Seaside City Council
November 3, 2022

A G E N D A

CITY OF SEASIDE REGULAR MEETING
CITY COUNCIL/SUCCESSOR 440 HARCOURT AVE (COUNCIL CHAMBER) AGENCY TO THE Thursday, November 3, 2022
REDEVELOPMENT AGENCY 5:00 PM
___________________________________________________________________________________ NOTICE: The City Council will hold its public meetings in person, with a virtual option for public participation based on availability. The City of Seaside utilizes Zoom tele-conferencing technology for virtual public participation; however, we make no representation or warranty of any kind, regarding the adequacy, reliability, or availability of the use of this platform in this manner. Participation by members of public through this means is at their own risk. ___________________________________________________________________________________ ___________________________________________________________________________________

VIRTUAL PUBLIC PARTICIPATION INSTRUCTIONS

1. To view this meeting: Please click on the following link to the City of Seaside YouTube Channel: https://www.youtube.com/c/CityofSeasideCalifornia

2. To participate in this meeting: Using the Zoom application on your smart phone, laptop, tablet or desktop and click on this link: https://ci-seaside-ca-us.zoom.us/j/81936832059 WEBINAR ID: 819 3683 2059

3. To participate by phone: Please call (669) 900-9128
Enter the meeting ID 819 3683 2059 when prompted. There is no participate code – press the pound sign # after the recording prompts you.

4. To make public comment, the following options are available:

Before the Meeting via Email: Written comments can be emailed to [email protected] Include the following subject line: “Public Comment Item #___” (insert the agenda item number relevant to your comment). Written comments must be received by 2:00 p.m. on the day of the meeting.

During the Meeting via Oral Comments: When the Chair calls for public comment, attendees can queue to speak with the “Raise Hand” feature. On the Zoom application, click the “Raise Hand” button. On the phone, press *9.

IN PERSON PARTICIPATION INSTRUCTIONS
Members of the public participating in person and wishing to address the City Council may approach the podium when the Chair calls for public comment.

Packet Page 1
City Council REGULAR Meeting November 3, 2022 5:00 PM Agenda Page 2

1. CALL TO ORDER

2. ROLL CALL – ESTABLISHMENT OF QUORUM
Ian N. Oglesby
David R. Pacheco
Jason Campbell
Jon Wizard
Alexis Garcia-Arrazola
Mayor/Chair
Mayor Pro Tem/Vice Chair
Council/Agency Member
Council/Agency Member
Council/Agency Member

3. INVOCATION AND PLEDGE OF ALLEGIANCE

4. REVIEW OF AGENDA
If there are any items that arose after the 72-hour posting deadline, this is the point in the meeting where a vote may be taken to add the item to the agenda. (A 2/3- majority vote is required).

5. PUBLIC COMMENT
Members of the public wishing to address the City Council on matters within the jurisdiction of the City of Seaside, but not on this agenda, may do so during the Public Comment period for up to three (3) minutes. Public Comments for "Presentations" on this agenda are also taken at this time; comments on specific agenda items are heard under that item. For the public record, please state your name.

6. PUBLIC AGENCY COMMUNICATIONS
This is a time specifically set aside for representatives of public agencies to make brief comments of general interest to the City Council and the community.

7. PRESENTATIONS
A. PRESENTATION OF THE KEY TO THE CITY TO JOY ANDERSON (MAYOR

OGLESBY)
B. REVIEW OF UPCOMING CITYWIDE EVENTS (ERNESTO ALTAMIRANO,

COMMUNICATIONS & COMMUNITY ENGAGEMENT SPECIALIST)
C. CAPITAL IMPROVEMENT PROGRAM UPDATE (NISHA PATEL, PUBLIC

WORKS DIRECTOR/ CITY ENGINEER)
D. QUARTER ONE CITYWIDE FINANCIAL UPDATE (VICTOR DAMIANI,

FINANCE DIRECTOR)
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City Council REGULAR Meeting November 3, 2022 5:00 PM Agenda Page 3

8. CONSENT AGENDA
A. ADOPT A RESOLUTION MAKING FINDINGS IN ACCORDANCE WITH AB361: HYBRID MEETINGS AND GOVERNMENT CODE SECTION 54953 (BROWN ACT) AUTHORIZING REMOTE/TELECONFERENCE

PARTICIPATION IN CITY MEETINGS
RECOMMENDATION: Adopt a resolution making findings under AB361 and Government Code section 54953(e) authorizing teleconference (Zoom) hybrid meetings.

B. APPROVE MINUTES FROM OCTOBER 20, 2022
RECOMMENDATION: Approve minutes from October 20, 2022 as presented in the agenda packet.

C. APPROVE A PROCLAMATION HONORING THE LIFE AND LEGACY OF DON JORDAN
RECOMMENDATION: Approve a proclamation honoring the late Mayor Don Jordan, who served as a City Council Member from 1991-1994, and 2004-2008; and as Mayor from 1994-1998.

D. APPROVE A PROCLAMATION HONORING THE LIFE AND LEGACY OF

ALICE JORDAN
RECOMMENDATION: Approve a proclamation honoring the life and legacy of Mrs. Alice Jordan.

E. APPROVE MAYOR'S YOUTH FUND CONTRIBUTION REQUEST FROM SEASIDE HIGH SCHOOL 4171 ROBOTICS TEAM
RECOMMENDATION: Approve a request from Seaside High School 4171 Robotics Team for a donation of $3,000.00 from the Mayor's Youth Fund for the costs associated with their First Robotics Competition at Monterey Bay and Silicon Valley Regionals.

F. APPROVE A MAYOR'S YOUTH FUND CONTRIBUTION REQUEST FROM

SEASIDE AQUATIC CLUB
RECOMMENDATION: Approve a request from Seaside Aquatic Club for a donation of $3,000.00 from the Mayor's Youth Fund to help cover the costs associated with the operations of the team.

Packet Page 3
City Council REGULAR Meeting November 3, 2022 5:00 PM Agenda Page 4 G. APPROVE A MAYOR'S YOUTH FUND CONTRIBUTION REQUEST FROM

REBELS DREAM TEAM
RECOMMENDATION: Approve a request from Rebels Dream Team for a donation of $3,000.00 from the Mayor’s Youth Fund to help cover the costs of team apparel, new equipment and tournament fees for their baseball team.

H. APPROVE A FEE WAIVER FROM THE "RECOGNIZING MILITARY SERVICE CENTER" FOR THE USE OF THE LAGUNA GRANDE HALL FOR THEIR VETERANS CELEBRATION ON NOVEMBER 12, 2022
RECOMMENDATION: Approve the fee waiver request from the "Recognizing Military Service Center" for the use of Laguna Grande Hall to hold their Veterans Celebration in the amount of $398.25, the organization will provide the City with the non-refundable portion of the deposit of $92.25.

I. ADOPT A RESOLUTION AUTHORIZING A BUDGET AMENDMENT TO APPROPRIATE FUNDS FOR FY 2022/23 FOR SPENDING UNDER POLICE DEPARTMENT SPECIAL REVENUE FUNDS 243 & 241: $15,000.00 FOR FUND 243; PENINSULA REGIONAL VIOLENCE & NARCOTICS TEAM
(PRVNT) AND $15,000.00 FOR FUND 241; ASSET FORFEITURE
RECOMMENDATION: Adopt a resolution authorizing a budget amendment for the fiscal year 2022/23 adopted budget appropriating funds from fund 243 & 241 J. ADOPT A RESOLUTION APPROVING A PROFESSIONAL SERVICE

AGREEMENT TO RRM DESIGN GROUP FOR ARCHITECTURAL AND
ENGINEERING SERVICES FOR FIRE STATION NO. 2 PROJECT FOR AN AMOUNT NOT TO EXCEED $986,404.00
RECOMMENDATION: Adopt a resolution approving a professional services agreement to perform Architectural and Engineering Services for Fire Station No. 2 Project with RRM Design Group for an amount not to exceed $986,404.00.

K. ADOPT A RESOLUTION EXPRESSING OFFICIAL INTENT REGARDING FIRE STATION NO. 2 CAPITAL EXPENDITURES TO BE REIMBURSED

FROM PROCEEDS OF TAX-EXEMPT OBLIGATIONS IN AN AMOUNT NOT TO EXCEED $20,993,811.00.

RECOMMENDATION: Adopt a resolution expressing official intent regarding Fire Station No. 2 capital expenditures to be reimbursed from proceeds of tax-exempt obligations in an amount not to exceed $20,993,811.00.

L. ADOPT A RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES

AGREEMENT WITH CSG CONSULTANTS INC IN THE AMOUNT OF
$70,000.00 FOR DEVELOPMENT REVIEW SERVICES FOR THE GRAND

HYATT SEASIDE RESORT HOTEL TO BE REIMBURSED BY THE
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City Council REGULAR Meeting November 3, 2022 5:00 PM Agenda Page 5

DEVELOPER
RECOMMENDATION: Adopt a resolution authorizing the City Manager to execute a professional services agreement with CSG Consultants Inc in the amount of $70,000.00 for development review services for the Grand Hyatt Seaside Resort Hotel.

9. PUBLIC HEARING
A. ADOPTION OF AN ORDINANCE MODIFYING SEASIDE MUNICIPAL CODE SECTIONS 17.52.251 AND 17.52.252 PERTAINING TO SHORT-TERM

RENTAL PROGRAM (FIRST READING - ROLL CALL VOTE)
RECOMMENDATION: 1. Introduce and hold first reading of an Ordinance to amend Seaside Municipal Code Sections 17.52.251 and 17.52.252 pertaining to Short-term Rentals; and

2. Direct that publication of the ordinance will be satisfied by publication of a summary approved by the City Attorney.

B. ADOPTION OF AN ORDINANCE AMENDING CHAPTER 15 OF THE
SEASIDE MUNICIPAL CODE ADOPTING THE 2022 EDITIONS OF THE

CALIFORNIA BUILDING, RESIDENTIAL, PLUMBING, ELECTRICAL,

MECHANICAL, ENERGY, GREEN BUILDING STANDARDS, FIRE CODES,

AND RELATED MODEL CODES WITH AMENDMENTS (FIRST READING -

ROLL CALL VOTE)
RECOMMENDATION: Adoption of an ordinance amending Chapter 15 of the Seaside Municipal Code relating to buildings and construction, repealing and adopting by reference the 2022 California Building Code, the California Residential Code, the California Plumbing Code, the California Mechanical Code, the California Electrical Code, the California Green Building Standards Code, the California Energy Code, the California Fire Code, and amendments thereto.

10. BUSINESS ITEMS
A. REVIEW AND TAKE ACTION ON TRAFFIC ADVISORY COMMITTEE

RECOMMENDATIONS TO DENY A RED CURB ON JUAREZ STREET AND AN

ADDITIONAL DRIVEWAY ON AMADOR AVENUE
RECOMMENDATION: 1) Deny installation of the red curb at 1841 Juarez Street, and 2) Deny installation of an additional driveway approach at 700 Amador Avenue.

11. COUNCIL MEMBER REQUESTS
A. NEW COUNCIL MEMBER REQUESTS
Packet Page 5
City Council REGULAR Meeting November 3, 2022 5:00 PM Agenda Page 6 B. FOLLOW UP ON PREVIOUS REQUESTS

12. CITY ATTORNEY, CITY MANAGER, MAYOR AND CITY COUNCIL

COMMENTS AND REPORTS ON COMMITTEE ASSIGNMENTS
This is a time specifically set aside for members of the City Council, the City Manager and City Attorney to make brief comments of general interest to the community and report on committee assignments.

13. CLOSED SESSION
Pursuant to Government Code Section 54956 et seq., the City Council and Successor Agency to Redevelopment Agency may adjourn to a Closed Session to consider specific matters dealing with litigation, certain personnel matters, property negotiations or to confer with the City Attorney. Public comments on these items are taken after being read by the City Attorney. For the public record, please state your name.

A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION PURSUANT TO
GOVERNMENT CODE SECTION 54957
POSITION: CITY ATTORNEY
B. CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE SECTION 54956.9:

Potential Litigation (2 Matters)
C. CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE SECTION 54956.9: EXISTING LITIGATION
Petrovich Development Company, LLC v. City of Seaside, et al.

Monterey County Superior Court 21CV003630
D. CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE SECTION 54956.9 (EXISTING LITIGATION)
Committee for Sound Water and Land Development of Fort Ord v. Seaside, et al.

Sixth District Court of Appeal
Case No: H049031

14. ADJOURNMENT
Next Regularly Scheduled Meeting:

November 17, 2022
5:00 PM
The City of Seaside is committed to providing accessible facilities and accommodating people with Packet Page 6
City Council REGULAR Meeting November 3, 2022 5:00 PM Agenda Page 7 disabilities in all of its services programs and activities. If special considerations are needed by any person to fully participate in this meeting, contact the City Clerk at 899-6707 no fewer than two business days prior to the meeting to allow reasonable arrangements. Agendas are posted at:
http://www.ci.seaside.ca.us/129/City-Council-Committee-Agendas Agenda-related writings or documents provided during public meetings are available for public inspection during the meeting or from the office of the City Clerk. This agenda is posted in compliance with California Governor Newsom's Executive Orders N-29-20 and N-33-20.

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CITY OF SEASIDE

STAFF REPORT
Item No.: 8.A.

TO: City Council
FROM: Jaime M. Fontes, City Manager
BY: Sheri Damon, City Attorney
DATE: November 3, 2022
SUBJECT: ADOPT A RESOLUTION MAKING FINDINGS IN ACCORDANCE WITH AB361: HYBRID MEETINGS AND GOVERNMENT CODE
SECTION 54953 (BROWN ACT) AUTHORIZING

REMOTE/TELECONFERENCE PARTICIPATION IN CITY

MEETINGS

RECOMMENDATION
Adopt a resolution making findings under AB361 and Government Code section 54953(e) authorizing teleconference (Zoom) hybrid meetings.

BACKGROUND
On or about March 4, 2020, Governor Newsom declared a State of Emergency in the State of California pursuant to Government Code Section 8625 as a result of the COVID19 pandemic and that declaration is ongoing. In the month of April 2022, Monterey County Health Officer reiterated the need for ongoing social distancing and masking due to a substantial increase in COVID infections. In the months of April through August 2022, the City of Seaside has observed an uptick in COVID cases by Seaside residents and City staff. Government Code Section 54953(e), authorizes remote teleconference meetings without complying with the notice requirements of 54953(b) and physical location of Council member participation, so long as the local agency has made appropriate findings and the state continues to be in a state of emergency.

FISCAL IMPACT
Zoom account and on-line services are already included in the budget.

ATTACHMENTS
Packet Page 8

Item No. 8.A. Page 2 of 2

1. AB361 Resolution
Reviewed for Submission to the City Council by:
_________________________________________
Jaime M. Fontes, City Manager
Packet Page 9
RESOLUTION NO. 22-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEASIDE

MAKING FINDINGS FOR AND AUTHORIZING REMOTE

TELECONFERENCE/ZOOM MEETINGS IN ACCORDANCE WITH GOVERNMENT CODE SECTION 54953(e)
WHEREAS, on or about March 4, 2020, Governor Newsom declared a State of Emergency in the State of California pursuant to Government Code section 8625 as a result of the COVID-19 pandemic and that declaration is ongoing; and WHEREAS, in the month of April 2022, Monterey County Health Officer reiterated the need for ongoing social distancing and masking due to a substantial increase in COVID infections; and
WHEREAS, in the months of April, May, and June 2022, the City of Seaside has observed an uptick in COVID cases by Seaside residents and City staff; and WHEREAS, on or about June 2, 2022, the Center for Disease Control designated Monterey County to be a county of high community transmissibility for COVID given the increase in the number of COVID cases and the increase in the use of hospital beds (as compared to the previous weeks); and
WHEREAS, Government Code Section 54953(e), authorizes the remote teleconference meetings without complying with the noticing requirements of 54953(b) and physical location of Council member participation, so long as the local agency has made appropriate findings and the state continues to be in a state of emergency; and WHEREAS, the City Council now desires to adopt a Resolution finding that the requisite conditions exist for the legislative bodies of the City of Seaside, to conduct remote electronic/teleconference meetings without compliance with Government Code Section 54953(b)(3).

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Seaside hereby makes the following findings:

1. The above recitals are true and correct and are incorporated herein by this reference.

2. The City Council determines that as a result of the proclaimed state of emergency in California due to COVID-19, and in particular the continued spread of the virus in Monterey County, the notable increase in COVID cases amongst City residents and City staff are grounds to authorize the use of remote teleconference participation pursuant to Government Code section Packet Page 10
54953(e) when determined by the City to be necessary, in the conduct of the City’s business.

3. The City Manager and City Attorney shall ensure that all City bodies are authorized to conduct their meetings via the hybrid method, including in person and/or fully remote Zoom/teleconference meetings and are directed to take all steps to implement this Resolution including, but not limited to, conducting open and public remote meetings in accordance with the requirements of Government Code section 54953(e) and/or other applicable provisions of the Brown Act.

This Resolution shall take effect immediately upon its adoption and shall be effective for thirty (30) days, unless extended by the City Council.

PASSED AND ADOPTED by meeting of City of Seaside duly held on the 3rd day of November, 2022, by the following vote:

AYES: COUNCIL MEMBERS
NOES: COUNCIL MEMBERS
ABSENT: COUNCIL MEMBERS
ABSTAIN: COUNCIL MEMBERS
APPROVED:
_______________________________
Ian N. Oglesby, Mayor
ATTEST:
______________________________
Dominique L. Davis, City Clerk
APPROVED AS TO FORM:
______________________________
Sheri L. Damon, City Attorney
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DRAFT MINUTES

CITY OF SEASIDE REGULAR MEETING
CITY COUNCIL/ SUCCESSOR 440 HARCOURT AVE
AGENCY TO THE Thursday, October 20, 2022
REDEVELOPMENT AGENCY 5:00 PM

1. CALL TO ORDER
Mayor Pro Tem/Vice Chair Pacheco called the meeting to order at 5:00 p.m.

2. ROLL CALL – ESTABLISHMENT OF QUORUM
PRESENT: Campbell, Garcia-Arrazola, Wizard
ABSENT: Oglesby

3. INVOCATION AND PLEDGE OF ALLEGIANCE
The invocation was led by Rev. Kenneth Murray (Ocean View Baptist Church); and the pledge was led by Council/Agency Member Garcia-Arrazola.

4. REVIEW OF AGENDA
City Manager Fontes announced that item 8H (…) is requested to be postponed to November 3, 2022 Council meeting. Mayor Pro Tem Pacheco asked that meeting be closed in the honor of former Mayor Don Jordan.

5. PUBLIC COMMENT
Ben Bruce, Jorge, Giselle, Peter Kaiser

6. PUBLIC AGENCY COMMUNICATIONS
A. CALIFORNIA AMERICAN WATER UPDATE (JOSH STRATTON, EXTERNAL

AFFAIRS MANAGER)
Mr. Stratton, Cal-Am provided a presentation about water supply constraints, current supplies status, conservation program, and responded to questions from the Council.

7. PRESENTATIONS
A. REVIEW OF UPCOMING CITYWIDE EVENTS (ERNESTO ALTAMIRANO, Packet Page 12
Thursday, October 20, 2022 City Council REGULAR Meeting Page 2

COMMUNICATIONS & COMMUNITY ENGAGEMENT SPECIALIST)
Mr. Altamirano provided the presentation and responded to questions from the Council.

B. RECEIVE STATUS UPDATE OF THE CITY'S ACCESSORY DWELLING UNIT

WATER ALLOCATION PROGRAM (ANDREW MYRICK, COMMUNITY &

ECONOMIC DEVELOPMENT PLANNING MANAGER)
Mr. Myrick provided the presentation and responded to questions from the Council.

8. CONSENT AGENDA
Mayor Pro Tem Pacheco read the consent agenda items and asked if any items would be pulled. Mayor Pro Tem Pacheco pulled item 8E and Council/Agency Member Wizard pulled item 8G. There were no comments from the public.

On motion by Council/Agency Member Campbell and second by Council/Agency Member Garcia-Arrazola and carried by the following vote, the City Council/Successor Agency moved to approve the consent agenda except for items 8E and 8G; and acknowledging that item 8H would be heard on November 3, 2022.

RESULT: 4-0-0-1
AYES: Campbell, Garcia-Arrazola, Pacheco, Wizard
NOES: None
ABSTAIN: None
ABSENT: Oglesby
A. APPROVE ENVIRONMENTAL SERVICES COOPERATIVE AGREEMENT

QUARTERLY REPORT
ACTION: APPROVED
B. APPROVE MINUTES FROM OCTOBER 6, 2022
ACTION: APPROVED
C. APPROVE PROCLAMATION RECOGNIZING THE MONTH OF NOVEMBER

AS NATIVE AMERICAN HERITAGE MONTH
ACTION: APPROVED
D. PROCLAMATION RECOGNIZING NOVEMBER 7-13, 2022, AS OPERATION

GREEN LIGHT WEEK IN SUPPORT OF VETERANS SERVICE TO OUR

COMMUNITY
ACTION: APPROVED
Packet Page 13
Thursday, October 20, 2022 City Council REGULAR Meeting Page 3 E. PROCLAMATION HONORING THE LIFE AND LEGACY OF REVEREND DR.

HERBERT H. LUSK, II
Mayor Pro Tem Pacheco pulled the item and presented the proclamation to the family. Dr. Bettye Lusk received the proclamation on behalf of the family. There were no comments from the public.

On motion by Council/Agency Member Campbell and second by Council/Agency Member Garcia-Arrazola and carried by the following vote, the City Council/Successor Agency moved to approve the proclamation honoring Rev. Dr. H.H. Lusk, II.

RESULT: 4-0-0-1
AYES: Campbell, Garcia-Arrazola, Pacheco, Wizard
NOES: None
ABSTAIN: None
ABSENT: Oglesby
ACTION: PROCLAIMED
F. PROCLAMATION HONORING THE LIFE AND LEGACY OF BILLY F.

DEBERRY
ACTION: PROCLAIMED
G. AUTHORIZING THE APPLICATION AND ADOPTING THE PLAN FOR THE

PERMANENT LOCAL HOUSING ALLOCATION PROGRAM
Council/Agency Member Wizard pulled the item. City Manager Fontes and Mr. Myrick responded to questions. There were no comments from the public.

On motion by Council/Agency Member Wizard and second by Council/Agency Member Garcia-Arrazola and carried by the following vote, the City Council/Successor Agency moved to authorize the application and adopting the plan for the Permanent Local Housing Allocation Program.

RESULT: 4-0-0-1
AYES: Campbell, Garcia-Arrazola, Pacheco, Wizard
NOES: None
ABSTAIN: None
ABSENT: Oglesby
ACTION: ADOPTED RESO #22-136
H. REVIEW AND TAKE ACTION ON TRAFFIC ADVISORY COMMITTEE

RECOMMENDATIONS TO DENY A RED CURB ON JUAREZ STREET AND AN

ADDITIONAL DRIVEWAY ON AMADOR AVENUE
This item was postponed to the November 3, 2022 meeting.

Packet Page 14
Thursday, October 20, 2022 City Council REGULAR Meeting Page 4

9. BUSINESS ITEMS
A.ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE

A LEASE PURCHASE FINANCING FOR A FIRE ENGINE AND A STREET SWEEPER IN THE AMOUNT OF $1,367,000.00
Victor Damiani, Finance Director presented the item and responded to questions from the Council. There were no comments to the public.

On motion by Council/Agency Member Campbell and second by Council/Agency Member Garcia-Arrazola and carried by the following vote, the City Council/Successor Agency moved to adopt a resolution authorizing the City Manager to execute a lease purchase financing for a fire engine and a street sweeper in the amount of $1,367,000.00
RESULT: 4-0-0-1
AYES: Campbell, Garcia-Arrazola, Pacheco, Wizard
NOES: None
ABSTAIN: None
ABSENT: Oglesby
ACTION: ADOPTED RESO #22-137
B.APPROVE A NEW TRAFFIC CALMING PROGRAM AS RECOMMENDED BY

THE TRAFFIC ADVISORY COMMITTEE
Nisha Patel, City Engineer, introduced the item and David Parisi, Consultant that presented the item and responded to questions from the Council.

Public Comment: Tanja Roos, Peter Kaiser,
On motion by Council/Agency Member Campbell and second by Council/Agency Member Garcia-Arrazola and carried by the following vote, the City Council/Successor Agency moved to approve the new traffic calming program as recommended by the Traffic Advisory Committee, and replacing the existing program adopted in 2016.

RESULT: 4-0-0-1
AYES: Campbell, Garcia-Arrazola, Pacheco, Wizard
NOES: None
ABSTAIN: None
ABSENT: Oglesby
ACTION: APPROVED
C. REVIEW AND TAKE ACTION ON TRAFFIC ADVISORY COMMITTEE

RECOMMENDATIONS FOR RED CURB ON CITY STREETS AND A NEW BUS

STOP ON NOCHE BUENA STREET
Packet Page 15
Thursday, October 20, 2022 City Council REGULAR Meeting Page 5 Patrick Grogan, Associate Engineer presented the item and responded to questions from the Council. Michelle Overmeyer, Director of Planning & Innovation, MontereySalinas Transit provided comments about the activity of the bus stops and acknowledge concerns shared.

City Clerk Dominique Davis advised the Council that two items of public comment were received on this item in advance of the meeting.

Public Comment: Dianne Nielson, Andrea Williams, Tanja Roos On motion by Council/Agency Member Campbell and second by Council/Agency Member Garcia-Arrazola and carried by the following vote, the City Council/Successor Agency moved to approve a new bus stop on the northwest corner of Noche Buena Street and San Pablo Avenue (item 1); and approve installation of red curb east and west of the driveway at 1210-1212 San Pablo Avenue (item 2).

RESULT: 4-0-0-1
AYES: Campbell, Garcia-Arrazola, Pacheco, Wizard
NOES: None
ABSTAIN: None
ABSENT: Oglesby
On motion by Council/Agency Member Campbell and second by Council/Agency Member Garcia-Arrazola and carried by the following vote, the City Council/Successor Agency moved to deny a red curb for 1538 Hilby Avenue (item 3).

RESULT: 3-1-0-1
AYES: Campbell, Garcia-Arrazola, Wizard
NOES: Pacheco
ABSTAIN: None
ABSENT: Oglesby
ACTION: APPROVED ITEMS 1 & 2; DENIED ITEM 3

10. COUNCIL MEMBER REQUESTS
A. NEW COUNCIL MEMBER REQUESTS

1. Address parking issues on Broadway Avenue (Pacheco)
Council/Agency Member Wizard inquired as to whether the City Attorney would explore and consider the possibility to empower parking control officers to initiate a tow instead of exclusively the duty of a sworn law enforcement officer. City Attorney Damon responded that parking control officers have existing powers to initiate such activity and is conducted based on whether the action is warranted and actionable.

Packet Page 16
Thursday, October 20, 2022 City Council REGULAR Meeting Page 6 B. FOLLOW UP ON PREVIOUS REQUESTS

1. Shopping Cart Ordinance (Oglesby)

2. Parking Limitations in the Neighborhood Parks (Oglesby) City Manager Fontes provided an update on the items.

11. CITY ATTORNEY, CITY MANAGER, MAYOR AND CITY COUNCIL COMMENTS

AND REPORTS ON COMMITTEE ASSIGNMENTS
Reports provided.

12. CLOSED SESSION
City Attorney Damon read the closed session items and did not anticipate any reports.

Mayor Pro Tem made comments in honor and recognition of the passing of Mayor Don Jordan.

A. CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO
GOVERNMENT CODE 54957.6
Agency Negotiators: Roberta Greathouse, Human Resources Director/Risk Manager; Donna Williamson, Labor Negotiator.

Employee Organization: Seaside Public Safety Managers
B. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8
Property: A portion of APN 031-151-057 located generally east of General Jim Moore Blvd., West of Chapel Drive and North of Chapel Road
Agency Negotiators: City Manager, et. al
Negotiating Parties: United States Army and City of Seaside Under Negotiation: Price, Terms of Payment, or Both
C. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8
Property: A portion of APN 031-151-055 is generally located east of General Jim Moore Blvd, south of Lightfighter and north of Gigling, commonly known as the Presidio of Monterey (POM) Firestation
Agency Negotiators: City Manager, et. al
Negotiating Parties: United States Army and City of Seaside Under Negotiation: Price, Terms of Payment, or Both
D. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8
Packet Page 17
Thursday, October 20, 2022 City Council REGULAR Meeting Page 7 Property: A portion of APN 031-052-039 directly adjacent to east of Monterey Road Agency Negotiators: City Manager, et. al
Negotiating Parties: Seaside Basin Watermaster and Successor Agency of Seaside/City of Seaside
Under Negotiation: Price, Terms of Payment, or Both
E. CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE SECTION 54956.9: POTENTIAL LITIGATION
Potential Litigation (2 Matters)

13. ADJOURNMENT
With no further business, the meeting adjourned in honor of Mayor Don Jordan at 9:06 p.m.

Respectfully submitted,
_________________________ _________________________
Dominique L. Davis, City Clerk Ian N. Oglesby, Mayor
Packet Page 18
City of Seaside
Proclamation
In Recognition of Don R. Jordan
July 26, 1942 – October 19, 2022
WHEREAS, Don Robey Jordan, a native of Bogalusa, La was born on July 26, 1942 to the proud parents of the late Mary Wilson Jordan and Albert Laurn Jordan; and
WHEREAS, a 1960 graduate of Central Memorial High School in Bogalusa, La. Don attended Southern University A&M College in Baton Rouge, La where he received a B. S. Degree in Mathematics and Physics; and WHEREAS, upon graduation in 1964, he was commissioned 2nd Lieutenant in the U. S. Army Air Defense Branch; and
WHEREAS, He was assigned Air Defense Operations Officer for U.S., South Korean Air Defense Forces and U.S.

