Solar Power System
Panels (2) 24V Panel 190Watt w/Post Mounting Kit
Mounting Post 2 7/8 Schedule 40’ x 15’
Battery (2) 104ah Batteries with Battery storage box
Charging (1) Solar Charger / Regulator
Wiring All wiring to include from solar panels to batteries and from batteries to gate operator
We are excluding: Bonds, Permits, Liquidated Damages, Landscape Repairs Beyond our Work, Landscape enhancements to the North and South of gate opening to allow gates room to open and any work not specifically listed in our scope.
The total price for this project is $ 59,950.00. This price includes all materials, labor and taxes.
Accepted By:________________________ Date:_________________________ This price is good for 30 days.
We appreciate the opportunity to submit a price for your project.
Nick Champi Enterprises, Inc.
Jim Kiesel – Sr. Project Manger
Exhibit B Contractor Proposal
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CITY OF SEASIDE
AGREEMENT FOR CONTRACTOR SERVICES
(Eucalyptus Rd Solar Cantilever Gates)
THIS AGREEMENT FOR CONTRACTOR SERVICES is made and effective as of June 16, 2022, between the City of Seaside, a municipal corporation ("City") and Nick Champi Enterprises Inc., a CA Small Business 2978, ("Contractor") whose current and valid Contractor’s License #416859, as duly issued by the California Department of Consumer Affairs. In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:
1. TERM
This Agreement shall commence on June 16, 2022, and shall remain and continue in effect until tasks described herein are completed, but in no event later than March 1, 2022,, unless sooner terminated pursuant to the provisions of this Agreement.
2. SERVICES
Contractor shall perform the tasks described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Contractor shall complete the tasks according to the schedule of performance which is also set forth in Exhibit A. Exhibit A may include any Scope of Work, Plans, Specifications and other related documents specific to the services to be provided by Contractor.
3. PERFORMANCE
a) Contractor shall at all times faithfully, competently and to the best of his/her ability, experience, and talent, perform all tasks described herein. Contractor shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Contractor hereunder in meeting its obligations under this Agreement.
b) Contractor shall conform to the rules and regulations pertaining to safety established by the California Division of Industrial Safety. Contractor further agrees to take all necessary precautions for the safety of employees and shall comply with all applicable provisions of federal, state and local regulations, ordinances and codes. The Contractor shall be responsible for erecting and properly maintaining at all times as required by the conditions and progress of the work, all necessary safeguards for the protection of workers and the public and shall post danger signs warning against known or reasonably foreseeable or unusual hazards. c) At all times during the term of this Agreement, Contractor shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement.
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d) The Contractor will obtain a valid City Business License and shall maintain said Business License for the term of this Agreement and any extensions. e) Contractor shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by Contractor or in any way affect the performance of its service pursuant to this Agreement. Contractor shall at all times observe and comply with all such laws and regulations. City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of Contractor to comply with this Section. f) Contractor agrees to comply with all of the applicable provisions of Sections 1777.5 and 1777.6 of the Labor Code, which Sections are hereby specifically referred to, incorporated herein by reference and made a part hereof as though set forth at length herein. g) Contractor agrees that in the performance of this Agreement or any sub-agreement hereunder, neither Contractor nor any person acting on Contractors behalf shall refuse to employ or refuse to continue in any employment any person on the basis of race, religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status, sexual preference, sex or age. Harassment in the workplace is not permitted in any form.
Contractor further agrees to comply with all laws with respect to employment when performing this Agreement.
h) Contractor shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit C attached to and part of this To insure performance, Contractor and any sub-contractor must provide Faithful Performance and Labor and Material Bonds in favor of City, each in the amount of one hundred percent (100%) of the value of the contract.
i) Contractor declares and warrants that no undue influence or pressure is used against or in concert with any officer or employee of the City of Seaside in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial agreement or financial inducement. No officer or employee of the City of Seaside will receive compensation, directly or indirectly, from Contractor, or from any officer, employee or agent of Contractor, in connection with the award of this Agreement or any work to be conducted as a result of this Agreement. Violation of this Section shall be a material breach of this Agreement entitling City to any and all remedies at law or in equity.
4. CITY MANAGEMENT
City Engineer/Public Works Services Manager shall represent City in all matters pertaining to the administration of this Agreement, review and approval of all products submitted by Contractor, but not including the authority to enlarge the Tasks to Be Performed or change the compensation due to Contractor. City's City Manager , shall be authorized to act on City's behalf and to execute all necessary documents which enlarge the Tasks to Be Performed or change Contractor's compensation, subject to Section 5 hereof.
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5. PAYMENT
(a) City agrees to pay Contractor monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit "B", attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. This amount shall not exceed Fifty Nine Thousand Nine Hundred and Fifty dollars ($59,950.00) which sum shall include all costs, if any, for the total term of the Agreement unless additional payment is approved as provided in this Agreement. (b) The City Manager's contract authority is limited to a total threshold of $24,999.00 which includes all costs. Contracts, including any contract amendments that exceed the total threshold, require City Council approval. Any contracts, including contract amendments that exceed the total threshold, which do not have City Council approval, shall be void. (c) Contractor will submit invoices monthly for actual services performed. Invoices shall be submitted on or about the first business day of each month, or as soon thereafter as practical, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non-disputed fees. If the City disputes any of Contractor's fees it shall give written notice to Contractor within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice.
6.INSPECTION
City shall at all times have the right to inspect the work and materials. Contractor shall furnish all reasonable aid and assistance required by City for the proper examination of the work and all parts thereof. Such inspection shall not relieve Contractor from any obligation to perform said work strictly in accordance with the specifications or any modifications thereof and in compliance with the law.
7. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE (a) The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Contractor at least ten (10) days prior written notice. Upon receipt of said notice, the Contractor shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement.
(b) In the event this Agreement is terminated pursuant to this Section, the City shall pay to Contractor the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Contractor will submit an invoice to the City pursuant to Section 5(c).
8. DEFAULT OF CONTRACTOR
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(a) Contractor's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Contractor is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Contractor for any work performed after the date of default and can terminate this Agreement immediately by written notice to Contractor. If such failure by Contractor to make progress in the performance of work hereunder arises out of causes beyond Contractor's control, and without fault or negligence of Contractor, it shall not be considered a default.
(b) If the City Manager or his/her delegate determines that Contractor is in default in the performance of any of the terms or conditions of this Agreement, he/she shall cause to be served upon Contractor a written notice of the default. Contractor shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that Contractor fails to cure its default within such period of time, City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.
9. OWNERSHIP OF DOCUMENTS
(a) Contractor shall maintain complete and accurate records with respect to sales, costs, expenses, receipts, and other such information required by City that relate to the performance of services under this Agreement. Contractor shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Contractor shall provide free access to the representatives of City or its designees at reasonable times to such books and records; shall give City the right to examine and audit said books and records at ______________________; shall permit City to make copies and transcripts there from as necessary; and shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement. Such records, together with supporting documents, shall be maintained at the City of Seaside City Hall for a minimum period of three (3) years after receipt of final payment.
(b) Upon completion of, or in the event of termination or suspension of this Agreement, all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs, computer discs, and reports prepared by the Contractor under this Agreement shall become the sole property of City and may be used, reused, or otherwise disposed of by City without the permission of Contractor. With respect to computer files, Contractor shall make available to City, at City's office and upon reasonable written request by City, the necessary computer software and hardware for purposes of accessing, compiling, transferring, and printing computer files.
10. INDEMNIFICATION
(a) Indemnification for Professional Liability. Contractor shall indemnify, protect, defend and hold harmless City and any and all of its officials, employees and agents (“Indemnified Parties”) from and against any and all losses, liabilities, damages, costs and expenses, including attorney’s Packet Page 216
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fees and costs to the extent same are actually caused in whole or in part by any negligent or wrongful act, error or omission of Contractor, its officers, agents, employees or sub -contractors (or any entity or individual that Contractor shall bear the legal liability thereof) in the performance of professional services under this Agreement. With respect to the design of public improvements, the Contractor shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Contractor.
(b) Indemnification for Other Than Professional Liability. Contractor shall indemnify defend and hold harmless City, and any and all of its employees, officials and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including attorneys’ fees and costs, court costs, interest, defense costs, and expert witness fees), where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Contractor or by any individual or entity for which Contractor is legally liable, including but not limited to officers, agents, employees or sub-contractors of Contractor.
(c) General Indemnification Provisions. Contractor agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this section from each and every sub-contractor or any other person or entity involved by, for, with or on behalf of Contractor in the performance of this Agreement. In the event Contractor fails to obtain such indemnity obligations from others as required here, Contractor agrees to be fully responsible according to the terms of this section. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth here is binding on the successors, assigns or heirs of Contractor and shall survive the termination of this Agreement or this section. (d) Indemnity Provisions for Contracts Related to Construction. Without affecting the rights of City under any provision of this Agreement, Contractor shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City’s active negligence accounts for only a percentage of the liability involved, the obligation of Contractor will be for that entire portion or percentage of liability not attributable to the active negligence of City.
11. WARRANTIES
Contractor agrees that it will warrant all work performed and equipment supplied hereunder for a period of one year or, in the case of equipment, for the period of the manufacturer's warranty if such warranty be for a period longer than one year. Contractor shall immediately correct all defective workmanship discovered within one year after acceptance of final payment by it and shall indemnify and defend City against all loss and damage occasioned by any such defect, discovered Packet Page 217
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within said year, even though the damage or loss may not be ascertained until after the expiration thereof. Nothing herein constitutes a waiver of City's rights or any statute of limitations.
12. INSURANCE
Contractor shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit "C" attached to and part of this Agreement.
13. INDEPENDENT CONTRACTOR
(a) Contractor is and shall at all times remain as to City a wholly independent Contractor.
The personnel performing the services under this Agreement on behalf of Contractor shall at all times be under Contractor's exclusive direction and control. Neither City nor any of its officers, employees, or agents shall have control over the conduct of Contractor or any of Contractor's officers, employees, or agents, except as set forth in this Agreement. Contractor shall not at any time or in any manner represent that it or any of its officers, employees, or agents are in any manner officers, employees, or agents of the City. Contractor shall not incur or have the power to incur any debt, obligation, or liability whatever against City, or bind City in any manner. (b) No employee benefits shall be available to Contractor in connection with the performance of this Agreement. Except for the fees paid to Contractor as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Contractor for performing services hereunder for City. City shall not be liable for compensation or indemnification to Contractor for injury or sickness arising out of performing services hereunder. (c) Any and all employees or sub-contractors of Contractor under this Agreement, while engaged in the performance of any work or services required by Contractor under this Agreement, shall be considered employees or sub-contractors of Contractor only and not of city. Any and all claims that may arise under the Workers’ Compensation Act on behalf of said employees or sub-contractors, while so engaged and all claims made by a third party as a consequence of any negligent act or omission on the part of the Contractor’s employees or sub-contractors, while so engaged in any of the work or services provided for or rendered herein shall not be City’s obligation.
14. PREVAILING WAGE
The general prevailing wage rates are determined by the Director of Industrial Relations, for the County of Monterey. Current prevailing wage rates can be found in “General Prevailing Wage Determinations made by the Director of Industrial Relations” (wage determinations) at the Division of Labor Statistics and Research, Prevailing Wage Unit, P. O. Box 420603, San Francisco, CA 94142, (415) 703-4774, or at DIRs website at http://www.dir.ca.gov/. Changes, if any, to the general prevailing wage rates will be available at the same location.
The Contractor will be required to maintain and distribute certified payroll records in compliance with Section 1776 of the California Labor Code. The Contractor shall register as specified in Labor Code section 1771.1(a). Records shall be made available to the City upon request for Packet Page 218
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inspection or for copies thereof. The project is subject to compliance monitoring and enforcement by the Department of Industrial Relations in accordance with Labor Code sections 1725.5 (contractor registration requirements and criteria), 1771.1 (requirement to register as a condition to bid or work on public works), and 1771.4 (project compliance monitoring).
The labor surcharge, equipment rental rates, and the delay factors for each classification of equipment are listed in the Department of Transportation publication entitled "Labor Surcharge and Equipment Rental Rates."
15. NO BENEFIT TO ARISE TO LOCAL EMPLOYEES
No member, officer, or employee of City, or their designees or agents, and no public official who exercises authority over or responsibilities with respect to the Project during his/her tenure or for one year thereafter, shall have any interest, direct or indirect, in any agreement or subagreement, or the proceeds thereof, for work to be performed in connection with the Project performed under this Agreement.
16. CONFLICT OF INTEREST
Contractor shall at all times avoid conflicts of interest, or the appearance of conflicts of interest, in the performance of this Contract.
Contractor covenants that neither he/she nor any officer or principal of their firm have any interest in, or shall acquire any interest, directly nor indirectly, which will conflict in any manner or degree with the performance of their services hereunder. Contractor further covenants that in the performance of this Agreement, no person having such interest shall be employed by them as an officer, employee, agent, or sub-contractor. Contractor further covenants that Contractor has not contracted with nor is performing any services, directly or indirectly, with any developer(s) and/or property owner(s) and/or firm(s) and/or partnership(s) owning property in the City or the study area and further covenants and agrees that Contractor and/or its sub-contractors shall provide no service or enter into any agreement or agreements with a/any developer(s) and/or property owner(s) and/or firm(s) and/or partnership(s) owning property in the City or the study area prior to the completion of the work under this Agreement.
If City determines Contractor comes within the definition of Contractor under the Political Reform Act (Government Code §87100 et seq.) Contractor shall complete and file and shall require any other person doing work under this Agreement to complete and file a "Statement of Economic Interest" with City disclosing Contractor’s and/or such other person’s financial interests.
17. NO WAIVER OF BREACH/TIME
The waiver by City of any breach of any term or promise contained in this Agreement shall not be deemed to be a waiver of such term or provision or any subsequent breach of the same or any other term or promise contained in this Agreement. Time is of the essence in carrying out the duties hereunder.
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18. CONFIDENTIAL INFORMATION/RELEASE OF INFORMATION
(a) All information gained by Contractor in performance of this Agreement shall be considered confidential and shall not be released by Contractor without City's prior written authorization. Contractor, its officers, employees, agents, or sub-contractors, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories, or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered "voluntary" provided Contractor gives City notice of such court order or subpoena. (b) Contractor shall promptly notify City should Contractor, its officers, employees, agents, or sub-contractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions, or other discovery request, court order, or subpoena from any person or party regarding this Agreement and the work performed there under or with respect to any project or property located within the City. City retains the right, but has no obligation, to represent Contractor and/or be present at any deposition, hearing, or similar proceeding. Contractor agrees to cooperate fully with City and to provide the opportunity to review any response to discovery requests provided by Contractor. However, City's right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.
19. NOTICES
Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, which provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by notice:
To City:
__City of Seaside__________
__440 Harcourt Ave________
__Seaside, CA 93955_______
Attention: City Clerk
To Contractor: Nick Champi Enterprises Inc.
615 North Tenth Avenue
Hanford, CA 93230
Attention: Sr. Project Manager
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20. THIRD PARTY BENEFICIARIES
Nothing contained in this Agreement shall be construed to create, and the parties do not intend to create, any rights in third parties.
21. ASSIGNMENT
Contractor shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. Subject to the foregoing, all terms of the Agreement will be binding upon, enforceable by and inure to the benefit of the parties and their successors and assigns.
22. GOVERNING LAW
City and Contractor understand and agree that the laws of the State of California shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in Monterey County, or the federal district court with jurisdiction over the City.
Contractor agrees not to commence or prosecute any dispute arising out of or in connection with this Agreement other than in the aforementioned courts and irrevocably consents to the exclusive personal jurisdiction and venue of the aforementioned courts.
23. ATTORNEY’S FEES AND COURT VENUE
Should either party to this Agreement bring legal action against the other (formal judicial proceeding, mediation or arbitration) the party prevailing in such action shall be entitled to a reasonable attorney's fee which shall be fixed by the judge, mediator or arbitrator hearing the case, and such fee shall be included in the judgment together with all costs.
24. AUTHORITY TO EXECUTE THIS AGREEMENT
The person or persons executing this Agreement on behalf of Contractor warrants and represents that he/she has the authority to execute this Agreement on behalf of the Contractor and has the authority to bind Contractor to the performance of its obligations hereunder.
25. ENTIRE AGREEMENT
This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations, and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material.
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26. AGREEMENT CONTAINS ALL UNDERSTANDINGS: AMENDMENT
(a) This document represents the entire and integrated Agreement between City and Contractor, and supersedes all prior negotiations, representations and agreements, either written or oral.
(b) Any modification or amendment to this Agreement must be in writing. (c) Neither City nor Contractor shall be deemed to have waived any obligation of the other, or to have agreed to any modification to this Agreement unless it is in writing, and signed by the party giving the waiver.
27. SEVERABILITY
If any term of this Agreement is held invalid by a court of competent jurisdiction or arbitrator the remainder of this Agreement shall remain in effect.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.
CITY OF SEASIDE CONTRACTOR
By: By:
Roberta Greathouse, Acting City Manager Jim Kiesel, Sr. Project Manager Date: Date:
Attachments: Exhibit A Scope of Work
Exhibit B Contractor Proposal
Exhibit C Insurance Requirements
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EXHIBIT A
SCOPE OF WORK
Furnish and install two solar powered 30’ wide automated cantilever roll gates on Eucalyptus Rd as depicted in the photo attached. Each gate will be approximately 45’ in length and will extend North and South of the opening 15’ when the gate is closed and 45’when the gate is open. Please note the gates will always be across the North and South sidewalks on Eucalyptus Rd. The gate operators will be powered by a solar system and will include battery backup. We conform to the following:
Gates 1 7/8” Sch 40 – Welded Frame
Posts 2 7/8” Sch 40
Tension Wire 7 Ga. Coil Spring
Chain Link 48” 9 Ga. Barb / Knuckle
Concrete footings Minimum 4 sack / 2500 PSI
Access Control
Gate Operator Maximum 2200 Pro Operator (Steel Cover) Operator Base Concrete base with stand per design
Reversing Edge Monitored Miller Edge on both front and rear of gates with transmitter
Vehicle Loops 2 In Ground Loops with Detectors
One Free Exit, 1 Safety (both gates)
Fire Entry DoorKing Firebox Padlockable - Excludes Lock Entry Keypad Wireless Multicode Keypad
Remotes (2) Remotes
Gate system to comply with UL 325 for a Class II installation.
Solar Power System
Panels (2) 24V Panel 190Watt w/Post Mounting Kit
Mounting Post 2 7/8 Schedule 40’ x 15’
Battery (2) 104ah Batteries with Battery storage box
Charging (1) Solar Charger / Regulator
Wiring All wiring to include from solar panels to batteries and from batteries to gate operator
We are excluding: Bonds, Permits, Liquidated Damages, Landscape Repairs Beyond our Work, Landscape enhancements to the North and South of gate opening to allow gates room to open and any work not specifically listed in our scope.
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EXHIBIT C
INSURANCE
Prior to the beginning of and throughout the duration of the Work, CONTRACTOR and its subcontractors shall maintain insurance in conformance with the requirements set forth below. CONTRACTOR will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth herein, CONTRACTOR agrees to amend, supplement or endorse the existing coverage to do so.
CONTRACTOR acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to CONTRACTOR or its subcontractors in excess of the limits and coverage identified in this Agreement and which is applicable to a given loss, claim or demand, will be equally available to AGENCY.
A. CONTRACTOR shall provide the following types and amounts of insurance:
Without limiting CONTRACTOR’s indemnification of AGENCY, and prior to commencement of Work, CONTRACTOR shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to AGENCY.
General liability insurance. CONTRACTOR shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage, and a $2,000,000 completed operations aggregate. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.
Automobile liability insurance. CONTRACTOR shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the CONTRACTOR arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.
Umbrella or excess liability insurance. [Optional depending on limits required] CONTRACTOR shall obtain and maintain an umbrella or excess liability insurance that will provide bodily injury, personal injury and property damage liability coverage at least Packet Page 224
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as broad as the primary coverages set forth above, including commercial general liability, automobile liability, and employer’s liability. Such policy or policies shall include the following terms and conditions:
A drop-down feature requiring the policy to respond in the event that any primary insurance that would otherwise have applied proves to be uncollectable in whole or in part for any reason;
Pay on behalf of wording as opposed to reimbursement; Concurrency of effective dates with primary policies; Policies shall “follow form” to the underlying primary policies; and Insureds under primary policies shall also be insureds under the umbrella or excess policies.
Workers’ compensation insurance. CONTRACTOR shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000) for CONTRACTOR’s employees in accordance with the laws of the State of California, Section 3700 of the Labor Code. In addition, CONTRACTOR shall require each subcontractor to similarly maintain Workers’ Compensation Insurance and Employer’s Liability Insurance in accordance with the laws of the State of California, Section 3700 for all of the subcontractor’s employees.
CONTRACTOR shall submit to AGENCY, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of AGENCY, its officers, agents, employees and volunteers.
Pollution liability insurance. Environmental Impairment Liability Insurance shall be written on a CONTRACTOR’s Pollution Liability form or other form acceptable to AGENCY providing coverage for liability arising out of sudden, accidental and gradual pollution and remediation. The policy limit shall be no less than $1,000,000 dollars per claim and in the aggregate. All activities contemplated in this Agreement shall be specifically scheduled on the policy as “covered operations.” The policy shall provide coverage for the hauling of waste from the project site to the final disposal location, including nonowned disposal sites.
Builder’s risk insurance. Upon commencement of construction and with approval of AGENCY, CONTRACTOR shall obtain and maintain builder’s risk insurance for the entire duration of the Project until only the AGENCY has an insurable interest. The Builder’s Risk coverage shall include the coverages as specified below.
The named insureds shall be CONTRACTOR and AGENCY, including its officers, officials, employees, and agents. All Subcontractors (excluding those solely responsible for design Work) of any tier and suppliers shall be included as additional insureds as their interests may appear. CONTRACTOR shall not be required to maintain property insurance for Packet Page 225
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any portion of the Project following transfer of control thereof to AGENCY. The policy shall contain a provision that all proceeds from the builder’s risk policy shall be made payable to the AGENCY. The AGENCY will act as a fiduciary for all other interests in the Project.
Policy shall be provided for replacement value on an "all risk" basis for the completed value of the project. There shall be no coinsurance penalty or provisional limit provision in any such policy. Policy must include: (1) coverage for any ensuing loss from faulty workmanship, Nonconforming Work, omission or deficiency in design or specifications; (2) coverage against machinery accidents and operational testing; (3) coverage for removal of debris, and insuring the buildings, structures, machinery, equipment, materials, facilities, fixtures and all other properties constituting a part of the Project; (4) Ordinance or law coverage for contingent rebuilding, demolition, and increased costs of construction; (5) transit coverage (unless insured by the supplier or receiving contractor), with sub-limits sufficient to insure the full replacement value of any key equipment item; (6) Ocean marine cargo coverage insuring any Project materials or supplies, if applicable; (7) coverage with sub-limits sufficient to insure the full replacement value of any property or equipment stored either on or off the Site or any staging area. Such insurance shall be on a form acceptable to Agency to ensure adequacy of terms and sublimits and shall be submitted to the Agency prior to commencement of construction.
Other provisions or requirements
Proof of insurance. CONTRACTOR shall provide certificates of insurance to AGENCY as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by AGENCY’s risk manager prior to commencement of performance. Current certification of insurance shall be kept on file with AGENCY at all times during the term of this contract. AGENCY reserves the right to require complete, certified copies of all required insurance policies, at any time.
Duration of coverage. CONTRACTOR shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Work hereunder by CONTRACTOR, his agents, representatives, employees or subcontractors.
CONTRACTOR must maintain general liability and umbrella or excess liability insurance for as long as there is a statutory exposure to completed operations claims. AGENCY and its officers, officials, employees, and agents shall continue as additional insureds under such policies.
Primary/noncontributing. Coverage provided by CONTRACTOR shall be primary and any insurance or self-insurance procured or maintained by AGENCY shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a Packet Page 226
Eucalyptus Rd Solar Cantilever Gates Exhibit C
combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of AGENCY before the AGENCY’s own insurance or self-insurance shall be called upon to protect it as a named insured.
Products/completed operations coverage. Products/completed operations coverage shall extend a minimum of three (3) years after project completion. Coverage shall be included on behalf of the insured for covered claims arising out of the actions of independent contractors. If the insured is using subcontractors, the Policy must include work performed “by or on behalf” of the insured. Policy shall contain no language that would invalidate or remove the insurer’s duty to defend or indemnify for claims or suits expressly excluded from coverage. Policy shall specifically provide for a duty to defend on the part of the insurer. The AGENCY, its officials, officers, agents, and employees, shall be included as additional insureds under the Products and Completed Operations coverage.
Agency’s rights of enforcement. In the event any policy of insurance required under this Agreement does not comply with these requirements or is canceled and not replaced, AGENCY has the right but not the duty to obtain the insurance it deems necessary and any premium paid by AGENCY will be promptly reimbursed by CONTRACTOR or AGENCY will withhold amounts sufficient to pay premium from CONTRACTOR payments. In the alternative, AGENCY may cancel this Agreement.
Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the AGENCY’s risk manager.
Waiver of subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against AGENCY, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow CONTRACTOR or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. CONTRACTOR hereby waives its own right of recovery against AGENCY, and shall require similar written express waivers and insurance clauses from each of its subconsultants.
Enforcement of contract provisions (non estoppel). CONTRACTOR acknowledges and agrees that any actual or alleged failure on the part of the AGENCY to inform CONTRACTOR of non-compliance with any requirement imposes no additional obligations on the AGENCY nor does it waive any rights hereunder.
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Eucalyptus Rd Solar Cantilever Gates Exhibit C
Requirements not limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the CONTRACTOR maintains higher limits than the minimums shown above, the AGENCY requires and shall be entitled to coverage for the higher limits maintained by the CONTRACTOR. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the AGENCY.
Notice of cancellation. CONTRACTOR agrees to oblige its insurance agent or broker and insurers to provide to AGENCY with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage.
Additional insured status. General liability policies shall provide or be endorsed to provide that AGENCY and its officers, officials, employees, agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies.
Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to AGENCY and approved of in writing.
Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that CONTRACTOR’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions.
Pass through clause. CONTRACTOR agrees to ensure that its subconsultants, subcontractors, and any other party involved with the project who is brought onto or involved in the project by CONTRACTOR, provide the same minimum insurance coverage and endorsements required of CONTRACTOR. CONTRACTOR agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section.
CONTRACTOR agrees that upon request, all agreements with consultants, subcontractors, and others engaged in the project will be submitted to AGENCY for review.
Agency’s right to revise requirements. The AGENCY reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the CONTRACTOR a ninety (90) day advance written notice of such change.
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Eucalyptus Rd Solar Cantilever Gates Exhibit C
If such change results in substantial additional cost to the CONTRACTOR, the AGENCY and CONTRACTOR may renegotiate CONTRACTOR’s compensation.
Self-insured retentions. Any self-insured retentions must be declared to and approved by AGENCY. AGENCY reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by AGENCY.
Timely notice of claims. CONTRACTOR shall give AGENCY prompt and timely notice of claims made or suits instituted that arise out of or result from CONTRACTOR’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.
Additional insurance. CONTRACTOR shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the Work.
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CITY OF SEASIDE
STAFF REPORT
Item No.: 8.J.
TO: City Council
FROM: Roberta Greathouse, Acting City Manager
BY: Mary Gutierrez, Fire Chief
DATE: June 16, 2022
SUBJECT: ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE A THREE-YEAR AGREEMENT BETWEEN THE CITY OF
SEASIDE AND THE CITY OF DEL REY OAKS FOR THE
PROVISION OF FIRE PROTECTION AND PREVENTION
SERVICES
RECOMMENDATION
Adopt a resolution authorizing the City Manager to execute an agreement to provide fire protection and fire prevention services to the City of Del Rey Oaks for a three-year period
BACKGROUND
The City of Seaside has provided fire protection services to the City of Del Rey Oaks since December 15, 2003.
At the City of Del Rey Oak's May 24, 2022, Regular City Council Meeting, the City Council approved extending the emergency response service contract for an additional three years. The City of Seaside Fire Department responds to all emergency service calls in the City of Del Rey Oaks. The types of calls include, extinguishing fires, responding to vehicle accidents, emergency medical calls, hazardous materials incidents, fire prevention, fire investigation, and miscellaneous calls for service.
In the year 2019, Seaside Fire responded to 216 calls for service, in 2020, there were 136 calls for service, and in 2021, 139 calls for service.
FISCAL IMPACT
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Item No. 8.J. Page 2 of 2
The Annual Fire Protection Revenues are as follows:
The annual fire protection contract amounts are listed below and increases will be equal to the general salary adjustments for the Fire Engineer classification outlined in the City of Seaside Firefighters Association Memorandum of Understanding.
The annual increase on July 1, 2022, will be 3%; on July 1, 2023, the increase will be
3.84%, and on July 1, 2024, the increase will be determined through future employment contract negotiations, not to exceed 4%.
Fiscal Year 2022-23 - Contract amount to be $219,102 (2021/2022 current contract is $212,000)
Fiscal Year 2023-24 - Contract amount to be $227,515
Fiscal Year 2024-25 - Contract amount to be $227,515 (Plus the general salary adjustment not to exceed 4%)
ATTACHMENTS
1. Resolution
2. Del Rey Oaks_City of Seaside Contract for Emergency Services Reviewed for Submission to the City Council by:
__________________________________
Roberta Greathouse, Acting City Manager
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RESOLUTION NO. 22-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEASIDE
AUTHORIZING THE CITY MANAGER TO EXECUTE A THREE YEAR AGREEMENT
BETWEEN THE CITY OF SEASIDE AND THE CITY OF DEL REY OAKS FOR THE
PROVISION OF FIRE PROTECTION AND PREVENTION SERVICES
WHEREAS, Seaside currently provides fire protection services to DEL REY OAKS pursuant to a written agreement; and
WHEREAS, the parties wish to continue their relationship with respect to the provision of fire protection services; and
WHEREAS, Pursuant to Government Code Section 55632 and the provisions herein SEASIDE agrees to provide fire protection services to DEL REY OAKS as of the Effective Date July 1, 2022 – June 30 2025; and WHEREAS, The City of Seaside Fire Chief, or authorized representative, shall exercise sole authority for the distribution and application of fire protection related resources and the determination of operational priorities; and WHEREAS, SEASIDE’S fire protection services shall include Fire response, Hazardous Material Incident response, Emergency Medical response (EMS) at the Basic Life Support level (BLS), Vehicle Accident response; Fire Prevention, Plan Checks and Inspections of Business Occupancies; and WHEREAS, SEASIDE fire will prepare an incident response report to DEL REY OAKS monthly; and
WHEREAS, The annual fire protection contract amounts are defined in the Fire Protection Agreement and increases will be equal to the general salary adjustments for the Fire Engineer classification outlined in the City of Seaside Firefighters Association Memorandum of Understanding. The annual increase on July 1, 2022, will be 3%; July 1, 2023, will be 3.84% and July 1, 2024 will be determined through future employment contract negotiations; not to exceed 4%.
NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Seaside accepts the terms of the agreement with the City of Del Rey Oaks.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Seaside duly held on the 16th day of June, 2022.
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
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APPROVED:
Ian N. Oglesby, Mayor
ATTEST:
Dominique L. Davis, City Clerk
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CITY OF SEASIDE
STAFF REPORT
Item No.: 8.K.
TO: City Council
FROM: Roberta Greathouse, Acting City Manager
BY: Ashley Collick, Assistant City Manager
DATE: June 16, 2022
SUBJECT: ADOPT THE MEMORANDUM OF UNDERSTANDING BETWEEN
THE MONTEREY REGIONAL WASTE MANAGMENT DISTRICT
AND ITS MEMBER AGENCIES REGARDING ASSISTANCE WITH
COMPLIANCE WITH CALIFORNIA SENATE BILL 1383
RECOMMENDATION
Authorize the City Manager to sign the Memorandum of Understanding for assistance with compliance with SB1383.
BACKGROUND
The State of California has passed legislation, known as Senate Bill 1383, California’s Short-Lived Climate Pollutants regulation. The regulation will have significant impact on the City, with the goal of reducing organic material being landfilled by 75% by 2025, compared to a 2014 basis. The legislation mandates that the City undertake certain activities around the handling of organic waste materials collected within our jurisdiction. The regulation also requires 20% recovery of edible food by 2025 to direct it to beneficial use and thus prevent it from entering the waste stream. Regulations took effect, and local program implementation began, on January 1, 2022.
In 2021, the Member Agencies determined that it was in their best interest to coordinate their activities related to this legislation. This coordination is being facilitated by the District’s Technical Advisory Committee (TAC) comprised of staff from each Member Agency, the three haulers in the District’s service area (Haulers), and MRWMD.
The Member Agencies determined that the District has the expertise and resources necessary to implement shared activities on the Member Agencies’ behalf and requested that the District incur costs to provide these activities. The Member Agencies have agreed to reimburse the District for proportionate shares of certain designated Packet Page 239
Item No. 8.K. Page 2 of 2
annual costs incurred by the District for these activities under a Memorandum of Understanding (MOU) between the Monterey Regional Waste Management District and its Member Agencies Regarding Assistance with Compliance with California Senate Bill 1383.
The purpose of the MOU is to provide a structure for the Member Agencies to reimburse the District for SB 1383 related activities it performs on behalf of the Member Agencies.
The MOU was voluntarily entered into by the parties for the purpose of facilitating the implementation of SB 1383. The MOU was adopted by the MRWMD Board on June 18, 2021, the Member Agencies soon thereafter, and became effective July 1, 2021.
Seaside has been participating in the Monterey Regional Waste Management District (MRWMD) Technical Advisory Committee (TAC), and it is agreed that it is in our City's best interest to coordinate activities related to this legislation. As the MRWMD has the expertise and resources necessary to implement some of these activities on a regional basis, it is recommended the City enter into this MOU.
The anticipated regional cost of this item is $193,717 (less $140,000 offset by MRWMD from recycling revenue) and the cost to Seaside rate payers is $58,516. This cost was included in the 2022/2023 Greenwaste Recovery trash rates.
Additionally, Seaside will incur costs associated with the mandated annual procurement of compost at approximately $41,736.80 and is budgeted in FY22/23.
FISCAL IMPACT
The cost of this item is $58,516.00 which has been incorporated into the 2022/2023 Greenwaste Recovery trash rates. The annual procurement of compost will cost $41,736.80 which is not included in the Greewaste trash rates, but is incorporated into the FY22/23 budget.
ATTACHMENTS
1. MOU - SB 1383 Shared Costs
2. Resolution
Reviewed for Submission to the City Council by:
__________________________________
Roberta Greathouse, Acting City Manager
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1 MEMORANDUM OF UNDERSTANDING
BETWEEN THE MONTEREY REGIONAL WASTE MANAGEMENT DISTRICT AND ITS
MEMBER AGENCIES REGARDING ASSISTANCE WITH COMPLIANCE WITH CALIFORNIA SENATE BILL 1383
This Memorandum of Understanding (“MOU”) is made and entered into as of the date of the signatures set forth below by and between the MONTEREY REGIONAL WASTE MANAGEMENT DISTRICT (“District”, “MRWMD”), a California Garbage and Refuse Disposal District, and its member agencies including the cities of CARMEL-BY-THE-SEA, DEL REY OAKS, MARINA, MONTEREY, PACIFIC GROVE, SAND CITY, and SEASIDE; THE PEBBLE BEACH COMMUNITY SERVICES DISTRICT; and THE COUNTY OF MONTEREY (“Member Agencies”). Collectively these entities shall be known herein as “Parties” or individually as a “Party.”
