A G E N D A
CITY OF SEASIDE REGULAR MEETING
CITY COUNCIL/SUCCESSOR 440 HARCOURT AVE (COUNCIL CHAMBER) AGENCY TO THE Thursday, July 20, 2023
REDEVELOPMENT AGENCY 5:00 PM
___________________________________________________________________________________ NOTICE: The City Council will hold its public meetings in person, with a virtual option for public participation based on availability. The City of Seaside utilizes Zoom tele-conferencing technology for virtual public participation; however, we make no representation or warranty of any kind, regarding the adequacy, reliability, or availability of the use of this platform in this manner. Participation by members of public through this means is at their own risk. ___________________________________________________________________________________ ___________________________________________________________________________________
VIRTUAL PUBLIC PARTICIPATION INSTRUCTIONS
1. To view this meeting: Please click on the following link to the City of Seaside YouTube Channel: https://www.youtube.com/c/CityofSeasideCalifornia
2. To participate in this meeting: Using the Zoom application on your smart phone, laptop, tablet or desktop and click on this link: https://ci-seaside-ca-us.zoom.us/j/81936832059 WEBINAR ID: 819 3683 2059
3. To participate by phone: Please call (669) 900-9128
Enter the meeting ID 819 3683 2059 when prompted. There is no participate code – press the pound sign # after the recording prompts you.
4. To make public comment, the following options are available:
Before the Meeting via Email: Written comments can be emailed to [email protected] Include the following subject line: “Public Comment Item #___” (insert the agenda item number relevant to your comment). Written comments must be received by 2:00 p.m. on the day of the meeting.
During the Meeting via Oral Comments: When the Chair calls for public comment, attendees can queue to speak with the “Raise Hand” feature. On the Zoom application, click the “Raise Hand” button. On the phone, press *9.
IN PERSON PARTICIPATION INSTRUCTIONS
Members of the public participating in person and wishing to address the City Council may approach the podium when the Chair calls for public comment.
City Council REGULAR Meeting July 20, 2023 5:00 PM Agenda Page 2
1. CALL TO ORDER
2. ROLL CALL – ESTABLISHMENT OF QUORUM
Ian N. Oglesby
David R. Pacheco
Alexis Garcia-Arrazola
Rita Burks
Alex Miller
Mayor/Chair
Mayor Pro Tem/Vice Chair
Council/Agency Member
Council/Agency Member
Council/Agency Member
3. INVOCATION AND PLEDGE OF ALLEGIANCE
4. REVIEW OF AGENDA
If there are any items that arose after the 72-hour posting deadline, this is the point in the meeting where a vote may be taken to add the item to the agenda. (A 2/3-majority vote is required).
5. PUBLIC COMMENT
Members of the public wishing to address the City Council on matters within the jurisdiction of the City of Seaside, but not on this agenda, may do so during the Public Comment period for up to three (3) minutes. Public Comments for "Presentations" on this agenda are also taken at this time; comments on specific agenda items are heard under that item. For the public record, please state your name.
6. PUBLIC AGENCY COMMUNICATIONS
This is a time specifically set aside for representatives of public agencies to make brief comments of general interest to the City Council and the community.
7. PRESENTATIONS
A. UPCOMING CITYWIDE EVENTS & COMMUNITY ANNOUNCEMENTS
(RECREATION SUPERVISOR, KEE HYON HIGGINS)
8. CONSENT AGENDA
A. APPROVE MINUTES FROM JULY 6, 2023
RECOMMENDATION: Approve minutes as presented in the agenda packet.
B. APPROVE AND FILE CITY CHECKS
RECOMMENDATION: Approve and file the accounts payable and wired payments made during the period of January 28, 2023 through March 10, 2023, including the payroll and benefits checks, direct deposits, and wired payments related to the pay City Council REGULAR Meeting July 20, 2023 5:00 PM Agenda Page 3 period ending February 3, 2023, February 17, 2023 and March 3, 2023. Total Accounts Payable and Payroll for the above referenced period is $6,746,036.23.
C. APPROVE AND FILE SUCCESSOR AGENCY CHECKS
RECOMMENDATION: Approve and file the accounts payable and wired payments made during the period of January 28, 2023 through March 10, 2023 including the payroll and benefits checks, direct deposits and wired payments related to the pay period ending Feruary 3, 2023, February 17, 2023, and March 3, 2023. Total Accounts Payable and Payroll for the above referenced period is $2,175.71.
D. APPROVE MAYOR'S YOUTH FUND CONTRIBUTION REQUEST FROM THE VILLAGE PROJECT/THE MAE C. JOHNSON EDUCATION & CULTURAL
ENRICHMENT ACADEMY FOR COST ASSOCIATED WITH A THREE-DAY "SUSTAINABLE ADVENTURES: EXPLORING NATIONAL PARKS" CAMPING
TRIP FOR YOUTH
RECOMMENDATION: Approve a request from the Village Project for a donation of $3,000.00 from the Mayor's Youth Fund for the costs associated with their Mae C. Johnson Education & Cultural Enrichment Academy.