Army Combat Development Experimentation Command in Fort Ord, CA as an Operations Research and System Analyst; and WHEREAS, upon retirement from the Army, Major Don Jordan made Seaside, California his home; and WHEREAS, Don got busy putting into action his leadership skills and team spirit to become involved in community service, where he became a political activist and
WHEREAS, Don served on the City Council from 1991-1994, and twice elected as Mayor of Seaside from 1994- 1998, Don made a major difference within his community. His many accomplishments, accolades, and development changes impacted many residents for the better; and
WHEREAS, the major developments he brought to Seaside molded plans for a better tomorrow. Don set the blueprint for Seaside to always rise above; and
WHEREAS, He was involved in numerous ventures to make available resources to Seaside, including assisting Cal State University, Monterey Bay (CSUMB) with occupying some of the former Ft. Ord land, assisted with the opening of Smart and Final Grocery Store, and Walgreens Pharmacy. He was heavily involved in providing many programs for our senior citizens and our youth; and
WHEREAS, Don served on various boards including The Boys and Girls Club, Seaside Kiwanis, a life member of Southern University Alumni, NAACP and many other organizations. He also served as deacon at Friendship Baptist Church; and
NOW THEREFORE, BE IT PROCLAIMED, that I, The Honorable Ian N. Oglesby, Mayor of the City of Seaside, on behalf of the City Council, do hereby recognize the life and legacy of Mayor Don R. Jordan for his many accomplishments and community leadership, and express the appreciation of the community for his outstanding service and dedication to this community.
______________________
Ian N. Oglesby, Mayor
Packet Page 19
City of Seaside
Proclamation
In Recognition of Alice L. Jordan
August 31, 1943 – September 30, 2022
WHEREAS, Alice Lorene “Rene” Jackson was born August 31, 1943, in Osyka, Ms. to the late Clarence and Elnora Jackson both originally from Mississippi but reared their children in Hammond, Louisiana; and WHEREAS, Alice graduated from Southern University with a Bachelor and master’s degree in Education. She also received her MBA from Atlanta University in Atlanta¸ Georgia. After graduating from college, she began her teaching career in Louisiana and Indiana. Later in her career she began working at the Pharmaceutical Company Eli Lilly in Sales and Marketing in Indianapolis, Indiana; and WHEREAS, Alice was the first African American to retire from Eli Lilly with over 20 years of service; and
WHEREAS, In December of 1999 she married the Love of her life Don R. Jordan and moved to Seaside, California. Alice joined Don in becoming very active in civic and community involvement; and WHEREAS, Alice had a passion for getting young people involved with voting rights and encouraging students to attend college. Her favorite passion was working on the annual Martin Luther King Day program; and
WHEREAS, Alice and Don were very instrumental in the naming of OBAMA WAY in Seaside California; and
WHEREAS, She was involved in many organizations which included the Kiwanis Club of Seaside, National Pan Hellenic Council, Inc. Monterey Bay Chapter, Delta Sigma Theta Sorority Inc. (Life Member), Monterey Bay Links, Incorporated, Monterey Branch NAACP, Boys and Girls Club of Monterey, Seaside High School Key Club International and Southern University Alumni Association; and WHEREAS, Alice was also named Monterey County Outstanding Woman of the Year in 2008. Also, Seaside Business and Professional Woman of the Year 2009. She was a deaconess at the Friendship Baptist Church in Seaside; and
WHEREAS, having lived an extraordinary and exceptional life she is survived by a wonderful family including Sister Earnestine Jones, Stepchildren, and grandchildren; and WHEREAS, She was preceded in death by her parents Clarence and Elnora Jackson, Sisters, Ruth Bean Gooden and Christine Jackson; and
NOW THEREFORE, BE IT PROCLAIMED, that I, The Honorable Ian N. Oglesby, Mayor of the City of Seaside, on behalf of the City Council, do hereby recognize the life and legacy of Alice Jordan for her many accomplishments and community leadership, and express the appreciation of the community for her outstanding service and dedication to this community.
________________________
Ian N. Oglesby, Mayor
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CITY OF SEASIDE

STAFF REPORT
Item No.: 8.E.

TO: City Council
FROM: Jaime M. Fontes, City Manager
BY: Dan Meewis, Recreation Director
DATE: November 3, 2022
SUBJECT: APPROVE MAYOR'S YOUTH FUND CONTRIBUTION REQUEST FROM SEASIDE HIGH SCHOOL 4171 ROBOTICS TEAM

RECOMMENDATION
Approve a request from Seaside High School 4171 Robotics Team for a donation of $3,000.00 from the Mayor's Youth Fund for the costs associated with their First Robotics Competition at Monterey Bay and Silicon Valley Regionals.

BACKGROUND
The Seaside High School 4171 Robotics Team is requesting a donation of $3,000.00 from the Mayor's Youth Fund to help with the costs associated with their First Robotics Competition at Monterey Bay and Silcon Valley Regionals. The contribution will allow them to build a robot out of recycled materials. This allows for less capital waste and reduces environmental debris.

Based on the information provided in the application, the request meets the criteria for the Mayor's Youth Fund Policy. They received their last donation at the December 20, 2018 City Council Meeting. They submitted their 2018 Mayor's Youth Fund Closing report within the 60 day time frame.

FISCAL IMPACT
This request would be funded by a donation from the Green Waste Recovery's donation to the Mayor's Youth Fund. The current balance is the Mayor's Youth Fund account (601-2106) is $68,349.43. If the City Council approves this request, the balance will decrease to $65,349.43. This is for fiscal year 2022/23.

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Item No. 8.E. Page 2 of 2
In the event that all of the funds in the Mayor's Youth Fund become exhausted, staff will keep a file of all applications. Once Green Waste issues the next round of funding, all applications on file will be processed at the next available City Council meeting.

The City Council has also allocated $10,000 from the general fund for fiscal year 2022/2023 to the Robotics Team. This request is separate and in addition to the $10,000 already allocated.

ATTACHMENTS

1. MYF Seaside High School Robotics 2022

2. W-9 Seaside High School Robotics 2022

3. Mayor's Youth Fund Closing Report - Seaside High School Robotics 2018 Reviewed for Submission to the City Council by:
_________________________________________
Jaime M. Fontes, City Manager
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CITY OF SEASIDE

STAFF REPORT
Item No.: 8.F.

TO: City Council
FROM: Jaime M. Fontes, City Manager
BY: Dan Meewis, Recreation Director
DATE: November 3, 2022
SUBJECT: APPROVE A MAYOR'S YOUTH FUND CONTRIBUTION REQUEST

FROM SEASIDE AQUATIC CLUB

RECOMMENDATION
Approve a request from Seaside Aquatic Club for a donation of $3,000.00 from the Mayor's Youth Fund to help cover the costs associated with the operations of the team.

BACKGROUND
The Seaside Aquatic Club is requesting a donation of $3,000.00 from the Mayor's Youth Fund to help cover the costs associated with the swim team, which include pool rental fees, pool maintenance, supply costs, Red Cross registration fees, and costs for staff.

Funds are also established to help subsidize low-income swimmers from the Seaside High School Swim Team who are interested in swimming year round.

The Seaside Aquatic Club participates in the annual Coastal Clean-up Day held each year in Monterey County and they also recycle soda cans and plastic materials as a fundraiser for the team. The Seaside Dolphins hold three major fund raisers each year to help support the team and to keep fees affordable.

Based on the information provided in the application, the request meets the criteria for the Mayor's Youth Fund Policy. They received their last donation at the September 02, 2021 City Council Meeting. They submitted their 2021 Mayor's Youth Fund Closing report within the 60 day time frame.

FISCAL IMPACT
This request would be funded by a donation from the Green Waste Recovery's donation Packet Page 30

Item No. 8.F. Page 2 of 2
to the Mayor's Youth Fund. The current balance is the Mayor's Youth Fund account (601-2106) is $65,349.43. If the City Council approves this request, the balance will decrease to $62,349.43. This is for fiscal year 2022/23.

In the event that all of the funds in the Mayor's Youth Fund become exhausted, staff will keep a file of all applications. Once Green Waste issues the next round of funding, all applications on file will be processed at the next available City Council meeting.

ATTACHMENTS

1. MYF Seaside Aquatic Club - The Dolphins 2022

2. W-9 - Seaside Aquatic Club 2022

3. Mayors Youth Fund Closing Report 2021
Reviewed for Submission to the City Council by:
_________________________________________
Jaime M. Fontes, City Manager
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CITY OF SEASIDE

STAFF REPORT
Item No.: 8.G.

TO: City Council
FROM: Jaime M. Fontes, City Manager
BY: Dan Meewis, Recreation Director
DATE: November 3, 2022
SUBJECT: APPROVE A MAYOR'S YOUTH FUND CONTRIBUTION REQUEST

FROM REBELS DREAM TEAM

RECOMMENDATION
Approve a request from Rebels Dream Team for a donation of $3,000.00 from the Mayor’s Youth Fund to help cover the costs of team apparel, new equipment and tournament fees for their baseball team.

BACKGROUND
The Rebels Dream Team is Requesting a Donation of $3,000.00 from the Mayor's Youth Fund to help cover the costs of team apparel, new equipment, and tournament fees for their baseball team. Rebels Dream Team is a nonprofit youth traveling baseball organization based in Seaside, California. The team cleans up after each game and gathers all the cans and bottles to recycle.

Based on the information provided in the application, the request meets the criteria for the Mayor's Youth Fund Policy. This is the first time that the Rebels Dream Team is requesting a donation for their baseball team.

FISCAL IMPACT
This request would be funded by a donation from the Green Waste Recovery's donation to the Mayor's Youth Fund. The current balance is the Mayor's Youth Fund account (601-2106) is $62,349.43. If the City Council approves this request, the balance will decrease to $59,349.43. This is for fiscal year 2022/23.

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Item No. 8.G. Page 2 of 2
In the event that all of the funds in the Mayor's Youth Fund become exhausted, staff will keep a file of all applications. Once Green Waste issues the next round of funding, all applications on file will be processed at the next available City Council meeting.

ATTACHMENTS

1. MYF Rebels Dream Team - Baseball 2022
Reviewed for Submission to the City Council by:
_________________________________________
Jaime M. Fontes, City Manager
Packet Page 39
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CITY OF SEASIDE

STAFF REPORT
Item No.: 8.H.

TO: City Council
FROM: Jaime M. Fontes, City Manager
BY: Dan Meewis, Recreation Director
DATE: November 3, 2022
SUBJECT: APPROVE A FEE WAIVER FROM THE "RECOGNIZING MILITARY SERVICE CENTER" FOR THE USE OF THE LAGUNA GRANDE
HALL FOR THEIR VETERANS CELEBRATION ON NOVEMBER 12,
2022

RECOMMENDATION
Approve the fee waiver request from the "Recognizing Military Service Center" for the use of Laguna Grande Hall to hold their Veterans Celebration in the amount of $398.25, the organization will provide the City with the non-refundable portion of the deposit of $92.25.

BACKGROUND
The Recognizing Military Service Center is a non-profit organization.They are requesting a fee waiver to help cover the costs associated with their Veterans Celebration on Saturday, November 12, 2022, from 12:00 p.m. to 5:00 p.m. in the Laguna Grande Hall at the Oldemeyer Center.

Staff recommends that the fees be waived for the rental cost of the facility and that the organization pay only the non-refundable portion of the deposit of $92.25 to go towards the building maintenance fund.

FISCAL IMPACT
The approximate fees which are applicable to this request are:

Laguna Grande Hall Fee 5 Hours @ $56.25 $281.25
Insurance $117.00
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Item No. 8.H. Page 2 of 2
Deposit Non Refundable Portion $ 92.25
TOTAL $490.50
Should the City Council approve the request with the staff recommendation to waive all rental fees but require payment for the non-refundable deposit only, the fiscal impact is $398.25.

ATTACHMENTS

1. Recognizing Military Service Center Fee Waiver 2022

2. 501(c)(3) - Recognizing Military Service Center
Reviewed for Submission to the City Council by:
_________________________________________
Jaime M. Fontes, City Manager
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CITY OF SEASIDE

STAFF REPORT
Item No.: 8.I.

TO: City Council
FROM: Jaime M. Fontes, City Manager
BY: Nick Borges, Acting Police Chief
DATE: November 3, 2022
SUBJECT: ADOPT A RESOLUTION AUTHORIZING A BUDGET AMENDMENT TO APPROPRIATE FUNDS FOR FY 2022/23 FOR SPENDING
UNDER POLICE DEPARTMENT SPECIAL REVENUE FUNDS 243 &
241: $15,000.00 FOR FUND 243; PENINSULA REGIONAL
VIOLENCE & NARCOTICS TEAM (PRVNT) AND $15,000.00 FOR
FUND 241; ASSET FORFEITURE

RECOMMENDATION
Adopt a resolution authorizing a budget amendment for the fiscal year 2022/23 adopted budget appropriating funds from fund 243 & 241

BACKGROUND
The Police Department's fund 243 is designated for the Peninsula Regional Violent Crime and Narcotics Task Force (PRVNT). The PRVNT funds are direct contributions from Seaside Police and local police agencies to purchase shared equipment and provide needed training in a collaborative effort to prevent and solve major crime throughout the Monterey Peninsula. Fund 241 is the asset forfeiture account held for all illegal monies that are seized by law enforcement. The funds are authorized by state law to be reappropriated for law enforcement equipment and training needs. The funds must be appropriated each fiscal year with Seaside City Council approval before spending. These funds will be used to cover existing costs associated with shared investigative tools (GPS and call recording technology). These two costs are annual subscriptions financially managed by the police department.

FISCAL IMPACT
Fund 243 to be appropriated - $15,000
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Item No. 8.I. Page 2 of 2
Fund 241 to be appropriated - $15,000

ATTACHMENTS

1. RESOLUTION Funds
Reviewed for Submission to the City Council by:
_________________________________________
Jaime M. Fontes, City Manager
Packet Page 48
RESOLUTION NO. 22-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEASIDE

TO APPROVE A RESOLUTION AUTHORIZING A BUDGET AMENDMENT
TO APPROPRIATE FUNDS FOR FY 2022/23 FOR SPENDING UNDER POLICE DEPARTMENT SPECIAL REVENUE FUNDS 243 (PRVNT) & 241 (ASSET FORFEITURE) IN THE AMOUNT OF $15,000 FOR EACH FUND ($30,000 TOTAL) WHEREAS, the City of Seaside approves the budget amendment to appropriate requested funds to be available for the police department to use for needed spending WHEREAS, the Police Department shares the funds in these accounts as a shared partnership through regional annual contributions and sized assets that were possessed illegally; WHEREAS, the funds will additionally be used as departmental and regional needs arise; NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby approve the appropriation of funds in special revenue funds 243 & 241 in the amount of $15,000 for each account ($30,000 total).

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Seaside duly held on the 4th day of November by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:
________________________
Ian Oglesby, Mayor
City of Seaside
ATTEST:
_________________________
Dominque Davis, City Clerk
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CITY OF SEASIDE

STAFF REPORT
Item No.: 8.J.

TO: City Council
FROM: Jaime M. Fontes, City Manager
BY: Nisha Patel, Public Works Director/City Engineer
DATE: November 3, 2022
SUBJECT: ADOPT A RESOLUTION APPROVING A PROFESSIONAL SERVICE

AGREEMENT TO RRM DESIGN GROUP FOR ARCHITECTURAL
AND ENGINEERING SERVICES FOR FIRE STATION NO. 2
PROJECT FOR AN AMOUNT NOT TO EXCEED $986,404.00

RECOMMENDATION
Adopt a resolution approving a professional services agreement to perform Architectural and Engineering Services for Fire Station No. 2 Project with RRM Design Group for an amount not to exceed $986,404.00.

BACKGROUND
The Architectural and Engineering Services for Fire Station No. 2 Project (Project) includes elements of civil, structural, mechanical, electrical, and architectural design, final construction plans and specifications, cost estimations, bidding services, and design schedule. The Project is proposed to be located on the city-owned property at the northwest corner of Gigling Road and 1st Avenue, legally described as a portion of Assessor Parcel Number (APN) 031-151-012.

The proposed site area will encompass 161,382 SF (3.7 acres). The fire station will include a community room, individual sleeping quarters, restrooms, a day room, kitchen, office space, turnout storage, exercise room, interior storage rooms, apparatus bays, along with an exterior fueling area, butler building for apparatus storage and training area, as depicted in Attachment A of the request for proposal included in the professional services agreement (Attachment 2). The site improvements will also include parking, landscaping, an outdoor patio, and a workout area, in addition to street improvements, and water, sewer, storm drain, and storm treatment improvements.

The Project will accommodate 7 firefighters (two full fire companies) but it is only planned to initially accommodate 4 firefighters, with a minimum of 3 firefighters per Packet Page 50

Item No. 8.J. Page 2 of 3
shift.

A Request for Proposals (RFP) was released on August 4, 2022, and proposals were due on September 9, 2022. The City received seven (7) proposals in response to the RFP.

The prime consultants of the teams are COAR, Gutierrez & Associates, PBK , Rob Mothershed, RRM Design Group, SDG Architects, and WR&D; staff comprised of the Division Chief, Fire Chief, Assistant Engineer, Human Resources Director, and a KimleyHorn planning consultant interviewed the top three rated consultants. The proposals were rated based on the qualifications of the team; project understanding and approach; relevance, completeness, and logic of the scope of work; ability to manage the project in a turnkey fashion, responsiveness to the City and citizens' needs, quality, and timeliness of the deliverables and budget control; and, references that confirm a record of producing quality product on similar projects on time and within budget.

With a combined proposal score and interview score, RRM Design Group was rated highest by the reviewers. Engineering staff negotiated the contract with RRM for an amount not to exceed $986,404.00.

Staff recommends the City Council adopt a resolution (Attachment 1) authorizing the City Manager to execute a professional service agreement (Attachment 2), with RRM Design Group for the amount not to exceed $986,404.00 to perform Architectural and Engineering Services for the Fire Station No. 2 Project.

FISCAL IMPACT
The adopted fiscal year 2022/2023 budget for the Fire Station No. 2 Project is $1,100,000.00 (Account No. 334-8910-9577) with $420,000.00 coming from the General Fund and $680,000.00 from Development Fees.

The proposed professional service agreement with RRM Design Group will not exceed the amount of $986,404.00. A 10% contingency of $98,640.40 will be used on an as needed basis by authorization of the City Manager. The total costs for architectural and engineering services is $1,085,044.40. There are sufficient funds in the Project budget to enter into a professional services agreement with RRM.

ATTACHMENTS

1. Resolution

2. Professional Services Agreement
Reviewed for Submission to the City Council by:

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Item No. 8.J. Page 3 of 3
_________________________________________
Jaime M. Fontes, City Manager
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RESOLUTION NO. 22-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEASIDE

AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT WITH RRM DESIGN

GROUP TO PERFORM THE ARCHITECTURAL AND ENGINEERING SERVICES FOR FIRE STATION NO. 2 PROJECT FOR AN AMOUNT NOT TO EXCEED $986,404.00
WHEREAS, the Architectural and Engineering Services for Fire Station No. 2 Project (Project) is adopted in the fiscal year 2022/2023 Capital Improvement Program (CIP) annual budget; and
WHEREAS, the request for proposal for architectural and engineering services was released on August 4, 2022, and proposals were due on September 9, 2022; and WHEREAS, there were seven proposals received from COAR, Gutierrez & Associates, PBK, Rob Mothershed, RRM Design Group, SDG Architects, and WR&D; and WHEREAS, a comprehensive review and rating of the proposals was performed, and top rated consultants were interviewed by a panel of City staff and consultants; and WHEREAS, RRM Design Group was found to be the most qualified to perform the work; and
WHEREAS, the RRM Design Group proposal was in the amount of $986,404.00; and
WHEREAS, an amount of $98,640.40 contingency, approximately 10% of the professional services agreement amount, should be authorized on an as required basis; and
WHEREAS, the adopted fiscal year 2022/2023 budget for Fire Station No. 2 is $1,100,000; and
BE IT FURTHER RESOLVED, that the City Council of the City of Seaside authorizes the City Manager to execute a professional service agreement with RRM Design Group for an amount not to exceed amount of $986,404.00 for the architectural and engineering services for the Fire Station No. 2 Project; and Packet Page 53
BE IT FURTHER RESOLVED, that the City Council of the City of Seaside authorizes the City Manager to approve up to an additional 10% contingency for written amendments and extensions to the professional services agreement outlined above such that the full value may not exceed $1,085,044.40.

PASSED AND ADOPTED at a regular City Council meeting of the City of Seaside duly held on the 3rd day of November, 2022 by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:
______________________________
Ian N. Oglesby, Mayor
ATTEST:
___________________________
Dominique L. Davis, City Clerk
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Fire Station No.2 Design Services
Rev. 1/18 Page 1 COS Design PSA

CITY OF SEASIDE

DESIGN PROFESSIONAL SERVICE AGREEMENT

FOR CONSTRUCTION PROJECTS

ARCHITECTURAL AND ENGINEERING SERVICES FOR THE FIRE
STATION NO. 2
THIS AGREEMENT, is made and effective ____________________, between the City of Seaside, a municipal corporation ("Agency") and RRM Design Group, a corporation (“Consultant”). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:

1. TERM
This Agreement shall commence on the effective date above and shall remain and continue in effect until tasks described herein are completed, but in no event later than June 30, 2024 unless sooner terminated pursuant to the provisions of this Agreement.

2. SERVICES
Consultant shall perform the tasks described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the schedule of performance which is set forth in Exhibit A.

3. PERFORMANCE
Consultant shall at all times faithfully, competently and to the best of his/her ability, experience, and talent, perform all tasks described herein. Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement.

4. AGENCY MANAGEMENT
Agency’s City Engineer shall represent Agency in all matters pertaining to the administration of this Agreement, review and approval of all products submitted by Consultant, but not including the authority to enlarge the Tasks to Be Performed or change the compensation due to Consultant. Agency’s City Manager shall be authorized to act on Agency's behalf and to execute all necessary documents which enlarge the Tasks to Be Performed or change Consultant's compensation, subject to Section 5 hereof.

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5. PAYMENT
(a) The Agency agrees to pay Consultant monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. This amount shall not exceed NINE HUNDRED EIGHT SIX THOUSAND FOUR HUNDRED AND FOUR DOLLARS ($986,404.00) for the total term of the Agreement unless additional payment is approved as provided in this Agreement.
(b) Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the Agency City Manager. Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by Agency City Manager and Consultant at the time Agency's written authorization is given to Consultant for the performance of said services.
(c) Consultant will submit invoices monthly for actual services performed. Invoices shall be submitted on or about the first business day of each month, or as soon thereafter as practical, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non-disputed fees. If the Agency disputes any of Consultant's fees it shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice.

6. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE (a) The Agency may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the consultant at least ten (10) days prior written notice. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the Agency suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement.
(b) In the event this Agreement is terminated pursuant to this Section, the Agency shall pay to Consultant the actual value of the work performed up to the time of termination, provided that the work performed is of value to the Agency. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the Agency pursuant to Section 3.

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7. DEFAULT OF CONSULTANT
(a) The Consultant's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, Agency shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. If such failure by the Consultant to make progress in the performance of work hereunder arises out of causes beyond the Consultant's control, and without fault or negligence of the Consultant, it shall not be considered a default. (b) If the Agency Manager or his/her delegate determines that the Consultant is in default in the performance of any of the terms or conditions of this Agreement, he/she shall cause to be served upon the Consultant a written notice of the default.

The Consultant shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the Agency shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.

8. OWNERSHIP OF DOCUMENTS
(a) Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts, and other such information required by Agency that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of Agency or its designees at reasonable times to such books and records; shall give Agency the right to examine and audit said books and records; shall permit Agency to make transcripts therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment.
(b) Upon completion of, or in the event of termination or suspension of this Agreement, all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs, computer discs, and reports prepared by the Contractor under this Agreement shall become the sole property of City and may be used, reused, or otherwise disposed of by City without the permission of Contractor. With respect to computer files, Contractor shall make available to City, at City's office and upon reasonable written request by City, the necessary Packet Page 57
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computer software and hardware for purposes of accessing, compiling, transferring, and printing computer files.

9. INDEMNITY AND DEFENSE
(a) Indemnification and Defense for Professional Services To the fullest extent permitted by law, Consultant shall indemnify, and hold harmless Agency and any and all of its officials, employees and agents (“Indemnified Parties”) from and against any and all losses, liabilities, damages, costs and expenses, including attorney’s fees and costs, to the extent they arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. Consultant’s duty to defend shall consist of reimbursement of defense costs incurred by Agency in direct proportion to the Consultant’s proportionate percentage of fault.

Consultant’s percentage of fault shall be determined, as applicable, by a court of law, jury or arbitrator.
(b) For All Other Liabilities
Notwithstanding the foregoing and without diminishing any rights of Agency under Section 9.A, for any liability, claim, demand, allegation against Agency arising out of, related to, or pertaining to any act or omission of Consultant, but which is not a design professional service, Consultant shall defend, indemnify, and hold harmless Agency, its officials, employees, and agents (“Indemnified Parties”) from and against any and all damages, costs, expenses (including reasonable attorney fees and expert witness fees), judgments, settlements, and/or arbitration awards, whether for personal or bodily injury, property damage, or economic injury, and arising out of, related to, any concurrent or contributory negligence on the part of the Agency, except for the sole or active negligence of, or willful misconduct of the Agency.

10. INSURANCE
Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit C attached to and part of this Agreement.

11. INDEPENDENT CONSULTANT
(a) Consultant is and shall at all times remain as to the Agency a wholly independent Consultant. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's Packet Page 58
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exclusive direction and control. Neither Agency nor any of its officers, employees, or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees, or agents are in any manner officers, employees, or agents of the Agency. Consultant shall not incur or have the power to incur any debt, obligation, or liability whatever against Agency, or bind Agency in any manner. (b) No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, Agency shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for Agency. Agency shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder.

12. LEGAL RESPONSIBILITIES
The Consultant shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such laws and regulations. The Agency, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this Section.

13. UNDUE INFLUENCE
Consultant declares and warrants that no undue influence or pressure is used against or in concert with any officer or employee of the Agency in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial arrangement, or financial inducement. No officer or employee of the Agency will receive compensation, directly or indirectly, from Consultant, or from any officer, employee or agent of Consultant, in connection with the award of this Agreement or any work to be conducted as a result of this Agreement. Violation of this Section shall be a material breach of this Agreement entitling the City to any and all remedies at law or in equity.

14. NO BENEFIT TO ARISE TO LOCAL EMPLOYEES
No member, officer, or employee of Agency, or their designees or agents, and no public official who exercises authority over or responsibilities with respect to the Project during his/her tenure or for one year thereafter, shall have any interest, direct or indirect, in any agreement or sub-agreement, or the proceeds thereof, Packet Page 59
Fire Station No.2 Design Services
Rev. 1/18 Page 6 COS Design PSA
for work to be performed in connection with the Project performed under this Agreement.

15. RELEASE OF INFORMATION/CONFLICTS OF INTEREST
(a) All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without Agency's prior written authorization. Consultant, its officers, employees, agents, or subconsultants, shall not without written authorization from the Agency Manager or unless requested by the Agency Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories, or other information concerning the work performed under this Agreement or relating to any project or property located within the Agency.

Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives Agency notice of such court order or subpoena. (b) Consultant shall promptly notify Agency should Consultant, its officers, employees, agents, or subconsultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions, or other discovery request, court order, or subpoena from any person or party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the Agency. Agency retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing, or similar proceeding. Consultant agrees to cooperate fully with Agency and to provide the opportunity to review any response to discovery requests provided by Consultant. However, Agency's right to review any such response does not imply or mean the right by Agency to control, direct, or rewrite said response.

16. NOTICES
Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, which provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by notice:

To Agency: __City of Seaside__________
__440 Harcourt Ave________
__Seaside, CA 93955_______
Attention: City Clerk
Packet Page 60
Fire Station No.2 Design Services
Rev. 1/18 Page 7 COS Design PSA
To Consultant: RRM Design Group
3765 South Higuera Street
San Luis Obispo, CA 93401
Attention: Kathryn Hicks

17. ASSIGNMENT
The Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the Agency. Because of the personal nature of the services to be rendered pursuant to this Agreement, Michael Scott shall be the Project Manager and Architect of Record for the services described in this Agreement.

Michael Scott may use assistants, under its direct supervision, to perform some of the services under this Agreement. Consultant shall provide Agency fourteen (14) days' notice prior to the departure of Michael Scott from Consultant's employ.

Should he/she leave Consultant's employ, the Agency shall have the option to immediately terminate this Agreement, within three (3) days of the close of said notice period. Upon termination of this Agreement, Consultant's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the Governing Board and the Consultant.

18. LICENSES
At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement.

19. GOVERNING LAW
The Agency and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with jurisdiction over the Agency.

20. ENTIRE AGREEMENT
This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations, and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the Packet Page 61
Fire Station No.2 Design Services
Rev. 1/18 Page 8 COS Design PSA
representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material.

21. WORK SCHEDULED/TIME OF COMPLETION
Consultant shall complete the outlined scope of work in a timely manner within the time frame per “Section 1. Term” of this contract.

22. CONTENTS OF REQUEST FOR PROPOSAL AND PROPOSAL
Consultant is bound by the contents of Agency's Request for Proposal, Exhibit C hereto and incorporated herein by this reference, and the contents of the proposal submitted by the Consultant, Exhibit A hereto. In the event of conflict, the requirements of Agency's Request for Proposals and this Agreement shall take precedence over those contained in the Consultant's proposals.

23. AUTHORITY TO EXECUTE THIS AGREEMENT
The person or persons executing this Agreement on behalf of Consultant warrants and represents that he/she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.

CONSULTANT: RRM Design Group
By: ______________________________ Date:_________________ Michael Scott, Principal in Charge
City of Seaside
A Municipal Corporation
______________________________ Date:_________________
Jaime M. Fontes, City Manager
Packet Page 62
Fire Station No.2 Design Services
Rev. 1/18 Page 9 COS Design PSA
Attachments: Exhibit A Scope of Work/ Consultant Proposal Exhibit B Insurance Requirements
Exhibit C Request for Proposal

Packet Page 63
Fire Station No.2 Design Services EXHIBIT A

EXHIBIT A

SCOPE OF WORK/ CONSULTANT PROPOSAL
Packet Page 64
Proposal for

PROFESSIONAL

ARCHITECTURAL

AND ENGINEERING

SERVICES
for FIRE STATION NO. 2
Presented on
September 9, 2022 to

CITY OF SEASIDE
RRM Project: Talega/OCFA Fire Station No. 59 , San Clemente Revised 10-12-22
Packet Page 65
RE: Architectural and Engineering Services for Fire Station No. 2 Dear Jasmine, City and Fire Department Staff,
Thank you for the opportunity to provide you this proposal. This is a great chance for the City of Seaside to provide long term safety to the community.

We have enjoyed assisting the Fire Department in preparing the project program and identifying a site layout that provides rapid and safe response.

RRM has provided service to Fire Departments throughout California for over 40 years, with over 250 public safety projects completed. As the Leader of our Public Safety Studio, I look forward to continuing the process we started together.

I have prepared the following proposal specific to your project. The experience of our team is shown that is specific benefit to your project, such as multiple fire stations, each different to provide you examples of features from bunk rooms to community rooms. Also included is some of our training center expertise. As a national training consultant to firms outside of the state, I recently completed the Laramie Wyoming Training Center, which is similar in size to a training facility that was shown on the conceptual site plan. I will walk you through the design of the training facility to help you identify the proper phasing plan of installation.

The team assembled for your project shows the depth of bench of RRM’s fire station expertise. I will be intimately involved in you project and will be joined by team members who have worked alongside me on multiple public safety projects, including Kathryn Hicks, your project manager and primary point of contact. Cameron Wire, architect for the project and Todd Hansen, specification and quality control specialist who has worked side by side with me for the past 20 years, upholding the standard of quality a fire station is due.

In addition to the architectural team, we bring our team of consultants that have worked together on fire stations for decades. This team includes in-house civil engineers, structural engineers and landscape architects that we can literally walk across the isle to talk face to face over the drawings of your new station.