Recitals
A. The State of California has passed legislation, known as Senate Bill 1383, California’s Short-Lived Climate Pollutants regulation. The regulation will have significant impact on each Member Agency, with the goal of reducing organic material being landfilled by 75% by 2025, compared to a 2014 basis. The legislation mandates that Member Agencies undertake certain activities around the handling of organic waste materials collected within their jurisdictions. The regulation also requires 20% recovery of edible food by 2025 to direct it to a beneficial use and thus prevent it from entering the waste stream. Regulations take effect, and local program implementation will begin, on January 1, 2022.
B. The Member Agencies have determined that it is in their best interest to coordinate their activities related to this legislation. This coordination is being facilitated by the District’s Technical Advisory Committee (TAC) comprised of staff from each Member Agency, the three Haulers in the District service area (Haulers), Salinas Valley Recycles (SVR) and MRWMD.
C. The Member Agencies have further determined that the District has the expertise and resources necessary to implement some of these activities on the Member Agencies’ behalf and have now requested that the District incur costs to provide these activities.
D. The Member Agencies have agreed to reimburse the District for proportionate shares of certain designated annual costs incurred by the District for these activities.
E. The form and content of this MOU have been presented to the TAC, and the TAC has recommended it for approval by the Parties
NOW THEREFORE, in consideration of the mutual benefits to be derived by the District and the Member Agencies, and of the promises contained in this MOU, the Parties agree as follows:
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2 Section 1. Recitals: The recitals set forth above are incorporated into this MOU.
Section 2. Purpose: The purpose of this MOU is to provide a structure for the Member Agencies to reimburse the District for SB 1383 related activities it performs on behalf of the Member Agencies.
Section 3. Voluntary: This MOU is voluntarily entered into by the Parties for the purpose of facilitating the implementation of SB 1383.
Section 4. Term: This MOU shall become effective on the last day of its execution by a Party and shall remain in effect until terminated by the Parties.
Section 5. Scope of Work, Costs & Cost Sharing: The scope of work, and associated costs, are set out in Exhibit A, entitled Detailed Activities and Costs, attached hereto and incorporated herein. Allocation of such costs to the Member Agencies is set out in Exhibit B, entitled Member Agencies’ Annual Proportionate Shares and Costs, attached hereto and incorporated herein. Exhibit C outlines estimated individual Member Agencies’ allocations related to the Department of Resources Recycling and Recovery (CalRecycle) SB 1383 Local Assistance Grant Program (OWR1: 2021-22), attached hereto and incorporated herein. Exhibit D defines the estimated annual procurement requirements of organic material and estimated cost per ton of compost for each Member Agency, attached hereto and incorporated herein.
No later than March 1 of each year, and at such other times as directed by the Parties, the TAC shall meet to consider and, if deemed necessary, modify Exhibits A, B, C, and/or D subject to direction from the governing bodies of each Member Agency to its TAC representative.
Section 6. The District Agrees:
(a) District staff will manage activities as identified in Exhibit A, C, and D which activities include contracting with third party vendors when reasonably necessary and paying those vendors for contracted costs.
(b) Two times per year, on dates to be determined by the TAC, District will invoice Member Agencies for each Member Agency’s proportionate share of costs as shown in Exhibit B with each invoice to be fifty percent (50%) of the Member Agency’s share of costs. (c) Upon award of CalRecycle SB 1383 Local Assistance Grant Program funds, the District will invoice Member Agencies for their full allocation of grant funds as shown in Exhibit C. Four times during the grant term, aligned with dates identified by CalRecycle grant Terms & Conditions, the District shall report to Member Agencies a summary of actual grant expenditures and progress toward grant tasks to date.
(d) District will maintain an accounting of activities and expenses and provide reconciliation of payments annually. Material differences between estimated costs and actual incurred costs will result in either: 1) an adjustment made to the final annual payment for each Packet Page 242
3 Member Agency, or 2) such cost difference shall be incorporated into the subsequent year cost allocation.
(e) In year one only, in recognition of expected continuation of improved recycling revenues for the District from recyclable material sales, the District will off-set $140,000 of the costs identified in Exhibit A. This off-set is reflected in the cost allocations set out in Exhibit B for FY 2021-22.
Section 7. The Member Agencies Agree:
(a) To reimburse the District for all expenses incurred by the District under this MOU in accordance with each Member Agency’s proportionate share as shown on Exhibit B, C, and D. (b) To make a full-faith effort to cooperate with one another and with the District to achieve the purposes of this MOU by providing information, reviewing information in a timely manner, and informing their respective administration and governing bodies.
Section 8. Termination. Any Party may terminate its participation in this MOU upon giving written notice to the District no later than April 1 of any calendar year during the term of this MOU. Within ten days following a Party’s termination date, such party shall pay District all charges then due and payable and shall pay when determined any additional charges that shall later come due under the MOU, subject to the limits set out in Exhibits A, B, C, and D.
Section 9. General Provisions.
(a) This MOU is binding and for the benefit of the respective successors, heirs, and assigns of each Party and the District; provided however, no Party may assign its respective rights or obligations under this MOU without the prior written consent of the District. (b) This MOU is governed by, interpreted under, and construed and enforced in accordance with the laws of the State of California.
(c) If any provision of this MOU is determined by any court to be invalid, illegal, or unenforceable to any extent, then the remainder of this MOU will not be affected, and this MOU will be construed as if the invalid, illegal, or unenforceable provision had never been contained in this MOU.
(d) Waiver by the District or any Party to this MOU of any term, condition, or covenant of this MOU will not constitute a waiver of any other term, condition, or covenant.
Waiver by the District or any Party of any breach of the provisions of this MOU will not constitute a waiver of any other provision, nor a waiver of any subsequent breach or violation of any provision of this MOU.
(e) This MOU may be executed in any number of counterparts, each of which is an original but all of which taken together will constitute one and the same instrument, provided, Packet Page 243
4 however, that such counterparts have been delivered to all parties to this MOU. (f) All parties acknowledge they have been represented, or have had the opportunity to be represented, by counsel in the preparation and negotiation of this MOU. Accordingly, this MOU will be construed according to its fair language. Any ambiguities will be resolved in a collaborative manner by the District and the Parties and must be rectified by amending this MOU.
IN WITNESS WHEREOF, the District and the Parties have caused this MOU to be executed by their duly authorized representatives as of the date of their respective signatures.
MONTEREY REGIONAL WASTE MANAGEMENT DISTRICT
By: ________________________ DATE: _______________
APPROVED AS TO FORM:
_______________________
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5 CITY OF CARMEL-BY-THE-SEA
By: ________________________ DATE: _______________
APPROVED AS TO FORM:
_______________________
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6 CITY OF DEL REY OAKS
By: ________________________ DATE: _______________
APPROVED AS TO FORM:
_______________________
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7 CITY OF MARINA
By: ________________________ DATE: _______________
APPROVED AS TO FORM:
_______________________
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8 CITY OF MONTEREY
By: ________________________ DATE: _______________
APPROVED AS TO FORM:
_______________________
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9 CITY OF PACIFIC GROVE
By: ________________________ DATE: _______________
APPROVED AS TO FORM:
_______________________
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10 SAND CITY
By: ________________________ DATE: _______________
APPROVED AS TO FORM:
_______________________
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11 CITY OF SEASIDE
By: ________________________ DATE: _______________
APPROVED AS TO FORM:
_______________________
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12 PEBBLE BEACH COMMUNITY SERVICES DISTRICT
By: ________________________ DATE: _______________
APPROVED AS TO FORM:
_______________________
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13 COUNTY OF MONTEREY
By: ________________________ DATE: _______________
APPROVED AS TO FORM:
_______________________
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14 EXHIBIT A
DETAILED ACTIVITIES & COSTS
FY 2022-2023
Scope of Work
The activities related to the implementation of SB 1383 may include contracting and policy development; public education; materials purchasing and distribution; reporting; contamination monitoring; edible food recovery; enforcement; procurement; organics processing; rate setting; cost monitoring; and any other related activities the Parties choose to address.
The District will take the lead producing public education campaigns in concert with the alreadyprovided Hauler and/or Member Agency resources. The Member Agencies will be responsible for production and mailing fees associated with outreach. The District will also contract with a vendor to administer contamination monitoring in the form of curbside lid flipping within each Member Agency, except for the County of Monterey, where the County of Monterey will decide how to proceed. The District will also provide CalRecycle reporting services to the Member Agencies. In addition, funds will be allocated to edible food recovery support.
Costs
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15 EXHIBIT A
(Continued)
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16 EXHIBIT B
MEMBER AGENCIES’ ANNUAL PROPORTIONATE SHARES & COSTS*
FY 2022-2023
*Member Agencies’ proportionate costs subject to adjustment annually in accordance with any change in scope and total costs.
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17 EXHIBIT C
MEMBER AGENCIES’ ESTIMATED ALLOCATION OF CALRECYCLE LOCAL ASSISTANCE GRANT PROGRAM FUNDING (OWR1: 2021-22)**
The Member Agencies of Carmel, Del Rey Oaks, Marina, Monterey, Sand City, Seaside, Pacific Grove, and the Pebble Beach Community Services District (PBCSD) join the Local Assistance Grant Program as a regional collaborative project for the implementation of regulation requirements associated with SB 1383, in coordination with other jurisdictions of the Monterey County region to maximize project impact and cost-effectiveness across the countywide area.
This regional grant-funded project will be coordinated through the two local waste management governmental agencies within Monterey County, Monterey Regional Waste Management (MRWMD), and Salinas Valley Solid Waste Authority (SVSWA).
The Member Agencies, along with each of the MRWMD and SVSWA member agencies are applying individually to this grant program using a unified regional project design, budget and implementation approach. All participating jurisdictions’ individual grant funding will be pooled together and expended in a cooperative manner by their agencies’ respective waste districts, MRWMD and SVSWA. The County of Monterey is applying separately and will manage its budget and project implementation independently, in coordination with broader regional planning efforts.
Based on current regional needs and findings to date related to SB 1383 in Monterey County, the following four major components will comprise the principal focus areas of program expenditures under the proposed regional project approach:
1) Grant Management, Tracking & Reporting
2) Agency Procurement Support
3) Edible Food Recovery Implementation and Capacity Building 4) Organics & Edible Food Recovery Education, Outreach and Technical Assistance Each element will be informed by regional coordination through the established MRWMD and SVSWA Technical Advisory Committee forums, Capacity Planning Assessments and related studies completed or in process throughout the region, and new data and information obtained through program implementation trials, stakeholder feedback and best practices as identified.
All expenditures will be incurred jointly, facilitated through each respective waste agency, and tracked and reported by each jurisdiction, based on the percentage of grant funds received by each agency compared to the full funding received collectively by all participating member agencies. CalRecycle, based on per capita calculations, using the Department of Finance’s January 2021 population statistics, estimates jurisdictions’ proportionate grant allocations. A summary of individual and collective agency grant allocations is presented below as Table 1.
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18 EXHIBIT C
(Continued)
MEMBER AGENCIES’ ESTIMATED ALLOCATION OF CALRECYCLE LOCAL ASSISTANCE GRANT PROGRAM FUNDING (OWR1: 2021-22)**
Table 1. Thirteen Agency Collaborative Approach Budget Summary ** Working in coordination with the designated CalRecycle grant manager or other agency representatives as appropriate, the region may adjust these proposed expenditure areas, amounts, or priorities, consistent with grant expenditure eligibility requirements, as needed during the course of the grant term based on the needs of the region.
Agencies Estimated
Funding
% of District
Subtotal
% of Region
Total
Waste
District
Carmel-by-the-Sea $20,000 9% 4% MRWMD
Del Rey Oaks $20,000 9% 4% MRWMD
Marina $29,771 14% 6% MRWMD
Monterey $38,247 18% 7% MRWMD
Pacific Grove $21,398 10% 4% MRWMD
Sand City $20,000 9% 4% MRWMD
Seaside $43,151 20% 8% MRWMD
Pebble Beach Community
Services District
$20,000 9% 4% MRWMD
Subtotal (MRWMD): $212,566 100% 41%
Gonzales $20,000 6% 4% SVSWA
Greenfield $25,157 8% 5% SVSWA
King City $20,665 7% 4% SVSWA
Salinas $211,143 68% 40% SVSWA
Soledad $33,095 11% 6% SVSWA
Subtotal (SVSWA): $310,060 100% 59%
TOTAL (13 Agency Regional
Approach): $522,626 100%
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19 EXHIBIT D
MEMBER AGENCIES’ ESTIMATED PROCURMENT REQUIRMENTS
OF ORGANIC MATERIAL
The list below indicates the annual recovered organic waste product procurement targets for each jurisdiction (city, county, or city and county) that will be in effect from January 1, 2022 through December 31, 2026 per CalRecycle.
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RESOLUTION NO. XX-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEASIDE
AUTHORIZING A MEMORANDUM OF UNDERSTANDING BETWEEN THE
MONTEREY REGIONAL WASTE MANAGMENT DISTRICT AND ITS MEMBER
AGENCIES REGARDING ASSISTANCE WITH COMPLIANCE WITH CALIFORNIA SENATE BILL 1383
WHEREAS, The State of California has passed legislation, known as Senate Bill 1383, California’s Short-Lived Climate Pollutants regulation. The regulation will have significant impact on the City, with the goal of reducing organic material being landfilled by 75% by 2025, compared to a 2014 basis; and
WHEREAS, the legislation mandates that the City undertake certain activities around the handling of organic waste materials collected within our jurisdiction. The regulation also requires 20% recovery of edible food by 2025 to direct it to a beneficial use and thus prevent it from entering the waste stream; and WHEREAS, regulations took effect, and local program implementation began, on January 1, 2022; and
WHEREAS, in 2021, the Member Agencies determined that it was in their best interest to coordinate their activities related to this legislation. This coordination is being facilitated by the District’s Technical Advisory Committee (TAC) comprised of staff from each Member Agency, the three haulers in the District’s service area (Haulers), and MRWMD; and
WHEREAS, the Member Agencies determined that the District has the expertise and resources necessary to implement shared activities on the Member Agencies’ behalf and requested that the District incur costs to provide these activities.; and WHEREAS, the Member Agencies have agreed to reimburse the District for proportionate shares of certain designated annual costs incurred by the District for these activities under a Memorandum of Understanding (MOU) between the Monterey Regional Waste Management District and its Member Agencies Regarding Assistance with Compliance with California Senate Bill 1383.; and
WHEREAS, the purpose of the MOU is to provide a structure for the Member Agencies to reimburse the District for SB 1383 related activities it performs on behalf of the Member Agencies. The MOU was voluntarily entered into by the parties for the purpose of facilitating the implementation of SB 1383. The MOU was adopted by the Packet Page 260
MRWMD Board on June 18,2021, the Member Agencies soon thereafter, and became effective July 1, 2021; and
WHEREAS, Seaside has been participating in the Monterey Regional Waste Management District (MRWMD) Technical Advisory Committee (TAC), and it is agreed that it is in our City's best interest to coordinate activities related to this legislation. As the MRWMD has the expertise and resources necessary to implement some of these activities on a regional bases,; and
WHEREAS, the anticipated regional cost of this item is $193,717 (less $140,000 offset by MRWMD from recycling revenue) and the cost to Seaside ratepayers is $58,516.
This cost was included in the 2022/2023 Greenwaste Recovery trash rates; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Seaside do hereby direct the City of Seaside City Manager to accept and execute on behalf of the City Council, the memorandum of understanding between the Monterey regional waste management district and its member agencies regarding assistance with compliance with California senate bill 1383.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Seaside duly held on the 16th day of June 2022 by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
__________________________
Ian N. Oglesby, Mayor
ATTEST:
___________________________
Dominique Davis, City Clerk
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CITY OF SEASIDE
STAFF REPORT
Item No.: 8.L.
TO: City Council
FROM: Roberta Greathouse, Acting City Manager
BY: Nisha Patel, Public Works Director/City Engineer
DATE: June 16, 2022
SUBJECT: ADOPT A RESOLUTION APPROVING A PROFESSIONAL
SERVICES AGREEMENT WITH KIMLEY-HORN AND
ASSOCIATES, INC. FOR THE BROADWAY AVENUE COMPLETE
STREET CORRIDOR IMPROVEMENT PROJECT FOR AN AMOUNT
NOT TO EXCEED $598,004.83
RECOMMENDATION
Adopt a resolution approving a professional services agreement to perform Project Approval and Environmental Document Phase services for the Broadway Avenue Corridor Complete Street Improvement Project with Kimley-Horn and Associates, Inc. for an amount not to exceed $598,004.83.
BACKGROUND
The Broadway Avenue Corridor Complete Street Improvement Project (Project) includes the Environmental and Design phases of a road diet on Broadway Avenue from Fremont Boulevard to General Jim Moore Boulevard. The road diet will transform a 4-lane roadway to a 2-lane roadway with curb extensions, and will add class II bike lanes, roundabouts, and Safe Routes to School Improvements including off-set crosswalk, rectangular rapid flashing beacons, and accessibility improvements. The Project will reduce Broadway Avenue to a single lane in each direction between Fremont Boulevard to General Jim Moore Boulevard and continue the road diet from West Broadway (Del Monte Blvd to Fremont Blvd).
The Project is state funded by the Active Transportation Program (ATP) and the Regional Surface Transportation Program (RSTP). The consultant contract is being separated into two separate phases, Project Approval and Environmental Document (PA&ED) and Plans, Specifications & Estimate (PS&E), to comply with the grant program requirements. The PS&E professional services agreement cannot be released Packet Page 262
Item No. 8.L. Page 2 of 3
until the California Transportation Commission (CTC) allocates the PS&E funding. CTC will not allocate the PS&E funds until the PA/ED phase is complete.
At the time of bidding, the estimated contract amount for the professional services contracts for PA&ED and PS&E were $600,000 and $1,576,000, respectively. And, the preliminary construction estimate for the project was estimated to be $9,500,000.
The Request for Proposals (RFP) was released on January 6, 2022, and proposals were due on April 17, 2022. Three consultant teams provided proposals in response to the RFP. The prime consultants of the teams are Kimley-Horn & Associates, Wallace Group, and MNS. Two city staff, a principal planner from the Transportation Agency of Monterey County (TAMC), and the Public Works Director of the City of Marina reviewed and rated the proposals and interviewed the consultants. The proposals were rated based on the qualifications of the team; project understanding and approach; relevance, completeness, and logic of the scope of work; ability to manage the project in a turnkey fashion, responsiveness to the City and citizens' needs, quality, and timeliness of the deliverables and budget control; and, references that confirm a record of producing quality product on similar projects on time and within budget. Kimley-Horn & Associates, Inc. was rated the highest by all reviewers. All of the consultants had positive references. The Kimley-Horn and Associates proposal is in the amount of $598,004.83 for the PA/ED phase and $1,570,237.27 for the PS&E phase.
Staff recommends the City Council adopt a resolution (Attachment 1) authorizing the City Manager to execute a professional service agreement, PSA, (Attachment 2) with Kimley-Horn and Associates, Inc. for the amount not to exceed $598,004.83 to perform PA/ED phase services for the Broadway Avenue Corridor Complete Street Improvement Project.
FISCAL IMPACT
The Kimley-Horn and Associates, Inc. PSA for the PA/ED phase is in an amount not to exceed $598,004.83, The PA/ED phase was budgeted to be funded with $600,000 of RSTP funds in account no, 212-8950-9600 where there are sufficient funds available.
The next phases of the project, PS&E and Construction, will be funded entirely with Active Transportation Program grant funds.
ATTACHMENTS
1. Broadway Ave Complete Streets Resolution
2. Professional Services Agreement
Reviewed for Submission to the City Council by:
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Item No. 8.L. Page 3 of 3
__________________________________
Roberta Greathouse, Acting City Manager
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RESOLUTION NO. 22-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEASIDE AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT WITH KIMLEYHORN AND ASSOCIATES, INC. TO PERFORM PROJECT APPROVAL AND
ENVIRONMENTAL DOCUMENT PHASE SERVICES FOR THE BROADWAY
AVENUE COMPLETE STREET CORRIDOR IMPROVEMENT PROJECT FOR AMOUNT NOT TO EXCEED $598,004.83
WHEREAS, the Broadway Avenue Complete Street Corridor Improvement Project (Project) is adopted in the fiscal year 2021/2022 Capital Improvement Program (CIP) annual budget; and
WHEREAS, the Request for Proposal was released for Project Approval and Environmental Document (PA/ED) and Plans, Specifications, and Estimate (PS&E) Phase proposals on January 6, 2022, and proposals were due on April 17, 2022; and WHEREAS, there were three proposals received from Kimley-Horn and Associates, Inc., Wallace Group, and MNS.
WHEREAS, Kimley-Horn and Associates, Inc. was found to be the most qualified to perform the work from review and rating of their proposal and interview; WHEREAS, the Kimley-Horn and Associates proposal was in the amount of $598,004.83 for the Project Approval and Environmental Document (PA/ED) phase and $1,570,237.27 for the Plans, Specifications, and Estimate) PS&E phase; and WHEREAS, the City needs to complete the PA/ED phase before an allocation of funds can be received for the PS&E phase and a professional services contract can be issued for PS&E phase; and
WHEREAS, the City has not completed the PA/ED phase; and WHEREAS, the cost of the PA/ED phase was budgeted to be paid from $600,000 of RSTP funds in account number 212-8950-9600; and
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NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Seaside authorizes the City Manager to execute a Professional Services Agreement with Kimley-Horn and Associates, Inc. to perform PA/ED phase services for the Broadway Avenue Complete Street Corridor Improvement Project for an amount not to exceed $598,004.83.
PASSED AND ADOPTED at a regular City Council meeting of the City of Seaside duly held on the 16th day of June, 2022 by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
______________________________
Ian N. Oglesby, Mayor
ATTEST:
___________________________
Dominique L. Davis, City Clerk
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BROADWAY CORRIDOR IMPROVEMENTS PROJECT
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CITY OF SEASIDE/SEASIDE COUNTY SANITATION DISTRICT
DESIGN PROFESSIONAL SERVICE AGREEMENT
FOR BROADWAY AVE COMPLETE STREET CORRIDOR
IMPROVEMENTS PROJECT
THIS AGREEMENT, is made and effective ____________________, between the City of Seaside, a municipal corporation ("Agency") and Kimley Horn and Associates, Inc. a corporation (“Consultant”). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:
1. TERM
This Agreement shall commence on _________________ and shall remain and continue in effect until tasks described herein are completed, but in no event later than June 30, 2023, unless sooner terminated pursuant to the provisions of this Agreement.
2. SERVICES
Consultant shall perform the tasks described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the schedule of performance which is also set forth in Exhibit A.
3. PERFORMANCE
Consultant shall at all times faithfully, competently and to the best of his/her ability, experience, and talent, perform all tasks described herein. Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement.
4. AGENCY MANAGEMENT
Agency’s City Engineer shall represent Agency in all matters pertaining to the administration of this Agreement, review and approval of all products submitted by Consultant, but not including the authority to enlarge the Tasks to Be Performed or change the compensation due to Consultant. Agency’s City Manager shall be authorized to act on Agency's behalf and to execute all necessary documents which enlarge the Tasks to Be Performed or change Consultant's compensation, subject to Section 5 hereof.
5. PAYMENT
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(a) The Agency agrees to pay Consultant monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. This amount shall not exceed FIVE HUNDRED NIGHTY EIGHT THOUSAND FOUR DOLLARS AND NINETY FIVE CENTS ($598,004.95) for the total term of the Agreement unless additional payment is approved as provided in this Agreement. (b) Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the Agency City Manager. Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by Agency City Manager and Consultant at the time Agency's written authorization is given to Consultant for the performance of said services.
(c) Consultant will submit invoices monthly for actual services performed. Invoices shall be submitted on or about the first business day of each month, or as soon thereafter as practical, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non-disputed fees. If the Agency disputes any of Consultant's fees it shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice.
6. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE (a) The Agency may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the consultant at least ten (10) days prior written notice. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the Agency suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement.
(b) In the event this Agreement is terminated pursuant to this Section, the Agency shall pay to Consultant the actual value of the work performed up to the time of termination, provided that the work performed is of value to the Agency. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the Agency pursuant to Section 3.
7. DEFAULT OF CONSULTANT
(a) The Consultant's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the Packet Page 268
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terms of this Agreement, Agency shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. If such failure by the Consultant to make progress in the performance of work hereunder arises out of causes beyond the Consultant's control, and without fault or negligence of the Consultant, it shall not be considered a default. (b) If the Agency Manager or his/her delegate determines that the Consultant is in default in the performance of any of the terms or conditions of this Agreement, he/she shall cause to be served upon the Consultant a written notice of the default.
The Consultant shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the Agency shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.
8. OWNERSHIP OF DOCUMENTS
(a) Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts, and other such information required by Agency that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of Agency or its designees at reasonable times to such books and records; shall give Agency the right to examine and audit said books and records; shall permit Agency to make transcripts therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment.
(b) Upon completion of, or in the event of termination or suspension of this Agreement, all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs, computer discs, and reports prepared by the Consultant under this Agreement shall become the sole property of City and may be used, reused, or otherwise disposed of by City without the permission of Consultant. With respect to computer files, Consultant shall make available to City, at City's office and upon reasonable written request by City, the necessary computer software and hardware for purposes of accessing, compiling, transferring, and printing computer files. Any modification made by City to any of the Consultant’s documents, or any use, partial use or reuse of the documents, for purposes other than identified in this Agreement, without written authorization or Packet Page 269
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adaptation by the Consultant will be at the Client’s sole risk and without liability to the Consultant, and the City shall indemnify, defend and hold the Consultant harmless form all claims, damages, losses and expenses including but not limited to attorney’s fees, resulting therefrom.
9. INDEMNITY AND DEFENSE
(a) Indemnification and Defense for Professional Services To the fullest extent permitted by law, Consultant shall indemnify, defend and hold harmless Agency and any and all of its officials, employees and agents (“Indemnified Parties”) from and against any and all claims, losses, liabilities, damages, costs and expenses, including attorney’s fees and costs, to the extent they arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. Consultant’s duty to defend shall consist of reimbursement of defense costs incurred by Agency in direct proportion to the Consultant’s proportionate percentage of fault.
Consultant’s percentage of fault shall be determined, as applicable, by a court of law, jury or arbitrator. In the event any loss, liability or damage is incurred by way of settlement or resolution without a court, jury or arbitrator having made a determination of the Consultant’s percentage of fault, the parties agree to mediation with a third party neutral to determine the Consultant’s proportionate percentage of fault for purposes of determining the amount of indemnity and defense cost reimbursement owed to the Agency.
(b) For All Other Liabilities
Notwithstanding the foregoing and without diminishing any rights of Agency under Section 9.A, for any liability, claim, demand, allegation against Agency arising out of, related to, or pertaining to any act or omission of Consultant, but which is not a design professional service, Consultant shall defend, indemnify, and hold harmless Agency, its officials, employees, and agents (“Indemnified Parties”) from and against any and all damages, costs, expenses (including reasonable attorney fees and expert witness fees), judgments, settlements, and/or arbitration awards, whether for personal or bodily injury, property damage, or economic injury, and arising out of, related to, any concurrent or contributory negligence on the part of the Agency, except for the sole or active negligence of, or willful misconduct of the Agency.
10. INSURANCE
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Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit C attached to and part of this Agreement.
11. INDEPENDENT CONSULTANT
(a) Consultant is and shall at all times remain as to the Agency a wholly independent Consultant. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither Agency nor any of its officers, employees, or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees, or agents are in any manner officers, employees, or agents of the Agency. Consultant shall not incur or have the power to incur any debt, obligation, or liability whatever against Agency, or bind Agency in any manner. (b) No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, Agency shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for Agency. Agency shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder.
12. LEGAL RESPONSIBILITIES
The Consultant shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such laws and regulations. The Agency, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this Section.
13. UNDUE INFLUENCE
Consultant declares and warrants that no undue influence or pressure is used against or in concert with any officer or employee of the Agency in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial arrangement, or financial inducement. No officer or employee of the Agency will receive compensation, directly or indirectly, from Consultant, or from any officer, employee or agent of Consultant, in connection with the award of this Agreement or any work to be conducted as a result of this Agreement. Violation of this Section shall be a material breach of this Agreement entitling the City to any and all remedies at law or in equity.
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14. NO BENEFIT TO ARISE TO LOCAL EMPLOYEES
No member, officer, or employee of Agency, or their designees or agents, and no public official who exercises authority over or responsibilities with respect to the Project during his/her tenure or for one year thereafter, shall have any interest, direct or indirect, in any agreement or sub-agreement, or the proceeds thereof, for work to be performed in connection with the Project performed under this Agreement.
15. RELEASE OF INFORMATION/CONFLICTS OF INTEREST
(a) All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without Agency's prior written authorization. Consultant, its officers, employees, agents, or subconsultants, shall not without written authorization from the Agency Manager or unless requested by the Agency Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories, or other information concerning the work performed under this Agreement or relating to any project or property located within the Agency.
Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives Agency notice of such court order or subpoena. (b) Consultant shall promptly notify Agency should Consultant, its officers, employees, agents, or subconsultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions, or other discovery request, court order, or subpoena from any person or party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the Agency. Agency retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing, or similar proceeding. Consultant agrees to cooperate fully with Agency and to provide the opportunity to review any response to discovery requests provided by Consultant. However, Agency's right to review any such response does not imply or mean the right by Agency to control, direct, or rewrite said response.
16. NOTICES
Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, which provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt Packet Page 272
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requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by notice:
To Agency: __City of Seaside___________
__440 Harcourt Ave_________
__Seaside, CA 93955________
Attention: City Clerk
To Consultant: ____Kimley Horn and Associates, Inc.__
1615 Bunker Hill Way, Suite 200
____Salinas, Ca 93906________
17. ASSIGNMENT
The Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the Agency. Because of the personal nature of the services to be rendered pursuant to this Agreement, Frederik Venter, P.E., shall be the Project Manager and Engineer of Record for the services described in this Agreement.
Kimley Horn and Associates, Inc. may use assistants, under its direct supervision, to perform some of the services under this Agreement. Consultant shall provide Agency fourteen (14) days' notice prior to the departure of Frederik Ventur, P.E from Consultant's employ. Should he/she leave Consultant's employ, the Agency shall have the option to immediately terminate this Agreement, within three (3) days of the close of said notice period. Upon termination of this Agreement, Consultant's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the Governing Board and the Consultant.
18. LICENSES
At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement.
19. GOVERNING LAW
The Agency and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with jurisdiction over the Agency.
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20. ENTIRE AGREEMENT
This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations, and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material.
21. cONTENTS OF REQUEST FORPROPOSAL AND PROPOSAL
Consultant is bound by the contents of Agency's Request for Proposal, Exhibit "D" hereto and incorporated herein by this reference, and the contents of the proposal submitted by the Consultant, Exhibit "B" hereto. In the event of conflict, the requirements of Agency's Request for Proposals and this Agreement shall take precedence over those contained in the Consultant's proposals.
22. AUTHORITY TO EXECUTE THIS AGREEMENT
The person or persons executing this Agreement on behalf of Consultant warrants and represents that he/she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.
CONSULTANT: Kimley Horn and Associates, Inc.
By Date: 680a
Matthew D. Weir
Vice President
City of Seaside
A Municipal Corporation
By Date:
Roberta Greathouse, Acting City Manager
BROADWAY CORRIDOR IMPROVEMENTS PROJECT
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Attachments: Exhibit A Scope of Work
Exhibit B Consultant Proposal
Exhibit C Insurance Requirements
Exhibit D Request for Proposal
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Ms. Nisha Patel, P.E., City of Seaside, June 7, 2022
Broadway Ave. Corridor Improvements Project, Page 1
kimley-horn.com 1615 Bunker Hill Way, Suite 200, Salinas, CA 93906 831.783.0352 June 7, 2022
Ms. Nisha Patel, P.E.
Public Works Director / City Engineer
City of Seaside Engineering Division
440 Harcourt Avenue
Seaside, CA 93955
Re: Scope of Services and Fee
Broadway Avenue Complete Street Corridor Improvements Project Scope of Services
Phase 1: Project Approval and Environmental Document (PA/ED) Task 1 – Project management, Coordination, & Documentation We assume the project management task for the PA&ED phase to occur over nine (9) months and conclude with the submittal of the Request for Authorization for the PS&E phase.
Task 1.1 Project Administration:
Kimley-Horn will supervise, coordinate, and monitor project design activities. Kimley -Horn will coordinate with the City, including providing monthly project status reports. We will develop and maintain a critical path method (CPM) project schedule, updating monthly, and as requested by the City.
Task 1.2 Coordination and Meetings:
We anticipate holding an initial kick-off meeting with the City to discuss the proposed project approach, potential design challenges, schedule, and deadlines. We assume up to five (5) additional meetings with the City, with the remainder of coordination through email and telephone calls. Meetings will be summarized with meeting minutes, and we assume all meetings with be online format. If requested by the City, we can be available for limited in-person meetings, up to the estimated budget for this task.
Task 1.3 MST Coordination:
Kimley-Horn will coordinate with MST relative to their existing bus stops along the corridor and planned future stops or improvements. We assume coordination will be through telephone conference and email correspondence.
Task 1.4 Coordination for RFA for PS&E
Kimley-Horn will assist the City with preparing the necessary documentation as required by Caltrans to submit for the Baseline Agreement and Request for Authorization (RFA) for the PS&E phase.
Task 1.5 QA/QC:
Kimley-Horn will follow a structured QC/QA process that will be implemented throughout the life of the project. In addition to our internal senior staff’s review, our partner, CSG, will perform independent reviews ahead of the 30%/GAD submittal to review overall constructability and quality of our deliverable.
Exhibit A
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.
TASK DELIVERABLES
▪ Monthly invoices (PDF)
▪ Meeting notes (PDF)
▪ Baseline Agreement and RFA documentation (PDF)
▪ Monthly schedule updates (PDF)
TASK 2 – PUBLIC OUTREACH AND STAKEHOLDER COORDINATION
Task 2.1 Stakeholder coordination:
Working with City staff (and TAMC staff, as necessary), Kimley-Horn will prepare a Community Engagement Strategy (CES) tailored to the community’s specific needs and strategic requirements.
The CES will use this scope of work as a basis, and identify the specific outreach tasks and deliverables, and include specific ways that we will reach out to the community, stakeholders, and participating public agencies (City of Seaside, TAMC and BPAC, MLK Jr. School of the Arts, and Highland Elementary School).
The CES will be prepared in a matrix/checklist fashion for ease of implementation and will be a fluid document, intended to be updated as needed at each major participation milestone. The CES will also identify dates and locations for each outreach activity identified below.
Subtask 2.1.1 Stakeholder Meetings
Kimley-Horn will conduct a series of meetings with affected stakeholders and community groups and business groups to inform them about the project and solicit their feedback. This scope of work assumes up to three (3) meetings over the course of the project. If conditions dictate, virtual/online format meetings can be accommodated.
Subtask 2.1.2 Presentation to City’s Board of Architectural Review and Planning Commission In coordination with City staff, Kimley-Horn will prepare for and present an overview of the corridor study project to the City’s Board of Architectural Review and Planning Commission combined meeting. This presentation will address the project scope and schedule, introduce the project website, and provide an overview regarding our findings regarding baseline conditions, feedback from the stakeholder meetings. We will solicit feedback about the corridor and the plan which will be used to further identify existing corridor multimodal deficiencies and help define specific study objectives.
