them in the oven. Cut the sweet potatoes into 1/2-inch-wide round medallions and bake them at 400 for 25-30 minutes, flipping at around 15 minutes. If you’re looking for an option that takes less than 10 minutes, you’ll be preparing mashed sweet potatoes in the microwave. Poke holes all over the sweet potato with a fork. Microwave for about 5-9 minutes or until soft throughout. (Larger sweet potatoes may take up to twice as long to cook.) Once cooked, mash the sweet potatoes with a fork. • In a saucepan, heat the beans on medium heat with the cinnamon, cumin, turmeric, garlic, fresh ginger and a few tablespoons of water until the beans are warm and soft. • Add the baby kale (or any other leafy greens) to the pan, and put the lid on to lightly steam the baby kale leaves. The baby kale is done when the leaves are limp (at about 3 minutes). Stir occassionally. Mash the sweet potatoes in a bowl. Add them to the beans and baby kale mix.
• To plate, top the brown rice with the veggie and chickpea mixture. Season to taste. 1½ cups frozen brown rice
2 sweet potatoes
3 cloves of garlic
1 tbsp fresh ginger
1 can no-salt canned chickpeas
½ tsp cinnamon
2 tsps cumin
4 cups baby kale
½ tsp turmeric
Salt & pepper, to taste (optional)

SPICED CHICKPEAS AND SWEET
POTATOES WITH BROWN RICE Makes a great lunch!
Packet Page 68
15 COWBOY CAVIAR Makes a tasty appetizer
served with blue corn chips!
1 cup olive oil
½ cup cider vinegar
2 T honey
1 can black beans, unsalted, rinsed
and drained
1 12 oz package frozen blackeyed
peas, boiled and drained
3 ears of sweet corn, grilled
½ of a red onion
1 of each – yellow, red, and green bell
peppers – finely chopped
1 jalapeño, finely chopped

DIRECTIONS
• In a bowl, mix together all beans, corn, red onion, and peppers. • Pour olive oil, cider vinegar and Stevia over the vegetable mixture and stir about. • Let the “caviar” marinate in the refrigerator overnight for best taste results (the longer it sits, the tastier it becomes).
• Drain thoroughly, and serve with unsalted, corn tortilla chips.

SAVORY OATMEAL

DIRECTIONS
• Combine the oats and carrot in a small saucepan over medium heat. Add the water. (Use more or less to achieve the consistency you prefer; 1½ cups/360 ml yields a fairly thick oatmeal.)
• Heat until simmering, then cook, stirring often, until everything is tender, about 5 minutes.
• Stir in the kale, salsa, and nutritional yeast.
• Pour into a bowl and top with the avocado and pumpkin seeds. Sprinkle with smoked paprika and crushed red pepper, if using. Season with salt and pepper to taste and serve. 1 cup (95 grams) old-fashioned rolled oats
1 carrot or small beet, peeled and shredded
1 ½ cups (360 ml) water
1 cup (15 grams) stemmed and chopped kale
or (30 grams) chopped spinach
¼ cup (60 grams) salsa or marinara sauce
2 tablespoons nutritional yeast
½ avocado, chopped
2 tablespoons roasted pumpkin seeds
Smoked paprika and/or crushed red pepper,
optional
Salt and black pepper
This rib-sticking breakfast will get your
morning meeting off to a great start!
Packet Page 69
16 WHAT RESOURCES ARE AVAILABLE
If we’re thinking about changing food we serve at meetings and events? If you’re ready to improve the nutritional quality of foods served by caterers and at your meetings and events, there are a lot of publicly available toolkits, sample policies, and vending contracts.

Don’t reinvent the wheel! Instead, take full advantage of the good work that has already been done.

Stand-out resources include:
• Healthy Workplace Food and Beverage Toolkit
(American Heart Association, American Stroke Association):

See pages 7-10 for getting started and pages 11-18 for meetings and events. • Healthy Meeting Toolkit
(National Alliance for Nutrition and Activity): This comprehensive toolkit provides guidance, rationale, and answers to frequently asked questions on healthy meetings. • Resolution to Host Healthy Meetings, Conferences, and Events (Center for Science in the Public Interest): If you’d like to create a worksite policy around healthy meetings and events, here’s helpful language you can use. • County of San Diego Eat Well Practices
(County of San Diego): Here’s another example of concise healthy guidelines for meetings and events (see page 8).
• Healthy Diets from Sustainable Food Systems: Summary Report of the EAT-Lancet Commission This reader-friendly and visually-appealing summary report comes from a new commission charged with identifying a universally healthy diet for people and the planet. The “flexitarian” diet consists of primarily plant-based foods with optional inclusion of modest amounts of fish, meat, and dairy foods.

This report provides an excellent rationale for plant-based diets.

Packet Page 70
17 We look forward to supporting you in
fostering a culture of health and community
for your people.

Please feel free to contact your local
Blue Zones Project representative
if you have any questions
Packet Page 71
18 i Kwon AR, Yoon YS, Min KP, Lee YK, Jeon JH (2018). Eating alone and metabolic syndrome:

A population-based Korean National Health and Nutrition Examination Survey 2013–2014.

Obesity Research & Clinical Practice, 12(2), pp. 146-157. doi: 10.1016/j.orcp.2017.09.002. ii Robinson E, Aveyard P, Daley A, Jolly K, Lewis A, Lycett D, Higgs, S (2013). Eating attentively:
a systematic review and meta-analysis of the effect of food intake memory and awareness on eating. American Journal of Clinical Nutrition, 97, pp. 728–42. iii Ibid.
iv Ariga A, Lleras A (2011). Brief and rare mental “breaks” keep you focused: deactivation and reactivation of task goals preempt vigilance decrements. Cognition, 118(3), pp. 439-43.

Doi: 10.1016/j.cognition.2010.12.007.
v Ibid.
vi Ministry of Health of Brazil (2015). Dietary guidelines for the Brazilian population. Retrieved from http://bvsms.saude.gov.br/bvs/publicacoes/dietary_guidelines_brazilian_population.pdf. vii Willett W et al. (2019). Food in the anthropocene: the EAT-Lancet Commission on healthy diets from sustainable food systems. The Lancet. doi: 10.1016/S0140-6736(18)31788-4. viii Ibid.
ix Ministry of Health of Brazil (2015). Dietary guidelines for the Brazilian population. Retrieved from http://bvsms.saude.gov.br/bvs/publicacoes/dietary_guidelines_brazilian_population.pdf. x Ministry of Health of Brazil (2015). Dietary guidelines for the Brazilian population. Retrieved from http://bvsms.saude.gov.br/bvs/publicacoes/dietary_guidelines_brazilian_population.pdf. xi Willett W, Rockström J, Loken B, Springmann M, Lang T, Vermeulen S, Garnett T, Tilman D, DeClerck F,Wood A, Jonell M, Clark M, Gordon LJ, Fanzo J, Hawkes C, Zurayk R, Rivera JA, Vries WD, Sibanda LM, Afshin A, Chaudhary A, Herrero M, Agustina R, Branca F, Lartey A, Fan S, Crona B, Fox E, Bignet V, Troell M, Lindahl T, Singh S, Cornell SE, Reddy KS, Narain S, Nishtar S, Murray CJL (2019). Food in the anthropocene: the EAT-Lancet Commission on healthy diets from sustainable food systems. The Lancet. doi: 10.1016/S0140-6736(18)31788-4. xii County of San Diego. County of San Diego Eat Well Practices. Retrieved from http://www.livewellsd.org/content/dam/livewell/topics/Eat-Well-Practices/PDFs_EatWell/ Eat%20Well%20Practices.pdf.
xiii This language conforms to guidelines in the County of San Diego’s Eat Well Practices Packet Page 72
Packet Page 73
Copyright © 2020 Blue Zones, LLC and Sharecare, Inc. All rights reserved.

Packet Page 74

HEALTHY FOOD POLICY
Resolution XXX; Adopted XXX
Purpose
The City of Seaside is committed to supporting healthy living by ensuring that food and beverages offered, purchased, and provided by the City are of maximum nutritional value. Accordingly, the following goals were developed to meet City nutrition standards.  Improve access to healthy food and beverage choices in City owned and leased facilities.  Improve the health of employees and community members who use City programs and facilities.
 Ensure food and beverages purchased with public dollars meet or exceed national nutrition guidelines.
 Offer a variety of whole foods that are fresh, high quality, locally sourced (when possible) and minimally processed.

Background
Unhealthy eating and lack of exercise are directly linked to excess weight and an increase in many other health complications, loss of energy, productivity, depression, and increased health care costs.

Adverse effects associated with excess weight gain cost California over $21 billion annually. 1 It is
estimated that absenteeism related to obesity costs employers $4.3 billion annually 2 and that $506 per obese worker are lost in productivity each year.3In Monterey County alone, 65% of adults are considered overweight or obese.4
Maintaining a healthy lifestyle involves more than individual choices. An environment that always includes healthy food makes choosing healthy foods easier for all. The City of Seaside can create healthy food environments in their publicly managed facilities, which can nudge staff and community members towards healthier choices. This effort can also serve as a role model to other organizations to create healthy food environments and encourage healthy choices.

Policy
It is the policy of the City to provide access to healthy food and beverages to employees and individuals who visit City facilities.

This policy outlines comprehensive nutrition standards for beverages and food that are purchased, served or offered at City facilities and those provided by City departments. The City Nutrition Standards have been developed for three (3) different food environments.  Meetings and events
 Food and beverage vending machines
Packet Page 75
 Food Service Venues (including work sites, concession stands, special events) These nutrition standards are based on and follow the Dietary Guidelines for Americans 2015-2020.5 By law (Public Law 101-445, Title III, 7U.S.C. 5301 et seq.), the Dietary Guidelines for Americans are reviewed, updated if necessary, and published every five years. The United States Department of Agriculture (USDA) and the United States Department of Health and Human Services (HHS) jointly create each edition. These updated Dietary Guidelines call for the following lifestyle approach:
 Reduce the incidence and prevalence of chronic health conditions by reducing overall calorie intake and increasing physical activity.
 Choose a variety of nutrient-dense foods and beverages within all food groups in recommended amounts.
 Limit calories from added sugars and saturated fats and reduce sodium intake.

Procedure
Meetings and Events
Nutrition standards: At all meetings and events sponsored by the City or coordinated between the City and community, where food will be provided for staff, community agency representatives and/or community members, food selections shall adhere to the City’s Nutrition Standards outlined in Exhibit A.

Vending Machines
 Nutrition Standards: Pre-packaged foods and beverages in City owned and leased facilities shall adhere to the City’s Nutrition Standards outlined in Exhibit A.  Foods and beverage sold in contracted vending machines will adhere to the Nutrition Policy’s beverage and nutrition standards as follows:
o By 2023, 50% of all foods and beverages in contracted vending machines will meet the beverage and nutrition standards.
o By 2024, 75% of all foods and beverages in contracted vending machines will meet the beverage and nutrition standards.
o By 2025, 100% of all foods and beverages in contracted vending machines will meet the beverage and nutrition standards.

Concession Stands
 The City and its concession stands and contracted food service operators will offer healthy options adhering to the City’s Nutrition Standards outlined in Exhibit A.  Operators are recommended to provide an assortment of healthier food choices, with lower amounts of fat, sugar, and sodium. To accomplish this, operators are encouraged to:
o Offer more fruits, vegetables, whole grains, and low fat and low calorie foods, including low fat dairy, lean protein sources and lower fat versions of condiments.

Packet Page 76
o Offer more minimally processed foods made or foods produced without added sugar and less sodium.
o Prepare foods using healthy cooking techniques such as baking, roasting, broiling, grilling, poaching, steaming, or stir frying instead of pan frying or deep fat frying to minimize added fat to the food prepared.
o Offer seasonal and local produce, when possible.

Employee Food
 The City’s Nutrition Policy does not regulate meals, snacks or beverages brought in to share with other City employees for non-City sponsored and/or coordinated meeting or event.
 Employees are encouraged, however, to bring healthier options, such as fruits, vegetables, or water, when bringing food to work to share (e.g. potlucks) or undertaking individual fundraising activities when no City monies are being used.

Include smaller portions such as mini-whole grain muffins or mini-bagels.

Compliance
The Blue Zones Project of Monterey County will provide reasonable consultation to any department regularly hosting office or public events where food choices need to be made, including reviewing food selections or menu choices and food selections for vending machines to ensure compliance with the City’s Nutrition Standards. The Blue Zones Project of Monterey County will provide a Healthy Food Policy Implementation Guide to assist departments with policy compliance.

Document References

1. Wolstein, J., Babey, S. H., & Diamant, A. L. (2015). Obesity in California (p. 3, Rep.). Los Angeles, CA: UCLA Center for Health Policy Research.

2. Cawley J, Rizzo JA, Haas K. Occupation-specific Absenteeism Costs Associated with Obesity and Morbid Obesity. Journal of Occupational and Environmental Medicine, 49(12):131724, 2007.

3. Gates D, Succop P, Brehm B, et al. Obesity and presenteeism: The impact of body mass index on workplace productivity. J Occ Envir Med, 50(1):39-45, 2008.

4. Wolstein, J., Babey, S. H., & Diamant, A. L. (2015). Obesity in California (p. 3, Rep.). Los Angeles, CA: UCLA Center for Health Policy Research.

5. U.S. Department of Health and Human Services and U.S. Department of Agriculture. 2015– 2020 Dietary Guidelines for Americans. 8th Edition. December 2015. Available at http://health.gov/dietaryguidelines/2015/guidelines/.

City Council Action
Approved and adopted on xxxxx x, 20xx
Packet Page 77
Exhibit A: City of Seaside Nutrition Standards
Beverage Standards – 60% of the beverages available in each City leased and operated vending machine, or concession stand will be one or a combination of the following:
 Water, including carbonated water (no added caloric sweeteners)  Unsweetened coffee or tea (if condiments are provided, sugar and sugar substitutes may be provided)
 Plain (no added flavor or sugar) non-fat or 1% low fat dairy milk.  Plant derived milk (e.g. soy, rice, and almond) with ≤ 130 calories per 8 ounces serving.  100% fruit or vegetable juice.
 Low-calorie beverages such as tea or diet soda with less than 40 calories per 8-ounce serving.
 Healthier beverages should be placed prominently and be as easy to see as the operator’s other most popular beverages.
 Bottled water (in accordance with the City’s plastics ordinance) should be available as a beverage option and the price per ounce cannot be higher than any other beverage.

Pre-Packaged Foods and Snacks – 60% of all snack foods will meet all the following criteria:
 No more that 35% calories from fat (except for packages that contain 100% nuts or seeds)  No more that 10% calories from saturated fat.
 Zero trans-fat.
 No more than 35% total weight from sugar and caloric sweeteners.  No more than 360 milligrams (mg) of sodium per package.  At least 10% of all snack food will contain at least (2) grams of dietary fiber per serving.  At least one snack food item will meet the FDA definition of “low sodium” or be ≤ 140 mg per serving.

Prepared Foods
 At least one main dish/entrée selections and side option at each meal service to comply with nutrition standards below:
o No more than 35% calories from fat
o No more that 10% of calories from saturated fat
o 0 grams of trans fat
o No more than 500 calories
o No more than 600 milligrams of sodium
 Healthy entrée and side items (which meet the nutritional guidelines) should be clearly indicated on menus.

Offer a variety of grains (especially whole-grain foods), an fruits and vegetables. Examples include fresh fruit and salads; fresh cooked vegetables; whole grain breads, pasta, and cereals; and muffins, fruit breads or granola bars.

Packet Page 78
 The price of main dishes/entrees and side options should not exceed the price of other menu items.

Additional Resources
 Blue Zones Healthy Food and Beverage Suggestions (adapted from the Blues Zones Food Guidelines)
 Blue Zones Project Healthy Vending Options Toolkit
 Blues Zones Project Healthy Catering Toolkit
Packet Page 79
Blue Zones Healthy Food and Beverage Suggestions
Adapted from the Blue Zones Food Guidelines
 Use recipes or foods that revolve around fruits, vegetables, grains, greens, and beans, and consider offering one non-meat entree.
 Limit Meat and Dairy. Serve entrees that have smaller portions of meat (such as no larger than a deck of cards). Avoid processed meats such as hot dogs, bacon, and sausages. When using cheese in a dish try ice-cube size portions, mostly to flavor foods.  Add Beans. Try to increase the number of types of beans that are offered, including tofu, which contain high quality protein and fiber.
 Limit Sugar. Reserve cookies, cakes, and candies for special occasions or serve them in small serving sizes.
 Add Nuts. Incorporate nuts like almonds, walnuts, Brazil nuts, and peanuts into recipes.

Avoid sugar-coated nuts.
 Whole Grain or Sourdough Bread. Try to serve 100% whole grain breads or sourdough bread made from live cultures and whole grain or corn tortillas over flour tortillas. Avoid white breads and wraps.
 Healthier Beverages. Offer water for free and advertise it. Unsweetened teas and coffee are great. Eliminate sugar-sweetened beverages and diet sodas.  Reduce sugar-sweetened beverages by switching to smaller sizes and adding nonsweetened beverage options like water or seltzer water.  Encourage vendors selling food at City-sponsored or coordinated events to replace one “non-healthy” food or beverage item with a healthier item.

Packet Page 80
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEASIDE APPROVING

THE BLUE ZONES OF MONTEREY COUNTY SUPPORTED HEALTH FOOD POLICY.

WHEREAS, the City of Seaside is dedicated to improving the health and wellbeing of all community members through city policies, plans and programs that will collectively improve the wellbeing and economic vitality of our community; and
WHEREAS, Blue Zones Project Monterey County is a community-wide well-being improvement initiative designed to make healthy choices easier by encouraging evidence-based, sustainable changes in community policy, social networks, and organizations including worksites, schools, restaurants, grocery stores, and community organizations; and WHEREAS, the City of Seaside is a key partner in community wellbeing and intends to become a Blue Zones Project approved worksite by providing healthy environments for city staff; and
WHEREAS, the City of Seaside, as part of the Peninsula Cities, intends to become a Blue Zones Project certified community by promoting policy, systems and environment changes that make the healthy choice the easy choice; and
WHEREAS, our nation and state face a major public health crisis in the form of rising rates of chronic disease associated with sedentary lifestyles, poor nutrition, and tobacco use, increases in type 2 diabetes, adult and childhood obesity, and cardiovascular disease, and rising healthcare costs, all of which hinder the economic vitality of our community; and WHEREAS, the well-being of our residents is impacted by chronic diseases associated with sweetened beverages and diet, including type 2 diabetes, adult and childhood obesity, tooth decay and poor oral health, and, according to a recent survey, only one half of adults in the County eat the recommended daily serving of fruit and vegetables; and
WHEREAS, Blue Zones Project Monterey County, in collaboration with our community partners, seeks to improve the overall well-being of Seaside, leading to healthier, happier citizens, lower healthcare costs, and higher productivity, offering benefits for everybody; and WHEREAS, The Seaside City Council finds that healthy food and beverage environments that make healthy food and beverage choices easy and routine are desirable in order to improve the health and well-being of community members,
WHEREAS, the City of Seaside should serve as an example to other municipalities, local governments, employers, and the public by using its purchasing power to make healthier food and Packet Page 81
beverages options more convenient to those who come in contact with and are served by municipal government.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Seaside hereby approves the Blue Zones Project of Monterey County supported Health Food Policy.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Seaside duly held on the 19th day of May by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:
______________________________
Ian N. Oglesby, Mayor
ATTEST:
___________________________
Dominique Davis, City Clerk
Packet Page 82

CITY OF SEASIDE

STAFF REPORT
Item No.: 8.J.

