Date: September 7, 2022 Change Requested by: _X_ City/District _ _ Consultant Contract Date Project Name
___11/2/2018__ ___Pavement Design Services_________
To (Consultant): Harris & Associates, Inc. 450 Lincoln Ave. Suite 103, Salinas, CA 93901 You are directed to make the following changes to the Contract Documents or amend the following described work not included in the contract documents for this project.
The purpose of this addendum is to provide additional professional services related to the project named above. The contract terms and conditions shall not be modified except for as stated herein.
MODIFY the following text in Section 2, “Services.”
Consultant shall perform the tasks described and set forth in Exhibit A, A1, A2, A3, A4, A5, A6, A7 and A8 attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the schedule of performance which is also set forth in Exhibit E, A1, A2, A3, A4, A5, A6, A7 and A8.
MODIFY the following text in Section 22, “Contents of Request for Proposal and Proposal.” Consultant is bound by the contents of City's Request for Proposal, Exhibit "D" hereto and incorporated herein by this reference, and the contents of the proposal submitted by the Consultant, Exhibit E, A1, A2, A3, A4, A5, A6, A7 and A8 attached hereto.
Original Contract
Amount
Previous CCO Total (Not
including this Amendment)
This Amendment
Total
Revised Contract
Amount
$1,058,180 $929,072.00 $86,210 $2,073,462
Original Contract
Time Original Completion Date
Days To Date
(Including This
Amendment)
Revised
Completion Date
44 Months June, 30, 2022 2,067 June, 30, 2024
SUBMITTED BY:
Nisha Patel
PW Director / City Engineer
Signature Name and Title Date
CITY APPROVAL BY:
Jaime M. Fontes
City Manager
Signature Name and Title Date
CONSULTANT ACCEPTANCE BY:
Frank S. Lopez
Director, Engineering Services
Signature Name and Title Date
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450 Lincoln Avenue, Suite 103, Salinas, CA 93901 (831) 789-8667 WeAreHarris.com September 7, 2022
Leslie Llantero
Associate Engineer
City of Seaside
440 Harcourt Drive
Seaside, CA 93955
Amendment #9 – Engineering Design Services and Construction Management Services for the Seaside Roadway Rehabilitation Project – Striping Citywide Dear Leslie,
Harris & Associates (Harris) is pleased to continue to provide Engineering Design Services and Construction Management Services for the Seaside Roadway Rehabilitation Project. The following is a suggested scope of work and fee estimate based on our discussions with City staff.
PROJECT UNDERSTANDING
On July 6, 2021, Harris submitted Amendment #6 to City of Seaside for Engineering Design Services, Construction Management Services, and Inspection Services for the 2021-2022 Seaside Pavement Rehabilitation Project. The scope of work for Amendment #6 included the following:
• Base failure repair (digouts) at 28 different locations identified by City staff. • Slurry seal maintenance treatment and digouts on Fremont Boulevard for approximately 1,000 LF between southern City Limits and Kimball Avenue.
• Slurry seal maintenance treatment and digouts on Fremont Boulevard for approximately 500 LF between Del Monte Boulevard and the intersection with the Highway 1 off ramp. • Foamed - Full Depth Reclamation (FDR) on Kimball Avenue for approximately 1,300 LF between Fremont Boulevard and Wheeler Street.
• Foamed - Full Depth Reclamation (FDR) on Wheeler Street for approximately 1,000 LF between Kimball Avenue and Hilby Avenue.
• Construction Management and Inspection Services for scope of work identified in Amendment #6 only.
• Bid Period Services for scope of work in Amendment #6.
On November 4, 2021, Harris submitted Amendment #7 to City of Seaside for Engineering Design Services for the 2021-2022 Seaside Pavement Rehabilitation Project-Striping Phase. Amendment #7 does not include Construction Management and Inspections Services for the Striping Phase. The scope of work for Amendment #7 included the following:
• Perform an Inventory Assessment of roadway striping throughout the city. • Develop plans for roadway segments that require striping improvements.
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Harris & Associates, Inc. Amendment #9 – Engineering Design Services and Construction Management Services for the Seaside Roadway Rehabilitation Project – Striping Citywide 2 of 4 • Develop plans for replacement of stop intersection striping and crosswalk striping throughout the city.
• Bid Period Services for scope of work in Amendment #7.