Task 2.2 Community Meetings and Coordination:
The outreach plan will be refined based on input from the kick-off meeting. As part of the community engagement, we will design and host a project website that will be accessible throughout the project.
It will function as a project information site, an archive of progress that includes all presentation materials and project deliverables, and a portal to acquire community feedback, particularly from citizens unable to attend the community workshops or agency presentations. The website will include the following features:
• Project overview, purpose, goals, and objectives
• Project schedule, including community workshops and agency meetings • Corridor maps
• Photo inventory of existing conditions
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• Presentation materials and summary notes from the two (2) community workshops and one (1) public agency meeting
• All final project deliverables
• Comment form to receive ideas, comments and suggestions • Email sign-up
A draft storyboard of the project website will be prepared for City approval that shows the graphic style (look and feel), navigation hierarchy, and content structure. We will review this storyboard (one round of review) with City staff prior to preparing a draft website. We will then review the draft website (one round of review) with City staffto finalize the design prior to launching the site for public access. KimleyHorn will be responsible to registering the domain name and hosting the website on o ur company server.
Drawing on social media channels Facebook and NextDoor, Kimley-Horn will promote all community meetings and provide a forum to discuss issues and opportunities.
Community Workshop #1 – Existing Conditions and Corridor Concept Kimley-Horn will prepare for and facilitate Community Workshop #1 – Existing Conditions and Corridor Concept in coordination with City staff. The purpose of the workshop will be to provide a presentation on the existing conditions, concept improvements, and collect public feedback on issues to consider in refining project improvements. This feedback will be used during Task
6.1 Concept Refinement.
A draft and final flyer will be prepared for posting on the project website, emailing to stakeholders and persons on the project email contact list, and public posting (by City staff).
Results of the workshop will be summarized and posted on the project website.
Community Workshop #2 – Proposed Project
Kimley-Horn will prepare for and facilitate Community Workshop #2 – Proposed Project in coordination with City staff. The purpose of the workshop will be to provide a presentation on the selected project features that are included in the 30%/GAD which will be designed in the PS&E phase.
A draft and final flyer will be prepared for posting on the project website, emailing to stakeholders and persons on the project email contact list, and public posting (by City staff).
Task 2.3 - Project Information and Outreach Materials:
The outreach materials required for the meetings and coordination tasks above are included in this task and are assumed to be the following:
• PowerPoint presentation
• Meeting handouts
• Graphic poster boards
• Community meeting notice flyers
• Project Website
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TASK DELIVERABLES
▪ Community Engagement Strategy (CES)
▪ Project website with interactive online project forum (hosted by Kimley-Horn). ▪ Facebook social media page
▪ Community meeting notice flyers (2)
▪ Public outreach materials for all community, stakeholder and local government meetings, including graphic poster boards (up to 6, 24”x36”), PowerPoint presentations, handouts, and signup and comment sheets.
▪ Summary meeting notes for all community, stakeholder and local government meetings TASK 3 – UTILITY COORDINATION AND FACILITY MAPPING
Task 3.1 Utility Coordination
Record base maps will be requested from utility companies and we will notify the various agencies and request that if they plan to install new facilities within the project area that they coordinate with the City as soon as possible. We will incorporate the above ground and approximate underground facilities into our mapping.
Record plans received from utilities will be reviewed and compared to utility data captured by the topographic surveys, to identify potential utility companies and conflicts with the proposed improvements as well as identify high priority facilities as defined by Caltrans. We will create utility impacts exhibits, which identify areas of potential utility conflict or high priority facilities. We will work with identified utility companies and with the City to determine a strategy for dealing with utility conflicts, including adjustments, relocations, and protection in place.
Depending on the existing facilities within the project area, potholing may be required to determine exact locations of crossing utility conflicts or high priority facilities. Potholing recommendations will be made for work to be completed under Phase 2 of this project.
Task 3.2 Utility Facility Mapping
The Kimley-Horn team will coordinate with the impacted facilities to determine the resolutions for identified conflicts. In addition to conflict resolution, wewill request the utility owner provide cost liability determination to assist with the preparation of relocation agreements in Task 5.2 below. We assume coordination will occur via email and conference calls but could meet in-person up to the allotted task budget, if requested.
TASK DELIVERABLES
▪ Utility Record Maps and Base Map AutoCAD file (if requested) TASK 4 – DATA COLLECTION
Task 4.1 Topographic Survey and Right of Way Mapping:
Whitson Engineers will provide aerial mapping at 1”=20’ with 1’ contours, which will be supplemented by ground level surveys where obscured by trees. Record maps will be used to layout record right-ofway boundaries. Full boundary survey, title research, and right-of-way resolution is not included in these services.
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• Research record maps, layout record right-of-way. Research and tie into a published vertical Datum. Right of way will be established based upon record maps or documents provided by the City.
• Recover adequate existing survey control / benchmarks to relate the topographic mapping to the California Coordinate System, NAD 83 Zone IV and NAVD88 vertical datum. Locate existing monument and establish record right-of-way location. Please note: This will not constitute a full boundary survey of the subject parcels or resolution of right of way. • Establish and survey aerial mapping targets for aerial mapping control purposes. Coordinate with our aerial mapping partner to provide 1”=20’ mapping with 1’ contours. The survey extents will be centered along Broadway from North Fremont to General Jim Moore. Mapping will extend150 feet from the road centerline on Broadway.
• Conduct supplemental topographic surveying (2 days budgeted) for survey area that are obscured by tree cover and including:
o Identify visible utility features (i.e. water, sanitary, storm, PG&E) and place on corresponding AutoCAD layer
o Locate trees over 4-inches
o Locate features not identified in the aerial survey.
o Dip manholes at/near the intersections (8 intersections total). • Set a site benchmark (control point) at each intersection. • Incorporate supplemental data into aerial survey. Prepare surface model. Prepare survey deliverable CAD file and PDF.
• Provide CAD file in AutoCAD Civil3D, surface file, field notes and sketches, point listings Task 4.2 Geotechnical Services:
All Earth Geotechnical Engineering will provide geotechnical services. They will review pertinent reports of the site provided by the City, obtain up to 15 pavement cores, and will perform laboratory testing of collected samples. A draft and final Geotechnical Report will be prepared and submitted to the City. • Field exploration consisting of 15 pavement cores. The cores will be advanced through the existing AC and hand excavated through the existing AB to the underlying subgrade. All Earth Geotechnical Engineering will provide 2-person traffic control during coring. • Laboratory testing of selected samples considered representative of site conditions, in order to ascertain or derive relevant engineering properties including:
o Moisture/Density
o Soil Classification
o Expansion Potential
o R-Value (2-each) includes sample collection and drop-off at outside laboratory Preparation of geotechnical report with design of new pavement and overlay pavement sections.
Task 4.3 - Field Visits
This task includes data gathering and field visits to support preliminary engineering and final design, geotechnical analysis, drainage analysis, determination and preparation of right-of-way information, and utility coordination. We assume up to three (3) field visits for this task.
TASK DELIVERABLES
▪ Topographic Survey and Right of Way AutoCAD file (if requested) ▪ Geotechnical Report (one (1) hardcopy, PDF)
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TASK 5 – CEQA Compliance – Initial Study/Mitigated Negative Declaration (IS/MND) Tasks 5.1-5.5 Prepare Administrative Draft Initial Study:
To begin the CEQA review process, Kimley-Horn environmental staff will conduct a site visit, collect relevant data, take current photographs of existing streetscape conditions and participate in a kickoff meeting.
An environmental Initial Study will be prepared based on previous work with the City and the most recent version of Appendix G of the CEQA Guidelines. All subject areas and required topics from the checklist will be addressed and analyzed, recognizing that the roadway improvements may have little or no impact in several areas, and most effects are anticipated to be associated with project construction. The following specific studies and/or technical memos will be prepared to support the findings of the Initial Study.
Task 5.1 Air Quality Assessment
An assessment will be prepared in accordance with the Monterey Bay Unified Air Resources District’s (MBARD’s) recommended methodologies set forth by the MBARD CEQA Air Quality Guidelines. This assessment will focus on construction emissions. Fugitive dust and equipment exhaust emissions from construction activities will be quantitatively evaluated using the current version of the California Emissions Estimator Model (CalEEMod). The construction-related air pollutant emissions will be compared to the MBARD regional thresholds of significance.
Task 5.2 Energy Analysis
Kimley-Horn will analyze the project’s energy implications pursuant to Public Resources Code Section 21100(b)(3), State CEQA Guidelines Appendix F, and the recent State CEQA Guidelines Amendments (i.e., §15162.2(b) and Appendix G.III).
Task 5.3 Greenhouse Gas Emissions Analysis
The greenhouse gas (GHG) emissions analysis will evaluate the project’s potential contribution to the cumulative environmental effects of climate change and whether the project would affect the State’s ability to achieve established GHG reduction goals. The analysis and modeling will be based on construction assumptions using the updated version of CalEEMod.
Task 5.4 Noise and Vibration Analysis
The noise analysis will focus on localized, temporary construction effects along the Broadway corridor, and methods to reduce construction noise where feasible.
Task 5.5 Transportation Safety/Hazards/Traffic Management This task will respond to current CEQA requirements. The KH environmental team will coordinate during project design to identify, document and avoid any areas of concern or modal conflicts associated with the project.
Task 5.6 Tribal Cultural Resources Consultation Assistance:
At this time, it is assumed that standard construction-level conditions of approval regarding the potential to uncover cultural resources during site disturbance will be implemented. In addition, the project team will draft a notification letter for distribution to local tribal representatives. We will also contact the Native American Heritage Commission (NAHC) for a current list of tribal contracts and request a nonconfidential records search of the Northwest Information Center (NWIC) at Sonoma State University.
No site-specific archaeological studies are proposed at this time.
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Task 5.8 Public Review Draft IS/MND, Mitigation Monitoring and Reporting Program, and Responses to Public/Agency Comments.
The project team will respond to City review comments and edits to the Initial Study, prepare the IS/MND for public review, prepare the MMRP to document timing and responsibility of mitigation measures, and respond to public comments following the 30-day public review.
Task 5.7 Required Notices/Electronic Document Submittal Assistance.
All CEQA documents are now required to be submitted to the State Clearinghouse in electronic format.
The project team will assist the City by drafting CEQA notices and submitting documents to the State on the City’s behalf.
Task 5.9 Environmental Coordination and Meeting Attendance:
The team’s CEQA project manager will participate in regular internal meetings, Client meetings, stakeholder/agency meetings, and hearings for ongoing strategy discussions and project consideration.
Hours have been budgeted for this task based on our experience with similar projects.
TASK DELIVERABLES
▪ Administrative Draft IS/MND (PDF)
▪ Public Review Draft IS/MND (with appendices/technical memos) (PDF) ▪ Written Responses to Public Comments (PDF)
▪ Mitigation Monitoring and Reporting Program (PDF)
▪ Draft CEQA Notices (NOI/NOA, NOC, NOD) (PDF)
TASK 6 – PRELIMINARY ENGINEERING
Task 6.1 Concept Refinement:
Based on the City’s comments and input from the first community meeting, the Consultant will refine the Broadway Avenue corridor design concept. During concept refinement, options and trade-offs typically considered are variations on the roundabouts inscribed circle diameter and central island, location of the roundabout, and variations in the approach and departure geometry. The refined concept will be submitted to the City for review and comment prior to advancing the concept to the 30% Design/GAD below.
Task 6.2 - 30% Design/GAD
Geometric Approval (Horizontal)
This task includes the preparation of preliminary engineering drawings and design check calculations to obtain geometric approval of the refined concept developed under Task 6.1. Preliminary engineering plans are assumed to extend to the point where the improvements conform with existing street infrastructure or proposed street typical section, whichever is less.
Preliminary engineering drawings will be prepared to identify the horizontal d esign limits of critical geometric elements such as curb geometry, lane widths, channelization, lane transitions, pavement markings, sightlines, and conform conditions to either the existing street infrastructure or proposed typical street section. The functional area of the roundabout intersections will be defined, and typical sections of each leg, including the roundabout circulatory roadway and central island will be prepared.
We assume the roundabouts will be constructed as single lane mini roundabouts.
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Design checks specific to vehicles navigating roundabout intersections will be calculated and documented in a technical memorandum. Roundabout curb geometry and lane markings will be adjusted to achieve target design values for estimated speeds, design vehicles, and sight lines. If site conditions or other constraints require a deviation from guidance described in NCHRP Report 672, the deviation will be identified in the technical memorandum along with a description why the deviation is being requested.
The following design checks will be evaluated for vehicles:
▪ Fastest path estimation for R1 through R5
▪ Swept path and tire tracking for design vehicles (Assume up to two design vehicles) ▪ Intersection angle of visibility
▪ Intersection Sight Distance (Assume tc=5.0 seconds)
▪ Stopping Sight Distance
The design checks and roundabout operations will be summarized and documented in a Roundabout Performance Memorandum that will be submitted to the City with the 30% Design/GAD.
Geometric Approval (Vertical)
Based on the approved horizontal geometry, centerline and curb profiles will be generated to a level sufficient to identify estimated grading of the roadway finished surface and to identify drainage patterns.
A preliminary contour plan of the finished surface will be prepared as a design check for drainage, rightof-way, sight line, and driver comfort.
Geometric Approval Drawings
We assume the specifications will not be prepared at this level. We will prepare an Opinion of Probable Construction Cost (OPCC) for the 30% design improvements. Assumed plan sheets for the 30% Design/GAD:
Description No. Sheets
Title Sheet 1
Horizontal Control Plan/Typical Sections 1
Layout Plans 7
Drainage and Utility Plans 7
Signing and Striping Plans 7
Landscaping/Hardscaping Plans 7
Total: 30 sheets
Independent QC:
CSG will review the 30% design/GAD plans as prepared by Kimley-Horn. The plans will be reviewed for alignment and geometric design. Review comments made by QC reviewers will be in writing. A log to record QC measures taken during the project, including corrective actions taken, will be maintained by the project manager.
Task 6.3 Drainage and Stormwater Analysis:
Mark Thomas will prepare a drainage analysis for the project. This will include calculations for watershed areas, storm intensity, pipe velocity, pipe capacity, and gutter flow. Mark Thomas will prepare a stormwater treatment analysis for the project, which will include documenting treatment requirements, computing stormwater treatment areas, and designing features for storm water quality Packet Page 283
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control. The drainage and stormwater analysis will be submitted at the 30% design phase as a draft. A separate task in Phase 2 will update this analysis.
Task 6.4 - Urban Design Palate Concepts
Preliminary Landscape and Hardscape Concepts:
Kimley-Horn will develop up to three (3) different conceptual improvement themes that will identify the colors, materials, textures, layout and general size of landscape and hardscape improvements. It is anticipated that this information will be conveyed through plans, elevations, sketches and sample character imagery. Consultant assumes up to one (1) round of revisions based on staff and/or stakeholder input. Additional revisions may be provided as additional services Preferred Landscape and Hardscape Concept:
Kimley-Horn will utilize input received from staff and stakeholders on the preliminary landscape and hardscape design concepts to create one (1) final preferred theme for final design direction prior to beginning the PS&E phase. Concept will illustrate final colors, materials, textures, layout and general size of hardscape and landscape elements. It is anticipated that this information will be conveyed through plans, elevations, sketches and sample character imagery. Consultant assumes up to one (1) round of revisions based on staff and/or stakeholder input. Additional revisions may be provided as additional services
TASK DELIVERABLES
▪ 30% Design/GAD Plans (one (1) 24”x36” bond, two (2) 11”x17” bond) ▪ 30% OPCC
▪ Roundabout Performance Memorandum
▪ Draft Drainage and Stormwater Treatment Memorandum
▪ Draft and Final Concept Landscape and Hardscape Board (one (1) 24”x36” hardcopy board of final concept, PDF)
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Design Professional Services for the
Broadway Avenue Complete Street
Corridor Improvements Project
PROPOSAL FOR
EXHIBIT B
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Proposal for Design Professional Services for the
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Table of Contents
1. Cover Letter
2 Project Team.................................................................................................................................1
3. Relevant Project Experience ..........................................................................................................6
4. Project Understanding and Approach.............................................................................................9
5. Project Schedule.........................................................................................................................13
6. Scope of Services .......................................................................................................................14
7. Fee Proposal (submitted in a separate, sealed envelope) Appendix – Staff Resumes ............................................................................................................... A-1 Appendix – Scope of Services........................................................................................................ A-16 Appendix – Additional Project Experience....................................................................................... A-26
EXHIBIT B
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1. COVER LETTER
1. Cover Letter
City of Seaside TRED86003.2022
EXHIBIT B
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Proposal for Design Professional Services for the
Broadway Avenue Complete Street Corridor Improvements Project »1615 Bunker Hill Way,
Suite 200
Salinas, CA 93906
TEL 831.783.0352
City of Seaside TRED86003.2022 iii
Cover Letter
February 17, 2022
Ms. Nisha Patel, P.E.
Public Works Director/City Engineer
City of Seaside Engineering Division
440 Harcourt Avenue
Seaside, CA 93955
RE: Proposal for Design Professional Services for Broadway Avenue Complete Street Corridor Improvements Project
Dear Ms. Patel and Members of the Selection Committee:
The Broadway Avenue Complete Street Corridor Improvements Project will transform the community by moving the focus away from a car-centric arterial and focusing on the mobility and safety for both pedestrians and bicycles. We look forward to continuing our long-term relationship with the community, the City of Seaside, the Transportation Agency for Monterey County (TAMC), and other local stakeholders. We look forward to being both active participants and leaders in the refinement of the solutions, design recommendations, and the implementation of the significant design features that successfully led to the award of grants to fund this project.
The Kimley-Horn team has and continues to establish a track record of success in the placemaking of local communities in Monterey County such as Salinas, Monterey, and King City and is dedicated to providing the same innovation and exceptional service to the City. This type of work requires a team with a strong understanding of complete street projects, along with the depth of skills to implement multimodal transportation solutions. With Kimley-Horn’s extensive experience throughout Monterey County and the greater Bay Area, we are eager to partner with the City on this important project and offer the following specific benefits:
Experienced and Comprehensive Consultant Team. The design and implementation of a project of this size will require a dedicated and knowledgeable team. Our project manager, Frederik Venter, P.E., has over 30 years of experience managing major transportation and traffic engineering projects. Frederik will be assisted by PS&E and PA&ED task leaders Sean Houck, P.E., and Daniel Carley, P.E., who both have extensive experience in municipal complete streets, roundabout, and safety projects as well as Caltrans Grant and Local Assistance projects, including the preparation of plans, specifications, and estimates (PS&E), and delivery of projects in accordance with the Caltrans Local Assistance Procedures Manual (LAPM). Frederik, Sean, and Daniel will be supported by a team of highly qualified engineers, allowing us to provide you with comprehensive services for this project. Kimley-Horn will be supported by several trusted subconsultant partners, including CSG Consultants for PS&E QC/QA, Mark Thomas for Utility Coordination QC/QA, and Whitson Engineers for Surveying and Mapping. Our team has worked with each of these firms throughout Monterey County and has a strong working relationship of successfully project delivery.
Turn-Key Management Approach. Like so many agencies today, engineering staff is extremely busy, and will require a team to that is self-motivated and will keep the project moving forward. This includes compliance paperwork for the
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grant, plan check and quality control, utility coordination, and regulatory permits. We have structured our team to assist engineering staff to achieve a successful project on time. CSG is key partner in this approach by independently reviewing all geometric approvals and PS&E documents before submission to the City.
Broad Complete Streets Expertise. Kimley-Horn provides extensive local and regional experience in planning and engineering Complete Streets projects as well as in guiding plans through the public input and approval processes. We strongly believe in the benefits of multimodal connectivity and in the transportation, recreational, social, and community value of well-developed, safe, and convenient bicycle and walking facilities as essential elements to a quality community.
Our team members’ experience ranges from supporting Active Transportation Grants (ATP) grant application submittals; developing active transportation performance metrics for regional planning, project identification, and project prioritization; developing safe routes to school and regional bicycle corridors to statewide bicycle plans; developing portions of the U.S.
Bicycle Route System; and designing of over 200 miles of bicycle and multi-use trails.
Extensive ATP Grant Experience. We have successfully implemented Active Transportation Planning (ATP) grant projects throughout California. In addition to ATP, we have successfully partnered with regional and local agencies by providing assistance with grant documentation, project progress reports, Completion Reports, and Final Delivery Reports.
In-House Community Outreach. Our team includes in-house community outreach specialists who know how to meaningfully engage with the community and stakeholders as a natural component of all our transportation projects, providing us with a high-level of skill in utilizing the community to enhance project outcomes. With Kimley-Horn, you’ll know your project is in experienced, capable hands.
Local Work in Seaside. In addition to partnering with the City to secure ATP grant funding for this project and creating the conceptual designs, we have worked with the City on your Intersection Control Evaluation (ICE) and the Del Monte Bike Lane Study. Throughout this partnership, we have developed strong working relationships with City staff as well as gained a solid understanding of City procedures and goals. Kimley-Horn’s local knowledge lessens our learning curve and allows us to hit the ground running on your project.
We appreciate the opportunity to submit our proposal and are confident that we offer the local knowledge, project experience, and creative solutions you seek for your requested services. If you have any questions regarding our submittal, please feel free to contact me at 669.800.4130, via email at [email protected], or at the address listed on the previous page.
Kimley-Horn acknowledges Addendum No.1 on January 19, and Addendum No.2 on January 26.
Sincerely,
KIMLEY-HORN AND ASSOCIATES, INC.
Frederik Venter, P.E.
Project Manager/Vice President*
*As Vice President of the firm, Frederik is authorized to negotiate and enter into an agreement with the City on behalf of Kimley-Horn.
EXHIBIT B
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Contract Exceptions
Kimley-Horn has reviewed the sample Professional Services Agreement and requests the following modifications.
8. OWNERSHIP OF DOCUMENTS
(b) Upon completion of, or in the event of termination or suspension of this Agreement, all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs, computer discs, and reports prepared by the Contractor under this Agreement shall become the sole property of City and may be used, reused, or otherwise disposed of by City without the permission of Contractor. With respect to computer files, Contractor shall make available to City, at City’s office and upon reasonable written request by City, the necessary computer software and hardware for purposes of accessing, compiling, transferring, and printing computer files. Any modifications made by City to any of the Contractor’s documents, or any use, partial use or reuse of the documents, for purposes other than identified in this Agreement, without written authorization or adaptation by the Consultant will be at the Client’s sole risk and without liability to the Contractor, and the City shall indemnify, defend and hold the Contractor harmless from all claims, damages, losses and expenses, including but not limited to attorney’s fees, resulting therefrom.
21. WORK SCHEDULED/TIME OF COMPLETION [This section is optional and should be included only when the project is particularly time-sensitive.]
Remove this section in its entirety
EXHIBIT C - INSURANCE REQUIREMENTS
Primary/noncontributing. Coverage provided by Consultant, with the exception of professional liability, shall be primary and any insurance or self-insurance procured or maintained by Agency shall not be required to contribute with it. […].
Pass through clause. Consultant agrees to ensure require that its subconsultants, subcontractors, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage and endorsements required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section.
Consultant agrees that upon request, all agreements with consultants, subcontractors, and others engaged in the project will be submitted to Agency for review.
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2. PROJECT TEAM
2. Project Team
City of Seaside TRED86003.2022
EXHIBIT B
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Proposal for Design Professional Services for the
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Project Team
Firm Overview
Kimley-Horn is a full-service engineering, planning, and environmental consulting firm providing services to both public and private sector clients nationwide. Founded in 1967, Kimley-Horn has grown from a small group of traffic engineers and transportation planners to a firm of more than 5,500 employees nationwide. Kimley-Horn opened its first office in California in 1988. Since then, we’ve served a multitude of cities, counties, airports, transit agencies, congestion management agencies, planning organizations, councils of government, and other public and private clients throughout the state. We have performed a wide spectrum of professional engineering and planning services for numerous multimodal and active transportation projects. These projects have included bicycle and pedestrian multi-use paths, traffic and roadway engineering, environmental clearance and permitting, biology and technical studies, drainage and utility design, geotechnical services, public outreach, and Caltrans District 5 oversight and permitting. We have leveraged our knowledge and working relationships with the design staff, permitting staff, and associated standards and requirements for each. Our transportation engineering, multimodal, safe routes to school, and design services to the local community are illustrated throughout this proposal.
Areas of Expertise
Our project manager, Frederik Venter, P.E., and our technical staff have extensive experience in each aspect of this project, having completed the conceptual design and assisted the City with the grant application. Our project team has a long history providing roadway, bicycle/pedestrian safety enhancements, traffic signal design, and other services required by this project and will continue to provide the same exceptional service we have provided in the past. Kimley-Horn offers the City a full range of comprehensive in-house resources for transportation planning and design. Our team’s technical qualifications and strengths cover a wide variety of services applicable to this project as detailed on the following pages.
Complete Streets Planning and Design - Kimley-Horn is a Complete Streets planning and engineering firm. In fact, Kimley-Horn is one of the primary authors of the Institute of Transportation Engineers’ (ITE) recommended practices: Designing Walkable Urban Thoroughfares. In addition, our team of planners and engineers work in tandem to develop plans that apply best practices, such as National Association of City Transportation Officials (NACTO’s) Urban Streets Design Guidelines.
Exceptional Roundabout Experience - Kimley-Horn recognized the potential of the roundabout as an intersection design solution years ago, and has since completed both feasibility studies and final design for roundabout projects in California and throughout the nation. During this time, we have been diligent in learning everything that we can about the evolving art of roundabout design. Beyond the books, we have become active participants in roundabout interest groups including local and nationally recognized roundabout seminars, webinars, and conferences. It is not just our practice, but also our passion, that has afforded Kimley-Horn the opportunity to work on more than 1,100+ roundabout projects nationwide. As for practical experience, over the past five years alone, our staff has provided more than 75 clients with:
• Intersection Control Evaluation (ICE) analysis
• Roundabout geometric feasibility analysis
• Preliminary and final design
• Concept and design peer review
• Roundabout construction plans
Kimley-Horn Contact Information
Project Manager: Frederik Venter, P.E.
[email protected]
669.800.4130
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A detailed illustration of our team’s
roundabout experience can be found to the
left. These roundabout projects include modern
roundabouts, mini roundabouts, roadway design,
structural design, landscaping architecture, and
traffic engineering elements.
Mini-Roundabout Design - KimleyHorn isn’t just a firm specializing in traditional roundabout design; Kimley-Horn is a leader in the
design of mini-roundabouts. Our project staff has
worked on mini-roundabout projects across the
country. The North Park Mid-City project in the City of San Diego is perhaps the biggest mini-roundabout/traffic circle/and bulb-out project undertaken in the Country. In fact, our experience in San Diego is what inspired Kimley-Horn to help the City in developing the corridor concept and grant application for this project.
Why does this experience matter? Our experience gives us unique insight into the effectiveness of seemingly mundane civil details such as mountable curb design, hardscape treatments, use of contrasting colors, pavement marking details, how to design for constrained sight lines in neighborhoods, preservation of on-street parking, transitioning bicycles through intersections, balancing pedestrian crossing locations with utility preservation/adjustment, etc. Our experience, as illustrated in the photos below in San Diego, San Anselmo, Kissimmee (FL), Henderson (NV), and other places has allowed us to work with these agencies and develop specific design criteria for the safe implementation of mini-roundabouts at constrained locations.In addition, our experience includes the integration of bicycle priority corridors with both miniroundabout and bulb-out intersection designs.
Roadway and Intersection Design - Our team brings design experience across a wide variety of projects, including roadway widenings and geometric safety improvement projects, Complete Streets, pedestrian and bicycle facilities, storm drainage including green infrastructure, intersection geometrics, signing and striping plans, and surface treatment projects. Our team is highly knowledgeable in the application of the Caltrans Highway Design Manual and the Manual on Uniform Traffic Control Devices (MUTCD).
Safe Routes to School (SRTS) - SRTS has been a focus area of Kimley-Horn’s staff since establishing a presence in California more than 33 years ago. The different characteristics of the study area around each school as well as different characteristics of the administrators, parents, and children at each school, mean a customized approach to each school is essential to the success of any program. Walking audits may identify differing problems related San Francisco Boulevard MiniRoundabout Project, San Anselmo, CA North Park Mid-City Bikeways Project, San Diego, CA Lakeview Drive Mini Roundabouts, Kissimmee, FL
Kimley-Horn Roundabout Projects
Gonzalez
King City
Atascadero
Paso Robles
San Luis Obispo
Santa Barbara
Goleta
Imperial Beach
National City
Orange CoIrvine
Oxnard
San Jacinto
Yucaipa
Moreno Valley
Pasadena West Covina
Calabasas
San Marcos
Rancho Sante Fe
Fresno
Yuba
Roseville
Sacramento
Elk Grove San Andres
San Anselmo San Rafael
Berkeley
Albany
Oakland
Moraga
Fremont
Emeryville
Pittsburg
Reno
Sparks
Fernley
Fallon
Carson City
Las Vegas
Henderson
Pahrump
Los Altos
Los Altos Hills
Burlingame
Belmont Redwood City
Modesto
San Diego
Carlsbad
Oceanside
Corona
Riverside
Rocklin
Salinas
Greenfield
Monterey Seaside
Pacific Grove Marina Sand City
Santa Cruz Watsonville
Santa Clarita
Lancaster
EXHIBIT B
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to the safety of school children including speeding, high traffic volume, parking conflicts, and conflicts in the shared public space between passenger vehicles, buses, bicycles, and pedestrians. All of these conflicts lead to an increasingly unsafe condition for children and parents. Programs may identify a greater need for focus on bike or pedestrian safety, revised drop-off and pickup policies, or encouragement programs for parents and students to increase walking, biking, or carpooling to school. At Kimley-Horn, our SRTS practice focuses on creating safe and convenient opportunities for children (and adults) to bicycle and walk to each of the study area schools.
Comprehnsive Active Transportation Knowledge - Kimley-Horn understands that active transportation facilities are critical components within a multimodal transportation system that encourages bicycling and walking as a viable commuting and recreational transportation option. Facilities such as sidewalks, multi-use paths, and protected bike lanes designate space for biking and walking that need to be planned and designed based on the community need and experience level, and they also need to be combined with infrastructure, such as enhanced intersections with safety treatments, wayfinding, and other features to greatly enhance the users’ experience and ultimately encourage greater use. Our team’s collective understanding and experience in active transportation planning and engineering will serve the City in a highly effective manner resulting from our team’s ability to work collaboratively in a public agency environment.
ADA Compliance - Kimley-Horn is a recognized leader in the design of pedestrian facilities. Our engineers are on the forefront of the Americans with Disabilities Act (ADA), helping municipalities upgrade aging infrastructure to meet applicable ADA standards and ordinances.
Landscape Architecture - Kimley-Horn has a well-earned reputation for combining creative ideas, technical excellence, and client collaboration, resulting in dynamic projects that blend into their environments and become a part of the area they inhabit. Our landscape architects have a diverse range of experience from corridor plans and downtown streetscape programs to parks and recreation planning. Our full-service consulting includes feasibility studies, master planning, design, permitting, public participation and consensus building, and construction administration.
Environmental Services - Kimley-Horn’s environmental services team provides complete environmental compliance services for public works projects, including roadway, pedestrian and bicycle trail, traffic, parks, transit, and site development projects. Kimley-Horn produces environmental documents that are sensitive to the public’s concern for resource protection and community impacts as well as to the real-world issues associated with the cost and feasibility of implementing mitigation programs. Our team draws upon years of experience with public improvement projects documents and to assess project designs that minimize impacts to the natural environment and community.
Public Outreach - Our team is sensitive to the pivotal role of meaningful public engagement programs that enable area residents to communicate and assist with the realization of their collective priorities. Public engagement determines the overall design program, funding strategies, and implementation priorities. Kimley-Horn is known for developing innovative approaches to projects that involve meaningful and productive public engagement.
Accordingly, we have developed effective methods of bringing the community into the process. We are strongly committed to conducting public participation programs that educate, inform, and build consensus for a particular solution, and we have professionals on staff who are native Spanish speakers experienced in conducting bilingual outreach services.
Utility Coordination - Every project presents unique design challenges; however, the most frequent challenge faced in local municipal projects involves existing utilities. Utility facilities may be located within proposed project areas and require extensive coordination with the affected utility owners. To preemptively identify conflict early in the design phase, Kimley-Horn believes in drawing utility lines and features to their true size in our plans and potholing potential conflict locations, where the budget allows, to enhance the understanding of existing lines.
EXHIBIT B
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Proposal for Design Professional Services for the
Broadway Avenue Complete Street Corridor Improvements Project City of Seaside TRED86003.2022 4
Graphics/3D Visualizations - Our team has the capabilities to produce the highest-quality graphics, enhanced renderings and site plans, presentations, brochures, newsletters, and reports. Our team is proficient in producing enhanced renderings and site plans for
urban design projects. Our graphic designers work
extensively with our urban and transportation
planners to accurately and aesthetically represent
the planner’s visions graphically. In addition to print graphics experience, our designers also have
expertise in developing multimedia presentations
that integrate still images, video, and audio as well
as 2D and 3D modeling and animation. To the right
we have included a few recent examples of
projects that our graphic designers have
completed that required similar elements to
this project.
Subconsultant Overview
We have included a detailed overview of each of our subconsultant teaming partners in the Appendix.
CSG Consultants (QC/QA; Utility Coordination)
F Contact Information: City of Marina, Brian McMinn, Public Works Director/City Engineer Mark Thomas (Utility Coordination; Storm Water Analysis and Design F Contact Information: Joe Streeper, Civil Engineer, 408.453.5373 Whitson Engineers (Surveying/Mapping)
F Contact Information: Richard Weber, P.E., PLS, QSD, Civil Engineer/Land Surveyor, 831.649.5225 Badger Daylighting (Potholing)
F Contact Information: Brandon Yee, Branch Manager, 510.566.3424 All Earth Geotechnical Engineering, Inc. (Geotechnical Engineering) F Contact Information: Philip Edwards, Geotechnical Engineer, 831.345.8852 Organizational Chart
Kimley-Horn knows that when you choose a consulting firm, you are really choosing the people who will bring you technical expertise, hands-on experience with similar projects, and a commitment to timely, first-rate deliverables and client service.
That’s why we have carefully considered the composition of our team, identifying the most qualified personnel with recent, relevant project experience to be able to work with you. Frederik Venter, P.E. will lead our capable team as project manager, serving as your day-to-day contact. Frederik will be extensively supported by Sean Houck, P.E., who will lend his extensive expertise in mini, single-lane, and multi-lane roundabout design and complete streets projects in Northern California. Assisting Frederik and Sean will be a team of well-qualified specialists, who have worked on recent and relevant projects throughout Monterey County and Northern California. The organization chart on the following page illustrates our staffing plan. The key individuals listed and identified will be performing the work throughout the project contract and will not be substituted with other personnel or reassigned to another project without the City’s prior approval. Resumes for key personnel, demonstrating their background, qualifications, and relevant experience, are provided in the Appendix.
