Agenda packet — Seaside City Council, November 7, 2024

A G E N D A

CITY OF SEASIDE REGULAR MEETING
CITY COUNCIL/SUCCESSOR 440 HARCOURT AVE (COUNCIL CHAMBER) AGENCY TO THE Thursday, November 7, 2024
REDEVELOPMENT AGENCY 5:00 PM
__________________________________________________________________________________ NOTICE: The City Council will hold its public meetings in person, with a virtual option for public participation based on availability. The City of Seaside utilizes Zoom tele-conferencing technology for virtual public participation; however, we make no representation or warranty of any kind, regarding the adequacy, reliability, or availability of the use of this platform in this manner. Participation by members of public through this means is at their own risk. ___________________________________________________________________________________ _________________________________________________________________________________

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Packet Page 1
City Council REGULAR Meeting November 7, 2024 5:00 PM Agenda Page 2

1. CALL TO ORDER

2. ROLL CALL – ESTABLISHMENT OF QUORUM
Ian N. Oglesby
David R. Pacheco
Alexis Garcia-Arrazola
Rita Burks
Alex Miller
Mayor/Chair
Mayor Pro Tem/Vice Chair
Council/Agency Member
Council/Agency Member
Council/Agency Member

3. INVOCATION AND PLEDGE OF ALLEGIANCE

4. REVIEW OF AGENDA
If there are any items that arose after the 72-hour posting deadline, this is the point in the meeting where a vote may be taken to add the item to the agenda. (A 2/3-majority vote is required).

5. PUBLIC COMMENT
Members of the public wishing to address the City Council on matters within the jurisdiction of the City of Seaside, but not on this agenda, may do so during the Public Comment period for up to three (3) minutes. Public Comments for "Presentations" on this agenda are also taken at this time; comments on specific agenda items are heard under that item. For the public record, please state your name.

6. PUBLIC AGENCY COMMUNICATIONS
This is a time specifically set aside for representatives of public agencies to make brief comments of general interest to the City Council and the community.

A. SEASIDE CITY NEWS BROADCAST OF UPCOMING CITYWIDE EVENTS AND

COMMUNITY ANNOUNCEMENTS

7. CONSENT AGENDA
A. APPROVE MINUTES FROM OCTOBER 3, 2024
RECOMMENDATION: Approve minutes as presented in the agenda packet.

B. APPROVE A PROCLAMATION RECOGNIZING NOVEMBER 11, 2024, AS

VETERANS DAY
RECOMMENDATION: Approve a proclamation recognizing November 11, 2024, as Veterans Day in the City of Seaside.

C. APPROVE A PROCLAMATION RECOGNIZING NOVEMBER 4-11, 2024 IN

SUPPORT OF OPERATION GREEN LIGHT FOR VETERANS
RECOMMENDATION: Approve a proclamation recognizing November 4-11, 2024, Packet Page 2
City Council REGULAR Meeting November 7, 2024 5:00 PM Agenda Page 3 in the City of Seaside in support of Operation Green Light for Veterans.

D. APPROVE A PROCLAMATION RECOGNIZING NOVEMBER AS NATIVE

AMERICAN HERITAGE MONTH
RECOMMENDATION: Approve a proclamation recognizing November as Native American Heritage Month in the City of Seaside.

E. APPROVE A MAYOR'S YOUTH FUND CONTRIBUTION REQUEST OF $3,000

FROM COMMUNITY PARTNERSHIP FOR YOUTH (CPY) FOR THEIR FALL

VISUAL AND PERFORMING ARTS ACADEMY
RECOMMENDATION: Approve a request from CPY for a donation of $3,000.00 from the Mayor's Youth Fund to help cover the costs associated with their Fall Visual & Performing Arts Academy.

F. APPROVE A MAYOR'S YOUTH FUND CONTRIBUTION REQUEST OF $3,000

FROM SEASIDE HIGH SCHOOL BOYS AND GIRLS SWIM TEAM FOR

EQUIPMENT AND UNIFORM COSTS
RECOMMENDATION: Approve a request from the Seaside High School Swim Teams for a donation of $3,000.00 from the Mayor's Youth Fund to help cover the cost associated with purchasing uniforms, swim equipment, parkas, fins, kick boards and other safety equipment for the team.

G. APPROVE MAYOR'S YOUTH FUND CONTRIBUTION REQUEST OF $3,000 FROM MARTIN LUTHER KING JR. SCHOOL OF THE ARTS FOR THEIR

AFTER-SCHOOL SPORTS AND EXTENDED LEARNING ACTIVITIES
RECOMMENDATION: Approve a request from Martin Luther King Jr. School of the Arts for a donation of $3,000.00 from the Mayor's Youth Fund to help cover the costs associated with their after-school sports and extended learning activities.

H. APPROVE MAYOR'S YOUTH FUND CONTRIBUTION REQUEST OF $3,000

FROM ACTION COUNCIL - BUILDING HEALTHY COMMUNITIES FOR
THEIR "WELLNESS WEDNESDAY' PROGRAM THAT WILL FUND STUDENTS

TO ATTEND A COLLEGE TOUR
RECOMMENDATION: Approve a request from Action Council of Monterey County, Inc. for a donation of $3,000.00 from the Mayor's Youth Fund to help cover the costs associated with their youth leadership program "Wellness Wednesdays".

I. APPROVE CO-SPONSORSHIP AND FEE WAIVER FROM ACTION COUNCIL - BUILDING HEALTHY COMMUNITIES "SEASIDE RISING" PROGRAM FOR

COSTS ASSOCIATED WITH THE USE OF THE LAGUNA GRANDE HALL AND KITCHEN FOR THEIR YOUTH SUMMIT ON DECEMBER 21, 2024
RECOMMENDATION: Approve a request from the Action Council - Building Healthy Communities for co-sponsorship and fee waiver for the costs associated with their Youth Summit on December 21, 2024, in the amount of $579.00.

J. APPROVE CO-SPONSORSHIP AND FEE WAIVER FROM ACTION COUNCIL - Packet Page 3
City Council REGULAR Meeting November 7, 2024 5:00 PM Agenda Page 4 BUILDING HEALTHY COMMUNITIES "MONTEREY COUNTY BLACK
CAUCUS" FOR COSTS ASSOCIATED WITH THE 2025 MARTIN LUTHER KING, JR. MARCH AND PROGRAM AT THE OLDEMEYER CENTER
RECOMMENDATION: Approve a request from the Action Council - Building Healthy Communities for co-sponsorship and fee waiver for the costs associated with the 2025, Martin Luther King Jr. March and Celebration on January 20, 2025, in the amount of $6,207.19.

K. APPROVE APPOINTMENTS TO THE ART AND HISTORY COMMISSION RECOMMENDATION: Accept the appointments of Robert Daniels and Keylin Figueroa to the Art & History Commission, as recommended by the Mayor.

L. REVIEW AND TAKE ACTION ON TRAFFIC ADVISORY COMMITTEE

RECOMMENDATION TO APPROVE THE ADDITION OF A SECOND
DRIVEWAY APPROACH AT 1476 MILITARY AVENUE
RECOMMENDATION: The Traffic Advisory Committee (TAC) recommends approving the installation of a second driveway approach at 1476 Military Avenue.

M. ADOPT A RESOLUTION APPROVING $202,464.29 FOR THE PURCHASE OF

A BUCKET TRUCK FROM CUSTOM TRUCK & EQUIPMENT FOR USE BY THE

PUBLIC WORKS MAINTENANCE AND UTILITIES DIVISION
RECOMMENDATION: Adopt a resolution approving $202,464.29 from four different section accounts for the purchase of a bucket truck and authorize the City Manager to execute a purchase agreement with Custom Truck & Equipment for an amount not to exceed $204,000.00 for the bucket truck, and direct the Finance Department to incorporate these changes in the fiscal year 2024/2025 budget.

