A G E N D A
CITY OF SEASIDE SPECIAL MEETING
CITY COUNCIL/SUCCESSOR 440 HARCOURT AVE (COUNCIL CHAMBER) AGENCY TO THE Thursday, July 25, 2024
REDEVELOPMENT AGENCY 5:00 PM
__________________________________________________________________________________ NOTICE: The City Council will hold its public meetings in person, with a virtual option for public participation based on availability. The City of Seaside utilizes Zoom tele-conferencing technology for virtual public participation; however, we make no representation or warranty of any kind, regarding the adequacy, reliability, or availability of the use of this platform in this manner. Participation by members of public through this means is at their own risk. ___________________________________________________________________________________ _________________________________________________________________________________
1. To view this meeting: Please click on the following link to the City of Seaside YouTube Channel: https://www.youtube.com/c/CityofSeasideCalifornia
2. To view or participate this meeting: Using the Zoom application on your smart phone, laptop, tablet or desktop and click on this link: https://ci-seaside-ca-us.zoom.us/j/81936832059 WEBINAR ID: 819 3683 2059
3. To listen or participate by phone: Please call (669) 900-9128 Enter the WEBINAR ID: 819 3683 2059 when prompted. There is no participate code – press the pound sign # after the recording prompts you.
4. To make public comment, the following options are available:
Before the Meeting via Email: Written comments can be emailed to [email protected] Include the following subject line: “Public Comment Item #___” (insert the agenda item number relevant to your comment). Written comments must be received by 2:00 p.m. on the day of the meeting.
During the Meeting: When the Chair calls for public comment, members of the public participating in person and wishing to address the City Council may approach the podium when the Chair calls for public comment.
When the Chair calls for public comment, members of the public participating on Zoom and wishing to address the City Council can queue to speak with the “Raise Hand” feature. On the Zoom application, click the “Raise Hand” button. On the phone, press *9 to “Raise Hand”; press *6 to unmute.
5.In accordance with the City’s Remote Meeting Participation Policy for Public Comment: The City of Seaside reserves the right to refuse, limit, and/or revoke use of video conferencing technology and the option for virtual public participation. Granting use of the virtual participation in no way constitutes an endorsement of any person or group to display hateful conduct, including sending or posting hateful images, making violent threats, or targeting others with hateful or abusive speech. The City may remove any participate that violates its agreement or applicable policy with proper notice as outlined in the conditions of use/meeting access.
City Council SPECIAL Meeting July 25, 2024 5:00 PM Agenda Page 2
1. CALL TO ORDER
2. ROLL CALL – ESTABLISHMENT OF QUORUM
Ian N. Oglesby
David R. Pacheco
Alexis Garcia-Arrazola
Rita Burks
Alex Miller
Mayor/Chair
Mayor Pro Tem/Vice Chair
Council/Agency Member
Council/Agency Member
Council/Agency Member
3. INVOCATION AND PLEDGE OF ALLEGIANCE
4. REVIEW OF AGENDA
If there are any items that arose after the 72-hour posting deadline, this is the point in the meeting where a vote may be taken to add the item to the agenda. (A 2/3-majority vote is required).
5. PUBLIC COMMENT
Members of the public wishing to address the City Council on matters within the jurisdiction of the City of Seaside, but not on this agenda, may do so during the Public Comment period for up to three (3) minutes. Public Comments for "Presentations" on this agenda are also taken at this time; comments on specific agenda items are heard under that item. For the public record, please state your name.
6. PUBLIC AGENCY COMMUNICATIONS
This is a time specifically set aside for representatives of public agencies to make brief comments of general interest to the City Council and the community.
A. SEASIDE CITY NEWS BROADCAST OF UPCOMING CITYWIDE EVENTS AND
COMMUNITY ANNOUNCEMENTS
7. PRESENTATIONS
A. PRESENTATION ON THE PUBLIC NOTICE PROCEDURE FOR THE
PAVEMENT REHABILITATION PROJECT (NISHA PATEL, PUBLIC WORKS
DIRECTOR/CITY ENGINEER)
8. CONSENT AGENDA
A. APPROVE MINUTES FROM JUNE 6, 2024
RECOMMENDATION: Approve minutes from June 6, 2024 as presented in the agenda packet.
