Agenda packet — Seaside City Council, August 18, 2022

A G E N D A

CITY OF SEASIDE REGULAR MEETING
CITY COUNCIL/SUCCESSOR 440 HARCOURT AVE (COUNCIL CHAMBER) AGENCY TO THE Thursday, August 18, 2022
REDEVELOPMENT AGENCY 5:00 PM
___________________________________________________________________________________ NOTICE: The City Council will hold its public meetings in person, with a virtual option for public participation based on availability. The City of Seaside utilizes Zoom tele-conferencing technology for virtual public participation; however, we make no representation or warranty of any kind, regarding the adequacy, reliability, or availability of the use of this platform in this manner. Participation by members of public through this means is at their own risk. ___________________________________________________________________________________ ___________________________________________________________________________________

VIRTUAL PUBLIC PARTICIPATION INSTRUCTIONS

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4. To make public comment, the following options are available:

Before the Meeting via Email: Written comments can be emailed to [email protected] Include the following subject line: “Public Comment Item #___” (insert the agenda item number relevant to your comment). Written comments must be received by 2:00 p.m. on the day of the meeting.

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IN PERSON PARTICIPATION INSTRUCTIONS
Members of the public participating in person and wishing to address the City Council may approach the podium when the Chair calls for public comment.

Packet Page 1
City Council REGULAR Meeting August 18, 2022 5:00 PM Agenda Page 2

1. CALL TO ORDER

2. ROLL CALL – ESTABLISHMENT OF QUORUM
Ian N. Oglesby
David R. Pacheco
Jason Campbell
Jon Wizard
Alexis Garcia-Arrazola
Mayor/Chair
Mayor Pro Tem/Vice Chair
Council/Agency Member
Council/Agency Member
Council/Agency Member

3. INVOCATION AND PLEDGE OF ALLEGIANCE

4. REVIEW OF AGENDA
If there are any items that arose after the 72-hour posting deadline, this is the point in the meeting where a vote may be taken to add the item to the agenda. (A 2/3- majority vote is required).

5. PUBLIC COMMENT
Members of the public wishing to address the City Council on matters within the jurisdiction of the City of Seaside, but not on this agenda, may do so during the Public Comment period for up to three (3) minutes. Public Comments for "Presentations" on this agenda are also taken at this time; comments on specific agenda items are heard under that item. For the public record, please state your name.

6. PUBLIC AGENCY COMMUNICATIONS
This is a time specifically set aside for representatives of public agencies to make brief comments of general interest to the City Council and the community.

7. PRESENTATIONS
A. REVIEW OF UPCOMING CITYWIDE EVENTS (ERNESTO ALTAMIRANO,

COMMUNICATIONS AND COMMUNITY ENGAGEMENT SPECIALIST)
B. RECEIVE AN OVERVIEW OF THE CONCEPTUAL PLAN OPTIONS FOR THE

POTENTIAL FUTURE DEVELOPMENT OF SEASIDE EAST (ASHLEY

COLLICK, ASSISTANT CITY MANAGER)

8. CONSENT AGENDA
A. APPROVE MINUTES FROM AUGUST 4, 2022
Packet Page 2
City Council REGULAR Meeting August 18, 2022 5:00 PM Agenda Page 3 RECOMMENDATION: Approve minutes as presented in the agenda packet.

B. APPROVE AND FILE CITY CHECKS
RECOMMENDATION: Approve and file the accounts payable and wired payments made during the period of June 4, 2022, through July 1, 2022, including the payroll and benefits checks, direct deposits, and wired payments related to the pay period ending June 16, 2022 & June 30, 2022. Total Accounts Payable and Payroll for the above referenced period is $7,255,964.38.

C. ACCEPT AND FILE THE CASH AND INVESTMENTS REPORT FOR THE CITY

OF SEASIDE AND THE SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY OF THE CITY OF SEASIDE FOR THE QUARTER ENDING JUNE 30, 2022
RECOMMENDATION: Accept and file the City of Seaside and the Successor Agency to the Redevelopment Agency of the City of Seaside Cash and Investment Report for the quarter ending June 30, 2022.

D. APPROVE PROCLAMATION RECOGNIZING SEPTEMBER 17, 2022, AS

CONSTITUTION DAY AND CITIZENSHIP DAY IN THE CITY OF SEASIDE RECOMMENDATION: Approve a proclamation as written declaring Constitution Day observance on September 17 to commemorate the signing of the Constitution on September 17, 1787, and Citizenship Day to "recognize all who, by coming of age or by naturalization, have become citizens" in the City of Seaside.

E. APPROVE PROCLAMATION RECOGNIZING SEPTEMBER 15 - OCTOBER 15, 2022, AS NATIONAL HISPANIC HERITAGE MONTH IN THE CITY OF

SEASIDE
RECOMMENDATION: Approve a proclamation that celebrates and recognizes the contributions Hispanic Americans have made to American society and culture and to honor five of our Central American neighbors who celebrate their Independence days in September.

F. PROCLAMATION RECOGNIZING SEPTEMBER AS CHILDHOOD CANCER

AWARENESS MONTH IN THE CITY OF SEASIDE
RECOMMENDATION: Proclaim September as Childhood Cancer Awareness Month.

G. ADOPT THE RESOLUTION CREATING THE POSITIONS OF WATER

SYSTEM OPERATOR AND DEPUTY FIRE CHIEF, AMENDING THE FISCAL YEAR 2022-23 FUND BUDGET, AND MODIFYING THE POSITION
Packet Page 3
City Council REGULAR Meeting August 18, 2022 5:00 PM Agenda Page 4

ALLOCATION LIST TO REFLECT ORGANIZATIONAL CHANGES
RECOMMENDATION: Adopt the resolution creating the classifications of Water System Operator and Deputy Fire Chief, and amending the Fiscal Year 2022-23 General Fund Budget and Municipal Water Fund Budgets by appropriating $103,625.00 and $20,388.00 to each fund respectively, and modifying the position allocation list to reflect the organizational changes.

H. ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE

MEMORANDA OF UNDERSTANDING WITH THE SEASIDE FIREFIGHTERS'

ASSOCIATION, SEASIDE PUBLIC SAFETY MANAGERS' ASSOCIATION,

SEASIDE CITY EMPLOYEES' ASSOCIATION, SEASIDE MANAGERS AND

SUPERVISORY EMPLOYEES' ASSOCIATION, CONFIDENTIAL EXEMPT

AND NON-EXEMPT EMPLOYEES, AND UNCLASSIFIED EXEMPT AND NON

EXEMPT EMPLOYEES
RECOMMENDATION: Adopt a resolution authorizing the City Manager to execute Memoranda of Understanding with labor groups.

I. APPROVE THE TRAFFIC ADVISORY COMMITTEE RECOMMENDATION TO

RED CURB AT THE INTERSECTION OF WARING STREET AND LA SALLE AVENUE
RECOMMENDATION: Approve the Traffic Advisory Committee (TAC) recommendation for red curb at the intersection of Waring Street and La Salle Avenue.

J. APPROVE MAYOR'S YOUTH FUND CONTRIBUTION REQUEST FROM SEASIDE RAIDERS YOUTH FOOTBALL FOR THE 2022 SEASON
RECOMMENDATION: Approve a request from Seaside Raiders Youth Football for a donation of $3,000.00 from the Mayor's Youth Fund to help cover the costs associated with their football program.

K. APPROVE MAYOR'S YOUTH FUND CONTRIBUTION REQUEST FROM SEASIDE RAIDERS YOUTH CHEER FOR THE 2022 SEASON
RECOMMENDATION: Approve a request from Seaside Raiders Youth Cheer for a donation of $3,000.00 from the Mayor's Youth Fund to help cover the costs associated with their cheer program.

L. APPROVE A FEE WAIVER REQUEST FROM ACTION COUNCIL - BUILDING

HEALTHY COMMUNITIES FOR THE USE OF THE SEASIDE COMMUNITY CENTER FOR THEIR "CIRCULO" HEALING CIRCLE MEETING ON AUGUST 26, 2022
RECOMMENDATION: Approve the fee waiver request from Action Council - Packet Page 4
City Council REGULAR Meeting August 18, 2022 5:00 PM Agenda Page 5 Building Healthy Communities for the use of the Seaside Community Center to hold their "Circulo" Healing Circle meeting for the amount of $644.00, the organization will pay the City the non-refundable portion of the deposit of $52.20.

M. APPROVE APPOINTMENTS TO NEIGHBORHOOD IMPROVEMENT

COMMISSION AND THE COMMUNITY SAFETY ADVISORY COMMISSION RECOMMENDATION: Accept the appointments of Tiffinie Meyer to the Neighborhood Improvement Commission and Maiaika Velazquez to the Community Safety Advisory Commission, as recommended by the Mayor.

9. PUBLIC HEARING
A. AN ORDINANCE AMENDING SEASIDE MUNICIPAL CODE CHAPTER 2.42 CONFLICT OF INTEREST CODE SECTION 2.42.130 APPENDIX -

DESIGNATED EMPLOYEES (FIRST READING - ROLL CALL VOTE)
RECOMMENDATION: First reading of an ordinance amending SMC Chapter 2.42 Conflict of Interest Code Section 2.42.130 Appendix - Designated Employees.

10. BUSINESS ITEMS
A. PROVIDE DIRECTION FOR THE 2022/23 COMMUNITY SOCIAL

SERVICES GRANT (CSS)
RECOMMENDATION: Consider and discuss the CSS grant process for year 3, and provide direction to staff.

B. ADOPT A RESOLUTION AUTHORIZING THE PAYMENT OF $7,522,232.14

TO MARINA COAST WATER DISTRICT FOR A CAPACITY CHARGE TO SECURE 407 AF OF RECYCLED WATER FOR THE BAYONET BLACKHORSE

GOLF COURSE AND AUTHORIZE AN INTERFUND LOAN FROM THE CITY'S

GENERAL FUND TO THE SEASIDE MUNICIPAL WATER SYSTEM FOR THE

SAME AMOUNT AND AUTHORIZING THE CITY'S FINANCE DIRECTOR TO

MAKE ALL NECESSARY BUDGET ADJUSTMENTS TO THE FISCAL YEAR 2022-2023 ADOPTED BUDGET
RECOMMENDATION: 1. Adopt a Resolution authorizing the payment of $7,522,232.14 to Marina Coast Water District (MCWD) for a capacity charge to secure 407 AF of recycled water to the golf course; and

2. Authorize an interfund loan from the City's general fund to the Seaside Municipal Water System for the same amount; and

3. Authorize the City's Finance Director to make the associated budget amendments to the fiscal year 2022-2023 adopted budget.

Packet Page 5
City Council REGULAR Meeting August 18, 2022 5:00 PM Agenda Page 6

11. COUNCIL MEMBER REQUESTS
A. NEW COUNCIL MEMBER REQUESTS
B. FOLLOW UP ON PREVIOUS REQUESTS

1. Grizzly Pollinator Habitat Contribution of $6,000.00 (Pacheco)

2. Park Master Plan, Traffic Calming on Hilby Ave, Increase Cutino Park Public Safety with Cameras (Oglesby)

12. CITY ATTORNEY, CITY MANAGER, MAYOR AND CITY COUNCIL

COMMENTS AND REPORTS ON COMMITTEE ASSIGNMENTS
This is a time specifically set aside for members of the City Council, the City Manager and City Attorney to make brief comments of general interest to the community and report on committee assignments.

13. CLOSED SESSION
A. CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO
GOVERNMENT CODE 54957.6
Agency Negotiators: Roberta Greathouse, Human Resources Director / Risk Manager; Donna Williamson, Labor Negotiator; Samantha Sakhrani, Human Resources Analyst.

Employee Organizations: All represented and unrepresented employees and employee associations.

B. CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE SECTION 54956.9: POTENTIAL LITIGATION
Potential Litigation (2 Matters)
C. CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE SECTION 54956.9: EXISTING LITIGATION
Monterey County Superior Court
Petrovich Development Company, LLC v. City of Seaside, et al.

Case No. 21CV003630
D. CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE 54956.9 EXISTING LITIGATION
Monterey County Superior Court
Case No. 20CV003118
People v. Arzadon, Et. Al.

Packet Page 6
City Council REGULAR Meeting August 18, 2022 5:00 PM Agenda Page 7

14. ADJOURNMENT
Next Regularly Scheduled Meeting:

September 1, 2022
5:00 PM
The City of Seaside is committed to providing accessible facilities and accommodating people with disabilities in all of its services programs and activities. If special considerations are needed by any person to fully participate in this meeting, contact the City Clerk at 899-6707 no fewer than two business days prior to the meeting to allow reasonable arrangements. Agendas are posted at:
http://www.ci.seaside.ca.us/129/City-Council-Committee-Agendas Agenda-related writings or documents provided during public meetings are available for public inspection during the meeting or from the office of the City Clerk. This agenda is posted in compliance with California Governor Newsom's Executive Orders N-29-20 and N-33-20.

Packet Page 7

DRAFT MINUTES

CITY OF SEASIDE CONCURRENT MEETING
CITY COUNCIL/SUCCESSOR 440 HARCOURT AVE
AGENCY TO THE Thursday, August 4, 2022
REDEVELOPMENT AGENCY 5:00 PM

1. CALL TO ORDER
Mayor/Chair Oglesby called the meeting to order at 5:00 p.m.

2. ROLL CALL – ESTABLISHMENT OF QUORUM
PRESENT: Campbell, Garcia-Arrazola, Oglesby, Pacheco, Wizard ABSENT: None

3. INVOCATION AND PLEDGE OF ALLEGIANCE
A moment of silence was held and the pledge was led by Council/Agency Member Garcia-Arrazola.

4. REVIEW OF AGENDA
City Attorney Sheri Damon asked that one (1) item to Closed Session as follows:

CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8
Address: 1579 & 1583 Del Monte Blvd, Seaside, CA 93955
APN: 011-301-014 & 011-279-006
Negotiations with Steve Hall, et. al. (Property Owner)
Negotiator for the City: City Manager, et al.

Under Discussion: Price, terms of payment or both.

5. PUBLIC COMMENT
Navid Ghazi, Jan Shriner

6. PUBLIC AGENCY COMMUNICATIONS
None

7. PRESENTATIONS
Packet Page 8
Thursday, August 4, 2022 City Council CONCURRENT Meeting Page 2 A. REVIEW OF UPCOMING CITYWIDE EVENTS (ERNESTO ALTAMIRANO,

COMMUNICATIONS AND COMMUNITY ENGAGEMENT SPECIALIST)
Mr. Altamirano provided the presentation on upcoming citywide events. Assistant City Manager Ashley Collick, provided a verbal report on the trip to Oaxaca.

Council/Agency Member Garcia-Arrazola provided comments on the trip and accomplishments achieved during the visit. City of Seaside will host its own Oaxaca by The Sea event on September 18, 2022.

B. VACCINE UPDATE (MARY GUTIERREZ, FIRE CHIEF)
Chief Gutierrez provided the presentation and responded to questions from the Council.

C. PUBLIC SAFETY 4TH OF JULY AFTER ACTION REPORT (NICK BORGES,

ACTING POLICE CHIEF)
Acting Chief Borges provided the presentation and responded to questions from the Council.

D. NEIGHBORHOOD IMPROVEMENT COMMISSION'S BUSINESS OF THE

THIRD QUARTER (DAVID LITTLE, BUILDING OFFICIAL)
Building Official David Little introduced NIC Commissioner Veronica Velazquez whom presented the award to the Business of Quarter Award Winner: Tricycle Pizza, 1950 Fremont Blvd.

8. CONSENT AGENDA
Mayor/Chair Oglesby read the Consent Agenda, and no items were pulled by the Council or members of the public. There were no comments from members of the public.

On motion by Council/Agency Member Campbell and second by Mayor Pro Tem/Vice Chair Pacheco and carried by the following vote, the City Council/Successor Agency moved to approve the Consent Agenda as presented.

AYES: Campbell, Garcia-Arrazola, Oglesby, Pacheco, Wizard NOES: None
ABSTAIN: None
ABSENT: None
A. ADOPT A RESOLUTION MAKING FINDINGS IN ACCORDANCE WITH AB361: HYBRID MEETINGS AND GOVERNMENT CODE SECTION 54953 (BROWN ACT) AUTHORIZING REMOTE/TELECONFERENCE

PARTICIPATION IN CITY MEETINGS
Packet Page 9
Thursday, August 4, 2022 City Council CONCURRENT Meeting Page 3 ACTION: ADOPTED RESO #22-97
B. APPROVE MINUTES FROM JULY 21 & JULY 27, 2022
ACTION: APPROVED
C. APPROVE PROCLAMATION RECOGNIZNG THEODORE "TED" BLACK FOR

WORK AND SERVICE AS A YOUTH MENTOR IN THE CITY OF SEASIDE ACTION: PROCLAIMED
D. APPROVE MAYOR'S YOUTH FUND CONTRIBUTION REQUEST FROM

MONTEREY CONDORS CLUB
ACTION: APPROVED
E. APPROVE A FEE WAIVER REQUEST FROM CENTRAL COAST BOMBERS

FOR THE USE OF SOPER FIELD, AND CUTINO PARK
ACTION: APPROVED
F. ADOPT A RESOLUTION FOR DESIGNATION OF VOTING DELEGATES AND

ALTERNATES FOR THE LEAGUE OF CALIFORNIA CITIES ANNUAL
CONFERENCE AND EXPO BEING HELD SEPTEMBER 7-9, 2022, IN LONG

BEACH, CALIFORNIA
ACTION: ADOPTED RESO #22-98
G. ADOPT A RESOLUTION ACCEPTING $330,000.00 IN EMERGENCY RENTAL ASSISTANCE PROGRAM (ERAP-2) FUNDING
ACTION: ADOPTED RESO #22-99
H. ADOPT A RESOLUTION APPROVING A PROFESSIONAL SERVICES

AGREEMENT WITH WHITSON ENGINEERS TO PERFORM AN

ASSESSMENT OF THE SAN PABLO PEDESTRIAN BRIDGE FOR AN
AMOUNT NOT TO EXCEED $37,000.00, AND APPROPRIATING
$39,960.00 FROM THE GENERAL FUND TO THE PROJECT
ACTION: ADOPTED RESO #22-100
I. AUTHORIZE CITY MANAGER TO EXECUTE A RELOCATION EASEMENT

FOR PACIFIC GAS & ELECTRIC (PG&E) ELECTRIC LINES TO ENABLE

RESIDENTIAL DEVELOPMENT OF THE GOLF COURSE
ACTION: ADOPTED RESO #22-101

9. BUSINESS ITEMS
Packet Page 10
Thursday, August 4, 2022 City Council CONCURRENT Meeting Page 4 A. CONSIDER ESTABLISHMENT OF AN ILLEGAL FIREWORKS TASK FORCE

AND/OR CONSIDER ADOPTION OF A RESOLUTION CALLING FOR AN ELECTION PROHIBITING THE USE, POSSESSION OR SALE OF "SAFE AND SANE" FIREWORKS
Acting Chief Borges provided a presentation and responded to questions from the Council.

PUBLIC COMMENT: Jen, parent, Peter Kaiser, Dennis Revell, Regina Mason, Mel Mason, Karla Lobo
On motion by Council/Agency Member Campbell and second by Mayor Pro Tem/Vice Chair Pacheco and carried by the following vote, the City Council/Successor Agency moved to approve the establishment of an illegal fireworks task force and to place a hold on the consideration of calling for an election to prohibit the use, possession or sale of “safe and sane” fireworks.

AYES: Campbell, Garcia-Arrazola, Oglesby, Pacheco, Wizard NOES: None
ABSTAIN: None
ABSENT: None

10. COUNCIL MEMBER REQUESTS
A. NEW COUNCIL MEMBER REQUESTS

1. Grizzley Pollinator Habitat Contribution of $6,000.00 (Pacheco)

2. Options for Properties on Hilby Ave, West Broadway Urban Village/Canyon Del Rey Scope of Work (Wizard)

3. Park Master Plan, Traffic Calming on Hilby Ave, Increase Cutino Park Public Safety with Cameras (Oglesby)
B. FOLLOW UP ON PREVIOUS REQUESTS
None.

11. CITY ATTORNEY, CITY MANAGER, MAYOR AND CITY COUNCIL COMMENTS

AND REPORTS ON COMMITTEE ASSIGNMENTS
Reports provided.

12. CLOSED SESSION
City Attorney Sheri Damon read the Closed Session items. There were no comments from the public.

A. CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO GOVERNMENT Packet Page 11
Thursday, August 4, 2022 City Council CONCURRENT Meeting Page 5 CODE 54957.6
Agency Negotiators: Roberta Greathouse, Human Resources Director / Risk Manager; Donna Williamson, Labor Negotiator; Samantha Sakhrani, Human Resources Analyst.

Employee Organizations: All full-time represented and unrepresented employees and employee associations.

B. CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE SECTION 54956.9: POTENTIAL LITIGATION
Potential Litigation (3 Matters)
C. CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE SECTION 54956.9: EXISTING LITIGATION
Petrovich Development Company, LLC v. City of Seaside, et al.

Monterey County Superior Court 21CV003630
D. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8
Address: 1579 & 1583 Del Monte Blvd, Seaside, CA 93955
APN: 011-301-014 & 011-279-006
Negotiations with Steve Hall, et. al. (Property Owner)
Negotiator for the City: City Manager, et al.

Under Discussion: Price, terms of payment or both.

13. ADJOURNMENT
With no further business, the meeting adjourned at 9:36 p.m.

Respectfully submitted,
_________________________ _________________________
Dominique L. Davis, City/Agency Clerk Ian N. Oglesby, Mayor/Chair Packet Page 12

CITY OF SEASIDE

STAFF REPORT
Item No.: 8.B.

TO: City Council
FROM: Jaime M. Fontes, City Manager
BY: Jessica Riley, Assistant Finance Director
DATE: August 18, 2022
SUBJECT: APPROVE AND FILE CITY CHECKS

RECOMMENDATION
Approve and file the accounts payable and wired payments made during the period of June 4, 2022, through July 1, 2022, including the payroll and benefits checks, direct deposits, and wired payments related to the pay period ending June 16, 2022 & June 30, 2022. Total Accounts Payable and Payroll for the above referenced period is $7,255,964.38.

BACKGROUND
In accordance with Government Code Section 37208, at each City Council meeting, the Council is provided a listing of the payroll and general checks issued since the last report so that the checks can be inspected and confirmed. Each purchase has been reviewed and approved by the department making the purchase at the time of procurement. The invoices have been reviewed by the Finance Department prior to payment to ensure that they conform to the approved budget.

Therefore, in accordance with Government Code Section 37208, the above referenced and linked list of checks conforms to the approved budget and has been paid. These checks are submitted to the City Council for inspection and confirmation.

A description of the checks and wires exceeding $10,000.00 are as follows:
 $29,863.58 to California-American Water for Water consumption for multiple City of Seaside service addresses. Billing period of 4/21/2022-5/24/2022. Service addresses include city buildings, parks, fire hydrants, irrigation stations, and city affordable housing.
 $13,144.84 to M3 Environmental, LLC for Asbestos Abatement Oversight for Fire Packet Page 13

Item No. 8.B. Page 2 of 4
Station during March 2022.
 $20,889.00 to Monterey County Convention & Visitor's Bureau for TID (Tourism Improvement District) remittance for the reporting period of April 2022 for the 13 Seaside motels/hotels.
 $19,939.60 to Wallace Group for Prof. services during March 2022 for the Fire Station Upgrade project and Highland Otis Park project management.  $24,734.77 to Wallace Group for Prof. services during December for the Fire Station Upgrade project. Prof. services during April 2022 for: Groundwater Recharge Feasibility Study, SCSD Fremont, Broadway, & Ortiz Sewer upgrade, American Tire Development Plan Review, Campus Town Water Augmentation Study, Ellis Park Improvement, Fire Station Upgrade Project, and Highland Otis Park Management.
 $11,828.00 to Monterey Peninsula Water Mgmt District for Groundwater Basin Consulting services during the period 1/1/2022-3/31/2022.  $206,715.82 to Pacific Gas & Electric for Collective accts for street lights, highway lighting, park lights and city office buildings during March, April, May, and June 2022.
 $11,174.42 to City of Sand for Distribution of the 2020/21 SCSD Impact Fees.  $10,819.00 to the Transportation Agency for Monterey County for Fiscal year 2022/23 contribution for congestion management and traffic monitoring.  $58,847.07 to U.S. Bank-CalCard for City of Seaside purchase card transactions for the billing period of 5/23/2022-6/22/2022.
 $27,177.73 to Potter's Electronics for Prof. services for the installation of 18 TVs at the Oldemeyer Center.
 $50,973.42 to Tyler Technologies, Inc. for maintenance fees for In-Code software from 7/1/2022-6/30/2023.
 $11,400.00 to Tope's Tree Service, Inc. for tree pruning and tree removal at Fremont St. and at Trinity Park.
 $19,874.24 to City of Del Rey Oaks for Distribution of the 2020/21 SCSD Impact Fees.
 $41,401.44 to Hinderliter, de Llamas & Associates for Contract audit services for Apr-June 2022 Sales tax revenue.
 $16,862.72 to Burke, Williams, & Sorensen LLP for Special counsel Support during April 2022; Labor relations and employment law services during March 2022.
 $85,727.52 to Monterey Peninsula Engineering for Prof. services for Laguna Grande Park Improvement project through April 2022.
 $12,689.00 to Target Solutions Learning, LLC for Maintenance fee for software from 7/1/2022-6/30/2023.
 $3,031,312.00 to California Joint Powers Insurance Authority for Fiscal year 2022/23 worker's compensation contribution.
 $58,876.00 to California Joint Powers Insurance Authority for SCSD - Fiscal year 2022/23 worker's compensation contribution.
 $143,807.00 to California Joint Powers Insurance Authority for Fiscal year Packet Page 14

Item No. 8.B. Page 3 of 4
2022/23 contribution for the All-Risk Property Insurance Program.  $18,312.00 to Kimly-Horn and Associates, Inc. for Prof. services for Intersection Control Evaluation Study during August and September 2021.  $354,316.75 to Motorola Solutions, Inc. for APX8000 Portable/APX8500 Mobile Radios.
 $17,603.85 to Monterey One Water for SCSD prof. services for Lift Station Maintenance during Oct-Dec 2021.
 $13,144.12 to The Sohagi Law Group for Prof. legal services during May 2022 for: Petrovich Developer Co. and KB Bakewell Ventures.
$23,203.00 to Denise, Duffy & Associates, Inc. for Prof. Legal services during 1/1/2022-5/31/2022 for Seaside Campus Town Services.
 $24,419.65 to Sturdy Oil Company for 55 gallons shell spirax, ethanol/clear diesel delivered on 5/4/2022, and 2,064 gallons of regular ethanol delivered on 5/18/2022..
 $11,800.00 to Michael A. Houlemard, Jr. for Prof. consulting services for ESCA during November - April 2022.
 $22,805.00 to Monterey Bay Military Housing LLC for United Way rental assistance for 2 tenants for 10 months through 3/1/2022.  $12,675.00 to TNT Painting & Decorating, Inc. for Interior painting of 2 restrooms at Laguna Grande Park
 $13,769.31 to Enterprise FM Trust for 5/1/2022 - 6/30/2022 Lease expense City Vehicle Fleet.
 $12,000.00 to Kenneth R. Hargis for Administration of promotional exam for one fire engineer.
 $10,665.00 to Angel H. Ho for Prof. services for confidential personnel investigations on 6/10/2022.
 $155,180.04 to 101 BUILDERS, INC. for Prof. services for upgrades to the Fire Station during April and May 2022.
 $13,839.74 to South Cost Emergency Vehicle Specialists for Repair work to Fire Department Pump Truck.

The Net Payroll and Payroll benefits total was $1,666,248.36.

The remaining checks, totaling $975,934.64, include payments to vendors for operating expenditures.

The check report is available on the City's website here:
https://www.ci.seaside.ca.us/194/Check-Draft-Register

FISCAL IMPACT
There are no additional fiscal impacts.

Packet Page 15

Item No. 8.B. Page 4 of 4

ATTACHMENTS
None
Reviewed for Submission to the City Council by:
_________________________________________
Jaime M. Fontes, City Manager
Packet Page 16

CITY OF SEASIDE

STAFF REPORT
Item No.: 8.C.

TO: City Council
FROM: Jaime M. Fontes, City Manager
BY: Jessica Riley, Assistant Finance Director
Victor Damiani, Finance Director
DATE: August 18, 2022
SUBJECT: ACCEPT AND FILE THE CASH AND INVESTMENTS REPORT FOR

THE CITY OF SEASIDE AND THE SUCCESSOR AGENCY OF THE

REDEVELOPMENT AGENCY OF THE CITY OF SEASIDE FOR THE
QUARTER ENDING JUNE 30, 2022

RECOMMENDATION
Accept and file the City of Seaside and the Successor Agency to the Redevelopment Agency of the City of Seaside Cash and Investment Report for the quarter ending June 30, 2022.

BACKGROUND
Section 53646 of the California State Government code requires the fiscal officer to prepare a quarterly report detailing the City's and the Agency's cash and investments.

The City of Seaside's and the Successor Agency's Investment Policy requires a quarterly report. This report covers the Fiscal Year 2021-2022 4th quarter beginning April 1, 2022, and ending June 30, 2022.

The June 30, 2022 report shows that approximately 99% of the portfolio is City of Seaside funds and 1% is Successor Agency Funds. 34% of the funds are invested in the Local Agency Investment Fund with the State of California.

FISCAL IMPACT
None.