At request of the city, Harris has prepared Amendment #8 to include the following scope of work:
• Engineering Design Services to prepare striping plans for locations listed below:
o Lightfighter Drive from General Jim Moore Boulevard to Highway 1. o Coe Avenue from General Jim Moore Boulevard to Monterey Road. o Seaside Highlands Development.
o Normandy Road from General Jim Moore Boulevard to Parker Flats Cur Off Road. o Parker Flats Cut Off Road from Normandy Road to Carentan Road. o Auto Mall Parkway.
• Construction Management and Inspection Services for striping identified in Amendment #7 and Amendment #9.
SCOPE OF WORK
The following outlines our scope of work for the Project as identified above. The tasks align with the current Work Breakdown Structure for the current project.
TASK 901 – PROJECT MANAGEMENT
TASK 901.1 – PROJECT ADMINISTRATION
Project Management responsibilities will involve preparation and maintenance of the Project scope, schedule, budget, and resource management. A brief progress report will accompany each monthly Harris invoice. It will discuss budget, schedule, and “next steps”.
TASK 901.2 – PROJECT MEETINGS
This task includes meetings with City staff to discuss any comments/concerns pertaining to the additional striping scope identified as part of Amendment #9.
Assumptions
• One (1) design review meeting for Auto Mall Parkway and North Highlands Striping Submittal. (Virtual Meeting).
Deliverables
• Meeting Minutes for each meeting.
TASK 902 – STRIPING PLANS-AUTO MALL PARKWAY AND NORTH HIGHLANDS TASK 902.1 – STRIPING PLANS FOR AUTO MALL PARKWAY AND NORTH HIGHLANDS Harris will prepare and submit additional striping plans to City of Seaside for the 2021-2022 Pavement Rehabilitation Project.
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Harris & Associates, Inc. Amendment #9 – Engineering Design Services and Construction Management Services for the Seaside Roadway Rehabilitation Project – Striping Citywide 3 of 4 The final design plans will include striping for the following road segments:
• Lightfighter Drive from General Jim Moore Boulevard to Highway 1. • Coe Avenue from General Jim Moore Boulevard to Monterey Road. • Seaside Highlands Development.
• Normandy Road from General Jim Moore Boulevard to Parker Flats Cur Off Road. • Parker Flats Cut Off Road from Normandy Road to Carentan Road. • Auto Mall Parkway.
Deliverables
• Electronic copy in pdf format of Final Plans (Signed & Stamped). • Two (2) full size hard copies of Final Plans (Signed & Stamped).
TASK 902.2 – QUANTITIES FOR CHANGE ORDER
Harris will prepare a bid item list and quantities for change order processing.
Deliverables
• Electronic copy in pdf format of quantities for change order.
TASK 902.3 – QUALITY CONTROL REVIEW
Harris will perform a quality control review prior to submittal of Striping Plans. A Harris Quality Control Manager will perform the quality control review.
TASK 903 – ENGINEERING SERVICES DURING CONSTRUCTION
TASK 903.1 – ADDITIONAL DESIGN SUPPORT
At request from the City and as budget permits, Harris has included budget for additional design support during construction phase. This work would include design of additional curb ramps, pavement rehabilitation, and/or striping at request from the City.
TASK 904 – CONSTRUCTION MANAGEMENT
Harris will assist the City in answering bidders’ questions during the bidding stage, issue addendums and attend one pre-bid meeting.
TASK 904.1 – CONSTRUCTION MANAGER/CONSTRUCTION SUPPORT
Manage project during construction and serve as project lead. Duties include the following:
a. Supervise project staff and assign inspection needs as necessary. b. Verification of Pay Quantities and Quantity Reviews. c. Review of Change Orders Backup Documents.
d. Frequent Site Visits to oversee inspectors, resolve conflicts in the field and observe critical activities. e. Draft Change Orders.
f. Monitor Site Safety.
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Harris & Associates, Inc. Amendment #9 – Engineering Design Services and Construction Management Services for the Seaside Roadway Rehabilitation Project – Striping Citywide 4 of 4 g. Reviews and Responds to Submittals and RFI’s. Will forward to City Project Manager any nontechnical submittals requiring City approval. h. Preparation and Distribution of WSWD.
i. Compiles and Organizes Inspector Daily Reports.
j. Prepared Punch List and coordinates its completion/sign off. k. Works with inspector to resolve issues in the field with field changes. Coordinate with the City as needed to resolve.
l. Responsible for complete As-built records.
m. Review T&M Extra Work Bills.
n. Assists with Closeout including redline review, document turnover and miscellaneous forms to certify materials and budget.