N. ADOPT A RESOLUTION APPROVING AN AMENDMENT TO THE

PROFESSIONAL SERVICES AGREEMENT WITH WHITSON ENGINEERS FOR

ADDITIONAL DESIGN SERVICES FOR THE LINCOLN CUNNINGHAM

ARTERIAL TRAIL PROJECT FOR AN AMOUNT NOT TO EXCEED
$100,470.00 WHICH WILL BE FUNDED WITH BUDGET SAVINGS FROM THE PHASE ONE ARTERIAL TRAILS CONSTRUCTION PROJECT.

RECOMMENDATION: Adopt a resolution authorizing the City Manager to execute an amendment to the professional services agreement with Whitson Engineers for providing additional design services to complete the design of the Lincoln Cunningham Park Project for an amount not to exceed $100,470.00.

O. ADOPT A RESOLUTION APPROVING AN AMENDMENT TO THE
PROFESSIONAL SERVICES AGREEMENT WITH PARAMETRIX INC. FOR

ADDITIONAL ACCESSIBILITY DESIGN SERVICES FOR SAN PABLO

AVENUE TRAFFIC CALMING PROJECT FOR AN AMOUNT NOT TO EXCEED $45,610.00
RECOMMENDATION: Adopt a resolution authorizing the City Manager to execute an amendment to the professional services agreement with Parmetrix Inc. for additional accessibility design services for the San Pablo Avenue Traffic Calming Packet Page 4
City Council REGULAR Meeting November 7, 2024 5:00 PM Agenda Page 5 Project for an amount not to exceed $45,610.00.

P. ADOPT A RESOLUTION APPROVING AN AMENDMENT TO THE

PROFESSIONAL SERVICES AGREEMENT WITH MICHAEL BAKER
INTERNATIONAL, INC. FOR ADDITIONAL SERVICES TO COMPLETE THE 2025-2029 CONSOLIDATED PLAN FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FOR AN AMOUNT NOT TO EXCEED $23,000.00 RECOMMENDATION: Adopt a resolution approving an amendment to the Professional Services Agreement with Michael Baker International, Inc. for additional services to complete the 2025-2029 Consolidated Plan for the Community Development Block Grant (CDBG) Program for an amount not to exceed $23,000.00
Q. ADOPT A RESOLUTION AUTHORIZING AN AMENDMENT TO THE

PROFESSIONAL SERVICES AGREEMENT WITH JEA & ASSOCIATES FOR

LOBBYIST AND ADVOCACY SERVICES FOR AN AMOUNT NOT TO EXCEED $59,500.00
RECOMMENDATION: Approve a resolution authorizing the Interim City Manager to execute an amendment to the Professional Services Agreement with JEA & Associates for lobbyist and advocacy services for an amount not to exceed $59,500.00.

R. ADOPT A RESOLUTION AUTHORIZING AMENDING THE LANDSCAPE

ACCESS AND MAINTENANCE EASEMENT AGREEMENT WITH SHEA HOMES LP FOR ENCLAVE PHASE 3
RECOMMENDATION: Adopt a resolution authorizing amending a Landscape Access and Maintenance Agreement with Shea Homes LP for Enclave Phase 3.

8. PUBLIC HEARING
A. AN ORDINANCE TO MODIFY TITLE 19 OF THE SEASIDE MUNICIPAL CODE

MODIFYING THE ALLOWABLE NUMBER OF CANNABIS DISPENSARIES

AND MAKING OTHER CHANGES TO THE OPERATION AND SELECTION OF CANNABIS DISPENSARIES WITHIN THE CITY OF SEASIDE. THIS ITEM IS

EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO SECTION 15061(B) OF THE CEQA GUIDELINES. (FIRST

READING - ROLL CALL VOTE)
RECOMMENDATION: Conduct the first reading of an ordinance to modify title 19 of the Seaside Municipal Code modifying the allowable number of cannabis dispensaries and making other changes to the operation and selection of cannabis dispensaries within the City of Seaside.

B. AN ORDINANCE AMENDING SEASIDE MUNICIPAL CODE CHAPTER 6.04 AND ADDING NEW SECTIONS 6.04.025, 6.04.155, 6.04.156, 6.04.157 AND 6.04.158 REQUIRING SPAY AND NEUTERING, CERTIFICATIONS FOR

UNALTERED ANIMALS, BREEDING PERMITS AND VIOLATIONS (FIRST

READING - ROLL CALL VOTE)
Packet Page 5
City Council REGULAR Meeting November 7, 2024 5:00 PM Agenda Page 6 RECOMMENDATION: Conduct the first reading of an ordinance amending seaside municipal code chapter 6.04 and adding new sections 6.04.025, 6.04.155,

6.04.156, 6.04.157 and 6.04.158 requiring spay and neutering, certification for unaltered animals, breeding permits and violations.

9. BUSINESS ITEMS
A. ADOPT A RESOLUTION APPROVING THE UPDATED CITY OF SEASIDE

EMERGENCY OPERATIONS PLAN
RECOMMENDATION: Adopt a resolution approving the updated City of Seaside Emergency Operations Plan.

B. UPDATE ON WATER ALLOCATION FOR ACCESSORY DWELLING UNITS RECOMMENDATION: Receive an update on the available water allocation for accessory dwelling units.

C. ADOPT A RESOLUTION AUTHORIZING THE CLOSURE OF BROADWAY

AVENUE FROM HILLSDALE TO ALHAMBRA STREETS FOR THE SEASIDE STARS 3RD ANNUAL UNVEILING EVENT ON SATURDAY, NOVEMBER 16, 2024
RECOMMENDATION: Adopt a resolution authorizing the street closure for the Seaside Stars unveiling event.

10. COUNCIL MEMBER REQUESTS
A. NEW COUNCIL MEMBER REQUESTS
B. FOLLOW UP ON PREVIOUS REQUESTS

11. CITY ATTORNEY, CITY MANAGER, CITY COUNCIL AND MAYOR

COMMENTS AND REPORTS ON COMMITTEE ASSIGNMENTS
This is a time specifically set aside for members of the City Council, the City Manager and City Attorney to make brief comments of general interest to the community and report on committee assignments.

12. CLOSED SESSION
Pursuant to Government Code Section 54956 et seq., the City Council and Successor Agency to Redevelopment Agency may adjourn to a Closed Session to consider specific matters dealing with litigation, certain personnel matters, property negotiations or to confer with the City Attorney. Public comments on these items are taken after being read by the City Attorney. For the public record, please state your name.

A. PUBLIC EMPLOYMENT PURSUANT TO GOVERNMENT CODE SECTION 54957
Position: City Manager Recruitment
Packet Page 6
City Council REGULAR Meeting November 7, 2024 5:00 PM Agenda Page 7 B. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE 54956.8
Property: Approximately 4.6 acres located between Col. Durham and Gigling to the north and south and 6th Avenue to the East.

Agency Negotiators: City Manager, et. al
Negotiating Parties: Fort Ord Hostel Society and City of Seaside Under Negotiation: Price, terms of payment or both
C. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE 54956.8
Property: The Property Commonly Referred to As Campus Town (Property bounded by Highway 1/1st Avenue, 7th Avenue, Lightfighter/Colonel Durham Street, and Gigling)
Agency Negotiators: City Manager, et. al
Negotiating Parties: KBB Seaside Venture, et. al. and City of Seaside Under Negotiation: Price, terms of payment or both
D. CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE 54956.9 (D)(2)
Two Matters of Potential Litigation

13. ADJOURNMENT
Next Regularly Scheduled Meeting:

November 21, 2024
5:00 p.m.