We also include mechanical and electrical engineers that I have literally worked with my entire two plus decade career designing fire stations. This results in drawings that are well coordinated as we can often finish each other’s sentences.

September 9, 2022
Jasmine Dolan
Senior Administrative
Assistant
Public Works Engineering
City of Seaside
440 Harcourt Avenue
Seaside, CA 93955

CREATING

ENVIRONMENTS
PEOPLE
ENJOY®
www.rrmdesign.com
3765 South Higuera St.,
Ste. 102, San Luis Obispo,
CA 93401
p: (805) 543-1794
f: (805) 543-4609
Packet Page 66
Packet Page 67

CREATING

ENVIRONMENTS
PEOPLE
ENJOY®
Finally, my passion and my team’s passion is to not only design a beautiful fire station that provides optimal operations and safety, but to provide a facility that keeps firefighters safe from the harmful carcinogens that they come in contact with as they keep us safe. We call this Design4Life.

Your new station will help protect firefighters by providing protective separations of the living and apparatus support areas, and support a process for cleaning upon returning from a call, all to make the fire house a safe house.

Thank you again for the opportunity to continue to serve your department. I am personally vested in your project and am excited at the possibility to be standing next to you at the grand opening. I am available to answer any questions regarding this proposal and the next steps for your project and look forward to your decision.

Sincerely,
RRM Design Group
Mike Scott, LEED AP Kathryn Hicks
Principal-in-Charge Project Manager & Primary Point-of-Contact (805) 597-5293
[email protected]
Concurrence Statements
We are in compliance with City’s insurance requirements.

We are in compliance with payment of Prevailing Wages as required.

We are in agreement with the stability of Schedule of Hourly Billing Rates.

We are in agreement with the Professional Services Agreement, with a noted proposed change to section 9(a), see Appendix for details.

Packet Page 68
GRAPHICS & PHOTOGRAPHS:

This document features images of RRM Design Group and its subconsultant partners' projects, the graphics and photos of which are owned and copyrighted by our respective firms. There are no stock photos or images of any kind used in this proposal.

ABOUT RRM DESIGN GROUP:
3765 South Higuera St., Ste. 102 • San Luis Obispo, CA 93401 p: (805) 543-1794 f: (805) 543-4609 • w: rrmdesign.com
California corporation • Leonard Grant, Architect C26973 • Robert Camacho, PE 76597 • Steven Webster, LS 7561 • Jeff Ferber, PLA 2844 The written and graphic materials contained in this proposal are the exclusive property of RRM Design Group.

The unauthorized use of any portion of these text or graphic materials without RRM’s prior written consent is expressly prohibited. © 2022 RRM Design Group
Proposal FOR
Architectural and Engineering Services for Fire Station No. 2

TABLE OF CONTENTS
Section Name
1 Firm's Qualifications
Organization Chart
Relevant Project Examples
2 Project Understanding and Approach
3 Scope of Services
4 Project Schedule
5 References
6 Appendix
Resumes
Professional Services Agreement concurrance provisions
* Fee Proposal provided as a separate file
Page
1 22
26 39
40 42
Packet Page 69
FIRM PROFILE | RRM Design Group
RRM exists because we love creating environments people enjoy.

That is what got us into the business over 45 years ago, and it is why we continue to thrive today. Our architects and landscape architects, engineers, surveyors, and planners work with our clients and their communities to create the parks our children play in, the roads we drive down on our way to work, the neighborhoods we come home to, and the fire stations that keep our communities safe.

Our work culture emphasizes collaboration, frequent communication, and accessibility. We're a close partner with our clients, helping them understand and navigate through the project lifecycle. Whether your project is public or private, commercial or residential, we listen, we design, and we deliver. On time. On budget. Since 1974.

PERSONNEL BY DISCIPLINE
177 professionals on staff at RRM Design Group in 6 core disciplines:

Architecture Landscape
Architecture
Support
Staff Planning
Civil Engineering
Surveying
Structural Engineering
35 California Licensed Architects
35 Architecture Designers
15 California Licensed Civil Engineers
3 California Licensed Structural Engineers
16 Engineering Designers
18 California Licensed Landscape Architects
11 Landscape Designers
13 Community & Urban Planners
1 Licensed Surveyor
3 Surveying Technicians
30 Administrative Support Staff
20 LEED® Accredited Professionals
3 Certified Planners (AICP)
4 Congress for New Urbanism Accredited Professionals
1 Envision Sustainable Professional
1 Certified Arborist

CREATING

ENVIRONMENTS
PEOPLE
ENJOY®

SAN LUIS OBISPO (HQ)
3765 South Higuera St., Ste. 102
San Luis Obispo, CA 93401
p: (805) 543-1794
f: (805) 543-4609

SAN JUAN CAPISTRANO
32332 Camino Capistrano,
Ste. 205
San Juan Capistrano, CA 92675
p: (949) 361-7950
f: (949) 361-7955

SAN LEANDRO
325 Davis St.

San Leandro, CA 94577
p: (510) 751-4910
f: (510) 686-8831

SANTA BARBARA
10 East Figueroa St., Ste. 200
Santa Barbara, CA 93101
p: (805) 963-8283
f: (805) 963-8184

VENTURA
422 East Main St.

Ventura, CA 93001
p: (805) 652-2115
f: (805) 652-1532

WEBSITE
www.rrmdesign.com
RRM Design Group is a California
corporation and
an employee-owned company,
incorporated November 26, 1974
1 1
Firm's Q
ualifications
Proposal for Architectural and Engineering Services for Fire Station No. 2 City of Seaside | Proposal FOR Architectural and Engineering Services for Fire Station No. 2 Section
Packet Page 70
2 TODD HANSEN
LEED AP BD + C,

CSI CDT
QA/QC + Specifications
Specialist

CAMERON WIRE
Architect

SCOTT MARTIN

AIA, LEED AP, CNU-A
Design Director

MIKE SCOTT

LEED AP

PRINCIPAL-IN-CHARGE
+ Public Safety Specialist Architect

KATHRYN HICKS
RA

PROJECT MANAGER
Primary Point-of-Contact
Cit y of Seaside

RRM DESIGN GROUP

DARREN CHOY

PE, ENV SP
Civil Engineer

ENGINEERING

ASSEMBLING OUR TEAM
RRM Design Group is a multidisciplinary firm with architects, planners, urban designers, landscape architects, and engineers under one roof. We thrive on successfully serving as an extension of staff for a variety of assignments and leveraging decades of collective public agency experience. We value each community’s uniqueness and ensure that development regulations are crafted in a way that responds to local and State requirements, applicant needs, political context and community values. We listen, collaborate, and bring solutions to the table that are planed-based yet realistic in the sense that future projects can be implemented and brought to reality.

THOMA ELECTRIC, INC.

SUBCONSULTANTS

ELECTRICAL ENGINEERING

LELAND SAYLOR

ASSOCIATES

PACIFIC CREST

ENGINEERING

CENTRAL COAST

TRANSPORTATION

CONSULTING

MECHANICAL & PLUMBING

IN-HOUSE PROJECT SUPPORT STAFF

ARCHITECTS / PLANNERS

URBAN DESIGNERS / ENGINEERS

LANDSCAPE ARCHITECTS
RRM Design Group has a variety of in-house resources
who assist with special projects when needed. A selection of those professionals we tap into most often for planning assignments are featured here.

LANCE WIERSCHEM

PLA, LEED AP
Principal Landscape
Architect

LANDSCAPE ARCHITECTURE

BRIAN HELLWIG
Surveyor

SURVEYING

MICHAEL DOREMUS

SE, PE, LEED AP
Structural Engineer

JESSICA MEADOWS
SE, PE
Structural Engineer

NATE STONG
PE
Civil Engineer, Intersection
Design Specialist

COST ESTIMATING GEOTECH TRAFFIC ENGINEER
3C ENGINEERING
Subconsultant's resumes are included
in the Appendix
RRM team's resumes are included in
the Appendix
SECTION 1 | Firm's Qualifications
Packet Page 71
City of Seaside | Proposal FOR Architectural and Engineering Services for Fire Station No. 2 3 50+
100+
public safety projects that
our proposed team have
completed together
fire stations completed in
the Western United States
public safety project completed
250+
for first responders in California

WE KNOW FIRE STATIONS
Who doesn’t remember a school field trip to a fire station? It is a visit that stirs a magical mix of feelings: drama, excitement, heroism, and security all bundled together in a single place. Fire stations are American icons, points of pride, and symbols of civic ownership.

RRM understands the relationship of fire stations and community, but also knows fire station design must be operations-based and within budget. We’ve built an award-winning public safety team with expertise in communicating design concepts, interpreting client design/budget goals, and coordinating stakeholder participation.

The pages that follow provide a sampling of our
relevant fire station projects. On these sheets
we call out a few key noteworthy features
that seem particularly relevent to the
City of Seaside fire station design
requirements.
20+
LEED Certified
buildings
UP NEXT:

Examples of our work
Firm's Qualifications | SECTION 1
Packet Page 72
4 MADERA FIRE STATION CONCEPTUAL ELEVATION
The City of Madera hired RRM to design a new fire
station located adjacent to the municipal airport. This station is to include three apparatus bays, sleeping
areas and living area for two companies and a battalion chief. The site is large and includes an area set aside for a future training facility. The campus main gas line was sized to accommodate future live fire training
props. RRM worked with the City to investigate
architectural character for the station. The City
wanted to utilize stone and large-scale post and beam
elements to be consistent with other civic architecture in the area. A curved roof form over the apparatus bay
was selected to reference the adjacent airport while
maintaining the strength of the stone bases and walls to ground the building. The station is designed with spaces to separate firefighter living and sleeping areas from the equipment and apparatus to protect firefighters from
harmful contaminates. The facility utilizes materials for high durability throughout for a building that will stand the test of time.

CITY OF MADERA
FIRE STATION NO. 58

MADERA, CA
NOTABLE INFO AND STATS:

Client: City of Madera
Timeline: 9/2017 - Present
RRM SERVICES PROVIDED:

Architecture, Landscape Architecture
SECTION 1 | Firm's Qualifications
Packet Page 73
City of Seaside | Proposal FOR Architectural and Engineering Services for Fire Station No. 2 5

LOS ANGELES FIRE STATIONS

LOS ANGELES, CA
RRM has been retained to provide design services for a number of Los Angeles regional fire stations and public service facilities over the past two decades, including the following:
• Fire Station No. 82 (LEED-NC Gold) and Annex Building (LEED-NC Silver): RRM provided full architectural and landscape architectural design and construction administration on a contemporary, threestory, 32,000 sf fire station located at Hollywood Boulevard and Van Ness Avenue. RRM also designed a twostory, multipurpose building at the rear of the Fire Station No. 82 site • Fire Station No. 13 (LEED-NC Gold): This 15,400-sf, $7-million, two-story RRM project was designed to include three heavy apparatus bays, three light apparatus bays, and working, sleeping, restroom, locker room, shower, fitness, and training facilities
• Fire Station No. 77 (LEED-NC Certified): RRM performed both architectural and landscape architectural design services for this 15,400-sf, two-story facility that included xeriscaping, on-site staging areas for additional equipment (in the event of hillside fires in the area), fueling areas, public access, and adequate parking for all personnel at shift changes
• Fire Station No. 83 (LEED-NC Certified): This 14,500-sf building was the leader in setting design and operational goals for the rest of the anticipated Fire Bond projects. Set on a 1.2-acre improved site in Encino, the station’s design complements the existing residential neighborhood while accommodating the operational needs of the fire department

MORE INFO ON OUR LOS

ANGELES FIRE STATIONS
Firm's Qualifications | SECTION 1
Packet Page 74
6 “The Fire Department, the City,
and its residents will benefit from
operational cost savings for years
to come due to RRM’s commitment
to energy efficiency through
design.”
--------
- W. Patrick Valenzuela, Captain II and
Curt M. Klafta, Battalion Chief,
City of Los Angeles, Fire Facilities Fire Bond Project
NOTABLE INFO AND STATS:

Client: City of Los Angeles
Timeline: Various dates from 2002
through 2014
RRM SERVICES PROVIDED:

Architecture, Engineering
Landscape Architecture
SECTION 1 | Firm's Qualifications
Packet Page 75
City of Seaside | Proposal FOR Architectural and Engineering Services for Fire Station No. 2 7

CONTRA COSTA COUNTY

FIRE STATIONS
BAY POINT NO. 86
AND PACHECO NO. 9

BAY POINT, CA
NOTABLE INFO:

Client: Contra Costa County
Timeline: Ongoing
RRM SERVICES PROVIDED:

Architecture, Civil Engineering,
Structural Engineering, Landscape
Architecture, Surveying
Contra Costa County hired RRM Design Group to develop
a prototype design for new fire stations, to identify space needs, equipment, and furnishings lists and budgets. The prototype was adopted and RRM prepared conceptual design concepts for two fire stations: Bay Point Fire Station No. 86 and Pacheco Fire Station No 9.

These designs provide a standard for the County while
allowing for flexibility of number of bunk rooms and the addition of a Battalion Chief where needed. The Bay Point and Pacheco areas have different architectural context and therefore differing architectural
character. RRM worked with
the Fire Department to identify
the unique character of each
community and utilize the same
floor plan prototype to develop two distinctly different station elevations. With approved conceptual design, the Bay Point Station is built!
The Pacheco Fire Station needs to house two fire helicopters with support crew as it is adjacent to the airfield. RRM has prepared multiple site layouts to coordinate with the airfield and work around adjacent sensitive biological areas.

The result is a campus that services both responses to the surrounding community on the ground and by air. RRM is
currently in schematic design for the Pacheco Fire Station.

PERSPECTIVE SKETCH - ENTRY
Firm's Qualifications | SECTION 1
Packet Page 76
8 SANTA CLARA COUNTY

FIRE STATIONS

REDWOOD AND QUITO

LOS GATOS, CA
NOTABLE INFO:

Client: Santa Clara County Fire
Department
Timeline: Ongoing
RRM SERVICES PROVIDED:

Architecture, Civil Engineering,
Landscape Architecture
Much like Sacramento Metro, the Santa Clara County Fire Department had completed a Facilities Condition Assessment to prioritize capital projects to add, replace or renovate existing stations. RRM was initially hired for a single project, to design a new Quito Fire Station. Shortly thereafter, the Department asked us to work on replacing firefighter living quarters at their Redwood Station. The Department eventually decided to demolish and build an entirely new Redwood Fire Station.

Located in the Santa Cruz Mountains directly off the treacherous Highway 17, the Redwood Station sits at the center of a small residential community in a redwood forest. Though Redwood began as a modest project to replace a manufactured dorm building, Santa Clara Fire opted for an entirely new Station that features a “fire watch tower” element that was popular with the department and neighbors alike. This project is currently in plan check.

The oldest station in the Department, Quito is somewhat of an eyesore on busy State Highway 9 that connects two of Santa Clara County’s most prestigious neighborhoods, Los Gatos and Saratoga. This acts as something of a double-edged sword; the County has resources but those resources and the projects they fund are heavily scrutinized by neighbors in this sophisticated, upscale community. The design process included extensive community outreach and consensus was reached for a classic brick-faced Station. This project is currently in plan check.

SECTION 1 | Firm's Qualifications
Packet Page 77
City of Seaside | Proposal FOR Architectural and Engineering Services for Fire Station No. 2 9

MANTECA FIRE
STATION NO. 4 & 5

MANTECA, CA
NOTABLE INFO AND STATS:

Client: City of Manteca
Timeline: 2007-2021
RRM SERVICES PROVIDED:

Architecture, Civil Engineering
The City of Manteca retained RRM for complete architectural and engineering services for the construction of a new fire station to be located in an existing neighborhood community.

The station includes a 7,341 sf first floor with a 826 sf second floor storage area, and is located on a 43,277 sf site on a corner lot. It was of utmost importance to integrate the design within the community, therefore the station was designed with lowprofile roofs and a materials palette taken from the adjacent neighborhood. Fire Department operations were also a top priority, with the firefighter living areas including individual bunk rooms, apparatus support systems (such as vehicle exhaust and high-efficiency response doors) and the addition of vehicle fueling and radio antenna tower. The project also includes a department meeting room. In addition, RRM was also hired to provide bridging architectural services in the design process for fire station #5.

“As a fellow design professional I hold [Mike Scott]
and RRM Design Group in highest regard for your
professionalism, vision and abilities. I hope that I will again have the opportunity to work with you and/or
RRM Design Group in the future.” --------
- Frederic Clark, Community Development Director, City of Manteca Firm's Qualifications | SECTION 1
Packet Page 78
10 TRACY
FIRE STATION NO. 95

TRACY, CA
NOTABLE INFO AND STATS:

Client: South San Joaquin County Fire
Authority
Location: 22484 Grant Line Rd,
Tracy, CA 95304
Timeline: 2018-2021
RRM SERVICES PROVIDED:

Architecture, Landscape
Architecture, Planning
The City of Tracy retained RRM for a new fire station.

Approximately 7,400 square feet, single-story structure with three apparatus bays, support/maintenance areas, four dormitory rooms, two dormitory restrooms, one public
restroom, a day room, a kitchen, a dining room, an exercise/ fitness room, and administrative space for office work and emergency communications equipment. The new station will be located on a one- to two- acre site with dimensions based on design requirements. The new design meets essential
service facility standards as required by law to ensure the new station remains operational and functioning after a major seismic event. The apparatus bays and doors are of ample width and height to properly house, facilitate reasonable maintenance of, and allow peril-free egress for the firefighting apparatus of the foreseeable future. It provides modern living quarters for a four-person, mixed-gender crew to staff the station on a 24-hour basis. Construction was completed in August of 2021.

SECTION 1 | Firm's Qualifications
Packet Page 79
City of Seaside | Proposal FOR Architectural and Engineering Services for Fire Station No. 2 11

GLEN LOMA
RANCH

FIRE STATION

GILROY, CA
The Glen Loma Corporation, in coordination with the City of Gilroy, hired RRM to design a new fire station in the new Glen Loma Development. RRM worked with the fire
department to meet their operational needs. The design
of the station protects firefighters from carcinogens with spaces that assist in the decontamination process, providing clear separation and protection of the living spaces from the apparatus bay and decontamination area. The Glen Loma
Corporation is building a community-based fire station on an approved specific plan with a farmhouse theme due to the historic agricultural area. RRM implemented the fire department program with a design that has a clear civic identity, yet fits within the context of the area.

NCH FIRE STATION |
GlEN lOMA RANCH FIRE STATION

BUNK ROOMS,

OFFICES

CHIEF, AND
Y VEHICLES.

IDED FOR

ITIONAL SPACES
OWNER:

GLEN LOMA CORPORATION
7888 WREN AVENUE, STE. D-143
GILROY, CA 95020
CONTACT: AUGIE DENT
PHONE: 831.970.0318
CONSTRuCTION MANAGER:

GJF CONSULTING, LLC
CONTACT: GARY J. FAROTTE
PHONE: 408.499.2312
ARCHITECT:

RRM DESIGN GROUP
3765 S. HIGUERA STREET, STE.102
SAN LUIS OBISPO, CA 93401
CONTACT: MICHAEL SCOTT
PHONE: 805.543.1794
FAX: 805.541.4609
SPECIFIC PlAN NOTE:

THIS PROJECT IS DESIGNED IN ACCORDANCE WITH

THE GLEN LOMA RANCH SPECIFIC PLAN AND GILROY
ZONING REGULATIONS.

THE FIRE STATION SITE WILL BE DESIGNED AND

CONSTRUCTED BY THE DEVELOPER AND THE LAND
AND IMPROVEMENTS WILL BE DEDICATED TO THE CITY.

SECTIONS 4.4.1.2 AND 4.4.1.3 OF THE DEVELOPMENT

AGREEMENT SETS FORTH THE PROVISIONS FOR THE

DEVELOPMENT, FUNDING, AND OWNERSHIP OF THE
FIRE STATION.

THESE PLANS SHALL COMPLY WITH THE 2013
CALIFORNIA BUILDING CODE.

SHEET IND
A1 TIT
A2 PR
A3 FL
A4 EL
A5 C
C1 PR
C2 PR
L1 LA
L2 IR
E1 PH

REF REF
147 SF

DC OFFICE
117 SF

DC BUNK
69 SF
DC RR.
175 SF

TURNOUT

LOCKER ROOM

BC RADIO
44 SF

RESTROOM
2248 SF

APP BAY
138 SF

CAPTAIN'S
OFFICE
75 SF
RESTROOM 94 SF
LOBBY
90 SF
COMM.
95 SF

JAN/ LNDRY
113 SF
MECH.
84 SF
GEN. SUPPLY

STORAGE
38' ARIAL

BC SUBURBAN
398 SF

WORKOUT
30' ENGINE
62 SF
DECON
59 SF
JAN/STOR.
101 SF
HALL

HOSE / BOTTLE
61 SF

VESTIBULE
311 SF

FF QUARTERS
HALL
274 SF

DAYROOM
222 SF
HALL
39 SF

VESTIBULE
49 SF
PANTRY
260 SF
DINING
119 SF
BUNK ROOM 119 SF

BUNK ROOM
119 SF
BUNK ROOM 119 SF

BUNK ROOM
173 SF

STATION OFFICE
19 SF
AIR C.
8 SF
YARD

FIRE ENGINEER

WORK BENCH
10 SF

MED SPL MED SPL MED SPL

MED SPL

COUNTER RESPONSE
5 SF
WASH
9 SF
WASH
71 SF
BATH
71 SF
BATH
71 SF
BATH
71 SF
BATH
276 SF

KITCHEN
MAP
MAIL
1 2 3
S
COFFEE
16 SF
DC STOR.

TYPE OF SPACE

ADMIN & RECEPTION

APPARATUS BAY

APPARATUS SUPPORT

FF LIVING

FF QUARTERS
26 SF

VESTIBULE
14 SF
ICE
12 SF

STORAGE
GLEN LOMA RANCH FIRE STATION | A3 X0311-01-CI15 | IMAGE BOARD July 22, 2016F l OOR P l AN SCALE: 1/8" = 1'-0" (24X36 SHEET)
0 4 8 16
SCALE: 1/8”=1’ (24X36 sheet)
Firm's Qualifications | SECTION 1
Packet Page 80
12 RRM Design Group provided architecture and engineering services for building and site improvements on an existing greenfield for Visalia's new fire station and fire department training center. The project includes a new 11,335 sf fire station (a one-story building with two apparatus bays and support spaces, three bunk rooms, kitchen/dining/living spaces, administration offices, entrance lobby, training classroom, and support spaces), a new 6,840 sf training building (a two-story, CMU block and concrete commercial-style building with a four-story stair tower), site training props and vehicle maneuvering areas. The project construction ended up with a $0 change order rate, and the contractor wrote a check back to the owner for the full contingency amount.

Following the success of Visalia Fire Station and Training Center No. 55, RRM won the bid for the design of the new Fire Station No. 53, a sister station to the previous. The acclaimed Fire Station 55 design performed in program, project schedule, and budget so well that the City of Visalia Fire Department requested a similar model to their existing center with relatively minor changes. The design of Fire Station 53 features three bunk rooms and two apparatus bays, with full accommodation to firefighters with a 700 sf day room and kitchen, exercise room, laundry, and turnout rooms, with additional mechanical, technical, and administrative spaces. Station 53 stands at 6900 sf of its 1.25ac site and complements its neighbors well in the Southwest area of Visalia.

VISALIA FIRE

STATIONS
NOS. 53 AND 55

AND TRAINING CENTER

VISALIA, CA
NOTABLE INFO AND STATS:

Client: City of Visalia
Timeline: 4/2014 - 3/2018
RRM SERVICES PROVIDED:

Architecture, Engineering
SECTION 1 | Firm's Qualifications
Packet Page 81
City of Seaside | Proposal FOR Architectural and Engineering Services for Fire Station No. 2 13

VENTURA COUNTY

FIRE STATIONS

THOUSAND OAKS AND SANTA PAULA, CA
NOTABLE INFO AND STATS:

Client: Ventura County Fire Department
Timeline: 2018-Present
SERVICES PROVIDED:

Architecture, Landscape Architecture,
Civil and Structural Engineering
The Ventura County Fire Department hired RRM to
first design the Thousand Oaks single story fire station to meet their department needs for building and site.

The project includes living and sleeping areas, office
and public interaction areas and support and storage
areas. The project also included site amenities such as emergency generator, fuel dispensing, security fencing, secure parking and fire fighter patio. The County asked RRM to design a new two story station for the City
of Santa Paula with a historic Brick Firehouse design.

Through this process RRM is helping solidify the
department standards.

Firm's Qualifications | SECTION 1
Packet Page 82
14 The County of Santa Barbara selected RRM Design
Group as part of a design-build team with Anderson
Burton Construction for the design and construction
of a new single story 10,230 sf fire station and
sheriff substation (8,900sf fire station, 1,100sf sheriff substation, 230sf communications center) in New
Cuyama. The fire station includes 3 double loaded
apparatus bays, 5 bunks, offices, and RRM’s Design 4
Life engineered hazard management system. The Sheriff
substation includes an interrogation room and holding
cell compliant with BSCC standards.

RRM worked extensively with the County of Santa
Barbara and Anderson Burton in an integrated team
approach to balance the contradictory demands
of a tight budget with challenging site, operational,
and performance requirements. Using a structurally
efficient pre-engineered metal building system as the
base the team used enhanced envelope design with high
efficiency systems and a 58kW photovoltaic system to
achieve zero net energy (ZNE), including the increased
load from the County communications system.

NEW CUYAMA
FIRE STATION NO. 41

SANTA BARBARA, CA
NOTABLE INFO AND STATS:

Client: County of Santa Barbara
Timeline: 2020 - Present
RRM SERVICES PROVIDED:

Architecture, Engineering
SECTION 1 | Firm's Qualifications
Packet Page 83
City of Seaside | Proposal FOR Architectural and Engineering Services for Fire Station No. 2 15

SANTA ANA

HEIGHTS

FIRE STATION AND TRAINING

FACILITY

NEWPORT BEACH, CA
RRM Design Group created an 11,350 sf fire station and
training facility in the prestigious Santa Ana Heights region of Newport Beach. The fire station includes double-wide, double-deep apparatus bays; living quarters; a 48-person training classroom (that will also serve the neighboring Santa Ana Heights community for community meetings and
functions) and associated apparatus spaces for fire personnel.

The fire training facility includes a three-story prefabricated training tower and approximately one acre of paving for fire training exercises. Working closely with the Santa Ana Heights community representatives, RRM developed designs sensitive to the community’s Ranch-style homes, open spaces and equestrian trails while serving the Fire Department’s needs.

Firm's Qualifications | SECTION 1
Packet Page 84
16 CITY OF CARLSBAD

SAFETY TRAINING
CENTER

CARLSBAD, CA
NOTABLE INFO AND STATS:

Construction Cost: $11.6 million
Start Date: February 2008
Length of Work: 2.5 years
AWARDS:
• 2013 Project Achievement Award,
Construction Management Association
of America (CMAA), San Diego Chapter
• 2012 Station Style Silver Award,
Training Facility, Fire Chief Magazine
The City of Carlsbad hired RRM to conduct a site assessment and feasibility study evaluating two City-owned properties for a new police shooting range, fire training center and public works center. Through a series of meetings, RRM generated three site concept alternatives with pros/cons and statements of probable construction costs. From there, a state-of-theart training facility (the first of its kind in California) was designed to fit onto a four-acre site. It includes an indoor 25-yard pistol range, an indoor 100-yard rifle range, a divisible training classroom that can accommodate up to 100 people and a virtual simulation training room. Additionally, the facility includes a rodeo training ground for police and fire vehicular driving training, a four-story commercial drill tower, a twostory residential burn prop and an outdoor classroom pavilion.

While the safety training center will be run and maintained by the City, it was designed to allow cities throughout Southern California to utilize the facility for certification and training needs, ensuring that the region’s public safety teams receive the best training available.

SECTION 1 | Firm's Qualifications
Packet Page 85
City of Seaside | Proposal FOR Architectural and Engineering Services for Fire Station No. 2 17

RIVERSIDE
DOWNTOWN FIRE STATION NO. 1

RIVERSIDE, CA
RRM Design Group was hired by the City of Riverside to
provide design and construction administration for the
Downtown Fire Station No. 1. The fire station consists of a three-story facility and accompanying on-site parking for personnel located in downtown Riverside. The building houses four apparatus bays with vehicle exhaust systems, turn-out room, workshop, communications room, storage room, and
an exercise room on the first floor. Also on the first floor adjacent to the public entry is a fire equipment museum in an auxiliary apparatus bay. The second floor provides living accommodations including dorms, kitchens, and day areas as well as exterior deck areas for the fire personnel while on duty. On the third floor are administrative offices, conference rooms, meeting areas, a tech center, and exterior decks for serving the offices.

UP NEXT:

Our subconsultant's
work
Firm's Qualifications | SECTION 1
Packet Page 86
18 OUR GEOTECH SUBCONSULTANT'S FIRM SUMMARY AND RELATED EXERIENCE

FIRM PROFILE PACIFIC CREST ENGINEERING, INC.

Pacific Crest Engineering is a local firm providing full service geotechnical engineering, materials testing, special inspection, and environmental engineering consulting services to the public and private sectors of the Monterey Bay area. We are a certified Small Business (#47199) with the State of California.

Geotechnical and environmental services provided include the following:

Geotechnical Investigations Laboratory Services
Construction Phase Observation and Testing Services Infiltration Testing Special Inspection - Soil, Asphalt, Steel & Concrete Forensic Engineering SWPPP & Erosion/Sediment Control Monitoring Slope Stability Studies Phase 1 Environmental Site Assessments Coastal Engineering Investigations Groundwater Sampling and Monitoring Soil and Groundwater Remediation

Established in 2001, Pacific Crest Engineering is locally based in Watsonville, California, which means our entire staff is centrally located and committed to meeting the project needs with efficiency and expedience. Pacific Crest Engineering currently has a staff of 17 which includes California Geotechnical, Civil and Chemical Engineers, field and laboratory technicians, and support personnel. The entire Pacific Crest team has collectively over 50 years of experience with locally based developments, and we bring a wealth of knowledge and experience to all our projects.

Our team is highly experienced in development, municipal and public works projects, including geotechnical engineering, special inspection, and material testing services for CSUMB, Monterey One Water, the County of Monterey, the City of Seaside, Pure Water Monterey, CSUMB, the City of Gonzales, California American Water Company, Pajaro Community Services Water District, and the University of California, among others. Several members of the Pacific Crest Engineering team have over 30 years of experience in the former Fort Ord area, comprising several hundred projects including essential buildings, libraries, wastewater facilities, parks, roadways, multi-use trails, levees, bridges, pipelines, public works improvements, tanks, roads, utilities, and subterranean structures.