TO: City Council
FROM: Roberta Greathouse, Acting City Manager
BY: Rick Medina, Senior Planner
DATE: May 19, 2022
SUBJECT: FIREWORKS BOOTH AUTHORIZATION FOR THE SEASIDE

DOLPHINS AQUATICS CLUB ON CITY OWNED PROPERTY
LOCATED AT 490 BROADWAY AVENUE

RECOMMENDATION
Approve the request and authorize the City Manager to execute a Use Agreement with the Seaside Dolphins in accordance with the Draft Resolution.

BACKGROUND

PURPOSE
Approval of a request from a non-profit group to use a portion of a City-owned parking lot for the retail sales of safe and sane fireworks between June 28th and July 4th.

The “Seaside Dolphins” have been using the vacant lot located at the southwest corner of Broadway Avenue and Contra Costa Street for their annual fireworks fundraiser for the past two years. The location map is provided as Attachment 2. The site was previously owned by the Coniglio Family Trust. With the purchase of the site by the City of Seaside in 2022, the applicant is required to receive authorization from the new owner of record. The applicant’s letter of request and supporting non-profit status information is provided as Attachment 3. Prior to conducting firework sales on the project site, the Seaside Dolphins had an extensive record of operating sales elsewhere in the City for the past 20 years or more. There have been no negative comments related to the sale of fireworks by the Seaside Dolphins at the project location or other sites that have been used by the Seaside Dolphins in the City.

The sale of safe and sane fireworks will occur from June 28th through July 4th. The site plan of the fireworks sales area is provided as Attachment 4. The fireworks booth will measure approximately 12 feet wide by 20 feet in length. Set-up and breakdown of Packet Page 83

Item No. 8.J. Page 2 of 2
the event would occur between June 20th and July 8th, 2022. Additionally, a 12 foot by 20 foot metal storage container would be placed near the fireworks booth for the storage of fireworks being sold on-site in accordance with State Law. The sales hours will generally occur between 10 am and 10 pm daily. Site photographs of the Fireworks Sales Area are provided as Attachment 5. The nearest residential properties are located 300 feet to the south and with the residential property being buffered by the Acme Coffee site located between the residential property and the project site. A minimum distance of 30 feet is required for residential use. Prior to receiving a clearance from the Fire Marshall to begin selling, the fireworks vendor would be responsible for providing the required Certificate of Insurance naming the City of Seaside as additional insured for $2,000,000.00 per occurrence and $4,000,000.00 as an aggregate minimum.

FISCAL IMPACT
There is no anticipated fiscal impact on the City of Seaside associated with this License Agreement.

ATTACHMENTS

1. Attachment 1 - Reso Fireworks Booth

2. Attachment 2 - Location Map

3. Attachment 3 - Letter of Request

4. Attachment 4 - Site Plan

5. Attachment 5 - Site Photos
Reviewed for Submission to the City Council by:
__________________________________
Roberta Greathouse, Acting City Manager
Packet Page 84
RESOLUTION NO. 22-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEASIDE

AUTHORIZING THE CITY MANAGER TO EXECUTE A USE AGREEMENT WITH

THE SEASIDE AQUATICS CLUB FOR A FIREWORKS BOOTH ON A CITY OWNED PARKING LOT.

WHEREAS, Seaside Aquatics Club, tenant, filed a request for the placement of a fireworks booth and sales of fireworks at parcel APN 011-301-002 more commonly known as 490 Broadway Avenue; and
WHEREAS, on May 19, 2022, the City Council of the City of Seaside held a public hearing to consider approving the request for the retail sales of fireworks for the Seaside Aquatics from June 28th through July 4th, 2022; and
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Seaside does hereby authorize the City Manager to execute the Use Agreement with Seaside Aquatics Club attached hereto as Exhibit A.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Seaside, State of California, on the 19th day of May, 2022, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

APPROVED:

ATTEST:
________________________
Ian N. Oglesby, Mayor
_____________________________
Dominique L. Davis, City Clerk
Packet Page 85

EXHIBIT A

USE AGREEMENT
THIS AGREEMENT is entered into this 19th day of May, 2022, by and between the City of Seaside, a municipal corporation, hereinafter referred to as “The City” and the “SEASIDE AQUATICS CLUB”, hereinafter referred to as “Tenant.”

1. PREMISES
The City authorizes the Tenant to use the land known as Assessor’s Parcel Number 011-301- 002, shown on the attached site plan and located at 490 Broadway Avenue.

2. TERM OF AGREEMENT
The parties hereto agree that the Tenant shall have exclusive use of the premises herein described from June 28 to July 4, 2022.

3. INSURANCE
The Tenant shall procure and maintain, at its own cost and expense, an insurance policy acceptable to the City, in the minimum amount of two million dollars ($2,000,000.00) per occurrence and four million dollars ($4,000,000.00) as an aggregate, insuring the Tenant and the City against any and all liabilities arising from the use of the premises as set forth in this Agreement. The Tenant shall provide the City with a certificate of insurance reflecting the terms of this Paragraph. The Tenant shall maintain said insurance in full force and effect throughout the entire term of this Agreement.

4. INDEMNITY
In consideration of the Use Agreement issued by the City to allow the tenant to use a portion of the Parking Lot owned by the City for the sales of fireworks, the tenant hereby agrees to defend, indemnify, and hold harmless the City, its agents, officers, and employees from and against all claims, damages, losses, judgments, liabilities, expenses, and other costs including litigation costs and attorney’s fees from every cause, including but not limited to injury to person(s) or property or wrongful death arising directly or indirectly out of any act or omission of the tenant or its agents, officers, and employees or volunteers resulting or alleged to have resulted, directly or indirectly, wholly or partially, from the tenant’s aforementioned use of the property. In addition, the tenant agrees to waive subrogation rights for any Workers’ Compensation related injuries. The City make no warranty as to the suitability of the property for the aforementioned use of the property. Therefore, the tenant has a duty to inspect the site for potential hazards; correct any hazards discovered and warn participants of any potential for hazards.

5. CONDITIONS OF RENTAL
Rental of said premise is subject to the following terms and conditions:

Packet Page 86
(a) All temporary signs, banners, fencing and other materials used in connection with the Fireworks sales shall remain within the boundaries of the project site and not encroach into a public right-of-way.
(b) The subject property shall be cleared of all litter and Fireworks merchandise refuse materials at least once a day throughout the approved event. The subject property shall be completely cleared of litter and ancillary equipment at the end of the event. (c) Prior to beginning Fireworks sales, the tenant must receive approval of a final inspection with the Fire Marshall.
(d) Prior to installation of any temporary lights, the tenant shall obtain approval of any and all required building permits, including electrical permits, prior to installation.

6. UTILITIES
The Tenant shall be solely responsible for all utilities furnished to said premises.

7. RESPONSIBILITY FOR PREMISES
The tenant shall quit and surrender the premises following termination of use under this Agreement in as good a state and condition as they were at the commencement of such use, reasonable wear and tear thereof and damages by the elements accepted. The tenant also agrees that if said premises are damaged during the terms of this Agreement, by the act, default, or negligence of the tenant, its officers, agents, employees, guests, patrons, or any person or persons permitted onto said premises by the tenant, the tenant shall pay to the City upon demand such sum as shall be necessary to restore said premises to the condition they were in at the commencement of use pursuant to this Agreement.

8. COMPLIANCE WITH LAWS
The tenant shall comply with all laws, statutes, ordinances, rules or regulations of the United States, the State of California, the City of Seaside and any department or agency thereof, including such regulations now in force or to be established pertaining to the use of the premises.

9. TERMINATION
The City and the tenant specifically agree that any default by the tenant shall be an immediate breach and the City shall have an immediate right to terminate this Agreement upon twenty-four (24) hours written notice to the tenant.

10. LEGAL ACTION
Should either party to this Agreement bring legal action against the other, the case shall be handled in Monterey County, California, and the party prevailing in such action shall be entitled to a reasonable attorney’s fees which shall be fixed by the judge hearing the case and such fee shall be included in the judgment, together with all costs.

13. ENTIRE AGREEMENT
This Agreement constitutes the entire Agreement between the tenant and the City. No term, provision or condition of this Agreement may be altered or amended, nor may any Packet Page 87 term, provision or condition be added to this Agreement, except by a written amendment be executed by both the tenant and the City.

IN WITNESS WHEREOF, the parties have entered into this Agreement as of the 19th day of May, 2022.

Packet Page 88
Attachment 2
Location Map
Project Site: 490 Broadway Avenue
Packet Page 89
Packet Page 90
Packet Page 91
Packet Page 92
Packet Page 93
Packet Page 94
Packet Page 95
Packet Page 96
Packet Page 97
Packet Page 98
Packet Page 99
Attachment 4
Project Site: 490 Broadway Avenue
Fireworks Booth
Storage Container
Packet Page 100
Attachment 5
Site Photos
View from corner of Contra Costa Street and Broadway Avenue View from Contra Costa Street
Location of
Fireworks Booth
Location of
Fireworks Booth
Packet Page 101

CITY OF SEASIDE

STAFF REPORT
Item No.: 9.A.

TO: City Council
FROM: Roberta Greathouse, Acting City Manager
BY: Nisha Patel, Public Works Director/City Engineer
Dominique Davis, City Clerk
Dave Fortune, Maintenance and Utilities Superintendent
DATE: May 19, 2022
SUBJECT: CONSIDER AN APPEAL OF A DENIED TREE PERMIT
APPLICATION FOR 1014-1020 TRINITY AVENUE

RECOMMENDATION
Consider the resident’s appeal of the denial for a permit to remove three Eucalyptus trees at 1014-1020 Trinity Avenue.

BACKGROUND
The purpose of this item is for the City Council to consider the resident’s appeal of the denial of a permit to remove three (3) Eucalyptus trees from the subject property. The City Council may either:
 Approve the request to remove three (3) Eucalyptus trees; or  Deny the request to remove the trees and uphold the staff recommendation to retain the trees.The appeal is allowed per the City of Seaside Municipal Code under Chapter 8.54 Trees, Section 8.54.130 Appeals.

On March 18, 2022, Sat Kirtan K. Khalsa submitted a Tree Permit Application to trim two (2) Acacia and remove three (3) Eucalyptus trees on private property at 1014-1020 Trinity Avenue due to tree roots threatening his driveway, sidewalk and house. The trees requested to be removed, are located on the southeast corner of the property in a turf area.

On March 25, 2022, a certified arborist retained by the City inspected the trees that were requested to be removed by the applicant and made the determination that the Packet Page 102

Item No. 9.A. Page 2 of 2
Eucalyptus trees are in excellent condition. The denied application, attached, was emailed to the applicant with the arborist recommendations.

On April 5, 2022, the applicant submitted a written appeal to the City Clerk (attached) that provides the following evidence in support of the request for the removal of trees:

1. The trees are upwards of 60 to 70 feet tall and pose a threat to nearby buildings and vehicles.

2. Tree A has already damaged the windshield and roof of a car parked in a designated parking spot.

3. Tree B is creating too much shade, which is contributing to moisture problems in the walls of the adjacent apartment.

4. The roots of Tree B have threatened to impact the foundation of the adjacent apartment.

5. Tree C is too large to be only 10 feet from its nearby building.

It is recommended that the City Council consider the appeal by the applicant and either:

A) Approve the request to remove three (3) trees as originally requested, or B) Deny the request to remove the tree and uphold the staff recommendation to retain the tree.

FISCAL IMPACT
There is no fiscal impact associated with this item.

ATTACHMENTS

1. Tree Permit Application

2. Denial of Tree Permit Application

3. Appeal by Applicant 1014-1020 Trinity Ave Tree Removal

4. Notice of Appeal Hearing Letter
Reviewed for Submission to the City Council by:
__________________________________
Roberta Greathouse, Acting City Manager
Packet Page 103
Packet Page 104
Packet Page 105
Packet Page 106
Packet Page 107
Packet Page 108

PUBLIC AFFAIRS & CITY CLERK DEPARTMENT
440 Harcourt Avenue Telephone 831-899-6707
Seaside, CA 93955 Fax 831-718-8594
www.ci.seaside.ca.us
Include, Innovate, Inspire
May 10, 2022
Sat Kirtan K. Khalsa
117 Spray Avenue
Monterey, CA 93940
VIA EMAIL: [email protected]
Re: Appeal Hearing for Denial of Tree Removal Application at 1014-1020 Trinity Avenue Dear Sat Kirtan K. Khalsa:

This letter serves as further notice to your appeal application dated April 7, 2022, in which you have appealed against the decision of the denial of a tree removal application at the property address of 1014-1020 Trinity Avenue in Seaside, California, 93955.

You are invited to attend a public hearing held by the Seaside City Council, on Thursday, May 19, 2022 at 5:00 p.m. at Seaside City Hall, 440 Harcourt Avenue in Council Chamber.

You are entitled, if you wish, to be accompanied at the hearing by a property stakeholder and provide testimony to your appeal reasoning. Please advise me at least 24 hours in advance of the meeting if you wish to exercise this right.

The decision of this appeal hearing is final and there is no further right of appeal.

Kindest Regards,
Dominique L. Davis
City Clerk
CC: Sheri L. Damon, City Attorney; Roberta L. Greathouse Packet Page 109

CITY OF SEASIDE

STAFF REPORT
Item No.: 10.A.

TO: City Council
FROM: Roberta Greathouse, Acting City Manager
BY: Roberta Greathouse, Human Resources Director/Risk Manager DATE: May 19, 2022
SUBJECT: RECEIVE SUMMARY REPORT ON THE RESULTS AND

RECOMMENDATIONS OF A PARKING STUDY IN SEASIDE'S

DOWNTOWN WEST BROADWAY URBAN VILLAGE PREPARED BY

DKS ASSOCIATES

RECOMMENDATION
Receive and file the Parking Study in Downtown West Broadway Urban Village.

BACKGROUND

EXECUTIVE SUMMARY
The City commissioned a parking study for downtown Seaside that is now complete. In general, the parking supply is just adequate for current use, although pockets of high demand occur around specific businesses. Any intensification of land use or special events will require additional parking supply. Additional opportunities may exist for expanding the public parking supply, which include replacing the maintenance yard with a public parking garage and converting Hillsdale from Palm to Olympia with angled parking.

BACKGROUND
In 2010, the City of Seaside retained DKS Associates to conduct a Citywide parking study, which included a parking survey and a parking implementation plan. The focus of the parking study was to assess the existing parking levels in the study area, evaluate future parking needs and parking resources, address immediate concerns, and recommend a parking management plan for implementation by the City. It was intended to be used as a guide to initiate modifications to the parking management practices at that time and provided a valuable tool for City officials to use to alleviate on-street parking challenges.

Packet Page 110

Item No. 10.A. Page 2 of 3
In 2018, the City finished construction of a complete city-street improvement in Downtown Seaside, which improved the area and changed the parking composition.

The project brought to fruition a key part of Seaside's West Broadway Avenue Urban Village Specific Plan and revitalized the downtown by taking the road down from four lanes to two and making it more bike and pedestrian-friendly. Businesses have expressed concerns to staff that sometimes it can be hard to find parking in front of their store. This can be especially challenging during weekends and high-trafficked special events. Because many businesses in the West Broadway area do not have their own off-street parking supply, the availability of adequate public parking is critical to the economic vitality of the area.

In September, 2021, the City of Seaside tested an innovative approach to add angled parking in Downtown. The City reduced Contra Costa St. to one lane, southbound only, while using the northbound lane for angled parking. A total of 24 parking spaces were added to accommodate traffic for the special event. While the primary goal of the temporary traffic control was to promote safety while enabling tourism and a special event in the City, businesses in Downtown Seaside have expressed concerns about ongoing parking challenges. An innovative approach to expand parking options longterm could promote the Downtown as a visitor-friendly destination. With that in mind, the City contracted with DKS to update the 2010 parking study with a focus on downtown and the new configuration of Broadway. The update intended to provide a guide to initiate modifications in the future for further improvements.

ANALYSIS
DKS has finished their update to the Parking Study revealing key pieces of data for the future planning of downtown parking. DKS has assessed the adequacy of the current public parking supply and provided near and long-term recommendations for increasing the supply. The on-street parking supply was inventoried by a data collection firm in January 2022. DKS staff verified the parking supply through a Google Street View survey as well as a field visit, which occurred in February 2022. For the study area streets, data was collected on the number of parking spaces, types of parking spaces, parking duration restrictions, and enforcement days and hours.

The on-street parking supply of the entire study area is approximately 512 marked and unmarked spaces; about 30% of spaces are time-restricted. The City is adding a surface parking lot on Broadway and Del Monte that could add about 33 spaces. Angled parking may also be installed on Hillsdale Street between Olympia Avenue and Palm Avenue with one-way operations northbound to further increase the parking supply in the near term by 15 or more. With both of these parking projects complete, the total near-term parking supply increases to 560. According to the parking study, an additional public parking supply ranging from 682 to 1,027 spaces is needed to meet long-term demand. In the medium term, the surface parking supply should be supplemented with a public parking garage with a capacity of approximately 375 public spaces before the full build out of the area occurs.

Packet Page 111

Item No. 10.A. Page 3 of 3
Some areas of downtown are more impacted than others. Olympia Avenue and Hillsdale Street were found to be heavily parked during midday peak hours with occupancy ranging from 71-100%. The parking occupancy conditions for each observation period can be summarized as follows:
• Weekday midday – The parking supply is barely adequate along Broadway corridor with average midday occupancy at 86%. Pockets of high demand on Olympia Avenue and Hillsdale Street north of Broadway may be due to local businesses storing vehicles on the street. Although some parking spots are available, any intensification of land use would indicate the need for more parking supply.
• Weekday evening – There appears to be adequate parking availability along Broadway corridor. Demand along residential streets is generally adequate although higher than midday. This underscores that residential areas should not be assumed to be available for overflow parking demand for the Broadway corridor, especially if evening use increases.
• Weekend midday – As on weekdays, the parking supply is barely adequate along Broadway.
corridor. Parking demand on the residential streets is higher than on weekdays. • Weekend evening - Parking availability is adequate along the Broadway corridor.

FISCAL IMPACT
None.

