A G E N D A
CITY OF SEASIDE SPECIAL MEETING
CITY COUNCIL/SUCCESSOR 440 HARCOURT AVE (COUNCIL CHAMBER) AGENCY TO THE Thursday, July 25, 2024
REDEVELOPMENT AGENCY 5:00 PM
__________________________________________________________________________________ NOTICE: The City Council will hold its public meetings in person, with a virtual option for public participation based on availability. The City of Seaside utilizes Zoom tele-conferencing technology for virtual public participation; however, we make no representation or warranty of any kind, regarding the adequacy, reliability, or availability of the use of this platform in this manner. Participation by members of public through this means is at their own risk. ___________________________________________________________________________________ _________________________________________________________________________________
1. To view this meeting: Please click on the following link to the City of Seaside YouTube Channel: https://www.youtube.com/c/CityofSeasideCalifornia
2. To view or participate this meeting: Using the Zoom application on your smart phone, laptop, tablet or desktop and click on this link: https://ci-seaside-ca-us.zoom.us/j/81936832059 WEBINAR ID: 819 3683 2059
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4. To make public comment, the following options are available:
Before the Meeting via Email: Written comments can be emailed to [email protected] Include the following subject line: “Public Comment Item #___” (insert the agenda item number relevant to your comment). Written comments must be received by 2:00 p.m. on the day of the meeting.
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5.In accordance with the City’s Remote Meeting Participation Policy for Public Comment: The City of Seaside reserves the right to refuse, limit, and/or revoke use of video conferencing technology and the option for virtual public participation. Granting use of the virtual participation in no way constitutes an endorsement of any person or group to display hateful conduct, including sending or posting hateful images, making violent threats, or targeting others with hateful or abusive speech. The City may remove any participate that violates its agreement or applicable policy with proper notice as outlined in the conditions of use/meeting access.
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City Council SPECIAL Meeting July 25, 2024 5:00 PM Agenda Page 2
1. CALL TO ORDER
2. ROLL CALL – ESTABLISHMENT OF QUORUM
Ian N. Oglesby
David R. Pacheco
Alexis Garcia-Arrazola
Rita Burks
Alex Miller
Mayor/Chair
Mayor Pro Tem/Vice Chair
Council/Agency Member
Council/Agency Member
Council/Agency Member
3. INVOCATION AND PLEDGE OF ALLEGIANCE
4. REVIEW OF AGENDA
If there are any items that arose after the 72-hour posting deadline, this is the point in the meeting where a vote may be taken to add the item to the agenda. (A 2/3-majority vote is required).
5. PUBLIC COMMENT
Members of the public wishing to address the City Council on matters within the jurisdiction of the City of Seaside, but not on this agenda, may do so during the Public Comment period for up to three (3) minutes. Public Comments for "Presentations" on this agenda are also taken at this time; comments on specific agenda items are heard under that item. For the public record, please state your name.
6. PUBLIC AGENCY COMMUNICATIONS
This is a time specifically set aside for representatives of public agencies to make brief comments of general interest to the City Council and the community.
A. SEASIDE CITY NEWS BROADCAST OF UPCOMING CITYWIDE EVENTS AND
COMMUNITY ANNOUNCEMENTS
7. PRESENTATIONS
A. PRESENTATION ON THE PUBLIC NOTICE PROCEDURE FOR THE
PAVEMENT REHABILITATION PROJECT (NISHA PATEL, PUBLIC WORKS
DIRECTOR/CITY ENGINEER)
8. CONSENT AGENDA
A. APPROVE MINUTES FROM JUNE 6, 2024
RECOMMENDATION: Approve minutes from June 6, 2024 as presented in the agenda packet.
B. ACCEPT AND FILE THE CASH AND INVESTMENTS REPORT FOR THE CITY Packet Page 2
City Council SPECIAL Meeting July 25, 2024 5:00 PM Agenda Page 3
OF SEASIDE AND THE SUCCESSOR AGENCY OF THE REDEVELOPMENT
AGENCY OF THE CITY OF SEASIDE FOR THE QUARTER ENDING MARCH 31, 2024
RECOMMENDATION: Accept and file the City of Seaside and the Successor Agency to the Redevelopment Agency of the City of Seaside Cash and Investment Report for the quarter ending March 31, 2024.
C. APPROVE A FEE WAIVER REQUEST FROM MONTEREY PENINSULA NAACP
FOR COSTS ASSOCIATED WITH THEIR REGIONAL AREA DIRECTOR AND
BRANCH EXECUTIVE COMMITTEE MEETING
RECOMMENDATION: Approve the fee waiver request from the Monterey Peninsula NAACP for the use of Seaside Community Center, Soper Large Room to hold their Regional Area Director with Branch Executive Committee meeting in the amount of $295.80, the Organization to provide the City with the non-refundable portion of the deposit of $52.20 and provide the City with their insurance.
D. APPROVE ENVIRONMENTAL SERVICES COOPERATIVE AGREEMENT (ESCA) QUARTERLY REPORT
RECOMMENDATION: Approve a report covering activities from April 1, through June 30, 2024, as presented in the agenda packet.
E. ADOPT A RESOLUTION REJECTING THE ONE BID RECEIVED FOR THE FIRE STATION NO.1 KITCHEN RENOVATION PROJECT, AND AUTHORIZE
READVERTISEMENT FOR BIDS
RECOMMENDATION: Adopt a resolution rejecting the one bid received for the Fire Station No.1 Kitchen Renovation Project, and authorize readvertisement for bids.
F. ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
A ONE-YEAR MAINTENANCE SERVICES AGREEMENT FOR CITY PARKS WITH HOPE SERVICES IN AN AMOUNT NOT TO EXCEED $154,375.00 RECOMMENDATION: Adopt a resolution authorizing the City Manager to execute a one-year maintenance service agreement for City parks with HOPE Services for an amount not to exceed $154,375.00.
G. ADOPT A RESOLUTION AUTHORIZING A PROFESSIONAL SERVICE
AGREEMENT WITH VOLER STRATEGIC ADVISORS FOR MEDIA
RELATIONS FOR AN AMOUNT NOT TO EXCEED $8,000 A MONTH FROM JULY 2024 THROUGH JUNE 2025
RECOMMENDATION: Adopt a resolution authorizing the City Manager to execute an agreement with Voler Strategic Advisors for media relations.
H. ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
CONTRACTS FOR THE RECIPIENTS OF THE COMMUNITY SOCIAL
SERVICES GRANT PROGRAM
RECOMMENDATION: Adopt the resolution authorizing the City Manager to Packet Page 3
City Council SPECIAL Meeting July 25, 2024 5:00 PM Agenda Page 4 execute contracts for the community social services grant program.
I. ADOPT A RESOLUTION AUTHORIZING THE FINANCE DIRECTOR TO AMEND THE FISCAL YEAR 2024-2025 BUDGET IN THE AMOUNT OF $55,660.00 FOR THE CITY'S COST SHARING BASED UPON THE
MEMORANDUM OF UNDERSTANDING WITH REGEN MONTEREY
RECOMMENDATION: Adopt a resolution authorizing the Finance Director to amend the Fiscal Year 2024-2025 Budget in the amount of $55,660.00 for the City's cost sharing based upon the Memorandum of Understanding with ReGen Monterey.
J. ADOPT A RESOLUTION AUTHORIZING AN EMERGENCY WATER INTERTIE
AND TRANSFER AGREEMENT BETWEEN MARINA COAST WATER
DISTRICT AND CITY OF SEASIDE
RECOMMENDATION: Adopt a resolution authorizing the City Manager to execute an Emergency Water Intertie and Transfer Agreement between Marina Coast Water District and City of Seaside.
K. ADOPT A RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS
FOR SEASIDE MUNICIPAL WATER SYSTEM TO MARINA COAST WATER DISTRICT INTERTIE PROJECT, APPROPRIATING $116,203.20 FROM THE
SEASIDE MUNICIPAL WATER SYSTEM FUND TO THE PROJECT, AND
AWARDING A CONSTRUCTION AGREEMENT TO ANDERSON PACIFIC
ENGINEERING CONSTRUCTION, INC. FOR AN AMOUNT NOT TO EXCEED $304,817.00 AND A TOTAL PROJECT CONSTRUCTION COST INCLUDING CONTINGENCY OF $350,539.55
RECOMMENDATION: Adopt a resolution approving the plans and specifications for the Seaside Municipal Water System to Marina Coast Water District Intertie Project, appropriating $116,203.20 from the Seaside Municipal Water System (SMWS) Fund to the project budget, awarding a construction agreement to Anderson Pacific Engineering Construction, Inc. for an amount not to exceed $304,817.00, establishing a 15% contingency for a total construction agreement amount not to exceed $350,539.55, and authorizing the City Manager to execute the construction agreement, and approving any amendments, extensions, and change order until completion of the project in accordance with the plans and specification up to the total project construction amount.
L. ADOPT A RESOLUTION AUTHORIZING A PROFESSIONAL SERVICE
AGREEMENT WITH WALLACE GROUP FOR CONSTRUCTION MANAGEMENT
AND INSPECTION SERVICES FOR THE SEASIDE MUNICIPAL WATER
SYSTEM TO MARINA COAST WATER DISTRICT INTERTIE PROJECT FOR AN AMOUNT NOT TO EXCEED $54,651.00
RECOMMENDATION: Adopt a resolution authorizing the City Manager to execute a Professional Services Agreement with Wallace Group to perform construction management and inspection services for the Seaside Municipal Water System to Marina Coast Water District Intertie Project for an amount not to exceed $54,651.00.
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City Council SPECIAL Meeting July 25, 2024 5:00 PM Agenda Page 5
9. BUSINESS ITEMS
A. ADOPT A RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS
FOR THE FREMONT MEDIANS RENOVATION PROJECT AND AWARDING A CONSTRUCTION AGREEMENT TO MARINA LANDSCAPE INC. FOR AN
AMOUNT NOT TO EXCEED $467,500.00 AND TOTAL PROJECT
CONSTRUCTION COST INCLUDING CONTINGENCY OF $514,250.00
RECOMMENDATION: Adopt a resolution approving the plans and specifications for the Fremont Medians Renovation Project; awarding a construction agreement to Marina Landscape Inc. for an amount not to exceed $467,500.00; establishing a 10% construction contingency for a total project construction amount not to exceed $514,250.00; and authorizing the City Manager to execute the construction agreement and approve any amendments, extensions, and change orders until completion of the project in accordance with the plans and specifications up to the total project construction amount.
B. ADOPT A RESOLUTION APPROVING A PROFESSIONAL SERVICES
AGREEMENT WITH WALLACE GROUP FOR CONSTRUCTION MANAGEMENT
AND INSPECTION SERVICES FOR THE FREMONT MEDIANS RENOVATION PROJECT FOR AN AMOUNT NOT TO EXCEED $93,587.00
RECOMMENDATION: Adopt a resolution authorizing the City Manager to execute a Professional Services Agreement with Wallace Group to provide construction management and inspection services for the Fremont Medians Renovation Project for an amount not to exceed $93,587.00.
C. ADOPT A RESOLUTION APPROVING AN AMENDMENT TO THE
PROFESSIONAL SERVICES AGREEMENT WITH WHITSON ENGINEERS FOR
DESIGN SERVICES DURING CONSTRUCTION FOR THE FREMONT
MEDIANS RENOVATION PROJECT FOR AN AMOUNT NOT TO EXCEED
$13,800.00
RECOMMENDATION: Adopt a resolution authorizing the City Manager to execute an amendment to the professional services agreement with Whitson Engineers to provide design services during construction for the Fremont Medians Renovation Project for an amount not to exceed $13,800.00.
D. ADOPT A RESOLUTION APPROVING AN AMENDMENT TO THE
PROFESSIONAL SERVICES AGREEMENT WITH WHITSON ENGINEERS FOR PARTIAL PHASE 2 DESIGN FOR THE CUTINO PARK IMPROVEMENT PART 2 PLAN FOR AN AMOUNT NOT TO EXCEED $9,850.00
RECOMMENDATION: Adopt a resolution authorizing the City Manager to execute an amendment to the professional services agreement with Whitson Engineers for partial phase 2 design for the Cutino Park Improvement Part 2 Plan for an amount not to exceed $9,850.00.
E. ADOPT A RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS FOR LINCOLN CUNNINGHAM PARK PHASE 1 - ARTERIAL TRAIL PROJECT
AND AWARDING A CONSTRUCTION AGREEMENT TO MONTEREY
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City Council SPECIAL Meeting July 25, 2024 5:00 PM Agenda Page 6
PENINSULA ENGINEERING FOR AN AMOUNT NOT TO EXCEED
$994,837.35 AND A TOTAL PROJECT CONSTRUCTION COST INCLUDING CONTINGENCY OF $1,144,062.95
RECOMMENDATION: Adopt a resolution approving the plans and specifications for the Lincoln Cunningham Park Phase 1 - Arterial Trail Project, awarding a construction agreement to Monterey Peninsula Engineer for an amount not to exceed $994,837.35 establishing a 15% contingency for a total construction agreement amount not to exceed $1,144,062.95, and authorizing the City Manager to execute the construction agreement and approve any amendments, extensions, and change order until completion of the project in accordance with the plans and specification up to the total project construction amount.
F. ADOPT A RESOLUTION AUTHORIZING A PROFESSIONAL SERVICE
AGREEMENT WITH WALLACE GROUP FOR CONSTRUCTION MANAGEMENT
AND INSPECTION SERVICES FOR THE LINCOLN CUNNINGHAM PARK PHASE 1 - ARTERIAL TRAIL PROJECT FOR AN AMOUNT NOT TO EXCEED $202,669.00
RECOMMENDATION: Adopt a resolution authorizing the City Manager to execute a Professional Services Agreement with Wallace Group to perform construction management and inspection services for the Lincoln Cunningham Park Phase 1 - Arterial Trail Project for an amount not to exceed $202,669.00.
10. COUNCIL MEMBER REQUESTS
A. NEW COUNCIL MEMBER REQUESTS
B. FOLLOW UP ON PREVIOUS REQUESTS
11. CITY ATTORNEY, CITY MANAGER, CITY COUNCIL AND MAYOR
COMMENTS AND REPORTS ON COMMITTEE ASSIGNMENTS
This is a time specifically set aside for members of the City Council, the City Manager and City Attorney to make brief comments of general interest to the community and report on committee assignments.
12. CLOSED SESSION
Pursuant to Government Code Section 54956 et seq., the City Council and Successor Agency to Redevelopment Agency may adjourn to a Closed Session to consider specific matters dealing with litigation, certain personnel matters, property negotiations or to confer with the City Attorney. Public comments on these items are taken after being read by the City Attorney. For the public record, please state your name.
A. PUBLIC EMPLOYMENT PURSUANT TO GOVERNMENT CODE 54957
Title: Interim City Manager
B. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE 54956.8
Packet Page 6
City Council SPECIAL Meeting July 25, 2024 5:00 PM Agenda Page 7 Property: The Property Commonly Referred to As Campus Town (Property bounded by Highway 1/1st Avenue, 7th Avenue, Lightfighter/Colonel Durham Street, and Gigling)
Agency Negotiators: City Manager, et. al
Negotiating Parties: KBB Seaside Venture, et. al. and City of Seaside Under Negotiation: Price, terms of payment or both
C. CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE 54956.9 (D)(2)
Two Matters of Potential Litigation
13. ADJOURNMENT
Next Regularly Scheduled Meeting:
August 1, 2024
5:00 PM
The City of Seaside is committed to providing accessible facilities and accommodating people with disabilities in all of its services programs and activities. If special considerations are needed by any person to fully participate in this meeting, contact the City Clerk at 899-6707 no fewer than two business days prior to the meeting to allow reasonable arrangements. Agendas are posted at:
http://www.ci.seaside.ca.us/129/City-Council-Committee-Agendas Agenda-related writings or documents provided during public meetings are available for public inspection during the meeting or from the office of the City Clerk. This agenda is posted in compliance with California Governor Newsom's Executive Orders N-29-20 and N-33-20.
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DRAFT MINUTES
CITY OF SEASIDE REGULAR MEETING
CITY COUNCIL/ SUCCESSOR 440 HARCOURT AVE
AGENCY TO THE Thursday, June 6, 2024
REDEVELOPMENT AGENCY 5:00 PM
1. CALL TO ORDER
Mayor/Chair Oglesby called the meeting to order at 5:00 p.m.
2. ROLL CALL – ESTABLISHMENT OF QUORUM
PRESENT: Burks, Garcia-Arrazola, Miller, Oglesby, Pacheco ABSENT: None
3. INVOCATION AND PLEDGE OF ALLEGIANCE
A moment of silence was held. The pledge was led by Council/Agency Member Burks.
4. REVIEW OF AGENDA
No changes.
5. PUBLIC COMMENT
Barak Laub, Bobby Maxwell, Peter Kaiser, Ann Marie Pagan, Lynda Cunningham, Miriam Smith, no name given
6. PUBLIC AGENCY COMMUNICATIONS
A. SEASIDE CITY NEWS BROADCAST OF UPCOMING CITYWIDE EVENTS AND COMMUNITY ANNOUNCEMENTS BETWEEN JUNE 6 THROUGH JUNE 21 Citywide Events and Community Announcements Video reviewed the following upcoming events:
• This June, the Recreation Department is putting on a STEAM Summer Camp at Oldemeyer Center for all you budding scientists, Engineers, and Artists! The camp will run from 1-6pm the week of June 6th through the 14th, and again the week of the 17th and the 21st. The fee for residents is $41.75, and $52.25 for non-residents. To register, visit bit.ly/SeasideRecTrac. • The City of Seaside and Shea Homes are pleased to announce that The Enclave at Cypress Grove community in Seaside was awarded the Community of the Year award in February in Las Vegas at the National Association of Homebuilders Nationals Awards. This award was granted to The Enclave out of thousands of detached residential communities across North America. With over 1200 people in attendance at the show and awards ceremony, 5 communities were selected as finalists, and The Enclave was granted the awards. This is NAHB’s largest and most prestigious awards competition and Packet Page 8
Thursday, June 6, 2024 City Council REGULAR Meeting Page 2 the outstanding achievement for The City of Seaside, Shea Homes, and the redevelopment of the Bayonet and Black Horse Golf Course community. • This Saturday, June 8th, Monterey Bay FC is celebrating Pride night, while hosting West Coast rival, Sacramento Republic in a huge battle for conference supremacy. The Union will be looking to close out a long home stand with a victory, and a much needed 3 points in the books. No better time to don the Chrisp and Kelp and do your part to help lead MBFC to victory! Kick-off is at 7pm, so head over to On Saturday, June 15th, starting at 1pm, the Monterey County Black Caucus presents the 5th annual Juneteenth Monterey County event at Laguna Grande Park. This is a chance for the community to celebrate the longest-running African-American holiday with a fun and illuminating day out. Come out for the chance to meet local black businesses, food vendors, speakers, and take part in activities of all sorts MontereyBayFC.com for your tickets!
• Residents of lower socio-economic status can pick up Free Boxes of Produce Every Thursday, from 3-7pm at Laguna Grande Park during the Seaside Farmer’s Market. The boxes are handed out on a first come, first served basis, and quantity is limited. Be sure to bring proof of status in order to collect. • Congratulation to the Seaside Fire Department, in collaboration with neighboring Fire Departments, for joining forces to raise funds for the Muscular Dystrophy Association with over $7,000 – special thanks to Seaside Fire’s own Liliana Garcia, that spearheaded the event.
• On Saturday, June 15th, starting at 1pm, the Monterey County Black Caucus presents the 5th annual Juneteenth Monterey County event at Laguna Grande Park.
• CalFresh EBT and SUNBucks card holders…Now is the time to DOUBLE your purchasing power at local produce vendors. There are two ways to take advantage of this exciting deal: Visit a participating Farmer’s Market—Every time you spend 30 dollars or more, you will get an EXTRA 30 dollars worth of fruits and vegetables. Stop by any Monterey County La Princesa Market and receive up to 15 dollars a day with a 50% discount on your purchase of California-grown produce. For more information, and to see where to take advantage of these fantastic deals, text “FOOD” to (831) 215-3342, or visit www.calfresh.org.
• Thursday, June 20th marks the one-year anniversary of the Seaside Certified Farmers’ Market! From 3-7pm, join Everyone’s Harvest, and the City of Seaside in supporting local farmers and artisans. This is a family event filled with Local Vendors, Festive Foods, Live Performances, Kids’ Activities, and Nutritional Tastings of all sorts! Visit EveryonesHarvest.org for more details, and we’ll see you there!
• The City of Seaside is seeking proposals from muralists to submit a vibrant design welcoming visitors to Oldemeyer Center! This piece will be placed on a 9 foot high by 15 foot wide interior wall, and will serve as a constant reminder of the amazing work done by the Parks and Recreation Department. Visit the Bid Posting page on the City’s website for more information!
7. PRESENTATIONS
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Thursday, June 6, 2024 City Council REGULAR Meeting Page 3 A. RECEIVE PRESENTATION FROM THE TRANSPORTATION AGENCY FOR
MONTEREY COUNTY (TAMC) ON THE ACTIVE TRANSPORTATION
PROGRAM GRANT APPLICATION (MICHAEL ZELLER, DIRECTOR OF
PROGRAMMING AND PROJECT DELIVERY)
Mr. Zeller provided the presentation and reviewed the project recommended the Mayor sign a letter of support on behalf of the City supporting the application by TAMC to the Active Transportation Program for the Fort Ord Trail Regional Trail & Greenway project (FORTAG) in conjunction with the north Fremont gap project.
B. 4TH OF JULY OPERATIONS PLAN (POLICE COMMANDER MATT DOZA) Commander Doza provided a presentation and reviewed the operations plan for 4 th of July that will be executed in collaboration with the fire department. The zero tolerance policy will be enforced, and an increase in public education on social media campaigns, PSA videos (in English & Spanish), and letters to prior violators.
The increased enforcement includes: Two dedicated firework enforcement teams, supplemented by private security company, Zero-Tolerance Enforcement, Admin & Criminal Citations, Joint Fire & Police Drone Team, Fire Department will have an Extra, Engine Company on duty, Enforcing new firework curfew ordinance., Education, and enforcement approach, No parking on General Jim Moore, Between Hilby Ave. and Coe Ave., Flock Safety – Firework Detection, City Attorney’s Office is working with the California Tax Franchise Board.
8. CONSENT AGENDA
Items pulled: 8D and 8P
On motion by Council/Agency Miller and second by Mayor Pro Tem/Vice Chair Pacheco and carried by the following vote, the City Council/Successor Agency moved to approve the consent agenda.
RESULT: 5-0-0-0
AYES: Burks, Garcia-Arrazola, Miller, Oglesby, Pacheco
NOES: None
ABSTAIN: None
ABSENT: None
A. APPROVE MINUTES FROM MAY 16, 2024
ACTION: APPROVED
B. APPROVE AND FILE CITY CHECKS
ACTION: APPROVED
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Thursday, June 6, 2024 City Council REGULAR Meeting Page 4 C. APPROVE AND FILE SUCCESSOR AGENCY CHECKS
ACTION: APPROVED
D. APPROVE A PROCLAMATION RECOGNIZING JUNE 2024 AS PRIDE
MONTH IN THE CITY OF SEASIDE
PUBLIC COMMENT: Peter Kaiser, Bobby Maxwell, Lynda Cunningham On motion by Council/Agency Miller and second by Mayor Pro Tem/Vice Chair Pacheco and carried by the following vote, the City Council/Successor Agency moved to approve a proclamation recognizing June 2024 as Pride Month.
RESULT: 5-0-0-0
AYES: Burks, Garcia-Arrazola, Miller, Oglesby, Pacheco
NOES: None
ABSTAIN: None
ABSENT: None
ACTION: APPROVED
E. APPROVE LETTER OF SUPPORT FOR AN ACTIVE TRANSPORTATION
PROGRAM GRANT APPLICATION FOR THE FORT ORD RECREATION
TRAIL AND GREENWAY (FORTAG) PROJECT
ACTION: APPROVED
F. APPROVE A FEE WAIVER FROM HINDU TEMPLE OF MONTEREY
PENINSULA FOR THE USE OF THE LAGUNA GRANDE HALL AND KITCHEN FOR THEIR COMMUNITY DINNER NIGHT EVENT ON NOVEMBER 16,
2024
ACTION: APPROVED
G. APPROVE A FEE WAIVER REQUEST FROM NARCOTICS ANONYMOUS FOR
THE USE OF LAGUNA GRANDE HALL FOR A WOMEN'S BRUNCH ON
MARCH 01, 2025
ACTION: APPROVED
H. APPROVE A REQUEST FROM BLACK LEADERS AND ALLIES
COLLABORATIVE FOR SPONSORSHIP IN THE AMOUNT OF TWO
THOUSAND ($2,000.00), AND USE THE CITY LOGO ON PROMOTIONAL Packet Page 11
Thursday, June 6, 2024 City Council REGULAR Meeting Page 5
MATERIALS FOR THE MONTEREY COUNTY RACE RELATIONS SUMMIT MEETING ON JULY 12, 2024, TO BE HELD AT EMBASSY SUITES HOTEL
IN SEASIDE
ACTION: APPROVED
I. ADOPT A RESOLUTION APPROVING A PROCLAMATION RECOGNIZING JUNE 19, 2024 AS JUNETEENTH INDEPENDENCE DAY AND TO RAISE THE JUNETEENTH FLAG FROM JUNE 15 THROUGH JUNE 21, 2024
ACTION: ADOPTED RESO
J. ADOPT A RESOLUTION APPROVING AN ON-CALL CONSULTANT LIST FOR
ENVIRONMENTAL SERVICES
ACTION: ADOPTED RESO
K. ADOPT A RESOLUTION AUTHORIZING THE ACTING CITY MANAGER TO
EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH WALLACE
GROUP FOR CONSTRUCTION MANAGEMENT AND INSPECTION
SERVICES FOR THE 2023 PAVEMENT REHABILITATION PROJECT FOR AN AMOUNT NOT TO EXCEED $184,261.00.
ACTION: ADOPTED RESO
L. ADOPT A RESOLUTION AUTHORIZING THE SUBMISSION OF THE ACTIVE TRANSPORTATION PROGRAM (ATP) CYCLE 7 GRANT APPLICATION AND
THE SIGNING OF A LETTER OF SUPPORT FOR THE SAN PABLO
PEDESTRIAN BRIDGE DEMOLITION AND RECONSTRUCTION PROJECT ACTION: ADOPTED RESO
M. ADOPT A RESOLUTION AUTHORIZING THE CLOSURE OF DEL MONTE
AVENUE TO THROUGH TRAFFIC FROM TIOGA AVENUE TO THE
BEGINNING OF THE GRANITE ROCK BUILDING FOR THE CLASSIC
PORSCHE EVENT ON AUGUST 12, 2024
ACTION: ADOPTED RESO
N. ADOPT A RESOLUTION AUTHORIZING AN AMENDMENT TO THE
PROFESSIONAL SERVICES CONTRACT WITH SCHAAF & WHEELER FOR
ADDITIONAL INVESTIGATION, SURVEYING, AND HYDROLOGIC AND HYDRAULIC MODELING FOR PREPARATION OF A STUDY OF THE 90-
INCH STORM DRAIN OUTFALL FOR AN AMOUNT NOT TO EXCEED
Packet Page 12
Thursday, June 6, 2024 City Council REGULAR Meeting Page 6 $37,182.00
ACTION: ADOPTED RESO
O. ADOPT A RESOLUTION APPROVING THE REMOTE MEETING
PARTICIPATION POLICY AND REINSTATING THE ACCEPTANCE OF
PUBLIC COMMENT VIA VIRTUAL TELE-CONFERNCING PLATFORM
(CURRENTLY ZOOM)
ACTION: ADOPTED RESO
P. REVIEW AND TAKE ACTION ON TRAFFIC ADVISORY COMMITTEE
RECOMMENDATIONS TO APPROVE THE INSTALLATION OF GREEN CURB AT 1121 ELM AVENUE AND APPROVE THE ADDITION OF A SECOND DRIVEWAY APPROACH AT 1486 SANTA CLARA AVENUE
PUBLIC COMMENT: Ann Marie Pagan, Richard Dansby
On motion by Mayor Pro Tem/Vice Chair Pacheco and second by Council/Agency Member Miller and carried by the following vote, the City Council/Successor Agency moved to approve the installation of green curb at 1121 Elm Avenue, and approve the addition of a second driveway approach at 1486 Santa Clara Avenue.
RESULT: 5-0-0-0
AYES: Burks, Garcia-Arrazola, Miller, Oglesby, Pacheco
NOES: None
ABSTAIN: None
ABSENT: None
ACTION: APPROVED
Q. ADOPT A RESOLUTION AUTHORIZING THE SUBMITTAL OF AN
APPLICATION FOR THE PROPOSITION 47 GRANT PROGRAM: SAFE
NEIGHBORHOODS AND SCHOOLS ACT THROUGH THE BOARD OF STATE
AND COMMUNITY CORRECTIONS
ACTION: ADOPTED RESO
9. BUSINESS ITEMS
A. CONFIRM SETTLEMENT AGREEMENT WITH PETROVICH DEVELOPMENT
AND AUTHORIZE THE ACTING FINANCE DIRECTOR TO REMIT
$850,000.00 FROM THE SPECIAL RESERVES FUND
City Attorney Sheri Damon provided a presentation and reviewed the settlement Packet Page 13
Thursday, June 6, 2024 City Council REGULAR Meeting Page 7 agreement and the request to allow the Acting Finance Director to make the payment for the settlement from the special reserves (“rainy day”) fund.
PUBLIC COMMENT: Ann Marie Pagan, Bobby Maxwell, Miriam Smith, Joe Cubbage, Karla Lobo, Dianne Nielson
On motion by Mayor Pro Tem/Vice Chair Pacheco and second by Council/Agency Member Burks and carried by the following vote, the City Council/Successor Agency moved to confirm the settlement agreement and allow for the payment of the settlement from the special reserves fund.
RESULT: 4-1-0-0
AYES: Burks, Garcia-Arrazola, Oglesby, Pacheco
NOES: Miller
ABSTAIN: None
ABSENT: None
ACTION: ADOPTED RESO
B. ADOPT A RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS FOR THE 2023 PAVEMENT REHABILITATION PROJECT AND AWARDING
A CONSTRUCTION CONTRACT TO COASTAL PAVING AND EXCAVATING INC. FOR AN AMOUNT NOT TO EXCEED $2,341,712.40 AND TOTAL
PROJECT CONSTRUCTION COST INCLUDING CONTINGENCY OF
$2,575,883.64
Nisha Patel, Public Works Director/City Engineer provided a presentation that reviewed the project which includes the streets in varying sections that include Flores Pl, Flores St, Grandview St, Harding St, Lincoln St, and Waring St. The scope of work includes Base repairs and pavement overlay on 13 roadway segments (on 8 streets), 43 curb ramps, Sanitary sewer mainline repair on Flores Street, Storm drain headwall repair on Harding Street, Utility and roadway sign relocations, Preservation of benchmarks and monuments, and Pavement striping. 6 bids were received and the schedule after the construction contract is awarded will include the pre-construction meeting on July 17, a construction notice to proceed on August 12 and construction completion (weather permitting) on January 13, 2025.
PUBLIC COMMENT: Lynda Cunningham, Karla Lobo, Joe Cubbage On motion by Mayor Pro Tem/Vice Chair Pacheco and second by Council/Agency Member Garcia-Arrazola and carried by the following vote, the City Council/Successor Agency moved to approve approving the plans and specifications for the 2023 Pavement Rehabilitation Project; waiving minor bid irregularities, awarding a construction contract to Coastal Paving and Excavating Inc. for an amount not to exceed $2,341,712.40; establishing a 10% construction contingency for a total project construction amount not to exceed $2,575,883.64; authorizing the City Manager to execute the construction contract and approve Packet Page 14
Thursday, June 6, 2024 City Council REGULAR Meeting Page 8 any amendments, extensions, and change orders until completion of the project in accordance with the plans and specifications up to the total project construction amount.
RESULT: 5-0-0-0
AYES: Burks, Garcia-Arrazola, Miller, Oglesby, Pacheco
NOES: None
ABSTAIN: None
ABSENT: None
ACTION: ADOPTED RESO
C. ADOPT A RESOLUTION APPROVING THE CONTRACTUAL 2.7%
INCREASE IN THE COLLECTION OF SOLID WASTE, RECYCLING, AND ORGANICS RATE EFFECTIVE JULY 1, 2024, ACCORDING TO THE INDEXBASED RATE ADJUSTMENT CALCULATION OF THE FRANCHISE AGREEMENT WITH GREENWASTE RECOVERY, INC.
Nisha Patel, Public Works Director/City Engineer provided a presentation that reviewed the 2.7% rate increase that would be increase rates for residential curbside 32 gallon from $25.97 (FY 23-24) to $26.67 (FY 24-25), and residential curbside 64 gallon from $32.47 (FY 23-24) to $33.34 (FY 24-25).
PUBLIC COMMENT: Bobby Maxwell, Ann Marie Pagan
On motion by Council/Agency Member Burks and second by Mayor Pro Tem/Vice Chair Pacheco and carried by the following vote, the City Council/Successor Agency moved to approve the contractual 2.7% increase in the collection of solid waste, recycling, and organics rate effective July 1, 2024.
RESULT: 5-0-0-0
AYES: Burks, Garcia-Arrazola, Miller, Oglesby, Pacheco
NOES: None
ABSTAIN: None
ABSENT: None
ACTION: ADOPTED RESO
D. ADOPT A RESOLUTION AUTHORIZING AN AMENDMENT TO THE
MEMORANDUM OF UNDERSTANDING BETWEEN THE REGEN MONTEREY
AND ITS MEMBER AGENCIES REGARDING COSTS OF IMPLEMENTING
ORGANIC WASTE RECYCLING LAWS
Nisha Patel, Public Works Director/City Engineer provided a presentation reviewing the MOU and the activities and cost for fiscal year 2024-2025.
On motion by Mayor Pro Tem/Vice Chair Pacheco and second by Council/Agency Member Garcia-Arrazola and carried by the following vote, the City Packet Page 15
Thursday, June 6, 2024 City Council REGULAR Meeting Page 9 Council/Successor Agency moved to authorize an amendment to the MOU between the Regen Monterey and its member agencies regarding costs of implementing organic waste recycling laws.
PUBLIC COMMENT: None
RESULT: 5-0-0-0
AYES: Burks, Garcia-Arrazola, Miller, Oglesby, Pacheco
NOES: None
ABSTAIN: None
ABSENT: None
ACTION: ADOPTED RESO
10. PUBLIC HEARING
A. APPROVE A ZONING MAP AMENDMENT TO CHANGE THE ZONING OF 1020 AUTO CENTER PARKWAY (APN: 011-523-021) FROM AUTOMOTIVE REGIONAL COMMERCIAL (CA) TO REGIONAL COMMERCIAL (CRG). THE PROJECT IS CATEGORICALLY EXEMPT (CLASS 32) FROM THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO SECTION 15332 OF THE CEQA GUIDELINES (FIRST READING)
Andy Myrick, Economic Development and Community Planning Manager provided a presentation reviewing the request to change the zoning of 1020 Auto Center Parkway. The Planning Commission heard the item on May 29 and recommended the City Council approve the zoning map amendment.
PUBLIC COMMENT: None
On motion by Council/Agency Member Garcia-Arrazola, and second by Mayor Pro Tem/Vice Chair Pacheco and carried by the following roll call vote, the City Council/Successor Agency moved to approve the zoning map amendment.
RESULT: 5-0-0-0
AYES: Burks, Garcia-Arrazola, Miller, Oglesby, Pacheco
NOES: None
ABSTAIN: None
ABSENT: None
ACTION: 1ST READING APPROVED; 2ND READING ON JUNE 20, 2024 B. ADOPT A RESOLUTION APPROVING THE 2024-2025 ANNUAL ACTION
PLAN FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
Council/Agency Members Garcia-Arrazola and Miller recused themselves from the discussion and decision making of the item due to their seat on the board of a recipient.
Packet Page 16
Thursday, June 6, 2024 City Council REGULAR Meeting Page 10 Haroon Noori, Administrative Analyst II, provided a presentation reviewing the CDBG program and the funding allocations requested for FY24-25.
PUBLIC COMMENT: None
On motion by Mayor Pro Tem Pacheco and second by Council/Agency Member Burks, and carried by the following vote, the City Council/Successor Agency moved to approve the 2024-2025 annual action plan for the CDBG program.
RESULT: 5-0-0-0
AYES: Burks, Garcia-Arrazola, Miller, Oglesby, Pacheco
NOES: None
ABSTAIN: None
ABSENT: None
ACTION: ADOPTED RESO
11. COUNCIL MEMBER REQUESTS
A. NEW COUNCIL MEMBER REQUESTS
None.
B. FOLLOW UP ON PREVIOUS REQUESTS
None.
12. CITY ATTORNEY, CITY MANAGER, CITY COUNCIL AND MAYOR COMMENTS
AND REPORTS ON COMMITTEE ASSIGNMENTS
Reports provided.
13. CLOSED SESSION
City Attorney Sheri Damon read the closed session items and anticipated a report out at the return to open session.
A. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE 54956.8
Property: The Property Commonly Referred to As Campus Town (Property bounded by Highway 1/1st Avenue, 7th Avenue, Lightfighter/Colonel Durham Street, and Gigling)
Agency Negotiators: City Manager, et al.
Negotiating Parties: KBB Seaside Venture, et al. and City of Seaside Under Negotiation: price, terms of payment or both
Packet Page 17
Thursday, June 6, 2024 City Council REGULAR Meeting Page 11 No report.
B. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL RELEASE PURSUANT TO GOVERNMENT CODE SECTION 54957
Title: City Manager
The City Council adopted a resolution that terminates an employment agreement with Jaime Fontes in accordance with paragraph 4 on a not-for-cause basis and directs the Acting Finance Director and other staff to make such severance payments and take all customary and necessary actions upon the termination of the contract.
RESULT: 4-1-0-0
AYES: Burks, Garcia-Arrazola, Oglesby, Pacheco
NOES: Miller
ABSTAIN: None
ABSENT: None
C. PUBLIC EMPLOYMENT PURSUANT TO GOVERNMENT CODE SECTION 54957
Title: City Manager
No report.
D. CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE 54956.9 (d)(2)
Potential Litigation (2 matters)
No report.
14. ADJOURNMENT
With no further business, the meeting adjourned at 10:56 p.m.
Respectfully submitted,
_________________________ _________________________
Dominique L. Davis, City Clerk Ian N. Oglesby, Mayor
Packet Page 18
CITY OF SEASIDE
STAFF REPORT
Item No.: 8.B.
TO: City Council
FROM: Nicholas Borges, Acting City Manager
BY: Jessica Riley, Assistant Finance Director
DATE: July 25, 2024
SUBJECT: ACCEPT AND FILE THE CASH AND INVESTMENTS REPORT FOR
THE CITY OF SEASIDE AND THE SUCCESSOR AGENCY OF THE
REDEVELOPMENT AGENCY OF THE CITY OF SEASIDE FOR THE
QUARTER ENDING MARCH 31, 2024
RECOMMENDATION
Accept and file the City of Seaside and the Successor Agency to the Redevelopment Agency of the City of Seaside Cash and Investment Report for the quarter ending March 31, 2024.
BACKGROUND
Section 53646 of the California State Government code requires the fiscal officer to prepare a quarterly report detailing the City's and the Agency's cash and investments.
The City of Seaside's and the Successor Agency's Investment Policy requires a quarterly report. This report covers the Fiscal Year 2023-2024 2nd quarter beginning January 1, 2024 and ending March 31, 2024.
The March 31, 2024 report shows that approximately 99.9% of the portfolio is City of Seaside funds and 0.01% is Successor Agency Funds. 45% of the funds are invested in the Local Agency Investment Fund with the State of California.
FISCAL IMPACT
None.
ATTACHMENTS
Packet Page 19
Item No. 8.B. Page 2 of 2
1. LAIF Program Description
2. LAIF Quarterly Apportionment Rates
3. PMIA Performance Report 20240331
4. exhibit A, B, C - 3Q quarter ended 3-31-2024
Reviewed for Submission to the City Council by:
________________________________________
Nicholas Borges, Acting City Manager
Packet Page 20
Program Description
The Local Agency Investment Fund (LAIF), a voluntary program created by statute, began in 1977 as an investment alternative for California's local governments and special districts and it continues today under Treasurer Fiona Ma's administration. The enabling legislation for the LAIF is Section 16429.1 et seq. of the California Government Code.
This program offers local agencies the opportunity to participate in a major portfolio, which invests hundreds of millions of dollars, using the investment expertise of the State Treasurer's Office professional investment staff at no additional cost to the taxpayer.
The LAIF is part of the Pooled Money Investment Account (PMIA). The PMIA began in 1955 and oversight is provided by the Pooled Money Investment Board (PMIB) and an in-house Investment Committee. The PMIB members are the State Treasurer, Director of Finance, and State Controller.
The Local Investment Advisory Board (LIAB) provides oversight for LAIF. The Board consists of five members as designated by statute. The State Treasurer, as Chair, or her designated representative, appoints two members qualified by training and experience in the field of investment or finance, and two members who are treasurers, finance or fiscal officers or business managers employed by any county, city or local district or municipal corporation of this state. The term of each appointment is two years or at the pleasure of the Treasurer.
All securities are purchased under the authority of Government Code Section 16430 and 16480.4. The State Treasurer's Office takes delivery of all securities purchased on a delivery versus payment basis using a third party custodian. All investments are purchased at market and a market valuation is conducted monthly.
Additionally, the PMIA has Policies, Goals and Objectives for the portfolio to make certain that our goals of Safety, Liquidity and Yield are not jeopardized and that prudent management prevails. These policies are formulated by Investment Division staff and reviewed by both the PMIB and the LIAB on an annual basis.
The State Treasurer's Office is audited by the Bureau of State Audits on an annual basis and the resulting opinion is posted to the State Treasurer’s Office website following its publication. The Bureau of State Audits also has a continuing audit process throughout the year. All investments and LAIF claims are audited on a daily basis by the State Controller's Office as well as an internal audit process.
Under Federal Law, the State of California cannot declare bankruptcy, thereby allowing the Government Code Section 16429.3 to stand. This Section states that "moneys placed with the Treasurer for deposit in the LAIF by cities, counties, special districts, nonprofit corporations, or qualified quasi-governmental agencies shall not be subject to either of the following: (a) transfer or loan pursuant to Sections 16310, 16312, or 16313, or (b) impoundment or seizure by any state official or state agency." During the 2002 legislative session, California Government Code Section 16429.4 was added to the LAIF's enabling legislation. This Section states that "the right of a city, county, city and county, special district, nonprofit corporation, or qualified quasi-governmental agency to withdraw its deposited moneys from the LAIF, upon demand, may not be altered, impaired, or denied in any way, by any state official or state agency based upon the state's failure to adopt a State Budget by July 1 of each new fiscal year." The LAIF has grown from 293 participants and $468 million in 1977 to 2,362 participants and $26.7 billion at the end of December 2019.
Packet Page 21
Home ->> LAIF ->> Quarterly Apportionment Rates
Quarterly Apportionment Rates
March June September December
1977 5.68 5.78 5.84 6.45
1978 6.97 7.35 7.86 8.32
1979 8.81 9.10 9.26 10.06
1980 11.11 11.54 10.01 10.47
1981 11.23 11.68 12.40 11.91
1982 11.82 11.99 11.74 10.71
1983 9.87 9.64 10.04 10.18
1984 10.32 10.88 11.53 11.41
1985 10.32 9.98 9.54 9.43
1986 9.09 8.39 7.81 7.48
1987 7.24 7.21 7.54 7.97
1988 8.01 7.87 8.20 8.45
1989 8.76 9.13 8.87 8.68
1990 8.52 8.50 8.39 8.27
1991 7.97 7.38 7.00 6.52
1992 5.87 5.45 4.97 4.67
1993 4.64 4.51 4.44 4.36
1994 4.25 4.45 4.96 5.37
1995 5.76 5.98 5.89 5.76
1996 5.62 5.52 5.57 5.58
1997 5.56 5.63 5.68 5.71
1998 5.70 5.66 5.64 5.46
1999 5.19 5.08 5.21 5.49
2000 5.80 6.18 6.47 6.52
2001 6.16 5.32 4.47 3.52
2002 2.96 2.75 2.63 2.31
2003 1.98 1.77 1.63 1.56
2004 1.47 1.44 1.67 2.00
2005 2.38 2.85 3.18 3.63
2006 4.03 4.53 4.93 5.11
2007 5.17 5.23 5.24 4.96
2008 4.18 3.11 2.77 2.54
2009 1.91 1.51 0.90 0.60
2010 0.56 0.56 0.51 0.46
2011 0.51 0.48 0.38 0.38
2012 0.38 0.36 0.35 0.32
2013 0.28 0.24 0.26 0.26
2014 0.23 0.22 0.24 0.25
2015 0.26 0.28 0.32 0.37
2016 0.46 0.55 0.60 0.68
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Packet Page 22
Home | Comments | Disclosure Notice | Privacy Notice | Accessibility Statement | Unclaimed Property | Site Map | Download Adobe Reader © 2024 California State Treasurer's Office
March June September December
2017 0.78 0.92 1.07 1.20
2018 1.51 1.90 2.16 2.40
2019 2.55 2.57 2.45 2.29
2020 2.03 1.47* 0.84 0.63
2021 0.44 0.33 0.24 0.23
2022 0.32 0.75 1.35 2.07
2023 2.74 3.15* 3.59 4.00
2024 4.30
*Revised per State Controller’s Office
Packet Page 23
June 4.480
May 4.332
April 4.272
March 4.232
February 4.122
January 4.012
LAIF Apportionment Rate(2): 4.30
LAIF Earnings Ratio(2): 0.00011755619077389
LAIF Administrative Cost(1)*: 0.27
PMIA Average Life(1): 226
LAIF Fair Value Factor(1): 0.994191267
PMIA Daily(1): 4.22
PMIA Quarter to Date(1): 4.12
Treasuries
56.98%
Agencies
23.22%
Certificates of
Deposit/Bank Notes
9.18%
Time
Deposits
3.14%
Commercial
Paper
6.84%
Corporate
Bonds
0.42%
Loans
0.22%
Notes: The apportionment rate includes interest earned on the CalPERS Supplemental Pension Payment pursuant to Government Code 20825 (c)(1) and interest earned on the Wildfire Fund loan pursuant to Public Utility Code 3288 (a). *The percentage of administrative cost equals the total administrative cost divided by the quarterly interest earnings. The l aw provides that administrative costs are not to exceed 5% of quarterly EARNINGS of the fund. However, if the 13 -week Daily Treasury Bill Rate on the last day of the fiscal year is below 1%, then administrative costs shall not exceed 8% of quarterly EARNINGS of the fund for the subseque nt fiscal year.
Source:
(1) State of California, Office of the Treasurer
(2) State of Calfiornia, Office of the Controller
PMIA Average Monthly
Effective Yields(1)
PMIA/LAIF Performance Report
as of 7/10/24
Daily rates are now available here. View PMIA Daily Rates Quarterly Performance
Quarter Ended 03/31/24
Chart does not include $1,943,000.00 in mortgages, which equates to 0.001%. Percentages may not total 100% due to rounding.