Pacific Crest Engineering has consistently demonstrated our ability to provide timely responses to milestone dates, field inspection coordination, requests from other team members working on the project, and deliverables. Good communication is the key to maintaining a consistent approach to meeting project goals and timelines. A partial list of recent projects includes the following:

Soledad Fire Station Seismic Retrofit
Fire Station #1, City of Santa Cruz
Fire Station #1, City of Watsonville
Advanced Water Purification Treatment Facility, Monterey One Water M1W Groundwater Injection Facilities, Monterey County
Gonzales Industrial Wastewater Recycling Facility, City of Gonzales Academic II, Academic III, and Student Union Buildings, CSUMB General Jim Moore Boulevard Bypass Pipeline, California American Water Fitch Park Injection Well Improvements, California American Water SECTION 1 | Firm's Qualifications
Packet Page 87
City of Seaside | Proposal FOR Architectural and Engineering Services for Fire Station No. 2 19

OUR MECHANICAL AND PLUMBING SUBCONSULTANT'S RELATED

EXPERIENCE
Facility Type
Fire Station
Architect
Mary McGrath Architects
(510) 208-9400
Ventura County Fire District HQ and Training Center
Camarillo, CA April 2019–Present $1.3M
3CE is providing mechanical plumbing design for a new ground-up 70,000 sq ft. fire station training center in Camarillo, CA. The design includes fire/ burn props to simulate different situations a fireman may encounter from oven/range fires to cars and dumpster fires. The design uses high-pressure propane, thus systems are being designed with enough capacity to simulate all the props a number of sessions without having to refill storage tanks. The training structures are all designed with no intention of permanent occupancy.

All elements within the training facility are non-combustible to prevent structure fires caused by prop fires.

Facility Type
Fire Station
Architect
Mary McGrath Architects
(510) 208-9400
Rancho Cucamonga Fire Station 178
Rancho Cucamonga, CA March 2021–Present $11M
3CE is providing mechanical and plumbing design for a new 8,300 square foot ground-up fire station. The systems include a VRF heat recovery system for the common space, bunk rooms, and offices. The apparatus bay is provided with radiant heating and Plymovent vehicle exhaust system. A central energy recovery ventilation system for the house side of the station and a gas shut-off system is in process of being designed. 3CE also provided back-up battery analysis. Being a new facility, the systems are all designed to meet the latest energy efficiency and Green Building standards.

SMARTER BUILDINGS BY DESIGN
Firm's Qualifications | SECTION 1
Packet Page 88
20 SF ESER Bond 2014 - Police Facilities & Neighborhood Stations, San Francisco, CA Under ESER 2014 Bond Program, Saylor staff provided estimating services for identified seismic rehabilitation improvements and upgrades needed at neighborhood fire stations and district police stations throughout the City of San Francisco. Projects include the complete renovation of select facilities, accessibility barrier removals and focused scope improvements including roof repairs, exterior improvements, mechanical, electrical and plumbing system upgrades. Multiple projects acquired LEED Gold certification. As a joint venture with Jacobs, Saylor’s preconstruction services included design phase cost estimating, value engineering, and contractor reconciliation. Saylor’s construction phase services included change order estimating and contractor/subcontractor negotiation.

Below is the list of police and fire stations Saylor staff provided to SFDPW ESER Bond 2014.

Fire Stations:
• Fire Station 2, Powell Street
• Fire Station 3, Post Street
• Package 3 – Fire Station 6 (135 Sanchez Ave), Fire Station 9 (2245 Jerrold Ave), Fire Station 10 (665 Presidio Ave), Fire Station 11 (26th street), Fire Station 17 (1295 Shafter Ave) • Fire Station 7, Folsom Street
• Fire Station 8, Bluxome Street
• Package 1 – Fire Stations 11, 12, 15, 21
• Fire Station 15, Ocean Ave
• Fire Station 16
• Fire Station 20, Olympia Way
• Fire Station 22, 16th Ave
• Fire Station 23, 45th Ave
• Fire Station 24, Hoffman Ave
• Fire Station 29, Vermont Street
• Fire Station 34, 41st Ave
• Fire Station 36
• Fire Station 38
• Fire Station 40
• Fire Station 41, Leavenworth Street
• Fire Station 49, Evans Ave
Police Stations:
• Ingleside Police Station
• Northern Police Station
• Park Police Station
• Police Academy
• Richmond Police Station
• Taraval Police Station
Date of Services: 2015-2018
Project Value: $110 Million
Size: 500,000+ SF

OUR COST ESTIMATING SUBCONSULTANT'S FIRM SUMMARY AND RELATED

EXERIENCE
SECTION 1 | Firm's Qualifications
Packet Page 89
City of Seaside | Proposal FOR Architectural and Engineering Services for Fire Station No. 2 21

OUR ELECTRICAL ENGINEERING SUBCONSULTANT'S FIRM SUMMARY THOMA ELECTRIC INC. ENGINEERING & CONSTRUCTION
The Electrical Engineering Division of Thoma Electric, Inc. provides electrical design and consulting services in all facets of the Electrical Construction and Communications Industry throughout California.

A variety of projects have been successfully completed over the years. These include many projects in the area of communications, residential, commercial, government facilities, institutional, educational, industrial, military, recreation and health care (many Office of Statewide Planning and Development).

The Electrical Engineering Division of Thoma Electric, Inc. is unique in its ability to maintain a closeness to the construction community because of the association with its sister Construction Division founded in 1961. It shares information regarding new products and existing or new work methods. This allows the Engineering group to consider the cost, quality, success and failure of systems with which the Construction Division has had experience. This tool is of benefit to an owner as it provides quality planning and “value engineering” during design, rather than after design is complete. Practical solutions to solving problems have always been our strength.

Communications Systems have become increasingly sophisticated and the integration of voice, data and power system controls will continue to play a major role in modern design. Our staff is actively involved in reviewing and implementing the emerging government and industry standards for communications systems design from mobile communications cell sites to office LANs and fiber-based campus networks. Our firm has worked on a variety of projects for clients such as AT&T, Pac Bell, Sprint, Cellular One, Nextel, Word Com, Time Warner, California Polytechnic State University, Cuesta Community College, Allan Hancock Community College, Fresno City College District, County of Santa Barbara and County of San Luis Obispo.

The Electrical Engineering Division consists of a staff of fifteen, which includes (4) licensed Professional Electrical Engineers, (3) Electrical Engineers, (2) Electrical Designers and (5) Electrical Design Assistants and drafting staff, utilizing computer aided drafting and (1) Administrative Assistant The firm is an active member in the following Professional organizations:

National Society of Professional Engineers
California Society of Professional Engineer
Building Industry Consulting Service International (BICSI) Institute of Electrical and Electronic Engineers
American Society of Professional Estimators
National Fire Protection Association
Illumination Engineering Society
San Luis Obispo County Contractors Association
International Conference of Building Officials
International Association of Electrical Inspectors
National Electrical Contractors Association
San Luis Obispo Chamber of Commerce
Central Coast Building Industry Association
This involvement continues to keep the firm up to date on the rapidly changing technologies with which the industry has been flooded in recent years. Satisfied clients continue to be our greatest marketing strategy.

Firm's Qualifications | SECTION 1
Packet Page 90
22 2PROJECT UNDERSTANDING AND APPROACH Proposal for Architectural and Engineering Services for Fire Station No. 2 Section

ORGANIZATION AND APPROACH

ROLES AND ORGANIZATION OF PROPOSED TEAM
RRM has worked with its team, both in-house and outside subconsultants, on public safety projects for years. Our in-house structural engineers work closely with our architects and are steps away from face-to-face over the table coordination. We have designed together multiple essential services facilities from single-story wood frames stations to multiple-story steel and concrete block stations in high seismic locations.

RRM has worked for decades, specifically designing fire stations, with our electrical and mechanical engineers. Our subconsultants understand and have led the way with RRM, designing today's cutting edge fire station for electrical and mechanical systems. Together we provide energy-efficient solutions with a cost conscience approach.

RRM's in-house landscape architects have worked on dozens of fire stations to provide landscaping that meets local requirements but requires minimal maintenance for the department. Local understanding of site infrastructure and standards is very valuable to the project as it connects the surrounding site.

RRM has partnered with Pacific Crest Engineering for geotechnical reports as they understand the area intimately, having completed many evaluations of areas near the site. To provide a clear understanding of the traffic analysis of the site, RRM had included our long-time partner, Central Coast Transportation Consulting to work with our in house civil engineers to design the intersection and signalization, if needed.

RRM has worked directly with Leland Saylor Associates for outside cost estimating for decades, specifically on fire station projects. They understand the costs for this project type and updates their database following each bid to provide the project the most relevant cost information.

RRM's in-house architectural team is led by Mike
Scott, the principal-in-charge and leader of the
Public Safety Studio. Beyond overseeing the team,
Mike is a hands-on fire station architect. He insures
the station layout and configuration provide rapid
response time, public to private separation and
adherence to the most up-to-date designs for
protecting fire fighters from the harmful carcinogens
that they encounter in their profession. At RRM, we
call this Design-4-Life.

Joining Mike, is Kathryn Hicks who will occupy the
role of project manager. Kathryn will be the main point of contact and manage the schedule and budget. In addition, she will bring lessons learned from the completion through the construction of such stations as the Redwood Fire Station in Los Gatos.

Packet Page 91
City of Seaside | Proposal FOR Architectural and Engineering Services for Fire Station No. 2 23 Cameron Wire will be the architect for the project and will oversee the production and quality of the construction document, having recently completed such fire stations as the Bay Point Fire Station in Contra Costa County, the Madera City Fire Station 58 and Madera County Fire Station 3. Todd Hansen is a code and constructability specialist who will prepare the specifications and perform the Quality Control Review of the project.

RRM 's Scott Martin will be the design director for Fire Station No. 2 and will ensure the high-quality of the design. We feel the best value for the City is to bring not only a team with decades of fire station experience but one that has also completed similar projects in nearby counties. Our experience developing stations around the central and bay area region, coupled with our prior experience working directly with the Fire Department, allows this team to provide the City of Seaside unmatched value.

OUR SAFETY-FIRST DESIGN METHOD
Design4Life is RRM Design Group’s commitment to fire station design that reduces firefighter exposure to potentially harmful contaminants and carcinogens. Firefighters save lives every day, but are themselves at risk of exposure to deadly carcinogens at the incident site that can then be carried into the apparatus and on into the Firehouse. A welldesigned station that supports the best practices described in “Healthy In, Healthy Out” can help firefighters stay healthy on the job and for the rest of their lives after retirement from active service.

GREEN ZONE - CLEAN AREA
Clean zone for office, bunk rooms, day room, kitchen, fitness, and bathrooms

RED ZONE - HAZARD AREA

EQUIP STORAGE
Transitional space, such as Apparatus Bay, shop space, and other areas for equipment that has been cleaned and decontaminated

EXTERIOR

APPARATUS
WASH

APPARATUS

STORAGE
“CLEAN”
LIVING
AREA
PATIO

FITNESS
PATIO
“CLEAN”
OFFICE
AREA
“CLEAN”

FITNESS
AREA

CLEAN LINE

TOOL STORAGE

AND REPAIR

DIRTY W/D

EXTERIOR SHOWER HEAD

BOOT WASH

BOOT WASH

HAND WASHING AREA

HAND WASHING AREA

WALK OFF GRILL

TRANSITION

AREA (BOOTS REMOVED)

TRANSITION

AREA WALK OFF GRILL (BOOTS REMOVED)

CLEAN W/D

EXTERIOR DECON

DECON SINK

DECON SHOWER

EXTRACTOR

TURNOUT DRYING

TURNOUT STORAGE
1 A
B
2 3
4 5
6 YELLOW ZONE - TRANSITION AREA
Positive air vestibule, boot changing area, response alcove

DARK RED ZONE -

DECONTAMINATION AREA
Dedicated and isolated areas for receiving and cleaning contaminated equipment such as SCBA, Turn Out Gear,
hoses, and biohazard waste
Project Understanding and Approach | SECTION 2
Packet Page 92
24 PROJECT AND MANAGEMENT APPROACH
RRM's approach to managing fire stations has been successful with cities, counties, and fire districts throughout California.

We understand the communication is of utmost importance. At the beginning of the project, the schedule will be discussed in detail to clarify agency and owner review durations and to confirm strategies for reaching targeted goals.

The proposed schedule is based on RRM's experience and decades of fire station design.

Because RRM has assisted the City with the facility program, we intimately understand the City's goals and desires.

The phases for the design of Fire Station No. 2 begin from where we left off, with the formalizing of the site and floor plan with survey and geotechnical studies and preparing schematic design elevations to fit the character of Seaside.

RRM has already reviewed the area around the site with the traffic engineer and anticipates minor modification to the corner of 1st Street and Gigling Road for the right hand turn but does not anticipate signalization to be required for some time. Analysis will be completed as part of the project.

After coordinating review with the City and Fire Department, and working together with the City and for the necessary approvals, RRM and the engineering consultants will prepare design development level drawings. The schedule identifies client meetings to review the architectural and engineering design of the different sites and building systems. Early in the design development process, RRM will meet with City building officials to verify agreement regarding the code approach for the fire station, stormwater compliance strategies, and accessibility requirements for the fire station. Following the approval of the design development package, RRM will proceed with the construction document package in preparation for submittal for building department review. The schedule identifies meeting times and durations for both design team responses, agency review, and comments. RRM's preliminary meeting with building department reviewers help eliminate surprises during the plan check process for a more efficient review of the project. Prior to receiving a permit, RRM will work with the City to prepare an RFP for qualified bidders. When the permit is issued, RRM’s schedule identifies durations for contract, and bidding and addendum issuance. RRM has identified construction duration and will support the City with quality construction administration services throughout construction. RRM will advise the County on construction duration based on similar size fire stations and will review with the City areas on the schedule where acceleration can occur if needed.

During each phased milestone of the design process, the schedule identifies a period for cost estimating and owner review to verify the project is on target with the budget. RRM will work with the City to review estimates and discuss value adjustments if needed. This is a key component to a successful project design that meets the desired goal within the budget and the schedule target set at the beginning of the project.

RRM's proposed team for this project has time reserved per the schedule within the Request for Proposal (RFP) to meet the goals of this project. RRM's depth of bench-strength of the lead team members, along with the support staff with fire station experience allow us to meet planned, scheduled targets and accommodate schedule adjustments when they occur. This team is ready and excited to work on your new fire station.

SECTION 2 | Project Understanding and Approach
Packet Page 93
City of Seaside | Proposal FOR Architectural and Engineering Services for Fire Station No. 2 25 Project Understanding and Approach | SECTION 2
PROJECT APPROACH RRM’S GUIDED PROCESS

CONCEPTUAL PROJECT

CLOSEOUT

CONSTRUCTION

ADMINISTRATION

DESIGN DEVELOPMENT/

CONSTRUCTION

DOCUMENTS

SCHEMATICS BIDDING
Adjacencies: Marketing
12 20 83
Adjacencies: Sales / Business Development
1 1 2
5 7 18
S
T
A
R
T
F
I
N
I
S
H
• Architectural Plans
• Civil
• Landscape
• Public Outreach
• Planning Review
• Form Design Team
• Floor Plan Concept
Verification
• Site Plan Concept
Verification
• Arch Drawings
• Eng Drawings
• Specifications
• Permitting
• QA/QC
• Addenda
• Pre-Construction
Meeting
• Site Meeting
• RFI
• Submittals
• Punch List
• Record Drawings

BUDGETPROJECTESTIMATIONCOSTESTIMATIONCOST
DESIGN
TEAM

MEETINGS SITE PLAN

FIRE STATION

PROGRAM

VERIFICATION

FIRE STATION
DESIGN

STANDARDS
REVIEW

ELEVATIONS

FIRE STATION

FLOOR PLANS
• FD Interview &
Review Sessions
• Verification Based
on Past Layout
• City/Fire Department
Stakeholders
• RRM Design
Group
• Update Existing
Program • Fire Department
Review
• Operations • Circulation/Access
• Site Features
• Image Boards
• Elevations
• Rendering
EXT

DECON SIN

DECON SHO

EXTRACTOR

TURNOUT D

TURNOUT ST
1 2
3 4
5 6
Packet Page 94
26 3SCOPE OF SERVICES Proposal for Architectural and Engineering Services for Fire Station No. 2 Section

SCOPE OF SERVICES
We anticipate that if RRM is selected for this project, we will work with the Client to refine the scope and associated fees. The following listing and description of phases and tasks represent our approach for the project.

SUMMARY
PHASE 1: PLANNING AND PRELIMINARY PROJECT ASSESSMENT
Task 1.1 Fire Station Conceptual Layout - complete
Task 1.2 Schematic Design
PHASE 2: DESIGN DEVELOPMENT AND CONSTRUCTION

DOCUMENTS
Task 2.1 Design Development
Task 2.2 Construction Documents
Task 2.3 Permitting
PHASE 3: BIDDING PHASE
Task 3.1 Bidding
CONSTRUCTION ADMINISTRATION NOTE:

Construction Administration will be considered as a time and materials task under a separate contract.

Packet Page 95
City of Seaside | Proposal FOR Architectural and Engineering Services for Fire Station No. 2 27 PHASE 1: PLANNING AND PRELIMINARY PROJECT ASSESSMENT
TASK 1.1: FIRE STATION CONCEPTUAL LAYOUT – FLOOR PLAN
RRM will work with the city and fire department to verify the conceptual layout prepared in the programming document, and prepare a revised site and floor plan with any requested modifications. Concurrently, RRM and our consultants will visit the site to complete the topographic site survey and preform the investigations required to prepare the geotechnical report.

SUBTASK 1.1A: SURVEYING
RRM in house surveyors will provide a boundary and site topographic survey for use by the design team in locating the facility and to perform detailed site grading. The surveyor will also get topo. spot elevations in 20 to 25 foot grid. This survey will also include points along the roadway for the added curb gutter and sidewalk and will also include the area of the intersection for analysis by the traffic engineer. Additionally, the topographic survey will locate trees, utility poles, and other visible grade level utility structures. The survey team will dip gravity utility lines were visible at grade level.

SUBTASK 1.1B: GEOTECHNICAL REPORT
RRM has contracted with Pacific Crest Engineering to provide the Geotechnical Investigations. This service is normally provided by the owner as it is not a standard service but per the RFP, we are providing this task by PCE to provide the geotechnical report required for this essential services facility. The report will be based on multiple borings on the site to provide recommendations for structural and infiltration requirements.

TASK 1.2: SCHEMATIC DESIGN – 30% DESIGN PHASE
With the conceptual floor plan defined, RRM will work with the fire department to verify the program as we prepare the schematic floor plan and schematic site plan. RRM will also prepare image boards to discuss the design character and will prepare schematic massing and building elevations of the station. Following approval and completion of the station massing and elevations, RRM will complete the schematic design application package for submittal to the Planning Department.

Tasks:
• Prepare Geotechnical Report
• Prepare Site Survey
• Prepare schematic site plan
• Prepare schematic floor plan
• Schematic building massing and elevations
• Prepare Schematic Landscape Plan and Civil Plan
• Prepare the planning submittal package
• Secure utility information
• Assist Client with the preparation of presentation for discretionary review • Perform Traffic Study
• Training Center Site Civil Design
DELIVERABLES:
• Project schedule
• Drawings to support Discretionary Review Application
◦ Architectural site plan – colored for presentation
◦ Architectural floor plan
Scope of Services | SECTION 3
Packet Page 96
28 ◦ Architectural building elevations
◦ Architectural building sections
◦ Landscape plan
◦ Grading and drainage plan
◦ Site photo
◦ Rendering in color
◦ Site Survey
◦ Geotechnical Report
◦ Traffic Engineering Report
Meetings:
• One (1) working draft elevation and floor/site plan review meeting • One (1) working project status meeting to review the final schematic drawings • One (2) Planning approval meetings
Client Participation:
• Attendance at working project status meetings
• Attendance at planning approval meetings
• Provide timely decisions regarding the design
• Assistance with preparation and processing of planning application • Provide site access for survey and geotech report
Training Center Site Paving Design
The 58,806 sf training facility (as shown in the Seaside Fire Program Report) is incorporated into the design deliverables of Tasks 1-5. Civil engineering of this training facility will consist of flatwork design and have storm drain, water, and propane utilities. It is anticipated that the training center could be incorporated as either future, flatwork only or fully incorporated.

This task provides the opportunity to separate the sitework design to allow for the inclusion of the site work of the training facility separate from other training components to be future.

Site Utility Studies Starting in the Schematic Design Phase The following is information regarding RRMs approach to some of the civil technical studies. We look forward coordinating with you to clarifying with you if selected to confirm our plan an understanding.

Site Utility Plans
• Utility plans for water supply (potable and recycled), sewer, and storm drains begin at the upstream ends of each utility within the project limits to the downstream connections at the existing service mains, assumed to be directly adjacent to the project. This scope assumes that existing off-site and/or on-site utility systems have adequate capacity for the proposed project – analysis of existing utilities’ capacities and design of any improvements beyond the point of connection is not included in this scope (except as noted in the offsite improvement plans). RRM will create profiles of the main sewer, water, and storm drain pipes on the Project. Water and sewer design will be per MCWD requirements.

A utility composite plan showing all existing and proposed utilities for the project is included in this scope.

SECTION 3 | Scope of Services
Packet Page 97
City of Seaside | Proposal FOR Architectural and Engineering Services for Fire Station No. 2 29 Technical Study: Water and Sewer Capacity Study
• RRM will prepare a study that provides design documentation for minimum sewer and water utility sizing for the project.

Water demand will be based on standard fixture units (FU) information from local engineering guidance, Monterey Peninsula Water Management District Rules and Regulations, vendor-provided information, and engineering reference manuals. Sewer demand will be based on local engineering guidance and Seaside County Sanitation District code. A draft version will be prepared with the 60% submittal. If necessary, additional revised drafts will be provided in the 100% and/or final submittals.

Technical Study: Fire Flow Study
• RRM will prepare a study that provides design documentation for minimum fire supply flows to the project for fire hydrants and sprinklers. Water demand will be based on standard fixture units (FU) information from local engineering guidance, Monterey Peninsula Water Management District Rules and Regulations, California Fire Code (current version), vendor-provided information, and engineering reference manuals. A draft version will be prepared with the 60% submittal. If necessary, additional revised drafts will be provided in the 100% and/or final submittals.

Grading and Drainage Plan, Stormwater Control Plan (Technical Study) • This scope is limited to the project site only. It assumes that the existing off-site upstream and downstream storm drain infrastructure has adequate capacity for the proposed site development, and analysis or upgrades to this infrastructure is not included. The project site storm drain will connect to any existing storm drain immediately adjacent to the project site or the existing catch basin system just east of the Gigling Rd/California Rd intersection. RRM will create profiles of the main storm drain pipes on the project.

Stormwater Control Plan evaluation to include the following:
• This project is assumed to be Tier 3 or Tier 4, as defined in the Stormwater Technical Guidance for Low Impact Design (Monterey Regional Stormwater Management Program). RRM will prepare a Stormwater Control Plan based on the templates and guidance found at https://montereysea.org/post-construction-requirements/ • Bioretention basin and/or pervious pavement are the assumed method of stormwater treatment compliance – their design will be based on County Design Criteria and Central Coast LIDI. • Project site proposed drainage facilities (e.g., pipes) will be sized to convey the 10-year event (or City-specified storm event) and hydrology will be calculated for the 10-years and 25-year events (unless otherwise specified by the City) Preliminary Stormwater calculations are included with the 30% design. A draft version will be prepared with the 90% submittal. If necessary, additional revised drafts will be provided in the 100% and/or final submittals.

Stormwater Pollution Prevention Plan (SWPPP)
• A project SWPPP is required for this project (more than one acre of disturbed land). The temporary erosion-control plans will be incorporated into the project improvement plans as well as into the project SWPPP. RRM will conduct a risk determination based on the project’s topography, soil, schedule, location, and receiving water, then prepare the SWPPP based on the project-specific risk level. The SWPPP will be based on the 100% PS&E submittal. This task includes preparing permit registration documents using the SMARTS database for certification by the Client and submittal to the Water Boards to obtain a WDID number. The City will initiate the project in SMARTS. This task does not include construction stormwater monitoring, QSP services, or SWPPP updates during construction.

Scope of Services | SECTION 3
Packet Page 98
30 SUBTASK 1.2A TRAFFIC ENGINEERING
RRM has contracted with a specialist traffic engineer Central Coast Traffic Consulting to provide traffic analysis per the RFP of the site access at the street and the proximity to the corner of those access. Below is the scope for the traffic engineering:

Data Collection and Trip Generation
• CCTC will coordinate new weekday AM and PM peak hour turning movement counts at the intersection of Gigling Road/1st Avenue. We will estimate project trip generation using standard rates from the Institute of Transportation Engineers.

Traffic Operations
• CCTC will evaluate weekday AM and PM peak hour conditions under Existing and Existing plus project conditions. We will report level of service and queues on key approaches. • The peak hour signal warrant will be evaluated if needed. CCTC can prepare signal design plans if needed as an additional service if warranted.

Site Access and On-Site Circulation
• CCTC will review the proposed site plan, driveway sight distance, and frontage improvements. Recommendations to improve circulation will be provided if necessary. Restriping or pavement markings for fire station entrances are included.

Vehicle Miles Traveled (VMT)
• CCTC will qualitatively evaluate the project’s impact to VMT to assist with preparation of the project’s environmental document. Model runs or other quantitative methods can be applied as an additional service if needed.

Documentation
• CCTC will prepare a brief memorandum summarizing the above analysis for review and comment by the project team and City staff. This task also includes time associated with project administration and team coordination.

RRM civil transportation specialist is available on the team to design intersection modifications if needed. Based on preliminary analysis by RRM and CCTC it is not anticipated that a signal or intersection modification will be required. This team is ready to provide if needed at an additional cost, however it is not included as it is considered unlikely.

PHASE 2: DESIGN DEVELOPMENT AND CONSTRUCTION

DOCUMENTS
TASK 2.1: DESIGN DEVELOPMENT - 60% DESIGN PHASE
Based on the schematic design documents and project budget, RRM and our consultant team will develop the building systems for the project. RRM will work with the Fire Department to clearly identify quantity and quality of systems and items to help facilitate decision making by the Fire Department and provide a more detailed cost understanding. RRM will guide the Fire Department through this process and provide options for the systems from the expert consultant team.

In the design development task, the A/E team will design and layout the basic engineering systems. If selected, a schematic/ design development level construction cost estimate will be prepared to reflect the information developed in this task.

SECTION 3 | Scope of Services
Packet Page 99
City of Seaside | Proposal FOR Architectural and Engineering Services for Fire Station No. 2 31 Decisions made in this phase are evaluated based on operational needs, durability, operations and maintenance, initial and long-term costs, sustainability, and other priorities identified in the program.

RRM will contract with an outside third-party cost estimator to provide a design development cost estimate at the completion of the design development drawings. RRM will review the findings of the estimate with the client to discuss any value-engineering options if desired.

Tasks:
• Work with the Client to review the project design and budget • Develop design development / 60% Drawing package to include:
◦ Cover page and required note sheets
◦ Architectural drawings
◦ Engineering drawings
◦ Mechanical, Electrical, and Pluming Engineering Plans ◦ Civil Engineering to Include: Site Demolition Plan, detailed site plans where applicable, precise grading plan, drainage plan, wet utility plan and profile sheets, dry utility plan and detail sheets, SWPPP sheets, and landscape and irrigation sheets
◦ Landscape drawings
◦ Progress specifications
◦ Design development level cost estimate
◦ Cost Estimate
◦ Training Center Site Civil Design Development
◦ Coordination of dry utilities by electrical and plumbing engineers such as electrical, phone, gas and cable. Design team will prepare application. Owner to sign and pay fees.

DELIVERABLES:
• Design development drawings
• Design development progress specifications
• Design development engineering drawings
• Design development level construction cost estimate
• Interior finishes materials board
• Response to Client comments
Meetings:
• One meeting to present the design development package to Client Client Participation:
• Attend scheduled design development meetings
• Provide timely decisions regarding the design
• Review and approval of design development package
Scope of Services | SECTION 3
Packet Page 100
32 TASK 2.2: CONSTRUCTION DOCUMENTS 90% DESIGN PHASE
Based on the design/design development drawings, specifications, and the construction cost estimate, RRM and our consultants will prepare the construction documents. At this phase the focus will be to prepare the drawings and specifications to the detail level for permitting and a contractor bid. Clear understanding of the drawings and the constructability of the facility is he goal at this phase.

RRM will contract with an outside third-party cost estimator to provide a construction document level cost estimate at the completion of the construction documents. RRM will review the findings of the estimate with the client to discuss any valueengineering options if desired.

Tasks:
• Develop 90% construction documents package for permit submittal to include:
◦ Architectural drawings
◦ Engineering drawings as outlined in task 2.1
◦ Specifications
◦ Title 24 Reports
◦ Structural Calculations
• Assist the Client in preparing the front end specification (Division 1 and General Conditions if needed) • 90% construction document level cost estimate
• RRM in-house QA/QC process
• Cost Estimate
• Training Center Site Civil Documents
DELIVERABLES:
• 90% construction document package (for Client review and permit submittal) • 90% construction cost estimate
• Response to Client comments
Meetings:
• One meeting to review Client comments to the 90% construction document Client Participation:
• Attendance of Client/RRM team meetings
• Provide timely decisions regarding design and cost
• Provide Standard Division 1 and General Condition specifications TASK 2.3: PERMITTING
RRM will submit the 100% construction documents to the Building Department for plan check review at the end of the construction document task. RRM will respond to the plan check comments received in writing and prepare documentation to achieve permit-ready status. During this task, modification to the documents may also occur as a result of Fire Department and City team review comments and RRM’s in-house QA/QC process. RRM will incorporate City agency plan check, RRM in-house QA/QC, and Fire Department/City review comments into the 100% construction document set for the project bidding process.

SECTION 3 | Scope of Services
Packet Page 101
City of Seaside | Proposal FOR Architectural and Engineering Services for Fire Station No. 2 33 RRM will contract with an outside third-party cost estimator to provide a construction documents level cost estimate update at the 100% level construction document. RRM will review the findings of the estimate with the client to discuss any value-engineering options if desired. Specification schedule of bid items/prices for bid document are included.

Tasks:
• Submit to City for building permit
• Submit to City for grading permit and any necessary encroachment permits. • Prepare SWPPP and submit for construction general permit to State Water Resources Control Board if required. • Respond to plan check comments
• Prepare Final Cost Estimate
DELIVERABLES:
• 100% Construction Documents with building department comments included submittal for bidding Meetings:
• One meeting to review plan check comments with the building department Client Participation:
• Payment of plan check fees
• Attendance of RRM/agency meetings
PHASE 3: BIDDING PHASE
TASK 3.1: BIDDING
RRM and our consultants will prepare a complete plans and specifications bid package to publicly bid the project. RRM will assist the Client during the bidding phase by participating in a pre-bid conference, evaluating, and advising the Client regarding substitution requests, and responding to questions from prospective bidders in the form of an addendum.

Tasks:
• Respond to bidder questions
• Prepare one (2) addendums
Meetings:
• One (1) pre-bid conference with prospective bidders
Client Participation:
• Attendance at pre-bid conference
• Provision of city standard front end bid documents – Divion 0 in CSI Format.