The City of Seaside is committed to providing accessible facilities and accommodating people with disabilities in all of its services programs and activities. If special considerations are needed by any person to fully participate in this meeting, contact the City Clerk at 899-6707 no fewer than two business days prior to the meeting to allow reasonable arrangements. Agendas are posted at:
http://www.ci.seaside.ca.us/129/City-Council-Committee-Agendas Agenda-related writings or documents provided during public meetings are available for public inspection during the meeting or from the office of the City Clerk. This agenda is posted in compliance with California Governor Newsom's Executive Orders N-29-20 and N-33-20.

Packet Page 7

DRAFT MINUTES

CITY OF SEASIDE REGULAR MEETING
CITY COUNCIL/ SUCCESSOR 440 HARCOURT AVE
AGENCY TO THE Thursday, October 3, 2024
REDEVELOPMENT AGENCY 5:00 PM

1. CALL TO ORDER
Mayor/Chair Oglesby called the meeting to order at 5:00 p.m.

2. ROLL CALL – ESTABLISHMENT OF QUORUM
PRESENT: Burks, Garcia-Arrazola, Miller, Oglesby, Pacheco ABSENT: None

3. INVOCATION AND PLEDGE OF ALLEGIANCE
A moment of silence was held. The pledge was led by Council/Agency Member Burks.

4. REVIEW OF AGENDA
No changes.

5. PUBLIC COMMENT
Maria, Ray Riordian, Rachel Christophersen, Dennis Volk, Shanda LeBeouf, Nina Beatty, Karla Lobo, Resident on Mescal Street, Peter Kaiser

6. PUBLIC AGENCY COMMUNICATIONS
• Carol Chorbajian (Monterey Peninsula Airport District – District 1) • Alvin Edwards (Monterey Peninsula Water Management District - Division 1) • Mayor Pro Tem Dave Pacheco announced that an event and business in Seaside were winners in two areas: Best Venue for Jazz (2024) - Deja Blue; and Best Venue for Blues (2024) – City of Seaside’s Blues in the Park.

A. SEA BREEZE APARTMENTS INFESTATION UPDATE
City Attorney Sheri Damon provided an update on the bug infestation occurring at Sea Breeze Apartments and reported that a follow up would be forthcoming in one month.

B. SEASIDE CITY NEWS BROADCAST OF UPCOMING CITYWIDE EVENTS

AND COMMUNITY ANNOUNCEMENTS
The following upcoming events were featured:
• As we mark Seaside’s 70th Birthday in October, we want to honor the incredible residents who have helped shape our vibrant community, by gathering stories and memories for a special tribute feature. Visit bit.ly/seaside 50 years for more information.

Packet Page 8
Thursday, October 3, 2024 City Council REGULAR Meeting Page 2 • Sunday, October 13th, from 4-8 PM, the City of Seaside presents a Celebration of 70 years at City Hall!
• The Friends of Seaside Parks Association is having several workdays all over the city this October. For more information, including upcoming dates and locations, visit FriendsOfSeasideParks.org.
• ReGen Monterey is excited to announce a Grant Funding Opportunity for the SB1383 Edible Food Recovery Program. Organizations, businesses, or public entities that collect, generate, and distribute food to those in need can learn more about this exciting program on the bulletin board at REGENMONTEREY.ORG. • The City of Seaside is looking to hire an Associate Planner to work in the Community Development Department. If you or someone you know is interested in this position, visit the Employment Opportunities section of the City’s Website. • Friday, October 5th, at 6 PM, Movies in the Park is BACK! INSIDE OUT 2. • Hispanic Heritage Month began September 15th! There are events and celebrations going on throughout the County, Entonces, nos encantaria verte por ahi! Ya Celebramos juntos, Central Coast!
• October 20th - 2024 Co-Ed Adult Slow Pitch Softball League at Cutino Park.

Games are every Sunday, beginning at 6pm, from October 20th through December 22nd. The team fee is $500. To register, visit bit.ly/SeasideRecTrac. • Monday, October 7th, from 11 AM to 3:00 PM, the Seaside Youth Resource Center and the City of Seaside present its “Boots on the Ground” Community Service Award Ceremony!
• Thursday, October 10th, Special Olympics Northern California sponsors this year’s Tip-A-Cop Event! From 5-9 PM at the Chili’s on Canyon del Rey, local Law Enforcement personnel will be working alongside Chili’s staff to serve customers and collect tips as donations for the Special Olympics! • Registration for the 2024 Walter Lee Avery Gallery Fall Art Competition has begun! You have until Monday, October 14th,to register, visit bit.ly/FallArtComp2024.
• Construction Notice! Monterey Peninsula Engineering began the construction of the Lincoln Cunningham Park Phase 1 – Arterial Trail Project for the City of Seaside on October 1st. The Project includes the construction of a concrete multiuse path through Lincoln Cunningham Park from San Pablo Avenue to Lincoln Street; pedestrian paths from the new multi-use path to Yerba Buena Court, Lindberg Court, and Serape Court; storm drainage improvements; curb ramp retrofits; one on-street accessible parking stall, and seeding for erosion control.

The Project is expected to be completed in early 2025.
• Saturday, October 5th, from 10 AM to 2 PM, the Seaside Fire Department invites you to this year’s annual Open House to kick off National Fire Prevention Week! • Saturday, October 19th, from 11 AM – 2 PM, Pachetti Dog Park for this year’s Harvest Festival! Dog Costume Contest at 1 PM! The contest fee is 5 dollars.

7. PRESENTATIONS
A. PRESENTATION OF THE KEY TO THE CITY AWARD TO MELE TIULIPE "MARY TULIP" TUAMOHELOA-LEHA (MAYOR IAN N. OGLESBY)
Packet Page 9
Thursday, October 3, 2024 City Council REGULAR Meeting Page 3 Mayor Ian Oglesby (virtually) presented the Key to the City to Mele Tiulipe “Mary Tulip” Tuamoheloa, a dedicated Seaside resident of 47 years. Known for her unwavering commitment to family, faith, and community, Mary was a member of the Tongan congregations at Hilltop United Methodist Church and the Free Wesleyan Church of Tonga. Her legacy is one of resilience, and her support for future generations continues to shape the heart of Seaside. The award was accepted by her family and grandchildren, represented by Kayln Foliaki.

B. RECEIVE A PRESENTATION FROM THE VILLAGE PROJECT INC. FOR AN

UPDATE ON THEIR SUMMER YOUTH INTERN PROGRAM (STACIE

ANDREWS, EXECUTIVE DIRECTOR)
Stacie Andrews and Jake Osborne provided a presentation to the Council and three of the four students in attendance provided comments about their experience in the program.

8. CONSENT AGENDA
Item pulled: 8M
PUBLIC COMMENT: Kyla Billups
On motion by Council/Agency Member Garcia-Arrazola and second by Council/Agency Miller and carried by the following vote, the City Council/Successor Agency moved to approve the consent agenda.