Pooled Money Investment Account
Monthly Portfolio Composition (1)
5/31/24
$162.3 billion
Packet Page 24
Exhibit A
DESCRIPTION INSTITUTION VALUATION AMOUNT
LAIF - City Funds State Treasurer Market 24,668,925.01 $ General Checking BMO Market 13,792,782.52 $
Money Market BMO Market 6,953,783.87 $
Safe Keeping BMO Market 3,020,776.40 $
2022 Lease Escrow Account Webster Bank Market 10,176.38 $ PARS Retirement Account US Bank Market 20,821.93 $
PARS 115 Trust PARS Market 3,937,520.62 $
York Tail Claims Bank of America Market 29,629.80 $
Bond 2018 Cutino Reserve account US Bank Market 619,554.30 $ Bond 2018 Measure X Reserve account US Bank Market 447,450.01 $ Bond 2014 Reserve account US Bank Market 243.48 $
Bond 2006 Reserve & Installment accounts US Bank Market 574,202.79 $ Pension Obligation Bond Program Reserve account Wells Fargo Bank Market 779,536.06 $ Total 54,855,403.17 $
I hereby certify that sufficient investment liquidity and anitcipated revenues are available to meet the City's and the Agency's aniticipated expenditure requirements for the next six months. (California Code Section 53646)
Investments in this report meet the requirements of the City of Seaside's and the Successor Agency's Investment Policy.
Respectfully submitted,
Nicholas Borges
Acting City Manager
CITY OF SEASIDE and THE SUCCESSOR AGENCY
SUMMARY OF POOLED CASH AND INVESTMENTS
AS OF MARCH 31, 2024
Packet Page 25
Exhibit B
Book % of Market
Yield Value Total Value
Investments
State Treasurer LAIF - City Account 2.02% 24,668,925.01 44.99% 24,668,925.01 Checking Account
BMO - General Checking 0.00% 13,792,782.52 25.16% 13,792,782.52 BMO - Money Market 2.27% 6,953,783.87 12.68% 6,953,783.87 BMO - Safe Keeping 2.29% 2,976,000.00 5.43% 3,020,776.40 Webster Bank - 2022 Lease 0.59% 29,159.31 0.05% 10,176.38 PARS Retirement Account 2.36% 20,821.93 0.04% 20,821.93 PARS 115 Trust 7.27% 3,937,520.62 7.18% 3,937,520.62 Bank of America-York Checking 0.00% 29,629.80 0.05% 29,629.80 US Bank - Cutino Revenue 2018 Bonds
Installment Payment, Reserve 0.00% 619,554.30 1.13% 619,554.30 US Bank - Measure X Revenue 2018 Bonds
Installment Payment, Reserve 0.00% 447,450.01 0.82% 447,450.01 US Bank - Redevelopment Agency Merged Area Refunding 2014 Bonds Installment Payment, Reserve 64.85% 243.48 0.00% 243.48 US Bank - Golf Course 2006 Bonds
Installment Payment, Reserve 0.00% 574,202.79 1.05% 574,202.79 Wells Fargo Bank
Pension Obligation Bond Program Reserve Account 2.48% 779,536.06 1.42% 779,536.06 Total Cash and Investments 54,829,609.70 100.00% 54,855,403.17 CITY OF SEASIDE and THE SUCCESSOR AGENCY
SUMMARY OF POOLED CASH AND INVESTMENTS
AS OF MARCH 31, 2024
Packet Page 26
Exhibit
C
ACCOUNT BEGINNING EXPENDED or INTEREST ENDING
INSTITUTION STATUS BALANCE DEPOSITED TRANSFERRED EARNED BALANCE
INVESTMENTS
LAIF - City OPEN 24,423,562.14 $ - 245,362.87 24,668,925.01 $
CHECKING ACCOUNT
BMO - General Checking OPEN 15,955,491.86 $ 12,749,614.05 14,912,323.39 13,792,782.52 $ BMO - Payroll Checking OPEN - $ 7,554,699.93 7,554,699.93 - $ BMO - Money Market OPEN 6,876,558.17 $ - - 77,225.70 6,953,783.87 $ BMO - Athens Tail Claims OPEN 0.00 $ 8,504.55 8,504.55 - 0.00 $ BMO - Safe Keeping OPEN 2,976,000.00 $ - 33,542.87 33,542.87 2,976,000.00 $ Webster Bank - 2022 Lease OPEN 29,159.31 $ - 19,040.94 58.01 10,176.38 $ PARS Retirement Account OPEN 15,675.38 $ 19,300.00 14,365.80 212.35 20,821.93 $ PARS 115 Trust OPEN 3,808,388.16 $ - 5,558.16 134,690.62 3,937,520.62 $ Bank of America York Tail Claims OPEN 29,629.80 $ - - - 29,629.80 $ BOND RESERVE ACCOUNT ‐ HELD BY TRUSTEES
Bond 2018 Cutino Accounts - Reserve, Interest OPEN 326,364.61 $ 293,183.98 - 5.71 619,554.30 $ Bond 2018 Meas X Accounts - Reserve, Interest OPEN 0.95 $ 447,449.06 - - 447,450.01 $ Bond 2014 Accounts - Reserve, Interest OPEN 234.99 $ 27,208.53 27,256.25 56.21 243.48 $ Bond 2006 Accounts - Reserve, Installment OPEN 439,277.33 $ 234,748.95 99,828.56 5.07 574,202.79 $ Wells F Pension Obligation Bond Prog-Reserve Acct. OPEN 770,081.31 $ - - 9,454.75 779,536.06 $ $ 58,668,145.05 21,334,709.05 22,705,607.96 534,157.03 $ 57,831,403.17 CITY OF SEASIDE and THE SUCCESSOR AGENCY
CASH AND INVESTMENT ACTIVITY REPORT FOR THE PERIOD
JANUARY 1, 2024 THROUGH MARCH 31, 2024
Packet Page 27
Exhibit D
Asset Type CUSIP / ISIN Security Description Issue Date Maturity Date Market Value ( $ ) Par Value ( $ / Unit ) Certificates of Deposit 00832KBR9 AFFINITY FED CRED UNION CERTIFICATE OF DEPOSIT M 10/31/24 5.800% D 11/01/23 11/1/2023 10/31/2024 $ 248,000.00 248,647.28 $ Certificates of Deposit 09644EAQ5 BLUPEAK CREDIT UNION CERTIFICATE OF DEPOSIT M 11/01/24 5.750% D 11/03/23 11/3/2023 11/1/2024 $ 248,000.00 248,582.80 $ Certificates of Deposit 01664MAG1 ALL IN FEDERAL CREDIT UN CERTIFICATE OF DEPOSIT M 04/30/25 5.600% D 10/31/23 10/31/2023 4/30/2025 $ 248,000.00 249,463.20 $ Certificates of Deposit 949764HA5 WELLS FARGO BANK NA CERTIFICATE OF DEPOSIT M 04/30/25 5.500% D 10/31/23 10/31/2023 4/30/2025 $ 248,000.00 249,200.32 $ Certificates of Deposit 32026U2T2 FIRST FOUNDATION BANK CERTIFICATE OF DEPOSIT M 10/31/25 5.400% D 10/31/23 10/31/2023 10/31/2025 $ 248,000.00 249,760.80 $ Certificates of Deposit 42728JAB7 HERITAGE USA FEDERAL CU CERTIFICATE OF DEPOSIT M 05/01/26 5.450% D 11/01/23 11/1/2023 5/1/2026 $ 248,000.00 251,214.08 $ Certificates of Deposit 108622PH8 BRIDGEWATER BK BLOOM MN CERTIFICATE OF DEPOSIT M 08/03/26 5.150% D 11/03/23 11/3/2023 8/3/2026 $ 248,000.00 250,239.44 $ Certificates of Deposit 01882MAG7 ALLIANT CREDIT UNION/IL CERTIFICATE OF DEPOSIT M 11/16/26 5.500% D 11/15/23 11/15/2023 11/16/2026 $ 248,000.00 253,054.24 $ Certificates of Deposit 16141BAT8 CHARTWAY FED CREDIT UN CERTIFICATE OF DEPOSIT SERIES CD M 11/03/27 5.200% D 11/03/23 11/3/2023 11/3/2027 $ 248,000.00 254,341.36 $ Certificates of Deposit 913065AD0 UNITED TELETECH FIN FCU CERTIFICATE OF DEPOSIT M 11/08/27 5.100% D 11/08/23 11/8/2023 11/8/2027 $ 248,000.00 253,570.08 $ Certificates of Deposit 8562854D0 STATE BANK OF INDIA CERTIFICATE OF DEPOSIT M 10/30/28 5.000% D 10/30/23 10/30/2023 10/30/2028 $ 248,000.00 255,239.12 $ Certificates of Deposit 98138MCA6 WORKERS FED CREDIT UNION CERTIFICATE OF DEPOSIT SERIES CD M 10/30/28 5.200% D 10/30/23 10/30/2023 10/30/2028 $ 248,000.00 257,463.68 $ Total 3,020,776.40 $ $ 2,976,000.00
CITY OF SEASIDE and THE SUCCESSOR AGENCY
SUMMARY OF SECURITIES HELD
AS OF MARCH 31, 2024
Packet Page 28
CITY OF SEASIDE
STAFF REPORT
Item No.: 8.C.
TO: City Council
FROM: Nicholas Borges, Acting City Manager
BY: Dan Meewis, Recreation Director
DATE: July 25, 2024
SUBJECT: APPROVE A FEE WAIVER REQUEST FROM MONTEREY
PENINSULA NAACP FOR COSTS ASSOCIATED WITH THEIR
REGIONAL AREA DIRECTOR AND BRANCH EXECUTIVE
COMMITTEE MEETING
RECOMMENDATION
Approve the fee waiver request from the Monterey Peninsula NAACP for the use of Seaside Community Center, Soper Large Room to hold their Regional Area Director with Branch Executive Committee meeting in the amount of $295.80, the Organization to provide the City with the non-refundable portion of the deposit of $52.20 and provide the City with their insurance.
BACKGROUND
The Monterey Peninsula NAACP is a non-profit organization, and they are requesting a fee waiver to help cover the cost associated with their meeting with the Regional Area Director and the Branch Executive Committee. This meeting is on July 20, 2024, from 9:00 a.m. to 2:00 p.m. at Seaside Community Center, Soper Large Room.
Staff recommends that the fees be waived for the rental cost of the facility and that the organization provide liability coverage and pay only the non-refundable portion of the deposit of $52.20 to go towards the building maintenance fund.
The last fee waiver was approved at the January 18, 2024, City Council meeting for their Community Building Event with local police chiefs, "Breakfast with the Badges".
FISCAL IMPACT
Packet Page 29
Item No. 8.C. Page 2 of 2
The approximate fees which are applicable to this request are:
Seaside Community Center: Soper Large Room Fee 5 Hours @
59.25 per hour
$296.25
Deposit Non-Refundable Portion $ 52.20
TOTAL $348.45
Should the City Council approve the request with the staff recommendation to waive all rental fees but require payment for the non-refundable deposit only, the fiscal impact is $296.25 out of account 100.3672.
ATTACHMENTS
1. NAACP Fee Waiver Request 2024
2. NAACP 501(c)(3) lookup information
Reviewed for Submission to the City Council by:
________________________________________
Nicholas Borges, Acting City Manager
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CITY OF SEASIDE
STAFF REPORT
Item No.: 8.D.
TO: City Council
FROM: Nicholas Borges, Acting City Manager
BY: Melissa Broadston, ESCA Program Manager
DATE: July 25, 2024
SUBJECT: APPROVE ENVIRONMENTAL SERVICES COOPERATIVE
AGREEMENT (ESCA) QUARTERLY REPORT
RECOMMENDATION
Approve a report covering activities from April 1, through June 30, 2024, as presented in the agenda packet.
BACKGROUND
The Fort Ord Reuse Authority (FORA) officially closed all operations on June 30, 2020.
Prior to sunset, the City of Seaside and FORA entered into a Memorandum of Agreement nominating Seaside as FORA’s Environmental Services Cooperative Agreement (ESCA) Successor-In-Interest (Successor). Seaside is now responsible to perform the remaining Long-Term Obligations (LTO) management responsibilities related to U.S. Army (Army) Munitions and Explosives of Concern (MEC) on ESCA property until June 30, 2028. A summary of the ESCA remediation program to date is provided below. A quarterly report is required to be prepared and submitted to the Army after review and acceptance by the City Council.
FORA ESCA Remediation Program Background:
In 2007, the Army and FORA entered into an agreement for Army-funded ESCA for the removal of remnant MEC on 3,340 acres of the former Fort Ord. Under the ESCA terms, the Army awarded FORA approximately $98 million to perform Comprehensive Environmental Response Compensation and Liability Act (CERCLA) MEC cleanup on those parcels. FORA also entered into the Administrative Order on Consent (AOC) with the United States Environmental Protection Agency (EPA) and California Department of Toxic Substance Control (DTSC) (collectively referred to as regulatory agencies) defining FORA’s contractual conditions to complete the Army remediation obligations for Packet Page 35
Item No. 8.D. Page 2 of 4
the “ESCA parcels.” FORA received ESCA property ownership after EPA approval and gubernatorial concurrence under a Finding of Suitability for Early Transfer in 2009.
The ESCA properties received Records of Decision (ROD) documenting controls required to protect public health and safety and Land Use Control Implementation Plan (LUCIP) / Operation and Maintenance Plan (OMP) implementation, operation and maintenance ROD controls tailored to individual site conditions and historic MEC use. The final ESCA LUCIP/OMP documents were accepted by the Army and Regulators in February 2019.
These ESCA properties received the last EPA Remedial Action Completion letter in February 2019. The EPA issued a site-wide ESCA remedial completion certificate in April 2020.
Remedial Action Completion initiated the Army's long-term obligations on ESCA properties. To complete the ESCA and the AOC obligations, the Successor, Seaside, is required to complete a truncated series of tasks until the expiration in 2028 to include site investigation and monitoring, ensuring compliance with the land use controls for ESCA parcels by land holding jurisdictions, mitigation, monitoring, reporting for any potential or found munitions and explosives of concern, and public information and outreach regarding land use. Should any instances of MEC occur, the contractors of Arcadis, Inc., Weston Solutions, Inc. and Westcliffe Engineers, Inc. will assist with providing LTO support services.
ESCA QUARTERLY UPDATE
Jurisdiction Coordination
ESCA property could not be transferred to the jurisdictions until Army deed modifications and issuance of the Army CERCLA Warranties/Deed Amendments were completed. The ESCA property Army CERCLA Warranty and Deed modification documents were signed by FORA at Army Headquarters in Washington, D.C. and Recorded in Monterey County on June 26, 2020. The receiving jurisdictions signed and recorded these deeds and have final ownership of their ESCA properties. Seaside is in the final stages of transferring parcel E29b.3.1 to the City of Monterey. During a 2023 file review, it was determined that this parcel was not transferred by the FORA and was previously held by Seaside as successor to FORA. Work continues to transfer the three remaining Economic Development Conveyance parcels from Army ownership: MontereySalinas Transit Parcels L2.3 and L2.4.1 and Seaside Parcel E20c.1.
Coordination with the Monterey County Assessor’s Office, Monterey County Health Department, and jurisdictions continues for corrections in the Geographic Information System data and land use control data. Significant progress in making corrections was made during this quarter.
ESCA staff continues to host LTO Management, and Property, Planning, Police, and Property Manager meetings with all land holding jurisdictions and the Army to discuss and review projects, or other activities as outlined by the LUCIPs that are included with Packet Page 36
Item No. 8.D. Page 3 of 4
their properties.
ESCA continued work with Monterey County and various jurisdictions and agencies for a smooth completion of data collection and subsequent development of the FY23-24 Annual Land Use Control Report. As noted above, ESCA continues to work closely with Monterey County’s Geographic Information Staff (GIS) to ensure that all remaining data corrections are made prior to the next (December 1, 2024) Land Use Control report submission. ESCA provided jurisdictions with GIS data that they can download to their phone to better assist with onsite parcel and land use control verification. This assistance continues to be offered to new staff members.
ESCA coordination related to the revision of the Construction Support Plan for the Seaside storm water infiltration system installation/repair project is still in progress.
ESCA will provide the required After Action Reports for two in-progress projects (Monterey One Water pipeline Phase 4 and the California Central Coast Veteran’s Cemetery appreciation wall) upon project completion. ESCA prepared and coordinated notifications for three intrusive projects: (1) wayfaring sign installation at the California State University Monterey Bay (CSUMB) ESCA parcel (2) erosion repair on sections of Lookout Ridge Road in Laguna Seca, (3) Intergarrison road repairs at CSUMB ESCA parcel, and (4) plant staking and covering in the southern portion of Seaside East, and ESCA parcel. Notifications are required when the intrusive work doesn’t exceed 10 cubic yards in a location with a low probability of munitions.
Based on the history of the former Fort Ord as an Army base, munitions may be encountered during reuse of the property. ESCA outreach specific to the munitions safety awareness class at FortOrdSafety.com serves as an important resource to remind community members who might discover suspicious objects to follow the 3Rs of explosives safety – Recognize, Retreat, and Report. ESCA is responsible for the maintenance and participant tracking for the English and Spanish version of the free online training class at Fort Ord Safety.com. The training at FortOrdSafety.com supplements and compliments the Army’s on-site munitions safety training program as an important community asset for the use of the lands of the former Fort Ord.
Participation for this training remains robust. ESCA participated in the munitions safety tailgate “kick off” meeting for the wayfaring sign installation project within the California State University Monterey Bay ESCA parcel. ESCA also assisted with insitu project evaluation for several proposed intrusive activities in ESCA parcels including: road shoulder cleanup work off Intergarrison, Laguna Seca erosion repairs, utility pole stabilization at the Military Operations in Urban Terrain site, and several upcoming projects located within the Seaside East property.
The ESCA team continues to conduct weekly patrols of Seaside’s ESCA properties and bi-weekly patrols of other ESCA properties. ESCA patrols also included debris removal.
ESCA provided program updates at the Army’s BRAC Cleanup Team meeting dedicated Packet Page 37
Item No. 8.D. Page 4 of 4
to munitions on May 10, 2023. ESCA participated in the Seaside Earth Day celebration on April 21, 2024, with an information table adjacent to the Army’s table for a shared message of munitions awareness and safety. ESCA also hosted the quarterly long term management update meeting on May 1, 2024.
NEXT QUARTER GOALS
During the next quarter, the ESCA Program will be focusing on the following tasks. • ESCA will continue coordination supporting completion of property transfers. • ESCA will also continue coordination with jurisdictions and extensive public outreach on the Munitions Recognition and Safety Training which is available at FortOrdSafety.com.
• ESCA will continue weekly inspection and monitoring of activities on ESCA lands. • ESCA will provide munitions safety training data and munitions incident and trespassing data for use by ESCA property owners in the Fiscal Year 23-24 Annual Land Covenant Report.
• ESCA will continue follow-up of incidents of concern. • ESCA will offer “refresher” training to Monterey Peninsula Parks District. • ESCA will continue assistance and coordination with munitions documentation such as After Action Reports, Construction Support Plans, and notifications for projects located in ESCA properties with soil disturbances of less than 10 cubic yards with low probability of encountering munitions.
• ESCA will assist other jurisdictions with questions related to ESCA land use controls.
FISCAL IMPACT
The actual cost to Seaside of these Army obligations will be fully reimbursed.
ATTACHMENTS
None
Reviewed for Submission to the City Council by:
________________________________________
Nicholas Borges, Acting City Manager
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CITY OF SEASIDE
STAFF REPORT
Item No.: 8.E.
TO: City Council
FROM: Nicholas Borges, Acting City Manager
BY: Nisha Patel, Public Works Director/City Engineer
Patrick Grogan, Associate Engineer
DATE: July 25, 2024
SUBJECT: ADOPT A RESOLUTION REJECTING THE ONE BID RECEIVED FOR THE FIRE STATION NO.1 KITCHEN RENOVATION PROJECT,
AND AUTHORIZE READVERTISEMENT FOR BIDS
RECOMMENDATION
Adopt a resolution rejecting the one bid received for the Fire Station No.1 Kitchen Renovation Project, and authorize readvertisement for bids.
BACKGROUND
The construction contract documents for the Fire Station No.1 Kitchen Renovation Project were finalized on April 2, 2024. The Project was posted on the City of Seaside’s website, four (4) bid house websites, and advertised and solicited for a period of three (3) weeks commencing on April 25, 2024, in the Monterey County Weekly. A nonmandatory pre-bidding conference and site visit were conducted on May 3, 2024.
The public bid opening was held on Thursday, May 16, 2024, at Seaside City Hall. One (1) bid was received from David Construction & Management in the amount of $539,116.00. City staff determined the bid amount to be cost prohibitive to proceed with construction. Additionally, the bid did not meet the Bidder's own work force minimum percentage of work, as stated in the Instruction to Bidders, section 2.03 D of Document 00 4330 as follows:
"The bidder shall install with his/her own work forces work amounting to not less than fifty percent (50%) of the total amount bid for this project and must submit a listing when requested of the actual subcontract amount to confirm compliance prior to award of the Bids.”
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Item No. 8.E. Page 2 of 2
As shown in document 00 4330 Subcontractors List, submitted with the bid, David Construction is performing work comprising approximately forty-five percent (45%) of the total project Bid amount. It was concluded that a variety of factors, including an extremely competitive bidding climate, rising construction prices, impacted schedules, construction difficulties, and risk, contributed to the higher than expected bid.
City staff met with the design architect from RRM Design Group, and with staff from Wallace Group (On-Call Consultant with the City) to identify opportunities to reduce the construction cost. Opportunities identified to increase bidder interest include altering exterior ADA improvements to better conform with the ADA improvements prioritization list, providing a longer bid period for the next Request for Bid solicitation, and increasing notification of local contractors and bid houses.
Per the Bid Documents, the City reserves the right, in its discretion, to reject any or all Bids and to re-Bid the Project (Paragraph 3.03 C of Document 00 2113 Instructions to Bidders).
FISCAL IMPACT
There is no fiscal impact associated with rejection of the bid for Fire Station #1 Kitchen Renovation.
ATTACHMENTS
1. Resolution
Reviewed for Submission to the City Council by:
________________________________________
Nicholas Borges, Acting City Manager
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Meeting Date: 7/25/24
Item #: X.X.
RESOLUTION NO. 24-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEASIDE REJECTING THE BID FOR FIRE STATION NO.1 KITCHEN RENOVATION
PROJECT, AND AUTHORIZE READVERTISEMENT FOR BIDS
WHEREAS, on June 15, 2024, City Council adopted a Capital Improvement Program, which includes the Fire Station No.1 Kitchen Renovation Project, hereinafter referred to as the “Project”; and
WHEREAS, on April 25, 2024, staff advertised the Project for a period of three weeks; and
WHEREAS, on May 16, 2024, staff held a public bid opening for construction of the Project; and
WHEREAS, the City received one bid in the amount $539,116.00, exceeding the approved budget of $207,975.91; and
WHEREAS, the engineer’s estimated probable cost for construction was $203,415.00; and
WHEREAS, it is necessary to revise the bidding documents modifying the scope in an effort to increase bidder interest; and
WHEREAS, the revisions warrant rebidding and resolicitation of the Project; and WHEREAS, per the Project Manual, paragraph 3.03 C of the Instructions to Bidders states the City reserves the right to reject all bids.
NOW, THEREFORE, BE IT RESOLVED, that the City of Seaside reject the bid for the Fire Station No.1 Kitchen Renovation Project and authorizes readvertisement and rebidding of the Project; and
PASSED AND ADOPTED at a special City Council meeting of the City of Seaside duly held on the 25th day of July, 2024, by the following vote:
AYES: COUNCIL MEMBERS
NOES: COUNCIL MEMBERS
ABSENT: COUNCIL MEMBERS
ABSTAIN: COUNCIL MEMBERS
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APPROVED:
_______________________________
Ian N. Oglesby, Mayor
ATTEST:
______________________________
Dominique L. Davis, City Clerk
APPROVED TO FORM:
______________________________
Sheri L. Damon, City Attorney
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CITY OF SEASIDE
STAFF REPORT
Item No.: 8.F.
TO: City Council
FROM: Nicholas Borges, Acting City Manager
BY: Nisha Patel, Public Works Director/City Engineer
DATE: July 25, 2024
SUBJECT: ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE A ONE-YEAR MAINTENANCE SERVICES AGREEMENT
FOR CITY PARKS WITH HOPE SERVICES IN AN AMOUNT NOT
TO EXCEED $154,375.00
RECOMMENDATION
Adopt a resolution authorizing the City Manager to execute a one-year maintenance service agreement for City parks with HOPE Services for an amount not to exceed $154,375.00.
BACKGROUND
HOPE Services (HOPE) is a local non-profit organization engaged in the training of persons with disabilities to enter the mainstream workforce. Since 2001, Hope Services has provided the City with public works maintenance assistance and has proven to be an invaluable asset. In return, the City has provided work experience and opportunities for persons with disabilities. HOPE maintains the City parks by removing trash from cans, picking up litter, replacing dog waste bags and maintaining the dog waste stations; and provides additional litter control on Coe Avenue, General Jim Moore Blvd., Monterey Road, southwest corner of the intersection of Canyon Del Rey and Fremont Boulevard, and designated alleyways throughout the City. They also pick up litter and empty cans outside at City Hall and County Library, Oldemeyer Center, Pattullo Swim, and Youth Education Center.
There are twenty-four (24) parks and other public areas in the City that have benefited from the successful partnership with HOPE. It has allowed the City Parks staff to concentrate on beautification projects and maintenance and repair of irrigation systems, and has reduced City staff overtime.
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Item No. 8.F. Page 2 of 2
The attached contract provides for four (4) workers and one (1) supervisor by HOPE to perform maintenance and cleanup tasks in and around public facilities. The HOPE crew is scheduled to work six and a half hours (6.5 hrs) per day from 8:30 a.m. to 3:30 p.m. with a half hour lunch break, Monday through Friday. The work performed by HOPE is under the direction of the City Maintenance and Utilities Superintendent. The core objective required to be performed by the Hope crew is the cleaning of litter at each park at least once a week. Also, HOPE’s supervisor is responsible for tracking the amount of litter removed by the clean-up of parks as part of the required documentation for the city’s Storm Water Management Program. There was a slight increase in the billing rate per hour for 4 workers plus a supervisor from $91.50 in Fiscal Year 2023/24 to $95.00 in Fiscal Year 2024/25, increasing the overall contract amount by $17,329.00.
Staff recommends the City Council authorize the City Manager to execute a one-year Maintenance Services Agreement with HOPE Services for an amount not to exceed $154,375.00.
FISCAL IMPACT
The HOPE fees are distributed from the following fund sources: Stormwater Fund (271) and Parks (100). Based on the time spent for each aspect of the work provided, each of these funds will be charged accordingly for a total agreement amount not to exceed $154,375.00.
ATTACHMENTS
1. Resolution
2. Agreement
Reviewed for Submission to the City Council by:
________________________________________
Nicholas Borges, Acting City Manager
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Meeting Date: 7/25/24
Item #: X.X.
RESOLUTION NO. 24-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEASIDE
AUTHORIZING THE CITY MANAGER TO EXECUTE A ONE-YEAR MAINTENANCE
SERVICES AGREEMENT FOR CITY PARKS WITH HOPE SERVICES IN AN AMOUNT NOT TO EXCEED $154,375.00
WHEREAS, HOPE Services is a local non-profit organization engaged in the training of persons with disabilities to enter the mainstream workforce; and WHEREAS, the City of Seaside has maintained a successful partnership with HOPE Services for over twenty years; and
WHEREAS, HOPE Services would perform maintenance and clean-up tasks at each park location and designated public areas on at least a weekly basis by maintaining the City parks by removing trash from cans, picking up litter, replacing dog waste bags and maintaining the dog waste stations; and providing litter control on Coe Avenue, General Jim Moore Blvd., Monterey Road, southwest corner of the intersection of Canyon Del Rey and Fremont Boulevard, and designated alleyways throughout the City. They also pick up litter and empty cans outside at City Hall and County Library, Oldemeyer Center, Pattullo Swim, and Youth Education Center.; and WHEREAS, the services performed by Hope Services have reduced staff overtime and have allowed city staff to concentrate on beautification projects, and maintenance and repair of the irrigation systems; and
WHEREAS, HOPE Services and the City have agreed to a one-year contract.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Seaside does hereby authorizes the City Manager to execute a maintenance service agreement with HOPE Services to perform park and public maintenance services for an amount not to exceed $154,375.00.
PASSED AND ADOPTED at a special meeting of the City Council of the City of Seaside duly held on the 25th day of July 2024 by the following vote:
AYES: COUNCIL MEMBERS
NOES: COUNCIL MEMBERS
ABSENT: COUNCIL MEMBERS
ABSTAIN: COUNCIL MEMBERS
APPROVED:
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-2
_______________________________
Ian N. Oglesby, Mayor
ATTEST:
______________________________
Dominique L. Davis, City Clerk
APPROVED TO FORM:
______________________________
Sheri L. Damon, City Attorney
1. Packet Page 46
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CITY OF SEASIDE
STAFF REPORT
Item No.: 8.G.
TO: City Council
FROM: Nicholas Borges, Acting City Manager
BY: Dan Meewis, Recreation Director
Dominique Davis, City Clerk
DATE: July 25, 2024
SUBJECT: ADOPT A RESOLUTION AUTHORIZING A PROFESSIONAL
SERVICE AGREEMENT WITH VOLER STRATEGIC ADVISORS FOR
MEDIA RELATIONS FOR AN AMOUNT NOT TO EXCEED $8,000 A
MONTH FROM JULY 2024 THROUGH JUNE 2025
RECOMMENDATION
Adopt a resolution authorizing the City Manager to execute an agreement with Voler Strategic Advisors for media relations.
BACKGROUND
Voler Strategic Advisors is a full-service strategic communications firm offering public relations, crisis management, and communications strategies that help organizations achieve their full potential. They believe that great communications drive great results.
They work with their clients to understand the mission, developing strategies to achieve the best outcomes. They abide by three core values; client centered, forward-thinking and results-driven.
Voler has been instrumental in assisting the City of Seaside with communications strategies for our Oaxaca By the Sea event, the Sister City efforts with Oaxaca de Juarez, Mexico, the International festival, Seaside Stars, the Certified Farmer's Market, Cal Fresh promotional videos, department specific PSA's, traffic advisory and announcements for car week, as well as a variety of pop-up events and ribbon cuttings The attached proposal describes video production efforts as well as public information officer support. This current contract is for the months of July 2024 - June 2025.
FISCAL IMPACT
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Item No. 8.G. Page 2 of 2
$96,000 to be paid from the City Manager's Office budget account number 100-2010- 1030
ATTACHMENTS
1. Voler Resolution
2. Agreement
3. Exhibit A - Original Seaside Voler Contract
4. City of Seaside Communications Report_2023-2024
Reviewed for Submission to the City Council by:
________________________________________
Nicholas Borges, Acting City Manager
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RESOLUTION NO. XX-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEASIDE
ADOPT A RESOLUTION AUTHORIZING A PROFESSIONAL SERVICE AGREEMENT WITH
VOLER STRATEGIC ADVISORS FOR MEDIA RELATIONS FOR AN AMOUNT NOT TO EXCEED $24,000.00.
WHEREAS, Voler Strategic Advisors is a full-service strategic communications firm offering public relations, crisis management, and communications strategies that help organizations achieve their full potential; and
WHEREAS, Voler has been instrumental in assisting the City of Seaside with communications strategies for our Oaxaca By the Sea event, the Sister City efforts with Oaxaca de Juarez, Mexico, the International day festival and the Broadway Walk of Fame, the Certified Farmer’s Market, and a variety of pop-up events and Ribbon Cutting Ceremonies; and WHEREAS, The City of Seaside has an immediate need for communications expertise since our communications specialist position was vacated December 2022; and WHEREAS, Staff has determined the proposed scope of work and fees are reasonable considering the city’s need; and
WHEREAS, there are available funds unallocated from the vacant communications position; and
NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Seaside authorize the City Manager to execute an Amendment to the Professional Services Agreement with Voler Strategic Advisors for an amount not to exceed $24,000.00.
BE IT FURTHER RESOLVED, that the City Council of the City of Seaside authorizes the Finance Director to make any necessary budget adjustments to pay Voler Strategic Advisors from the City Manager’s account.
PASSED AND ADOPTED at a special City Council meeting of the City of Seaside duly held on the 25th day of July 2024, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
______________________________
Ian N. Oglesby, Mayor
ATTEST:
___________________________
Dominique L. Davis, City Clerk
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<<Voler Strategic Advisors>>
Rev. 2/19 Page 1 COS PSA- Short Form
CITY OF SEASIDE
PROFESSIONAL SERVICES AGREEMENT
MEDIA RELATIONS
This agreement is made by and between the City of Seaside (City), and Voler Strategic Advisors (Consultant).
A. Engagement: The City agrees to engage the Consultant to provide as described in Exhibit A, attached hereto and, hereinafter referred to as “the Project.”
B. Relationship: The Consultant is an independent contractor and is not to be considered an agent or employee of the City.
C. Compensation: The City shall pay consultant on a time and materials basis in accordance with the standard billing rates shown in Exhibit B, attached hereto, not to exceed TWENTY FOUR THOUSAND DOLLARS ($24,000.00).
D. Expense Reimbursement: City will reimburse for professional services and expenses at cost upon submission of receipts.
E. Method of Payment: The City shall pay within 30 days in accordance with Consultant’s Fee Schedule, attached hereto, upon receipt of a written invoice from Consultant detailing services rendered.
F. Term: The term of this agreement shall commence on August 3, 2023 and terminate November 3, 2023.
G. Termination: This agreement may be terminated; (a) by either party at any time for failure of the other party to comply with the terms and conditions of this Agreement; (b) by either party upon 10 days prior written notice to the other party; or (c) upon mutual written agreement of both parties. In the event of termination, the Consultant shall stop work immediately and shall be entitled to compensation for professional fees and expense reimbursement to the date of termination and for any work necessitated by that termination.
H. Indemnity: To the fullest extent permitted by law, Consultant shall indemnify and hold harmless Agency and any and all of its officials, employees and agents (“Indemnified Parties”) from and against any and all losses, liabilities, damages, costs and expenses, including legal counsel’s fees and costs, caused in whole or in part by the negligent or wrongful act, error or omission of Consultant, its officers, agents, employees or sub-consultants (or any agency or individual that Packet Page 54
Consultant shall bear the legal liability thereof) in the performance of services under this agreement. Consultant’s duty to indemnify and hold harmless Agency shall not extend to the Agency’s sole or active negligence.
I. Duty to Defend: In the event the Agency, its officers, employees, agents and/or volunteers are made a party to any action, lawsuit, or other adversarial proceeding arising from the performance of the services encompassed by this agreement, and upon demand by Agency, Consultant shall defend the Agency at Consultant’s cost or at Agency’s option, to reimburse Agency for its costs of defense, including reasonable attorney’s fees and costs incurred in the defense of such matters to the extent the matters arise from, relate to or are caused by Consultant’s negligent acts, errors or omissions. Payment by Agency is not a condition precedent to enforcement of this provision. In the event of any dispute between Consultant and Agency, as to whether liability arises from the sole or active negligence of the Agency or its officers, employees, or agents, Consultant will be obligated to pay for Agency’s defense until such time as a final judgment has been entered adjudicating the Agency as solely or actively negligent. Consultant will not be entitled in the absence of such a determination to any reimbursement of defense costs including but not limited to attorney’s fees, expert fees and costs of litigation.
J. Insurance: Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as follows; Professional liability (errors & omissions) insurance. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this agreement and Consultant agrees to maintain continuous coverage through a period no less than three years after completion of the services required by this agreement.
General liability insurance. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.
Automobile liability insurance. Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than 1,000,000 combined single limit for each accident.
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Workers’ compensation insurance. Consultant shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000).
Consultant shall submit to Agency, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of Agency, its officers, agents, employees and volunteers.
K. Project Management. The (Contract Manager) will represent the City for all purposes under this Agreement. Dominique Davis, City Clerk/Public Affairs Officer, is designated as the Contract Manager for the City. The Contract Manager will be Consultant’s point of contact with respect to performance, progress and execution of the Services. The City may designate an alternate Contract Manager from time to time.
L. Ownership of Work Product:
a. Upon completion of, or in the event of termination or suspension of this Agreement, all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs, computer discs, and reports prepared by the Contractor under this Agreement shall become the sole property of City and may be used, reused, or otherwise disposed of by City without the permission of Contractor. With respect to computer files, Contractor shall make available to City, at City's office and upon reasonable written request by City, the necessary computer software and hardware for purposes of accessing, compiling, transferring, and printing computer files. b. The City agrees to hold Consultant harmless from all damages, claims, expenses, and losses arising out of any reuse of the plans, specifications, drawings, maps, models, computer files and other documents for purposes other than those described in this Agreement, unless written authorization of Consultant is first obtained.
M. Assignment
a. The Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. Because of the personal nature of the services to be rendered pursuant to this Agreement, Perla Rodriguez, Chief Executive Officer, shall perform the services described in this Agreement.
b. Perla Rodriguez may use assistants under his/her supervision to perform services under this Agreement. Consultant shall provide City fourteen (14) days' notice prior to the departure of Perla Rodriguez from Consultant's employ. Should he/she leave Consultant's employ, the City shall have the option to immediately terminate this Agreement, within three (3) days of the close of said notice period. Upon termination of this Agreement, Consultant's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be Packet Page 56
otherwise agreed to in writing between the City Manager and the Consultant.
N. Conflict of Interest
a. Consultant shall at all times avoid conflicts of interest, or the appearance of conflicts of interest, in the performance of this Contract. b. If City determines Consultant comes within the definition of Consultant under the Political Reform Act (Government Code §87100 et seq.) Consultant shall complete and file and shall require any other person doing work under this Agreement to complete and file a "Statement of Economic Interest" with City disclosing Consultant’s and/or such other person’s financial interests.
O. Miscellaneous:
a. The entire agreement between the parties with respect to the subject matter hereunder is contained in this agreement.
b. Neither this agreement nor any rights or obligations hereunder shall be assigned or delegated by the Consultant without the prior written consent of the City.
c. This agreement shall be modified only by written agreement duly executed by the City and the Consultant.
d. Should any of the provisions hereunder be found to be invalid, void or voidable by a court, the remaining provisions shall remain in full force and effect.
e. This agreement shall be governed by and construed in accordance with the laws of the State of California.
f. All notices required or permitted under this agreement shall be deemed to have been given if and when deposited in the United States mail, properly stamped and addressed to the party for whom intended at such party’s address listed below, or when delivered personally to such party. A party may change its address for notice hereunder by giving written notice to the other party.
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Wherefore, the parties have entered into this agreement as of the later of the dates stated below.
Approved:
Dated: ____________________ CONSULTANT
___________________________________
By: ________________________________
Title: ______________________________
Address: ____________________________
____________________________________
Dated: _____________, 2024 City of Seaside:
_______________________
By: Nicholas Borges
Title: Acting City Manager
Attachments:
Exhibit A Consultant’s Proposal
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CITY OF SEASIDE
PROPOSAL
June 22, 2023
www.VolerSA.com
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June 22, 2023
Mr. Jaime Fontes
City Manager
City of Seaside
440 Harcourt Avenue
Seaside, CA 93955
Dear Mr. Fontes:
On behalf of Voler Strategic Advisors (Voler), thank you for providing our firm with the opportunity to serve the City of Seaside and its residents. Our award-winning communications team is excited to build upon the great collaborative efforts to date.
Below, I outline the terms of the agreement, including our scope of work.
Scope of Work
Video Production
Our award-wining video production team will regularly produce videos in support of the City's strategic initiatives/events. This will include bilingual marketing videos to promote upcoming events and key programs, event coverage highlights, and as needed.
From beginning to end, our experts will handle all aspects of these projects, including the development of the concepts, storyboarding, script-writing, interview preparation, video shoots, lighting, editing, graphics, special effects, etc.
Public Information Officer Support
With expertise in media outreach and visibility, our team will provide strategy and counsel on issues of interest to the press and community. We will write and distribute information to press outlets as needed.
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Duration of Agreement
July 1, 2023 - September 30, 2023
Fee
$8,000 per month
Conclusion
Again, thank you for the opportunity. We look forward to collaborating with the City of Seaside.
Sincerely,
Perla A. Rodríguez
Chief Executive Officer
If you agree to the above terms, please sign and date below:
------------------------------------------------------------- ------------------------------ Mr. Jaime Fontes, City Manager, City of Seaside Date
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FIRM QUALIFICATIONS AND EXPERIENCE
Diversity, Equity and Inclusion, Multi-media Covid Education Campaign, 2022 Excellence Award Special Events, 8th Grade Promotion Ceremonies, 2022 Excellence Award Tactics in Media Relations, Affordable Teacher Housing, 2022 Merit Award Crisis Communication and Issue Management, 2022 Merit Award Best. Newsletter, 2021 Excellence Award
Special Events, 2021 Excellence Award
Best Logo, 2020 Excellence Award
Best Overall Marketing Campaign, 2020 Excellence Award
Voler Strategic Advisors is a full-service strategic communications firm offering public relations, crisis management, and communications strategies that help organizations achieve their full potential. We are passionate about public service and represent public agencies throughout California.
At Voler, we believe that great communications drive great results.
We pride ourselves in being out-of-the box thinkers and doers, who are client-centered and results-oriented. We leverage our team’s intellectual capital to help clients build capacity, facilitate change, and achieve short- and long-term goals.
We are an award-winning communications team deeply rooted in the Silicon Valley, with 9 Emmy Awards, and numerous awards for excellence in communications.
The California School Public Relations Association (CalSPRA) has recognized our work with public schools year after year. Here is an abbreviated list:
Voler Strategic Advisors is a woman- and minority-owned company, certified by the Women’s Business Enterprise National Council (WBENC), National Minority Supplier Development Council (NMSDC), and State of California.
We recognize the commitment to supplier diversity that is embraced by educational institutions, corporations and government agencies, and we are proud to bring diversity to your supply chain.
Voler Strategic Advisors
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OUR LEADERSHIP
Perla A. Rodríguez
Chief Executive Officer
With over 20 years of corporate leadership experience,
Perla A. Rodríguez, Chief Executive Officer, has
assembled a phenomenal team of professionals, trained
by the best universities around the world. Together with her team members, distinguished leaders in their fields, Voler Strategic Advisors is providing innovative strategies and solutions to help clients achieve their objectives.
Well-known throughout corporate and media circles for her broad range of expertise and high level of professionalism, Rodríguez has worked for many of the biggest brands beyond the region, including Intel, Univision, PG&E, and the Public Policy Institute of California.
Previously, Rodríguez served as the Vice President of Public Affairs for Mi Pueblo Foods, where she was instrumental in building the company’s first-ever public affairs department. She and her department were critical in earning the political and grassroots support to fuel the company’s rapid expansion from 10 to 21 locations throughout Northern California within a two-year period. Under her leadership, Mi Pueblo created innovative philanthropic programs that engaged thousands of customers and invested over two million dollars benefiting students, families, and numerous nonprofit organizations.
Among her many accomplishments, Rodríguez has been recognized by her peers as a leader in the public relations industry. She has been recognized by the Silicon Valley Business Journal twice; in 2019 she was awarded a Latino Business Leadership Award, and in 2011 was recognized as one of the 100 most influential women in the Silicon Valley. The National Grocer’s Association highlighted her for developing the Best Public Service campaign in the supermarket industry in 2011. In 2005, while working as a Community Affairs Manager for Univision 14, she was nominated for an Emmy Award as executive producer of the Exito Escolar education program.
Rodríguez holds a BA in international relations from Stanford University and an MPA from the University of San Francisco, with an emphasis in Health Services Administration. She is also a recent graduate of the Stanford Latino Entrepreneurship Initiative by the Stanford Graduate School of Business and the Latino Business Action Network (LBAN).
Outside of work, Perla dedicates much of her time to public service. She currently serves as Board President for San Jose Spotlight, San Jose’s first nonprofit news organization. She continues to support education and college scholarships through her service on the Board of the Catalino Tapia Scholarship Foundation. In 2020, she was appointed to the Advisory Board of the University of San Francisco's Leo T. McCarthy Center for Public Service and the Common Good.
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Dr. Fátima Rodríguez
Vice President
In her role as Vice President, Fatima is responsible for overseeing different areas of work, including MultiMedia Communications, Analytics & Reporting, and Special Initiatives.
She is a change agent and passionate about bringing her academic and professional experience forward to promote community engagement and empowerment.She bringsa wealthof experience in research, policy, and operations through her work and partnerships in community health and managed care systems.
Prior to her work at Voler,Rodríguezworked at Kaiser Permanente’s National Diversity and Inclusion office, where she served as a thought leaderand subject matter expert operationalizing policy and collaborating withexecutiveleadership, management, and frontline staffacross the organizationto transform care delivery. She alsosuccessfully completed a multi-year grantat L.A. Care Health Planaimed to improve culturally and linguistically appropriate services to over 1 millionMedi-Cal, Health Families, and Healthy Kids members inLos Angeles County.
Fatima M. Rodriguez is a published author of two editions of The Nation’s Health, a health policy used in undergraduate programs in the United States and internationally, as well as co-author on topics related to language access, clinician linguistic proficiency, and health equity.
Fátima M.Rodríguezearned aBAin Human Biologywith honors fromStanford University anda Master's degree in Public Health from the Community Health Sciences Program at University of California, Los Angeles.Rodríguez completed her doctoral studiesat the School of Public Health at University of California, Berkeley.
Beatriz Ferrari
Communications Manager
A nine-time Emmy Award winner and veteran journalist, Beatriz Ferrari serves as Voler Strategic Advisors’ Communications Manager.
Ferrari spent 18 years of her journalism career working at Univision KDTV 14 where she built her reputation as a fixture of the Bay Area press corps and won nine Emmy Awards. Previously, she reported for television and print media in Perú and Argentina. Highly fluent in English and Spanish, Ferrari is also an accomplished author and illustrator of more than 20 bilingual children’s books that promote early childhood literacy.
As Voler Strategic Advisors’ Communications Manager, Ferrari is responsible for the development of client communications strategies with an emphasis on bilingual strategies. Additionally, she leads media relations efforts for the firm.
Ferrari earned a bachelor’s degree in Communications from the Universidad Nacional de Córdoba in Argentina.
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Diego Barragan
Chief of Operations
Diego Barragan is Chief of Operations at Voler Strategic Advisors. With his experience, Barragan is an expert in strategy, messaging, policy development, policy analysis, budgets, and communications.
Having served in government at both the federal and local levels, Barragan brings a deep understanding of how government works, and how it can be utilized to move an agenda forward. At San José City Hall, as both a Legislative Director and Chief of Staff, Barragan was called upon to develop complex strategy to successfully move policy and critical budget priorities in the third largest city in California.
Currently, Barragan serves as a Commissioner on the Santa Clara County Airport Land Use Commission, appointed by the Santa Clara County Board of Supervisors, where he is responsible for administering federal and state land use regulations around property situated near Santa Clara County airports.