CONSTRUCTION ADMINISTRATION NOTE:

Construction Administration will be considered as a time and materials task under a separate contract.

Scope of Services | SECTION 3
Packet Page 102
34 OPTIONAL TASKS
Services that are considered “Standard Services” are listed above and are lump sum cost items paid by the percent of task completed. RRM will only proceed with the tasks below with prior city written authorization. Work will be billed on a time and materials, not to exceed basis as provided in the fee schedule.

TASKS O.1: ELECTRICAL PV AND BATTERY BACK UP AND UTILITY UNDERGROUND RRM’s electrical engineer has provided the following optional tasks to if new code updates require battery backup for the PV system on the building and if you prefer to underground adjacent overhead utilities. The new building code is requiring most buildings to provide battery backup. It is unclear how fire stations will be affected, however we feel it is likely that all fire stations will be required to have battery back up. We suggest a review with the building department of upcoming code requirements for a determination. This task accounts for the electrical engineering to accommodate this as well as undergrounding if selected. Note: Dry Utility coordination occurs as part of task 2.1 TASKS O.2: COMMISSIONING FOR BUILDING OVER 10,000 SF
RRM’s mechanical consultant will be retained to prepare the commissioning documentation required by the California Green Building Code to permit buildings over 10,000 sf. This will be submitted to the building department as part of the plan check process. This is a recent new code requirement by the California Green Building Code. This is listed as an optional task as you may choose to have the mechanical engineer or a separate third party be the commissioning agent. Either is acceptable.

TASK O.3: NEW UTILITY SERVICE AND/OR PERMIT PROCESSING ASSISTANCE RRM civil engineers will provide up to 40 hours to assist the City during the permit review process and/or applying for new utility services from local utility purveyors. This assistance could include providing written clarifications, preparing exhibits, attending extra meetings (such as with the City Public Works, Regional Water Quality Control Board, etc.), or filling out utility service applications at the request of the City. Based on the RFP, they may be desired by the City, yet we often find the City may want to perform this internally, therefore we like to provide the choice to you.

TASK O.4: NON-STANDARD FOUNDATION DESIGN
If required based on the findings of the geotechnical report RRM’s structural engineering team will provide non-conventional foundation design beyond standard slab on grade foundation system with shallow pad footings, and continuous edge foundations; the non-conventional foundations include piles or a mat foundation. This assumes that the slab will be supported on grade and not be required to be self-supporting as would be required if severe liquefaction potential was discovered onsite.

TASK O.5: ARBORIST EVALUATION AND REPORT
RRM’s International Society of Arboriculture (ISA) Certified Arborist will perform a physical inventory of applicable trees on the project site, collecting tree location and arboricultural attributes for each tree. It is estimated there are up to 50 trees on the project site. Tree information collection will include species identification, measurement of trunk diameter, height and canopy spread, tree health, preservation suitability (based on structure and location), and presence of pests and/or disease.

Data collected will be consistent with the City of Seaside requirements for tree removal permits. RRM will tag and number inventoried trees for identification purposes. Tree tagging techniques will be in conformance with current industry standard best practices to ensure a semi-permanent installation.

Tree location mapping will be conducted using a GNSS receiver capable of sub-meter accuracy. This device provides resource grade precision suitable for impact analysis purposes. Data will be collected and analyzed using the ArcGIS SECTION 3 | Scope of Services
Packet Page 103
City of Seaside | Proposal FOR Architectural and Engineering Services for Fire Station No. 2 35 software suite. Raw data files will then be differentially corrected, managed, and exported in appropriate Computer Aided Drafting (CAD) formats, suitable for further spatial analysis and/or exhibit preparation. RRM will perform QA/QC of the collected data to ensure it is accurate and complete before reducing all tree attribute information to an Excel table summary.

A copy of the digital files in GIS/CAD format will be provided upon request. Following field evaluations and data analysis, an Arborist report and associated exhibits will be prepared. The report will include a summary of methods and observations, and will provide a discussion of the project site, proposed project description, trees recommendations, and mitigation measures to reduce impacts to trees during construction. The report will include the following supporting tables and figures:
a tree information matrix outlining individual tree attributes and quantities, one or more photographs of each tree, and a GIS-based tree location map.

RRM will develop a tree removal plan and submit for a tree removal permit with the City.

RRM will develop an arborist report that includes the following sections:
• Summary of findings – A brief review of arboricultural findings • Proposed Development Impact Review – A brief site analysis and summary of potential tree impacts of the proposed development
• Figure 1 – Tree Location Map: Locations of inventoried trees will be shown on a scaled site plan using topographic survey data (if available). Survey data shall be provided by the Client as an AutoCAD compatible file. In the absence of topographic survey data, trees will be located using an external GNSS receiver capable of sub-meter accuracy and mapped via the ESRI ArcGIS software suite
• Table 1 – Tree Quantity Summary: Quantify inventoried trees by species and regional nativity status • Table 2 – Tree Evaluation Summary: Evaluate and record the type, size attributes, health status, and preservation suitability of each tree
DELIVERABLES:
• One (1) arborist report
• Installation of tree tags on inventoried trees
TASK O.6: UTILITY POTHOLING
If required, RRM and its consultants will prepare a potholing plan to verify existing offsite utility locations and depths. Plans will include any required encroachment permit applications and backfill and patching of the road paving. If the city chooses to have potholing completed as part of the design phase, RRM will contract with a utility locating company to perform potholing work at locations agreed upon by the city and the design team based on the preliminary utility layouts.

TASK O.7: OFF SITE ANALYSIS OF WET UTILITY CAPACITY
If required, RRM civil engineers will analyze the offsite sewer, water, and storm drain utility capacities and the effect of the proposed station if required by MCWD. This analysis will take into account the added load placed on the wet utilities in addition to the known load they currently experience to provide documentation to MCWD for their review of the project.

Scope of Services | SECTION 3
Packet Page 104
36 LIMITATIONS OF SCOPE AND EXCLUSIONS
Please note that the tasks to be performed by the RRM team are limited purely to those outlined above. Substantive changes requested by the Client or changes in the Client’s program or direction that are inconsistent with prior approvals are subject to additional services fees. Any additional services that RRM Design Group is asked to perform over and beyond those described above will be billed on a negotiated and Client-approved, fixed-fee, or hourly basis.

The following services or tasks are specifically excluded from the scope:
• LEED Documentation
• Off-site utility work
• Off-site roadway work other then curb gutter and sidewalk to the extent of the fire station developed frontage area • QSP/QSD services during construction
• Furnishing procurement unless selected for an additional cost • Environmental (CEQA) processing, IS/MND, or EIR document • State and Federal Agency processing and permits – Not Anticipated • Permit fees and applications except as specified in scope • ROW and/or easement acquisition
• Right of Way Engineering, and condemnation services
• As-builts
• Technical studies other than those listed in this proposal • Utility testing
• Hazmat testing
• Analysis of and design of the existing off-site storm drainage facilities and conditions • SWPPP construction monitoring, QSP services, or SWPPP updates during construction • Analysis of off-site sewer, water, and storm drain utility capacities • Traffic control
• CLOMR, LOMR
• Security cameras, including CCTV surveillance systems • Street lighting
• Pump stations (for sewer and/or storm drains)
• Fire Sprinkler Design (it is assumed that this will be a deferred submittal) • Septic system
• Bus stops
SECTION 3 | Scope of Services
Packet Page 105
City of Seaside | Proposal FOR Architectural and Engineering Services for Fire Station No. 2 37

DESIGN ASSUMPTIONS
• Project team is not responsible for delays due to conditions or circumstances outside of the project team’s control, such as, but not limited to, Covid-19 mandates, weather, site conditions (prohibited access, unsafe conditions) • There will be no significant revisions or deviations to the project area • Existing utility boxes and utility holes to remain assumed to be “adjusted to finish grade” • City will provide applicable as-builts, record drawings, and GIS data • City comments will be provided in a consolidated format (e.g., list, table) by the City PM for each deliverable milestone.

If various City departments and stakeholders are providing comments, City PM will prescreen comments for conflicting directions prior to sending them to RRM
Scope of Services | SECTION 3
Packet Page 106
Packet Page 107
City of Seaside | Proposal FOR Architectural and Engineering Services for Fire Station No. 2 39 4 PROJECT SCHEDULE
Proposal for Architectural and Engineering Services for Fire Station No. 2 Section
Seaside Fire Station No. 2 - Conceptual Schedule
Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Phase 1 - Planning and Project Assessment
Task 1.1 Fire Station Conceptual Program and Budget - Complete Conceptual Project Budget - Complete
Verification of Conceptual Site and Floor Plan Layout
Topographical Survey
Geotechnical Report
Task 1.2 Review Meeting and Schematic Design Kick Off
Conceptual Design - Floor Plan/ Site Plan
Conceptual Design - Massing
Conceptual Design - Civil and Landscape
Traffic Study
Review Schematic Design Package
Discretionary Review Process
Plan Updates and Planning Review Planning Approval
Phase 2 - Design Development and Construction Documents Task 2.1 Design Development
Cost Estimate 60%
City Review and City/Design TeamMeeting `
Task 2.2 Construction Documents - 90%
Cost Estimate 90%
City Review and City/Design TeamMeeting
Task 2.3 Permitting
Building Dept Review
Incorporate Building Dept Comments
Building Dept Review Building Department Approval
Cost Estimate - 100%
Phase 3 - Bidding Phase
Task 3.1 Bidding
Phase 4 - Construction and Project Completion
Contract Award
Construction Administration - 14 months anticipated
Record Drawings and Project Closeout
Optional Tasks
Task O.1 Electrical PV and Battery Back Up and Utility Underground Task O.2 Commissioning for Building over 10,000 sf
Task O.3 New Utility Service and/or Permit Processing Assistance Task O.4 Non-standard Foundation Design
Task O.5 Arborist evaluation and report
Task O.6 Utility Potholing
Task O.7 Off Site Utility Analysis
Team Meeting
Public Meeting
Bid Award Period
Notes:

1. City review durations are projections. Timing is dependent on the City.

2. Starting Design Development prior to Discretionary Review is at client risk. 9/6/2022 2022 2023 2024 2025
Packet Page 108
40 5REFERENCES Proposal for Architectural and Engineering Services for Fire Station No. 2 Section
RRM Project: Visalia Fire Station, Training Center
Packet Page 109
City of Seaside | Proposal FOR Architectural and Engineering Services for Fire Station No. 2 41

CLIENT REFERENCES

MATT WATSON
Assistant Fire Chief
Madera County Fire and Rescue
(559) 706-8805
[email protected]
Project: City of Madera Fire Station No. 58
Timeline: 2017-2020
(see page 4 for additional project information and
images) LANTZ REY
Former Fire Marshal for the City of Manteca
(209) 614-1716
[email protected]
Project: Manteca Fire Station No. 5
Timeline: 2016-2020
(see page 9 for additional project information and
images)

SERGIO SANCHEZ
Division Chief-Support Services
County of Santa Barbara
(805) 681-4045
[email protected]
Projects: County of Santa Barbara Fire Station
- including New Cuyama Fire Station No. 41
& Sheriff Substation
Timeline: 2020 - Present
(see page 14 for additional project information and
images)
NEW CUYAMA FIRE STATION 41 28 JAnuAry 2020
# X0672-02-CI19 A1 0 4 8 16
1/8 = 1’-0” 24 X 36 SHEET OPTION 1

DAVID BRAMELL
Fire Division Chief
South San Joaquin County Fire Authority
(209) 831-6700
[email protected]
Projects: Tracy Fire Station No. 95, Phase 1 &2, No.99
Timeline: 2016-2022
(see page 10 for additional project information and
images)

PAUL BELL
Manager – Facilities and Construction
Ventura County Fire Department
(805) 383-4721
[email protected]
Projects: Thousand Oaks Fire Station No. 34 and Santa
Paula Fire Station No. 29
Timeline: 2018-Present
(see page 13 for additional project information and
images)
References | SECTION 5
Packet Page 110
426APPENDIX Proposal for Architectural and Engineering Services for Fire Station No. 2 Section
RRM Project: Tracy Fire Station
Packet Page 111
City of Seaside | Proposal FOR Architectural and Engineering Services for Fire Station No. 2 43 MIKE SCOTT | LEED AP

PRINCIPAL
With over two decades of experience at RRM, Mike Scott’s passion for architecture and design is rooted in his commitment to service. Dedicated to fulfilling the needs of both his client and community, Mike’s collaborative
and detailed approach to design fosters high-quality
project execution. As a LEED® Accredited Professional,
Mike offers an environmentally conscious and contextsensitive view to every project. His team management and detailed focus ensures a thorough approach to
design. Specializing in public safety, educational, and commercial design, his projects span from fire stations and educational buildings to outdoor stadiums and
athletic facilities. Administering quality control and
coordinating consultant systems for complete and integrated buildings, his wellversed expertise serves both his team and client from inception to completion.

RELEVANT PROJECTS
• Bakersfield Fire Station No. 14 and
Neighborhood Park
• Bakersfield Fire Station No. 5, 8, 15
• Batterson Forest Fire Station, Oakhurst
• Bay Point Fire Station No. 86
• Brea Fire Station No. 2
• City of Madera Fire Station No. 58
• Creston Fire Station No. 43
• Fairmount Avenue Fire Station,
San Diego
• Glen Loma Ranch Fire Station, Gilroy
• Gunner Ranch West Fire Station
• Los Angeles County Fire Department
No. 136, Palmdale Fire Station LEEDNC Gold
• Los Angeles Fire Station No. 13 LEEDNC Gold
• Los Angeles Fire Station No. 77 LEEDNC Certified, Sun Valley • Los Angeles Fire Station No. 83 LEEDNC Certified, Encino • Los Angeles Regional Fire Station No.
82 LEED-NC Gold, Hollywood
• Madera County Fire Master Plan
• Manteca Fire Station No. 4
• Montecito Fire Station No. 2
• Moraga-Orinda Fire District Station No. 44
• Murrieta Fire Station No. 4
• New Cuyama Fire Station No. 41
Design-Build (2019)
• Quito Fire Station, Los Gatos, CA
• Redwood Fire Station, Los Gatos, CA
• Riverside Downtown Fire Station No.1
Redesign
• Riverside EOC/Training Center
• Riverside Fire Station No. 14
• San Jose Fire Station No. 34 & 35
LEED-NC Silver
• San Mateo Fire Station No. 21& 26
• Santa Barbara County Fire Facilities
Assessment
• Santa Barbara County Fire Station
No.19 Dispatch Center, Santa Ynez
• Santa Barbara Fire Station No. 7
Conceptual Design
• Santa Clara Fire Station No. 2/Training
Facility
• Santa Clara Fire Station No. 6
• Santa Paula Fire Station No. 29
• Thousand Oaks Fire Station No. 34
• Vernon Fire Station No. 2 Renovation
• Visalia Fire Station No. 53 & 55 and
Training Center
• Yuba City Fire Station No. 1 Renovation

CREATING

ENVIRONMENTS
PEOPLE
ENJOY
Project Role
PRINCIPAL-INCHARGE + PUBLIC

SAFETY SPECIALIST

ARCHITECT
Experience
25 YEARS OF

EXPERIENCE
15% - 20% Time Commitment
"I’m passionate
about providing
expert knowledge
that benefits our
clients, protecting
public servants with
safe facilities, [and]
providing great
places for people.”

EDUCATION
• Bachelor of Architecture,
California Polytechnic
State University,
San Luis Obispo, CA

ACCREDITATIONS
• LICENSES •

AFFILIATIONS
• Architect , CA, C31544
• LEED AP, CA
• Leadership in Energy and
Environmental Design
Accredited Professional
(LEED AP)
Appendix | SECTION 6
Packet Page 112
44 KATHRYN HICKS | RA

PROJECT MANAGER
Kathryn earned her architecture degree at Cal Poly San Luis Obispo. Her experience with encompasses a wide range of project types including fire stations, public safety facilities, and K-12 educational projects. She is a detail oriented project manager who has spent the majority of her career working on public projects and she is well versed in the coordination required for their design and construction. Kathryn enjoys finding creative solutions for projects were time and budget are driving factors.

RELEVANT PROJECTS
• Bay Point Fire Station No. 86
City of Madera Fire Station No. 58
• Fairmount Avenue Fire Station,
San Diego
Gunner Ranch West Fire Station
• New Cuyama Fire Station No. 41
Design-Build (2019)
• Pacheco Fire Station No. 9, Pacheco
• Quito Fire Station, Los Gatos
• Redwood Fire Station, Los Gatos
• Sanger Headquarters Fire Station
Renovation Facility Assessment
• Santa Paula Fire Station No. 29
• Selma Fire Station No. 2
Renovation
• Thousand Oaks Fire Station No. 34
• Bellevue Santa Fe Charter
School Modernization and New
Construction, San Luis Obispo
• Branch Elementary School New
Multipurpose Building,
Arroyo Grande
• Grover Heights Elementary School
New Multipurpose Building,
• Arroyo Grande
• Oceano Elementary School Site
Improvements

EDUCATION
• Bachelor of Science, Architecture,
California Polytechnic State
University, San Luis Obispo, CA
ACCREDITATIONS •
LICENSES • AFFILIATIONS
• Architect , CA, C38079

CREATING

ENVIRONMENTS
PEOPLE
ENJOY
Project Role

PRIMARY POINT

OF CONTACT
+ PROJECT

ARCHITECT
Experience
10 YEARS OF

EXPERIENCE
25% - 35% Time Commitment
SECTION 6 | Appendix
Packet Page 113
City of Seaside | Proposal FOR Architectural and Engineering Services for Fire Station No. 2 45 SCOTT MARTIN | AIA, LEED AP, CNU-A

PRINCIPAL
Scott is a talented architect with a keen ability to be innovative and sensitive to clients’ needs. His project focus and experience are wide-ranging, from illustration, master planning, urban design, needs assessments, design review to the production and construction of facilities. Scott is a LEED Accredited Professional and has a high level of expertise in designing and implementing sustainable solutions. Scott’s unique relationship with both public and private clients gives him an understanding of the realities of development and community priorities. He excels in working directly with owner and user groups to set project goals and priorities. Scott blends cohesive design solutions with his strong technical skills to bring a project’s vision to reality.

RELEVANT PROJECTS
• Bakersfield Fire Station No. 8 Remodel
Design-Build
• Bay Point Fire Station No. 86
• City of Industry Fire Station
• City of Madera Fire Station No. 58
• Cloverdale Fire Station Headquarters
• El Segundo Fire Station No. 2
LEED-NC Gold
• Emeryville Fire Station - Tracking
LEED-NC Silver
• Fairmount Avenue Fire Station,
San Diego
• Farmersville Fire Station
• Fresno Fire Department
Training Center
• Fresno Fire Station No. 17
• Glen Loma Ranch Fire Station, Gilroy
• Livermore-Pleasanton Fire Department
Station No. 4 LEED Gold, Pleasanton
• Los Angeles County Fire Department
No. 136, Palmdale Fire Station LEEDNC Gold, Palmdale
• Los Angeles Fire Station No. 13 LEEDNC Gold
• Los Angeles Fire Station No. 77 LEEDNC Certified
• Los Angeles Regional Fire Station No.
82 LEED-NC Gold, Hollywood
• Manteca Fire Station No. 4
• Murrieta Fire Station No. 4
• New Cuyama Fire Station No. 41
Design-Build (2019)
• Pacheco Fire Station No. 9
• Quito Fire Station, Los Gatos
• Redwood Fire Station, Los Gatos
• Santa Barbara County Fire North
Operations Center, Santa Ynez
• Santa Barbara County Fire Station
No.19 Dispatch Center, Santa Ynez
• Santa Barbara Fire Station No. 7
Conceptual Design, Santa Barbara
• Santa Clara Fire Station No. 2/Training
Facility
• Santa Clara Fire Station No. 6,
• Santa Paula Fire Station No. 29
• Thousand Oaks Fire Station No. 34
• Ventana Fire Station, Pismo Beach
• Ventura County FPD Fire
Communication Center

EDUCATION
• Bachelor of Science, Architecture,
California Polytechnic State
University, San Luis Obispo, CA
ACCREDITATIONS •
LICENSES • AFFILIATIONS
• Architect, CA, C32348
• Architect, CO, 00405508
• Leadership in Energy and
Environmental Design Accredited
Professional (LEED AP)
• Congress for the New Urbanism
Accredited (CNU-A)
• American Institute of Architects (AIA),
San Luis Obispo Chapter, Member
• San Luis Obispo Chamber of
Commerce Economic Development
Committee

CREATING

ENVIRONMENTS
PEOPLE
ENJOY
Project Role

DESIGN DIRECTOR
Experience
21 YEARS OF

EXPERIENCE
10% Time Commitment
Appendix | SECTION 6
Packet Page 114
46 CAMERON WIRE

JOB CAPTAIN
Cameron graduated from Cal Poly San Luis Obispo in 2013 and became a licensed Architect in 2022. He has experience in a wide array of projects, from high-rise offices, labs, healthcare, single and multi-family residential, and has focused primarily on fire stations in the recent years. Cameron enjoys the intricacies and rewards that fire stations have to offer. He is also well-versed in all the phases of a project, from pre-design through construction administration. Helping to create buildings that serve and benefit the community is what motivates Cameron on his projects.

RELEVANT PROJECTS
• Bay Point Fire Station No. 86
• City of Madera Fire Station No. 58
• Glen Loma Ranch Fire Station,
Gilroy
• Gunner Ranch West Fire Station
• Menlo Park Fire Protection District
Space Needs Assessment
• New Cuyama Fire Station No. 41
Design-Build (2019)
• Pacheco Fire Station No.
• Redwood Fire Station, Los Gatos
• Santa Paula Fire Station No. 29,
Santa Paula
• Thousand Oaks Fire Station No. 34

EDUCATION
• Bachelor of Architecture, Cal Poly
San Luis Obispo, CA

CREATING

ENVIRONMENTS
PEOPLE
ENJOY
Project Role

ARCHITECT
Experience
9 YEARS OF

EXPERIENCE
30% - 40% Time Commitment
SECTION 6 | Appendix
Packet Page 115
City of Seaside | Proposal FOR Architectural and Engineering Services for Fire Station No. 2 47 TODD HANSEN | LEED AP BD+C CSI CDT

SENIOR ARCHITECT
A LEED® accredited architect, Todd is an accomplished project manager who delivers optimal solutions to project challenges. An RRM team member since 2000, Todd oversees the production of technical specifications for RRM's offices and specializes in technical document production and quality assurance. Todd has OVER 25+ years of field experience as project architect on projects from 300 sf to 300,000 sf, ranging from complex, multi-story new projects to ADA and seismic upgrades where facilities must remain open during construction. Todd applies this wealth of experience to the review of technical documents both within RRM and as a consultant.

RELEVANT PROJECTS
• Bay Point Fire Station No. 86
• City of Madera Fire Station No. 58
• Creston Fire Station No. 43
• Emeryville Fire Station - Tracking
LEED-NC Silver
• Fairmount Avenue Fire Station,
San Diego
• Glen Loma Ranch Fire Station,
Gilroy
• Los Angeles Fire Station No. 13
LEED-NC Gold
• Los Angeles Fire Station No. 44
• Los Angeles Fire Station No. 83
LEED-NC Certified, Encino
• Los Angeles Regional Fire Station
No. 82 Annex Building - LEED-NC
Silver, Hollywood
• Los Angeles Regional Fire Station
No. 82 LEED-NC Gold, Hollywood
• Manteca Fire Station No. 4
• New Cuyama Fire Station No. 41
Design-Build (2019)
• Pacheco Fire Station No. 9
• Quito Fire Station, Los Gatos
• Rancho Cucamonga Fire Station
No. 177
• Redwood Fire Station, Los Gatos
• Riverside Downtown Fire Station
No.1 Redesign
• San Jose Fire Station No. 34
• San Jose Fire Station No. 35
LEED-NC Silver
• Santa Clara Fire Station No. 2/
Training Facility
• Santa Paula Fire Station No. 29
• Thousand Oaks Fire Station No. 34
• Visalia Fire Station No. 53
• Visalia Fire Station No. 55 and
Training Center

EDUCATION
• Bachelor of Architecture, California
Polytechnic State University, San
Luis Obispo, CA
• Master of Business Administration,
California Polytechnic State
University, San Luis Obispo, CA
ACCREDITATIONS •
LICENSES • AFFILIATIONS
• Architect, CA, C27118
• LEED AP Building Design +
Construction, CA
• CSI, CA
• International Code Council (ICC)
Central Coast Chapter
• Morro Bay Yacht Club, Staff
Commodore
• CSI Member

CREATING

ENVIRONMENTS
PEOPLE
ENJOY
Project Role
QA/QC +

SPECIFICATIONS

SPECIALIST
Experience
29 YEARS OF

EXPERIENCE
10% Time Commitment
Appendix | SECTION 6
Packet Page 116
48 DARREN CHOY | PE, ENV SP

MANAGER OF ENGINEERING SERVICES
With over a decade of experience in civil engineering and design, Darren Choy brings an all-encompassing lens to each of his projects. His multidisciplinary approach fosters a collaborative space for both his
team and his client. Envision Sustainability and E-rail Safe certified —specializing in land development
and public works engineering—Darren’s
projects include sustainable trail and streetscape
development. From quality control and community
engagement tobusiness and staff management,
his wide view of engineering and design serves
as an asset to all who work with him. A diligent
leader and team-player, Darren’s commitment
to excellence is reflected in each of his projects.

RELEVANT PROJECTS
• Bay Point Fire Station No. 86
• Fairmount Avenue Fire Station,
San Diego
• New Cuyama Fire Station No. 41
Design-Build (2019)
• Pacheco Fire Station No. 9
• Quito Fire Station, Los Gatos
• Redwood Fire Station, Los Gatos
• Shell Beach Elementary School
Parking Lot
• Bellevue Santa Fe Charter
School Modernization and New
Construction, San Luis Obispo
• Cal Poly Building 13 Courtyard,
San Luis Obispo
• Hanford Medical Campus -
Women's Center, Hanford
• Oceano Elementary School Site
Improvements
• Orcutt Union Oil Building Code
Analysis and Cost Assessment
• Pleasanton On-Call General Civil
Engineering
• Rivertown Community Space,
Antioch
• San Lorenzo Park Phase 2
Construction Administration
• Tennyson Park Construction
Documents, Hayward
• Veterans Park, Livermore

EDUCATION
• Bachelor of Science, Civil
Engineering; Minor, Business
Management, University of
California, Irvine, CA
ACCREDITATIONS •
LICENSES • AFFILIATIONS
• Noteworthy thing
• Professional Engineer, CA, 82708
• Envision Sustainable Professional, CA
• American Council of Engineering
Companies - Bay Bridge Chapter,
President, 2017-present
• American Public Works Association
Northern California, Member,
2018 Conference Committee,
2018-present
• Career Village, Volunteer Mentor,
2017-present

CREATING

ENVIRONMENTS
PEOPLE
ENJOY
Project Role

CIVIL ENGINEER
Experience
14 YEARS OF

EXPERIENCE
“I like the
tangibility of the
projects that we
create. Seeing
projects go from
concept to design
to constructed
product is what
drives me as a civil
engineer.”
SECTION 6 | Appendix
Packet Page 117
City of Seaside | Proposal FOR Architectural and Engineering Services for Fire Station No. 2 49 NATE STONG | PE

MANAGER OF ENGINEERING SERVICES
Nate has 18 years of experience working as both a consultant and in the public sector for both City and county public works/engineering departments. After graduating from Cal Poly, he worked for the County of San Luis Obispo Public Works Department Design Division. Nate participated in developing and designing several bridges funded through the Highway Bridge Program. Nate was the City Engineer for the City of Placerville from 2008 to 2014, where he managed numerous transportation and interchange projects primarily funded through federal and state programs. Nate is intimately familiar with Caltrans Local Assistance procedures and the project development process.

RELEVANT PROJECTS
• 1422 Monterey Affordable
Housing, San Luis Obispo
• 700 Oak Park Affordable Housing,
Arroyo Grande
• As-Needed Traffic Engineering
Services, Arroyo Grande
• Calle Joaquin Park and Ride,
San Luis Obispo*
• City Contract Traffic Engineer,
Greenfield*
• Flamson School Bicycle &
Pedestrian Enhancements,
Paso Robles*
• Grover Beach Train Depot
Expansion SR 1 Widening,
Grover Beach*
• Madonna Road Class 1 Path,
San Luis Obispo*
• Orcutt Road Class 1 Path,
San Luis Obispo*
• Orcutt Road Roundabout,
San Luis Obispo*
• South Higuera Sidewalk Infill,
San Luis Obispo*
• State Route 227 and
Los Ranchos Road Roundabout,
San Luis Obispo*

EDUCATION
• Bachelor of Science, Civil Engineering,
California Polytechnic State
University, San Luis Obispo, CA
ACCREDITATIONS •
LICENSES • AFFILIATIONS
• Professional Engineer, CA, 70341
• American Society of Civil Engineers
(ASCE), San Luis Obispo Branch
Past President
• American Public Works Association
(APWA)
• Active Transportation Committee
Member, City of San Luis Obispo
• RTP Steering Committee Member,
San Luis Obispo Council of
Governments

CREATING

ENVIRONMENTS
PEOPLE
ENJOY
Project Role

CIVIL ENGINEER
+ INTERSECTION

DESIGN SPECIALIST
Experience
18 YEARS OF

EXPERIENCE
* Work prior to joining RRM
Appendix | SECTION 6
Packet Page 118
50 MICHAEL DOREMUS|SE, PE, LEED AP

MANAGER OF STRUCTURAL ENGINEERING SERVICES
With over a decade of civil and structural engineering experience, Michael's approach to design is steeped in a commitment to detailed precision. Michael offers his extensive expertise for each client, specializing in housing, civil, educational, and recreational design. He has been involved in projects of all sizes, from large-scale steel frame hospitals to 43,000 sq. ft. laboratories. Also overseeing the design and code compliance for lateral and gravity systems, Michael is wellversed in a range of project types. His thorough approach to design and a keen eye for detail translates into procedural and structural integrity.