RESULT: 5-0-0-0
AYES: Burks, Garcia-Arrazola, Miller, Oglesby, Pacheco
NOES: None
ABSTAIN: None
ABSENT: None
A. APPROVE MINUTES FROM JUNE 20, 2024 AND SEPTEMBER 19, 2024 ACTION: APPROVED
B. APPROVE AND FILE CITY CHECKS
ACTION: APPROVED
C. APPROVE AND FILE SUCCESSOR AGENCY CHECKS
ACTION: APPROVED
D. ACCEPT AND FILE THE CASH AND INVESTMENTS REPORT FOR THE CITY

OF SEASIDE AND THE SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY OF THE CITY OF SEASIDE FOR THE QUARTER ENDING JUNE 30, 2024
ACTION: ACCEPTED & FILED
Packet Page 10
Thursday, October 3, 2024 City Council REGULAR Meeting Page 4 E. APPROVE ENVIRONMENTAL SERVICES COOPERATIVE AGREEMENT (ESCA) REPORT COVERING ACTIVITIES FROM JULY THROUGH
SEPTEMBER 2024
ACTION: APPROVED
F. APPROVE A MAYOR'S YOUTH FUND CONTRIBUTION REQUEST FROM

INTERNATIONAL SCHOOL OF MONTEREY
ACTION: APPROVED
G. APPROVE MAYOR'S YOUTH FUND CONTRIBUTION REQUEST FROM

SEASIDE HIGH SCHOOL ROBOTICS CLUB
ACTION: APPROVED
H. APPROVE MAYOR'S YOUTH FUND CONTRIBUTION REQUEST FROM

SEASIDE MIDDLE SCHOOL SOCCER AND VOLLEYBALL PROGRAMS
ACTION: APPROVED
I. APPROVE MAYOR'S YOUTH FUND CONTRIBUTION REQUEST FROM

SEASIDE HIGH SCHOOL BLACK STUDENT ALLIANCE FOR COST

ASSOCIATED WITH THEIR TRIP TO SEVERAL COLLEGE CAMPUSES, A

VARIETY OF MUSEUMS, AND ATTEND A BLACK BUSINESS WORKSHOP

AND FAIR
ACTION: APPROVED
J. APPROVE A PROCLAMATION RECOGNIZING OCTOBER 6-12, 2024, AS

FIRE PREVENTION WEEK
ACTION: APPROVED
K. APPROVE A PROCLAMATION RECOGNIZING THE MONTH OF OCTOBER

AS NATIONAL DISABILITY AWARENESS MONTH
ACTION: APPROVED
L. APPROVE A PROCLAMATION RECOGNIZING THE MONTH OF OCTOBER

AS NATIONAL BREAST CANCER AWARENESS MONTH
ACTION: APPROVED
M. ADOPT A RESOLUTION APPROVING A PROFESSIONAL SERVICE
AGREEMENT WITH PAVEMENT ENGINEERING INC. TO PREPARE BID DOCUMENTS FOR THE 2024 HOT SPOT PAVEMENT REPAIR PROJECT FOR AN AMOUNT NOT TO EXCEED $52,620.00
Dan Meewis, Acting Public Works Director, provided a presentation that reviewed the Packet Page 11
Thursday, October 3, 2024 City Council REGULAR Meeting Page 5 scope of work for Pavement Engineering Inc., that included prioritize treatment options based upon available budget, prepare plans and specifications for selected areas with various treatments, and provide bidding support.

PUBLIC COMMENT: Ray Riordan
On motion by Mayor Pro Tem/Vice Chair Pacheco and second by Council/Agency Member Garcia-Arrazola and carried by the following vote, the City Council/Successor Agency moved approve a professional service agreement with Pavement Engineering, Inc. for an amount not to exceed $52,620.00.

RESULT: 5-0-0-0
AYES: Burks, Garcia-Arrazola, Miller, Oglesby, Pacheco
NOES: None
ABSTAIN: None
ABSENT: None
ACTION: ADOPTED RESO #24-126
N. ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH U.S. DIGITAL DESIGNS (USDD) BY HONEYWELL FOR THE INSTALLATION OF A PHOENIX G2

FIRE STATION ALERTING SYSTEM, INCLUDING HARDWARE AND
SOFTWARE, FOR $139,174.32 AND TOTAL PROJECT COST WITH A CONTINGENCY AMOUNT NOT TO EXCEED $160,000.00
ACTION: ADOPTED RESO #24-127
O. ADOPT A RESOLUTION APPROVING AN AMENDMENT TO THE

PROFESSIONAL SERVICES AGREEMENT WITH GEOSYNTEC
CONSULTANTS, INC. FOR SUPPLEMENTAL SOIL SAMPLING SERVICES FOR CAMPUS TOWN PHASE 1A FOR AN AMOUNT NOT TO EXCEED
$62,400.00 TO BE PAID FROM FORA DEMOLITION BONDS
ACTION: ADOPTED RESO #24-128
P. ADOPT A RESOLUTION APPROVING AN ACCESS AGREEMENT FOR THE

COURTHOUSE PROJECT
ACTION: ADOPTED RESO #24-129
Q. ADOPT A RESOLUTION TO ACCEPT AND APPROVE THE TAXING

AGREEMENT FOR TAXING ENTITY COMPENSATION FOR THE LONG

RANGE PROPERTY MANAGEMENT PLAN FROM THE SUCCESSOR AGENCY

OF THE REDEVELOPMENT AGENCY OF THE CITY OF SEASIDE
ACTION: ADOPTED RESO #24-130
R. ADOPT A RESOLUTION APPROVING A LEASE/PURCHASE FINANCING

AGREEMENT WITH PNC BANK, NATIONAL ASSOCIATION TO
Packet Page 12
Thursday, October 3, 2024 City Council REGULAR Meeting Page 6 LEASE/PURCHASE A FIRE ENGINE IN THE AMOUNT OF $1,032,072.23 ACTION: ADOPTED RESO #24-131
S. AUTHORIZATION TO SUBMIT APPLICATION FOR STATE AND LOCAL

CYBERSECURITY GRANT PROGRAM (SLCGP)
ACTION: AUTHORIZED

9. BUSINESS ITEMS
A. REVIEW AND APPROVE THE NEIGHBORHOOD IMPROVEMENT

COMMISSION'S ANNUAL WORK PLAN RECOMMENDATIONS FOR FISCAL YEAR 24-25
Recreation Director, Dan Meewis, provided a presentation reviewing the recommendations from the Neighborhood Improvement Commission’ annual projects and the proposed projects in the FY 24/25 work plan recommendations. The NIC annual projects are: Neighborhood Clean-up x2 - $15,000; Tree Give-a-Way program - $10,000; Neighborhood Watch Program - $10,000; Graffiti Abatement Program - $25,000 ; High Five Program - $5,000 for a total of $65,000.

The proposed projects that were received from outside groups and city commissions are: Benches on GJM x 4 - $7,588; Utility Box Wraps x 5 - $8,500; Bike Racks Parks & Downtown x 5 - $4,000; Additional Oldemeyer Mural - $15,000; Mural for PreSchool - $15,000; Improved Landscaping at Gateway Sign - $15,000; Community Flag Give-a-way - $4,000; Capra Park Revitalization - $51,314; Lincoln-Cunningham Adult Fitness Equipment - $96,314; Lincoln-Cunningham Playground Equipment - $70,000 ; Water Fountain Refill Stations x 3 - $33,600 for a total of $320,316.

PUBLIC COMMENT: Shanda LeBeouf, Jennie Reese, Ben Strickland, Ray Riordan, Rachel Christophersen, Joe Cubbage, Ramona Oleta-Reed, Karla Lobo, Dianne Nielson
On motion by Council/Agency Member Garcia-Arrazola and second by Council/Agency Member Miller and carried by the following vote, the City Council/Successor Agency moved to receive and accept the file the Neighborhood Improvement Commissions annual work plan for FY24/25.

RESULT: 4-1-0-0
AYES: Burks, Garcia-Arrazola, Miller, Oglesby
NOES: Pacheco
ABSTAIN: None
ABSENT: None
ACTION: RECEIVED & FILED
B. ADOPT A RESOLUTION TO APPROVE AN AGREEMENT FOR PURCHASE OF Packet Page 13
Thursday, October 3, 2024 City Council REGULAR Meeting Page 7 REAL PROPERTY AT 705 BROADWAY AVENUE
Economic Development Director, Jose Bazua provided a presentation and reviewed the opportunity for the City purchase 705 Broadway Avenue for $875,000.00. There would a possibility to build a mixed-use commercial and residential project.

