A G E N D A
CITY OF SEASIDE REGULAR MEETING
CITY COUNCIL/SUCCESSOR 440 HARCOURT AVE (COUNCIL CHAMBER) AGENCY TO THE Thursday, August 15, 2024
REDEVELOPMENT AGENCY 5:00 PM
__________________________________________________________________________________ NOTICE: The City Council will hold its public meetings in person, with a virtual option for public participation based on availability. The City of Seaside utilizes Zoom tele-conferencing technology for virtual public participation; however, we make no representation or warranty of any kind, regarding the adequacy, reliability, or availability of the use of this platform in this manner. Participation by members of public through this means is at their own risk. ___________________________________________________________________________________ _________________________________________________________________________________
1. To view this meeting: Please click on the following link to the City of Seaside YouTube Channel: https://www.youtube.com/c/CityofSeasideCalifornia
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Before the Meeting via Email: Written comments can be emailed to [email protected] Include the following subject line: “Public Comment Item #___” (insert the agenda item number relevant to your comment). Written comments must be received by 2:00 p.m. on the day of the meeting.
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5.In accordance with the City’s Remote Meeting Participation Policy for Public Comment: The City of Seaside reserves the right to refuse, limit, and/or revoke use of video conferencing technology and the option for virtual public participation. Granting use of the virtual participation in no way constitutes an endorsement of any person or group to display hateful conduct, including sending or posting hateful images, making violent threats, or targeting others with hateful or abusive speech. The City may remove any participate that violates its agreement or applicable policy with proper notice as outlined in the conditions of use/meeting access.
City Council REGULAR Meeting August 15, 2024 5:00 PM Agenda Page 2
1. CALL TO ORDER
2. ROLL CALL – ESTABLISHMENT OF QUORUM
Ian N. Oglesby
David R. Pacheco
Alexis Garcia-Arrazola
Rita Burks
Alex Miller
Mayor/Chair
Mayor Pro Tem/Vice Chair
Council/Agency Member
Council/Agency Member
Council/Agency Member
3. INVOCATION AND PLEDGE OF ALLEGIANCE
4. REVIEW OF AGENDA
If there are any items that arose after the 72-hour posting deadline, this is the point in the meeting where a vote may be taken to add the item to the agenda. (A 2/3-majority vote is required).
5. PUBLIC COMMENT
Members of the public wishing to address the City Council on matters within the jurisdiction of the City of Seaside, but not on this agenda, may do so during the Public Comment period for up to three (3) minutes. Public Comments for "Presentations" on this agenda are also taken at this time; comments on specific agenda items are heard under that item. For the public record, please state your name.
6. PUBLIC AGENCY COMMUNICATIONS
This is a time specifically set aside for representatives of public agencies to make brief comments of general interest to the City Council and the community.
A. SEASIDE CITY NEWS BROADCAST OF UPCOMING CITYWIDE EVENTS AND
COMMUNITY ANNOUNCEMENTS
7. PRESENTATIONS
A. PROJECT OVERVIEW AND CONSTRUCTION SCHEDULE FOR THE GRAND HYATT
SEASIDE RESORT HOTEL ON THE SEASIDE RESORT PROJECT AREA (ADOLFO
GONZALEZ, PROJECT MANAGER)
B. LEGISLATIVE UPDATE (JOHN ARRIAGA, JEA AND ASSOCIATES) C. 4TH OF JULY AFTER ACTION REPORT (POLICE CHIEF NICK BORGES AND
FIRE CHIEF MARY GUTIERREZ)
8. CONSENT AGENDA
City Council REGULAR Meeting August 15, 2024 5:00 PM Agenda Page 3 A. APPROVE MINUTES FROM AUGUST 1, 2024
RECOMMENDATION: Approve minutes as presented in the agenda packet.
B. APPROVE MAYOR'S YOUTH FUND CONTRIBUTION REQUEST FROM
MONTEREY CONDORS CLUB
RECOMMENDATION: Approve a request from the Monterey Condors Club for a donation of $3,000.00 from the Mayor's Youth Fund for the costs associated with running their youth soccer program.
C. APPROVE MAYOR'S YOUTH FUND CONTRIBUTION REQUEST FROM THE VILLAGE PROJECT/THE MAE C. JOHNSON EDUCATION & CULTURAL
ENRICHMENT ACADEMY
RECOMMENDATION: Approve a request from the Village Project for a donation of $3,000.00 from the Mayor's Youth Fund for the costs associated with their Mae C. Johnson Education & Cultural Enrichment Academy comprehensive tutoring program.
D. APPROVE A FEE WAIVER REQUEST FROM SEASIDE HIGH SCHOOL FOR
COSTS ASSOCIATED WITH THE ANNUAL HOMECOMING PARADE ON
OCTOBER 25, 2024
RECOMMENDATION: Approve a request from Seaside High School to waive fees for Public Works and Police services in the amount of $1,010.00 for costs associated with the 2024 Homecoming Parade scheduled for October 25, 2024.
