DRAFT MINUTES
CITY OF SEASIDE SPECIAL MEETING
CITY COUNCIL/ SUCCESSOR 440 HARCOURT AVE
AGENCY TO THE Thursday, July 25, 2024
REDEVELOPMENT AGENCY 5:00 PM
1. CALL TO ORDER
Chair/Mayor Oglesby called the meeting to order at 5:00 p.m.
2. ROLL CALL – ESTABLISHMENT OF QUORUM
PRESENT: Burks, Oglesby, Pacheco
ABSENT: Garcia-Arrazola, Miller
3. INVOCATION AND PLEDGE OF ALLEGIANCE
Invocation was led by Pastor Todd Anderson (Compass Church). The pledge was led by Acting City Manager Nick Borges.
4. REVIEW OF AGENDA
No changes.
5. PUBLIC COMMENT
insert speaker name, Carol Corgorbin, Robert Daniels, David Casses, Lynda Cunningham, Jonathan Amanti, Dianne Nielson, Wes White, speaker for Steven Marshall
6. PUBLIC AGENCY COMMUNICATIONS
A. SEASIDE CITY NEWS BROADCAST OF UPCOMING CITYWIDE EVENTS
AND COMMUNITY ANNOUNCEMENTS
The following upcoming events were featured:
• The City of Seaside is looking for your feedback in the development of a Local Roadway Safety Plan. The Local Roadway Safety Plan project analyzes crash data and community input from across the City to help reduce traffic collisions, and to increase road safety for all roadway users. QR codes and the link to the online survey can be found in the News Flash section of the City's homepage.
You have until July 29th to complete the survey.
• The music at Laguna Grande Park didn’t end on the 4th of July! The next four Sundays, from 1pm-4:30, the City of Seaside is celebrating 37 years of Blues and Art in the park with FREE Concerts! Information for all of the Sunday Blues Shows can be found on the Recreation web page, or you can call (831) 899- 6800.
• The Friends of Seaside Parks Association is having a number of work days all Packet Page 8
Thursday, July 25, 2024 City Council SPECIAL Meeting Page 2 over the city this July. On Saturday, the 27th, from 10am to Noon, you can join them at Havana Soliz Park.
• Saturday, August 3rd, at 7pm, MBFC hosts the Tampa Bay Rowdies at Cardinale Stadium. Head over to MontereyBayFC.com for your tickets. • Tuesday, August 6th, from 4-7pm, the Seaside Police Department is hosting National Night Out on the City Hall Lawn.
• The Ascent Project has officially been renamed the Sea Grove Project. Sea Grove Apartments on Broadway Avenue launched its website on July 22nd for interested residents to get added to the waiting list for both market-rate and affordable apartments. Visit seagroveapts.com to apply. • Friday, July 26th, Gold Coast Rods, and the City of Seaside, are co-sponsoring Hot Cars & Cool Nights on Broadway Avenue from 4pm to 8. The entry fee is 10 dollars, and there will be live music, raffles, awards, and a cruise to Cannery Row after the show.
7. PRESENTATIONS
A. PRESENTATION ON THE PUBLIC NOTICE PROCEDURE FOR THE
PAVEMENT REHABILITATION PROJECT (NISHA PATEL, PUBLIC WORKS
DIRECTOR/CITY ENGINEER)
Presentation provided that reviewed the noticing procedures and construction notice. Notices will be performed by City staff including being mailed, posting notices at City posting sites (City Hall, Oldemeyer Center and Seaside Library), City website, City’s social media, Citywide newsletter and announcement made at City Council meetings. The construction notice will include a description of the project, project duration, resident impacts, contact information for the contractor or project manager, and a website link and QR code to the “Construction Updates and Detours” page.
8. CONSENT AGENDA
Items Pulled: 8F, 8G
On motion by Mayor Pro Tem/Vice Chair Pacheco and second by Council/Agency Member Burks and carried by the following vote, the City Council/Successor Agency moved to approve the consent agenda with the exception of items 8F and 8G.