PUBLIC COMMENT: Karla Lobo, Peter Kaiser
On motion by Council/Agency Member Garcia-Arrazola and second by Council/Agency Member Burks and carried by the following vote, the City Council/Successor Agency moved to approve an agreement for the purchase of real property at 705 Broadway Avenue for $875,000.00.

RESULT: 5-0-0-0
AYES: Burks, Garcia-Arrazola, Miller, Oglesby, Pacheco
NOES: None
ABSTAIN: None
ABSENT: None
ACTION: ADOPTED RES #24-132

10. COUNCIL MEMBER REQUESTS
A. NEW COUNCIL MEMBER REQUESTS

1. Water allocation credit review for ADUs (Garcia-Arrazola) B. FOLLOW UP ON PREVIOUS REQUESTS

1. Hotel Occupancy Rates during Car Week
It was reported that the occupancy rate in hotels in Seaside was 85% during car week events.

11. CITY ATTORNEY, CITY MANAGER, CITY COUNCIL AND MAYOR COMMENTS

AND REPORTS ON COMMITTEE ASSIGNMENTS
Reports provided.

12. CLOSED SESSION
City Attorney Sheri Damon read the closed session items and did not anticipate a report out.

PUBLIC COMMENT: Karla Lobo
A. PUBLIC EMPLOYMENT PURSUANT TO GOVERNMENT CODE SECTION 54957
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Thursday, October 3, 2024 City Council REGULAR Meeting Page 8 Position: City Manager Recruitment
No report.

B. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE 54956.8
Property: A portion of 1271 Canyon Del Rey Boulevard, Seaside California Agency Negotiators: City Manager, et. al
Negotiating Parties: Palenke Arts by and through Juan Sanchez and City of Seaside
Under Negotiation: Price, terms of payment or both
No report.

C. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE 54956.8
Property: The Property Commonly Referred to As Campus Town (Property bounded by Highway 1/1st Avenue, 7th Avenue, Lightfighter/Colonel Durham Street, and Gigling)
Agency Negotiators: City Manager, et. al
Negotiating Parties: KBB Seaside Venture, et. al. and City of Seaside Under Negotiation: Price, terms of payment or both
No report.

D. CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE 54956.9 (d)(2)
Two Matters of Potential Litigation
No report.

13. ADJOURNMENT
With no further business, the meeting adjourned at 9:44 p.m.

Respectfully submitted,
_________________________ _________________________
Dominique L. Davis, City Clerk Ian N. Oglesby, Mayor
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CITY OF SEASIDE

STAFF REPORT
Item No.: 7.B.

TO: City Council
FROM: Craig Malin, Interim City Manager
BY: Dominique Davis, City Clerk
DATE: November 7, 2024
SUBJECT: APPROVE A PROCLAMATION RECOGNIZING NOVEMBER 11, 2024, AS VETERANS DAY

RECOMMENDATION
Approve a proclamation recognizing November 11, 2024, as Veterans Day in the City of Seaside.

BACKGROUND
Veterans Day, observed annually on November 11, honors the men and women who have served in the Armed Forces of the United States. Veterans have played a critical role in defending our nation's values of freedom, justice, and democracy. The City of Seaside has a long-standing tradition of recognizing Veterans Day through public proclamations to express gratitude and acknowledge the importance of their service.

The attached proclamation highlights the service of veterans, emphasizing their contributions during times of war and their dedication to upholding the core values of the nation. Veterans across the country, including those in Seaside, have made tremendous sacrifices to protect individual freedoms and promote peace.

FISCAL IMPACT
None.

ATTACHMENTS

1. 2024 Veterans Day Proclamation
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Item No. 7.B. Page 2 of 2
Reviewed for Submission to the City Council by:

________________________________________
Craig Malin, Interim City Manager
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City of Seaside

PROCLAMATION
Veteran’s Day
WHEREAS, we Americans hold freedom as our birthright,
cherishing it as the basic condition to our way of life; and WHEREAS, the men and women who have served in the Armed Forces of the United States of America have made major contributions toward the preservation of our freedom; and
WHEREAS, there are millions of men and women throughout the Nation who have met the greatest demand of citizenship and honorable military service in time of war; and
WHEREAS, the services performed by these millions of gallant, loyal Americans who have demonstrated the unselfish willingness of our Nation to meet the challenge of those forces wishing to defeat through armed conflict the cause of individual determination; and WHEREAS, the Nation and the Free World are eternally grateful for the contributions of American Veterans to the advancement of the cause of an honorable world peace.

NOW THEREFORE, BE IT PROCLAIMED, that I, The Honorable
Ian N. Oglesby, Mayor of the City of Seaside, on behalf of the City Council, do hereby proclaim November 11, 2024 as Veteran’s Day in the City of Seaside and ask that the day be observed with appropriate ceremonies in honor of those who have served on behalf of the national purpose to preserve the principles of justice, freedom, and democracy.

Ian N. Oglesby
Mayor
November 7, 2024
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CITY OF SEASIDE

STAFF REPORT
Item No.: 7.C.

TO: City Council
FROM: Craig Malin, Interim City Manager
BY: Dominique Davis, City Clerk
DATE: November 7, 2024
SUBJECT: APPROVE A PROCLAMATION RECOGNIZING NOVEMBER 4-11, 2024 IN SUPPORT OF OPERATION GREEN LIGHT FOR

VETERANS

RECOMMENDATION
Approve a proclamation recognizing November 4-11, 2024, in the City of Seaside in support of Operation Green Light for Veterans.

BACKGROUND
Operation Green Light is a nationwide initiative aimed at showing support and appreciation for the men and women who have served in the Armed Forces, particularly those transitioning to civilian life. Each year, approximately 200,000 service members transition from military service, and studies have shown that this period can be a time of high stress, with many veterans facing challenges related to mental health, employment, and adjustment to civilian life.

This proclamation calls attention to the sacrifices made by veterans and the importance of honoring their service. By shining a green light in homes or businesses, residents of Seaside can visibly show their gratitude and support for veterans during this critical transition period. The City will participate by displaying green lights at City Hall from November 4-11, 2024, as part of Operation Green Light Week.

FISCAL IMPACT
None.

ATTACHMENTS
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Item No. 7.C. Page 2 of 2

1. Operation Green Light for Veterans Proclamation
Reviewed for Submission to the City Council by:

________________________________________
Craig Malin, Interim City Manager
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City of Seaside

PROCLAMATION
Supporting Operation Green Light for Veterans
WHEREAS, the residents of City of Seaside have great respect, admiration, and the utmost gratitude for all of the men and women who have selflessly served our country and this community in the Armed Forces; and
WHEREAS, the contributions and sacrifices of the men and women who served in the Armed Forces have been vital in maintaining the freedoms and way of life enjoyed by our citizens; and WHEREAS, City of Seaside seeks to honor these individuals who have paid the high price for freedom by placing themselves in harm’s way for the good of all; and WHEREAS, Veterans continue to serve our community in the American Legion, Veterans of Foreign Wars, religious groups, and civil service; and
WHEREAS, approximately 200,000 service members transition to civilian communities annually; and
WHEREAS, an estimated 20 percent increase of service members will transition to civilian life in the near future; and
WHEREAS, studies indicate that 44-72 percent of service members experience high levels of stress during transition from military to civilian life; and WHEREAS, Active Military Service Members transitioning from military service are at a high risk for suicide during their first year after military service; and WHEREAS, the City of Seaside appreciates the sacrifices of our United State Military Personnel and believes specific recognition should be granted; and WHEREAS, that in observance of Operation Green Light, City of Seaside encourages its citizens in patriotic tradition to recognize the importance of honoring all those who made immeasurable sacrifices to preserve freedom by displaying a green light in a window of their place of business or residence.

NOW THEREFORE, BE IT PROCLAIMED, that I, The Honorable Ian N. Oglesby, Mayor of the City of Seaside, on behalf of the City Council, do hereby proclaim November 4-11, 2024 as Operation Green Light Week to show support and appreciation for veterans by shining green lights at City Hall.