ATTACHMENTS

1. Seaside Parking Study Report-DKS
Reviewed for Submission to the City Council by:
__________________________________
Roberta Greathouse, Acting City Manager
Packet Page 112

SEASIDE PARKING STUDY REPORT
APRIL 2022
PREPARED FOR:

CITY OF SEASIDE
Packet Page 113
SEASIDE PARKING STUDY • PARKING STUDY REPORT • APRIL 2022 3

PREPARED FOR

PREPARED BY DKS ASSOCIATES
Erin Vaca
Haruka Ichikawa
Jeff Heald
Raven Ramos
Packet Page 114
SEASIDE PARKING STUDY • PARKING STUDY REPORT • APRIL 2022 4

TABLE OF CONTENTS
INTRODUCTION................................................................................................................................................... 7 STUDY AREA .......................................................................................................... 7 PARKING SUPPLY INVENTORY ............................................................................................................................ 9 METHODOLOGY ....................................................................................................... 9 RESULTS ............................................................................................................... 9 PARKING OCCUPANCY SURVEY.......................................................................................................................... 12 METHODOLOGY ..................................................................................................... 12 WEEKDAY PARKING OCCUPANCY ................................................................................ 12 Midday Peak Hours .........................................................................................................................................12 Evening Peak Hours ........................................................................................................................................12 WEEKEND PARKING OCCUPANCY ................................................................................ 15 Midday Peak Hours .........................................................................................................................................15 Evening Peak Hours ........................................................................................................................................15 PARKING SUPPLY AND EXISTING DEMAND.................................................................... 18 PARKING OPPORTUNITY ASSESSMENT.............................................................................................................. 21 OFF STREET SURFACE PARKING ................................................................................ 22 Public Lot at Broadway Avenue and Del Monte Boulevard ....................................................................................22 Additional Surface Parking Opportunities ...........................................................................................................24 ON-STREET ANGLED PARKING........................................................................................................................... 28 FUTURE PARKING DEMAND AND NEEDED SUPPLY............................................................................................. 29 SUMMARY OF FINDINGS AND RECOMMENDATIONS........................................................................................... 30 SECTION 1. PARKING DATA COLLECTION SHEETS ............................................................ 2 Packet Page 115
SEASIDE PARKING STUDY • PARKING STUDY REPORT • APRIL 2022 5

LIST OF FIGURES
FIGURE 1: STUDY AREA ........................................................................................... 8 FIGURE 2: PROPOSED BROADWAY AVENUE REALIGNMENT AND TRANSIT HUB (SOURCE: WEST BROADWAY URBAN VILLAGE SPECIFIC PLAN) ................................................................. 8 FIGURE 3: PARKING ON RESIDENTIAL STREET ............................................................... 9 FIGURE 4: MAP OF ON -STREET PARKING SUPPLY BY TYPE .............................................. 11 FIGURE 5: AVERAGE OCCUPANCY DURING WEEKDAY MIDDAY PEAK HOURS (12:00 – 2:00 PM) . 13 FIGURE 6: AVERAGE OCCUPANCY DURING WEEKDAY EVENING PEAK HOURS (7:00 – 10:00 PM) 14 FIGURE 7: AVERAGE OCCUPANCY DURING WEEKEND MIDDAY PEAK HOURS (12:00 – 2:00 PM) . 16 FIGURE 8: AVERAGE OCCUPANCY DURING WEEKEND EVENING PEAK HOURS (7:00 – 10:00 PM) 17 FIGURE 9: TOTAL PARKING OCCUPANCY FOR WEEKDAY AND WEEKEND MIDDAY PEAK HOURS ... 19 FIGURE 10: TOTAL PARKING OCCUPANCY FOR WEEKDAY AND WEEKEND EVENING PEAK HOURS 19 FIGURE 11: PARKING OPPORTUNITY SITES ................................................................. 22 FIGURE 12: AERIAL IMAGE OF EXISTING PARKING LOT .................................................. 23 FIGURE 13: PROPOSED PARKING CONCEPT 1 ............................................................... 25 FIGURE 14: PROPOSED PARKING CONCEPT 2 ............................................................... 26 FIGURE 15: PROPOSED PARKING CONCEPT 3 ............................................................... 27 Packet Page 116
SEASIDE PARKING STUDY • PARKING STUDY REPORT • APRIL 2022 6

LIST OF TABLES
TABLE 1: ON -STREET PARKING SUPPLY BY TYPE ........................................................... 10 TABLE 2: AVERAGE VS PEAK OCCUPANCY BY PEAK PERIOD1 ............................................ 20 TABLE 3: CHANGE IN PARKING SUPPLY ON CONTRA COSTA ST FROM INSTALLATION OF ANGLED PARKING ............................................................................................................ 28 TABLE 4: CHANGE IN PARKING SUPPLY ON HILLSDALE ST FROM INSTALLATION OF ANGLED PARKING ............................................................................................................ 28 TABLE 5: TOTAL NEAR- TERM PUBLIC PARKING SUPPLY ................................................... 29 TABLE 6: ESTIMATED FUTURE PARKING REQUIREMENTS AND DEMAND ............................... 29

LIST OF TABLES
Packet Page 117
SEASIDE PARKING STUDY • PARKING STUDY REPORT • APRIL 2022 7

INTRODUCTION
The City of Seaside adopted the West Broadway Urban Village Specific Plan in 2010, along with the completion of the City of Seaside Parking Study and Implementation Plan. The specific plan was intended to foster the development of an urban village concept with West Broadway serving as the city’s downtown “Main Street.” Since adoption of the specific plan, some transportation improvements have been made, including Complete Streets improvements on Broadway Avenue between Del Monte Boulevard and Fremont Boulevard. In addition, land use has intensified to some degree. Both the specific plan and the 2010 parking study called for development of a city-owned parking garage in the area to accommodate expected parking demand in the West Broadway Urban Village area. Because many businesses in the West Broadway area do not have their own off-street parking supply, the availability of adequate public parking is critical to the economic vitality of the area.

The Seaside Parking Study has been conducted to reassess the current parking needs and opportunities. As part of the study, the on-street parking supply was inventoried, and occupancy surveys were performed. Based on the collected data and the expected future parking demand from the Specific Plan, the adequacy of the existing parking supply is assessed with respect to current and future parking demand. Opportunities for expanding the public parking supply are considered, including on parcels that the City owns or is acquiring as well as potential angled street parking within the Specific Plan area.

STUDY AREA
The study area is in downtown Seaside, surrounding Broadway Avenue west of Fremont Boulevard.

The study area is between Elm Avenue and Olympia Avenue in the north-south direction and Fremont Boulevard and Del Monte Boulevard in the east-west direction. There are a mix of commercial and residential land uses in this area. The study area overlaps with much of the West Broadway Urban Village Specific Plan, although focused on a narrower corridor immediately adjacent to Broadway Avenue (the Specific Plan extended further south to Amador Avenue and Del Monte Boulevard).

Key elements of the West Broadway Specific Plan include two catalyst redevelopment projects. The first is a mixed-use library and parking structure located between Hillsdale and Alhambra Streets north of Broadway Avenue. The proposed library and parking project include a public library, parking garage with up to 500 spaces, retail, residential spaces, and a public plaza.

The second catalyst project is the development of a multi-modal transit station on Del Monte Boulevard along with the realignment of Broadway Avenue. The proposed realignment of Broadway Avenue would result in the creation of a four-way intersection, with Broadway Avenue realigned to meet the north leg of Contra Costa Street at Del Monte Boulevard. The south leg of Contra Costa Street would be closed to vehicles while retaining access for pedestrians and bicyclists. The proposed multi-modal transit hub would be built at the northwest corner of the new Del Monte Boulevard and Contra Costa Street intersection. This transit hub will potentially be served by a light trail transit or bus rapid transit system as well as the Monterey-Salinas Transit bus system.

Packet Page 118
SEASIDE PARKING STUDY • PARKING STUDY REPORT • APRIL 2022 8 FIGURE 1: STUDY AREA
FIGURE 2: PROPOSED BROADWAY AVENUE REALIGNMENT AND TRANSIT HUB (SOURCE: WEST

BROADWAY URBAN VILLAGE SPECIFIC PLAN)
Packet Page 119
SEASIDE PARKING STUDY • PARKING STUDY REPORT • APRIL 2022 9 Figure 1 is a map of the West Broadway area with the study area and the catalyst project locations indicated. See Figure 2 for an illustration of the proposed transit hub concept.

PARKING SUPPLY INVENTORY

METHODOLOGY
The on-street parking supply was inventoried by a data collection firm in January 2022. DKS staff verified the parking supply through a Google Street View survey as well as a field visit, which occurred in February 2022. For the study area streets, data was collected on the number of parking spaces, types of parking spaces, parking duration restrictions, and enforcement days and hours.

For unmarked on-street parking spaces, one space was estimated as 25 linear feet.

RESULTS
The on-street parking supply of the entire study area is approximately 512 marked and unmarked spaces1. Marked parking spaces comprises 12% of the total parking supply. The available parking types include time restricted, ADA, loading zones, and
unrestricted parking. No parking spaces were metered.

The majority (70%) of parking spaces are unrestricted,
and about 30% of the spaces have two-hour time limits.

Most of the time-restricted spaces are on Broadway
Avenue or side streets adjacent to Broadway Avenue.

Table 1 shows a summary of available parking spaces and types by street and Figure 4 displays the available parking space types on a map. See Appendix I for the full parking inventory.

Although not the focus of this study, the residential
streets south of and parallel to Broadway within the study area do have the potential to provide some “overflow”
parking supply for the West Broadway business corridor.

However, some blocks lack curb and gutter, limiting the availability of public on-street parking as vehicles are parked partially on private property and partially within the public right of way, as shown in Figure 3.

FIGURE 3: PARKING ON RESIDENTIAL STREET
1 Inventory of unmarked on-street parking estimated based on 25 linear feet per space.

Packet Page 120
SEASIDE PARKING STUDY • PARKING STUDY REPORT • APRIL 2022 10 TABLE 1: ON-STREET PARKING SUPPLY BY TYPE

STREET DIRECTION TIME

RESTRICTED ADA LOADING ZONE

UNRESTRICT
ED OTHER1 TOTAL SPACES
ELM AVE Eastbound 0 0 0 77 3 80
Westbound 0 0 0 64 7 71
PALM AVE Eastbound 2 0 0 30 21 53
Westbound 0 0 0 52 0 52
BROADWAY AVE Eastbound 21 0 0 0 0 21
Westbound 26 0 0 0 0 26
OLYMPIA AVE Eastbound 0 0 0 12 0 12
Westbound 0 0 0 12 0 12
CALAVERA ST Northbound 15 0 1 1 0 17
Southbound 12 1 0 2 0 15
ALHAMBRA ST Northbound 13 0 0 8 0 21
Southbound 13 0 0 8 0 21
HILLSDALE ST Northbound 6 1 0 13 0 20
Southbound 14 0 0 0 0 14
CONTRA COSTA ST Northbound 5 0 0 13 0 18
Southbound 4 0 0 10 0 14
IMPERIAL ST Northbound 0 0 0 8 0 8
Southbound 0 0 0 8 0 8
DEL MONTE BLVD Northbound 0 0 0 0 0 0
Southbound 0 0 0 9 0 9
SANTA BARBARA ST 20 0 0 0 0 20
1 Spaces on street sections without curbs and gutters
Packet Page 121
SEASIDE PARKING STUDY • PARKING STUDY REPORT • APRIL 2022 11 FIGURE 4: MAP OF ON-STREET PARKING SUPPLY BY TYPE
Packet Page 122
SEASIDE PARKING STUDY • PARKING STUDY REPORT • APRIL 2022 12

PARKING OCCUPANCY SURVEY

METHODOLOGY
Parking occupancy on the study area streets was observed by a data collection firm in January 2022. Data was collected in 30-minute intervals across midday and evening peak hours on the weekday and weekend. The peak hours for both weekday and weekend were defined as follows:
• Midday Peak Hours: 12:00 – 2:00 PM
• Evening Peak Hours: 7:00 – 10:00 PM
The above times are consistent with the peak hours used in the City of Seaside Parking Study and Implementation Plan (2010). Note that parking occupancy on Santa Barbara Street and Calavera Street north of Broadway Avenue was not observed during the parking occupancy survey.

A commonly used standard to assess parking supply versus demand is that no more than 85 percent of the spaces should be occupied at any given time. Higher occupancy rates are associated with motorists having to circulate excessively in search of a parking space, potentially leading to congestion and emissions impacts.

Note that in the following results, some blocks have an occupancy greater than 100%. This could be due to illegal parking as well as the margin of error of estimating unmarked parking spaces—for example, smaller cars or motorcycles would take up less space than the 25-feet estimation that was applied when estimating parking supply.

WEEKDAY PARKING OCCUPANCY

MIDDAY PEAK HOURS
During the midday peak hours, parking demand is highest along Broadway Avenue with average occupancy ranging from 71 to 100%. Olympia Avenue and Hillsdale Street are also heavily parked; this may be due to auto repair businesses storing vehicles on the street while awaiting repairs.

Figure 5 displays the average occupancy during the weekday midday peak period.

EVENING PEAK HOURS
During the weekday evening observed, there appeared to be more parking availability along Broadway Avenue corridor and Olympia Avenue. In contrast to the midday peak period, the residential areas south of Broadway Avenue generally have higher occupancy during the evening.

This is as expected as residents return home for the evening. Figure 6 shows the average occupancy during the weekday evening peak period.

Packet Page 123
SEASIDE PARKING STUDY • PARKING STUDY REPORT • APRIL 2022 13 FIGURE 5: AVERAGE OCCUPANCY DURING WEEKDAY MIDDAY PEAK HOURS (12:00 – 2:00 PM) Packet Page 124
SEASIDE PARKING STUDY • PARKING STUDY REPORT • APRIL 2022 14 FIGURE 6: AVERAGE OCCUPANCY DURING WEEKDAY EVENING PEAK HOURS (7:00 – 10:00 PM) Packet Page 125
SEASIDE PARKING STUDY • PARKING STUDY REPORT • APRIL 2022 15

WEEKEND PARKING OCCUPANCY

MIDDAY PEAK HOURS
The average occupancy pattern during the weekend midday peak period is comparable to that of the weekday midday peak period. The residential streets south of Broadway Avenue have higher average occupancy than the weekday midday peak period. Figure 7 shows the average occupancy during the weekend midday peak period.

EVENING PEAK HOURS
The average occupancy pattern during the weekend evening peak period is similar to that of the weekday evening peak period. Figure 8 displays the average occupancy during the weekend evening peak period.

Packet Page 126
SEASIDE PARKING STUDY • PARKING STUDY REPORT • APRIL 2022 16 FIGURE 7: AVERAGE OCCUPANCY DURING WEEKEND MIDDAY PEAK HOURS (12:00 – 2:00 PM) Packet Page 127
SEASIDE PARKING STUDY • PARKING STUDY REPORT • APRIL 2022 17 FIGURE 8: AVERAGE OCCUPANCY DURING WEEKEND EVENING PEAK HOURS (7:00 – 10:00 PM) Packet Page 128
SEASIDE PARKING STUDY • PARKING STUDY REPORT • APRIL 2022 18

PARKING SUPPLY AND EXISTING DEMAND
Figure 9 and Figure 10 show the total weekday and weekend parking occupancy for the midday and evening peak hours, respectively. Table 2 shows a comparison between the average and peak occupancy by observation period.

Although the area wide occupancy never exceeds 85 percent in any observation period, there is at least one block that exceeds this threshold in each period. Particularly, Broadway Avenue, Olympia Avenue, Hillsdale Street, and Contra Costa Street have average occupancies of over 85% across multiple observation periods.

The parking occupancy conditions for each observation period can be summarized as follows:
• Weekday midday – The parking supply is barely adequate along Broadway corridor with average midday occupancy at 86%. Pockets of high demand on Olympia Avenue and Hillsdale Street north of Broadway may be due to local businesses storing vehicles on the street. Although some parking spots are available, any intensification of land use would indicate the need for more parking supply.
• Weekday evening – There appears to be adequate parking availability along Broadway corridor.

Demand along residential streets is generally adequate although higher than midday. This underscores that residential areas should not be assumed available for overflow parking demand for the Broadway corridor, especially if evening uses increase. • Weekend midday – As on weekdays, the parking supply is barely adequate along the Broadway corridor. Parking demand on the residential streets higher than on weekdays. • Weekend evening - Parking availability is adequate along the Broadway corridor.

In general, the parking supply is just adequate for current use, although pockets of high demand occur around specific businesses. Any intensification of land use or special events will require additional parking supply.

Packet Page 129
SEASIDE PARKING STUDY • PARKING STUDY REPORT • APRIL 2022 19 FIGURE 9: TOTAL PARKING OCCUPANCY FOR WEEKDAY AND WEEKEND MIDDAY PEAK HOURS FIGURE 10: TOTAL PARKING OCCUPANCY FOR WEEKDAY AND WEEKEND EVENING PEAK HOURS

66.7%

65.1% 61.4%

64.3%

70.8%

67.4%

73.1%

74.1%
250
265
280
295
310
325
340
355
370
385
400
12:00 PM 12:30 PM 1:00 PM 1:30 PM
Parking Spaces
Time
Total Parking Occupancy: Midday Peak Hours
Weekday Weekend

56.1%

57.1% 60.8%

60.4% 59.5%

60.6%

64.9%

60.8% 61.2%

64.5%

61.8%

59.1%
250
265
280
295
310
325
340
355
370
385
400
7:00 PM 7:30 PM 8:00 PM 8:30 PM 9:00 PM 9:30 PM
Parking Spaces
Time
Total Parking Occupancy: Evening Peak Hours
Weekday Weekend
Packet Page 130
SEASIDE PARKING STUDY • PARKING STUDY REPORT • APRIL 2022 20 TABLE 2: AVERAGE VS PEAK OCCUPANCY BY PEAK PERIOD1

STREET DIRECTION

WEEKDAY WEEKEND

MIDDAY EVENING MIDDAY EVENING
AVG. PEAK AVG. PEAK AVG. PEAK AVG. PEAK

ELM AVE
Eastbound 69% 75% 60% 70% 68% 73% 53% 55%
Westbound 71% 76% 82% 92% 69% 79% 80% 92%
PALM AVE Eastbound 36% 40% 76% 83% 62% 72% 74% 89%
Westbound 60% 65% 79% 85% 87% 90% 79% 83%

BROADWAY
AVE
Eastbound 86% 91% 38% 48% 86% 95% 57% 67%
Westbound 77% 85% 42% 54% 89% 96% 77% 89%

OLYMPIA
AVE
Eastbound 108% 108% 17% 25% 67% 92% 33% 50%
Westbound 100% 100% 17% 17% 92% 117% 42% 58%

CALAVERA
ST2
Northbound 47% 53% 40% 47% 60% 73% 47% 53%
Southbound 75% 83% 42% 58% 83% 100% 58% 67%

ALHAMBRA
ST
Northbound 57% 67% 43% 48% 52% 62% 52% 67%
Southbound 62% 76% 43% 52% 76% 95% 48% 62%

HILLSDALE
ST
Northbound 90% 105% 60% 65% 90% 105% 85% 90%
Southbound 93% 93% 71% 79% 100% 114% 57% 64%
CONTRA

COSTA ST
Northbound 33% 44% 44% 50% 50% 67% 50% 56%
Southbound 57% 79% 100% 107% 57% 79% 93% 100%

IMPERIAL
ST
Northbound 75% 75% 25% 25% 63% 75% 38% 63%
Southbound 50% 63% 63% 63% 50% 63% 50% 63%

DEL MONTE
BLVD
Northbound N/A N/A N/A N/A N/A N/A N/A N/A
Southbound 22% 33% 22% 22% 33% 33% 22% 22%
1 Streets with occupancy greater than 85% (approaching practical parking capacity) are highlighted in yellow. 2 Calavera Street north of Broadway Avenue is not included.

