A G E N D A
CITY OF SEASIDE REGULAR MEETING
CITY COUNCIL/SUCCESSOR 440 HARCOURT AVE (COUNCIL CHAMBER) AGENCY TO THE Thursday, January 5, 2023
REDEVELOPMENT AGENCY 5:00 PM
___________________________________________________________________________________ NOTICE: The City Council will hold its public meetings in person, with a virtual option for public participation based on availability. The City of Seaside utilizes Zoom tele-conferencing technology for virtual public participation; however, we make no representation or warranty of any kind, regarding the adequacy, reliability, or availability of the use of this platform in this manner. Participation by members of public through this means is at their own risk. ___________________________________________________________________________________ ___________________________________________________________________________________
VIRTUAL PUBLIC PARTICIPATION INSTRUCTIONS
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2. To participate in this meeting: Using the Zoom application on your smart phone, laptop, tablet or desktop and click on this link: https://ci-seaside-ca-us.zoom.us/j/81936832059 WEBINAR ID: 819 3683 2059
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4. To make public comment, the following options are available:
Before the Meeting via Email: Written comments can be emailed to [email protected] Include the following subject line: “Public Comment Item #___” (insert the agenda item number relevant to your comment). Written comments must be received by 2:00 p.m. on the day of the meeting.
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IN PERSON PARTICIPATION INSTRUCTIONS
Members of the public participating in person and wishing to address the City Council may approach the podium when the Chair calls for public comment.
City Council REGULAR Meeting January 5, 2023 5:00 PM Agenda Page 2
1. CALL TO ORDER
2. ROLL CALL – ESTABLISHMENT OF QUORUM
Ian N. Oglesby
David R. Pacheco
Alexis Garcia-Arrazola
Rita Burks
Alex Miller
Mayor/Chair
Mayor Pro Tem/Vice Chair
Council/Agency Member
Council/Agency Member
Council/Agency Member
3. INVOCATION AND PLEDGE OF ALLEGIANCE
4. REVIEW OF AGENDA
If there are any items that arose after the 72-hour posting deadline, this is the point in the meeting where a vote may be taken to add the item to the agenda. (A 2/3-majority vote is required).
5. PUBLIC COMMENT
Members of the public wishing to address the City Council on matters within the jurisdiction of the City of Seaside, but not on this agenda, may do so during the Public Comment period for up to three (3) minutes. Public Comments for "Presentations" on this agenda are also taken at this time; comments on specific agenda items are heard under that item. For the public record, please state your name.
6. PUBLIC AGENCY COMMUNICATIONS
This is a time specifically set aside for representatives of public agencies to make brief comments of general interest to the City Council and the community.
7. PRESENTATIONS
A. REVIEW OF UPCOMING CITYWIDE EVENTS
B. FIRE STATION MURAL FINAL SELECTION (KEE HYON HIGGINS,
RECREATION SUPERVISOR)
8. CONSENT AGENDA
A. APPROVE MINUTES FROM DECEMBER 15, 2022
RECOMMENDATION: Approve minutes as presented in the agenda packet.
B. APPROVE AND FILE CITY CHECKS
City Council REGULAR Meeting January 5, 2023 5:00 PM Agenda Page 3 RECOMMENDATION: Approve and file the accounts payable and wired payments made during the period of November 19, 2022 through December 16, 2022, including the payroll and benefits checks, direct deposits, and wired payments related to the pay period ending December 1, 2022 and December 15, 2022. Total Accounts Payable and Payroll for the above referenced period is $4,090,038.66.
C. APPROVE AND FILE SUCCESSOR AGENCY CHECKS
RECOMMENDATION: Approve and file the accounts payable and wired payments made during the period of November 19, 2022 through December 16, 2022, including the payroll and benefits checks, direct deposits and wired payments related to the pay period ending December 1, 2022 and December 15, 2022. Total Accounts Payable and Payroll for the above referenced period is $494.54.
D. REVIEW OF THE SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY
OF THE CITY OF SEASIDE RECOGNIZED OBLIGATION PAYMENT
SCHEDULE (ROPS) 23-24 FOR THE PERIOD JULY 1, 2023 – JUNE 30, 2024, PURSUANT TO HEALTH AND SAFETY CODE SECTION 34177
RECOMMENDATION: Accept and review the ROPS 23-24 for the period July 1, 2023 – June 30, 2024 pursuant to Health and Safety Code Section 34177 and direct staff to forward the presentation to the Monterey County Consolidated Oversight Board for further review and approval.