RESULT: 3-0-0-2
AYES: BURKS, OGLESBY, PACHECO
NOES: NONE
ABSTAIN: NONE
ABSENT: GARCIA-ARRAZOLA, MILLER
A. APPROVE MINUTES FROM JUNE 6, 2024
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Thursday, July 25, 2024 City Council SPECIAL Meeting Page 3 ACTION: APPROVED
B. ACCEPT AND FILE THE CASH AND INVESTMENTS REPORT FOR THE CITY
OF SEASIDE AND THE SUCCESSOR AGENCY OF THE REDEVELOPMENT
AGENCY OF THE CITY OF SEASIDE FOR THE QUARTER ENDING MARCH 31, 2024
ACTION: ACCEPTED & FILED
C. APPROVE A FEE WAIVER REQUEST FROM MONTEREY PENINSULA
NAACP FOR COSTS ASSOCIATED WITH THEIR REGIONAL AREA
DIRECTOR AND BRANCH EXECUTIVE COMMITTEE MEETING
ACTION: APPROVED
D. APPROVE ENVIRONMENTAL SERVICES COOPERATIVE AGREEMENT (ESCA) QUARTERLY REPORT
ACTION: APPROVED
E. ADOPT A RESOLUTION REJECTING THE ONE BID RECEIVED FOR THE FIRE STATION NO.1 KITCHEN RENOVATION PROJECT, AND AUTHORIZE
READVERTISEMENT FOR BIDS
ACTION: ADOPTED RESO
F. ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
A ONE-YEAR MAINTENANCE SERVICES AGREEMENT FOR CITY PARKS WITH HOPE SERVICES IN AN AMOUNT NOT TO EXCEED $154,375.00 PUBLIC COMMENT: Robert Daniels
On motion by Mayor Pro Tem/Vice Chair Pacheco and second by Council/Agency Member Burks, and carried by the following vote, the City Council/Successor Agency moved to approve a one-year maintenance services agreement for City Parks with Hope Services.
RESULT: 3-0-0-2
AYES: BURKS, OGLESBY, PACHECO
NOES: NONE
ABSTAIN: NONE
ABSENT: GARCIA-ARRAZOLA, MILLER
ACTION: ADOPTED RESO
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Thursday, July 25, 2024 City Council SPECIAL Meeting Page 4 G. ADOPT A RESOLUTION AUTHORIZING A PROFESSIONAL SERVICE
AGREEMENT WITH VOLER STRATEGIC ADVISORS FOR MEDIA
RELATIONS FOR AN AMOUNT NOT TO EXCEED $8,000 A MONTH FROM JULY 2024 THROUGH JUNE 2025
PUBLIC COMMENT: Dianne Nielson
On motion by Mayor Pro Tem/Vice Chair Pacheco and second by Council/Agency Member Burks, and carried by the following vote, the City Council/Successor Agency moved to authorize a professional service agreement with Voler Strategic Advisors for Media Relations.
RESULT: 3-0-0-2
AYES: BURKS, OGLESBY, PACHECO
NOES: NONE
ABSTAIN: NONE
ABSENT: GARCIA-ARRAZOLA, MILLER
ACTION: ADOPTED RESO
H. ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
CONTRACTS FOR THE RECIPIENTS OF THE COMMUNITY SOCIAL
SERVICES GRANT PROGRAM
ACTION: ADOPTED RESO
I. ADOPT A RESOLUTION AUTHORIZING THE FINANCE DIRECTOR TO AMEND THE FISCAL YEAR 2024-2025 BUDGET IN THE AMOUNT OF $55,660.00 FOR THE CITY'S COST SHARING BASED UPON THE
MEMORANDUM OF UNDERSTANDING WITH REGEN MONTEREY
ACTION: ADOPTED RESO
J. ADOPT A RESOLUTION AUTHORIZING AN EMERGENCY WATER
INTERTIE AND TRANSFER AGREEMENT BETWEEN MARINA COAST
WATER DISTRICT AND CITY OF SEASIDE
ACTION: ADOPTED RESO
K. ADOPT A RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS
FOR SEASIDE MUNICIPAL WATER SYSTEM TO MARINA COAST WATER DISTRICT INTERTIE PROJECT, APPROPRIATING $116,203.20 FROM THE
SEASIDE MUNICIPAL WATER SYSTEM FUND TO THE PROJECT, AND
AWARDING A CONSTRUCTION AGREEMENT TO ANDERSON PACIFIC
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Thursday, July 25, 2024 City Council SPECIAL Meeting Page 5 ENGINEERING CONSTRUCTION, INC. FOR AN AMOUNT NOT TO EXCEED $304,817.00 AND A TOTAL PROJECT CONSTRUCTION COST INCLUDING CONTINGENCY OF $350,539.55
ACTION: ADOPTED RESO
L. ADOPT A RESOLUTION AUTHORIZING A PROFESSIONAL SERVICE
AGREEMENT WITH WALLACE GROUP FOR CONSTRUCTION
MANAGEMENT AND INSPECTION SERVICES FOR THE SEASIDE
MUNICIPAL WATER SYSTEM TO MARINA COAST WATER DISTRICT
INTERTIE PROJECT FOR AN AMOUNT NOT TO EXCEED $54,651.00 ACTION: ADOPTED RESO
9. BUSINESS ITEMS
A. ADOPT A RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS
FOR THE FREMONT MEDIANS RENOVATION PROJECT AND AWARDING A CONSTRUCTION AGREEMENT TO MARINA LANDSCAPE INC. FOR AN
AMOUNT NOT TO EXCEED $467,500.00 AND TOTAL PROJECT
CONSTRUCTION COST INCLUDING CONTINGENCY OF $514,250.00
Nisha Patel, Public Works Director/City Engineer provided a presentation that reviewed the renovation projects that is planned for the area between Kimball Ave and Del Monte Blvd. The scope of work includes low water usage after plant establishment, weed barrier fabric, protect existing vegetation, and surface that allows stormwater to infiltrate.