RELEVANT PROJECTS
• Bay Point Fire Station No. 86
• Fairmount Avenue Fire Station,
San Diego
• Gunner Ranch West Fire Station
• New Cuyama Fire Station No. 41
Design-Build (2019)
• Pacheco Fire Station No. 9
• Quito Fire Station, Los Gatos
• Redwood Fire Station, Los Gatos
• Santa Barbara County Fire Station
No.19 Dispatch Center, Santa Ynez
• Santa Paula Fire Station No. 29
• Thousand Oaks Fire Station No. 34
• Bellevue Santa Fe Charter
School Modernization and New
Construction, San Luis Obispo
• Bishop's Peak Elementary New
Multipurpose Room,
San Luis Obispo
• Bishop's Peak Elementary Office
Remodel, San Luis Obispo
• Cal Poly Oppenheimer Equestrian
Center - Phase One,
• San Luis Obispo
• Edward C. Little Water Recycling
Facility Visitor Center Renovation,
El Segundo
• Hanford Medical Campus -
Women's Center
• Oceano Elementary School
Rehabilitation
• Oceano Elementary School Site
Improvements
• Orcutt Union Oil Building Code
Analysis and Cost Assessment
• Shell Beach Elementary School
Parking Lot Infrastructure

EDUCATION
• Bachelor of Science, Architectural
Engineering, California Polytechnic
State University, San Luis Obispo,
CA
ACCREDITATIONS •
LICENSES • AFFILIATIONS
• Professional Engineer , CA, 72309
• Structural Engineer, CA, S5685
• Leadership in Energy and
Environmental Design Accredited
Professional (LEED AP)
• American Institute of Steel
Construction (AISC)

CREATING

ENVIRONMENTS
PEOPLE
ENJOY
Project Role

STRUCTURAL

ENGINEER
Experience
18 YEARS OF

EXPERIENCE
SECTION 6 | Appendix
Packet Page 119
City of Seaside | Proposal FOR Architectural and Engineering Services for Fire Station No. 2 51 JESSICA MEADOWS | SE, PE

PROJECT MANAGER
Jessica has spent the last decade dedicated to sharing her passion for structural engineering. Whether it be working with the design team on a new school campus, mentoring young professionals, or teaching students at Cal Poly, she is always sure to stress what an important role structural engineers can provide on the project team. Her experience with DSA has a wide variety: new campuses and buildings, modernizations, Prop 39 upgrades, precheck documents, seismic rehabilitation, and accessory structures. Jessica has acted as project manager to oversee the design process and construction on many successful school projects.

RELEVANT PROJECTS
• Bay Point Fire Station No. 86
• Contra Costa County Fire
Protection District Projects -
Architectural Services
• Fairmount Avenue Fire Station,
San Diego
• Gunner Ranch West Fire Station
New Cuyama Fire Station No. 41
Design-Build (2019)
• Pacheco Fire Station No. 9
• Quito Fire Station, Los Gatos
• Redwood Fire Station, Los Gatos
• Santa Barbara County Regional Fire
Communication Facility
• Santa Paula Fire Station No. 29
• Thousand Oaks Fire Station No. 34
• Alex Fiore Teen Center and
Goebel Adult Center Master Plan,
Thousand Oaks
• Branch Elementary School Four
Classrooms, Arroyo Grande
• Branch Elementary School
New Multipurpose Building,
Arroyo Grande
• Cuesta College Building 2000
Complex, San Luis Obispo
• Garden Estates Construction
Documents and Construction
Administration, Ventura
• Mendota City Hall and Police
Station - Programming and Cost
• Orcutt Union Oil Building Code
Analysis and Cost Assessment,
• Shell Beach Elementary School
Parking Lot

EDUCATION
• Bachelor of Science, Architectural
Engineering, California Polytechnic
State University, San Luis Obispo,
CA
ACCREDITATIONS •
LICENSES • AFFILIATIONS
• Structural Engineer, CA, S6488
• Professional Engineer, CA, C81987

CREATING

ENVIRONMENTS
PEOPLE
ENJOY
Project Role

STRUCTURAL

ENGINEER
Experience
11 YEARS OF

EXPERIENCE
Appendix | SECTION 6
Packet Page 120
52 LANCE WIERSCHEM|PLA, LEED AP

SENIOR LANDSCAPE ARCHITECT
With a sharp artistic eye, Lance Wierschem’s detailed design enhances the artistry of each project he is involved in. As an experienced landscape architect and planner, Lance offers an expansive
view of design. From trails and recreational parks
to public and community centers, Lance’s versatile
experience serves both his team and his clients.

Engaged in all aspects of project administration,
from visioning to construction, his alliance to
creative collaboration is reflected in his work. Both
his collaborative efforts and his artistic vision guide Lance’s design process, elevating outdoor spaces into captivating environments for all to enjoy.

RELEVANT PROJECTS
• Bakersfield Fire Station No. 14
• Bay Point Fire Station No. 86
• City of Madera Fire Station No. 58
• Creston Fire Station No. 43
Emeryville Fire Station - Tracking
LEED-NC Silver
• Fairmount Avenue Fire Station,
San Diego
• Glen Loma Ranch Fire Station,
Gilroy
• Gunner Ranch West Fire Station
• Los Angeles Regional Fire Station
No. 82 Annex Building - LEED-NC
Silver, Hollywood
• Los Angeles Regional Fire Station
No. 82 LEED-NC Gold, Hollywood
• New Cuyama Fire Station No. 41
Design-Build (2019)
• Pacheco Fire Station No. 9
• Rancho Cucamonga Fire Station
No. 177
• Redwood Fire Station, Los Gatos
• Santa Paula Fire Station No. 29
• Thousand Oaks Fire Station No. 34

EDUCATION
• Bachelor of Landscape
Architecture; Minor, City and
Regional Planning, California
Polytechnic State University,
San Luis Obispo, CA
ACCREDITATIONS •
LICENSES • AFFILIATIONS
• Professional Landscape Architect,
CA, 6210
• Leadership in Energy and
Environmental Design (LEED AP)

CREATING

ENVIRONMENTS
PEOPLE
ENJOY
Project Role

LANDSCAPE

ARCHITECT
Experience
16 YEARS OF

EXPERIENCE
“I really value
teamwork and the
variety of people
that all come
together to work
on a project.”
SECTION 6 | Appendix
Packet Page 121
City of Seaside | Proposal FOR Architectural and Engineering Services for Fire Station No. 2 53

BRIAN HELLWIG

SUPERVISOR OF SURVEYING
With a beginning in forestry, and two decades of surveying experience, Brian Hellwig is an expert surveyor. Brian offers experience in boundary surveying and construction staking of various
projects such as commercial, residential, and
mixed-use developments. He has experience
with surveying equipment such as total
and robotic stations, high definition threedimensional terrestrial laser scanning, and GPS, in addition to the various surveying software. Brian’s previous work ranges from the expansive Hearst Boundary survey to the beautiful downtown Big Bear Streetscape. His open communication style ensures that all parties involved on a project are updated with up-to-date and relevant information at every intersection.

RELEVANT PROJECTS
• Bay Point Fire Station No. 86
• Creston Fire Station No. 43
• Fairmount Avenue Fire Station
• New Cuyama Fire Station No. 41
Design-Build (2019)
• Pacheco Fire Station No. 9
• Quito Fire Station, Los Gatos
• Bellevue Santa Fe Charter
School Modernization and New
Construction, San Luis Obispo, CA
• Bishop's Peak Elementary New
Multipurpose Room, San Luis
Obispo, CA
• Bishop's Peak Elementary Office
Remodel, San Luis Obispo
• Branch Elementary School Four
Classrooms, Arroyo Grande
• Branch Elementary School New
Multipurpose Building,
Arroyo Grande
• Mother Lode Juvenile Facility,
Sonora
• Newport Beach Lifeguard
Headquarters Rehabilitation
• Pacheco, C.L. Smith, and Baywood
Elementary Preschools, San Luis
Obispo/Los Osos
• San Luis Obispo Public Safety
Dispatch Center
• Santa Susana High School
Landscape Frontage Improvements,
Simi Valley

EDUCATION
• Associate Degree, Surveying and
Forest Practices, Kings River
Community College, Reedley, CA

CREATING

ENVIRONMENTS
PEOPLE
ENJOY
Project Role

SURVEYOR
Experience
22 YEARS OF

EXPERIENCE
“I’m always willing
to learn. I always
keep an eye out for
new opportunities.”
Appendix | SECTION 6
Packet Page 122
54 BRIAN STARRETT|PE

PRINCIPAL
Brian has over 16 years of professional experience providing mechanical and plumbing designs for high-performance buildings. Brian has led numerous design teams for projects across the entire built environment spectrum. His passion for energy-efficient building design coupled with his pragmatic approach to problem-solving results in high caliber, cost-effective designs that are delivered on time and on budget.

RELEVANT PROJECTS
• Vandenberg Air Force Base
Wildland Fire Training Center
• Ventura County Fire District HQ
and Training Center, Camarillo
• San Carlos Fire Station #16
• San Luis Obispo Fire Station No. 1
• Long Beach Fire Station #14
Remodel
• Calexico Fire Station, Calexico
• UCSB Fire Station #17 Remodel,
Goleta
• Rancho Cucamonga Fire Station
#178

EDUCATION
• Bachelor of Science, Mechanical
Engineering California Polytechnic
State University, San Luis Obispo,
CA
ACCREDITATIONS •
LICENSES • AFFILIATIONS
• Licensed Professional Engineer
State of California #M34068
• American Society of Heating,
Refrigeration & Air Conditioning
Engineers (ASHRAE)
• American Society of Plumbing
Engineers (ASPE)
• United States Green Building
Council (USGBC)
Project Role
Brian is the director of
the consulting engineering
department and is involved
in all projects from the initial
proposal to the final punch
walk. He weighs in on all HVAC
and plumbing equipment and
system selections. He is also
tasked with performing quality
control reviews for all project
deliverables.

Experience
16 YEARS OF

EXPERIENCE
SECTION 6 | Appendix
Packet Page 123
City of Seaside | Proposal FOR Architectural and Engineering Services for Fire Station No. 2 55

JEFF SAYLOR

MANAGING COST ESTIMATOR
Jeff has over twenty years of experience developing cost estimates for fire stations, public safety facilities, state office buildings, municipal offices, city halls, civic centers, and other civic facilities. Jeff possesses extensive experience with DSA, OPSC, and Title 24 requirements, and has led LSA’s estimating efforts ensuring that our wide range of civic and other public agency estimates are compliant with various ordinances.

RELEVANT PROJECTS
• SFPW Earthquake Safety and
Emergency Response Bond 2014,
San Francisco
• Contra Costa County Fire
Protection District, Brentwood Fire
Station 54 Demolition
• Fremont Fire Department Admin
Offices & Training Center, Fremont
• Rohnert Park Fire Station Program
– Training Facility, Rohnert Park
• Lodi Fire Training Room
• LA Fire Department Emergency
Training, LA Fire Department,
Los Angeles
• Emeryville Fire Station and EOC
Renovation
• Visalia Fire Station
• Orinda Moraga Fire Station 43
• Alameda Fire Station #3, Alameda,
CA6 YR CIP Budget Remodel 2 Fire
Stations, Millbrae
• Alameda County Six Station
Replacement
• Avalon Fire Station, Catalina Island

EDUCATION
• Bachelor of Science, Business,
California State University, Chico
ACCREDITATIONS •
LICENSES • AFFILIATIONS
• American Society of Professional
Estimators (ASPE)
Project Role

PROJECT MANAGER
& MANAGING

COST ESTIMATOR
Lead the estimating efforts for
all milestone estimate phases.

Experience
21 YEARS OF

EXPERIENCE
Appendix | SECTION 6
Packet Page 124
56 BILL THOMA |PE
PROJECT ROLE: ELECTRICAL ENGINEERING
As the principal-in-charge of the Electrical Engineering Division of Thoma Electric, Inc., Bill is responsible for overseeing an Engineering Division of fifteen persons and a Construction Division of over 120 persons.

Bill conducts electrical field studies, overall building evaluations, and project feasibility reports. Bill has experience in all aspects of electrical construction, education projects at all levels, government, health care, commercial, industrial, institutional, residential, utility, public safety, and historical renovation.

BILL’S RELEVANT PROJECTS
• Bakersfield Fire Station No. 5, Bakersfield, CA
• Bakersfield Fire Station No. 8 Renovation, Bakersfield, CA • Bakersfield Fire Station No. 14 and Greystone Park
• Creston Fire Station No. 43, Creston, CA
• Hanford Fire Station No. 3, Hanford, CA
• LA Fire Station No. 44, Cypress Park, CA
• LA Fire Station No. 98, Montecito, CA
• Lodi Fire Station No. 2, Lodi, CA
• Long Beach Fire Stations Nos. 2, 4, 9, and 22 ADA Revisions, Long Beach, CA
• Los Angeles Fire Station No. 77 LEED-NC Certified, Sun Valley, CA • Los Angeles Fire Station No. 83 LEED-NC Certified, Encino, CA • Los Angeles Regional Fire Station No. 82 Annex Building, Los Angeles, CA • Los Angeles Regional Fire Station No. 82, Hollywood, CA • Ojai Fire Station No. 2, Ojai, CA
• San Rafael Fire Station No. 57 and No. 52 with Tower, San Rafael, CA EXPERIENCE • EDUCATION
• 40 Years of Experience
• Bachelor of Science, Electrical Engineering, California Polytechnic State University, San Luis Obispo, CA
ACCREDITATIONS • LICENSES • AFFILIATIONS
• Registered Professional Engineer - License No. EE10757 • California State Licensed Electrical Contractor - License No. C10- 274276
• State of Washington Professional Engineering - License No. 40140 • National Society of Professional Engineers
• California Society of Professional Engineers (Past Vice-President of the Central Coast Chapter)
• Institute of Electrical and Electronic Engineers
3562 Empleo, Ste. C
San Luis Obispo, CA 93401
p: (805) 543-3850
f: (805) 543-3829
www.thomaelec.com
The Electrical Engineering
Division of Thoma Electric,
Inc. of which Mr. Thoma
is President, is unique in
the ability to maintain
a close affiliation to the
construction community
due to the association with
its sister Construction
Division founded in 1961.

SECTION 6 | Appendix
Packet Page 125
City of Seaside | Proposal FOR Architectural and Engineering Services for Fire Station No. 2 57 (805) 316-0101
895 Napa Ave, Suite A-6, Morro Bay, CA 93442
Joe Fernandez, PE, AICP
Summary Mr. Fernandez has worked as a transportation planner and traffic engineer in California since 2002.

He has successfully managed dozens of complex studies including transportation impact analyses, travel demand forecasting studies, traffic operations studies, traffic engineering designs, and multimodal planning studies. As both a Certified Planner and Professional Engineer, he specializes in the development of solutions that are both technically sound and fitting with communities’ planning principles.

Career History
Principal, Central Coast Transportation Consulting
 Founder and lead project manager.
 Responsible for project scoping, budgeting, schedule adherence, and overall client satisfaction.
2011-Present
Senior Engineer/Planner, Fehr & Peers Transportation Consultants  Served as project manager for complex transportation projects. Responsible for project scoping, budgeting, schedule adherence.
 Led companywide multi-modal level of service research effort.  Responsible for technical analysis and quality control for a wide variety of projects, including traffic operations, travel demand forecasting, multi-modal planning, and traffic engineering design.

Transportation Planner, San Luis Obispo Council of Governments (SLOCOG)  Assisted with Regional Transportation Plan, transit unmet needs analysis.

Planning Intern, City of Arroyo Grande
 Prepared staff reports, assisted in bike plan update. 2004-2010
2003
2002
Education Master of Science, Civil Engineering
California Polytechnic State University, San Luis Obispo, CA Master of City and Regional Planning
California Polytechnic State University, San Luis Obispo, CA 2004
2004
Bachelor of Science, Civil Engineering
Vanderbilt University, Nashville, TN
Graduated magna cum laude.
2002
Awards and Publications
 Award of Excellence: Central Coast APA, City of Paso Robles Circulation Element  Transportation Excellence Award, Transportation Agency of Monterey County, Seaside West Broadway Specific Plan
 Neighborhood Planning Award, NorCal APA, Seaside West Broadway Specific Plan  Network Planning: Developing a Multimodal Approach, ITE Journal, September 2009 issue  Achieving Sustainable Results: Public-Private Efforts and Coordination, California APA Annual Conference, 2008
 Another Case Against Roadway Widening: This Time It’s For Drivers, ITE District 6 Annual Conference Paper, 2006
Appendix | SECTION 6
Packet Page 126
58 (805) 316-0101
895 Napa Ave, Suite A-6, Morro Bay, CA 93442
Michelle Matson, PE, TE
Summary Mrs. Matson has over 14 years of engineering experience in transportation planning, traffic engineering, project management, design, grant writing and contract preparation. She has prepared traffic impact studies, roadway safety analysis, bikeways plans, traffic signal plans, traffic control plans and roadside sign and striping plans. As a Registered Civil Engineer and Registered Traffic Engineer she has extensive experience addressing traffic issues in a wide variety of contexts throughout the Central Coast.

Career History
Senior Transportation Engineer, Central Coast Transportation Consulting • Manages projects, leads design projects, assists with proposals and provides QA/QC for technical work.
2018-Present
Engineer I-III, San Luis Obispo County Department of Public Works • Acted as County Traffic Engineer and managed County Traffic Regulation.

Codes, collision database, roadway safety plan, signal timing, speed limits, sign reflectivity and data collection programs.
• Developed major updates to the County Bikeways Plan and served as the secretary to the Bicycle Advisory Committee.
• Prepared and presented items for the County Board of Supervisors and local advisory committees.
• Worked toward state and federal mandates including countywide curve warning signs, sign reflectivity and signal timing upgrades. • Successfully developed and prepared grant applications for multiple programs including HSIP and SSARP.
• Prepared county development and traffic procedures including procedures for American Public Works Association accreditation.
• Managed and designed operational, capacity and safety projects from project initiation through construction and operation.
• Prepared minor road design plans, traffic signal design plans, traffic control plans, and roadside sign and striping plans.
• Developed corridor studies, completed operation studies, prepared grants, assisted with GIS integration, calculated road impact fees and traffic indexes.

Analyst, Kimley Horn
• Completed travel demand model forecasts, prepared traffic impact analyses, prepared scope, schedule, and budget for planning projects. Completed field studies for parking, development and signal timing projects. 2006-2018
2004-2006
Education Master of Science, Civil and Environmental Engineering California Polytechnic State University, San Luis Obispo, CA Bachelor of Science, Civil Engineering
California Polytechnic State University, San Luis Obispo, CA 2010
2004
Publications
• ITE Context Sensitive Design for Major Urban Thoroughfares SECTION 6 | Appendix
Packet Page 127
City of Seaside | Proposal FOR Architectural and Engineering Services for Fire Station No. 2 59

EDUCATION
• MS, Civil Engineering, San Jose State
University
• BS, Industrial Engineering, California
Polytechnic State University, San Luis
Obispo

LICENSES/REGISTRATIONS
• California Geotechnical Engineer, GE 2718
• California Civil Engineer, C58578

CERTIFICATIONS
• ICC Soils Special Inspector 8029279-EC
• Qualified SWPPP Developer and
Practitioner (QSD/QSP) No. 20502
• Water Treatment Operator, T2
• Water Distribution Operator, D2

AREAS OF EXPERTISE
• Schools, Hospitals, and Universities
• Public works, pipelines, water works
projects
• Bridges, Structures, and Roadway
Construction
• Coastal Engineering
• Special Geotechnical Solutions
• Special Inspection – Soil, Asphalt &
Concrete
• Forensic Engineering

PROFESSIONAL ORGANIZATIONS
• American Society of Civil Engineers
• California Geotechnical Engineers
Association
• American Public Works Association
• American Water Works Association
Elizabeth M. Mitchell, GE

ASSOCIATE GEOTECHNICAL ENGINEER
For the past 32 years, Ms. Mitchell has provided management, development, and design for a wide range of Monterey Bay geotechnical engineering projects, including various industrial facilities, public works, infrastructure, commercial buildings, schools and universities, water tanks and pipelines, forensic studies, light bridges, landslide repairs, and single and multi-family developments. Her project experience has included design and development of geotechnical investigation studies, with emphasis in the areas of complex karst conditions, coastal engineering, slope stability, liquefaction analysis, settlement analysis, identification and mitigation of structural pavement distress, expansive soil conditions, and design of deep and shallow foundation systems. Many of these projects have required interaction with local and state regulatory agencies, including DSA, Caltrans, USACE, and the California Coastal Commission.

Elizabeth is well experienced in locally based development projects in and around the former Fort Ord area, including performing geotechnical engineering services for the City of Seaside, the City of Marina, CSUMB, California American Water Company, Pure Water Monterey, University of California, among others. Her experience in the Monterey Bay area comprises several hundred projects that include geotechnical studies for academic buildings, essential structures, multi-story structures, infrastructure improvements, wastewater facilities, tanks, pipelines, bridges and below ground structures.

Elizabeth also provides technical direction and field engineering during earthwork phases for moderate to large-scale projects and other geotechnically challenging sites. This includes exercising project management skills to resolve disputes while maintaining good client relations and the appropriate standard of care. Her project management responsibilities include supervision and peer review for department engineering and field staff.

RELEVANT EXPERIENCE
In her role as Associate Geotechnical Engineer, Elizabeth demonstrates extensive experience in the practice of geotechnical engineering and manages complex design level and construction phase projects that include the following:

Advanced Water Purification and Water Treatment Facility, Marina Academic II, Academic III, and Student Union Buildings, CSUMB Monterey Peninsula Desalination Infrastructure Project, Marina General Jim Moore Boulevard and Eucalyptus Road Improvements, Marina/Seaside
M1Water Groundwater Injection Facilities, Seaside
Fitch Park ASR Facilities, Seaside
General Jim Moore Bypass Pipeline, Seaside
Appendix | SECTION 6
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60 PROFESSIONAL SERVICES AGREEMENT

CONCURRENCE PROVISIONS
As part of our due diligence effort, we contacted our insurance provider to review the City’s Professional Services Agreement. The following proposed changes in section 9(a) bring the City’s indemnification clause into compliance with our insurance carrier:

9. INDEMNITY AND DEFENSE
(a) Indemnification and Defense for Professional Services To the fullest extent permitted by law, Consultant shall indemnify, defend and hold harmless Agency and any and all of its officials, employees and agents (“Indemnified Parties”) from and against any and all claims, losses, liabilities, damages, reasonable related costs and expenses, including reimbursement of reasonable attorney’s fees and costs, to the extent they arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. Consultant’s duty to defend shall consist of reimbursement of defense costs incurred by Agency in direct proportion to the Consultant’s proportionate percentage of fault. Consultant’s percentage of fault shall be determined, as applicable, by a court of law, jury or arbitrator. In the event any loss, liability or damage is incurred by way of settlement or resolution without a court, jury or arbitrator having made a determination of the Consultant’s percentage of fault, the parties agree to mediation with a third party neutral to determine the Consultant’s proportionate percentage of fault for purposes of determining the amount of indemnity and defense cost reimbursement owed to the Agency.

Thank you for the opportunity!
SECTION 6 | Appendix
Packet Page 129
Seaside Fire Station No. 2 RRMMikes
RRMTodd
RRMKathryn
RRMScott
RRMCameron
RRMDesigner RRM RRM 3C Thoma RRM RRM none none Pacific Crest Saylor Seaside, CA Principal-in- Charge Sr Project Architect Project Manager Design Director Architect Designer Architecture Struct Eng Mech Eng Elect Eng Survey Landscape Civil Transport Geotech- nical Eng Cost Est.

Standard Tasks 230 $ per hour 190 $ per hour 175 $ per hour 220 $ per hour 130 $ per hour 100 $ per hour Phase 1 - Planning and Project Assessment #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! Task 1.1 Fire Station Conceptual Layout / Program - Complete $ 6,270 Task 1.1a Surveying $ 2 $460 0 $0 2 $350 0 $0 0 $0 0 $0 810Task 1.1b Geotechnical Report $ 0 $0 0 $0 8 $1,400 0 $0 0 $0 0 $0 1,400 Task 1.1c Conceptual Floor Plan Modiffications $ 0 $0 0 $0 4 $700 0 $0 4 $520 0 $0 1,220 Task 1.1e Conceptual Site Plan Modifications $ 0 $0 0 $0 4 $700 0 $0 4 $520 0 $0 1,220 Task 1.1f Meetings $ 4 $920 0 $0 4 $700 0 $0 0 $0 0 $0 1,620 Task 1.2 Schematic Design $ 62,430
Task 1.2a Traffic Engineering $ 2 $460 0 $0 6 $1,050 0 $0 0 $0 0 $0 1,510 Task 1.2b Preparation of Site Plan $ 4 $920 0 $0 16 $2,800 2 $440 12 $1,560 0 $0 5,720 Task 1.2c Preparation of Site Approval package/Renderings $ 4 $920 0 $0 16 $2,800 2 $440 30 $3,900 12 $1 9,260 ,200 Task 1.2d Schematic Floor Plan $ 4 $920 0 $0 12 $2,100 2 $440 30 $3,900 12 $1 8,560 ,200 Task 1.2e Schemaic Building Elevations $ 8 $1,840 0 $0 12 $2,100 16 $3,520 30 $3,900 1 12,560 2 $1,200 Task 1.2f Consultant Coordination $ 4 $920 0 $0 8 $1,400 0 $0 12 $1,560 0 $0 3,880 Task 1.2g Color Material Board $ 4 $920 0 $0 10 $1,750 4 $880 4 $520 20 $2,00 6,070 0 Task 1.2h Outline Specifications $ 4 $920 18 $3,420 2 $350 0 $0 0 $0 0 $0 4,690 Task 1.2i Construction Cost Estimate - Not Anticipated per RFP $ 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 - Task 1.2j Meetings -2 Team/Discretionary Review Meetings $ 20 $4,600 0 $0 20 $3,500 0 $0 16 $2,080 0 $0 10,180 Phase 2 - Design Development and Construction Documents Task 2.1 Design Development $ 89,720
Task 2.2a Preparation of drawings $ 32 $7,360 20 $3,800 90 $15,750 20 $4,400 12 59,430 4 $16,120 120 $12,000 Task 2.1b Preparation of progress specifications $ 6 $1,380 40 $7,600 16 $2,800 0 $0 16 $2,080 8 14,660 $800 Task 2.1c Construction Cost Estimate - Optional Below $ 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 - Task 2.1d Interior Materials Board $ 0 $0 0 $0 10 $1,750 20 $4,400 0 $0 30 $3,000 9,150 Task 2.1e Meetings - 1 Team Meeting $ 8 $1,840 0 $0 16 $2,800 0 $0 8 $1,040 8 $800 6,480 Task 2.2 100% Construction Documents $ 139,960
Task 2.2a Preparation of drawings $ 40 $9,200 30 $5,700 100 $17,500 20 $4,400 1 80,200 80 $23,400 200 $20,000 Task 2.2b Preparation of specifications $ 6 $1,380 80 $15,200 16 $2,800 0 $0 40 $5,200 26,580 20 $2,000 Task 2.2c Preparation of calculations $ 2 $460 0 $0 16 $2,800 0 $0 28 $3,640 0 $0 6,900 Task 2.2d Construction Cost Estimate - Optional Below $ 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 - Task 2.2e QAQC Review / Constructability Review $ 4 $920 40 $7,600 20 $3,500 0 $0 20 $2,600 40 $ 18,620 4,000 Task 2.2f Meetings - 1 Team Meeting $ 6 $1,380 0 $0 24 $4,200 0 $0 16 $2,080 0 $0 7,660 Task 2.3 Permitting $ 22,340
Task 2.3a Preparation of plan check and bid documents $ 2 $460 0 $0 40 $7,000 10 $2,200 40 $5,200 40 $ 18,860 4,000 Task 2.3b Meetings - 1 Team Meeting $ 6 $1,380 0 $0 12 $2,100 0 $0 0 $0 0 $0 3,480 Phase 3 - Bidding
Task 3.1 Bidding $ 12,905
Task 3.1a Response to bidders $ 4 $920 0 $0 4 $700 0 $0 4 $520 0 $0 2,140 Task 3.1b Preparation of addendums $ 4 $920 0 $0 15 $2,625 0 $0 30 $3,900 10 $1,0 8,445 00 Task 3.1c Meetings - 1 Team Meeting $ 4 $920 0 $0 8 $1,400 0 $0 0 $0 0 $0 2,320 Phase 4 - Construction and Project Completion
Task 4.1 Construction Admin - Considered under separate contract as T&M Optional Tasks - Only Utilized if Authorized by Client
Task O.1 Electrical Supplemental Tasks $ 6,960
Task O.1a PV and Battery Back Up $ 2 $460 0 $0 12 $2,100 $0 8 $1,040 0 $0 3,600 $8,990Task O.1b Utility Underground $ 4 $920 0 $0 8 $1,400 $0 8 $1,040 0 $0 3,360 $8,640 Task O.2 Comissionsing for Buildings Over 10,000sf $ 5,220 Task O.2a Pre Site $ 2 $460 0 $0 6 $1,050 0 $0 0 $0 0 $0 1,510 Task O.2b Site Comissioning $ 2 $460 0 $0 6 $1,050 0 $0 4 $520 0 $0 2,030 Task O.2c Final Comissioning $ 2 $460 0 $0 4 $700 0 $0 4 $520 0 $0 1,680 Task O.3 New Utility Service / Permit Processing Assistance 1,400 $ Task O.3a New Utility Service / Permit Processing Assistance $ 0 $0 0 $0 8 $1,400 0 $0 0 $0 0 $0 1,400 $6,620 Task O.4 Non Standard Foundation Design - If Needed $ 2,490 Task O.4a Non Standard Foundation Design $ 4 $920 0 $0 6 $1,050 0 $0 4 $520 0 $0 2,490 $12,490 Task O.5 Arborist Evaluation and Report $ 2,550
Task O.5a Arborist Evaluation and Report $ 2 $460 0 $0 6 $1,050 0 $0 8 $1,040 0 $0 2,550 $10,550 Task O.6 Utility Potholing - If Needed $ 1,400
Task O.6a Utility Potholing $ 0 $0 0 $0 8 $1,400 0 $0 0 $0 0 $0 1,400 $16,400 Task O.7 Off Site Analysis of Wet Utility Capacity $ 2,100 Task O.7a Off Site Analysis of Wet Utility Capacity $ 0 $0 0 $0 12 $2,100 0 $0 0 $0 0 $0 2,100 $14,100 FEE SUBTOTALS $971,404
Estimated Reimbursables $15,000
FEE Total - Including Reimbursables $986,404
$12,000$15,000
$2,100
$8,000
$1,400$2,550
$5,220
$2,490 $10,000$1,400
$5,220 $27,434 $32,654$3,360 $5,280$3,600 $5,390
$12,905 $1,000 $0 $1,100 $500 $15,513 $31,018
$1,600 $32,823 $16,170 $77,956
$61,119 $42,460 $327,964
$22,340 $4,500 $0 $523
$139,960 $34,500 $16,940 $17,985 $15,000
$6,000 $65,446 $31,020 $240,714
$42,746 $8,250 $139,439
$89,720 $21,000 $12,705 $14,823$62,430 $2,000 $6,353 $11,660 $6,000 $28,600 $43,870
$28,600 $89,650
$6,270 $9,000
Consultants
Total Fees
$355,745 $73,000 $63,432 $56,760 $9,000 $29,100 $257,867 $8,250 Packet Page 130
Fire Station No.2 Design Services EXHIBIT B

EXHIBIT B

INSURANCE REQUIREMENTS
Without limiting Consultant’s indemnification of Agency, and prior to commencement of Work, Consultant shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to Agency.

Note: Verify minimum limit for each coverage with Risk Manager.

General liability insurance. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.

Automobile liability insurance. Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.