E. ADOPT A RESOLUTION MODIFYING THE POSITION ALLOCATION LIST TO
ADD THE CLASSIFICATION OF ASSISTANT PUBLIC WORKS DIRECTOR RECOMMENDATION: Adopt a resolution modifying the Position Allocation List to add the full-time classification of Assistant Public Works Director.
F. ADOPT A RESOLUTION APPROVING THE PLANS AND SPECIFICATION
FOR THE SCHOOL AREA REDUCED SPEED ZONES PROJECT, AWARDING A
CONSTRUCTION CONTRACT TO CHRISP COMPANY FOR AN AMOUNT NOT TO EXCEED $76,425.00 AND TOTAL PROJECT CONSTRUCTION COST INCLUDING CONTINGENCYOF $90,000.00, AND APPROPRIATING
$12,000.00 FROM MEASURE X FUND BALANCE TO THE PROJECT
RECOMMENDATION: Adopt a resolution:
1. Approving the plans and specifications for the School Area Reduced Speed Zones Project
2. Awarding a construction contract to Chrisp Company for an amount not to exceed $76,425.00;
3. Establishing a construction contingency of $13,575.00 for a total project construction amount not to exceed $90,000.00;
4. Authorizing the City Manager to execute the construction contract and approving any amendments, extensions, and change orders until completion of the project in accordance with the plans and specifications up to the total construction amount; and
5. Appropriating $12,000.00 from the Measure X Fund balance and amending the fiscal year 2022/2023 budget for School Area Reduced Speed Zone Project for a City Council REGULAR Meeting January 5, 2023 5:00 PM Agenda Page 4 new total project budget of $92,000.00.
G. ADOPT A RESOLUTION APPROVING AN APPROPRIATION OF $100,000.00
TO THE NOCHE BUENA STREET EMERGENCY STORM DRAIN
IMPROVEMENTS PROJECT FOR ADDITIONAL UNFORSEEN REQUIRED
WORK, AND APPROVING $100,000.00 IN ADDITIONAL CONTINGENCY
TO THE AGREEMENT FOR CONTRACTOR SERVICES WITH MONTEREY
PENINSULA ENGINEERS, INC. FOR A TOTAL CONSTRUCTION AMOUNT THAT DOES NOT EXCEED $435,346.00
RECOMMENDATION: Adopt a resolution:
1. Approving an appropriation of $100,000.00 to the Noche Buena Street Emergency Storm Drain Improvements Project from the Capital Reserve for additional unforeseen required work;
2. Approving $100,000.00 in additional contingencies to the Agreement for Contractor Services with Monterey Peninsula Engineers, Inc. for a total construction amount that does not exceed $435,346.00; and
3. Authorizing the City Manager to approve amendments, extensions, and change orders to the Agreement for Contractor Services until completion of the project such that they do not exceed the total project construction amount.
H. APPROVE MAYOR'S YOUTH FUND CONTRIBUTION REQUEST FROM
SEASIDE HIGH SCHOOL BOYS SOCCER
RECOMMENDATION: Approve a request from Seaside High School Boys Soccer Program for a donation of $3,000.00 from the Mayor's Youth Fund for the costs associated with purchasing practice equipment, apparel, team hoodies, and team jackets.
I. APPROVE MAYOR'S YOUTH FUND CONTRIBUTION REQUEST FROM
SEASIDE HIGH SCHOOL GIRLS SOCCER
RECOMMENDATION: Approve a request from Seaside High School Girls Soccer Program for a donation of $3,000.00 from the Mayor's Youth Fund for the costs associated with purchasing Junior Varsity warmups, training goals, team balls, and game balls.
J. APPROVE A FEE WAIVER REQUEST FROM SAND CITY PAJARO VALLEY OHLONE COUNCIL FOR THEIR "RED DRESS DAY - HONORING
INDIGENOUS WOMEN" EVENT ON MAY 06, 2023
RECOMMENDATION: Approve the fee waiver request from Sand City Pajaro Valley Ohlone Indian Council for the use of Laguna Grande Hall and kitchen to hold their event "Red Dress Day - Honoring Indigenous Women" in the amount of $1,965.00, the Organization to provide the City with the non-refundable portion of the deposit of $115.35.