ATTACHMENTS
Packet Page 17

Item No. 8.C. Page 2 of 2

1. LAIF Program Description

2. LAIF Historical Interest Rates

3. PMIA-LAIF_perform

4. Quarterly Investment Exhibits - 4Q quarter ended 6-30-22 Reviewed for Submission to the City Council by:
_________________________________________
Jaime M. Fontes, City Manager
Packet Page 18
Program Description
The Local Agency Investment Fund (LAIF), a voluntary program created by statute, began in 1977 as an investment alternative for California's local governments and special districts and it continues today under Treasurer Fiona Ma's administration. The enabling legislation for the LAIF is Section 16429.1 et seq. of the California Government Code.

This program offers local agencies the opportunity to participate in a major portfolio, which invests hundreds of millions of dollars, using the investment expertise of the State Treasurer's Office professional investment staff at no additional cost to the taxpayer.

The LAIF is part of the Pooled Money Investment Account (PMIA). The PMIA began in 1955 and oversight is provided by the Pooled Money Investment Board (PMIB) and an in-house Investment Committee. The PMIB members are the State Treasurer, Director of Finance, and State Controller.

The Local Investment Advisory Board (LIAB) provides oversight for LAIF. The Board consists of five members as designated by statute. The State Treasurer, as Chair, or her designated representative, appoints two members qualified by training and experience in the field of investment or finance, and two members who are treasurers, finance or fiscal officers or business managers employed by any county, city or local district or municipal corporation of this state. The term of each appointment is two years or at the pleasure of the Treasurer.

All securities are purchased under the authority of Government Code Section 16430 and 16480.4. The State Treasurer's Office takes delivery of all securities purchased on a delivery versus payment basis using a third party custodian. All investments are purchased at market and a market valuation is conducted monthly.

Additionally, the PMIA has Policies, Goals and Objectives for the portfolio to make certain that our goals of Safety, Liquidity and Yield are not jeopardized and that prudent management prevails. These policies are formulated by Investment Division staff and reviewed by both the PMIB and the LIAB on an annual basis.

The State Treasurer's Office is audited by the Bureau of State Audits on an annual basis and the resulting opinion is posted to the State Treasurer’s Office website following its publication. The Bureau of State Audits also has a continuing audit process throughout the year. All investments and LAIF claims are audited on a daily basis by the State Controller's Office as well as an internal audit process.

Under Federal Law, the State of California cannot declare bankruptcy, thereby allowing the Government Code Section 16429.3 to stand. This Section states that "moneys placed with the Treasurer for deposit in the LAIF by cities, counties, special districts, nonprofit corporations, or qualified quasi-governmental agencies shall not be subject to either of the following: (a) transfer or loan pursuant to Sections 16310, 16312, or 16313, or (b) impoundment or seizure by any state official or state agency." During the 2002 legislative session, California Government Code Section 16429.4 was added to the LAIF's enabling legislation. This Section states that "the right of a city, county, city and county, special district, nonprofit corporation, or qualified quasi-governmental agency to withdraw its deposited moneys from the LAIF, upon demand, may not be altered, impaired, or denied in any way, by any state official or state agency based upon the state's failure to adopt a State Budget by July 1 of each new fiscal year." The LAIF has grown from 293 participants and $468 million in 1977 to 2,362 participants and $26.7 billion at the end of December 2019.

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Home ->> LAIF ->> Quarterly Apportionment Rates
Quarterly Apportionment Rates
March June September December
1977 5.68 5.78 5.84 6.45
1978 6.97 7.35 7.86 8.32
1979 8.81 9.10 9.26 10.06
1980 11.11 11.54 10.01 10.47
1981 11.23 11.68 12.40 11.91
1982 11.82 11.99 11.74 10.71
1983 9.87 9.64 10.04 10.18
1984 10.32 10.88 11.53 11.41
1985 10.32 9.98 9.54 9.43
1986 9.09 8.39 7.81 7.48
1987 7.24 7.21 7.54 7.97
1988 8.01 7.87 8.20 8.45
1989 8.76 9.13 8.87 8.68
1990 8.52 8.50 8.39 8.27
1991 7.97 7.38 7.00 6.52
1992 5.87 5.45 4.97 4.67
1993 4.64 4.51 4.44 4.36
1994 4.25 4.45 4.96 5.37
1995 5.76 5.98 5.89 5.76
1996 5.62 5.52 5.57 5.58
1997 5.56 5.63 5.68 5.71
1998 5.70 5.66 5.64 5.46
1999 5.19 5.08 5.21 5.49
2000 5.80 6.18 6.47 6.52
2001 6.16 5.32 4.47 3.52
2002 2.96 2.75 2.63 2.31
2003 1.98 1.77 1.63 1.56
2004 1.47 1.44 1.67 2.00
2005 2.38 2.85 3.18 3.63
2006 4.03 4.53 4.93 5.11
2007 5.17 5.23 5.24 4.96
2008 4.18 3.11 2.77 2.54
2009 1.91 1.51 0.90 0.60
2010 0.56 0.56 0.51 0.46
2011 0.51 0.48 0.38 0.38
2012 0.38 0.36 0.35 0.32
2013 0.28 0.24 0.26 0.26
2014 0.23 0.22 0.24 0.25
2015 0.26 0.28 0.32 0.37
2016 0.46 0.55 0.60 0.68
2017 0.78 0.92 1.07 1.20
Home | Open Government | Careers | Contact | Calendar
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Home | Comments | Disclosure Notice | Privacy Notice | Accessibility Statement | Unclaimed Property | Site Map | Download Adobe Reader © 2022 California State Treasurer's Office
March June September December
2018 1.51 1.90 2.16 2.40
2019 2.55 2.57 2.45 2.29
2020 2.03 1.47* 0.84 0.63
2021 0.44 0.33 0.24 0.23
2022 0.32
*Revised 7/21/2020 per State Controller’s Office
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June 0.861
May 0.684
Apr 0.523
PMIA Quarter to Date(1): 0.69%
PMIA Average Life 311 (1):

LAIF Apportionment Rate 0.75 (2):

0.00002057622201151

0.987125414
LAIF Earnings Ratio(2):

LAIF Fair Value Factor(1):

PMIA Daily(1): 0.99%
Treasuries

68.02%
Agencies

18.90%
Certificates of
Deposit/Bank Notes

5.71%
Time
Deposits

1.90%
Commercial
Paper

4.91%
Corporate
Bonds

0.21%
Loans

0.35%
Notes: The apportionment rate includes interest earned on the CalPERS Supplemental Pension Payment pursuant to Government Code 20825 (c)(1) and interest earned on the Wildfire Fund loan pursuant to Public Utility Code 3288 (a).

Source:
(1) State of California, Office of the Treasurer
(2) State of Calfiornia, Office of the Controller
PMIA Average Monthly
Effective Yields(1)
PMIA/LAIF Performance Report
as of 07/18/22
Daily rates are now available here. View PMIA Daily Rates Quarterly Performance
Quarter Ended 06/30/22
Chart does not include $4,693,000.00 in mortgages, which equates to 0.002%. Percentages may not total 100% due to rounding.

Pooled Money Investment Account
Monthly Portfolio Composition (1)
06/30/22
$234.5 billion
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Exhibit A

DESCRIPTION INSTITUTION VALUATION AMOUNT
LAIF - City Funds State Treasurer Market $ 23,607,288.40 General Checking Bank of West Market $ 31,761,854.20
General Checking Mechanics Bank Market $ 1,873,044.62
Money Market Bank of West Market $ 6,664,085.89
Money Market Mechanics Bank Market $ 0.00
PARS Retirement Account US Bank Market $ 16,522.33
York Tail Claims Bank of America Market $ 17,211.39
Bond 2018 Cutino Reserve account US Bank Market $ 1,028,708.05 Bond 2018 Measure X Reserve account US Bank Market $ 3,372,099.81 Bond 2014 Reserve account US Bank Market $ 0.00
Bond 2006 Reserve & Installment accounts US Bank Market $ 568,214.58 Pension Obligation Bond Program Reserve account Wells Fargo Bank Market $ 14,890.37 Total $ 68,923,919.64
I hereby certify that sufficient investment liquidity and anitcipated revenues are available to meet the City's and the Agency's aniticipated expenditure requirements for the next six months. (California Code Section 53646)
Investments in this report meet the requirements of the City of Seaside's and the Successor Agency's Investment Policy.

Respectfully submitted,
Jaime Fontes
City Manager
CITY OF SEASIDE and THE SUCCESSOR AGENCY

SUMMARY OF POOLED CASH AND INVESTMENTS
AS OF JUNE 30, 2022
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Exhibit B
Book % of Market
Yield Value Total Value
Investments
State Treasurer LAIF - City Account 0.16% 23,607,288.40 34.25% 23,607,288.40 Checking Account
Bank of West - General Checking 0.00% 31,761,854.20 46.08% 31,761,854.20 Mechanics - General Checking 0.00% 1,873,044.62 2.72% 1,873,044.62 Bank of West - Money Market 0.07% 6,666,327.05 9.67% 6,664,085.89 Mechanics - Money Market 0.00% 0.00 0.00% 0.00
PARS Retirement Account 0.28% 16,522.33 0.02% 16,522.33 Bank of America-York Checking 0.00% 17,211.39 0.02% 17,211.39 US Bank - Cutino Revenue 2018 Bonds
Installment Payment, Reserve 0.00% 1,028,708.05 1.49% 1,028,708.05 US Bank - Measure X Revenue 2018 Bonds
Installment Payment, Reserve 0.00% 3,372,099.81 4.89% 3,372,099.81 US Bank - Redevelopment Agency Merged Area Refunding 2014 Bonds Installment Payment, Reserve 0.00% 0.00 0.00% 0.00
US Bank - Golf Course 2006 Bonds
Installment Payment, Reserve 0.00% 568,214.58 0.82% 568,214.58 US Bank - PNC Equipment Lease Escrow Account 0.00% - 0.00% - Wells Fargo Bank
Pension Obligation Bond Program Reserve Account 0.09% 14,890.37 0.02% 14,890.37 Total Cash and Investments 100.00% 68,926,160.80 68,923,919.64 CITY OF SEASIDE and THE SUCCESSOR AGENCY

SUMMARY OF POOLED CASH AND INVESTMENTS
AS OF JUNE 30, 2022
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Exhibit C
ACCOUNT BEGINNING EXPENDED or INTEREST ENDING

INSTITUTION STATUS BALANCE DEPOSITED TRANSFERRED EARNED BALANCE

INVESTMENTS
LAIF - City OPEN $ 23,588,699.89 - 18,588.51 $ 23,607,288.40

CHECKING ACCOUNT
Bank of West - General Checking OPEN $ 6,564,739.44 36,901,687.40 11,704,572.64 $ 31,761,854.20 Rabobank - General Checking OPEN $ 15,604,327.36 1,733,790.66 15,465,073.40 $ 1,873,044.62 Bank of West - Payroll Checking OPEN $ - 6,433,112.19 6,433,112.19 $ - Mechanics - Payroll Checking OPEN $ - - - $ -
Bank of West - Money Market OPEN $ 6,561,675.93 100,000.00 - 2,409.96 $ 6,664,085.89 Mechanics - Money Market OPEN $ 0.00 - - - $ 0.00
PARS Retirement Account OPEN $ 4,273.06 24,120.00 11,885.05 14.32 $ 16,522.33 York Tail Claims OPEN $ 25,875.35 - 8,663.96 - $ 17,211.39

BOND RESERVE ACCOUNT - HELD BY TRUSTEES
Bond 2018 Cutino Accounts - Reserve, Interest OPEN $ 1,314,778.13 - 286,084.39 14.31 $ 1,028,708.05 Bond 2018 Meas X Accounts - Reserve, Interest OPEN $ 3,809,105.28 - 437,050.01 44.54 $ 3,372,099.81 Bond 2014 Accounts - Reserve, Interest OPEN $ 0.00 - - - $ 0.00 Bond 2006 Accounts - Reserve, Installment OPEN $ 339,562.64 228,646.35 - 5.59 $ 568,214.58 Wells F Pension Obligation Bond Prog-Reserve Acct. OPEN $ 714,862.58 75,709.85 775,840.65 158.59 $ 14,890.37 $ 58,527,899.66 45,497,066.45 35,122,282.29 21,235.82 $ 68,923,919.64 CITY OF SEASIDE and THE SUCCESSOR AGENCY

CASH AND INVESTMENT ACTIVITY REPORT FOR THE PERIOD
APRIL 1, 2022 THROUGH JUNE 30, 2022
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CITY OF SEASIDE

STAFF REPORT
Item No.: 8.D.

TO: City Council
FROM: Jaime M. Fontes, City Manager
BY: Ashley Collick, Assistant City Manager
DATE: August 18, 2022
SUBJECT: APPROVE PROCLAMATION RECOGNIZING SEPTEMBER 17, 2022, AS CONSTITUTION DAY AND CITIZENSHIP DAY IN THE

CITY OF SEASIDE

RECOMMENDATION
Approve a proclamation as written declaring Constitution Day observance on September 17 to commemorate the signing of the Constitution on September 17, 1787, and Citizenship Day to "recognize all who, by coming of age or by naturalization, have become citizens" in the City of Seaside.

BACKGROUND
On June 3rd, 2021, the Council approved the Library of Congress' commemorative observances. Constitution Day and Citizenship Day is observed each year on September 17 to commemorate the signing of the Constitution on September 17, 1787, and “recognize all who, by coming of age or by naturalization, have become citizens.”

FISCAL IMPACT
None.

ATTACHMENTS

1. Constitution Day and Citizenship Day 2022
Reviewed for Submission to the City Council by:

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Item No. 8.D. Page 2 of 2
_________________________________________
Jaime M. Fontes, City Manager
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City of Seaside

PROCLAMATION
Constitution Day and Citizenship Day
Commemorative Observance
WHEREAS, The Constitution of the United States of America, the guardian of our liberties, embodies the principles of limited government in a Republic dedicated to rule by law; and
WHEREAS, September 17, 2022, marks the two hundred twenty-fourth anniversary of the framing of the Constitution of the United States of America by the Constitutional Convention; and
WHEREAS, it is fitting and proper to accord official recognition to this magnificent document and its memorable anniversary, and to the patriotic celebrations which will commemorate it; and
WHEREAS, we recognize all who, by coming of age or by naturalization, have become citizens;
WHEREAS, we ask our citizens to reaffirm the ideals the Framers of the Constitution had in 1787 by vigilantly protecting the freedoms guaranteed to us through this guardian of our liberties;
NOW THEREFORE, BE IT PROCLAIMED, that I, The Honorable Ian N. Oglesby, Mayor of the City of Seaside, on behalf of the City Council, do hereby proclaim Friday, September 17, 2022 as Constitution Day and Citizenship Day. _________________________
Ian N. Oglesby, Mayor
August 18, 2022
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CITY OF SEASIDE

STAFF REPORT
Item No.: 8.E.

TO: City Council
FROM: Jaime M. Fontes, City Manager
BY: Ashley Collick, Assistant City Manager
DATE: August 18, 2022
SUBJECT: APPROVE PROCLAMATION RECOGNIZING SEPTEMBER 15 - OCTOBER 15, 2022, AS NATIONAL HISPANIC HERITAGE

MONTH IN THE CITY OF SEASIDE

RECOMMENDATION
Approve a proclamation that celebrates and recognizes the contributions Hispanic Americans have made to American society and culture and to honor five of our Central American neighbors who celebrate their Independence days in September.

BACKGROUND
On June 3rd, 2021, the Council approved the Library of Congress' commemorative observances. National Hispanic Heritage Month celebrates and recognizes the contributions Hispanic Americans have made to American society and culture and to honor five of our Central American neighbors who celebrate their Independence days in September.

FISCAL IMPACT
No fiscal impact.

ATTACHMENTS

1. National Hispanic Heritage Month 2022
Reviewed for Submission to the City Council by:

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Item No. 8.E. Page 2 of 2
_________________________________________
Jaime M. Fontes, City Manager
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City of Seaside

PROCLAMATION
National Hispanic Heritage Month
Commemorative Observance
WHEREAS, September 15th through October 15th is recognized as National Hispanic Heritage Month and as a time to honor the invaluable ways Hispanics and Latinos contribute to our common goals, celebrate their diverse cultures, and to work towards a stronger, more inclusive, and more prosperous society for all; and
WHEREAS, Hispanics and Latinos have and continue to serve as Civil Rights leaders, politicians, military service members, educators, first responders, science pioneers, and public servants for our community and country; and
WHEREAS, Hispanics and Latinos have enhanced and shaped our national character with centuries old traditions that reflect the multi-ethnic and multi-cultural customs of their communities, while adding their own distinct and dynamic perspectives to the story of our country; and
NOW THEREFORE, BE IT PROCLAIMED, that I, The Honorable Ian N. Oglesby, Mayor of the City of Seaside, on behalf of the City Council, do hereby proclaim September 15, 2022 through October 15, 2022 as National Hispanic Heritage Month. _________________________
Ian N. Oglesby, Mayor
August 18, 2022
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CITY OF SEASIDE

STAFF REPORT
Item No.: 8.F.

TO: City Council
FROM: Jaime M. Fontes, City Manager
BY: Dominique Davis, City Clerk
DATE: August 18, 2022
SUBJECT: PROCLAMATION RECOGNIZING SEPTEMBER AS CHILDHOOD

CANCER AWARENESS MONTH IN THE CITY OF SEASIDE

RECOMMENDATION
Proclaim September as Childhood Cancer Awareness Month.

BACKGROUND
September has been designated as Childhood Cancer Awareness Month and serves as a time to recognize children and families affected by childhood cancers. This month also emphasizes the importance of supporting research on these devastating conditions.

The attached proclamation also seeks to authorize the lighting of City Hall in gold (yellow), which serves as a symbol for all forms of cancer affecting children and adolescents, for the month of September.

FISCAL IMPACT
None.

ATTACHMENTS

1. Proclamation Childhood Cancer Awareness Month
Reviewed for Submission to the City Council by:

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Item No. 8.F. Page 2 of 2
_________________________________________
Jaime M. Fontes, City Manager
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City of Seaside

PROCLAMATION
Childhood Cancer Awareness Month
September 2022
WHEREAS, for those children and their families, and in memory of every young person lost to cancer, we unite behind improved treatment, advanced research, and brighter futures for young people everywhere and;
WHEREAS, thanks to significant advances in treatment over the last 30 years, the combined 5-year survival rate for children with cancer increased by more than 20 percentage points and; WHEREAS, childhood cancer is the leading cause of death by disease in children. 1 in 285 children in the United States will be diagnosed by their 20th birthday, 46 children per day or 16,790 children per year are diagnosed with cancer in the U.S., which means that there are approximately 40,000 children on active treatment at any given time and;
Whereas, the average age of diagnosis is 6 years old, compared to 66 years for adults’ cancer diagnosis. 80% of childhood cancer patients are diagnosed late and with metastatic disease, and; Whereas, on average there’s been a 0.6 percent increase in incidence per year since the mid 1970’s resulting in an overall incidence increase of 24 percent over the last 40 years, resulting in two-thirds of childhood cancer patients will have chronic health conditions as a result of their treatment toxicity, with one quarter being classified as severe to life-threatening, and; Whereas, approximately one half of childhood cancer families rate the associated financial toxicity due to out-of-pocket expenses as considerable to severe, and; Whereas, in the last 20 years only four new drugs have been approved by the FDA to specifically treat childhood cancer, thereby, the National Cancer Institute recognizes the unique research needs of childhood cancer and the associated need for increased funding to carry this out and; Whereas, hundreds of non-profit organizations at the local and national level including the American Childhood Cancer Organization are helping children with cancer and their families cope through educational, emotional and financial support, while researchers and healthcare professionals work diligently dedicating their expertise to treat and cure children with cancer, and;
NOW, THEREFORE BE IT PROCLAIMED, that I, The Honorable Ian N. Oglesby, Mayor of the City of Seaside, on behalf of the City Council, do hereby proclaim the City of Seaside, Ca. September 2022 as Childhood Cancer Awareness Month in Seaside, California and; the City Council authorizes the lighting of City Hall for the month of September in gold which symbolizes all forms of cancer affecting children and adolescents. I encourage all Seaside residents and visitors to observe Childhood Cancer Awareness Month and support this cause that so deeply impacts families in every community across our country. ____________________
Ian N. Oglesby, Mayor
August 18, 2022
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CITY OF SEASIDE

STAFF REPORT
Item No.: 8.G.

TO: City Council
FROM: Jaime M. Fontes, City Manager
BY: Samantha Alcaraz, Human Resources Analyst
Roberta Greathouse, Human Resources Director/Risk Manager DATE: August 18, 2022
SUBJECT: ADOPT THE RESOLUTION CREATING THE POSITIONS OF

WATER SYSTEM OPERATOR AND DEPUTY FIRE CHIEF,
AMENDING THE FISCAL YEAR 2022-23 FUND BUDGET, AND

MODIFYING THE POSITION ALLOCATION LIST TO REFLECT

ORGANIZATIONAL CHANGES

RECOMMENDATION
Adopt the resolution creating the classifications of Water System Operator and Deputy Fire Chief, and amending the Fiscal Year 2022-23 General Fund Budget and Municipal Water Fund Budgets by appropriating $103,625.00 and $20,388.00 to each fund respectively, and modifying the position allocation list to reflect the organizational changes.

BACKGROUND
The recommended staffing changes are as follows:

1. Modify the position control list to add one Water System Operator in the Seaside Municipal Water System.The Water Division is currently budgeted for one Senior Maintenance Worker and one Maintenance Worker II. The technical water duties are currently being performed by the Utilities by Maintenance Supervisor whereas in the past, the Division was staffed with two water technicians. The City modified the staffing levels due to several reasons including a lack of qualified candidates in the labor market, a desire to have a greater level of cross training, and the thought that existing staff would be interested in obtaining the water certificates and perform the technical duties. As time goes on, it is clear that the City needs more depth on the bench and it's critical to hire a Water System Operator. There is no cost to the General Fund as this position is paid through the Seaside Municipal Water System which is Packet Page 35

Item No. 8.G. Page 2 of 2
funded by utility payments. This position will be assigned to the Seaside City Employees' Association and will be paid $41.83 per hour which is 13.1% over the Senior Maintenance Workers and 15% below Utility Supervisor.

2. Transfer the budgeted salary and benefits for one Senior Maintenance & Utilities Worker from the Water Division into the Parks Division (General Fund).

3. Add the position of Deputy Fire Chief to the position allocation list. This position was approved in the FY 22/23 Adopted Budget and it is necessary to advance the Fire Department's mission. This is a 40 hour per week Fire Management position that will be assigned to the Seaside Public Safety Managers' Association. Staff conducted a salary survey and proposes annual pay rate be set at $189,336 annually, which is 9% behind Fire Chief and 20% above Division Chief.

FISCAL IMPACT

1. The Senior Maintenance & Utility Worker position which is currently budgeted in the Municipal Water fund will move to the general fund. With a total cost of $103,625.00, the increase to the general fund budget will shift the fund from a budgeted $60,531 operating surplus to a budgeted $43,094.00 operating deficit. The deficit will be covered by unassigned fund balance.

2.The difference in the cost of the Senior Maintenance & Utility Worker position ($103,625.00) and the Water System Operator position ($124,013.00) is $20,388. By increasing the Municipal Water fund budget by $20,388.00, the Water fund budgeted deficit will increase from $2,464 to $22,852.

ATTACHMENTS

1. Resolution

2. Water System Operator Job Description

3. Deputy Fire Chief Job Description

4. Budget Impact FY23_08.18.22
Reviewed for Submission to the City Council by:
_________________________________________
Jaime M. Fontes, City Manager
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RESOLUTION NO. 22-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEASIDE

CREATING THE CLASSIFICATIONS OF WATER SYSTEM OPERATOR AND DEPUTY FIRE CHIEF, AMENDING THE FISCAL YEAR 2022-2023 BUDGET, AND

MODIFYING THE POSITION ALLOCATION LIST TO REFLECT THE

ORGANIZATIONAL CHANGES
WHEREAS, the full-time Classification Plan may be amended upon recommendation of the City Manager and approval by the City Council; and WHEREAS, in order to provide greater efficiency in the operation of the City and enhance service levels, certain job classifications have been prepared; and WHEREAS, there is a need to create the Water System Operator in the Public Works Department; and
WHEREAS, the Water System Operator will be assigned to the Seaside City Employees’ Association bargaining unit and paid a top step hourly salary of $41.83; and WHEREAS, one Senior Maintenance & Utilities Worker will be transferred from the Water Division into the Parks Division (General Fund); and WHEREAS, there is a need to create the Deputy Fire Chief in the Fire Department; and
WHEREAS, the Deputy Fire Chief will be assigned to the Seaside Public Safety Managers’ Association bargaining unit and paid a top step annual salary of $189,336; and WHEREAS, the addition of these positions will enhance the City’s services and will provide valuable support to the community; and
WHEREAS, the Position Allocation List will be modified to:

1. Add one Water System Operator in the Water Division;

2. Transfer one Senior Maintenance Worker from the Water Division to the Parks Division;

3. Add one Deputy Fire Chief to the Fire Department;
WHEREAS, the Finance Department is authorized to make any budget adjustments that are necessary because of this change.

NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Seaside hereby approve creating the new positions and modifying the Position Allocation List as proposed.

Packet Page 37
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Seaside duly held on the 18th day of August 2022, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:
________________________
Ian N. Oglesby, Mayor
ATTEST:
__________________________
Dominique L. Davis, City Clerk
APPROVED AS TO FORM:
_________________________
Sheri L. Damon, City Attorney
Packet Page 38
July 2022
FLSA: NON-EXEMPT

WATER SYSTEM OPERATOR

DEFINITION
Under general supervision, performs a variety of complex and skilled work in the construction, modification, maintenance, and repair of City potable water distribution main and lateral pipeline systems, including complex residential and commercial water meters, valve cans, meter boxes, and water distribution valves; uses and operates a variety of manual and power tools and light to heavy power-driven equipment; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the Utilities Field Supervisor. Exercises technical and functional supervision over and provides training to Maintenance and Utilities staff.

CLASS CHARACTERISTICS
The incumbents in this specialist classification may serve as a lead worker and assists the supervisor by providing direction to work crews in the field and assisting in evaluation of the crews. The employee is assigned projects by the supervisor, but has considerable flexibility in determining the timing, work process, and specific steps of each project and performs a wide range of skilled construction, modification, maintenance, and repair duties required to ensure that City infrastructure, systems, and facilities to which assigned are maintained in effective working condition and provide the highest level of safety for public use. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. This class is distinguished from the Maintenance and Utilities Field Supervisor in that the latter is the full supervisory-level class in the series responsible for organizing, assigning, supervising and reviewing the work of assigned staff involved in maintenance operations.

EXAMPLES OF TYPICAL FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
 Provides technical and functional supervision to assigned Maintenance and Utilities staff; reviews and controls quality of work; participates in performing routine to complex and specialized maintenance and repair work on assigned City public works infrastructure.  Plans, schedules, prioritizes, and assigns maintenance and repair work in consultation with the Maintenance and Utilities Field Supervisor; communicates status of repairs to appropriate personnel, working cooperatively to schedule repairs in accordance with established and special operational priorities; instructs staff in work procedures.  Trains employees in work methods, use of tools and equipment, and relevant safety precautions.
 Performs highly skilled construction, maintenance, and repair activities of City water utilities systems and facilities to ensure safe and efficient access for the public, including complex Packet Page 39
Water System Operator

Page 2 of 4 ends

residential and commercial water meters, valve cans, meter boxes, and water distribution valves.
 Performs the most complex water valve maintenance, including various types of lines and valves, locating and raising valves that are not exposed, operating automated machines to exercise valves on an annual basis, and updating records following the installation of new valves.
 Identifies equipment needs for each assigned project; completes inventory control paperwork and assists in maintaining time, material, and equipment use records.  Cuts and assembles water pipes and water services; installs cathodic protection materials on water lines, water mains, valves, and water pipes.
 Uses valve-turning equipment to isolate and shut down pre-designated water lines for routine maintenance and in emergency situations; ensures proper shut-down of services by utilizing sounding equipment and flow rates; provides explanations to the public during shut-downs.  Performs a variety of skilled maintenance and repair duties on City operated pump stations.  Participates in the City-wide inspection program, including inspecting assigned City infrastructure for safety issues, structural integrity, and possible future work projects and programs, and appropriately marking areas that need to be repaired.  Performs water meter maintenance, including installing new meters, testing and repairing meters of various sizes, repairing leaks, and replacing meters as necessary; installs service lines for newly developed properties and accounts for the installation of meters for new homes; performs shut-downs of services, as required.
 Reads meters.
 Monitors contractors working with and around underground services to ensure that the work is appropriately performed to code; addresses discrepancies as necessary.  Operates and maintains specialized vehicles and a variety of light, medium, and heavy equipment related to the construction, maintenance, and repair of water utilities systems and facilities.
 Operates a variety of hand and power tools and equipment related to work assignment.  Observes safe work methods and makes appropriate use of related safety equipment as required.
 Maintains public facilities, shop and garage areas, storage sites, and other work areas in a clean and orderly condition, including securing equipment at the close of the workday.  Provides needed information and demonstrations concerning how to perform certain work tasks to new employees in the same or similar class of positions.  Performs other duties as assigned.

QUALIFICATIONS
Knowledge of:
 Basic principles of supervision and training.
 Principles, practices, tools, and materials for maintaining and repairing potable water distribution main and lateral pipeline systems, including complex residential and commercial water meters, valve cans, meter boxes, and water distribution valves.  Traffic control procedures and traffic sign regulations.  The operation and minor maintenance of a variety of hand and power tools, vehicles, and light to heavy power equipment.
 Operational characteristics of specialized water utilities maintenance and repair equipment.

