A G E N D A
CITY OF SEASIDE SPECIAL MEETING
CITY COUNCIL/SUCCESSOR 440 HARCOURT AVE (COUNCIL CHAMBER) AGENCY TO THE Monday, January 30, 2023
REDEVELOPMENT AGENCY 5:00 PM
___________________________________________________________________________________ NOTICE: The City Council will hold its public meetings in person, with a virtual option for public participation based on availability. The City of Seaside utilizes Zoom tele-conferencing technology for virtual public participation; however, we make no representation or warranty of any kind, regarding the adequacy, reliability, or availability of the use of this platform in this manner. Participation by members of public through this means is at their own risk. ___________________________________________________________________________________ ___________________________________________________________________________________
VIRTUAL PUBLIC PARTICIPATION INSTRUCTIONS
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2. To participate in this meeting: Using the Zoom application on your smart phone, laptop, tablet or desktop and click on this link: https://ci-seaside-ca-us.zoom.us/j/81936832059 WEBINAR ID: 819 3683 2059
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4. To make public comment, the following options are available:
Before the Meeting via Email: Written comments can be emailed to [email protected] Include the following subject line: “Public Comment Item #___” (insert the agenda item number relevant to your comment). Written comments must be received by 2:00 p.m. on the day of the meeting.
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IN PERSON PARTICIPATION INSTRUCTIONS
Members of the public participating in person and wishing to address the City Council may approach the podium when the Chair calls for public comment.
City Council SPECIAL Meeting January 30, 2023 5:00 PM Agenda Page 2
1. CALL TO ORDER
2. ROLL CALL – ESTABLISHMENT OF QUORUM
Ian N. Oglesby
David R. Pacheco
Alexis Garcia-Arrazola
Rita Burks
Alex Miller
Mayor/Chair
Mayor Pro Tem/Vice Chair
Council/Agency Member
Council/Agency Member
Council/Agency Member
3. INVOCATION AND PLEDGE OF ALLEGIANCE
4. REVIEW OF AGENDA
If there are any items that arose after the 72-hour posting deadline, this is the point in the meeting where a vote may be taken to add the item to the agenda. (A 2/3-majority vote is required).
5. PUBLIC COMMENT
Members of the public wishing to address the City Council on matters within the jurisdiction of the City of Seaside, but not on this agenda, may do so during the Public Comment period for up to three (3) minutes. Public Comments for "Presentations" on this agenda are also taken at this time; comments on specific agenda items are heard under that item. For the public record, please state your name.
6. PUBLIC AGENCY COMMUNICATIONS
This is a time specifically set aside for representatives of public agencies to make brief comments of general interest to the City Council and the community.
7. PRESENTATIONS
A. UPCOMING CITYWIDE EVENTS (ASHLEY COLLICK, ASSISTANT CITY
MANAGER)
B. HUMAN RESOURCES UPDATE (SAMANTHA SAKHRANI, HUMAN
RESOURCES ANALYST)
C. VACCINATION UPDATE (MARY GUTIERREZ, FIRE CHIEF)
8. CONSENT AGENDA
A. APPROVE MINUTES FROM JANUARY 19, 2023
City Council SPECIAL Meeting January 30, 2023 5:00 PM Agenda Page 3 RECOMMENDATION: Approve minutes as presented in the agenda packet.
B. ADOPT A RESOLUTION AUTHORIZING A BUDGET TRANSFER OF
$30,000.00 FROM THE NEIGHBORHOOD IMPROVEMENT COMMISSION
BUDGET TO THE HIGHLAND OTIS PARK PROJECT
RECOMMENDATION: Adopt a resolution allocating $30,000.00 from the Neighborhood Improvement Commission budget to the Highland Otis Park Project.
C. ADOPT A RESOLUTION APPROVING A SUBDIVISION IMPROVEMENT AGREEMENT AND FINAL SUBDIVISION MAP FOR PHASE 3 OF THE
ENCLAVE
RECOMMENDATION: Adopt a resolution approving the Enclave Phase 3 Final Subdivision Map and Subdivision Improvement Agreement.
D. ADOPT A RESOLUTION AUTHORIZING AN MUTUAL ASSISTANCE
AGREEMENT WITH MARINA COAST WATER DISTRICT
RECOMMENDATION: Adopt a resolution authorizing a Mutual Assistance Agreement with Marina Coast Water District.