Ian N. Oglesby, Mayor
November 7, 2024
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CITY OF SEASIDE

STAFF REPORT
Item No.: 7.D.

TO: City Council
FROM: Craig Malin, Interim City Manager
BY: Dominique Davis, City Clerk
DATE: November 7, 2024
SUBJECT: APPROVE A PROCLAMATION RECOGNIZING NOVEMBER AS

NATIVE AMERICAN HERITAGE MONTH

RECOMMENDATION
Approve a proclamation recognizing November as Native American Heritage Month in the City of Seaside.

BACKGROUND
Native American Heritage Month is observed annually in November to honor the rich cultures, traditions, and histories of Native Americans and to recognize their significant contributions to the United States. This month provides an opportunity to educate the public about Native American history and contemporary life while celebrating their continued influence on our society.

The attached proclamation recognizes the ancestral heritage of Native Americans, acknowledges their enduring impact on the diversity and strength of the nation, and honors their cultural practices that promote sustainability and resilience. The proclamation also highlights the importance of sharing Native American stories of tragedy, triumph, and perseverance with future generations.

FISCAL IMPACT
None.

ATTACHMENTS

1. Native American Heritage Month 2024
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Item No. 7.D. Page 2 of 2
Reviewed for Submission to the City Council by:

________________________________________
Craig Malin, Interim City Manager
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CITY OF SEASIDE

PROCLAMATION

NATIVE AMERICAN HERITAGE MONTH
WHEREAS, during the month of November, we honor our native peoples in this, their ancestral homes, and recognize their continued contributions in strengthening the diversity of our society; and
WHEREAS, Native Americans are descendants of the original, indigenous inhabitants of what is now the United States; and
WHEREAS, Native Americans have moving stories of tragedy, triumph, and perseverance that need to be shared with future generations; and WHEREAS, Native Americans have enriched our heritage and continue to add to all aspects of our society through their generosity of culture and the continued practice of teaching economic, environmental, and cultural sustainability; and WHEREAS, the history and culture of our great nation have been significantly influenced by American Indians and indigenous peoples; and WHEREAS, the contributions of Native American have enhanced the freedom, prosperity, and greatness of America today, and
WHEREAS, their customs and traditions are respected and celebrated as part of a rich legacy throughout the United States; and
THEREFORE, BE IT PROCLAIMED, that I, The Honorable Ian N. Oglesby, Mayor of the City of Seaside, on behalf of the City Council, do hereby proclaim November 2024, as Native American Heritage Month, and the filing of this proclamation in the Office of the City Clerk.
_________________________
Ian N. Oglesby, Mayor
November 7, 2024
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CITY OF SEASIDE

STAFF REPORT
Item No.: 7.E.

TO: City Council
FROM: Craig Malin, Interim City Manager
BY: Dan Meewis, Recreation Director
DATE: November 7, 2024
SUBJECT: APPROVE A MAYOR'S YOUTH FUND CONTRIBUTION REQUEST OF $3,000 FROM COMMUNITY PARTNERSHIP FOR YOUTH
(CPY) FOR THEIR FALL VISUAL AND PERFORMING ARTS

ACADEMY

RECOMMENDATION
Approve a request from CPY for a donation of $3,000.00 from the Mayor's Youth Fund to help cover the costs associated with their Fall Visual & Performing Arts Academy.

BACKGROUND
Community Partnership for Youth is requesting a $3,000.00 donation from the Mayor's Youth Fund to help cover the cost associated with their Fall Visual & Performing Arts Academy. They will use the funds for instruction, art, art supplies, and transportation costs. Community Partnership for Youth provides many services to at-risk-youth in Seaside, including homework support, reading assistance, one-on-one mentorship, lifeskills guidance, and a variety of other enrichment activities. By working daily with individual students, mentor-tutors come to understand the often-complex needs and learning styles of each child. The Academy's goals are to help their children explore and communicate their emotions, even in nonverbal ways; to give children an opportunity to create things that are uniquely theirs, that they can be proud of, and that boosts their self-esteem and confidence; to attain, improve, and practice critical decision-making and life skills and to gain knowledge of self, and to increase success in school; to create more opportunities to showcase art through events and celebrations.

Recycling and teaching their students to care for their environment has always been a part of their culture. Maintaining the cleanliness of the Juan Cabrillo Campus and Ord Terrance Campus gardens will be a priority of their "Planet Rangers". This club was Packet Page 25

Item No. 7.E. Page 2 of 2
formed years ago to instill pride in the community and surroundings.

Based on the information provided in the application, the request meets the criteria for the Mayor's Youth Fund Policy. They received their last donation at the August 03, 2023, City Council meeting. They submitted their 2023 Mayor's Youth Fund Closing Report within the 60-day time frame.

FISCAL IMPACT
This request would be funded by a donation from the Green Waste Recovery's donation to the Mayor's Youth Fund. The current balance is the Mayor's Youth Fund account (601-2106) is $62,864.61. If the City Council approves this request, the balance will decrease to $59,864.61. This is for fiscal year 2024/25.

In the event that all the funds in the Mayor's Youth Fund become exhausted, staff will keep a file of all applications. Once Green Waste issues the next round of funding, all applications on file will be processed at the next available City Council meeting.

ATTACHMENTS

1. CPY Mayor's Youth Fund Request 2024

2. Mayor's Youth Fund Closing Report - CPY 2023

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CITY OF SEASIDE

STAFF REPORT
Item No.: 7.F.

SWIM TEAM FOR EQUIPMENT AND UNIFORM COSTS

RECOMMENDATION
Approve a request from the Seaside High School Swim Teams for a donation of $3,000.00 from the Mayor's Youth Fund to help cover the cost associated with purchasing uniforms, swim equipment, parkas, fins, kick boards and other safety equipment for the team.

BACKGROUND
The Seaside High School Swim Teams are requesting a donation of $3,000.00 from the Mayor's Youth Fund to help cover the cost of purchasing uniforms, swim equipment, parkas, fins, kick boards and other safety equipment for the team. The swim team is available to any Seaside High School student, regardless of their ability to swim. They provide free swim instruction before the swim season starts for any student who may not have the confidence in their ability to swim and compete. All members of the swim teams help in fundraising activities to enable swimmers to travel to local swim meets to compete with other high school teams. The swim teams have recycling bins located at the pool for recycling water bottles and cans, and all swimmers help with the maintenance and cleanup of the pool area after practice and each swim meet. They participate in the State Beach Cleanup each year.

Based on the information provided in the application, the request meets the criteria for the Mayor's Youth Fund Policy. They received their last donation at the October 19, 2023 City Council Meeting. They submitted their 2023 Mayor's Youth Fund Closing report within the 60-day time frame.

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Item No. 7.F. Page 2 of 2

FISCAL IMPACT
This request would be funded by a donation from the Green Waste Recovery's donation to the Mayor's Youth Fund. The current balance is the Mayor's Youth Fund account (601-2106) is $65,864.61. If the City Council approves this request, the balance will decrease to $62,864.61. This is for fiscal year 2024/25.

ATTACHMENTS

1. MYF SHS Swim Team 2024

2. Mayor's Youth Fund Closing Report - SHS Swim Team 2023 Reviewed for Submission to the City Council by:

________________________________________
Craig Malin, Interim City Manager
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Mayor’s Youth Fund
986 Hilby Avenue, Seaside CA 93955
831-899-6800 | FAX: 831-718-8603

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MAYOR’S YOUTH FUND POLICY
Purpose: The Mayor’s Youth Fund was created to provide supplemental financial assistance to students and non-profit groups that provide services to improve the lives of young people living in the City of Seaside. A policy has been developed to standardize the evaluation of contribution requests and ensure that the funds are used appropriately to serve the City’s youth.