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 Occupational hazards and safety equipment and practices related to the work, including the handling of hazardous chemicals.
 Applicable Federal, State, and local laws, codes, and regulations.  Basic mathematics.
 Safe driving rules and practices.
 Modern office practices, methods, computer equipment and basic computer software.  Principles and procedures of record keeping and reporting.  English usage, spelling, vocabulary, grammar, and punctuation.  Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors and City staff.

Ability to:
 Plan, schedule, assign, and oversee activities of Maintenance and Utilities repair personnel.  Inspect the work of others and maintain established quality control standards.  Train others in proper and safe work procedures.
 Identify and implement effective course of action to complete assigned work.  Oversee and participate in maintenance and related projects in the assigned functional area(s).
 Perform skilled construction, modification, maintenance, and repair work on assigned municipal infrastructure, facilities, systems, and/or appurtenances.  Operate specialized construction and maintenance, light to heavy vehicles and equipment.  Troubleshoot maintenance problems and determine materials and supplies required for repair.  Read and interpret construction drawings, blueprints, maps, and specifications.  Safely and effectively use and operate hand tools, mechanical equipment, power tools, and equipment required for the work.
 Perform routine equipment maintenance.
 Maintain accurate logs, records, and basic written records of work performed.  Follow department policies and procedures related to assigned duties.  Understand and follow oral and written instructions.
 Make accurate arithmetic calculations.
 Organize own work, set priorities, and meet critical time deadlines.  Use English effectively to communicate in person, over the telephone or radio, and in writing.  Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
 Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Equivalent to the completion of the twelfth (12th) grade and three (3) years of experience in a skilled building and/or construction trade related to water utility maintenance and/or operations including basic pipefitting skills.

Licenses and Certifications:

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 Possess or ability to obtain within 12 months a valid California class B driver’s license with the appropriate endorsements.
 Possession of a Grade II Water Distribution Operator Certificate.  Possession of Grade I Water Treatment Operator Certificate.  Possession of or ability to obtain a valid AWWA Backflow Tester’s Certificate within twelve (12) months of hire.

PHYSICAL DEMANDS
Must possess mobility to work in the field; strength, stamina, and mobility to perform medium to heavy physical work, to work in confined spaces and around machines, to climb and descend ladders, to operate varied hand and power tools and construction equipment, and to operate a motor vehicle and visit various City sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone or radio. The job involves fieldwork requiring frequent walking in operational areas to identify problems or hazards.

Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate above-mentioned tools and equipment. Positions in this classification bend, stoop, kneel, reach, and climb to perform work and inspect work sites. Employees must possess the ability to lift, carry, push and pull materials and objects weighing up to 100 pounds, or heavier weights with the use of proper equipment.

ENVIRONMENTAL ELEMENTS
Employees work in the field and are exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, confining workspace, chemicals, mechanical and/or electrical hazards, and hazardous physical substances and fumes. Employees may interact with upset staff and/or public and private representatives and contractors in interpreting and enforcing departmental policies and procedures.

WORKING CONDITIONS
May be required to be on-call and to work various shifts or emergencies on evenings, weekends, and holidays.

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FLSA: EXEMPT
City of Seaside

DEPUTY FIRE CHIEF

DEFINITION
Under general direction, assists the Fire Chief in managing and directing all aspects of the Fire Department. Serves as the City’s Fire Marshal; assists with the development and implementation of Fire Department goals, objectives, guidelines, and priorities; directs, manages, coordinates, and supervises personnel and activities of Fire Prevention, Community Risk Reduction, Operations, Training, Administration, and Emergency Medical Services (EMS). Commands and coordinates emergency incidents including fire suppression, rescue, emergency medical services, hazardous material response, and drone response. Provides responsible administrative support to the Fire Chief and others; and performs related duties as required.

SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Fire Chief. Exercises direct and indirect supervision over the Fire Division Chiefs and their Divisions/Programs.

CLASS CHARACTERISTICS
This is a management classification that manages the operations and services of the City of Seaside’s Fire Department. Responsibilities include performing diverse, specialized, and complex work involving significant accountability and decision-making responsibility. Successful performance of the work requires an extensive professional background, skill in coordinating work with that of other City departments and public agencies, and the ability to work with the public, contractors, developers, and builders on fire code related issues. This class is distinguished from Fire Chief in that the latter has overall management responsibility for all fire safety programs, functions, and activities, and for developing, implementing, and interpreting public policy. This position is distinguished from Fire Division Chief as this classification assists the Chief in supervising over all department operations and serves as the Fire Marshal. This is a management position assigned to work a 40 hour per week schedule.

ESSENTIAL DUTIES
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
 Assists the Fire Chief in managing and directing the Fire Department.  Assists with the Accreditation process and all activities and duties related to the process.  Manages the Office of the Fire Marshal and all duties related to prevention; inspects of structures and fire protection systems; manages the line inspection program; conducts plan checks for fire and life safety to obtain compliance of Federal, State, and Local laws; consults with architects, developers and builders to achieve compliance with appropriate laws and fire protection needs; discusses compliance problems with owners, contractors and other responsible parties; may issue citations for violations of code provisions.
 Assists with the supervision, development, and administration of the City’s contracts with other agencies.

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 Investigates complaints and disputes; responds in writing regarding complaint investigations and perform and coordinate code compliance activities with other departments and divisions. Issues stop-work order when necessary.
 Investigates fires for cause and origin and pursues or coordinates investigation of malicious and arson fires; complies with laws regarding the collection and preservation of evidence, arrest, search and seizure; testifies in court as required.
 Supervises specialty programs to include; the State Office of Emergency Services Hazardous Materials Program (Haz Mat), Drone Program, and Fire Reserve Program.  Assists in planning, organizing, and supervising all services and activities of the Operations, Training, EMS, Administration, and Prevention Divisions of the Fire Department, including fire suppression, emergency preparedness, community risk reduction, fire investigation, public services, programs, training, and administration.
 Manages the development and implementation of goals, objectives, administrative/standard operating guidelines, and standards of safety to ensure compliance with applicable laws and regulations.
 Participates in the development and administration of the department budget.  Interprets and applies provisions of laws, rules, and regulations related to Fire Department matters.
 Trains employees in work procedures, standards, safety practices, and reviews work in progress or upon completion for compliance with standards.  Reviews and approves employee work schedules, overtime, vacation, sick leave, and time cards.
 Conducts staff and safety meetings.
 Confers with citizens and City officials on fire-related problems; assists in the development of innovative fire-related programs, policies and practices.  Supervises the delivery of emergency services; responds to greater alarms as necessary, makes technical decisions as to the best methods of extinguishing fires, and provides support to the command structure of emergency operations if necessary.  Continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors workload, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement; recommends and directs the implementation of changes.
 Oversees the maintenance and repair of department vehicles, apparatus, equipment and facilities; coordinates annual apparatus service testing; ensures equipment is maintained in a constant state of readiness for emergency operations; conducts safety inspections; selects, recommends, and purchases equipment and vehicles as needed.  Attends and/or makes presentations at council, interagency, committee, and other meetings.  Represents the Fire Department to other City departments, elected officials and outside agencies; explains and supports Fire Department programs, policies, and activities.  Coordinates department activities with other departments, governmental agencies and outside organizations.
 Prepares and maintains a variety of records, reports and correspondence related to program activities.
 Participates in various professional organizations, and may serve on various boards, commissions and committees (such as TAC); attends civic and other community organizations Packet Page 44
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to explain and promote the activities and functions of the department and to establish favorable public relations.
 Attends required training courses and seminars to stay abreast of new trends and innovations in the field of fire prevention and suppression, and emergency preparedness.  Responds to difficult or sensitive complaints and requests for information from the public, news media, and City staff.
 Acts on behalf of the Fire Chief in his/her absence.
 Performs related duties as assigned.

TYPICAL QUALIFICATIONS
Knowledge of:
 Administrative principles and methods, including goal setting, program and budget development and implementation, personnel management and supervision.  City and Fire Department policies and procedures.
 Fire Prevention and related building codes, city ordinances, laws and nationally recognized standards, principles and practices; principals, practices, techniques and procedures of fire prevention, supervision, administration, budgeting, personnel management and training.  Inspection techniques.
 Management of fire inspection programs.
 Pertinent federal, state and local laws, regulations, codes and ordinances.  Principles, practices, and procedures of modern fire suppression and prevention, hazardous materials containment, rescue, clean-up, and salvage.
 Principles and practices of employee supervision, including deployment, work planning, assignment review and evaluation, discipline, and the training of staff in work procedures.  Operation and maintenance of various apparatus and equipment used in modern firefighting activities.
 Medical aid, rescue, and resuscitation practices.
 Operational characteristics, services and activities of a comprehensive municipal fire protection program.
 Modern principles, practices, techniques, and equipment of fire science, operations and training.
 Equipment procurement and maintenance.
 City purchasing policies.
 Techniques for dealing effectively with and solving the problems presented by a variety of individuals from various socio-economic, cultural and ethnic backgrounds, in person and over the telephone, often in emergency or stressful situations.  Principles and practices of staff report writing.
 Modern office practices and technology including personal computer hardware and software.  English usage, spelling, grammar, and punctuation.
 Safety practices and equipment related to the work.

Ability to:
 Plan, organize, assign, supervise, review, and evaluate the activities of program areas within Packet Page 45
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the Fire Department.
 Understand and act in accordance with the City and Fire Department policies, procedures, and rules; interpret and apply policies, procedures, and rules to assigned personnel.  Select, train, motivate, and evaluate staff.
 Develop, implement, and interpret goals, objectives, policies, procedures, and work standards to ensure the provision of effective and efficient municipal code enforcement services.  Research, analyze, and evaluate new service delivery methods, procedures and techniques.  Coordinate department activities with other City departments and agencies as required.  Make sound decisions and direct operations at an emergency scene; react quickly and calmly in emergency situations.
 Analyze complex problems, evaluate alternatives, and make sound recommendations related to program activities.
 Properly use fire suppression and other work-related equipment.  Interpret, analyze, apply, and enforce federal, state and local laws, rules, and regulations.  Identify and respond to community and City Council issues, concerns, and needs.  Plan and administer a complex budget; allocate limited resources in a cost-effective manner.  Research, analyze, and evaluate new service delivery methods, procedure and techniques.  Identify training needs and plan, implement, and evaluate programs.  Learn the geographic layout of the City and the surrounding areas and the location of various fire suppression utilities.
 Support fire prevention and public education activities in the community.  Train and instruct firefighters in modern firefighting practices and procedures.  Coordinate and carry out special assignments.
 Prepare clear, concise, and logical written and oral reports.  Communicate clearly and concisely, both orally and in writing, to present information to Department personnel, members of the public, other City employees and the media.  Use English effectively to communicate in person, over the telephone, and in writing.  Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
 Use computer technology and applications in the performance of daily activities including preparing reports, correspondence, technical records, and other documents and/or papers used by the Department.
 Use tact, initiative, prudence and independent judgment within general policy, procedural, and legal guidelines.
 Support, reinforce, and model Department organizational expectations.  Meet the physical requirements necessary to safely and effectively perform the assigned duties.
 Be culturally competent and have a basic understanding of diversity, equity, and inclusion.

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Education and Experience
A combination of education and experience which would provide the required knowledge and abilities is qualifying. Education may not fully substitute for the required experience unless expressly stated herein.

Equivalent to graduation from an accredited four-year college or university with major coursework in fire science, fire administration, fire prevention, business administration, public administration, or a closely related field; and fifteen (15) years of increasingly responsible full-time experience in an organized fire department, including at least five (5) years of full-time experience working as a Chief Officer.

Licenses and Certifications
 State of California Certified Firefighter I & II Certificate, or equivalent.  Possession of a valid State of California Class C driver license upon time of appointment. A satisfactory driving record is required at the time of appointment.  Possession of a valid American Heart Association CPR card.  Possession of a valid EMT certification or paramedic license.  Possession of a State of California Certified Fire Officer or Company Officer Certificate or equivalent.
 Possession of a State of California Chief Officer Certificate or equivalent (old curriculum), or all coursework completed for the State of California Chief Fire Officer Certificate or equivalent (new curriculum) at time of appointment.
 Successful completion of California State Fire Marshal State Board of Fire Services courses:
• Fire Inspector 1A, 1B,1C, and 1D; Fire Investigation 1A, 1B and 1C; Plan Examiner 1A,1B, and 1C or equivalent at time of appointment or within twenty-four (24) months of appointment.

Desired Qualifications:
 Certification by the State of California as a Fire Inspector 1,2, Plan Examiner, Fire Investigator, PC832, or equivalent.
 Successful completion of California State Board of Fire Services accredited courses of Fire Inspector 2A-2D; Public Education 1, or equivalent.

PHYSICAL DEMANDS
 Incumbents must possess mobility and physical strength and stamina to respond to emergency situations and use all emergency apparatus while wearing personal protective equipment; must demonstrate physical endurance, agility, strength, and stamina in the performance of hazardous tasks under emergency conditions; think and act quickly in emergencies; lift and move individuals or objects weighing more than 100 pounds; ability to work in a standard office setting and to operate motor vehicles; vision to read gauges, documents and street maps; accurate depth perception; ability to communicate verbally, including projecting a voice that can be heard in a noisy environment; ability to hear and distinguish various sounds, such as alarms, voices of co- workers and warning horns or Packet Page 47
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sirens in both quiet and noisy environments; ability to stand, walk, bend and reach at, above or below shoulder height for extended periods of time; sustained concentration and prolonged commitment to job tasks.

ENVIRONMENTAL CONDITIONS

WORKING CONDITIONS
Employees in this class must be able to work with exposure to emergency circumstances; work both inside and outside with exposure to all types of weather conditions, including odors, dust and pollen; exposure to chemicals, skin irritants, fumes and solvents; willing to work irregular hours and/or extended shifts, including weekends and holidays as scheduled by the department; and work at various locations within the City of Seaside.

Uniform Requirement
Incumbents are required to wear a designated department class “B” uniform and personal protective equipment when necessary.

Work Schedule
Although this is a 40 hour position, this position may be required to work nights, weekends, and holidays, and may be required to respond to emergencies after normal business hours.

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Aprroval Date Aprroval Date
Projected Surplus $ 60,531 6/2/2022 Projected Unassigned Fund Balance $ 18,213,312 6/2/2022 Less: Less:

Move Sr. Maint. Worker from Water fund to General fund $ (103,625) pending Roll over FLIP program $ (70,208) 7/7/2022 Real Property purchase - 1579 & 1583 Del Monte $ (1,150,000) 7/21/2022 Assessment - San Pablo Pedestrian Bridge $ (39,960) 8/4/2022 Interfund loan to Seaside Muni for MCWD capacity charge $ (7,522,232) pending Less:

Operating (deficit) $ (43,094)
Running total surplus/ (deficit): $ (43,094) Running total, Unassigned Fund Balance: $ 9,387,817 Notes: Operating deficits are paid from unassigned fund balance.

Use of unassigned fund balance will also impact the 5 year forecast presented at the time of budget adoption.

Operating Budget Capital Budget/Unassigned Fund Balance City of Seaside Gereral Fund
FY 23 Running Budget totals - budget amendments
As of 08/04/2022
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CITY OF SEASIDE

STAFF REPORT
Item No.: 8.H.

TO: City Council
FROM: Jaime M. Fontes, City Manager
BY: Roberta Greathouse, Human Resources Director/Risk Manager Samantha Alcaraz, Human Resources Analyst
DATE: August 18, 2022
SUBJECT: ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO

EXECUTE MEMORANDA OF UNDERSTANDING WITH THE

SEASIDE FIREFIGHTERS' ASSOCIATION, SEASIDE PUBLIC

SAFETY MANAGERS' ASSOCIATION, SEASIDE CITY

EMPLOYEES' ASSOCIATION, SEASIDE MANAGERS AND

SUPERVISORY EMPLOYEES' ASSOCIATION, CONFIDENTIAL

EXEMPT AND NON-EXEMPT EMPLOYEES, AND UNCLASSIFIED

EXEMPT AND NON EXEMPT EMPLOYEES

RECOMMENDATION
Adopt a resolution authorizing the City Manager to execute Memoranda of Understanding with labor groups.

BACKGROUND
The memoranda of understanding and listing of benefits for the City's bargaining units and unrepresented employees expired on June 30, 2022. The City's representatives have had very collaborative meetings regarding the terms and conditions of the successor agreements. The City Council approved these terms in Closed Session on August 4, 2022.

These terms include:

1.Seaside Firefighters' Association:
a. Three year term expiring June 30, 2025
b. 4% salary increases in the first full pay period of July each year. c. Increase the City's deferred compensation matching contribution to $200 / Packet Page 50

Item No. 8.H. Page 2 of 4
month from $100 / month.
d. Payment of a one-time $2,500 first responder stipend to each member of the association.

2.Seaside Public Safety Managers' Association
a. Three year term expiring June 30, 2025
b. 4% salary increases in the first full pay period of July each year. c. Increase the City's deferred compensation matching contribution to $200 / month from $100 / month.
d. Eliminate "Flex Time" for Fire Division Chiefs and increase Administrative Leave (no cash value) to 56 hours annually for 40-hour employees and 72 hours annually for 56-hour employees.

3.Seaside Managers and Supervisory Employees' Association a. Three year term expiring June 30, 2025
b. 3% salary increases in the first full pay period of July 2022. c. Increase the City's contribution to medical insurance in accordance with Attachment A.
d. 4% salary increases in the first full pay period of July in 2023 and 2024. e. Effective the first full pay period in January 2023, the members will pay 3% of the City's Employer Contribution to CalPERS in exchange for an offsetting 3% salary increase.
f. Increase the City's deferred compensation matching contribution to $200 / month from $100 / month.
g. Suspend "Performance Pay" for a period not to exceed one year pending the evaluation and implementation of a defensible performance pay system.

4.Confidential and Unclassified Exempt Employees
a. Three year term expiring June 30, 2025
b. 4% salary increases in the first full pay period of July each year. c. Increase the City's deferred compensation matching contribution to $200 / month from $100 / month.
d. Effective the first full pay period in January 2023, the members will pay 3% of the City's Employer Contribution to CalPERS in exchange for an offsetting 3% salary increase.

5.Confidential and Unclassified Non-Exempt Employees
a. Three year term expiring June 30, 2025
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Item No. 8.H. Page 3 of 4
b. 3% salary increase in the first full pay period of July 2022. c. Increase the City's contribution to medical insurance in accordance with Attachment A.
d. 4% salary increases in the first full pay period of July in 2023 and 2024. e. In the first full pay period in January 2023, 2024, and 2025, provide an equity adjustment to eligible employees in the amount of 1/3 the distance to the market. Eligible employees, and the specific equity adjustments are outlined in the MOU.
f. City to pay 5% for any unit member who possesses an active Notary Certificate and performs Notary work on a regular basis. g. Increase the City's deferred compensation matching contribution to $125 / month from $100 / month.
h. Increase the Health Club Membership reimbursement from $45 per month to $50 per month.

6. Seaside City Employees' Association
a. Three year term expiring June 30, 2025
b. 3% salary increase in the first full pay period of July 2022. c. Increase the City's contribution to medical insurance in accordance with Attachment A.
d. 4% salary increases in the first full pay period of July in 2023 and 2024. e. In the first full pay period in January 2023, 2024, and 2025, provide an equity adjustment to eligible employees in the amount of 1/3 the distance to the market. Eligible employees, and the specific equity adjustments are outlined in the MOU.
f. Increase comp time bank to 140 hours from 100 hours.

FISCAL IMPACT
In the 2022/2023 Adopted Budget, the City Council budgeted for a 3% across the board salary increase. During these negotiations it became apparent that additional authority needed to be provided given the sharp increase in the cost of living and the fact that a number of the City's classifications have fallen behind the market, which creates retention and recruitment issues.

The estimated cost of each package in the current Fiscal Year is anticipated to be:

Group Budgeted Unbudgeted
Seaside Firefighters'
Assoc
$214,500 $110,000
Public Safety Managers $37,000 $13,000
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Item No. 8.H. Page 4 of 4
Seaside City Employees $275,000 $130,000
Confidential / Unclassified $42,500 $17,000
Seaside Managers &
Supervisors
$102,500 $32,000
Total $671,500 $302,000
The Finance Director will evaluate the effect of these changes at mid-year to determine if budget adjustments are necessary.

ATTACHMENTS

1. Resolution

2. Attachment A Health Insurance Contributions

3. Fire MOU

4. SMSEA MOU

5. SPSMA MOU

6. SCEA MOU

7. SCEA Attachment 1 Equity Adjustments

8. Confidential Exempt Listing of Benefits 2022

9. Confidential Non-Exempt Benefit Listing 2022

10. Confidential Attachment 1 Equity Adjustments

11. Non-Exempt Unclassified Positions 2022

12. Unclassified Positions 2022
Reviewed for Submission to the City Council by:
_________________________________________
Jaime M. Fontes, City Manager
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RESOLUTION NO.

A RESOLUTION OF THE CITY OF SEASIDE

AUTHORIZING THE CITY MANAGER TO EXECUTE MEMORANDA OF

UNDERSTANDING WITH THE SEASIDE FIREFIGHTERS' ASSOCIATION,

SEASIDE PUBLIC SAFETY MANAGERS' ASSOCIATION, SEASIDE CITY

EMPLOYEES' ASSOCIATION, SEASIDE MANAGERS AND SUPERVISORY EMPLOYEES' ASSOCIATION, CONFIDENTIAL EXEMPT AND NONEXEMPT EMPLOYEES, AND UNCLASSIFIED EXEMPT AND NON EXEMPT

EMPLOYEES
WHEREAS, pursuant to the provisions of the Meyers-Milias-Brown Act (Section 3500 et. seq., Government Code), representatives of the City Manager of the City of Seaside and the Seaside Firefighters’ Association, Public Safety Managers’ Association, Seaside City Employees’ Association, and Seaside Managers and Supervisory Employees’ Association, have met and conferred in good faith regarding wages, and other terms and conditions of employment; in an attempt to reach a Memorandum of Understanding; and
WHEREAS, the Seaside Firefighters’ Association, Public Safety Managers’ Association, Seaside City Employees’ Association, and Seaside Managers and Supervisory Employees’ Association, and the representatives of the City Manager of the City of Seaside have reached agreement with respect to matters herewith jointly set forth, and have developed a written understanding of such matters for the purpose of presenting it to the City Council of the City of Seaside for its determination; and
WHEREAS, the Resolution No. 01-28, the City of Seaside’s EmployeeEmployer Relations Procedure designates certain classifications as Confidential and those employees are unrepresented; and
WHEREAS, Municipal Code Section 2.44.030 dictates the types of positions that are designated as unclassified and those employees are unrepresented; and
WHEREAS, the City Manager has recommended the unrepresented employees receive similar pay and benefits as other employees.

NOW, THEREFORE, BE IT RESOLVED, that the attached Memoranda of Understanding shall be effective as stated therein; and PASSED AND ADOPTED at a regular meeting of the City Council of the City of Seaside duly held on the 18nd day of August 2022.

AYES: COUNCIL MEMBERS:

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NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:
_____________________
Ian N. Oglesby, Mayor
ATTEST:
__________________________
Dominique Davis, City Clerk
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Health Insurance Rate Adjustments
Effective July 1, 2022 SCEA, Confidential and
Unclassified Non-Exempt, and SMSEA
2022 Reduced
Employee
Contribution
2022 Increased City
Contribution
Employee
Monthly decrease City Increase
Single $ - $ 936.49 $ - $ -
Emp +1 $ 88.50 $ 1,681.50 $ (98.38) $ 98.38
Emp + Family $ 114.90 $ 2,183.10 $ (127.72) $ 127.72
2022 Reduced
Employee
Contribution
2022 Increased City
Contribution
Employee
Monthly decrease City Increase
Single $ - $ 1,088.53 $ (152.04) $ 152.04
Emp +1 $ 325.77 $ 1,846.01 $ (164.12) $ 164.12
Emp + Family $ 423.17 $ 2,397.94 $ (214.33) $ 214.33
2022 Reduced
Employee
Contribution
2022 Increased City
Contribution
Employee
Monthly decrease City Increase
Single $ 557.46 $ 1,088.53 $ (151.54) $ 152.04
Emp +1 $ 1,441.75 $ 1,846.01 $ (164.12) $ 164.12
Emp + Family $ 1,877.00 $ 2,397.94 $ (214.33) $ 214.33
2022 Reduced
Employee
2022 Increased City
Contribution
Employee
Monthly decrease City Increase
Single $ 155.90 $ 1,403.10 $ (140.31) $ 393.03
Emp +1 $ 778.50 $ 2,335.50 $ (155.70) $ 591.80
Emp + Family $ 1,012.25 $ 3,036.75 $ (80.98) $ 672.28
Base Plan = "MCSIG PPO $40" (70/30 plan)
City pays 100% EE Coverage & 95% dependents coverage
Level 3 Buy-Up "MCSIG PACE" PLAN CONTRIBUTIONS (90/10 plan) City pays 90% EE only; 75% dependents
The following contribution schedule applies to employees hired by the City before Oct. 15, 2015 Level 2 Buy-Up = "MCSIG PACE Plan" (90/10 plan)
Employee Pays 100% of the Difference Between PPO $25 and PACE Plan Level 1 Buy-Up = "MCSIG PPO $25" (80/20 plan)
City Pays 100% of employee and 85% dependents
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City of Seaside
Salary Survey Data
May 2022

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Position Title Labor
Association
Current
Maximum
Annual Salary
Maximum
Monthly Salary
based on Survey
Data
Percent
Behind
Market (at
or over
market)
Equity
Adjustment
Jan 23, Jan 24,
Jan 25
Accounting Technician II SCEA $5,612 $6,412 -14% 4.7%
Accounting Technician I SCEA $5,051 $5,771 -14% 4.7%
Building Inspector SCEA $7,267 $7,939 -9% 3.0%
Code Compliance Specialist SCEA $7,061 $7,664 -9% 3.0%
Code Compliance Coordinator SCEA $7,800 $8,430 -8% 2.7% Recreation Program Coordinator SCEA $5,762 $6,194 -7% 2.3% Administrative Assistant SCEA $4,754 $5,069 -7% 2.3%
Maintenance & Utilities Worker II SCEA $5,256 $5,570 -6% 2.0% Communications & Public Engagement Specialist SCEA $5,265 $5,576 -6% 2.0% Senior Administrative Assistant SCEA $5,265 $5,576 -6% 2.0% Electrician SCEA $6,725 $7,077 -6% 2.0%
Maintenance & Utilities Worker III SCEA $5,789 $6,127 -6% 2.0% Parks Irrigation Specialist SCEA $6,396 $6,657 -5% 1.7% Building Maintenance Specialist SCEA $6,396 $6,740 -5% 1.7% Mechanic SCEA $6,395 $6,740 -5% 1.7%
Senior Maintenance and Utility Worker SCEA $6,403 $6,740 -5% 1.7% Maintenance & Utilities Worker I SCEA $4,767 $5,013 -5% 1.7% Assistant Engineer* SCEA $8,609 $8,924 -9% 3.0%
Junior Engineer* SCEA $6,985 $7,139 -7% 2.3%
Youth Resource Center Activity Coordinator SCEA $6,244 $6,503 -4% Youth Resource Center Coordinator SCEA $6,244 $6,503 -4% Family & Community Support Technician SCEA $6,067 $6,241 -3% Recreation Program Supervisor SCEA $7,573 $7,742 -2%
Youth Center Supervisor SCEA $7,003 $7,154 -2%
Engineering Technician SCEA $6,587 $6,693 -2%
Custodian SCEA $4,140 $4,188 -1%
Senior Facility Attendent SCEA $4,680 $4,607 2%
Assistant Planner SCEA $7,280 $7,135 2%
Street Sweeper Operator SCEA $6,124 $5,579 9%
Legend for columns:
* Engineers - added 5% due to issues involving recruitment and retention Column 4 - Market or Internal placement shows the total monthly compensation market median dollar values derived from the Column 1 - Classification Title.

Column 2 - Seaside labor association.

Column 3 - Seaside's current monthly maximum salaries.

Column 4 - Proposed Salary range number from the newly proposed salary range schedule.

Column 3 - Percentage from Total Monthly Comp median is the market percentage differential the Seaside Benchmark Column 5 - Monthly maximum salary of the newly proposed salary ranges.

Column 6 - This percentage expresses the difference between Seaside's current salaries and the proposed salaries.

Column 6 - This is the Relationship (to evaluate salary differential between related classifications) Column 7 This displays whether the current max salary is greater than the proposed recommended salary range.