Click project name or scan QR code to view project
Regional Transportation Commission of Washoe County,
4th Street and Woodland Avenue Roundabout, Reno, NV
City of National City, Euclid Avenue Bikeway Project,
National City, CA
City of Menifee, Active Transportation Plan, Menifee, CA
EXHIBIT B
Packet Page 295
Proposal for Design Professional Services for the
Broadway Avenue Complete Street Corridor Improvements Project City of Seaside TRED86003.2022 5
Preliminary Engineering
Sean Houck, P.E.*
Daniel Carley, P.E.*
Molly Tremblay, EIT
Jared Calise, EIT
Mason Breipohl, EIT
Mini Roundabouts
Sean Houck, P.E.*
Mark Lenters, P.E.*
Utility Coordination
Joe Streeper, P.E., QSD 2*
Daniel Carley, P.E.*
Molly Tremblay, EIT
QC/QA
Hal Williams, P.E.1*
Urban Design
Randall Kopff, PLA, CLARB*
Matthew Morgan, PLA,
ASLA, CLARB
Corey Cameron, PLA
Environmental
Tad Stearn*
Alex Jewell, AICP, LEED
Drainage/Stormwater
Joe Streeper, P.E., QSD 2*
Geotechnical Engineering
Philip Edwards 4*
Public Outreach
Joe Clayton*
Sean Houck, P.E.*
Frederik Venter, P.E.*
Gaby Newell
Spanish Translation
Joe Arroyo, P.E.
Stakeholder/
Agency Coordination
Frederik Venter, P.E.*
Daniel Carley, P.E.*
Peter Meyerhofer, P.E.*
Joe Arroyo, P.E.
Graphics/Visualization
Kao Saeteurn
Patrick Ramos
RFA Support
Megan Ulery, P.E., LEED AP*
Molly Tremblay, EIT
Active Stakeholder
Participation
Transportation Agency for
Monterey County (TAMC)
Ariana Green
Surveying/ROW Mapping
Richard Weber, P.E.,
PLS, QSD 3*
Landscape Architecture
Randall Kopff, PLA, CLARB*
Matthew Morgan, PLA,
ASLA, CLARB
Corey Cameron, PLA
Electrical
Robert Paderna, P.E., RSP1
*
Curtis Yee, EIT
Potholing
Brandon Yee 5
Drainage/Stormwater
Joe Streeper, P.E., QSD 2*
Final Design
Sean Houck, P.E.*
Daniel Carley, P.E.*
Molly Tremblay, EIT
Jared Calise, EIT
Mason Breipohl, EIT
Mini Roundabouts
Sean Houck, P.E.*
Mark Lenters, P.E.*
Utility Coordination
Daniel Carley, P.E.*
Hal Williams, P.E.1*
Molly Tremblay, EIT
QC/QA
Joe Streeper, P.E., QSD 2*
Public Outreach
Joe Clayton*
Sean Houck, P.E.*
Frederik Venter, P.E.*
Gaby Newell
Spanish Translation
Joe Arroyo, P.E.
Stakeholder Coordination
Frederik Venter, P.E.*
Daniel Carley, P.E.*
ATP Reporting/
RFA Assistance
Megan Ulery, P.E., LEED AP*
Molly Tremblay, EIT
Phase 1 – PA&ED
Task Lead - Sean Houck, P.E.*
Independent Plan Review
David Seto, P.E. 1*
Hal Williams, P.E. 1
*
Independent Plan Review
David Seto, P.E.1*
Hal Williams, P.E.1*
Project Manager
Frederik Venter, P.E.*
Principal-in-Charge
Peter Meyerhofer, P.E.*
QC/QC
Megan Ulery, P.E., LEED AP *
David Seto, P.E.1*
Subconsultants:
1. CSG Consultants
2. Mark Thomas
3. Whitson Engineers
4. All Earth Geotechnical Engineering
5. Badger Daylighting
* = Key Staff
Phase 2 – PS&E
Task Lead - Sean Houck, P.E.*
EXHIBIT B
Packet Page 296
3. Relevant Project Experience
3. RELEVANT PROJECT
EXPERIENCE
City of Seaside TRED86003.2022
EXHIBIT B
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Proposal for Design Professional Services for the
Broadway Avenue Complete Street Corridor Improvements Project City of Seaside TRED86003.2022 6
Relevant Project Experience
As trusted advisors, our firm works diligently on behalf of our clients’ needs. On the following pages we have included examples of some of our team’s related projects with the City of Seaside and other agencies. Our team has the necessary experience to make this project a success, and we offer the City the high level of attention to detail and client service that has become a trademark of Kimley-Horn as well as creative approaches to meeting your project’s needs. We have included additional project examples in the Appendix to this proposal.
SANDAG, North Park, Mid-City Bike Corridors, San Diego, CA Kimley-Horn provided preliminary engineering services for SANDAG for the Regional North-Park Mid-City Bikeways, which included value engineering, concept plan development, and traffic studies. The project consisted of four bikeways in San Diego’s urban core; Meade-Monroe, Howard-OrangeUniversity, Robinson-Landis, and Georgia-Florida are designed with a “bike boulevard” approach that enhances the safety and comfort for users of all ages and abilities. It provides approximately 14 miles of bicycle boulevards, buffered bike lanes, protected bikeways featuring enhanced crossings, and streetscape enhancements. Additionally, Kimley-Horn proposed traffic calming elements including eight mini-roundabouts and 32 neighborhood traffic circles.
Kimley-Horn worked in coordination with SANDAG and the City of San Diego on an extensive public outreach effort by providing support at community planning group meetings.
U Contact: Chris Kluth, Senior Active Transportation Planner, SANDAG, 619.699.1952
ۧ Consulting Fee: $1.2M
S Construction Fee: $17M
P Project Schedule: The project schedule and budget were consistent with the client’s expectations.
- Project Obstacles: Balancing safe and efficient roundabout operations with project constraints such as utilities, driveways, on-street parking, and constrained sight lines. Our team worked with SANDAG and the City of San Diego to develop both design principles and criteria for mini-roundabout and traffic circle design. This partnership allowed the team to work with the City to evaluate design trade-offs at each location while maintaining construction budget and minimizing community impacts.
City of Seaside, Intersection Control Evaluation (ICE)/Broadway Active Transportation Program (ATP) Grant Services, Seaside, CA
Kimley-Horn has partnered with the City of Seaside and TAMC to complete a Citywide ICE Report and assist with an ATP Grant Application. Kimley-Horn has worked closely with the City of Seaside to provide an objective analysis of concept level, feasible intersection control alternatives for the study intersections. Kimley-Horn worked with the City to prepare concept layouts and renderings along Broadway Avenue as part of the ATP grant application effort by TAMC. KimleyHorn completed the Engineer’s Checklist for the ATP application, including Vicinity Map/Location Maps; Project Layouts;
3. EXHIBIT B
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Proposal for Design Professional Services for the
Broadway Avenue Complete Street Corridor Improvements Project City of Seaside TRED86003.2022 7
Typical cross-sections; Detailed Engineer’s Estimate; review of Crash/Safety Data, Collision Maps and Countermeasures; Project Schedule and Funding Request; Warrant Studies/guidance; Review/Prepare text with documentation of engineering decisions; and Review of final application.
U Contact: Leslie Llantero, Assistant Engineer, City of Seaside, 831.899.6832 ۧ Consulting Fee: $220,000 S Construction Fee: N/A
P Project Schedule: Kimley-Horn was able to complete the Broadway Ave concepts with a quick turnaround and met all deadlines for the ATP grant assistance.
- Project Obstacles: For the Broadway Avenue design in particular, it was highly important to balance the wants and needs as determined through community outreach, with input from the City, and guided by right-of-way constraints and safety factors.
City of Salinas, Bardin Road Safe Route to School Enhancement (Improvements), Salinas, CA Kimley-Horn provided research, engineering, outreach, and design services for the ATP Grant funded Bardin Road Safe Route to Schools Enhancement Engineering Services Project. The project provides multimodal improvements to Bardin Road, Alisal Street, and Sconeberg Parkway in eastern Salinas. The project right-sized the streets to improve mobility for all users which include adding bicycle facilities along Sconeberg Parkway, providing sidewalks, bicycle trail, and streetscape improvements along Alisal Street, crossing distance reductions and buffered bicycle lanes on Bardin Street, and controlled access for drop-off and pick-up at Bardin Elementary School. The project considered typical traffic conditions as well as the 20-minute periods prior to and after school.
U Contact: Maria Contreras, Engineer, City of Salinas, 831.758.7429 ۧ Consulting Fee: $1M S Construction Fee: $8M
P Project Schedule: The project design was completed on time, and construction is ongoing with an estimated completion of Summer 2022.
- Project Obstacles: Existing school drop-off area couldn’t accomodate volume of traffic, resulting in students crossing travel lanes, creating safety issues. The project solved this by providing a two-lane, designed drop-off zone outside of the through traffic.
City of Monterey, North Fremont Street Bike and Pedestrian Access, and Safety Improvements, Monterey, CA Kimley-Horn provided preliminary engineering, right-of-way acquisition, and final design services for this project which promotes multimodal transport in a sustainable manner along North Fremont Street, with the intent that it be a catalyst towards redevelopment along the corridor. Improvements included bulb-outs at intersections with new curb ramps, new decorative traffic signals, Class IV bike lanes located within the median, a shared bus/transit lane, transit signal priority, bus stop improvements, and a retaining wall to avoid impact to an environmentally sensitive area. Our team provided design and right-of-way acquisition services, along with public outreach, environmental support, and Caltrans coordination. The project, funded by an Active Transportation Program (ATP) grant, required a Caltrans encroachment permit for improvements at the intersection of North Fremont and Canyon Del Rey Boulevard. As part of the 35% design process, we worked through and analyzed a number of alternatives with the City, including parking-protected cycle tracks, buffered bike lanes, and sharrows across intersections to highlight areas that have a greater risk of vehicular conflict.
Photo is the sole property of the City of Salinas
EXHIBIT B
Packet Page 299
Proposal for Design Professional Services for the
Broadway Avenue Complete Street Corridor Improvements Project City of Seaside TRED86003.2022 8
U Contact: Andrea Renny, Traffic Engineer, City of Monterey, 831.646.3921 ۧ Consulting Fee: $1.3M S Construction Fee: $7.7M
P Project Schedule: Project design/construction completed on-time and on budget. - Project Obstacles: Numerous driveways and on-street parking along the corridor created safety concerns for adding on-street bike lanes. To solve for this, our team utilized the existing median to install separated Class IV bike facilities.
Client References
Our clients know that with Kimley-Horn they experience better. How do we know this? They consistently tell us we deliver remarkable results and we’re great people to work with – and we live for that. We are proud of our working relationships with our clients and much of our success over the last 55 years is directly related to our efforts to provide consistent, high quality, and timely services. Our clients know that with Kimley-Horn, they can expect more and experience better. Below we have included references from your local neighbors. We encourage you to contact them regarding our team’s work history and quality of service. We have also included a sample letter of recommendation from our SANDAG, North Park, Mid-City Bikeways project in the Appendix to this proposal.
City of Salinas
Andrew Easterling, Traffic Engineer
200 Lincoln Avenue, Salinas, CA 93901
831.758.7196 • [email protected]
San Diego Association of Governments (SANDAG)
Chris Kluth, Senior Active Transportation Planner
401 B Street, Suite 800, San Diego, CA 92101
619.699.1952 • [email protected]
County of Santa Cruz
Matt Machado, Public Works Director
701 Ocean Street, Room 410, Santa Cruz, CA 95060
831.454.2160 • [email protected]
City of Monterey
Andrea Renny, Traffic Engineer
353 Camino El Estero, Monterey, CA 93940
831.646.3921 • [email protected]
City of King City
Octavio Hurtado, City Engineer
212 South Vanderhurst Avenue, King City, CA 93930
831.385.3281
City of Marina
Brian McMinn, Public Works Director/City Engineer
211 Hillcrest Avenue, Marina, CA 93933
831.884.1212
February 9, 2022
RE: Kimley-Horn and Associates, Inc.
To Whom It May Concern:
It has been our experience that Kimley-Horn has been an extremely responsive, professional, and dedicated consultant for the San Diego Association of Governments (SANDAG). In every instance, we have been impressed by their staff’s flexibility, and the high-quality work products that the Kimley-Horn team has been trusted to produce.
Kimley-Horn has been an ideal partner on our Active Transportation Program (ATP) due to the range of services they are able to provide. Kimley-Horn team members have worked side by side with our project managers throughout the planning, design, and construction phases of numerous projects with a depth of staff and knowledge required for project implementation.
Services include transportation planning, public outreach, civil engineering, structural engineering, traffic engineering, circular intersection design, bicycle boulevard design, wet utility design, drainage design and stormwater compliance, landscape/urban design and placemaking. In many instances, the City of San Diego did not have approved design standards relevant for designing and implementing the innovative ATP projects we were pursuing to advance the bicycle network under the San Diego Regional Bike Plan. Kimley-Horn was key in working closely with SANDAG and the City to develop design criteria and details based on state and national design guidance for project implementation.
Kimley-Horn’s multi-disciplinary staff makes it easy for us to work with them and to obtain feedback and approvals from multiple stakeholders on a project, including the City of San Diego, Caltrans, San Diego Gas & Electric (SDG&E), AT&T, Metropolitan Transit System (MTS), and multiple community planning groups.
It is with great pleasure that we acknowledge Kimley-Horn’s continued performance as a trusted consultant to SANDAG and highly recommend the Kimley-Horn team for your planning, transportation, and engineering needs.
Sincerely,
Chris Kluth
Chris Kluth
Active Transportation Program Manager
SANDAG
Project Awards
» Caltrans 2020 Caltrans Excellence in Transportation Award » ACEC California 2020 Engineering Excellence Awards -
Honor Award Recipient
» ACEC National 2020 Engineering Excellence Awards -
National Recognition Award
» ITE National 2020 Pedestrian and Bicycle Standing
Committee Best Project Award
EXHIBIT B
Packet Page 300
4. PROJECT UNDERSTANDING
AND APPROACH
4. Project Understanding and Approach
City of Seaside TRED86003.2022
EXHIBIT B
Packet Page 301
Proposal for Design Professional Services for the
Broadway Avenue Complete Street Corridor Improvements Project City of Seaside TRED86003.2022 9
Project Understanding and Approach
Project Understanding
Bicycle and Pedestrian Priority: First and foremost, we understand that this is a project that has the opportunity to transform a community by improving the mobility and safety for both pedestrians and bicycles. The safety features, including buffered bike lanes and enhanced crossings, will greatly improve access for students, seniors, and residents in nearby disadvantaged communities. It is important that residents continue to have an active role in the design process and have buy-off on the final layouts. We understand that roundabouts were identified not only through the Intersection Control Evaluation (ICE), but specifically requested by residents that participated in the pop-up demonstration.
In addition to the outreach already completed as part of the ATP application, project information such as schedule and road closures, and messaging to encourage walking and bicycling will be distributed pre- and during construction to encourage residents and commuters avoid construction-related traffic impacts.
Roundabout Design: The roundabouts proposed are new to the City and will rely on the expertise and experience of the engineer to design safe and effective circles. The entire Broadway corridor slopes from the east towards the west with some longitudinal slopes that may exceed 4% through the intersection where a roundabout is proposed. Once topographic information is surveyed, Kimley-Horn will evaluate each location and develop solutions consistent with efficient roundabout design principles. We will pay special attention to the mitigation of downhill speeds, high-center gravity vehicle navigation, and intersection visibility and sight-lines.
Separation of Grant Activities: The project is funded through two grants, each with distinct project scope, invoicing, and schedules. Our detailed, integrated Management Information System (MIS) assists our project managers in efficient administration of projects. Project and task managers can access daily, real-time effort on timecards and receive cost status reports twice each month. These tools combined with project status reports with monthly invoicing assures that effort is separated between grants.
Program Management: We understand that a key element in the design and construction of ATP funded projects is accurately tracking hours and invoicing for specifc grant elements and project phasing. Our team has experience in working with the State Board of Architects, Caltrans Local Assistance, and with local agencies to ensure that design elements are approved for funding. Having assisted with the preparation of the ATP application and exhibits, our team has a deep understanding of the goals, constraints, design iterations, and budget restrictions for the project.
Turn-Key Management Approach: Like so many agencies today, engineering staff is extremely busy, and will require a team to that is self-motivated and will keep the project moving forward. This includes compliance paperwork for the grant, plan check and quality control, utility coordination, and regulatory permits. We have structured our team to assist engineering staff to achieve a successful project on time.
Hydrology, Hydraulic, and Drainage Studies: Drainage for the project will be performed in accordance with City procedures. We believe that project design features within the bulb-outs and just outside the roundabouts can be used to treat and detain water runoff, creating a self-mitigation project to meet National Pollutant Discharge Elimination System (NPDES) requirements (General Permit No. CAS000004).
Utilities: All traditional above ground utilities have been undergrounded through the length of the corridor. Identification of utility vaults, fire hydrants, valves, and meters is critical to balance relocations/adjustments with respect to pedestrian crossings, curb ramp design, and sidewalk improvements. Underground sewer, waterline, and gas connections will be a consideration for storm water treatment and conveyance.
4. EXHIBIT B
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Proposal for Design Professional Services for the
Broadway Avenue Complete Street Corridor Improvements Project City of Seaside TRED86003.2022 10
Project Approach
Preliminary Engineering: The first few months of the project will be spent obtaining necessary approvals so that the detailed design can proceed smoothly. The Kimley-Horn team will leverage our technical expertise, knowledge of area, and the familiarity with the grant preparations and the outreach that has been done with the community to further refine the proposed mobility improvements and the engage the community to promote successful implementation. During this stage, key technical studies will be completed and background data compiled, including:
We understand the City is requesting support for acquiring a Baseline Agreement with Caltrans/CTC as well as support for submitting the Request for Authorization (RFA) for the PS&E (PE) and Construction (CON) phases.
Kimley-Horn and CSG are well versed in the LAPM Manual and processes for these documents. We will work with the City to prepare the necessary forms and will guide the City along the process. Since the project does not anticipate federal funding, we assume Disadvantaged Business Enterprise (DBE) goals and calculations will not be necessary.
Corridor Design Charette: It is important to identify the design features that will be used for the refinement, geometric approval, and design details that will be applied throughout the corridor and for each roundabout.
Kimley-Horn will conduct a Design Charette with stakeholders to establish Corridor and Roundabout Design Criteria. The purpose of the charette is for the design team and City staff to come to a consensus on design treatments, before final presentation to the public. We will conduct an interactive design that is reflective of the most current roundabout trends and research that is being implemented across the country. For the roundabout design criteria, some of the focuses of the design charette relating to the roundabouts will be the evaluation of mountable curb details, contrasting color treatments, sight line criteria, design vehicles, and the challenges associated with the longitudinal slope along Broadway. This will be an important focus area as it may have one of the largest impacts on driver behavior, safety, and cost.
Corridor Design: Kimley-Horn approaches corridor design with a strong foundation in modern ATP principles that are supplemented with our experience in conducting in-service reviews of challenging roadway facilities. This approach provides the City of Seaside and other key stakeholders with a progressive set of information that clearly communicate the design intent and functionality of the corridor.
Our practices are based upon current standards, studies, and methodologies. We employ a systematic approach based on specific insight and lessons learned from designing, peer reviewing, or conducting in-service reviews on similar projects for multiple public agencies.
We will work with the City to engage the Martin Luther King Jr. School of the Arts Principal as well as the Monterey Peninsula School District Transportation Department for an understanding of school operations, potential educational materials for students and parents, and bus access. Kimley-Horn has developed a library of effective outreach materials for corridor elements, including roundabouts, that will be applied for this project.
Community Engagement Strategy: Kimley-Horn will conduct a fully accessible, participatory and interactive community engagement program that will be used to inform and validate the design process for Broadway Avenue. Digital and presentation materials will be presented in a highly graphic, and easy-to-understand format that is visually appealing, as well as clear and accessible to non-technical audiences. The community engagement process will be designed as an iterative process, with each stage building on the previous stages, designed to:
• Educate participants, regardless of when and how they become engaged in the design process
• Fully informs the public decision makers
Kimley-Horn can develop
educational materials such
as age-appropriate coloring
books for the students
EXHIBIT B
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Proposal for Design Professional Services for the
Broadway Avenue Complete Street Corridor Improvements Project City of Seaside TRED86003.2022 11
• Provides a clearly documented process that will be used as the basis for design
• Provides a process for informed consent
For every community engagement project, Kimley-Horn first step is to work in collaboration with the client to craft a community engagement strategy (CES) that is tailored to your specific needs, and define the type and sequence of outreach activities. The CES will ensure the activities do not occur just for the sake of outreach, but rather to generate information meaningful to the planning process. Our team can also assist with branding and web accessability.
Plans, Specifications, and Estimate (PS&E): Critical design issues will be solved and documented in the through the Preliminary Engineering and GAD process. Upon completion of the Preliminary Engineering phase, the PS&E preparation will commence. Plans will be prepared in AutoCad format at the following stages:
• 60% Plans will present all key design features including curb work, drainage, grading, sidewalks, retaining walls, striping plans, and a cost estimate
• 90% Plans will address comments received on the 60%
Plans, include further annotations, roadway signs, and other details will be added. Utility conficts will be addressed and right-of-way deeds or easements will be included in the 90% Plans. A refned cost estimate will also be provided.
• As part of our turn-key approach and QC/QA plan, we
have built into our schedule submission and review of the milestone deliverables by CSG. The schedule includes
time for comment resolution and correction before the
plans are submitted to City staff for review.
• Construction Bid Package will be prepared in electronic format in AutoCad and PDF, specifcations in Word format, and the Engineers estimate in Excel
Utility Plans and Coordination: All utilities along the corridor have been undergrounded leaving electrical and communication lines in potential conflict with the proposed improvements. Conflicts may arise sub-surface for storm drain improvements and at ground level for curb ramp and intersection improvements. Underground utility mapping will be completed by the same engineer responsible for subsurface drainage improvements to reduce the risk of unmitigated conflicts. The task of coordinating utilities that need major adjustments and relocations will be led by CSG Consultants.
CSG has extensive experience with local utilities and will be a valuable asset to coordinate this critical path item.
Quality Control/ Quality Assurance: Quality projects don’t happen by accident at Kimley-Horn. Our people have been firmly committed to top quality since the firm began 55 years ago, and ultimately our people are responsible for exceeding the client’s expectations for quality. Our stringent procedures will help ensure high-quality services that satisfy your needs. We are partnering with CSG to provide independent plan checks of all plan submittals before they are delivered to the City for review. We have built into our schedule a thorough independent review of plans, specifications, and estimates by CSG. Kimley-Horn will consider the CSG review to be equivalent to a submittal to the City of Seaside.
We will keep all correspondence, back checks, and responses to comments for review if desired by the City. CSG provides engineering support for agencies throughout the Monterey area and will provide invaluable expertise in support of this project. Kimley-Horn will also provide independent review of all roundabout designs.
Schedule and Budget Adherence: Schedule control begins with the preparation of a detailed schedule in Microsoft Project that includes milestone completion dates for specific tasks and the overall project. The schedule identifies task dependencies and relationships, which allows our project managers and clients to understand which tasks must be completed so that other tasks may be accomplished. We will develop for your project, a work plan that allocates commitments by individuals for each task. Twice monthly, our MIS generates a Project Effort Report showing effort expended by task. This internal control allows us to make, on a timely basis, any adjustments that may be necessary to maintain schedule and stay within budget.
EXHIBIT B
Packet Page 304
Proposal for Design Professional Services for the
Broadway Avenue Complete Street Corridor Improvements Project City of Seaside TRED86003.2022 12
BROADWAY AVE
YOSEMITE ST
ANCON ST
BROADWAY AVENUE CONCEPTS
YOSEMITE ST TO ANCON ST
LEGEND
Segment 5: Yosemite St to Ancon St
BROADWAY AVE
YOSEMITE ST
ANCON ST
BROADWAY AVENUE CONCEPTS
YOSEMITE ST TO ANCON ST
LEGEND
Segment 5: Yosemite St to Ancon St
Broadway Avenue Concepts - Yosemite St to Ancon St
Opportunity for school or
community art project using
color pavers, concrete, or even a
custom stamped asphalt design.
Collaborate with school and
advisory groups to optimize
drop-off and pick-up areas.
Explore colored and textured hardscape
treatments that reflect community
Opportunity for
Rain Garden
Evaluate raised
crosswalks
Coordinate bus stop design with MST to improve bus
operations, maximize parking, and improve ped and bike safety Evaluate alternative
bicycle and pedestrian
treatments such as street
level, protected bike lanes
EXHIBIT B
Packet Page 305
5. PROJECT SCHEDULE
5. Project Schedule
City of Seaside TRED86003.2022
EXHIBIT B
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Proposal for Design Professional Services for the
Broadway Avenue Complete Street Corridor Improvements Project City of Seaside TRED86003.2022 13
5. Project Schedule
ID Task
Mode
Task Name Duration Start Finish Predecessors Resource Names 1 PHASE 1 - PA&ED
2 Project Admin/Management/Coordination 200 days Fri 4/8/22 Thu 1/12/23 3 Notice to Proceed 0 days Fri 4/8/22 Fri 4/8/22
4 Project Kickoff 10 days Fri 4/8/22 Thu 4/21/22 3
5 Project Admin 180 days Fri 4/8/22 Thu 12/15/22 3
6 Coordination and Meetings 180 days Fri 4/8/22 Thu 12/15/22 3 7 MST Coordination 40 days Fri 6/3/22 Thu 7/28/22 3FS+40 days 8 Coordination for RFA for PS&E 25 days Fri 12/9/22 Thu 1/12/23 36 9 QA/QC 65 days Fri 6/10/22 Thu 9/8/22
12 Public Outreach 145 days Fri 5/27/22 Thu 12/15/22
13 Stakeholder Coordination 100 days Fri 7/29/22 Thu 12/15/22 6FF 14 Planning Commission/Arch Review (2nd/4th Wed) 30 days Wed 9/14/22 Tue 10/25/22 15 Community Meetings and Coordination 133 days Fri 5/27/22 Tue 11/29/22 16 Community Meeting #1 15 days Fri 5/27/22 Thu 6/16/22 4FS+25 days 17 Community Meeting #2 15 days Wed 11/9/22 Tue 11/29/22 14FS+10 days 18 Project Information and Outreach Materials 60 days Wed 9/7/22 Tue 11/29/22 15FF 19 Utility Coordination and Facility Mapping 25 days Fri 5/6/22 Thu 6/9/22 22 Data Collection 75 days Fri 4/22/22 Thu 8/4/22
26 CEQA (IS/MND) 75 days Fri 8/26/22 Thu 12/8/22
38 Preliminary Engineering 95 days Fri 5/20/22 Thu 9/29/22 39 Concept Refinement 25 days Fri 5/20/22 Thu 6/23/22 23 40 City Review 15 days Fri 6/24/22 Thu 7/14/22 39
41 30% Design/GAD 40 days Fri 7/15/22 Thu 9/8/22 40
42 City Review 15 days Fri 9/9/22 Thu 9/29/22 41
43 Drainage and Stormwater Treatment Analysis 40 days Fri 7/15/22 Thu 9/8/22 41FF 44 Urban Design Palate Concepts 20 days Fri 8/12/22 Thu 9/8/22 43FF 45 PHASE 2 - PS&E
46 Project Admin/Management 250 days Fri 1/13/23 Thu 12/28/23 47 Receive E76 for PS&E - Notice to Proceed 30 days Fri 1/13/23 Thu 2/23/23 8 48 Project Admin 200 days Fri 2/24/23 Thu 11/30/23 47
49 Coordination and Meetings 200 days Fri 2/24/23 Thu 11/30/23 47 50 MST Coordination 140 days Fri 5/19/23 Thu 11/30/23 65FF 51 ATP Reporting Assistance 200 days Fri 2/24/23 Thu 11/30/23 48FF 52 Coordination for RFA for Construction 20 days Fri 12/1/23 Thu 12/28/23 65 53 QA/QC 140 days Fri 5/19/23 Thu 11/30/23
57 Utility Coordination 155 days Fri 2/24/23 Thu 9/28/23 60 PS&E 200 days Fri 2/24/23 Thu 11/30/23
61 60% PS&E 80 days Fri 2/24/23 Thu 6/15/23 47
62 City Review 15 days Fri 6/16/23 Thu 7/6/23 61
63 90% PS&E 60 days Fri 7/7/23 Thu 9/28/23 62
64 City Review 15 days Fri 9/29/23 Thu 10/19/23 63
65 Final/Bid PS&E 30 days Fri 10/20/23 Thu 11/30/23 64
66 Bidding Support Services 76 days Fri 12/29/23 Fri 4/12/24 67 Receive E76 for Construction 65 days Fri 12/29/23 Thu 3/28/24 52 68 Bidding Support Services 1 day Fri 4/12/24 Fri 4/12/24 67FS+10 days 69 Design Support During Construction 265 days Mon 4/15/24 Fri 4/18/25 70 DSDC 250 days Mon 4/15/24 Fri 3/28/25 68
71 Prepare Record Drawings 15 days Mon 3/31/25 Fri 4/18/25 70 4/8
9/29
Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Qtr 1, 2022 Qtr 2, 2022 Qtr 3, 2022 Qtr 4, 2022 Qtr 1, 2023 Qtr 2, 2023 Qtr 3, 2023 Qtr 4, 2023 Qtr 1, 2024 Qtr 2, 2024 Qtr 3, 2024 Qtr 4, 2024 Qtr 1, 2025 Qtr 2, 2025 Task
Split
Milestone
Summary
Project Summary
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Deadline
Progress
Manual Progress
Project: Broadway Schedule_re
Date: Tue 2/15/22
EXHIBIT B
Packet Page 307
6. SCOPE OF SERVICES
6. Scope of Services
City of Seaside TRED86003.2022
EXHIBIT B
Packet Page 308
Proposal for Design Professional Services for the
Broadway Avenue Complete Street Corridor Improvements Project City of Seaside TRED86003.2022 14
Scope of Services
The following scope of services are duplicative and applicable to both phases of work. Notations have been added where differences are pertinent to the time the service is performed. These services will have separate budgets for Phase 1 and Phase 2 work.
Phase 1 – Project Approval and Environmental Document (PA&ED) TASK 1- PROJECT MANAGEMENT, COORDINATION & DOCUMENTATION Task 1.1 – Project Administration: Our project manager, Frederik Venter, P.E., with support from Sean Houck, P.E., will supervise, coordinate, and monitor project design activities. Kimley-Horn will coordinate with the City, including providing monthly project status reports. We will develop and maintain a critical path method (CPM) project schedule, updated monthly and as requested by the City.
Task 1.2 - Coordination and Meetings: We anticipate holding an initial kick-off meeting with the City to discuss the proposed project approach, potential design challenges, schedule, and deadlines. For Phase 1, we assume up to five (5) additional meetings with the City. For Phase 2, we assume up to seven (7) meetings with the City. The remainder of coordination through email, videoconference, and telephone calls. Meetings will be summarized with meeting minutes, and we assume all meetings with be online format. If requested by the City, we can be available for limited in-person meetings, up to the estimated budget for this task.
Task 1.3 – MST Coordination: Kimley-Horn will coordinate with MST relative to their existing bus stops along the corridor and any future stops or improvements. We assume coordination will be through telephone conference and email correspondence.
Task 1.4 - Grant Documentation Assistance and Coordination:
Phase 1: Coordination for RFA for PS&E: Kimley-Horn will assist the City with preparing the documentation below as required by Caltrans to submit for the Baseline Agreement and Request for Authorization (RFA) for the PS&E phase.
We assume we will support the City in preparation of the following documents, up to a total of 20 hours:
• LAPM 3-A: Project Authorization/Adjustment Request • Baseline Agreement (CTC-0001) Phase 2: ATP Reporting Assistance: Kimley-Horn will assist the City with preparing the necessary documentation as required by Caltrans to submit quarterly Project Progress Reports, the Completion Report, and a Final Delivery Report.
Phase 2: Coordination for RFA for Construction: Kimley-Horn will assist the City with preparing the documentation as required by Caltrans to submit for the Request for Authorization (RFA) for the Construction (CON) phase. We assume we will support the City in preparation of the following documents, up to a total of 20 hours:
• LAPM 3-A: Project Authorization/Adjustment Request
(including the construction cost estimate)
• LAPM 13-A / 13-B: Right of Way Certification
• LAPM 12-D: PS&E Checklist
For all phases, we assume providing DBE calculations will not be required.
Task 1.5 – QC/QA: Kimley-Horn will follow a structured QC/QA process that will be implemented throughout the life of the project. For each project phase, we have identified senior staff that will review deliverables for completeness, accuracy, and errors prior to submitting draft and final deliverables.
Phase 1 Deliverables: In addition to our internal senior staff’s review, our partner, CSG, will perform independent reviews ahead of the 30%/GAD submittal to review overall constructability and quality of our deliverable. We assume the project management task for the PA&ED phase to occur over nine (9) months and conclude with the submittal of the Request for Authorization for the PS&E phase.
6. EXHIBIT B
Packet Page 309
Proposal for Design Professional Services for the
Broadway Avenue Complete Street Corridor Improvements Project City of Seaside TRED86003.2022 15
Phase 2 Deliverables: In addition to our internal senior staff’s review, CSG’s engineers and construction management staff will provide independent QC/QA services for the PS&E at the 60%, 90% and Final/Bid PS&E submittal stages of the Project. CSG’s in-house QC/QA Implementation Plan utilizes a peer review process with multi-level internal project checking. CSG will conduct constructability reviews to determine the biddability and the buildability of the project. CSG will identify conflicts, or any changes required in the contract language to meet the intent of the contract. Constructability reviews help establish project duration, milestone dates, and other applicable construction parameters which help in developing a clear and reliable project CPM schedule. CSG will value engineer the project to assure it will be constructed as economically and efficiently as possible.
All review comments made by QC reviewers will be in writing. Comments may also be placed in the documents being reviewed, but all comments for which a response is desired will be transcribed onto the comment forms. A log to record QC measures taken during the project, including corrective actions taken, will be maintained by the project manager. We assume the project management task to occur over twelve (12) months and conclude with the submittal of the Final PS&E for advertisement. Project Management, coordination, and meetings during the construction phase are assumed to be included in Task 4 Bidding Support Services and Task 5 Design Support During Construction (DSDC) below.
PHASE 1 DELIVERABLES
 Monthly invoices (PDF)
 Meeting notes (PDF)
 Baseline Agreement and RFA documentation (PDF)
 Monthly schedule updates (PDF)
 Assist with Quarterly Progress Reports, Completion
Report, and Final Delivery Report
 QC Markups (as requested, PDF)
TASK 2 – PUBLIC OUTREACH AND STAKEHOLDER COORDINATION
Task 2.1 Stakeholder Coordination: Working with City staff (and TAMC staff, as necessary), Kimley-Horn will prepare a Community Engagement Strategy (CES) tailored to the community’s specific needs and strategic requirements. The CES will use this scope of work as a basis, and identify the specific outreach tasks and deliverables, and include specific ways that we will reach out to the community, stakeholders, and participating public agencies (City of Seaside, TAMC and BPAC, MLK Jr. School of the Arts, and Highland Elementary School).
Subtask 2.1.1 Stakeholder Meetings: Kimley-Horn will conduct a series of meetings with affected stakeholders and community groups and business groups to inform them about the project and solicit their feedback. This scope of work assumes up to three (3) in-person meetings over the course of the project. If conditions dictate, virtual/online format meetings can be accommodated.
