A G E N D A
CITY OF SEASIDE REGULAR MEETING
CITY COUNCIL/SUCCESSOR 440 HARCOURT AVE (COUNCIL CHAMBER) AGENCY TO THE Thursday, August 17, 2023
REDEVELOPMENT AGENCY 5:00 PM
___________________________________________________________________________________ NOTICE: The City Council will hold its public meetings in person, with a virtual option for public participation based on availability. The City of Seaside utilizes Zoom tele-conferencing technology for virtual public participation; however, we make no representation or warranty of any kind, regarding the adequacy, reliability, or availability of the use of this platform in this manner. Participation by members of public through this means is at their own risk. ___________________________________________________________________________________ ___________________________________________________________________________________
VIRTUAL PUBLIC PARTICIPATION INSTRUCTIONS
1. To view this meeting: Please click on the following link to the City of Seaside YouTube Channel: https://www.youtube.com/c/CityofSeasideCalifornia
2. To participate in this meeting: Using the Zoom application on your smart phone, laptop, tablet or desktop and click on this link: https://ci-seaside-ca-us.zoom.us/j/81936832059 WEBINAR ID: 819 3683 2059
3. To participate by phone: Please call (669) 900-9128
Enter the meeting ID 819 3683 2059 when prompted. There is no participate code – press the pound sign # after the recording prompts you.
4. To make public comment, the following options are available:
Before the Meeting via Email: Written comments can be emailed to [email protected] Include the following subject line: “Public Comment Item #___” (insert the agenda item number relevant to your comment). Written comments must be received by 2:00 p.m. on the day of the meeting.
During the Meeting via Oral Comments: When the Chair calls for public comment, attendees can queue to speak with the “Raise Hand” feature. On the Zoom application, click the “Raise Hand” button. On the phone, press *9.
IN PERSON PARTICIPATION INSTRUCTIONS
Members of the public participating in person and wishing to address the City Council may approach the podium when the Chair calls for public comment.
City Council REGULAR Meeting August 17, 2023 5:00 PM Agenda Page 2
1. CALL TO ORDER
2. ROLL CALL – ESTABLISHMENT OF QUORUM
Ian N. Oglesby
David R. Pacheco
Alexis Garcia-Arrazola
Rita Burks
Alex Miller
Mayor/Chair
Mayor Pro Tem/Vice Chair
Council/Agency Member
Council/Agency Member
Council/Agency Member
3. INVOCATION AND PLEDGE OF ALLEGIANCE
4. REVIEW OF AGENDA
If there are any items that arose after the 72-hour posting deadline, this is the point in the meeting where a vote may be taken to add the item to the agenda. (A 2/3-majority vote is required).
5. PUBLIC COMMENT
Members of the public wishing to address the City Council on matters within the jurisdiction of the City of Seaside, but not on this agenda, may do so during the Public Comment period for up to three (3) minutes. Public Comments for "Presentations" on this agenda are also taken at this time; comments on specific agenda items are heard under that item. For the public record, please state your name.
6. PUBLIC AGENCY COMMUNICATIONS
This is a time specifically set aside for representatives of public agencies to make brief comments of general interest to the City Council and the community.
7. PRESENTATIONS
A. HOUSE OF THE MONTH AWARD FOR JUNE AND JULY 2023
(NEIGHBORHOOD IMPROVEMENT COMMISSIONER, RAMONA OLAETAREED) B. BLUE ZONES PROJECT OF MONTEREY COUNTY (TANJA ROOS)
C. COVID-19 VACCINE UPDATE ( MARY GUTIERREZ, FIRE CHIEF) D. UPCOMING CITYWIDE EVENTS AND COMMUNITY ANNOUNCEMENTS (RECREATION DIRECTOR, DAN MEEWIS)
8. CONSENT AGENDA
City Council REGULAR Meeting August 17, 2023 5:00 PM Agenda Page 3 A. APPROVE MINUTES FROM JULY 20 AND AUGUST 3, 2023
RECOMMENDATION: Approve minutes as presented in the agenda packet.
B. APPROVE AND FILE CITY CHECKS
RECOMMENDATION: Approve and file the accounts payable and wired payments made during the period of April 22, 2023 through June 2, 2023, including the payroll and benefits checks, direct deposits, and wired payments related to the pay period ending April 28, 2023, May 12, 2023 and May 26, 2023. Total Accounts Payable and Payroll for the above referenced period is $5,973,450.62.