Prior to Voler, Barragan led the Santa Clara Valley Water District’s communication efforts on critical infrastructure projects. Barragan received a BA in Political Science from San José State University and an MBA from Santa Clara University.
Gabriel Schrag
Lead Video Producer
Gabriel Schrag is our Lead Video Producer at Voler Strategic Advisors with an extensive history in social media marketing and advertising. Schrag is dedicated to the process of video production from the drafting of scripts and storyboards to the final editing and distribution of each product. His ability to envision the final product at the beginning of the creative process is what makes Schrag effective in his video production planning.
Skilled in Photography, Videography, Creative Writing, Video Editing, and Video Color Grading, Schrag has developed and assisted with the production of creative projects with a wide-array of diverse organizations. His expertise has contributed to promoting enrollment and brand awareness in school communities throughout California, and his artistic vision has created a legacy of attention-grabbing media content. Schrag creates driven, impactful content with our clients as an experienced member of Voler Strategic Advisor’s Video Production team. Schrag holds a Bachelor of Arts in Film, Cinema, and Video Studies from California State University, Northridge.
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September 1, 2023 - June 5, 2024
PREPARED BY:
WWW.VOLERSA.COM
Submission Date: June 13, 2024
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Table of Contents
1 Cover Letter (1-2)
2 3 Video Production (6-11)
i
Media Outreach (3-5)
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2066 The Alameda
San Jose, CA 95126
volersa.com
June 13, 2024
Dan Meewis
City of Seaside
440 Harcourt Avenue
Seaside, CA 93955
Dear Dan,
I am delighted to present you with the Communications Report covering the period from September 1, 2023, to June 5, 2024. We have enjoyed collaborating with city staff on a multitude of initiatives aimed at raising public awareness and increasing community engagement.
Enclosed is a report that provides a high-level overview of our communication activities. The focus of our work has been to partner with key city department leaders on critical initiatives that promote key city priorities. Here are a few of the strategic areas that we have been focused on:
Firefighter Recruitment Event and Marketing Campaign
Car show traffic advisories
Oaxaca by the Sea - Marketing Campaign and Event Support CalFresh - Creating awareness in the community
Parks Rec Outreach Support
American Nightmare, Police Department Conference - Event Support Seaside Stars - Video Storytelling
PIO Support
Most recently, we have been working on:
Fourth of July Firework Safety Campaign
Running for Local Elected Office in the City of Seaside? Here’s What You Need to Know Want to Register to Vote? Here’s How.
1 Packet Page 68
Throughout our collaboration, we have strived to provide valuable communications expertise and guidance to enhance your outreach efforts. It has been a true pleasure to highlight your amazing programs and services to the Seaside community.
As we draw to a close on this contract period, we express our heartfelt gratitude for your partnership and support.
Best regards,
Perla A. Rodríguez
CEO
2066 The Alameda
San Jose, CA 95126
volersa.com 2
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MEDIA OUTREACH
2023-2024
Prepared by Voler Strategic Advisors 3
MEDIA OUTREACH OVERVIEW
Media outreach involves employing various tactics and actions aimed at increasing visibility, promoting brand awareness, and disseminating information effectively to the public. Core services include content creation, media pitching, relationship building, press release distribution, and media monitoring. In this section, we present press releases and media advisories as examples of this work:
New Year, New Career! City of Seaside to Host
Firefighter Recruitment Event on January 20
Traffic Advisory for Saturday, August 19,
2023, Related to “Exotics on Broadway”
Car Show in Seaside
January 2024
MEDIA ADVISORIES
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MEDIA OUTREACH
Prepared by Voler Strategic Advisors 4
2023-2024
September 2024
MEDIA ADVISORY
City of Seaside Hosted Successful Third Annual “Oaxaca by the Sea” Festivities Packet Page 71
MEDIA OUTREACH
Prepared by Voler Strategic Advisors 5
2023-2024
September 2024
City of Seaside to Host Third Annual “Oaxaca by the Sea” Festivities
PRESS RELEASE
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VIDEOSTORYTELLING &
PUBLICINFORMATION
6 Packet Page 73
VIDEO PRODUCTION
7 VIDEO PRODUCTION OVERVIEW
We are dedicated to enhancing your appeal to new residents and businesses by showcasing your city's amenities, programs, and other offerings. Additionally, we aim to foster a sense of community among your current residents, visitors, and businesses through the production of key video messages from the fire department, police department, and city staff.
Our team of experts in the visual arts has produced high-quality videos for the City of Seaside.
Production includes researching content, planning, scheduling sessions for filming, developing scripts, recording on-site or via internet, editing and post-production work to finalize the videos. Prior to release, each video undergoes a rigorous internal quality-control assessment to ensure excellence. Our commitment to excellence is supported by a creative, talented and dedicated team of professionals.
Voler produces a variety of video content for the City of Seaside, including:
Video messages with one or more persons on screen
Narrated videos combining footage captured with high-end equipment, alongside possibly utilizing stock footage
Videos with a combination of interviews and footage filmed on-site, carefully crafted to provide a dynamic and solid message, while incorporating graphics and special effects to enhance the audience interest in the content.
Video Production Projects
2023-2024
June 2024
In Progress:
Fourth of July Firework Safety Campaign
Car Show Outreach - Parking enforcement
Running for Local Elected Office in the City of Seaside? Here’s What You Need to Know Want to Register to Vote? Here’s How.
Palenke Art Festival Video https://vimeo.com/volersa/review/951328916/824bec6da2 Summary: Overview of the amazing line up that will be at the Palenke Arts Festival, including DJs and different live performances on June 2nd, 2024.
Palenke Art Festival Video for Instagram (0:34): https://vimeo.com/951763314/74597cb498 Summary: This video promotes the 8th Annual Palenke Arts Festival that happened on June 2nd.
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VIDEO PRODUCTION
8 Video Production Projects
2023-2024
May 2024
Seaside PD American Nightmare Presentation (from PD Conference) - https://vimeo.com/930944342/70484bc33c
Summary: The police department held a presentation about providing thorough and proper investigations, highlighting issues during police investigations.
CalFresh message for School Community in Spanish (1:12):
https://vimeo.com/942399685/74bac869fd?share=copy
Summary: PSA that goes over the eligibility requirements, directed at school communities, and what CalFresh is.
CalFresh message for School Community in English (1:12):
https://vimeo.com/942239894/5e8e9293f1?share=copy
Summary: PSA that goes over the eligibility requirements, directed at school communities, and what CalFresh is.
CalFresh message for Community (1:16): https://vimeo.com/942136739/23bf0cc5a0?share=copy Summary: PSA that goes over the eligibility requirements, directed at the community as a whole, and what CalFresh is.
CalFresh message for Community in Spanish (1:16): https://vimeo.com/938320771/70569d30a5? share=copy
Summary: PSA that goes over the eligibility requirements, directed at the community as a whole, and what CalFresh is.
April 2024
Seaside PD American Nightmare Conference Recap video (0:54):
https://vimeo.com/931225348/897673dd19
Summary: This recap video from the training/discussion with Denise Huskins and the Seaside Police Department highlights members interacting and engaging in the conversation.
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VIDEO PRODUCTION
9 Video Production Projects
2023-2024
March 2024
Seaside FD Recruitment Presentation (38:16) - https://vimeo.com/908917156/b7965b6730 Summary: Mary Gutierrez spoke in front of many community members interested in becoming part of the Seaside Fire Department at the Seaside Fire Department Recruitment Forum 2024.
Seaside Stars 2023 Nominees Unveiling Recap video (0:49) - https://vimeo.com/922187487/58fd417eb6
Summary: This video highlights the 2023 Seaside Stars nominees Seaside Stars 2024 Nominees Unveiling Recap video (1:11) - https://vimeo.com/922187717/c51abe5aa0
Summary: This video highlights the 2024 Seaside Stars nominees February 2024
The following videos each highlight one honoree from the 2024 Seaside Stars event:
Dr. Charlie Knight (1:58) - https://vimeo.com/915845367/edeb0daeb5 Tim Brown (1:46) - https://vimeo.com/915845458/0e3f9b6f15 Darryl Choates (1:36) - https://vimeo.com/914287634/0c71752b21 Melvin Mason (1:28) - https://vimeo.com/914287801/480b1ab048 Stephanie Faust (1:44) - https://vimeo.com/914287858/baa19ddd88 Kay Cline (1:23) - https://vimeo.com/914287883/5bc579b555 Herm Edwards (3:00) - https://vimeo.com/914287920/415ec38760 Franco Pacheco (0:42) - https://vimeo.com/915043282/49be563ea4 Annalisa Mitchell (0:49) - https://vimeo.com/915043477/d21898b288 All Testimonies (5:18) - https://vimeo.com/917334716/8ab5ee4a23 January 2024
Seaside City News Intro - https://vimeo.com/902859938/b9c84acfee Summary: The intro for the Seaside City News highlights important words like: include, innovate, and inspire.
Seaside City News Outro - https://vimeo.com/902859712/d3e2e75cd6 Summary: The Seaside City News outro includes all of the social media handles for the City of Seaside.
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VIDEO PRODUCTION
10 Video Production Projects
2023-2024
January 2024
Seaside FD FireFighter Recruitment promo video 1- https://vimeo.com/900992230/bb02153a99 Summary: This video encourages viewers to attend the Fire Department Recruitment Forum at the Odemeyer Center in Seaside.
Seaside FD FireFighter Recruitment promo video 1 in Spanishhttps://vimeo.com/901337231/8f77164b48 Summary: This video encourages viewers to attend the Fire Department Recruitment Forum at the Odemeyer Center in Seaside.
Seaside FD FireFighter Recruitment promo video 2- https://vimeo.com/901299506/dd7721b280 Summary: The Seaside Fire Department is accepting applications from February 9th to March 1st. To serve the Seaside community, viewers are encouraged to visit the website and apply.
Seaside FD FireFighter Recruitment promo video 2 in Spanish - https://vimeo.com/910162597/e9fed2c8bf
Summary: The Seaside Fire Department is accepting applications from February 9th to March 1st. To serve the Seaside community, viewers are encouraged to visit the website and apply.
November 2023
Oaxaca by the Sea Expo Recap video (4:06) - https://vimeo.com/871213904/88b022fad9 Summary: The Oaxaca by the Sea and Expo events are highlighted as members from City Hall explain the importance of having such events in the City of Seaside.
Oaxaca by the Sea Expo Recap video w/ Spanish subtitles (4:06) - https://vimeo.com/876114783/fd8c4e1125
Summary: The Oaxaca by the Sea and Expo events are highlighted as members from City Hall explain the importance of having such events in the City of Seaside.
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VIDEO PRODUCTION
11 Video Production Projects
2023-2024
September 2023
Oaxaca by the Sea
Promo video (1:13) - https://vimeo.com/862088669/a92db8a6ca For Social Media (1:13) - https://vimeo.com/863397952/2d7b201460 Spanish for Social Media (1:13) - https://vimeo.com/863397996/072c705168 For TikTok (1:13) - https://vimeo.com/863712907/e1743def77 Spanish for TikTok (1:13) - https://vimeo.com/863712986/37cd0f5c4d Summary: The City of Seaside invites the community to join the third annual Oaxaca by the Sea event on September 23rd, 2024 and join the Business Expo on September 24th, 2024.
All events are free and family friendly.
Oaxaca by the Sea Seaside Mayor’s Invite
For Social Media (1:10) - https://vimeo.com/863349156/e688713d5f For TikTok (1:10) - https://vimeo.com/863712735/a212a5a926 Summary: The mayor of Seaside, Ian N. Oglesby invites families to join an afternoon full of entertainment, food, and many more activities during the month of September.
Oaxaca by the Sea Oaxaca Mayor’s Invite
For Social Media (1:12) - https://vimeo.com/863349215/c62e33672b For TikTok (1:12) - https://vimeo.com/863712815/76f00b6ab1 Summary: The mayor of Oaxaca de Juarez, Francisco Martínez Neri, is honored to join the community at the Oaxaca by the Sea event and looks forward to seeing the community there.
October 2023
Oaxaca by the Sea Delegation Tour recap (2:28) - https://vimeo.com/869883959/5a48d81a35 Summary: This video serves as a recap of the Delegation Tour as part of Oaxaca by the Sea.
Oaxaca by the Sea Delegation Tour recap in Spanish (2:28) - https://vimeo.com/872688664/44fae3b430
Summary: This video serves as a recap of the Delegation Tour as part of Oaxaca by the Sea.
Oaxaca by the Sea Seaside Fire Department Equipment Exchange Presentation (1:15) - https://vimeo.com/868506875/d233b3b13d
Summary: During Oaxaca by the Sea, the Seaside Fire Department and Oaxaca de Juarez exchange equipment to further show the relationship between the two cities.
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WWW.VOLERSA.COM
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CITY OF SEASIDE
STAFF REPORT
Item No.: 8.H.
TO: City Council
FROM: Nicholas Borges, Acting City Manager
BY: Dan Meewis, Recreation Director
DATE: July 25, 2024
SUBJECT: ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE CONTRACTS FOR THE RECIPIENTS OF THE
COMMUNITY SOCIAL SERVICES GRANT PROGRAM
RECOMMENDATION
Adopt the resolution authorizing the City Manager to execute contracts for the community social services grant program.
BACKGROUND
In 2020, the City Council created the Community Social Services grant program and designated $320,000 to enhance community and social services. In 2021, the council designated 1/3 of $320,000 to new organizations / programs, recognizing the need to broaden the field of applicants so that newer organizations have an opportunity to be included for funding; and awarded an additional $105,318 to fully fund the review committee recommendations. For fiscal year 2022/2023, the Council designated $500,000 for the grant program, removing the 1/3 set aside designation. During the recent budget hearings, the Council decided to pre-assign the funds to Community Based Organizations in lieu of going through a lengthy application/review process as in the past 3 cycles. Now in it's fifth year of the program the Coucil opted to pre-award the funding again, and in an effort to align with the Fiscal Year and budget cycle, this year's program will run from July 2024 through June 2025.
Council Approved Community Based Organizations
The following organizations were approved for funding by the City Council during the fiscal year 2024/2025 budget hearings:
Community Based Organization Approved Funding Amount
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Item No. 8.H. Page 2 of 2
Seaside Rising $80,000.00
Village Project $60,000.00
Community Partnership for Youth $60,000.00
Palenke Arts $60,000.00
2023/2024 - Budget Carry Over for existing
CBO's
$250,000.00
4 CBO's $510,000.00
These recipients are required to submit quarterly reports to the City of Seaside. This includes descriptions of special events, significant activities, major accomplishments, and quantitative information on the number of service hours, participants served, people completing or leaving the program and other information as needed. If the organization does not meet the requirements set forth in the contract, the organization may forfeit the remaining funds for the funding cycle.
FISCAL IMPACT
Funds for the program in the amount of $510,000.00 were appropriated in the Fiscal Year 2024-25 budget and are paid from the City's General Fund.
Account #100-9250-4203
ATTACHMENTS
1. CSS Grant Resolution 24.25
2. 2025 CSS Grant MOU CPY final
3. 2025 CSS Grant MOU Palenke Arts final
4. 2025 CSS Grant MOU TVP final
5. 2025 CSS Grant MOU BHC final
Reviewed for Submission to the City Council by:
________________________________________
Nicholas Borges, Acting City Manager
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RESOLUTION NO. XX-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEASIDE
AUTHORIZING THE COMMUNITY SOCIAL SERVICES GRANT PROGRAM TO FULLY FUND THE CITY COUNCIL’S FISCAL YEAR 2024/25 APPROPRIATIONS WHEREAS, In 2020, Council created the Community Social Services grant program and designated $320,000 to enhance community and social services; and WHEREAS, On July 15, 2021, the council voted to designate 1/3 of $320,000 to new organizations / programs, recognizing the need to broaden the field of applicants so that newer organizations have an opportunity to be included for funding; and WHEREAS, For fiscal year 2022/2023, the Council designated 500,000 for the grant program, removing the 1/3 set aside designation; and
WHEREAS, On June 20, 2024, during the budget hearings the Council designated $260,000 for the grant program, and pre-determined which community based organizations would receive the funding; and
WHEREAS, Six organizations were identified for funding by Council, and those organizations are:
Community Based Organization Awarded Amount
Building Healthy Communities $80,000.00
Village Project $60,000.00
Community Partnership for Youth $60,000.00
Palenke Arts $60,000.00
WHEREAS, recipients are required to submit quarterly reports to the City of Seaside.
This includes descriptions of special events, significant activities, and major accomplishments, and quantitative information on the number of service hours, participants served, people completing or leaving the program, and other information as needed; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Seaside do hereby direct the City of Seaside City Manager to execute on behalf of the City Council, the Community Social Services program contracts not to exceed $260,000.00 PASSED AND ADOPTED at a special meeting of the City Council of the City of Seaside duly held on the 25th day of July 2024 by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
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ABSTAIN: COUNCIL MEMBERS:
APPROVED:
______________________________
Ian N. Oglesby, Mayor
ATTEST:
______________________________
Dominique Davis, City Clerk
APPROVED AS TO FORM:
_____________________________
Sheri L. Damon, City Attorney
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MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN CITY OF
SEASIDE AND COMMUNITY PARTNERSHIP FOR YOUTH
This Memorandum of Understanding is made and entered into on July 18, 2024, by and between the City of Seaside, (hereinafter “CITY”), and Community Partnership for Youth (hereinafter “CPY”).
I. PURPOSE
This Memorandum of Understanding stands as evidence that CITY and CPY intend to work together toward the mutual goal to enhance community and social services. Both parties believe the implementation of the mentor tutor program with Community Social Services Grant funding will further this goal. CPY agrees to comply with the terms of the grant.
II. RESPONSIBILITIES/TERM/FUNDING
1. The grant performance period is July 18, 2024, through June 30, 2025.
2. CITY reserves the right to reduce / end funding in case of a declared fiscal emergency.
3. CITY will contribute personnel to provide oversight to the Community Social Services Grant program, coordinate activities among the participants.
4. CITY will disburse grant funds on a quarterly basis. Grant disbursement is contingent upon receiving quarterly invoices and progress reports in a timely manner.
5. CPY will report on the status grant funds on a quarterly basis. The report will include a description of special events, significant activities, and major accomplishments, and quantitative information on the number of service hours, participants served, people completing or leaving the program, and other information as needed.
6. CPY will send a follow up invoice for the quarterly grant disbursement, documenting expended funds and the 10% match requirement (exhibit A).
7. CPY will present a status report to City Council, in December 2024, Packet Page 84
and a final report no later than August 2025. .
8. CPY will provide proof of 501c3 status as well as file a certificate of insurance prior to the execution of the contract agreement.
9. CPY must have any other state or local licenses or certifications necessary to provide the services requested (e.g., facility licensing by the Department of Health Care Services), if applicable; and have a physical address.
10. Projects must be cost-effective and meet a significant community need and/or impact a substantial number of individuals.
11. CPY will continue operating and fully staff their mentor tutor program.
12. CPY will provide daily prevention programs for students at Ord Terrace, M.L. King School of the Arts, Del Rey Woods, Dual Language Academy Monterey Peninsula (DLAMP). The CPY
Programs consist of: Afterschool Mentor/Tutor Program; Six Week All Day Summer Program; Middle School Leadership / Life Skills Program; High School Leadership / Life Skills/ Job Preparation Program; Visual & Performing Art Academy; Ramon Avila
Technology + Design Center; and Food Distribution once a week for families.
13. The total cost is $66,000 and CPY will receive $60,000 which will be covered by the CSS grant. CPY will provide an in kind match of $6,000.
14. CPY will provide City with records as requested pertaining to the enrollment and completion of program participants.
15. Grant funds can be used to supplement existing funds dedicated to the project, but may not replace (supplant) funds that have been appropriated for the same purpose
III INDEMNIFICATION, NOTICES/TERMINATION/AUDIT AUTHORITY
1. This MOU may be terminated without cause by either party upon thirty (30) days written notice.
2. CITY shall indemnify, defend and hold harmless CPY, its officers, agents, Packet Page 85
3
and employees, while acting as such, to the extent permitted by applicable law, from and against any claim, loss, damage, cost, expense, obligations or liability (including, without limitation, interest, penalties and attorney’s fees in defending against the same) which any of them may become obligated to pay by reason of liability imposed by law because of injury to property or injury to or death of persons, received or suffered by reason of this program.
3. CPY shall indemnify, defend and hold harmless CITY, its officers, agents, and employees, while acting as such, to the extent permitted by applicable law, from and against any claim, loss, damage, cost, expense, obligations or liability (including, without limitation, interest, penalties and attorney’s fees in defending against the same) which any of them may become obligated to pay by reason of liability imposed by law because of injury to property or injury to or death of persons, received or suffered by reason of this program.
4. Should either party to this agreement bring legal action against the other, (formal judicial proceeding, mediation or arbitration), the case shall be handled in Monterey County, California, and the party prevailing in such action shall be entitled to a reasonable attorney’s fee which shall be fixed by the judge, mediator or arbitrator hearing the case and such fee shall be included in the judgment, together with all costs.
5. Any notices under this agreement shall be sent to CPY or CITY by personal delivery, by electronic facsimile, or by certified mail, return receipt requested, postage prepaid in the United States Postal Service at the addresses set forth below. Notice shall be deemed effective upon delivery or transmission if delivered or sent by facsimile and on the third (3rd) day after mailing. The following names, titles, addresses and telephone numbers are designated by the parties:
Shari Hastey
Community Partnership for Youth
775 Kimball Avenue
Seaside CA 93955
Telephone: 831.595.1471
Nicolas Borges
CITY OF SEASIDE
Acting City Manager
440 Harcourt Avenue
Seaside, CA 93955
6. CPY shall keep full and detailed accounts and exercise such controls as Packet Page 86
4
may be necessary for proper financial management under this MOU; the accounting and control systems shall be satisfactory to CITY. CITY and CPY’ auditor shall be afforded access to the CPY’ records, books, correspondence and other data relating to this MOU.
CPY shall preserve these records, books, correspondence and other data relating to this agreement for a period of four (4) years after final payment, or for such longer period as may be required by law. In addition, CPY agrees to make said records, books correspondence and other data relating to this MOU available to CITY at CITY’S principle place of business upon seventy-two (72) hours advance written notice. CITY shall at all times have the right to inspect the work, services, or materials. CPY shall furnish all reasonable aid and assistance required by CITY for the proper examination of the work or services and all parts thereof. Such inspection shall not relieve CPY from any obligation to perform said work or services strictly in accordance with the specifications or any modifications thereof and in compliance with the law.
7. CPY shall provide CITY upon request, and/or upon completion of the program, with electronic files and copies of any documentation of program results to CITY at CITY’S principal of business.
8. The parties shall comply with all applicable federal, state and local laws and regulations in performing this agreement.
IN WITNESS WHEREOF, the parties hereto have caused this Memorandum of Understanding to be executed on _________________.
CITY OF SEASIDE COMMUNITY PARTNERSHIP FOR YOUTH
By: ________________________ By: _________________________ Nicolas Borges Shari Hastey
Its: Acting City Manager Its: Executive Director
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5
EXHIBIT A
Community Social Services Grant Reporting Guidelines
Quarterly Invoice Submission Guidelines
Follow up documentation must be provided to show how grant funding was spent, including the 10% match.
Please send an invoice with supporting documentation to [email protected] The invoice detailing spending must be written on your organizations letterhead. Please be sure to note which billing cycle your documentation is supporting:
o Q1 – July 2024 – September 2024
o Q2 – October 2024 – December 2024
o Q3 – January 2025 – March 2025
o Q5 – April 2025 – June 2025
Be sure to include your CSS grant reimbursement total on your invoice. Be sure to include your match funds total on your invoice. Specifying whether it’s a cash match or in kind match per your contract agreement.
Attach all receipts, supporting documentation and proof of your expenses, i.e. employee pay stubs, grocery receipts for your CSS program.
Please include the name/ title and signature of the person submitting the invoice.
Quarterly Report Submission Guidelines
Please submit a brief narrative on your program accomplishments, challenges and special events. Include any pictures that Seaside can use for publication.
Invoice / Quarterly Reporting Period Due Date
**Program Starts** July 18, 2024
Packet Page 88
6
1 st Quarter Invoice Submission August 10, 2024
(July, August, September)
1 st Quarter back up documentation September 30, 2024
1 st Quarter Report submission
2nd Quarter Invoice Submission
(October, November, December) November 10,2024
Status Report to Council December 19, 2024
2 nd Quarter back up documentation December 31, 2024
2 nd Quarter Report submission
3rd Quarter Invoice Submission February 10, 2025
(January, February, March)
3 rd Quarter back up documentation March 31, 2025
3 rd Quarter report submission
4th Quarter Invoice Submission May 10, 2025
(April, May, June)
4 th Quarter back up documentation June 30, 2025
4 th Quarter report submission (final)
Final Report to Council August 21, 2025
Packet Page 89
7
Packet Page 90
MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN CITY OF
SEASIDE AND PALENKE ARTS
This Memorandum of Understanding is made and entered into on July 18, 2024, by and between the City of Seaside, (hereinafter “CITY”), and Palenke Arts (hereinafter “PA”).
I. PURPOSE
This Memorandum of Understanding stands as evidence that CITY and PA intend to work together toward the mutual goal to enhance community and social services. Both parties believe the implementation of the Palenke Arts program with Community Social Services Grant funding will further this goal. PA agrees to comply with the terms of the grant.
II. RESPONSIBILITIES/TERM/FUNDING
1. The grant performance period is July 18, 2024, through June 30, 2025.
2. 3. CITY reserves the right to reduce / end funding in case of a declared fiscal emergency.
4. CITY will contribute personnel to provide oversight to the Community Social Services Grant program, coordinate activities among the participants.
5. CITY will disburse grant funds on a quarterly basis. Grant disbursement is contingent upon receiving quarterly invoices and progress reports in a timely manner.
6. PA will report on the status grant funds on a quarterly basis. The report will include a description of special events, significant activities, and major accomplishments, and quantitative information on the number of service hours, participants served, people completing or leaving the program, and other information as needed.
7. PA will send a follow up invoice for the quarterly grant disbursement, documenting expended funds and the 10% match requirement (exhibit A).
8. PA will present a status report to City Council, in December 2024, Packet Page 91
and a final report no later than August 2025.
9. PA will provide proof of 501c3 status as well as file a certificate of insurance prior to the execution of the contract agreement.
10. PA must have any other state or local licenses or certifications necessary to provide the services requested (e.g., facility licensing by the Department of Health Care Services), if applicable; and have a physical address.
11. Projects must be cost-effective and meet a significant community need and/or impact a substantial number of individuals.
12. CBO will continue operating and fully staff their multicultural arts program providing services to youth and families.
13. CBO will use funding for operational support so that they may provide programming in the following areas, piano, guitar, ballet folklórico, hip hop dance and visual arts.
14. The total cost is $66,000 and PA will receive $60,000 which will be covered by the CSS grant. CBO will provide an in kind match of $6,000.
15. CBO will provide City with records as requested pertaining to the enrollment and completion of program participants.
16. Grant funds can be used to supplement existing funds dedicated to the project, but may not replace (supplant) funds that have been appropriated for the same purpose
III INDEMNIFICATION, NOTICES/TERMINATION/AUDIT AUTHORITY
1. This MOU may be terminated without cause by either party upon thirty (30) days written notice.
2. CITY shall indemnify, defend and hold harmless PA, its officers, agents, and employees, while acting as such, to the extent permitted by applicable law, from and against any claim, loss, damage, cost, expense, obligations or liability (including, without limitation, interest, penalties and attorney’s fees in defending against the same) which any of them may become obligated to pay by reason of liability imposed by law because Packet Page 92
3
of injury to property or injury to or death of persons, received or suffered by reason of this program.
3. PA shall indemnify, defend and hold harmless CITY, its officers, agents, and employees, while acting as such, to the extent permitted by applicable law, from and against any claim, loss, damage, cost, expense, obligations or liability (including, without limitation, interest, penalties and attorney’s fees in defending against the same) which any of them may become obligated to pay by reason of liability imposed by law because of injury to property or injury to or death of persons, received or suffered by reason of this program.
4. Should either party to this agreement bring legal action against the other, (formal judicial proceeding, mediation or arbitration), the case shall be handled in Monterey County, California, and the party prevailing in such action shall be entitled to a reasonable attorney’s fee which shall be fixed by the judge, mediator or arbitrator hearing the case and such fee shall be included in the judgment, together with all costs.
5. Any notices under this agreement shall be sent to PA or CITY by personal delivery, by electronic facsimile, or by certified mail, return receipt requested, postage prepaid in the United States Postal Service at the addresses set forth below. Notice shall be deemed effective upon delivery or transmission if delivered or sent by facsimile and on the third (3rd) day after mailing. The following names, titles, addresses and telephone numbers are designated by the parties:
Juan L. Sanchez
Palenke Arts
Martin Luther King, Jr. School of the Arts
1713 Broadway Ave, Seaside, CA 93955
Telephone: (insert)
Nicolas Borges
CITY OF SEASIDE
Acting City Manager
440 Harcourt Avenue
Seaside, CA 93955
6. CBO shall keep full and detailed accounts and exercise such controls as may be necessary for proper financial management under this MOU; the accounting and control systems shall be satisfactory to CITY. CITY and CBO’ auditor shall be afforded access to the CBO’ records, books, correspondence and other data relating to this MOU.
CBO shall preserve these records, books, correspondence and other data relating to this Packet Page 93
4
agreement for a period of four (4) years after final payment, or for such longer period as may be required by law. In addition, CBO agrees to make said records, books correspondence and other data relating to this MOU available to CITY at CITY’S principle place of business upon seventy-two (72) hours advance written notice. CITY shall at all times have the right to inspect the work, services, or materials. CBO shall furnish all reasonable aid and assistance required by CITY for the proper examination of the work or services and all parts thereof. Such inspection shall not relieve CBO from any obligation to perform said work or services strictly in accordance with the specifications or any modifications thereof and in compliance with the law.
7. CBO shall provide CITY upon request, and/or upon completion of the program, with electronic files and copies of any documentation of program results to CITY at CITY’S principal of business.
8. The parties shall comply with all applicable federal, state and local laws and regulations in performing this agreement.
IN WITNESS WHEREOF, the parties hereto have caused this Memorandum of Understanding to be executed on _________________.
CITY OF SEASIDE PALENKE ARTS
By: ________________________ By: _________________________ Nicolas Borges Juan L. Sanchez
Its: Acting City Manager Its: Executive Officer
Packet Page 94
5
EXHIBIT A
Community Social Services Grant Reporting Guidelines
Quarterly Invoice Submission Guidelines
Follow up documentation must be provided to show how grant funding was spent, including the 10% match.
Please send an invoice with supporting documentation to [email protected] The invoice detailing spending must be written on your organizations letterhead. Please be sure to note which billing cycle your documentation is supporting:
o Q1 – July 2024 – September 2024
o Q2 – October 2024 – December 2024
o Q3 – January 2025 – March 2025
o Q5 – April 2025 – June 2025
Be sure to include your CSS grant reimbursement total on your invoice. Be sure to include your match funds total on your invoice. Specifying whether it’s a cash match or in kind match per your contract agreement.
Attach all receipts, supporting documentation and proof of your expenses, i.e. employee pay stubs, grocery receipts for your CSS program.
Please include the name/ title and signature of the person submitting the invoice.
Quarterly Report Submission Guidelines
Please submit a brief narrative on your program accomplishments, challenges and special events. Include any pictures that Seaside can use for publication.
Invoice / Quarterly Reporting Period Due Date
Packet Page 95
6
**Program Starts** July 18, 2024
1 st Quarter Invoice Submission August 10, 2024
(July, August, September)
1 st Quarter back up documentation September 30, 2024
1 st Quarter Report submission
2nd Quarter Invoice Submission
(October, November, December) November 10,2024
Status Report to Council December 19, 2024
2 nd Quarter back up documentation December 31, 2024
2 nd Quarter Report submission
3rd Quarter Invoice Submission February 10, 2025
(January, February, March)
3 rd Quarter back up documentation March 31, 2025
3 rd Quarter report submission
4th Quarter Invoice Submission May 10, 2025
(April, May, June)
4 th Quarter back up documentation June 30, 2025
4 th Quarter report submission (final)
Packet Page 96
7
Final Report to Council August 21, 2025
Community Social Services Grant Reporting Guidelines
Quarterly Invoice Submission Guidelines
Follow up documentation must be provided to show how grant funding was spent, including the 10% match.
Please send an invoice with supporting documentation to [email protected] The invoice detailing spending must be written on your organizations letterhead. Please be sure to note which billing cycle your documentation is supporting, i.e.
November 1, – December 31, 2020.
Be sure to include your CSS grant reimbursement total on your invoice. Be sure to include your match funds total on your invoice. Specifying whether it’s a cash match or in kind match per your contract agreement.
Attach all receipts, supporting documentation and proof of your expenses, i.e. employee pay stubs, grocery receipts for your CSS program.
Please include the name/ title and signature of the person submitting the invoice.
Quarterly Report Submission Guidelines
Please submit a brief narrative on your program accomplishments, challenges and special events. Include any pictures that Seaside can use for publication.
Invoice / Quarterly Reporting Period Due Date
**Program Starts** January 1, 2024
1 st Quarter Invoice Submission January 10, 2024
Packet Page 97
8
(January, February, March)
1 st Quarter back up documentation April 11, 2024
1 st Quarter Report submission
2nd Quarter Invoice Submission
(April, May, June)
Status Report to Council April 18, 2024
2 nd Quarter back up documentation July 11, 2024
2 nd Quarter Report submission
3rd Quarter Invoice Submission
(July, August, September)
3 rd Quarter back up documentation October 10, 2024
3 rd Quarter report submission
4th Quarter Invoice Submission
(October, November, December)
4 th Quarter back up documentation January 2, 2025
4 th Quarter report submission (final)
Final Report to Council January 16, 2025
Packet Page 98
MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN CITY OF
SEASIDE AND THE VILLAGE PROJECT INC.
This Memorandum of Understanding is made and entered into on July 18, 2024, by and between the City of Seaside, (hereinafter “CITY”), and The Village Project Inc. (hereinafter “TVP”).
I. PURPOSE
This Memorandum of Understanding stands as evidence that CITY and TVP intend to work together toward the mutual goal to enhance community and social services. Both parties believe the implementation of the Therapeutic Services program with Community Social Services Grant funding will further this goal. TVP agrees to comply with the terms of the grant.
II. RESPONSIBILITIES/TERM/FUNDING
1. The grant performance period is July 18, 2024, through June 30, 2025.
2. CITY reserves the right to reduce / end funding in case of a declared fiscal emergency.
3. CITY will contribute personnel to provide oversight to the Community Social Services Grant program, coordinate activities among the participants.
4. CITY will disburse grant funds on a quarterly basis. Grant disbursement is contingent upon receiving quarterly invoices and progress reports in a timely manner.
5. TVP will report on the status grant funds on a quarterly basis. The report will include a description of special events, significant activities, and major accomplishments, and quantitative information on the number of service hours, participants served, people completing or leaving the program, and other information as needed.
6. TVP will invoice for the quarterly grant disbursement, documenting expended funds and the 10% match requirement (Exhibit A).
7. TVP will present a status report to City Council, in December 2024, and a final report no later than August 2025.
Packet Page 99
8. TVP will provide proof of 501c3 status as well as file a certificate of insurance prior to the execution of the contract agreement.
9. TVP must have any other state or local licenses or certifications necessary to provide the services requested (e.g., facility licensing by the Department of Health Care Services), if applicable; and have a physical address.
10. Projects must be cost-effective and meet a significant community need and/or impact a substantial number of individuals.
11. TVP The Youth Intervention Specialist will build on the work that has already been carried out this past grant period which will include continuing the "One Circle" group. The Youth Intervention Specialist will necessarily utilize this group to carry out the broader work needed to prevent violence among youth who are outside this "Circle".
12. TVP The Youth Intervention Specialist will continue working with his current caseload of families and youth and use his vast knowledge of the community and families to introduce himself to new youth and their families as needed.
13. TVP The Youth Intervention Specialist will mentor and train the Youth Intervention Assistant to support the efforts of the program.
The Assistant will support the Specialist in carrying out the listed activities.
14. TVP The addition of the Youth Intervention Assistant will allow for our program to be in different places of critical need and build up capacity for sustainability
15. The Youth Intervention Assistant and Specialist will attend group meetings at the local schools and cities, collaborative meetings with community partners, and expand the reach of the program.
16. TVP full-time therapist will strictly adhere to all Confidentiality and Health Insurance Portability and Accountability Act (HIPA) laws and regulations for the protection of clients.
17. TVP The Youth Intervention Specialist will use already tried and true methods of gaining trust with these youth in order to meet with them either individually or in groups and use lessons learned from Packet Page 100
the forming of the "One Circle" group to engage them in a positive manner with the goal of having them become members of "One Circle"
18. TVP The Youth Intervention Specialist will maintain collaborative relationships with the Seaside Youth Resource Center, community youth organizations, faith institutions and with schools, especially the ones that these students attend, in order to provide students with a school-community continuum of care.
19. TVP full-time Youth Intervention Specialist will use already tried and true methods of gaining trust with these youth in order to meet with them individually or groups.
20. TVP full-time Youth Intervention Specialist will maintain collaborative relationships with the Seaside Youth Resource Center, community youth organizations, faith institutions and with schools in order to provide students with a school-community continuum of care.
21. TVP full-time Youth Intervention Specialist will report in to the Executive Director/Clinical Director of The Village Project, Inc. on a regular basis for update purposes.
22. TVP full-time Youth Intervention Specialist will adhere to all Confidential and Health and Insurance Portability and
Accountability Act (HIPA) laws and regulations for the protection of youth and families.
23. TVP The goal for the Youth Intervention Specialist is to work with approximately 60-70 youth and their families throughout the period of this grant.
24. The total cost is $66,000 and TVP will receive $60,000 which will be covered by the CSS grant. TVP will provide an in kind match of $6,000.
25. TVP will provide City with records as requested pertaining to the enrollment and completion of program participants.
26. Grant funds can be used to supplement existing funds dedicated to the project, but may not replace (supplant) funds that have been appropriated for the same purpose
Packet Page 101
III INDEMNIFICATION, NOTICES/TERMINATION/AUDIT AUTHORITY
1. This MOU may be terminated without cause by either party upon thirty (30) days written notice.
2. CITY shall indemnify, defend and hold harmless TVP, its officers, agents, and employees, while acting as such, to the extent permitted by applicable law, from and against any claim, loss, damage, cost, expense, obligations or liability (including, without limitation, interest, penalties and attorney’s fees in defending against the same) which any of them may become obligated to pay by reason of liability imposed by law because of injury to property or injury to or death of persons, received or suffered by reason of this program.
3. TVP shall indemnify, defend and hold harmless CITY, its officers, agents, and employees, while acting as such, to the extent permitted by applicable law, from and against any claim, loss, damage, cost, expense, obligations or liability (including, without limitation, interest, penalties and attorney’s fees in defending against the same) which any of them may become obligated to pay by reason of liability imposed by law because of injury to property or injury to or death of persons, received or suffered by reason of this program.
4. Should either party to this agreement bring legal action against the other, (formal judicial proceeding, mediation or arbitration), the case shall be handled in Monterey County, California, and the party prevailing in such action shall be entitled to a reasonable attorney’s fee which shall be fixed by the judge, mediator or arbitrator hearing the case and such fee shall be included in the judgment, together with all costs.
5. Any notices under this agreement shall be sent to TVP or CITY by personal delivery, by electronic facsimile, or by certified mail, return receipt requested, postage prepaid in the United States Postal Service at the addresses set forth below. Notice shall be deemed effective upon delivery or transmission if delivered or sent by facsimile and on the third (3rd) day after mailing. The following names, titles, addresses and telephone numbers are designated by the parties:
Stacie Andrews, Executive Director
THE VILLAGE PROJECT INC.
1069 Broadway Avenue, Suites 200-201
Seaside CA 93955
Telephone: 831.392.1500
Nicolas Borges
CITY OF SEASIDE
Packet Page 102
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Acting City Manager
440 Harcourt Avenue
Seaside, CA 93955
6. TVP shall keep full and detailed accounts and exercise such controls as may be necessary for proper financial management under this MOU; the accounting and control systems shall be satisfactory to CITY. CITY and TVP’ auditor shall be afforded access to the TVP’ records, books, correspondence and other data relating to this MOU.
TVP shall preserve these records, books, correspondence and other data relating to this agreement for a period of four (4) years after final payment, or for such longer period as may be required by law. In addition, TVP agrees to make said records, books correspondence and other data relating to this MOU available to CITY at CITY’S principle place of business upon seventy-two (72) hours advance written notice. CITY shall at all times have the right to inspect the work, services, or materials. TVP shall furnish all reasonable aid and assistance required by CITY for the proper examination of the work or services and all parts thereof. Such inspection shall not relieve TVP from any obligation to perform said work or services strictly in accordance with the specifications or any modifications thereof and in compliance with the law.
7. TVP shall provide CITY upon request, and/or upon completion of the program, with electronic files and copies of any documentation of program results to CITY at CITY’S principal of business.
8. The parties shall comply with all applicable federal, state and local laws and regulations in performing this agreement.
IN WITNESS WHEREOF, the parties hereto have caused this Memorandum of Understanding to be executed on _________________.
CITY OF SEASIDE THE VILLAGE PROJECT
By: ________________________ By: _________________________ Nicolas Borges Stacie Andrews
Its: Acting City Manager Its: Executive Director
Packet Page 103
6
Packet Page 104
7
EXHIBIT A
Community Social Services Grant Reporting Guidelines
Quarterly Invoice Submission Guidelines
Follow up documentation must be provided to show how grant funding was spent, including the 10% match.
Please send an invoice with supporting documentation to [email protected] The invoice detailing spending must be written on your organizations letterhead. Please be sure to note which billing cycle your documentation is supporting:
o Q1 – July 2024 – September 2024
o Q2 – October 2024 – December 2024
o Q3 – January 2025 – March 2025
o Q5 – April 2025 – June 2025
Be sure to include your CSS grant reimbursement total on your invoice. Be sure to include your match funds total on your invoice. Specifying whether it’s a cash match or in kind match per your contract agreement.
Attach all receipts, supporting documentation and proof of your expenses, i.e. employee pay stubs, grocery receipts for your CSS program.
Please include the name/ title and signature of the person submitting the invoice.
Quarterly Report Submission Guidelines
Please submit a brief narrative on your program accomplishments, challenges and special events. Include any pictures that Seaside can use for publication.
Invoice / Quarterly Reporting Period Due Date
**Program Starts** July 18, 2024
Packet Page 105
8
1 st Quarter Invoice Submission August 10, 2024
(July, August, September)
1 st Quarter back up documentation September 30, 2024
1 st Quarter Report submission
2nd Quarter Invoice Submission
(October, November, December) November 10,2024
Status Report to Council December 19, 2024
2 nd Quarter back up documentation December 31, 2024
2 nd Quarter Report submission
3rd Quarter Invoice Submission February 10, 2025
(January, February, March)
3 rd Quarter back up documentation March 31, 2025
3 rd Quarter report submission
4th Quarter Invoice Submission May 10, 2025
(April, May, June)
4 th Quarter back up documentation June 30, 2025
4 th Quarter report submission (final)
Final Report to Council August 21, 2025
Packet Page 106
MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN CITY OF
SEASIDE AND ACTION COUNCIL OF MONTEREY COUNTY, INC ON BEHALF OF
BUILDING HEALTHY COMMUNITIES MONTEREY COUNTY
This Memorandum of Understanding is made and entered into on July 18, 2024, by and between the City of Seaside, (hereinafter “CITY”), and Action Council / Building Healthy Communities (hereinafter “ACTION / BHC”).
I. PURPOSE
This Memorandum of Understanding stands as evidence that CITY and ACTION / BHC intend to work together toward the mutual goal to enhance community and social services. Both parties believe the implementation of the Youth Leadership Academy program with Community Social Services Grant funding will further this goal. ACTION / BHC agrees to comply with the terms of the grant.
II. RESPONSIBILITIES/TERM/FUNDING
1. The grant performance period is July 18, 2024, through June 30, 2025.
2. CITY reserves the right to reduce / end funding in case of a declared fiscal emergency.
3. CITY will contribute personnel to provide oversight to the Community Social Services Grant program, coordinate activities among the participants.
4. CITY will disburse grant funds on a quarterly basis. Grant disbursement is contingent upon receiving quarterly invoices and progress reports in a timely manner.
5. ACTION / BHC will report on the status grant funds on a quarterly basis. The report will include a description of special events, significant activities, and major accomplishments, and quantitative information on the number of service hours, participants served, people completing or leaving the program, and other information as needed.
6. ACTION / BHC will send a follow up invoice for the quarterly grant disbursement, documenting expended funds and the 10% match requirement (exhibit A).
Packet Page 107
7. ACTION / BHC will present a status report to City Council, in December 2024, and a final report no later than August 2025.
8. 9. ACTION / BHC will provide proof of 501c3 status as well as file a certificate of insurance prior to the execution of the contract agreement.
10. ACTION / BHC must have any other state or local licenses or certifications necessary to provide the services requested (e.g., facility licensing by the Department of Health Care Services), if applicable; and have a physical address.
11. Projects must be cost-effective and meet a significant community need and/or impact a substantial number of individuals.
12. ACTION / BHC will put together a very rough outline of curriculum and criteria for youth as well as the logistical needs for what the meetings will look like.
13. ACTION / BHC will implement the youth curriculum in the 8-week leadership academy that will seek to recruit a minimum of 40 youth from Seaside.
14. ACTION / BHC’s leadership academy will include the planning of a youth summit that will serve as a launching point for future organizing work for the youth.
15. ACTION / BHC’s implementation of summit with 100 youth from Seaside.
16. The total cost is $88,000 and ACTION / BHC will receive $80,000, which is covered by the CSS grant. ACTION / BHC will provide an in kind match of $8,000
17. ACTION / BHC will provide City with records as requested pertaining to the enrollment and completion of program participants.
18. Grant funds can be used to supplement existing funds dedicated to the project, but may not replace (supplant) funds that have been appropriated for the same purpose
19. Intellectual property: Each party will retain exclusive interest in and Packet Page 108
ownership of its intellectual property developed under this agreement. Nothing in this agreement will function to transfer any of either party’s Intellectual Property rights to the other party
III INDEMNIFICATION, NOTICES/TERMINATION/AUDIT AUTHORITY
1. This MOU may be terminated without cause by either party upon thirty (30) days written notice.
2. CITY shall indemnify, defend and hold harmless ACTION / BHC, its officers, agents, and employees, while acting as such, to the extent permitted by applicable law, from and against any claim, loss, damage, cost, expense, obligations or liability (including, without limitation, interest, penalties and attorney’s fees in defending against the same) which any of them may become obligated to pay by reason of liability imposed by law because of injury to property or injury to or death of persons, received or suffered by reason of this program.
3. ACTION / BHC shall indemnify, defend and hold harmless CITY, its officers, agents, and employees, while acting as such, to the extent permitted by applicable law, from and against any claim, loss, damage, cost, expense, obligations or liability (including, without limitation, interest, penalties and attorney’s fees in defending against the same) which any of them may become obligated to pay by reason of liability imposed by law because of injury to property or injury to or death of persons, received or suffered by reason of this program.