Subtask 2.1.2: Presentation to City’s Board of Architectural Review and Planning Commission: In coordination with City staff, Kimley-Horn will prepare for and present an overview of the corridor study project to the City’s Board of Architectural Review and Planning Commission combined meeting. This presentation will address the project scope and schedule, introduce the project website, and provide an overview regarding our findings regarding baseline conditions, and feedback from the stakeholder meetings. We will solicit feedback about the corridor and the plan which will be used to further identify existing corridor multimodal deficiencies, and help define specific project objectives.
Task 2.2 - Community Meetings and Coordination: As part of the community engagement, we will design and host a project website that will be accessible throughout the project, and will be a portal to acquire community feedback, particularly from citizens unable to attend the community workshops or agency presentations. The website will include the following features:
• Project overview, purpose, goals, and objectives • All draft and final project deliverables
EXHIBIT B
Packet Page 310
Proposal for Design Professional Services for the
Broadway Avenue Complete Street Corridor Improvements Project City of Seaside TRED86003.2022 16
• Project schedule, including community workshops
and agency meetings
• Comment form to receive ideas,
comments and suggestions
• Presentation materials and summary notes
from the two (2) community workshops and
one (1) public agency meeting
• Email sign-up
Drawing on social media channels Facebook and NextDoor, Kimley-Horn will promote all community meetings and provide a forum to discuss issues and opportunities.
Subtask 2.2.1 Community Workshop #1 – Existing Conditions and Corridor Concept: Kimley-Horn will prepare for and facilitate Community Workshop #1 – Existing Conditions and Corridor Concept “Design Charette” in coordination with City staff to provide a presentation on the existing conditions, concept improvements, and collect public feedback on issues to consider in refining project improvements. This feedback will be used during Task 6.1 Concept Refinement.
Subtask 2.2.2 Community Workshop #2 – Proposed Project: Kimley-Horn will prepare for and facilitate Community Workshop #2 – Proposed Project in coordination with City staff. The purpose of the workshop will be to provide a presentation on the selected project features that are included in the 30%/GAD which will be designed in the PS&E phase.
Task 2.3 - Project Information and Outreach Materials: The outreach materials required for the meetings and coordination tasks above are included in this task and are assumed to be the following:
• PowerPoint presentation
• Meeting handouts
• Graphic poster boards
• Community meeting notice flyers
• Project website
TASK DELIVERABLES
 Community Engagement Strategy (CES)
 Project website with interactive online project forum (hosted by Kimley-Horn)
 Facebook social media page
 Community meeting notice flyers (2)
 Public outreach materials for all community, stakeholder and local government meetings, including graphic poster boards (up to 6, 24”x36”), PowerPoint presentations,
handouts, and signup and comment sheets
 Summary meeting notes for all community, stakeholder
and local government meetings
TASK 3 – UTILITY COORDINATION AND FACILITY MAPPING
Mark Thomas will contact the City and utility companies who have facilities in the project limits, and obtain record drawings. Mark Thomas will prepare a utility base map in AutoCAD based on record drawings, and topographic maps.
TASK DELIVERABLE
 Utility Base Map AutoCAD file
TASK 4 – DATA COLLECTION
Task 4.1 - Topographic Survey and Right-of-Way Mapping: Whitson Engineers will provide topographic survey and right of way mapping. The following is a summary of the services being provided under this task. Please refer to the appendix for detailed scope of services.
• Record map research and right of way.
• Aerial mapping at 1”=20’ with 1’ contours on Broadway between North Fremont and General Jim Moore • Supplemental topographic survey
EXHIBIT B
Packet Page 311
Proposal for Design Professional Services for the
Broadway Avenue Complete Street Corridor Improvements Project City of Seaside TRED86003.2022 17
Task 4.2 – Geotechnical Services: All Earth Geotech Engineering will provide geotechnical services. The following is a summary of the services being provided under this task. Please refer to the appendix for detailed scope of services. • Pavement cores – 15 total • Laboratory testing of materials • Deflection testing (optional) Optional: All Earth Geotechnical Engineering will perform one day of deflection testing if pavement overlays are considered with the project and analysis would be included in the Geotechnical Report.
Task 4.3 - Field Visits: This task includes data gathering and field visits to support preliminary engineering and final design, geotechnical analysis, drainage analysis, determination and preparation of right-of-way information, and utility coordination. We assume up to three (3) field visits for this task.
TASK DELIVERABLES
 Topographic Survey and Right-of-Way AutoCAD file  Geotechnical Report (one (1) hardcopy, PDF) TASK 5 – CEQA Compliance – Initial Study/Mitigated Negative Declaration (IS/MND) Project Initiation/Site Visit. Kimley-Horn environmental staff will conduct a site visit, collect relevant data, take current photographs of existing streetscape conditions and participate in a kick-off meeting.
Prepare Administrative Draft Initial Study. An environmental Initial Study will be prepared based on previous work with the City and the most recent version of Appendix G of the CEQA Guidelines. The following specific studies and/or technical memos will be prepared to support the findings of the Initial Study. • Air Quality Assessment
• Energy Analysis
• Greenhouse Gas Emissions Analysis
• Noise and Vibration Analysis
• Transportation Safety/Hazards/
Traffic Management
We assume noise measurements are excluded from this scope of services.
Tribal Cultural Resources Consultation Assistance. It is assumed that standard construction-level conditions of approval regarding the potential to uncover cultural resources during site disturbance will be implemented. In addition, the project team will draft a notification letter for distribution to local tribal representatives. We will also contact the Native American Heritage Commission (NAHC) for a current list of tribal contracts and request a non-confidential records search of the Northwest Information Center (NWIC) at Sonoma State University. No site-specific archaeological studies are proposed.
Public Review Draft IS/MND, Mitigation Monitoring and Reporting Program, and Responses to Public/Agency Comments. The project team will respond to City review comments and edits to the Initial Study, prepare the IS/MND for public review, prepare the MMRP to document timing and responsibility of mitigation measures, and respond to public comments following the 30-day public review.
Required Notices/Electronic Document Submittal Assistance. All CEQA documents are now required to be submitted to the State Clearinghouse in electronic format. The project team will assist the City by drafting CEQA notices and submitting documents to the State on the City’s behalf.
Environmental Coordination and Meeting Attendance. The team’s CEQA project manager will participate in regular internal meetings, Client meetings, stakeholder/agency meetings, and hearings for ongoing strategy discussions and project consideration up to the hours budgeted, which are based on our experience with similar projects.
TASK DELIVERABLES
 Administrative Draft IS/MND (PDF)
 Public Review Draft IS/MND (with appendices/
technical memos) (PDF)
 Written Responses to Public Comments (PDF)
 Mitigation Monitoring and Reporting Program (PDF)
 Draft CEQA Notices (NOI/NOA, NOC, NOD) (PDF)
EXHIBIT B
Packet Page 312
Proposal for Design Professional Services for the
Broadway Avenue Complete Street Corridor Improvements Project City of Seaside TRED86003.2022 18
TASK 6 – PRELIMINARY ENGINEERING
Task 6.1 - Concept Refinement: Based on the City’s comments and input from the first community meeting, the Consultant will refine the Broadway Avenue corridor design concept. Emphasis will be on typical street cross-sections, pedestrian and bicycle pathways, bulb-out design, roundabout design, parking, and access.
Task 6.2 - 30% Design/GAD
Subtask 6.2.1: Geometric Approval (Horizontal). Geometric Approval Drawings (GAD) will be prepared to document key design decisions, project conforms, and precise roadway dimensions based on curb design and all pavement markings. At locations where there is a roundabout, design checks will be calculated and summarized in a technical memorandum. The technical memorandum will include the following calculations:
Design checks specific to vehicles navigating roundabout intersections will be calculated and documented in a technical memorandum.
• Fastest path estimation for R1 through R5
• Swept path and tire tracking for design vehicles (Assume up to two design vehicles)
• Intersection angle of visibility
• Intersection Sight Distance (Assume tc=5.0 seconds)
• Stopping Sight Distance
We assume the roundabouts will be constructed as single lane mini roundabouts.
Subtask 6.2.2: Geometric Approval (Vertical): Based on the approved horizontal geometry, centerline and curb profiles will be generated to a level sufficient to identify estimated grading of the roadway finished surface and to identify drainage patterns. At intersections with roundabouts, a preliminary contour plan of the finished surface will be prepared as a design check for drainage, right-of-way, sight line, driver comfort, and high center of gravity vehicles.
We assume the specifications will not be prepared at this level. We will prepare an Opinion of Probable Construction Cost (OPCC) for the 30% design improvements.
Assumed plan sheets for the 30% Design/GAD:
Title Sheet (1), Horizontal Control Plan/Typical Sections (1), Layout Plans (7), Drainage and Utility Plans (7), Signing and Striping Plans (7), Landscaping/Hardscaping Plans (7) Total ........................................................... 30 sheets Independent QC: CSG will review the 30% design/GAD plans as prepared by Kimley-Horn per the QA/QC task.
Task 6.3 - Drainage and Stormwater Analysis: Mark Thomas will prepare a drainage analysis for the project.
This will include calculations for watershed areas, storm intensity, pipe velocity, pipe capacity, and gutter flow. Mark Thomas will prepare a stormwater treatment analysis for the project, which will include documenting treatment requirements, computing stormwater treatment areas, and designing features for storm water quality control. The drainage and stormwater analysis will be submitted at the 30% design phase as a draft. A separate task in Phase 2 will update this analysis.
Task 6.4 - Urban Design Palate Concepts: Kimley-Horn will develop up to three (3) different conceptual improvement themes that will identify the colors, materials, textures, layout and general size of landscape and hardscape improvementsthat will be conveyed through a series of, but not limited to, plans, elevations, sketches and sample character imagery. Consultant assumes up to one (1) round of revisions to create the preferred theme concepts which should be further developed in Final Design. Additional revisions may be provided as additional services.
EXHIBIT B
Packet Page 313
Proposal for Design Professional Services for the
Broadway Avenue Complete Street Corridor Improvements Project City of Seaside TRED86003.2022 19
TASK DELIVERABLES
 30% Design/GAD Plans ( one (1) 24”x36” bond,
two (2) 11”x17” bond)
 30% OPCC
 Roundabout Performance Memorandum
 Draft Drainage and Stormwater Treatment Memo
 Draft and Final Concept Landscape and Hardscape Board (one (1) 24”x36” hardcopy board of final concept, PDF)
Phase 2 – Plans, Specifications & Estimate (PS&E)
Our scope of services for Task 1 is duplicative for Phase 1 and can be found on page 16.
TASK 2 – UTILITY COORDINATION: CSG will coordinate with various utility companies that have facilities within the project area and provide identification of and notification for all required utility relocations. Notifications will be based on the proposed improvements within the project area as shown.
TASK 3 – PS&E
Task 3.1 – 60% PS&E: Based on comments received on the 30% design and plans, the 60% design will be developed.
We anticipate the plans will include the sheets below with limited details and vertical design information.
We assume the specifications will not be prepared at this level.We will prepare and OPCC for the proposed improvements.
Assumed plan sheets:
Title Sheet .........................................................1 sheet Horizontal Control Plan/Key Map ....................... 2 sheets Typical Sections............................................... 3 sheets Demolition Plans.............................................. 7 sheets Layout Plans.................................................... 9 sheets Profiles............................................................ 7 sheets Construction Details – Mini RABs.................... 28 sheets Construction Details – Curb ramps.................. 21 sheets Construction Details......................................... 4 sheets Drainage Plans, Profiles, Details...................... 20 sheets Utility Plans...................................................... 7 sheets Signing and Striping Plans................................ 7 sheets Streetlighting Plans.......................................... 8 sheets Traffic Signal Modification Plans........................ 4 sheets Urban Design Plans.......................................... 4 sheets Landscaping and Irrigation Plans .................... 21 sheets Total ......................................................... 153 sheets
TASK DELIVERABLES
 60% Plans (PDF, two (2) hardcopies, 24”x36”, bond, and four (4) hardcopies, 11”x17”, bond)  60% OPCC (PDF and four (4) hardcopies, 11”x17”, bond) Task 3.2 – 90% PS&E: Based on one set of non-conflicting City review comments with only minor changes to the plans and design, Kimley-Horn and Mark Thomas will advance the design and plans to the 90% design level. Significant design or plan changes will be considered additional scope and can be performed for additional fee.
Kimley-Horn will perform a street lighting analysis to determine appropriate lighting levels and locations of proposed and existing street lighting. Street light plans, specifications, and estimates will be included in the PS&E package.
We assume the project technical specifications will be prepared at this level according to Caltrans 2018 format. As part of this task, we will prepare the necessary documentation for the City to self certify the right-of-way for the project, in accordance with the Caltrans LAPM. We assume no right-of-way acquisition, appraisals, or formal temporary construction easements (TCEs) will be required for the project. We assume temporary construction access to install the sidewalks adjacent to the private properties will be through property owner coordination and letter agreements. If formal TCEs are required (appraisals, plat/legal maps, etc.), we can provide these services for additional scope and fee.
EXHIBIT B
Packet Page 314
Proposal for Design Professional Services for the
Broadway Avenue Complete Street Corridor Improvements Project City of Seaside TRED86003.2022 20
TASK DELIVERABLES
 90% Plans (PDF, two (2) hardcopies, 24”x36”, bond, and four (4) hardcopies, 11”x17”, bond)  90% OPCC (PDF, four (4) hardcopies, 11”x17”, bond)
 90% Technical Specifications (PDF, two (2) hardcopies)  Responses to City’s review comments on 60% submittal with return markups Task 3.3 – Final/Bid PS&E: Based on one set of non-conflicting City review comments with only minor changes to the plans, Kimley-Horn and Mark Thomas will advance the design and plans to the Final/Bid design level. Significant design or plan changes will be considered additional scope and can be performed for additional fee.
Kimley-Horn will prepare documents for the first submittal to DSA for review and approval.
To comply with ATP Project Reporting, traffic, bicycle, and pedestrian counts must be collected no more than six (6) months in advance of the construction contract award or the beginning of the construction phase, and after construction is complete. Kimley-Horn will provide the raw count data to the City. Analysis or evaluation of the data is not included in this scope of services.
TASK DELIVERABLES
 Final/Signed Plans (PDF, one (1) hardcopy,24”x36”, bond, and four (4) hardcopies, 11”x17”, bond)  Final/Signed Specifications (PDF, four (4) hardcopies with signed technical specifications)  Final OPCC (PDF, four (4) hardcopies)
 Responses to City’s review comments on 90% submittal with return markups  Raw before and after count data (PDF)
TASK 7 – BIDDING SUPPORT SERVICES
The Kimley-Horn team will provide support to the City during the bidding phase by attending one (1) pre-bid meeting and reviewing and responding to bidders’ questions and RFIs. Our scope includes up to 80 hours of Kimley-Horn staff time and up to 24 hours of Mark Thomas staff time for bidding support.
We assume the bidding support task to occur over two (2) months.
TASK 8 – DESIGN SUPPORT DURING CONSTRUCTION (DSDC)
Task 8.1 – DSDC: Kimley-Horn team will coordinate with and provide support to the City during construction by responding to Request for Information, site visits, attending meetings, reviewing submittals, and general coordination. We assume this task to occur over 12 months. Our scope includes Kimley-Horn staff providing up to 315 hours of support and 96 hours of support from Mark Thomas staff. Effort beyond the assumed scope can be provided for additional scope and fee.
Task 8.2 – Prepare Record Drawings: Based on redline markups of the construction contract drawings provided by the Contractor and resident engineer, Kimley-Horn will prepare record drawings that reflect the actual improvements constructed in the field. The accuracy of the record drawings will be limited by the accuracy and completeness of the redlines provided to Kimley-Horn. We have assumed a total of 80 hours for Kimley-Horn staff and 36 hours for Mark Thomas staff for this task. An electronic PDF of the record drawings will be provided to the City.
EXHIBIT B
Packet Page 315
7. Fee Proposal (submitted in a separate, sealed envelope)
7. FEE PROPOSAL
(submitted in a separate, sealed envelope)
City of Seaside TRED86003.2022
7. Fee Proposal (submitted in a separate, sealed envelope)
EXHIBIT B
Packet Page 316
CITY OF SEASIDE
Broadway Avenue Complete Street Corridor Improvements
Phase 1- Project Approval and Environmental Document (PA&ED) Kimley-Horn and Associates, Inc.
Megan
Ulery
Frederik
Venter
Peter
Meyerhoffer Sr.
Professional 111
Sr.
Professional 11
Sr.
Professional I
Professional 111 Professional 11 Professional I Analyst 11 Analyst I Sr. Project
Support
Project
Support
QC/QA
Project
ManaHer
Principal-inCharge
S79.78 S123.54 S94.31 9107.61 S91.38 S83.43 S74.22 S64.90 S53.53 S43.35 939.40 S54.46 §37.19 Total HOurS
Total Cost
S258.66 9400.54 9305.77 S348.89 S296.27 5270.49 9240.63 9210.42 !>173.55 5140.55 9127.74 9176.57 9120.58 Task I Project Admin/Management/Coordination 35 53 5 43 57 20 15 8 8 244 S 66,222.41
1.1 Project Admin 8 8 12 8 8 44 S 10,839.19
1.2 Coordination and Meetings 30 30 25 15 15 115 S 31,631.49
1.3 MST Coordination 10 5 5 15 35 S 10,625.04
1.4 Coordination for RFA for PS&E 5 5 5 5 20 S 5,366.91
1.5 QA/QC 30 30 S 7,759.79
Task 2 Public Outreach 50 40 40 30 40 30 230 S 58,973.92
2.1 Stakeholder Coordination 20 15 15 15 5 70 S 19,370.28
2.2 Community Meetings and Coordination 25 20 20 20 10 95 S 25,627.98
2.3 Project Information and Outreach Materials 5 5 5 30 5 15 65 S 13,975.65 Task 3 Utility Coordination and Facility Mapping 4 4 8 S ll65s.74
3.1 Utility Coordination 2 2 4 S 828.37
3.2 Utility Facility Mapping 2 2 4 S 828.37
Task 4 Data Collection 10 8 14 12 8 52 S 11,702.51
4.1 Topographic survey and right of way mapping 2 4 6 S 1,175.48
4.2 Geotechnical Services 2 4 6 S 1,555.07
4.3 Field Visits 8 8 8 8 8 40 S 8,971.96
Task 5 CEQA Compliance (IS/MND) 4 98 12 89 165 130 29 527 S 107,432.93
5.1 Air Quality Assessment 2 20 20 1 43 S 8,497.73
5.2 EnerBy Analysis 2 15 15 1 33 S 6,577.89
5.3 Greenhouse Gas Emissions 2 20 20 1 43 S 8,497.73
5.4 Nosie and Vibration Assessment 2 30 20 1 53 S 10,601.90
5.5 TransportationSafety/Hazards/TrafficManagementAnalysis 4 2 12 18 S 4,808.45
5.5 Tribal Cultural Resources Consultation Assistance 2 4 20 26 S 4,350.40
5.7 Notices/Electronic Document Submittal Assistance 6 30 10 46 S 7,515.52
5.8 CEQA Initial Study/Mitigated Negative Declaration 40 70 80 15 205 S 39,156.70
5.9 Environmental Coordination and Meeting Attendance 40 20 60 S 17,426.61 Task 6 Preliminary Engineering 12 88 15 104 40 174 280 20 733 S 140,484.32
6.1 Concept Refinement 4 20 30 30 60 144 S 28,385.95
6.2 30% Design/GAD 4 60 15 40 40 100 220 479 S 89,753.40
6.3 Draft Drainage and Stormwater Treatment Analysis 4 4 4 12 S 2,841.82
6.4 Urban Design Palate Concepts 4 4 30 40 20 98 S 19,503.15 TOTALHOURS 35 115 g 98 181 23 231 159 415 463 20 8 37 1794 Subtotal Labor: 9 9,053.08 S46,061.69 S 2,751.91 9 34,191.11 S 53,624.61 S 6,221.35 S 55,586.25 9 33,456.17 S 72,024.42 9 65,073.56 S 2,554.82 9 1,412.54 , 9 4,461.31 S 386,472.83 Other Direct Costs S 211,532.12
Travel/Mileage S 2,700.00
Outside Printing S soo.oo
Geotechnical Services (All Earth Geotechnical) S 28,060.00 csG Consultants, Inc. (cost breakdown attached) S 9,229.99 Mark Thomas & Company, Inc. (cost breakdown attached) S 113,842.13 Whitson Engineers S 56,900.00
TOT AL COST:
, S 598,004.95
Kimley-Horn's rates are valrdfrom 3/1/2022 through 6/30/2023, after which time they will escalate yearly on 7/1 beginning 7/1/2023. Unnamed staff will bill to the classification they are in at the time of billing.
Packet Page 317
CITY OF SEASIDE
Broadway Avenue Complete Street Corridor Improvements
Phase I Project Approval and Environmental Document (PA&ED) CSG Consulting, Inc.
Senior Principal
Engineer
Principal
Engineer
Senior Project
Manager
S95.25 S87.95 S82.45
Total Hours Total Costs
S259.94 5240.01 S225.01
Task I Project Admin/Management/Coordination
Task 2 Public Outreach
Task 3 Utility Coordination and Facility Mapping
Task 4 Data Collection
Task 5 CEQA (IS/MND)
Task 6 Preliminary Engineering 4 6 30 40 S 9,229.99
6.1 Concept Refinement
6.2 30% Design/GAD 4 6 30 40 S 9,229.99
6.3 Drainage and Stormwater Treatment Analysis
6.4 Urban Design Palate Concepts
TOTAL HOURS 4 6 30 40
Subtotal Labor: S 1,039.75 S 1,440.09 S 6,750.16 S 9,229.99 Other Direct Costs
TOT AL COST: S 9,229N99
CSG'srates are valid through 12/31/2022, after which time they will escalate yearly on 1/1 beginning 1/1/2023. Current escalation calculation is 5%.
Unnamed staff will bill to the classification they are in at the time of billing.
Packet Page 318
CITI OF SEASIDE
Broadway Avenue Complete Street Corridor Improvements
Phase 1 Project Approval and Environmental Document (PA&ED) MARK THOMAS & COMPANY, INC.
Shawn O'Keefe Joe Streeper Various Various Various
PIC PM PE DE 11 Sr. PC
S145.00 S68.50 S52.50 S43.50 S46.00 Total
Hours
Total Costs
S401.83 S189.83 S145.49 S120.55 S127.48
Task I Project Admin/Management/Coordination 4 72 24 100 S 18,334.46
1.1 Project Admin 4 20 24 48 S 8,463.34
1.2 Coordination and Meetings 12 12 S 2,277.95
1.3 MST Coordination
1.4 Coordination for RFA for PS&E
1.5 QA/QC 40 40 S 7,593.17
Task 2 Public Outreach
Task 3 Utility Coordination and Facility Mapping o 32 60 80 172 S 24i447.79
3.1 Utility Coordination 16 16 S 3,037.27
3.2 Utility Facility Mapping 16 60 80 156 S 21,410.52
Task 4 Data Collection 8 8 16 S 2,682.55
4.1 Topographic survey and right of way mapping
4.2 Geotechnical Services
4.3 Field Visits 8 8 16 S 2,682.55
Task 5 CEQA (IS/MND)
Task 6 Preliminary Engineering 4 56 180 240 8 488 S 68,377.33
6.1 Concept Refinement
6.2 30% Design/GAD 2 16 80 120 218 S 29,945.91
6.3 Drainage and Stormwater Treatment Analysis 2 40 100 120 8 270 S 38,431.42
6.4 Urban Design Palate Concepts
TOT AL HOURS 8 168 248 320 32 776
Subtotal Labor: § 3,214.63 9 31,891.31 S 36,081.41 S 38,575.52 S 4,079.25 S 113,842.13 Other Direct Costs
TOT AL COST: S 113,842.13
Mark Thomas' rates are valid through 12/31/2022, after which time they will escalate yearly on 1/1 beginning 1/1/2023. Current escalation calculation is 5%. Unnamed staff will bill to the classification they are in at the time of billing. Please note that the rates shown are for estimating purposes only. Full rate schedules can be available upon request.
Packet Page 319
Proposal for Design Professional Services for the
Broadway Avenue Complete Street Corridor Improvements Project City of Seaside TRED86003.2022 A-1
Appendix – Staff Resumes
Professional Credentials
• Master of Science, Urban
Engineering, University of
Pretoria, South Africa
• Bachelor of Science,
Transportation
Engineering, University of
Pretoria, South Africa
• Bachelor of Science, Civil
Engineering, University of
Pretoria, South Africa
• Professional Engineer in
California #64621
Professional References
1.Andrew Easterling,
Traffic Engineer, City of
Salinas, 831.758.7196
2.Andrea Renny, Traffic
Engineer, City of
Monterey, 831.646.3921
Frederik has 30 years of experience as a transportation planner, civil engineer, and traffic engineer. He has been involved in several major transportation and traffic engineering studies throughout the United States. He has extensive experience in the development of transportation infrastructure needs for the long-term based on future development of the areas, as well as development impact studies. Frederik manages transportation planning survey studies, including comprehensive origin/destination surveys and parking survey demand, mitigation proposal, pedestrian and bike facility planning, and concept design. He has performed strategic planning of roads-related infrastructure remaining cognizant of applicable Caltrans standards, fiscal and socioeconomic constraints, and community needs. His experience includes traffic calming projects, working with communities to implement traffic calming procedures, which have included traffic calming system management and detail planning, micro-simulation, travel demand modeling, pedestrian and bike facility planning, and concept design.
Relevant Experience
• City of Seaside, Intersection Control Evaluation, Seaside, CA – Project Engineer • City of Seaside, CSU Monterey Bay Master Plan Update, Seaside, CA – Project Manager • City of Marina, Imjin Parkway Corridor Concept Design, Marina, CA – QC/QA Engineer • City of Marina, Imjin Parkway/SR 1 Traffic Signal Design at Ramps, Marina, CA – Deputy Project Manager • City of Monterey, North Fremont Street Transit, Bicycle and Pedestrian Network Improvements, Monterey, CA – QC/QA Reviewer
• TAMC, Marina-Salinas Multimodal Corridor Plan, Monterey County, CA – Project Engineer • City of Monterey, Casa Verde Rec Trail Crossing Study Project, Monterey, CA – Project Manager • TAMC, Monterey Bay Aquarium Transportation Demand Management Plan, Monterey, CA –Project Manager
• Monterey Institute of International Studies, Master Plan Update: Parking, Traffic and TDM Plan, Monterey, CA – Project Manager
• City of Burlingame, Carolan Avenue Complete Street, Burlingame, CA – Principal-in-Charge • TAMC, Canyon Del Rey Blvd (SR 218) Corridor Study, Salinas, CA – Project Manager Frederik Venter, P.E.
Project Manager
EXHIBIT B
Packet Page 320
Proposal for Design Professional Services for the
Broadway Avenue Complete Street Corridor Improvements Project City of Seaside TRED86003.2022 A-2
Professional Credentials
• Bachelor of Science,
Civil Engineering,
University of Arizona
• Professional Engineer
in California #68778
and Nevada #018093
Professional References
1.Ven Prasad, Engineering
Group Manager, Santa Clara
VTA, 408.321.5647
2.Jaime Tuddao, Senior Traffic
Safety Engineer, Nevada
DOT, 775.888.7467
Peter Meyerhofer, P.E.
Principal-in-Charge
Peter has more than 19 years of engineering experience in California and Nevada, primarily focused on planning and design for transportation facilities, including municipal, roadway, and transit facilities. He has specialized experience in site civil design, construction phasing, complete streets planning and design, agency/stakeholder coordination, utility design, multimodal design and circulation, and construction cost estimating. Peter’s extensive experience with design and programming of various types of roadway and transit facilities gives him a strong understanding of the needs and requirements for multifaceted projects. His background managing complex projects dealing with large operational transit networks, life cycle costs, logistics, obtaining consensus of stakeholders, preparation of construction documents, and construction phasing will all be important for this contract.
Relevant Experience
• EBRPD, Martinez-San Francisco Bay Trail Project Phase II, Martinez, CA – Project Manager • Mountain View Transit Center Grade Separation and Access Project, Mountain View, CA – Project Engineer
• Napa Valley Transportation Authority, Imola Avenue and State Route 29 Express Bus Improvements, Napa, CA – Principal-in-Charge
• Foothill Transit, Planning and Design Services for West Covina Transit Center, West Covina, CA – Project Manager
• Vine Trail Coalition, Napa Valley Vine Trail, Calistoga to St. Helena, CA – Project Manager • LA Metro, Willowbrook/Rosa Parks Station Improvement Project Design and Engineering Services, Los Angeles, CA – Project Manager
• MST, SURF! Bus Rapid Transit Phase II, Monterey, CA – Project Manager • City of Thousand Oaks, Transportation Center, Bus Parking Expansion (CI 5269), Thousand Oaks, CA –Project Engineer
• MST, SURF! BRT Capital Investment Grant Support, Monterey, CA – Project Engineer • Metropolitan Transit System (MTS), Bus Station Improvements at 12th and Imperial Transit Center, San Diego, CA – Project Manager
• San Mateo County Transit District (SamTrans), Program Management Services for the Dumbarton Rail Corridor Project, San Mateo County, CA – Project Engineer
EXHIBIT B
Packet Page 321
Proposal for Design Professional Services for the
Broadway Avenue Complete Street Corridor Improvements Project City of Seaside TRED86003.2022 A-3
Professional Credentials
• Bachelor of Science, Civil and
Environmental Engineering,
University of Iowa
• Professional Engineer in
California #73385
• LEED Accredited Professional
Professional References
1.Chris Kluth, ATP Manager,
SANDAG, 619.699.1952
2.Chris George, CIP
Program Manager,
SDCRAA, 619.400.2227
Megan has over 17 years of land development and capital improvement project experience. She routinely provides project management and civil engineering services for both municipalities and private developers. Megan is well-versed in mass grading, rough grading, precise grading, street improvements, bikeway design, ADA compliance, park design, sewer and water design, storm drain system design, hydrology, and hydraulics.
Relevant Experience
• SANDAG, North Park Mid-City Bikeways: Georgia/Meade and Landis Corridors, San Diego, CA – Project Manager
• SANDAG, Uptown Bikeways: 4th and 5th Avenues, San Diego, CA – Project Manager • SANDAG, Howard Bikeway, San Diego, CA – Project Manager • SANDAG, Robinson Bikeway, San Diego, CA – Project Manager • SANDAG, Border to Bayshore Bikeway, San Diego, CA – Project Engineer • County of San Diego, Various FY 2020-21 Pedestrian Ramps, San Diego County, CA – Project Manager • County of San Diego, Gillespie Field El Cajon Air Center Expansion, El Cajon, CA – Project Engineer • San Diego County Regional Airport Authority (SDCRAA), New Terminal 1 Off-Airport Roadway Improvements, San Diego, CA – Project Manager
• San Diego Regional Airport Authority, Sassafras Street Improvements, San Diego, CA – Project Manager • City of Salinas, Main Street Complete Streets Project, Salinas, CA – Project Engineer • San Diego, Mira Mesa Community Park Phase II Improvements, San Diego, CA – Project Engineer • City of San Diego, City Heights Aquatic Center and ADA Upgrades, San Diego, CA – Project Engineer • City of Oceanside, El Corazon Aquatic Center, Oceanside, CA – Project Engineer • City of Escondido, Washington Park Skate Spot, Escondido, CA – Project Engineer • City of San Diego, J Street Mini-Park, San Diego, CA – Project Engineer • San Diego Unified School District, Marston Middle School Modernization & Joint Use Field, San Diego, CA – Project Engineer
• City of San Diego, Father Joe’s Homeless Shelter Relocation, San Diego, CA – Project Engineer • Meridian Development, Millenia Park, Chula Vista, CA – Project Engineer • City of El Centro, Plank Park, El Centro, CA – Project Engineer Megan Ulery, P.E., LEED AP
QC/QA
EXHIBIT B
Packet Page 322
Proposal for Design Professional Services for the
Broadway Avenue Complete Street Corridor Improvements Project City of Seaside TRED86003.2022 A-4
Professional Credentials
• Bachelor of Science,
Civil Engineering,
University of California, Davis
• Professional Engineer in
California #78138
Professional References
1.Nathan Scribner, Assistant
City Engineer, City of
Sunnyvale, 408.734.2783
2.Travis Pazin, Assistant
Engineer, City of
Stockton, 209.937.5654
David is a senior engineer with experience in the design and project delivery of transportation projects with focus on roundabouts, complete street, intersection, and bicycle and pedestrian improvements. David has served as a project engineer for multiple transportation projects with his responsibilities including the preparation of plans, specifications, and estimate for streetscape improvements, roadway intersection and grade separations, roundabouts, traffic signals, lighting, and stage construction projects. He is knowledgeable of and has prepared designs to Caltrans, Counties, and City standards. He is proficient in the use of MicroStation and AutoCad Civil 3D.
Relevant Experience
• City of Marina, Beach and Reservation Road Roundabouts, Marina, CA – Project Engineer • City of Stockton, Safe Routes to School Priority Project, Stockton, CA – Project Engineer • City of Redwood City, Neighborhood Street Enhancement Project, Redwood City, CA – Project Engineer • City of Sunnyvale, Fair Oaks Avenue Bikeway and Streetscape Phase 2, Sunnyvale, CA – Project Engineer • City of Sunnyvale, Fair Oaks Avenue Bikeway and Streetscape Phase 1, Sunnyvale, CA – Project Engineer • City of San Mateo, 2016 Street Reconstruction at Various Locations, San Mateo, CA – Design Engineer • City of Sunnyvale Mary Avenue Bike Lane, Sunnyvale, CA – Design Engineer • City of Orinda, Measure J and L & Annual Pavement Rehabilitation 2016, Orinda, CA – Design Engineer • City of Orinda, Ivy Drive Pavement Rehabilitation, Orinda, CA – Design Engineer • County of Contra Costa, SR4 Widening Stage Construction and Traffic Handling Plans, Contra Costa County, CA – Design Engineer
• City of Redwood City, El Camino Real - Grand Boulevard Streetscape, Redwood City, CA – Design Engineer • City of Fremont, Washington Boulevard Grade Separation, Fremont, CA Roadway – Design and Cost Estimates
David Seto, P.E.
QC/QA; Independent Plan Review
EXHIBIT B
Packet Page 323
Proposal for Design Professional Services for the
Broadway Avenue Complete Street Corridor Improvements Project City of Seaside TRED86003.2022 A-5
Sean is a principal engineer with 24 years of success in the development and delivery of transportation projects for state and local agencies throughout California. His experience includes the preparation of feasibility studies, intersection control evaluations, project initiation documents, project assessment and environmental documents, construction documents, and construction administration and support. Project experience includes the planning and design of urban highway interchanges, urban arterials and collectors, road diet and complete street projects, conventional highways, as well as rail and transit facilities. In addition to traditional civil roadway design, Sean has experience in the planning and design of over 200 mini-, singlelane, and multi-lane roundabouts.