Column 8 - The rationale expresses how the proposed salary recommendation was arrived at (i.e., whether market results or SCEA MOU Attachment 1
Packet Page 159
Comprehensive Listing of
Personnel Benefits
Confidential Exempt Employees
July 1, 2022 –
June 30, 2025
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COMPREHENSIVE LISTING OF PERSONNEL BENEFITS –

CONFIDENTIAL EXEMPT EMPLOYEES
SECTION 1: TERM..................................................................................................... 5 SECTION 2: SALARY AND ADMINISTRATION OF PAY PLAN .................... 5 A. Direct Pay for Services: ....................................................................................... 5

1. Concessions:.....................................................Error! Bookmark not defined.

2. Salary Adjustment:........................................................................................... 5

3. Longevity Pay:................................................................................................... 5 B. Special Pay............................................................................................................. 5

1. Spanish Bilingual Pay:...................................................................................... 5

2. Additional Pay for Additional Duties .............................................................. 6

3. Additional Pay for Temporarily Assuming Supervisor’s Position................ 6

4. Annual Performance Pay ................................................................................. 6 C. Administration of Pay Plan:................................................................................. 6

1. Anniversary Date .............................................................................................. 6

2. Salary Ranges.................................................................................................... 7 SECTION 3: BENEFITS ............................................................................................ 8 A. Retirement:............................................................................................................ 8

1. CalPERS.............................................................................................................. 8

2. PARS Supplemental Retirement Plan:........................................................... 9

3. Deferred Compensation: ................................................................................. 9 B. Medical, Dental, and Vision Insurance:............................................................. 9

1. Contributions ..................................................................................................... 9

2. Retiree Medical:.............................................................................................. 10 C. Life Insurance:.................................................................................................... 10 D. Long-Term Disability:......................................................................................... 10 Packet Page 161

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E. IRS Section 125 Plan: ........................................................................................ 10 F. Mileage Reimbursement:................................................................................... 11 G. Wellness Program: ............................................................................................. 11

1. Health Club Membership:.............................................................................. 11

2. City Recreation Facilities: .............................................................................. 11 SECTION 4: LEAVE PROVISIONS ...................................................................... 11 A. Vacations.............................................................................................................. 11

1. Accrual: ............................................................................................................ 11

2. Vacation and Holidays:.................................................................................. 12

3. Vacation Upon Termination:......................................................................... 12

4. Maximum Accumulation:............................................................................... 12

5. Vacation Cash-Out: ........................................................................................ 12

6. Compensation in Lieu of Time Off:.............................................................. 12

7. Accumulation during OJI Leave:.................................................................. 12

8. No Interruption of Accumulation: ................................................................ 13

9. Vacation during Probation:............................................................................ 13 B. Sick Leave with Pay for Non-Job Related Illness, Injury or Disability........ 13

1. Accrual: ............................................................................................................ 13

2. Use of Leave: .................................................................................................. 13

3. Sick Leave Upon Rehire................................................................................. 13

4. Illness/Injury During Vacation:..................................................................... 13

5. Family Sick Leave:.......................................................................................... 13

6. Bereavement Leave: ...................................................................................... 14 C. On-The-Job Injury Leave:................................................................................. 14

1. Leave of Absence:.......................................................................................... 14

2. Leave Accrual:................................................................................................. 14 Packet Page 162

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3. Temporary Disability Benefits:...................................................................... 14

4. Use of Accumulated Leaves:......................................................................... 14 D. Management Leave ............................................................................................ 14

1. Annual Accrual:............................................................................................... 14

2. Initial Accrual:................................................................................................. 14

3. Additional Leave:............................................................................................ 15

4. Management Leave Payoff............................................................................ 15 E. Administrative Leave.......................................................................................... 15

1. Initial Accrual................................................................................................... 15 F. Holidays................................................................................................................ 15

1. Regular Holidays:............................................................................................ 15

2. Memorials:....................................................................................................... 16

3. Holidays on Sunday........................................................................................ 16

4. Holidays on Saturday:.................................................................................... 16

5. Holiday Hours:................................................................................................. 16 G. Jury Duty:............................................................................................................ 16

1. Jury Duty:........................................................................................................ 16 SECTION 5: WORKING CONDITIONS................................................................ 16 A. Continuing Education and Professional Growth: ........................................... 16

1. Tuition Reimbursement:................................................................................ 16 B. Service Awards: .................................................................................................. 17 C. Probationary Period: .......................................................................................... 17 D. Flexible Work Schedule...................................................................................... 17 SECTION 5: MISCELLANEOUS............................................................................ 17 Packet Page 163

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COMPREHENSIVE LISTING OF PERSONNEL BENEFITS –

CONFIDENTIAL EXEMPT EMPLOYEES
SECTION 1: TERM
The provisions of the listing of personnel benefits for confidential exempt employees shall become effective July 1, 2022, and shall remain in effect for a period terminating on July 30, 2025.

SECTION 2: SALARY AND ADMINISTRATION OF PAY PLAN
A. Direct Pay for Services:

1. General Salary Adjustments:
a. Effective the pay period beginning July 9, 2022, all members will receive a 4% salary increase.
b. Effective the first day of the first pay period in January 2023, all members will receive a 3% salary increase. This salary increase is contingent on bargaining unit members agreeing to pick up 3% of the City’s CalPERS contribution. c. Effective the first day of the pay period in July of 2023, all members will receive a 4% salary increase.
d. Effective the first day of the pay period in July of 2024, all members will receive a 4% salary increase.

2. Longevity Pay:
a. Bargaining unit members with five or more years of service shall receive longevity pay in the amount of 2.5% of the member’s Base Salary Rate. b. Bargaining unit members with ten or more years of service shall receive longevity pay in the amount of an additional 2.5% of the member’s Base Salary Rate (total of 5%).
c. Bargaining unit members with fifteen or more years of service shall receive longevity pay in the amount of an additional 2.5% of the member’s Base Salary Rate (total of 7.5%).

B. Special Pay

1. Spanish Bilingual Pay:
a. 2 ½% pay adjustment will be made to employee’s base pay for a bilingual skill as tested by the City in conjunction with the Defense Language Institute standards;
b. Employee must pass either the listening and reading comprehension tests or the speaking test to be eligible for bilingual pay. c. This program is subject to administrative direction and to City established procedures and annual testing. The City intends to use the Defense Language Institute.

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2. Additional Pay for Additional Duties
When a non-represented exempt confidential employee assumes duties and responsibilities beyond existing job classification, City Manager may institute performance pay equivalent to 2.5% or 5%.

3. Additional Pay for Temporarily Assuming Supervisor’s Position a. A pay increase not to exceed one step may be paid to an employee temporarily filling a supervisor’s position while the supervisor’s position is vacant. The determination of vacancy will be based upon recommendation by the Department Head to the City Manager. b. The increased pay will not be paid in any case unless a supervisor vacancy is the result of sickness, resignation, or termination. c. The increased pay will not be paid when the supervisor is on vacation. d. The increased pay will not be paid for the first thirty calendar days of the vacancy as determined above.
e. “Supervisor” is defined narrowly and means only the person to whom the employee is responsible on a continuing basis.

4. Annual Performance Pay
The City Manager is authorized to grant annual step increases to confidential exempt employees who exceed expectations in the achievement of established performance goals and objectives. The authorized increase ranges from zero to a 7.5% increase, depending upon the performance of the employee under consideration for salary increase. This gives the City Manager flexibility in setting salaries consistent with performance. (Special Compensation CCR 571(a) Incentive Pay.)
C. Administration of Pay Plan:

1. Anniversary Date
a. The anniversary date for each employee is the date he/she is hired, reclassified, or promoted.
b. The anniversary date of any employee shall be adjusted, or changed, in the case of a leave of absence, by moving said anniversary date forward a time equal to the length of such leave of absence, except family care or medical leave, according to the California Family Rights Act and military leaves of absence in accordance with the California Military and Veterans Code and Title 38, chapter 43, U.S. Code.

Whenever any employee is absent from work without pay for any period of exceeding thirty (30) continuous days, the anniversary date of said employee shall be adjusted by moving said anniversary date forward a time equal to the length of absence from work. c. The anniversary date of any employee shall be adjusted by moving said date forward a time equal to any delay in movement through the steps of the salary range put forth below.

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2. Salary Ranges
The five (5) steps of each salary range shall be interpreted and applied as follows:
a. The first step is the minimum rate and shall normally be the hiring rate for the class. In cases where it is difficult to secure qualified personnel, or if a person of unusual qualifications is engaged, the City Manager may hire at a higher step.
b. The second step is the rate at which a fully qualified, experienced, and conscientious employee may expect to advance to following the completion of six (6) months satisfactory service in the first step and upon written recommendation of the Department Head and approval by the City Manager.
c. The third step is the rate at which a fully qualified, experienced, and conscientious employee may expect to advance to following the completion of twelve (12) months satisfactory service in the second step and upon written recommendation of the Department Head and approval by the City Manager.
d. The fourth step is the rate at which a fully qualified, experienced, and conscientious employee may expect to advance to following the completion of twelve (12) months satisfactory service in the third step and upon written recommendation of the Department Head and approval by the City Manager.
e. The fifth step is the rate at which a fully qualified, experienced, and conscientious employee may expect to advance to following the completion of twelve (12) months satisfactory service in the fourth step and upon the written recommendation of the Department Head and approval of the City Manager.
f. Notwithstanding the foregoing provisions of this Section, an employee who is promoted or reclassified from one classification to a higher classification, or from a flat salary to classification having a higher overlapping salary range, shall be adjusted:
i. To the step in their new range, which shall provide an increase in his/her salary, except that they shall not retain credit for the time served in his/her former step. If the step in the new range is the first step, the employee shall remain in that step for six (6) months before becoming eligible for advancement to the second step. ii. If from a flat salary to a range, to the lowest step in his/her new range or classification that exceeds his flat salary.
g. General adjustments in salary ranges made by general increases or decreases shall be made by adjusting all classes upward or downward to the appropriate salary range herein provided. Where the salary range for a given class or for several classes is revised upward or downward Packet Page 166

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the employees shall have their existing salary adjusted to the same step in the new range.
h. In any case where, by reason of unusual circumstances, rigid adherence to the forgoing principles related to salary adjustments would cause a manifest injustice, the City Manager may make such order relating thereto as in his/her discretion is proper. i. Rates of compensation provided for by resolution are fixed on the basis of full-time service in full-time positions for the schedule of hours indicated. If any position provided for in the budget is by appropriate language specified or indicated as being for less than full-time services, the rate of compensation provided for such positions shall be adjusted accordingly, except those employees indicated in this resolution as working part-time or on a retainer, in which case they shall draw the full salary indicated. If the present adjustments shall be made in the rates, the step plan shall apply to part-time salaried as well as full-time salaried employees.
j. Changes in pay rates shall be made on the first day on the pay period next following the date of eligibility and authorization.

SECTION 3: BENEFITS
A. Retirement:

1. CalPERS Classic Plan for Classic Members
a. “Classic” members will receive the CalPERS 2% @ 55 Miscellaneous Members retirement plan (Gov’t Code 21354.4). The 2% @ 55 plan will also be provided to new City employees who are considered to be Classic members under the California Public Employees’ Pension Reform Act (PEPRA). A classic member is a member who does not fit the definition of “New” member as defined in Gov’t Code 7522.04(f). b. Employee Contribution: Employees enrolled in the 2% @ 55 plan shall pay the 7% employee contribution.
c. Additional Employee Contribution: Effective the first full pay period after January 1, 2023, all bargaining unit members shall pay 3% of the employer’s contribution in accordance with Government Code Section 20516 (Employees Sharing Additional Cost). Note: Timing is subject to any administrative processing time required by CalPERS.

2. CalPERS PEPRA Plan for New Members
a. “New” members, as defined in Gov’t Code 7522.04(f), will be enrolled in the 2% @ 62 Miscellaneous Members retirement plan (Gov’t Code 7522.20(a)).

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b. Employee Contribution: As required by PEPRA, New members enrolled in the PEPRA plan shall pay 50% of the “normal cost” of projected benefits attributable to the current year of service as determined annually by CalPERS. This employee contribution may change annually as required by PEPRA. CalPERS Survivor Benefits
c. Additional Employee Contribution: Effective the first full pay period after January 1, 2023, all bargaining unit members shall pay 3% of the employer’s contribution in accordance with Government Code Section 20516 (Employees Sharing Additional Cost). Note: Timing is subject to any administrative processing time required by CalPERS.

3. PARS Supplemental Retirement Plan:
a. Plan: The City will provide the PARS .5% at 55 supplemental retirement plan with credit for prior CalPERS and City service for all bargaining unit members hired on or before June 30, 2010.
b. Eligibility: Employees must have three years of City service and have been hired on or before June 30, 2010 to be eligible. The plan will be effective July 1, 2002.
c. Contribution: The City will make the employee’s contribution.

4. Deferred Compensation:

City will pay up to two hundred dollars ($200) per month to the ICMA deferred compensation program for each employee who makes a matching contribution.

B. Medical, Dental, and Vision Insurance:

Eligible employees will be provided with medical, dental, and vision insurance as specified in this section. Benefits to eligible family members will be made available under the health insurance plan.

1. Contributions
a. MCSIG PPO $40 (70/30 Plan).

The City will pay 100% of the employee only premium and 90% of the dependent premium. This will be the base contribution amount for all plans except the Grandfathered PACE Plan.
b. MCISG PPO $25 (80/20 Plan).

SCEA Members electing to participate in the MCSIG PPO $25 (80/20 Plan) will pay the difference between the City’s contribution for the PPO $40 Plan and the PPO $25 Plan premium.
c. PACE Plan (90/10 Plan) – Employees hired after October 15, 2015.

New employees enrolling in the PACE 90/10 Plan will pay the difference between the City’s contribution for the PPO $40 plan and the PACE Plan premium.
d. PACE Plan (90/10 Plan) – Grandfathered Tier – open to employees hired before October 15, 2015.

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The City will pay 81% of the employee only premium; 70% of the employee + 1 premium; and 73% of the family premium.
e. The City will split the cost of any increase or decrease in dental and vision premiums with the employee on a 50/50 basis.

2. Retiree Medical:
a. Eligibility: Only bargaining unit members hired on or before June 30, 2010 are eligible for City-paid retiree medical insurance. b. Notwithstanding the requirements of the City’s Health and Welfare Plan to be eligible for retiree medical coverage, and subject to available coverage under the City’s plan, the City shall pay the employees (not dependents) cost of medical insurance in an amount not to exceed the monthly premium for the City’s insurance plan for retirees who retire on regular service or disability retirement until age 65 or until the retiree becomes eligible for Medicare, which ever comes first.
c. Employee may cover dependents by paying the additional monthly premium.
d. In the event that coverage is not available under the City’s plan, and where an eligible employee elects to continue health coverage under COBRA, the City shall contribute to that COBRA payment an amount not to exceed the monthly premium for the City’s health insurance plan for the period of time of COBRA eligibility or up to age 65, whichever is less.
e. Employees must have ten years of continuous service with the City, have been hired on or before June 30, 2010, and be at least 50 years of age to receive this benefit.
f. The City complies with all Federal and State guidelines regarding medical and dental insurance. This compliance includes continuation of benefits under COBRA.

C. Life Insurance:

The City will provide term life insurance for all confidential exempt employees in the amount of two times the employee’s annual salary (minimum of $150,000.) D. Long-Term Disability:

The City shall pay the cost of a long-term disability program.

E. IRS Section 125 Plan:

The City shall provide an Internal Revenue Code Section 125 Plan for unreimbursed medical expenses and dependent care expenses. The annual maximum is set by the IRS.

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F. Mileage Reimbursement:

With the approval of the Department Head, the City shall reimburse employees required to use their personal vehicles for the purpose of conducting City business at a rate based upon actual cost.

G. Wellness Program:

1. Health Club Membership:

The City will pay up to $45 per month towards an employee membership at a health club upon submission of receipt of contract to the Finance Division. The City will process dues by payroll deduction if administratively feasible. To be eligible for reimbursement, requests for reimbursement must be received by Finance no later than 90 days from the date of service.

2. City Recreation Facilities:

Association employees and their families will have use of City recreation facilities at no cost to the employee. Employees may have resident’s fee and early-bird sign up for swim classes.

SECTION 4: LEAVE PROVISIONS
A. Vacations

1. Accrual:

All regular employees, shall earn vacation as follows:
a. During the first, second, third, and fourth years of employment, vacation will be earned at the rate of six and two thirds (6 2/3) hours per month of ten (10) days per year.
b. During the fifth, sixth, seventh, eighth, and ninth years of employment, vacation will be earned at the rate of ten (10) hours per month or fifteen (15) days per year.
c. During the tenth, eleventh, twelfth, thirteenth, and fourteenth years of employment, vacation will be earned at the rate of eleven and one third (11 1/3) hours per month or seventeen (17) days per year. d. During the fifteenth, sixteenth, seventeenth, eighteenth, and nineteenth years of employment, vacation will be earned at the rate of thirteen and one third (13 1/3) hours per month or twenty (20) days per year.
e. During the twentieth, twenty-first, twenty-second, twenty-third, and twenty-fourth years of employment, vacation will be earned at the rate of fourteen (14) hours per month or twenty-one (21) days per year. f. During the twenty-fifth year and thereafter vacation will be earned at the rate of 16 2/3 hours per month or twenty-five (25) days per year.

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2. Vacation and Holidays:

For regular employees, if a holiday falls within a scheduled vacation period, on a day that the employee would normally work, that day shall not be counted a vacation day.

3. Vacation Upon Termination:

Any employee, upon termination of City employment for any reason, who is entitled to vacation time and who has not had the same, shall be paid at his/her current salary rate for such vacation time on the effective date of such termination. If such person works over one-half (1/2) of the month, they shall be entitled to accumulate vacation for that month.
a. Calculation of Hourly Pay for Payout: For employees working a five (5) day or modified schedule, the method for computing hourly pay for accumulated vacation time shall be as follows:
i. Hourly rate equals monthly salary multiplied by twelve (12) months divided by 52 weeks multiplied by 40 hours

4. Maximum Accumulation:

Employees will be allowed to have no more than two years earned vacation accumulated as of the end of the 2nd pay period of January of any year. Payout for leave in excess of maximum will occur on the 1st pay period of March. It shall be management’s right and responsibility to see that the employee does not exceed the maximum.

5. Vacation Cash-Out:

The City will allow Confidential Managers to cash out 40 hours of accumulated vacation time as set forth in this section. On or before the pay period which includes December 15 of each calendar year, an employee may make an irrevocable election to cash out up to forty (40) hours of accrued vacation (in whole hour increments) which will be earned in the following calendar year at the employee’s base salary rate. On the pay day of the first pay period in November of the calendar year following election of the cash out, the employee will receive cash for the amount of vacation the employee irrevocably elected to cash out in the prior year. However, if the employee’s vacation leave balance is less than the amount the employee elected to cash out (in the prior calendar year) the employee will receive cash for the amount of leave the employee has accrued at the time of the cash out. This cash out provision is voluntary on the part of each bargaining employee, and does not change the practice of maintaining a maximum of two years of vacation accumulation at the end of any calendar year.

6. Compensation in Lieu of Time Off:

The City Manager may, in instances where the needs of the City require, authorize compensation in lieu of time off for accrued vacation.

7. Accumulation during OJI Leave:

An employee being paid because of an injury on-the-job will accumulate vacation time and sick leave.

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8. No Interruption of Accumulation:

No interruption in the accumulation of vacation time shall result when an employee takes sick leave, vacation, temporary military leave, or paid leave because of an on-the-job incurred illness or injury.

9. Vacation during Probation:

Newly hired management employees may use vacation leave.

B. Sick Leave with Pay for Non-Job Related Illness, Injury or Disability

1. Accrual:

Each confidential exempt employee shall earn eight (8) hours sick leave with pay for each calendar month or major fraction thereof served.

2. Use of Leave:

Sick leave with pay will be granted only upon the approval of the Department Head in case of bonafide illness of an employee, including the diagnosis, care, or treatment of an existing health condition of, or preventive care. If the need for paid sick leave is foreseeable, the employee shall provide reasonable advance notification. If the need for paid sick leave is unforeseeable, the employee shall provide notice of the need for the leave as soon as practicable.

Evidence may be required in the form of a physician’s certificate or otherwise to verify an employee’s absence during the time for which sick leave is requested.

Sick leave may also be used by an employee who is a victim of domestic violence, sexual assault, or stalking, to obtain any relief or services related to being a victim of domestic violence, sexual assault, or stalking with appropriate certification of the need for such services.

Any employee taking leave that qualifies under the City’s Family Care and Medical Leave/California Family Rights Act Policy will complete and submit all required forms.

3. Sick Leave Upon Rehire
If an employee separates from City employment and is re-hired by the City within one year of the date of separation, previously accrued and unused paid sick leave hours shall be reinstated to the extent required by law.

4. Illness/ Injury During Vacation:

When an illness or injury requiring doctors treatment, and/or hospitalization occurs during an employee’s vacation or approved leave of absence with pay, and the injury or illness is a nature that would prohibit the employee from performing his/her duties, the employee shall submit a memorandum giving full and complete information as well as a doctor’s verification to their respective department head for a determination that such time off will be charged to sick time rather than to vacation time.

5. Family Sick Leave:

Sick leave may be used for the illness or injury of an employee’s family member. A family member shall be defined as parent (including biological, Packet Page 172

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adoptive, or foster parent, stepparent, or legal guardian of an employee or the employee’s spouse or registered domestic partner, or a person who stood in loco parentis when the employee was a minor child), child (including a biological, adopted, or foster child, stepchild, legal ward, or a child to whom the employee stands in loco parentis), spouse or domestic partner, grandparent, grandchild, and sibling.

6. Bereavement Leave:

Bereavement leave, to a maximum of three (3) working days, will be permitted, without charging such leave against sick leave, upon the death of a member of the employee’s immediate family. Immediate family is defined as a parent, child, spouse or domestic partner, brother, sister, grandparents, father-in-law, and mother-in-law of the employee. Employee may use an additional 16 hours of sick leave to extend said leave.

C. On-The-Job Injury Leave:

1. Leave of Absence:

2. Leave Accrual:

An employee on leave of absence under this section will continue to accumulate sick leave and vacation leave.

3. Temporary Disability Benefits:

The employee shall draw full salary under OJI leave, and the City will take credit for any temporary disability payments. Once OJI leave is exhausted, an employee on leave without pay would be entitled to temporary disability in accordance with State Worker’s Compensation law.

4. Use of Accumulated Leaves:

Once OJI leave has been exhausted, accumulated leaves may be used to supplement temporary disability payments.

D. Management Leave

1. Annual Accrual:

Management employees shall earn 40 hours of management leave per calendar year.

2. Initial Accrual:

For newly hired employees (or employees promoted into the Association), the initial management leave bank shall be prorated according to the following schedule:

Hired January 1 – March 31: 40 Hours
Hired April 1 – June 30: 30 Hours
Hired July 1 – September 30 20 Hours
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Hired October 1 – November 30 10 Hours
Hired December 1 – December 31 0 Hours

3. Additional Leave:

The City Manager shall have the authority to grant sixteen (16) hours of management time leave to non-represented exempt confidential employees who work an excessive amount of hours based upon the recommendation of their department head. It must be used within one year from the date it is granted and no management employees shall receive more than two days per fiscal year. Time worked may be considered excessive if it is beyond regularly assigned duties and exceeds 20 hours in one month.

4. Management Leave Payoff
On or before the pay period which includes December 15 of each calendar year, an employee may make an irrevocable election to cash out up to forty (40) hours of management leave (in whole hour increments) which will be earned in the following calendar year at the employee’s base salary rate. On the pay day of the first pay period in November of the calendar year following election of the cash out, the employee will receive cash for the amount of management leave the employee irrevocably elected to cash out in the prior year. However, if the employee’s management leave balance is less than the amount the employee elected to cash out (in the prior calendar year) the employee will receive cash for the amount of leave the employee has on the books at the time of the cash out.

This cash out provision is voluntary on the part of each bargaining employee, and does not change the practice of cashing out all management leave hours that are on the books at the end of the any calendar year.

E. Administrative Leave
Exempt employees shall earn forty (40) hours, non-cumulative, non-reimbursable administrative leave per calendar year.

1. Initial Accrual
For newly hired employees (or employees promoted into the Association), the initial administrative leave bank shall be prorated according to the following schedule:

Hired January 1 – March 31: 40 Hours
Hired April 1 – June 30: 30 Hours
Hired July 1 – September 30 20 Hours
Hired October 1 – November 30 10 Hours
Hired December 1 – December 31 0 Hours
F. Holidays

1. Regular Holidays:

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• First Monday in September (Labor Day)
• Nineteenth day in September (Juneteenth)
• Eleventh day of November (Veteran’s Day)
• Fourth Thursday of November (Thanksgiving Day)
• Day following Thanksgiving Day
• Working day immediately preceding Christmas Day (Christmas Eve) • Twenty-fifth day of December (Christmas Day)
It is the intent of this resolution that all regular City employees shall observe the holidays set forth above.

2. Memorials:

Upon Council approval, every day appointed by the Governor of the State, the President of the United States, or the City Council as a memorial, public fast, thanksgiving, or holiday.

3. Holidays on Sunday
When a holiday falls on a Sunday, the following Monday shall be recognized as that holiday.

4. Holidays on Saturday:

When a holiday falls on a Saturday, the preceding Friday shall be recognized as that holiday.

5. Holiday Hours:

Regardless of the employee’s work schedule, 8 hours of holiday time will be paid for each holiday.

G. Jury Duty:

1. Jury Duty:

The City will grant an employee leave with pay for jury duty. Any checks received from the courts must be submitted to Finance. Travel pay which is included in the check, will be returned to the employee. This rule also applicable to those employees serving on the Grand Jury.

SECTION 5: WORKING CONDITIONS
A. Continuing Education and Professional Growth:

All association members shall be eligible for the City’s Educational Incentive Programs.

1. Tuition Reimbursement:
a. Employees wishing to receive reimbursement for tuition and book expenses must request prior approval from their Department Head.

Classes will be approved for reimbursement so long as they are determined to be job related or professional development. b. The City will encourage enrollment through a tuition and book reimbursement with a maximum of $2,000 per fiscal year for a BA/BS and $3,000 per fiscal year for an MA/MS or higher.

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c. After completing the course with a grade of “C” or better (“Pass” or certificate of achievement for classes that are not graded), proof of completion of course work requirements shall be submitted to the employee’s department head indicating the specific courses and credits completed, together with transcripts or other documentation as may be required by the Human Resources Director. This information shall be submitted on forms provided by the Human Resources Office. d. An employee who wishes to enroll in a school, college, or university for the purpose of fulfilling the educational requirement shall do so on his/her own time.

B. Service Awards:

A committee, made up of members of the various employee groups, shall be formed to select a new service award program. At a minimum, the program shall include service awards presented to employees after every 5 years of full-time service with the City. Recipients of service awards will be recognized by the City Council.

C. Probationary Period:

Probation shall be 1 year for all new employees.

D. Flexible Work Schedule
The work schedule shall be defined by the Department Head. Consistent with City past practice Department Heads shall consider alternative work schedule requests, including a four day work week, and approve where such alternative schedules meet the best interest of the City. The Department Head has the sole discretion to decide whether to approve or deny such alternative schedules.

SECTION 5: MISCELLANEOUS
All discoveries, inventions, improvements, formulas, ideas, devices, writings or other intellectual property, whether or not subject to patent or copyright laws, which employees shall conceive solely or jointly with others, in the course or scope of his/her employment, or with the City’s materials or facilities, shall be the sole and exclusive property of the City without further compensation.
_________________________ ____________________________
Jaime Fontes, City Manager Date
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Comprehensive Listing of
Personnel Benefits for NonRepresented Confidential
Employees
July 1, 2022 – June 30, 2025
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Comprehensive Listing of Personnel Benefits for
Non-Represented Confidential Employees
SECTION 1: TERM..................................................................................................... 6 SECTION 2: SALARY AND ADMINISTRATION OF PAY PLAN .................... 6 A. Direct Pay for Services: ....................................................................................... 6

1. Salary Adjustments:......................................................................................... 6

2. Equity Adjustments:......................................................................................... 6

3. Longevity Pay:................................................................................................... 6 B. Overtime ................................................................................................................ 6

1. Pre-Approval: .................................................................................................... 6

2. Minimum Overtime Guarantee:...................................................................... 7

3. Overtime Calculation:....................................................................................... 7

4. FLSA Work Period / Work Week..................................................................... 7

5. Maximum Compensatory Leave Balance:..................................................... 7

6. Holiday Calculation:.......................................................................................... 7

7. Martin Luther King & July 4th Calculation:................................................... 7 C. Special Pay............................................................................................................. 7

1. Spanish Bilingual Pay:...................................................................................... 7

2. Notary Pay ......................................................................................................... 8

3. Temporary Upgrade Pay:................................................................................ 8 D. Administration of Pay Plan:................................................................................. 9

1. Anniversary Date .............................................................................................. 9

2. Salary Ranges.................................................................................................... 9 SECTION 3: BENEFITS .......................................................................................... 11 A. Retirement:.......................................................................................................... 11

1. CalPERS Classic Plan ...................................................................................... 11 Packet Page 178

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2. CalPERS PEPRA Plan ...................................................................................... 11

3. CalPERS Survivor Benefits............................................................................. 11

4. PARS Supplemental Retirement Plan:......................................................... 11

5. Deferred Compensation: ............................................................................... 11 B. Life, Medical, and Dental Insurance:............................................................... 11

1. Contributions ................................................................................................... 12

2. Retiree Medical:.............................................................................................. 12 C. Life Insurance:.................................................................................................... 13 D. Short-Term Disability:........................................................................................ 13 E. Long-Term Disability:......................................................................................... 13 F. IRS Section 125 Plan: ........................................................................................ 13 G. Mileage Reimbursement:................................................................................... 13 H. Wellness Program: ............................................................................................. 13

1. Health Club Membership:.............................................................................. 13

2. City Swimming Pool: ...................................................................................... 13

3. No Smoking Agreement: ............................................................................... 14 I. City Shirts: ........................................................................................................... 14 SECTION 4: LEAVE PROVISIONS ...................................................................... 14 A. Vacations.............................................................................................................. 14

1. Accrual: ............................................................................................................ 14

2. Vacation During Initial Probation:................................................................ 14

3. Minimum Leave Event: .................................................................................. 15

4. Vacation and Holidays:.................................................................................. 15

5. Vacation Upon Termination:......................................................................... 15

6. Maximum Accumulation:............................................................................... 15 Packet Page 179

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7. Vacation Cash-Out: ........................................................................................ 15

8. Compensation in Lieu of Time Off:.............................................................. 16

9. Accumulation during OJI Leave:.................................................................. 16

10. No Interruption of Accumulation: ................................................................ 16 B. Sick Leave with Pay for Non-Job Related Illness, Injury or Disability........ 16

1. Accrual: ............................................................................................................ 16

2. Employee Illness or Injury:........................................................................... 16

3. Sick Leave Upon Rehire................................................................................. 16

4. Minimum Leave Event: .................................................................................. 17

5. Illness/Injury During Vacation:..................................................................... 17

6. Family Sick Leave:.......................................................................................... 17

7. Bereavement Leave: ...................................................................................... 17

8. Personal Leave:............................................................................................... 17 C. On-The-Job Injury Leave:................................................................................. 17

1. Leave of Absence:.......................................................................................... 17

2. Leave Accrual:................................................................................................. 18

3. Temporary Disability Benefits:...................................................................... 18

4. Use of Accumulated Leaves:......................................................................... 18 D. Holidays................................................................................................................ 18

1. Regular Holidays:............................................................................................ 18

2. Holiday Calculation:........................................................................................ 18

3. Memorials:....................................................................................................... 18

4. Holidays on Sunday: ...................................................................................... 18

5. Holidays on Saturday:.................................................................................... 19

6. Floating Holidays:........................................................................................... 19 Packet Page 180

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E. Jury and Election Duty: ..................................................................................... 19

1. Jury Duty:........................................................................................................ 19

2. Election Duty:.................................................................................................. 19 SECTION 5: WORKING CONDITIONS................................................................ 19 A. Continuing Education and Professional Growth: ........................................... 19

1. Tuition Reimbursement:................................................................................ 19

2. Educational Incentive Pay:............................................................................ 20

3. Requalification................................................................................................. 20 B. Service Awards: .................................................................................................. 20 C. Employee Incentive Pay:................................................................................... 20 D. Work Schedule:................................................................................................... 21 E. Notice of Layoff: ................................................................................................. 21 F. Probationary Period: .......................................................................................... 21 Packet Page 181

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Comprehensive Listing of Salaries and Benefits for
Non-Represented Confidential Employees
SECTION 1: TERM
The provisions of this resolution shall become effective July 1, 2022, and shall remain in effect for a period, terminating on June 30, 2025.