4. Should either party to this agreement bring legal action against the other, (formal judicial proceeding, mediation or arbitration), the case shall be handled in Monterey County, California, and the party prevailing in such action shall be entitled to a reasonable attorney’s fee which shall be fixed by the judge, mediator or arbitrator hearing the case and such fee shall be included in the judgment, together with all costs.
5. Any notices under this agreement shall be sent to ACTION / BHC or CITY by personal delivery, by electronic facsimile, or by certified mail, return receipt requested, postage prepaid in the United States Postal Service at the addresses set forth below.
Notice shall be deemed effective upon delivery or transmission if delivered or sent by facsimile and on the third (3rd) day after mailing. The following names, titles, addresses and telephone numbers are designated by the parties:
Andrea Manzo, Executive Director
Action Council
295 Main Street, Suite 500
Packet Page 109
4
Salinas CA 93901
Telephone: 831.783.1244 ext 106
Fax: 831.783.1276
Nicolas Borges
CITY OF SEASIDE
Acting City Manager
440 Harcourt Avenue
Seaside, CA 93955
6. ACTION / BHC shall keep full and detailed accounts and exercise such controls as may be necessary for proper financial management under this MOU; the accounting and control systems shall be satisfactory to CITY. CITY and ACTION / BHC’ auditor shall be afforded access to the ACTION / BHC’ records, books, correspondence and other data relating to this MOU. ACTION / BHC shall preserve these records, books, correspondence and other data relating to this agreement for a period of four (4) years after final payment, or for such longer period as may be required by law. In addition, ACTION / BHC agrees to make said records, books correspondence and other data relating to this MOU available to CITY at CITY’S principle place of business upon seventytwo (72) hours advance written notice. CITY shall at all times have the right to inspect the work, services, or materials. ACTION / BHC shall furnish all reasonable aid and assistance required by CITY for the proper examination of the work or services and all parts thereof. Such inspection shall not relieve ACTION / BHC from any obligation to perform said work or services strictly in accordance with the specifications or any modifications thereof and in compliance with the law.
7. ACTION / BHC shall provide CITY upon request, and/or upon completion of the program, with electronic files and copies of any documentation of program results to CITY at CITY’S principal of business.
8. The parties shall comply with all applicable federal, state and local laws and regulations in performing this agreement.
Packet Page 110
5
IN WITNESS WHEREOF, the parties hereto have caused this Memorandum of Understanding to be executed on _________________.
CITY OF SEASIDE ACTION COUNCIL
By: ________________________ By: _________________________ Nicolas Borges Andrea Manzo
Its: Acting City Manager Its: Executive Director
Packet Page 111
6
EXHIBIT A
Community Social Services Grant Reporting Guidelines
Quarterly Invoice Submission Guidelines
Follow up documentation must be provided to show how grant funding was spent, including the 10% match.
Please send an invoice with supporting documentation to [email protected] The invoice detailing spending must be written on your organizations letterhead. Please be sure to note which billing cycle your documentation is supporting:
o Q1 – July 2024 – September 2024
o Q2 – October 2024 – December 2024
o Q3 – January 2025 – March 2025
o Q5 – April 2025 – June 2025
Be sure to include your CSS grant reimbursement total on your invoice. Be sure to include your match funds total on your invoice. Specifying whether it’s a cash match or in kind match per your contract agreement.
Attach all receipts, supporting documentation and proof of your expenses, i.e. employee pay stubs, grocery receipts for your CSS program.
Please include the name/ title and signature of the person submitting the invoice.
Quarterly Report Submission Guidelines
Please submit a brief narrative on your program accomplishments, challenges and special events. Include any pictures that Seaside can use for publication.
Invoice / Quarterly Reporting Period Due Date
Packet Page 112
7
**Program Starts** July 18, 2024
1 st Quarter Invoice Submission August 10, 2024
(July, August, September)
1 st Quarter back up documentation September 30, 2024
1 st Quarter Report submission
2nd Quarter Invoice Submission
(October, November, December) November 10,2024
Status Report to Council December 19, 2024
2 nd Quarter back up documentation December 31, 2024
2 nd Quarter Report submission
3rd Quarter Invoice Submission February 10, 2025
(January, February, March)
3 rd Quarter back up documentation March 31, 2025
3 rd Quarter report submission
4th Quarter Invoice Submission May 10, 2025
(April, May, June)
4 th Quarter back up documentation June 30, 2025
4 th Quarter report submission (final)
Packet Page 113
8
Final Report to Council August 21, 2025
4 th Quarter back up documentation January 2, 2025
4 th Quarter report submission (final)
Final Report to Council January 16, 2025
Packet Page 114
CITY OF SEASIDE
STAFF REPORT
Item No.: 8.I.
TO: City Council
FROM: Nicholas Borges, Acting City Manager
BY: Kirstin van Gend, Administrative Analyst II
Nisha Patel, Public Works Director/City Engineer
DATE: July 25, 2024
SUBJECT: ADOPT A RESOLUTION AUTHORIZING THE FINANCE DIRECTOR TO AMEND THE FISCAL YEAR 2024-2025 BUDGET IN THE
AMOUNT OF $55,660.00 FOR THE CITY'S COST SHARING
BASED UPON THE MEMORANDUM OF UNDERSTANDING WITH
REGEN MONTEREY
RECOMMENDATION
Adopt a resolution authorizing the Finance Director to amend the Fiscal Year 2024-2025 Budget in the amount of $55,660.00 for the City's cost sharing based upon the Memorandum of Understanding with ReGen Monterey.
BACKGROUND
At the June 6, 2024, meeting, City Council adopted a Resolution authorizing an Amendment to the Memorandum of Understanding (MOU) between ReGen Monterey and its member agencies regarding the costs of implementing organic waste recycling laws. Each ReGen Monterey member agency pays a proportion based on the tasks applicable to their jurisdiction and their population. The proportional amount for the City of Seaside (Exhibit B) to pay is $92,660.00 in Fiscal Year 2024-2025. The payment covers program administration, public education, monitoring, reporting and edible food recovery capacity building, and program administration and outreach required by SB 1383 as well as Franchise Agreement oversight for jurisdictions using Greenwaste Recovery such as the City of Seaside. The payment is funded through the Franchise Fees collected from Greenwaste Recovery.
ReGen Monterey splits the billing into two invoices per year, charging only costs incurred up to the amount approved in the MOU ($92,660.00). Historically, this MOU Packet Page 115
Item No. 8.I. Page 2 of 2
has been paid out of the City Manager's office, Consultant account (account # 100- 2010-1030). During budget preparations this year, $37,000.00 was budgeted, which was calculated based on only one of the previous year's invoices instead of the actual amount in the MOU. Therefore, the amount in the adopted budget will not cover the full cost of this agreement. An additional $55,660.00 is needed to cover the City's shared cost per the MOU and approved by Council on June 6, 2024.
FISCAL IMPACT
The proportional amount for the City of Seaside for the ReGen Monterey SB 1383 Memorandum of Understanding is $92,660.00. The Fiscal Year 2024-2025 Budget includes $37,000.00 and an additional $55,660.00 is to be appropriated from the General Fund to Account No. 100-2010-1030 (City Manager's Consultant account), which is paid from the Franchise Fees collected from Greenwaste Recovery.
ATTACHMENTS
1. Resolution
2. Exhibit B - Annual Proportionate Shares & Costs
Reviewed for Submission to the City Council by:
________________________________________
Nicholas Borges, Acting City Manager
Packet Page 116
Meeting Date: 7/25/24
Item #: X.X.
RESOLUTION NO. 24-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEASIDE AUTHORIZING THE FINANCE DIRECTOR TO AMEND THE FISCAL YEAR 2024- 2025 BUDGET IN THE AMOUNT OF $55,660.00 FOR THE CITY'S COST
SHARING BASED UPON THE MEMORANDUM OF UNDERSTANDING WITH
REGEN MONTEREY
WHEREAS, on June 6, 2024, the City Council approved an Amendment to the Memorandum of Understanding between ReGen Monterey and its member agencies regarding the costs of implementing organic waste recycling laws; and WHEREAS, the proportional amount for the City of Seaside to pay is $92,660.00; and
WHEREAS, the amount owed is paid from the General Fund, funded through the Franchise Fees collected from Greenwaste Recovery; and WHEREAS, the amount is paid out of the City Manager's office, Consultant account, and the Fiscal Year 2024-2025 Budget is $37,000.00.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Seaside does hereby approve a budget amendment appropriating $55,660.00 from the General Fund to the City Manager's Consultant account (100-2010-1030) for the SB 1383 Compliance Assistance per the Memorandum of Understanding with ReGen Monterey for Fiscal Year 2024/2025.
PASSED AND ADOPTED at a special meeting of the City Council of the City of Seaside duly held on the 25th day of July 2024 by the following vote:
AYES: COUNCIL MEMBERS
NOES: COUNCIL MEMBERS
ABSENT: COUNCIL MEMBERS
ABSTAIN: COUNCIL MEMBERS
APPROVED:
_______________________________
Ian N. Oglesby, Mayor
ATTEST:
______________________________
Packet Page 117
-2
Dominique L. Davis, City Clerk
APPROVED TO FORM:
______________________________
Sheri L. Damon, City Attorney
Packet Page 118
16 EXHIBIT B
MEMBER AGENCIES’ ANNUAL PROPORTIONATE SHARES & COSTS*
FY 2024-2025
*Member Agencies’ proportionate costs subject to adjustment annually in accordance with any change in scope and total costs. Costs “with minimums” will be utilized.
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CITY OF SEASIDE
STAFF REPORT
Item No.: 8.J.
TO: City Council
FROM: Nicholas Borges, Acting City Manager
BY: Nisha Patel, Public Works Director/City Engineer
DATE: July 25, 2024
SUBJECT: ADOPT A RESOLUTION AUTHORIZING AN EMERGENCY WATER
INTERTIE AND TRANSFER AGREEMENT BETWEEN MARINA
COAST WATER DISTRICT AND CITY OF SEASIDE
RECOMMENDATION
Adopt a resolution authorizing the City Manager to execute an Emergency Water Intertie and Transfer Agreement between Marina Coast Water District and City of Seaside.
BACKGROUND
The City of Seaside has 32,000 residents per the last census. Seaside Municipal Water Well (SMWS) serves 2947 residents (799 connections) in Seaside. SMWS serves 9% of the City’s population and has one active potable (drinking) water well. It is called Water Well No. 4, and it is located at Juarez Street across from the street from 1761 Juarez Street. The State Water Resources Control Board – Division of Drinking Water requires that any community water system using only groundwater shall have a minimum of two approved sources. The system shall be capable of meeting maximum day demand (MDD) with the highest-capacity source off line per California Code of Regulations Title 22, Section 64554(c). SMWS does not have a second drinking water well, at this time.
Currently, if SMWS has a problem with its potable well, it needs to obtain water from California American Water (CalAm) through an intertie at LaSalle Avenue and Juarez Street or LaSalle Avenue and Lincoln Street. In May 2023, CalAm relayed to the City they cannot guarantee water to SMWS if and when there is a malfunction with the SMWS potable water well because it may not have the water capacity. Their first obligation is to provide water to its own customers. They may not have the water capacity to serve SMWS in an emergency situation. The City needs to have a back-up potable water well constructed. The City is designing a back-up potable water well and Packet Page 120
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seeking funding for its construction. However, the completion of design and construction would take at least a couple years to complete.
City of Seaside staff coordinated with Marina Coast Water District (MCWD) for design and construction of an intertie with their system so that in the event of an emergency Seaside could obtain potable water for direct use. Design of the intertie was completed in early June. The project was released for construction bids on June 13, 2024, and bids were received on July 9th. Award of the construction agreement is being considered by the City Council for approval at this July 25th Council Meeting.
For the City to use water through the intertie, the City needs to have an agreement with the MCWD. MCWD developed the attached Emergency Water Intertie and Transfer Agreement. The main points of the Agreement are:
1. MCWD is willing to provide a limited amount of potable groundwater on an emergency basis subject to the terms and conditions set forth in this Agreement.
2. MCWD may provide up to 500 GPM of potable water on an emergency basis subject to the statutory exemption for “specific actions necessary to prevent or mitigate an emergency” found in Public Resources Code section 21080, subdivision (b)(4) and California Code of Regulations, tit. 14, section 15269 or other applicable CEQA exemptions.
3. Upon delivery of MCWD water to the Seaside system, Seaside shall cause all other interties to the Seaside system to be secured and air gapped or locked shut with MCWD locks to the extent possible.
4. The transfer of any water received under this Agreement to another entity for delivery to that entity’s customers is strictly prohibited.
5. The water delivered under this agreement will be used exclusively for domestic potable use within the Seaside-owned municipal water system. MCWD shall have the exclusive right to own and recapture any and all water delivered under this Agreement that is deemed to transfer into the stormwater system, percolate into the groundwater aquifer, or gather into the wastewater collection system, to the extent allowed and specifically provided for by state or federal law.
6. The intertie shall be located at San Pablo Avenue at Nadina Street.
7. Seaside agrees to pay MCWD’s monthly fixed charge and the volumetric charge for water delivered to the Point of Delivery at the Ord Community potable water rate per HCF in effect at the time of each delivery, plus Twenty five Percent (25.0%).
8. Seaside’s authorized place of use of any water transferred to it under this Agreement shall be limited for use within the Seaside Municipal Water System.
9. Seaside agrees to obtain any and all required governmental and regulatory approvals for this Agreement.
10. MCWD customer demands shall have priority over delivery of potable water to Seaside pursuant to this Agreement. MCWD does not guarantee pressure, quantity, or continuity of water service to Seaside Municipal Water System customers.
The City Attorney and City Engineer worked on amendments to the Agreement with Packet Page 121
Item No. 8.J. Page 3 of 3
MCWD's staff and counsel after the initial agreement was presented. There is one point that City staff and MCWD staff and their legal counsel are still not in agreement with. In regard to the language about MCWD having the right to own and recapture any and all water delivered and paid for by SMWS under the Agreement, MCWD disagrees with the language "to the extent allowed and specifically provided for by state or federal law".
Otherwise, the language of the Intertie Agreement appears to be acceptable. City staff and the City Attorney are recommending that the Council approve the agreement in substantially the form as attached with authority granted to the City Attorney to make modifications consistent with the Council's direction.
FISCAL IMPACT
The cost for water from MCWD is less than what the SMWS charges their customers.
There is no financial or water credit impact to the City.
ATTACHMENTS
1. Resolution
2. Exhibit A - Emergency Water Intertie and Transfer Agreement Reviewed for Submission to the City Council by:
________________________________________
Nicholas Borges, Acting City Manager
Packet Page 122
Meeting Date: 07/25/24
Item #: x.x.
RESOLUTION NO. 24-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEASIDE
AUTHORIZING AN EMERGENCY WATER INTERTIE AND TRANSFER
AGREEMENT BETWEEN MARINA COAST WATER DISTRICT AND CITY OF
SEASIDE
WHEREAS, Seaside Municipal Water System (SMWS) serves 2947 residents in the City of Seaside, and it has only one active potable water well, Well No. 4 on Juarez Street; and
WHEREAS, the State Water Resources Control Board – Division of Drinking Water requires that any community water system using only groundwater shall have a minimum of two approved sources; and
WHEREAS, the water system shall be capable of meeting maximum day demand (MDD) with the highest-capacity source off line per California Code of Regulations Title 22, Section 64554(c); and
WHEREAS, SMWS does not have a second drinking water well; and WHEREAS, when SMWS has a problem with its well it obtains water from California American Water through an intertie at LaSalle Avenue and Juarez Street or LaSalle Avenue and Lincoln Street; and
WHEREAS, CalAm cannot guarantee water to SMWS when there is a malfunction with the SMWS potable water well; and
WHEREAS, SMWS needs to have a back-up potable water well constructed, but it would take at least a couple years to complete; and
WHEREAS, Marina Coast Water District is also adjacent to SMWS and is willing to provide an emergency interconnection; and
WHEREAS, MCWD developed the Emergency Water Intertie and Transfer Agreement as provided with Exhibit A in conjunction with the City Attorney and City staff; and
WHEREAS, the City had an intertie with MCWD designed, and the project was issued for construction bids in June; and
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WHEREAS, Bids for the SMWS to MCWD Intertie Project were received on July 9th; and
WHEREAS, it is prudent for SMWS to enter into the Emergency Water Intertie and Transfer Agreement with MCWD before a construction agreement is awarded; and WHEREAS, award of the construction agreement for construction of the SMWS to MCWD Intertie Project is being considered by the City Council for approval at this July 25th Council Meeting; and
NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Seaside authorizes the City Manager to execute an Emergency Water Intertie and Transfer Agreement between Marina Coast Water District and City of Seaside in substantially a similar form as attached as Exhibit A with authority granted to the City Attorney to make modifications consistent with the Council's direction.
PASSED AND ADOPTED at a special City Council meeting of the City of Seaside duly held on the 25th day of July 2024, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
APPROVED:
_______________________________
Ian N. Oglesby, Mayor
ATTEST:
______________________________
Dominique L. Davis, City Clerk
APPROVED TO FORM:
______________________________
Sheri L. Damon, City Attorney
Packet Page 124
DRAFT JULY 2024 Exhibit A
EMERGENCY WATER INTERTIE AND TRANSFER
between
MARINA COAST WATER DISTRICT
and
CITY OF SEASIDE
This Agreement is entered into effective _____________, 2024, between MARINA COAST WATER DISTRICT, a public entity (“MCWD”), and the CITY OF SEASIDE, a public entity(“Seaside”), singularly, “Party” and jointly, “Parties,” with reference to the following:
1. Purpose. Parties are adjoining water providers and provide municipal and industrial water to their respective water customers. Seaside has informed MCWD that Seaside may need additional potable water for direct use in the event of an emergency and has requested MCWD to provide potable water on an emergency basis from MCWD’s water supply in the event of an emergency. Based on the foregoing, MCWD is willing to provide a limited amount of potable groundwater on an emergency basis subject to the terms and conditions set forth in this Agreement.
2. Water Transfer Amount. If Seaside declares that an emergency to its ability to supply water has occurred and MCWD’s General Manager confirms that the water shortage emergency is due to the failure of one of Seaside’s in-service wells, MCWD may provide up to 500 GPM of potable water on an emergency basis subject to the statutory exemption for “specific actions necessary to prevent or mitigate an emergency” found in Public Resources Code section 21080, subdivision (b)(4) and California Code of Regulations, tit. 14, section 15269 or other applicable CEQA exemptions.
3. Suspension of deliveries by others. As a condition to receive MCWD water under this Agreement and in order to ensure adequate water quality, upon delivery of MCWD water to the Seaside system, Seaside shall cause all other interties to the Seaside system to be secured and air gapped to the extent possible. Should an airgap be infeasible the associated valves will be locked shut with MCWD locks.
4. Export of water. The transfer of any water received under this Agreement to another entity for delivery to that entity’s customers is strictly prohibited.
5. Water Allocation. This Agreement shall not confer upon Seaside any rights to District water supplies. The water delivered under this agreement will be used exclusively for domestic potable uses within the Seaside-owned municipal water system. Except as set forth in the preceding sentence, water supplied hereunder will not be sold, resold, stored, exchanged, or transferred by Seaside. The District shall have the exclusive right to own and recapture any and all water delivered under this Agreement that is deemed to transfer into the stormwater system, percolate into the groundwater aquifer, or gather into the wastewater collection system, to the extent allowed and specifically provided for by state or federal law. .
6. Point of Delivery/Intertie, Metering, and Additional Requirements.
6.01. The Point of Delivery for the water shall be located at San Pablo Avenue at Nadina St, and as depicted in Exhibit “A”, attached hereto. Seaside shall purchase and install at its expense a meter vault with an 8-inch magnetic meter, 8-inch ultrasonic meter, pressure reducing Packet Page 125
DRAFT JULY 2024
2 valves, gate valves and the associated piping and fittings, as shown on the attached plan set. All component makes and models shall be determined by MCWD.
6.02. The facility is located in the San Pablo Avenue right-of-way. A separate easement is not required.
6.03. All improvements up to and including, but not limited to, all meters and other equipment required to be furnished and/or installed under this Agreement shall become the sole property of the MCWD upon acceptance of the work.
6.04. MCWD shall be responsible for all meter and equipment testing prior to acceptance by MCWD and during the duration of this Agreement. Seaside shall reimburse MCWD for all such meter and equipment testing costs.
6.05. All required equipment installation and all required work shall be completed to the satisfaction and acceptance of MCWD before any water will be delivered by MCWD to Seaside under this Agreement.
7. Price. Seaside agrees to pay MCWD’s monthly fixed charge and the volumetric charge for water delivered to the Point of Delivery at the Ord Community potable water rate per HCF in effect at the time of each delivery, plus Twenty five Percent (25.0%). The price includes MCWD’s forgone capacity costs, conveyance costs and additional operations and coordination costs to pump and transport the water to the Point of Delivery. For so long as the meter is in place Seaside will pay MCWD’s then-in-effect fixed water charge. However, should Seaside request the meter be removed and it is removed by MCWD, the monthly fixed water charge will be suspended and be reinstated upon reinstallation of the meter. For any amounts due hereunder, Seaside shall pay MCWD within thirty (30) calendar days from the date of the invoice. Any disputed bills shall be paid in full by Seaside and then resolved through the Dispute Resolution procedure.
8. Place of Use of Transferred Water. The Parties agree that Seaside’s authorized place of use of any water transferred to it under this Agreement shall be limited for use within the Seaside Municipal Water System.
9. Governmental and Regulatory Approvals. Seaside agrees to obtain any and all required governmental and regulatory approvals for this Agreement. Should Seaside request MCWD’s assistance in obtaining any such approvals, Seaside agrees to provide MCWD with a written scope of assistance needed. MCWD will then determine to what extent it can provide such assistance, if any. Seaside agrees to reimburse MCWD for its reasonable expenses in providing any assistance.
10. Delivery of Water is Not Guaranteed. Priority of Water Delivery. MCWD makes no guarantee as to pressure, quantity, or continuity of service and shall not be liable under any circumstances for loss or damage from a deficiency or failure to supply water, without limitation.
MCWD will use reasonable commercial efforts to deliver the water under this Agreement.
Seaside acknowledges and agrees that delivery of potable water to meet MCWD customer demands shall have priority over delivery of potable water to Seaside pursuant to this Agreement.
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3 11. Dispute Resolution.
a. Dispute resolution procedure. If any dispute arises between the Parties as to the proper interpretation or application of this Agreement, the Parties shall resolve the dispute in accordance with this section.
b. Duty to meet and confer. If any dispute under this Agreement arises, the Parties shall first meet and confer in an attempt to resolve the matter. Each Party shall make all commercially reasonable efforts to provide to the other Party all the information that the Party has in its possession that is relevant to the dispute, so that both Parties will have ample information with which to reach a decision.
c. Mediation. If the dispute is not resolved within sixty (60) days after the first meeting under Subsection 11b, then any Party may notify the other Party that the notifying Party elects to submit the dispute to mediation. If the other Party agrees to submit the dispute to mediation, then the Parties will jointly select a mediator. The terms of mediation shall be set by agreement of the Parties and the mediator.
d. Binding Arbitration.
(1) If the dispute is not resolved by meeting and conferring, and mediation does not occur or is unsuccessful, any Party may serve the other Party with a request for binding arbitration by a single neutral arbitrator. The request must set forth the nature of the dispute and the claim or relief sought.
(2) The Parties will jointly select a single arbitrator. If the Parties cannot agree on a person to serve as the arbitrator, the dispute shall be submitted to one neutral arbitrator selected from a list of at least three neutral arbitrators proposed by mutual agreement of the Parties. Each candidate shall have at least five (5) years’ experience with the same or similar type disputes as the dispute or disputes at issue unless the Parties agree otherwise. The Parties agree to select the arbitrator by alternate strikes. The Party who served the request for binding arbitration shall strike first. If the Parties are unable to agree on a single arbitrator, then the Parties shall request the Presiding Judge of the Monterey County Superior Court to appoint an arbitrator who has the above minimum required experience.
(3) The cost of the arbitrator shall be shared equally between the Parties. (4) Unless otherwise agreed by the Parties, the arbitration shall be conducted in accordance with the JAMS Comprehensive Arbitration Rules & Procedures (“Rules”), but not necessarily under the auspices of JAMS. The Parties agree that they will faithfully observe the Rules and will abide by and perform any award rendered by the arbitrator, and that a judgment of the court having jurisdiction may be entered on the award. (5) Notwithstanding the Rules, discovery will be permitted, and the provisions of the California Code of Civil Procedure Section 1283.05 are incorporated herein unless the Parties agree otherwise.
(6) The Parties hereby consent to the jurisdiction of the Monterey County Superior Court for the confirmation, correction or vacation of any arbitration award, except that Packet Page 127
DRAFT JULY 2024
4 nothing in this Agreement is intended to prevent any disputing Party from filing a motion under Code of Civil Procedure Section 394.
(7) The arbitrator may grant any remedy or relief deemed by the arbitrator to be just and equitable under the circumstances, whether or not such relief could be awarded in a court of law. The arbitrator will have no power to award punitive damages or other damages not measured by a Party’s actual damages against any Party. The arbitrator’s award will be deemed final, conclusive and binding to the fullest extent allowed by California law and may be entered as a final judgment in court.
12. This Agreement shall be governed by the laws of the State of California.
13. No Waiver. Failure of either Party to enforce any provision of this Agreement, or to require performance by either other Party of any of the provisions hereof, shall not be construed to waive such provision, nor to affect the validity of this Agreement or any part thereof, or the right of either Party to thereafter enforce each and every provision.
14. Indemnification. Seaside shall defend, indemnify, and hold harmless the MCWD, its board members, officers, agents, representatives, contractors, and employees, including all assisting personnel, from and against (a) all actions, claims, damages, or costs, including attorneys’ fees awarded in any proceedings, challenging MCWD’s approval of this Agreement, this Agreement, or this water transfer and (b) all claims, losses, damages, costs, expenses, and liability, including consequential damages, resulting from injury to or death of person or damage to, or destruction of property, including the loss of the use thereof, arising out of or in any manner connected with the water transfer by the MCWD, excepting only such loss, damage, cost, expense. or liability as may be caused by the gross negligence or willful misconduct of the MCWD’s board members, officers, agents, representatives, contractors, and employees. Seaside shall, at its sole cost and expense, on MCWD’s written request, defend any suit to final judgment asserting a claim covered by this indemnity provision. Seaside’s selection of the defending law firm and lead attorney shall be subject to MCWD’s prior approval, which approval shall not be unreasonably withheld. Seaside shall, upon written request of MCWD pay, or at MCWD 's option reimburse the MCWD for, all reasonable costs for defense of any such action and preparation of any administrative record, including MCWD staff time, costs of transcription and duplication.
MCWD shall retain the right to elect to appear in and defend any such action on its own behalf regardless of any tender under this provision. This indemnification obligation is intended to include, but not be limited to, actions brought by third parties to invalidate any determination made by MCWD under the California Environmental Quality Act (Public Resources Code Section 21000 et seq.) for this agreement or any decisions made by the MCWD relating to the approval of this agreement or this water transfer.
15. Assignment. No Party may sell, transfer, or assign any of its right or interest under this Agreement, in whole or in part.
16. Amendment. This Agreement or any provision hereof may be amended, altered, changed, waived, or terminated only by a writing signed by both Parties.
17. Partial Invalidity. If any one or more of the terms, provisions, covenants or conditions of this Agreement are to any extent declared invalid, unenforceable, void or voidable for any reason whatsoever by a court of competent jurisdiction, the finding or order or decree of which becomes Packet Page 128
DRAFT JULY 2024
5 final, the Parties agree to amend the terms in a reasonable manner to achieve the intention of the Parties without invalidity. If the terms cannot be amended thusly, the invalidity of one or several terms will not affect the validity of the Agreement as a whole, unless the invalid term or terms are of such essential importance to this Agreement that it can be reasonably assumed that the Parties would not have contracted this Agreement without the invalid term or terms. In such case, the Party affected may terminate this Agreement by written notice to the other Party without prejudice to the affected Party’s rights in law or equity.
18. No Third-Party Beneficiaries. Except for the Parties and their respective successors and assigners, nothing in this Agreement, whether express or implied, is intended to confer any rights on any person or entity whatsoever.
19. Entire Agreement. This Agreement is intended by the Parties as a final expression of their agreement and is intended as a complete and exclusive statement of the terms and conditions thereof. Acceptance of or acquiescence in a course of performance rendered under this Agreement shall not be relevant to determine the meaning of this Agreement even though the accepting or acquiescing Party had knowledge of the nature of the performance and opportunity for objection.
20. Further Assurances. Each Party agrees to execute and deliver all further instruments and documents and take all further action that may be reasonably necessary to complete performance of its obligations hereunder and otherwise to effectuate the purposes and intent of this Agreement.
21. Headings. The headings of the sections hereof are inserted for convenience only and shall not be deemed a part of this Agreement.
22. Notices. Any notice, demand, offer, or other written instrument required or permitted to be given pursuant to this Agreement shall be acknowledged by the Party giving such notice, and shall to the extent reasonably practicable be sent by hand delivery, and if not reasonably practicable to send by hand delivery, then by telecopy, overnight courier, electronic mail, or registered mail, in each case to the other Party at the address for such Party set forth below (Note: A Party may change its place of notice by a notice sent to the other Parties in compliance with this section):
If delivered to Seaside:
City Manager
City of Seaside
440 Harcourt Avenue
Seaside, CA 93955
If delivered to MCWD:
General Manager
Marina Coast Water District
11 Reservation Road
Marina, CA 93933
23. No Party Drafter. No Party to this agreement shall be considered its drafter. The provisions of this Agreement shall be construed as a whole according to their common meaning and not strictly for or against any Party.
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6 IN WITNESS WHEREOF, each Party has executed the Agreement with the approval of its governing body as of the latest date written below.
MARINA COAST WATER DISTRICT
_________________________________
By Remleh Scherzinger MBA, CSDM, PE
Title: General Manager
Date
CITY OF SEASIDE
__________________________________
By
Title: City Manager
Date
Packet Page 130
CITY OF SEASIDE
STAFF REPORT
Item No.: 8.K.
TO: City Council
FROM: Nicholas Borges, Acting City Manager
BY: Nisha Patel, Public Works Director/City Engineer
DATE: July 25, 2024
SUBJECT: ADOPT A RESOLUTION APPROVING THE PLANS AND
SPECIFICATIONS FOR SEASIDE MUNICIPAL WATER SYSTEM
TO MARINA COAST WATER DISTRICT INTERTIE PROJECT,
APPROPRIATING $116,203.20 FROM THE SEASIDE MUNICIPAL
WATER SYSTEM FUND TO THE PROJECT, AND AWARDING A
CONSTRUCTION AGREEMENT TO ANDERSON PACIFIC
ENGINEERING CONSTRUCTION, INC. FOR AN AMOUNT NOT TO
EXCEED $304,817.00 AND A TOTAL PROJECT CONSTRUCTION
COST INCLUDING CONTINGENCY OF $350,539.55
RECOMMENDATION
Adopt a resolution approving the plans and specifications for the Seaside Municipal Water System to Marina Coast Water District Intertie Project, appropriating $116,203.20 from the Seaside Municipal Water System (SMWS) Fund to the project budget, awarding a construction agreement to Anderson Pacific Engineering Construction, Inc. for an amount not to exceed $304,817.00, establishing a 15% contingency for a total construction agreement amount not to exceed $350,539.55, and authorizing the City Manager to execute the construction agreement, and approving any amendments, extensions, and change order until completion of the project in accordance with the plans and specification up to the total project construction amount.
BACKGROUND
The Seaside Municipal Water System to Marina Coast Water District Intertie Project consists of inter-connecting two water systems by providing a new 8-inch ductile iron pipeline, pressure-reducing valve station and metering station, with associated valves and instruments. The project is located at the northeast corner of San Pablo Avenue and Nadina Street in Seaside, California.
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Item No. 8.K. Page 2 of 3
Design was completed, and the project was released for bids on June 13, 2024. The plans and specifications as edited by bid addendums are attached. Bids were received from five contractors on July 9, 2024 as follows:
Contractors Bid
Anderson Pacific Engineering Construction, Inc. $304,817.00 Don Chapin Co., Inc. $385,225.00
Monterey Peninsula Engineering $380,500.00
Anderson Pacific Engineering Construction, Inc. was found to be the lowest responsive and responsible bidder, with a total bid of $304,817.00. Anderson Pacific Engineering Construction, Inc. has satisfactorily completed similar construction projects in the Monterey Bay and Santa Cruz areas as the Seaside Municipal Water System (SMWS) to Marina Coast Water District (MCWD) Intertie Project. Staff recommends a construction agreement for this project be awarded to Anderson Pacific Engineering Construction, Inc.
The proposed construction agreement with Anderson Pacific Engineering Construction, Inc., would be for a not to exceed amount of $304,817.00. In addition, a construction agreement contingency of 15%, or $45,722.55 is required for expenses from unforeseeable issues that arise during construction. The engineer's estimate without construction contingency for construction of the project was $232,000.00.
Another expense which has already been approved for the SMWS to MCWD Intertie Project is the Professional Services Agreement (PSA) for an amount up to $51,480.00 with Schaaf & Wheeler for design, bid support, and design services during construction.
The PSA with Schaaf & Wheeler has already encumbered the project budget. The total budget remaining for the Project starting in Fiscal Year 2024/25 is $302,185.00.
Engineering will need $5,000.00 set aside for public notifications and other project related costs, and $62,848.65 for construction management and inspection services.
With the mentioned costs and the construction cost, the total costs for the project this fiscal year amount to $418,388.20.
ENVIRONMENTAL COMPLIANCE
Pursuant to preliminary review of the activities associated with this Council action in accordance with Section 15061 of the California Environmental Quality Act (CEQA) Guidelines. This project is Statutory Exempt under code 15282(k) which exempts the installation of new pipeline or maintenance, repair, restoration, removal, or demolition of an existing pipeline as set forth in Section 21080.21 of the Public Resources Code, as long as the project does not exceed one mile in length. SMWS to MCWD Intertie Project constructs a new pipeline of approximately 50-ft in a street right-of-way.
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Item No. 8.K. Page 3 of 3
FISCAL IMPACT
The FY 2024/25 budget for the MCWD Intertie Project is $302,185.00. There are not sufficient funds in the Project account (No. 401-8910-9570) to fund the construction agreement including contingency in the amount of $350,539.55. An additional budget of $116,203.20 is required for the project from the SMWS fund (Fund 401).
ATTACHMENTS
1. Resolution
2. Construction Agreement
3. Plans
4. Conformed Specifications
Reviewed for Submission to the City Council by:
________________________________________
Nicholas Borges, Acting City Manager
Packet Page 133
Meeting Date: 7/25/24
Item #: X.X.
RESOLUTION NO. 24-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEASIDE
APPROVING THE PLANS AND SPECIFICATIONS FOR SEASIDE MUNICIPAL
WATER SYSTEM TO MARINA COAST WATER DISTRICT INTERTIE PROJECT, APPROPRIATING $116,203.20 FROM THE SEASIDE MUNICIPAL WATER
SYSTEM FUND TO THE PROJECT, AND AWARDING A CONSTRUCTION AGREEMENT TO ANDERSON PACIFIC ENGINEERING CONSTRUCTION, INC.
FOR AN AMOUNT NOT TO EXCEED $304,817.00 AND TOTAL PROJECT CONSTRUCTION COST INCLUDING A 15% CONTINGENCY OF $350,539.55 WHEREAS, the Seaside Municipal Water System to Marina Coast Water District Intertie Project (Project) is an approved City Capital Improvement Project identified in the fiscal year 2024-2025 annual budget; and
WHEREAS, Schaaf & Wheeler Consulting Civil Engineers completed design of the Project on June 13, 2024; and
WHEREAS, the proposed construction of improvements includes a new 8-inch ductile iron pipeline, pressure-reducing valve station and metering station, with associated valves and instruments at the northeast corner of the San Pablo Avenue and Nadina Street Intersection.
WHEREAS, on June 13, 2023, the project was released for construction bids, and on July 9, 2024, three bids were received from Anderson Pacific Engineering Construction, Inc., Don Chapin Co., Inc., and Monterey Peninsula Engineering; and WHEREAS, Anderson Pacific Engineering Construction, Inc. was determined to be the lowest responsive and responsible bid in the amount of $304,817.00; and WHEREAS, an additional amount of $45,722.55 contingency, approximately 15% of the agreement value, should be authorized on an as required basis; and WHEREAS, Anderson Pacific Engineering Construction, Inc. has satisfactorily completed similar construction projects as the Seaside Municipal Water System to Marina Coast Water District Intertie Project in the Monterey Bay and Santa Cruz areas; and WHEREAS, the other expenses of the project this fiscal year include construction management, inspection, materials testing, and public notifications which amount to $67,848.65; and
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WHEREAS, the current total fiscal year 2024/25 budget for MCWD Intertie Project (account no. 401-8910-9570) is $302,185.00, not including encumbrances; and WHEREAS, based upon the services necessary for the Project, an additional budget of $116,203.20 is needed for the project for a total project construction budget of $418,388.20; and
WHEREAS, the project is statutory exempt per under code 15282(k) of CEQA since the project does not exceed one mile of new pipeline installation; it constructs a new pipeline of 50 feet in a street right of way.
NOW THEREFORE BE IT RESOLVED, that the City Council of the City of Seaside approves the conformed plans and specifications for the Seaside Municipal Water System to Marina Coast Water District Intertie Project dated June 2024; and BE IT FURTHER RESOLVED, that the City of Seaside City Council appropriates $116,203.20 from the SMWS fund, fund 401, to the Project; and BE IT FURTHER RESOLVED, that the City of Seaside City Council authorizes the City Manager to execute a construction agreement with Anderson Pacific Engineering Construction, Inc. for an amount not to exceed of $304,817.00; and BE IT FURTHER RESOLVED, that the City Council of the City of Seaside authorizes the City Manager to execute written amendments, extensions, and change orders to the construction agreement up to an additional 15% construction contingency such that the full construction agreement value may not exceed $350,539.55.
PASSED AND ADOPTED at a special City Council meeting of the City of Seaside duly held on the 25th day of July, 2024, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
APPROVED:
________________________________
Ian N. Oglesby, Mayor
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ATTEST:
________________________________
Dominique L. Davis, City Clerk
APPROVED TO FORM:
________________________________
Sheri L. Damon, City Attorney
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Agreement 00 5200 - 1 City of Seaside
SMWS to MCWD Intertie
DOCUMENT 00 5200
AGREEMENT
THIS AGREEMENT, dated this [date] day of [Month], 2024, by and between Anderson Pacific Engineering Construction, Inc. whose place of business is located at 1370 Norman Avenue, Santa Clara CA 95054 (“Contractor”), and the City of Seaside (“Owner”), acting under and by virtue of the authority vested in Owner by the laws of the State of California.
WHEREAS, Owner, by its Resolution No. [insert number] adopted on the 25th day of July, 2024 awarded to Contractor the following Contract:
CONTRACT NUMBER 401-24-84
Seaside Municipal Water System to Marina Coast Water District Intertie located at
San Pablo Avenue and Nadina Street, Seaside, California, 93955 NOW, THEREFORE, in consideration of the mutual covenants hereinafter set forth, Contractor and Owner agree as follows:
ARTICLE 1 - SCOPE OF WORK OF THE CONTRACT
1.01 Work of the Contract
A. Contractor shall complete all Work specified in the Contract Documents, in accordance with the Specifications, Drawings, and all other terms and conditions of the Contract Documents (Work).
1.02 Price for Completion of the Work
A. Owner shall pay Contractor the following Contract Sum, Three Hundred Four Thousand Eight Hundred Seventeen Dollars and Zero Cents ($304,817.00) for completion of Work in accordance with Contract Documents as set forth in Contractor’s Bid, attached hereto.
ARTICLE 2 - COMMENCEMENT AND COMPLETION OF WORK
2.01 Commencement of Work
A. Contractor shall commence Work on the date established in the Notice to Proceed.
B. Owner reserves the right to modify or alter the Commencement Date.
2.02 Completion of Work
A. Contractor shall achieve Substantial Completion of the entire Work within 180 Calendar Days (of which only 30 days are on-site) from the Commencement Date and 15 Calendar Days following substantial completion to achieve Final Completion.
ARTICLE 3 - PROJECT REPRESENTATIVES
3.01 Owner’s Project Manager
A. Owner has designated Nisha Patel as its Project Manager to act as Owner’s Representative in all matters relating to the Project.
B. City Manager shall have final authority over all matters pertaining to the Contract Documents and shall have sole authority to modify the Contract Documents on behalf of Owner, to accept work, and to make decisions or actions binding on Owner, and shall have sole signature authority on behalf of Owner.
C. Owner may assign all or part of the Project Manager’s rights, responsibilities and duties to a Construction Manager, or other Owner Representative.
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Agreement 00 5200 - 2 City of Seaside
SMWS to MCWD Intertie
3.02 Architect/Engineer
A. Schaaf & Wheeler, Consulting Civil Engineers furnished the Plans and Specifications and shall have the rights assigned to Architect/Engineer in the Contract Documents.
ARTICLE 4 - LIQUIDATED DAMAGES FOR DELAY IN COMPLETION OF WORK
4.01 Liquidated Damage Amounts
A. As liquidated damages for delay Contractor shall pay Owner Three Hundred Dollars ($300.00) for each Day that expires after the time specified herein for Contractor to achieve Substantial Completion of the entire Work, until achieved.
B. As liquidated damages for delay Contractor shall pay Owner Three Hundred Dollars ($300.00) for each Day that expires after the time specified herein for Contractor to achieve Final Completion of the entire Work, until achieved.
4.02 Scope of Liquidated Damages
A. Measures of liquidated damages shall apply cumulatively.
B. Limitations and stipulations regarding liquidated damages are set forth in Document 00 7200 (General Conditions).
ARTICLE 5 - CONTRACT DOCUMENTS
5.01 Contract Documents consist of the following documents, including all changes, Addenda, and Modifications thereto:
Document 00 5100 Notice of Award
Document 00 5200 Agreement
Document 00 5500 Notice to Proceed
Document 00 6113.13 Construction Performance Bond
Document 00 6113.16 Construction Labor and Material Payment Bond Document 00 6290 Escrow Agreement for Security Deposits Document 00 6325 Substitution Request Form
Document 00 6530 Release of Claims
Document 00 6536 Guaranty
Document 00 7200 General Conditions
Document 00 7316 Supplementary Conditions – Insurance
Document 00 9113 Addenda
General Requirements Document 01 1100 through 01 7700
Project Plans, SMWS to MCWD Intertie, consisting of sheets 1 though 8.
5.02 There are no Contract Documents other than those listed above. The Contract Documents may only be amended, modified or supplemented as provided in Document 00 7200 (General Conditions).
ARTICLE 6 - MISCELLANEOUS
6.01 Terms and abbreviations used in this Agreement are defined in Document 00 7200 (General Conditions) and Section 01 4200 (References and Definitions) and will have the meaning indicated therein.
6.02 It is understood and agreed that in no instance are the persons signing this Agreement for or on behalf of Owner or acting as an employee, agent, or representative of Owner, liable on this Agreement or any of the Contract Documents, or upon any warranty of authority, or otherwise, and it is further understood and agreed that liability of Owner is limited and confined to such liability as authorized or imposed by the Contract Documents or applicable law.
6.03 In entering into a public works contract or a subcontract to supply goods, services or materials pursuant to a public works contract, Contractor or Subcontractor offers and agrees to assign to the Packet Page 138
Agreement 00 5200 - 3 City of Seaside
SMWS to MCWD Intertie
awarding body all rights, title and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. §15) or under the Cartwright Act (Chapter 2 (commencing with §16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services or materials pursuant to the public works contract or the subcontract. This assignment shall be made and become effective at the time Owner tenders final payment to Contractor, without further acknowledgment by the parties.
6.04 Copies of the general prevailing rates of per diem wages for each craft, classification, or type of worker needed to execute the Contract, as determined by Director of the State of California Department of Industrial Relations, are deemed included in the Contract Documents and on file at Owner’s Office,and shall be made available to any interested party on request. Pursuant to California Labor Code §§ 1860 and 1861, in accordance with the provisions of Section 3700 of the Labor Code, every contractor will be required to secure the payment of compensation to his/her employees. Contractor represents that it is aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that Code, and Contractor shall comply with such provisions before commencing the performance of the Work of the Contract Documents.
6.05 During the term of this Agreement, Contractor warrants that it is currently registered with the Department of Industrial Relations and qualified to perform public work consistent with Labor Code section 1725.5. Contractor further warrants that any subcontractors who are subject to Public Contract code section 4104, are registered and qualified to perform public work consistent with Labor Code section 1725.5.
6.06 This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.
6.07 This Agreement and the Contract Documents shall be deemed to have been entered into in the County of Monterey, State of California, and governed in all respects by California law (excluding choice of law rules). The exclusive venue for all disputes or litigation hereunder shall be in the Superior Court for the County of Monterey.
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Agreement 00 5200 - 4 City of Seaside
SMWS to MCWD Intertie
IN WITNESS WHEREOF the parties have executed this Agreement the day and year first above written.
CONTRACTOR: [CONTRACTOR’S NAME] OWNER: The City of Seaside By: ______________________________ By:
(Signature) Nicholas Borges
Acting City Manager
______________________________
(Print Name)
Its: _______________________________
Title (If Corporation: Chairman, President
or Vice President)
Attest:
Dominique L. Davis
City Clerk
By: ______________________________
(Signature)
______________________________
(Name)
Its: _______________________________
Title (If Corporation: Secretary, Assistant
Secretary, Chief Financial Officer or
Assistant Treasurer
END OF DOCUMENT
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GENERAL NOTES, LEGEND AND ABBREVIATIONS AAS
ALJ
AAS
2 G-2
SHEET
DATE:
NO REVISIONS DATE APPR
2 1
3 4
5 6
SCALE:
DESIGN:
DRAWN:
CHECKED:
6/7/2024
(831) 883-4848
Salinas, CA 93907-2348
3 Quail Run Circle, Suite 101
CONSULTING CIVIL ENGINEERS
Schaaf Wheeler CITY OF SEASIDE
440 HARCOURT AVENUE
SEASIDE, CA 93955
(831)899-6827
SMWS TO MCWD INTERTIE
OF 8
AS SHOWN
UNDERGROUND SERVICE ALERT
CALL: TOLL FREE
1-800
227-2600
TWO WORKING DAYS
BEFORE YOU DIG
GENERAL NOTES
1. SHOULD IT APPEAR THAT THE WORK TO BE PERFORMED OR ANY MATTER RELATIVE THERETO, IS NOT
SUFFICIENTLY DETAILED OR EXPLAINED ON THESE PLANS, THE CONTRACTOR SHALL CONTACT THE OWNER AT (831) 899-6884WITH ANY QUESTIONS OR DISCREPANCIES. ANY REVISIONS REQUIRE OWNER'S APPROVAL BEFORE PROCEEDING WITH REVISED PLANS.