Relevant Experience
• City of Seaside, Intersection Control Evaluation, Seaside, CA – Project Engineer
• City of Seaside, Broadway ATP Grant Services, Seaside, CA – Project Manager • City of Salinas, Bardin Road Safe Route to School Enhancement (Improvements), Salinas, CA – Project Engineer, Project Manager
• City of Salinas, Boronda Road Corridor Widening, Salinas, CA – Project Manager • SANDAG, North Park Mid-City Bikeways: Georgia/Meade and Landis Corridors, San Diego, CA – Project Engineer
• City of Kissimmee, Lakeview Drive Mini Roundabouts, Kissimmee, FL – Project Engineer • City of Carson City, South Carson Street and Stewart Street Roundabout, Carson City, NV – Project Engineer
• City of Henderson, Greenway Road/Heather Drive Complete Street and Roundabouts, Henderson, NV –Project Engineer
• City of Marina, Imjin Parkway Widening Project, Marina, CA – Project Engineer • City of Burlingame, California Drive Roundabout Project, Burlingame, CA – Project Engineer • City of Redwood City, Mini Roundabout Project, Redwood City, CA – Project Manager • City of San Juan Bautista, San Juan Highway and Lavagnino Drive Roundabout Peer Review, San Juan Bautista, CA – Project Manager
• City of King City, PID and Roundabout Design for U.S.101 and NB Ramp Terminal (Broadway Street and San Antonio Drive), King City, CA – Project Manager Professional Credentials
• Master of Science,
Civil Engineering, California
State University, Long Beach
• Bachelor of Science,
Civil Engineering, California
State University, Long Beach
• Professional Engineer in
California #C59500
• American Society of Civil
Engineers (ASCE), Member
• Institute of Transportation
Engineers (ITE), Member
Professional References
1.Chris Kluth, ATP Manager,
SANDAG, 619.699.1952
2.Octavio Hurtado, City
Engineer, City of King
City, 831.385.3281
Sean Houck, P.E.
Phase 1 – PA&ED and Phase 2 – PS&E:
Deputy Project Manager/Task Lead
EXHIBIT B
Packet Page 324
Proposal for Design Professional Services for the
Broadway Avenue Complete Street Corridor Improvements Project City of Seaside TRED86003.2022 A-6
Daniel is a professional engineer with more than 16 years of experience, specializing in both municipal and in state roadway design projects. He has been involved with and managed many different types of projects, from planning to preliminary engineering to final PS&E for intersection improvements, complete streets, roundabouts, roadway modifications, BRT systems, and freeway interchanges. With these different types of projects, Daniel has been responsible for developing design alternatives, estimates of probable cost, specifications, and final construction plans. Daniel is also up-to-date with the latest applicable design standards and guidelines, including ADA guidelines, Caltrans’ HDM and Standard Plans, AASHTO design guidelines, and the California MUTCD. Daniel has experience delivering projects as outlined in the Caltrans Local Assistance Procedures Manual (LAPM).
Relevant Experience
• City of Monterey, North Fremont Street Bike and Pedestrian Access, and Safety Improvements, Monterey, CA – Project Engineer
• City of Marina, Imjin Parkway Widening Project, Marina, CA – Project Manager • City of Monterey, North Fremont Street Sidewalk Gap Closure, Monterey, CA – Project Engineer • City of Salinas, Bardin Road Safe Routes to School Enhancements, Salinas, CA – Project Engineer • City of Santa Cruz, Beach Area, Wharf, and Depot Park Roundabouts and Traffic Signal Feasibility Study and Design, Santa Cruz, CA – Project Engineer
• City of Burlingame, California Drive Roundabout Project, Burligame, CA – Project Manager • City of Burlingame, Carolan Avenue Complete Streets, Burlingame, CA – Project Engineer • City of Sonora, Stockton/Washington Downtown Corridor Transit and Pedestrian Improvements (PEER Project), Sonora, CA – Project Manager
• City of Lincoln, Engineering Design Services on the East Joiner Parkway Widening Project, Lincoln, CA – Project Engineer
• City of Sunnyvale, Maude Avenue Bikeways and Streetscape, Sunnyvale, CA – Project Manager • County of Santa Clara, Manila Avenue Bikeway, Santa Clara County, CA – Project Engineer • City of Monterey, Citywide ADA Upgrades, Package 3, Monterey, CA – Project Manager • City of Watsonville, Freedom Boulevard Planline Study, Watsonville, CA – Project Manager Professional Credentials
• Bachelor of Science,
Civil Engineering, California
Polytechnic State,
San Luis Obispo
• Professional Engineer in
California #76304
Professional References
1.Andrea Renny, City
Traffic Engineer, City of
Monterey, 831.646.3921
2.Brian McMinn, Director of
Public Works/City Engineer,
City of Marina, 831.884.1212
Daniel Carley, P.E.
Phase 1 – PA&ED: Preliminary Engineering; Utility
Coordination; Stakeholder/Agency Coordination
Phase 2 – PS&E: Final Design; Utility Coordination;
Stakeholder/Agency Coordination
EXHIBIT B
Packet Page 325
Proposal for Design Professional Services for the
Broadway Avenue Complete Street Corridor Improvements Project City of Seaside TRED86003.2022 A-7
Mark has more than 30 years of experience in traffic safety and engineering.
He is a leader in applying FHWA’s Positive Guidance Assessment procedures, emphasizing driver expectation and human factors to hazard assessment and mitigation. Mark’s work in road safety applies comprehensive skills, technology, cost/benefit analyses, education, and enforcement countermeasures to safety and capacity deficiencies, traffic control, pavement markings, and speed management. He also provides on-call design review and standards for numerous DOTs as well as national, state, and local agencies.
Relevant Experience
• City of Aurora, East Alexander Drive and South Du Gaulle Street Roundabout Design and Support Services, Aurora, CO
– Project Manager
• City of Aurora, Exposition Avenue at Oswego Court Roundabout Design and Support Services, Aurora, CO – Project Manager • Colorado Department of Transportation (CDOT), SH 6 and Post Boulevard Roundabout Evaluation, Avon, CO – Project Manager • Town of Superior, 88th Avenue and Promenade Roundabout Study, Superior, CO – Project Engineer • N Decatur Road Traffic Calming/E Rock Springs Roundabout, Druid Hills, GA – Project Engineer • La Vergne Blair Road West, La Vergne, TN – Project Engineer • City of Aspen, Castle Creek and Maroon Creek Road Traffic Improvements, Aspen, CO – Project Manager • Town of Castle Rock, Wolfensberger Road and Wilcox Street Intersection Control Evaluation (ICE), Castle Rock, CO – Project Engineer
• Road Safety Analysis: Roswell Road and Abernathy Road, Sandy Springs, GA – Project Engineer • Blount-Person Streets Two-Way Conversion, Raleigh, NC – Project Planner • Project Rowen Civil for Phase I Roadway and Utilities, GA – Project Engineer • Georgia Department of Transportation (GDOT), Roundabout On-Call, Statewide, GA – Project Manager • Henry County, On-Call Engineering Design Services for Transportation Projects, Henry County, GA – Project Engineer
• CDOT, Region 3 2021 Roundabout Concepts On-call, Grand Junction, CO – Project Manager Professional Credentials
• Certificate, Traffic Operations,
Northwestern University
• Certificate, Transportation,
Northwestern University
• Bachelor of Engineering,
Transportation and
Highway Engineering,
Lakehead University
• Associate, Civil Engineering
Technology, Mohawk College
• Professional Engineer in
Georgia, Arizona, Colorado,
Texas, Vermont, and Wisconsin
• Institute of Transportation
Engineers (ITE)
Professional References
1.Mark Bunnell, Project
Manager, Colorado
DOT, 970.683.6276
2.Chris Raymond, Project
Manager, Georgia
DOT, 404.635.2809
Mark Lenters, P.E.
Phase 1 – PA&ED and
Phase 2 – PS&E: Mini Roundabouts Key Staff
EXHIBIT B
Packet Page 326
Proposal for Design Professional Services for the
Broadway Avenue Complete Street Corridor Improvements Project City of Seaside TRED86003.2022 A-8
Professional Credentials
• Bachelor of Science,
Civil Engineering, North
Carolina State University
• Professional Engineer in
California #70058
Professional References
1.Brad Donohue, Public Works
Director, Town of Colma,
650. 757.8895
2.Ayeh Khajouei, Associate
Transportation Planner,
City of Hayward,
510.583.4791
Hal is a transportation project manager with over 20 years of experience in delivering large scale transportation projects including, complete street, safe route to schools, and bike and pedestrian improvements. He has managed projects ranging in size from $100,000 to over $350 million in construction value. Hal has extensive experience in managing staff, both technical and administrative, as well as managing a various tasks including utility and stakeholder’s coordination, project funding’s, design submittals, and quality assurance/quality control and constructability reviews.
Relevant Experience
• Town of Colma, Mission Road Bicycle and Pedestrian Improvements, Colma, CA – City Project Liaison • City of Belmont, Ralston Avenue Corridor Improvements, Phase 3 and 4, Belmont, CA – Project Manager • City of Hayward, Safe Routes for Seniors, Hayward, CA – Project Manager • City of San Pablo, Rumrill Boulevard Complete Streets Project, San Pablo, CA – Project Manager • City of Santa Clara, Santa Clara School Access Improvements, Santa Clara, CA – Project Manager • City of Richmond, Yellow Brick Road, Richmond, CA – Project Manager • BATA/MTC, Gateway Park, Oakland, CA – Deputy Project Manager • BATA/MTC, San Francisco Oakland Bay Bridge West Span Bike Lane PSR-PDS, Oakland, CA – Deputy Project Manager
• Caltrans, Fremont and Union City, I-880 to State Route 238 East-West Connector, Fremont and Union City, CA – Civil Lead
• Port of Oakland, Middle Harbor Shoreline Park Public Access Feasibility Study, Oakland, CA – Design Engineer
• Port of Oakland, Langley Street Widening and Doolittle Drive Widening, Oakland, CA – Design Engineer • City of Union City, Boulevard Roadway Modification Design | City of Union City, CA – Civil Engineer • County of Alameda, Alamo Canal Trail I-580 BART Undercrossing, Alameda County, CA – Design Engineer Hal Williams, P.E.
Phase 1 – PA&ED and Phase 2 – PS&E: Utility
Coordination and Independent Plan Review
EXHIBIT B
Packet Page 327
Proposal for Design Professional Services for the
Broadway Avenue Complete Street Corridor Improvements Project City of Seaside TRED86003.2022 A-9
Professional Credentials
• Bachelor of Science,
Civil Engineering, California
Polytechnic State University,
San Luis Obispo
• Professional Engineer in
California #C64445
• Qualified Stormwater
Developer in
California #64445
Professional References
1.Angela Obeso, Principal
Transportation Engineer, City
of Sunnyvale, 408.730.7557,
2.Holly Boyd, Assistant Director
of Public Works, City of Palo
Alto, 650.329.2612
Joe has 28 years of experience working in the civil engineering industry, specializing in the design of transportation and public works projects. His areas of expertise include road and highway facilities, storm drain and sanitary sewer systems, water resources engineering, airfield and airport infrastructure, piping and pipelines, earthwork, and public improvement projects. He is also experienced in erosion control, pavement design, project management, construction management, digital terrain modeling, environmental issues, and preparation of studies and reports.
Relevant Experience
• Google, Charleston Corridor Phases 2 and 3, Mountain View, CA – Senior Project Engineer
• City of Palo Alto, Charleston-Arastradero Corridor Improvements, Palo Alto, CA – Senior Project Engineer
• City of Sunnyvale, Java Road Diet, Sunnyvale, CA – Project Manager • City of Fremont, Decoto Road Corridor Improvements, Fremont, CA – Senior Project Engineer • City of Mill Valley, E. Blithedale Avenue Improvements, Mill Valley, CA – QC/QA Reviewer • City of Morgan Hill, Hale Avenue Extension Project, Morgan Hill, CA – Senior Project Engineer • Town of Atherton, Middlefield Road Class II Bicycle Lanes Improvements, Atherton, CA – Senior Project Engineer
• City of Lathrop, Lathrop Road Widening, Lathrop, CA – Senior Project Engineer • City of South San Francisco, El Camino Real Grand Boulevard Initiative Improvements, South San Francisco, CA – Senior Project Engineer
• City of South San Francisco, El Camino Real Grand Boulevard Initiative - Arroyo Drive to Chestnut Avenue, South San Francisco, CA – Senior Project Engineer • City of Half Moon Bay, SR 1/North Main Street to Spindrift Way Intersection Improvements, Half Moon Bay, CA – Senior Project Engineer
• City of Santa Clara, Saratoga Creek Undercrossings, Bridges and Trail Extension at Central Park To Homeridge Park Project, Santa Clara, CA – Senior Project Engineer • City of Milpitas, Main Street Resurfacing, Milpitas, CA – Senior Project Engineer Joe Streeper, P.E., QSD
Phase 1 – PA&ED: Drainage/Stormwater
Phase 1 – PA&ED and Phase 2 – PS&E:
Utility Coordination QC/QA
EXHIBIT B
Packet Page 328
Proposal for Design Professional Services for the
Broadway Avenue Complete Street Corridor Improvements Project City of Seaside TRED86003.2022 A-10
Professional Credentials
• Bachelor of Science,
Landscape Architecture,
Ohio State University
• Professional Landscape
Architect in California #6633
• Council of Landscape
Architectural
Registration Boards #40708
• California Park and Recreation
Society, Member
Professional References
1.Patrick Fung, Assistant
Engineer, City of Salinas,
831.758.7186
2.Danny Veeh, Senior
Planner, SANDAG
619.699.7317
Randall’s 21 years of professional experience have encompassed a wide variety of landscape architectural, planning, and graphic services on projects throughout the U.S. His skills include site inventory/analysis, master planning, design development, graphic presentations, 3-D modeling, project management, and detailed technical drawings. Randall utilizes his diverse project background to work closely with individual clients to interpret public input and ensure that the proper vision has been achieved throughout the planning and design implementation processes.
Relevant Experience
• City of Salinas, Main Street Complete Streets Project, Salinas, CA – Project Manager
• City of Salinas, Bardin Road Safe Route to School Enhancement (Improvements), Salinas, CA – Landscape Architect
• City of Salinas, Downtown Vibrancy Plan, Salinas, CA – Landscape Architect • SANDAG, North Park Mid-City Bikeways: Georgia/Meade and Landis Corridors, San Diego, CA – Landscape Architect
• City of Marina, Imjin Parkway Widening Project, Marina, CA – Landscape Architect • City of Monterey, North Fremont Street Bike and Pedestrian Access, and Safety Improvements, Monterey, CA – Landscape Architect
• City of Burlingame, California Drive Roundabout Project, Burlingame, CA – Landscape Architect • City of El Monte, Ramona Boulevard at Valley Boulevard Intersection Improvement Project, El Monte, CA – Landscape Architect
• City of Lincoln, Engineering Design Services on the East Joiner Parkway Widening Project, Lincoln, CA – Landscape Architect
• City of National City Signage and Wayfinding Plan, National City, CA – Project Manager • City of Sonora - Stockton, Washington Downtown Transit & Accessibility Project, Sonora, CA – Landscape Architect
• SANDAG, Uptown Bikeway: 4th & 5th Avenues, San Diego, CA – Landscape Architect • NVTA, Vine Trail Coalition, Napa Valley Vine Trail, Calistoga to St. Helena, CA – Landscape Architect Randall Kopff, PLA CLARB
Phase 1 – PA&ED: Urban Design Task Lead
Phase 2 – PS&E: Landscape Architecture Task Lead
EXHIBIT B
Packet Page 329
Proposal for Design Professional Services for the
Broadway Avenue Complete Street Corridor Improvements Project City of Seaside TRED86003.2022 A-11
Professional Credentials
• Bachelor of Arts,
Environmental
Studies, University of
California, Santa Cruz
Professional References
1.Christina McGinnis, Project
Manager, County of
Monterey, 831.759.7325
2.Carl Holm, Director, Monterey
County Resource Management
Agency, 831.755.5025
Tad has more than 30 years of professional experience in municipal planning, environmental review, policy planning, and organizational management. His hands-on project experience includes the preparation of over 100 CEQA/ NEPA compliance documents, review and processing of current planning applications, advanced planning projects (general plans, general plan amendments, specific plans, LCPs, and area/community plans), and visual impact analyses. He has expertise in both rural and urban communities, with a unique background in annexations, farmland conversion, urban growth limits and local LAFCO procedures. Tad has prepared and managed the environmental review documents for dozens of residential subdivisions in urban infill, redevelopment, green field, and hillside environments. He is a writer, analyst, public speaker, and very familiar with the legal and political challenges associated with controversial projects.
Relevant Experience
• City of Seaside, LCP Update, Seaside, CA – Program Manager • MST, SURF! Bus Rapid Transit Phase II, Monterey, CA – Environmental Planner • City of Hollister, San Benito River Park Trail, Hollister, CA – Environmental Planner • City of Pacific Grove, American Tin Cannery Hotel and Commercial Project EIR, Pacific Grove, CA – Project Manager
• GBN Partners, Vineyards at Deer Creek Specific Plan and EIR, Brentwood, CA – Environmental Planner • Ocean View Plaza EIR, Monterey, CA – Program Manager
• Ferrini Ranch Subdivision, Monterey County Resource Management Agency, Monterey County, CA – Program Manager
• Fort Ord Reuse Authority, CEQA/NEPA Permitting for Emergency Storm Water Outfall Removal, Fort Ord, Marina, CA – Assistant Executive Director
• County of Monterey, USDA APHIS-Wildlife Services IWDM Program EIR, Monterey County, CA – Program Manager
Tad Stearn
Phase 1 – PA&ED and
Phase 2 – PS&E: Environmental Task Lead
EXHIBIT B
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Proposal for Design Professional Services for the
Broadway Avenue Complete Street Corridor Improvements Project City of Seaside TRED86003.2022 A-12
Joe brings over eight years of experience in public and private sector projects in California, the Midwest, and Australia. He has a strong foundation in the nuances of infrastructure planning and policy and the nexus of agencies, elected officials, stakeholders, and the community. Joe is skilled in engaging diverse communities and stakeholders through targeted outreach strategies and campaigning. His diverse project background includes communications, marketing and stakeholder relations for the transport, energy, water, planning, public health, environment and sustainability, mining, disaster response, and construction sectors. Joe is currently leading Kimley-Horn’s public involvement effort for VTA’s BART Silicon Valley (BSV) Phase II Project.
Relevant Experience
• Santa Clara VTA, BART Silicon Valley Phase II Extension, Transit Oriented Communities/Station Access Strategies, Santa Clara County, CA – Public Involvement Specialist • San Mateo County Transit District (SamTrans), Program Management Services for the Dumbarton Rail Corridor Project, San Mateo County, CA – Project Planner • Clark County Department of Aviation, Henderson Executive Airport Master Plan Update, Henderson, NV – Project Planner
• Port San Antonio, Environmental Assessment for Kelly Field Alternative Landing Surface, San Antonio, TX – Project Planner
• City of Cupertino, Bollinger Road Corridor Safety Study, Cupertino, CA – Public Involvement Lead • City of Concord, Pine Hollow Road Complete Streets Study, Concord, CA – Public Involvement Lead • Los Angeles County Department of Health, Aliso Canyon Disaster Health Research Study, Los Angeles, CA – Public Outreach Lead*
• Metropolitan Water District of Southern California, Climate Action Plan (CAP), Los Angeles, CA – Public Outreach Lead*
• Santa Clara Valley Water District, Rinconada Water Treatment Plan Reliability Improvement Project, Santa Clara, CA – Public Involvement Lead*
• California High-Speed Rail Authority, Connected Corridors Study Report, Los Angeles, CA – Public Involvement Lead*
• City of South Pasadena, Water Discoloration, South Pasadena, CA – Public Involvement Lead* * = Completed prior to joining Kimley-Horn
Professional Credentials
• Master, International Business
and Law, University of Sydney
• Bachelor, Economics
and Social Sciences,
University of Sydney
Professional References
1.Carter Mau, Assistant
General Manager,
SamTrans, 650.622.7874
2.John Raaymakers, Public
Works Project Manager, City
of Cupertino, 408.777.3354
Joseph Clayton
Phase 1 – PA&ED and
Phase 2 – PS&E: Public Outreach Task Lead
EXHIBIT B
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Proposal for Design Professional Services for the
Broadway Avenue Complete Street Corridor Improvements Project City of Seaside TRED86003.2022 A-13
Professional Credentials
• Bachelor of Science,
Civil Engineering,
Santa Clara University
• Professional Engineer in
California #55219
• Licensed Land Surveyor in
California #8002
• Qualified SWPPP Developer/
Preparer in California #20534
Professional References
1.Thomas Korman,
Senior Engineer/
City Surveyor, City of
Monterey, 831.646.3475
2.Mike Niccum, General
Manager, Pebble Beach
Community Services
District, 831.647.5604
Richard has over 30 years of experience in civil engineering as a Project Manager, Civil Engineer and Land Surveyor for both public and private institutional clients. Some of Richard’s areas of expertise include land surveying, Geographic Information Systems (GIS), storm water management, road and highway design, site planning and design for institutional and campus environments, and Low Impact Development (LID).
Relevant Experience
• City of Seaside, On-Call City Surveyor Services 2016-2021, Seaside, CA – Principal-in-Charge
• City of Seaside, Canyon Del Rey (State Route 218) Official Plan Line Map, Seaside, CA – Principal-in-Charge
• City of Seaside, Citywide Traffic Signal and Pedestrian Accessibility Improvements, Seaside, CA – Principal-in-Charge (as subconsultant) • City of Monterey and Transportation Agency for Monterey County, Holman Highway 68 Roundabout, Monterey, CA – Principal-in-Charge (as subconsultant)
• City of Monterey, North Fremont Street Transit, Bicycle, and Pedestrian Network Improvements, Monterey, CA – Principal-in-Charge (as subconsultant)
• City of Monterey, Del Monte Avenue/Pacific Street, Monterey, CA – Principal-in-Charge • City of Marina, Imjin Parkway Widening, Marina, CA – Principal-in-Charge (as subconsultant) • Monterey County, State Route 1 Climbing Lane, Carmel, CA – Principal-in-Charge • City of Monterey, State Route 68/Ragsdale Drive, Monterey, CA – Principal-in-Charge • City of Monterey, Mark Thomas Drive Sidewalk and Class 2 Bike Lanes, Monterey, CA – Principal-in-Charge
• Transportation Agency of Monterey County, Carmel Hill and River Bike Trail, Carmel, CA – Principal-in-Charge
• Monterey County Public Works, On-Call Surveying Services, Monterey County, CA – Principal-in-Charge • City of Hollister, Hollister Pavement Rehabilitation On-Call Surveying Services, Hollister, CA – Principal-in-Charge (as subconsultant)
Richard Weber, P.E., QSD
Phase 1 – PA&ED: Surveying/Right-of-Way
Mapping
EXHIBIT B
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Proposal for Design Professional Services for the
Broadway Avenue Complete Street Corridor Improvements Project City of Seaside TRED86003.2022 A-14
Professional Credentials
• Master of Science,
Geotechnical Engineering,
San Jose University
• Bachelor of Science,
Civil Engineering, University of
California, Davis
• Professional Engineer in
California #86451
Professional References
1.Zachary Teske, Resident
Engineer, Wallace
Group, 831.226.9132
2.Marc Douvia, Project Manager
University of California,
Santa Cruz, Physical
Planning, Development &
Operations, 831.419.4590
As a civil engineer practicing Geotechnical and Pavement Engineering, Philip’s responsibilities will encompass foundation design, pavement design, utility excavations and/or trenchless options, embankment and soil stabilization, and general grading requirements. Philip has extensive experience in non-destructive pavement testing, Caltrans testing requirements, and recycled pavement rehabilitation options including FDR and CIR. Philip works closely with local contractors and suppliers to recommend products that are cost effective and locally sourced. Philip uses his practical and technical knowledge to develop an understanding of clients’ needs to offer solutions within budget while using the leading-edge in methods and materials.
Relevant Experience
• City of Watsonville, Airport Boulevard Pavement Rehabilitation, Watsonville, CA – QC Manager
• City of Marina, Flower Circle Pavement Rehabilitation, Marina, CA – Pavement Design Engineer • City of Capitola, Brommer Street Complete Streets Rehabilitation, Capitola, CA – Pavement Design Engineer and QA Manager
• City of Marina, New Road for Del Monte Boulevard Extension & Patton Parkway, Marina, CA – Pavement Design Engineer
• Alameda County Public Works Agency, Mission Boulevard Improvement Project, Alameda County, CA – Pavement Design Engineer
• City of Seaside, 8th Street & Inter-Garrison Roundabout, Seaside, CA – Pavement Engineer and QC Manager • UCSC, Pavement Engineer for Multiple Street: Red Hill Road, McLaughlin Boulevard, Oakes Road, Great Meadow Bike Path, Cowell-Stevenson Road, Porter-Kresge Road, Santa Cruz, CA – Pavement Engineer and QC Manager
• City of Scotts Valley, Mt. Herman Drive and Scotts Valley Road ADA Improvements and Road Rehabilitation, Scotts Valley, CA – Pavement Engineer and QA Manager Philip Edwards, P.E.
Phase 1 – PA&ED: Geotechnical Engineering
EXHIBIT B
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Proposal for Design Professional Services for the
Broadway Avenue Complete Street Corridor Improvements Project City of Seaside TRED86003.2022 A-15
Robert has more than 16 years of experience in transportation/traffic engineering. His transportation design experience includes preparation of PS&E for traffic signals (new and modified), signing and striping, street and highway lighting, ramp metering, traffic operations systems/ITS, and traffic control. Robert is skilled at forming recommendations for lighting improvements, and developing these recommendations into specific standards and specifications. He also provides QC/QA support for projects involving transportation design as well as street lighting analysis and design.
Relevant Experience
• City of Watsonville, Citywide Signal Upgrade and Pedestrian Improvements Project, Watsonville, CA – Project Manager • Alameda CTC, I-80 ICM Signal Coordination Retiming on Incident Response Routes, Oakland, CA – Project Engineer
• Alameda CTC, San Pablo Avenue Multimodal Corridor Study, Oakland, CA – Project Engineer • Capital SouthEast Connector JPA, Grant Line Road, Sheldon Area Roundabout Corridor, Sheldon, CA – Project Engineer
• Citrus Heights, Local Roadway Safety Plan (LRSP), Citrus Heights, CA – Project Manager • City of Folsom, Riley Street Signal Retiming, Folsom, CA – Project Manager • City of Hercules, Pedestrian Enhancements, Hercules, CA – Project Manager • City of Fremont, Citywide Speed Surveys and Flow Map, Fremont, CA – Project Engineer • City of Lincoln, Engineering Design Services on the East Joiner Parkway Widening Project, Lincoln, CA – Project Engineer
• City of Lincoln, Lincoln Boulevard Signal Timing, Lincoln, CA – Project Engineer • City of Roseville, ITS Master Plan Update, Roseville, CA – Project Engineer • City of Rocklin, Sunset Blvd Signal Timing, Rocklin, CA – Project Engineer • City of Roseville, Junction Boulevard at Vallejo Avenue Intersection Improvements, Roseville, CA – Project Manager
• City of Roseville, Washington Boulevard at All America City Boulevard Roundabout Project, Roseville, CA – Project Engineer
• City of San Rafael, SMART Traffic Assessment, San Rafael, CA – Project Manager Professional Credentials
• Bachelor of Science,
Civil Engineering, San Jose
State University
• Professional Engineer in
California #73262
• Road Safety
Professional1
#553
• Institute of Transportation
Engineers (ITE), Member
• Intelligent Transportation
Society (ITS), Member
Professional References
1.Leslie Blomquist, City
Engineer, City of Citrus
Heights, 916.727.4770
2.Jana Cervantes, Senior
Engineer, City of
Roseville, 916.746.1300
Robert Paderna, P.E., RSP1
Phase 2 – PS&E: Electrical Engineering Task Lead
EXHIBIT B
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Proposal for Design Professional Services for the
Broadway Avenue Complete Street Corridor Improvements Project City of Seaside TRED86003.2022 A-16
Appendix – Scope of Services
Phase 1 – Project Approval and Environmental Document (PA&ED) TASK 1- PROJECT MANAGEMENT, COORDINATION & DOCUMENTATION Task 1.1 – Project Administration: Our project manager, Frederik Venter, P.E., with support from Sean Houck, P.E., will supervise, coordinate, and monitor project design activities. Kimley-Horn will coordinate with the City, including providing monthly project status reports. We will develop and maintain a critical path method (CPM) project schedule, updated monthly and as requested by the City.
Task 1.2 - Coordination and Meetings: We anticipate holding an initial kick-off meeting with the City to discuss the proposed project approach, potential design challenges, schedule, and deadlines. We assume up to five (5) additional meetings with the City, with the remainder of coordination through email and telephone calls. Meetings will be summarized with meeting minutes, and we assume all meetings with be online format. If requested by the City, we can be available for limited in-person meetings, up to the estimated budget for this task.
Task 1.3 – MST Coordination: Kimley-Horn will coordinate with MST relative to their existing bus stops along the corridor and any future stops or improvements. We assume coordination will be through telephone conference and email correspondence.
Task 1.4 - Coordination for RFA for PS&E: Kimley-Horn will assist the City with preparing the documentation below as required by Caltrans to submit for the Baseline Agreement and Request for Authorization (RFA) for the PS&E phase.
We assume providing DBE calculations will not be required, and we will support the City in preparation of the following documents, up to a total of 20 hours:
• LAPM 3-A: Project Authorization/Adjustment Request • Baseline Agreement (CTC-0001) Task 1.5 – QC/QA: Prior to submitting draft and final deliverables, we have identified senior staff that will review for completeness, accuracy, and presentation. In addition to our internal senior staff’s review, our partner, CSG, will perform independent reviews ahead of the 30%/GAD submittal to review overall constructability and quality of our deliverable.
We assume the project management task for the PA&ED phase to occur over nine (9) months and conclude with the submittal of the Request for Authorization for the PS&E phase.
TASK DELIVERABLES
 Monthly invoices (PDF)
 Meeting notes (PDF)
 Baseline Agreement and RFA documentation (PDF)
 Monthly schedule updates (PDF)
TASK 2 – PUBLIC OUTREACH AND STAKEHOLDER COORDINATION
Task 2.1 Stakeholder Coordination: Working with City staff (and TAMC staff, as necessary), Kimley-Horn will prepare a Community Engagement Strategy (CES) tailored to the community’s specific needs and strategic requirements. The CES will use this scope of work as a basis, and identify the specific outreach tasks and deliverables, and include specific ways that we will reach out to the community, stakeholders, and participating public agencies (City of Seaside, TAMC and BPAC, MLK Jr. School of the Arts, and Highland Elementary School).
Subtask 2.1.1 Stakeholder Meetings: Kimley-Horn will conduct a series of meetings with affected stakeholders and community groups and business groups to inform them about the project and solicit their feedback. This scope of work assumes up to three (3) in-person meetings over the course of the project. If conditions dictate, virtual/online format meetings can be accommodated.
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Subtask 2.1.2: Presentation to City’s Board of Architectural Review and Planning Commission: In coordination with City staff, Kimley-Horn will prepare for and present an overview of the corridor study project to the City’s Board of Architectural Review and Planning Commission combined meeting. This presentation will address the project scope and schedule, introduce the project website, and provide an overview regarding our findings regarding baseline conditions, and feedback from the stakeholder meetings. We will solicit feedback about the corridor and the plan which will be used to further identify existing corridor multimodal deficiencies, and help define specific project objectives.
Task 2.2 - Community Meetings and Coordination: The outreach plan will be refined based on input from the kick-off meeting. As part of the community engagement, we will design and host a project website that will be accessible throughout the project, and will be a portal to acquire community feedback, particularly from citizens unable to attend the community workshops or agency presentations. The website will include the following features:
• Project overview, purpose, goals,
and objectives
• Project schedule, including community
workshops and agency meetings
• All draft and final project deliverables
• Presentation materials and summary notes from
the two (2) community workshops and one (1)
public agency meeting
• Comment form to receive ideas, comments and suggestions • Email sign-up
A draft storyboard of the project website will be prepared for City approval that shows the graphic style (look and feel), navigation hierarchy, and content structure. We will then review the draft website (one round of review) with City staff to finalize the design prior to launching the site for public access. Kimley-Horn will be responsible to registering the domain name and hosting the website on our company server.
Drawing on social media channels Facebook and NextDoor, Kimley-Horn will promote all community meetings and provide a forum to discuss issues and opportunities.
Subtask 2.2.1 Community Workshop #1 – Existing Conditions and Corridor Concept: Kimley-Horn will prepare for and facilitate Community Workshop #1 – Existing Conditions and Corridor Concept “Design Charette” in coordination with City staff to provide a presentation on the existing conditions, concept improvements, and collect public feedback on issues to consider in refining project improvements. This feedback will be used during Task 6.1 Concept Refinement.
A draft and final flyer will be prepared for posting on the project website, emailing to stakeholders and persons on the project email contact list, and public posting (by City staff).
Results of the workshop will be summarized and posted on the project website.
Subtask 2.2.2 Community Workshop #2 – Proposed Project: Kimley-Horn will prepare for and facilitate Community Workshop #2 – Proposed Project in coordination with City staff. The purpose of the workshop will be to provide a presentation on the selected project features that are included in the 30%/GAD which will be designed in the PS&E phase.
A draft and final flyer will be prepared for posting on the project website, emailing to stakeholders and persons on the project email contact list, and public posting (by City staff).
Task 2.3 - Project Information and Outreach Materials: The outreach materials required for the meetings and coordination tasks above are included in this task and are assumed to be the following:
• PowerPoint presentation
• Meeting handouts
• Graphic poster boards
• Community meeting notice flyers
• Project website
EXHIBIT B
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Proposal for Design Professional Services for the
Broadway Avenue Complete Street Corridor Improvements Project City of Seaside TRED86003.2022 A-18
TASK DELIVERABLES
 Community Engagement Strategy (CES)
 Project website with interactive online project forum (hosted by Kimley-Horn)
 Facebook social media page
 Community meeting notice flyers (2)
 Public outreach materials for all community, stakeholder and local government meetings, including graphic poster boards (up to 6, 24”x36”), PowerPoint presentations,
handouts, and signup and comment sheets
 Summary meeting notes for all community, stakeholder
and local government meetings
TASK 3 – UTILITY COORDINATION AND FACILITY MAPPING
Mark Thomas will contact the City and utility companies who have facilities in the project limits, and obtain record drawings. Typically, the process contacting each agency via letter or email and following up as needed until drawings are received.
Mark Thomas will prepare a utility base map in AutoCAD based on record drawings, and topographic maps. Surveying and potholing services are not included. Utility relocation design is not included in this task. Any relocations and/or adjustments will be coordinated and resolved in the Phase 2 – PS&E Tasks.
TASK DELIVERABLE
 Utility Base Map AutoCAD file
TASK 4 – DATA COLLECTION
Task 4.1 - Topographic Survey and Right-of-Way Mapping: Whitson Engineers will provide aerial mapping at 1”=20’ with 1’ contours, which will be supplemented by ground level surveys at eight project intersections. Record maps will be used to layour record right-of-way boundaries. Full boundary survey and right-of-way resolution is not included in these services. Survey information will be compiled into an AutoCAD and PDF deliverable.
Task 4.2 – Geotechnical Services: All Earth Geotechnical Engineering will provide geotechnical services. They will review pertinent reports of the site provided by the City, obtain up to 15 pavement cores, and will perform laboratory testing of collected samples. A draft and final Geotechnical Report will be prepared and submitted to the City.
Optional: All Earth Geotechnical Engineering will perform one day of deflection testing if pavement overlays are considered with the project and analysis would be included in the Geotechnical Report.
Task 4.3 - Field Visits: This task includes data gathering and field visits to support preliminary engineering and final design, geotechnical analysis, drainage analysis, determination and preparation of right-of-way information, and utility coordination. We assume up to three (3) field visits for this task.