Eligible Applicants: Contributions will only be made to, or on behalf of, students or organized groups, such as schools and non-profit organizations based in Seaside and/or serving a majority of Seaside residents (50%) that are 18 years old or younger or enrolled in high school.

Faith based organizations may apply for contributions from the Mayor’s Youth Fund if the funding is not used to support religious activities such as worship, Sunday School, or religious instruction. In addition, activities funded by the Mayor’s Youth Fund must be open to all persons without regard to their religious affiliation.

Submittal of Contribution Requests: In order to request a contribution, the following information must be provided in writing:
➢ Name of the organization, person(s) benefiting, proposed use of the funds, total amount needed or fundraising goal.
➢ Description of other methods being used to raise funds and/or other contributors. ➢ An explanation of how the group, activity, or event will benefit Seaside youth. ➢ Written description of how the use of the funds will be specifically used for youth group activities/events and/or has a nexus to the goals related to recycle, cleanup, and “green” sustainability to ensure a healthy environment.
➢ How this request will provide a municipal benefit (ie., benefit the community). ➢ Proof of non-profit organizations status (not a taxpayer’s I.D> number) and a current W-9 form.

Evaluation Process and Criteria: Contributions can only be made if approved by the City Council. Funding requests will be evaluated based on their consistency with this policy, including the following criteria.
➢ Scholastic, athletic, music, environmental and art activities will be considered for funding based on the quality of the proposed activity.
➢ Evidence of activities/events related to “reduce, reuse and recycle” to ensure a healthy environment.
➢ Contributions requests will be accepted from individuals and can be made to an organization on behalf of an individual member or student. ➢ Contributions are only paid to organizations, such as non-profit groups and schools. ➢ Contributions are intended to fund actual costs related to an event or activity. (Please see “Payment Process” information provided below.)
➢ Contributions from the Mayor’s Youth Fund are not intended to be the sole source of funds for an organization or program and will only be made to supplement other fundraising activities.
➢ How this request will provide a municipal benefit (ie., benefit the community).

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Mayor’s Youth Fund
986 Hilby Avenue, Seaside CA 93955
831-899-6800 | FAX: 831-718-8603

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Contribution Limits: In order to equitably distribute funds available in the Mayor’s Youth Fund, the following contribution guidelines have been developed, although all contributions are subject to the discretion of the City Council.

Individuals 25% of total cost of activity (not to exceed $1,000) Groups up to 20 people up to $1,500
Groups of 21+ people up to $3,000
In addition, funding will be limited to one contribution per year (every 12 months).

Funding Requirements:
➢ Funding is limited to one contribution per year (every 12 months). ➢ The Mayor’s Youth Fund Closing Report Form must be submitted to staff at least 60 days upon completion of the event, activity or program. Applicants that do not furnish the form may not apply for funds for the following year.
➢ A representative from the organization is required to be at the Council meeting for their application to be heard. If no representative is present then the agenda item will be postponed to another City Council meeting upon notification by the applicant. ➢ Incomplete applications will not be forwarded for Council consideration; applications not answering the question related to reduce, reuse or recycle are considered incomplete.

Individual Requests: Please attach an itemized list of all expenses. Amount of donation may not exceed 25% of the total cost of the activity and not exceed $1,000. Applications that are incomplete will be returned.

Payment Process: If a contribution is approved by the City Council, payment will be made to the authorized organization or directly to the vendor selected by the authorized organization after submittal of a receipt or the presentation of actual invoices. No funding can go directly to an individual. This process is required in order to provide documentation required to meet municipal auditing standards.

All requests will be considered before the City Council and you will be notified of the specific date your item is placed on the agenda. Please return this completed form with necessary attachments to:

Dan Meewis
City of Seaside Recreation Services
440 Harcourt Avenue
Seaside, CA 93955
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Mayor’s Youth Fund
986 Hilby Avenue, Seaside CA 93955
831-899-6800 | FAX: 831-718-8603

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MAYOR’S YOUTH FUND CONTRIBUTION REQUEST
CONTACT INFORMATION:

Organization: _________________________________________________________________ Name of Applicant: ____________________________________________________________ Address: _______________________________ City: _____________________ State: _____ Phone: __________________ Email: _____________________________________________ Number of Participants: _____ Seaside Residents / Students: _____% Ages: ___________ CRITERIA:

Applicants must meet at least one of the following criteria to be eligible for funding.

Please select one or more from the following list:
❑ Scholastic ❑ Athletic ❑ Music ❑ Environmental ❑ Art
Is funding a reward for one of these activities? ❑ No ❑ Yes, ___________________________ Description of event, activity, or program funding pertains to: (Attach additional information as necessary) ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ Description of how funds will be specifically used for youth groups, activities and events, and has a nexus to the goals of recycling, cleanup or “green” sustainability to insure a healthy environment: _________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ What other fundraising activities are you participating in to fund your event, program, or activity? What other funding sources will supplement your requests? ____________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ Total Amount Requested: (See contribution limits) $ ___________ Applicant Signature: _____________________________ Date: _________________ The swimmers clean up the pool area after practice and each swim meet and participates in beach clean-ups.

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Mayor’s Youth Fund
986 Hilby Avenue, Seaside CA 93955
831-899-6800 | FAX: 831-718-8603

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MAYOR’S YOUTH FUND CLOSING REPORT
CONTACT INFORMATION:

Date the Mayor’s Youth Fund was approved by City Council: ___________________________ What Items were purchased with Mayor’s Youth Fund Donation? ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ Describe the activities and the date the group or individual participated in related to reduce, reuse and recycle? Please provide written description, brief City Council presentation, and/or photos: _____________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ Applicant Signature: _____________________________ Date: _________________ *This form is due 60 days upon receipt of funding by the applicant. Organizations that do not comply within the 60 day time period may not apply for funding for the following year.

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CITY OF SEASIDE

STAFF REPORT
Item No.: 7.G.

TO: City Council
FROM: Craig Malin, Interim City Manager
BY: Dan Meewis, Recreation Director
DATE: November 7, 2024
SUBJECT: APPROVE MAYOR'S YOUTH FUND CONTRIBUTION REQUEST OF $3,000 FROM MARTIN LUTHER KING JR. SCHOOL OF THE ARTS

FOR THEIR AFTER-SCHOOL SPORTS AND EXTENDED LEARNING

ACTIVITIES

RECOMMENDATION
Approve a request from Martin Luther King Jr. School of the Arts for a donation of $3,000.00 from the Mayor's Youth Fund to help cover the costs associated with their after-school sports and extended learning activities.

BACKGROUND
Martin Luther King Jr. School for the Arts is requesting a $3,000.00 donation from the Mayor's Youth Fund to help cover the cost associated with their after-school sports and extended learning activities. They will use the funds to provide proper equipment for our students, ensuring they have access to high-quality sports gear, uniforms, and other necessary supplies. The after-school sports and extended learning activities provide a vital outlet for physical fitness, teamwork, and leadership development, while also offering a safe space for students to stay engaged and focused on positive activities.

Martin Luther King Jr. School of the Arts encourages students and their families to participate in picking up garbage around the campus. This coming spring they plan on hosting a school beautification event specifically involving their after-school sports programs, extended learning opportunities, Saturday Academy, and their student leadership team.

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Item No. 7.G. Page 2 of 2
the Mayor's Youth Fund Policy. Martin Luther King Jr. School of the Arts received their last donation at the September 07, 2017, City Council meeting. Their 2017 Mayor's Youth Fund request was submitted and approved before the new updated Mayor's Youth Fund Policy which started in March 2018. At that time, the Mayor's Youth Fund Closing Report was not required.