Packet Page 131
SEASIDE PARKING STUDY • PARKING STUDY REPORT • APRIL 2022 21

PARKING OPPORTUNITY ASSESSMENT
Based on the results of the parking supply assessment and future parking demand, it is clear that the City would benefit from additional parking supply. Several options existing for increasing the parking supply.
• The City is in the process of purchasing two parcels at the corner of Broadway and Del Monte. These parcels are ideally located, since they are at the entrance to the downtown corridor and close to the proposed transit hub at the northeast corner of Broadway Avenue and Del Monte Boulevard. Currently serving as a parking lot, these parcels can be restriped to increase the parking supply and potentially also serve additional functions such as bicycle storage and/or rental.
• The City has tested temporary reconfiguration of Contra Costa Street from Broadway to Palm Avenue to function as a one-way southbound facility with on-street angled parking.

This temporary configuration increased the parking supply by 24 spaces and could potentially be made permanent and/or implemented at additional locations. • As proposed in the West Broadway Urban Village Specific Plan, the City plans redevelopment of the block where its corporation yard is currently located, on Olympia Avenue between Hillsdale and Alhambra Streets. This site could host civic, residential, and mixed uses. A public parking garage would serve the civic and mixed uses. • Additional opportunities may exist for expanding the public parking supply. These include a lot on Fremont Boulevard and Broadway that could potentially be leased. This location would complement the existing angled street parking on Santa Barbara Street. In addition, there is a city-owned parcel on Del Monte that could be used for overflow parking until it is redeveloped.

These strategies for increasing the public parking supply are discussed in more detail in the following sections. Figure 11 locates the various opportunities for additional parking within the study areas.

Packet Page 132
SEASIDE PARKING STUDY • PARKING STUDY REPORT • APRIL 2022 22 FIGURE 11: PARKING OPPORTUNITY SITES

OFF STREET SURFACE PARKING

PUBLIC LOT AT BROADWAY AVENUE AND DEL MONTE BOULEVARD
This section presents alternative parking layouts for the lot to the south of the Broadway Avenue and Del Monte Boulevard intersection, which currently has 27 stalls. The existing lot has a right-in, right-out exit on Broadway Avenue and a two-way entrance/exit on Contra Costa Street. There is an existing small structure in the southwest corner. Figure 12 shows an aerial image of the existing parking lot. All three proposed layouts increase the number of stalls and incorporate a bike parking area.

Packet Page 133
SEASIDE PARKING STUDY • PARKING STUDY REPORT • APRIL 2022 23 FIGURE 12: AERIAL IMAGE OF EXISTING PARKING LOT
All Concepts:
• Parking stalls are 20 feet length by 10 feet width
• A 2-foot-wide median curb is placed in the middle of the lot, 24 feet from the south side of Broadway Avenue
• The stalls on the southwest corner of the lot are to be re-striped • A proposed bike area is placed in the northwest corner of the lot (dimensions vary) Concept 1 (Figure 13):
• Plan removes the existing structure within the lot and the driveway exit on Broadway Avenue
• A 2-foot-wide median curb is placed in the middle of the lot to provide two-way circulation • The quantity of the proposed stalls is 38 (added 11 new) Concept 2 (Figure 14):
• Plan retains the existing structure, but removes the driveway exit on Broadway Avenue • A 2-foot-wide median curb is placed in the middle of the lot to provide one-way circulation • The quantity of the proposed stalls is 33 (added 6 new) Concept 3 (Figure 15):
• Plan removes the existing structure, but retains the driveway exit on Broadway Avenue Packet Page 134
SEASIDE PARKING STUDY • PARKING STUDY REPORT • APRIL 2022 24 • A 2-foot-wide median curb is placed in the middle of the lot to provide two-way circulation • Driveway exit on Broadway Avenue is a exit only and 15 feet in width • The quantity of the proposed stalls is 36 (added 9 new)

ADDITIONAL SURFACE PARKING OPPORTUNITIES
These include a lot on Fremont Boulevard and Broadway that could potentially be leased. This location would complement the existing angled street parking on Santa Barbara Street.

In addition, there are city-owned parcels on Del Monte (APN 011-301-010, 011-301-011, 011-301- 023, 011-301-024) that can be converted to overflow surface parking.

Packet Page 135
SEASIDE PARKING STUDY • PARKING STUDY REPORT • APRIL 2022 25 FIGURE 13: PROPOSED PARKING CONCEPT 1
Packet Page 136
SEASIDE PARKING STUDY • PARKING STUDY REPORT • APRIL 2022 26 FIGURE 14: PROPOSED PARKING CONCEPT 2
Packet Page 137
SEASIDE PARKING STUDY • PARKING STUDY REPORT • APRIL 2022 27 FIGURE 15: PROPOSED PARKING CONCEPT 3
Packet Page 138
SEASIDE PARKING STUDY • PARKING STUDY REPORT • APRIL 2022 28

ON-STREET ANGLED PARKING
As previously mentioned, the City has tested one way operation (southbound) with angled parking on Contra Costa Street between Broadway Avenue and Palm Avenue. This configuration, if permanently implemented would net 21additional street parking spaces for a 45-degree angle and 25 spaces for a 60-degree angle. Table 3 below summarizes these results.

The study area streets were reviewed to identify additional opportunities for angled parking.

Hillsdale Street between Palm Avenue and Olympia Avenue was identified as an additional opportunity for this type of conversion. There is a high parking demand on this street and its width can accommodate all potential parking angles (30, 45, and 60 degrees). Table 4 summarizes the potential change in parking supply with the installation of angled street parking on Hillsdale Street.

TABLE 3: CHANGE IN PARKING SUPPLY ON CONTRA COSTA ST FROM INSTALLATION OF ANGLED

PARKING
45-DEGREE 60-DEGREE
EXISTING STALLS, EACH SIDE 10 (east), 6 (west) 10 (east), 6 (west) PROPOSED STALLS − EAST 20 22
PROPOSED STALLS − WEST 17 19

NET CHANGE IN STALLS
10 (east) 12 (east)
11 (west) 13 (west)
a Street width is 34 feet; 9-foot width x 19-foot length stalls TABLE 4: CHANGE IN PARKING SUPPLY ON HILLSDALE ST FROM INSTALLATION OF ANGLED

PARKING
45-DEGREE 60-DEGREE
EXISTING STALLS, EACH SIDE 11 11
PROPOSED STALLS − EAST 20 22
PROPOSED STALLS − WEST 17 19

NET CHANGE IN STALLS
9 (east) 11 (east)
6 (west) 8 (west)
a Street width is 34 feet; 9-foot width x 19-foot length stalls Packet Page 139
SEASIDE PARKING STUDY • PARKING STUDY REPORT • APRIL 2022 29

FUTURE PARKING DEMAND AND NEEDED SUPPLY
The near-term parking supply includes the existing on-street parking supply and the potential parking spaces that can be added through restriping the Broadway Avenue-Del Monte Boulevard parking lot and the angled parking on Hillsdale Street. Taking a conservative estimate by using the minimum number of additional proposed parking spaces, the near-term potential parking supply totals 554 spaces. A summary of this calculation is shown in Table 4.

TABLE 5: TOTAL NEAR-TERM PUBLIC PARKING SUPPLY

EXISTING/NEAR-TERM PARKING LOCATION NUMBER OF SPACES
EXISTING ON-STREET PARKING SUPPLY 512
RESTRIPED BROADWAY-DEL MONTE PARKING LOT 33
ADDITIONAL ANGLED PARKING ON HILLSDALE ST 15
TOTAL NEAR-TERM PARKING SUPPLY 560
Future parking demand associated with the buildout of the West Broadway area was analyzed in the Transportation Impact Analysis prepared for the specific plan, as summarized in Table 52.

Assuming that approximately 50 percent of the parking demand is associated with new residential uses, which typically provide on-site parking for residents and guest, the required additional public parking supply ranges from 682 to 1027 spaces, depending on whether minimum or maximum parking standards are applied, and whether shared parking is assumed for annual average or peak parking demands.

Comparing the range of estimated additional public parking supply required to the supply that will be available in the near term (~560 spaces) shows that an additional 122 to 467 spaces must be provided.

The Specific Plan proposes up to 500 parking spaces being built as part of the mixed-use library and public parking project. Of the 500 spaces in the proposed parking garage, 128 spaces would be dedicated to the residential use, leaving 372 additional public spaces to be provided in the parking garage. Thus, a public garage providing about 375 spaces should, along with the proposed near-term surface parking strategies, provide sufficient parking for average parking demands in the West Broadway specific plan area.

However, as indicated by the pre-holiday peak shared parking demand calculations reported in Table 5, there will be seasonal and special event peaks where the demand will exceed supply.

These occasions may require special arrangements for “overflow” parking, such as parking on the city-owned parcel on Del Monte Boulevard or shuttles to remote parking sites. 2 Fehr and Peers. Transportation Impact Analysis; West Broadway Urban Village Specific Plan (May 2009).

Packet Page 140
SEASIDE PARKING STUDY • PARKING STUDY REPORT • APRIL 2022 30 TABLE 6: ESTIMATED FUTURE PARKING REQUIREMENTS AND DEMAND

PLAN PHASE
SPECIFIC PLAN PARKING STANDARDS SHARED PARKING ANALYSIS b

MINIMUM MAXIMUM AVERAGE ANNUAL HOLIDAY PEAK
PHASE I 411 538 417
PHASE II 773 1009 1239
BUILDOUT 1363 1676 1780 2053

NON-RESIDENTIAL
SUPPLY NEEDED a 682 838 890 1027

ESTIMATED

ADDITIONAL

SUPPLY REQUIRED
122 278 330 467
a Estimated as 50% of the Buildout parking requirement/demand based on the Specific Plan TIA b Urban Land Institute shared parking analysis was conducted for both an annual average and pre-holiday peak season.

Sources: Transportation Impact Analysis; West Broadway Urban Village Specific Plan. Additional calculations by DKS Associates.

In the longer term, the construction of the of the multi-modal transit station on Del Monte Boulevard and the realignment of Broadway Avenue may result in the removal of the parking lot at Broadway Avenue and Del Monte Boulevard. Before this occurs, the spaces should be replaced either by implementing the parking garage at Olympia Street or by providing extra parking at the transit hub.

SUMMARY OF FINDINGS AND RECOMMENDATIONS
Although the existing public parking supply in the study area is just adequate, pockets of high demand occur around specific businesses. Any intensification of land use or special events will require additional parking supply. To address these needs in the short term, DKS recommends:
• The existing parking lot on to the south of the Broadway Avenue and Del Monte Boulevard intersection should be restriped following one of the proposed parking layouts that accompany this report.
• Angled parking should be installed on Contra Costa Street between West Broadway Avenue and Palm Avenue with southbound one-way operations. Angled parking may also be installed Hillsdale Street between Olympia Avenue and Palm Avenue with one-way operations northbound to further increase the parking supply in the near term.

Packet Page 141
SEASIDE PARKING STUDY • PARKING STUDY REPORT • APRIL 2022 31 In the medium term, the surface parking supply should be supplemented with a public parking garage with a capacity of approximately 375 spaces before the full build out of the area occurs. The most likely location for the garage would be in conjunction with a mixed-use development on the Olympia Avenue site.

In the longer term, the total parking supply will need to be maintained and potentially increased as the area nears build out. For example, plans should be in place to replace parking spaces if the planned public plaza happens to displace the surface lot at Broadway and Del Monte Boulevard.

The surface lot spaces might be replaced either at the public parking garage or with the provision of additional parking at the planned transit hub.

Finally, parking occupancy surveys should be conducted appropriately every five years to ensure that an appropriate supply is developed to maintain to support economic and community development in the specific plan area.

Packet Page 142

APPENDIX
Packet Page 143
SEASIDE PARKING STUDY • PARKING STUDY REPORT • APRIL 2022 1

CONTENTS
SECTION 1. PARKING DATA COLLECTION SHEETS
Packet Page 144
SEASIDE PARKING STUDY • PARKING STUDY REPORT • APRIL 2022 2 SECTION 1. PARKING DATA COLLECTION SHEETS
Packet Page 145
25034‐Seaside Parking
Parking Study: Weekday Occupancy

ELM AVE BTW DEL MONTE & CALAVERAS
UPDATEDLEGAL SPACES 12:00 12:30 1:00 1:30

MIDDAYMAX

MIDDDAY MAXPERCENTAGE

MIDDAYAVG

MIDDAY AVG
PERCENTAGE 7:00 7:30 8:00 8:30 9:00 9:30

EVENINGMAX

EVENING MAX

PERCENTAGE

EVENINGAVG

EVENING AVG

PERCENTAGE
EASTBOUND TOTAL 80 55 51 54 60 60 75.0 55 68.8 44 40 45 50 52 56 56 70.0 48 60.0DEL MONTE IMPERIAL 12 8 10 9 12 12 100.0 10 83.3 657667 7 58.3 6 50.0 IMPERIAL CONTRA COSTA 20 11 10 12 11 12 60.0 11 55.0 13 5 6 9 11 11 13 65.0 9 45.0 CONTRA COSTA HILLSDALE 16 14 10 11 11 14 87.5 12 75.0 5 11 10 10 11 12 12 75.0 10 62.5 HILLSDALE ALHAMBRA 18 13 11 14 16 16 88.9 14 77.8 9 10 10 12 12 13 13 72.2 11 61.1ALHAMBRA CALAVERAS 14 9 10 8 10 10 71.4 9 64.3 11 9 12 13 12 13 13 92.9 12 85.7 WESTBOUND TOTAL 71 49 48 48 54 54 76.1 50 70.4 46 53 61 61 61 65 65 91.5 58 81.7CALAVERAS ALHAMBRA 14 87688 57.1 7 50.0 10 10 12 9 10 11 12 85.7 10 71.4 ALHAMBRA HILLSDALE 14 11 12 11 11 12 85.7 11 78.6 8 9 11 12 12 13 13 92.9 11 78.6HILLSDALE CONTRA COSTA 17 13 10 11 11 13 76.5 11 64.7 10 14 16 17 17 17 17 100.0 15 88.2 CONTRA COSTA IMPERIAL 14 8 10 9 12 12 85.7 10 71.4 10 10 12 14 14 15 15 107.1 13 92.9 IMPERIAL DEL MONTE 12 9 9 11 12 12 100.0 10 83.3 8 10 10 9 8 9 10 83.3 9 75.0

PALM AVE BTW DEL MONTE & CALAVERAS
EASTBOUND TOTAL 53 16 16 21 21 21 39.6 19 35.8 34 42 44 40 39 42 44 83.0 40 75.5DEL MONTE IMPERIAL 00000 000000 IMPERIAL CONTRA COSTA 14 5 5 6 3 6 42.9 5 35.7 799857 9 64.3 8 57.1 CONTRA COSTA HILLSDALE 12 32344 33.3 3 25.0 8 10 10 9 10 10 10 83.3 10 83.3 HILLSDALE ALHAMBRA 13 32466 46.2 4 30.8 10 11 12 12 12 13 13 100.0 12 92.3 ALHAMBRA CALAVERAS 14 5 7 8 8 8 57.1 7 50.0 9 12 13 11 12 12 13 92.9 12 85.7 WESTBOUND TOTAL 52 33 34 28 27 34 65.4 31 59.6 36 38 38 44 44 44 44 84.6 41 78.8CALAVERAS ALHAMBRA 17 99659 52.9 7 41.2 13 13 14 16 16 16 16 94.1 15 88.2 ALHAMBRA HILLSDALE 16 11 13 10 13 13 81.3 12 75.0 10 11 11 12 13 13 13 81.3 12 75.0HILLSDALE CONTRA COSTA 12 6 6 7 4 7 58.3 6 50.0 9 11 11 13 15 15 15 125.0 12 100.0 CONTRA COSTA DEL MONTE 776557 100.0 6 85.7 432322 4 57.1 3 42.9

BROADWAY AVE BTW DEL MONTE & FREMONT
EASTBOUND TOTAL 21 18 19 17 18 19 90.5 18 85.7 9 9 10 8 7 7 10 47.6 8 38.1DEL MONTE CONTRA COSTA 00000 000000 CONTRA COSTA HILLSDALE 555555 100.0 5 100.0 223333 3 60.0 3 60.0 HILLSDALE ALHAMBRA 757447 100.0 5 71.4 333100 3 42.9 2 28.6ALHAMBRA CALAVERAS 765677 100.0 6 85.7 222222 2 28.6 2 28.6 CALAVERAS FREMONT 222222 100.0 2 100.0 222222 2 100.0 2 100.0 WESTBOUND TOTAL 26 19 22 18 21 22 84.6 20 76.9 14 9 7 6 14 14 14 53.8 11 42.3FREMONT CALAVERAS 64645 6 100.0 5 83.3 222212 2 33.3 2 33.3 CALAVERAS ALHAMBRA 77755 7 100.0 6 85.7 421000 4 57.1 1 14.3 ALHAMBRA HILLSDALE 73357 7 100.0 5 71.4 532211 5 71.4 2 28.6 HILLSDALE DEL MONTE 65644 6 100.0 5 83.3 322222 3 50.0 2 33.3

OLYMPIA AVE BTW HILLSDALE & ALHAMBRA
EASTBOUNDHILLSDALE ALHAMBRA 12 13 13 12 13 13 108.3 13 108.3 333110 3 25.0 2 16.7 WESTBOUNDALHAMBRA HILLSDALE 12 12 10 12 12 12 100.0 12 100.0 532211 2 16.7 2 16.7

CALAVERA ST BTW ELM & BROADWAY
NORTHBOUND TOTAL 15 78778 53.3 7 46.7 567674 7 46.7 6 40.0 ELM PALM 744444 57.1 4 57.1 233120 3 42.9 2 28.6PALM BROADWAY 834334 50.0 3 37.5 334554 5 62.5 4 50.0 SOUTHBOUND TOTAL 12 8 8 8 10 10 83.3 9 75.0 567333 7 58.3 5 41.7 BROADWAY PALM 554355 100.0 4 80.0 333221 3 60.0 2 40.0
PALM ELM 7 3 4 5 5 5 71.4 4 57.1 234112 4 57.1 2 28.6

