A G E N D A
CITY OF SEASIDE REGULAR MEETING
CITY COUNCIL/SUCCESSOR 440 HARCOURT AVE (COUNCIL CHAMBER) AGENCY TO THE Thursday, September 7, 2023
REDEVELOPMENT AGENCY 5:00 PM
___________________________________________________________________________________ NOTICE: The City Council will hold its public meetings in person, with a virtual option for public participation based on availability. The City of Seaside utilizes Zoom tele-conferencing technology for virtual public participation; however, we make no representation or warranty of any kind, regarding the adequacy, reliability, or availability of the use of this platform in this manner. Participation by members of public through this means is at their own risk. ___________________________________________________________________________________ ___________________________________________________________________________________
VIRTUAL PUBLIC PARTICIPATION INSTRUCTIONS
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2. To participate in this meeting: Using the Zoom application on your smart phone, laptop, tablet or desktop and click on this link: https://ci-seaside-ca-us.zoom.us/j/81936832059 WEBINAR ID: 819 3683 2059
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4. To make public comment, the following options are available:
Before the Meeting via Email: Written comments can be emailed to [email protected] Include the following subject line: “Public Comment Item #___” (insert the agenda item number relevant to your comment). Written comments must be received by 2:00 p.m. on the day of the meeting.
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IN PERSON PARTICIPATION INSTRUCTIONS
Members of the public participating in person and wishing to address the City Council may approach the podium when the Chair calls for public comment.
City Council REGULAR Meeting September 7, 2023 5:00 PM Agenda Page 2
1. CALL TO ORDER
2. ROLL CALL – ESTABLISHMENT OF QUORUM
Ian N. Oglesby
David R. Pacheco
Alexis Garcia-Arrazola
Rita Burks
Alex Miller
Mayor/Chair
Mayor Pro Tem/Vice Chair
Council/Agency Member
Council/Agency Member
Council/Agency Member
3. INVOCATION AND PLEDGE OF ALLEGIANCE
4. REVIEW OF AGENDA
If there are any items that arose after the 72-hour posting deadline, this is the point in the meeting where a vote may be taken to add the item to the agenda. (A 2/3-majority vote is required).
5. PUBLIC COMMENT
Members of the public wishing to address the City Council on matters within the jurisdiction of the City of Seaside, but not on this agenda, may do so during the Public Comment period for up to three (3) minutes. Public Comments for "Presentations" on this agenda are also taken at this time; comments on specific agenda items are heard under that item. For the public record, please state your name.
6. PUBLIC AGENCY COMMUNICATIONS
This is a time specifically set aside for representatives of public agencies to make brief comments of general interest to the City Council and the community.
7. PRESENTATIONS
A. AUGUST 2023 HOUSE OF THE MONTH AWARD (NEIGHBORHOOD
IMPROVEMENT COMMISSION)
B. UPCOMING CITYWIDE EVENTS AND COMMUNITY ANNOUNCEMENTS (RECREATION DIRECTOR, DAN MEEWIS)
8. CONSENT AGENDA
A. APPROVE AND FILE CITY CHECKS
RECOMMENDATION: Approve and file the accounts payable and wired payments City Council REGULAR Meeting September 7, 2023 5:00 PM Agenda Page 3 made during the period of June 3, 2023 through July 14, 2023, including the payroll and benefits checks, direct deposits, and wired payments related to the pay period ending June 9, 2023, June 23, 2023 and July 7, 2023. Total Accounts Payable and Payroll for the above referenced period is $9,971,454.19.
B. APPROVE AND FILE SUCCESSOR AGENCY CHECKS
RECOMMENDATION: Approve and file the accounts payable and wired payments made during the period of June 3, 2023 through July 14, 2023, including the payroll and benefits checks, direct deposits and wired payments related to the pay period ending June 9, 2023, June 23, 2023, and July 7, 2023. Total Accounts Payable and Payroll for the above referenced period is $150,571.09.
C. APPROVE A FEE WAIVER REQUEST FROM PALENKE ARTS ORGANIZATION TO USE LAGUNA GRANDE HALL AND KITCHEN TO HOLD THEIR "DIA DE LOS MUERTOS" EVENT ON NOVEMBER 2, 2023
RECOMMENDATION: Approve the fee waiver request from Palenke Arts for the use of Laguna Grande Hall and kitchen to hold their event "Dia de los Muertos Celebration (Day of the Dead)," in the amount of $421.88, the Organization to provide the City with the non-refundable portion of the deposit of $98.25, and provide the City with their insurance.
D. ADOPT A RESOLUTION TO APPROVE THE RECOMMENDED SELECTION
AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE PURCHASE OF
TWO FIRE DEPARTMENT COMMAND VEHICLES AND ONE DRONE
VEHICLE, AND OUTFIT ALL THREE WITH EMERGENCY RESPONSE
EQUIPMENT, IN AN AMOUNT NOT TO EXCEED $340,000.00
RECOMMENDATION: Adopt a resolution to purchase and outfit two fire department command vehicles and one drone vehicle.