SECTION 2: SALARY AND ADMINISTRATION OF PAY PLAN
A. Direct Pay for Services:

1. Salary Adjustments:
a. Effective in the first full pay period of July 2022 (July 9, 2022), a threepercent (3%) base salary increase will be provided to all bargaining unit employees. Bargaining unit employees must be employed on the date the salary increase is paid in order to be eligible for the increase. b. Effective in the first full pay period of July 2023 a four-percent (4%) salary increase will be provided to all bargaining unit employees. c. Effective in the first full pay period of July 2024 a four-percent (4%) across the salary increase will be provided to all bargaining unit employees.

2. Equity Adjustments:

Effective the first pay period in January of 2023, 2024, and 2025, positions that were 5% behind the market or more, will receive 1/3 of the increase needed to bring the position in alignment with the market. (Attachment 1).

3. Longevity Pay:
a. Bargaining unit members with five or more years of service shall receive longevity pay in the amount of 2.5% of the member’s Base Salary Rate.
b. Bargaining unit members with ten or more years of service shall receive longevity pay in the amount of an additional 2.5% of the member’s Base Salary Rate (total of 5%).
c. Bargaining unit members with fifteen or more years of service shall receive longevity pay in the amount of an additional 2.5% of the member’s Base Salary Rate (total of 7.5%).

B. Overtime

1. Pre-Approval:

Requests for overtime that can be scheduled should be pre-approved by the Department Head or designee. Overtime not possible to schedule in advance and necessary for public safety and welfare shall be worked at Department Head discretion, subject to City Manager review.

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2. Minimum Overtime Guarantee:

When an employee is called back to work on an emergency basis, the employee shall be paid two (2) hours or actual hours worked on the call back, whichever is greater, at time-and-a-half the City’s premium rate (hourly base pay rate plus incentives).

3. Overtime Calculation:

Hours actually worked in excess of 40 per week shall be paid at time-and-ahalf the City’s premium rate, which will be no less than the regular rate of pay as that term is defined in the Fair Labor Standards Act (FLSA). Hours worked in excess of an employee’s shift that are not FLSA overtime hours shall be paid at one times the premium rate. All employee overtime shall be earned in increments of one-quarter (1/4) hour.

4. FLSA Work Period / Work Week
For employees on 5/8 or 4/10 work schedules, the work period for FLSA overtime purposes begins on Saturday at 12:00 am and ends on Friday at 11:59 pm and regularly recurs. For employees on 9/80 work schedules, the work period for FLSA overtime purposes begins four hours into each employee’s alternating eight hour shift.

5. Maximum Compensatory Leave Balance:

Compensatory time may be granted instead of overtime pay only where requested by the employee and approved by the Department Head. Personnel may accrue up to a maximum of 100 hours of compensatory time in lieu of overtime.

6. Holiday Calculation:

For the purpose of overtime calculations during the workweek in which holidays other than Martin Luther King and Fourth of July fall, holiday time shall count as time worked.

7. Martin Luther King & July 4th Calculation:

For the purpose of overtime calculations during the workweek in which the Martin Luther King and Fourth of July Holidays fall, all time in paid status shall count towards time worked.

C. Special Pay

1. Spanish Bilingual Pay:
a. A 2 ½% premium above base pay will be granted to an employee who speaks the Spanish language in the course and scope of his or her job duties after successful completion of City provided testing and approval of the City Manager.
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premium above base pay after successful completion of City provided testing.
c. Upon recommendation of the department director, and approval of the City Manager, an employee required to read and write in Spanish in the course and scope of his or her job duties and achieves a “Distinguished” proficiency on their writing examination will be provided a 2 ½% premium above base pay after successful completion of City provided testing.
d. This program is subject to administrative direction and to City established procedures and formal testing. The City will use Language Testing International (LTI) or another suitable and appropriately certified testing organization.
e. Granting and removal of this premium is within the sole discretion of the City. Removal of this premium shall not be considered disciplinary action.
f. Unless recommended by the employee’s department director, and approved by the City Manager, bilingual pay will be for Spanish only. g. No employee shall be eligible for bilingual pay in excess of 7.5% above base pay.

2. Notary Pay
Confidential employees who are certified by the California Notary Commission as a Notary Public will receive a 5% base pay increase so long as they use their certification in the course of their duties with the City.

3. Temporary Upgrade Pay:
a. Employees who are assigned to perform a majority of the duties of a position within a higher classification from that in which they are regularly employed shall receive the compensation specified for that position to which assigned, if performing the duties thereof for a period of fourteen (14) calendar days.
b. Said increased compensation should be at the lowest step of the higher classification which will accord such employee an increase of at least five (5) percent over his/her current regular compensation. c. The assignment shall be confirmed in writing by the Manager. d. Acceptance of an interim assignment to higher position, thirty (30) or more days, shall require mutual assent of employer and employee.

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D. Administration of Pay Plan:

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completion of twelve (12) months satisfactory service in the fourth step and upon the written recommendation of the Department Head and approval of the City Manager.
f. Notwithstanding the foregoing provisions of this Section, an employee who is promoted or reclassified from one classification to a higher classification, or from a flat salary to classification having a higher overlapping salary range, shall be adjusted:
i. To the step in their new range, which shall provide an increase in his/her salary, except that they shall not retain credit for the time served in his/her former step. If the step in the new range is the first step, the employee shall remain in that step for six (6) months before becoming eligible for advancement to the second step. ii. If from a flat salary to a range, to the lowest step in his/her new range or classification that exceeds his flat salary.
g. General adjustments in salary ranges made by general increases or decreases shall be made by adjusting all classes upward or downward to the appropriate salary range herein provided. Where the salary range for a given class or for several classes is revised upward or downward the employees shall have their existing salary adjusted to the same step in the new range.
h. In any case where, by reason of unusual circumstances, rigid adherence to the forgoing principles related to salary adjustments would cause a manifest injustice, the City Manager may make such order relating thereto as in his/her discretion is proper. i. Rates of compensation provided for by resolution are fixed on the basis of full-time service in full-time positions for the schedule of hours indicated. If any position provided for in the budget is by appropriate language specified or indicated as being for less than full-time services, the rate of compensation provided for such positions shall be adjusted accordingly, except those employees indicated in this resolution as working part-time or on a retainer, in which case they shall draw the full salary indicated. If the present adjustments shall be made in the rates, the step plan shall apply to part-time salaried as well as full-time salaried employees.
j. Changes in pay rates shall be made on the first day on the pay period next following the date of eligibility and authorization.

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SECTION 3: BENEFITS
A. Retirement:

1. CalPERS Classic Plan
a. Employees hired prior to January 1, 2013 will receive the CalPERS 2% @ 55 Miscellaneous Members retirement plan. The 2% @ 55 plan will also be provided to City employees hired on or after January 1, 2013 who are considered to be “classic” members under the California Public Employees’ Pension Reform Act (PEPRA) as determined by CalPERS. b. Employee Contribution: Employees enrolled in the 2% @ 55 plan shall pay the full employee member contribution required by CalPERS.

2. CalPERS PEPRA Plan
a. New employees hired on or after January 1, 2013 who are “new members” under the PEPRA as determined by CalPERS will be enrolled in the 2% @ 62 Miscellaneous Members retirement plan.
b. As required by PEPRA, employees enrolled in the PEPRA plan shall pay 50% of the “normal cost” of the retirement plan as determined annually by CalPERS.

3. CalPERS Survivor Benefits
a. The City provides for 1959 Survivors Benefit Level Four. The employee cost is $2 per month.

4. PARS Supplemental Retirement Plan:
a. Plan: The City will provide the PARS .5% at 55 supplemental retirement plan with credit for prior CalPERS and City service for employees hired on or before June 30, 2010.
b. Contribution: The City will make the employee’s contribution. c. Eligibility: Employees must have three years of City service and have been hired on or before June 30, 2010 to be eligible. The plan will be effective July 1, 2002.

5. Deferred Compensation:

The City will pay up to one hundred twenty five dollars ($125) per month to the ICMA deferred compensation program for each employee who makes a matching contribution. Contributions will be made on a bi-monthly basis (24 xs per year @ $50 each).

B. Life, Medical, and Dental Insurance:

Eligible bargaining unit employees will be provided with medical, dental, and vision insurance as specified in this section. Benefits to eligible family members will be made available under the health insurance plan.

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1. Contributions
The City’s contributions for medical, dental, and vision coverage shall be as follows:
a. MCSIG PPO $40 (70/30 Plan).

The City will pay 100% of the employee only premium and 95% of the dependent premium.
b. MCISG PPO $25 (80/20 Plan).

The City will pay 100% of the employee only premium and 85% of the dependent premium. This will be the base contribution amount for all plans except the Grandfathered PACE Plan. c. PACE Plan (90/10 Plan) – Employees hired after October 15, 2015.

New employees enrolling in the PACE 90/10 Plan will pay the difference between the City’s contribution for the PPO $25 plan and the PACE Plan premium.
d. PACE Plan (90/10 Plan) – Grandfathered Tier – open to employees hired before October 15, 2015.

The City will pay 90% of the employee only premium; 75% of the dependent premium.
e. Kaiser High and Mid Plan.

Confidential employees electing to participate in a Kaiser Plan will pay the difference between the City’s contribution for the PPO $40 Plan and the Kaiser plan premiums. In the event the Kaiser plan premium is lower than the MCSIG PPO $40 plan, no cash-in-lieu will be provided.
f. The City will split the cost of any increase or decrease in dental and vision premiums with the employee on a 50/50 basis.

2. Retiree Medical:
a. Eligibility: Only bargaining unit members hired on or before June 30, 2010 are eligible for City-paid retiree medical insurance b. Notwithstanding the requirements of the City’s Health and Welfare Plan to be eligible for retiree medical coverage, and subject to available coverage under the City’s plan, the City shall pay the employees (not dependents) cost of medical insurance in an amount not to exceed the month premium for the City’s insurance plan for retirees who retire on regular service or disability retirement until age 65.
c. Employee may cover dependents by paying the additional monthly premium.
d. In the event that coverage is not available under the City’s plan, and where an eligible employee elects to continue health coverage under COBRA, the City shall contribute to that COBRA payment an amount Packet Page 188

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not to exceed the monthly premium for the City’s health insurance plan for the period of time of COBRA eligibility or up to age 65, whichever is less.
e. Employees must have ten years of continuous service with the City, have been hired on or before June 30, 2010, and be at least 50 years of age to receive this benefit.
f. The City complies with all Federal and State guidelines regarding medical and dental insurance. This compliance includes continuation of benefits under COBRA.

C. Life Insurance:

The City will provide term life insurance for confidential employees in the amount of $50,000.

D. Short-Term Disability:

The City agrees to facilitate the Association’s enrollment in California State Disability Insurance (CASDI), or an alternate STD Plan, should the Association express an interest in doing so. Member’s electing to participate in an STD plan will be responsible for 100% of the premium.

E. Long-Term Disability:

The City and the employee shall share equally the cost of a long-term disability program.

F. IRS Section 125 Plan:

The City shall provide an Internal Revenue Code Section 125 Plan for medical care and dependent care expense reimbursement. The annual maximum is set by the IRS.

G. Mileage Reimbursement:

With the approval of the Department Head, the City shall reimburse employees required to use their personal vehicles for the purpose of conducting City business at a rate based upon the IRS mileage rates.

H. Wellness Program:

1. Health Club Membership:

City will pay up to $50 per month towards an employee membership at a health club upon submission of receipt of contract to the Finance Division. Dues will be processed by payroll deduction if administratively feasible. To be eligible for reimbursement, requests for reimbursement must be received by Finance no later than 90 days from the date of service.

2. City Swimming Pool:

Confidential employees and their families will have use of City swimming pool at no cost to the employee. Employees may have resident’s fee and early-bird sign up for swim classes.

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3. No Smoking Agreement:

In the spirit of employee health and wellness, the parties agree to a no smoking policy. The City of Seaside will strive to hire non-smokers and vigorously encourage current employees who smoke to quit.

I. City Shirts:

The City shall provide all confidential employees who do not already receive City shirts or uniforms with two “City of Seaside” polo style shirts and two button down shirts upon request. This shall occur one time and additional shirts will only be provided at the discretion of the Department Head. These shirts are not uniforms and are not required to be worn.

SECTION 4: LEAVE PROVISIONS
In order to be eligible to earn leave or paid time off under this section, an employee must be in a paid leave status for the majority of the pay period.

A. Vacations

1. Accrual:

During the twenty-fifth year and thereafter vacation will be earned at the rate of 14.667 hours per month or twenty-two (22) days per year.

2. Vacation During Initial Probation:

Use of vacation time by an employee shall be conditional upon the completion of six (6) months continuous service with the City, but if for any reason prior to the completion of six months service reason prior to the completion of six Packet Page 190

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months service with the City, such employee’s employment is terminated, he/she shall be credited with and paid for vacation time.

3. Minimum Leave Event:

Vacation shall not be used in increments of less than one-half (1/2) hour.

4. Vacation and Holidays:

For regular employees, if a holiday falls within a scheduled vacation period, on a day that the employee would normally work, that day shall not be counted a vacation day.

5. Vacation Upon Termination:

6. Maximum Accumulation:

Confidential employees will be allowed to have no more than two years earned vacation accumulated as of the end of the 2nd pay period of January of any year. Payout for leave in excess of maximum will occur on the 1st pay period of March. It shall be management’s right and responsibility to see that the employee does not exceed the maximum.

7. Vacation Cash-Out:

The City will allow confidential employees to cash out 40 hours of accumulated vacation time as set forth in this section. On or before the pay period which includes December 15 of each calendar year, an employee may make an irrevocable election to cash out up to forty (40) hours of accrued vacation (in whole hour increments) which will be earned in the following calendar year at the employee’s base salary rate. On the pay day of the first pay period in November of the calendar year following election of the cash out, the employee will receive cash for the amount of vacation the employee irrevocably elected to cash out in the prior year. However, if the employee’s vacation leave balance is less than the amount the employee elected to cash out (in the prior calendar year) the employee will receive cash for the amount of leave the employee has accrued at the time of the cash out. This cash out provision is voluntary on the part of each bargaining employee, and does not change the practice of maintaining a maximum of two years of vacation accumulation at the end of any calendar year.

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8. Compensation in Lieu of Time Off:

The City Manager may, in instances where the needs of the City require, authorize compensation in lieu of time off for accrued vacation.

9. Accumulation during OJI Leave:

An employee being paid because of an injury on-the-job will accumulate vacation time and sick leave.

10.No Interruption of Accumulation:

B. Sick Leave with Pay for Non-Job Related Illness, Injury or Disability

1. Accrual:

Each full-time employee shall earn eight (8) hours sick leave with pay for each calendar month or major fraction thereof served.

2. Employee Illness or Injury:

After the first three days of sick leave per fiscal year, evidence may be required in the form of a physician’s certificate or otherwise to verify an employee’s absence during the time for which sick leave is requested. All employees requesting sick leave for more than three consecutive days and for the sixth day of sick leave in a fiscal year will be required to submit a physician’s certification upon their return to work.

Any employee taking leave that qualifies under the City’s Family Care and Medical Leave/California Family Rights Act Policy will complete and submit all required forms.

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4. Minimum Leave Event:

Sick leave shall be charged on an hour-for-hour basis.

5. Illness/ Injury During Vacation:

6. Family Sick Leave:

Employees may use sick leave for any leave covered by the Family Care and Medical Leave Act or the California Family Rights Act, including covered absences to care for a family member. For absences not covered by the Family and Medical Leave Act or the California Family Rights Act, employees shall be allowed up to six months’ accrual of sick leave (six days or 50% of the annual accrual) to attend to an illness of a child, parent, spouse, or domestic partner of the employee in accordance with the California Labor Code section 233 regarding kin care.

Sick leave may be used for the illness or injury of an employee’s family member. A family member shall be defined as parent (including biological, adoptive, or foster parent, stepparent, or legal guardian of an employee or the employee’s spouse or registered domestic partner, or a person who stood in loco parentis when the employee was a minor child), child (including a biological, adopted, or foster child, stepchild, legal ward, or a child to whom the employee stands in loco parentis), spouse or domestic partner, grandparent, grandchild, and sibling.

7. Bereavement Leave:

8. Personal Leave:

The sick leave to personal leave conversion program is eliminated effective December 31, 2017. Any personal leave on the books at that time will be returned to the employee’s sick leave bank.

C. On-The-Job Injury Leave:

1. Leave of Absence:

Whenever a confidential employee is disabled by injury or illness arising out of and in the course of his/her duties, he/she shall become entitled to a leave of Packet Page 193

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absence without loss of salary for a period not to exceed three (3) months in any five (5) year period.

2. Leave Accrual:

An employee on leave of absence under this section will continue to accumulate sick leave and vacation leave.

3. Temporary Disability Benefits:

4. Use of Accumulated Leaves:

Once OJI leave has been exhausted, accumulated leaves may be used to supplement temporary disability payments.

D. Holidays

1. Regular Holidays:

All employees shall be entitled to the following holidays:
• First day of January (New Year’s Day)
• Third Monday in January (Martin Luther King Observance) • Third Monday in February (President’s Day)
• Thirty-first day of March (Cesar Chavez Day)
• Last Monday in May (Memorial Day)
• Nineteenth day in June (Juneteenth)
• Fourth day of July (Independence Day)
• First Monday in September (Labor Day)
• Eleventh day of November (Veteran’s Day)
• Fourth Thursday of November (Thanksgiving Day)
• Day following Thanksgiving Day
• Working day immediately preceding Christmas Day (Christmas Eve) • Twenty-fifth day of December (Christmas Day)

2. Holiday Calculation:

Holidays shall be calculated as 8 hours.

3. Memorials:

Upon Council approval, every day appointed by the Governor of the State, the President of the United States, or the City Council as a memorial, public fast, Thanksgiving, or holiday.

4. Holidays on Sunday:

When a holiday falls on a Sunday, the following Monday shall be recognized as that holiday.

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5. Holidays on Saturday:

When a holiday falls on a Saturday, the preceding Friday shall be recognized as that holiday.

6. Floating Holidays:

Each calendar year, confidential employees shall receive two floating holidays (16 hours). Floating holiday time has no cash value and must be used before December 31st each year or it is forfeited.
a. Initial Accrual: For newly hired employees, the initial floating holiday accrual shall be prorated in accordance with the following schedule:
i. Hired January 1 – March 31: 16 hours
ii. Hired April 1 – June 30: 12 hours
iii. Hired July 1 – September 30: 8 hours
iv. Hired October 1 – December 31: 0 hours
E. Jury and Election Duty:

1. Jury Duty:

2. Election Duty:

The City will provide election duty leave for sworn election workers providing the supervisor authorizes the leave request and the employee remits any election duty pay
SECTION 5: WORKING CONDITIONS
A. Continuing Education and Professional Growth:

All confidential employees shall be eligible for the City’s Educational Incentive Programs.

1. Tuition Reimbursement:
a. Employees wishing to receive reimbursement for tuition and book expenses must request prior approval from their Department Head.

Classes will be approved for reimbursement so long as they are determined to be job related, or required as a part of a degree program.

Disputes regarding course approval will be submitted to the Human Resources Director.
b. The City will encourage enrollment through a tuition and book reimbursement with a maximum of $500 per fiscal year for Certificate Program and AA plan and $3,000 per fiscal year for BA and MA plan.

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2. Educational Incentive Pay:
a. Completion of an accredited educational certificate program or 30 units toward an approved degree program – 1.5%
b. Completion of AA/AS degree – 3%
c. Completion of BA/BS degree – 4.5%
d. Completion of MA/MS degree – 6%
e. Educational incentive pays are not cumulative (stackable). The maximum salary increment attainable under this program is 6%. f. All employees enrolled in an Educational Incentive Program Plan as of the date of this agreement shall be able to continue under the terms of the approved program.
g. An employee who wishes to enroll in a school, college, or university for the purpose of fulfilling the educational requirement shall do so on his/her own time.

3. Requalification
Requalification of two units over a four-year period will be established to maintain the policy of “Continuing Education and Professional Growth.” B. Service Awards:

A committee, made up of members of the various bargaining units, shall be formed to select a new service award program. At a minimum, the program shall include service awards presented to employees after every 5 years of full-time service with the City. Recipients of service awards will be recognized by the City Council.

C. Employee Incentive Pay:
a. All employees shall be eligible for Employee Incentive Pay for cost saving suggestions. Employees wishing to apply for incentive pay will submit their suggestion to the Employee Task Force for review. The Task Force will coordinate with the appropriate City
departments/divisions to determine the acceptability of the cost-saving suggestion and establish remuneration.

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b. A cost saving suggestion resulting in a one time saving would be evaluated for a one-time bonus. This bonus may range from $5.00, up to and not to exceed $25.00. A cost saving suggestion resulting in an annual saving of a substantial amount of money would be evaluated for an annual bonus of $100.00.

D. Work Schedule:

Confidential employees will work a 40 hour work week. The work schedule shall be defined by the Department Head. Consistent with City past practice Department Heads shall consider alternative work schedule requests and approve where such alternative schedules meet the best interest of the City. Alternative work schedules can include 4/10 work schedules or 9/80 work schedules. The Department Head has the sole discretion to decide whether to approve or deny such alternative schedules.

E. Notice of Layoff:

The City will to provide 30 days notice of “Intent to Layoff” to the employee.

F. Probationary Period:

Probation shall be 1 year for all new employees.
___________________________ ________________________
Jaime Fontes, City Manager Date
Packet Page 197
City of Seaside
Salary Survey Data
May 2022

Page 1 of 1 ends

Position Title Group
Current
Maximum
monthly Salary
Maximum
Monthly Salary
based on Survey
Data
Percent
Behind
Market (at
or over
market)
Equity
Adjustment
Jan 23, Jan 24,
Jan 25
Rationale
Information Services Technician Conf- NE $6,272 $6,988 -11.4% 3.8% Internal Alignment; 2.5% above the HR Specialist Human Resources Specialst Conf- NE $6,357 $6,690 -5.2% 1.7% Market and range placement.

Payroll Specialist* Conf- NE $6,838 $6,607 3.4% Market and range placement.

Legal Assistant* Conf- NE $6,767 $6,533 3.5% Equivalent to Executive Assistant Executive Assistant* Conf- NE $6,767 $6,533 3.5% Market and range placement.

Senior Administrative Assistant-CONF* Conf- NE $6,240 $5,855 6.2% 5% above Senior Admin Asst *no adjustment
Legend for columns:

Column 4 - Monthly maximum salary of the newly proposed salary ranges.

Column 5 - This percentage expresses the difference between Seaside's current salaries and the proposed salaries.

Column 6 - This is the Relationship (to evaluate salary differential between related classifications) Column 6 - The rationale expresses how the proposed salary recommendation was arrived at (i.e., whether market results or internal alignments were used).

Column 1 - Classification Title.

Column 2 - Seaside labor association.

Column 3 - Seaside's current monthly maximum salaries.

Column 4 - Proposed Salary range number from the newly proposed salary range schedule.

Column 3 - Percentage from Total Monthly Comp median is the market percentage differential the Seaside Benchmark classification is from the Market Median.

Column 4 - Market or Internal placement shows the total monthly compensation market median dollar values derived from the market survey results, or the internal placement percentage.

Packet Page 198
City of Seaside
Compensation Plan for Unclassified Non-Exempt Positions Effective July 1, 2022

1. APPLICATION: This Compensation Plan applies to non-exempt job classifications established as unclassified.

2. EMPLOYMENT STATUS: In accordance with Municipal Code Section 2.44.030, employees not included in the classified service shall serve at the pleasure of their appointing authority and they may be terminated or disciplined at will without any right of appeal.

3. SALARY ADJUSTMENT:
a. Effective in the first full pay period of July 2022 (July 9, 2022), a three-percent (3%) base salary increase will be provided to all bargaining unit employees. Bargaining unit employees must be employed on the date the salary increase is paid in order to be eligible for the increase.
b. Effective in the first full pay period of July 2023 a four-percent (4%) salary increase will be provided to all bargaining unit employees.
c. Effective in the first full pay period of July 2024 a four-percent (4%) across the salary increase will be provided to all bargaining unit employees.

4. SPECIAL PAY:

A. Longevity Pay:
a. Unclassified employees with five or more years of service shall receive longevity pay in the amount of 2.5% of the member’s Base Salary Rate. b. Unclassified employees with ten or more years of service shall receive longevity pay in the amount of an additional 2.5% of the member’s Base Salary Rate (total of 5%).
c. Unclassified employees with fifteen or more years of service shall receive longevity pay in the amount of an additional 2.5% of the member’s Base Salary Rate (total of 7.5%).

B. Spanish Bilingual Pay:
a. A 2 ½% premium above base pay will be granted to an employee who speaks the Spanish language in the course and scope of his or her job duties after successful completion of City provided testing and approval of the Appointing Authority. b. Upon approval of the Appointing Authority, an employee required to read and write in Spanish in the course and scope of his or her job duties will be provided a 2 ½% premium above base pay after successful completion of City provided testing.
c. This program is subject to administrative direction and to City established procedures and formal testing. The City will use Language Testing International (LTI) or another suitable and appropriately certified testing organization. d. Granting and removal of this premium is within the sole discretion of the City.

Removal of this premium shall not be considered disciplinary action. e. Unless recommended approved by the Appointing Authority, bilingual pay will be for Spanish only.

Packet Page 199
City of Seaside
Compensation Plan for Unclassified Non-Exempt Positions Effective July 1, 2022
2 S:\MOUs\2022\Non-Exempt Unclassified Positions 2022.docx C. Notary Pay:

Unclassified employees who are certified by the California Notary Commission as a Notary Public will receive a 5% base pay increase so long as they use their certification in the course of their duties with the City.

5. OVERTIME:

A. Pre-Approval:

Requests for overtime that can be scheduled should be pre-approved by the Appointing Authority or designee. Overtime not possible to schedule in advance and necessary for public safety and welfare shall be worked at Appointing Authority discretion.

B. Overtime Calculation:

Hours actually worked in excess of 40 per week shall be paid at time-and-a-half the City’s premium rate, which will be no less than the regular rate of pay as that term is defined in the Fair Labor Standards Act (FLSA). Hours worked in excess of an employee’s shift that are not FLSA overtime hours shall be paid at one times the premium rate. All employee overtime shall be earned in increments of one-quarter (1/4) hour.

C. FLSA Work Period / Work Week
For employees on 5/8 or 4/10 work schedules, the work period for FLSA overtime purposes begins on Saturday at 12:00 am and ends on Friday at 11:59 pm and regularly recurs. For employees on 9/80 work schedules, the work period for FLSA overtime purposes begins four hours into each employee’s alternating eight hour shift.

D. Maximum Compensatory Leave Balance:

Compensatory time may be granted instead of overtime pay only where requested by the employee and approved by the Appointing Authority. Personnel may accrue up to a maximum of 100 hours of compensatory time in lieu of overtime.