ALHAMBRA ST BTW ELM & OLYMPIA
NORTHBOUND TOTAL 21 14 12 11 12 14 66.7 12 57.1 7 8 9 8 10 10 10 47.6 9 42.9 ELM PALM 854335 62.5 4 50.0 233344 4 50.0 3 37.5PALM BROADWAY 732233 42.9 3 42.9 545566 6 85.7 5 71.4 BROADWAY OLYMPIA 666666 100.0 6 100.0 011000 1 16.7 0 0.0 SOUTHBOUND TOTAL 21 16 13 12 10 16 76.2 13 61.9 7 9 10 11 10 9 11 52.4 9 42.9OLYMPIA BROADWAY 654555 83.3 5 83.3 0 0 0 0 0 0 0 0.0 0 0.0 BROADWAY PALM 955325 55.6 4 44.4 467765 7 77.8 6 66.7
PALM ELM 6 6 4 4 3 6 100.0 4 66.7 333444 4 66.7 4 66.7

MIDDAY EVENING
Packet Page 146

HILLSDALE ST BTW ELM & OLYMPIA
NORTHBOUND TOTAL 20 20 21 16 16 21 105.0 18 90.0 12 11 11 12 13 11 13 65.0 12 60.0ELM PALM 9 11 10 9 9 11 122.2 10 111.1 555554 5 55.6 5 55.6 PALM BROADWAY 767557 100.0 6 85.7 543565 6 85.7 5 71.4
BROADWAY OLYMPIA 434224 100.0 3 75.0 223222 3 75.0 2 50.0 SOUTHBOUND TOTAL 14 13 13 13 12 13 92.9 13 92.9 9 8 11 11 10 10 11 78.6 10 71.4OLYMPIA BROADWAY 466546 150.0 5 125.0 1 0 0 0 0 0 0 0.0 0 0.0 BROADWAY PALM 734444 57.1 4 57.1 657766 7 100.0 6 85.7
PALM ELM 3 4 3 4 4 4 133.3 4 133.3 234444 4 133.3 4 133.3

CONTRA COSTA ST BTW ELM & BROADWAY
NORTHBOUND TOTAL 18 86558 44.4 6 33.3 13 98944 9 50.0 8 44.4 ELM PALM 854335 62.5 4 50.0 563322 3 37.5 4 50.0PALM BROADWAY 10 3 2 2 2 3 30.0 2 20.0 835622 6 60.0 4 40.0 SOUTHBOUND TOTAL 14 11 9 6 5 11 78.6 8 57.1 14 14 14 13 15 15 15 107.1 14 100.0BROADWAY PALM 655325 83.3 4 66.7 655466 6 100.0 5 83.3 PALM ELM 8 6 4 3 3 6 75.0 4 50.0 899999 9 112.5 9 112.5

IMPERIAL ST BTW ELM & BROADWAY
NORTHBOUNDELM PALM 866656 75.0 6 75.0 332200 2 25.0 2 25.0 SOUTHBOUNDPALM ELM 8 5 5 4 3 5 62.5 4 50.0 555555 5 62.5 5 62.5

DEL MONTE BLVD BTW ELM & OLYMPIA
NORTHBOUND TOTAL 0 0 0 0 0 0 0.0 0 0.0 0 0 0 0 0 0 0 0.0 0 0.0ELM PALM 00000 000000PALM BROADWAY 00000 000000 BROADWAY OLYMPIA 00000 000000
SOUTHBOUND TOTAL 923123 33.3 2 22.2 222222 2 22.2 2 22.2 OLYMPIA BROADWAY 923123 33.3 2 22.2 222222 2 22.2 2 22.2 BROADWAY PALM 00000 000000
PALM ELM 0 0 0 0 0 0 0 0 0 0 0
Packet Page 147
25034‐Seaside Parking
Parking Study: Weekend Occupancy

ELM AVE BTW DEL MONTE & CALAVERAS
UPDATEDLEGAL SPACES 12:00 12:30 1:00 1:30

MIDDAYMAX

MIDDDAYMAXPERCENTAGE

MIDDAYAVG

MIDDAY AVG
PERCENTAGE 7:00 7:30 8:00 8:30 9:00 9:30

EVENINGMAX

EVENING MAX

PERCENTAGE

EVENINGAVG

EVENING AVG

PERCENTAGE
EASTBOUND TOTAL 80 57 47 55 58 58 72.5 54 67.5 44 39 42 43 42 42 44 55.0 42 52.5 DEL MONTE IMPERIAL 12 13 12 14 10 14 116.7 12 100.0 745543 7 58.3 5 41.7 IMPERIAL CONTRA COSTA 20 85989 45.0 8 40.0 976887 9 45.0 8 40.0 CONTRA COSTA HILLSDALE 16 11 9 10 14 14 87.5 11 68.8 10 11 10 10 9 10 11 68.8 10 62.5HILLSDALE ALHAMBRA 18 15 10 13 15 15 83.3 13 72.2 10 8 9 9 10 10 10 55.6 9 50.0 ALHAMBRA CALAVERAS 14 10 11 9 11 11 78.6 10 71.4 8 9 12 11 11 12 12 85.7 11 78.6 WESTBOUND TOTAL 71 47 42 50 56 56 78.9 49 69.0 52 54 57 57 59 65 65 91.5 57 80.3 CALAVERAS ALHAMBRA 14 12 12 9 11 12 85.7 11 78.6 9 10 11 8 9 12 12 85.7 10 71.4ALHAMBRA HILLSDALE 14 9 7 11 12 12 85.7 10 71.4 9 8 10 13 13 14 14 100.0 11 78.6 HILLSDALE CONTRA COSTA 17 11 9 10 13 13 76.5 11 64.7 12 11 14 14 16 18 18 105.9 14 82.4 CONTRA COSTA IMPERIAL 14 10 8 12 13 13 92.9 11 78.6 12 14 14 16 16 16 16 114.3 15 107.1 IMPERIAL DEL MONTE 12 5 6 8 7 8 66.7 7 58.3 10 11 8 6 5 5 11 91.7 8 66.7

PALM AVE BTW DEL MONTE & CALAVERAS
EASTBOUND TOTAL 53 30 32 38 33 38 71.7 33 62.3 34 36 37 41 47 41 47 88.7 39 73.6 DEL MONTE IMPERIAL 00000 000000
IMPERIAL CONTRA COSTA 14 8 9 12 10 12 85.7 10 71.4 675584 8 57.1 6 42.9 CONTRA COSTA HILLSDALE 12 54555 41.7 5 41.7 9 8 11 13 13 14 14 116.7 11 91.7HILLSDALE ALHAMBRA 13 6 8 9 8 9 69.2 8 61.5 9 8 10 13 13 12 13 100.0 11 84.6 ALHAMBRA CALAVERAS 14 11 11 12 10 12 85.7 11 78.6 10 13 11 10 13 11 13 92.9 11 78.6 WESTBOUND TOTAL 52 47 45 45 43 47 90.4 45 86.5 41 39 36 43 43 43 43 82.7 41 78.8 CALAVERAS ALHAMBRA 17 14 13 16 11 16 94.1 14 82.4 13 11 10 15 16 14 16 94.1 13 76.5ALHAMBRA HILLSDALE 16 14 15 12 14 15 93.8 14 87.5 10 9 8 10 12 11 12 75.0 10 62.5 HILLSDALE CONTRA COSTA 12 10 9 7 11 11 91.7 9 75.0 13 12 12 13 10 11 13 108.3 12 100.0 CONTRA COSTA DEL MONTE 7 9 8 10 7 10 142.9 9 128.6 576554 7 100.0 5 71.4

BROADWAY AVE BTW DEL MONTE & FREMONT
EASTBOUND TOTAL 21 17 17 20 19 20 95.2 18 85.7 12 14 13 14 11 8 14 66.7 12 57.1 DEL MONTE CONTRA COSTA 00000 000000
CONTRA COSTA HILLSDALE 533444 80.0 4 80.0 443443 4 80.0 4 80.0 HILLSDALE ALHAMBRA 765666 85.7 6 85.7 244322 4 57.1 3 42.9 ALHAMBRA CALAVERAS 768878 114.3 7 100.0 444531 5 71.4 4 57.1 CALAVERAS FREMONT 221222 100.0 2 100.0 222222 2 100.0 2 100.0WESTBOUND TOTAL 26 22 20 25 23 25 96.2 23 88.5 23 19 18 14 23 23 23 88.5 20 76.9 FREMONT CALAVERAS 666767 116.7 6 100.0 567431 7 116.7 4 66.7 CALAVERAS ALHAMBRA 765777 100.0 6 85.7 755300 7 100.0 3 42.9 ALHAMBRA HILLSDALE 764566 85.7 5 71.4 634421 6 85.7 3 42.9 HILLSDALE DEL MONTE 645646 100.0 5 83.3 552313 5 83.3 3 50.0

OLYMPIA AVE BTW HILLSDALE & ALHAMBRA
EASTBOUNDHILLSDALE ALHAMBRA 12 5 6 10 11 11 91.7 8 66.7 556433 6 50.0 4 33.3 WESTBOUNDALHAMBRA HILLSDALE 12 9 14 10 9 14 116.7 11 91.7 744635 7 58.3 5 41.7

CALAVERA ST BTW ELM & BROADWAY
NORTHBOUND TOTAL 15 11 11 7 7 11 73.3 9 60.0 976836 8 53.3 7 46.7 ELM PALM 765336 85.7 4 57.1 443424 4 57.1 4 57.1
PALM BROADWAY 856446 75.0 5 62.5 533412 5 62.5 3 37.5SOUTHBOUND TOTAL 12 9 9 11 12 12 100.0 10 83.3 798864 8 66.7 7 58.3 BROADWAY PALM 554555 100.0 5 100.0 453543 5 100.0 4 80.0PALM ELM 7 4 5 6 7 7 100.0 6 85.7 345321 5 71.4 3 42.9

ALHAMBRA ST BTW ELM & OLYMPIA
NORTHBOUND TOTAL 21 13 10 9 13 13 61.9 11 52.4 10 11 12 14 12 8 14 66.7 11 52.4 ELM PALM 865456 75.0 5 62.5 364545 6 75.0 5 62.5
PALM BROADWAY 754345 71.4 4 57.1 545563 6 85.7 5 71.4BROADWAY OLYMPIA 621244 66.7 2 33.3 213420 4 66.7 2 33.3SOUTHBOUND TOTAL 21 20 14 15 14 20 95.2 16 76.2 10 8 7 9 13 10 13 61.9 10 47.6 OLYMPIA BROADWAY 675437 116.7 5 83.3 121231 3 50.0 2 33.3 BROADWAY PALM 964656 66.7 5 55.6 544466 6 66.7 5 55.6PALM ELM 6 7 5 5 6 7 116.7 6 100.0 422343 4 66.7 3 50.0

MIDDAY EVENING
Packet Page 148

HILLSDALE ST BTW ELM & OLYMPIA
NORTHBOUND TOTAL 20 15 16 20 21 21 105.0 18 90.0 16 16 16 17 18 17 18 90.0 17 85.0 ELM PALM 9 9 8 10 11 11 122.2 10 111.1 678899 9 100.0 8 88.9PALM BROADWAY 745666 85.7 5 71.4 765566 7 100.0 6 85.7BROADWAY OLYMPIA 423444 100.0 3 75.0 333432 4 100.0 3 75.0SOUTHBOUND TOTAL 14 12 13 15 16 16 114.3 14 100.0 10 56889 9 64.3 8 57.1 OLYMPIA BROADWAY 454666 150.0 5 125.0 322211 3 75.0 2 50.0BROADWAY PALM 755566 85.7 5 71.4 422344 4 57.1 3 42.9PALM ELM 3 2 4 4 4 4 133.3 4 133.3 312334 4 133.3 3 100.0

CONTRA COSTA ST BTW ELM & BROADWAY
NORTHBOUND TOTAL 18 10 12 7 8 12 66.7 9 50.0 10 9 9 10 8 5 10 55.6 9 50.0 ELM PALM 867347 87.5 5 62.5 455553 5 62.5 5 62.5
PALM BROADWAY 10 45445 50.0 4 40.0 644532 6 60.0 4 40.0 SOUTHBOUND TOTAL 14 11 9 6 5 11 78.6 8 57.1 14 12 11 11 13 14 14 100.0 13 92.9 BROADWAY PALM 655325 83.3 4 66.7 655466 6 100.0 5 83.3PALM ELM 8 6 4 3 3 6 75.0 4 50.0 876778 8 100.0 7 87.5

IMPERIAL ST BTW ELM & BROADWAY
NORTHBOUNDELM PALM 844666 75.0 5 62.5 534210 5 62.5 3 37.5SOUTHBOUNDPALM ELM 8 3 4 5 5 5 62.5 4 50.0 544334 5 62.5 4 50.0

DEL MONTE BLVD BTW ELM & OLYMPIA
NORTHBOUND TOTAL 0 0 0 0 0 0 0.0 0 0.0 0 0 0 0 0 0 0 0.0 0 0.0ELM PALM 0 0 0 0 0 0.0 0.0 0 0 0 0 0 0 0.0 0.0PALM BROADWAY 00000 000000BROADWAY OLYMPIA 00000 000000SOUTHBOUND TOTAL 933223 33.3 3 33.3 222222 2 22.2 2 22.2 OLYMPIA BROADWAY 933223 33.3 3 33.3 222222 2 22.2 2 22.2 BROADWAY PALM 00000 000000PALM ELM 0 0 0 0 0 0 0 0 0 0 0 Packet Page 149

CITY OF SEASIDE

STAFF REPORT
Item No.: 10.B.

TO: City Council
FROM: Roberta Greathouse, Acting City Manager
BY: Roberta Greathouse, Human Resources Director/Risk Manager DATE: May 19, 2022
SUBJECT: ADOPT A RESOLUTION APPROVING A LICENSE TO HL EXPRESS

TO ESTABLISH A NEW MEDICAL/ADULT RECREATIONAL
CANNABIS RETAIL OPERATION LOCATED AT 305 AMADOR
AVENUE

RECOMMENDATION
Adopt a resolution approving a license to establish a new medical/adult recreational cannabis retail operation located at 305 Amador Avenue.

BACKGROUND
In September of 2017, the City passed regulations allowing the sale, distribution, and cultivation of medical and adult-use cannabis at a limited number of locations in the City. The City Council subsequently amended the ordinance on multiple occasions.

Some of the notable changes include:
 an increase in the total number of available permits,  a requirement that applicants apply for a conditional use permit,  the adoption of selection criteria by resolution and not by ordinance, and  a reduced buffer distance between dispensaries.

The latest amendment to the ordinance, adopted April 2021, increased the license cap from six to eight licenses: "the total number of conditional use permits shall not exceed five valid dispensaries of each type within the West Broadway Urban Village and a total of three dispensaries of each type City-wide not located in the West Broadway Urban Village." During the regular meeting of January 20, 2022, the City Council adopted the resolution identifying selection criteria for additional cannabis retail shops. After adoption, staff began the application process with a request for proposal ending Packet Page 150

Item No. 10.B. Page 2 of 3
February 28, 2022.

The new application process and selection criteria were created using available best practices with business friendliness, transparency, and fairness as paramount values.

Applicants were required to submit application materials together in one complete comprehensive application as a .PDF package. Prior to an application being evaluated and ranked using the criteria, an application must have been deemed complete. The City received an application from HL Express which was evaluated according to the adopted criteria:
(a) Cannabis Dispensary License Application;
(b) Financial Responsibility, Indemnity, and Consent to Inspection Terms Agreement; (c) Agreement on Limitations of City’s Liability and Indemnification to City; (d) Application fee and Background Check fee(s);
(e) Business Owner Acknowledgment Agreement;
(f) Proof of Property Owner Consent/Landlord Affidavit; and (g) Proof of Insurance or letter of insurability from the Insurance Company.

The application was carefully vetted by the City to ensure accuracy and security. The applicant received exemplary ratings for their security plan. Specific details of the security plan is limited to the Seaside Police to maximize public safety. A summary of the application follows. If approved for a license by the City Council tonight, the applicant would take the next step of applying for a conditional use permit before the Planning Commission.

The proposed business is located at 305 Amador Avenue, Seaside, CA, 93955, APN# 011-311-018. Higher Level of Care currently operates at 1440 Canyon Del Rey Boulevard and is proposing to open a pick-up window directly across the street at 305 Amador. The applicant provided a complete narrative of proposed improvements which include landscaping, exterior improvements, signage, parking, public transportation access and overall improvements to the proposed site. A City of Seaside Zoning Conformation letter was included which stated the proposed property is located in the mixed use (MX) zone of West Broadway Urban Village Specific Plan (WBUV). The proposed location is more than 600 ft. from the nearest school and more than 400 ft. from the nearest cannabis dispensary. Street view photographs of the proposed location have been provided. Most of the infrastructure is existing and the associated costs have already been incurred. HL Express is committed to providing all employees with a fair living wage, paid sick leave, holiday pay, and offering medical benefits to full-time employees. New hires will start at $19.83/hr. The proposed business policy is to provide equal employment for all qualified individuals. The proposed business will have a minimum of 12 employees upon opening and approximately 14 at full capacity. A Fire and Life Safety Plan was developed by a professional fire prevention and suppression consultant which included safety procedures in line with state regulations. The plan described robust fire prevention and suppression plans and provided a premises Packet Page 151

Item No. 10.B. Page 3 of 3
diagram. The premises diagram indicated the location of fire sprinklers, fire extinguishers, alarms, and evacuation routes. A complete Accident/Incident reporting SOP was provided in the plan. The Waste Management SOP provided in the application was detailed and included locations and all disposal procedures. The applicant's Security Plan was developed by a professional security consultant which was in line with state regulations. The site diagram showed that the proposed dispensary is 636 sq. ft. within the 2,033 sq. ft. retail area of an 11,200 sq. ft. free standing structure. The diagram identified the use of all areas. The premises diagram shows that approximately 23 cameras would monitor the premises. A complete security outline contained procedures including, but not limited to, operational security, access/visitor control, and inventory control. The proposed business will have a no-cash policy. All security guards will be licensed by the Bureau of Security and Investigative Services (BSIS). Sufficient lighting will be operated automatically by a photo-sensor, ensuring lighting will be optimal for video capture. Transportation is done under the watch of two employees and all cannabis products will be transferred in a locked container. A detailed security and emergency training outline was provided in the application. The proposed business has committed to an annual contribution of $15,000 to local Seaside non-profits. A commitment was also made to contribute to CalVet, a medical program which supplies free medical cannabis to veterans.

FISCAL IMPACT
None. Potential future impact should licensees complete a Conditional Use Permit and a Delopment/Operating Agreement.