2. CONSTRUCTION CONTRACTOR AGREES THAT IN ACCORDANCE WITH GENERALLY ACCEPTED CONSTRUCTION
PRACTICES, THE CONSTRUCTION CONTRACTOR SHALL BE REQUIRED TO ASSUME SOLE AND COMPLETE
RESPONSIBILITY OF THE JOB SITE CONDITIONS DURING THE COURSE OF CONSTRUCTION OF THE PROJECT, INCLUDING SAFETY OF ALL PERSONS AND PROPERTY; THAT THIS REQUIREMENT SHALL BE MADE TO APPLY
CONTINUOUSLY AND NOT BE LIMITED TO NORMAL WORKING HOURS, AND CONSTRUCTION CONTRACTOR
FURTHER AGREES TO DEFEND, INDEMNIFY AND HOLD THE CIVIL ENGINEER AND THE OWNER HARMLESS
FROM ANY AND ALL LIABILITY, REAL OR ALLEGED, IN CONNECTION WITH THE PERFORMANCE OF THE WORK ON THE PROJECT, EXCEPTING LIABILITY ARISING FROM THE SOLE NEGLIGENCE OF THE CIVIL ENGINEER.
3. CONTRACTOR SHALL POSSESS A VALID CLASS A - GENERAL ENGINEERING CONTRACTOR LICENSE AT THE TIME THE CONTRACT IS AWARDED AND SHALL MAINTAIN THROUGHOUT THE LENGTH OF CONTRACT.
4. CONTRACTOR SHALL POST EMERGENCY TELEPHONE NUMBERS AT THE JOB SITE FOR PUBLIC WORKS, AMBULANCE, POLICE AND FIRE DEPARTMENTS.
5. CONTRACTOR SHALL CONFORM TO THE RULES AND REGULATIONS OF THE STATE CONSTRUCTION SAFETY ORDERS PERTAINING TO EXCAVATION AND TRENCHING. CONTRACTOR SHALL BEAR FULL RESPONSIBILITY FOR TRENCH SHORING DESIGN AND INSTALLATION.
6. EXCAVATIONS SHALL BE ADEQUATELY SHORED, BRACED AND SHEETED SO THAT THE EARTH WILL NOT SLIDE
OR SETTLE AND SO THAT ALL EXISTING IMPROVEMENTS OF ANY KIND WILL BE FULLY PROTECTED FROM DAMAGE. ANY DAMAGE RESULTING FROM A LACK OF ADEQUATE SHORING, BRACING AND SHEETING SHALL
BE THE RESPONSIBILITY OF THE CONTRACTOR AND HE SHALL EFFECT NECESSARY REPAIRS OR RECONSTRUCTION AT HIS OWN EXPENSE. WHERE THE EXCAVATION FOR A CONDUIT TRENCH, STRUCTURE
AND/OR BORING AND JACKING PIT IS REQUIRED, THE CONTRACTOR SHALL CONFORM TO THE APPLICABLE CONSTRUCTION SAFETY ORDERS OF THE DIVISION OF INDUSTRIAL SAFETY OF THE STATE OF CALIFORNIA.
THE CONTRACTOR SHALL ALWAYS COMPLY WITH OSHA REQUIREMENTS.
7. INFORMATION CONCERNING EXISTING UTILITIES IS NOT GUARANTEED; LOCATIONS SHOWN ON THE PLANS ARE APPROXIMATE ONLY. DISTRICT DOES NOT GUARANTEE THE ACCURACY, COMPLETENESS, LOCATION,
OR THE EXISTENCE OR NONEXISTENCE OF ANY UTILITY PIPE OR STRUCTURE WITHIN THE LIMITS OF THIS PROJECT. THE CONTRACTOR IS REQUIRED TO TAKE ALL DUE PRECAUTIONARY MEANS NECESSARY TO PROTECT UTILITY LINES, PIPES, OR STRUCTURES.
8. CONTRACTOR SHALL REQUEST THAT UNDERGROUND FACILITIES BE LOCATED AND MARKED IN THE FIELD A MINIMUM OF 48 HOURS PRIOR TO THE START OF CONSTRUCTION BY CALLING UNDERGROUND SERVICE ALERT (USA) AT 800.227.2600.
9. CONTRACTOR SHALL POTHOLE, EXCAVATE, AND EXPOSE ALL UTILITY CROSSINGS OR CONNECTIONS AFFECTED BY THE WORK. ALL EXISTING UTILITIES SHALL BE ADEQUATELY SUPPORTED AND PROTECTED TO THE SATISFACTION OF THE DISTRICT. IN THE EVENT OF DAMAGE TO ANY UTILITY OCCASIONED BY THE
CONTRACTOR OPERATIONS, THE CONTRACTOR, AT HIS SOLE COST AND EXPENSE, WILL IMMEDIATELY CAUSE REPAIRS TO BE MADE TO THE SATISFACTION OF THE AFFECTED UTILITY. NOTIFY THE PROJECT ENGINEER OF ANY ADJUSTMENTS NECESSITATED BY WAY OF CONFLICT WITH EXISTING UTILITIES.
10. CONTRACTOR SHALL PROVIDE ALL LIGHTS, SIGNS, BARRICADES, FLAG MEN, CONES OR OTHER DEVICES NECESSARY TO PROVIDE FOR PUBLIC SAFETY IN ACCORDANCE WITH THE SPECIFICATIONS.
11. MAINTAIN ONE-WAY TRAFFIC ON PUBLIC AND PRIVATE ROADS, PAVED OR UNPAVED, ON WHICH WORK IS
BEING PERFORMED DURING WORKING HOURS, OR COORDINATE WITH OWNER TO PROVIDE AN ACCEPTABLE DETOUR ROUTE AROUND THE WORKING AREA. MAINTAIN NORMAL TRAFFIC TRAVEL WIDTH DURING NON-WORKING HOURS. REFER TO ENCROACHMENT PERMITS, LICENSES, EASEMENT CONDITIONS AND TRAFFIC PLANS, WHERE APPLICABLE, AS INCLUDED IN THE SPECIFICATIONS.
12. THE CONTRACTOR SHALL PROVIDE FOR INGRESS AND EGRESS FOR ANY PRIVATE PROPERTY ADJACENT TO THE WORK AREA THROUGHOUT THE PERIOD OF CONSTRUCTION.
13. CONTRACTOR SHALL REPLACE, AT HIS EXPENSE, ALL TREES, SHRUBS, LAWNS, FENCES, IRRIGATION
SYSTEMS AND IMPROVEMENTS WHICH ARE TO REMAIN INTACT BUT HAVE BEEN REMOVED OR DAMAGED DURING CONSTRUCTION.
14. ALL PERMANENT IMPROVEMENTS REMOVED OR DAMAGED BY THE CONTRACTOR SHALL BE RESTORED TO
THEIR ORIGINAL LOCATION AND CONDITION BY THE CONTRACTOR USING NEW MATERIALS AS DIRECTED BY THE ENGINEER.
15. ALL SURPLUS AND UNSUITABLE MATERIAL SHALL BE REMOVED FROM THE SITE AND PUBLIC RIGHT-OF-WAY.
16. THE CONTRACTOR SHALL TAKE ALL NECESSARY MEASURES TO KEEP PUBLIC STREETS FREE FROM DIRT AND DEBRIS. SHOULD ANY DIRT OR DEBRIS BE DEPOSITED IN PUBLIC RIGHT-OF-WAY, THE CONTRACTOR SHALL REMOVE IT IMMEDIATELY.
17. OVERNIGHT PARKING OF CONSTRUCTION EQUIPMENT ON SITE OR IN THE STREET RIGHT-OF-WAY SHALL NOT BE PERMITTED, EXCEPT AT LOCATION(S) APPROVED BY THE CITY.
18. CONTRACTOR SHALL OBTAIN CITY OF SEASIDE ENCROACHMENT PERMITS FOR WORK WITHIN PUBLIC RIGHT-OF-WAY AND EASEMENTS. CONTRACTOR IS RESPONSIBLE FOR ANY/ALL PERMITS AND ASSOCIATED FEES FOR ENTRY OR USE OF PRIVATE PROPERTY.
19. THE CONTRACTOR'S ATTENTION IS DIRECTED TO THE REQUIREMENTS OF THE DIVISION OF INDUSTRIAL SAFETY PERTAINING TO "CONFINED SPACES". ANY MANHOLE, CULVERT, DROP INLET OR TRENCH (WHICH COULD CONTAIN AIR) THAT IS NOT READILY VENTILATED MAY BE CONSIDERED A "CONFINED SPACE".
20. THE CONTRACTOR SHALL NOT DESTROY ANY PERMANENT SURVEY POINTS. ANY PERMANENT MONUMENTS
OR POINTS DESTROYED SHALL BE REPLACED BY A LICENSED ENGINEER OR LICENSED SURVEYOR AT THE CONTRACTOR'S EXPENSE.
21. THE CONTRACTOR SHALL BE RESPONSIBLE FOR PREVENTING AN AIRBORNE DUST NUISANCE FROM THE
CONSTRUCTION SITE BY WATERING AND/OR TREATING THE SITE IN SUCH A MANNER TO LIMIT THE EXTENT OF AIRBORNE DUST PARTICLES.
22. SITE WORK HOURS ARE 8:00 A.M. TO 5:00 P.M. MONDAY THRU FRIDAY. NO GRADING WORK SHALL BE PERFORMED ON SATURDAYS, SUNDAYS OR OBSERVED NATIONAL HOLIDAYS.
23. CONTRACTOR IS RESPONSIBLE FOR CONSTRUCTION SITE STORM WATER POLLUTION PREVENTION AND IMPLEMENTING NECESSARY BEST MANAGEMENT PRACTICES. EROSION CONTROL MEASURES SHALL BE IN PLACE AT THE END OF EACH WORKING DAY. WET SEASON CONTROLS ARE REQUIRED (MINIMUM) BETWEEN OCTOBER 15 AND APRIL 15.
24. THE CONTRACTOR SHALL COMPLY WITH ALL RULES, REGULATIONS AND PROCEDURES OF THE NATIONAL
POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES) FOR MUNICIPAL,
CONSTRUCTION AND INDUSTRIAL ACTIVITIES AS PROMULGATED BY THE CALIFORNIA STATE WATER RESOURCES CONTROL BOARD OR ANY OF ITS' REGIONAL WATER QUALITY CONTROL BOARDS. REFER TO THE
FOLLOWING GENERAL PERMITS
a. WQO 2022-0057-DWQ, GENERAL PERMIT FOR STORM WATER DISCHARGES ASSOCIATED WITH
CONSTRUCTION AND LAND DISTURBANCE ACTIVITIES
b. WQO 2013-0001-DWQ, GENERAL PERMIT FOR STORM WATER DISCHARGES FROM SMALL MUNICIPAL SEPARATE STORM SEWER SYSTEMS (MS4)
25. ALL WORK SHALL BE COMPLETED IN ACCORDANCE WITH THESE PLANS AND SPECIFICATIONS. THE
FOLLOWING LIST OF STANDARDS ARE/OR SPECIFICATIONS ARE INCORPORATED INTO THESE PLANS BY REFERENCE. DESIGN AND CONSTRUCTION OF ALL IMPROVEMENTS SHALL COMPLY WITH ALL APPLICABLE STANDARDS INCLUDING:
a. MCWD STANDARD DETAILS AND SPECIFICATIONS
b. CITY OF SEASIDE MUNICIPAL CODE
c. CITY OF SEASIDE STANDARD DETAILS AND SPECIFICATIONS
d. STANDARD SPECIFICATIONS, STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION, 2023 EDITION e. STANDARD PLANS, STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION (CALTRANS), 2023 EDITION
26. IF ARCHAEOLOGICAL RESOURCES OR HUMAN REMAINS ARE DISCOVERED DURING CONSTRUCTION, THE COUNTY CORONER SHALL BE NOTIFIED AND WORK SHALL BE HALTED TO WITHIN 150-FEET OF THE FIND UNTIL IT CAN BE EVALUATED BY A QUALIFIED PROFESSIONAL ARCHAEOLOGIST. IF THE FIND IS SIGNIFICANT, APPROPRIATE MITIGATION MEASURES SHALL BE FORMULATED AND IMPLEMENTED.
27. THE CONTRACTOR SHALL SUBMIT TWO SETS OF 'RED-LINE” AS-BUILT PLANS TO THE OWNER PRIOR TO FINAL ACCEPTANCE OF THE IMPROVEMENTS.
28. RECORD DRAWING OF THE EXISTING WATER MAIN IN SAN PABLO AVENUE IS PROVIDED FOR REFERENCE.
LEGEND ABBREVIATIONS
CATCH BASIN / DRAIN INLET / AREA DRAIN
WATER METER
FENCE
CONCRETE
UNDERGROUND GAS
SANITARY SEWER
SIGN
VALVE
CENTERLINE
MANHOLE
JOINT TRENCH
STORM DRAIN
WATER
BUILDING LINE
BENCHMARK / SOIL BORING
EDGE OF PAVEMENT
UTILITY BOX (SIZE VARIES)
NATIVE SOIL
ABANDONED PIPE
DEMOLITION
DESCRIPTION EXISTING PROPOSED
FORCEMAIN
AGGREGATE BASE
ASPHALT CONCRETE (SECTION)
STORM DRAIN INFILTRATION
IMPORT NATIVE FILL
℄
BOLLARD
ASPHALT CONCRETE (PLAN)
CRUSHED ROCK
TELEPHONE
ELECTRICAL
OVER HEAD ELECTRICAL
AB ANCHOR BOLT, AGGREGATE BASE
AC ASPHALTIC CONCRETE
APPROX APPROXIMATE
AVAR AIR VACUUM AIR RELEASE
BFP BACK FLOW PREVENTER
BM BENCHMARK
CI, CIP CAST IRON PIPE
CL CENTERLINE
CMU CONCRETE MASONRY UNIT
CONC CONCRETE
CONT CONTINUED
CPLNG COUPLING
CY CUBIC YARDS
CU COPPER
DI, DIP DUCTILE IRON PIPE
Ø, DIA DIAMETER
EB ELECTRIC BOX
E, ELEC ELECTRIC
EL, ELEV ELEVATION
ELL ELBOW
EV ELECTRIC VAULT
FF FINISHED FLOOR
FG FINISHED GRADE
FL FLANGE
FM FORCE MAIN
FT FEET
FOC FACE OF CURB
G GAS
GALV GALVANIZED
GEN GENERATOR
GPM GALLONS PER MINUTE
GRN GROUND
GV GATE VALVE
HB HOSE BIB
HDPE HIGH DENSITY POLYETHYLENE
HOR HORIZONTAL
HP HORSE POWER
IMP IMPELLER
IN INCHES
INV INVERT ELEVATION
JT JOINT TRENCH
LF LINEAR FOOT
L/S LANDSCAPE
MCC MOTOR CONTROL CENTER
MIN MINIMUM
MJ MECHANICAL JOINT
N NORTH
N.C. NORMALLY CLOSED
N.T.S NOT TO SCALE
P PUMP
P.C.C PORTLAND CEMENT CONCRETE
PE PLAIN END
PG&E PACIFIC GAS AND ELECTRIC
PL PROPERTY LINE
PRV PRESSURE REDUCING VALVE
PVC POLYVINYL CHLORIDE
REF REFERENCE
RIM RIM ELEVATION
ROW, R/W RIGHT OF WAY
S SLOPE
SD STORM DRAIN,
SDMH STORM DRAIN MANHOLE
SDFM STORM DRAIN FORCEMAIN
STL STEEL
STA STATION
STD STATION
TDH TOTAL DYNAMIC HEAD
THD THREADED
TOC TOP OF CURB
TYP TYPICAL
UB UTILITY BOX
VERT VERTICAL
W WATER
WM WATER METER
W/ WITH
WB WATER BOX
XFMR TRANSFORMER
GROUT
M M
Packet Page 146
SPECIFICATIONS
AAS
ALJ
AAS 3
G-3
SHEET
DATE:
NO REVISIONS DATE APPR
2 1
3 4
5 6
SCALE:
DESIGN:
DRAWN:
CHECKED:
6/7/2024
(831) 883-4848
Salinas, CA 93907-2348
3 Quail Run Circle, Suite 101
CONSULTING CIVIL ENGINEERS
Schaaf Wheeler CITY OF SEASIDE
440 HARCOURT AVENUE
SEASIDE, CA 93955
(831)899-6827
SMWS TO MCWD INTERTIE
OF 8
AS SHOWN
UNDERGROUND SERVICE ALERT
CALL: TOLL FREE
1-800
227-2600
TWO WORKING DAYS
BEFORE YOU DIG
SPECIFICATIONS:
1. JURISDICTIONS
1.1. THE EXISTING 12-INCH PVC WATER MAIN IN SAN PABLO AVENUE EAST OF THE PROJECT SITE BELONGS TO THE MARINA COAST WATER DISTRICT (MCWD). PHONE (831) 384-6131.
1.2. THE EXISTING 12-INCH STEEL WATER MAIN IN NADINA STREET AND SAN PABLE AVENUE WEST OF THE PROJECT SITE BELONGS TO THE SEASIDE MUNICIPAL WATER SYSTEM (CITY). PHONE (831) 899-6827.
2. WATER SYSTEM REQUIREMENTS
2.1. WATER FACILITIES SHALL BE CONSTRUCTED IN ACCORDANCE WITH THESE PLANS AND THE STANDARD PLANS AND SPECIFICATION OF THE MARINA COAST WATER DISTRICT. CONTRACTOR SHALL KEEP A COPY OF THE STANDARD SPECIFICATIONS AND DRAWINGS ON THE JOBSITE AT ALL TIMES.
2.2. BOTH WATER DISTRICTS (CITY OF SEASIDE AND MARINA COAST WATER) SHALL BE NOTIFIED AT LEAST 24-HOURS PRIOR TO COMMENCING THE WORK. A PRE-CONSTRUCTION MEETING SHALL BE HELD AT LEAST ONE WEEK PRIOR TO SITE MOBILIZATION.
2.3. THE TOP OF THE PIPE SHALL BE A MINIMUM OF 42 INCHES BELOW FINISHED GRADE IN PAVED AREAS, UNLESS INDICATED OTHERWISE ON THE PLANS OR DIRECTED BY THE OWNER DUE TO UNUSUAL SITE CONDITIONS. PIPE SHALL BE BEDDED AND BACKFILLED PER MCWD STANDARD DETAIL W-12. TRENCH SHALL BE REPAIRED PER CITY OF SEASIDE STANDARD DETAIL ST-610.
2.4. PIPE BEDDING AND PIPE ZONE BACKFILL SHALL BE CLEAN NATIVE SAND OR IMPORTED SAND.
2.5. NO FACILITY IS TO BE BACKFILLED UNTIL INSPECTED BY THE OWNER.
2.6. SHUT DOWN OR TAPPING OF EXISTING WATERLINES SHALL BE COORDINATED WITH THE CITY AND/OR MCWD AT LEAST 24-HOURS IN ADVANCE.
2.7. NO CONNECTION SHALL BE MADE TO THE EXISTING WATER MAINS UNTIL THE NEW WORK HAS PASSED THE REQUIRED PRESSURE AND BACTERIOLOGICAL TESTS. TAPPING SLEEVES SHALL BE PRESSURE TESTED IN AN APPROVED MANNER IN THE PRESENCE OF THE INSPECTOR PRIOR TO TAPPING THE MAIN. TAPPING OF THE MAIN LINE SHALL NOT PROCEED UNLESS THE INSPECTOR IS PRESENT.
2.8. WATER USED FOR CONSTRUCTION SHALL BE METERED. OBTAIN A CONSTRUCTION METER FROM THE SYSTEM SERVING THE HYDRANT.
2.9. CONTRACTOR SHALL COORDINATE START-UP SUPPORT FROM THE SUPPLIERS OF PRESSURE REDUCING VALVES AND METERS.
2.10. INSTALL PIPELINES AT UNIFORM LINE AND GRADE BETWEEN CONTROL ELEVATIONS NOTED ON DRAWINGS. DEFLECT VERTICALLY AS NEEDED TO JOIN EXISTING PIPES.
2.11. ALL NEW PIPE SHALL BE DUCTILE IRON PIPE AND SHALL BE FULLY RESTRAINED USING MECHANICAL RESTRAINTS.
2.12. DISTURBED (E) THRUST BLOCKS TO BE REPLACED IN-KIND.
2.13. PRESSURE TEST PIPE TO 200 PSI, PER MCWD STANDARD SPECIFICATION 15042.
2.14. CONTRACTOR SHALL NOT OPERATE EXISTING VALVES. ALL SYSTEM OPERATIONS TO BE PERFORMED BY MCWD AND/OR CITY.
COORDINATE WITH CITY FOR TEMPORARY SHUTDOWNS.
2.15. THE EXISTING SEASIDE WATER MAIN IS ASSUMED TO BE 12-INCH CEMENT-LINED STEEL PIPE. POTHOLE TO VERIFY SIZE AND MATERIAL BEFORE ORDERING TAPPING SLEEVE.
3. DEMOLITION REQUIREMENTS
3.1. SAWCUT PAVEMENTS AND CURBS TO BE REMOVED, PROVIDING A STRAIGHT, NEAT EDGE FOR CONNECTION TO NEW WORK.
3.2. REMOVE THE MINIMAL AMOUNT OF EXISTING PAVEMENT REQUIRED TO INSTALL THE NEW WORK. BACKFILL AND THEN THEN REMOVE THE REMAINING PAVEMENT TO THE LIMITS SHOWN ON THE PLANS.
4. PAVING REQUIREMENTS
4.1. CURB, GUTTER AND SIDEWALK SHALL BE PER CITY OF SEASIDE STANDARD DETAILS S-101 AND S-102 AND CALTRANS SPECIFICATION SECTION 73.
4.2. REPLACE STREET PAVEMENTS PER CITY OF SEASIDE STANDARD PLANS AND STREET STRUCTURAL SECTIONS AND CALTRANS SPECIFICATION SECTION 39. MATCH EXISTING THICKNESS OF ASPHALT CONCRETE AND AGGREGATE BASE. TYPICAL THICKNESS IS 5 INCH ASPHALT CONCRETE OVER 8 INCH AGGREGATE BASE.
4.3. WHEN REPLACING THE PAVEMENT ON AN EXISTING ROAD, THE EXISTING PAVEMENT SHALL BE CUT TO A NEAT LINE AND REMOVED BACK TO AN EXISTING ADEQUATE STRUCTURAL SECTION. AN EXPLORATORY TRENCH OR POTHOLING MAY BE REQUIRED TO DETERMINE THE LIMITS OF PAVEMENT REMOVAL.
4.4. THE CONTRACTOR IS RESPONSIBLE FOR MATCHING EXISTING STREETS AND OTHER IMPROVEMENTS WITH A SMOOTH TRANSITION IN PAVING, CURBS, GUTTERS, SIDEWALKS, GRADING, ETC., AND TO AVOID THE CREATION OF ANY LOW SPOTS OR HAZARDOUS CONDITIONS OR ANY ABRUPT OR APPARENT CHANGES IN APPEARANCE, GRADES, OR CROSS SLOPES.
5. SITE RESTORATION
5.1. RESEED DISTURBED AREAS PER CALTRANS STANDARD SPECIFICATION 21-2. RESEEDING MAY BE BY HAND OR BY HYDROMULCH EQUIPMENT.
MATERIALS:
1. GENERAL MATERIAL REQUIREMENTS
1.1. ALL PRODUCTS AND MATERIALS FURNISHED AS PART OF THE WORK INCLUDED IN THIS PLAN SET SHALL BE SUBMITTED TO OWNER REPRESENTATIVE FOR APPROVAL. SUBMITTALS SHALL INCLUDE BUT BE LIMITED TO: SHOP DRAWINGS, MATERIAL PROPERTIES, PRODUCT CUT SHEETS, INSTALLATION REQUIREMENTS AND OPERATION AND MAINTENANCE MANUALS. CONTRACTOR SHALL NOT
PURCHASE NOR INSTALL ANY PRODUCTS OR MATERIALS WITHOUT PRIOR SATISFACTORY REVIEW DETERMINATION BY OWNER REPRESENTATIVE.
1.2. ALL MATERIALS SHALL BE SUBJECT TO INSPECTION AND APPROVAL BY THE OWNER REPRESENTATIVE, AND SHALL NOT BE USED BEFORE BEING INSPECTED AND APPROVED BY THE INSPECTOR. OWNER HAS THE RIGHT TO PERFORM ANY TESTING NECESSARY TO TO ENSURE COMPLIANCE OF THE MATERIALS WITH THE MATERIALS SPECIFICATIONS. FAILURE OR NEGLECT ON THE PART OF THE
OWNERS REPRESENTATIVE TO CONDEMN OR REJECT WORK MATERIALS NOT IN ACCORDANCE WITH THE MATERIALS SPECIFICATIONS SHALL NOT BE CONSTRUED TO IMPLY ACCEPTANCE SHOULD THEIR INFERIORITY BECOME EVIDENT AT ANY TIME.
MATERIALS REJECTED BY THE OWNER REPRESENTATIVE SHALL BE IMMEDIATELY REMOVED FROM THE JOBSITE.
2. REFERENCE STANDARDS
2.1. ANSI – AMERICAN NATIONAL STANDARDS INSTITUTE
2.2. ASME - AMERICAN SOCIETY OF MECHANICAL ENGINEERS
2.3. ASTM – AMERICAN SOCIETY FOR TESTING AND MATERIALS
2.4. AWWA - AMERICAN WATER WORKS ASSOCIATION
2.5. FM - FM GLOBAL (FACTORY MUTUAL)
2.6. HI - HYDRAULIC INSTITUTE
2.7. IEEE – INSTITUTE OF ELECTRICAL AND ELECTRONICS ENGINEERS
2.12. ISO – INTERNATIONAL STANDARDS ORGANIZATION
2.13. NEMA – NATIONAL ELECTRICAL MANUFACTURERS ASSOCIATION
2.14. NEC – NATIONAL ELECTRICAL CODE
2.15. NFPA - NATIONAL FIRE PROTECTION ASSOCIATION
2.16. NSF - NSF INTERNATIONAL (NATIONAL SANITATION FOUNDATION)
2.17. UL – UNDERWRITERS LABORATORIES, INC.
3. CAST-IN-PLACE CONCRETE
3.1. CONCRETE SHALL BE MINOR CONCRETE PER CALTRANS STANDARD 90-2, PORTLAND CEMENT CONCRETE, 3000 PSI AT 28 DAYS, MAX 3-INCH SLUMP.
3.2. MAXIMUM AGGREGATE SIZE SHALL BE 1-INCH.
3.3. REBAR SHALL BE DEFORMED STEEL PER CALTRANS SECTION 52.
3.4. PLACE CONCRETE PER THE REQUIREMENTS OF CALTRANS SECTIONS 51 AND 73.
3.5. SUBMIT MIX DESIGN FOR APPROVAL PRIOR TO CONSTRUCTION.
4. BASE AND SUBBASE
4.1. CLASS 2 AGGREGATE BASE, ¾-INCH MAXIMUM, PER CALTRANS SECTION 26.
5. PEA GRAVEL FOR STRUCTURAL BEDDING
5.1. 3/4-INCH CRUSHED AND WASHED STONE, 100% PASSING THE 1-INCH SIEVE AND LESS THAN 6% PASSING THE #4 SIEVE.
6. ASPHALT PAVING AND SEALS
6.1. ASPHALT CONCRETE SHALL BE TYPE A HOT MIX ASPHALT, ¾” AGGREGATE GRADATION, PER SECTION 39.2.02 OF THE CALTRANS STANDARD SPECIFICATIONS.
6.2. TACK COAT SHALL BE TYPE RS1 ASPHALTIC EMULSION PER SECTION 94 OF THE CALTRANS STANDARD SPECIFICATIONS.
6.3. ASPHALT BINDER SHALL BE TYPE PG64-10 PER SECTION 92 OF THE CALTRANS STANDARD SPECIFICATIONS.
7. PRECAST CONCRETE VAULTS
7.1. PROVIDE PRECAST REINFORCED CONCRETE VAULTS MEETING ASTM C913, DESIGNED FOR H20 LOADING.
7.2. GASKETS FOR HORIZONTAL JOINTS SHALL BE PREFORMED PLASTIC, RAM-NEK OR EQUAL.
7.3. PROVIDE EXTERIOR WATERPROOFING MEETING FEDERAL SPECIFICATION SS-A-701.
7.4. PROVIDE MECHANICAL SEAL AROUND PIPE PENETRATIONS (LINK SEAL OR EQUAL). PROVIDE GROUT SEAL AROUND CONDUIT PENETRATIONS.
7.5. VAULT LIDS AND FRAMES SHALL BE MANUFACTURED UNITS MEETING THE FOLLOWING:
7.5.1. DOOR LEAF SHALL BE 1/4" ALUMINUM CHECKERED PLATE REINFORCED WITH STRUCTURAL ALUMINUM CHANNELS AND SHALL BE CAPABLE OF WITHSTANDING WHEEL LOADS UP TO AASHO-H20 AT OFF-STREET LOCATIONS, BILCO MODEL JD-AL3 OR EQUAL
7.5.2. SLAM LOCKS, BRACKETS, HINGES AND HARDWARE SHALL BE TYPE 316 STAINLESS STEEL.
7.5.3. THE DOOR SHALL HAVE A 316 STAINLESS STEEL GAS SPRING WITH INTEGRAL HOLD OPEN DEVICE WHICH WILL ASSIST IN OPENING THE DOOR AND SHALL LOCK AUTOMATICALLY IN THE OPEN POSITION. THE DOOR SHALL OPEN A MINIMUM OF 90 DEGREES.
7.5.4. THE ALUMINUM FRAME SHALL HAVE A THICKNESS NOT LESS THAN 1/4" AND SHALL INCORPORATE A NEOPRENE GASKET.
7.5.5. THE PORTION OF THE FRAME WHICH IS IN CONTACT WITH THE CONCRETE SHALL RECEIVE A PROTECTIVE BITUMINOUS COATING.
7.6. SUBMIT SHOP DRAWINGS AND PRODUCT DATA PRIOR TO FABRICATION.
8. GROUT
8.1. PRE-PROPORTIONED, PREPACKAGED NON-SHRINK GROUTS.
8.2. CEMENT GROUTS SHALL CONSIST OF PORTLAND CEMENT AND SAND, MIXED WITH WATER ON-SITE PER THE MANUFACTURER'S INSTRUCTIONS.
8.3. EPOXY GROUTS SHALL CONSIST OF TWO-COMPONENT THERMOSETTING EPOXY RESIN AND INERT AGGREGATE, MIXED ON-SITE PER THE MANUFACTURER'S INSTRUCTIONS.
9. EPOXIES
9.1. WATER-INSENSITIVE TWO-PART TYPE EPOXY ADHESIVE MATERIAL CONTAINING 100 PERCENT SOLIDS, MEETING THE REQUIREMENTS OF CALTRANS STANDARD 95.
10. DUCTILE IRON PIPE
10.1. DUCTILE IRON PIPE SHALL BE PER AWWA STANDARD C151, PRESSURE CLASS 350.
10.2. ABOVE-GRADE PIPE SHALL BE CEMENT-MORTAR LINED AND EPOXY-COATED.
10.3. BURIED PIPE SHALL BE CEMENT-MORTAR LINED AND BITUMINOUS COATED.
10.4. DUCTILE IRON PIPE WATER MAINS SHALL BE RESTRAINED USING FIELD LOK 350 GASKETS BY U.S. PIPE OR MEGALUG MECHANICAL RESTRAINTS BY EBAA IRON, INC.
10.5. INSTALL PER AWWA STANDARD C600. PRESSURE TEST INSTALLED PIPE TO 200 PSI.
10.5. DISINFECT INSTALLED PIPE USING SODIUM HYPOCHLORITE SOLUTION PER AWWA STANDARD C651.
11. DUCTILE IRON FITTINGS.
11.1. DUCTILE IRON FITTINGS SHALL BE PER AWWA STANDARD C110.
11.2. BURIED DUCTILE IRON FITTINGS SHALL BE CEMENT MORTAR LINED AND BITUMINOUS COATED. BURIED FITTINGS SHALL BE WRAPPED IN 10-MIL POLYETHYLENE SHEET.
11.3. ABOVE GRADE DUCTILE IRON FITTINGS SHALL BE CEMENT MORTAR LINED AND EPOXY-COATED.
11.4. GASKETS SHALL BE VULCANIZED BUTADIENE RUBBER (SBR).
11.5. BOLTS AND NUTS SHALL BE TYPE 316 STAINLESS STEEL CONFORMING TO ASTM F593.
11.6. RESTRAIN ALL FITTINGS USING MEGALUG MECHANICAL RESTRAINTS BY EBAA IRON, INC.
12. TAPPING SLEEVES
12.1. TAPPING SLEEVES SHALL BE FULL-CIRCLE STAINLESS STEEL SLEEVES PER AWWA STANDARD A223, MUELLER MODEL H-304, JCM MODEL 432 OR EQUAL.
12.2. TAPPING SLEEVE SHALL HAVE FLANGED FITTING ON THE TEE.
12.3. POTHOLE TO VERIFY EXISTING PIPELINE SIZE AND MATERIAL BEFORE PURCHASING TAPPING SADDLES.
13. GATE VALVES
13.1. RESILIENT WEDGE GATE VALVES PER AWWA C509, U.L.LISTED, CLOW MODEL 2639, MULLER MODEL A-2360 OR EQUAL.
13.2. BURIED VALVES SHALL HAVE 2-INCH SQUARE OPERATING NUT. ABOVE GRADE VALVES SHALL HAVE OPEN STEM AND YOKE (OS&Y) UNLESS NOTED OTHERWISE.
13.3. INTERIOR AND EXTERIOR METAL SURFACES SHALL BE FACTORY-COATED WITH EPOXY MEETING NSF 61.
13.4. END CONNECTIONS AS INDICATED ON THE DRAWINGS.
13.5. BOLTS AND NUTS SHALL BE TYPE 316 STAINLESS STEEL.
13.6. VALVE BOXES SHALL BE TRAFFIC-RATED PRE-CAST CONCRETE WITH IRON LID, CHRISTY MODEL G05T OR EQUAL.
13.7. VALVE BOX RISER SHALL BE PVC PIPE, ASTM D3404, SDR 35.
14. FLANGED COUPLING ADAPTER
14.1. TELESCOPING FLANGE BY MECHANICAL JOINT FITTING, DESIGNED FOR WORKING PRESSURES UP TO 200 PSIG, ROMAC SERIES RFCA OR EQUAL.
15. BALL VALVES
15.1. THREADED END BALL VALVES, 1 INCH AND SMALLER, FULL PORT BALL TYPE WITH LEVER OPERATOR, RATED FOR 150 PSI SERVICE.
15.2. VALVES SHALL HAVE STAINLESS STEEL BALL AND BODY. SEALS AND STEM SHALL BE NSF 61 COMPLIANT.
16. LOCATOR WIRE
16.1. LOCATOR WIRE SHALL BE 10-GAUGE STRANDED COPPER WIRE WITH BLUE INSULATION.
16.2. WIRE SHALL BE PLACED CONTINUOUSLY ON TOP OF INSTALLED PIPE AND BROUGHT TO THE SURFACE AT EACH VALVE. ATTACHED WIRE TO PIPE USING PLASTIC ADHESIVE TAPE AT 10-FT INTERVALS.
16.3. WIRE SHALL BE BROUGHT UP THE OUTSIDE OF THE VALVE RISER AND FOLDED OVER BETWEEN THE INSIDE OF THE VALVE BOX AND THE VALVE RISER. WIRE SHALL BE BROUGHT TO WITHIN 6-INCHES OF FINISHED GRADE.
17. PRESSURE GAUGES
17.1. BOURDON TUBE PRESSURE GAUGE, 2.5 INCH DIAMETER FACE, RANGE AND INSTALLATION LOCATION AS SHOWN ON DRAWINGS.
17.2. GAUGE SHALL BE LIQUID-FILLED, WITH COPPER-ALLOY INTERNAL PARTS IN A STAINLESS STEEL CASE.
17.3. GAUGE ACCURACY SHALL BE ± 2.5 %.
17.4. GAUGE SHALL BE CAPABLE OF EXPERIENCING A PRESSURE 30% ABOVE ITS MAXIMUM SPAN WITHOUT REQUIRING RECALIBRATION.
18. PIPE SUPPORTS
18.1. PROVIDE PREFORMED CHANNEL PIPE SUPPORTS (PIPE STANDS) AS SHOWN ON THE DRAWINGS.
18.2. PIPE SUPPORTS SHALL BE OF MANUFACTURER'S STANDARD DESIGN. MATERIAL SHALL BE GALVANIZED STEEL.
18.3. ANCHOR THE SUPPORT INTO THE FOUNDATION SLAB PER THE MANUFACTURER'S RECOMMENDATION.
19. PRESSURE REDUCING VALVE.
19.1. GLOBE-STYLE PRESSURE REDUCING VALUE, CLA-VAL MODEL 90-01, SIZE AS NOTED ON PLANS.
19.2. ENDS SHALL BE ANSI CLASS 150 FLANGES.
19.3. VALVE OR ITS COMPONENT WETTED PARTS SHALL BE NSF 61 COMPLIANT.
20. ULTRASONIC WATER METER
20.1. ULTRASONIC METER MEETING ANSI/AWWA C701 FOR POTABLE WATER SERVICE, MASTER METER OCTAVE.
20.2. ALL WETTED PARTS SHALL MEET NSF 61.
20.3. METER SHALL BE 8" OR AS SHOWN ON PLANS.
20.4. REGISTER SHALL BE IN CUBIC FEET.
20.5. REGISTER SHALL BE AMR/AMI COMPATIBLE.
20.6. CONNECTION SHALL BE ANSI CLASS 150 FLANGE.
21. MAGNETIC FLOW METER
21.1. KROHNE ENVIOROMAG 2300 ELECTRO MAGNETIC FLOW METER WITH IFC 100 ECONOMICAL SOLUTION.
21.2. ALL WETTED PARTS SHALL MEET NSF 61
21.3. DUTY CONDITIONS:
21.3.1. POTABLE WATER
21.3.2. ONE-DIRECTION FLOW
21.3.3. ANSI CLASS 150 FLANGE
21.3.4. ACCURACY: +/- 0.5%
21.4. REQUIRED OUTPUTS:
21.4.1. FLOW RATE (GALLONS PER MINUTE)
21.4.2. FLOW TOTAL (CUBIC FEET)
22. GEOTEXTILE FOR SOIL RETENTION
22.1. WOVEN, NONBIODEGRADABLE FABRIC CONSISTING ONLY OFCONTINUOUS CHAIN POLYMER FILAMENTS OR YARD, AT LEAST 85% BY WEIGHT POLYOLEFINS, POLYESTERS OR POLYAMIDE, FORMED INTO A DIMENSIONALLY STABLE NETWORK.
22.2. PROPERTIES:
22.2.1. MINIMUM GRAB TENSILE STRENGTH 315 LBS
22.2.2. MINIMUM GRAB TENSILE ELONGATION 15%
22.2.3. MINIMUM TRAPEZOIDAL TEAR STRENGTH 113 LBS
22.2.4. APPARANT OPENING SIZE 40 SIEVE
22.2.5. PERMITTIVITY 0.05/SEC
22.2.6. FLOW RATE 4.0 GPM/SQ-FT
22.3. TEMCATE MIRAFI 600X, LAYFIELD LP 315 OR EQUAL.
23. EROSION CONTROL SEEDING
23.1. ALL DISTURBED AREAS SHALL BE RE-SEEDED WITH THE FOLLOWING EROSION CONTROL MIX:
SPECIES COMMON NAME POUNDS PER ACRE
BROMUS CARINATUS CALIFORNIA BROME 6
ELYMUS GLAUCUS WESTERN RYEGRASS 10.5
BROMUS HOREACAUS BLANDO BROME 4.5
TRIFOLIUM HIRTUM ROSE CLOVER 4.5
TRIFOLIUM INCARNATUM CRIMSON CLOVER 4.5
23.2. PROVIDE MULCH AND FERTILIZER IN PROPORTIONS AS RECOMMENDED BY THE SEED SUPPLIER.
23.3. SEED, MULCH, TACKIFIER AND FERTILIZER MAY BE PRE-MIX FOR HYDROMULCH APPLICATION OR SEPARATE FOR HAND APPLICATION.
Packet Page 147
S A N P A B L O A V E
S A N P A B L O A V E
NADINA ST
G E N E R A L J I M M O O R E B L V D
12" PVC D1 D2 D3 D4 D5 D6
D7
D9 D10
D8
SURVEY CONTROL AND DEMOLITION
AAS
ALJ
AAS
4 C-1
SHEET
DATE:
NO REVISIONS DATE APPR
2 1
3 4
5 6
SCALE:
DESIGN:
DRAWN:
CHECKED:
6/7/2024
(831) 883-4848
Salinas, CA 93907-2348
3 Quail Run Circle, Suite 101
CONSULTING CIVIL ENGINEERS
Schaaf Wheeler CITY OF SEASIDE
440 HARCOURT AVENUE
SEASIDE, CA 93955
(831)899-6827
SMWS TO MCWD INTERTIE
OF 8
AS SHOWN
UNDERGROUND SERVICE ALERT
CALL: TOLL FREE
1-800
227-2600
TWO WORKING DAYS
BEFORE YOU DIG
SCALE: 1 INCH = 20 FEET
SURVEY CONTROL PLAN
SCALE: 1" = 20'
SHEET C-2
LOCAL BENCHMARK
1. BENCHMARK: P.T. NO. 251 ELEVATION 365.15' NAVD88
2. SEE SHEET C-1 FOR SURVEY CONTROL PLAN
SURVEY CONTROL
POINT CONTROL POINT DESCRIPTION NORTHING EASTING ELEVATION 202 CP SET MAG&WASHER - AP 2119766.23 5733433.00 278.42 203 CP SET MAG&WASHER - AP 2119032.33 5733413.29 279.97 204 CP SET MAG & WSHR 2118988.91 5733632.70 294.96
205 CP SET SPIKE 2118970.61 5733969.37 326.48
206 CP SET MAG & WSHR 2119006.97 5733854.10 316.54
211 CP SET MAG&WASHER 2119382.31 5733434.33 264.86
251 CP SET RBR & CAP 2118746.09 5734210.86 356.15
DEMOLITION PLAN
SCALE: 1 INCH = 5 FEET SCALE: 1" = 5'
REMOVE TRAFFIC SIGNS AND
SAVE FOR REINSTALLATION
REMOVE (E) 2-INCH BLOW OFF VALVE
REMOVE (E) CURB
& GUTTER
CONCRETE SIDEWALK
NADINA STREET
SAN PABLO AVENUE
DEMO (E) AC
PAVEMENT DEMO (E)
SIDEWALK
(E) WATER MAIN
SAW CUT CURB
SAW CUT CURB
SAW CUT
SAW CUT
EDGE OF (N) GUTTER COORDINATES
POINT EASTING NORTHING
D1
5733805.46 2119006.82
D2
5733810.44 2119006.70
D3
5733817.82 2119006.65
D4
5733823.78 2119006.51
D5
5733829.03 2119006.63
D6
5733834.23 2119006.98
D7
5733839.10 2119007.83
D8
5733844.64 2119009.18
D9
5733849.15 2119009.35
D10
5733854.18 2119008.33
SAW CUT
PAVEMENT
Packet Page 148
C2
12" CLS
12" PVC
C1
8" DIP
C3
C4
F5
F6 F8 F10 F12
F14 F15
F13
F7 F9 F11
F2
F1
F4
F3
SITE AND GRADING PLAN
AAS
ALJ
AAS 5
C-2
SHEET
DATE:
NO REVISIONS DATE APPR
2 1
3 4
5 6
SCALE:
DESIGN:
DRAWN:
CHECKED:
6/7/2024
(831) 883-4848
Salinas, CA 93907-2348
3 Quail Run Circle, Suite 101
CONSULTING CIVIL ENGINEERS
Schaaf Wheeler CITY OF SEASIDE
440 HARCOURT AVENUE
SEASIDE, CA 93955
(831)899-6827
SMWS TO MCWD INTERTIE
OF 8
AS SHOWN
UNDERGROUND SERVICE ALERT
CALL: TOLL FREE
1-800
227-2600
TWO WORKING DAYS
BEFORE YOU DIG
SCALE: 1 INCH = 5 FEET
SITE PLAN
SCALE: 1" = 5'
TAPPING SADDLE OR TEE
CONNECTION TO SWMS SYSTEM
CONNECT TO EXISTING 12-INCH MAIN
WITH 8" X 12" REDUCER
ADD THRUST BLOCK
(N) 8-INCH DIP
(E) GAS MAIN
(E) INACTIVE SANITARY SEWER MAIN
(N) 8-INCH VALVE,
NORMALLY CLOSED
TYP BOTH SIDES
OVERHEAD LINE
SAN PABLO AVENUE
NADINA STREET
(E) 1-INCH ARV
(N) PRV AND METER VAULT,
SEE DETAIL
(N) CURB AND
GUTTER
(E) SSMH
SHEET NOTES:
1. PAVEMENT SECTION PER GENERAL JIM MOORE PHASE V RECORD DRAWINGS, USE
5.0-INCH ASPHALT CONCRETE OVER 8.0 INCHES OF CLASS 2 AGGREGATE BASE
2. EXISTING 12-INCH WATER MAIN ASSUMED 42 INCH COVER.
3. CONTRACTOR TO CONSTRUCT CURB RAMP PER CALTRANS STANDARD. INCLUDE RAISED TRUNCATED DOME PATTERN PER CALTRANS STANDARD DRAWING A88A CASE F.
FACE OF CURB COORDINATES
POINT EASTING NORTHING ELEVATION
F1 5733798.20 2119023.67 309.6'
F2 5733797.97 2119019.85 310.0'
F3 5733797.73 2119015.76 310.2'
F4 5733798.09 2119011.92 310.5'
F5 5733800.10 2119009.65 311.0'
F6 5733805.26 2119008.71 311.5'
F7 5733810.30 2119008.56 312.0'
F8 5733815.44 2119008.54 312.5'
F9 5733820.91 2119008.47 313.0'
F10 5733825.57 2119008.35 313.5'
F11 5733830.75 2119008.49 314.0'
F12 5733835.84 2119009.05 314.5'
F13 5733841.79 2119010.43 315.0'
F14 5733846.38 2119011.14 315.5'
F15 5733851.81 2119010.85 316.0'
(E) SDMH
(E) CATCH BASIN PROVIDE
INLET PROTECTION
(N) ELECTRICAL PANEL
BY OTHERS (24" X 48")
(N) RELOCATED SIGN
(N) RELOCATED SIGN
(E) STORM DRAIN
OVERHEAD LINE
(N) 8-INCH VALVE,
NORMALLY CLOSED
TYP BOTH SIDES
(N) 8-INCH BYPASS
8" TEE,
TYP
(N) 2 EA 1-INCH CONDUIT,
STUB UP AND CAP 6-INCH ABOVE GRADE
(N) 8-INCH 22° ELBOW FITTING
(DEFLECT AS NEEDED)
CORNER COORDINATES
POINT EASTING NORTHING
C1
5733802.46 2119011.94
C2
5733817.90 2119017.90
C3
5733821.54 2119015.10
C4
5733825.64 2119016.89
(N) CURB RAMP
SEE NOTE 3
GRADING PLAN
SCALE: 1" = 5'
(E) GAS MAIN
OVERHEAD LINE
SAN PABLO AVENUE
NADINA STREET
EL: 312'
312.5'
311.5'
313'
314'
315'
311'
312'
TOC
316.5'
TOC
TOC 316'
315.5' TOC
315' TOC
314.5'
TOC
314'
TOC
313.5'
TOC
313'
TOC
312.5'
TOC
312'
TOC
311.5'
TOC
311'
TOC
310.7'
TOC
310.5'
TOC
310.1'
310.9'
BACKFILL WITH NATIVE
Packet Page 149
A
-
34"
6'
14'
12" 24''
2' MIN
12"
16"
18" MIN
1 4
5 12
3 6 7
19 9
7 20
12 2
12 3
5 4
10 8
4 11 8
8 8
8 8
13 16
15 17
15 16
6 20
22 14
8 40" MIN
6" LAYER OF 3/8" PEA GRAVEL
THRUST RESTRAINT REINFORCEMENT
SEE DETAIL A/C-4
UNDISTURBED EARTH
EL:312'
EL: ±311.1'
EL:303.2'
COMPACT BACKFILL
95% MOD. PROC.