TASK DELIVERABLES
 Topographic Survey and Right-of-Way AutoCAD file  Geotechnical Report (one (1) hardcopy, PDF) TASK 5 – CEQA Compliance – Initial Study/Mitigated Negative Declaration (IS/MND) Project Initiation/Site Visit. Kimley-Horn environmental staff will conduct a site visit, collect relevant data, take current photographs of existing streetscape conditions and participate in a kick-off meeting.
Prepare Administrative Draft Initial Study. An environmental Initial Study will be prepared based on previous work with the City and the most recent version of Appendix G of the CEQA Guidelines. The following specific studies and/or technical memos will be prepared to support the findings of the Initial Study.
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Proposal for Design Professional Services for the
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• Air Quality Assessment
• Energy Analysis
• Greenhouse Gas Emissions Analysis
• Noise and Vibration Analysis
• Transportation Safety/Hazards/
Traffic Management
We assume noise measurements are excluded from this scope of services.
Tribal Cultural Resources Consultation Assistance. It is assumed that standard construction-level conditions of approval regarding the potential to uncover cultural resources during site disturbance will be implemented. In addition, the project team will draft a notification letter for distribution to local tribal representatives. We will also contact the Native American Heritage Commission (NAHC) for a current list of tribal contracts and request a non-confidential records search of the Northwest Information Center (NWIC) at Sonoma State University. No site-specific archaeological studies are proposed.
Public Review Draft IS/MND, Mitigation Monitoring and Reporting Program, and Responses to Public/Agency Comments. The project team will respond to City review comments and edits to the Initial Study, prepare the IS/MND for public review, prepare the MMRP to document timing and responsibility of mitigation measures, and respond to public comments following the 30-day public review.
Required Notices/Electronic Document Submittal Assistance. All CEQA documents are now required to be submitted to the State Clearinghouse in electronic format. The project team will assist the City by drafting CEQA notices and submitting documents to the State on the City’s behalf.
Environmental Coordination and Meeting Attendance. The team’s CEQA project manager will participate in regular internal meetings, Client meetings, stakeholder/agency meetings, and hearings for ongoing strategy discussions and project consideration up to the hours budgeted, which are based on our experience with similar projects.
TASK DELIVERABLES
 Administrative Draft IS/MND (PDF)
 Public Review Draft IS/MND (with appendices/
technical memos) (PDF)
 Written Responses to Public Comments (PDF)
 Mitigation Monitoring and Reporting Program (PDF)
 Draft CEQA Notices (NOI/NOA, NOC, NOD) (PDF)
TASK 6 – PRELIMINARY ENGINEERING
Task 6.1 - Concept Refinement: Based on the City’s comments and input from the first community meeting, the Consultant will refine the Broadway Avenue corridor design concept. During concept refinement, options and tradeoffs typically considered are variations on the roundabouts inscribed circle diameter and central island, location of the roundabout, and variations in the approach and departure geometry.
Task 6.2 - 30% Design/GAD
Subtask 6.2.1: Geometric Approval (Horizontal): Kimley-Horn will prepare preliminary engineering drawings and design check calculations to obtain geometric approval of the refined concept developed under Task 6.1.
Preliminary engineering drawings will be prepared to identify the horizontal design limits of critical geometric elements such as curb geometry, lane widths, channelization, lane transitions, pavement markings, sightlines, and conform conditions to either the existing street infrastructure or proposed typical street section.
Design checks specific to vehicles navigating roundabout intersections will be calculated and documented in a technical memorandum.
• Fastest path estimation for R1 through R5
• Swept path and tire tracking for design vehicles (Assume up to two design vehicles)
• Intersection angle of visibility
• Intersection Sight Distance (Assume tc=5.0 seconds)
• Stopping Sight Distance
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We assume the roundabouts will be constructed as single lane mini roundabouts.
Subtask 6.2.2: Geometric Approval (Vertical): Based on the approved horizontal geometry, centerline and curb profiles will be generated to a level sufficient to identify estimated grading of the roadway finished surface and to identify drainage patterns. A preliminary contour plan of the finished surface will be prepared as a design check for drainage, right-of-way, sight line, and driver comfort.
We assume the specifications will not be prepared at this level. We will prepare an Opinion of Probable Construction Cost (OPCC) for the 30% design improvements.
Assumed plan sheets for the 30% Design/GAD:
Title Sheet (1), Horizontal Control Plan/Typical Sections (1), Layout Plans (7), Drainage and Utility Plans (7), Signing and Striping Plans (7), Landscaping/Hardscaping Plans (7) Total ........................................................... 30 sheets Independent QC: CSG will review the 30% design/GAD plans as prepared by Kimley-Horn. The plans will be reviewed for alignment and geometric design. Review comments made by QC reviewers will be in writing. A log to record QC measures taken during the project, including corrective actions taken, will be maintained by the project manager.
Task 6.3 - Drainage and Stormwater Analysis: Mark Thomas will prepare a drainage analysis for the project.
This will include calculations for watershed areas, storm intensity, pipe velocity, pipe capacity, and gutter flow. Mark Thomas will prepare a stormwater treatment analysis for the project, which will include documenting treatment requirements, computing stormwater treatment areas, and designing features for storm water quality control. The drainage and stormwater analysis will be submitted at the 30% design phase as a draft. A separate task in Phase 2 will update this analysis.
Task 6.4 - Urban Design Palate Concepts: Kimley-Horn will develop up to three (3) different conceptual improvement themes that will identify the colors, materials, textures, layout and general size of landscape and hardscape improvementsthat will be conveyed through a series of, but not limited to, plans, elevations, sketches and sample character imagery. Consultant assumes up to one (1) round of revisions to create the preferred theme concepts which should be further developed in Final Design. Additional revisions may be provided as additional services.
TASK DELIVERABLES
 30% Design/GAD Plans ( one (1) 24”x36” bond,
two (2) 11”x17” bond)
 30% OPCC
 Roundabout Performance Memorandum
 Draft Drainage and Stormwater Treatment Memo
 Draft and Final Concept Landscape and Hardscape Board (one (1) 24”x36” hardcopy board of final concept, PDF)
Phase 2 – Plans, Specifications & Estimate (PS&E)
TASK 1- PROJECT MANAGEMENT, COORDINATION & DOCUMENTATION Task 1.1 – Project Administration: Our project manager, Frederik Venter, P.E. with support from Sean Houck, P.E., will supervise, coordinate, and monitor project design activities. Kimley-Horn will coordinate with the City, including providing monthly project status reports. We will develop and maintain a critical path method (CPM) project schedule, updating it at each PS&E submittal, and as requested by the City.
Task 1.2 - Coordination and Meetings: We anticipate holding a kick-off meeting for the PS&E phase with the City to discuss the proposed project approach, potential design challenges, schedule, and deadlines. We assume up to twelve (12)
EXHIBIT B
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Proposal for Design Professional Services for the
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additional meetings with the City, with the remainder of coordination through email and telephone calls. Meetings will be summarized with meeting minutes, and we assume all meetings with be online format. If requested by the City, we can be available for limited in-person meetings, up to the estimated budget for this task.
Task 1.3 – MST Coordination: Kimley-Horn will coordinate with MST relative to their existing bus stops along the corridor and any future stops or improvements. We assume coordination will be through telephone conference and email correspondence.
Task 1.4 – ATP Reporting Assistance: Kimley-Horn will assist the City with preparing the necessary documentation as required by Caltrans to submit quarterly Project Progress Reports, the Completion Report, and a Final Delivery Report.
Task 1.5 - Coordination for RFA for Construction: Kimley-Horn will assist the City with preparing the documentation as required by Caltrans to submit for the Request for Authorization (RFA) for the Construction (CON) phase. We assume we will support the City in preparation of the following documents, up to a total of 20 hours:
• LAPM 3-A: Project Authorization/Adjustment Request (including the construction cost estimate) • LAPM 13-A / 13-B: Right of Way Certification
• LAPM 12-D: PS&E Checklist
We assume providing DBE calculations will not be required, but can be provided for additional scope and fee if requested.
Task 1.6 – QC/QA: In addition to our internal senior staff’s review, CSG’s engineers and construction management staff will provide independent QC/QA services for the PS&E at the 60%, 90% and Final/Bid PS&E submittal stages of the Project. CSG’s in-house QC/QA Implementation Plan utilizes a peer review process with multi-level internal project checking.
Constructability reviews will allow CSG and the City to determine the biddability and the build-ability of the project. CSG will value engineer the project to assure it will be constructed as economically and efficiently as possible.
A log to record QC measures taken during the project, including corrective actions taken, will be maintained by the project manager.
We assume the project management task to occur over twelve (12) months and conclude with the submittal of the Final PS&E for advertisement. Project Management, coordination, and meetings during the construction phase are assumed to be included in Task 4 Bidding Support Services and Task 5 Design Support During Construction (DSDC) below.
TASK DELIVERABLES
 Monthly invoices (PDF)
 Meeting notes (PDF)
 Baseline Agreement and RFA documentation (PDF)
 Monthly schedule updates (PDF)
 Assist with Quarterly Progress Reports,
Completion Report, and Final Delivery Report
 QC Markups (as requested, PDF)
TASK 2 – UTILITY COORDINATION: CSG will coordinate with various utility companies that have facilities within the project area and provide identification of and notification for all required utility relocations. Notifications will be based on the proposed improvements within the project area as shown.
TASK 3 – PS&E
Task 3.1 – 60% PS&E: Based on comments received on the 30% design and plans, the 60% design will be developed.
We anticipate the plans will include the sheets below with limited details and vertical design information.
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We assume the specifications will not be prepared at this level.We will prepare and OPCC for the proposed improvements.
Assumed plan sheets:
Title Sheet .........................................................1 sheet Horizontal Control Plan/Key Map ....................... 2 sheets Typical Sections............................................... 3 sheets Demolition Plans.............................................. 7 sheets Layout Plans.................................................... 9 sheets Profiles............................................................ 7 sheets Construction Details – Mini RABs.................... 28 sheets Construction Details – Curb ramps.................. 21 sheets Construction Details......................................... 4 sheets Drainage Plans, Profiles, Details...................... 20 sheets Utility Plans...................................................... 7 sheets Signing and Striping Plans................................ 7 sheets Streetlighting Plans.......................................... 8 sheets Traffic Signal Modification Plans........................ 4 sheets Urban Design Plans.......................................... 4 sheets Landscaping and Irrigation Plans .................... 21 sheets Total ......................................................... 153 sheets
TASK DELIVERABLES
 60% Plans (PDF, two (2) hardcopies, 24”x36”, bond, and four (4) hardcopies, 11”x17”, bond)  60% OPCC (PDF and four (4) hardcopies, 11”x17”, bond) Task 3.2 – 90% PS&E: Based on one set of non-conflicting City review comments with only minor changes to the plans and design, Kimley-Horn and Mark Thomas will advance the design and plans to the 90% design level. Significant design or plan changes will be considered additional scope and can be performed for additional fee.
Kimley-Horn will perform a street lighting analysis to determine appropriate lighting levels and locations of proposed and existing street lighting. Street light plans, specifications, and estimates will be included in the PS&E package.
We assume the project technical specifications will be prepared at this level according to Caltrans 2018 format.
As part of this task, we will prepare the necessary documentation for the City to self certify the right-of-way for the project, in accordance with the Caltrans LAPM. We assume no right-of-way acquisition, appraisals, or formal temporary construction easements (TCEs) will be required for the project. We assume temporary construction access to install the sidewalks adjacent to the private properties will be through property owner coordination and letter agreements. If formal TCEs are required (appraisals, plat/legal maps, etc.), we can provide these services for additional scope and fee.
TASK DELIVERABLES
 90% Plans (PDF, two (2) hardcopies, 24”x36”, bond, and four (4) hardcopies, 11”x17”, bond)  90% OPCC (PDF, four (4) hardcopies, 11”x17”, bond)
 90% Technical Specifications (PDF, two (2) hardcopies)  Responses to City’s review comments on 60% submittal with return markups Task 3.3 – Final/Bid PS&E: Based on one set of non-conflicting City review comments with only minor changes to the plans, Kimley-Horn and Mark Thomas will advance the design and plans to the Final/Bid design level. Significant design or plan changes will be considered additional scope and can be performed for additional fee.
Kimley-Horn will prepare documents for the first submittal to DSA for review and approval. This will include all intake forms, scheduling and coordination of meetings. If needed, Kimley-Horn will review and address all comments associated with the first submittal to DSA. Any coordination with City staff, stakeholders or utility providers will be included in this task. Once all comments are addressed to the satisfaction of DSA, Kimley-Horn will resubmit the plans for approval. If DSA approves the plans after the first submittal without comments, this task will be omitted.
EXHIBIT B
Packet Page 341
Proposal for Design Professional Services for the
Broadway Avenue Complete Street Corridor Improvements Project City of Seaside TRED86003.2022 A-23
To comply with ATP Project Reporting, traffic, bicycle, and pedestrian counts must be collected no more than six (6) months in advance of the construction contract award or the beginning of the construction phase, and after construction is complete. Kimley-Horn will provide the raw count data to the City. Analysis or evaluation of the data is not included in this scope of services.
TASK DELIVERABLES
 Final/Signed Plans (PDF, one (1) hardcopy,24”x36”, bond, and four (4) hardcopies, 11”x17”, bond)  Final/Signed Specifications (PDF, four (4) hardcopies with signed technical specifications)  Final OPCC (PDF, four (4) hardcopies)
 Responses to City’s review comments on 90% submittal with return markups  Raw before and after count data (PDF)
TASK 7 – BIDDING SUPPORT SERVICES
The Kimley-Horn team will provide support to the City during the bidding phase by attending one (1) pre-bid meeting and reviewing and responding to bidders’ questions and RFIs. Our scope includes up to 80 hours of Kimley-Horn staff time and up to 24 hours of Mark Thomas staff time for bidding support.
We assume the bidding support task to occur over two (2) months.
TASK 8 – DESIGN SUPPORT DURING CONSTRUCTION (DSDC)
Task 8.1 – DSDC: Kimley-Horn team will coordinate with and provide support to the City during construction by responding to Request for Information, site visits, attending meetings, reviewing submittals, and general coordination. We assume this task to occur over 12 months. Our scope includes Kimley-Horn staff providing up to 315 hours of support and 96 hours of support from Mark Thomas staff. Effort beyond the assumed scope can be provided for additional scope and fee.
Task 8.2 – Prepare Record Drawings: Based on redline markups of the construction contract drawings provided by the Contractor and resident engineer, Kimley-Horn will prepare record drawings that reflect the actual improvements constructed in the field. The accuracy of the record drawings will be limited by the accuracy and completeness of the redlines provided to Kimley-Horn. We have assumed a total of 80 hours for Kimley-Horn staff and 36 hours for Mark Thomas staff for this task. An electronic PDF of the record drawings will be provided to the City.
EXHIBIT B
Packet Page 342
Proposal for Design Professional Services for the
Broadway Avenue Complete Street Corridor Improvements Project City of Seaside TRED86003.2022 A-24
Subconsultant Overview
CSG Consultants (QC/QA; Utility Coordination) - CSG is a California company with its headquarters in Foster City. CSG’s talented personnel bring a wealth of ideas and experiences having provided services to communities facing similar challenges and opportunities as the City of Seaside. CSG has a strong familiarity with the City’s standards and utility companies through review of several developments, which will allow them to perform a rigorous QC/QA and constructability review of this project, confirming that the City receives the highest quality submittal and timely completion of utility coordination and design.
F Contact Information: City of Marina, Brian McMinn, Public Works Director/City Engineer U Firm References: Brad Donohue, Public Works Director, Town of Colma, 650.757.8895; Brian McMinn, Public Works Director, City of Marina, 831.884.1212
Mark Thomas (Utility Coordination; Storm Water Analysis and Design - Since 1927, Mark Thomas has provided transportation, civil, structures engineering, landscape architecture, urban design, construction management, and surveying services to clients throughout California. Mark Thomas is built on providing sound and innovative engineering solutions and high-quality customer service for public works and transportation projects. Their firm has extensive experience developing local roadway, bike, and pedestrian improvements throughout the Bay Area, including working with the City to plan and design the first phase of the West Broadway Urban Village Project.
F Contact Information: Joe Streeper, Civil Engineer, 408.453.5373 U Firm References: Angela Obeso, Principal Transportation Engineer, City of Sunnyvale, 408.730.7557; Holly Boyd, Assistant Director of Public Works, City of Palo Alto, 650.329.2612 Whitson Engineers (Surveying/Mapping) - Whitson Engineers is a general land surveying and civil engineering firm, founded in 1979, concentrating in governmental engineering and surveying services and residential and commercial land development. The firm is headquartered in Monterey, California with a branch office in Los Angeles, California. Whitson Engineers has 43 years of experience working on land surveying projects throughout Coastal California. Whitson has a respected working relationship with the vast majority of the local public agencies for both land surveying and civil engineering design work.
F Contact Information: Richard Weber, P.E., PLS, QSD, Civil Engineer/Land Surveyor, 831.649.5225 U Firm References: Thomas Korman, Senior Engineer/City Surveyor, City of Monterey, 831.646.3475; Mike Niccum, General Manager, Pebble Beach Community Services District, 831.647.5604 Badger Daylighting (Potholing) - Badger Daylighting is North America’s leading provider of non-destructive hydrovac excavation services. Badger provides hydrovac services to thousands of customers across North America through a fleet of over 1,400 Hydrovac trucks, dispatched from over 145 field offices. In addition, they provide risk mitigating hydro excavation services to many of North America’s leading companies and municipalities.
F Contact Information: Brandon Yee, Branch Manager, 510.566.3424 U Firm References: Penn Shortes, Area Manager, Monterey Bay, Granite Construction Inc. 831.763.5505; Troy Rosevear, Superintendent, J.R. Filanc Construction Company, Inc, 760.941.7130
EXHIBIT B
Packet Page 343
Proposal for Design Professional Services for the
Broadway Avenue Complete Street Corridor Improvements Project City of Seaside TRED86003.2022 A-25
All Earth Geotechnical Engineering, Inc.
(Geotechnical Engineering) - All Earth Geotechnical Engineering, Inc. is a full-service geotechnical engineering firm providing pavement assessment, pavement design, foundation design, retaining wall design, slope stability analysis, soil laboratory analysis, and quality control services during construction. Their fully equipped mobile geotechnical laboratory is located locally in Santa Cruz for quick and efficient turnaround time of field laboratory tests. Their tests are conducted in accordance with ASTM standards and their mobile laboratory is currently being certified by AASHTO.
F Contact Information: Philip Edwards, Geotechnical Engineer, 831.345.8852 U Firm References: Zachary Teske, Resident Engineer, Wallace Group, 831.226.9132; Marc Douvia, Project Manager, University of California, Santa Cruz, Physical Planning, Development & Operations, 831.419.4590
EXHIBIT B
Packet Page 344
Proposal for Design Professional Services for the
Broadway Avenue Complete Street Corridor Improvements Project City of Seaside TRED86003.2022 A-26
Appendix – Additional Project Experience
City of Salinas, Boronda Road Corridor Widening, Salinas, CA Kimley-Horn performed a comprehensive intersection control evaluation in support of corridor improvements along a 2-mile section of arterial in Salinas. We evaluated the long-term cost-effectiveness of implementing either signal or roundabout forms of intersection control at four intersection locations as part of a roadway widening project. The Intersection Control Evaluation (ICE) was performed as a screening tool that provided an objective analysis based on the optimal traffic control and operational strategy for the design life of each intersection. Signal and roundabout intersection control alternatives at each intersection were evaluated against system performance measures focusing on safety, operations, and life-cycle costs.
For the roundabout alternatives, Kimley-Horn provided Geometric Approval Drawings for interim and ultimate phasing of the roundabouts as well as peer review through preparation of the PS&E documents.
U Contact: Josie Lantaca, Assistant Engineer, City of Salinas, 831.758.7185 City of Burlingame, Carolan Avenue Complete Street, Burlingame, CA The City of Burlingame selected the Kimley-Horn team to provide public outreach and design services for the Carolan Avenue Complete Street project. The primary focus of this project was to improve pedestrian and bicycle access along Carolan Avenue, between Broadway and Oak Grove Avenue, by adding bike facilities and bulbouts, upgrading curb ramps, adding Rectangular Rapid Flashing Beacons (RRFB) at a mid-block crossing, and also by reducing the number of vehicular lanes from four to two. As part of our work, we explored the use of NACTO (National Association of City Transportation Officials) bicycle facilities, including cycle tracks and buffered bike lanes.
U Contact: Andrew Wong, Senior Civil Engineer, City of Burlingame, 650.558.7237 City of Redwood, Roosevelt Ave Mini-Roundabout, Redwood, CA Kimley-Horn was selected to prepare design and construction documents for a mini-roundabout at the intersection of Roosevelt Avenue and Mcgarvey Avenue in Redwood City. Roosevelt Avenue serves as the main thoroughfare between Stulsaft Park and Route 82 (El Camino Real). This intersection is located in a residential section of the city on local streets.
The design is intended to increase intersection capacity, improve safety, and decrease delay. The project is currently in final design.
U Contact: Malahat Owrang, Senior Transportation Planner, City of Redwood City, 650.780.7245 City of San Juan Bautista, San Juan Highway and Lavagnino Drive Roundabout Peer Review, San Juan Bautista, CA
Kimley-Horn provided peer review services to the City of San Juan Bautista for the proposed roundabout at San Juan Highway/ First Street at Lavagnino Drive. After the completion of peer review, Kimley-Horn provided preliminary concept through final design services and prepared PS&E packages for Meritage Homes and the City. The intersection of San Juan Highway/First Street at Lavagnino Drive is a gateway into the City of San Juan Bautista and an adequate speed control had to be provided at the roundabout while maintaining access to design vehicles. This project also included water main extension and several new stormdrain system that will feed into the future development adjacent to the intersection. The project is currently in construction phase and Kimley-Horn is providing design services during construction.
U Contact: Jon Cakus, Land Development Manager, Meritage Homes, 925.543.4058
EXHIBIT B
Packet Page 345
Proposal for Design Professional Services for the
Broadway Avenue Complete Street Corridor Improvements Project City of Seaside TRED86003.2022 A-27
City of Carson City, South Carson Street at South Stewart Street Roundabout, Carson City, NV With changing demand due to the recently completed I-580 extension through Carson City, Kimley-Horn was tasked with designing the conversion of the existing signalized intersection at Stewart Street and South Carson Street into a roundabout. The Kimley-Horn team designed this multi-lane roundabout with bypass lanes to not only accommodate the standard design vehicles, but also the parade floats that will use the roundabout during the annual Nevada Day parade. Kimley-Horn worked closely with Carson City and the other design leads (electrical, landscape, etc.) and the CMAR contractor to ensure the designs merged into a constructible project. We also assisted Carson City with stakeholder coordination, including adjacent business owners, to ensure their needs were identified.
U Contact: Lucia Maloney, Transportation Manager, Carson City Public Works Department, 775.283.7396 City of Henderson, Greenway Road/Heather Drive Complete Street and Roundabouts, Henderson, NV Kimley-Horn is partnering with the City of Henderson to rehabilitate the roadway pavement while re-purposing the extra capacity on the Greenway and Heather roadways into multimodal and safety improvements for the entire 2.5-mile length of the corridors. This project started with a comprehensive Design Concept Report (DCR) to evaluate capacity and operations of all proposed alternatives, and to determine sustainable feasibility of a road diet and roundabout intersections. These improvements include buffered bicycle lanes, multi-use paths, wider sidewalks, full ADA/PROWAG improvements, reducing travel lanes from two in each direction to one in each direction with a two-way left-turn lane, and numerous signalized and non-signalized pedestrian crossings to improve pedestrian facilities and operations. Our services also include reconstructing waterline service laterals, evaluating drainage improvements, and analyzing and designing three new roundabouts at the major intersections. These roadways will be completed with landscaping improvements and filling the gaps in all lighting to create softer visual edges and give the corridors place-making appeal. Currently, Kimley-Horn is preparing the 60% plans, specifications, and bid documents after providing virtual public meetings and website support to help the City build consensus with stakeholders.
During our comprehensive traffic study and modeling of the corridor using Synchro, Sidra® 8 and the HCM 6 capacity model our team coordinated with the College of Southern Nevada and Foothills High School to incorporate the full future build out of these education facilities into the results. A public meeting was planned but due to COVID-19 the team moved the public meeting to a public website from input from stakeholders.
U Contact: Matt Roybal, Project Engineer, City of Henderson, 702.267.3066
EXHIBIT B
Packet Page 346
Proposal for Design Professional Services for the
Broadway Avenue Complete Street Corridor Improvements Project City of Seaside TRED86003.2022 A-28
Town of San Anselmo, San Francisco Boulevard Mini Roundabout Project, San Anselmo, CA Kimley-Horn provided an analysis of traffic calming options and developed alternatives to address a variety of safety issues on San Francisco Boulevard—a residential collector street. Multiple concepts were developed for the street, including possible treatments at four intersections. Traffic calming alternatives developed and considered included bulb-outs, miniroundabouts, textured pavements, raised crosswalks, and speed humps.
These concepts were presented to the public during two public workshops which Kimley-Horn prepared and facilitated. In addition, the second public meeting included a field demonstration, where a mini-roundabout was setup at one of the intersections to allow the residents to experience how it would operate. Based on the input received at these two public meetings, the concepts were further refined into a final set of preferred concepts, which includes mini-roundabouts at two of the four intersections.
U Contact: Rachel Calvert, Senior Engineer, Town of San Anselmo, 415.258.4623 City of Burlingame, California Drive Roundabout Project, Burlingame, CA Kimley-Horn provided public outreach, preliminary and final design, and traffic analysis for the realignment of California Drive at Bellevue Avenue and Lorton Avenue (a three-way, extended intersection) into a two-lane roundabout. California Drive is a regional route that parallels Highway 101, and the intersection serves as a gateway into the City’s downtown. The project improved safety and accessibility for pedestrians, cyclists, and vehicles traveling through the intersection. As part of the roundabout design, landscaping and stormwater treatment facilities were also incorporated.
U Contact: Michael Tsai, Transportation Engineer, City of Burlingame, 650.558.7236 City of Marina, Imjin Parkway Widening Project, Marina, CA Imjin Parkway is a major east-west arterial within the City of Marina that connects Pacific Coast Highway (SR-1) and Reservation Road, which heads to the Salinas Valley. Due to existing and future residential and commercial land uses, the City retained Kimley-Horn to perform a feasibility study and subsequent environmental clearance and final design of Imjin Parkway from a two-lane to a four-lane facility with median islands, four modern roundabouts, dedicated bike lanes, traffic signal design, left-turn lanes, sidewalks and trails, queue jumps and transit signal priority, class I bicycle and pedestrian facility, and a separate bus corridor for a portion of the route. Additional elements included structural retaining walls, site drainage, and landscaping, which focused on green infrastructure design including stormwater retention and biotreatment basins. The project incorporated the latest roundabout and transit design elements, as well as construction traffic handling and staging. This project is federally funded.
U Contact: Brian McMinn, Public Works Director/City Engineer, City of Marina, 831.884.1212
EXHIBIT B
Packet Page 347
Frederik Venter, P.E.
CONTACT
[email protected] 669.800.4146
1615 Bunker Hill Way, Suite 200, Salinas, CA 93906
www.kimley-horn.com
EXHIBIT B
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BROADWAY AVENUE COMPLETE STREETS CORRIDOR IMPROVEMENT PROJECT
EXHIBIT C
EXHIBIT C
INSURANCE REQUIREMENTS
Without limiting Consultant’s indemnification of Agency, and prior to commencement of Work, Consultant shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to Agency.
Note: Verify minimum limit for each coverage with Risk Manager.
General liability insurance. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.
Automobile liability insurance. Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.
Professional liability (errors & omissions) insurance. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement and Consultant agrees to maintain continuous coverage through a period no less than three (3) years after completion of the services required by this Agreement.
Note: May need to delete workers' compensation and employer's liability insurance requirements for certain sole proprietorships, partnerships, or corporations without employees.
Workers’ compensation insurance. Consultant shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000).
Consultant shall submit to Agency, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of Agency, its officers, agents, employees and volunteers.
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BROADWAY AVENUE COMPLETE STREETS CORRIDOR IMPROVEMENT PROJECT
EXHIBIT C
Note: If the required limits for general liability, auto and employer’s liability are $1 million or less, the following paragraph may be omitted.
Umbrella or excess liability insurance. [Optional depending on limits required].
Consultant shall obtain and maintain an umbrella or excess liability insurance policy with limits that will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary coverages set forth above, including commercial general liability, automobile liability, and employer’s liability. Such policy or policies shall include the following terms and conditions:
A drop down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any reason;
Pay on behalf of wording as opposed to reimbursement; Concurrency of effective dates with primary policies; Policies shall “follow form” to the underlying primary policies; and Insureds under primary policies shall also be insureds under the umbrella or excess policies.
Other provisions or requirements
Proof of insurance. Consultant shall provide certificates of insurance to Agency as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by Agency’s Risk Manager prior to commencement of performance.
Current certification of insurance shall be kept on file with Agency at all times during the term of this contract. Agency reserves the right to require complete, certified copies of all required insurance policies, at any time.
Duration of coverage. Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Work hereunder by Consultant, his agents, representatives, employees or subconsultants.
Primary/noncontributing. Coverage provided by Consultant, with the exception of professional liability, shall be primary and any insurance or self-insurance procured or maintained by Agency shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of Agency before the Agency’s own insurance or selfinsurance shall be called upon to protect it as a named insured.
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BROADWAY AVENUE COMPLETE STREETS CORRIDOR IMPROVEMENT PROJECT
EXHIBIT C
Agency’s rights of enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, Agency has the right but not the duty to obtain the insurance it deems necessary and any premium paid by Agency will be promptly reimbursed by Consultant or Agency will withhold amounts sufficient to pay premium from Consultant payments.
In the alternative, Agency may cancel this Agreement.
Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VI (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the Agency’s Risk Manager.
Waiver of subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against Agency, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against Agency, and shall require similar written express waivers and insurance clauses from each of its subconsultants.
Enforcement of contract provisions (non estoppel). Consultant acknowledges and agrees that any actual or alleged failure on the part of the Agency to inform Consultant of non-compliance with any requirement imposes no additional obligations on the Agency nor does it waive any rights hereunder.
Requirements not limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums shown above, the Agency requires and shall be entitled to coverage for the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the Agency.
Notice of cancellation. Consultant agrees to oblige its insurance agent or broker and insurers to provide to Agency with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage.
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BROADWAY AVENUE COMPLETE STREETS CORRIDOR IMPROVEMENT PROJECT
EXHIBIT C
Additional insured status. General liability policies shall provide or be endorsed to provide that Agency and its officers, officials, employees, and agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies.
Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to Agency and approved of in writing.
Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions.
Pass through clause. Consultant agrees to require that its subconsultants, subcontractors, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage and endorsements required of Consultant. Consultant agrees to monitor and review all such coverage is provided in conformity with the requirements of this section.
Consultant agrees that upon request, all agreements with consultants, subcontractors, and others engaged in the project will be submitted to Agency for review.
Agency’s right to revise specifications. The Agency reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the Agency and Consultant may renegotiate Consultant’s compensation.
Self-insured retentions. Any self-insured retentions must be declared to and approved by Agency. Agency reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by Agency.
Timely notice of claims. Consultant shall give Agency prompt and timely notice of claims made or suits instituted that arise out of or result from Consultant’s performance under this AGREEMENT, and that involve or may involve coverage under any of the required liability policies.
Additional insurance. Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work.
Packet Page 352
REQUEST FOR PROPOSAL
FOR
DESIGN PROFESSIONAL SERVICES FOR
BROADWAY AVENUE COMPLETE STREET CORRIDOR
IMPROVEMENTS PROJECT
JANUARY 2022
Submit proposal to:
Public Works Engineering
City of Seaside
440 Harcourt Avenue
Seaside, CA 93955
PROPOSALS DUE BY 4:00 P.M. THURSDAY, FEBRUARY 10, 2022
EXHIBIT D
Packet Page 353
Table of Contents
I. INTRODUCTION .............................................................................................................. 3 II. SCOPE OF WORK ............................................................................................................. 4 III. FORM AND CONTENTS OF PROPOSAL ...................................................................... 5
1. Cover Letter .............................................................................................................. 5
2. Project Team ............................................................................................................. 5
3. Relevant Project Experience ..................................................................................... 6
4. Project Understanding and Approach ....................................................................... 6
5. Project Schedule ........................................................................................................ 6
6. Scope of Services ...................................................................................................... 6
7. Fee Proposal .............................................................................................................. 6 IV. PROCEDURES FOR SUBMISSION................................................................................. 7 V. REVIEW AND SELECTION PROCESS .......................................................................... 7 Consultant Selection Timeline ............................................................................................ 8 Evaluation Criteria .............................................................................................................. 8 VI. ACCEPTANCE OR REJECTION OF PROPOSAL .......................................................... 9 VII. ADDENDA AND INTERPRETATION ............................................................................ 9 VIII. GENERAL DESCRIPTION OF PROPOSED AGREEMENT .......................................... 9 IX. INSURANCE REQUIREMENTS ...................................................................................... 9 X. EXAMINATION OF PROPOSED MATERIAL ............................................................. 10 XI. PUBLIC NATURE OF PROPOSAL MATERIAL .......................................................... 10 XII. DISQUALIFICATION ..................................................................................................... 10 XIII. NON-CONFORMING PROPOSAL ................................................................................ 11 XIV. PROHIBITION OF GIFTS ............................................................................................... 11 XV. NON-DISCRIMINATION/NON-PREFERENTIAL TREATMENT .............................. 11 XVI. ADDITIONAL TERMS AND CONDITIONS ................................................................ 11 XVII. ATTACHMENTS ............................................................................................................. 12
EXHIBIT D
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City of Seaside
Request for Proposal to Provide Design Professional Services for Broadway Avenue Complete Street Corridor Improvements Project - 3 -
I. INTRODUCTION
The City of Seaside is seeking to retain qualified design professional engineering services to obtain all necessary permits, perform all requisite environmental studies and clearances, surveys and design of street improvements, and to prepare contract documents to enable the City to go out to bid for the construction of the Broadway Complete Street Corridor Improvements Project (Project).
Project includes the Environmental and Design phases of a road diet on Broadway Avenue from Fremont Boulevard to General Jim Moore Boulevard. The road diet will transform a 4-lane roadway to a 2-lane roadway with curb extensions, and will add class II bike lanes, roundabouts, and Safe Routes to School improvements including off-set crosswalk, rectangular rapid flashing beacons, and accessibility improvements. The Project will reduce Broadway Avenue to a single lane in each direction between Fremont Boulevard to General Jim Moore Boulevard and continue the road diet from West Broadway (Del Monte Blvd to Fremont Blvd).
The Project is state funded by the Active Transportation Program (ATP) and the Regional Surface Transportation Program (RSTP). The consultant contract will be separated into two separate phases Project Approval and Environmental Document (PA&ED) and Plans, Specifications & Estimate (PS&E) to comply with the program requirements. The estimated professional services contract amounts available for the PA&ED and PS&E are $600,000 and $1.576 M respectively. The preliminary construction estimate for the project is $9.50 M.
The Consultant must be fully familiar with all applicable local, state and federal guidelines and requirements of the Active Transportation Program funding as administered by CTC. The City of Seaside reserves the right to adjust the scope of services as deemed appropriate and necessary. The project must comply with the California Environmental Quality Act (CEQA) procedures and requirements.