E. ADOPT A RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES
AGREEMENT WITH WILLDAN FINANCIAL SERVICES TO COMPLETE THE
WATER RATE AND CAPACITY FEE STUDIES FOR SEASIDE MUNICIPAL WATER SYSTEM FOR AN AMOUNT NOT TO EXCEED $41,350.00
RECOMMENDATION: Adopt a resolution authorizing a professional services agreement with Willdan Financial Services to complete the Water Rate and Capacity Fee Studies for Seaside Municipal Water System for an amount not to exceed $41,350.00.
F. ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF SEASIDE
AND HAMILTON, ELLIS, AND MARTIN PLAZA TO REIMBURSE THE CITY
FOR PROVIDING AFTER SCHOOL RECREATIONAL PROGRAMMING AT THE
HEM PLAZA
RECOMMENDATION: Adopt the resolution and authorize the City Manager to execute the Memorandum of Understanding to memorialize the agreement between the City of Seaside and the Hamilton, Ellis, and Martin Plaza.
City Council REGULAR Meeting September 7, 2023 5:00 PM Agenda Page 4 G. ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
CONTRACTS FOR THE RECIPIENTS OF THE COMMUNITY SOCIAL
SERVICES GRANT PROGRAM
RECOMMENDATION: Adopt the resolution authorizing the City Manager to execute contracts for the community social services grant program.
H. ADOPT A RESOLUTION AUTHORIZING THE MODIFICATION OF THE
POSITION CONTROL LIST TO ADD ONE SENIOR PLANNER AND DELETE
ONE ASSOCIATE PLANNER POSITION IN THE PLANNING DIVISION RECOMMENDATION: Adopt a resolution amending the Fiscal Year 2023-2024 Budget, and modifying the Position Control List to reflect the organizational changes in the Planning Division to add one Senior Planner and delete on Associate Planner.
I. ADOPT A RESOLUTION AUTHORIZING THE MODIFICATION OF THE
POSITION CONTROL LIST TO ADD ONE PUBLIC AFFAIRS OFFICER/CITY
CLERK AND DELETE ONE CITY CLERK POSITION
RECOMMENDATION: Adopt a resolution amending the Fiscal Year 2023-2024 Budget, and modifying the Position Control List to reflect the organizational changes in the City Clerk Department to add one Public Affairs Officer/City Clerk and delete one City Clerk position.
J. ADOPT A RESOLUTION AUTHORIZING A PROFESSIONAL SERVICE
AGREEMENT WITH SCHAAF & WHEELER TO DESIGN THE CONTINGENCY
INTERTIE FROM SEASIDE MUNICIPAL WATER SYSTEM TO MARINA
COAST WATER DISTRICT IN AN AMOUNT NOT TO EXCEED $46,800.00 RECOMMENDATION: Adopt a resolution authorizing a professional services agreement with Schaaf & Wheeler to provide design services for the Seaside Municipal Water System (SMWS) to Marina Coast Water District (MCWD) Intertie Project for an amount not to exceed $46,800.00.
K. REVIEW AND TAKE ACTION ON TRAFFIC ADVISORY COMMITTEE
RECOMMENDATIONS TO APPROVE THE INSTALLATION OF GREEN CURB
ON FREMONT BOULEVARD AND REMOVAL OF YELLOW CURB ON
PHOENIX AVENUE
RECOMMENDATION: The Traffic Advisory Committee (TAC) recommends approving: 1. removal of a 2-hour parking sign, installation of green curb in front of 1276 Fremont Boulevard, and waiver of the fee for the installation of the green curb; and, 2. removal of yellow curb on Phoenix Avenue at Fremont Boulevard.
L. ADOPT A RESOLUTION AMENDING THE FISCAL YEAR 2023-24 BUDGET TO APPROPRIATE $80,000 FROM THE MERGED HOUSING FUND TO THE
ACCESSORY DWELLING UNIT (ADU) LOAN PROGRAM
RECOMMENDATION: Adopt a resolution amending the fiscal year 2023-24 budget to appropriate $80,000 from the Merged Housing fund to the ADU Loan Program.
City Council REGULAR Meeting September 7, 2023 5:00 PM Agenda Page 5 M. ADOPT A RESOLUTION FOR DESIGNATION OF VOTING DELEGATES AND
ALTERNATES FOR THE LEAGUE OF CALIFORNIA CITIES ANNUAL
CONFERENCE AND EXPO BEING HELD SEPTEMBER 20-22, 2023, IN
SACRAMENTO, CALIFORNIA
RECOMMENDATION: Appoint Mayor Ian N. Oglesby and an alternate as the voting delegates at the conference.