E. ADOPT A RESOLUTION AUTHORIZING A ONE-YEAR MAINTENANCE
SERVICES AGREEMENT FOR CITY PARKS WITH HOPE SERVICES IN AN AMOUNT NOT TO EXCEED $137,046.00
RECOMMENDATION: Adopt a resolution authorizing the City Manager to execute an agreement with HOPE Services to assist with maintenance in City parks and public areas for an amount not to exceed $137,046.00.
F. ADOPT A RESOLUTION APPROVING $51,500.00 FOR THE PURCHASE OF A
TURF SWEEPER FROM EKA FOR USE BY THE MAINTENANCE AND
UTILITIES DIVISION
RECOMMENDATION: Adopt a resolution approving $51,500.00 from the General Fund for the purchase of a turf sweeper and authorize the City Manager to execute a purchase agreement with EKA for an amount not to exceed $51,500.00 for the turf sweeper, and direct the Finance Department to incorporate these changes in the fiscal year 2023/2024 budget.
9. BUSINESS ITEMS
A. ADOPT A RESOLUTION APPROVING A GRANT APPLICATION FOR
REGIONAL SURFACE TRANSPORTATION PROGRAM GRANT FUNDS
ADMINISTERED THROUGH THE TRANSPORTATION AGENCY FOR
MONTEREY COUNTY FOR THE COE AVENUE AND GENERAL JIM MOORE
BOULEVARD AND SEASIDE MIDDLE SCHOOL INTERSECTION
IMPROVEMENTS PROJECT
RECOMMENDATION: Adopt resolution approving the grant application to obtain Regional Surface Transportation Program funds administered by the Transportation Agency for Monterey County (TAMC) for the design of the Coe Avenue and General Jim Moore Boulevard and Seaside Middle School Intersection Improvements City Council REGULAR Meeting July 20, 2023 5:00 PM Agenda Page 4 Project.
B. ADOPT A RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS
FOR THE CITY HALL AND LIBRARY PARKING LOT REPAVING PROJECT, APPROPRIATING $73,785.00 FROM THE GENERAL FUND TO THE
PROJECT, AND AWARDING A CONSTRUCTION CONTRACT TO MONTEREY PENINSULA ENGINEERING, INC. FOR AN AMOUNT NOT TO EXCEED $519,365.00 AND TOTAL CONSTRUCTION COST INCLUDING
CONTINGENCY OF $597,270.00
RECOMMENDATION: Adopt a resolution approving the plans and specifications for the City Hall and Library Parking Lot Repaving Project; appropriating $73,785.00 from the General Fund to the project; awarding a construction contract to Monterey Peninsula Engineering, Inc. for an amount not to exceed $519,365.00; establishing a 15% construction contingency for a total construction amount not to exceed of $597,270.00.
10. COUNCIL MEMBER REQUESTS
A. NEW COUNCIL MEMBER REQUESTS
1. Discuss and consider that if an application to paint a curb is approved based on public benefit and safety, the fee will be refunded if the City Council approves the request as per public benefit and safety to residents and community. If the Council denies the application, it will remain with the City. (Pacheco)
2. Discuss and consider that if the application is approved by the City Council for purposes of public benefit and safety, there will be no fee assessed to the applicant for the painting of the red curb. (Pacheco)
3. Discuss traffic mitigation Monterey Road. (Miller)
B. FOLLOW UP ON PREVIOUS REQUESTS
1. Lobbyist RFP
2. Canadian geese waste solutions
11. CITY ATTORNEY, CITY MANAGER, CITY COUNCIL AND MAYOR
COMMENTS AND REPORTS ON COMMITTEE ASSIGNMENTS
This is a time specifically set aside for members of the City Council, the City Manager and City Attorney to make brief comments of general interest to the community and report on committee assignments.
12. CLOSED SESSION
Pursuant to Government Code Section 54956 et seq., the City Council and Successor Agency to Redevelopment Agency may adjourn to a Closed Session to consider specific matters dealing with litigation, certain personnel matters, property negotiations or to confer with the City Attorney. Public comments on these items are taken after being read by the City Attorney. For the public record, please state your name.
City Council REGULAR Meeting July 20, 2023 5:00 PM Agenda Page 5 A. CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE 54956.9- POTENTIAL LITIGATION (2 MATTERS)
13. ADJOURNMENT
Next Regularly Scheduled Meeting:
AUGUST 3, 2023
5:00 PM
The City of Seaside is committed to providing accessible facilities and accommodating people with disabilities in all of its services programs and activities. If special considerations are needed by any person to fully participate in this meeting, contact the City Clerk at 899-6707 no fewer than two business days prior to the meeting to allow reasonable arrangements. Agendas are posted at:
http://www.ci.seaside.ca.us/129/City-Council-Committee-Agendas Agenda-related writings or documents provided during public meetings are available for public inspection during the meeting or from the office of the City Clerk. This agenda is posted in compliance with California Governor Newsom's Executive Orders N-29-20 and N-33-20.