B. ACCEPT AND FILE THE CASH AND INVESTMENTS REPORT FOR THE CITY City Council SPECIAL Meeting July 25, 2024 5:00 PM Agenda Page 3
OF SEASIDE AND THE SUCCESSOR AGENCY OF THE REDEVELOPMENT
AGENCY OF THE CITY OF SEASIDE FOR THE QUARTER ENDING MARCH 31, 2024
RECOMMENDATION: Accept and file the City of Seaside and the Successor Agency to the Redevelopment Agency of the City of Seaside Cash and Investment Report for the quarter ending March 31, 2024.
C. APPROVE A FEE WAIVER REQUEST FROM MONTEREY PENINSULA NAACP
FOR COSTS ASSOCIATED WITH THEIR REGIONAL AREA DIRECTOR AND
BRANCH EXECUTIVE COMMITTEE MEETING
RECOMMENDATION: Approve the fee waiver request from the Monterey Peninsula NAACP for the use of Seaside Community Center, Soper Large Room to hold their Regional Area Director with Branch Executive Committee meeting in the amount of $295.80, the Organization to provide the City with the non-refundable portion of the deposit of $52.20 and provide the City with their insurance.
D. APPROVE ENVIRONMENTAL SERVICES COOPERATIVE AGREEMENT (ESCA) QUARTERLY REPORT
RECOMMENDATION: Approve a report covering activities from April 1, through June 30, 2024, as presented in the agenda packet.
E. ADOPT A RESOLUTION REJECTING THE ONE BID RECEIVED FOR THE FIRE STATION NO.1 KITCHEN RENOVATION PROJECT, AND AUTHORIZE
READVERTISEMENT FOR BIDS
RECOMMENDATION: Adopt a resolution rejecting the one bid received for the Fire Station No.1 Kitchen Renovation Project, and authorize readvertisement for bids.
F. ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
A ONE-YEAR MAINTENANCE SERVICES AGREEMENT FOR CITY PARKS WITH HOPE SERVICES IN AN AMOUNT NOT TO EXCEED $154,375.00 RECOMMENDATION: Adopt a resolution authorizing the City Manager to execute a one-year maintenance service agreement for City parks with HOPE Services for an amount not to exceed $154,375.00.
G. ADOPT A RESOLUTION AUTHORIZING A PROFESSIONAL SERVICE
AGREEMENT WITH VOLER STRATEGIC ADVISORS FOR MEDIA
RELATIONS FOR AN AMOUNT NOT TO EXCEED $8,000 A MONTH FROM JULY 2024 THROUGH JUNE 2025
RECOMMENDATION: Adopt a resolution authorizing the City Manager to execute an agreement with Voler Strategic Advisors for media relations.
H. ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
CONTRACTS FOR THE RECIPIENTS OF THE COMMUNITY SOCIAL
SERVICES GRANT PROGRAM
RECOMMENDATION: Adopt the resolution authorizing the City Manager to City Council SPECIAL Meeting July 25, 2024 5:00 PM Agenda Page 4 execute contracts for the community social services grant program.
I. ADOPT A RESOLUTION AUTHORIZING THE FINANCE DIRECTOR TO AMEND THE FISCAL YEAR 2024-2025 BUDGET IN THE AMOUNT OF $55,660.00 FOR THE CITY'S COST SHARING BASED UPON THE
MEMORANDUM OF UNDERSTANDING WITH REGEN MONTEREY
RECOMMENDATION: Adopt a resolution authorizing the Finance Director to amend the Fiscal Year 2024-2025 Budget in the amount of $55,660.00 for the City's cost sharing based upon the Memorandum of Understanding with ReGen Monterey.
J. ADOPT A RESOLUTION AUTHORIZING AN EMERGENCY WATER INTERTIE
AND TRANSFER AGREEMENT BETWEEN MARINA COAST WATER
DISTRICT AND CITY OF SEASIDE
RECOMMENDATION: Adopt a resolution authorizing the City Manager to execute an Emergency Water Intertie and Transfer Agreement between Marina Coast Water District and City of Seaside.