C. APPROVE AND FILE SUCCESSOR AGENCY CHECKS
RECOMMENDATION: Approve and file the accounts payable and wired payments made during the period of April 22, 2023 through June 2, 2023, including the payroll and benefits checks, direct deposits and wired payments related to the pay period ending April 28, 2023, May 12, 2023, and May 26, 2023. Total Accounts Payable and Payroll for the above referenced period is $1,581.05.
D. APPROVE MAYOR'S YOUTH FUND CONTRIBUTION REQUEST FROM
MONTEREY CONDORS (SOCCER) CLUB
RECOMMENDATION: Approve a request from the Monterey Condors Club for a donation of $3,000.00 from the Mayor's Youth Fund for the costs associated with competing in the NorCal Premier League.
E. ADOPT A RESOLUTION AUTHORIZING AN AMENDMENT TO THE
PROFESSIONAL SERVICES CONTRACT WITH SCHAAF & WHEELER FOR
INCREASE IN VIDEO INSPECTION SERVICE FOR PREPARATION OF A
STORM DRAIN MASTER PLAN FOR AN AMOUNT NOT TO EXCEED
$135,940.00
RECOMMENDATION: Adopt a resolution authorizing the City Manager to execute Amendment No. 1 to the professional service agreement with Schaaf & Wheeler for increase in video inspection services for preparation of a Storm Drain Master Plan for an amount not to exceed $135,940.00.
F. ADOPT A RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS
FOR FERNANDO PARK IMPROVEMENTS PROJECT, APPROPRIATING
$16,562.25 FROM THE GENERAL FUND TO THE PROJECT, AND
AWARDING A CONSTRUCTION AGREEMENT TO KRAEMER ENGINEERING, INC. FOR AN AMOUNT NOT TO EXCEED $143,707.50 AND A TOTAL
PROJECT CONSTRUCTION COST INCLUDING CONTINGENCY OF
$158,078.25
RECOMMENDATION: Adopt a resolution approving the plans and specifications for the Fernando Parks Improvements Project; appropriating $16,562.25 from the General Fund to the project budget; awarding a construction agreement to Kraemer Engineering, Inc. for an amount not to exceed $143,707.50; establishing City Council REGULAR Meeting August 17, 2023 5:00 PM Agenda Page 4 a 10% construction contingency for a total construction agreement amount not to exceed of $158,078.25; and authorizing the City Manager to execute the construction agreement, and approve any amendments, extensions, and change orders until completion of the project in accordance with the plans and specifications up to the total project construction amount.
G. ADOPT A RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS
FOR THE HIGHLAND OTIS PARK PLAYGROUND REPLACEMENT PROJECT, AUTHORIZING A BUDGET AMENDMENT IN THE AMOUNT OF $60,000.00
FOR THE PROJECT, AND AWARDING A CONSTRUCTION AGREEMENT TO KRAEMER ENGINEERING, INC. FOR AN AMOUNT NOT TO EXCEED
$99,574.00 AND TOTAL PROJECT CONSTRUCTION COST INCLUDING CONTINGENCY OF $112,574.00
RECOMMENDATION: Adopt a resolution approving the plans and specifications for the Highland Otis Park Playground Replacement Project, authorizing a budget amendment of $60,000.00 from the Park Master Plan Project, awarding a construction agreement to Kraemer Engineering Inc, for an amount not to exceed $99,574.00 and a total project construction budget, including contingency, of $112,574.00.
H. ADOPT A RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT WITH HARRIS & ASSOCIATES INC. FOR CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR THE 2023 HOT SPOT
PAVEMENT REPAIR PROJECT FOR AN AMOUNT NOT TO EXCEED
$49,492.00
RECOMMENDATION: Adopt a resolution authorizing the City Manager to execute a Professional Services Agreement with Harris & Associates Inc. to perform construction management and inspection services for the 2023 Hot Spot Pavement Repair Project for an amount not to exceed $49,492.00.
I. ADOPT A RESOLUTION AUTHORIZING A PROFESSIONAL SERVICE
AGREEMENT WITH WALLACE GROUP FOR CONSTRUCTION MANAGEMENT
AND INSPECTION SERVICES FOR THE FERNANDO PARK IMPROVEMENTS PROJECT FOR AN AMOUNT NOT TO EXCEED $32,070.00
RECOMMENDATION: Adopt a resolution authorizing the City Manager to execute a Professional Services Agreement with Wallace Group to perform construction management and inspection services for the Fernando Park improvements Project for an amount not to exceed $32.070.00.