PUBLIC COMMENT: Lynda Cunningham, Dianne Nielson
On motion by Mayor Pro Tem/Vice Chair Pacheco and second by Council/Agency Member Burks and carried by the following vote, the City Council/Successor Agency moved to approve the plans and specifications for the Fremont medians renovation project and awarding a construction agreement to Marina Landscape Inc.
RESULT: 3-0-0-2
AYES: BURKS, OGLESBY, PACHECO
NOES: NONE
ABSTAIN: NONE
ABSENT: GARCIA-ARRAZOLA, MILLER
ACTION: ADOPTED RESO
B. ADOPT A RESOLUTION APPROVING A PROFESSIONAL SERVICES Packet Page 12
Thursday, July 25, 2024 City Council SPECIAL Meeting Page 6
AGREEMENT WITH WALLACE GROUP FOR CONSTRUCTION
MANAGEMENT AND INSPECTION SERVICES FOR THE FREMONT
MEDIANS RENOVATION PROJECT FOR AN AMOUNT NOT TO EXCEED
$93,587.00
Nisha Patel, Public Works Director/City Engineer provided a presentation that reviewed the construction management and inspection services scope of work that includes pre-construction coordination, Submittal review, Contractor coordination, Processing change order requests, Response to contractor’s request for information, Quantity calculations, Progress payment estimates, Daily inspection, Site documentation, Safety monitoring, and Project closeout.
PUBLIC COMMENT: None
On motion by Mayor Pro Tem/Vice Chair Pacheco and second by Council/Agency Member Burks and carried by the following vote, the City Council/Successor Agency moved to approve an agreement with Wallace Group for construction management and inspection services.
RESULT: 3-0-0-2
AYES: BURKS, OGLESBY, PACHECO
NOES: NONE
ABSTAIN: NONE
ABSENT: GARCIA-ARRAZOLA, MILLER
ACTION: ADOPTED RESO
C. ADOPT A RESOLUTION APPROVING AN AMENDMENT TO THE
PROFESSIONAL SERVICES AGREEMENT WITH WHITSON ENGINEERS
FOR DESIGN SERVICES DURING CONSTRUCTION FOR THE FREMONT
MEDIANS RENOVATION PROJECT FOR AN AMOUNT NOT TO EXCEED
$13,800.00
Nisha Patel, Public Works Director/City Engineer provided a presentation that reviewed the amendments to the agreement with Whitson Engineers that is for “Design Services during Construction” with contingency. Design services include the following: Pre-construction Coordination, Submittal Review, Contractor Coordination, Response to Request for Information, Processing Change Order Requests, Quantity Calculations, Progress Estimates, Daily Inspection, Site Documentation, and Project Closeout.
PUBLIC COMMENT: Dianne Nielson
On motion by Mayor Pro Tem/Vice Chair Pacheco and second by Council/Agency Member Burks and carried by the following vote, the City Council/Successor Agency moved to approve the amendment to the agreement with Whitson Engineers for design services during construction.
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Thursday, July 25, 2024 City Council SPECIAL Meeting Page 7 RESULT: 3-0-0-2
AYES: BURKS, OGLESBY, PACHECO
NOES: NONE
ABSTAIN: NONE
ABSENT: GARCIA-ARRAZOLA, MILLER
ACTION: ADOPTED RESO
D. ADOPT A RESOLUTION APPROVING AN AMENDMENT TO THE
PROFESSIONAL SERVICES AGREEMENT WITH WHITSON ENGINEERS
FOR PARTIAL PHASE 2 DESIGN FOR THE CUTINO PARK IMPROVEMENT PART 2 PLAN FOR AN AMOUNT NOT TO EXCEED $9,850.00
Nisha Patel, Public Works Director/City Engineer provided a presentation that reviewed the cutino improvements master plan, and improvements made during part 1, part 2 and part 2 phase 1, and the details of the contract budget.