E. APPROVE A FEE WAIVER REQUEST FROM PALENKE ARTS ORGANIZATION TO USE LAGUNA GRANDE HALL AND KITCHEN TO HOLD THEIR "DAY OF THE DEAD" (DIA DE LOS MUERTOS) EVENT ON NOVEMBER 2, 2024 RECOMMENDATION: Approve the fee waiver request from Palenke Arts for the use of Laguna Grande Hall and kitchen to hold their event "Dia de los Muertos Celebration (Day of the Dead)," in the amount of $506.25, the Organization to provide the City with the non-refundable portion of the deposit of $98.25, and provide the City with their insurance.
F. APPROVE A PROCLAMATION RECOGNIZING SEPTEMBER AS NATIONAL
RECOVERY MONTH
RECOMMENDATION: Approve a proclamation recognizing September as National Recovery Month in the City of Seaside.
G. REVIEW AND TAKE ACTION ON TRAFFIC ADVISORY COMMITTEE
RECOMMENDATIONS FOR RED CURB REQUESTS ON SONOMA AVENUE,
VALLEJO STREET, AND FREMONT BOULEVARD
RECOMMENDATION: The Traffic Advisory Committee (TAC) recommends approving: 1) installation of 3 feet of red curb on both sides of the driveway approach for 926 Sonoma Avenue; 2) installation of 3 feet of red curb on both City Council REGULAR Meeting August 15, 2024 5:00 PM Agenda Page 4 sides of the driveway approach for 1677 Vallejo Street; and, 3) installation of 5 feet of red curb on both sides of the Francis Avenue driveway approach for 1141 Fremont Boulevard, while denying red curb for the Fremont Boulevard driveway approach serving the same property.
H. ADOPT A RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS FOR THE STORM DRAIN GRATE UPGRADE PROJECT - PHASE 2,
APPROPRIATING $66,790.08 FROM THE GENERAL FUND TO THE
PROJECT, AND AWARDING A CONSTRUCTION AGREEMENT TO
MONTEREY PENINSULA ENGINEERING FOR AN AMOUNT NOT TO EXCEED $521,900.00 AND TOTAL PROJECT CONSTRUCTION COST INCLUDING CONTINGENCY OF $600,185.00
RECOMMENDATION: Adopt a resolution approving the plans and specifications for the Storm Drain Grate Upgrade Project - Phase 2; appropriating $66,790.08 from the General Fund to the Project, and awarding a construction agreement to Monterey Peninsula Engineering for an amount not to exceed $521,900.00; establishing a 15% construction contingency for a total project construction amount not to exceed $600,185.00; and authorizing the City Manager to execute the construction agreement and approve any amendments, extensions, and change orders until completion of the project in accordance with the plans and specifications up to the total project construction amount.
I. ADOPT A RESOLUTION APPROVING AN AMENDMENT TO THE
PROFESSIONAL SERVICES AGREEMENT WITH PARAMETRIX INC. FOR
ADDITIONAL DESIGN SERVICES FOR SAN PABLO AVENUE TRAFFIC CALMING PROJECT FOR AN AMOUNT NOT TO EXCEED $15,500.00
RECOMMENDATION: Adopt a resolution authorizing the City Manager to execute an amendment to the professional services agreement with Parmetrix Inc. for additional design services for the San Pablo Avene Traffic Calming Project for an amount not to exceed $15,500.00.
J. ADOPT A RESOLUTION APPROVING THE PURCHASE OF A REPLACEMENT
PIERCE FIRE ENGINE FOR THE FIRE DEPARTMENT IN THE AMOUNT OF $1,032,072.23 FROM GOLDEN STATE FIRE APPARATUS AND AUTHORIZE
STAFF TO PROCEED WITH A LEASE-PURCHASE FINANCING
RECOMMENDATION: Approve purchase of a replacement fire engine for the fire department through Golden State Fire Apparatus for the amount of $1,032,072.23 and authorize staff to proceed with the lease-purchase of the Pierce fire engine.
K. ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO SIGN A CONTRACT WITH 4LEAF, INC. IN AN AMOUNT NOT TO EXCEED
$50,000.00 TO PROVIDE BUILDING AND SAFETY SERVICES TO THE
BUILDING AND CODE ENFORCEMENT DEPARTMENT
RECOMMENDATION: Adopt a resolution authorizing a contract with 4Leaf, Inc. in the amount not to exceed $50,000.00 to provide building and safety services to the Building and Code Enforcement Department.
L. APPROVE A RESOLUTION APPROVING A CONTRACT FOR $19,995.00 City Council REGULAR Meeting August 15, 2024 5:00 PM Agenda Page 5
WITH SKY ELEMENTS AND AUTHORIZING THE CITY MANAGER TO SIGN
THE CONTRACT
RECOMMENDATION: Authorize the City Manager to sign the contract with Sky Elements for the Drone Show on October 13th 2024 not to exceed $19,995.00.