GEOTEXTILE
1 4
5 6
9 7 6
20 4
8 10 11
4 5
12 2
19 18
18 22
8 8
8 20
7 13
2% 2%
21 21
21 21
42" 24"
SEE TOP PLAN
1'-10"
SHEET NOTES:
1. 8" TEE, MJ X MJ X FL,
2. 8" TEE. FLANGED
3. 8" PIPE
4. 8" SPOOL FL X PLAIN END
5. EBAA MEGALUG 1100 SDB
6. 8" X 8" X 3" TEE FLANGED WITH TAPPING BOSS
7. 8" GATE VALVE WITH HAND WHEEL, FLANGED
8. EBAA MEGALUG 2100 DI FLANGE ADAPTER
9. 8" PRESSURE REDUCING VALVE, CLA-VAL MODEL 90-01
10. 8" ULTRASONIC METER
11. 8" MAGNETIC METER
12. 8" GATE VALVE WITH OP NUT, MJ X FL
13. 8" DISMANTLING JOINT
14. 3" PIPE
15. 3" 90° EL, FLANGED
16. 3" GATE VALVE WITH HAND WHEEL, FLANGED
17. 3" PRESSURE REDUCING VALVE, CLA-VAL MODEL 90-01
18. ALUMINUM DOUBLE DOOR 5' X 5' HATCH
19. SAFETY STEPS @12" OC WITH SAFETY UP-POST
20. PRESSURE GAUGE ASSEMBLY (1
4 " BALL VALVE, 1
4 " NIPPLES)
21. STEEL PIPE SUPPORT
22. 12" Ø DRAIN SUMP
7'
15'
1'-6"
6"
2'-6" 12''
18''
5'TYP
5' TYP
DETAILS I
AAS
ALJ
AAS 6
C-3
SHEET
DATE:
NO REVISIONS DATE APPR
2 1
3 4
5 6
SCALE:
DESIGN:
DRAWN:
CHECKED:
6/7/2024
(831) 883-4848
Salinas, CA 93907-2348
3 Quail Run Circle, Suite 101
CONSULTING CIVIL ENGINEERS
Schaaf Wheeler CITY OF SEASIDE
440 HARCOURT AVENUE
SEASIDE, CA 93955
(831)899-6827
SMWS TO MCWD INTERTIE
OF 8
AS SHOWN
UNDERGROUND SERVICE ALERT
CALL: TOLL FREE
1-800
227-2600
TWO WORKING DAYS
BEFORE YOU DIG
SCALE: 1" = 2'
PRV AND METER STATION PLAN A
C-3
SCALE: 1" = 2'
PRV AND METER STATION SECTION B
C-3
BASIS OF DESIGN
DESIGN FLOW 500 GPM
SEASIDE HGL 387 FT
MCWD HGL 510 FT
PRESSURE REDUCING VALVE MODEL CLA-VAL MODEL 90-01
PRESSURE REDUCING VALVE SIZE 8-INCH
ULTRA SONIC METER MODEL OCTAVE MASTER METER
ULTRA SONIC METER SIZE 8-INCH
MAGNETIC METER MODEL KROHNE ENVIROMAG 2000
MAGNETIC METER SIZE 8-INCH
SCALE: 1" = 2'
TOP PLAN C
C-3
SCALE: 1 INCH = 2 FEET
2 0 2
Packet Page 150
12" MIN
#4 REBAR @
12" OC EW/EF
12'
VAULT INTERIOR
THRUST RESTRAINT COLLAR,
FOR DIP: MEGALUG SERIES 1000
FOR PVC: MEGALUG SERIES 2000
BY EBAA IRON SALES INC
PLAN VIEW SECTION A-A
A
A
12" MIN
2"
CLR
(TYP)
#4 REBAR @
6" OC EW
LINK SEAL (TYP)
DETAILS II
AAS
ALJ
AAS
7 C-4
SHEET
DATE:
NO REVISIONS DATE APPR
2 1
3 4
5 6
SCALE:
DESIGN:
DRAWN:
CHECKED:
6/7/2024
(831) 883-4848
Salinas, CA 93907-2348
3 Quail Run Circle, Suite 101
CONSULTING CIVIL ENGINEERS
Schaaf Wheeler CITY OF SEASIDE
440 HARCOURT AVENUE
SEASIDE, CA 93955
(831)899-6827
SMWS TO MCWD INTERTIE
OF 8
AS SHOWN
UNDERGROUND SERVICE ALERT
CALL: TOLL FREE
1-800
227-2600
TWO WORKING DAYS
BEFORE YOU DIG
SCALE: NTS
THRUST REINFORCEMENT DETAIL A
C-4
NOTE:
CLEAN NATIVE MATERIAL (SP SAND) MAY BE USED FOR TRENCH BEDDING AND BACKFILL.
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DETAILS III
AAS
ALJ
AAS 8
C-5
SHEET
DATE:
NO REVISIONS DATE APPR 213456
SCALE:
DESIGN:
DRAWN:
CHECKED:
6/7/2024
(831) 883-4848
Salinas, CA 93907-2348
3 Quail Run Circle, Suite 101
CONSULTING CIVIL ENGINEERS
Schaaf Wheeler CITY OF SEASIDE
440 HARCOURT AVENUE
SEASIDE, CA 93955
(831)899-6827
SMWS TO MCWD INTERTIE
OF 8
AS SHOWN
UNDERGROUND SERVICE ALERT
CALL: TOLL FREE
1-800
227-2600
TWO WORKING DAYS
BEFORE YOU DIG
Packet Page 152
Packet Page 153
July 25, 2024
City Council Special Meeting
Item 8K
Attachment – Conformed
Specifications
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CITY OF SEASIDE
STAFF REPORT
Item No.: 8.L.
TO: City Council
FROM: Nicholas Borges, Acting City Manager
BY: Nisha Patel, Public Works Director/City Engineer
DATE: July 25, 2024
SUBJECT: ADOPT A RESOLUTION AUTHORIZING A PROFESSIONAL
SERVICE AGREEMENT WITH WALLACE GROUP FOR
CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES
FOR THE SEASIDE MUNICIPAL WATER SYSTEM TO MARINA
COAST WATER DISTRICT INTERTIE PROJECT FOR AN AMOUNT
NOT TO EXCEED $54,651.00
RECOMMENDATION
Adopt a resolution authorizing the City Manager to execute a Professional Services Agreement with Wallace Group to perform construction management and inspection services for the Seaside Municipal Water System to Marina Coast Water District Intertie Project for an amount not to exceed $54,651.00.
BACKGROUND
Seaside Municipal Water System (SMWS) to Marina Coast Water District (MCWD) Intertie Project is located at the northeast corner of San Pablo Avenue and Nadina Street in Seaside, California. The Project consists of interconnecting two water systems by providing a new 8-inch ductile iron pipeline, a pressure-reducing valve station and metering station, and associated valves and instruments.
The project was designed by Schaaf & Wheeler Consulting Civil Engineers. The project was released for construction bids on June 13, 2024, and bids were opened on July 9, 2024. The construction contract is on this July 25th Council Agenda for approval.
The project is scheduled to take 180 calendar days (of which 30 days are on-site) to reach final completion of construction of the project, and requires daily oversight of the contractor. The City does not have the personnel resources to support the project at Packet Page 155
Item No. 8.L. Page 2 of 3
this time. The Wallace Group (Wallace) is on the City’s list of On-Call Engineering Consultants. Wallace provided construction management and inspection services for the Ellis Park Improvements Project, Fernando Park Improvements Project, Ord Terrace School Crossing Improvements Project, and Lincoln Cunningham Park Basketball Court Improvements, which all recently completed construction. Staff requested a proposal from Wallace to provide construction management and inspection services for the SMWS to MCWD Intertie Project. Wallace provided a proposal for the services for an amount not to exceed $54,651.00. The services include pre-construction coordination, submittal review, contractor coordination, response to contractor's request for information, processing change order requests, quantity calculations, progress estimates, daily inspections, site documentation, safety monitoring, materials testing coordination, and project closeout. Staff reviewed the proposal and found the scope and fee acceptable. Staff recommends authorizing the City Manager to execute a Professional Services Agreement with Wallace Group for an amount not to exceed $54,651.00 for construction management and inspection services for the SMWS to MCWD Intertie Project.
ENVIRONMENTAL COMPLIANCE
Pursuant to preliminary review of the activities associated with this Council action in accordance with Section 15061 of the California Environmental Quality Act (CEQA) Guidelines. This project is Statutory Exempt under code 15282(k) which exempts the installation of new pipeline or maintenance, repair, restoration, removal, or demolition of an existing pipeline as set forth in Section 21080.21 of the Public Resources Code, as long as the project does not exceed one mile in length. SMWS to MCWD Intertie Project constructs a new pipeline of approximately 50-ft in a street right-of-way.
FISCAL IMPACT
The proposed professional services agreement with Wallace Group is for an amount not to exceed $54,651.00. A 15% contingency, or $8,197.65, is appropriate for a project of the mentioned scope. The SMWS to MCWD Intertie Project has a total approved FY 2024/25 budget of $302,185.00. There are not sufficient funds in the Project account (401-8910-9570) to cover the total cost of the professional service agreement including contingency of $62,848.65 with Wallace Group. If approval of an additional budget of $116,203.20 is approved with Item 8K, the Project account (401-8910-9570) will have sufficient funds to cover the cost of the professional services agreement with Wallace Group.
ATTACHMENTS
1. Resolution
2. Professional Services Agreement
Packet Page 156
Item No. 8.L. Page 3 of 3
Reviewed for Submission to the City Council by:
________________________________________
Nicholas Borges, Acting City Manager
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Meeting Date: 7/25/24
Item #: X.X.
RESOLUTION NO. 24-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEASIDE
AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT WITH WALLACE
GROUP TO PERFORM CONSTRUCTION MANAGEMENT AND INSPECTION
SERVICES FOR THE SEASIDE MUNICIPAL WATER SYSTEM TO MARINA COAST
WATER DISTRICT INTERTIE PROJECT FOR AN AMOUNT NOT TO EXCEED FOR AN AMOUNT NOT TO EXCEED $54,651.00
WHEREAS, the Seaside Municipal Water System to Marina Coast Water District Intertie Project (Project) is adopted in the fiscal year 2024/2025 Capital Improvement Program (CIP) annual budget; and
WHEREAS, the project requires construction management and inspection of the Seaside Municipal Water System (SMWS) to Marina Coast Water District (MCWD) Intertie Project, and the city does not have the staffing resources to support this project; and WHEREAS, Wallace Group (Wallace) is on the City approved list of design consultants to perform professional and technical services for implementation of the CIP; and
WHEREAS, Wallace submitted a proposal to perform construction management and inspection services for the SMWS to MCWD Intertie Project from pre-construction through construction closeout in the amount of $54,651.00.
WHEREAS, the services included in the Wallace proposal included preconstruction coordination, submittal review, contractor coordination, response to contractor's request for information, processing change order requests, quantity calculations, progress estimates, daily inspections, site documentation, safety monitoring, materials testing coordination, and project closeout; and WHEREAS, Staff has determined the proposed scope of work and budget are reasonable; and
WHEREAS, an amount of $8,197.65 contingency, 15% of the agreement value, should be authorized on an as required basis, for a total agreement value of $62,848.65; and
WHEREAS, the current total fiscal year 2024/25 budget for SMWS to MCWD Intertie Project (account no. 401-8910-9570) is $302,185.00, not including encumbrances; and
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NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Seaside authorizes the City Manager to execute a Professional Services Agreement with Wallace Group to perform construction management and inspection services for the SMWS to MCWD Intertie Project for an amount not to exceed $54,651.00 and written amendments such that the total agreement does not exceed $62,848.65.
PASSED AND ADOPTED at a special City Council meeting of the City of Seaside duly held on the 25h day of July 2024, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
APPROVED:
________________________________
Ian N. Oglesby, Mayor
ATTEST:
________________________________
Dominique L. Davis, City Clerk
APPROVED TO FORM:
________________________________
Sheri L. Damon, City Attorney
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Construction Management and Inspection Service for the Seaside Water System to Marina Coast Water District Intertie Project
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CITY OF SEASIDE
DESIGN PROFESSIONAL SERVICE AGREEMENT
FOR CONSTRUCTION MANAGEMENT AND INSPECTION
SERVICE SEASIDE WATER SYSTEM TO MARINA COAST WATER
DISTRICT INTERTIE PROJECT
THIS AGREEMENT, is made and effective July 25, 2024 between the City of Seaside, a municipal corporation ("Agency") and Wallace Group, a California Corporation (“Consultant”). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:
1. TERM
This Agreement shall commence on the effective date above and shall remain and continue in effect until tasks described herein are completed, but in no event later than June 30, 2025, unless sooner terminated pursuant to the provisions of this Agreement.
2. SERVICES
Consultant shall perform the tasks described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the schedule of performance which is also set forth in Exhibit A.
3. PERFORMANCE
Consultant shall perform all professional services in a manner consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under similar circumstances at the same time and in the same or similar locality. Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement.
4. AGENCY MANAGEMENT
Agency’s City Engineer shall represent Agency in all matters pertaining to the administration of this Agreement, review and approval of all products submitted by Consultant, but not including the authority to enlarge the Tasks to Be Performed or change the compensation due to Consultant. Agency’s City Manager shall be authorized to act on Agency's behalf and to execute all necessary documents which Packet Page 160
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enlarge the Tasks to Be Performed or change Consultant's compensation, subject to Section 5 hereof.
5. PAYMENT
(a) The Agency agrees to pay Consultant monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. This amount shall not exceed FIFTY FOUR THOUSAND SIX HUNDRED FIFTY ONE dollars ($54,651.00) for the total term of the Agreement unless additional payment is approved as provided in this Agreement.
(b) Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the Agency City Manager. Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by Agency City Manager and Consultant at the time Agency's written authorization is given to Consultant for the performance of said services.
(c) Consultant will submit invoices monthly for actual services performed. Invoices shall be submitted on or about the first business day of each month, or as soon thereafter as practical, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non-disputed fees. If the Agency disputes any of Consultant's fees it shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice.
6. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE (a) The Agency may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the consultant at least ten (10) days prior written notice. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the Agency suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement.
(b) In the event this Agreement is terminated pursuant to this Section, the Agency shall pay to Consultant the actual value of the work performed up to the time of termination, provided that the work performed is of value to the Agency. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the Agency pursuant to Section 3.
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7. DEFAULT OF CONSULTANT
(a) The Consultant's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, Agency shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. If such failure by the Consultant to make progress in the performance of work hereunder arises out of causes beyond the Consultant's control, and without fault or negligence of the Consultant, it shall not be considered a default. (b) If the Agency Manager or his/her delegate determines that the Consultant is in default in the performance of any of the terms or conditions of this Agreement, he/she shall cause to be served upon the Consultant a written notice of the default.
The Consultant shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the Agency shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.
8. OWNERSHIP OF DOCUMENTS
(a) Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts, and other such information required by Agency that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of Agency or its designees at reasonable times to such books and records; shall give Agency the right to examine and audit said books and records; shall permit Agency to make transcripts therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment.
(b) Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the Agency and may be used, reused, or otherwise disposed of by the Agency without the permission of the Consultant. With respect to computer files, Packet Page 162
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Consultant shall make available to the Agency, at the Consultant's office and upon reasonable written request by the Agency, the necessary computer software and hardware for purposes of accessing, compiling, transferring, and printing computer files.
(c) The city agrees to hold Consultant harmless from all damages, claims expenses, and losses arising out of any reuse of the plans, specifications, drawings, maps, models, computer files and other documents for purposes other than those described in this Agreement, unless written authorization of Consultant is first obtained.
9. INDEMNITY AND DEFENSE
(a) Indemnification and Defense for Professional Services To the fullest extent permitted by law, Consultant shall indemnify, defend and hold harmless Agency and any and all of its officials, employees and agents (“Indemnified Parties”) from and against any and all claims, losses, liabilities, damages, costs and expenses, including reasonable attorney’s fees and costs, to the extent they arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.
Consultant’s duty to defend shall consist of reimbursement of defense costs incurred by Agency in direct proportion to the Consultant’s proportionate percentage of fault. Consultant’s percentage of fault shall be determined, as applicable, by a court of law, jury or arbitrator. In the event any loss, liability or damage is incurred by way of settlement or resolution without a court, jury or arbitrator having made a determination of the Consultant’s percentage of fault, the parties agree to mediation with a third party neutral to determine the Consultant’s proportionate percentage of fault for purposes of determining the amount of indemnity and defense cost reimbursement owed to the Agency.
(b) For All Other Liabilities
Notwithstanding the foregoing and without diminishing any rights of Agency under Section 9.A, for any liability, claim, demand, allegation against Agency arising out of, related to, or pertaining to any act or omission of Consultant, but which is not a design professional service, Consultant shall defend, indemnify, and hold harmless Agency, its officials, employees, and agents (“Indemnified Parties”) from and against any and all damages, costs, expenses (including reasonable attorney fees and expert witness fees), judgments, settlements, and/or arbitration awards, whether for personal or bodily injury, property damage, or economic injury, and arising out of, related to, any concurrent or contributory negligence on the part of the Packet Page 163
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Agency, except for the sole or active negligence of, or willful misconduct of the Agency.
10. INSURANCE
Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit C attached to and part of this Agreement.
11. INDEPENDENT CONSULTANT
(a) Consultant is and shall at all times remain as to the Agency a wholly independent Consultant. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither Agency nor any of its officers, employees, or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees, or agents are in any manner officers, employees, or agents of the Agency. Consultant shall not incur or have the power to incur any debt, obligation, or liability whatever against Agency, or bind Agency in any manner. (b) No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, Agency shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for Agency. Agency shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder.
12. LEGAL RESPONSIBILITIES
The Consultant shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such laws and regulations. The Agency, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this Section.
13. UNDUE INFLUENCE
Consultant declares and warrants that no undue influence or pressure is used against or in concert with any officer or employee of the Agency in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial arrangement, or financial inducement. No officer or Packet Page 164
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employee of the Agency will receive compensation, directly or indirectly, from Consultant, or from any officer, employee or agent of Consultant, in connection with the award of this Agreement or any work to be conducted as a result of this Agreement. Violation of this Section shall be a material breach of this Agreement entitling the City to any and all remedies at law or in equity.
14. NO BENEFIT TO ARISE TO LOCAL EMPLOYEES
No member, officer, or employee of Agency, or their designees or agents, and no public official who exercises authority over or responsibilities with respect to the Project during his/her tenure or for one year thereafter, shall have any interest, direct or indirect, in any agreement or sub-agreement, or the proceeds thereof, for work to be performed in connection with the Project performed under this Agreement.
15. RELEASE OF INFORMATION/CONFLICTS OF INTEREST
(a) All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without Agency's prior written authorization. Consultant, its officers, employees, agents, or subconsultants, shall not without written authorization from the Agency Manager or unless requested by the Agency Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories, or other information concerning the work performed under this Agreement or relating to any project or property located within the Agency.
Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives Agency notice of such court order or subpoena. (b) Consultant shall promptly notify Agency should Consultant, its officers, employees, agents, or subconsultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions, or other discovery request, court order, or subpoena from any person or party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the Agency. Agency retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing, or similar proceeding. Consultant agrees to cooperate fully with Agency and to provide the opportunity to review any response to discovery requests provided by Consultant. However, Agency's right to review any such response does not imply or mean the right by Agency to control, direct, or rewrite said response.
16. NOTICES
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Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, which provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by notice:
To Agency: __City of Seaside__________
__440 Harcourt Ave________
__Seaside, CA 93955_______
Attention: City Clerk
To Consultant: Wallace Group
612 Clarion Court
San Luis Obispo, CA 939401
Attention: Kari E. Wagner. PE
17. ASSIGNMENT
The Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the Agency. Because of the personal nature of the services to be rendered pursuant to this Agreement, Zack Teske shall be the Project Manager and Engineer of Record for the services described in this Agreement.
Zack Teske may use assistants, under its direct supervision, to perform some of the services under this Agreement. Consultant shall provide Agency fourteen (14) days' notice prior to the departure of Zack Teske from Consultant's employ. Should he/she leave Consultant's employ, the Agency shall have the option to immediately terminate this Agreement, within three (3) days of the close of said notice period.
Upon termination of this Agreement, Consultant's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the Governing Board and the Consultant.
18. LICENSES
At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement.
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19. GOVERNING LAW
The Agency and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with jurisdiction over the Agency.
20. ENTIRE AGREEMENT
This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations, and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material.
21. WORK SCHEDULED/TIME OF COMPLETION
Consultant shall complete the outlined scope of work in a timely manner within the time frame per “Section 1. Term” of this contract.
22. CONTENTS OF REQUEST FOR PROPOSAL AND PROPOSAL
Consultant is bound by the contents of Agency's Request for Proposal, Exhibit D hereto and incorporated herein by this reference, and the contents of the proposal submitted by the Consultant, Exhibit A hereto. In the event of conflict, the requirements of Agency's Request for Proposals and this Agreement shall take precedence over those contained in the Consultant's proposals.
23. AUTHORITY TO EXECUTE THIS AGREEMENT
The person or persons executing this Agreement on behalf of Consultant warrants and represents that he/she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.
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CONSULTANT: __Wallace Group_______________
By: ______________________________ Date:_July 12, 2024________________ Kari E. Wagner, Principal, PE 66026
City of Seaside
A Municipal Corporation
______________________________ Date:_________________
Nicholas Borges, Acting City Manager
Attachments: Exhibit A Scope of Work/Consultant’s Proposal Exhibit B Fee Schedule
Exhibit C Insurance Requirements
Exhibit D Request for Engineering Services
Exhibit E Resolution 22-62 On-Call Engineering Services Packet Page 168
Construction Management and Inspection Service for the Seaside Water System to Marina Coast Water District Intertie Project
EXHIBIT A
EXHIBIT A
SCOPE OF WORK/CONSULTANT’S PROPOSAL
Packet Page 169
June 28, 2024 (Revision 2)
Nisha Patel, PE
440 Harcourt Ave
Seaside, CA 93955
Subject: Construction Management & Inspection Services for the City of Seaside – Seaside Municipal Water System to Marina Coast Water District Intertie Dear Ms. Patel,
Wallace Group appreciates the opportunity to provide you with our proposal for construction management and inspection services (CM&I) for the above-referenced project. Based on our discussion, our detailed review of the project plans and specifications, we are pleased to submit the following proposal for your consideration.
PROJECT TEAM
JORGE AVILA – Construction Inspector
Jorge is located in Salinas and will be the main construction inspector for this project. Jorge is a professional with over 18 years of experience in the construction industry as a foreman and inspector specializing in underground utility construction and traffic control. Jorge’s knowledge of constructability, schedules, and cost management are particularly valuable in keeping work on track and construction costs down. Jorge has worked with many local contractors, agencies, and consultants throughout the Central Coast and enjoys the new relationships he is able to build on each project.
ZACH TESKE, PE, QSD/P – Construction Manager
Zach is the Director of Construction Management and brings extensive experience in project management and civil engineering.
Zach will serve as the primary construction manager and serve as the main point of contact for the City. Zach has a broad breadth of expertise in the planning, design, and construction of underground utilities, parks, and roadways, and has a demonstrated record of delivering projects from conception through completion and excels at managing and coordinating projects with many moving parts.
ANTHONY LEHMAN, QSP/QSD – Alternate Construction
Manager
Anthony Lehman may function as an alternate Construction Manager on this project and serve as the main point of contact for the City. Anthony has extensive experience managing and inspecting public works projects, including roadway rehabilitation and paving, parks, utilities, retaining walls, and other structures.
Anthony has successfully delivered multiple projects for the City of Seaside and has detailed knowledge of City staff and operations.
Packet Page 170
PP24-8026
City of Seaside – MCWD Intertie
June 18, 2024 (Revision 1)
TONY SCALISE, QSP – Inspection/Technical Support
Tony will provide inspection and technical support on this project.
He is a professional with over 35 years of experience in the construction industry as an operating engineer, foreman, and inspector specializing in grading, roadways, and wet utilities. Tony’s knowledge of constructability, schedules, and cost management are particularly valuable in keeping work on track and construction costs down. Tony’s prior experience as a paving foreman and having constructed many roadway paving projects will make him a technical asset to this project.
PROJECT UNDERSTANDING
TECHNICAL
The City of Seaside (City) is performing a connection with Marina Coast Water District (MCWD) to construct an intertie between the two water systems. The intertie will occur at the intersection of San Pablo Ave and Nadina St. A new vault (14 ft x 6 ft) will be constructed at this corner approximately 8 feet deep and set on a bed of 3/8-in pea gravel. Connection will be made to the existing MCWD system at a 12-in PVC dead end main and valve, with the installation of a 12”x8” reducer and thrust block. Connection will be made to the City’s system, to an existing 12-inch cement-line-steel-pipe, via tapping saddle or a new tee. Prior to this connection, the existing steel pipe diameter will need to be verified via pothole. The system will also include an 8-inch bypass around the vault. In the new vault, both a magnetic and ultrasonic meter will be installed, including a pressure reducing valve.
Following construction of the vault and connections, new curb and gutter will be poured to increase the size of sidewalk area to accommodate the new improvements. The roadway asphalt will be restored and a new accessible curb ramp will be installed per Caltrans Standards.
The City has retained Schaaf & Wheeler as the Engineer of Record who performed the design and will perform services during construction. Construction Documents provided are as follows:
• Plans titled “Seaside Municipal Water System to Marina Coast Water District Intertie” by Schaaf & Wheeler (plotted 6/7/24, accepted by the City on 6/11/24, 9 pages)
• Specifications titled “Project Manual for Seaside Municipal Water System to Marina Coast Water District Intertie” (dated June 2024, 158 pages) Packet Page 171
PP24-8026
City of Seaside – MCWD Intertie
June 18, 2024 (Revision 1)
SCOPE OF SERVICES
TASK 1: PRE-CONSTRUCTION SERVICES
Project Communication and Coordination
• Facilitate project communication and coordination with the City, MCWD, the design engineer, utilities, local business, property owners and residents, and contractor • Establish Procore Construction Management Software project and provide training to City project staff
• Conduct virtual Weekly Progress meetings with contractor, City staff, and other involved entities
• Record and distribute meeting minutes
• Coordinate with utility companies and City Staff throughout the project Preconstruction Conference
• Schedule in-person pre-construction conference after contract NTP and invite attendees:
Wallace Group CM Team, Contractor, City staff, MCWD, Design Team, and other involved entities
• Develop and distribute agenda prior to conference
• Conduct Procore orientation
• Meeting will include contractor responsibility toward:
o Safety/Site Security
o Public relations
o Utility coordination
o Traffic Control
o Site access/Staging
o Agreements
o Labor compliance
o Order of work
o Testing and Materials certification
o Weekly meetings
o Submittals and RFI’s
o Quality control
o Procedures for handling extra work or change of conditions o Schedule updates
o Progress pay requests
• Record and distribute meeting minutes
• Establish tasks and dues dates for outstanding items resulting from conference Pre-Construction Photos
• Collect pre-construction photos of project locations, including curb ramps, roadways, and staging area
• Photos will be collected and stored in Procore and available for reference by all project members
Request for Information (RFI) and Submittal Management
• Utilize Procore to track and review submittals and RFI’s from Contractor • Review submittal requirements and coordinate reviews with Design Engineer and City staff • Review and accept contractor’s submittal schedule to establish list of required submittals, including due dates
• Develop and maintain submittal and RFI log within Procore • Establish electronic workflow and tracking requirements within Procore • Track and manage timely submittal and RFI review and response Packet Page 172
PP24-8026
City of Seaside – MCWD Intertie
June 18, 2024 (Revision 1)
Deliverables:
• Reviewed submittals and submittal log
• Reviewed RFIs and RFI log
• Pre-Construction Photos
• Pre-Construction Conference Agenda and Minutes
TASK 2: CONSTRUCTION PHASE
Based on the bidding documents, this project will be completed within 180 calendars days from Notice to Proceed. We anticipate that much of these calendar days will be for material procurement.
We have assumed that the physical on-site work will occur over a period of 30 working days and we have budgeted for part time inspection (4 hours/day). We have assumed an average of 6 hours/week for project management for the 30 working days during construction. For the remaining 15 calendar days following substantial completion, we have budgeted an additional 8 hours for project management and 22.5 hours of on-site inspection for final punchlist walks and to verify corrected items.
Our time and level of effort will be highly depended upon the Contractors schedule and approach to the work and any unused budget will be returned to the City. Work during the construction phase will include:
Construction Progress Meetings
• Schedule and conduct weekly project construction meetings • Develop and distribute meeting agenda and minutes
• Meeting will include
o Project status
o Schedule review of 3 Week Look Ahead
o Stakeholder coordination
o Safety & Traffic Control Review
o Testing and Inspections
o Outstanding documentation review (submittals/RFIs)
Coordination of Contract Execution
• Determine mobilization schedule in conjunction with project start date • Finalize Procore systems record keeping documentation and contract administration developed in preconstruction phase
Project Schedule
• Monitor project schedule
• Coordinate with contractor and City staff on schedule changes and adjustments throughout the project
• Keep stakeholders informed of construction schedule
• Review Contractors 3 Week Look Ahead Schedule
Change Order Management
• Review and qualify contractor requested change orders • Investigate proposed change orders and receive City approval prior to work taking place • Maintain log and track change order impacts
• Establish and maintain files and documentation for use in change negotiations or potential claims
Packet Page 173
PP24-8026
City of Seaside – MCWD Intertie
June 18, 2024 (Revision 1)
• Prepare construction change order (in City format) for approval and signature Progress Payments and Quantity Tracking
• Review and qualify contractor’s monthly payment applications • Coordinate daily reports and quantities with Contractor’s foreman, identify and record potential disputes for future reference
• Review monthly Request for Payment, sign, and recommend approval for payment to the City
Construction Observation
• Perform on-site construction observation and oversight during construction activities • Prepare Daily Log observation reports, including tracking labor, equipment, weather, observations/notes, quantities, and photos.
o Daily reports will be maintained and available to team members at all times o Observations and oversight include:
Roadway Sawcutting and Demolition
Connections to existing water systems
Vault & Appurtenance Installation
Roadway Restoration & Concrete Flatwork
Traffic control plans and implementation
Construction staging
Stormwater compliance
• Report to the City when work is performed that is unsatisfactory, faulty, or does not conform to the Contract documents and advise on how the work should be remedied • Inspector will help to coordinate notification of Police or other City Departments and may dialogue with the public on-site
• Coordinate material testing as needed
• Provided oversight on the requirements of the encroachment permit are performed and documented
• Review compliance with contract documents
• Record and report design modifications
• Track inspectors set of as-builts for comparison with set provided by the Contractor for project record
Safety
• Monitor contractor’s safety practices for compliance with safety program • Utilize the following documents during field safety monitoring program:
o CAL-OSHA Construction safety orders
o Traffic Control Plan
o Contractor safety plan
• Work with contractor to resolve any safety concerns on site • Advise City of any observed or unresolved deficiencies Punch List
• Schedule for final observation with Contractor and City to inspect complete and near complete work for deficiencies
• Review and track punch list and track items to resolution • Provide completed punch list documentation and report to City upon completion • Recommend and approve final payment to contractor
• Assist with the preparation and signing of the Acknowledgement of Construction Closeout and Release of Claims form
Packet Page 174
PP24-8026
City of Seaside – MCWD Intertie
June 18, 2024 (Revision 1)
Deliverables:
• Weekly Construction Meeting Agendas and Minutes
• Inspector Daily Logs and Photos
• Progress Payment Reviews
• Change Order/Force Account Documentation
TASK 3: POST-CONSTRUCTION
As-Built Drawings
• Review as-built drawings provided by Contractor
• Assist City and Design Engineer in review and completion of final certified record drawings Project Closeout
• Review final invoice from the contractor
• Assemble and deliver all records, reports, certificates, pictures upon project completion • Closeout documentation can will be delivered in digital format Deliverables:
• Comments and review of Contractors As-Built Drawings
• Project Close Out Documentation (Submittals, RFIs, Daily Logs, Photos, Change Orders, Progress Payments, etc.)
TASK 4: MATERIALS TESTING
Based on our review of the plans, material testing of trench backfill and pavement base rock will be necessary. We have provided an estimated budget of $5,000 for EarthSystems to provide material laboratory testing and quality assurance compaction testing of the trench backfill and base rock sections. Compaction testing will not be performed on the asphalt restoration. Due to the small nature of the project, a proposal was no solicited from EarthSystems at this time.
SCHEDULE
The project is currently out to bid with a due date of July 9, 2024. We expect the work to start in late Summer/early Fall 2024, depending on material lead times. The City has allowed for 180 calendar days for the contract, but we have budgeted for 30 working days for the contractor to complete the on-site work with an additional 15 calendar days after substantial completion.
BUDGET
Wallace Group will perform the services denoted in the proposed Scope of Services in accordance with the attached Standard Billing Rates (Exhibit A). These services will be invoiced monthly on an accrued cost basis, and our total budget, including reimbursables will not exceed our estimated budget of $54,651 without receiving written authorization from the Client.
The detailed breakdown of our estimate budget is attached to this proposal.
Packet Page 175
PP24-8026
City of Seaside – MCWD Intertie
June 18, 2024 (Revision 1)
ITEMS NOT INCLUDED IN SCOPE OF SERVICES
The following services are not included in this Scope of Services or estimate of fees:
• Labor Compliance
• Surveying
TO BE PROVIDED BY THE CLIENT
Client shall provide the DIR Project Number for this project. To do so, the Client will need to complete the PWC-100 form and submit to the DIR prior to the commencement of the field survey. This is required to be in compliance with State of California Prevailing Wage laws.
TERMS AND CONDITIONS
In order to convey a clear understanding of the matters related to our mutual responsibilities regarding this proposal, the attached Standard Terms and Conditions (Exhibit C) are considered a part of our proposal agreement. If this proposal meets with your approval, please sign where indicated and return to our office, which will serve as our notice-toproceed.
We want to thank you for this opportunity to present our proposal for construction management and inspection services. If you would like to discuss this proposal in greater detail, please contact Zach Teske at [email protected] or 831-226-9132.
Sincerely,
WALLACE GROUP, a California Corporation TERMS AND CONDITIONS ACCEPTED:
Zach Teske, PE ____________________________________
Director of Construction Management Signature
612 Clarion Court ____________________________________
San Luis Obispo Printed Name
California 93401 ____________________________________
T 805 544-4011 Title
F 805 544-4294 ____________________________________
www.wallacegroup.us Date
THIS PROPOSAL IS VALID FOR 60 DAYS FROM THE DATE OF THIS DOCUMENT.
Attachments
Exhibit A - Budget Estimate
Exhibit B - 2024 Standard Rate Sheet
Exhibit C – Standard Terms & Conditions
Packet Page 176
Wallace Group Team Resource Estimate for the
PP24-8206 Seaside to MCWD Intertie CM - rev2 Director of Construction Management (Zachary Teske, PE) Assistant Resident Engineer (Jorge Avila) Prevailing Wage Construction Inspector (Jorge Avila) EarthSystems
Misc. Direct Costs TOTAL LABOR HOURS
TOTAL
TASK DESCRIPTION HRS HRS HRS Cost Cost HRS LABOR COST
RATE $220 $170 $180 $ $
1 Pre-Construction 10 32 $40 42 $7,640 $7,680
2 Construction 44 143 $603 187 $35,330 $35,933
3 Post-Construction 4 24 $201 28 $4,960 $5,161
4 Materials Testing (optional) 5,000$ $5,000 $5,000
SUB-TOTALS 58 56 143 $844 257 #REF! $53,774
WALLACE GROUP LABOR COSTS $12,760 $9,520 $25,650 $47,930 WALLACE GROUP DIRECT COSTS $844
SUBCONSULTANT DIRECT COSTS $5,000 $5,000
DIRECT COSTS OVERHEAD @ 15% $877
TOTAL $54,651
Task Budgets may fluctuate within Overall Budget PHASE/TASK PP24-8806 - Budget - Seaside to MCWD Intertie CM Summary Page 1 6/28/2024 Packet Page 177
Exhibit B
Standard Billing Rates
Construction Management / Field Inspection Services:
Construction Inspector I - II ............................................ $140/$155 Senior Construction Inspector ......................................... $160 Construction Inspector (*Prevailing Wage) .......................... $180 Construction Office Tech I-III .......................................... $115/$125/$135 Assistant Resident Engineer I - II...................................... $165/$170 Resident Engineer I - III ................................................ $175/$180/$185 Senior Resident Engineer .............................................. $195 Director .................................................................. $220 Principal Construction Manager ....................................... $245 Principal .................................................................. $270 Public Works Administration Services:
Project Analyst I - IV ................................................... $120/$130/$140/$150 Senior Project Analyst I - III ........................................... $155/$160/$165 Senior Environmental Compliance Specialist I - III ................. $170/$175/$185 Support Services:
Office Assistant ......................................................... $110 Project Assistant I – III .................................................. $120/$125/$135 *Prevailing Wage:
State established prevailing wage rates will apply to some services based on state law, prevailing wage rates are subject to change over time and geographic location.
Right to Revisions:
Wallace Group reserves the right to revise our standard billing rates on an annual basis, personnel classifications may be added as necessary.
Additional Professional Services:
Fees for expert witness preparation, testimony, court appearances, or depositions will be billed at the rate of $400 an hour. If required to meet schedule requests, overtime on a project will be billed at 1.5 times the employee’s typical hourly rate.
Direct Expenses:
Direct expenses will be invoiced to the client and a handling charge of 15% may be added.
Sample direct expenses include, but are not limited to the following:
• travel expenses • sub-consultant services • agency fees • delivery/copy services • mileage (per IRS rates) • other direct expenses Invoicing and Interest Charges:
Invoices are submitted monthly on an accrued cost basis. A finance charge of 1.5% per month may be assessed on all balances that are thirty days past due.
WALLACE GROUP
2024 Standard Billing Rates
Packet Page 178
EXHIBIT B
FEE SCHEDULE
Packet Page 179
Wallace Group Team Resource Estimate for the
PP24-8206 Seaside to MCWD Intertie CM - rev2 Director of Construction Management (Zachary Teske, PE) Assistant Resident Engineer (Jorge Avila) Prevailing Wage Construction Inspector (Jorge Avila) EarthSystems
Misc. Direct Costs TOTAL LABOR HOURS
TOTAL
TASK DESCRIPTION HRS HRS HRS Cost Cost HRS LABOR COST
RATE $220 $170 $180 $ $
1 Pre-Construction 10 32 $40 42 $7,640 $7,680
2 Construction 44 143 $603 187 $35,330 $35,933
3 Post-Construction 4 24 $201 28 $4,960 $5,161
4 Materials Testing (optional) $ $5,000 $5,000 5,000
SUB-TOTALS 58 56 143 $844 257 #REF! $53,774
WALLACE GROUP LABOR COSTS $12,760 $9,520 $25,650 $47,930 WALLACE GROUP DIRECT COSTS $844
SUBCONSULTANT DIRECT COSTS $5,000 $5,000
DIRECT COSTS OVERHEAD @ 15% $877
TOTAL $54,651
Task Budgets may fluctuate within Overall Budget PHASE/TASK PP24-8806 - Budget - Seaside to MCWD Intertie CM Summary Page 1 6/28/2024 Packet Page 180
EXHIBIT C
INSURANCE REQUIREMENTS
Packet Page 181
WALLACE GROUP
Exhibit C
Terms and Conditions
Client and Consultant agree that the following provisions shall be part of their agreement:
Billings/Payments: Accrued fees and direct charges will be billed monthly by the Consultant and shall be due at the time of billing unless otherwise specified in this agreement. Failure of Client to make full payment within 30 days of the date of invoice, the Consultant may, without waiving any claim or right against the Client, and without liability whatsoever to the Client, terminate the performance of the service. Retainers shall be credited on the final invoice.
Ownership of Documents: All documents produced by the Consultant under this agreement shall remain the property of the Consultant and may not be used by the Client for any other endeavor without the written consent of the Consultant.
Electronic Media: Because CADD information stored in electronic form can be modified by other parties, intentionally or otherwise, Client agrees to indemnify and hold harmless and indemnify Consultant from all claims and expenses arising out of the modification or use of these materials.
Document Reuse: Client agrees not to reuse Consultant’s drawings, specifications, or other related documents without Consultant’s written consent. In the event that changes are made to the plans and specifications by the Client, his agents, or employees, the Client agrees to hold harmless and indemnify Consultant for any and all liability arising out of or resulting from such changes.
Indemnification: The Consultant shall indemnify and save harmless Client, including their officers, employees, affiliates, parent and subsidiaries, from and against any and all liability, claims, suits, losses, damages, costs, expenses, reasonable attorney’s fees, or liability to the extent arising out of or resulting from any negligent acts, errors or omissions of Consultant, and its officers, employees, agents or sub consultants arising out of or in connection with Consultant services to be performed under this agreement.
The Client shall indemnify and save harmless Consultant, including their officers, employees, affiliates, parent and subsidiaries, from and against any and all liability, claims, suits, losses, damages, costs, expenses, reasonable attorney’s fees, or liability to the extent arising out of or resulting from any negligent acts, errors or omissions of Client, and its officers, employees, agents or sub consultants arising out of or in connection with services to be performed under this agreement.
Certifications: Consultant shall not be required to execute any document that would result in its certifying, guaranteeing or warranting the existence of conditions whose existence the Consultant cannot ascertain.
Dispute Resolution: Any claims or disputes made during design, construction or post-construction between the Client and Consultant shall be submitted to non-binding mediation. Client and Consultant agree to include a similar mediation agreement with all contractors, subcontractors, subconsultants, suppliers and fabricators, thereby providing for mediation as the primary method for dispute resolution between all parties.
Retention: If any portion of CONSULTANT’S fee is held in retention, such amount shall be released within thirty days after invoicing for completion of corresponding services. Interest shall be paid at the rate of 1.5% per month on any retention amounts not paid within this thirty-day period.
Attorneys’ Fees: In the event any litigation arising from or related to this Agreement or the services provided under this Agreement, the prevailing party shall be entitled to recover from the non-prevailing party all reasonable costs incurred including staff time, court costs, attorneys’ fees and all other related expenses in such litigation.
Limitation of Liability: In recognition of the relative risks, rewards and benefits of the project to both the Client and Consultant, the risks have been allocated such that the Client agrees that, to the fullest extend permitted by law, the Consultant’s total liability to the Client for any and all injuries, claims, losses, expenses, damages or claim expenses arising out of this agreement from any cause or causes, shall not exceed the sum of the Consultant’s fees or $50,000, whichever is greater. Such causes include, but are not limited to, the Consultant’s negligence, errors, omissions, strict liability, or breach of contract.
Termination of Services: The agreement may be terminated by the Client or the Consultant should the other fail to perform its obligations hereunder. In the event of termination, the Client shall pay the Consultant for all services rendered to the date of termination, all reimbursable expenses, and reimbursable termination expenses.
This agreement shall be governed by and construed in accordance with the laws of the State of California.
Packet Page 182
Construction Management and Inspection Service for the Seaside Water System to Marina Coast Water District Intertie Project
EXHIBIT C
EXHIBIT C
INSURANCE REQUIREMENTS
Without limiting Consultant’s indemnification of Agency, and prior to commencement of Work, Consultant shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to Agency.
Note: Verify minimum limit for each coverage with Risk Manager.
General liability insurance. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.
Automobile liability insurance. Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.
Professional liability (errors & omissions) insurance. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement and Consultant agrees to maintain continuous coverage through a period no less than three (3) years after completion of the services required by this Agreement.
Note: May need to delete workers' compensation and employer's liability insurance requirements for certain sole proprietorships, partnerships, or corporations without employees.
Workers’ compensation insurance. Consultant shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000).
Packet Page 183
Construction Management and Inspection Service for the Seaside Water System to Marina Coast Water District Intertie Project
EXHIBIT C
Consultant shall submit to Agency, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of Agency, its officers, agents, employees and volunteers.
Note: If the required limits for general liability, auto and employer’s liability are $1 million or less, the following paragraph may be omitted.
Umbrella or excess liability insurance. [Optional depending on limits required].
Consultant shall obtain and maintain an umbrella or excess liability insurance policy with limits that will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary coverages set forth above, including commercial general liability, automobile liability, and employer’s liability. Such policy or policies shall include the following terms and conditions:
• A drop down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any reason;
• Pay on behalf of wording as opposed to reimbursement; • Concurrency of effective dates with primary policies; • Policies shall “follow form” to the underlying primary policies; and • Insureds under primary policies shall also be insureds under the umbrella or excess policies.
Other provisions or requirements
Proof of insurance. Consultant shall provide certificates of insurance to Agency as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by Agency’s Risk Manager prior to commencement of performance.
Current certification of insurance shall be kept on file with Agency at all times during the term of this contract. Agency reserves the right to require complete, certified copies of all required insurance policies, at any time.
Duration of coverage. Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Work hereunder by Consultant, his agents, representatives, employees or subconsultants.
Primary/noncontributing. Coverage provided by Consultant shall be primary and any insurance or self-insurance procured or maintained by Agency shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall Packet Page 184
Construction Management and Inspection Service for the Seaside Water System to Marina Coast Water District Intertie Project
EXHIBIT C
also apply on a primary and non-contributory basis for the benefit of Agency before the Agency’s own insurance or self-insurance shall be called upon to protect it as a named insured.
Agency’s rights of enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, Agency has the right but not the duty to obtain the insurance it deems necessary and any premium paid by Agency will be promptly reimbursed by Consultant or Agency will withhold amounts sufficient to pay premium from Consultant payments.
In the alternative, Agency may cancel this Agreement.
Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VI (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the Agency’s Risk Manager.
Waiver of subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against Agency, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against Agency, and shall require similar written express waivers and insurance clauses from each of its subconsultants.
Enforcement of contract provisions (non estoppel). Consultant acknowledges and agrees that any actual or alleged failure on the part of the Agency to inform Consultant of non-compliance with any requirement imposes no additional obligations on the Agency nor does it waive any rights hereunder.