9. PUBLIC HEARING
A. APPEAL OF PLANNING COMMISSION APPROVAL OF AN ARCHITECTURAL REVIEW (AR-23-11) FOR A SINGLE-FAMILY DWELLING LOCATED AT 7 HARROW COURT IN THE SINGLE-FAMILY RESIDENTIAL (RS-8) ZONING DISTRICT. THIS ITEM IS CATEGORICALLY EXEMPT (CLASS 3) PURSUANT TO SECTION 15303 OF THE CEQA GUIDELINES (DE NOVO HEARING) RECOMMENDATION: Staff's recommendation is to uphold the Planning Commission's approval of AR-23-11 and deny the Appeal.
B. ADOPT A RESOLUTION APPROVING THE CONSOLIDATED ANNUAL
PERFORMANCE AND EVALUATION REPORT FOR THE COMMUNITY
DEVELOPMENT BLOCK GRANT PROGRAM FOR FISCAL YEAR 2022-2023 RECOMMENDATION: Adopt a Resolution to:
1. Approve the FY2022-23 CAPER for the CDBG program; and
2. Authorize the City Manager or designee to submit the FY2022-23 CAPER to the U.S. Department of Housing and Urban Development.
10. BUSINESS ITEMS
A. APPROVE THE SEASIDE STARS AD-HOC COMMITTEE
RECOMMENDATIONS, AUTHORIZE THE CITY MANAGER TO EXECUTE THE CONTRACTS WITH FMG CUSTOM CONCRETE, AND AMEND THE 2023- 2024 FISCAL YEAR BUDGET APPROPRIATING $58,784.00 FROM THE GENERAL FUND.
RECOMMENDATION: Review and approve the Seaside Stars Ad-Hoc Committee recommendations for the 2023 recipients of the stars, policy updates, and staff recommendations for design, installation, authorize the City Manager to execute the contracts with FMG Custom Concrete, and amend the 2023-2024 fiscal year budget.
B. DISCUSS CITY POLICY AND/OR PROCESS FOR THE USE OF STAFF TIME
AND RESOURCES AND/OR USE OF CITY RESOURCES AND FACILITIES BY
INDIVIDUAL COUNCIL MEMBERS AT INDIVIDUAL COUNCIL MEMBER
FORUMS SUCH AS TOWN HALLS, LISTENING SESSIONS, AND
COMMUNITY MEETINGS
RECOMMENDATION: Provide Council direction on City policy and/or procedure to City Council REGULAR Meeting September 7, 2023 5:00 PM Agenda Page 6 request use of City facilities, resources and/or staff for individual council member forums such as town halls, listening sessions, and community meetings.
11. COUNCIL MEMBER REQUESTS
A. NEW COUNCIL MEMBER REQUESTS
B. FOLLOW UP ON PREVIOUS REQUESTS
1. Requested staff to provide an update and overview of City ordinances related to enforcement of parking and placement of recreational vehicles and/or other items on public and private property such as driveways (Pacheco)
12. CITY ATTORNEY, CITY MANAGER, CITY COUNCIL AND MAYOR
COMMENTS AND REPORTS ON COMMITTEE ASSIGNMENTS
This is a time specifically set aside for members of the City Council, the City Manager and City Attorney to make brief comments of general interest to the community and report on committee assignments.
13. CLOSED SESSION
Pursuant to Government Code Section 54956 et seq., the City Council and Successor Agency to Redevelopment Agency may adjourn to a Closed Session to consider specific matters dealing with litigation, certain personnel matters, property negotiations or to confer with the City Attorney. Public comments on these items are taken after being read by the City Attorney. For the public record, please state your name.
A. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE 54956.8
Property: An approximately 5-acre site of the property commonly referred to as Main Gate (APN 031-151-013) generally located in the north-east corner bounded by Divarty and Second Avenue
Agency Negotiator: City Manager, et al.
Negotiating Parties: State of California Judicial Council and City of Seaside Under Negotiation: Price, terms of payment or both
B. CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE 54956.9
Potential Litigation (2 MATTERS)
14. ADJOURNMENT
Next Regularly Scheduled Meeting:
September 21, 2023
5:00 p.m.
The City of Seaside is committed to providing accessible facilities and accommodating people with City Council REGULAR Meeting September 7, 2023 5:00 PM Agenda Page 7 disabilities in all of its services programs and activities. If special considerations are needed by any person to fully participate in this meeting, contact the City Clerk at 899-6707 no fewer than two business days prior to the meeting to allow reasonable arrangements. Agendas are posted at:
http://www.ci.seaside.ca.us/129/City-Council-Committee-Agendas Agenda-related writings or documents provided during public meetings are available for public inspection during the meeting or from the office of the City Clerk. This agenda is posted in compliance with California Governor Newsom's Executive Orders N-29-20 and N-33-20.