K. ADOPT A RESOLUTION AUTHORIZING AN AMENDMENT TO THE
PROFESSIONAL SERVICES AGREEMENT WITH SCHAAF AND WHEELER TO
PROVIDE STAFF SUPPORT INCLUDING ACTING CITY ENGINEER
SERVICES FOR AN AMOUNT NOT TO EXCEED $52,000.00
City Council REGULAR Meeting January 5, 2023 5:00 PM Agenda Page 5 RECOMMENDATION: Adopt a resolution authorizing an amendment to the professional services agreement with Schaaf and Wheeler to provide staff support including Acting City Engineer services for an amount not to exceed $52,000.00.
L. ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER
INTO AN AGREEMENT WITH CALIFORNIA-AMERICAN WATER COMPANY
REGARDING USE OF STORED WATER CREDITS FOR ASCENT BROADWAY
PROJECT AND TO REVISE THE REIMBURSEMENT AGREEMENT WITH
CRUACHAN CAPITAL
RECOMMENDATION: Adopt a resolution authorizing the City Manager to execute an agreement with California-American Water Company with City Attorney concurrence as to final language and to revise the reimbursement agreement with the Ascent Broadway Project’s developers regarding the acquisition of water credits.
9. PUBLIC HEARING
A. APPROVE AN ORDINANCE AUTHORIZING AN AMENDMENT TO THE
CONTRACT WITH THE BOARD OF ADMINISTRATION OF THE CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM TO PROVIDE SECTION 20516 (EMPLOYEES SHARING ADDITIONAL COST) FOR LOCAL MISCELLEANOUS
MEMBERS IN THE SEASIDE MANAGEMENT AND SUPERVISORY
EMPLOYEES' ASSOCIATION, UNREPRESENTED EXECUTIVE MANAGERS,
UNREPRESENTED CONFIDENTIAL EXEMPT EMPLOYEES, AND
UNREPRESENTED UNCLASSIFIED EXEMPT EMPLOYEES, AND LOCAL
SAFETY MEMBERS IN THE UNREPRESENTED EXECUTIVE MANAGERS
GROUP (SECOND READING - ROLL CALL VOTE)
RECOMMENDATION: Adopt an Ordinance authorizing an amendment to the contract between the City of Seaside and the Board of Administration of the California Public Employees’ Retirement System.
10. BUSINESS ITEMS
A. ADOPT A RESOLUTION APPROVING THE COMMUNITY SOCIAL SERVICES
GRANT FUNDING RECOMMENDATIONS
RECOMMENDATION: Adopt a resolution authorizing the City Manager to execute contracts for the community social services grant program, and review and approve the community social services grant recommendations.
11. COUNCIL MEMBER REQUESTS
A. NEW COUNCIL MEMBER REQUESTS
B. FOLLOW UP ON PREVIOUS COUNCIL MEMBER REQUESTS
City Council REGULAR Meeting January 5, 2023 5:00 PM Agenda Page 6
12. CITY ATTORNEY, CITY MANAGER, MAYOR AND CITY COUNCIL
COMMENTS AND REPORTS ON COMMITTEE ASSIGNMENTS
This is a time specifically set aside for members of the City Council, the City Manager and City Attorney to make brief comments of general interest to the community and report on committee assignments.
13. CLOSED SESSION
Pursuant to Government Code Section 54956 et seq., the City Council and Successor Agency to Redevelopment Agency may adjourn to a Closed Session to consider specific matters dealing with litigation, certain personnel matters, property negotiations or to confer with the City Attorney. Public comments on these items are taken after being read by the City Attorney. For the public record, please state your name.
A. CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE SECTION 54956.9: EXISTING LITIGATION
Committee v. City of Seaside, et al.
Monterey County Superior Court Case 20CV002326
B. CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE SECTION 54956.9: POTENTIAL LITIGATION
Potential Litigation (2 Matters)
C. CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE SECTION 54956.9 EXISTING LITIGATION
People v. Arzadon
Monterey County Superior Court
Case: 20CV003118
14. ADJOURNMENT
Next Regularly Scheduled Meeting:
January 19, 2023
5:00 PM
The City of Seaside is committed to providing accessible facilities and accommodating people with disabilities in all of its services programs and activities. If special considerations are needed by any person to fully participate in this meeting, contact the City Clerk at 899-6707 no fewer than two business days prior to the meeting to allow reasonable arrangements. Agendas are posted at:
http://www.ci.seaside.ca.us/129/City-Council-Committee-Agendas Agenda-related writings or documents provided during public meetings are available for public inspection during the meeting or from the office of the City Clerk. This agenda is posted in compliance with California Governor Newsom's Executive Orders N-29-20 and N-33-20.