PUBLIC COMMENT: None
On motion by Mayor Pro Tem/Vice Chair Pacheco and second by Council/Agency Member Burks and carried by the following vote, the City Council/Successor Agency moved to approve the amendment to the agreement with Whitson Engineers.
RESULT: 3-0-0-2
AYES: BURKS, OGLESBY, PACHECO
NOES: NONE
ABSTAIN: NONE
ABSENT: GARCIA-ARRAZOLA, MILLER
ACTION: ADOPTED RESO
E. ADOPT A RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS FOR LINCOLN CUNNINGHAM PARK PHASE 1 - ARTERIAL TRAIL
PROJECT AND AWARDING A CONSTRUCTION AGREEMENT TO
MONTEREY PENINSULA ENGINEERING FOR AN AMOUNT NOT TO
EXCEED $994,837.35 AND A TOTAL PROJECT CONSTRUCTION COST INCLUDING CONTINGENCY OF $1,144,062.95
Nisha Patel, Public Works Director/City Engineer provided a presentation that reviewed the bid results and the fiscal impact of the project.
PUBLIC COMMENT: Jeannie, Donna Penwell, Dianne Nielson, Tanja Roos On motion by Mayor Pro Tem/Vice Chair Pacheco and second by Council/Agency Packet Page 14
Thursday, July 25, 2024 City Council SPECIAL Meeting Page 8 Member Burks and carried by the following vote, the City Council/Successor Agency moved to approve the plans and specifications for Lincoln-Cunningham Park Phase 1 – arterial trail project and awarding the construction agreement to MPE.
RESULT: 3-0-0-2
AYES: BURKS, OGLESBY, PACHECO
NOES: NONE
ABSTAIN: NONE
ABSENT: GARCIA-ARRAZOLA, MILLER
ACTION: ADOPTED RESO
F. ADOPT A RESOLUTION AUTHORIZING A PROFESSIONAL SERVICE
AGREEMENT WITH WALLACE GROUP FOR CONSTRUCTION
MANAGEMENT AND INSPECTION SERVICES FOR THE LINCOLN
CUNNINGHAM PARK PHASE 1 - ARTERIAL TRAIL PROJECT FOR AN AMOUNT NOT TO EXCEED $202,669.00
Nisha Patel, Public Works Director/City Engineer provided a presentation that reviewed scope of work that includes: Pre-construction coordination, Submittal review, Contractor coordination, Processing change order requests, Response to contractor’s request for information, Quantity calculations, Progress payment estimates, Daily inspection, Site documentation, Safety monitoring, Material testing coordination, and Project closeout.
PUBLIC COMMENT: None
On motion by Mayor Pro Tem/Vice Chair Pacheco and second by Council/Agency Member Burks and carried by the following vote, the City Council/Successor Agency moved to approve the agreement with Wallace Group to perform construction management and inspection services for the Lincoln-Cunningham Park phase 1 – arterial trail.
RESULT: 3-0-0-2
AYES: BURKS, OGLESBY, PACHECO
NOES: NONE
ABSTAIN: NONE
ABSENT: GARCIA-ARRAZOLA, MILLER
ACTION: ADOPTED RESO
10. COUNCIL MEMBER REQUESTS
A. NEW COUNCIL MEMBER REQUESTS
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Thursday, July 25, 2024 City Council SPECIAL Meeting Page 9 None
B. FOLLOW UP ON PREVIOUS REQUESTS
None
11. CITY ATTORNEY, CITY MANAGER, CITY COUNCIL AND MAYOR COMMENTS
AND REPORTS ON COMMITTEE ASSIGNMENTS
Reports provided.
12. CLOSED SESSION
City Attorney Sheri Damon read the closed session items and did not anticipate to make announcement a report.
PUBLIC COMMENT: None
A. PUBLIC EMPLOYMENT PURSUANT TO GOVERNMENT CODE 54957
Title: Interim City Manager
The City Council authorized a release of a request for proposal for an executive recruiting firm.
B. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE 54956.8
Property: The Property Commonly Referred to As Campus Town (Property bounded by Highway 1/1st Avenue, 7th Avenue, Lightfighter/Colonel Durham Street, and Gigling)
Agency Negotiators: City Manager, et. al
Negotiating Parties: KBB Seaside Venture, et. al. and City of Seaside Under Negotiation: Price, terms of payment or both
The City Council received update from the agency negotiators.
C. CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE 54956.9 (d)(2)
Two Matters of Potential Litigation
No report.
13. ADJOURNMENT
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Thursday, July 25, 2024 City Council SPECIAL Meeting Page 10 With no further business, the meeting adjourned at 9:03 p.m.
Respectfully submitted,
_________________________ _________________________
Dominique L. Davis, City Clerk Ian N. Oglesby, Mayor
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