TASK 904.2 – ADMINISTRATION SUPPORT
Coordinate RFI’s and document control. Assist with Closeout including document turnover and miscellaneous forms to certify materials and budget.
TASK 904.3 – INSPECTION (PREVAILING WAGE)
Prepare inspection of contractors work as dictated by approved plans and specifications. Prepare daily inspection reports to support work performed by contractor and measurement and tracking of quantities of work completed.
FEE ESTIMATE
The not to exceed time and materials cost estimate for performing the tasks described above is $86,210. A detailed level of effort for Engineering Design Services is provided in Exhibit A.
The Harris team is ready and can start immediately upon issuance of Notice to Proceed (NTP). Please feel free to contact me directly should you have any questions regarding this scope of work and cost estimate.
Sincerely,
Harris & Associates, Inc.
Frank S. Lopez, PE, QSD
Vice President, Engineering Consulting
(831) 233-9242 [email protected]
Exhibit A – Fee Estimate
Exhibit B – Fee CM Level of Effort
Packet Page 261
Harris & Associates Subtotals
PIC/QC
Manager
Project
Manager
Design
Engineer
Task/Subtask $290.00 $180.00 $140.00
Task 901 Project Management
901.1 Project Management 0 8 0 $1,440
901.2 Meetings 0 2 0 $360
Subtotal Hours = 0 10 0 10
Task 901 Subtotal ($) = $0 $1,800 $0 $1,800
Task 902 Striping Plans-Auto Mall and North Highlands
902.1 Striping Plans-Auto Mall and North Highlands 0 8 40 $7,040 902.2 Quantities for Change Order 0 4 8 $1,840
902.3 Quality Control Review 2 4 0 $1,300
Subtotal Hours = 2 16 48 66
Task 902 Subtotal ($) = $580 $2,880 $6,720 $10,180
Task 903 Engineering Services During Construction
903.1 Additional Design Support 0 8 40 $7,040
Subtotal Hours = 0 8 40 48
Task 903 Subtotal ($) = $0 $1,440 $5,600 $7,040
Task 904 Construction Management
904.1 Construction Manager/Construction Support $13,440 904.2 Administration Support $2,400
904.3 Inspection (Prevailing Wage) $48,750
$1,500
Materials Inspection/Testing $1,000
Sub Markup (10%) $100
$67,190
Total Hours by Classification = 2 34 88 124
Total ($) by Classification = $580 $6,120 $12,320 $19,020 Percentage of Time Allocated (by hours) = 2% 27% 71%
Total ($) = $86,210
$86,210
1 2 Hours and fee may be renegotiated if additional scope is added. 3 City comments will be presented to Harris in one consolidated set of marked-up documents and/or letter form. 4 Detailed Environmental studies are not included. This project is anticipated to be categorically exempt. 5 6
7 Overtime hours, if necessary, to be determined; may require task order amendment/additional task order.
Standard 8 hour work day, 5 days per week; no holidays have been included.
Construction Period is assumed to be approximately 5 weeks.
Hours and fee may be renegotiated if the project is delayed by factors beyond Harris' control.
City of Seaside
Amendment #9 – Engineering Design Services and Construction Management Services for the Seaside Roadway Rehabilitation Project
FEE ESTIMATE
Engineering Design Services
Total Construction Management Services=
PCE-P2 Pacific Crest Engineering
Refer to Exhibit A for CM Level of Effort
$19,020
Total =
EX Direct Expenses (Vehicles)
Exhibit A.xlsx
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City of Seaside
2021-2022 Seaside Roadway Rehabilitation Project
EXHIBIT B - CONSTRUCTION SUPPORT SERVICES
Rate Sept Oct Nov Dec
21 20 20 21 Days
HARRIS 168 160 160 168 Hours
Dana Van Horn 210.00 $ 24 40 40 42 64 $ 13,440
Construction Mgr/Constr Support
TBD 195.00 $ 184 66 66 66 250 48,750 $
Inspector - PW
TBD 120.00 $ 10 10 10 10 20 2,400 $
Admin Support
Inspector Vehicle 1,200.00 $ 1 0.25 0.25 0.25 1.25 1,500 $ $ 66,090
SUBCONSULTANT
Pacific Crest Engineering $ 1,000
Materials Inspection/Testing markup @ 10% $ 100
$ 1,100
Total $ 67,190
Assumptions:
1. Construction period is assumed to be approximately 5 weeks
2. Standard 8 hour work day, 5 days per week; no holidays have been included
3. Overtime hours, if necessary, to be determined; may require task order amendment/additional task order.
Total
2022
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