ATTACHMENTS

1. Resolution

2. Higher Level HDL Application

3. Zoning Confirmation Letter
Reviewed for Submission to the City Council by:
__________________________________
Roberta Greathouse, Acting City Manager
Packet Page 152
RESOLUTION NO. 22-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEASIDE

APPROVING LICENSES TO ALLOW MEDICAL/ADULT

RECREATIONAL CANNABIS RETAIL OPERATIONS LOCATED AT
305 AMADOR AVENUE (APN# 011-311-018) IN THE MIXED-USE
(MX) ZONE OF THE WEST BROADWAY URBAN VILLAGE SPECIFIC
PLAN
WHEREAS, the Seaside City Council adopted a new application process and selection criteria by resolution for additional cannabis retail shops at a duly noticed public meeting held on January 20, 2022; and WHEREAS, the new application process and selection criteria were created using available best practices with business friendliness, transparency, and fairness as paramount values; and
WHEREAS, the City published the selection criteria and the notice of available licenses in a request for proposal on the official City website ending February 28, 2022; and
WHEREAS, the City received two applications for a License to allow the establishment of a Medical/Adult Recreational Cannabis Retail operations at their respective locations, one of which was Higher Level Care Express at 305 Amador Avenue (APN# 011-311-018); and
WHEREAS, the City has reviewed and evaluated the application according to the adopted criteria, and found Higher Level Care Express to have scored above the required 90% threshold; and
WHEREAS, the Seaside City Council has weighed the merits of the application and reviewed the summary provided by staff at a duly noticed public meeting; and
NOW, THEREFORE, BE IT RESOLVED, that the Seaside City Council approves the licenses to allow the Medical/Adult Recreational Cannabis Retail Operations to the above stated operator.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Seaside, State of California, duly held on the 19th of May, 2022, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

Packet Page 153
ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:
____________________________
___
Ian Oglesby, Mayor
City of Seaside
ATTEST:
______________________________
Dominique Davis, City Clerk
Packet Page 154
Packet Page 155
Packet Page 156
Packet Page 157
Packet Page 158
Packet Page 159
Packet Page 160
Packet Page 161
Packet Page 162
Packet Page 163
Packet Page 164
Packet Page 165
Packet Page 166
Packet Page 167
Packet Page 168
Packet Page 169
Packet Page 170
Packet Page 171
Packet Page 172
Packet Page 173
Packet Page 174
Packet Page 175
Packet Page 176
Packet Page 177
Packet Page 178
Packet Page 179
Packet Page 180
Packet Page 181
Packet Page 182
Packet Page 183
Packet Page 184
Packet Page 185
Packet Page 186
Packet Page 187
Packet Page 188
Packet Page 189
Packet Page 190

CITY OF SEASIDE

STAFF REPORT
Item No.: 10.C.

TO: City Council
FROM: Roberta Greathouse, Acting City Manager
BY: Nisha Patel, Public Works Director/City Engineer
DATE: May 19, 2022
SUBJECT: ADOPT RESOLUTION APPROVING PROFESSIONAL SERVICES

AGREEMENT WITH WHITSON ENGINEERS TO PERFORM

DESIGN, BIDDING, AND CONSTRUCTION PHASE SERVICES

FOR CUTINO PARK IMPROVEMENTS FOR AN AMOUNT NOT TO
EXCEED $110,000.00

RECOMMENDATION
Adopt a resolution authorizing the City Manager to execute a professional services agreement with Whitson Engineers to perform design, bidding, and construction phase services for Cutino Park for an amount not to exceed $110,000.00.

BACKGROUND
Cutino Park Master Plan (Attachment 3) identifies improvements at Cutino Park (the Park). In 2018, the City moved forward with the construction of ADA upgrades to the restroom, snack shack and walkway entrance from Noche Buena, multi-use synthetic turf field, and the Skate Park collectively named David Cutino Park Phase 1 Improvements. The majority of these improvements were funded through Bond funds with some funding from the Community Development Block Grant (CDBG). These improvements were completed in August 2019.

The remaining improvements identified in the Master Plan include a retaining/sound wall, parking lot, new playground and equipment, fitness equipment, new basketball half court, picnic area, and walking path outside the field. Based upon the Master Plans 30% design plans, the remaining improvements were estimated to cost $7.2M.

However, staff estimated only a few hundred thousand dollars of bond funds remained.

Rearranging the location of certain elements and moving forward with some of the Master Plan concepts, staff retained Monterey Bay Engineers to design just the parking lot and pathway to be located off of Noche Buena Street. That design was halted at the Packet Page 191

Item No. 10.C. Page 2 of 3
30% design stage in order to consider incorporating additional recreational elements.

On June 17, 2021, the City Council approved a contract with Monterey Bay Engineers to design the additional improvements of landscaping, lighting, storm water retention, pump track, playground, and bleachers for the Park. The pump track is not able to fit in the open area remaining in the Park. Staff is looking for another location to incorporate the pump track. To date, Monterey Bay Engineers has completed the Park design to 60% completion level.

Staff have determined they need the assistance of another engineering firm to design some of the improvements, and get the plans to a 100% level and ready to bid. The City requested a proposal from Whitson Engineers to: perform pickle ball court, picnic area, pathway, landscape, and electrical design services; prepare stormwater documentation, final specifications, and a cost estimate; and perform bidding and construction phase services. Staff have reviewed the proposal and find the scope and fee acceptable.

Staff recommends the City Council adopt a resolution (attachment 1) authorizing the City Manager to execute a professional services agreement (attachment 2) with Whitson Engineers to perform the previously mentioned services for the Cutino Park Improvements Project for an amount not to exceed $110,000.00 and amendments up to an additional $11,000.00 to the agreement for design, bidding, and construction phase services for the Cutino Park Part 2 Improvements.

FISCAL IMPACT
Cutino Park Improvements are funded by the Cutino Park Bond, account no. 348-8910- 9570. In addition, $250,000 of CDBG funds was allocated to the project in fiscal year 2022/ 23 and another $250,000 in fiscal year 2023/24. To date, $718,658.00 of Cutino Park Bond Funds are available for park improvements.

The professional services agreement with Whitson Engineers to perform limited design, bidding, and construction phase services for the Cutino Park Improvements Projects is for a not to exceed amount of $110,000.00. A 10% contingency brings the total amount to perform the services to $121,000.00.

ATTACHMENTS

1. Resolution

2. Professional Services Agreement

3. Master Plan
Reviewed for Submission to the City Council by:

Packet Page 192

Item No. 10.C. Page 3 of 3
__________________________________
Roberta Greathouse, Acting City Manager
Packet Page 193
RESOLUTION NO. 22-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEASIDE

AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT WITH WHITSON

ENGINEERS TO PERFORM DESIGN, BIDDING, AND CONSTRUCTION PHASE

SERVICES FOR THE CUTINO PARK IMPROVEMENTS PROJECT FOR AN AMOUNT NOT TO EXCEED $110,000.00
WHEREAS, Cutino Park conceptual plan and 30% design documents was presented and approved by the City Council on December 21, 2017; and WHEREAS, due to the nature of the funding, extensive scope of the project and the associated costs of the improvements, the City elected to completed the improvements in phases; and
WHEREAS, a skate park and multi-use field was designed and construction completed in August 2019 collectively called Cutino Park Phase 1 Improvements; and WHEREAS, the City staff elected to seek additional improvements for a parking lot, storm water retention and treatment, new playground, pump track, bleachers, accessible pathway, lighting and landscape features; and
WHEREAS, on June 17, 2021, the City Council authorized a professional services agreement with Monterey Bay Engineers (MBE) be executed to perform design of the additional improvements; and
WHEREAS, to date, Monterey Bay Engineers has completed the Park design to 60% completion level; and
WHEREAS, staff determined the services of another consultant was needed to design some of the improvements, and get the plans to a 100% level and ready to bid; and WHEREAS, staff requested a proposal from Whitson Engineers to: perform pickle ball court, picnic area, pathway, landscape, and electrical design services; prepare stormwater documentation, final specifications, and a cost estimate; and perform bidding and construction phase services; and
WHEREAS, Whitson Engineers submitted a proposal to perform the aforementioned services for the Cutino Park Part 2 Improvements in the amount of $110,000.00; and
WHEREAS, Staff has determined the proposed scope of work and budget are reasonable and within the approved budget; and
Packet Page 194
WHEREAS, an amount of $11,000.00 contingency, 10% of the contract value, should be authorized on an as required basis; and
NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Seaside authorizes the City Manager to execute a Professional Services Agreement with Whitson Engineers to perform limited design, bidding, and construction phase services for the Cutino Park Improvements Project for an amount not to exceed $110,000.00 and written amendments such that the total agreement does not exceed $121,000.00.

PASSED AND ADOPTED at a regular City Council meeting of the City of Seaside duly held on the 19th day of May, 2022, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:
______________________________
Ian N. Oglesby, Mayor
ATTEST:
___________________________
Dominique L. Davis, City Clerk
Packet Page 195

CUTINO PARK IMPROVEMENTS DESIGN
Rev. 1/18 Page 1 COS Design PSA

CITY OF SEASIDE

DESIGN PROFESSIONAL SERVICE AGREEMENT

CUTINO PARK IMPROVEMENTS
THIS AGREEMENT, is made and effective ____________________, between the City of Seaside, a municipal corporation ("Agency") and Whitson Engineers, a corporation (“Consultant”). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:

1. TERM
This Agreement shall commence on the effective date above and shall remain and continue in effect until tasks described herein are completed, but in no event later than June 30, 2023 unless sooner terminated pursuant to the provisions of this Agreement.

2. SERVICES
Consultant shall perform the tasks described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the schedule of performance which is also set forth in Exhibit A.

3. PERFORMANCE
Consultant shall perform all professional services in a manner consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under similar circumstances at the same time and in the same or similar locality. Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement.

4. AGENCY MANAGEMENT
Agency’s City Engineer shall represent Agency in all matters pertaining to the administration of this Agreement, review and approval of all products submitted by Consultant, but not including the authority to enlarge the Tasks to Be Performed or change the compensation due to Consultant. Agency’s City Manager shall be authorized to act on Agency's behalf and to execute all necessary documents which enlarge the Tasks to Be Performed or change Consultant's compensation, subject to Section 5 hereof.

Packet Page 196

CUTINO PARK IMPROVEMENTS DESIGN
Rev. 1/18 Page 2 COS Design PSA

5. PAYMENT
(a) The Agency agrees to pay Consultant monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. This amount shall not exceed ONE HUNDRED TEN THOUSAND DOLLARS ($110,000) for the total term of the Agreement unless additional payment is approved as provided in this Agreement.
(b) Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the Agency City Manager. Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by Agency City Manager and Consultant at the time Agency's written authorization is given to Consultant for the performance of said services.
(c) Consultant will submit invoices monthly for actual services performed.

Invoices shall be submitted on or about the first business day of each month, or as soon thereafter as practical, for services provided in the previous month.

Payment shall be made within thirty (30) days of receipt of each invoice as to all non-disputed fees. If the Agency disputes any of Consultant's fees it shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice.

6. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE (a) The Agency may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the consultant at least ten (10) days prior written notice. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the Agency suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement.
(b) In the event this Agreement is terminated pursuant to this Section, the Agency shall pay to Consultant the actual value of the work performed up to the time of termination, provided that the work performed is of value to the Agency.

Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the Agency pursuant to Section 3.

Packet Page 197

CUTINO PARK IMPROVEMENTS DESIGN
Rev. 1/18 Page 3 COS Design PSA

7. DEFAULT OF CONSULTANT
(a) The Consultant's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, Agency shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. If such failure by the Consultant to make progress in the performance of work hereunder arises out of causes beyond the Consultant's control, and without fault or negligence of the Consultant, it shall not be considered a default.
(b) If the Agency Manager or his/her delegate determines that the Consultant is in default in the performance of any of the terms or conditions of this Agreement, he/she shall cause to be served upon the Consultant a written notice of the default. The Consultant shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance.

In the event that the Consultant fails to cure its default within such period of time, the Agency shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.

8. OWNERSHIP OF DOCUMENTS
(a) Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts, and other such information required by Agency that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of Agency or its designees at reasonable times to such books and records; shall give Agency the right to examine and audit said books and records; shall permit Agency to make transcripts therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement.

Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. (b) Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the Agency and may be used, reused, or otherwise disposed of by Packet Page 198

CUTINO PARK IMPROVEMENTS DESIGN
Rev. 1/18 Page 4 COS Design PSA
the Agency without the permission of the Consultant. With respect to computer files, Consultant shall make available to the Agency, at the Consultant's office and upon reasonable written request by the Agency, the necessary computer software and hardware for purposes of accessing, compiling, transferring, and printing computer files.
(c) Should the Agency modify, or authorize others to modify the drawings or specifications, the Agency agrees to hold Consultant harmless from any and all damages, claims, expenses and losses arising out of such modifications of the Consultant is first obtained.

9. INDEMNITY AND DEFENSE
(a) Indemnification and Defense for Professional Services To the fullest extent permitted by law, Consultant shall indemnify, defend and hold harmless Agency and any and all of its officials, employees and agents (“Indemnified Parties”) from and against any and all claims, losses, liabilities, damages, costs and expenses, including reasonable attorney’s fees and costs, to the extent they arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.

Consultant’s duty to defend shall consist of reimbursement of defense costs incurred by Agency in direct proportion to the Consultant’s proportionate percentage of fault. Consultant’s percentage of fault shall be determined, as applicable, by a court of law, jury or arbitrator. In the event any loss, liability or damage is incurred by way of settlement or resolution without a court, jury or arbitrator having made a determination of the Consultant’s percentage of fault, the parties agree to mediation with a third party neutral to determine the Consultant’s proportionate percentage of fault for purposes of determining the amount of indemnity and defense cost reimbursement owed to the Agency.
(b) For All Other Liabilities
Notwithstanding the foregoing and without diminishing any rights of Agency under Section 9.A, for any liability, claim, demand, allegation against Agency arising out of, related to, or pertaining to any act or omission of Consultant arising from Consultant’s operations, but which is not a design professional service, Consultant shall defend, indemnify, and hold harmless Agency, its officials, employees, and agents (“Indemnified Parties”) from and against any and all damages, costs, expenses (including reasonable attorney fees and expert witness fees), judgments, settlements, and/or arbitration awards, whether for personal or bodily injury, property damage, or economic injury, and arising out of, related to, Packet Page 199

CUTINO PARK IMPROVEMENTS DESIGN
Rev. 1/18 Page 5 COS Design PSA
any concurrent or contributory negligence on the part of the Agency, except for the active negligence of, or willful misconduct of the Agency.

10. INSURANCE
Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit C attached to and part of this Agreement.

11. INDEPENDENT CONSULTANT
(a) Consultant is and shall at all times remain as to the Agency a wholly independent Consultant. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither Agency nor any of its officers, employees, or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees, or agents are in any manner officers, employees, or agents of the Agency. Consultant shall not incur or have the power to incur any debt, obligation, or liability whatever against Agency, or bind Agency in any manner.
(b) No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, Agency shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for Agency.

Agency shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder.

12. LEGAL RESPONSIBILITIES
The Consultant shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such laws and regulations. The Agency, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this Section.

13. UNDUE INFLUENCE
Consultant declares and warrants that no undue influence or pressure is used against or in concert with any officer or employee of the Agency in connection with the award, terms or implementation of this Agreement, including any Packet Page 200

CUTINO PARK IMPROVEMENTS DESIGN
Rev. 1/18 Page 6 COS Design PSA
method of coercion, confidential financial arrangement, or financial inducement.

No officer or employee of the Agency will receive compensation, directly or indirectly, from Consultant, or from any officer, employee or agent of Consultant, in connection with the award of this Agreement or any work to be conducted as a result of this Agreement. Violation of this Section shall be a material breach of this Agreement entitling the City to any and all remedies at law or in equity.

14. NO BENEFIT TO ARISE TO LOCAL EMPLOYEES
No member, officer, or employee of Agency, or their designees or agents, and no public official who exercises authority over or responsibilities with respect to the Project during his/her tenure or for one year thereafter, shall have any interest, direct or indirect, in any agreement or sub-agreement, or the proceeds thereof, for work to be performed in connection with the Project performed under this Agreement.

15. RELEASE OF INFORMATION/CONFLICTS OF INTEREST
(a) All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without Agency's prior written authorization. Consultant, its officers, employees, agents, or subconsultants, shall not without written authorization from the Agency Manager or unless requested by the Agency Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories, or other information concerning the work performed under this Agreement or relating to any project or property located within the Agency.

Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives Agency notice of such court order or subpoena. (b) Consultant shall promptly notify Agency should Consultant, its officers, employees, agents, or subconsultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions, or other discovery request, court order, or subpoena from any person or party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the Agency. Agency retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing, or similar proceeding. Consultant agrees to cooperate fully with Agency and to provide the opportunity to review any response to discovery requests provided by Consultant. However, Agency's right to review any such response does not imply or mean the right by Agency to control, direct, or rewrite said response.

Packet Page 201

CUTINO PARK IMPROVEMENTS DESIGN
Rev. 1/18 Page 7 COS Design PSA

16. NOTICES
Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, which provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by notice:

To Agency: __City of Seaside__________
__440 Harcourt Ave________
__Seaside, CA 93955_______
Attention: City Clerk
To Consultant: ___Whitson Engineers__________
___6 Harris Court________
__Monterey, CA 93940_

17. ASSIGNMENT
The Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the Agency. Because of the personal nature of the services to be rendered pursuant to this Agreement, Nathaniel Milam, PE shall be the Project Manager and Engineer of Record for the services described in this Agreement.

The consultant may use assistants, under its direct supervision, to perform some of the services under this Agreement. Consultant shall provide Agency fourteen (14) days' notice prior to the departure of Nathaniel Milam, PE from Consultant's employ. Should he/she leave Consultant's employ, the Agency shall have the option to immediately terminate this Agreement, within three (3) days of the close of said notice period. Upon termination of this Agreement, Consultant's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the Governing Board and the Consultant.

18. LICENSES
At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement.

Packet Page 202

CUTINO PARK IMPROVEMENTS DESIGN
Rev. 1/18 Page 8 COS Design PSA

19. GOVERNING LAW
The Agency and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with jurisdiction over the Agency.

20. ENTIRE AGREEMENT
This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations, and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material.

21. WORK SCHEDULED/TIME OF COMPLETION
Consultant shall perform all services in a timely manner.

22. CONTENTS OF REQUEST FOR PROPOSAL AND PROPOSAL
Consultant is bound by the contents of Agency's Request for Proposal, Exhibit D hereto and incorporated herein by this reference, and the contents of the proposal submitted by the Consultant, Exhibit A hereto. In the event of conflict, the requirements of Agency's Request for Proposals and this Agreement shall take precedence over those contained in the Consultant's proposals.

23. AUTHORITY TO EXECUTE THIS AGREEMENT
The person or persons executing this Agreement on behalf of Consultant warrants and represents that he/she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder.

Packet Page 203
Packet Page 204

CUTINO PARK IMPROVEMENTS

DESIGN EXHIBIT C

EXHIBIT C

INSURANCE REQUIREMENTS
Without limiting Consultant’s indemnification of Agency, and prior to commencement of Work, Consultant shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to Agency.

General liability insurance. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.

Automobile liability insurance. Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.

Professional liability (errors & omissions) insurance. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement and Consultant agrees to maintain continuous coverage through a period no less than three (3) years after completion of the services required by this Agreement.

Workers’ compensation insurance. Consultant shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000).

Consultant shall submit to Agency, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of Agency, its officers, agents, employees and volunteers.

Umbrella or excess liability insurance. [Optional depending on limits required].