K. ADOPT A RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS
FOR SEASIDE MUNICIPAL WATER SYSTEM TO MARINA COAST WATER DISTRICT INTERTIE PROJECT, APPROPRIATING $116,203.20 FROM THE
SEASIDE MUNICIPAL WATER SYSTEM FUND TO THE PROJECT, AND
AWARDING A CONSTRUCTION AGREEMENT TO ANDERSON PACIFIC
ENGINEERING CONSTRUCTION, INC. FOR AN AMOUNT NOT TO EXCEED $304,817.00 AND A TOTAL PROJECT CONSTRUCTION COST INCLUDING CONTINGENCY OF $350,539.55
RECOMMENDATION: Adopt a resolution approving the plans and specifications for the Seaside Municipal Water System to Marina Coast Water District Intertie Project, appropriating $116,203.20 from the Seaside Municipal Water System (SMWS) Fund to the project budget, awarding a construction agreement to Anderson Pacific Engineering Construction, Inc. for an amount not to exceed $304,817.00, establishing a 15% contingency for a total construction agreement amount not to exceed $350,539.55, and authorizing the City Manager to execute the construction agreement, and approving any amendments, extensions, and change order until completion of the project in accordance with the plans and specification up to the total project construction amount.
L. ADOPT A RESOLUTION AUTHORIZING A PROFESSIONAL SERVICE
AGREEMENT WITH WALLACE GROUP FOR CONSTRUCTION MANAGEMENT
AND INSPECTION SERVICES FOR THE SEASIDE MUNICIPAL WATER
SYSTEM TO MARINA COAST WATER DISTRICT INTERTIE PROJECT FOR AN AMOUNT NOT TO EXCEED $54,651.00
RECOMMENDATION: Adopt a resolution authorizing the City Manager to execute a Professional Services Agreement with Wallace Group to perform construction management and inspection services for the Seaside Municipal Water System to Marina Coast Water District Intertie Project for an amount not to exceed $54,651.00.
City Council SPECIAL Meeting July 25, 2024 5:00 PM Agenda Page 5
9. BUSINESS ITEMS
A. ADOPT A RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS
FOR THE FREMONT MEDIANS RENOVATION PROJECT AND AWARDING A CONSTRUCTION AGREEMENT TO MARINA LANDSCAPE INC. FOR AN
AMOUNT NOT TO EXCEED $467,500.00 AND TOTAL PROJECT
CONSTRUCTION COST INCLUDING CONTINGENCY OF $514,250.00
RECOMMENDATION: Adopt a resolution approving the plans and specifications for the Fremont Medians Renovation Project; awarding a construction agreement to Marina Landscape Inc. for an amount not to exceed $467,500.00; establishing a 10% construction contingency for a total project construction amount not to exceed $514,250.00; and authorizing the City Manager to execute the construction agreement and approve any amendments, extensions, and change orders until completion of the project in accordance with the plans and specifications up to the total project construction amount.
B. ADOPT A RESOLUTION APPROVING A PROFESSIONAL SERVICES
AGREEMENT WITH WALLACE GROUP FOR CONSTRUCTION MANAGEMENT
AND INSPECTION SERVICES FOR THE FREMONT MEDIANS RENOVATION PROJECT FOR AN AMOUNT NOT TO EXCEED $93,587.00
RECOMMENDATION: Adopt a resolution authorizing the City Manager to execute a Professional Services Agreement with Wallace Group to provide construction management and inspection services for the Fremont Medians Renovation Project for an amount not to exceed $93,587.00.
C. ADOPT A RESOLUTION APPROVING AN AMENDMENT TO THE
PROFESSIONAL SERVICES AGREEMENT WITH WHITSON ENGINEERS FOR
DESIGN SERVICES DURING CONSTRUCTION FOR THE FREMONT
MEDIANS RENOVATION PROJECT FOR AN AMOUNT NOT TO EXCEED
$13,800.00
RECOMMENDATION: Adopt a resolution authorizing the City Manager to execute an amendment to the professional services agreement with Whitson Engineers to provide design services during construction for the Fremont Medians Renovation Project for an amount not to exceed $13,800.00.