One consultant team will be selected to handle all the tasks within the Project which includes both the technical and administrative tasks associated with each phase of the project. The consultant will be working under the supervision of the City of Seaside, Department of Public Works.
The following studies to assist in the design effort have been completed:
• Pavement Rehabilitation Project Phase 3 Plans
• Project Specific ICE Study – prepared by Kimley-Horn & Associates dated June 2020 • Conceptual Plan - prepared by Kimley-Horn & Associates dated August 2020 The consultant services required are leading all the way up to a final plans, specifications and estimate package, which will be authorized in two separate phases; 1.) Project Approval & Environmental Document and 2.) Plans, Specifications & Estimate. The design team selected for this project shall have a demonstrated experience in complete street design, roundabout design, local knowledge, on-time project completion, and ability to adhere to project budgets.
EXHIBIT D
Packet Page 355
City of Seaside
Request for Proposal to Provide Design Professional Services for Broadway Avenue Complete Street Corridor Improvements Project - 4 -
II. SCOPE OF WORK
As outlined below, the Consultant shall complete all engineering and environmental documents and construction documents for the proposed improvements. These include, but are not limited to, preparation of appropriate CEQA document and contract bid documents (plans, specifications and construction cost estimates, or PS&Es).
The project scope shall include but not limited to the following tasks and deliverables:
Project Approval and Environmental Document (PA&ED) Phase Environmental review process and documentation shall comply with the California Environmental Quality Act. Consultant team shall include a qualified team member who is proficient with CEQA guidelines. Environmental document shall be prepared by the consultant for City review and signature.
1. Provide project management services, including but not limited to, project administration, team/agency coordination, prepare project schedule, monthly progress meetings and reports, and overall leadership to ensure project success.
2. Provide public outreach services; assume two public workshops and one presentation at the City’s Board of Architectural Review and Planning Commission combined meeting.
Prepare any necessary presentation exhibits and documents.
3. Provide utility identification, relocation, and coordination services.
4. Perform any necessary survey and base mapping. Using the conceptual plan exhibits as a starting point, Project Team is to further develop these into advance planning drawings, if necessary, to obtain project approval.
5. Coordinate with Monterey Salinas Transit (MST) for all adjacent transit facilities on Broadway.
6. Consultant team to prepare CEQA document but City will be signatory and will review and assist as needed.
7. Assist the City with acquiring a Baseline Agreement and request for authorization for PS&E phase.
Plans, Specifications & Estimate (PS&E) Phase:
Designs shall comply with all environmental requirements and will result in bid-ready PS&E packages to be submitted to the City. Consultant will be responsible for providing the Special Provisions section of contract specifications and revise as necessary the City provided “front end” or general provisions.
1. Develop "bid ready'' contract documents consisting of Plans, Specifications, and Estimate (PS&E). Assume 60% and 90% review cycles.
2. Project team to prepare necessary documents to self-certify right-of-way or obtain right of way certification from Caltrans.
3. Consultant team shall assist the City with ATP reporting requirements. Project team will be provided the most recent application documents that were used to apply for ATP Cycle
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4. Project team shall prepare documents to secure temporary construction easements.
5. Project team shall assist the City with submission to Caltrans the request for authorization for the Construction Phase.
Construction management services are not included in this request for proposal. However, typical design support services during construction shall be listed as a line item in the proposal.
III. FORM AND CONTENTS OF PROPOSAL
Proposers must have a minimum of five (5) years of professional experience in roundabout and complete street design. They shall have completed a minimum of two (2) projects for public entities; completed the design for a minimum of one (1) similar facility with a current estimated construction cost of at least $10 million within the last five (5) years; shall have demonstrated experience of similar scope projects; have experience working with public institutions, Active Transportation Program grants, California Transportation Commission, and be familiar with conditions within the project location.
Proposals shall consist of responses to the sections below. Please clearly label and respond to all sections. The submissions are subject to a page limitation of twenty (20) pages in twelve-point font. The cover letter, table of contents, front and back covers, and section dividers and resumes are excluded from the page count. Proposers are requested to enclose certain information as exhibits, which will not count against the page limit and may also attach additional information as exhibits (which also will not count against the page limit). The City makes no assurances that any non-requested additional information in exhibits will be reviewed. The proposal shall be bound, with tabbed section dividers, and include the following sections in order within the page limitations:
1. Cover Letter
Include the primary consultant’s name and business address, as well as the Project Manager’s name, telephone number and email address. Summarize your understanding of the project and briefly introduce your team. The cover letter shall be signed by the person authorized to negotiate a contract for proposed services with the City of Seaside on behalf of submitting firm/team.
Address any exceptions to the Insurance and Indemnification requirements listed in Exhibit C of the Standard Consultant Agreement attached hereto as Attachment 1.
2. Project Team
Clearly identify the prime consultant, all subconsultants, and their respective roles. Show the project manager and the key staff proposed for this project, including subconsultants’ staff.
Excluding circumstances beyond the consultant’s control, it is expected that the project team proposed under this proposal will remain unchanged throughout the duration of the Project.
Replacement of key staff, without written approval of the City of Seaside, will not be permitted.
Include contact information and a brief summary of the Prime firm’s organization and history.
Provide a résumé of each key team members. Provide two references (name, title, agency, and telephone number) for the project manager and task leaders from similar type/size projects.
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Include contact information and a brief summary of the each subconsulting firm’s organization, history, and two firm references. Provide a brief résumé (one page each) of each key team member.
Resumes shall be provided at exhibits to your proposal and will not count against the page limit.
3. Relevant Project Experience
Include similar type/size projects that your team has completed. Provide a project description, services provided, consulting fees and the project’s construction cost. Discuss whether the design and construction were completed on time and within budget. Identify any obstacles encountered and how it was resolved.
4. Project Understanding and Approach
Describe your firm/team’s understanding of the work to be performed and identify the approach for key services and/or issues anticipated for this project. Describe project manager’s and firm/team support and approach to managing project to ensure effort is completed on schedule and within established budget.
5. Project Schedule
Provide a schedule, from start to finish, showing phases and major benchmarks in the scope of work with reasonable completion expectations. Indicate stages of work, time frames, and your team’s ability to perform the required services in a timely manner. Allow three weeks for each submittal review by the City staff in the proposed schedule. Additionally, a progress meeting should be held to correspond immediately after City review of each submittal. Describe project manager’s and firm/team support and approach to managing project to ensure effort is completed on schedule and within established budget.
6. Scope of Services
Provide a detailed description of the proposed scope of services through PS&E, bid support, and construction support. The scope of services submitted with the consultant’s proposal must include a list and number of all deliverables, digital and hard copy, to be provided. Consultant must also plan for the necessary meetings for every aspect of the improvements program.
7. Fee Proposal
Provide your proposed fee in a separate, sealed envelope, plainly labeled “Fee Proposal” with the prime company’s name and project title. This RFP contains consultant services leading all the way up to a final plans, specifications and estimate package. However, the consultant team shall split their proposed fee schedule into two phases; 1.) Project Approval & Environmental Document and 2.) Plans, Specifications & Estimate. Consultant’s fee proposal for the second phase must remain active for a time period of no less than two (2) years. Any annual or standard rate increases that may occur within this time period must be clearly defined in the original fee proposal. The fee shall include separate services for PA&ED, PS&E including bid support, and design services
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during construction for each of the project components described earlier. The fee proposal shall include a cover letter stating the not to exceed fee, and separate fee schedules depicting individual project tasks, staff hours, and basic hourly charge rates. The fee proposal shall reflect all anticipated fee increases during the contract duration. The final contract price may be negotiated.
IV. PROCEDURES FOR SUBMISSION
All correspondence between the City and potential proposers will be by email in accordance with Section VI, “Addenda and Interpretation” below.
Three (3) bound copies of the proposal package are due by 4:00 PM Pacific Time on Thursday, February 10, 2022. The proposal package, including the sealed cost proposal, shall be labeled “Broadway Avenue Complete Street Corridor Improvements Project RFP” and submitted to the following address:
Engineering Division
City of Seaside
440 Harcourt Avenue
Seaside, CA 93955
Please also submit by e-mail a single Adobe Acrobat® PDF file containing the entire proposal, excluding your cost proposal, to [email protected]. The e-mail subject line should read:
RFP-Broadway Complete Street Corridor
SUBMISSIONS WILL NOT BE ACCEPTED AFTER THIS DEADLINE. SUBMISSIONS
TRANSMITTED BY FAX WILL NOT BE ACCEPTED UNDER ANY
CIRCUMSTANCES.
All material submitted in accordance with this RFP becomes the property of the City and will not be returned.
V. REVIEW AND SELECTION PROCESS
The consultant selection committee will evaluate each proposal and rank the consultant teams based on the response to items in Section III, technical information, qualifications and check of references provided in the proposal. Interviews are anticipated for this project and will be tentatively set as listed in the timeline below.
The issuance of this RFP constitutes only an invitation to present responses. The City reserves the right, at its sole discretion, to determine whether or not any aspect of the response satisfactorily meets the criteria established in the RFP. The City reserves the right to seek additional information and/or clarification from the respondent, the right to confer with any respondent submitting a response and the right to reject any or all responses with or without cause. In the event that the RFP is withdrawn by the City for any reason, the City shall have no liability to any respondent for any costs or expense incurred with the preparation of this RFP or related work. The City reserves
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the right, at its sole discretion, to waive any irregularities or informality. The City may conduct interviews with any respondent it deems necessary.
The City of Seaside reserves the right to reject any and all responses for failure to meet the requirements contained herein, to waive any technicalities and to select the responses which, in the City’s sole judgment, best meets the requirements of the project.
Consultant Selection Timeline
Distribution of RFP January 6, 2022
Questions Due January 20, 2022
Response to Questions/Clarification February 27, 2022
RFP Submittal Deadline February 10, 2022 by 4:00pm
Proposal Ranking February 11, 2022 – March 4, 2022
Consultant Interviews (tentative) Week of March 7, 2022 Consultant Award (tentative) April 7, 2022
Evaluation Criteria
City staff will evaluate the materials provided in response to the Request for Proposals based on the following criteria:
1. Project Team (20%): This includes the team’s qualifications and relevant individual experience, unique qualifications of key personnel, time commitment of key members and the strength of the Organization Chart.
2. Project Understanding and Approach (30%): This includes demonstrated knowledge of the work required, explanation of the project, key components, local and best practice processes, and innovative approaches and internal measures for timely completion of project.
3. Scope (25%): This includes the relevance, completeness and logic of the scope.
4. Project Management (15%): This includes the ability to manage the project in a turnkey fashion, responsiveness to the City and its citizens’ needs, quality and timeliness of the deliverables and budget control.
5. References (10%): This includes record of producing quality product on similar projects on time and within budget.
The City reserves the right to conduct independent reviews and interview firms submitting proposals prior to making any selection. If the City elects, the top three proposals may be requested to participate in an interview. If your firm is selected to participate in an oral interview, you will be notified the week prior to the scheduled interview. The City will NOT be liable for any costs associated with your firm preparing its response to this RFP.
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No Proposer will be allowed to modify the content of proposal at any time after the submission deadline, except in direct response to a request from the City for clarification or for an oral interview, provided that no such modification will result in a substantive amendment to the proposal. The City reserves the right to reject any or all proposals received as a result of this request and at its discretion waive any informality, technical defect or clerical error in any proposal.
VI. ACCEPTANCE OR REJECTION OF PROPOSAL
The City reserves the right to accept or reject any and all proposals. The City also reserves the right to waive any informality or irregularity in any proposal. Additionally, the City may, for any reason, decide not to award an agreement as a result of this RFP or cancel the RFP process. The City shall not be obligated to respond to any proposal submitted, nor be legally bound in any manner by the submission of the proposal. The Department of Public Works will make a recommendation to the City Manager or City Council, as applicable, regarding the selection of Consultant based upon an evaluation of the proposals. The City reserves the right to negotiate project deliverables and associated costs.
VII. ADDENDA AND INTERPRETATION
The City shall not be responsible for nor be bound by any oral instructions or interpretations or explanations issued by the City or its representatives. Should discrepancies or omissions be found in this RFP or should there be a need to clarify the RFP, you may request clarification in writing or by email to [email protected]
Any other contact with City personnel related to this RFP, prior to the formal appointment of the consultant, is prohibited. Such requests for clarification shall be delivered to the City at least ten (10) business days prior to the proposal due date. Any City response to a request for clarification will be made in the form of an addendum to this RFP and posted on the city’s website https://www.ci.seaside.ca.us/Bids.aspx.. All addenda shall become part of this RFP. Proposals shall contain all addenda signed and dated by the Proposer.
VIII. GENERAL DESCRIPTION OF PROPOSED AGREEMENT
Upon conclusion of the RFP process, the Department of Public Works will recommend a firm to enter into negotiations for the assignments described. The recommended Proposer shall enter into contract negotiations with the City in substantial conformity with the selected proposal and the form of the City’s Professional Services Agreement (Attachment 1).
IX. INSURANCE REQUIREMENTS
The selected Consultant, at Consultant’s sole cost and expense and for the full term of the Agreement or any extension thereof, shall obtain and maintain at least all of the insurance requirements outlined in Exhibit C to the City’s Professional Services Agreement (Attachment 1).
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All policies, endorsements, certificates, and/or binders shall be subject to approval by the City of Seaside as to form and content. The selected Consultant agrees to provide the City with a copy of said policies, certificates and/or endorsements on the requested forms. The selected Consultant shall satisfy these insurance requirements prior to approval of the Agreement. Please address any issues with respect to insurance requirements in your response in Section II, above.
X. EXAMINATION OF PROPOSED MATERIAL
The submission of a proposal shall be deemed a representation and certification by the Proposer that they have investigated all aspects of the RFP, that they are aware of the applicable facts pertaining to the RFP process, its procedures and requirements, and that they have read and understood the RFP. No request for modification of the statement shall be considered after its submission on grounds that the Proposer was not fully informed as to any facts or condition.
XI. PUBLIC NATURE OF PROPOSAL MATERIAL
Responses to this RFP become the exclusive property of the City. At such time as the Public Works Department recommends a Proposer to the City Manager or City Council, as applicable, all proposals received in response to this RFP become a matter of public record and shall be regarded as public records, with the exception of those elements in each proposal which are defined by the Proposer as business or trade secrets and plainly marked as “Confidential,” “Trade Secret,” or “Proprietary.” The City shall not in any way be liable or responsible for the disclosure of any such proposal or portions thereof, if they are not plainly marked as “Confidential,” “Trade Secret,” or “Proprietary” or if disclosure is required under the Public Records Act. Any proposal which contains language purporting to render all or significant portions of the proposal “Confidential,” “Trade Secret,” or “Proprietary” shall be regarded as non-responsive.
Although the California Public Records Act recognizes that certain confidential trade secret information may be protected from disclosure, the City of Seaside may not be in a position to establish that the information that a Proposer submits is a trade secret. If a request is made for information marked “Confidential,” “Trade Secret,” or “Proprietary,” the City will provide the Proposer who submitted the information with reasonable notice to allow the Proposer to seek protection from disclosure by a court of competent jurisdiction.
XII. DISQUALIFICATION
Factors such as, but not limited to, any of the following may be considered just cause to disqualify a proposal without further consideration:
A. Evidence of collusion, directly or indirectly, by Proposer in regard to the amount, terms, or conditions of this proposal;
B. Any attempt to improperly influence any member of the selection staff;
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C. Existence of any lawsuit, unresolved contractual claim or dispute between Proposer and the City;
D. Evidence of incorrect information submitted as part of the proposal; E. Evidence of Proposer’s inability to successfully complete the responsibilities and obligations of the proposal; and
F. Proposer’s default under any agreement that results in termination of the Agreement.
XIII. NON-CONFORMING PROPOSAL
A proposal shall be prepared and submitted in accordance with the provisions of these RFP instructions and specifications. Any alteration, omission, addition, variance, or limitation of form or to a proposal may be sufficient grounds for non-acceptance of the proposal, at the sole discretion of the City.
XIV. PROHIBITION OF GIFTS
City of Seaside officials are subject to several legal and policy limitations regarding receipt of gifts from persons, firms, or corporations either engaged in business with the City, or proposing to do business with the City. The offering of any illegal gift shall be grounds to disqualify a Proposer.
To avoid even the appearance of impropriety, Proposer should not offer any gifts or souvenirs, even of minimal value, to City officers or employees. The Proposer shall be subject to the City’s prohibition.
XV. NON-DISCRIMINATION/NON-PREFERENTIAL TREATMENT
The successful Proposer shall not discriminate, in any way, against any person on the basis of race sex, color, age, religion, sexual orientation, actual or perceived gender identity, disability, ethnicity, or national origin, in connection with or related to the performance of City of Seaside contracts.
XVI. ADDITIONAL TERMS AND CONDITIONS
A. It is anticipated that the award of the Agreement resulting from the RFP shall include terms and conditions similar to those referenced in the City’s Standard Consultant Agreement (Attachment 1). Exceptions proposed by the Proposer, if any, to the terms and conditions included in the City’s Standard Consultant Agreement should be included in the proposal.
The City reserves the right to consider any proposal exceptions during its evaluation of the acceptability of a proposal.
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B. This RFP does not commit the City to pay any costs incurred in the submission of the proposal or in making any necessary studies or analysis in preparation of submission of the proposal.
C. The City reserves the right without limitation to:
1. Execute an agreement with one or more Proposers based solely on the proposal and any approved additions;
2. Enter into an agreement with another Proposer in the event that the originally selected Proposer defaults or fails to execute an agreement with the City;
3. Enter into negotiations with one or more Proposers;
4. Modify and re-issue the RFP;
5. Take action regarding the RFP as may deemed to be in the best interest of the City.
D. The City reserves the right to verify any information provided during the RFP process. The City may contact references listed or any other person known to have contracted with Proposer.
E. An agreement shall not be binding or valid with the City unless and until it is executed by authorized representatives of the City and of the Proposer.
XVII. ATTACHMENTS
1. City’s Standard Consultant Agreement
2. Conceptual Plans prepared by Kimley-Horn & Associates
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ADDENDUM No.1
For the Request for Proposals for
Design Professional Services for Broadway Avenue Complete Street Corridor Improvements Project
January 19, 2022
Addendum No. 1 is being issued for revisions to the Request for Proposal for Design Professional Services for Broadway Avenue Complete Street Corridor Improvements Project.
The clarifications and revisions declared in this addendum are an essential element to the Request for Proposals. All other requirements remain unchanged.
REVISIONS
Procedures for Submission
Three (3) bound copies of the proposal package are due by 4:00 PM Pacific Time of Thursday, February 17, 2022.
Consultant Selection Timeline
Distribution of RFP
Questions Due
Response to Questions/Clarification
RFP Submittal Deadline
Proposal Ranking
Consultant Interviews (tentative)
Consultant Award (tentative)
January 6, 2022
January 20, 2022
January 27, 2022
February 17, 2022 by 4:00pm
February 18, 2022 - March 4, 2022
Week of March 7, 2022
April 7, 2022
If there are any questions regarding this addendum, please contact Leslie Llantero at [email protected]
Sincerely,
Nisha Patel
PW Director/ City Engineer
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CITY OF SEASIDE
STAFF REPORT
Item No.: 8.M.
TO: City Council
FROM: Roberta Greathouse, Acting City Manager
BY: David Little, Building Official
DATE: June 16, 2022
SUBJECT: APPROVE THE NEIGHBORHOOD IMPROVEMENT COMMISSION
RECOMMENDATIONS FOR THE USE OF ALLOCATED FUNDING
FOR COMMUNITY AND PARK IMPROVEMENTS
RECOMMENDATION
1. Approve the Neighborhood Improvement Commission's recommended use of collected TOT funds generated by short-term rentals and allocated for community and park improvements; and
2. Authorize the City Manager to sign any contracts and agreements to expend the amounts recommended for the projects identified without additional approval by the City Council.
BACKGROUND
The primary objective of the Neighborhood Improvement Commission (NIC) is "to make recommendations to the City Council on ways to improve the appearance of the city and elicit voluntary cooperation to beautify and minimize vandalism in the city." In accomplishing this objective, the NIC seeks input from Seaside residents, community volunteer groups, and collaborative efforts with other boards and commissions.
In July of 2018, the City Council adopted Ordinance 1054 which directed 50% of all transient occupancy tax (TOT) generated by short-term rentals (STR's) to be directed toward community and park improvements, with the Neighborhood Improvement Commission (NIC) providing the recommendations for the use of these funds to the Council for consideration and approval.
On May 10, 2022, the NIC held a special meeting regarding STR TOT fund allocation recommendations to the City Council and included herewith. As there have been timing Packet Page 367
Item No. 8.M. Page 2 of 3
issues associated with the spending of the money designated to the NIC, staff reviewed the recommendations and has reallocated the recommendations in order to spend down the FY 2021/2022 funding and any projects that are unable to be completed or encumbered in FY 2021/2022 will be in the 2022/2023 budget. Staff has also made additional recommendations for spending the funds that align with the NIC's mission.
FY 2021/2022 - Available funding to be spent / encumbered by June 30, 2022: $173,000
Recommendations of NIC:
1. $35,000 for playground equipment at Highland Otis Park. Some older playground equipment was removed from Highland Otis Park for safety concerns, leaving the lower playground area void of equipment.
2. $15,000 for water bottle filling stations at parks with water service.
3. $8,000 for Holiday Decorations.
Additional recommendations by staff:
1. $40,000 donation to Friends of Seaside Parks Association for park beautification.
2. $25,000 donation to the Spay Neuter Imperative Project (SNIP) which provides lowcost mobile spay and neuter services.
3. $200 to purchase House of the Quarter gift cards.
4. $5,000 to purchase one park bench and one picnic table.
5. $10,000 to purchase new garbage cans for parks.
6. $10,000 to purchase new pet waste stations, bags, etc.
Budget: $173,000
Total of all recommendations: $143,200
Remaining funds to return to the general fund: $24,800
FY 2022/2023 - Available funding to be spent / encumbered by June 30, 2023: $258,276.00
1. $40,000 for a new sidewalk at the Sonoma Avenue Sports Complex (on City property on Contra Costa St).
2. $5,000 for a Community Garden in collaboration with the Parks and Recreation Commission.
3. $10,000 for trees (or City Tree Program). A program designed to help Seaside’s future tree canopy could provide residents with a free tree to plant on their property along with planting and care instructions.
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4. $35,000 for Art Murals in collaboration with the Arts and History Commission, with $25,000 of the $35,000 for the Fire Department’s mural replacement, and extension across a larger portion of the south exterior wall. The original mural, created by One Voice, depicted firefighters teaching youths about fire safety, as well as historical fire equipment. The deterioration of the building’s exterior finish, combined with required repair work, prohibited the recovery of the original artwork. The Arts and History Commission photographed the One Voice mural for the history archives; plans to solicit artists; and work with the Fire Department on the concept and design for a new mural.
5. $25,000 for (4) Touch Screen Kiosks. Recommended locations include City Hall, Seaside Creates (656 Broadway Ave), Broadway parking lot (490 Broadway Ave) and Oldemeyer Center. Kiosks can help promote and provide information about local businesses, attractions, events, public transportation, public meetings, public announcements, maps, directions, and to report non-emergency neighborhood issues to city staff.
Budget: $258,276
Total cost of recommendations: $115,000
Remaining Funds to allocate later: $143,276
FISCAL IMPACT
The fiscal year 2021-22 budget included $173,000.00 for the Neighborhood Improvement Committee. Unspent or unencumbered funds of the Committee do not automatically roll forward to the subsequent budget year.
The fiscal year 2022-23 budget includes a budget amount of $257,097.00 for the Neighborhood Improvement Committee. Staff recommends any items approved by the City Council tonight but not spent or encumbered by year end be paid from the subsequent year's budget.
ATTACHMENTS
1. May 10, 2022 NIC Special Meeting Minutes
2. 2022-23 NIC WORKPLAN
Reviewed for Submission to the City Council by:
__________________________________
Roberta Greathouse, Acting City Manager
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NEIGHBORHOOD IMPROVEMENT COMMISSION
SPECIAL MEETING MINUTES
May 10, 2022
1. CALL TO ORDER at 6:03 p.m.
2. ROLL CALL
PRESENT: LeBoeuf, Alexander, Olaeta-Reed, Miller, Riordan ABSENT : Velasco
3. PUBLIC COMMENT: None
4. BUSINESS
a. CONSIDERATION OF FUND ALLOCATION RECOMMENDATIONS
TO CITY COUNCIL FOR THE UPCOMING FISCAL YEAR
M/S/C – Miller/Olaeta-Reed move to recommend funding as follows:
$35,000 for Highland Otis Park equipment
$25,000 for Touch Screen Kiosks (4) total to be located at City Hall, Seaside Creates (656 Broadway Ave), Broadway parking lot (490 Broadway Ave) and Oldemeyer Center
$35,000 for murals ($25,000 directly for the Fire Department mural replacement and extension
$5,000 for a Community Garden
$10,000 for trees (or City Tree Program)
$15,000 for water fountains at parks with water service $40,000 for a new sidewalk at the Sonoma Avenue Sports Complex (on City property on Contra Costa St)
$8,000 (supplemental) for Holiday Decorations
All Ayes
5. REPORTS FROM STAFF
No reports
6. COMMISSIONER REPORTS
No Report
b. ADJOURNMENT
The meeting adjourned at 7.27 p.m.
Respectfully Submitted,
____________________
David Little
APPROVED:
________________________
Shanda LeBoeuf, Chair
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City of Seaside
Neighborhood Improvement Commission (NIC)
Annual Work Plan July 1, 2022 to June 30, 2023
Commission Membership:
Shanda LaBoeuf Chairman
Dennis Alexander Vice-Chairman
Alex Miller Commissioner
Ramona Olaeta-Reed Commissioner
Veronica Velasco Commissioner
Ray Riordan Commissioner
Vacant Commissioner
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2 The Neighborhood Improvement Commission (NIC) consists of seven individual members appointed by the City Council to serve a three-year term. Each member resides within the City of Seaside and serves on a voluntary basis.
Purpose:
The purpose of the NIC is to make recommendations to the City Council and advising the Council in matters pertaining to the general improvement of neighborhoods throughout the City of Seaside.
Objectives:
1. Encourage citizens to beautify and upgrade their property and landscaping, and to remove items that adversely influence property values;
2. Encourage citizens to voluntarily comply with the various city codes relatingto the general appearance of the City;
3. Make recommendations to the City Council on ways to improve the appearance of the City and to elicit voluntary cooperation to beautify and minimize vandalism in the City;
4. Work with service clubs and civic organizations, as appropriate, to help clean up the City and to promote and implement programs which help achieve this goal;
5. Work towards the establishment of neighborhood organizations including Neighborhood Watch groups to encourage beautification and reduce vandalism in the neighborhoods;
6. Encourage citizens and merchants to decorate their homes and businesses with decorations during the holiday season and to appropriately displaythe United States flag on national holidays;
7. Conduct administrative hearings relating to property maintenance.
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3 Historical Information:
On December 3rd, 1981, the Neighborhood Improvement Commission (NIC), originally known as the “Neighborhood Improvement Program Commission” was first introduced under Ordinance 596 and adopted by the City Council on December, 7
th, 1982.
An NIC objective is “To make recommendations to the City Council on ways to improve the appearance of the city and elicit voluntary cooperation to beautify and minimize vandalism in the city.”
In July of 2018, the City Council adopted Ordinance 1054 which directed 50% of all transient occupancy tax (TOT) generated by short term rentals (STRs) to be directed toward community and park improvements, with recommendations to the City Council by the Neighborhood Improvement Commission.
The work plan of the Neighborhood Improvement Commission aligns with their recommendations to the City Council for use of STR TOT.
Fiscal Year Work Plan:
1. Highland Otis Park equipment;
2. Touch Screen Kiosks (4) total to be located at City Hall, Seaside Creates (656 Broadway Ave), Broadway parking lot
(490 Broadway Ave) and Oldemeyer Center;
3. Art Murals (including Fire Department mural replacement);
4. Community Garden;
5. City Tree Program;
6. Water bottle filling stations at parks with water service;
7. New sidewalk at the Sonoma Avenue Sports Complex on City property along Contra Costa St.
8. Holiday Decorations.
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4 RECENT AND ONGOING ACCOMPLISHMENTS:
Fire Station Beautification
The 2019-20 NIC work plan included repainting Seaside Fire Station.
Beautification efforts currently underway are directly attributable to sustained efforts by NIC and the City Council’s support.
Neighborhood Park Improvements
NIC recommended projects:
ADA Merry-Go-Round at Laguna Grande Park
(20) Trees at city parks
Signage at city parks and Sonoma Sports Court
Sidewalk Improvements
NIC recommended project:
Grinding lifted transitions between neighborhood streets and sidewalks.
Sonoma Sports Court
The 2019-20 NIC work plan included acquiring a dilapidated fenced area at Contra Costa and Sonoma from MPUSD, “so it can be upgraded and possibly become a basketball court for the neighborhood.” Accomplished.
PG&E Manzanita Substation Fence
Collaborated with PG&E to beautify their sub-station fence at San Pablo and Flores, which included the removal of razor wire, and the repairing and repainting of the fence.
Neighborhood Watch Signs
An NIC work project included the replacement of 200+ faded-out, vandalized, mismatched, and otherwise illegible neighborhood watch signs.
NIC also sponsored several organizational meetings in order to restore community interest and participation in neighborhood watch programs. The Commission intends to continue promoting this important program.
Public Nuisance Hearings:
Commissioners recently participated in Public Nuisance hearings as outlined in Section 17.36.110 of the Seaside Municipal Code. Commercial business – 1100 block of Broadway – accumulation of junk (2) Houses – 300 block of Sonoma – accumulation of junk/debris (1) House – 1200 block of Canyon Del Rey – accumulation of junk/debris Packet Page 374
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5 Neighborhood cleanups:
Several times per year, the Commission provides a dumpster to a neighborhood selected by the Commission. Residents of that neighborhood can dispose of approved waste free of charge. All neighborhood residents are thus encouraged to clean up their property to help beautify their neighborhood and the City.
House of the Quarter:
The Commission selects a House of each quarter from a rotating list of neighborhoods. The winners receive a plaque with their name and address plus a $50 gift certificate for a Seaside business of their choice. Winners receive awards at City Council meetings as circumstances permit.
Business of the Quarter:
Four times per year, the Commission selects a Seaside Business of the Quarter where improvements have occurred or the overall visual appeal maintained of the business is exceptional. Winners receive a plaque at City Council meetings as circumstances permit.
Holiday Decoration Contest:
To encourage holiday cheer and a sense of community pride, the Commission sponsors a decorating contest each December. Participants are eligible to receive prizes as the Commission selects winners.
End of Work Plan
Dated: May 10, 2022
Shanda LeBoeuf, NIC Chair Dennis Alexander, NIC Vice-Chair Packet Page 375
Neighborhood Improvement Commission
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CITY OF SEASIDE
STAFF REPORT
Item No.: 9.A.
TO: City Council
FROM: Roberta Greathouse, Acting City Manager
BY: Dan Meewis, Recreation Director
Roberta Greathouse, Human Resources Director/Risk Manager DATE: June 16, 2022
SUBJECT: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEASIDE AMENDING CHAPTERS 8.38 AND 8.39 REGARDING
SMOKING REGULATIONS ADDRESSING VAPING AND
FLAVORED TOBACCO PRODUCTS AND MAKING AN
ENVIRONMENTAL DETERMINATION OF EXEMPTION UNDER
THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (FIRST
READING – ROLL-CALL VOTE)
RECOMMENDATION
First reading of an ordinance amending SMC Chapter 8.38 and 8.69 regarding smoking regulations addressing vaping and flavored tobacco products and making an environmental determination of exemption under the CEQA.
BACKGROUND
On September 16, 2021, the City Council adopted a resolution in support of the Blues Zones Project of Monterey County. One of the focal points for the Blue Zones Project is their " Tobacco Policy." In order for the City to reach Blue Zones Project certification in Tobacco Policy, the following targets need to be met:
Amending chapters 8.38 and 8.39 directly supports the Blue Zone goal to create an environment where smoking (including vaping) and the use of tobacco is less desirable, accessible, and acceptable, especially among youth. In addition, it meets the Blue Zones to decrease secondhand smoke exposure (including aerosol from e-cigarettes and smoke from marijuana) and reduce access to, and availability of smoking, vaping, and tobacco products.
Electronic cigarettes, (also called e-cigarettes and/or electronic vaporizers), are batteryPacket Page 379
Item No. 9.A. Page 2 of 3
operated devices that deliver vapor (sometimes called aerosol) made up of nicotine, flavorings, and other chemicals. These devices were first introduced into the American Market in 2007 with shapes and sizes quickly changing over time, providing a sleek and modern look appealing to youth. Many electronic cigarettes have removable cartridges that are filled with liquids that are in a variety of flavors, such as mint, fruit, and candy that do not smell or taste like regular cigarettes. In addition, the liquids may include nicotine salts that feel less harsh on the throat and lungs, allowing users to inhale more deeply.
There is increasing evidence that the large amount of nicotine salts within electronic cigarettes may be responsible for increasing nicotine addiction among youth. With traditional cigarettes and older types of electronic cigarettes, the smoke and high nicotine levels can appear harsh for users, resulting in coughing, dizziness, and even nausea. For many, these negative effects are enough to keep them from becoming regular users. Nicotine salts prevent these side effects, which means youth who try electronic cigarettes are more likely to continue using them regularly and become addicted.
Use of electronic cigarettes by youth is impacted by several factors, including flavoring, nicotine salts, industry marketing and the extent of regulation. Recent market trends show an increase in sales of electronic cigarettes that deliver high levels of nicotine more efficiently and with less irritation, making it easier for young people to initiate use and develop addiction. The industry targets youth with sweet and fruit-flavored products. Research shows adolescents consider flavor the most important factor when trying electronic cigarettes and are more likely to initiate use of flavored products.
Overall, data illustrates that electronic cigarette use more than doubled among middle school and high school students from 2017-2019. Data from Monitoring the The Future showed that from 2017 to 2018, current (use in the past 30-days) electronic cigarette use significantly increased from 6.6 percent to 10.4 percent among 8th graders (a 58 percent increase), 13.1 percent to 21.7 percent among 10th graders (a 66 percent increase) and 16.6 percent to 26.7 percent among 12th graders (a 61 percent increase).
Of the various types of electronic cigarettes, disposable electronic cigarettes pose the highest potential environmental costs, because they contain e-waste elements similar to those of reusable electronic cigarettes, but are used only for a predetermined time (about 400 puffs or 20-40 cigarettes' worth of vapor). When littered or improperly discarded, broken devices can leach heavy metals (including mercury, lead, and bromine), battery acid, and nicotine into the local environment, affecting humans and other organisms.
The proposed ordinance amending Chapter 8.38 and 8.39 of the City of Seaside Municipal includes the following provisions:
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Item No. 9.A. Page 3 of 3
1. Expands areas where smoking is precluded to include any outdoor area open to the general public;
2. Prohibits smoking in all new units of multi-unit residences, including private balconies, porches, decks, etc.;
3. Strongly encourages owners of existing multi-unit residences to prohibit smoking in all units;
4. Bans retailers from selling flavored tobacco products to anyone regardless of age and bans the sale of single-use electronic cigarettes (within 6 months of the effective date of the ordinance).
FISCAL IMPACT
None.
ATTACHMENTS
1. ORD-2022- Flavored Tobacco
Reviewed for Submission to the City Council by:
__________________________________
Roberta Greathouse, Acting City Manager
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