Consultant shall obtain and maintain an umbrella or excess liability insurance policy with limits that will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary coverages set forth above, including Packet Page 205

CUTINO PARK IMPROVEMENTS

DESIGN EXHIBIT C
commercial general liability, automobile liability, and employer’s liability. Such policy or policies shall include the following terms and conditions:
• A drop down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any reason;
• Pay on behalf of wording as opposed to reimbursement; • Concurrency of effective dates with primary policies; • Policies shall “follow form” to the underlying primary policies; and • Insureds under primary policies shall also be insureds under the umbrella or excess policies.

Other provisions or requirements
Proof of insurance. Consultant shall provide certificates of insurance to Agency as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by Agency’s Risk Manager prior to commencement of performance.

Current certification of insurance shall be kept on file with Agency at all times during the term of this contract. Agency reserves the right to require complete, certified copies of all required insurance policies, at any time.

Duration of coverage. Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Work hereunder by Consultant, his agents, representatives, employees or subconsultants.

Primary/noncontributing. Except for Professional Liability and Workers Compensation, coverage provided by Consultant shall be primary and any insurance or self-insurance procured or maintained by Agency shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of Agency before the Agency’s own insurance or self-insurance shall be called upon to protect it as a named insured.

Agency’s rights of enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, Agency has the right but not the duty to obtain the insurance it deems necessary and any premium paid by Agency will be promptly reimbursed by Consultant or Agency will withhold amounts sufficient to pay premium from Consultant payments.

In the alternative, Agency may cancel this Agreement.

Packet Page 206

CUTINO PARK IMPROVEMENTS

DESIGN EXHIBIT C
Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VI (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the Agency’s Risk Manager.

Waiver of subrogation. All insurance coverage, except for Professional Liability, maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against Agency, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against Agency, and shall require similar written express waivers and insurance clauses from each of its subconsultants.

Enforcement of contract provisions (non estoppel). Consultant acknowledges and agrees that any actual or alleged failure on the part of the Agency to inform Consultant of non-compliance with any requirement imposes no additional obligations on the Agency nor does it waive any rights hereunder.

Requirements not limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums shown above, the Agency requires and shall be entitled to coverage for the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the Agency.

Notice of cancellation. Consultant agrees to oblige its insurance agent or broker and insurers to provide to Agency with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage.

Additional insured status. General liability policies shall provide or be endorsed to provide that Agency and its officers, officials, employees, and agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies.

Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting Packet Page 207

CUTINO PARK IMPROVEMENTS

DESIGN EXHIBIT C
endorsement of any kind that has not been first submitted to Agency and approved of in writing.

Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions.

Pass through clause. Consultant agrees to ensure that its subconsultants, subcontractors, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage and endorsements required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with consultants, subcontractors, and others engaged in the project will be submitted to Agency for review.

Agency’s right to revise specifications. The Agency reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the Agency and Consultant may renegotiate Consultant’s compensation.

Self-insured retentions. Any self-insured retentions must be declared to and approved by Agency. Agency reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by Agency.

Timely notice of claims. Consultant shall give Agency prompt and timely notice of claims made or suits instituted that arise out of or result from Consultant’s performance under this AGREEMENT, and that involve or may involve coverage under any of the required liability policies.

Additional insurance. Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work.

Packet Page 208
t:\monterey projects\4535 - cos cutino park\docs\_contract\4535.00 pro r2.docx May 5, 2022 Project No.: 4535.00
Nisha Patel
Public Works Director / City Engineer
City of Seaside
440 Harcourt Ave.

Seaside, CA 93955
Via email: [email protected]
Re: Cutino Park Improvements | Civil Engineering Proposal Dear Ms. Patel:

Thank you for the opportunity to make this proposal for the subject project. It is our understanding from our discussions that the City desires us to finalize construction documents for Cutino Park including the work shown to an approximately 90%-level by Monterey Bay Engineers, Inc., as well as Civil, Landscape, and Electrical design services for other improvements (as funding allows) including: two new pickleball courts; a new play area and playground equipment; a new picnic / gathering space adjacent to the new play area and Boys and Girls’ Club; site furnishings and amenities such as benches, tables and water fountains; and planting and irrigation improvements.

Based on our understanding of the project, we propose the following scope of work:

SCOPE OF SERVICES:

Preliminary Design

1. Perform a site review.

2. Prepare up to 3 scaled studies (hand graphics) showing layouts of pickleball courts, picnic area, pathways, and other site improvements.

3. Review the site studies with the City and prepare 1 preferred Concept Plan.

4. Prepare a preliminary construction cost estimate for the preferred Concept Plan.

Final Design

1. Perform supplemental topographic surveying as needed to support design. We have budgeted three days’ field time for this task.

2. Prepare a CAD base plan incorporating the topographic survey and proposed sitework.

3. Prepare 60% (Draft), 90% (Plan Check) and 100% (Bid Set) Drawings for permitting, bidding and construction. Anticipated sheets include the following (new plan sheets are bolded):

Packet Page 209
May 5, 2022 | Job No. 4535.00
Cutino Park Improvements
t:\monterey projects\4535 - cos cutino park\docs\_contract\4535.00 pro r2.docx Page | 2 General
a. Cover Sheet
b. Topographic Survey
c. Erosion and Sediment Control Plan
d. Erosion and Sediment Control Notes and Details
e. Site Accessibility Plan
Civil
f. Site Demolition Plan
g. Civil Construction Plan
h. Civil Grading and Drainage Plan
i. Civil Details
Landscape
j. Landscape Construction Plan
k. Landscape Layout Plan
l. Landscape Construction Details
m. Planting Plan
n. Irrigation Plan
o. Planting and Irrigation Notes and Details
Electrical
p. Lighting Plan
q. Photometric Plan
r. Electrical Notes and Details

4. Prepare 90% and 100% Specifications.

5. Prepare 60%, 90% and 100% Construction Cost Estimates.

6. Estimate earthwork volumes based on the Site Grading and Drainage Plan.

7. Prepare 60%, 90% and 100% SWCP, using the MRSWMP template.

8. Complete the civil (technical) aspects of the city-provided Stormwater Facilities Maintenance Agreement template, and provide the completed template to the city for finalization and recordation.

9. Develop a Stormwater Facilities Operation and Maintenance Plan (O&M Plan) for the Project. The O&M Plan will address long-term stormwater facility maintenance activities, and will be an attachment to the Maintenance Agreement.

10. Prepare Landscape Estimated Water Use / Water Demand Statement to comply with California Model Water Efficient Landscape Ordinance requirements.

Prepare Monterey Peninsula Water Management District Submittal. Respond to 2 rounds of plan check comments.

11. Respond to city Public Works constructability review and Building Permit plan check review comments. We assume the city will perform the reviews “in house”, and two rounds of plan check comments will be provided and responded to.

Bidding and Construction Support

1. Attend the pre-bid meeting and respond to Bidder Inquiries.

2. Provide design assistance during construction as requested. This is anticipated to include: attending monthly progress meetings; performing up to 4 site reviews during construction, and preparing written field reports; reviewing Contractor’s Material Submittals and Shop Drawings; preparing written responses to Requests for Information; preparing drawing revisions if needed; and participating in a final Packet Page 210
May 5, 2022 | Job No. 4535.00
Cutino Park Improvements
t:\monterey projects\4535 - cos cutino park\docs\_contract\4535.00 pro r2.docx Page | 3 site review and preparing a Punch List.

3. Provide the following SCM construction observations:
a. Excavation – Observe excavation area prior to installation of drain rock and BSM.
b. Drainage structures – Observe structures, pipes and appartenances. c. Finished grade – Observe finished facility grading, prior to installation of landscaping and irrigation.
d. Final – Observe completed project.

Assumptions:

1. All our work products will be provided to you in PDF and/or AutoCAD DWG format.

Hard copy prints will not be required.

2. City will provide the CAD files for the 90% drawings by Monterey Bay Engineers.

3. No specialty/decorative pavements are proposed.

4. Project will disturb less than 1 acre, and so will not require coverage under the Construction General Permit.

5. Project will create/replace more than 15,000 s.f. of impervious area, and therefore will require a “Tier 3” or “Tier 4” Storm Water Control Plan. Bioretention ponds will provide the required stormwater mitigation.

6. The city will provide specification templates.

7. Design of utilities (other than on-site storm drainage, extension of the existing onsite irrigation system, and parking lot and path lighting) will not be required.

Exclusions:

The following work is specifically excluded from the Engineer’s Scope of Services:

1. Changes in scope of the Engineer’s work

2. Utility design (other than as specifically noted)

3. Off-site improvements (other than the proposed driveway apron)

4. Structural engineering (which includes retaining wall design)

5. Geotechnical Engineering

6. Obtaining or coordinating permits, permit condition compliance

7. Preparation of a Construction Management Plan and/or plans for disposal of excess soil

8. Construction Management, Construction Inspections, Special Inspections, Construction Staking, or other construction phase services (other than as specifically noted)

9. Plan revisions to reflect field changes; As-Built plan preparation Please note that upon your request we could provide the above services at additional cost.

Packet Page 211
May 5, 2022 | Job No. 4535.00
Cutino Park Improvements
t:\monterey projects\4535 - cos cutino park\docs\_contract\4535.00 pro r2.docx Page | 4 PAYMENT AND PROVISIONS:

Our fee for the services described in the above Scope of Services will be as follows:

Design Phase $78,000
Bidding and Construction Support $32,000
Total Fee $110,000
Progress billings will be on a Time and Materials basis as work is being completed, in accordance with the attached Rate Schedule.

If this proposal is acceptable, please forward a contract for execution.

We will begin work immediately following the receipt of a signed agreement. If you have any questions or need more information, please contact me at (831) 649-5225.

Sincerely,
Whitson Engineers
Nathaniel Milam, PE, QSD | Senior Civil Engineer
for
Richard Weber PE, LS, QSD | Principal
RCE 55219, LS 8002, QSD 20534
Packet Page 212
City of Seaside - Cutino Park Improvements
Engineering Services Time and Materials Estimate
5/5/22 NDM T41
Preliminary Design PE SCE AE 1P
Rate: $ 240 $ 195 $ 150 $ 210 Hours Cost
1 Site Review 2 4 6 $ 990
2 Prepare 2 scaled studies (BFS) 0 $ -
3 Prepare 1 preferred Concept Plan (BFS) 0 $ -
4 Preliminary Cost Estimate 4 4 $ 780
- Project management, QA/QC 2 2 $ 390
Subtotal: 0 8 4 0 12 $ 2,160
Professional Personnel Estimate: $ 2,160
Subconsultant (BFS Landscape Architects; included below): $ - Subconsultant (Aurum Consulting Engineers; included below): $ - 10% Subconsultant Administrative Fee: $ -
Expenses: $ -
Total Estimate: $ 2,160
Final Design PE SCE AE 1P
Rate: $ 240 $ 195 $ 150 $ 210 Hours Cost
1 Topographic survey (allowance) 4 16 24 44 $ 8,220
2 CAD base plan 2 2 $ 300
3a 60% Drawings 8 40 48 $ 7,560
3b 90% Drawings 4 20 24 $ 3,780
3c 100% Drawings 2 8 10 $ 1,590
4a 90% Specifications 4 4 8 $ 1,380
4b 100% Specifications 2 2 $ 390
5a 60% Cost Estimate 4 2 6 $ 1,080
5b 90% Cost Estimate 2 2 $ 390
5c 100% Cost Estimate 1 1 $ 195
6 Earthwork 4 4 $ 600
7 60%, 90% and 100% SWCP 4 4 8 $ 1,380
8 Stormwater Maintenance Agreement 1 1 $ 195
9 Stormwater O&M Plan 2 4 6 $ 990
10 MWELO compliance, MPWMD submittals (BFS) 0 $ -
10 Respond to plan check comments (2 rounds) 4 4 8 $ 1,380 - Project management, QA/QC 4 4 8 $ 1,740
Subtotal: 4 46 108 24 182 $ 31,170
Professional Personnel Estimate: $ 31,170
Subconsultant (BFS Landscape Architects): $ 34,420
Subconsultant (Aurum Consulting Engineers): $ 6,000
10% Subconsultant Administrative Fee: $ 4,042
Expenses: $ 300
Total Estimate: $ 75,932
Bidding and Construction Support PE SCE AE 1P
Rate: $ 240 $ 195 $ 150 $ 210 Hours Cost
1 Bid phase support 8 8 $ 1,560
2a Monthly progress meetings (6 months) 12 12 $ 2,340
2b Site reviews and field reports (4 total) 12 12 $ 2,340 2c Material Submittal Review 8 8 $ 1,560
2d Respond to RFIs 8 8 $ 1,560
2e Drawing revisions 8 8 $ 1,560
2f Final site review, punch list 4 4 $ 780
3a SCM Obs. - Excavation 2 2 4 $ 690
3b SCM Obs. - Structures 2 2 4 $ 690
3c SCM Obs. - Finish grade 2 2 4 $ 690
3d SCM Obs. - Final 2 2 4 $ 690
- Project management, QA/QC 2 4 6 $ 1,260
Subtotal: 2 72 8 0 82 $ 15,720
Professional Personnel Estimate: $ 15,720
Subconsultant (BFS Landscape Architects): $ 13,060
Subconsultant (Aurum Consulting Engineers): $ 1,000
10% Subconsultant Administrative Fee: $ 1,406
Expenses: $ 600
Total Estimate: $ 31,786
Project Funding: $ 1,200,000
Approx. Construction Budget: $ 920,000
Design Cost Ratio: 8%
Bidding and Construction Support Cost Ratio: 3.5%
Totals
Totals
Totals
5/5/2022 Page 1 4535.00 Est r2.xlsx
Packet Page 213
/rpw | feesch41-10.docx

HOURLY RATE SCHEDULE
Category Hourly Rate
Principal Engineer $ 240.00
Senior Civil Engineer $ 195.00
Senior Land Surveyor $ 195.00
Civil Engineer $ 175.00
Land Surveyor $ 175.00
Senior Associate Engineer / Surveyor $ 165.00
Associate Engineer / Surveyor $ 150.00
Assistant Engineer / Surveyor $ 130.00
Senior Engineering / Survey Technician $ 125.00
Engineering / Survey Technician $ 120.00
Administrative Support $ 75.00
Engineering Aide $ 70.00
Expert Witness / Court Hearing $ 325.00
Field Surveying*
One Person Survey Crew (Prevailing Wage) $ 210.00
Two Person Survey Crew (Prevailing Wage) $ 350.00
Reimbursables
Professional Services by Others Cost Plus 10%
In-House Large Format Plotting / Copies (Black & White) $0.54 / S.F.

In-House Plots, Prints, Copies (Color/Special Media) Rates vary, available upon request In-House Prints / Copies (Black & White) $0.10/sheet for 8.5x11, $0.54/sheet for 11x17 Materials, Postage, Reproduction, Telephone Cost Plus 10% Mileage Per Current Federal Rate
*Survey Crew rates are Prevailing Wage #41
Rates effective January 1, 2020
Packet Page 214
20220504_Cutino Park Improvements

3.0 CONSTRUCTION DOCUMENTS (ASSUMES 6 MONTH DURATION)

3.01 Meet with Owner (City of Seaside) and Client (Whitson Engineers) to perform a site review. Identify irrigation point of connection and existing infrastructure.

3.02 BFS to prepare, no more than, (3) scaled site studies (hand graphic) with layout configurations of the pickleball courts, picnic area, pathways, and other site improvements. BFS to review site studies with the Client and Owner and refine studies to (1) preferred concept plan. BFS to prepare a rough order of magnitude of cost for proposed improvements.

3.03 Prepare and submit final concept plan based on comments received. BFS to provide to the Owner and Client a rendered site plan for presentation use at the Parks and Recreation Commission meeting and City Council.

3.04 Prepare and submit conceptual estimate of probable construction costs for landscape scope.

3.05 Refine / reformat base plans as required for landscape design development.

3.06 Prepare and submit product notebook. BFS to research and coordinate with the Owner and Client selection of site furnishings, amenities, playground surfacing material, court surfacing material, light fixtures and Scope of Services
Cutino Park Improvements City of Seaside, CA
May 04, 2022

PROJECT DESCRIPTION
The landscape improvements at David Cutino Park in Seaside include:
• The construction of new pickleball courts and the related elements (fencing, gates, site furnishings and amenities)
• Coordination with the Civil Engineer on the layout of pedestrian pathways and site circulation around the new courts, playground equipment and parking lot • The construction of a new picnic area/gathering space adjacent to the new playground.

Area to included picnic tables and furnishings. Shade structures are not included in this scope of work. Coordinate with electrical engineer on supply of power to the picnic area. • Construction of a new playground. Playground equipment has already been selected by the City of Seaside, BFS to coordinate the surfacing material, edge restraints and drainage of the playground. Shade structures are not included in this scope of work. • Coordination with the Electrical Engineer on the selection and layout of pedestrian light fixtures in the new improvement area
• Coordination with City Staff on locations to install additional site furnishings and amenities through the entire park.
• Planting and irrigation improvements in the areas of improvement at the parking lot, pickleball courts, playground, picnic area
• Coordination with City Staff on the location of City standard signage and Park Signs. • BFS to coordinate with City Staff on existing planting areas to receive replacement planting materials, weedmat and mulch replenishment. Renovation/rehabilitation of irrigation design outside of the core improvement area is not included. landscape
architects
Packet Page 215
BFS LANDSCAPE ARCHITECTS May 4, 2022 | Page 2 of 5
preferred irrigation equipment and materials. BFS to compile a product notebook for review. Refine notebook based on comments received by Owner and Client.

3.07 Coordinate the following items as required with Project Team. Includes (6) web-based meetings. a. Demolition / clear & grub areas, with the civil engineer. b. Grading and drainage of pedestrian pavements, playground surfacing and planting areas with the civil engineer.
c. LID / C3 storm water management strategies with the civil engineer. d. Irrigation point of connection (POC) and controller location with the civil / electrical engineers. Review existing static water pressure at the POC and make recommendations if necessary. e. Paving base and sub-grade design with the civil / geotechnical engineer. f. Site lighting with the electrical engineer. Research, review and recommend landscape lighting fixtures. g. Site signage locations with the Owner and Client

3.08 Prepare and submit 60% complete CDs, including:
a. Landscape Construction Plans
b. Landscape Layout Plan
c. Landscape Construction Details
d. Planting Plans
e. Irrigation Plans
f. Planting & Irrigation Details

3.09 Prepare and submit 60% estimate of probable construction costs

3.10 Review 60% Construction Documents and Cost Estimate with Owner.

3.11 Based on Owner review, complete 90% Construction Documents

3.12 Prepare 90% estimate of probable construction costs

3.13 Prepare 90% Technical Specifications in the CSI format.

3.14 Prepare Landscape Estimated Water Use / Water Demand Statement to comply with California Model Water Efficient Landscape Ordinance requirements. Prepare Monterey Peninsula Water Management District Submittal. Include (2) back-check submittals.

3.15 Submit 90% Construction Documents, Cost Estimate and Specifications for building permit plan check and public works review. Include (2) back-check submittals.