6. ADMINISTRATION OF PAY PLAN:

A. Anniversary Date
a. The anniversary date for each employee is the date he/she is hired, reclassified, or promoted.
b. The anniversary date of any employee shall be adjusted, or changed, in the case of a leave of absence, by moving said anniversary date forward a time equal to the length of such leave of absence, except family care or medical leave, according to the California Family Rights Act and military leaves of absence in accordance with the California Military and Veterans Code and Title 38, chapter 43, U.S. Code. Whenever any employee is absent from work without pay for any period of exceeding thirty (30) continuous days, the anniversary date of said employee shall be adjusted by moving said anniversary date forward a time equal to the length of absence from work. c. The anniversary date of any employee shall be adjusted by moving said date Packet Page 200
City of Seaside
Compensation Plan for Unclassified Non-Exempt Positions Effective July 1, 2022
3 S:\MOUs\2022\Non-Exempt Unclassified Positions 2022.docx forward a time equal to any delay in movement through the steps of the salary range put forth below.

B. Salary Ranges
a. The five (5) steps of each salary range shall be interpreted and applied as follows:
b. The first step is the minimum rate and shall normally be the hiring rate for the class. In cases where it is difficult to secure qualified personnel, or if a person of unusual qualifications is engaged, the City Manager may hire at a higher step.
c. The second step is the rate at which a fully qualified, experienced, and conscientious employee may expect to advance to following the completion of six (6) months satisfactory service in the first step and upon written recommendation of the Appointing Authority and approval by the City Manager.
d. The third step is the rate at which a fully qualified, experienced, and conscientious employee may expect to advance to following the completion of twelve (12) months satisfactory service in the second step and upon written recommendation of the Appointing Authority and approval by the City Manager.
e. The fourth step is the rate at which a fully qualified, experienced, and conscientious employee may expect to advance to following the completion of twelve (12) months satisfactory service in the third step and upon written recommendation of the Appointing Authority and approval by the City Manager.
f. The fifth step is the rate at which a fully qualified, experienced, and conscientious employee may expect to advance to following the completion of twelve (12) months satisfactory service in the fourth step and upon the written recommendation of the Appointing Authority and approval of the City Manager.
g. Notwithstanding the foregoing provisions of this Section, an employee who is promoted or reclassified from one classification to a higher classification, or from a flat salary to classification having a higher overlapping salary range, shall be adjusted:
h. To the step in their new range, which shall provide an increase in his/her salary, except that they shall not retain credit for the time served in his/her former step. If the step in the new range is the first step, the employee shall remain in that step for six (6) months before becoming eligible for advancement to the second step.
i. If from a flat salary to a range, to the lowest step in his/her new range or classification that exceeds his flat salary.
j. General adjustments in salary ranges made by general increases or decreases shall be made by adjusting all classes upward or downward to the appropriate Packet Page 201
City of Seaside
Compensation Plan for Unclassified Non-Exempt Positions Effective July 1, 2022
4 S:\MOUs\2022\Non-Exempt Unclassified Positions 2022.docx salary range herein provided. Where the salary range for a given class or for several classes is revised upward or downward the employees shall have their existing salary adjusted to the same step in the new range. k. In any case where, by reason of unusual circumstances, rigid adherence to the forgoing principles related to salary adjustments would cause a manifest injustice, the City Manager may make such order relating thereto as in his/her discretion is proper.
l. Rates of compensation provided for by resolution are fixed on the basis of fulltime service in full-time positions for the schedule of hours indicated. If any position provided for in the budget is by appropriate language specified or indicated as being for less than full-time services, the rate of compensation provided for such positions shall be adjusted accordingly, except those employees indicated in this resolution as working part-time or on a retainer, in which case they shall draw the full salary indicated. If the present adjustments shall be made in the rates, the step plan shall apply to part-time salaried as well as full-time salaried employees.
m. Changes in pay rates shall be made on the first day on the pay period next following the date of eligibility and authorization.

7. RETIREMENT:

A. Tier 1 - CalPERS 2% @ 55
a. Eligibility: Employees determined by CalPERS to be “classic members.” b. Employee Contribution: Employees will pay the 7.0% employee contribution to PERS.

B. Tier 2 - CalPERS 2% @ 62 Plan
a. Eligibility: Employees determined by CalPERS to be “new members.” b. Employee Contribution: Employees will pay 50% of the normal cost as determined annually by CalPERS.

C. Survivor Benefits: The City provides the PERS 1959 Survivors Benefit Level Four. The employee cost is $2 per month.

D. Deferred Compensation: The City will pay up to one hundred twenty five dollars ($125) per month to the ICMA deferred compensation program for each employee who makes a matching contribution. Contributions will be made on a bi-monthly basis (24 xs per year @ $75 each).

8. HEALTH AND WELFARE BENEFITS
A. Medical Contributions:
a. MCSIG PPO $40 (70/30 Plan).

The City will pay 100% of the employee only premium and 95% of the dependent premium.
b. MCISG PPO $25 (80/20 Plan).

The City will pay 100% of the employee only premium and 85% of the Packet Page 202
City of Seaside
Compensation Plan for Unclassified Non-Exempt Positions Effective July 1, 2022
5 S:\MOUs\2022\Non-Exempt Unclassified Positions 2022.docx dependent premium. This will be the base contribution amount for all plans except the Grandfathered PACE Plan.
c. PACE Plan (90/10 Plan) – Employees hired after October 15, 2015.

The City will pay 90% of the employee only premium; 75% of the dependent premium.

B. Dental and Vision Contributions: The City will contribute towards the cost of the employee’s dental and vision insurance as follows:

C. Life Insurance: The City will provide term life insurance for all Employees in the amount of two times the employee’s annual salary.

D. Long-Term Disability: The City shall pay the cost of a long-term disability program.

E. IRS Section 125 Plan: The City shall make available an Internal Revenue Service Code Section 125 Plan for unreimbursed medical and dependent care expenses. The annual maximum is set by the IRS.

F. Wellness Program:
a. Health Club Membership: City will pay up to $50 per month towards an employee membership at a health club upon submission of receipt of contract to the Finance Division. The City will process dues by payroll deduction if administratively feasible. To be eligible for reimbursement, requests for reimbursement must be received by Finance no later than 90 days from the date of service.

Packet Page 203
City of Seaside
Compensation Plan for Unclassified Non-Exempt Positions Effective July 1, 2022
6 S:\MOUs\2022\Non-Exempt Unclassified Positions 2022.docx b. City Swimming Pool: Employees and their families will have use of City swimming pool at no cost and may have resident’s fee and early-bird sign up for swim classes.

9. LEAVE BENEFITS:

A. Vacation: the Appointing Authority has the authority to start a new employee covered under this compensation plan anywhere within the accrual schedule and provide them with a starting leave bank of vacation.
a. Accrual Rates: The regular accrual rate shall be:

Years of City Service Accrual Rate per year
Up to 4 10 days
5 – 9 15 days
10 – 14 17 days
15 – 19 20 days
20 – 24 21 days
25 + 25 days
b. Vacation Upon Termination: Any employee, upon termination of City employment for any reason, who is entitled to vacation time and who has not had the same, shall be paid at his/her current salary rate for such vacation time on the effective date of such termination. If such person works over one-half (1/2) of the month, they shall be entitled to accumulate vacation for that month.
c. Maximum Accumulation: Employees will be allowed to have no more than two years earned vacation accumulated as of the end of the 2nd pay period of January of any year. Payout for leave in excess of maximum will occur on the 1st pay period of March.
d. Cash Out: The City will allow employees to cash out 40 hours of accumulated vacation time as set forth in this section. On or before the pay period which includes December 15 of each calendar year, an employee may make an irrevocable election to cash out up to forty (40) hours of accrued vacation (in whole hour increments) which will be earned in the following calendar year at the employee’s base rate of pay. On the pay day of the first pay period in November of the calendar year following election of the cash out, the employee will receive cash for the amount of vacation the employee irrevocably elected to cash out in the prior year. However, if the employee’s vacation leave balance is less than the amount the employee elected to cash out (in the prior calendar year) the employee will receive cash for the amount of leave the employee has accrued at the time of the cash out. This cash out provision is voluntary on the part of each employee, and does not change the Packet Page 204
City of Seaside
Compensation Plan for Unclassified Non-Exempt Positions Effective July 1, 2022
7 S:\MOUs\2022\Non-Exempt Unclassified Positions 2022.docx practice of maintaining a maximum of two years of vacation accumulation at the end of any calendar year.
e. Accumulation during OJI Leave: An employee being paid because of an injury on-the-job will accumulate vacation time and sick leave. f. No Interruption of Accumulation: No interruption in the accumulation of vacation time shall result when an employee takes sick leave, vacation, temporary military leave, or paid leave because of an on-the-job incurred illness or injury.

B. Sick Leave with Pay for Non-Job Related Illness, Injury or Disability a. Accrual: Each employee shall earn eight (8) hours sick leave with pay for each calendar month or major fraction thereof served. At his / her discretion, the Appointing Authority may provide a new employee with a starting leave bank. b. Sick Leave Use: Sick leave may be used for the illness/injury of family members and all other permissible uses under state law. c. Bereavement Leave: Bereavement leave, to a maximum of three (3) working days, will be permitted, without charging such leave against sick leave, upon the death of a member of the employee’s immediate family. Immediate family is defined as a parent, child, spouse or domestic partner, brother, sister, grandparents, father-in-law, and mother-in-law of the employee. Employee may use an additional 16 hours of sick leave to extend said leave.

C. On-The-Job Injury Leave:
a. Leave of Absence:

Whenever an employee is disabled by injury or illness arising out of and in the course of his/her duties, he/she shall become entitled to a leave of absence without loss of salary for a period not to exceed three (3) months in any five (5) year period.
b. Leave Accrual: An employee on leave of absence under this section will continue to accumulate sick leave and vacation leave.
c. Temporary Disability Benefits: The employee shall draw full salary under OJI leave, and the City will take credit for any temporary disability payments.

Once OJI leave is exhausted, an employee on leave without pay would be entitled to temporary disability in accordance with State Worker’s Compensation law.
d. Use of Accumulated Leaves: Once OJI leave has been exhausted, accumulated leaves may be used to supplement temporary disability payments.

D. Holidays: All employees in a pay status for the majority of a pay period shall be entitled to the following holidays:
• First day of January (New Year’s Day)
• Third Monday in January (Martin Luther King Observance) • Third Monday in February (President’s Day)
Packet Page 205
City of Seaside
Compensation Plan for Unclassified Non-Exempt Positions Effective July 1, 2022
8 S:\MOUs\2022\Non-Exempt Unclassified Positions 2022.docx • Thirty-first day of March (Cesar Chavez Day)
• Last Monday in May (Memorial Day)
• Nineteenth day of June (Juneteenth)
• Fourth day of July (Independence Day)
• First Monday in September (Labor Day)
• Eleventh day of November (Veteran’s Day)
• Fourth Thursday of November (Thanksgiving Day)
• Day following Thanksgiving Day
• Working day immediately preceding Christmas Day (Christmas Eve) • Twenty-fifth day of December (Christmas Day)
e. Holiday Calculation: Holidays shall be calculated as 8 hours. f. Memorials: Upon Council approval, every day appointed by the Governor of the State, the President of the United States, or the City Council as a memorial, public fast, Thanksgiving, or holiday.
g. Holidays on Sunday: When a holiday falls on a Sunday, the following Monday shall be recognized as that holiday.
h. Holidays on Saturday: When a holiday falls on a Saturday, the preceding Friday shall be recognized as that holiday.

E. Jury Duty:

10. CONTINUING EDUCATION AND PROFESSIONAL GROWTH
A. Tuition Reimbursement:
a. Employees wishing to receive reimbursement for tuition and book expenses must request prior approval from their Appointing Authority. Classes will be approved for reimbursement so long as they are determined to be job related, or required as a part of a degree program. Disputes regarding course approval will be submitted to the Human Resources Director.
b. The City will encourage enrollment through a tuition and book reimbursement with a maximum of $500 per fiscal year for Certificate Program and AA plan and $3,000 per fiscal year for BA and MA plan.
c. After completing the course with a grade of “C” or better (“Pass” or certificate of achievement for classes that are not graded), proof of completion of course work requirements shall be submitted to the employee’s Appointing Authority indicating the specific courses and credits completed, together with transcripts or other documentation as may be required by the Human Resources Director. This information shall be submitted on forms provided by the Human Resources Office.

B. Educational Incentive Pay:

Packet Page 206
City of Seaside
Compensation Plan for Unclassified Non-Exempt Positions Effective July 1, 2022
9 S:\MOUs\2022\Non-Exempt Unclassified Positions 2022.docx a. Completion of an accredited educational certificate program or 30 units toward an approved degree program – 1.5%
b. Completion of AA/AS degree – 3%
c. Completion of BA/BS degree – 4.5%
d. Completion of MA/MS degree – 6%
e. Educational incentive pays are not cumulative (stackable). The maximum salary increment attainable under this program is 6%.
f. An employee who wishes to enroll in a school, college, or university for the purpose of fulfilling the educational requirement shall do so on his/her own time.
g. Requalification of two units over a four-year period will be established to maintain the policy of “Continuing Education and Professional Growth.”

11. WORK SCHEDULE:

Employees will work a 40 hour work week. The work schedule shall be defined by the Appointing Authority. Consistent with City past practice the Appointing Authority shall consider alternative work schedule requests and approve where such alternative schedules meet the best interest of the City. Alternative work schedules can include 4/10 work schedules or 9/80 work schedules. The Appointing Authority has the sole discretion to decide whether to approve or deny such alternative schedules.

Packet Page 207
City of Seaside
Compensation Plan for Unclassified Positions
Effective July 1, 2022
A. APPLICATION: This Compensation Plan applies to the position of ESCA Program Director. Due to the unique nature of these positions, when established by the City Council, they were determined to be exempt from the classified service.

B. EMPLOYMENT STATUS: In accordance with Municipal Code Section 2.44.030, employees not included in the classified service shall serve at the pleasure of the City Manager and they may be terminated or disciplined at will by the City Manager at any time, without any right of appeal.

C. ANNUAL SALARY: The following position is exempt from the overtime provisions of the FLSA.
a. ESCA Program Director
D. SALARY ADJUSTMENTS:
a. General Salary Adjustments:
i. Effective the pay period beginning July 9, 2022, all members will receive a 4% salary increase.
ii. Effective the first day of the first pay period in January 2023, all members will receive a 3% salary increase. This salary increase is contingent on bargaining unit members agreeing to pick up 3% of the City’s CalPERS contribution.
iii. Effective the first day of the pay period in July of 2023, all members will receive a 4% salary increase.
iv. Effective the first day of the pay period in July of 2024, all members will receive a 4% salary increase.
b. Longevity Pay:
i. Unclassified employees with five or more years of service shall receive longevity pay in the amount of 2.5% of the member’s Base Salary Rate. ii. Unclassified employees with ten or more years of service shall receive longevity pay in the amount of an additional 2.5% of the member’s Base Salary Rate (total of 5%).
iii. Unclassified employees with fifteen or more years of service shall receive longevity pay in the amount of an additional 2.5% of the member’s Base Salary Rate (total of 7.5%).
c. Performance Pay: The City Manager is authorized to grant up to a 7.5% increase to Unclassified employees who exceed expectations in the achievement of established performance goals and objectives. This gives the City Manager flexibility in setting salaries consistent with performance.

E. RETIREMENT:
a. Miscellaneous Classifications:

Packet Page 208
City of Seaside
Compensation Plan for Unclassified Positions
Effective July 2022
2 S:\MOUs\2022\Unclassified Positions 2022.docx
i. Tier 1 - CalPERS 2% @ 55

1. Eligibility: Employees determined by CalPERS to be “classic members.”

2. Employee Contribution: Employees will pay the 7.0% employee contribution to PERS.

1. Eligibility: Employees determined by CalPERS to be “new members.”

2. Employee Contribution: Employees will pay 50% of the normal cost as determined annually by CalPERS.

3. Additional Employee Contribution: Effective the first full pay period after January 1, 2023, all bargaining unit members shall pay 3% of the employer’s contribution in accordance with Government Code Section 20516 (Employees Sharing
Additional Cost). Note: Timing is subject to any
administrative processing time required by CalPERS.
b. The City provides the PERS 1959 Survivors Benefit Level Four. The employee cost is $2 per month.
c. Deferred Compensation: The City will pay up to $200 per month to the ICMA deferred compensation program for each employee who makes a matching contribution.

F. MEDICAL, DENTAL, VISION INSURANCE
a. Medical Contributions:
i. MCSIG PPO $40 (70/30 Plan).

The City will pay 100% of the employee only premium and 90% of the dependent premium. This will be the base contribution amount for all plans except the Grandfathered PACE Plan.
ii. MCISG PPO $25 (80/20 Plan).

Employees electing to participate in the MCSIG PPO $25 (80/20 Plan) Packet Page 209
City of Seaside
Compensation Plan for Unclassified Positions
Effective July 2022
3 S:\MOUs\2022\Unclassified Positions 2022.docx
will pay the difference between the City’s contribution for the PPO $40 Plan and the PPO $25 Plan premium.
iii. PACE Plan (90/10 Plan) – Employees hired after October 15, 2015.

New employees enrolling in the PACE 90/10 Plan will pay the difference between the City’s contribution for the PPO $40 plan and the PACE Plan premium.
iv. PACE Plan (90/10 Plan) – Grandfathered Tier – open to employees hired before October 15, 2015.

The City will pay 81% of the employee only premium; 70% of the employee + 1 premium; and 73% of the family premium.
b. Dental and Vision Contributions: The City will contribute towards the cost of the employee’s dental and vision insurance as follows:

Dental
Employee Only: $44.80
Employee + Spouse: $92.90
Employee + Children: $102.74
Employee + Family: $150.85
Vision
Employee Only: $5.35
Employee + 1: $5.78
Employee + Family: $13.12
i. Annual Premium Adjustments: The City and the employee will split the cost of any increase or decrease to the premium on a 50/50 basis. c. Life Insurance: The City will provide term life insurance for all Employees in the amount of two times the employee’s annual salary.
d. Long-Term Disability: The City shall pay the cost of a long-term disability program.
e. IRS Section 125 Plan: The City shall make available an Internal Revenue Service Code Section 125 Plan for unreimbursed medical and dependent care expenses. The annual maximum is set by the IRS.
f. Wellness Program:
i. Health Club Membership: The City will pay up to $45 per month towards an employee membership at a health club upon submission of Packet Page 210
City of Seaside
Compensation Plan for Unclassified Positions
Effective July 2022
4 S:\MOUs\2022\Unclassified Positions 2022.docx
receipt of contract to the Finance Division. The City will process dues by payroll deduction if administratively feasible.
ii. City Recreation Facilities: Employees and their families will have use of City Recreation facilities at no cost.

G. LEAVE BENEFITS:
a. Vacation: the City Manager has the authority to start a new employee covered under this compensation plan anywhere within the accrual schedule and provide them with a starting leave bank of vacation.
i. Accrual Rates: The regular accrual rate shall be:

Years of City Service Accrual Rate per year
Up to 4 10 days
5 – 9 15 days
10 – 14 17 days
15 – 19 20 days
20 – 24 21 days
25 + 25 days
ii. Vacation Upon Termination: Any employee, upon termination of City employment for any reason, who is entitled to vacation time and who has not had the same, shall be paid at his/her current salary rate for such vacation time on the effective date of such termination. If such person works over one-half (1/2) of the month, they shall be entitled to accumulate vacation for that month.
iii. Maximum Accumulation: Employees will be allowed to have no more than two years earned vacation accumulated as of the end of the 2nd pay period of January of any year. Payout for leave in excess of maximum will occur on the 1st pay period of March.
iv. The City will allow employees to cash out 40 hours of accumulated vacation time as set forth in this section. On or before the pay period which includes December 15 of each calendar year, an employee may make an irrevocable election to cash out up to forty (40) hours of accrued vacation (in whole hour increments) which will be earned in the following calendar year at the employee’s base rate of pay. On the pay day of the first pay period in November of the calendar year following election of the cash out, the employee will receive cash for the amount of vacation the employee irrevocably elected to cash out Packet Page 211
City of Seaside
Compensation Plan for Unclassified Positions
Effective July 2022
5 S:\MOUs\2022\Unclassified Positions 2022.docx
in the prior year. However, if the employee’s vacation leave balance is less than the amount the employee elected to cash out (in the prior calendar year) the employee will receive cash for the amount of leave the employee has accrued at the time of the cash out. This cash out provision is voluntary on the part of each employee, and does not change the practice of maintaining a maximum of two years of vacation accumulation at the end of any calendar year.
v. Accumulation during OJI Leave: An employee being paid because of an injury on-the-job will accumulate vacation time and sick leave. vi. No Interruption of Accumulation: No interruption in the accumulation of vacation time shall result when an employee takes sick leave, vacation, temporary military leave, or paid leave because of an on-thejob incurred illness or injury. b. Sick Leave with Pay for Non-Job Related Illness, Injury or Disability i. Accrual: Each employee shall earn eight (8) hours sick leave with pay for each calendar month or major fraction thereof served. At his / her discretion, the City Manager may provide a new employee with a starting leave bank.
ii. Sick Leave Use: Sick leave may be used for the illness/injury of family members and all other permissible uses under state law. iii. Bereavement Leave: Bereavement leave, to a maximum of three (3) working days, will be permitted, without charging such leave against sick leave, upon the death of a member of the employee’s immediate family. Immediate family is defined as a parent, child, spouse or domestic partner, brother, sister, grandparents, father-in-law, and mother-in-law of the employee. Employee may use an additional 16 hours of sick leave to extend said leave.
c. Management Leave
i. Annual Accrual: Employees shall earn 40 hours of management leave per calendar year.
ii. Initial Accrual: For newly hired employees, the initial management leave bank shall be prorated according to the following schedule:

Hired January 1 – March 31: 40 Hours
Hired April 1 – June 30: 30 Hours
Hired July 1 – September 30 20 Hours
Packet Page 212
City of Seaside
Compensation Plan for Unclassified Positions
Effective July 2022
6 S:\MOUs\2022\Unclassified Positions 2022.docx
Hired October 1 – November 30 10 Hours
Hired December 1 – December 31 0 Hours
iii. Additional Leave: The City Manager shall have the authority to grant sixteen (16) hours of management time leave to Employees at his/her discretion.
iv. Management Leave Payoff: Employees shall be permitted to sell back their unused annual management leave (up to five days) as of December 1st of each year.
d. Administrative Leave
i. Employees shall earn forty (40) hours, non-cumulative, nonreimbursable administrative leave per calendar year. ii. Initial Accrual: For newly hired employees, the initial management leave bank shall be prorated according to the following schedule:

Hired January 1 – March 31: 40 Hours
Hired April 1 – June 30: 30 Hours
Hired July 1 – September 30 20 Hours
Hired October 1 – November 30 10 Hours
Hired December 1 – December 31 0 Hours
e. Holidays: All employees in a pay status for the majority of a pay period shall be entitled to the following holidays:
• First day of January (New Year’s Day)
• Third Monday in January (Martin Luther King Observance) • Third Monday in February (President’s Day)
• Thirty-first day of March (Cesar Chavez Day)
• Last Monday in May (Memorial Day)
• Nineteenth day of June (Juneteenth)
• Fourth day of July (Independence Day)
• First Monday in September (Labor Day)
• Eleventh day of November (Veteran’s Day)
• Fourth Thursday of November (Thanksgiving Day)
• Day following Thanksgiving Day
• Working day immediately preceding Christmas Day (Christmas Eve) • Twenty-fifth day of December (Christmas Day)
f. Jury Duty:
i. Jury Duty: The City will grant an employee leave with pay for jury duty.

Any checks received from the courts must be submitted to Finance.

Travel pay which is included in the check, will be returned to the Packet Page 213
City of Seaside
Compensation Plan for Unclassified Positions
Effective July 2022
7 S:\MOUs\2022\Unclassified Positions 2022.docx
employee. This rule also applicable to those employees serving on the Grand Jury.

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CITY OF SEASIDE

STAFF REPORT
Item No.: 8.I.

TO: City Council
FROM: Jaime M. Fontes, City Manager
BY: Nisha Patel, Public Works Director/City Engineer
Patrick Grogan, Associate Engineer
DATE: August 18, 2022
SUBJECT: APPROVE THE TRAFFIC ADVISORY COMMITTEE

RECOMMENDATION TO RED CURB AT THE INTERSECTION OF

WARING STREET AND LA SALLE AVENUE

RECOMMENDATION
Approve the Traffic Advisory Committee (TAC) recommendation for red curb at the intersection of Waring Street and La Salle Avenue.

BACKGROUND
Staff received the Traffic Advisory Committee Request Application (attachment 1), dated March 8, 2022, from a resident requesting the installation of red curb on the south side of La Salle Avenue at the 1800 block of Waring Street. The resident noted visibility concerns when vehicles park near the corners of La Salle Avenue and Waring Street, making it difficult to turn onto La Salle Avenue from Waring Street.

La Salle Avenue is classified as a collector street, with a posted speed limit of 30 miles per hour (mph) and one lane of traffic in each direction. La Salle Avenue is approximately 35 ft. wide, measured from face of curb to face of curb with parallel parking on both sides of the street. Sidewalks measuring approximately 4 feet wide are present on both sides of the street.

Waring St. is classified as a residential street with a speed limit of 25 mph. The 1800 block of Waring St. on the south side of La Salle Avenue is one-way north bound, approximately 25 feet wide with parallel parking on both sides of the street. Twenty single family homes are located along this block of Waring Street, which exits on to La Salle Avenue. The 1900 block of Waring St. on the north side of La Salle Avenue is a two-way street, approximately 35 feet wide with parallel parking on both sides of the Packet Page 215

Item No. 8.I. Page 2 of 2
street. Ten single family homes, a church, and a child care center are located along this block of Waring Street.

Staff conducted three site visits at La Salle Avenue and Waring Street (attachment 2).

During the site visits, it was noted that adequate sight distances are present at the southwest corner of La Salle Avenue at Waring Street. However, when there are cars parked at the end of the block of the southwest corner of La Salle Avenue at Waring Street, visibility is impaired. Staff also evaluated the north side of La Salle Avenue at Waring Street. It was noted that adequate sight distances are present. Due to the increased width of the 1900 block of Waring Street, there is increased visibility.

Collision data was collected in the area of the request over the last 5 years. During that time, there were no police reports for vehicle collisions at the intersection of Waring Street and La Salle Avenue.

The Traffic Advisory Committee recommends the Council approve installing 20' of red curb only on the southwest corner of La Salle Avenue at Waring Street to allow adequate sight distance.

FISCAL IMPACT
The fiscal impact associated with this item is $485.00, paid from the Streets Fund 210- 8110.

ATTACHMENTS

1. Application

2. Aerial
Reviewed for Submission to the City Council by:
_________________________________________
Jaime M. Fontes, City Manager
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APPLICATION FEE PER THE CURRENT ADOPTED FEE SCHEDULE
Traffic Advisory Committee
Request Application
The following information is required to process all Traffic Advisory Committee requests. This information will be used to contact the applicant should staff have questions or needs clarification on the request. This information will also appear in the staff report presented to the Traffic Advisory Committee and/or City Council.

The Traffic Advisory Committee meets the 3rd Tuesday of every month at 5:00 PM in the City of Seaside’s City Hall Conference room. This meeting is open to the public and applicants are encouraged to attend.

Name: Date:

Address: Phone:

Type of Request (check all that apply):
□ Parking Designations □ Crosswalk □ Curb Markings (White, Yellow, etc.) □ Warning Sign □ Traffic Signal/Stop Sign □ Signing/Striping □ Other ______________________________________________________________________

FEES WILL APPLY FOR PARKING AND CURB MARKING REQUESTS
Request:

Request Procedures are outlined on the back of this form. For any questions regarding the Traffic Advisory Committee (TAC) please contact 899-6825.

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TAC REQUEST PROCEDURE
The Traffic Advisory Committee (TAC) acts as an advisory board to the City Council per Chapter 2.37 of the Municipal Code. Recommendations made by the TAC are to be ratified by the City Council prior to implementation. The TAC consists of five members: a Council Member; Director of Public Works; Chief of Police; Director of Community Development; and the Fire Chief. The TAC reviews all requests for traffic safety regulatory or control devices, signs and markings, and conducts studies as well as offers recommendations to the City Council, Planning Commission or appropriate City department.

Upon submittal of a request, staff will place the request on the next available TAC agenda for a future scheduled meeting. All TAC’s action will be forwarded for City Council consideration at their next available scheduled meeting.

Fees
Fees will be collected prior to installation of any approved requests that directly benefits the applicant, such as limited timed parking, white zones, etc. Prior to any required maintenance of the improvement, the same fee will apply and be billed to the applicant. The following fees have been determined based upon the cost of staff time and material for installation:

Description Fee*
Marking curb – per curb (20’ maximum length) Per current adopted fee schedule Installation of one sign
* Fees subject to change per City Council approved fee schedule. Fee determined by date of application.

PLEASE COMPLETE FOR

PARKING AND CURB MARKING REQUESTS

TAC REQUEST

ACKNOWLEDGEMENT STATEMENT
I,_______________________________________________understand that should my request be approved by the Traffic Advisory Committee and City Council, I will be responsible for the fee prior to the installation of my request. I also understand that if approved by City Council the improvements will be reviewed annually or whenever deemed appropriate by the Public Works Department for any required maintenance and I will be charged the corresponding fee. _________________________________________ _______________________ Applicant Signature Date
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Paint 20 feet of red curb at the southwest corners of La Salle and Waring.

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CITY OF SEASIDE

STAFF REPORT
Item No.: 8.J.