M. ADOPT A RESOLUTION APPROVING AN AMENDMENT TO THE
PROFESSIONAL SERVICES AGREEMENT WITH WALLACE GROUP FOR
ADDITIONAL CONSTRUCTION MANAGEMENT SERVICES FOR THE
CUTINO PARK IMPROVEMENT PART 2 PHASE 1 PROJECT FOR AN
AMOUNT NOT TO EXCEED $8,877.75
RECOMMENDATION: Adopt a resolution authorizing the City Manager to execute an amendment to the professional services agreement with Wallace Group for additional construction management services for the Cutino Park Improvement Part 2 Phase 1 Project for an amount not to exceed $8,877.75.
9. PUBLIC HEARING
A. FIRE STATION 2 PROJECT DESIGN UPDATE AND ADOPT A RESOLUTION
CERTIFYING THE INITIAL STUDY-MITIGATED NEGATIVE DECLARATION (IS-MND), APPROVING THE FIRE STATION NUMBER 2 PROJECT AND
ADOPTING THE MITIGATION MONITORING AND REPORTING PROGRAM (MMRP) FOR THE FIRE STATION NO. 2 PROJECT AND AUTHORIZE FILING
OF A NOTICE OF DETERMINATION
RECOMMENDATION: Open a public hearing to accept public comment on the Initial Study-Mitigated Negative Declaration (IS-MND) prepared for the Fire Station No. 2 Project; certify the IS-MND, approve the Responses to Comments on the Draft IS-MND, approve the Project, adopt the Mitigation, Monitoring and Reporting Program under the California Environmental Quality Act (CEQA); and authorize filing of a Notice of Determination with the Monterey County Clerk and the State Clearinghouse.
10. BUSINESS ITEMS
A. APPROVE THE SEASIDE STARS AD-HOC COMMITTEE
RECOMMENDATIONS FOR THE FIVE RECIPIENTS AND, AUTHORIZE THE
CITY MANAGER TO EXECUTE THE CONTRACTS WITH FMG CUSTOM
CONCRETE
RECOMMENDATION: Review and approve the Seaside Stars Ad-Hoc Committee recommendations for the 2024 recipients of the stars, and staff recommendations for design, installation, and authorize the City Manager to execute the contracts with FMG Custom Concrete.
B. RECEIVE UPDATE ON THE CITY OF SEASIDE CAR WEEK EVENTS RECOMMENDATION: Receive report and provide further direction to staff as necessary.
City Council REGULAR Meeting August 15, 2024 5:00 PM Agenda Page 6
11. COUNCIL MEMBER REQUESTS
A. NEW COUNCIL MEMBER REQUESTS
B. FOLLOW UP ON PREVIOUS REQUESTS
12. CITY ATTORNEY, CITY MANAGER, CITY COUNCIL AND MAYOR
COMMENTS AND REPORTS ON COMMITTEE ASSIGNMENTS
This is a time specifically set aside for members of the City Council, the City Manager and City Attorney to make brief comments of general interest to the community and report on committee assignments.
13. CLOSED SESSION
Pursuant to Government Code Section 54956 et seq., the City Council and Successor Agency to Redevelopment Agency may adjourn to a Closed Session to consider specific matters dealing with litigation, certain personnel matters, property negotiations or to confer with the City Attorney. Public comments on these items are taken after being read by the City Attorney. For the public record, please state your name.
A. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE 54956.8
Property: 705 Broadway Avenue, Seaside, CA 93955
Agency Negotiators: City Manager, et. al.
Negotiating Parties: Coldwell Banker
Under Negotiation: Price, terms of payment or both
B. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE 54956.8
Property: The Property Commonly Referred to As Campus Town (Property bounded by Highway 1/1st Avenue, 7th Avenue, Lightfighter/Colonel Durham Street, and Gigling)
Agency Negotiators: City Manager, et. al
Negotiating Parties: KBB Seaside Venture, et. al. and City of Seaside Under Negotiation: Price, terms of payment or both
C. CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE 54956.9 (D)(2)
Two Matters of Potential Litigation
14. ADJOURNMENT
Next Regularly Scheduled Meeting:
September 5, 2024
5:00 p.m.
The City of Seaside is committed to providing accessible facilities and accommodating people with City Council REGULAR Meeting August 15, 2024 5:00 PM Agenda Page 7 disabilities in all of its services programs and activities. If special considerations are needed by any person to fully participate in this meeting, contact the City Clerk at 899-6707 no fewer than two business days prior to the meeting to allow reasonable arrangements. Agendas are posted at:
http://www.ci.seaside.ca.us/129/City-Council-Committee-Agendas Agenda-related writings or documents provided during public meetings are available for public inspection during the meeting or from the office of the City Clerk. This agenda is posted in compliance with California Governor Newsom's Executive Orders N-29-20 and N-33-20.