Professional liability (errors & omissions) insurance. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement and Consultant agrees to maintain continuous coverage through a period no less than three (3) years after completion of the services required by this Agreement.

Note: May need to delete workers' compensation and employer's liability insurance requirements for certain sole proprietorships, partnerships, or corporations without employees.

Workers’ compensation insurance. Consultant shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000).

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Fire Station No.2 Design Services EXHIBIT B
Consultant shall submit to Agency, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of Agency, its officers, agents, employees and volunteers.

Note: If the required limits for general liability, auto and employer’s liability are $1 million or less, the following paragraph may be omitted.

Umbrella or excess liability insurance. [Optional depending on limits required].

Consultant shall obtain and maintain an umbrella or excess liability insurance policy with limits that will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary coverages set forth above, including commercial general liability, automobile liability, and employer’s liability. Such policy or policies shall include the following terms and conditions:
• A drop down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any reason;
• Pay on behalf of wording as opposed to reimbursement; • Concurrency of effective dates with primary policies; • Policies shall “follow form” to the underlying primary policies; and • Insureds under primary policies shall also be insureds under the umbrella or excess policies.

Other provisions or requirements
Proof of insurance. Consultant shall provide certificates of insurance to Agency as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by Agency’s Risk Manager prior to commencement of performance.

Current certification of insurance shall be kept on file with Agency at all times during the term of this contract. Agency reserves the right to require complete, certified copies of all required insurance policies, at any time.

Duration of coverage. Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Work hereunder by Consultant, his agents, representatives, employees or subconsultants.

Primary/noncontributing. Coverage provided by Consultant shall be primary and any insurance or self-insurance procured or maintained by Agency shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess Packet Page 132
Fire Station No.2 Design Services EXHIBIT B
insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of Agency before the Agency’s own insurance or self-insurance shall be called upon to protect it as a named insured.

Agency’s rights of enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, Agency has the right but not the duty to obtain the insurance it deems necessary and any premium paid by Agency will be promptly reimbursed by Consultant or Agency will withhold amounts sufficient to pay premium from Consultant payments.

In the alternative, Agency may cancel this Agreement.

Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VI (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the Agency’s Risk Manager.

Waiver of subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against Agency, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against Agency, and shall require similar written express waivers and insurance clauses from each of its subconsultants.

Enforcement of contract provisions (non estoppel). Consultant acknowledges and agrees that any actual or alleged failure on the part of the Agency to inform Consultant of non-compliance with any requirement imposes no additional obligations on the Agency nor does it waive any rights hereunder.

Requirements not limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums shown above, the Agency requires and shall be entitled to coverage for the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the Agency.

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Fire Station No.2 Design Services EXHIBIT B
Notice of cancellation. Consultant agrees to oblige its insurance agent or broker and insurers to provide to Agency with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage.

Additional insured status. General liability policies shall provide or be endorsed to provide that Agency and its officers, officials, employees, and agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies.

Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to Agency and approved of in writing.

Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions.

Pass through clause. Consultant agrees to ensure that its subconsultants, subcontractors, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage and endorsements required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with consultants, subcontractors, and others engaged in the project will be submitted to Agency for review.

Agency’s right to revise specifications. The Agency reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the Agency and Consultant may renegotiate Consultant’s compensation.

Self-insured retentions. Any self-insured retentions must be declared to and approved by Agency. Agency reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by Agency.

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Fire Station No.2 Design Services EXHIBIT B
Timely notice of claims. Consultant shall give Agency prompt and timely notice of claims made or suits instituted that arise out of or result from Consultant’s performance under this AGREEMENT, and that involve or may involve coverage under any of the required liability policies.

Additional insurance. Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work.

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REQUEST FOR PROPOSAL
FOR
Professional Architectural and
Engineering Services for Fire Station No. 2
August 2022
Submit proposal to:

Public Works Engineering
City of Seaside
440 Harcourt Avenue
Seaside, CA 93955
PROPOSALS DUE BY 4:00 P.M. FRIDAY, SEPTEMBER 9, 2022
Exhibit C
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Table of Contents
Introduction ................................................................................................................................................... 3 Project Description ........................................................................................................................................ 3 On-site Improvements: .................................................................................................................................. 4 Off-site Improvements: ................................................................................................................................. 4 Table 1. Existing General Plan Road Classifications................................................................................ 5 Table 2. Proposed 2040 Future Road Classifications ............................................................................... 5 Infrastructure: ................................................................................................................................................ 6 Wet Utilities: ............................................................................................................................................. 6 Dry Utilities: ............................................................................................................................................. 6 City Processing ............................................................................................................................................. 6 Scope of Services .......................................................................................................................................... 7 Task 1: Schematic Design Phase – 30% Design Phase............................................................................. 8 Task 2: Design Development Phase – 60% Design Phase ........................................................................ 9 Task 3: Construction Documents and Bidding Phase – 90%, 100% and Final Design Phase ................ 10 RFP Submittal Content ............................................................................................................................... 12 Cost Proposal Content ................................................................................................................................. 13 Consultant Selection Process and Criteria .................................................................................................. 13 Evaluation Criteria .................................................................................................................................. 13 Consultant Selection Schedule .................................................................................................................... 14 Procedure for Submission ........................................................................................................................... 14 Contract ....................................................................................................................................................... 15 Addenda and Interpretation ......................................................................................................................... 15 General Description of Proposed Agreement ............................................................................................. 15 Insurance Requirements .............................................................................................................................. 16 Examination of Proposed Material ............................................................................................................. 16 Public Nature of Proposal Material ............................................................................................................. 16 Disqualification ........................................................................................................................................... 16 Non-Conforming Proposal .......................................................................................................................... 17 Prohibition of Gifts ..................................................................................................................................... 17 Non-Discrimination/ Non-Preferential Treatment ...................................................................................... 17 Additional Terms and Conditions...............................................................................................................17 ATTACHMENTS .....................................................................................................................................17 Packet Page 137
Introduction
The City of Seaside (“City”) is requesting proposals from Architectural and Engineering firms (“Consultant”) for the design of Fire Station Number 2 on city-owned northwest corner of Gigling Road and 1st Avenue, legally described as a portion of Assessor Parcel Number (APN) 031-151-012. The site is currently vacant, but is bound by paved streets, with no curb and gutter or sidewalk improvements.

The proposed services by the consultant will include relevant elements of civil, structural, mechanical, electrical, and architectural design, final construction plans and specifications, cost estimations, bidding and construction administration services and design schedule. The design consultant shall electronically submit digital plans for review to the City at the preliminary (30%), 60%, 90% and 100% stages including technical specifications and probable opinion of cost; submit the necessary number of wet signed sets for the building permit review/approval. A cost estimate will be submitted at the 60-percent (60%) stage to serve as an on-going basis for budget development. The cost estimate will be refined with each submittal.

The prospective Consultant will be evaluated based on information submitted in response to the criteria included in this Request for Proposal (RFP).

Once a selection is made, the City will enter into contract negotiations with the consultant firm. Upon successful negotiations, the City and consultant will enter into a professional services agreement with an anticipated start date of October 2022.

Project Description
The project will construct Fire Station Number 2 for the City’s Fire Department. The site area will encompass a total of 161,382 SF (3.7 acres) with the fire station including community room, individual sleeping quarters, restrooms, day room, kitchen, office space, turnout storage, exercise room, interior storage rooms, apparatus bays, along with an exterior fueling area, butler building for apparatus storage and training area as depicted in the Seaside Fire Program Report, prepared by RRM Design Group, dated March 7, 2022 (“Fire Program Report”). An additional 50-foot buffer surrounding the site area to the north and west shall be included within the site boundary to account for the Consultants opinions on optimal project locations based on infrastructure and technical studies findings. The site area with buffer totals approximately 198,538 SF (4.56 acres).

The subject property is located at the northwest corner of the Gigling Road at 1st Avenue intersection. The site is undeveloped and vacant with mature trees and shrubs scattered on the site. Multiple utility easements are observed surrounding the site area including overhead electrical lines fronting Gigling Road. Gigling Road and 1st Street along the property frontage are paved streets, having no curb and gutter. An existing dirt road/trail off Gigling Road bisects the property into a western and eastern portion.

Fire Station Number 2 is planned to immediately accommodate 4 firefighters, with a minimum of 3 firefighters per shift. In the future, the facility should be designed to accommodate 7 firefighters. (two full fire companies).

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On-site Improvements:

The proposed station will consist of the following:
• Fire Station building consisting of 12,670 square foot fire station for office, living and general operations;
• Apparatus Bay: including 2 bays consisting of 2,880 square foot covered apparatus bay with front and rear access;
• Training Facility: 58,800 SF improved area;
• Storage and Butler Building: 1,600 square feet;
• Site Improvements: Parking, landscape, outdoor patio, and workout area. • Improvement Plans: Street improvements, water (potable and recycled), sewer and storm drain to support the Fire Station.

Please reference the Fire Program Report (Attachment A) for additional detail on interior and exterior program improvements.

Off-site Improvements:

Curb and gutter and sidewalk improvements shall be included in plans per the below future uses to meet traffic needs.

The Fire Station will require three access drives including the following site area locations:
• Public access provided off 1st Avenue, approximately 100-feet north of Gigling Road. • Employee and apparatus access will be off Gigling Road, approximately 275 feet west of 1st Avenue. This is a secured access.
• The apparatus only access will be off 1st Avenue along with employee access.

The access locations will need to be evaluated by a traffic engineer for best location, design, and operation, as well as the need for traffic stop improvements at 1st Avenue and Gigling Road, which will also inform the location and operation of the access drives by the traffic engineer.

Should a traffic signal be warranted, the work effort shall include intersection design and geometrics.

Signal timing shall accommodate override that would be activated by fire personnel or an approved automated process.

Currently, Gigling Road is classified as an arterial within the current General Plan (GP). The 2040 GP identifies Gigling Road and a collector typical street connect arterial and local streets while also providing direct access to adjacent land uses, while 1st Avenue is listed as a 2-lane arterial.

See below Tables 1 and 2 for the existing and future classifications for Gigling Road and 1st Avenue.

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Table 1. Existing General Plan Road Classifications
Existing General Plan Classification
Gigling Road 1st Avenue
Road classification: Arterial
Arterials provide the principal network for cross-town
traffic. They also connect the City to the external
highway and freeway system. Arterials generally have
moderate traffic speeds and carry significant amounts
of traffic. Primary traffic generators are and/or should be located on arterials.

Gigling Road, abutting the residential development to
the south currently provides a 10-foot parkway with
sidewalk.

Road Classification: Narrow Residential
Narrow Residential provide two-way access with
parking on one side.

Table 2. Proposed 2040 Future Road Classifications
Seaside 2040 Classification
Gigling Road 1st Avenue
Road Classification: Collector (Typical)
Collector Typical streets connect arterial and local
streets while also providing direct access to adjacent
land uses.

Road Classification: Local
Local roads per Seaside 2040, all streets that are not
designated as arterials or collectors are local streets.

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Infrastructure:

Wet Utilities:

The Consultant will need to develop a detailed plan and profile utility plans, which will include sanitary sewer, storm drain, gas and water line locations within the Site.

The consultant will be required to comply with the local Stormwater Permit which may require design of onsite stormwater retention and treatment systems. Stormwater compliance plans will also be required for this project. The consultant will also be required to coordinate and assist the contractor to obtain a Construction General Permit (WDID number) from the State Water Board for this project prior to the start of work.

Dry Utilities:

As the parcel has been historically vacant, installation for connection to dry utilities will be required as a part of the future use for the Fire Station.

Approximately seven above ground utilities poles are observed along the northern side of Gigling Road.

Coordination with Pacific Gas and Electric (PG&E) will be required for future retrofitting of these lines.

AT&T communication lines are observed through onsite manhole covers and will need to be traced.

Natural gas runs through the larger city-owned parcel and feasibility for connection will need to be completed for site area access.

All necessary utilities to and through the fire station including sanitary sewer, storm drain facilities, gas, water, electric, telephone, cable and fiber will need its own utilities service connection as described within this document.

City Processing
The work effort will require concept plan development, schematic design plans, design drawings and construction drawings to satisfy the city’s planning and building processing requirements.

While the fire station is a permitted use, the project will require Architectural Review approval and environmental certification in accordance with CEQA guidelines. Architectural Review will require the following plans and information:

1. Plan Sets - All plans shall be accurate and clearly drawn to scale on a minimum size of 24”x36” using either an engineer’s or architect’s scale. Six (6) full-size plan sets and one (1) reduced set (11”x17”) shall be submitted with this application for initial review. Reduced plans may be submitted electronically in PDF format. If plan revisions are requested, planning staff will inform you if additional plan sets are required.

2. Site Plan - Show all property lines and dimensions, adjacent streets, and alleys, required setbacks, structures, driveways, parking spaces, landscaped areas, signs, trash enclosures, etc. on a scaled plan of the entire subject property. Include all north arrow, structure dimensions, distances from other structures, and distances to adjacent property lines.

3. Floor Plan - Include existing and proposed plans for all tenant spaces, interior living spaces, windows, walls, and doors.

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4. Landscape/Irrigation Plan - Include landscape plan, plant schedule, and irrigation plan.

5. Elevations – Show and label all existing and proposed exterior elevations with the maximum structure height from finished grade to roof peak for each elevation. All exterior features must be shown on elevations including signs, light fixtures, utilities/cabinets, railings/stairs, walls/fences, entry doors, etc. Colors and materials should be identified on all elevations.

6. Colors and Materials - Provide one (1) presentation board with all proposed exterior materials and colors. (If applicable).

7. Roof Plan - Provide a roof plan for all existing and proposed structures (only for projects that involve roof modifications).

8. Civil Technical Studies:
a. Preliminary Geotechnical Report
b. Surveying
c. Utility Composite
d. Hydrology/Preliminary WQMP
e. Water and Sewer Capacity
f. Fire Flow Study
As a part of the initial studies, the Consultant shall develop an existing utility composite plan to confirm the historic utility infrastructure on site. The historic utility infrastructure map will be provided to the Consultant upon contract execution.

A base map shall be prepared by the Consultant after survey has been completed and utility composite plan has been confirmed. The base map should be reviewed by the City to confirm limits of work and adequate survey and existing features.

The consultant will need to work with County of Monterey County of Environmental Health to obtain the necessary permits and Marina Coast Water District (MCWD) or City of Seaside for infrastructure and allocation. There will not be a need for annexation into MCWD’s service area, but connection coordination will be required. Water utility connection with MCWD will need to provide additional approvals prior to initiation of construction along with processing water improvement plans through MCWD as part of the entitlement and pre-construction efforts.

The City’s Fire, Public Works including Engineering and Maintenance & Utilities Divisions Traffic and Development Services Departments will play a key role in the review and approval of all plans.

City required fees for plan reviews, permits and inspection will be paid for by the City. The City will also pay the Department of Environmental Health fees; coordinate submittal with the Project Manager so that payment can be arranged.

Scope of Services
The City seeks a firm or firms licensed in the state of California to provide all services including but not limited to complete architectural, civil, landscaping for the entire site inclusive of the structural, Packet Page 142
mechanical, electrical and plumbing engineering services and such other services as may be necessary in the design and construction of Fire Station Number 2 project within the budget limits set by the City and in compliance with all applicable codes, standards, laws, rules and regulations.

The Consultant shall demonstrate, through the submitted qualifications and proposal, the experience, vision, and services necessary to provide successful handling of design development, approvals, and construction support necessary for this project.

The consultant shall identify tasks and deliverables for the work. Tasks and deliverables should include, but not be limited to, each or a combination of the following:

Task 1: Schematic Design Phase – 30% Design Phase
Hold a kick-off meeting with appropriate City staff including the Fire Department to discuss project approach and features of the new station design requirements. The goal of the project will be identified and direction from the City project manager and staff will be obtained, and project schedule would be reviewed and confirmed.

Prepare a firm project schedule and kick-off meeting minutes.

The consultant and staff shall meet at least once every two weeks to discuss the progress of the project; this shall remain in effect for the duration of the design process and will end once the plans have been approved by the City. More frequent meetings may be required in the early stages of the project to ensure project needs are being met. All meetings shall be scheduled through and attended by the City’s project manager; all necessary city staff will be invited to the respective meetings.

Meet with City Departments to review all requirements including design reviews and approval process, in coordination with the City’s project manager; assist city staff with Architectural Review approval. The consultant shall provide meeting minutes within five (5) working days of each meeting for review and comment.

A mass grading plan shall be prepared for the site and surrounding buffer zone with a separate precise grading plan shall be prepared for site ingress and egress as well as the Fire Station. The site shall be designed to accommodate the Fire Station, the training center, living quarters, and multiple parking areas (one with solar) as described within the Project Description and details described within Attachment A.

The consultant will need to prepare, in conjunction with the City’s Project Manager, Fire Department and Traffic and Engineering Department, preliminary concepts for the proposed traffic signal at 1st Avenue and Gigling Road along with curb and gutter improvements along the building boundary.

In addition, the consultant will work with the City’s Project Manager to determine the limits of off-site improvements required including connection to existing utilities. Off-site improvements will consider street, curb and gutter, sidewalk, ADA access ramp and access point improvements along the frontage of the property (1st Avenue and Gigling Road).

Preliminary landscaping plans and costs for the precise grading area are needed at this stage. The consultant will need to coordinate with the City’s Project Manager and City’s Landscape Architect for requirements early in the process. Landscaping shall be for the entire project site.

Develop preliminary cost estimates based upon site grading as well as building systems and components, including furniture, fixtures, and equipment (FFE) for each floor. The building shall have a cost component for a two-bay fire apparatus bay for internal discussion.

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Anticipated 30% Deliverables
Preliminary Site Plans noting:
• mass grading
• delineated areas of precise grading
• preliminary building footprint
• off-site improvements
• confirmed existing on and off-site utility composite plan • utility connections
• stormwater compliance documentation
• traffic signal (if applicable)
• landscaping
Rough Order of Magnitude of Costs
Task 2: Design Development Phase – 60% Design Phase
The consultant team shall refine design of floor plan, building elevations and site plan and will coordinate the site requirements with Geotechnical Engineer.

The structural system and the building mechanical, plumbing, and electrical systems will be developed consistent with the design concept. Vehicle exhaust equipment, Apparatus Bay Door Opening equipment and signal synchronization equipment shall be identified at this stage.

The Consultant will coordinate with appropriate City staff, systems for phone/data/cable, station alerting requirements, interior material and color board and will develop preliminary fixture and furniture selections.

The off-site plans will be refined based on City staff input. On-site plans will also be refined based on City Staff input.

A preliminary construction cost estimate based on actual off-site and on-site as well as building components shall be presented which will be more detailed than the systems estimate prepared during the schematic design phase. The consultant will also prepare a Conditional Use Permit during this phase. The consultant will be required to prepare stand-alone documentation for the Fire Station; coordinate either document with the City’s Planning Department through the City’s Project Manager; and make a presentation to the City Planning Commission and City Council.

The plan sets for Design Development and Construction Document Phases shall be established such that the Architectural Building Plans may be separated from Site and Utility Plans for the sake of plan review and comment. Architectural Building Plans will need to be submitted at the various stages for review by Building and Planning Department; the Project Manager will work with the consultant on the proper methodology to do so.

Anticipated 60% Deliverables
Project Plans noting:
• Mass grading
• Precise grading
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• Building footprint
• Building elevations
• Civil site plans
• Detailed utility plans
• Stormwater compliance plan and studies
• Off-site improvements including street, curb and gutter, sidewalk, and ADA ramp improvements
• Traffic signal (if applicable)
• Landscaping and recycled water irrigation
Preliminary Cost Estimate
Task 3: Construction Documents and Bidding Phase – 90%, 100% and Final Design Phase
The Consultant shall prepare documents for construction including Plans, Specifications and Estimates (PS&E) based on the approved Design Development elements suitable for bidding. Submittals will be at 90% and 100%. PS&E shall be submitted through the City’s digital submittal process for review. Once all approvals have been obtained, hard copies of all plans, specifications, reports, and estimates shall be provided for final signatures and permits.

Construction Documents will incorporate Geotechnical requirements and recommendations for soils preparation, foundation, and paving design.

Submit plans to the City as noted above for plan check and perform all required revisions to construction documents based on each reviewing Department’s comments.

Meet with City staff to review final design and construction documents.

Provide final original design drawings and specifications for use in bid packages. Participate in a pre-bid walkthrough at the site with interested contractors and interpret and clarify contract documents for contractors. Digital project files shall be provided in both PDF and native formats (AutoCAD, Word, Excel, etc.) prior to final payment release.

The plan sets for Design Development and Construction Document Phases shall be established such that the Building Plans may be separated from Site and Utility Plans for the sake of plan review and comment.

Anticipated Deliverables for 90%, 100% review and Final Submittal Project Plans noting:
• Building plans
• Civil site plans
• Mass grading plan
• Precise grading plan
• Detailed utility plans
• Stormwater compliance plans and studies
• Off-site improvement plans
• Traffic signal (if applicable)
• Landscaping
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Cost Estimate at each percentage submittal
Technical Specifications at each percentage submittal
Hydraulic and Hydrology studies for state and local Stormwater Permit compliance and to secure a Construction General Permit (WDID Number) Coordination
Final Anticipated Deliverables
Project Plans noting
• Final reproducible plans signed by the respective Departments including but not limited to:
• Mass Grading plans
• Building plans
o Building footprint
o Building elevations
o Structural plans
o MEP Plans
• Civil site plans
• Detailed utility plans
• Off-site improvement Plans
• Traffic signal plans (if applicable)
• Landscaping plans
Final Cost Estimate
Technical Specifications Sealed and Signed by Architect and Engineers of Record Hydraulic and Hydrology studies for Stormwater Compliance
Construction General Permit/ WDID Number Coordination
Task 4. Construction Administration Phase
The services in this phase are based on consultant’s proposed construction period, from Authorization to Proceed through Punch list Inspection and the following services will be provided:
- Attending Pre-Construction Meeting.
- Review and approval of submittal and shop drawings
- Interpretation of contract document and responding to RFIs - Review and recommend change orders
- Daily inspections
- Make weekly site visits to review work progress and verify work is proceeding in accordance with construction documents.
- Perform Punch list Inspection and final inspection to certify that all works are completed in accordance with construction documents.
- Provide Record drawings at end of the project noting all approved field changes Packet Page 146
RFP Submittal Content
Technical Proposal
To respond to this request for proposals, the City of Seaside asks for a proposed scope of work for each category contemplated, proposed project manager, cost proposal, and schedule for completing the project.

Submit three copies of the proposal, and one PDF copy on a new, unused “thumb” drive. The PDF shall be no larger than 10 megabytes and include all relevant signatures. Page limitations are listed below; double sided pages will count for two pages in the overall page count as will sheets listed “Left Blank Intentionally,” so please plan accordingly.

It is requested that responses to this RFP not regurgitate the information contained herein but rather that the responses expand and elaborate on the information requested. It is further requested that responses demonstrate an understanding of the requested services. Contents of the responsive proposal shall include (all Font shall be Arial 12 point):

1. Cover Letter (may be used for single or multiple categories) – 3 pages maximum (front only) • Include a statement regarding City Insurance Requirements • Include a statement regarding payment of Prevailing Wages as required • Include a statement regarding stability of Schedule of Hourly Billing Rates for the initial 3- year contract period
• Include any exceptions to the RFP or contained language or the attached Professional Services Agreement template
• Signed by those with authority to contractually enter into a written agreement between the consulting firm(s) and the City

2. Proposed Scope of Services– 20 pages maximum
• Proposed Services, Deliverables and Method of Delivery • Project Manager (single point of contact for the firm) providing a one paragraph explanation why the PM was selected – include resume in Appendices • LEED level work is not required or requested for this project beyond the plans including solar and EV charging stations per the proposed Site plan. • Provide a Schedule showing Project Milestones and Deadlines, including significant events and deliverables
• Provide a list of proposed subconsultants (this list cannot change without written concurrence from the City ten (10) days prior to the substitution)

3. Organizational Chart noting lead firm and subconsultants • Include similar type/size projects that your team has completed. Provide a project description, services provided, consulting fees and the project’s construction cost.

Discuss whether the design and construction were completed on time and within budget. Identify any obstacles encountered and how it was resolved.

4. References - 7 pages maximum
• Provide at least five (5); can include the City of Seaside or neighboring cities or Monterey County agencies
• Must be current within the last five (7) years
• Current Contact Name, Title, telephone number, email, and how long the firm has worked with the current individual if the City cannot reach the Contacts listed, this may disqualify the firm from further consideration
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5. Appendices – 20 pages maximum (Does not count for total number of pages and may not be reviewed)
• 5 pages max. per individual resume,
• 15 pages max. for all other materials.

Cost Proposal Content
The cost proposal shall be for Fire Station Number 2 as outlined in Project Description above. Develop cost fees for the service based on hourly rates. Provide a clear breakdown of these costs by task. The task order shall represent the proposed scope. Each task shall include the proposed staffing effort, with corresponding hourly rates. The cost proposal shall identify and include sub consultant fee breakdown.

Please list all service expenses and reimbursable allowances. The cost proposal shall be submitted in a separate sealed envelope and labeled “Cost Proposal”.

Consultant Selection Process and Criteria
The consultant selection committee will evaluate each proposal and rank the consultant teams based on the response to items in Section III, technical information, qualifications and check of references provided in the proposal. Interviews are anticipated for this project and will be tentatively set as listed in the timeline below.

The issuance of this RFP constitutes only an invitation to present responses. The City reserves the right, at its sole discretion, to determine whether or not any aspect of the response satisfactorily meets the criteria established in the RFP. The City reserves the right to seek additional information and/or clarification from the respondent, the right to confer with any respondent submitting a response and the right to reject any or all responses with or without cause. In the event that the RFP is withdrawn by the City for any reason, the City shall have no liability to any respondent for any costs or expense incurred with the preparation of this RFP or related work. The City reserves the right, at its sole discretion, to waive any irregularities or informality. The City may conduct interviews with respondents.

The City of Seaside reserves the right to reject any and all responses for failure to meet the requirements contained herein, to waive any technicalities and to select the responses which, in the City’s sole judgment, best meets the requirements of the project.

Evaluation Criteria
City staff will evaluate the materials provided in response to the Request for Proposals based on the following criteria:

1. Project Team (20%): This includes the team’s qualifications and relevant individual experience, unique qualifications of key personnel, time commitment of key members and the strength of the Organization Chart.

2. Project Understanding and Approach (30%): This includes demonstrated knowledge of the work required, explanation of the project, key components, local and best practice processes, and innovative approaches and internal measures for timely completion of project.

3. Scope (25%): This includes the relevance, completeness and logic of the scope.

4. Project Management (15%): This includes the ability to manage the project in a turnkey fashion, responsiveness to the City and its citizens’ needs, quality and timeliness of the Packet Page 148
deliverables and budget control.

5. References (10%): This includes record of producing quality product on similar projects on time and within budget.

The City reserves the right to conduct independent reviews and interview firms submitting proposals prior to making any selection. If the City elects, the top three proposals may be requested to participate in an interview. If your firm is selected to participate in an oral interview, you will be notified the week prior to the scheduled interview. The City will NOT be liable for any costs associated with your firm preparing its response to this RFP.

No Proposer will be allowed to modify the content of proposal at any time after the submission deadline, except in direct response to a request from the City for clarification or for an oral interview, provided that no such modification will result in a substantive amendment to the proposal. The City reserves the right to reject any or all proposals received as a result of this request and at its discretion waive any informality, technical defect or clerical error in any proposal.

Consultant Selection Schedule • Issue Request for Proposal – August 4, 2022 • Questions Due – August 15, 2022
• Responses to Questions – August 22, 2022
• Consultant Proposals Due – September 9, 2022
• Evaluations – September 12 – 16, 2022
• Interviews – Between September 19 – 23, 2022
• Consultant Contract Award – October 6, 2022
The successful Consultant will be required to enter into a contractual agreement, inclusive of insurance and indemnifications requirements with the City of Seaside in accordance with the Standard Professional Services Agreement (Attachment B). Please indicate in the cover letter, that the firm understands the above requirements of the contract and accepts these requirements.

Procedure for Submission
The consultant may submit the proposal via email providing the attachments do not exceed 10 megabytes (10MB) in size. It is the consultant’s responsibility to verify receipt of the email along with all attachments. Do not assume the City has received the submittal. Drop Box or FTP sites will not be accepted. Technical and Cost Proposals shall be separate files and shall be PDF format.

The consultant may also mail, or hand deliver a copy of the Technical and Cost Proposals. Technical and Cost Proposals may be packaged separately in the same envelope. Mailed documents will be received via a central location and may not be delivered to the Fire Department in a timely manner or at the designated time. No allowances will be made for mailed packets not delivered in time. Mailed or hand delivered documents shall be addressed as noted:

Attn. Ms. Jasmine Dolan, Senior Administrative Assistant 440 Harcourt Avenue
Seaside, CA, 93955
(831) 899-6786
Due Date: 4:00 pm September 9, 2022
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All data, documents, and other products submitted in response to this RFP remain the property of the City. City reserves the right to retain all proposals submitted and to use any idea(s) in a proposal regardless of whether that proposal is selected. Submission of a proposal indicates acceptance by the Consultant of the conditions contained in this RFP and any appendices hereto, unless clearly and specifically noted in the proposal and confirmed in the contract between the City and the selected Consultant.

Materials submitted by Consultant are subject to public inspection under the California Public Records Act (Government Code Section 6250 et seq.), unless exempt.

Please review the Professional Services Agreement and indicate whether the standard provisions are acceptable as noted in the Cover Letter.

The City of Seaside appreciates your response. Please call Ms. Nisha Patel, Public Works Director/ City Engineer at (831) 899-6884 or e-mail [email protected] with questions you may have.

Reponses to questions received will be posted on the City’s website. No questions will be accepted after 4:00 pm August 15, 2022; the last response via addendum will be posted to the City’s website by 5:00 pm August 22, 2022.

This RFP will be available for viewing and downloading on the City of Seaside Website at https://www.ci.seaside.ca.us/. See pulldown menu “How Do I”/Submit/Request for bid proposals and bid notices/ Current Projects.

Contract
The City of Seaside will use the attached Professional Services Agreement for the contract. Submittal of a proposal to perform this work indicates that the proposer has reviewed the attached contract and insurance requirements and agrees with the terms in these documents. Award of contract(s) will be subject to approval by the City Council.

Addenda and Interpretation
The City shall not be responsible for nor be bound by any oral instructions or interpretations or explanations issued by the City or its representatives. Should discrepancies or omissions be found in this RFP, or should there be a need to clarify the RFP, you may request clarification in writing or by email to [email protected].

Any other contact with City personnel related to this RFP, prior to the formal appointment of the consultant, is prohibited. Such requests for clarification shall be delivered to the City at least ten (10) business days prior to the proposal due date. Any City response to a request for clarification will be made in the form of an addendum to this RFP and posted on the city’s website https://www.ci.seaside.ca.us/Bids.aspx.. All addenda shall become part of this RFP. Proposals shall contain all addenda signed and dated by the Proposer.