TO: City Council
FROM: Jaime M. Fontes, City Manager
BY: Dan Meewis, Recreation Director
DATE: August 18, 2022
SUBJECT: APPROVE MAYOR'S YOUTH FUND CONTRIBUTION REQUEST FROM SEASIDE RAIDERS YOUTH FOOTBALL FOR THE 2022
SEASON

RECOMMENDATION
Approve a request from Seaside Raiders Youth Football for a donation of $3,000.00 from the Mayor's Youth Fund to help cover the costs associated with their football program.

BACKGROUND
The Seaside Raiders Youth Football organization is requesting a $3,000.00 donation from the Mayor's Youth Fund to help cover the costs associated with their football program, which range from new helmets/pads/uniforms, training for coaches, insurance and other operational expenses. The goal of the Seaside Raiders is to provide a quality program that teaches and instills values, leadership, sportsmanship, and team work.

They provide an outlet that gives the youth in our community an opportunity to be active and physical at a time where physical education and other physical programs are lacking. The leadership team of the Seaside Raiders encourage recycling at all times. In the past, they have collected and saved all of the recyclables after each game and practice, and then gave them to families in need who use the funds that they get from recycling for household expenses.

Based on the information provided in the application, the request meets the criteria for the Mayor's Youth Fund Policy. They received their last donation at the August 5, 2021, City Council meeting. They also submitted their 2021 Mayor's Youth Fund closing report within the 60 day time frame.

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FISCAL IMPACT
This request would be funded by a donation from the Green Waste Recovery's donation to the Mayor's Youth Fund. The current balance is the Mayor's Youth Fund account (601-2106) is $86,349.43. If the City Council approves this request, the balance will decrease to $83,349.43, for fiscal year 2022/23.

In the event that all of the funds in the Mayor's Youth Fund become exhausted, staff will keep a file of all applications. Once Green Waste issues the next round of funding, all applications on file will be processed at the next available City Council meeting.

ATTACHMENTS

1. 2022 Mayors Youth Fund Application FOOTBALL

2. Seaside Raiders - 501(c)(3)

3. Mayor's Youth Fund Closing Report - Seaside Raiders 2021

4. Seaside Raiders - W-9 2022
Reviewed for Submission to the City Council by:
_________________________________________
Jaime M. Fontes, City Manager
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CITY OF SEASIDE MAYOR’S YOUTH FUND CONTRIBUTION POLICY
Purpose: The Mayor’s Youth Fund was created to provide supplemental financial assistance to students and non-profit groups that provide services to improve the lives of young people living in the City of Seaside. A policy has been developed to standardize the evaluation of contribution requests and ensure that the funds are used appropriately to serve the City’s youth.

Eligible Applicants: Contributions will only be made to, or on behalf of, students or organized groups, such as schools and non-profit organizations based in Seaside and/or serving Seaside residents that are 18 years old or younger or enrolled in high school. Faith based organizations may apply for contributions from the Mayor’s Youth fund if the funding is not used to support religious activities such as worship, Sunday School, or religious instruction. In addition, activities funded by the Mayor’s Youth Fund must be open to all persons without regard to their religious affiliation.

Submittal of Contribution Requests: In order to request a contribution, the following information must be provided in writing:
 Name of the organization, person(s) benefiting, proposed use of the funds, total amount needed or fundraising goal.
 Description of other methods being used to raise funds and/or other contributors.  An explanation of how the group, activity, or event will benefit Seaside youth.  Written description of how the use of the funds will be specifically used for youth group activities/events and/or has a nexus to the goals related to recycle, cleanup, and “green” sustainability to ensure a healthy environment.
 How this request will provide a municipal benefit (ie., benefit the community).  Proof of non-profit organization status (not a taxpayer’s I.D. number) and a current W9 form.

Evaluation Process and Criteria: Contributions can only be made if approved by the City Council.

Funding requests will be evaluated based on their consistency with this policy, including the following criteria.
 Scholastic, athletic, music, environmental and art activities will be considered for funding based on the quality of the proposed activity.
 Evidence of activities/events related to “reduce, reuse and recycle” to ensure a healthy environment.
 Contributions requests will be accepted from individuals and can be made to an organization on behalf of an individual member or student.
 Contributions are only paid to organizations, such as non-profit groups and schools.  Contributions are intended to fund actual costs related to an event or activity. (Please see “Payment Process” information provided below.)
 Contributions from the Mayor’s Youth Fund are not intended to be the sole source of funds for an organization or program and will only be made to supplement other fundraising activities.  How this request will provide a municipal benefit (ie., benefit the community).

Contribution Limits: In order to equitably distribute funds available in the Mayor’s Youth Fund, the following contribution guidelines have been developed, although all contributions are subject to the discretion of the City Council.

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Individuals* 25% of total cost of activity (not to exceed $1,000.00) Groups up to 20 up to $1,500.00
Groups 21+ up to $3,000.00
*Individual contributions must include an itemized list of all costs associated with the request including total cost of the activity.

In addition, funding will be limited to one contribution per year (every 12 months). ###
Mayor’s Youth Fund Contribution Request
Prior to completing this request please review the attached contribution policy. All requests will be considered before the City Council and you will be notified of the specific date your item is placed on the agenda. Please return this completed form with necessary attachments to D. Meewis, Recreation Services, City of Seaside, 440 Harcourt Avenue, Seaside, CA 93955.

Name of Organization: Seaside Raiders Youth Football
Name of Individual Submitting Request: Claudia Link
% Residents or Students of Seaside: 85%
#of Participants: between 150-200
Ages of Participants: 4-14
Mailing Address: PO Box 813, Seaside, CA 93955
Phone Number: Home: 831-920-2014 Work Cell: 831-277-9091 E-mail Address: [email protected]
Description of Event (Attach Additional Information as Necessary) We provide a quality program that teaches and instills values, leadership, sportsmanship, team work, while also encouraging academic success in the younger members of the community. We provide and outlet that gives youth an opportunity to be active and physical at a time where physical education and physical programs are lacking.

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Description of how the use of the funds will be specifically used for youth groups activities/events and/or has a nexus to the goals of recycling, cleanup and/or “green” sustainability to insure a healthy environment. Attach additional information as necessary.

We encourage recycling at all times. In the past have we have saved all recyclables and given them to one of our families in need who in turn used the money to help with household expenses.

Description of how your participation in this event or activity benefits the City of Seaside. See Mayor’s Youth Fund Contribution Policy.

Thousands of youth have participated in our football & cheer programs where they are taught disciple, responsibility, leadership, sportsmanship and respect. We provide a positive and safe experience that goes beyond what most of these children get at school and sometimes at home.
*Total Amount Requested: (See Contribution limits) $3,000.00 Individual Requests: Please attach an itemized list of all expenses. Amount of donation may not exceed 25% of the total cost of the activity and not exceed $1,000.00. Applications that are incomplete will be returned.

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CITY OF SEASIDE

STAFF REPORT
Item No.: 8.K.

RECOMMENDATION
Approve a request from Seaside Raiders Youth Cheer for a donation of $3,000.00 from the Mayor's Youth Fund to help cover the costs associated with their cheer program.

BACKGROUND
The Seaside Raiders Youth Cheer Program is requesting a $3,000.00 donation from the Mayor's Youth Fund to help cover the costs associated with their Cheer Program, which range from new uniforms, training for coaches, insurance and other operational expenses. Cheerleading is a team sport where you learn to work well with your teammates. Athletes learn to help their teammates by supporting them mentally and physically. They learn to trust their teammates and that working together as a group is important for safety and success. Learning to work together as a group is an important skill that will stay with them into adulthood. The Seaside Raiders cheer program also provides the foundational skills of the sport so the athletes can be better prepared for when they get to higher levels, such as: travel programs, high school teams and college cheer programs.

The Seaside Raiders have had thousands of youth participate in their programs throughout the years. Each individual is taught discipline, responsibility, leadership, sportsmanship, and respect. They provide a positive and safe experience that goes beyond what most of the participants get at school and sometimes at home. The leadership team of the Seaside Raiders encourage recycling at all times. In the past, they have collected and saved all of the recyclables after each game and practice, and then gave them to families in need who use the funds that they get from recycling for Packet Page 230

Item No. 8.K. Page 2 of 2
household expenses.

Based on the information provided in the application, the request meets the criteria for the Mayor's Youth Fund Policy. This is the first time that the Seaside Raiders Cheer Program has requested a donation from the Mayor's Youth Fund.

FISCAL IMPACT
This request would be funded by a donation from the Green Waste Recovery's donation to the Mayor's Youth Fund. The current balance is the Mayor's Youth Fund account (601-2106) is $83,349.43. If the City Council approves this request, the balance will decrease to $80,349.43, for fiscal year 2022/23.

ATTACHMENTS

1. 2022 Mayors Youth Fund Application CHEER PROGRAM

2. Seaside Raiders - 501(c)(3)

3. Seaside Raiders Cheer Rrogram - W-9 2022
Reviewed for Submission to the City Council by:
_________________________________________
Jaime M. Fontes, City Manager
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CITY OF SEASIDE MAYOR’S YOUTH FUND CONTRIBUTION POLICY
Purpose: The Mayor’s Youth Fund was created to provide supplemental financial assistance to students and non-profit groups that provide services to improve the lives of young people living in the City of Seaside. A policy has been developed to standardize the evaluation of contribution requests and ensure that the funds are used appropriately to serve the City’s youth.

Evaluation Process and Criteria: Contributions can only be made if approved by the City Council.

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Updated July 2016
Individuals* 25% of total cost of activity (not to exceed $1,000.00) Groups up to 20 up to $1,500.00
Groups 21+ up to $3,000.00
*Individual contributions must include an itemized list of all costs associated with the request including total cost of the activity.

Name of Organization: Seaside Raiders Cheer Program
Name of Individual Submitting Request: Melissa Johnson
% Residents or Students of Seaside: 85%
#of Participants: between 40
Ages of Participants: 4-14
Mailing Address: PO Box 813, Seaside, CA 93955
Phone Number: Home: Work Cell: 831-383-9548
E-mail Address: [email protected]
Description of Event (Attach Additional Information as Necessary) Cheerleading is a team sport where you learn to work well with your teammates. Our athletes learn to help their teammates by supporting them mentally and physically. They learn trust teammates and that working together as a group is important for safety and success. Learning to work together in a group is a skill that will stay with them into adulthood.

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Description of how the use of the funds will be specifically used for youth groups activities/events and/or has a nexus to the goals of recycling, cleanup and/or “green” sustainability to insure a healthy environment. Attach additional information as necessary.

We encourage recycling at all times. In the past have we have saved all recyclables and given them to one of our families in need who in turn used the money to help with household expenses.

Description of how your participation in this event or activity benefits the City of Seaside. See Mayor’s Youth Fund Contribution Policy.

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CITY OF SEASIDE

STAFF REPORT
Item No.: 8.L.

TO: City Council
FROM: Jaime M. Fontes, City Manager
BY: Dan Meewis, Recreation Director
DATE: August 18, 2022
SUBJECT: APPROVE A FEE WAIVER REQUEST FROM ACTION COUNCIL -

BUILDING HEALTHY COMMUNITIES FOR THE USE OF THE
SEASIDE COMMUNITY CENTER FOR THEIR "CIRCULO"
HEALING CIRCLE MEETING ON AUGUST 26, 2022

RECOMMENDATION
Approve the fee waiver request from Action Council - Building Healthy Communities for the use of the Seaside Community Center to hold their "Circulo" Healing Circle meeting for the amount of $644.00, the organization will pay the City the non-refundable portion of the deposit of $52.20.

BACKGROUND
The Action Council - Building Healthy Communities will be having a "Ciculo" Healing Circle to discuss the racial, education, and economic equity work they have done in the last fiscal year, set new goals and priorities for their team, and a few of their collaborative partners. They have requested to use the Seaside Community Center (Soper) for about 25-30 people to meet safely and comfortably while also having the opportunity to break into smaller groups. A light breakfast and lunch will be provided for their participants.

The last fee waiver submitted to the City Council by the Action Council Building Healthy Communities was approved on April 21, 2022, for the Juneteenth 831 Cultural Festival that was held at Laguna Grande Park on June 18, 2022.

FISCAL IMPACT
Should the City Council approve the full fee waiver request, the approximate fiscal Packet Page 239

Item No. 8.L. Page 2 of 2
impact is as follows:

Soper Large Room Rental Fee 8 hours @ $59.25 $559.00
Liability Insurance $ 85.00
Non-Refundable Deposit $ 52.20
TOTAL $696.20
Should the City Council approve the request with the staff recommendation to waive all rental fees but require payment for the non-refundable deposit only. The fiscal impact is $644.00.

ATTACHMENTS

1. Fee Waiver Request - Action Council - Building Healthy Communities

2. 501(c)(3) Information - Action Council - Building Healthy Communities Reviewed for Submission to the City Council by:
_________________________________________
Jaime M. Fontes, City Manager
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CITY OF SEASIDE

STAFF REPORT
Item No.: 8.M.

TO: City Council
FROM: Jaime M. Fontes, City Manager
BY: Dominique Davis, City Clerk
DATE: August 18, 2022
SUBJECT: APPROVE APPOINTMENTS TO NEIGHBORHOOD IMPROVEMENT

COMMISSION AND THE COMMUNITY SAFETY ADVISORY

COMMISSION

RECOMMENDATION
Accept the appointments of Tiffinie Meyer to the Neighborhood Improvement Commission and Maiaika Velazquez to the Community Safety Advisory Commission, as recommended by the Mayor.

BACKGROUND
The Mayor appoints members to the City's Boards, Commissions and Committees, which serve as advisory boards to the City Council. The purpose of the advisory boards is to supplement the City Council's skills and abilities to help guide the organization toward its mission. They also serve as an important link between the City Council and the Community by providing direct involvement in policy-making and communication of vital information.

The Mayor makes appointments to these advisory boards, while the City Manager designates Department Heads or other staff members to serve as staff liaisons that regularly attend meetings and provide technical support.

The Mayor has made the following appointments:

APPLICANT ADVISORY BODY
Tiffinie Meyer Neighborhood Improvement Commission
Maiaika Velazquez Community Safety Advisory Commission
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Item No. 8.M. Page 2 of 2

FISCAL IMPACT
None.

ATTACHMENTS

1. Appointee Application - Tiffinie Meyer

2. Appointee Application - Maiaika Velazquez
Reviewed for Submission to the City Council by:
_________________________________________
Jaime M. Fontes, City Manager
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Dominique Davis - Online Form Submittal: Application for Appointment to a City Board/Commission/Committee
From: <[email protected]>
To: <[email protected]>
Date: 7/21/2022 2:30 PM
Subject: Online Form Submittal: Application for Appointment to a City Board/Commission/Committee Application for Appointment to a City
Board/Commission/Committee
I'd like to serve on: Planning Commission, Neighborhood Improvement Commission
Name TIFFINIE K MEYER
Email Address [email protected]
Address 1637 VALLEJO STREET
City SEASIDE
State CA
Zip Code 93955
Phone Number 2547023614
Alternate Phone Number 8312424656
Please list your background,
education, experience, and
special skills:

I graduated from St. Joseph's HS in Santa Maria, California in 1983. I graduated with a Bachelor's degree in Business
Occupations in 2010 from Texas A&M University @ Central Texas, Killeen, Texas. Currently I am a GS-13 Manager with the Defense Language Institute. Prior to that I worked as a Human Resources Specialist (Recruitment and Staffing) for 20 years with the Dept of Army and USDA. I have worked 34.5 years with the Federal Civil Service. I I own three investment properties: two in Texas, and one in California (not including the house in Seaside). I am the spouse of a retired disabled military veteran. I lived in Germany for a total of 8 years, and I have visited several countries in Europe.

Are you willing to file
Statements of Economic
Interest (Form 700)?
Yes

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Are you able to attend
meetings during business
hours? (Most Boards and
Commissions meet after 5
pm)
Yes
Comments: I could attend meetings during business hours (before 5 pm), but would prefer to not have to do so, since I would have to take vacation time. Typically, my hours are 7-4:30 M-F.

Electronic Signature
Agreement
I agree.

Electronic Signature Tiffinie K. Meyer
Date 7/21/2022
Dear Applicant: As an employer with an Affirmative Action Program, we comply with Federal and State government record keeping, reports and other legal requirements. The completion of this data is voluntary and in no way affects your application to participate on any City Board, Commission or Committee. All data is kept in a separate confidential file by the Affirmative Action Office.

Name TIFFINIE K MEYER
Ethnic Origin
Email not displaying correctly? View it in your browser.

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Dominique Davis - Online Form Submittal: Application for Appointment to a City Board/Commission/Committee
From: <[email protected]>
To: <[email protected]>
Date: 7/28/2022 11:50 AM
Subject: Online Form Submittal: Application for Appointment to a City Board/Commission/Committee Application for Appointment to a City
Board/Commission/Committee
I'd like to serve on: Community Safety Advisory Committee Name Maiaika Velazquez
Email Address [email protected]
Address P O Box 1006
City Seaside
State CA
Zip Code 93955
Phone Number 480.648.5236
Alternate Phone Number Field not completed.

Please list your background,
education, experience, and
special skills:
****Please note I have redone this area multiple times. It is not allowing for me to copy and paste my skills and work history from my resume. So I have done a summary below:

I began working at the age of nine sweeping hair at the former Hair Company in Seaside for my Aunt D.C. and Mr. Gianni. At the age of fourteen, I worked at Carousel Candies and then Naturalizer Shoes at Del Monte Shopping Center until I left for an electronic assembly training program in Arizona just after high school in 1996.

I spent seventeen years in Arizona off and on until I returned to Seaside after my child was born. While in Arizona I attended ASU and graduated with my Bachelor's degree in Mass Media Communications. Please note, my Associate degree is from Monterey Peninsula College.

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In that seventeen year time period (mainly in Arizona) I worked for Motorola in multiple assembly programs starting with cellular phones, then FAA transmitters and finally strapping components for the High Rail Assembly. The company was
prone to layoffs during every holiday season. So I did not accept a fourth offer to return to yet another program after a third Christmas layoff.

From there I moved on to customer service and then quickly into sales. I would remain in private and then government sector account management with Direct Alliance, IKON and finally Limelight Networks until 2007. I would then transition to my own mortgage processing and lending referral business.

Along with that I also had a restroom valet and janitorial business in the evening for three nightclub accounts with two additional employees.

Having once been of both a tall and slender stature, I also modeled as a child through the age of 32 (my last job during my pregnancy for University of Phoenix in 2009). I have done print, runway, promotions (including Hair Show, Shoe Show and the Majik Trunk Show all in Las Vegas) and television.

I currently continue to work from home while also
homeschooling my special needs child. I have done so for the last 7 years. I have also volunteered and been active in the Seaside community including paticipating the CERT training offered through the Monterey Fire Department. I will be attending the program once more this fall to maintain my training knowledge.

Are you willing to file
Statements of Economic
Interest (Form 700)?
No
Are you able to attend
meetings during business
hours? (Most Boards and
Commissions meet after 5
pm)
Yes
Comments: Having a mortgage background, before I say yes to the question above, I need to know what type of information would be required of me regarding Form 700. I never answer yes to anything unless I am fully aware of what it is to which I am agreeing. So please note my current marking is not indefinite. It is just marked as 'No' until a time in which I have a better understanding.

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Anyone that knows me knows I value my community and I
make sure that in the analyzing of any data, that the impacts or benefits of that information regarding my community are always addressed. This is because I believe numbers dont lie, but context is important because it can highlight initially unseen skewing of numbers. So that is my reason for applying to be on this commission. That along with my child, my mother, other family members (inlcuding my godfather and former Seaside Mayor) and cherished friends currently living in Seaside that I want treated with the humanity that is their birthright and granted them within the structure of the law by the constitution.

In a climate of America examining the grievances of it
oppressed citizens, I believe a community should be proactive and no reactive. Just because there isnt a lot happening in a community, that does not mean scenarios curently showing in our mass media and social media should not be discussed and addressed to make sure we are prepared should those things make their way to Seaside. I thank you for your consideration in this matter and look forward to hearing from you.

Electronic Signature
Agreement
I agree.

Electronic Signature M. Velazquez
Date 7/28/2022
Dear Applicant: As an employer with an Affirmative Action Program, we comply with Federal and State government record keeping, reports and other legal requirements. The completion of this data is voluntary and in no way affects your application to participate on any City Board, Commission or Committee. All data is kept in a separate confidential file by the Affirmative Action Office.

Name Maiaika Velazquez
Ethnic Origin
Email not displaying correctly? View it in your browser.

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CITY OF SEASIDE

STAFF REPORT
Item No.: 9.A.

TO: City Council
FROM: Jaime M. Fontes, City Manager
BY: Dominique Davis, City Clerk
DATE: August 18, 2022
SUBJECT: AN ORDINANCE AMENDING SEASIDE MUNICIPAL CODE
CHAPTER 2.42 CONFLICT OF INTEREST CODE SECTION

2.42.130 APPENDIX - DESIGNATED EMPLOYEES (FIRST

READING - ROLL CALL VOTE)

RECOMMENDATION
First reading of an ordinance amending SMC Chapter 2.42 Conflict of Interest Code Section 2.42.130 Appendix - Designated Employees.

BACKGROUND
The proposed draft ordinance seeks to update the Conflict of Interest Code in compliance with the Political Reform Act by updating the list of designated employees that file statements at times and under circumstances described in Government Code Section 87200.

CONFLICT OF INTEREST CODE
The Political Reform Act, Government Code Section 81000, et. seq., requires state and local government agencies to adopt and promulgate conflict of interest codes. The Fair Political Practices Commission (FPPC) has adopted a regulation, 2. California Code of Regulations Section 18730, which contains the terms of conflict of interest code. It can be incorporated by reference, and may be amended by the FPPC after public notice and hearings to conform to amendments in the Political Reform Act. In 2018, the City Council adopted modifications to the Conflict of Interest Code language and they remain up to date.

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Item No. 9.A. Page 2 of 2
with the exception of the need to modify the designated City officials and employees that are subject to this code. Organizational and staffing changes have occurred since the last update. The draft ordinance attached, includes the recommended modifications to the list of City officials and employees in order to comply with the disclosure categories set forth under the conflict of interest code. The draft ordinance also incorporates a provision should future changes to the Appendix occur from time to time, that it will be conducted by the City Council by resolution duly adopted.

Designated employees shall file their statements upon taking office, annually and when leaving office with the City Clerk. Statements are available for public inspection and reproduction in accordance with Government Code Section 81008. Statements for all designated employees will be retained by the City according to the adopted record retention schedule.

FISCAL IMPACT
None.

ATTACHMENTS

1. Draft Ordinance Amendments - Conflict of Interest Code Reviewed for Submission to the City Council by:
_________________________________________
Jaime M. Fontes, City Manager
Packet Page 264
ORDINANCE NO. XXXX

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEASIDE

PROVIDING A TEXT AMENDMENT TO SEASIDE MUNICIPAL CODE
CHAPTER 2.42 CONFLICT OF INTEREST CODE SECTIONS 2.42.030 and

2.42.130 APPENDIX – DESIGNATED EMPLOYEES
WHEREAS, the City of Seaside has a conflict of interest code that affects designated employees which was last revised in 2018; and WHEREAS, Chapter 2.42.030, as currently drafted requires an ordinance amendment each time the designated employee list changes; and WHEREAS, since 2018 there have been changes in the commissions, names and positions which shall be designated given their role in working with the City; and
WHEREAS, the City acknowledges the need to update the list of designated employees and provide for a more streamlined approach by allowing changes to the Appendix with Designated Persons by resolution.

THE CITY COUNCIL OF THE CITY OF SEASIDE DOES ORDAIN AS
FOLLOWS:

SECTION 1. GENERAL PURPOSE AND FINDINGS.

The purpose of this Ordinance is to consider the following text amendments to the Seaside Municipal Code:

Text amendment to the Seaside Municipal Code Chapter 2.42, Section

2.42.030 and to update Section 2.42.130 Appendix with the current designated employees.

SECTION 2. ENVIRONMENTAL COMPLIANCE
The proposed changes to the Ordinance will not result in direct or indirect changes to the environment and do not meet the definition of project under CEQA. (14 CCR 15378(b))
SECTION 3. TEXT AMENDMENT
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This ordinance revises section 2.42.030 and Section 2.42.130. Additions are shown in underline and deletions in strikeout as follows:

2.42.030 Designated employeesPersons.

The City may adopt or update by Resolution or Ordinance an Appendix which contains a list of Designated Persons required to comply with filing of conflict of interest forms, including but not limited to employees, and any such ordinance or resolution shall be incorporated as an appendix to this Chapter 2.42 and reflected in section 2.42.130. The persons holding positions listed in the appendix set forth in SMC 2.42.130 are designated employeespersons. It has been determined that these persons make or participate in the making of decisions which may foreseeably have a material effect on financial interests, as listed in SMC 2.42.130

2.42.130 Appendix – Designated Personsemployees.

This appendix may be updated from time to time by Ordinance or Resolution of the City Council.

I. City Officials.*
a. Mayor and city council;
b. Successor agency to the redevelopment agency;
c. Parking authority;
d. Art and history commission;
e. Board of architectural review;
e.f. Oversight board to the successor agency of the redevelopment agency; fg. Community development advisory committee;
gh. Neighborhood improvement program commission;
hi. Recreation and parks commission;
ij. Planning commission;
jk. Traffic advisory committee.
k. Commission on Jobs, Opportunities and Businesses in Seaside II. Category 1 – Designated Employees.Persons.
a. City manager;
b. City attorney;
c. Deputy city manager, administrative services;
d. Fire chief;
e. Deputy fire chief;
f. Fire division chief;
e. g. Police chief;
f. h. Deputy police chief;
i. Police commander;
g. j. City clerk;
Packet Page 266
h. k. Public Works Director/City engineer;
l. Finance director;
i. m. Assistant finance director;
j. n. Financial analyst;
o. Accountant I/II;
k. p. Human resources director/risk manager;
q. Human resources analyst;
r. Housing programs manager;
l. s. Administrative analyst I/II;
m. t. Economic development and community planning program manager; u. Senior civil engineer;
n. v. Chief Building official;
o. w. Senior planner;
p. x. Associate planner;
q. y. Code enforcement officer compliance officer;
r. z. Vehicle abatement officer;
s. aa. Recreation director;
t.bb. Recreation superintendent;
u.cc. Maintenance and utilities superintendent;
v. dd. Information services manager.

III. Consultants.

Consultants are defined for reporting purposes who prepare a product or perform services of a general nature and/or on an ongoing basis and participate by direct advice to the decision-makers. Generally, consultants who prepare a product or perform services for single specific matters are not the type of consultants required to be covered by a code, whereas consultants who provide more general assistance and advice to a government agency on an ongoing basis should be covered.

Consultants shall be included in the list of designated employees and shall disclose pursuant to the broadest disclosure category in the code subject to the following limitation:

The city manager may determine in writing that a particular consultant, although a “designated position,” is hired to perform a range of duties that are limited in scope and thus is not required to fully comply with the disclosure requirements in this section.

Such written determination shall include a description of the consultant’s duties and, based upon that description, a statement of the extent of disclosure requirements.

The city manager’s determination is public record and shall be retained for public inspection in this same manner and location as this conflict of interest code. (Ord.

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1049 § 2, 2018; Ord. 1034 § 3, 2017; Ord. 1018 § 2, 2014; Ord. 956 § 3 (Appx. A), 2006; Ord. 888 § 4 (Appx. A), 2000; Ord. 736 § 1, 1988; Ord. 583 (Exh. A), 1981) * These officials are listed for disqualification purposes only. They are required to file disclosure statements pursuant to Article 2 of the Political Reform Act. 1 Designated employees who are required to file statements of economic interests under any other agency’s conflict of interest code, or under Article 2 for a different jurisdiction, may expand their statement of economic interests to cover reportable interests in both jurisdictions, and file copies of this expanded statement with both entities in lieu of filing separate and distinct statements; provided, that each copy of such expanded statement filed in place of an original is signed and verified by the designated employee as if it were an original. See Government Code Section 81004. 2 See Government Code Section 81010 and 2 California Administrative Code Section 18115 for the duties of filing officers and persons in agencies who make and retain copies of statements and forward the originals to the filing officer.
3 For the purpose of disclosure only (not disqualification), an interest in real property does not include the principal residence of the filer.
4 Investments and interests in real property which have a fair market value of less than one thousand dollars are not investments and interests in real property within the meaning of the Political Reform Act. However, investments or interests in real property of an individual include those held by the individual’s spouse and dependent children as well as a pro rata share of any investment or interest in real property of any business entity or trust in which the individual, spouse and dependent children own, in the aggregate, a direct, indirect or beneficial interest of ten percent or greater.

SECTION 4. FINDING
The City Council hereby finds that the persons added to the Appendix make or participate in the making of decisions which may foreseeably have a material effect on financial interests
SECTION 5. SEVERABILITY.

A. If any provision of this Ordinance or the application thereof to any person or circumstance is held invalid, the remainder of the Ordinance, including the application of such part or provision to other persons or circumstances, shall not be affected thereby and shall continue in full force and effect. To this end, provisions of this Ordinance are severable.

B. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause or phrase thereof irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases be held unconstitutional, invalid or unenforceable.

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SECTION 65. EFFECTIVE DATE
This Ordinance shall become effective thirty (30) days after its final passage and adoption at a duly noticed public hearing for the second reading of the proposed text revisions.