J. RATIFY AN AGREEMENT TO ENTER INTO A CONTRACT WITH SLOAN
SAKAI ATTORNEYS AT LAW FOR WORKPLACE INVESTIGATIONS
SERVICES
RECOMMENDATION: Ratify an agreement allowing the Mayor to execute an agreement with Sloan Sakai Attorneys At Law, as of August 10, 2023, to supply workplace investigations.
9. BUSINESS ITEMS
City Council REGULAR Meeting August 17, 2023 5:00 PM Agenda Page 5 A. CONSIDER APPROVAL OF THE ANNUAL BINGO LICENSE FOR THE YOUTH INCENTIVE PROGRAMS, INC.
RECOMMENDATION: Approve the application for the annual Bingo license for the Youth Incentive Programs, Inc. to conduct bingo games in the City of Seaside.
B. ADOPT A RESOLUTION TO AUTHORIZE AN AMENDMENT TO THE CITY'S
PERMANENT LOCAL HOUSING ALLOCATION FIVE-YEAR PLAN
RECOMMENDATION: Adopt a resolution authorizing an amendment to the City's Permanent Local Housing Allocation Grant Program Five-Year Plan, as proposed.
C. RECEIVE UPDATE ON THE CITY OF SEASIDE CAR WEEK EVENTS SCHEDULED FOR SATURDAY AUGUST 19, 2023
RECOMMENDATION: Receive report and provide further direction to staff as necessary.
D. APPROVE RESPONSE TO THE 2023 MONTEREY COUNTY CIVIL GRAND JURY REPORT, "THE REAL COST OF FIREWORKS"
RECOMMENDATION: Approve the prepared response as mandated by the Monterey County Civil Grand Jury report, "The Real Cost of Fireworks".
10. COUNCIL MEMBER REQUESTS
A. NEW COUNCIL MEMBER REQUESTS
B. FOLLOW UP ON PREVIOUS REQUESTS
11. CITY ATTORNEY, CITY MANAGER, CITY COUNCIL AND MAYOR
COMMENTS AND REPORTS ON COMMITTEE ASSIGNMENTS
This is a time specifically set aside for members of the City Council, the City Manager and City Attorney to make brief comments of general interest to the community and report on committee assignments.
12. CLOSED SESSION
Pursuant to Government Code Section 54956 et seq., the City Council and Successor Agency to Redevelopment Agency may adjourn to a Closed Session to consider specific matters dealing with litigation, certain personnel matters, property negotiations or to confer with the City Attorney. Public comments on these items are taken after being read by the City Attorney. For the public record, please state your name.
A. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE 54956.8
Property: The Property Commonly Referred to As Campus Town (Property bounded by Highway 1/1st Avenue, 7th Avenue, Lightfighter/Colonel Durham Street, and Gigling)
City Council REGULAR Meeting August 17, 2023 5:00 PM Agenda Page 6 Agency Negotiators: City Manager, et. al
Negotiating Parties: Danny Bakewell Jr., et. al. and City of Seaside Under Negotiation: Purchase and Sale Agreement Terms
B. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE 54956.8
Property: An approximately 5-acre site of the property commonly referred to as Main Gate (APN 031-151-013) generally located in the north-east corner bounded by Divarty and Second Avenue
Agency Negotiator: City Manager, et al.
Negotiating Parties: State of California Judicial Council and City of Seaside Under Negotiation: Price, terms of payment or both
C. CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE SECTION 54956.9
Monterey County Superior Court
Case Number: 20CV003118
People v. Arzadon, Et. Al.
D. CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE 54956.9
Potential Litigation (2 MATTERS)
13. ADJOURNMENT
Next Regularly Scheduled Meeting:
September 7, 2023
5:00 p.m.
The City of Seaside is committed to providing accessible facilities and accommodating people with disabilities in all of its services programs and activities. If special considerations are needed by any person to fully participate in this meeting, contact the City Clerk at 899-6707 no fewer than two business days prior to the meeting to allow reasonable arrangements. Agendas are posted at:
http://www.ci.seaside.ca.us/129/City-Council-Committee-Agendas Agenda-related writings or documents provided during public meetings are available for public inspection during the meeting or from the office of the City Clerk. This agenda is posted in compliance with California Governor Newsom's Executive Orders N-29-20 and N-33-20.