General Description of Proposed Agreement
Upon conclusion of the RFP process, the Department of Public Works will recommend a firm to enter into negotiations for the assignments described. The recommended Proposer shall enter into contract negotiations with the City in substantial conformity with the selected proposal and the form of the City’s Professional Services Agreement (Attachment B).

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Insurance Requirements
The selected Consultant, at Consultant’s sole cost and expense and for the full term of the Agreement or any extension thereof, shall obtain and maintain at least all of the insurance requirements outlined in Exhibit C to the City’s Professional Services Agreement (Attachment B).

Examination of Proposed Material
The submission of a proposal shall be deemed a representation and certification by the Proposer that they have investigated all aspects of the RFP, that they are aware of the applicable facts pertaining to the RFP process, its procedures and requirements, and that they have read and understood the RFP. No request for modification of the statement shall be considered after its submission on grounds that the Proposer was not fully informed as to any facts or condition.

Public Nature of Proposal Material
Responses to this RFP become the exclusive property of the City. At such time as the Public Works Department recommends a Proposer to the City Manager or City Council, as applicable, all proposals received in response to this RFP become a matter of public record and shall be regarded as public records, with the exception of those elements in each proposal which are defined by the Proposer as business or trade secrets and plainly marked as “Confidential,” “Trade Secret,” or “Proprietary.” The City shall not in any way be liable or responsible for the disclosure of any such proposal or portions thereof, if they are not plainly marked as “Confidential,” “Trade Secret,” or “Proprietary” or if disclosure is required under the Public Records Act. Any proposal which contains language purporting to render all or significant portions of the proposal “Confidential,” “Trade Secret,” or “Proprietary” shall be regarded as non-responsive.

Although the California Public Records Act recognizes that certain confidential trade secret information may be protected from disclosure, the City of Seaside may not be in a position to establish that the information that a Proposer submits is a trade secret. If a request is made for information marked “Confidential,” “Trade Secret,” or “Proprietary,” the City will provide the Proposer who submitted the information with reasonable notice to allow the Proposer to seek protection from disclosure by a court of competent jurisdiction.

Disqualification
Factors such as, but not limited to, any of the following may be considered just cause to disqualify a proposal without further consideration:

A. Evidence of collusion, directly or indirectly, by Proposer in regard to the amount, terms, or conditions of this proposal;
B. Any attempt to improperly influence any member of the selection staff; C. Existence of any lawsuit, unresolved contractual claim or dispute between Proposer and the City; D. Evidence of incorrect information submitted as part of the proposal; E. Evidence of Proposer’s inability to successfully complete the responsibilities and obligations of the proposal; and
F. Proposer’s default under any agreement that results in termination of the Agreement.

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Non-Conforming Proposal
A proposal shall be prepared and submitted in accordance with the provisions of these RFP instructions and specifications. Any alteration, omission, addition, variance, or limitation of form or to a proposal may be sufficient grounds for non-acceptance of the proposal, at the sole discretion of the City.

Prohibition of Gifts
City of Seaside officials are subject to several legal and policy limitations regarding receipt of gifts from persons, firms, or corporations either engaged in business with the City, or proposing to do business with the City. The offering of any illegal gift shall be grounds to disqualify a Proposer. To avoid even the appearance of impropriety, Proposer should not offer any gifts or souvenirs, even of minimal value, to City officers or employees. The Proposer shall be subject to the City’s prohibition.

Non-Discrimination/ Non-Preferential Treatment
The successful Proposer shall not discriminate, in any way, against any person on the basis of race sex, color, age, religion, sexual orientation, actual or perceived gender identity, disability, ethnicity, or national origin, in connection with or related to the performance of City of Seaside contracts.

Additional Terms and Conditions
A. It is anticipated that the award of the Agreement resulting from the RFP shall include terms and conditions similar to those referenced in the City’s Standard Consultant Agreement (Attachment B).

Exceptions proposed by the Proposer, if any, to the terms and conditions included in the City’s Standard Consultant Agreement should be included in the proposal. The City reserves the right to consider any proposal exceptions during its evaluation of the acceptability of a proposal.

B. This RFP does not commit the City to pay any costs incurred in the submission of the proposal or in making any necessary studies or analysis in preparation of submission of the proposal.

C. The City reserves the right without limitation to:

1. Execute an agreement with one or more Proposers based solely on the proposal and any approved additions;

2. Enter into an agreement with another Proposer in the event that the originally selected Proposer defaults or fails to execute an agreement with the City;

3. Enter into negotiations with one or more Proposers;

4. Modify and re-issue the RFP;

5. Take action regarding the RFP as may deemed to be in the best interest of the City.

D. The City reserves the right to verify any information provided during the RFP process. The City may contact references listed or any other person known to have contracted with Proposer.

E. An agreement shall not be binding or valid with the City unless and until it is executed by authorized representatives of the City and of the Proposer.

ATTACHMENTS
A. Fire Program Report
B. Professional Service Agreement
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S E A S I D E F I R E
PROGRAM REPORT-MARCH 7, 2022
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3 4
2 1

TABLE OF CONTENTS
Executive summary.............................................................................

Conceptual space needs ...............................................................

Standardized conceptual component diagrams ................

Conceptual equipment and furnishings budget ..................

Conceptual facility project budget ...........................................

Conceptual project schedule .......................................................

Proposed Site Plan............................................................................... 6 5

SEASIDE FIRE DEPARTMENT
Master Plan
1 5
19 51
66 74
7 78
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E X E C U T I V E

SUMMARY
1 Packet Page 155
1 EXECUTIVE SUMMARY
The City of Seaside initiated this Facility Needs Assessment to identify needs of the fire department, layout of a future fire station and associated costs.

The City of Seaside hired RRM Design Group to provide the Fire Master Plan with the following goals:
 Identify Fire Station Space Needs Requirements
 Illustrate Fire Station Needs with Component Diagram
 Analyze Fire Department personnel services budget
 Identify Fire Department Furnishing and Equipment Costs  Identify the Fire Station Conceptual Facility Project Budget  Prepare Overall Conceptual Project Schedule
A Master Plan Design Team was assembled including the following:
 RRM Design Group
Michael Scot
Peggy Sonoda
Alex Martinez
 Seaside Fire Department
Mary Gutierrez
Paul Blaha
Benjamin Flores
Benjamin Smith
Brian Southerland
David Nava
Jason Hicks
Josh Sisneros
Rosalina Barrios
Richard Meyer
Seaside Fire Station Facility Needs Assessment
Program Report - March 07, 2022
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C O N C E P T U A L

SPACE NEEDS
2 Packet Page 157
5 SPACE ATTRIBUTES

1.0 Fire Dept Parking
Reserve App Bay
Wash Rack/Hose Rack
Ancillary Storage Butler-type building for storage. Two bays Outdoor Storage
Vehicle Wash
Visitor and Public Parking
Front + Rear Aprons +
Full length apron, front and rear. 45' for ladder truck Fire Fighter Patio
Basketball hoop
Emergency Generator
Fire Department Fuel Refill
County Chiefs meetings need 15-20 spaces outside secured gate. CPR classes may need 18-20 unsecured spaces
ConX containers on base rock for PPE, hose, tools, paint, flammable cabinets and supplies. 8' x 20.' Power not required. Currently have 3 at FS 1
Two bays, one deep bay
Pneumatic is best to ensure it it used
COMPANY PERSONNEL:

Station to accommodate 4 current personnel, including:

Seaside Fire Station

SPACE NEEDS OUTLINE
March 7, 2022
Captain, and minimum 3 Firefighters per Shift, three shifts. In the future may have 7 Firefighters and go to two companies

SITE OPERATIONS
Ground-mounted, Gear Grid type on apron. Department uses synthetic hoses which can be loaded wet Diesel fuel dispensing connected to generator. 1000 Gallons of Diesel with split off to Generator.

Enclosed by secure fencing. Concrete paving. Rolling gate with operators, key pad Exterior lighting to be on a geosynchronous time clock
Concrete paving to match Rear Apron material and thickness 14 Crew spaces is target minimum within secured fenced area; vehicle protection covering, additional 5 spaces per day for: Fire Marshal; Chief; 2 Admin Staff; and 1 reserve Gate Operator. Keypad and remote control. Provide Knox Box. Keypad with Intercom If Community Room included, need 18-20 unsecured spaces for CPR classes, meetings, etc.

At Rear apron, connect to clarifier, provide hose bib
Diesel Generator sized to support whole station.

Connect with direct pipe to fuel tank for full time storage of 72 hours of fuel.

Protected in secure compound in close proximity to fuel tank with minimal visibility to public .

Adjacent to kitchen/dining room. Trellis or shade structure not required, but wind protection needed, Exterior door chime from station front door.

Hose Bib plus Gas for grill
Provide sound enclosure built on to generator
Area to be secured and screened
Day tank under generator. Co-locate with Convault.

Program Report - March 07, 2022
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6 Security Fence
Trash and Recycling
Radio Antenna Antenna mounted on building
Outdoor Training Areas
Fire Hydrants
Site Lighting
Site Garden
Landscaping
Signalization - Off Site
Requirements
If space allows - draft pit for pump testing.

Space for future outdoor training props

GENERAL FACILITIES CHARACTERISTICS

OTHER FACILITIES CONSIDERATIONS
Desired, not required
Avoid headlights pointing into residential across Gigling Lots of lighting - lots of transients, Security lighting at exterior fencing, controlled lighting at rear apron Low landscaping to minimize hiding places in landscape
Fire Hydrant on FS meter in addition to required curbside hydrant. 50' from FDC. Per DC/Fire Marshal Paul Blaha
Hose Bib
Potential PV canopies over parking
Secured yard with fencing - 8' block wall with 8' gates Enclosure in secure area, place for front loading truck access 11' x 22' footprint. Sized for 3-person crews.

Sprinklers not required. Other specifications as required by waste provider and Fire Marshal.

Verify off-site requirements with City. Verify Stormwater Easement (existing Utility Cover and Pipe?) Chief to set up discussion with Mike and City Attorney/City Engineer All digital systems

Program Report - March 07, 2022
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7 FINISH LEGEND
A. Simple Finishes B. Standard Office Type Finishes

QTY TOTAL SF
Apparatus Bay 2 Apparatus Bays - first out 20' x 72' 1,440 2 2,880 A One of which is Drive-thru App Bay
CMU Wall construction A
Slope floor to trench drains in each bay
Control joints at drains and at 10' intervals A
Plymovent vehicle exhaust system
Gang control door operators
Red/Green light overhead door status indicator
Sectional Coiling Overhead app bay doors with as
much light/vision panels as possible. Factory-coated
finish and thermal insulation
Apparatus: Person-door to App Bay with vision panel and panic hardware
From Paul (01/24) Radios are charged on rigs
Ladder Truck - 35'5" + extra
length for ladder over
bumper (37'6" more
accurate)
Air drops toward middle of App Bay and quick connects
on perimeter walls
Fire Engines (4) Electrical drops at each bay, to 4' A.F.F.

Type 1 - 30' Hose bibs - Garden Valve 3/4" Opening 2 on each wall (6 total)
Type 3 - 25'1" Two (2) high access drops for wireless access points over the engines
HazMat - 36'6" Phone and data outlets
Three (3) 2" conduits across Apparatus Bay for data -
overhead is preferred. Conduits to be concealed.

Map and Monitor in adjacent vestibule
Reserve garage - two bays, one deep
Good drainage required
Work Room/Shop Bench vise and hard wired grinder. 15' x 20' 300 1 300 A Separate Room Built-in workbench with galvanized top with base cabinet (some open, some with doors).
20x20 look at current size Freestanding 30" Shop Sink & work bench (FS 1 bench custom-made by former personnel)
Tool chest area
Flammable Liquids Cabinet - with legs to raise above
ground
Mop sink and mop rack with shower head with hose.

Upper cabinet storage with under cabinet light
(3) duplex outlets min. above bench and (2) duplex
outlets min. below at each wall.

Air Compressor and air connection - in closet for noise control
Tool charging
Evidence Storage Cabinet - Flammable cabinet
Barn doors or double doors
Eye Wash station
Wash Alcove Handwashing sink near entrance to living area from app bay
3' x 2' 6 2 12 A
Hose Bib

STATION BUILDING
2C
DIMS. Proposed SF Finish
Type

2.0 2B
C. Intense Finish

APPARATUS BAYS / APPARATUS BAY SUPPORT AREAS
Seaside Fire Station Facility Needs Assessment Page 3
Program Report - March 07, 2022
Packet Page 160
8 Air Fill Separate room/space from compressor and regulators (those could be outside)
10' x 15' 150 1 153 A
Existing Bauer system
Locate near Shop area
Racks to store 27 ideally but minimum 18 cylinders (9
cylinders per apparatus)
Exterior door or connection to rescue unit
2E Hose Rack Room Four, 8' long racks, 3 reels high 12' x 16' 192 1 192 A Near Shop
2F EMS Closet EMS Storage 6' x 10' 60 1 60 A
Shallow shelves for storage, work counter
2G Janitor/Mechanical Cleaning Supplies and Equipment 12' x 10' 120 1 120 A space for mechanica depending on design
2H App Bay Restrooms (2) Sink and Toilet - 8' x 8' 64 2 128 A Shower 4' x 6' 24 2 48 A
Sauna plus 1 toilet, 2 unisex shower rooms
2I Vestibule Transition zone 6' x 12' 66 2 132 B
Positive ventilation
2J Medical Supply Storage shelving, some of which is lockable 9' x 10' 90 1 90 B Response/Charging Located in the App Bay/vestibule 2' x 12' 24 1 24 A Alcove Battery charging, radios and cell phones. Two (2) fourplex outlets minimum above casework, Two (2)
fourplex outlets within casework below
Laptop, Radio, Tick, Lights, Defib, Jaws
Wall Monitor and Map
Phone and data outlets
Built-in casework on both sides of space uppers and
lowers
Shelf for spare radios (DC also has 10 spares) and
radios are assigned/dedicated to individuals
Clean Up / Wash Room Direct access from the App. Bays with connecting door into station
10' x 11' 110 1 110 A
Freestanding stainless steel sink with drain board and
faucet
Drying rack above sink drain board
Gear Drying Cabinet
Bio Hazard Bin/Closet
Shelving for cleaning supplies
Exterior Shower adjacent to this room for gross
decon/clean up

3.0 4.0
2D

Program Report - March 07, 2022
Packet Page 161
9 Communication and
Equipment Room
Wall space for backboards for phone system - 3/4"
plywood face out on all walls 8' high
10' x 10' 100 1 100 A
provide separate AC system
Utility/Water Heater HVAC Equipment 10' x 10' 100 1 100 A Room Water Heater with recirculation pump. AE to investigate possibility of tankless units.

Yard Storage Yard maintenance and tool storage 0' x 0' 0 0 0 A Should be in new outside Storage Building but exterior
door from Storage Building
Locker Turnout Room (21) firefighter turnout full height storage lockers (30" wide x 24" deep) plus 11 half-height,
stacked/split level
20' x 27' 540 1 540 A
32 total, each person gets two, one full and one half
height for Type 3 Wildland gear, Lite "Go" bag
Hanging pole for 2-3 hangers
Lockers to have 45% minimum ventilation
Turnout Cleaning Room (1) Extractor 10' X 10' 95 1 95
Drying rack with floor drain for turnouts
Floor drains throughout
Gear Drying Cabinet
Gear grid type lockers, 30" wide
Need storage for additonal uniforms
Need Biohazard Pick Up Closet - service picks up
Washer/Dryer here is to be confirmed with fire
department

8.A Cache Storage Protect from app bay contamination 10' x 15' 150 1 150 A Ice Machine
Need Gatorade and water storage as well + MRE,
sleeping bags and coolers

9.0 Compressor Room 8' X 12' 90 1 90 A
Apparatus Bays / Apparatus Bay Support Area
Subtotal: 5,324 SF

6.0 8.0

7.0 5.0

Program Report - March 07, 2022
Packet Page 162
10 QTY TOTAL SF

10.0 Kitchen (3) 36" wide refrigerators, one per shift 16' x 16' 255 1 255 C Gas Range with 6 burners and griddle
Pot filler at range
Double wall oven
One dishwasher -- commercial quality, stainless steel - with heating element
One Microwave on counter, One on shelf
Upper and Lower Cabinets, general shared storage
Individual 1' x 3' or half-height food cabinets/lockers Island with a step down counter section with prep sink
Trash containers exposed in plain view

11.0 Dining Area Table and seating to accommodate 10 people 16' x 13' 204 1 204 B Space to allow a 15 foot table for holiday family meals Smart Board
Marker Board
Phone and data outlets
Direct access to patio
Monitor on Wall

12.0 Day Room Sized to accommodate 8 lounge chairs 16' x 24' 376 1 376 B Tiered seating
Separate room but adjacent to dining/kitchen
Wired for surround sound speakers (by Association)
Built-in Base Cabinet with shelf for AV equipment
3'x6' Bulletin Board
4'x8' Dry Erase Board
TV/Speakers, provide blocking and power/data wall
mounted outlet unit for flat screen TV
Phone and data outlets
CAD status, pre/post ~40" monitor-HDMI drop

13.0 Janitor/Utility/Laundry Storage for living quarter cleaning supplies 12' x 8' 96 1 96 C Roof Access Ladder (as needed)
Storage for brooms, vacuum, etc
Deep Utility Sink with cabinets above
Water Heater (Placeholder-alternate location preferred, separate metal) tankless preferred if recharge rate is
high enough
Full Height Storage Cabinet
Mop Bucket space
Mop sink
Mop hooks over floor drain
Washer/Dryer

14.0 Exercise Room 3/4" plywood under gyp. Board, typ. 20' x 20' 400 1 400 B Rubber up the wall 30" high
Mirror wall near elliptical machines
Provide sound insulation in walls
If near sleeping areas, provide sound resistive gyp.

Elliptical (1)
Equipment by FF assoc. Treadmill (1)
Multi-Use Exercise Machine (1)
Operable windows double door to exterior
Phone and data outlets
Ceiling Fans
CAD Display - HDMI drop
Water Fill Station One near exercise and one near Crew Office Firefighter Living Area Subtotal:

SF Finish
Type
Proposed
1,331 SF
DIMS.

FIREFIGHTER LIVING AREA

Program Report - March 07, 2022
Packet Page 163
11 QTY TOTAL SF

15.0 Firefighter Dorm Rooms One Extra long bed/on standard frame (drawers below) 10' x 12' 120 8 960 B Avoid adjacent beds with other dorm rooms
Four (4) wardrobes lockers (24" wide) each room w/
storage above plus one guest locker 24" wide
Storage above lockers for linens
One (1) built-in counter 30" min. wide desk area w/
pencil drawer with desk light above
Sound separation from living areas
Separate response light and speaker to home run to
Comm. Room
Ceiling fan
TV wall mount bracket and cable hookup
Night table. USB plug-ins
Reading light 42" above bed with switch
Operable egress window
Sound Rated windows with Blackout Shades
Volume controlled speaker.

16.0 Firefighter's Toilet/Shower
Room
Separate area with one (1) shower w/ bench and
changing area. Shower with door
8' x 12' 96 4 384 C
Separate toilet/shower
rooms.

One (1) accessible height toilet
Corner bench at shower
Access Panel for Shower Plumbing
One (1) sink with base cabinet w/ no base + floor drain below for cleaning supply storage
Response Strobe and volume controlled speaker near
shower
Mirror
Floor drains
One (1) FF Toilet shower room shall be ADA
compliant, with bench in shower and grab bars and
lavatory in place of sink cabinet.

DC Dorm Room Division Chief Bunk Room like FF Bunk Room 12' x 10' 120 1 120 B One extra long twin size bed in each room
DC Office NOT REQUIRED Night Table 19' x 11' 204 0 0
Reading Light above bed
Three (3) full height wardrobe lockers (24" wide) with
storage above and one guest locker (24" wide)
Sound rated window with blackout shades
One (1) 5' wide desk area w/ side drawers and pencil
drawer
Separate Response light and speaker to home run to
Comm. Room
Ceiling fan
TV wall mount bracket and cable hookup
Sound separation from living areas
Operable egress window
CAD Display - HDMI drop
Firefighter Quarters Area Subtotal:

FIREFIGHTER QUARTERS AREA
Proposed DIMS. Finish
Type SF
1,464 SF

Seaside Fire Station Facility Needs Assessment
Program Report - March 07, 2022
Packet Page 164
12 QTY TOTAL SF

19.0 Crew Office Adjacent to entry with non-operable window with line of sight into entry vestibule
11' x 18' 198 1 198 B
(4) standard built-in 30" x 60" desks with counter space for (4) computer workstations
Lateral files below work counter
Area for copier / FAX / printer
One (1) wireless station in hallway outside of station
office
Tackable wall surface between the counter and upper
cabinets
(4) Phone/data outlets
Release button for Lobby front doors - Verify location
with Fire Department
Center conference table.

Library storage for training materials and Pro-Con
Conferencing System - Monitor/Camera
2' x 9' 18 1 18
Mail Alcove 2' x 9' 18 1 18
Water Fill Station nearby

20.0 Reception Area/Lobby 911 Phone at Exterior near Front Doors 10' x 16' 160 1 160 B Connect to Community Rm Hollow Metal Doors with Glazing at Entry Exterior Door bell and intercom to Crew Office next to
front door w/ video camera
Display Area - Cabinets and Wall Space
Medical Walk-ins so needs easy access to restroom

21.0 Captain's Office CAD Display - HDMI drop 10' x 12' 120 2 240 B Adjacent to Crew Office12

22.0 General Storage For files, supplies 8' x 11' 84 1 84 A

23.0 Public Restroom Unisex accessible restroom 8' x 8' 64 2 128 C Accessible grab bars and toilet accessories
One lavatory and one toilet
Adjacent to Front Entry Lobby

24.0 Training Officer Office Office for Training 10' x 12' 120 1 120 B

25.0 Police Substation Office for PD 10' x 12' 120 1 120 B Fire Station Office and Reception Area Subtotal:

Finish
Type
Proposed
1086 SF
DIMS. SF

STATION OFFICE AND RECEPTION AREA

Seaside Fire Station Facility Needs Assessment
Program Report - March 07, 2022
Packet Page 165
13 QTY TOTAL SF
Community Room and
Training Room
Lockable entrance accesible without entering Station 35' x 28' 980 1 980 B Table and Classroom/Training Tables for 49
Room can be dividable
Can be rented by community for meetings
CPR Training
Access to back apron
Access to outdoors but separate from secured yard
Hospitality Counter 10' X 2' 20 1 20
Community Room Storage Table and Chairs on carts 10' X 8' 75 1 75 Community Room/Training Room Area Subtotal
BUILDING TOTAL:

APP. BAYS / APP.

SUPPORT: Area Subtotal 5,324 SF
FIREFIGHTER LIVING: Area Subtotal 1,331 SF

FIREFIGHTER
QUARTERS: Area Subtotal 1,464 SF

FIRE STATION OFFICE &
RECEPTION: Area Subtotal 1,086 SF

COMMUNITY ROOM -
TRAINING ROOM: Area Subtotal 1,075 SF
Building Subtotal 10,281 SF
Structure and Circulation (23%) 2,386 SF
GRAND TOTAL 12,668 SF
Finish
Type

COMMUNITY ROOM/TRAINING ROOM
1075 SF

CONCEPTUAL SPACE NEEDS SUMMARY
DIMS SF Proposed

Program Report - March 07, 2022
Packet Page 166

S T A N D A R D I Z E D C O N C E P T U A L

COMPONENT DIAGRAMS
3 Packet Page 167
Seaside Fire Station Facility Needs Assessment 17
Program Report - March 07, 2022
Truck
41' 6"
Engine
35'
Front Apron
Bi-Fold Doors at Front
60' - 0"
Reserve
35' AA
E E
WW
W W
E
A
Access to Station
Response
Wall Map
Gas Fired Heater
Hose Bib TYP.

Man Door
Electrical Drop TYP.

Air Hose Drop TYP.

Rear Apron
Floor Drain
TYP.
67' - 0"
BC
20'
Roll Up Sectional
Door
Block Wall
Contruction TYP.

Whole House Exhaust Fan
A

1.5 Water for Truck Fill
Wall Map
This diagram is conceptual and is provided only to
indicate required furnishings, equipment, and general
room proportions. The actual room design may change.
1/16" = 1'-0"

2.0 APPARATUS BAY
Madera Fire Station Master Plan
Draft Program - June 15, 2016

Packet Page 168
Seaside Fire Station Facility Needs Assessment 18
Program Report - March 07, 2022
Rolling Hose Rack
2 or 3 Rows High
10' - 0"
3' - 0"
This diagram is conceptual and is provided only to
indicate required furnishings, equipment, and general
room proportions. The actual room design may change.
1/8" = 1'-0"
2A. HOSE STORAGE ALCOVE
Madera Fire Station Master Plan
Draft Program - June 15, 2016

Packet Page 169
Seaside Fire Station Facility Needs Assessment 19
Program Report - March 07, 2022
14' - 0"
10' - 0" Galvanized Work Bench
w/Cabinet Below Vise
Upper Shelving
Galvanized Work Bench
w/Open Shelving Below
Rolling Tool Chest
To App Bay
A
Air Hose
220 V Electric Outlets
Flammables
This diagram is conceptual and is provided only to
indicate required furnishings, equipment, and general
room proportions. The actual room design may change.
1/8" = 1'-0"
2B. SHOP
Madera Fire Station Master Plan
Draft Program - June 15, 2016

Packet Page 170
Seaside Fire Station Facility Needs Assessment 20
Program Report - March 07, 2022
6' - 0"
3' - 0"
Wash Sink App Bay
To
Station
Hose
Bib
This diagram is conceptual and is provided only to
indicate required furnishings, equipment, and general
room proportions. The actual room design may change.
1/8" = 1'-0"
2C. WASH SINK ALCOVE
Madera Fire Station Master Plan
Draft Program - June 15, 2016

Packet Page 171
Seaside Fire Station Facility Needs Assessment 21
Program Report - March 07, 2022
5' - 0"
8' - 0"
This diagram is conceptual and is provided only to
indicate required furnishings, equipment, and general
room proportions. The actual room design may change.
1/8" = 1'-0"
2D. APP BAY RESTROOM
Madera Fire Station Master Plan
Draft Program - June 15, 2016

Packet Page 172
Seaside Fire Station Facility Needs Assessment 22
Program Report - March 07, 2022
ICE
4' - 0"
3' - 0"
Ice machine
alcove in App
Bay
Drain
This diagram is conceptual and is provided only to
indicate required furnishings, equipment, and general
room proportions. The actual room design may change.
1/8" = 1'-0"
2E. ICE MACHINE
Madera Fire Station Master Plan
Draft Program - June 15, 2016

Packet Page 173
Seaside Fire Station Facility Needs Assessment 23
Program Report - March 07, 2022
6' - 0"
2' - 6"
Base Cabinet w/Outlets
for Radio Charging
Upper Cabinets
Hallway to App
Bay
Outlets below w/ Grommets
Base Radio
This diagram is conceptual and is provided only to
indicate required furnishings, equipment, and general
room proportions. The actual room design may change.
1/8" = 1'-0"

3.0 RESPONSE ALCOVE
Madera Fire Station Master Plan
Draft Program - June 15, 2016

Packet Page 174
Seaside Fire Station Facility Needs Assessment 24
Program Report - March 07, 2022
8' - 0"
8' - 0"
Floor Drain
Bio Hazard Bins
To Apparatus
Bay
To Ext.

Clean Up Sink
w/ Hand Sprayer and
Foot Pedals
Eye Wash Station
Full Height Cabinets
Upper Cabinets
Shower
This diagram is conceptual and is provided only to
indicate required furnishings, equipment, and general
room proportions. The actual room design may change.
1/8" = 1'-0"

4.0 CLEAN UP
Madera Fire Station Master Plan
Draft Program - June 15, 2016

Packet Page 175
Seaside Fire Station Facility Needs Assessment 25
Program Report - March 07, 2022
8' - 0"
8' - 0"
Mop Sink
Stainless Steel Shelving
Mop Rack
Mop Bucket
This diagram is conceptual and is provided only to
indicate required furnishings, equipment, and general
room proportions. The actual room design may change.
1/8" = 1'-0"

5.0 JANITOR/STORAGE - APP BAY
Madera Fire Station Master Plan
Draft Program - June 15, 2016

Packet Page 176
Seaside Fire Station Facility Needs Assessment 26
Program Report - March 07, 2022
8' - 0"
10' - 0"
Conduit to Antenna
Equipment Racks
Phone Backboard
Near App Bay
Radio
This diagram is conceptual and is provided only to
indicate required furnishings, equipment, and general
room proportions. The actual room design may change.
1/8" = 1'-0"

6.0 COMMUNICATION ROOM
Madera Fire Station Master Plan
Draft Program - June 15, 2016

Packet Page 177
Seaside Fire Station Facility Needs Assessment 27
Program Report - March 07, 2022
12' - 0"
10' - 0"
Roof Access Ladder
Electrical Panels
Tankless Water Heater
Water Heater
Mechanical Unit
This diagram is conceptual and is provided only to
indicate required furnishings, equipment, and general
room proportions. The actual room design may change.
1/8" = 1'-0"

7.0 MECHANICAL ROOM
Madera Fire Station Master Plan
Draft Program - June 15, 2016

Packet Page 178
Seaside Fire Station Facility Needs Assessment 28
Program Report - March 07, 2022
8' - 0"
8' - 0"
Shelving
Mop Rack
Floor Drain
Exterior
This diagram is conceptual and is provided only to
indicate required furnishings, equipment, and general
room proportions. The actual room design may change.
1/8" = 1'-0"

8.0 YARD STORAGE
Madera Fire Station Master Plan
Draft Program - June 15, 2016

Packet Page 179
Seaside Fire Station Facility Needs Assessment 29
Program Report - March 07, 2022
Exterior
Air Compressor
Separate Room Compressor
3' - 0"
5' - 0"
This diagram is conceptual and is provided only to
indicate required furnishings, equipment, and general
room proportions. The actual room design may change.
1/8" = 1'-0"

9.0 COMPRESSOR
Madera Fire Station Master Plan
Draft Program - June 15, 2016

Packet Page 180
Seaside Fire Station Facility Needs Assessment 30
Program Report - March 07, 2022
W D 12 11 10 9 8 7
13 14 15
171819
24 23 22 21
30" Wide x 24" Deep
w/Doors and Shelf Above
for Wild Land Gear
1 2
3 4
5 Trough Drain
Extractor
Gear Washer and
Dryer Area
Floor Drain
Maintenance Door
6 Turn Out Dryer
16' - 0"
To Clean Up
28' - 0"
16 20
Rolling Rack
This diagram is conceptual and is provided only to
indicate required furnishings, equipment, and general
room proportions. The actual room design may change.
1/8" = 1'-0"

10.0 FIREFIGHTER PPE STORAGE & CLEANUP ROOM
Madera Fire Station Master Plan
Draft Program - June 15, 2016