3.16 Based on Owner, public works and building department review, complete 100% Bid Set Drawings, Technical Specifications, and 100% estimate of probable construction costs. Submit digital copies of drawings to Owner and Client
Packet Page 216
BFS LANDSCAPE ARCHITECTS May 4, 2022 | Page 3 of 5

4.0 BIDDING AND CONSTRUCTION REVIEW
Owner / Owner’s Construction Manager (CM) shall have the primary responsibility for the bidding and construction review phase of the project, including testing and inspection coordination, payment request processing and all related items.

4.01 Provide technical assistance during the bid process, including preparation of Addenda. Respond to questions as directed by Owner / CM. Provide written or graphic clarification as appropriate.

4.02 Provide the Contractor a Conform Set of Drawings incorporating all addenda revisions.

4.03 Attend pre-construction meeting with Owner / CM and Contractor to discuss construction procedures.

4.04 Respond to Requests for Information (RFI); furnish Clarifications, Revisions, and Architects Supplementary Instructions (ASI) to the Owner / CM; any change orders will be prepared by Owner / CM.

4.05 Review and process submittals, samples and Shop Drawings. Review proposed substitutions if any, for conformance to drawings and technical specifications.

4.06 Attend twice-a-month project (OAC) meetings on project site or through a web-based conferencing platform..

4.07 Attend [4} on-site construction reviews, followed by written field reports. Assumes [6]-months construction and [3]-months landscape maintenance. Reviews to include:
a. Substantial Completion Review – at start of landscape maintenance b. Punch-list Check – during landscape maintenance \
c. Final Review – at end of landscape maintenance

4.08 Close-out project including administrative documentation.

5.0 ADDITIONAL SERVICES
Any additional presentations, drawings or documents not identified in the Scope of Services will be considered additional services. Additional services are provided only as authorized and on an hourly basis unless otherwise approved.

5.10 Additional meetings as authorized by the Owner / PM.

Packet Page 217
BFS LANDSCAPE ARCHITECTS May 4, 2022 | Page 4 of 5

EXCLUSIONS
The following are excluded from our scope of services.

1. Architectural Review Board Submittal.

2. Site Survey. Assumed to be in civil scope.

3. Geotechnical Survey / Report.

4. Tree survey / Arborist Report.

5. Demolition, Grading, and Drainage Plans. Assumed to be in civil scope.

6. C3 Stormwater Management Plans. Assumed to be in civil scope.

7. Storm Water Pollution Prevention Plan (SWPPP). Assumed to be in civil scope.

8. Notice of Intent (NOI), Signed Certification Statement, and First Annual Fee, if required, will be included as a requirement for the Contractor.

9. Architectural Drawings for ancillary support buildings and structures.

10. Paving base and sub-grade design.

11. Electrical Engineering including PG&E application.

12. Structural Engineering (light standard footings etc).

13. Utility Engineering including domestic water supply.

14. ADAAG (Accessible route)

15. Signage & graphics artwork.

16. Off-site improvements, except for utility connections.

17. Testing fees for construction testing procedures, i.e., compaction testing, percolation testing, construction staking verification.

18. Division 1 (General Conditions and Special Provisions) Project Specifications.

19. Printing of drawings on Mylar.
-END -
Packet Page 218
BFS LANDSCAPE ARCHITECTS May 4, 2022 | Page 5 of 5

COMPENSATION

3.0 CONSTRUCTION DOCUMENTS........................................................................................................................... $34,420

4.0 BIDDING AND CONSTRUCTION REVIEW....................................................................................................... $13,060

5.0 ADDITIONAL SERVICES

5.1 Additional Meetings................................................................................................................... $200 per meeting REIMBURSABLE EXPENSES BUDGET ............................................................................................................................................ $850 HOURLY RATES AND REIMBURSABLE EXPENSES: See current Standard Schedule of Compensation. All costs for printing, special delivery, horticultural soils analysis, Owner business licenses and fees, consultant services, and other costs directly related to the project would be billed as a reimbursable expense at our cost plus a fifteen percent administration charge.

Attachments: Standard Schedule of Compensation, dated 5/2022.

Notice: Landscape Architects are regulated by the State of California. Any questions concerning a Landscape Architect may be referred to the Landscape Architects Technical Committee at: Landscape Architects Technical Committee, 2420 Del Paso Rd, Unit 105, Sacramento, CA 95834 (916) 575-7230.

Packet Page 219
1580 West El Camino Real, Suite 12, Mountain View 94040 Q (650) 326-6622 P Q (650) 963-9421 F
425 Pacific Street, Suite 201, Monterey, California 93940 Q (831) 646-1383 P Q (831) 373-8653 F BFS Landscape Architects Q bfsla.com
landscape
architects
Standard Schedule of Compensation
May 2022

GENERAL
The following list of fees and reimbursable expense items shall be used in providing services within our agreement and may be annually adjusted, upon issuance of an updated Standard Schedule of Compensation:

Principal $220/hour
Associate Principal $205/hour
Associate $190/hour
Project Manager $170/hour
Assistant Project Manager $160/hour
Designer $140/hour
Assistant Designer $120/hour
Design/Graphics Intern $45/hour
Word Processor/Clerical $85/hour

ADDITIONAL SERVICES
Any additional presentations, drawings or documents not identified in the Scope of Services will be considered additional services. Additional services are provided only with prior authorization and on an hourly basis unless otherwise approved.

REIMBURSABLE EXPENSES
All costs for printing and plotting, special delivery, mileage, and other costs directly related to the project will be accounted as a reimbursable expense at our cost plus a fifteen percent administration charge.

Packet Page 220

ON-CALL CONSULTANTS - ENGINEERING SERVICES
PROPOSAL DUE APRIL 10, 2018
The City of Seaside (City) seeks Statement of Qualifications from qualified consulting firms, teams and individual consultants to provide engineering services on an on-call basis for miscellaneous undetermined projects. The selected engineering firms may be requested to help with the design of federal, state and locally funded capital improvement projects. The City intends to select multiple consultants for a three-year period, with the option of two (2) one-year extensions through mutual consent between the City and the chosen Consultant(s). Consultants do not need to be able to provide all services described in the “Preliminary Scope of Services,” below. Selection will be based on demonstrated experience in providing cost effective professional services to public works departments.

I. BACKGROUND
The City of Seaside is located approximately 115 miles south of San Francisco and 73 miles south of San Jose. The City of Seaside encompasses a total area of approximately nine square miles and is the largest city on the Monterey Peninsula with just over 34,000 residents. The City has developed a Capital Improvement Program (CIP) annually that identifies capital improvements for government facilities, parks, storm water, transportation, water and special projects. Most project design budgets will be less than $25,000.

II. PROPOSED SCOPE OF WORK
The City will provide a request for services for each project to the consultant which may include engineering design services outlined below. The consultant will, in turn, provide a fixed fee cost estimate and scope of work based upon the requested services. Projects may cover a broad of range professional engineering services in support of CIP implementation, and possible other park improvements, Americans with Disability Act (ADA) evaluation and modifications, drainage studies and improvements, street, bicycle and pedestrian projects, and various other municipal related projects. Below is a general overview of services that may be requested.

A. Engineering Services B. Professional Services
Design, Survey and Geometrics
Pavement Evaluation and Design
Hydrology/Hydraulic Analyses
Structural Analysis and Design
Well Design and Rehabilitation
Water System Design & Rehabilitation
Value Engineering
Seismic Evaluations
Disabled Accessibility Evaluations & Mitigation
Preliminary Engineering Studies
Technical Studies & Reports
Peer Reviews
Coordination w/Other Agencies & Utilities
Constructability/Bidability Reviews
On-Call Services
Construction Phase Services
Packet Page 221
The ideal candidate has a good working knowledge of the following documents:
a. City of Seaside Capital Improvement Program (Attachment A), as may be amended.
b. California Department of Transportation Standard Plans and Specifications, 2015 or most recent edition.
c. California Manual of Uniform Traffic Control Devices (CAMUTCD), latest edition.
d. Central Coast Regional Water Quality Control Board Resolution R3-2013-0032, Post Construction Requirements for Development Projects in the Central Coast Region
III. FORM AND CONTENT OF PROPOSAL
Proposals should clearly state respondent’s qualifications. In reviewing the proposals, the City of Seaside considers the quality of the proposal to be reflective of the potential quality of the work the Consultant is able to perform. The ability of the Consultant to clearly and concisely convey information will be considered in the review process. Consultants are encouraged not to submit lengthy and overly wordy proposals.

The SOQ must be concise (maximum 10 written pages) and include, at a minimum, the following information:

A) A brief description of the consultant’s firm, including the year the firm was established, type of organization (partnership, corporation, etc.), and a statement of the firm’s qualifications for performing the subject consulting services.

B) A brief summary of the qualifications and experience of each member proposed to provide professional services.

C) A project summary list with descriptions of the proposed team’s experience. Projects showing experience on public works projects is a plus.

D) A list of references of relevant clients, including a contact person with their current telephone number and email address. At least 3 references shall be on projects listed for item C above.

E) Standard Rate Schedule
All proposing firms must be professionally engaged in the design of capital improvement projects with experience in the public sector for a minimum of five (5) years. At a minimum, Consultants must employ qualified individuals who are licensed and/or otherwise qualified in project management.

Packet Page 222
IV. QUESTIONS AND ADDENDA
Please direct any questions you may have regarding this RFQ, including any request for the City of Seaside to issue a formal written clarification or correction of a discrepancy or an omission in this RFQ, via email to:

Mr. Scott Ottmar, P.E.
[email protected]
Any request for a formal written clarification or correction of a discrepancy or an omission in this RFQ must be received by the City of Seaside per the schedule below. Any City response to such a request will be made in the form of an addendum to this RFQ and will be posted on the City’s website; www.seaside.ca.us per the schedule below. All addenda shall become part of this RFQ.

V. SUBMITTAL OF PROPOSALS
Please submit an electronic copy in Adobe ® PDF format of your Proposal, identified in the subject line as "Proposal for Engineering Design Services” no later than 4:00 p.m. Pacific Time on Wednesday, April 10, 2018.

Proposals received by the City after this deadline will not be accepted and will not be accepted if submitted by FAX. Emailed submissions cannot contain zipped files or files larger than 5 Mbytes.

All material submitted in accordance with this RFQ becomes property the City of Seaside and will not be returned.

VI. EVALUATION PROCESS
City staff will review each SOQ for completeness and content. Each SOQ will be evaluated based upon the relevant qualifications and experience of the consultant. Staff may conduct interviews if necessary. References will also be verified. The SOQ review will focus upon the following criteria:

1. Organization: Does the firm offer the breadth and quality of services required for the types of services listed in the Scope of Work?

2. Staff: Do the qualifications of key personnel to be assigned to the anticipated projects coincide with tasks listed in the Scope of Work? Do assigned personnel have requisite education, experience, and professional qualifications?

3. Experience: Has the firm demonstrated the ability to successfully provide services for projects of a similar complexity and nature as described herein?

4. Professional Standing: Are the firm’s references from past clients and associates favorable? Are deliverables submitted on time and within budget? Packet Page 223

5. Proposal: Organization, presentation, and content of proposal. Conformance to the specified proposal format.

6. Responsiveness. Ability to respond to request for service in a timely manner. Ability to attend meetings at the City of Seaside’s City Hall and performs project site inspections in a timely manner and at a fair and reasonable cost.

Proposals will be ranked on the basis of qualifications. The City of Seaside may conduct interviews with some or all of the firms who submit proposals, or it may complete its evaluation based on the proposals alone. If interviews are conducted, firms selected for interview will be contacted at that time to arrange the date and time for their interview.

VII. SELECTION PROCESS
Based on staff recommendation, the City of Seaside will consider approval of consultant(s). The City of Seaside may select up to three firms or choose to determine that no SOQ proposal exhibits adequate qualifications.

Upon the selection by the City of Seaside, consultant(s) may or may not be called upon by the City of Seaside to provide services.

VIII. SCHEDULE
The anticipated schedule for award of this project is as follows:

Release of RFQ March 20, 2018
Last Day To Submit RFI March 30, 2018
Response to RFI posted ` April 3, 2018
Receipt of Proposals April 10, 2018 at 4 PM
Interview Consultant(s), if necessary TBD (if needed)
Select Short List May 3, 2018
IX. ACCEPTANCE OR REJECTION OF PROPOSAL
The City of Seaside reserves the right to accept or reject any and all proposals. The City of Seaside also reserves the right to waive any informality or irregularity in any Proposals.

Additionally, the City of Seaside may, for any reason, decide not to award an agreement as a result of this RFQ or cancel the RFQ process. The City of Seaside shall not be obligated to respond to any proposal submitted, nor be legally bound in any manner by the submission of the proposal. The City of Seaside reserves the right to negotiate project deliverables and associated costs.

X. GENERAL DESCRIPTION OF PROPOSED AGREEMENT
Upon conclusion of the RFQ process, the City of Seaside will select a Consultant with which to enter into negotiations for the assignments described. The selected Consultant shall enter into contract negotiations with the City of Seaside in substantial conformity with the selected proposal and the form of the Consultant Agreement, which is contained in Attachment B.

Packet Page 224
XI. INSURANCE REQUIREMENTS
The selected Consultant, at Consultant’s sole cost and expense and for the full term of the Agreement or any extension thereof, shall obtain and maintain all of the insurance requirements outlined in the Consultant Agreement (Attachment B).

All policies, endorsements, certificates, and/or binders shall be subject to approval by the City of Seaside as to form and content. The selected Consultant agrees to provide the City of Seaside with a copy of said policies, certificates and/or endorsements.

The selected Consultant shall satisfy these insurance requirements prior to approval of the Agreement. Please address any issues with respect to insurance requirements in your response to the corresponding question in the RFQ.

XII. EXAMINATION OF PROPOSED MATERIAL
The submission of a proposal shall be deemed a representation and certification by the Consultant that they have investigated all aspects of the RFQ, that they are aware of the applicable facts pertaining to the RFQ process, its procedures and requirements, and that they have read and understood the RFQ. No request for modification of the statement shall be considered after its submission on grounds that the Consultant was not fully informed as to any facts or condition.

XIII. PUBLIC NATURE OF PROPOSAL MATERIAL
Responses to this RFQ become the exclusive property of The City of Seaside. All proposals received in response to this RFQ become a matter of public record and shall be regarded as public records, with the exception of those elements in each proposal which are defined by the Consultant as business or trade secrets and plainly marked as “Confidential,” “Trade Secret,” or “Proprietary.” The City of Seaside shall not in any way be liable or responsible for the disclosure of any such proposal or portions thereof, if they are not plainly marked as “Confidential,” “Trade Secret,” or “Proprietary” or if disclosure is required under the Public Records Act. Any proposal which contains language purporting to render all or significant portions of the proposal “Confidential,” “Trade Secret,” or “Proprietary” shall be regarded as non-responsive.

Although the California Public Records Act recognizes that certain confidential trade secret information may be protected from disclosure, the City of Seaside may not be in a position to establish that the information that a Consultant submits is a trade secret. If a request is made for information marked “Confidential,” “Trade Secret,” or “Proprietary,” the City of Seaside will provide the Consultant who submitted the information with reasonable notice to allow the Consultant to seek protection from disclosure by a court of competent jurisdiction.

XIV. DISQUALIFICATION
Factors such as, but not limited to, any of the following may be considered just cause to disqualify a proposal without further consideration:

Packet Page 225
A. Evidence of collusion, directly or indirectly, by Consultants in regard to the amount, terms, or conditions of this proposal;
B. Any attempt to improperly influence any member of the selection staff; C. Existence of any lawsuit, unresolved contractual claim or dispute between Consultant and the City of Seaside;
D. Evidence of incorrect information submitted as part of the proposal; E. Evidence of Consultant’s inability to successfully complete the responsibilities and obligations of the proposal; and
F. Consultant’s default under any agreement, which results in termination of the Agreement.

XV. NON-CONFORMING PROPOSAL
A proposal shall be prepared and submitted in accordance with the provisions of these RFQ instructions and specifications. Any alteration, omission, addition, variance, or limitation of form or to a proposal may be sufficient grounds for non-acceptance of the proposal, at the sole discretion of the City of Seaside.

XVI. PROHIBITION OF GIFTS
The City of Seaside officials are subject to several legal and policy limitations regarding receipt of gifts from persons, firms, or corporations either engaged in business with the City of Seaside, or proposing to do business with the City of Seaside. The offering of any illegal gift shall be grounds to disqualify a Consultant. To avoid even the appearance of impropriety, Consultants should not offer any gifts or souvenirs, even of minimal value, to the City of Seaside officers or employees. The Consultant shall be subject to the City of Seaside’s prohibition.

XVII. NON-DISCRIMINATION/NON-PREFERENTIAL TREATMENT
The successful Consultant shall not discriminate, in any way, against any person on the basis of race, sex, color, age, religion, sexual orientation, actual or perceived gender identity, disability, ethnicity, or national origin, in connection with or related to the performance of the City of Seaside contracts.

XVIII. ADDITIONAL TERMS AND CONDITIONS
The following additional terms and conditions are applicable to this RFQ process:

A. It is anticipated that the award of the Agreement resulting from the RFQ shall include terms and conditions similar to those referenced in the City of Seaside’s Standard Consultant Agreement (Attachment B). Exceptions proposed by the Consultant, if any, to the terms and conditions included in the City of Seaside’s Standard Consultant Agreement should be included in the proposal. The City of Seaside reserves the right to consider any proposal exceptions during its evaluation of the acceptability of a proposal.

Packet Page 226
B. This RFQ does not commit the City of Seaside to pay any costs incurred in the submission of the proposal or in making any necessary studies or analysis in preparation of submission of the proposal.

C. The City of Seaside reserves the right without limitation to:

1. Enter into an agreement with another Consultant in the event that the originally selected Consultant defaults or fails to execute an agreement with the City of Seaside;

2. Modify and re-issue the RFQ;

3. Take action regarding the RFQ as may be deemed to be in the best interest of the City of Seaside.

D. The City of Seaside reserves the right to verify any information provided during the RFQ process. The City of Seaside may contact references listed or any other person known to have contracted with Consultant.

E. An agreement shall not be binding or valid with the City of Seaside unless and until it is executed by authorized representatives of the City of Seaside, and of the Consultant.

F. While it is the intent of the City of Seaside is to proceed with this project, this solicitation does not obligate the City of Seaside to enter into an Agreement. The City of Seaside retains the right to cancel this RFQ at any time should the project be cancelled, the City of Seaside loses the required funding, or it is deemed in the best interest of the City of Seaside. No obligation either expressed or implied, exists on the part of the City of Seaside to make an award or to pay any cost incurred in the preparation or submission of an RFQ.

G. Failure to execute the agreement within the time frame identified above shall be sufficient cause for voiding the award.

H. Failure to comply with other requirements within the set time shall constitute failure to execute the Agreement. If the selected respondent refuses or fails to execute the Agreement, the City of Seaside may award the contract to the next qualified highest ranked Respondent.

XIX. ATTACHMENTS
A – City of Seaside Six Year Capital Improvement Program B – Professional Services Agreement
Packet Page 227
Packet Page 228

Seaside City CouncilMay 19, 2022

Seaside City Council
May 19, 2022