Requirements not limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums shown above, the Agency requires and shall be entitled to coverage for the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the Agency.
Packet Page 185
Construction Management and Inspection Service for the Seaside Water System to Marina Coast Water District Intertie Project
EXHIBIT C
Notice of cancellation. Consultant agrees to oblige its insurance agent or broker and insurers to provide to Agency with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage.
Additional insured status. General liability policies shall provide or be endorsed to provide that Agency and its officers, officials, employees, and agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies.
Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to Agency and approved of in writing.
Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions.
Pass through clause. Consultant agrees to ensure that its subconsultants, subcontractors, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage and endorsements required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with consultants, subcontractors, and others engaged in the project will be submitted to Agency for review.
Agency’s right to revise specifications. The Agency reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the Agency and Consultant may renegotiate Consultant’s compensation.
Self-insured retentions. Any self-insured retentions must be declared to and approved by Agency. Agency reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by Agency.
Timely notice of claims. Consultant shall give Agency prompt and timely notice of claims made or suits instituted that arise out of or result from Consultant’s performance Packet Page 186
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EXHIBIT C
under this AGREEMENT, and that involve or may involve coverage under any of the required liability policies.
Additional insurance. Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work.
Packet Page 187
EXHIBIT D
REQUEST FOR ENGINEERING SERVICES
Packet Page 188
J:\08_PUBLIC WORKS\Personnel\Engineering Services\EngSrvcs_2022 (with PMP)\RFQ\RFQ_Eng Srv with PMP.docx
REQUEST FOR QUALIFICATIONS
ON-CALL CONSULTANTS - ENGINEERING
FOR CITY OF SEASIDE
Table of Contents
Introduction............................................................................................................................................................ 1 Proposal Requirements........................................................................................................................................... 1 Statement of Qualifications Submittal Requirements........................................................................................... 2 Schedule for Selection Process ............................................................................................................................... 2 Questions Regarding This Project ........................................................................................................................... 3 Form of Agreement ................................................................................................................................................ 3 Evaluation and Rating Criteria................................................................................................................................ 3 PRELIMINARY SCOPE OF SERVICES............................................................................................................... 3 General Provisions ................................................................................................................................................. 4 Non-Discrimination & Non-Preferential Treatment ............................................................................................. 6 Grounds for Disqualification............................................................................................................................... 6 Records and Financial Data ................................................................................................................................ 6 Introduction
The City of Seaside (City) seeks Request for Qualifications (RFQs) from qualified consulting firms or individuals to provide On-Call Engineering Services for miscellaneous undetermined projects.
The selected engineering firms may be requested to help with the design of federal, state and locally funded capital improvement projects. The City intends to select multiple consultants for a three-year period, with the option of two (2) one-year extensions through mutual consent between the City and the chosen Consultant(s). Consultants do not need to be able to provide all services described in the “Preliminary Scope of Services,” below. Selection will be based on demonstrated expertise in providing support to the City of Seaside Public Works and Engineering Department.
Proposal Requirements
Statement of Qualifications (SOQ) must be received by 5:00 PM Friday, April 22, 2022 at the following address:
City of Seaside
440 Harcourt Avenue
Seaside, CA 93955
SOQ received after this deadline will not be accepted. Incomplete responses that do not conform to the requirements specified herein will not be considered. The SOQ and any accompanying documents shall be submitted in a sealed envelope with the words “On-Call ConsultantsEngineering” clearly marked in the lower left-hand corner of the envelope. Three bound copies, plus one electronic copy submitted on CD, USB flash drive, or by email to [email protected], containing an Adobe pdf copy, should be submitted.
Packet Page 189
City of Seaside-Statement of Qualifications
On-Call Consultants - Engineering
J:\08_PUBLIC WORKS\Personnel\Engineering Services\EngSrvcs_2022 (with PMP)\RFQ\RFQ_Eng Srv with PMP.docx - 2 - Statement of Qualifications Submittal Requirements
The SOQ should include the following information:
1. Name of proposer and principal contact person, including office location, address, telephone number, fax numbers and e-mail address.
2. Brief description and history of the proposed project team and experience of the principal contact. Clearly describe project team member’s experience in work described under “Preliminary Scope of Services". Describe the average project size and scope of the team member’s past projects.
3. Provide as exhibits, listings of your firm’s and its principals’ and project teams experience demonstrating their capabilities and qualifications to perform the assigned task as described in the “Preliminary Scope of Services”. For each individual, provide current professional registrations, related experience, educational background and years of experience with the team.
4. Enclosed is a copy of the City’s standard contract, which stipulates, among other things, insurance requirements. Please confirm that the project team can accept the terms of the contract and has the required insurance, or can acquire insurance, that meets the minimum standards.
5. Please provide at least three professional references. Indicate which references are public agencies for which the project team, or its principals, have provided services for within the past five years.
6. Standard Hourly Fees: Provide your standard hourly fees by job classification and billing criteria for providing the services described in this RFQ in a separate sealed envelope. Do not provide in the response to this request as an exhibit or in the body of the response The SOQ will be limited to 10 numbered pages including title sheet and cover letter if provided.
Minimum font size is 12. Page size is limited to letter size with no fold-outs. Submittals must be printed on both sides of the paper. A clear front and back cover shall be provided and the front and back clear cover will not count towards the 10 page limit.
Schedule for Selection Process
The proposed consultant selection schedule is as follows.
Release RFQ
Questions Due
Thursday, March 24, 2022
Friday, April 8, 2022
Proposal due
Proposal Ranking
Friday, April 22, 2022
April 24, 2022 – May 20, 2022
Consultant Award (if applicable) Friday, May 27, 2022
Packet Page 190
City of Seaside-Statement of Qualifications
On-Call Consultants - Engineering
J:\08_PUBLIC WORKS\Personnel\Engineering Services\EngSrvcs_2022 (with PMP)\RFQ\RFQ_Eng Srv with PMP.docx - 3 - Questions Regarding This Project
All questions and/or contacts regarding this Request should be directed to:
Patrick Grogan
City of Seaside-Engineering Division
440 Harcourt Avenue
Seaside, CA 93955
E-mail: [email protected] or [email protected] Phone (831) 899-6885
Form of Agreement
A copy of the City of Seaside Consultant Contract is included herewith.
Evaluation and Rating Criteria
City staff will review each SOQ for completeness and content. Each SOQ will be evaluated based upon the relevant qualifications and experience of the consultant. Consultants do not need to be able to provide all services described in the “Preliminary Scope of Services,” below. Staff may conduct interviews if necessary. References may also be verified. The SOQ review will focus upon the following criteria:
1. Experience and demonstrated ability of the team. – 25 points
2. Appropriate relevant experience and skills of personnel (principals, project managers and other key personnel). – 30 points
3. Prime consultant and sub-consultants experience in providing similar projects. – 15 points
4. Client References. – 10 points
5. Overall quality of the response and conformance with SOQ requirements for content (reference Proposal and Submittal Requirements). – 20 points
SOQs will be ranked on the basis of qualifications. The City of Seaside may conduct interviews with some or all of the firms/individuals who submit proposals, or it may complete its evaluation based on the proposals alone. If interviews are conducted, firms/individuals selected for interview will be contacted at that time to arrange the date and time for their interview.
PRELIMINARY SCOPE OF SERVICES
Consultant is required to provide engineering design and professional services for various projects to be implemented throughout the City. The scope of work under this contract may include but not be limited to the following:
A. Engineering Services
Design, Survey and Geometrics
Pavement Evaluation, Design and Testing
Pavement Management Program Evaluation and Report
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City of Seaside-Statement of Qualifications
On-Call Consultants - Engineering
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Structural Analysis and Design
Well Design and Rehabilitation
Water System Design and Rehabilitation
Storm Drain System Design and Rehabilitation
Value Engineering
Seismic Evaluations
Construction Phase Services
B. Professional Services
Disabled Accessibility Evaluations and Mitigation
Preliminary Engineering Studies
Technical Studies and Reports
Peer Reviews
Coordination with Other Agencies and Utilities
Constructability and Bidability Reviews
On-Call Services
Staff Augmentation
All materials submitted to the City will become the exclusive property of the City of Seaside.
The consultant will not be allowed to provide services when the City determines a potential conflict of interest may exist.
Consultant services will be on an as-needed, on-call basis. Consultant services will be authorized by separate contract(s). The Consultant is responsible for acknowledging receipt of requests for services within two (2) working days. Contracts may vary significantly in size and scope and will be determined in greater detail as each is assigned. The Consultant will be responsible for preparing a detailed scope and fee estimate for each contract request and shall identify the number of hours to be worked and position of each person performing work on a particular proposal. If during actual work the number of hours is increased by more than 20% of the estimate, the consultant shall notify the Project Manager as soon as possible before exceeding the estimated time. The City may elect to reduce the scope of work or may require a revised scope of work to cover the excess time. Work authorization will be issued for each work request. The City shall authorize all consultant quotes for tasks prior to the consultant commencing work. The City may accept the Consultant’s scope and fee or negotiate with the Consultant, as appropriate. The City reserves the right to not accept the Consultant’s scope and fee.
General Provisions
1. The City will assume no responsibility for any understandings or representations concerning conditions made by any of its officers or employees prior to execution of a final agreement unless they are included in this Request for Qualifications.
2. Any reasonable inquiry to determine the responsibility of a prospective Consultant(s) may be conducted. The submission of Qualifications shall constitute permission by the Packet Page 192
City of Seaside-Statement of Qualifications
On-Call Consultants - Engineering
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3. A prospective Consultant(s) may withdraw their Qualifications at any time prior to the date and time which is set forth herein as the deadline for acceptance of Qualifications.
4. Each prospective Consultant(s) submitting Qualifications in response to this Request agrees the preparation of all materials for submittal to the City and all presentations are at the prospective entities sole cost and expense, and the City will not, under any circumstances, be responsible for any costs or expenses incurred by a prospective Consultant(s). In addition, each prospective Consultant(s) agrees that all documentation and materials submitted with Qualifications will remain the property of the City and will become a public document.
5. The City reserves the right to request additional information from any and all prospective entities as deemed necessary by the City in order to evaluate the Qualifications. This process may not be used as an opportunity to submit missing documentation or to make substantive revisions to the original Qualifications.
6. The City reserves the right to reject any and all Qualifications and, in the event the Consultant selected, it may attempt to negotiate an agreement with the Consultant that, in the sole judgment of the City, is the best qualified to provide the services requested.
7. The City shall not enter into an agreement with any prospective Consultant(s) that has previously had an agreement with the City terminated, or that has previously been found to have violated any provision of the Seaside City Code, or related resolutions or ordinances, or any provision of federal law, state, or other local law.
8. The City reserves the right to enter into an agreement with an Consultant(s) at any time, deviate from this Request, reject any or all SOQs, continue to advertise for new Qualifications, negotiate with multiple entities simultaneously, waive any defects in Qualifications, or to proceed otherwise. The Request and the selection process will in no way be deemed to create a binding contract or agreement of any kind between the City and any prospective Consultant(s). The submission of Qualifications does not in any way commit the City to enter into an agreement with any prospective Consultant(s).
9. Each prospective Consultant(s) shall agree to abide by all federal, state, and local laws, rules, and regulations and to secure all necessary licenses, permits, and other forms of identification as may be required in connection with the resulting agreement, all at no additional cost to the City.
10. All Qualifications, charge rates or representations will remain in effect and be legally binding for at least one hundred twenty (120) days from the date of submission.
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City of Seaside-Statement of Qualifications
On-Call Consultants - Engineering
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11. This Request for Qualifications shall be governed in accordance with the laws of the State of California and the jurisdiction of any disputes hereunder shall be had in Monterey County.
Non-Discrimination & Non-Preferential Treatment
The successful Consultant shall not discriminate, in any way, against any person on the basis of race, sex, color, age, religion, sexual orientation, actual or perceived gender identity, disability, ethnicity, or national origin, in connection with or related to the performance of City of Seaside contracts.
Grounds for Disqualification
All prospective entities are expected to conduct themselves with the utmost integrity and responsibility throughout the Request process. Any prospective Consultant(s) that violates these expectations, as determined in the sole discretion of the City, will be subject to disqualification.
Generally, the grounds for disqualification include:
1. Contact regarding this procurement with any City official or employee, other than the contact person designated in this Request, from the time of issuance of this Request until the consideration and approval of a professional services agreement.
2. Evidence of collusion, directly or indirectly, among prospective entities in regard to the amount, or the terms and conditions of this Request and the prospective agreement.
3. Influencing, or attempting to influence, any City staff member or official throughout the solicitation process, including the development of specifications beyond those included here, if any.
4. Evidence of submitting incorrect or inaccurate information in response to this Request or misrepresentation or failing to disclose facts during the evaluation or negotiation process.
5. Existence of any lawsuit, claim, or dispute between the prospective Consultant(s) and the City.
6. Evidence of the prospective Consultant(s)’s inability to successfully complete the responsibilities and obligations of the Request process.
7. The prospective Consultant(s)’s default under any City agreement or termination of a previous agreement.
Records and Financial Data
All correspondence with the City, including responses to this Request, will become the exclusive property of the City and will become public records under the California Public Records Act. All documents submitted in response to this Request will be subject to disclosure if requested by a member of the public. There are a very limited number of narrow exceptions to this disclosure requirement.
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City of Seaside-Statement of Qualifications
On-Call Consultants - Engineering
J:\08_PUBLIC WORKS\Personnel\Engineering Services\EngSrvcs_2022 (with PMP)\RFQ\RFQ_Eng Srv with PMP.docx - 7 - Personal financial information that a prospective Consultant(s) considers confidential, the disclosure of which would be an unwarranted invasion of personal privacy, should be submitted in a sealed envelope marked “CONFIDENTIAL: PERSONAL FINANCIAL RECORDS; NOT PUBLIC RECORDS.” A prospective Consultant(s) should not mark their entire Qualifications as “Confidential.” During the selection process, the City will keep such information confidential and will not disclose it, except as otherwise required under applicable law. This means that, depending on the nature of timing of the request, or future court decisions, that personal financial information may not remain private and may be publicly disclosed. Once the selection process is completed, the City will return this information to any prospective agency that is not selected.
If an Consultant(s) is selected, the City may retain any submitted information and disclose it to the City Council, and any subcommittees thereof, and the public in connection with consideration of an agreement with the City as evidence of the entities ability to carry out the development. Given the nature of the applicable law under the California Public Records Act, the City cannot guarantee or warrant that it will be able to keep submitted information, including personal financial records, confidential. The successful Consultant(s) agrees to indemnify, defend, and hold the City harmless from and against any suit brought under the California Public Records Act to obtain the records; otherwise, the City shall not be obligated to defend such suit and may release the records.
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EXHIBIT E
RESOLUTION 22-62 ON-CALL ENGINEERING SERVICES
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CITY OF SEASIDE
STAFF REPORT
Item No.: 9.A.
TO: City Council
FROM: Nicholas Borges, Acting City Manager
BY: Nisha Patel, Public Works Director/City Engineer
Leslie Llantero, Assistant Engineer
DATE: July 25, 2024
SUBJECT: ADOPT A RESOLUTION APPROVING THE PLANS AND
SPECIFICATIONS FOR THE FREMONT MEDIANS RENOVATION
PROJECT AND AWARDING A CONSTRUCTION AGREEMENT TO
MARINA LANDSCAPE INC. FOR AN AMOUNT NOT TO EXCEED
$467,500.00 AND TOTAL PROJECT CONSTRUCTION COST
INCLUDING CONTINGENCY OF $514,250.00
RECOMMENDATION
Adopt a resolution approving the plans and specifications for the Fremont Medians Renovation Project; awarding a construction agreement to Marina Landscape Inc. for an amount not to exceed $467,500.00; establishing a 10% construction contingency for a total project construction amount not to exceed $514,250.00; and authorizing the City Manager to execute the construction agreement and approve any amendments, extensions, and change orders until completion of the project in accordance with the plans and specifications up to the total project construction amount.
BACKGROUND
The Fremont Medians Renovation Project installs gravel, mulch, and plants, underlain with weed barrier within the center median islands of Fremont Boulevard from Kimball Avenue north to Del Monte Boulevard. The goal of the project is to improve the esthetics with a natural appearance and reduce weed maintenance and irrigation needs of the center median islands.
The design was complete, and the Project was released for construction bids on May 9, 2024. Bids were received and opened on June 12, 2024, from the following contractors:
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Item No. 9.A. Page 2 of 3
Contractor Bid
Marina Landscape Inc. $467,500.00
Construction Pros ML Non-responsive
There were two addendums issued for this Project. Addendum #1 was issued on May 20, 2024, and Addendum #2 was issued on June 7, 2024. Revisions and clarifications declared in addendums are essential elements to the contract documents. Bidders must acknowledge receiving addendums by signing and returning the addendums with the sealed bids. Failure to acknowledge receipt of addendums will result in a nonresponsive bid. Construction Pros ML bid proposal was deemed non-responsive for not acknowledging Addendum #2 and not submitting the bid on the revised proposal form.
Staff reviewed and evaluated the submitted bids, and it was determined that Marina Landscape Inc. is the lowest responsive and responsible bidder with a total bid amount of $467,500.00, and they have the qualifications and experience levels satisfactory to perform all work within the project scope.
The proposed construction agreement with Marina Landscape Inc. is for an amount not to exceed $467,500.00. A construction contingency of 10%, or $46,750.00, is appropriate for a project of this scope for a total construction cost of $514,250.00. The Fremont Median Renovations Project is in the adopted FY 2024/25 Capital Improvement Program, with an available budget of $641,428.00.
ENVIRONMENTAL COMPLIANCE
Pursuant to preliminary review of the activities associated with this Council action in accordance with Section 15061 of the California Environmental Quality Act (CEQA) Guidelines, this project is Categorically Exempt (Class1, Section 15301 Existing Facilities). The project includes renovation and minor alteration to the existing center median on Fremont Boulevard which would not result in an expansion of use.
FISCAL IMPACT
The Fremont Median Renovations Project is in the adopted FY 2024/25 Capital Improvement Program, with an available budget of $641,428.00. There are sufficient funds in the Project account 342-8910-9579 to execute the construction agreement including construction contingency with Marina Landscape Inc. in the amount of $514,250.00.
ATTACHMENTS
1. Resolution
2. Construction Agreement
3. Plans
4. Specifications
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Item No. 9.A. Page 3 of 3
Reviewed for Submission to the City Council by:
________________________________________
Nicholas Borges, Acting City Manager
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RESOLUTION NO. 24-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEASIDE
APPROVING THE PLANS AND SPECIFICATIONS FOR THE FREMONT MEDIANS
RENOVATION PROJECT AND AWARDING A CONSTRUCTION AGREEMENT TO MARINA LANDSCAPE INC. FOR THE FREMONT MEDIANS RENOVATION PROJECT FOR AN AMOUNT NOT TO EXCEED $457,500.00 AND A TOTAL AUTHORIZED COST WITH 10% CONTINGENCY OF $514,250.00
WHEREAS, the Fremont Medians Renovation Project (Project) is approved in the City’s Capital Improvement Program identified in fiscal year 2024/2025 annual budget; and WHEREAS, the Project installs gravel, mulch, and plants, underlain with weed barrier within the center median islands of Fremont Boulevard from Kimball Avenue north to Del Monte Boulevard; and
WHEREAS, the goal of the Project is to improve the esthetics with a natural appearance while reducing weed maintenance and irrigation needs of the center median islands; and
WHEREAS, the Project designed was completed and released for construction bids on May 9, 2024; and
WHEREAS the project bid documents included two bid addendums; and WHEREAS on June 12, 2024, two bids were received at a public bid opening; and WHEREAS, following a review and evaluation of the bids, Construction Pros ML bid proposal was deemed non-responsive for not acknowledging Addendum #2; and WHEREAS, Marina Landscape Inc. was determined to have the lowest responsive and responsible bid in the amount of $467,500.00; and
WHEREAS, and amount of $46,750.00 contingency, approximately 10% of the agreement value, should be authorized on an as required basis; and Meeting Date: 07/25/24
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WHEREAS, Marina Landscape Inc. has successfully completed similar median landscape projects; and
WHEREAS, the Project is categorical exempt per Article 19, section 15301 of CEQA because the project consists of renovations to the existing medians on Fremont Boulevard, and involves negligible or no expansion of use.
NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Seaside approves the conformed plans and specifications for the Fremont Medians Renovation Project, and authorizes the City Manager to execute a construction agreement with Marina Landscape Inc. for the Fremont Medians Renovation Project, for an amount not to exceed $467,500.00; and
NOW, THEREFORE BE IT FURTHER RESOLVED, that the City of Seaside City Council authorize the City Manager, to execute up to an additional 10% contingency for written amendments to the construction agreement outlined above such that the full value of the construction agreement may not exceed $514,250.00.
PASSED AND ADOPTED at a special meeting of the City Council of the City of Seaside duly held on the 25th day of July 2024, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
APPROVED:
________________________________
Ian N. Oglesby, Mayor
ATTEST:
________________________________
Dominique L. Davis, City Clerk
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APPROVED TO FORM:
________________________________
Sheri L. Damon, City Attorney
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CITY OF SEASIDE
CONSTRUCTION BID CONTRACT
FREMONT MEDIANS RENOVATION PROJECT
This Agreement, made and concluded in duplicate this 25th day of July 2024, between the CITY OF SEASIDE, herein referred to as "City", and Marina Landscape Inc., herein referred to as "Contractor".
WITNESSETH:
Article I. For and in consideration of the payments and agreements hereinafter mentioned to be made and performed by said City and hereunto annexed, the said Contractor agrees with the said City, at his own proper cost and expense, to do all the work and furnish all the materials, except such as are mentioned in the specifications to be furnished by said City, necessary to construct and complete in a good workmanlike and substantial manner and to the satisfaction of said City, in accordance with the provisions hereto annexed and also in accordance with the latest applicable General prevailing Wage Rates.
The work to be done is specified in these special provisions Titled “Book 1 Notice, Plans, & Special Provisions” for the FREMONT MEDIANS RENOVATION – KIMBALL TO DEL MONTE, dated May 9, 2024, approved by the Public Works Director/City Engineer, which said special provisions, and plans are made part of this contract.
Article II. The said City hereby promises and agrees with the said Contractor to employ, and does hereby employ, the said Contractor to provide the materials and do the work according to the terms and conditions herein contained and referred to, for the price hereinafter set forth, and hereby contracts to pay the same at the time, in the manner, and upon the conditions herein set forth; and the said parties for themselves, their heirs, executors, administrators, successors and assigns, do hereby agree to the full performance of the covenants herein contained.
Article III. The statement of prevailing wages appearing in the General Prevailing Wage Rates is hereby specifically referred to and by this reference made a part of this contract. It is further expressly agreed by and between the parties hereto that should there be any conflict between the terms of this instrument and the bid or proposal of said Contractor, then this instrument shall control and nothing herein shall be considered as an acceptance of the said terms of said proposal conflicting herewith.
Article IV. By my signature hereunder, as Contractor, I certify that I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for worker's compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.
Article V. And the said Contractor agrees to receive and accept the following prices as full compensation for furnishing all materials and for doing all the work contemplated and embraced in this agreement; also for all loss or damage arising out of the nature of the work aforesaid, or from the action of the elements, or from any unforeseen difficulties or obstructions which may arise or be encountered in the prosecution of the work until its acceptance by the said City and for all risks of every description connected with the work; also for all expenses incurred by or in consequence of the suspension or discontinuance of work and for well and faithfully completing the work, and the whole thereof, in the manner and according to the plans and specifications, and the requirements of the Engineer under them, to wit:
ITEM
NO. BID ITEMS UNIT TOTAL
QTY UNIT PRICE TOTAL COST
1 Mobilization, Bonds & Insurance LS 1 $41,000.00 $41,000.00 2 Traffic Control LS 1 $20,000.00 $20,000.00
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Fremont Medians Renovation Page 2
Contract Agreement
3 Water Pollution Control Program LS 1 $20,000.00 $20,000.00 4 Tree Protection LS 1 $9,000.00 $9,000.00
5 Site Clearing SF 43,000 $2.00 $86,000.00
6 Demolition LS 1 $9,000.00 $9,000.00
7 Earthwork and Grading SF 43,000 $1.00 $ 43,000.00
8 Landscape Maintenance LS 1 $5,400.00 $5,400.00
9 Aggregate Base TN 70 $80.00 $ 5,600.00
10 Small Crushed Gravels: ¾” Rock, with weed mat TN 220 $110.00 $24,200.00 11 Large Crushed Gravels: 2” Rock, with weed mat TN 200 $120.00 $24,000.00 12 Cobble Paving SF 4,900 $16.00 $78,400.00
13 Landscape Irrigation LS 1 $45,000.00 $45,000.00
14 Irrigation Controller LS 1 $6,500.00 $6,500.00
15 Soil Preparation SF 1,350 $4.00 $5,400.00
16 Landscape Planting, with weed mat LS 1 $45,000.00 $45,000.00 Total Bid $467,500.00
Article VI. - Assignment. The Contractor shall not assign any of his duties, responsibilities or obligations without prior written consent from the City.
Article VII. Indemnity. To the fullest extent permitted by law, the Contractor agrees to indemnify, defend and hold harmless, City and any and all of City's boards, officers, employees, agents, assigns, and successors in interest , from and against any and all claims losses, demand and expenses, including, but not limited to, attorney's fees and cost of litigation, on account of bodily injury, including death, or property damage arising out of or in any way connected to the work performed by Contractor under this agreement. Without affecting the rights of City under any provision of this agreement, Contractor shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City's active negligence accounts for only a percentage of the liability involved, the obligation of Contractor will be for that entire portion or percentage of liability not attributable to the active negligence of City.
Article VIII. Insurance. Prior to the beginning of and throughout the duration of the work, Contractor will maintain insurance in conformance with the requirements set forth in Section 3.08 “Responsibility for Damage and Insurance” of the Special Provisions. Contractor will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth, it will be amended to do so. Contractor acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required.
Any insurance proceeds available to City in excess of the limits and coverage required in this agreement and which is applicable to a given loss, will be available to City.
Article IX. - Legal Action. Should either party to this agreement bring legal action against the other, the case shall be handled in Monterey County, California, and the party prevailing in such action shall be entitled to a reasonable attorney's fee which shall be fixed by the judge hearing the case and such fee shall be included in the judgment, together with all costs.
Article X. - Notices. All notices herein provided to be given, or which may be given by either party to the other, shall be deemed to have been fully given and fully received when made in writing and deposited in the United States mail, certified and postage prepaid, and addressed to the respective parties as follows:
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Fremont Medians Renovation Page 3
Contract Agreement
CITY OF SEASIDE
Nisha Patel, City Engineer
440 Harcourt Avenue
Seaside, CA 93955
Marina Landscape Inc.
3707 W Garden Grove Blvd.
Orange, CA 92868
Contractor's Name and Mailing Address
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the year and date first above written.
CITY OF SEASIDE CONTRACTOR
by: by:
Nicholas Borges, Acting City Manager Hue TA, Vice President of Estimating
Date Date
Licensed in accordance with an act providing for the
registration of Contractors. License No. 492862
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B V
MATCH LINE SEE 1/L-1.1
MATCH LINE SEE 2/L-1.1 EXISTING COBBLE PAVING: PRESERVE AND PROTECT EXISTING COBBLE PAVING: PRESERVE AND PROTECT EXISTING COBBLE PAVING: NO WORK IN THIS MEDIAN EXISTING CONCRETE BAND AND CURB: PRESERVE AND PROTECT 1 C B B MATCH LINE SEE 1/L-1.1
MATCH LINE SEE 2/L-1.1
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MATCH LINE SEE 3/L-1.1 EXISTING COBBLE PAVING: PRESERVE AND PROTECT EXISTING COBBLE PAVING: PRESERVE AND PROTECT EXISTING COBBLE PAVING: PRESERVE AND PROTECT EXISTING CONCRETE BAND AND CURB: PRESERVE AND PROTECT EXISTING CONCRETE BAND AND CURB: PRESERVE AND PROTECT1 1 2 C B MATCH LINE SEE 2/L-1.1
MATCH LINE SEE 3/L-1.1
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MATCH LINE SEE 4/L-1.1 EXISTING COBBLE PAVING: PRESERVE AND PROTECT EXISTING COBBLE PAVING: NO WORK IN THIS MEDIAN EXISTING COBBLE PAVING: NO WORK IN THIS MEDIAN EXISTING COBBLE PAVING: PRESERVE AND PROTECT EXISTING CONCRETE BAND AND CURB: PRESERVE AND PROTECT 1 B C V B B B B B 1 1 1 1 1 1 1 1 1 1 1 2 C LEGEND Clear and Grub: See Specs Existing Tree, Palm: preserve and protect. Tree Protection Fence at edge of canopy. See Specs Existing Tree, Pine: preserve and protect. Tree Protection Fence at edge of canopy. See Specs Existing Tree, Marina Strawberry Tree: preserve and protect. Tree Protection Fence at edge of canopy. See Specs Existing Boulders: adjust as needed for new work. Existing Backflow Preventer: preserve and protect. Existing Vacuum Release: preserve and protect. Existing Irrigation Controller: See notes below. Existing mainline: not shown, VIF, preserve and protect. BVC REFERENCE NOTES Existing irrigation valve to be removed and salvaged. See Irrigation Plans for new work. Remove and replace existing irrigation controller (at the corner of Hilby and Fremont, next to 7-11) and pedestal. See Irrigation Plans for new work. 12 MATCH LINE SEE 3/L-1.1
MATCH LINE SEE 4/L-1.1
MATCH LINE SEE 4/L-1.1
MATCH LINE SEE 1/L-1.2 EXISTING COBBLE PAVING: NO WORK IN THIS MEDIAN EXISTING COBBLE PAVING: NO WORK IN THIS MEDIAN EXISTING COBBLE PAVING: NO WORK IN THIS MEDIAN EXISTING COBBLE PAVING: NO WORK IN THIS MEDIAN DEMOLITION PLAN KIMBALL AVE TO BROADWAY AVE REVISIONS: FREMONT MEDIANS RENOVATION KIMBALL TO DEL MONTE CITY OF SEASIDE SHEET NO: SHEET NAME: PROJECT NO: DATE: SCALE: DRAWN | CHECKED: PROJECT: NO. DATE DESCRIPTION ISSUANCE: 22.069 4/1/2024 AS SHOWN 100% CD ANFO E STAT NS EICLRR LA Y M.ED L A F L Date O CA 5-31-2025 Renewal Date RNI IFO TECT HI STER Signature 2683 NO. DSCAPE RC A KEY MAP 30 0 30 60 3 AS SHOWN Site Plan 2 AS SHOWN Site Plan 1 AS SHOWN Site Plan 4 AS SHOWN Site Plan L-1.1 Packet Page 210
B C V B B B B B 1 1 1 1 1 1 1 1 1 1 1 2 C LEGEND Clear and Grub: See Specs Existing Tree, Palm: preserve and protect. Tree Protection Fence at edge of canopy. See Specs Existing Tree, Pine: preserve and protect. Tree Protection Fence at edge of canopy. See Specs Existing Tree, Marina Strawberry Tree: preserve and protect. Tree Protection Fence at edge of canopy. See Specs Existing Boulders: adjust as needed for new work. Existing Backflow Preventer: preserve and protect. Existing Vacuum Release: preserve and protect. Existing Irrigation Controller: See notes below. Existing mainline: not shown, VIF, preserve and protect. BVC REFERENCE NOTES Existing irrigation valve to be removed and salvaged. See Irrigation Plans for new work. Remove and replace existing irrigation controller (at the corner of Hilby and Fremont, next to 7-11) and pedestal. See Irrigation Plans for new work. 12 MATCH LINE SEE 1/L-1.2
MATCH LINE SEE 2/L-1.2 EXISTING CONCRETE BAND AND CURB: PRESERVE AND PROTECT EXISTING CONCRETE BAND AND CURB: PRESERVE AND PROTECT 1 B MATCH LINE SEE 1/L-1.2
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MATCH LINE SEE 2/L-1.2
MATCH LINE SEE 3/L-1.2 EXISTING CONCRETE BAND AND CURB: PRESERVE AND PROTECT EXISTING CONCRETE BAND AND CURB: PRESERVE AND PROTECT 1 1 MATCH LINE SEE 2/L-1.2
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MATCH LINE SEE 4/L-1.2 EXISTING CONCRETE BAND AND CURB: PRESERVE AND PROTECT EXISTING CONCRETE BAND AND CURB: PRESERVE AND PROTECT 1 MATCH LINE SEE 3/L-1.2
MATCH LINE SEE 4/L-1.2
MATCH LINE SEE 4/L-1.2
MATCH LINE SEE 1/L-1.3 EXISTING CONCRETE BAND AND CURB: PRESERVE AND PROTECT EXISTING CONCRETE BAND AND CURB: PRESERVE AND PROTECT 1 L-1.2 REVISIONS: FREMONT MEDIANS RENOVATION KIMBALL TO DEL MONTE CITY OF SEASIDE SHEET NO: SHEET NAME: PROJECT NO: DATE: SCALE: DRAWN | CHECKED: PROJECT: NO. DATE DESCRIPTION ISSUANCE: 22.069 4/1/2024 AS SHOWN 100% CD ANFO E STAT NS EICLRR LA Y M.ED L A F L Date O CA 5-31-2025 Renewal Date RNI IFO TECT HI STER Signature 2683 NO. DSCAPE RC A KEY MAP 30 0 30 60 3 AS SHOWN Site Plan 2 AS SHOWN Site Plan 1 AS SHOWN Site Plan 4 AS SHOWN Site Plan DEMOLITION PLAN BROADWAY AVE TO ORD GROVE Packet Page 211
B C V B B B B B 1 1 1 1 1 1 1 1 1 1 1 2 C LEGEND Clear and Grub: See Specs Existing Tree, Palm: preserve and protect. Tree Protection Fence at edge of canopy. See Specs Existing Tree, Pine: preserve and protect. Tree Protection Fence at edge of canopy. See Specs Existing Tree, Marina Strawberry Tree: preserve and protect. Tree Protection Fence at edge of canopy. See Specs Existing Boulders: adjust as needed for new work. Existing Backflow Preventer: preserve and protect. Existing Vacuum Release: preserve and protect. Existing Irrigation Controller: See notes below. Existing mainline: not shown, VIF, preserve and protect. BVC REFERENCE NOTES Existing irrigation valve to be removed and salvaged. See Irrigation Plans for new work. Remove and replace existing irrigation controller (at the corner of Hilby and Fremont, next to 7-11) and pedestal. See Irrigation Plans for new work. 12 MATCH LINE SEE 4/L-1.2
MATCH LINE SEE 1/L-1.3
MATCH LINE SEE 1/L-1.3
MATCH LINE SEE 2/L-1.3 EXISTING CONCRETE BAND AND CURB: PRESERVE AND PROTECT EXISTING CONCRETE BAND AND CURB: PRESERVE AND PROTECT 1 B MATCH LINE SEE 1/L-1.3
MATCH LINE SEE 2/L-1.3 EXISTING CONCRETE BAND AND CURB: PRESERVE AND PROTECT 1 L-1.3 REVISIONS: FREMONT MEDIANS RENOVATION KIMBALL TO DEL MONTE CITY OF SEASIDE SHEET NO: SHEET NAME: PROJECT NO: DATE: SCALE: DRAWN | CHECKED: PROJECT: NO. DATE DESCRIPTION ISSUANCE: 22.069 4/1/2024 AS SHOWN 100% CD ANFO E STAT NS EICLRR LA Y M.ED L A F L Date O CA 5-31-2025 Renewal Date RNI IFO TECT HI STER Signature 2683 NO. DSCAPE RC A KEY MAP 30 0 30 60 1 AS SHOWN Site Plan DEMOLITION PLAN ORD GROVE TO CALIFORNIA AVE 2 AS SHOWN Site Plan Packet Page 212
Packet Page 213
Packet Page 214
Packet Page 215
01 B V ZONE 1 ZONE 1 ZONE 1 1 DRIP 01 1" .33 3 224 72.00 C B 1 02 ZONE 2 ZONE 2 ZONE 2 ZONE 2 ZONE 2 ZONE 2 DRIP 02 1" .6 3 B C 2 03 1 ZONE 3 ZONE 3 ZONE 3 ZONE 3 DRIP 03 1" .67 3 04 B1 ZONE 4 ZONE 4 ZONE 4 ZONE 4 ZONE 4 ZONE 4 DRIP 04 1" .6 3 LEGEND - DRIP IRRIGATION SYMBOL MANUFACTURER DESCRIPTION POINT-SOURCE DRIP: 3/4" I.D. PVC Flex Hose supply pipe & 1/2" I.D. PVC Flex Hose distribution tubes. See Specs. See Irrigation Details. Emitters: 1/2" FPT,2.0 GPH pressure compensating w/ check-valve. Salco Pro-Spec / GPH Specflow. Manual flush valve at end of each branch of supply pipe. Hunter Drip Operation Indicator at furthest end of each zone. See Schematic Irrigation Diagram. Rainbird / Hunter PEB / ICV Remote Control Valve: Size as shown on plan. Netafim Disc Filter, 120-140 mesh 3/4" @ 1" valves or 1-17 GPM if manifold filter 1" @ 1-1/2" valves or 5-26 GPM if manifold filter Netafim 1" In-line Wide Range Pressure Regulator (0.5 - 35 GPM) 40 PSI preset 01 LEGEND SYMBOL MANUFACTURER DESCRIPTION NDS / Spears Full Port, True Union, PVC Ball Valve: Line Size Main Line: If needed, shall be 24" minimum cover. Sch/Class/size to match existing. Lateral Line / Drip Irrigation Supply Line: 18" min. cover, 24" under paving. Sch/Class per Specs. See chart for size. Hunter Irrigation Controller Model #HCC, with wireless Rain Clik sensor. Install in stainless steel pedestal. Existing Backflow Preventer Existing Vacuum Release Rainbird / Toro / Hunter 3/4" Quick Coupler. Single lug, 2-pc body, locking cover. REFERENCE NOTES Remove existing valve and box, and replace with new as shown. Remove and replace existing controller (at the corner of Hilby and Fremont, next to 7-11) with new one as shown, and re-install existing valve wires. Pothole around existing backflow to locate existing mainline and route. Locate and protect existing mainline prior to digging for new work. Verify existing mainline and route. Locate and protect existing mainline prior to digging for new work. 12CBV ZONE 00 34 DRIP IRRIGATION POINT SOURCE TYP. SCHEMATIC DIAGRAM EMITTER SCHEDULE See Irrigation Plan for plant sizes and locations.Flex PVC supply and distribution pipe alignments per requirements of planting. Install emitters per Emitter Schedule, and allow for additional ports to each plant for future needs. Locate emitters towards the uphill side of plants on slopes. See irrigation details. 1 gal. 1 5 gal. 2 15 gal. 3 24" box 4 PIPE SIZING CHART - SCHEDULE 40POINT-SOURCE DRIP SUPPLY LINES Zone / Partial Zone Flow Pipe Size UON 0-8 GPM PVC 3/4" 8.1-13 GPM PVC 1" 13.1-22 GPM PVC 1-1/4" 22.1-30 GPM PVC 1-1/2" 30.1-50 GPM PVC 2" 50.1-75 GPM PVC 2-1/2" 3/4" is minimum pipe size UON. For rotor pipe sizing, see Plans - do not use this chart. TYPE X X X Valve Station GPM Valve Size Irrigation Type Supply Pipe: Max 200-ft / max flow in one pipe = 8 gpm. Up to (4) emitters per plant in manifold. See Emitter Schedule. Distribution Tube: Max 5-ft. In-line Check Valve: (for sloped areas if present) Branch layout as required and for max flow 8 gpm per pipe. PVC pipe and sleeve under paving areas FLEX-PVC PIPE TYPICAL LAYOUT (See Details & Specs) Flush Port at end of each branch of supply pipe, typ. Drip Operation Indicator at furthest end of zone. PVC Pipe out of RCV: See Pipe Sizing Chart 1" 1" IRRIGATION PLAN KIMBALL AVE TO BROADWAY AVE REVISIONS: FREMONT MEDIANS RENOVATION KIMBALL TO DEL MONTE CITY OF SEASIDE SHEET NO: SHEET NAME: PROJECT NO: DATE: SCALE: DRAWN | CHECKED: PROJECT: NO. DATE DESCRIPTION ISSUANCE: 22.069 4/1/2024 AS SHOWN 100% CD ANFO E STAT NS EICLRR LA Y M.ED L A F L Date O CA 5-31-2025 Renewal Date RNI IFO TECT HI STER Signature 2683 NO. DSCAPE RC A KEY MAP 10 0 10 20 3 AS SHOWN Irrigation Plan Lopez Ave to Harcourt Ave 2 AS SHOWN Irrigation Plan Francis Ave to Hilby Ave 1 AS SHOWN Irrigation Plan Charles Ave to Williams Ave 4 AS SHOWN Irrigation Plan Harcourt Ave to Trinity Ave L-3.1 SEE GENERAL NOTES ON SHEET L-3.3 Packet Page 216