D. ADOPT A RESOLUTION APPROVING AN AMENDMENT TO THE
PROFESSIONAL SERVICES AGREEMENT WITH WHITSON ENGINEERS FOR PARTIAL PHASE 2 DESIGN FOR THE CUTINO PARK IMPROVEMENT PART 2 PLAN FOR AN AMOUNT NOT TO EXCEED $9,850.00
RECOMMENDATION: Adopt a resolution authorizing the City Manager to execute an amendment to the professional services agreement with Whitson Engineers for partial phase 2 design for the Cutino Park Improvement Part 2 Plan for an amount not to exceed $9,850.00.
E. ADOPT A RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS FOR LINCOLN CUNNINGHAM PARK PHASE 1 - ARTERIAL TRAIL PROJECT
AND AWARDING A CONSTRUCTION AGREEMENT TO MONTEREY
City Council SPECIAL Meeting July 25, 2024 5:00 PM Agenda Page 6
PENINSULA ENGINEERING FOR AN AMOUNT NOT TO EXCEED
$994,837.35 AND A TOTAL PROJECT CONSTRUCTION COST INCLUDING CONTINGENCY OF $1,144,062.95
RECOMMENDATION: Adopt a resolution approving the plans and specifications for the Lincoln Cunningham Park Phase 1 - Arterial Trail Project, awarding a construction agreement to Monterey Peninsula Engineer for an amount not to exceed $994,837.35 establishing a 15% contingency for a total construction agreement amount not to exceed $1,144,062.95, and authorizing the City Manager to execute the construction agreement and approve any amendments, extensions, and change order until completion of the project in accordance with the plans and specification up to the total project construction amount.
F. ADOPT A RESOLUTION AUTHORIZING A PROFESSIONAL SERVICE
AGREEMENT WITH WALLACE GROUP FOR CONSTRUCTION MANAGEMENT
AND INSPECTION SERVICES FOR THE LINCOLN CUNNINGHAM PARK PHASE 1 - ARTERIAL TRAIL PROJECT FOR AN AMOUNT NOT TO EXCEED $202,669.00
RECOMMENDATION: Adopt a resolution authorizing the City Manager to execute a Professional Services Agreement with Wallace Group to perform construction management and inspection services for the Lincoln Cunningham Park Phase 1 - Arterial Trail Project for an amount not to exceed $202,669.00.
10. COUNCIL MEMBER REQUESTS
A. NEW COUNCIL MEMBER REQUESTS
B. FOLLOW UP ON PREVIOUS REQUESTS
11. CITY ATTORNEY, CITY MANAGER, CITY COUNCIL AND MAYOR
COMMENTS AND REPORTS ON COMMITTEE ASSIGNMENTS
This is a time specifically set aside for members of the City Council, the City Manager and City Attorney to make brief comments of general interest to the community and report on committee assignments.
12. CLOSED SESSION
Pursuant to Government Code Section 54956 et seq., the City Council and Successor Agency to Redevelopment Agency may adjourn to a Closed Session to consider specific matters dealing with litigation, certain personnel matters, property negotiations or to confer with the City Attorney. Public comments on these items are taken after being read by the City Attorney. For the public record, please state your name.
A. PUBLIC EMPLOYMENT PURSUANT TO GOVERNMENT CODE 54957
Title: Interim City Manager
B. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE 54956.8
City Council SPECIAL Meeting July 25, 2024 5:00 PM Agenda Page 7 Property: The Property Commonly Referred to As Campus Town (Property bounded by Highway 1/1st Avenue, 7th Avenue, Lightfighter/Colonel Durham Street, and Gigling)
Agency Negotiators: City Manager, et. al
Negotiating Parties: KBB Seaside Venture, et. al. and City of Seaside Under Negotiation: Price, terms of payment or both
C. CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE 54956.9 (D)(2)
Two Matters of Potential Litigation
13. ADJOURNMENT
Next Regularly Scheduled Meeting:
August 1, 2024
5:00 PM
The City of Seaside is committed to providing accessible facilities and accommodating people with disabilities in all of its services programs and activities. If special considerations are needed by any person to fully participate in this meeting, contact the City Clerk at 899-6707 no fewer than two business days prior to the meeting to allow reasonable arrangements. Agendas are posted at:
http://www.ci.seaside.ca.us/129/City-Council-Committee-Agendas Agenda-related writings or documents provided during public meetings are available for public inspection during the meeting or from the office of the City Clerk. This agenda is posted in compliance with California Governor Newsom's Executive Orders N-29-20 and N-33-20.