INTRODUCED AND PASSED TO PRINT at a regular meeting of the City Council of the City of Seaside, State of California, on the _____day of August 2022.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Seaside, State of California, on the ____ day of _______, 2022, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:
__________________________
Ian N. Oglesby, Mayor
ATTEST:
_____________________________
Dominique L. Davis, City Clerk
APPROVED AS TO FORM:
_____________________________
Sheri L. Damon, City Attorney
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CITY OF SEASIDE

STAFF REPORT
Item No.: 10.A.

TO: City Council
FROM: Jaime M. Fontes, City Manager
BY: Ashley Collick, Assistant City Manager
DATE: August 18, 2022
SUBJECT: PROVIDE DIRECTION FOR THE 2022/23 COMMUNITY SOCIAL

SERVICES GRANT (CSS)

RECOMMENDATION
Consider and discuss the CSS grant process for year 3, and provide direction to staff.

BACKGROUND
In 2020, the Council created the Community Social Services grant program and designated $320,000 to enhance community and social services.

On July 15, 2021, the council voted to designate 1/3 of $320,000 to new organizations / programs, recognizing the need to broaden the field of applicants so that newer organizations have an opportunity to be included for funding.

In Fiscal Year 2022/23, the Council designated 500,000 for the program.The following options are listed to help guide the discussion and are not "set in stone". Staff looks forward to the Council providing direction and finalizing what process will best serve the community.

Option 1:

The CSS Grant program's process remains the same as last fiscal year, 33% of funds or a Council directed percentage will be set aside for new community-based organizations / programs. 33% of $500,000 is $166,666.66.

Option 2:

The CSS Grant program's process remains the same as last fiscal year, with the exception that the Council acts as the review committee and selects the recipients.

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Item No. 10.A. Page 2 of 2
Option 3:

The CSS Grant program is re-designed to mirror the Mayor's Youth Fund program and process. Community-based organizations would complete an application for grant funding, and if approved by the Council, submit a closing report 60 days after their program ends. All funding requests would go before the council for consideration.

Staff is recommending the Council consider maximum funding limitations be set for the program moving forward.
- The CSS Grant program is capped at the budgeted amount per fiscal year. FY 22/23 is $500,000.
- CBO's can apply for up to $100,000 in funding per grant cycle.

FISCAL IMPACT
Council approved the $500,000 Community Social Services Grant funding in the FY 2022/23 budget.

ATTACHMENTS

1. CSS Grant Staff Report 71521

2. CSS Grant Staff Report 111821

3. CSS Grant 2 Final
Reviewed for Submission to the City Council by:
_________________________________________
Jaime M. Fontes, City Manager
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CITY OF SEASIDE

STAFF REPORT
Item No.: 10.B.

TO: City Council
FROM: Craig Malin, City Manager
BY: Ashley Collick, Assistant City Manager
DATE: July 15, 2021
SUBJECT: PROVIDE DIRECTION FOR THE 2021/22 COMMUNITY SOCIAL

SERVICES GRANT (CSS)

RECOMMENDATION
Consider and discuss the CSS grant process.

BACKGROUND
In August 2020 the City of Seaside released a Request For Proposals (RFP) for community organizations to respond to on or before September 8, 2020. The goal of the RFP was to seek proposals to enhance community / social services across a wide spectrum of needs including education, recreation, social work, public health, public safety, mental health, youth development, elder care, community building and restoration and homelessness and housing advocacy. $320,000 was budgeted in the FY20/21 fiscal year.

An ad-hoc committee consisting of city staff, community and social service professionals, and community residents, were responsible for reviewing the proposals / applications. Twelve proposals were received and reviewed by the committee. The proposals were scored, ranked and presented to council at the October 15th, 2020 meeting.

CSS Grant awards
Community Human Services at $50,000.00.

The Village Project Inc. at $116,820.00.

Community Partnership for Youth at $100,000.00.

Meals on wheels at $20,000.00.

Sun Street Centers at $30,760.00.

Seaside Aquatics Club (The Dolphins) at $2,420
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Item No. 10.B. Page 2 of 3
Total award: $320,000
On June 17, 2021 Council approved another cycle of Community Social Services grants to be disbursed. Council also expressed a desire for a different process for the selection of applicants at the October 2020 and June 17th, 2021 meetings.

The following options are listed to help guide the discussion and are not "set in stone", staff looks forward to the Council providing direction and finalizing what process will best serve the community.

Option 1:

The CSS Grant program is revamped to mirror the Mayor's Youth Fund program and process. Community based organizations would complete an application for grant funding, and if approved by Council submit a closing report 60 days after their program ends. All funding requests would go before the council for consideration. Maximum funding limits will need to be considered if that is the will of the Council.

Option 2:

The CSS Grant program's process remains the same as last fiscal year, with the exception that the ad hoc committee members are appointed by the Council.

Option 3:

The CSS Grant program's process remains the same as last fiscal year, with the exception that 33% of funds or a Council directed percentage will be set aside for new community based organizations / programs. As an example 33% of $320,000 is $105,600.

FISCAL IMPACT
Council approved the $320,000 Community Social Services Grant funding in the FY 2021/22 budget.

ATTACHMENTS
None
Reviewed for Submission to the City Council by:

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Item No. 10.B. Page 3 of 3
______________________________
Craig Malin, City Manager
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CITY OF SEASIDE

STAFF REPORT
Item No.: 10.A.

TO: City Council
FROM: Roberta Greathouse, Acting City Manager
BY: Ashley Collick, Assistant City Manager
DATE: November 18, 2021
SUBJECT: COMMUNITY SOCIAL SERVICES GRANT FUNDING

RECOMMENDATIONS

RECOMMENDATION
Review committee recommendations and provide direction.

BACKGROUND
In 2020, Council created the Community Social Services grant program and designated $320,000 to enhance community and social services. On July 15, 2021, the council voted to designate 1/3 of $320,000 to new organizations / programs, recognizing the need to broaden the field of applicants so that newer organizations have an opportunity to be included for funding.

Application Process
The City of Seaside budgeted $320,000 in the FY21/22 Adopted Budget for Community Social Services Grants designed to enhance community and social services. Staff distributed a Request for Proposals seeking proposals from public or private nonprofit organizations, including community-based organizations (CBO) and faith-based organizations serving Seaside residents. Grass-root organizations which were not officially recognized as non-profits we required to align with an established non-profit to apply.

Applicants were urged to propose cost-effective projects that meet a significant and timely community need and/or impact a substantial number of individuals, and applicants must propose a cash and/or in-kind match of at least 10%.

Eight proposals were received by the October 3, 2021, deadline and deemed eligible.

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Item No. 10.A. Page 2 of 4
 Building Healthy Communities requested $105,318 to support a Youth Leadership Academy;
 Community Human Services requested $50,000 to support the efforts of the Seaside Family Service Center;
 Community Partnership for Youth requested $100,000 in support of the Afterschool Mentor / Tutor Program;
 Meals on Wheels requested $20,000 in support of the Home Delivered Meals Program;
 Road to Reality requested $29,141 in support of a Life skills program;  Screenplay Home Writers Actors Youth Workshop;
 Sun Street Centers requested $50,000 in support of Seaside Substance Abuse Services;
 The Village Project requested $121,000 in support of Therapeutic Services; and  United Way requested 35,923 in support of the Family Friends and Neighbors Outreach / Mujeres En Accion program
Two proposals were rejected as being ineligible. Palenke Arts submitted a request for $40,000 for Operational Program Support, however the proposal was received after the 5:00 p.m. deadline (received at 11:57 p.m. on 10/3/21). Screenplay Home Writers Actors Youth Workshop requested $57,104 in support of Artist workshops, however the proposal did not qualify as they did not submit proof of a 501c3 or an alignment with a non-profit.

To review the submitted proposals click here.

Selection Process
An ad-hoc committee of professionals, consisting of City staff, community and social service professionals, and community residents, were responsible for reviewing proposal applications. The selection committee was Toni Wills, Jasmine Dolan, and Gayle Tier.

The committee held its introductory meeting on October 18, 2021, and on October 25, 2021, and November 3, 2021, applicants made presentations to explain their proposal and answer questions from the committee. The committee deliberated on November 3, 2021, and scoring was announced on November 8, 2021. Every meeting was streamed live on YouTube and the written public comment was received and reviewed by the committee members before and after each meeting.

Each organization had an opportunity to score 100 points maximum on their proposal.

The following criteria was used to score each proposal:
 Demonstrated project need & target population (30 points);  Quality of and need for the practice or program proposed (20 points), Packet Page 276

Item No. 10.A. Page 3 of 4
 Evidence that the program or practices are effective (10points):
 Potential for maximum positive impact (20 points);
 Organization and staff experience and capabilities (10 points);  Cost-effectiveness and funding match (10 points)
CSS Grant Review Panel Meeting Youtube Links
10/18/2021
10/25/2021
10/27/2021 - (cancelation posted)
11/03/2021
11/08/2021
Committee Recommendations
Although the committee discussed different options for recommending funding, ultimately, the committee chose to recommend funding at the level requested by the applicant as the committee recognized that each organization requested what they needed for reasons known to them, not the committee.

Organizations were recommended for funding based on their ranking, and the committee chose to fully fund those organizations and award the remaining balance to an additional organization. The organizations were separated into two categories per the request for proposal, with 1/3 of the funding awarded to programs /proposals.

Based on the scoring / ranking of the proposals, the ad hoc committee makes the following funding recommendations:
2/3 funding recommendations ($214,400)
 Meals on Wheels with a total average score of 82 at $20,000;  Sun Street Centers with a total average score of 81.3 at $50,000;  Community Partnership for Youth with a total average score of 81.0 at $100,000; and
 The Village Project with a total average score of 78 with the remaining balance of $44,400 (they requested $121,000).
1/3 funding recommendations ($105,600)
One-third (1/3) of the funding ($105,600) was designated for new programs / organizations and will be selected at the discretion of the City Council. Enhanced services in realms including, but not limited to, education, recreation, social work, public health, public safety, mental health, youth development, elder care, community building and restoration, and homeless and housing advocacy are eligible for funding.

Based on the presentations and scoring process, the Committee recommends Council Packet Page 277

Item No. 10.A. Page 4 of 4
award the new program funding as follows:
 Road to Reality with a total average score of 65 at $29,141; and  Building Healthy Communities with a total average score of 57 with the remaining balance of $76,459 (they requested 105,318).

Successful applicants are required to submit quarterly reports to the City of Seaside.

This includes descriptions of special events, significant activities, and major accomplishments, and quantitative information on the number of service hours, participants served, people completing or leaving the program, and other information as needed.

FISCAL IMPACT
2/3 funding ($214,400.00):

Meals on Wheels $20,000.00
Sun Street Centers $50,000.00
Community Partnership for Youth $100,000.00
The Village Project $44,400.00
1/3 funding ($105,600):

Road to Reality $29,141.00
Building Healthy Communities $76,459.00
Total: $320,000.00

ATTACHMENTS

1. Community Social Services Grant RFP - 2021

2. Community Social Services Grant - 2021 Scores and Rankings Reviewed for Submission to the City Council by:
__________________________________
Roberta Greathouse, Acting City Manager
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Request for Proposals for Community / Social Services
Proposals Due: October 3, 2021
A. Program Description
The City of Seaside has budgeted $320,000 in the FY21/22 fiscal year to enhance community and social services. One-third (1/3) of the funding in the amount of $105,600 will be designated for new programs / organizations. Enhanced services in realms including, but not limited to, education, recreation, social work, public health, public safety, mental health, youth development, elder care, community building and restoration, and homeless and housing advocacy are eligible for funding.

The funding in the present fiscal year is tied to significantly increased community and social service needs related to current circumstances. Funded projects will have a grant period running to June 30, 2022. Given the City’s own extraordinary financial challenges, there is no guarantee that program funds may continue past June 30, 2022. The City expects to fund multiple service enhancements, with a focus on established and / or grass-roots Seaside community-based organizations.

B. Eligibility Requirements
Eligible Applicants. Eligible applicants are public or private nonprofit organizations including community-based organizations (CBO) and faith-based organizations serving Seaside residents. Grass-roots organizations which are not officially recognized as a non-profit should align with an established non-profit to apply.

Funding and match requirements. The City of Seaside will make up to $320,000 available to community-based organizations over the grant period. One-third (1/3) of the funding in the amount of $105,600 will be designated for new programs / organizations. Applicants are urged to propose cost-effective projects that meet a significant and timely community need and/or impact a substantial number of individuals. The City may request changes in proposed budgets in order to optimize community outcomes.

To receive maximum points for cost-effectiveness, applicants must propose a cash and/or in-kind match of at least 10%. Program funds can be used to supplement existing funds dedicated to the project but may not replace (supplant) funds that have been appropriated for the same purpose.

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Page 2 of 5 ends

Reporting requirements. Successful applicants will be required to submit quarterly reports to the City of Seaside. This includes descriptions of special events, significant activities, and major accomplishments, and quantitative information on the number of service hours, participants served, people completing or leaving the program, and other information as needed. Successful applicants will also be required to participate in a comprehensive evaluation of the program and present a status report to the City not later than December 2022.

Insurance. The City of Seaside requires that individuals and firms that contract with the City for services file a certificate of insurance prior to the execution of the contract agreement.

Depending on the relationship between the City and the program recipient, the successful respondent may be required to maintain a general liability insurance policy, broad form, of at least $1,000,000 and provide an endorsement naming the City as an additional insured for liability and workers compensation.

C. Selection Process
The City of Seaside will select community-based projects through an open and competitive process. Submittal of a Project through this process is not a binding agreement or a guarantee for funding. An ad-hoc committee of professionals will review applications and make recommendations to the Seaside City Council. The Seaside City Council and only the Seaside City Council will approve contracts for services under this program. Information necessary to prepare a proposal to the City is provided below.

Proposal Due Date. The proposal must be received by the City of Seaside by 5 p.m. on October 3, 2021. Proposals must be emailed to [email protected]. PROPOSALS WILL NOT BE ACCEPTED AFTER THE DEADLINE.

Review process. Proposals will be reviewed by an ad-hoc Committee consisting of but not limited to city staff, community and social service professionals, and community residents.

Proposals will be rated on the following criteria:

Criteria Maximum Points
Demonstrated project need, target population 30
Quality of and need for the practice or program proposed 20 Evidence that the program or practices are effective 10 Potential for maximum positive impact 20
Organization and staff experience and capabilities 10
Cost-effectiveness and funding match 10
Total 100
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Page 3 of 5 ends

D. Proposal Requirements
Proposals are limited to three (3) single-spaced pages with 1” margins and 12-point fonts.

Budget information and the cover sheet are excluded from this limit. The proposal should include the following sections:

I. Cover Sheet (not subject to the page limitations)
Include a cover sheet with the name of your proposed program, a brief summary of the program, your organization’s name and address, and the name, phone number, and email of the contact person.

II. Background
Provide a Statement of the Problem to be addressed, explaining why the proposed project is needed, what problem(s) it addresses, and who the target population will be. Explain why this problem (or problems) and target population have been chosen.

State the Goals and Objectives for the proposed project and, in instances where the project need is expected to continue past June 30, 2022, state how the project may be continued.

III. Proposed Activities:

Describe in detail the activities, project, or practice to be supported through City funding.

Proposed programs and practices should be evidence-based, with their effectiveness demonstrated by causal evidence. Provide references for such evidence.

Include information on the annual number to be served, number of events to be held, etc.

Include a brief timeline.

IV. Organizational Experience
Describe your organization and its experience relevant to your proposed project. Include information on the organization’s ties to the community and work with community residents, other CBOs, and city and/or county agencies relevant to the proposed project. Explain your capabilities in meeting the reporting requirements of the grant.

Provide information on staff (position, experience) who will run the proposed program.

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Page 4 of 5 ends

V. Budget (not subject to the page limitations)
Provide a budget, using the categories in the table below. Report amounts in whole dollars.

Line Item City funds Other funds In-kind
match
Total

1. Salaries and benefits

2. Services and supplies

3. Equipment

4. Other
Total
To receive the maximum points for cost effectiveness, a 10% match is required from the community-based organizations, which may be cash, in-kind, or a combination of both. Other funds is income from a source other than City funds that is budgeted for the project. When used to augment the project, cash expenditures for items such as personnel, facilities, and supplies may be considered In-kind match. In-kind match may also be non-cash outlay of materials or resources to support a portion of project activities. It may include non-cash outlay contributed by public agencies, private organizations, or individuals. Examples include donated office supplies, equipment, professional services, and volunteer time.

Provide sufficient detail in each line item to explain how City funds will be expended to implement and operate the proposed project. This detail should itemize costs as described below and include a brief narrative for each category to explain how they will be used and why they are needed for the proposed project.

1. Salaries: Provide the name or position of each staff person, the amount of time each will spend on the project, and their hourly rates. Benefits: Provide information on the benefits received by each staff person and how they are calculated (e.g., FICA at 6.2% of salary).

2. Services and supplies: Itemize all services and supplies, such as office supplies, workshop materials, phone costs, printing and mailing, etc.

3. Equipment: Itemize all computers, furniture, and other equipment needed to perform the project activities.

4. Other: List other costs that do not fit into one of the above line items, such as rent, training, etc.

VI. Proof of Non-Profit Status (not subject to the page limitations) Packet Page 282

Page 5 of 5 ends

E. Other Requirements
Disqualification. Factors such as, but not limited to, any of the following may be considered just cause to disqualify a response to the RFP without further consideration:

A. Evidence of collusion, directly or indirectly, among Respondents in regard to the amount, terms, or conditions of this proposal;
B. Any attempt to improperly influence any member of the ad-hoc committee reviewing proposals;
C. Existence of any lawsuit, unresolved contractual claim or dispute between Respondent and the City;
D. Evidence of incorrect information submitted as part of the RFQ; E. Evidence of Respondent’s inability to successfully complete the responsibilities and obligations of the proposed scope of work; and
F. Respondent’s default under any agreement, which results in termination of the Agreement.

Non-Discrimination / Non-Preferential Treatment. Program recipients shall not discriminate, in any way, against any person based on race, sex, color, age, religion, sexual orientation, actual or perceived gender identity, disability, ethnicity, national origin, or any other protected classification in connection with or related to the performance of this program.

Prohibition of Gifts. City officials are subject to several legal and policy limitations regarding receipt of gifts from persons, firms, or corporations either engaged in business with the City, or proposing to do business with the City. The offering of any illegal gift shall be grounds to disqualify a proposed recipient. To avoid even the appearance of impropriety, respondents should not offer any gifts or souvenirs, even of minimal value, to City officers or employees.

F. Questions / Clarifications
Contact information. All clarifications made by the City will be in writing and will be provided to all respondents. Questions concerning the RFP or proposal process must be submitted by email to:

Ashley Collick
Email: [email protected]
PROPOSALS ARE DUE OCTOBER 3,2021 AT 5:00 PM
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CITY OF SEASIDE

STAFF REPORT
Item No.: 10.B.

TO: City Council
FROM: Jaime M. Fontes, City Manager
BY: Nisha Patel, Public Works Director/City Engineer
DATE: August 18, 2022
SUBJECT: ADOPT A RESOLUTION AUTHORIZING THE PAYMENT OF
$7,522,232.14 TO MARINA COAST WATER DISTRICT FOR A
CAPACITY CHARGE TO SECURE 407 AF OF RECYCLED WATER

FOR THE BAYONET BLACKHORSE GOLF COURSE AND

AUTHORIZE AN INTERFUND LOAN FROM THE CITY'S GENERAL

FUND TO THE SEASIDE MUNICIPAL WATER SYSTEM FOR THE

SAME AMOUNT AND AUTHORIZING THE CITY'S FINANCE

DIRECTOR TO MAKE ALL NECESSARY BUDGET ADJUSTMENTS
TO THE FISCAL YEAR 2022-2023 ADOPTED BUDGET

RECOMMENDATION

1. Adopt a Resolution authorizing the payment of $7,522,232.14 to Marina Coast Water District (MCWD) for a capacity charge to secure 407 AF of recycled water to the golf course; and

2. Authorize an interfund loan from the City's general fund to the Seaside Municipal Water System for the same amount; and

3. Authorize the City's Finance Director to make the associated budget amendments to the fiscal year 2022-2023 adopted budget.

BACKGROUND
A capacity fee is a one-time charge on new development, redevelopment, and expansions designed to recover the estimated reasonable cost of water infrastructure to the property being charged for new service connections within an existing service area.

The City through Seaside Municipal Water System (Seaside Muni) is in the process of purchasing 407 acre feet (AF) of recycled water from Marina Coast Water District (MCWD) that will be used in place of pumping the golf course wells to irrigate the golf courses. As the golf courses uses the recycled water, potable water credits will accrue Packet Page 284

Item No. 10.B. Page 2 of 2
that will be used by Seaside Muni to support development projects, including Campus Town, which has been allocated 180.6 AF of potable water and 45.83 AF of recycled water per year. Seaside Muni is the City's water purveyor, serving customers within the jurisdictional limits of the City. Seaside Muni will also use some of the water credits to address overpumping (estimated at 70AFY) of its allocated amounts of water within the Seaside Basin.

To facilitate payment of the capacity fee and resultant purchase of recycled water, Seaside Muni will require an interfund loan from the City's general fund. The City's general fund currently has sufficient unassigned fund balance to make the loan. It is anticipated that Seaside Muni will have the ability to repay the loan once water credits have accumulated and have been allocated to development projects. The allocation of water credits to development projects will result in a significant new revenue source (capacity fee charges) for Seaside Muni, which will be the source of repayment of the loan. The terms of the interfund loan are based upon the reasonable expectation of the accrual of the water credits (expected to take a minimum of 1-2 years) and the length of time for demand from development to utilize the 407 afy. It is estimated the loan therefore would have a 22-month deferral period and a 20-year term at the local agency investment fund (LAIF) average annual yield rate of 0.371% for fiscal year 2021/2022.

FISCAL IMPACT
In the City's general fund, $7,522,232.14 will move from the "unassigned" category to the "nonspendable" category and will change classification from "cash" to "interfund loan receivable". The unassigned balance in the general fund will decrease from a projected $16,910,049.00 to approximately $9,387,817. The water fund will incur a $7,522,232.14 liability classified as an "interfund payable" which will be offset by an intangible asset, "water credits", for the same amount. Attachment 1 provides the invoice MCWD issued to the City.

ATTACHMENTS

1. Resolution

2. Capacity Fees_Interfund Loan

3. Budget Impact FY23_08.18.22
Reviewed for Submission to the City Council by:
_________________________________________
Jaime M. Fontes, City Manager
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RESOLUTION NO. 2022-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEASIDE AUTHORIZING THE PAYMENT OF $7,522,232.14 TO MARINA COAST WATER DISTRICT FOR A CAPACITY CHARGE TO SECURE 407 AF OF RECYCLED

WATER FOR THE BAYONET BLACKHORSE GOLF COURSE AND AUTHORIZE AN

INTERFUND LOAN FROM THE CITY'S GENERAL FUND TO THE SEASIDE

MUNICIPAL WATER SYSTEM FOR THE SAME AMOUNT AND AUTHORIZING THE CITY’S FINANCE DIRECTOR TO MAKE ALL NECESSARY BUDGET ADJUSTMENTS TO THE FISCAL YEAR 2022-2023 ADOPTED BUDGET WHEREAS, The City of Seaside is in need of potable water credits in order to facilitate development in the City including the construction of housing; and WHEREAS, the Marina Coast Water District has 407 acre feet of recycled water available to deliver to the City; and
WHEREAS, by irrigating the City’s golf courses with recycled water the City will gain an equivalent amount of potable water credits; and WHEREAS, In order to obtain recycled water from Marina Coast Water District, the Seaside Municipal Water System must pay a capacity fee; and WHEREAS, the Seaside Municipal Water System does not currently have sufficient funds available for payment of the capacity fee; and WHEREAS, the City of Seaside general fund has sufficient funds available to loan to the Seaside Municipal Water System in order to facilitate the transaction.

NOW, THEREFORE, BE IT RESOLVED that the City of Seaside hereby approves a payment in the amount of $7,522,232.14 to Marina Coast Water District to secure 407 acre feet of recycled water; and
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BE IT FURTHER RESOLVED that the City of Seaside hereby approves an interfund loan from the City’s general fund to the Seaside Municipal Water System in the amount of $7,522,232.14; and
BE IT FURTHER RESOLVED that the City of Seaside hereby authorizes the City’s Finance Director to make all necessary budget adjustments to the fiscal year 2022-2023 adopted budget.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Seaside August 18, 2022 by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:
______________________________
Ian N. Oglesby, Mayor
ATTEST:
___________________________
Dominique L. Davis, City Clerk
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INTERFUND LOAN AGREEMENT
This Loan Agreement (“Agreement”) is executed as of September 1, 2022, between the Seaside Municipal Water System Fund (“Borrower”) and the City of Seaside General Fund (“Lender”). Lender agrees to lend to Borrower, and Borrower agrees to repay to Lender an amount not to exceed the Principal Amount and interest accrued on the unpaid loan balance, in accordance with the following:

1. Purpose of the Loan: To provide funds for use by Borrower, to pay a capacity fee to the Marina Coast Water District which will facilitate the purchase of 407 acre feet (AF) of recycled water and result in 407 AF of potable water credits for borrower.

2. Principal Loan Amount: Not to exceed Seven Million, Five Hundred Twenty Two, Two Hundred Thirty Two and 14/100 Dollars ($7,522,232.14). The loan will be recorded as receivable to the Lender and payable to the Borrower.

3. Term of the Loan: The term of this loan shall begin on September 1, 2022. Principal and interest payments will be deferred for twenty two (22) months and the repayment term will be twenty (20) years. The outstanding loan balance is to be repaid by June 30, 2044.

4. Scheduled Payments: Borrower shall make payments each fiscal year beginning with FY2025. Such payments are due within thirty (30) days following the final closing of the Borrower’s Financial Books for each fiscal year. Repayments shall be made according to the amortization schedule attached to the Agreement as Exhibit A.

5. Repayment Source: Borrower shall repay the loan using proceeds collected as capacity fees associated with the allocation of potable water credits. Borrower must maintain positive cash balance of at least 10% of its operating expense/expenditure budget to be able to repay the loan; excess cash balance (over the 10%) should be used to make scheduled payments and catch-up payments. Missed scheduled payments shall be reported by the Finance Department to the City Council.

6. Rate of Interest: Interest shall accrue annually on June 30 on the outstanding loan balance at the State of California’s Local Agency Investment Fund Pooled Money Investment Account Average Annual Yield rate for fiscal year 2021/2022, which is 0.371%. Loan interest will be recorded as revenue to the Lender and expenditure to the Borrower.

7. General Provisions: This Agreement constitutes the full Agreement by and between the parties and no other representations have been made regarding the contents of this Agreement. This Agreement shall not be amended, modified, or altered in any respect unless such amendment, modification or alteration has been reduced to writing and executed by both parties.

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LENDER: City of Seaside
a municipal corporation and general law city
Fund Name: General Fund, No. 100
By:

Jaime M. Fontes, City Manager
BORROWER: Seaside Municipal Water System,
a municipal utility
Fund Name: Water Fund, No. 401
By:

Nisha Patel, City Engineer and Fund
Manager
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Amortization Schedule
Loan Amount : $ 7,522,232.14
Interest rate: 0.37%
Loan term: 2 years deferred, 20 years repayment
Total Interest $374,519.98
Start date: 9/1/2022
Amortization Schedule
Annual Interest Principal Payment Balance
6/30/2023 $47,014 deferred $0 $7,569,246
6/30/2024 $28,082 deferred $0 $7,597,328
6/30/2025 $28,186 $366,652 $394,838 $7,230,676
6/30/2026 $26,826 $368,012 $394,838 $6,862,665
6/30/2027 $25,460 $369,377 $394,838 $6,493,288
6/30/2028 $24,090 $370,748 $394,838 $6,122,540
6/30/2029 $22,715 $372,123 $394,838 $5,750,417
6/30/2030 $21,334 $373,504 $394,838 $5,376,913
6/30/2031 $19,948 $374,889 $394,838 $5,002,024
6/30/2032 $18,558 $376,280 $394,838 $4,625,744
6/30/2033 $17,162 $377,676 $394,838 $4,248,068
6/30/2034 $15,760 $379,077 $394,838 $3,868,991
6/30/2035 $14,354 $380,484 $394,838 $3,488,507
6/30/2036 $12,942 $381,895 $394,838 $3,106,612
6/30/2037 $11,526 $383,312 $394,838 $2,723,300
6/30/2038 $10,103 $384,734 $394,838 $2,338,566
6/30/2039 $8,676 $386,162 $394,838 $1,952,404
6/30/2040 $7,243 $387,594 $394,838 $1,564,810
6/30/2041 $5,805 $389,032 $394,838 $1,175,778
6/30/2042 $4,362 $390,475 $394,838 $785,302
6/30/2043 $2,913 $391,924 $394,838 $393,378
6/30/2044 $1,459 $393,378 $394,838 $0.00
Totals $374,519.98 $7,597,328.00 $7,896,752.20
Exhibit A
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Aprroval Date Aprroval Date
Projected Surplus $ 60,531 6/2/2022 Projected Unassigned Fund Balance $ 18,213,312 6/2/2022 Less: Less:

Operating (deficit) $ (43,094)
Running total surplus/ (deficit): $ (43,094) Running total, Unassigned Fund Balance: $ 9,387,817 Notes: Operating deficits are paid from unassigned fund balance.

Use of unassigned fund balance will also impact the 5 year forecast presented at the time of budget adoption.

Operating Budget Capital Budget/Unassigned Fund Balance City of Seaside Gereral Fund
FY 23 Running Budget totals - budget amendments
As of 08/04/2022
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Seaside City CouncilAugust 18, 2022

Seaside City Council
August 18, 2022