224 72.00 C 05 1 ZONE 5 ZONE 5 ZONE 5 DRIP 05 1" .77 4 06 1 ZONE 6 ZONE 6 ZONE 6 ZONE 6 ZONE 6 ZONE 6 DRIP 06 1" .77 4 B 07 1 ZONE 7 ZONE 7 ZONE 7 ZONE 7 ZONE 7 ZONE 7 ZONE 7 ZONE 7 ZONE 7 ZONE 7 DRIP 07 1" 1.27 3 08 1 ZONE 8 ZONE 8 ZONE 8 ZONE 8 ZONE 8 DRIP 08 1" 1.37 4 ZONE 8 ZONE 8 ZONE 8 ZONE 8 ZONE 8 ZONE 8 ZONE 8 ZONE 8 4 09 1 ZONE 9 ZONE 9 ZONE 9 ZONE 9 ZONE 9 DRIP 09 1" .44 DRIP IRRIGATION POINT SOURCE TYP. SCHEMATIC DIAGRAM EMITTER SCHEDULE See Irrigation Plan for plant sizes and locations.Flex PVC supply and distribution pipe alignments per requirements of planting. Install emitters per Emitter Schedule, and allow for additional ports to each plant for future needs. Locate emitters towards the uphill side of plants on slopes. See irrigation details. 1 gal. 1 5 gal. 2 15 gal. 3 24" box 4 PIPE SIZING CHART - SCHEDULE 40POINT-SOURCE DRIP SUPPLY LINES Zone / Partial Zone Flow Pipe Size UON 0-8 GPM PVC 3/4" 8.1-13 GPM PVC 1" 13.1-22 GPM PVC 1-1/4" 22.1-30 GPM PVC 1-1/2" 30.1-50 GPM PVC 2" 50.1-75 GPM PVC 2-1/2" 3/4" is minimum pipe size UON. For rotor pipe sizing, see Plans - do not use this chart. TYPE X X X Valve Station GPM Valve Size Irrigation Type Supply Pipe: Max 200-ft / max flow in one pipe = 8 gpm. Up to (4) emitters per plant in manifold. See Emitter Schedule. Distribution Tube: Max 5-ft. In-line Check Valve: (for sloped areas if present) Branch layout as required and for max flow 8 gpm per pipe. PVC pipe and sleeve under paving areas FLEX-PVC PIPE TYPICAL LAYOUT (See Details & Specs) Flush Port at end of each branch of supply pipe, typ. Drip Operation Indicator at furthest end of zone. PVC Pipe out of RCV: See Pipe Sizing Chart 1" 1" LEGEND - DRIP IRRIGATION SYMBOL MANUFACTURER DESCRIPTION POINT-SOURCE DRIP: 3/4" I.D. PVC Flex Hose supply pipe & 1/2" I.D. PVC Flex Hose distribution tubes. See Specs. See Irrigation Details. Emitters: 1/2" FPT,2.0 GPH pressure compensating w/ check-valve. Salco Pro-Spec / GPH Specflow. Manual flush valve at end of each branch of supply pipe. Hunter Drip Operation Indicator at furthest end of each zone. See Schematic Irrigation Diagram. Rainbird / Hunter PEB / ICV Remote Control Valve: Size as shown on plan. Netafim Disc Filter, 120-140 mesh 3/4" @ 1" valves or 1-17 GPM if manifold filter 1" @ 1-1/2" valves or 5-26 GPM if manifold filter Netafim 1" In-line Wide Range Pressure Regulator (0.5 - 35 GPM) 40 PSI preset 01 LEGEND SYMBOL MANUFACTURER DESCRIPTION NDS / Spears Full Port, True Union, PVC Ball Valve: Line Size Main Line: If needed, shall be 24" minimum cover. Sch/Class/size to match existing. Lateral Line / Drip Irrigation Supply Line: 18" min. cover, 24" under paving. Sch/Class per Specs. See chart for size. Hunter Irrigation Controller Model #HCC, with wireless Rain Clik sensor. Install in stainless steel pedestal. Existing Backflow Preventer Existing Vacuum Release Rainbird / Toro / Hunter 3/4" Quick Coupler. Single lug, 2-pc body, locking cover. REFERENCE NOTES Remove existing valve and box, and replace with new as shown. Remove and replace existing controller (at the corner of Hilby and Fremont, next to 7-11) with new one as shown, and re-install existing valve wires. Pothole around existing backflow to locate existing mainline and route. Locate and protect existing mainline prior to digging for new work. Verify existing mainline and route. Locate and protect existing mainline prior to digging for new work. 12CBV ZONE 00 34 L-3.2 REVISIONS: FREMONT MEDIANS RENOVATION KIMBALL TO DEL MONTE CITY OF SEASIDE SHEET NO: SHEET NAME: PROJECT NO: DATE: SCALE: DRAWN | CHECKED: PROJECT: NO. DATE DESCRIPTION ISSUANCE: 22.069 4/1/2024 AS SHOWN 100% CD ANFO E STAT NS EICLRR LA Y M.ED L A F L Date O CA 5-31-2025 Renewal Date RNI IFO TECT HI STER Signature 2683 NO. DSCAPE RC A KEY MAP 3 AS SHOWN Irrigation Plan Birch Ave to Echo Ave 2 AS SHOWN Irrigation Plan Olympia Ave to Birch Ave 1 AS SHOWN Irrigation Plan Olympia Ave 4 AS SHOWN Irrigation Plan San Pablo Ave to La Salle Ave IRRIGATION PLAN BROADWAY AVE TO ORD GROVE 5 AS SHOWN Irrigation Plan San Pablo Ave to La Salle Ave 6 AS SHOWN Irrigation Plan Playa Ave to Ord Grove 10 0 10 20 SEE GENERAL NOTES ON SHEET L-3.3 Packet Page 217
224 72.00 B V B B B B B C 10 1 ZONE 10 ZONE 10 ZONE 10 ZONE 10 ZONE 10 DRIP 10 1" 1.84 11 1 ZONE 11 ZONE 11 ZONE 11 ZONE 11 ZONE 11 ZONE 11 ZONE 11 ZONE 11 ZONE 11 ZONE 11 ZONE 11 ZONE 11 DRIP 11 1" 1.4 4DRIP IRRIGATION POINT SOURCE TYP. SCHEMATIC DIAGRAM EMITTER SCHEDULE See Irrigation Plan for plant sizes and locations.Flex PVC supply and distribution pipe alignments per requirements of planting. Install emitters per Emitter Schedule, and allow for additional ports to each plant for future needs. Locate emitters towards the uphill side of plants on slopes. See irrigation details. 1 gal. 1 5 gal. 2 15 gal. 3 24" box 4 PIPE SIZING CHART - SCHEDULE 40POINT-SOURCE DRIP SUPPLY LINES Zone / Partial Zone Flow Pipe Size UON 0-8 GPM PVC 3/4" 8.1-13 GPM PVC 1" 13.1-22 GPM PVC 1-1/4" 22.1-30 GPM PVC 1-1/2" 30.1-50 GPM PVC 2" 50.1-75 GPM PVC 2-1/2" 3/4" is minimum pipe size UON. For rotor pipe sizing, see Plans - do not use this chart. TYPE X X X Valve Station GPM Valve Size Irrigation Type Supply Pipe: Max 200-ft / max flow in one pipe = 8 gpm. Up to (4) emitters per plant in manifold. See Emitter Schedule. Distribution Tube: Max 5-ft. In-line Check Valve: (for sloped areas if present) Branch layout as required and for max flow 8 gpm per pipe. PVC pipe and sleeve under paving areas FLEX-PVC PIPE TYPICAL LAYOUT (See Details & Specs) Flush Port at end of each branch of supply pipe, typ. Drip Operation Indicator at furthest end of zone. PVC Pipe out of RCV: See Pipe Sizing Chart 1" 1" LEGEND - DRIP IRRIGATION SYMBOL MANUFACTURER DESCRIPTION POINT-SOURCE DRIP: 3/4" I.D. PVC Flex Hose supply pipe & 1/2" I.D. PVC Flex Hose distribution tubes. See Specs. See Irrigation Details. Emitters: 1/2" FPT,2.0 GPH pressure compensating w/ check-valve. Salco Pro-Spec / GPH Specflow. Manual flush valve at end of each branch of supply pipe. Hunter Drip Operation Indicator at furthest end of each zone. See Schematic Irrigation Diagram. Rainbird / Hunter PEB / ICV Remote Control Valve: Size as shown on plan. Netafim Disc Filter, 120-140 mesh 3/4" @ 1" valves or 1-17 GPM if manifold filter 1" @ 1-1/2" valves or 5-26 GPM if manifold filter Netafim 1" In-line Wide Range Pressure Regulator (0.5 - 35 GPM) 40 PSI preset 01 LEGEND SYMBOL MANUFACTURER DESCRIPTION NDS / Spears Full Port, True Union, PVC Ball Valve: Line Size Main Line: If needed, shall be 24" minimum cover. Sch/Class/size to match existing. Lateral Line / Drip Irrigation Supply Line: 18" min. cover, 24" under paving. Sch/Class per Specs. See chart for size. Hunter Irrigation Controller Model #HCC, with wireless Rain Clik sensor. Install in stainless steel pedestal. Existing Backflow Preventer Existing Vacuum Release Rainbird / Toro / Hunter 3/4" Quick Coupler. Single lug, 2-pc body, locking cover. REFERENCE NOTES Remove existing valve and box, and replace with new as shown. Remove and replace existing controller (at the corner of Hilby and Fremont, next to 7-11) with new one as shown, and re-install existing valve wires. Pothole around existing backflow to locate existing mainline and route. Locate and protect existing mainline prior to digging for new work. Verify existing mainline and route. Locate and protect existing mainline prior to digging for new work. 12CBV ZONE 00 34 1. GUARANTEE: Guarantee the irrigation system for one year from date of acceptance. 2. VERIFICATION: For existing systems design is based on 80 PSI available, and 12-45 GPM allowable based on pipe size, at discharge outlet of point of connection. Verify same and notify Owner's Representative if such data adversely affects the operation of the system. Such notice shall be made in writing and prior to commencing any irrigation work. 3. UTILITIES: Verify location of all on-site utilities. Preserve and protect all such utilities unless otherwise noted. Restore damaged utilities to the satisfaction of the Owner's Representative, and at no additional cost to the Owner. 4. EXISTING IRRIGATION Raise or lower existing irrigation assemblies and boxes, unless noted to be demolished, to proposed grades and install as shown on the Irrigation Details, at no additional cost to the Owner. Maintain and troubleshoot existing irrigation circuits and valves in use and noted to be preserved, throughout the construction period at no additional cost to the Owner. 5. SCHEMATIC: System features are shown schematically for graphic clarity. Install all piping and valves in common trenches where feasible and inside planting areas adjacent to walkways and inside medians whenever possible. 6. SPECIFICATIONS: See irrigation specifications for additional information. 7. CODES: Irrigation system shall be installed in accordance with all local codes and manufacturer's specifications. Notify Owner's Representative by telephone and in writing of any conflicts prior to installation. 8. CHECK VALVES: Install in-line check valves in drip irrigation supply lines, as required to minimize line drainage. Allow in bid price an amount sufficient to provide and install additional check valves to accommodate any necessary field changes. 9. BORING Jet bore or directional bore under existing rigid paving areas. Do not trench across unless specifically shown on the Drawings and/or approved in writing by the Owner's Representative. 10. SLEEVING: Sch. 40 PVC pipe for all wiring and irrigation lines installed under paving areas and that pass through drainage trenches with drain rock. 4-inch dia. or twice the aggregate diameter of all pipes contained within the sleeve, whichever is greater. Install (with ends clearly marked above grade) at the necessary depth prior to the construction of paving areas or field bases. Sleeving to extend 12-inches from edge of paving or drainage trench into adjacent subgrade. No unsleeved piping, angle-bends, 90-degree bends, or joints shall be allowed under paving. 11. DRIP VALVES Group drip valve run times together if required to ensure the minimum flow as required by the flow sensor. 12. FLUSH (E) MAIN: Upon completion of connection to (E) main, allowing for solvent setup, flush main line and existing main by flushing nearest quick coupler downstream of P.O.C. on existing main. 13. REVIEWS See Specifications for reviews to be carried out by the Owner's Representative at each stage of installation of the irrigation system. GENERAL NOTES L-3.3 REVISIONS: FREMONT MEDIANS RENOVATION KIMBALL TO DEL MONTE CITY OF SEASIDE SHEET NO: SHEET NAME: PROJECT NO: DATE: SCALE: DRAWN | CHECKED: PROJECT: NO. DATE DESCRIPTION ISSUANCE: 22.069 4/1/2024 AS SHOWN 100% CD ANFO E STAT NS EICLRR LA Y M.ED L A F L Date O CA 5-31-2025 Renewal Date RNI IFO TECT HI STER Signature 2683 NO. DSCAPE RC A KEY MAP 10 0 10 20 IRRIGATION PLAN ORD GROVE TO CALIFORNIA AVE 1 AS SHOWN Irrigation Plan Ord Grove to Military Ave 2 AS SHOWN Irrigation Plan Military Ave to California Ave Packet Page 218
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Ap Mr MrMr Mr Mr EcEcEc Ec Ec MrMr Ec Mr MrMr Mr Mr Rc Rc Ef Ef Ef EcEcEc Ec EcEc EcEc Ec EcEc EcEc EcEc Ec MrMr Mr LpLp Lp MrMr Lp MrMr Eg Eg Eg Eg Eg Eg Eg Eg Mr MrMr Mr Rc Mr LbLb Lb LpLp Lp LpLb Ef EgEf EgEg Eg Eg Eg Lp LpLp Lb Lb Lb Lb Lb Lb Lb Ef Lb Ef Eg Eg EgEg Eg Ef Eg Ef Lp LpLp Rc Lp Mr MrMr Mr EcEcEc EcEc Ec MrMr Mr Mr Mr Mr MrMr Lb LbLb Lb LbLb LbLb Lb LbLbLb LbLbLb Lb Rc Rc Ef Ef Ef Ef Ef Ef Eg Eg Eg Eg Eg Eg Eg Eg Ec Ec Ec EcEc Ec Ec Ec Ec Ef Eg Eg Rc Rc Ec Ec Eg EfEf Eg Eg Eg Rc Rc Rc Rc Lb Ec Ec Ec Ec Ec Ec EcEc Ec MrMr Mr Mr Mr Mr Mr Ec Ec Ec Ec Ec Ec Ec Ec Ec LpLp Lp LpLp LpLp Lp Ec Ec Ec Ec Lp Lp MrMr Mr Mr Mr Lp LpLp PLANT LEGEND *WUC CODE BOTANICAL NAME COMMON NAME SIZE Shrubs L Ef Eriogonum fasciculatum California Buckwheat 5 Gal. L Eg Eriogonum grande var rubescens Red Flowered Buckwheat 5 Gal. L Ec Epilobium cancum California Fuchsia 5 Gal. L Lb Lomandra longifolia 'Breeze' Breeze Mat Rush 5 Gal. L Lp Lomandra 'Platinum Beauty' Platinum Beauty Mat Rush 5 Gal. L Mr Muhlenbergia rigens Deergrass 5 Gal. L Rc Rhamnus californica 'Mound San Bruno' Mound San Bruno California Coffeeberry 5 Gal. Groundcovers L Ap Arctostaphylos pumila Sandmat Manzanita 5 Gal. L Bp Baccharis pilularis 'Twin Peaks' Coyote Bush 5 Gal. * WATER USE CATEGORY (WUC) KEY WUCOLS Region Applicable to this Project: REGION 1 H = High; M = Moderate; L = Low; VL = Very Low; NL = Species Not Listed * from: Water Use Classification of Landscape Species, A Guide to the Water Needs of Landscape Plants (WUCOLS) Revised 2014, University of California Cooperative Extension, L.R. Costello, K.S. Jones GENERAL NOTES 1. See Specifications for materials and procedures including, but not limited to, soil preparation, amendments, fertilizers, plant pit size, and herbicides. 2. Install weed mat under gravel, and mulch-only areas. See Specifications. 3. Install weed mat in all planting areas. See Specifications. 4. Pre-mix amendments into soil before backfilling plant pits - do not mix inside pits. Break large clods into small pieces. See Specifications. 5. Plant shrubs and groundcovers per detail . 6. See Specifications for Maintenance Period.10/L-5.1 LEGEND Existing Tree, Palm Existing Tree, Pine Existing Tree, Marina Strawberry Tree Ap B Ap ApAp Ap Mr Mr Mr Mr Mr Ec EcEc Ec Ec Ec Mr Mr Rc B Mr Mr Mr Mr Mr Rc Rc Ec Ec Ec Ec Ec Ec Ec Ec Ec Ec Ec Ec Ec Ec B Ef Ef Ef Ef EcEc Ec Ec Ec Ec Eg Eg Eg Eg Eg Eg Eg Eg PLANTING PLAN KIMBALL AVE TO BROADWAY AVE REVISIONS: FREMONT MEDIANS RENOVATION KIMBALL TO DEL MONTE CITY OF SEASIDE SHEET NO: SHEET NAME: PROJECT NO: DATE: SCALE: DRAWN | CHECKED: PROJECT: NO. DATE DESCRIPTION ISSUANCE: 22.069 4/1/2024 AS SHOWN 100% CD ANFO E STAT NS EICLRR LA Y M.ED L A F L Date O CA 5-31-2025 Renewal Date RNI IFO TECT HI STER Signature 2683 NO. DSCAPE RC A KEY MAP 10 0 10 20 L-4.1 3 AS SHOWN Planting Plan Lopez Ave to Harcourt Ave 2 AS SHOWN Planting Plan Francis Ave to Hilby Ave 1 AS SHOWN Planting Plan Charles Ave to Williams Ave 4 AS SHOWN Planting Plan Harcourt Ave to Trinity Ave Packet Page 219
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Ap Ap Mr Mr Mr PLANT LEGEND *WUC CODE BOTANICAL NAME COMMON NAME SIZE Shrubs L Ef Eriogonum fasciculatum California Buckwheat 5 Gal. L Eg Eriogonum grande var rubescens Red Flowered Buckwheat 5 Gal. L Ec Epilobium cancum California Fuchsia 5 Gal. L Lb Lomandra longifolia 'Breeze' Breeze Mat Rush 5 Gal. L Lp Lomandra 'Platinum Beauty' Platinum Beauty Mat Rush 5 Gal. L Mr Muhlenbergia rigens Deergrass 5 Gal. L Rc Rhamnus californica 'Mound San Bruno' Mound San Bruno California Coffeeberry 5 Gal. Groundcovers L Ap Arctostaphylos pumila Sandmat Manzanita 5 Gal. L Bp Baccharis pilularis 'Twin Peaks' Coyote Bush 5 Gal. Bp Bp Bp Mr Bp Bp Mr Mr Lp Lp Lp Lp Mr Mr Mr Mr Mr Mr B Lp LbLb Lb Lb Lp Lp Lp Lp Ef Ef Eg Eg Eg Eg Eg Eg Lp Lp Lp Lb Lb Lb Lb Lb Lb Lb Ef Lb Ef Eg Eg EgEg Ef Eg Eg Ef Bp Bp Bp Rc Mr Rc Lp Lp Lp Lp Mr Mr Mr Mr Ec EcEc Ec Ec Ec Mr Mr Mr Mr Mr Mr Mr Mr Lb Lb Lb Lb Lb Lb Lb Lb * WATER USE CATEGORY (WUC) KEY WUCOLS Region Applicable to this Project: REGION 1 H = High; M = Moderate; L = Low; VL = Very Low; NL = Species Not Listed * from: Water Use Classification of Landscape Species, A Guide to the Water Needs of Landscape Plants (WUCOLS) Revised 2014, University of California Cooperative Extension, L.R. Costello, K.S. Jones GENERAL NOTES 1. See Specifications for materials and procedures including, but not limited to, soil preparation, amendments, fertilizers, plant pit size, and herbicides. 2. Install weed mat under gravel, and mulch-only areas. See Specifications. 3. Install weed mat in all planting areas. See Specifications. 4. Pre-mix amendments into soil before backfilling plant pits - do not mix inside pits. Break large clods into small pieces. See Specifications. 5. Plant shrubs and groundcovers per detail . 6. See Specifications for Maintenance Period.10/L-5.1 Ap Ap Lb LbLbLb Lb Lb Lb Lb LEGEND Existing Tree, Palm Existing Tree, Pine Existing Tree, Marina Strawberry Tree L-4.2 REVISIONS: FREMONT MEDIANS RENOVATION KIMBALL TO DEL MONTE CITY OF SEASIDE SHEET NO: SHEET NAME: PROJECT NO: DATE: SCALE: DRAWN | CHECKED: PROJECT: NO. DATE DESCRIPTION ISSUANCE: 22.069 4/1/2024 AS SHOWN 100% CD ANFO E STAT NS EICLRR LA Y M.ED L A F L Date O CA 5-31-2025 Renewal Date RNI IFO TECT HI STER Signature 2683 NO. DSCAPE RC A KEY MAP 10 0 10 20 PLANTING PLAN BROADWAY AVE TO ORD GROVE 3 AS SHOWN Planting Plan Birch Ave to Echo Ave 2 AS SHOWN Planting Plan Olympia Ave to Birch Ave 1 AS SHOWN Planting Plan Olympia Ave 4 AS SHOWN Planting Plan San Pablo Ave to La Salle Ave 5 AS SHOWN Planting Plan San Pablo Ave to La Salle Ave 6 AS SHOWN Planting Plan Playa Ave to Ord Grove Packet Page 220
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Eg Ef Rc LpLp LpLp Mr Mr MrMr EcEcEc Ec Ec Ec Mr Mr Mr Mr MrMr Mr Mr LbLb LbLb Lb LbLb Lb Lb LbLbLb Lb Lb Lb Lb Rc Rc Ef Ef Ef Ef Ef Ef Eg Eg Eg Eg Eg Eg Eg Eg Ec Ec Ec Ec Ec Ec Ec Ec Ec EfEg Eg Rc Rc Ec Ec Eg Ef Ef Eg Eg Eg Rc Rc Rc Rc Lb Ec Ec Ec Ec Ec Ec EcEc Ec MrMr Mr Mr Mr Mr Mr Ec EcEc Ec Ec Ec Ec Ec Ec LpLp LpLp Lp LpLpLp Ec Ec Ec Ec Lp Lp MrMr Mr MrMr Lp LpLp PLANT LEGEND *WUC CODE BOTANICAL NAME COMMON NAME SIZE Shrubs L Ef Eriogonum fasciculatum California Buckwheat 5 Gal. L Eg Eriogonum grande var rubescens Red Flowered Buckwheat 5 Gal. L Ec Epilobium cancum California Fuchsia 5 Gal. L Lb Lomandra longifolia 'Breeze' Breeze Mat Rush 5 Gal. L Lp Lomandra 'Platinum Beauty' Platinum Beauty Mat Rush 5 Gal. L Mr Muhlenbergia rigens Deergrass 5 Gal. L Rc Rhamnus californica 'Mound San Bruno' Mound San Bruno California Coffeeberry 5 Gal. Groundcovers L Ap Arctostaphylos pumila Sandmat Manzanita 5 Gal. L Bp Baccharis pilularis 'Twin Peaks' Coyote Bush 5 Gal. * WATER USE CATEGORY (WUC) KEY WUCOLS Region Applicable to this Project: REGION 1 H = High; M = Moderate; L = Low; VL = Very Low; NL = Species Not Listed * from: Water Use Classification of Landscape Species, A Guide to the Water Needs of Landscape Plants (WUCOLS) Revised 2014, University of California Cooperative Extension, L.R. Costello, K.S. Jones GENERAL NOTES 1. See Specifications for materials and procedures including, but not limited to, soil preparation, amendments, fertilizers, plant pit size, and herbicides. 2. Install weed mat under gravel, and mulch-only areas. See Specifications. 3. Install weed mat in all planting areas. See Specifications. 4. Pre-mix amendments into soil before backfilling plant pits - do not mix inside pits. Break large clods into small pieces. See Specifications. 5. Plant shrubs and groundcovers per detail . 6. See Specifications for Maintenance Period.10/L-5.1 LEGEND Existing Tree, Palm Existing Tree, Pine Existing Tree, Marina Strawberry Tree Ap
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Ap Rc Rc Ef Ef Ef Ef Ef Ef Eg Eg Eg Eg Eg Eg Eg Eg Ec Ec Ec Ec Ec Ec Ec Ec Ec Ef Eg Eg Rc Rc Ec Ec Eg Ef Ef Eg Eg Eg Rc Rc Rc Rc Lb Ec Ec Ec Ec Ec Ec EcEcEc Mr Mr Mr Mr Mr Mr Mr Ec EcEc Ec Ec Ec Ec Ec Ec Lp Lp Lp Lp Lp Lp Lp Lp L-4.3 REVISIONS: FREMONT MEDIANS RENOVATION KIMBALL TO DEL MONTE CITY OF SEASIDE SHEET NO: SHEET NAME: PROJECT NO: DATE: SCALE: DRAWN | CHECKED: PROJECT: NO. DATE DESCRIPTION ISSUANCE: 22.069 4/1/2024 AS SHOWN 100% CD ANFO E STAT NS EICLRR LA Y M.ED L A F L Date O CA 5-31-2025 Renewal Date RNI IFO TECT HI STER Signature 2683 NO. DSCAPE RC A KEY MAP 10 0 10 20 PLANTING PLAN ORD GROVE TO CALIFORNIA AVE 1 AS SHOWN Planting Plan Ord Grove to Military Ave 2 AS SHOWN Planting Plan Military Ave to California Ave Packet Page 221
PLANT: SEE PLANTING PLAN LEGEND. SEE SPECS FINISH GRADE BACKFILL MIX: SEE SPECS CRUSHED GRAVEL UNDISTURBED SOIL OR COMPACTED UNAMENDED SUB-GRADE GOPHER BASKET: SEE SPECS NOTES: 1. SEE PLANTING PLAN LEGEND FOR SHRUB / GROUNDCOVER SPACING DIAGRAM. 2. SEE FOR PLANT PIT SIZES AND SOIL PREPARATION DEPTHS PLANT PIT SIZE TABLE CONTAINER SIZE PIT DIA - ROOTBALL PLUS 'A' 4"POT 2" ALL AROUND 1 GAL 6" ALL AROUND 5 GAL 8" ALL AROUND 15 GAL 10" ALL AROUND TOP OF ROOTBALL 1/2" ABOVE BACKFILL FINISH GRADE WEEDMAT: SEE SPECS Soil Preparation Type-1 NTS 9 5-GAL PLANT PIT 15-GAL PLANT / TREE PIT 1-GAL PLANT PIT B TREE PIT SIZE TABLE CONTAINER SIZE PIT DIA - ROOTBALL PLUS 'A' 5 GAL 8" ALL AROUND 15 GAL 10" ALL AROUND 24" BOX 12" ALL AROUND >24" BOX MIN.12" ALL AROUND B BACKFILL MIX DEPTH FOR ENTIRE PLANTING AREA UON: SEE SPECS C ADDITIONAL BACKFILL MIX AROUND ROOTBALLS: C = ROOTBALL DEPTH - B + 1/2A C
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A BACKFILL MIX: SEE SPECS
9/- Shrub / Groundcover Planting NTS 10 METAL EDGING: 1/4" THK x 5" DEEP x LENGTH PER PLAN. SEE SPECS METAL ANGLE PLATES AS SHOWN: MATCH METAL EDGING 1-1/2" 2" 6" 2" 1-1/2" 6" 2" 1-1/2"
6" 3/8" GALV. STL. NUT / BOLT / WASHERS AS SHOWN. CENTER VERTICALLY IN ANGLE PLATES. 2 3"=1'-0" Metal Edge Restraint STAKE ELEVATION NTS TOP OF METAL EDGE PARALLEL TO FINISHED PAVER SURFACE TAPERED METAL STAKE 2"x1/4"x16" MIN: 30" O.C., SEE SPECS. STAKES MAX. 6" FROM CORNERS AND BUTT JOINTS AS SHOWN. 1-1/2" 2" 2" 6"
1-1/2"
6" TOP OF STAKE FLUSH WITH OR BELOW TOP OF EDGE
1/4" MIN. 1/2" MAX TOP OF PAVERS. SEE NOTE FOR PLANTING AREAS METAL BRACKET 1"x4"x1/4". CONT. SHAPE & WELD ENDS TO EDGING NOTE: TOP OF EDGE BETWEEN TWO PLANTING AREAS SHALL BE FLUSH WITH FINISHED GRADE. 6" MAX. FROM END Drip Irrigation : Remote Control Valve (Custom Assembly) NTS 4 Drip Irrigation : Emitter Layout NTS 11 1-GALLON PLANT LOCATE 1 EMITTER AT MIDPOINT BETWEEN THE EDGE OF THE ROOTBALL AND TRUNK AS SHOWN 5-GALLON PLANT LOCATE 2 EMITTERS AT MIDPOINT BETWEEN THE EDGE OF THE ROOTBALL AND TRUNK AS SHOWN 15-GALLON PLANT LOCATE 3 EMITTERS AT MIDPOINT BETWEEN THE EDGE OF THE ROOTBALL AND TRUNK AS SHOWN PC EMITTER w/ CV, 1/2" FPT w/ 1/2" PVC MPT ADAPTER: SEE IRRIGATION PLAN LEGEND. INSTALL EMITTER FLUSH WITH PLANTING SOIL. PVC FLEX HOSE DISTRIBUTION TUBE PLANT BASIN 3/4" x 3/4" x 1/2" SCH.40 PVC TEE SxSxS. SEE MANIFOLD DETAIL 4" FINISH GRADE. SEE SPECS FOR RELATION TO TOP OF VALVE BOX 10" ROUND PLASTIC VALVE BOX W/ BOLT DOWN LID: SEE SPECS BRICK BLOCKING: 2 PER ROUND BOX RODENT PROTECTION SCREEN: 1/2" X 1/2" 19 GA. WWM, WRAP ENDS OF SCREEN , TYP. 1/2" CLEAN DRAIN ROCK: BRICK DEPTH COMPACTED SUBGRADE 1/2" PVC FLEX HOSE: COIL 2' IN BOX BALL VALVE, LINE-SIZE: SEE SPECS Drip Irrigation : PVC Flex Hose / Emitter / Flush Port / Pressure Indicator NTS 6 NOTES: 1. SEE IRRIGATION LEGEND FOR EMITTER FLOW AND CONNECTION TO SUPPLY LINE 2. SEE SPECS FOR SUPPLY & DISTRIBUTION PIPE 3. FOR PLANTS LARGER THAN 24" BOX, USE SUB-SURFACE RING IRRIGATION AS SHOWN ON THE PLANS. PVC FLEX HOSE SUPPLY PIPE TO REMOTE CONTROL VALVE OR PVC LATERAL Drip Irrigation : PVC Flex Hose / Emitter Manifold NTS 7 4 EMITTER MANIFOLD 4 PLANTS / 1 EMITTER EACH 2 EMITTER MANIFOLD 3/4" SLIP X 3/4" SLIP X 1/2" FPT 2 PLANTS / 1 EMITTER EACH SCH.40 PVC TEE PVC FLEX HOSE SUPPLY PIPE: SEE IRRIGATION PLAN. 1/2" MPT SCH.40 NIPPLE 1/2" SLIP x SLIP x FPT SCH.40 PVC TEE PVC FLEX HOSE DISTRIBUTION TUBE: SEE IRRIGATION PLAN 1/2" FPT x FPT x FPT SCH.40 PVC TEE 1/2" MPT SCH.40 NIPPLE, TYP. 1/2" SLIP x SLIP x FPT SCH.40 PVC TEE, TYP. NOTES: 1. ALL SLIP JOINTS SHALL BE GLUED. SEE SPECS. 2. SUPPLY PIPE = MAX 200-FT FROM VALVE TO FURTHEST POINT. 3. DISTRIBUTION TUBE = MAX 5-FT TO EMITTER FROM SUPPLY PIPE TEE, INCLUDING BRANCHES AND FITTINGS. U-STAKE BEHIND EMITTER, SEE SPECS. MULTI-EMITTER MANIFOLD 1 PLANT / 2 OR MORE EMITTERS 3/4" SLIP X 3/4" SLIP X 1/2" SLIP SCH.40 PVC TEE PVC FLEX HOSE 1/2" SLIP x SLIP x SLIP SCH.40 PVC TEE, TYP. 1/2" PVC FLEX HOSE DRIP OPERATION INDICATOR: SEE IRRIGATION PLAN LEGEND. INSTALL FLUSH WITH PLANTING SOIL. 3/4" x 1/2" SCH.40 PVC REDUCER COUPLING SxS BALL VALVE: SEE EXISTING MAIN SUPPLY LINE PVC SUBMAIN SCH 80 PVC NIPPLE SxS BRICK BLOCKING: 2 PER ROUND BOX VALVE BOX W/ BOLT DOWN LID: SEE SPECS. TxS BUSHING TO PVC, PLUS COMPRESSION FITTING IF P.E. PIPE SOLENOID VALVE: SEE IRRIGATION LEGEND. SEE NOTE NO.1 BELOW VALVE BOX WITH BOLT DOWN LID: SEE SPECS FOR SIZES. VALVE ID # ON BOX, SEE SPECS. IRRIGATION CONTROL WIRES: PROVIDE 36" OF EXCESS IN COIL PRESSURE REGULATOR: PRESET SEE IRRIGATION PLAN PVC LATERAL / P.E. SUPPLY PIPE SCH.40 PVC UNIONS, THREADED. ALL JOINTS BETWEEN UNIONS ARE ALSO THREADED. FINISH GRADE. SEE SPECS FOR RELATION TO TOP OF VALVE BOX BRICK BLOCKING: ALL CORNERS 1/2" CLEAN DRAIN ROCK: BRICK DEPTH COMPACTED SUBGRADE 12" RODENT PROTECTION SCREEN: 1/2" X 1/2" 19 GA. WWM, WRAP ENDS OF SCREEN 3/4" Y-FILTER. SEE IRRIGATION PLAN FOR MAX FLOW. INSTALL SIDEWAYS ON DRAIN ROCK. 2 SEALED SPLICES: SEE SPECS VALVE ID TAG WITH ID #: SEE SPECS. 6"-8" U-STAKE: SEE SPECS FOR SPACING AND LOCATIONS MORTAR: CROWNED IN THE MIDDLE, 1% SLOPE. SEE SPECS COBBLE: EXPOSED HEIGHT TO BE 2" MAX EXISTING CURB AGGREGATE BASE: SEE SPECS SUBGRADE: SEE SPECS 8" 3" VARIOUS
1 1"=1'-0" Cobble Paving PLANTING: SEE LARGE CRUSHED GRAVEL METAL EDGE RESTRAINT: SEE SMALLER CRUSHED GRAVEL WEED MAT: SEE SPECS PLANTING AREA SOIL PREPARATION: SEE SUBGRADE 10/- 2/-
9/-
3 1"=1'-0" Finish Grade EXISTING CURB Controller SS Pedestal Mount NTS 8 VALVE BOX W/ BOLT DOWN LID: SEE SPECS. PVC SCH. 40 45's W/ NIPPLES AS REQUIRED, 18" LENGTH, TYP. PVC SCH. 40 COUPLING TYP. IRRIGATION SUPPLY LINE, TYP. BRICK BLOCKING: ALL CORNERS / 2 PER ROUND BOX RODENT PROTECTION SCREEN: 1/2" X 1/2" 19 GA. WWM WRAP ENDS OF SCREEN 1/2" CLEAN DRAIN ROCK: BRICK DEPTH FINISH GRADE. SEE SPECS FOR RELATION TO TOP OF VALVE BOX
SAME DEPTH AS IRRIGATION
SUPPLY LINE COMPACTED SUBGRADEISOLATION VALVE: SEE IRRIGATION PLAN. INSTALL W/ HANDLE @/TOP 12" 2-1/2" & 3" VALVES: INSTALL HANDLE @ SIDE. INSTALL VALVE BOX EXTENSIONS FOR MINIMUM 2-INCH CLEARANCE BELOW HANDLE TO FACILITATE TURNING Isolation (Ball) Valve NTS 5 5/-
18"
SS ENCLOSURE, TOP OPENING: SEE SPECS.
(1) GFI DUPLEX OUTLET RAIN SHUT-OFF SWITCH: MOUNT IN VIT RAIN SWITCH ENCLOSURE. LOCATE FOR UN- OBSTRUCTED RAINFALL AND OUT OF THE WAY OF SPRINKLER SPRAY. TERMINAL BOARD (STRIP): SEE IRRIGATION LEGEND FOR # STATIONS CONTROLLER: SEE IRRIGATION LEGEND EXISTING CONDUITS FOR POWER SUPPLY EXISTING CONDUITS NOTES: 1. SIZE ANY NEW CONDUITS PER MANUFACTURER / CABLE REQUIREMENTS. MIN 1" DIA. 5/8" DIA. x 8' COPPER GROUND ROD. MIN. 8-FT AWAY FROM CONTROLLER IN VALVE BOX. WELD TO WIRE. EXISTING CONC PAD/WALK SS PEDESTAL w/ MOUNTING HARDWARE #6 AWG SOLID COPPER WIRE IN CONDUIT. FINISH GRADE EXISTING LOW VOLTAGE CONTROL WIRES. 18 GA TO CONTROLLER LOW PROFILE ANTENNA INSTALL ELLS AS REQD FOR WIRING 2" FILL VOIDS WITH CONC. SLURRY NOTES: 1. DO NOT INSTALL DIRECTLY ON TOP OF LIVE WATER MAINS. PVC SUBMAIN VALVE BOX W/ BOLT DOWN LID: SEE SPECS. QUICK COUPLER VALVE : SEE IRRIGATION PLANS 2" ANGLE IRON X 24" LONG W/ STAINLESS PIPE CLAMP 4" LONG SCH 80 PVC RISER SCH 80 FITTING FINISH GRADE. SEE SPECS FOR RELATION TO TOP OF VALVE BOX BRICK BLOCKING, TYP. 1/2" CLEAN DRAIN ROCK: BRICK DEPTH RODENT PROTECTION SCREEN: 1/2" X 1/2" 19 GA. WWM, WRAP ENDS OF SCREEN SWING JOINT: NDS TSA SCH 80 (OR APPROVED EQUAL) TRIPLE SWING ASSEMBLY, ST CONFIGURATION. SIZE AS REQD FOR QUICK COUPLER INLET. Quick Coupler NTS 12 REVISIONS: FREMONT MEDIANS RENOVATION KIMBALL TO DEL MONTE CITY OF SEASIDE SHEET NO: SHEET NAME: PROJECT NO: DATE: SCALE: DRAWN | CHECKED: PROJECT: NO. DATE DESCRIPTION ISSUANCE: 22.069 4/1/2024 AS SHOWN 100% CD AN
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Packet Page 222
July 25, 2024
City Council Special Meeting
Item 9A
Attachment – Specifications
Packet Page 223
CITY OF SEASIDE
STAFF REPORT
Item No.: 9.B.
TO: City Council
FROM: Nicholas Borges, Acting City Manager
BY: Nisha Patel, Public Works Director/City Engineer
Leslie Llantero, Assistant Engineer
DATE: July 25, 2024
SUBJECT: ADOPT A RESOLUTION APPROVING A PROFESSIONAL
SERVICES AGREEMENT WITH WALLACE GROUP FOR
CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES
FOR THE FREMONT MEDIANS RENOVATION PROJECT FOR AN
AMOUNT NOT TO EXCEED $93,587.00
RECOMMENDATION
Adopt a resolution authorizing the City Manager to execute a Professional Services Agreement with Wallace Group to provide construction management and inspection services for the Fremont Medians Renovation Project for an amount not to exceed $93,587.00.
BACKGROUND
The Fremont Medians Renovations (Project) will rehabilitate the existing planted medians on Fremont Boulevard between Kimball Avenue and Del Monte Boulevard. The proposed improvements include new irrigation, controller, cobble paving, gold crushed gravel, tree protection, and 60-day landscape maintenance period. The Project was released for construction bids on May 9, 2024, and bids were opened on June 12, 2024.
The lowest responsive and responsible bidder is Marina Landscape Inc., and the award of a construction contract with the contractor is being considered at this July 25th City Council Meeting.
The Project is scheduled to take 75 working days to complete and is anticipated to start in late August. Construction requires daily oversight of the contractor. The City does not have the personnel resources to support the Project at this time. Wallace is on the City's approved list of engineering services consultants to perform professional and Packet Page 224
Item No. 9.B. Page 2 of 2
technical services for implementation of the Capital Improvement Program. Wallace has worked with the city on past projects and has experience and breadth of knowledge to provide construction management and inspection services for the Fremont Medians Renovation Project. At the request of the City, Wallace Group (Wallace) submitted a proposal to provide construction management and inspection services for an amount not to exceed $93,587.00. The services include pre-construction coordination, submittal review, contractor coordination, response to contractor's request for information, processing change order requests, quantity calculations, progress estimates, daily inspections, site documentation, material testing coordination, as built drawings, and project closeout documentation. Staff reviewed the proposal and found the scope and acceptable.
FISCAL IMPACT
The proposed professional services agreement with Wallace Group is for an amount not to exceed $93,587.00. A 10% contingency, or $9,358.70, is appropriate for a project of this scope. The Fremont Medians Renovation Project is in the adopted FY 2024/25 Capital Improvement Program with an available budget of $641,428.00. There are sufficient funds in the Project account (342-8910-9579) to execute the professional services agreement with Wallace Group.
ATTACHMENTS
1. Resolution
2. Professional Services Agreement
Reviewed for Submission to the City Council by:
________________________________________
Nicholas Borges, Acting City Manager
Packet Page 225
RESOLUTION NO. 24-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEASIDE
APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH WALLACE
GROUP FOR CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES
FOR THE FREMONT MEDIANS RENOVATION PROJECT FOR AN AMOUNT NOT TO EXCEED $93,587.00.
WHEREAS, the Fremont Medians Renovations Project is an approved project in the City Capital Improvement Program (CIP) identified in the fiscal year 2024/2025 annual budget; and
WHEREAS, the proposed improvements include new irrigation, controller, cobble paving, gold crushed gravel, tree protection, and 60-day landscape maintenance period; and
WHEREAS, the Project bidding documents were released for construction bids on May 9, 2024 and bids were opened on June 12, 2024; and
WHEREAS, Marina Landscape Inc. was determined to be the lowest responsive and responsible bidder; and
WHEREAS, the project requires daily inspections, support to review submittals and respond to request for information submitted by the contractor during construction and the City does not have the staffing resources to support this project at this time; and WHEREAS, Wallace Group (Wallace) is on the City’s approved list of engineering services consultants to perform professional and technical services for implementation of the CIP; and
WHEREAS, Wallace submitted a proposal to perform construction management and inspection services for the Fremont Medians Renovations Project from preconstruction through project closeout in the amount of $93,587.00; and WHEREAS, staff has determined the proposed scope of work and budget are Meeting Date: 07/25/24
Packet Page 226
reasonable and within the available budget; and
WHEREAS, an amount of $9,358.70 in contingency, approximately 10% of the contract value, should be authorized on as a required basis.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Seaside does hereby authorize the City Manager to execute the professional services agreement with Wallace Group to provide construction management and inspection services for the Fremont Medians Renovation Project for an amount not to exceed $93,587.00 and written amendments, and time extensions such that the total agreement does not exceed $102,945.70.
PASSED AND ADOPTED at a special meeting of the City Council of the City of Seaside duly held on the 25th day July, 2024, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
APPROVED:
________________________________
Ian N. Oglesby, Mayor
ATTEST:
________________________________
Dominique L. Davis, City Clerk
APPROVED TO FORM:
________________________________
Sheri L. Damon, City Attorney
Packet Page 227
Rev. 1/18 Page 1 COS Construction Management PSA
CITY OF SEASIDE
DESIGN PROFESSIONAL SERVICE AGREEMENT FREMONT
MEDIANS RENOVATION PROJECT
CONSTRUCTION MANAGEMENT & INSPECTION SERVICES
THIS AGREEMENT, is made and effective July 25, 2024, between the City of Seaside, a municipal corporation ("Agency") and the Wallace Group, a California Corporation (“Consultant”). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:
1. TERM
This Agreement shall commence on __July 25 2024 and shall remain and continue in effect until tasks described herein are completed, but in no event later than June 30, 2025, unless sooner terminated pursuant to the provisions of this Agreement.
2. SERVICES
Consultant shall perform the tasks described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the schedule of performance which is also set forth in Exhibit A.
3. PERFORMANCE
Consultant shall perform all professional services in a manner consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under similar circumstances at the same time and in the same or similar locality. Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement.
4. AGENCY MANAGEMENT
Agency’s City Engineer shall represent Agency in all matters pertaining to the administration of this Agreement, review and approval of all products submitted by Consultant, but not including the authority to enlarge the Tasks to Be Performed or change the compensation due to Consultant. Agency’s City Manager shall be authorized to act on Agency's behalf and to execute all necessary documents which enlarge the Tasks to Be Performed or change Consultant's compensation, subject to Section 5 hereof.
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5. PAYMENT
(a) The Agency agrees to pay Consultant monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. This amount shall not exceed Ninety Three Thousand Five Hundred Eighty Seven Dollars ($93,587.00) for the total term of the Agreement unless additional payment is approved as provided in this Agreement.
(b) Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the Agency City Manager. Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by Agency City Manager and Consultant at the time Agency's written authorization is given to Consultant for the performance of said services.
(c) Consultant will submit invoices monthly for actual services performed. Invoices shall be submitted on or about the first business day of each month, or as soon thereafter as practical, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non-disputed fees. If the Agency disputes any of Consultant's fees it shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice.
6. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE (a) The Agency may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the consultant at least ten (10) days prior written notice. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the Agency suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement.
(b) In the event this Agreement is terminated pursuant to this Section, the Agency shall pay to Consultant the actual value of the work performed up to the time of termination, provided that the work performed is of value to the Agency. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the Agency pursuant to Section 3.
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7. DEFAULT OF CONSULTANT
(a) The Consultant's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, Agency shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. If such failure by the Consultant to make progress in the performance of work hereunder arises out of causes beyond the Consultant's control, and without fault or negligence of the Consultant, it shall not be considered a default. (b) If the Agency Manager or his/her delegate determines that the Consultant is in default in the performance of any of the terms or conditions of this Agreement, he/she shall cause to be served upon the Consultant a written notice of the default.
The Consultant shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the Agency shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.
8. OWNERSHIP OF DOCUMENTS
(a) Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts, and other such information required by Agency that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of Agency or its designees at reasonable times to such books and records; shall give Agency the right to examine and audit said books and records; shall permit Agency to make transcripts therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment.
(b) Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the Agency and may be used, reused, or otherwise disposed of by the Agency without the permission of the Consultant. With respect to computer files, Packet Page 230
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Consultant shall make available to the Agency, at the Consultant's office and upon reasonable written request by the Agency, the necessary computer software and hardware for purposes of accessing, compiling, transferring, and printing computer files.
(c) The city agrees to hold Consultant harmless from all damages, claims expenses, and losses arising out of any reuse of the plans, specifications, drawings, maps, models, computer files and other documents for purposes other than those described in this Agreement, unless written authorization of Consultant is first obtained.
9. INDEMNITY AND DEFENSE
(a) Indemnification and Defense for Professional Services To the fullest extent permitted by law, Consultant shall indemnify, defend and hold harmless Agency and any and all of its officials, employees and agents (“Indemnified Parties”) from and against any and all claims, losses, liabilities, damages, costs and expenses, including reasonable attorney’s fees and costs, to the extent they arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.
Consultant’s duty to defend shall consist of reimbursement of defense costs incurred by Agency in direct proportion to the Consultant’s proportionate percentage of fault. Consultant’s percentage of fault shall be determined, as applicable, by a court of law, jury or arbitrator. In the event any loss, liability or damage is incurred by way of settlement or resolution without a court, jury or arbitrator having made a determination of the Consultant’s percentage of fault, the parties agree to mediation with a third party neutral to determine the Consultant’s proportionate percentage of fault for purposes of determining the amount of indemnity and defense cost reimbursement owed to the Agency.
(b) For All Other Liabilities
Notwithstanding the foregoing and without diminishing any rights of Agency under Section 9.A, for any liability, claim, demand, allegation against Agency arising out of, related to, or pertaining to any act or omission of Consultant, but which is not a design professional service, Consultant shall defend, indemnify, and hold harmless Agency, its officials, employees, and agents (“Indemnified Parties”) from and against any and all damages, costs, expenses (including reasonable attorney fees and expert witness fees), judgments, settlements, and/or arbitration awards, whether for personal or bodily injury, property damage, or economic injury, and arising out of, related to, any concurrent or contributory negligence on the part of the Packet Page 231
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Agency, except for the sole or active negligence of, or willful misconduct of the Agency.
10. INSURANCE
Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit C attached to and part of this Agreement.
11. INDEPENDENT CONSULTANT
(a) Consultant is and shall at all times remain as to the Agency a wholly independent Consultant. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither Agency nor any of its officers, employees, or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees, or agents are in any manner officers, employees, or agents of the Agency. Consultant shall not incur or have the power to incur any debt, obligation, or liability whatever against Agency, or bind Agency in any manner. (b) No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, Agency shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for Agency. Agency shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder.
12. LEGAL RESPONSIBILITIES
The Consultant shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such laws and regulations. The Agency, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this Section.
13. UNDUE INFLUENCE
Consultant declares and warrants that no undue influence or pressure is used against or in concert with any officer or employee of the Agency in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial arrangement, or financial inducement. No officer or Packet Page 232
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employee of the Agency will receive compensation, directly or indirectly, from Consultant, or from any officer, employee or agent of Consultant, in connection with the award of this Agreement or any work to be conducted as a result of this Agreement. Violation of this Section shall be a material breach of this Agreement entitling the City to any and all remedies at law or in equity.
14. NO BENEFIT TO ARISE TO LOCAL EMPLOYEES
No member, officer, or employee of Agency, or their designees or agents, and no public official who exercises authority over or responsibilities with respect to the Project during his/her tenure or for one year thereafter, shall have any interest, direct or indirect, in any agreement or sub-agreement, or the proceeds thereof, for work to be performed in connection with the Project performed under this Agreement.
15. RELEASE OF INFORMATION/CONFLICTS OF INTEREST
(a) All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without Agency's prior written authorization. Consultant, its officers, employees, agents, or subconsultants, shall not without written authorization from the Agency Manager or unless requested by the Agency Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories, or other information concerning the work performed under this Agreement or relating to any project or property located within the Agency.
Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives Agency notice of such court order or subpoena. (b) Consultant shall promptly notify Agency should Consultant, its officers, employees, agents, or subconsultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions, or other discovery request, court order, or subpoena from any person or party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the Agency. Agency retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing, or similar proceeding. Consultant agrees to cooperate fully with Agency and to provide the opportunity to review any response to discovery requests provided by Consultant. However, Agency's right to review any such response does not imply or mean the right by Agency to control, direct, or rewrite said response.
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16. NOTICES
Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, which provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by notice:
To Agency: __City of Seaside__________
__440 Harcourt Ave________
__Seaside, CA 93955_______
Attention: City Clerk
To Consultant: Wallace Group
612 Clarion Court
San Luis Obispo, California 93401
Att: Kari E. Wagner. PE_
17. ASSIGNMENT
The Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the Agency. Because of the personal nature of the services to be rendered pursuant to this Agreement, Zach Teske shall be the Project Manager and Engineer of Record for the services described in this Agreement.
Zach Teske may use assistants, under its direct supervision, to perform some of the services under this Agreement. Consultant shall provide Agency fourteen (14) days' notice prior to the departure Zach Teske from Consultant's employ. Should he/she leave Consultant's employ, the Agency shall have the option to immediately terminate this Agreement, within three (3) days of the close of said notice period.
Upon termination of this Agreement, Consultant's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the Governing Board and the Consultant.
18. LICENSES
At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement.
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19. GOVERNING LAW
The Agency and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with jurisdiction over the Agency.
20. ENTIRE AGREEMENT
This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations, and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material.
21. WORK SCHEDULED/TIME OF COMPLETION
Agency and Consultant agree that time is of the essence in this Agreement.
Consultant shall perform as described in Exhibit A.
22. CONTENTS OF REQUEST FOR PROPOSAL AND PROPOSAL
Consultant is bound by the contents of Agency's Request for Proposal, Exhibit "D" hereto and incorporated herein by this reference, and the contents of the proposal submitted by the Consultant, Exhibit A hereto. In the event of conflict, the requirements of Agency's Request for Proposals and this Agreement shall take precedence over those contained in the Consultant's proposals.
23. AUTHORITY TO EXECUTE THIS AGREEMENT
The person or persons executing this Agreement on behalf of Consultant warrants and represents that he/she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.
(Signatures on next page)
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CONSULTANT: Wallace Group________
A California Corporation
By: ______________________________ Date:_________________ Kari E. Wagner, Principal
City of Seaside_______________________
A Municipal Corporation
______________________________ Date:_________________
Nicholas Borges, Acting City Manager
Attachments: Exhibit A Scope of Work
Exhibit B Fee Schedule
Exhibit C Insurance Requirements
Exhibit D RFQ: On-Call Consultants – Engineering Services June 6, 2024
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PP24-8153
City of Seaside – Fremont Median Renovations CM
May 16, 2024