E. ADOPT RESOLUTIONS FOR THE FUNDING REQUESTS OF MEALS ON WHEELS FOR $50,000.00, BUILDING HEALTHY COMMUNITIES FOR $100,000.00, AND SNIP BUS FOR $10,000.00
RECOMMENDATION: Adopt the resolutions approving the funding in the amount of $50,000.00 for Meals on Wheels, $100,000.00 for Building Healthy Communities, and $10,000.00 for SNIP bus.
F. ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER EXECUTE CONTRACT AMENDMENT #2 TO THE PROFESSIONAL SERVICES
CONTRACT WITH KIMLEY-HORN TO PROVIDE ADDITIONAL CAMPUS
TOWN PROJECT MANAGEMENT SERVICES THROUGH JANUARY 30, 2024 IN AN AMOUNT NOT TO EXCEED $455,200.00 TO BE REIMBURSED BY
DEVELOPER OR PAID FOR OUT OF FORA DEMOLITION BONDS
RECOMMENDATION: Adopt resolution authorizing the City Manager to execute an amended professional services contract with Kimley-Horn to provide project management for Campus Town, for an amount not to exceed $455,200.00.
G. ADOPT A RESOLUTION CREATING THE PART-TIME CLASSIFICATION OF
COMMUNITY ENHANCEMENT SPECIALIST FOR THE BUILDING AND CODE
ENFORCEMENT DEPARTMENT AND APPROVE PROPOSED SALARY
RECOMMENDATION: Adopt a resolution to create a new part-time classification of Community Enhancement Specialist and amend the Fiscal Year 2022-23 General Fund Budget and Salary Schedule.
H. APPROVE A FEE WAIVER FROM THE VILLAGE PROJECT INC FOR THE USE OF THE LAGUNA GRANDE HALL AND KITCHEN FOR THEIR MAE C.
JOHNSON EDUCATION & CULTURAL ENRICHMENT ACADEMY
City Council SPECIAL Meeting January 30, 2023 5:00 PM Agenda Page 4 CELEBRATION OF EXCELLENCE EVENT ON MAY 19, 2023
RECOMMENDATION: Approve a fee waiver request from The Village Project INC. in the amount of $576.56 for the use of Laguna Grande Hall and Kitchen for their Mae C. Johnson Education & Cultural Enrichment Academy Celebration of Excellence Event.
I. APPROVE MAYOR'S YOUTH FUND CONTRIBUTION REQUEST OF
$3,000.00 FROM THE SEASIDE HIGH SCHOOL BOYS BASKETBALL
PROGRAM
RECOMMENDATION: Approve a request from Seaside High School Boys Basketball Program for a donation of $3,000.00 from the Mayor's Youth Fund for the costs associated with purchasing equipment, uniforms, basketballs, practice gear, warmup shirts, and travel gear.
J. ADOPT RESOLUTION TO MODIFY THE POSITION CONTROL LIST FOR
POLICE AND CITY MANAGER TO ADD THREE ADDITIONAL POLICE
OFFERS, DELETE TWO POLICE CORPORALS, CHANGE ADMINISTRATIVE
ANALYST II TO ADMINISTRATIVE ANALYST I, ADD ECONOMIC
DEVELOPMENT DIRECTOR AND DELETE ASSISTANT CITY MANAGER -
ECONOMIC DEVELOPMENT
RECOMMENDATION: Adopt a resolution to modify the Position Control List for Police and City Manager, to add three additional Police Officers, delete two Police Corporals, replace the Administrative Analyst II position with Administrative Analyst I and delete Assistant City Manager - Economic Development and add one Economic Development Director.
K. ADOPT A RESOLUTION APPROVING THE ROAD CLOSURE OF BROADWAY
AVENUE FROM HILLSDALE STREET TO ALHAMBRA STREET FOR THE
BROADWAY WALK OF FAME UNVEILING & RIBBON CUTTING CEREMONY RECOMMENDATION: Adopt resolution closing Broadway avenue from Hillsdale to Alhambra.
9. BUSINESS ITEMS
A. ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER
INTO AN AGREEMENT FOR PROFESSIONAL SERVICES WITH
CONSERVATION TECHNIX TO PREPARE THE PARKS MASTER PLAN FOR A NOT TO EXCEED AMOUNT OF $130,880.00
RECOMMENDATION: Adopt a resolution authorizing the City Manager to enter into an agreement for professional services with Conservation Technix to prepare the Parks Master Plan.
B. ADOPT A RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES
AGREEMENT WITH WHITSON ENGINEERS FOR PREPARATION OF
CONCEPT PLANS FOR LINCOLN CUNNINGHAM AND HAVANA SOLIZ
PARKS PROJECT FOR AN AMOUNT NOT TO EXCEED $66,000.00
City Council SPECIAL Meeting January 30, 2023 5:00 PM Agenda Page 5 RECOMMENDATION: Adopt a resolution authorizing a professional services agreement with Whitson Engineers for preparation of concept plans for the Lincoln Cunningham and Havana Soliz Parks Project for an amount not to exceed $66,000.00.
C. ADOPT A RESOLUTION AUTHORIZING A BUDGET AMENDMENT IN THE AMOUNT OF $66,908.00 FOR THE LINCOLN CUNNINGHAM PARK
BASKETBALL COURT PROJECT FOR A TOTAL PROJECT BUDGET OF
$316,908.00 AND AN AMENDMENT TO THE PROFESSIONAL SERVICES
AGREEMENT WITH BFS LANDSCAPE ARCHITECTS IN AMOUNT NOT TO EXCEED $12,000.00
RECOMMENDATION: Adopt a resolution authorizing a budget amendment in the amount of $66,908.00 for the Lincoln Cunningham Park Basketball Court Project for a total project budget of $316,908.00, and an amendment to the professional services agreement with BFS Landscape Architects in amount not to exceed $12,000.00.
D. RECEIVE AND APPROVE IMMEDIATE TRAFFIC CALMING AND
MITIGATION MEASURES ON HILBY AVENUE AND AUTHORIZE THE CITY
MANAGER TO APPROVE CHANGES AND UPDATES TO MITIGATION
MEASURES AS NEEDED
RECOMMENDATION: Approve immediate solutions to promote traffic calming measures on Hilby Avenue.
10. COUNCIL MEMBER REQUESTS
A. NEW COUNCIL MEMBER REQUESTS
B. FOLLOW UP ON PREVIOUS COUNCIL MEMBER REQUESTS
11. CITY ATTORNEY, CITY MANAGER, CITY COUNCIL AND MAYOR
COMMENTS AND REPORTS ON COMMITTEE ASSIGNMENTS
This is a time specifically set aside for members of the City Council, the City Manager and City Attorney to make brief comments of general interest to the community and report on committee assignments.
12. CLOSED SESSION
Pursuant to Government Code Section 54956 et seq., the City Council and Successor Agency to Redevelopment Agency may adjourn to a Closed Session to consider specific matters dealing with litigation, certain personnel matters, property negotiations or to confer with the City Attorney. Public comments on these items are taken after being read by the City Attorney. For the public record, please state your name.
A. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8
City Council SPECIAL Meeting January 30, 2023 5:00 PM Agenda Page 6 PROPERTY: Approximately 5 Acres located on APN 031-151-013 generally located along Divarty and Second Avenue
AGENCY NEGOTIATOR: City Manager, City Attorney, etal.
NEGOTIATING PARTIES:Judicial Council of the State of California UNDER NEGOTIATION: Price, Terms of Payment, or Both
B. CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE SECTION 54956.9: EXISTING LITIGATION
Committee for Sound Water and Land Development v. City of Seaside, et al.
Monterey County Superior Court
Case No. 20CV002326
C. CONFERENCE WITH LEGAL COUNSEL - PURSUANT TO GOVERNMENT CODE SECTION 54956.9 EXISTING LITIGATION
Case Name: John Doe PD v. City of Seaside, et al.
Monterey County Superior Court
Case No. 22CV003790
D. CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE SECTION 54956.8
Potential Litigation (2 Matters)
13. ADJOURNMENT
Next Regularly Scheduled Meeting:
February 16, 2023
5:00 PM
The City of Seaside is committed to providing accessible facilities and accommodating people with disabilities in all of its services programs and activities. If special considerations are needed by any person to fully participate in this meeting, contact the City Clerk at 899-6707 no fewer than two business days prior to the meeting to allow reasonable arrangements. Agendas are posted at:
http://www.ci.seaside.ca.us/129/City-Council-Committee-Agendas Agenda-related writings or documents provided during public meetings are available for public inspection during the meeting or from the office of the City Clerk. This agenda is posted in compliance with California Governor Newsom's Executive Orders N-29-20 and N-33-20.