FISCAL IMPACT
This request would be funded by a donation from the Green Waste Recovery's donation to the Mayor's Youth Fund. The current balance is the Mayor's Youth Fund account (601-2106) is $59,864.61. If the City Council approves this request, the balance will decrease to $56,864.61. This is for fiscal year 2024/25.

ATTACHMENTS

1. MYF Martin Luther King Jr. School of the Arts 2024
Reviewed for Submission to the City Council by:

________________________________________
Craig Malin, Interim City Manager
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CITY OF SEASIDE

STAFF REPORT
Item No.: 7.H.

PROGRAM THAT WILL FUND STUDENTS TO ATTEND A COLLEGE
TOUR

RECOMMENDATION
Approve a request from Action Council of Monterey County, Inc. for a donation of $3,000.00 from the Mayor's Youth Fund to help cover the costs associated with their youth leadership program "Wellness Wednesdays".

BACKGROUND
Action Council of Monterey County, Inc, is requesting a $3,000.00 donation from the Mayor's Youth Fund to help cover the cost associated with their youth leadership program 'Wellness Wednesdays". They will use the funds to provide transportation to and from Seaside, hotel stays, food, and interactive hands-on activities. Their program will be bussing twenty-five Seaside resident students to visit Sacramento State, UC Davis, CSU East Bay, San Jose State, and UC Berkeley on a college tour which will take place from November 20 -23, 2024. This opportunity will provide our youth to explore their options to see the physical space of campuses, to see how students, faculty, and staff engage with each other, and to expand their vision of higher learning and higher educational opportunities.

Action Council's students will be providing trash and recycling pick-up around the campus and football field during the Seaside vs. Monterey High School Battle of the Bay Football Game. They will be walking around placing additional bins in noticeable locations and the next day they will follow up and clean up to ensure the campus is a Packet Page 65

Item No. 7.H. Page 2 of 2
safe and clean environment.

Based on the information provided in the application, the request meets the criteria for the Mayor's Youth Fund Policy. This is the first time that Action Council of Monterey County, Inc. is requesting a donation.

FISCAL IMPACT
This request would be funded by a donation from the Green Waste Recovery's donation to the Mayor's Youth Fund. The current balance is the Mayor's Youth Fund account (601-2106) is $56,864.61. If the City Council approves this request, the balance will decrease to $53,864.61. This is for fiscal year 2024/25.

ATTACHMENTS

1. MYF Action Council of Monterey County, Inc. 2024

2. 501(c)(3) Information - Action Council of Monterey County, Inc.

Reviewed for Submission to the City Council by:

________________________________________
Craig Malin, Interim City Manager
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CITY OF SEASIDE

STAFF REPORT
Item No.: 7.I.

TO: City Council
FROM: Craig Malin, Interim City Manager
BY: Dan Meewis, Recreation Director
DATE: November 7, 2024
SUBJECT: APPROVE CO-SPONSORSHIP AND FEE WAIVER FROM ACTION COUNCIL - BUILDING HEALTHY COMMUNITIES "SEASIDE
RISING" PROGRAM FOR COSTS ASSOCIATED WITH THE USE

OF THE LAGUNA GRANDE HALL AND KITCHEN FOR THEIR
YOUTH SUMMIT ON DECEMBER 21, 2024

RECOMMENDATION
Approve a request from the Action Council - Building Healthy Communities for cosponsorship and fee waiver for the costs associated with their Youth Summit on December 21, 2024, in the amount of $579.00.

BACKGROUND
The Action Council Building Healthy Communities is requesting co-sponsorship and a full fee waiver for the use of Laguna Grande Hall and kitchen for their annual Youth Summit, which will be held on December 21, 2024. Their Seaside Rising Youth Leadership Academy is an eight-week program. The year-end youth summit is to honor the students that are receiving a CSUN Cares for Students (CSS) Grant. The vast majority of these students become academic achievers for the first time as a result of this program. Each participant is recognized with a certificate from local elected officials, including the Mayor.

FISCAL IMPACT
Should the City Council approve the full fee waiver request, the approximate fiscal impact is as follows:

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Item No. 7.I. Page 2 of 2
Liability Insurance $ 87.00
Non-Refundable Deposit $ 98.25
TOTAL $579.00

ATTACHMENTS

1. Fee Waiver Request - Action Council - Building Healthy Communities - Youth Summit 2024

2. 501(c)(3) Information - Action Council - Building Healthy Communities Reviewed for Submission to the City Council by:

________________________________________
Craig Malin, Interim City Manager
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CITY OF SEASIDE

STAFF REPORT
Item No.: 7.J.

TO: City Council
FROM: Craig Malin, Interim City Manager
BY: Dan Meewis, Recreation Director
DATE: November 7, 2024
SUBJECT: APPROVE CO-SPONSORSHIP AND FEE WAIVER FROM ACTION COUNCIL - BUILDING HEALTHY COMMUNITIES "MONTEREY
COUNTY BLACK CAUCUS" FOR COSTS ASSOCIATED WITH THE
2025 MARTIN LUTHER KING, JR. MARCH AND PROGRAM AT

THE OLDEMEYER CENTER

RECOMMENDATION
Approve a request from the Action Council - Building Healthy Communities for cosponsorship and fee waiver for the costs associated with the 2025, Martin Luther King Jr. March and Celebration on January 20, 2025, in the amount of $6,207.19.

BACKGROUND
The Action Council - Building Healthy Communities "Monterey County Black Caucus" is planning to facilitate the annual march and post-march event honoring Dr. Martin Luther King, Jr. on Monday, January 20, 2025, from 8:00 a.m. to 6:00 p.m. This national holiday was established in 1986. The City of Seaside has co-sponsored the march and waived all fees and charges related to it since its inception.

The Action Council - Building healthy Communities is requesting a full fee waiver for costs associated with the 2025 march, including the use of the Oldemeyer Center auditorium and meeting rooms necessary for their post-march event. A Special Event Application was submitted for review by the Special Event Committee. The attached information details the specifics of this event.

FISCAL IMPACT
Fees that would have been credited to the General Fund will not be collected if the fee Packet Page 98

Item No. 7.J. Page 2 of 2
waiver is granted. The City’s adopted fee schedule includes the following approximate fees, which are applicable to this request:

Laguna Grande Combo 10 Hours @ $56.25 $ 562.50
Room Rentals (Bayonet, Blackhorse, Seaside & Seahorse) $ 444.00 Special Event Application Fee $ 110.00
Non-Refundable Portion Deposit $ 98.25
Insurance $ 122.00
Police Fee $ 372.00
Public Works Fees $4,498.44
TOTAL $6,207.19

ATTACHMENTS

1. MLK 2025 March Fee Waiver & Special Event Application

2. MLK March & Celebration - Map 2025

3. Temporary Street Closure Policy- MLK March & Celebration 2025

4. 501(c)(3) Information - Action Council - Building Healthy Communities Reviewed for Submission to the City Council by:

________________________________________
Craig Malin, Interim City Manager
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CITY OF SEASIDE

STAFF REPORT
Item No.: 7.K.

TO: City Council
FROM: Craig Malin, Interim City Manager
BY: Dominique Davis, City Clerk
DATE: November 7, 2024
SUBJECT: APPROVE APPOINTMENTS THE ART AND HISTORY

COMMISSION

RECOMMENDATION
Accept the appointments of Robert Daniels and Keylin Figueroa to the Art & History Commission, as recommended by the Mayor.

BACKGROUND
The Mayor appoints members to the City's Boards, Commissions and Committees, which serve as advisory boards to the City Council. The purpose of the advisory boards is to supplement the City Council's skills and abilities to help guide the organization toward its mission. They also serve as an important link between the City Council and the Community by providing direct involvement in policy-making and communication of vital information.

The Mayor makes appointments to these advisory boards, while the City Manager designates Department Heads or other staff members to serve as staff liaisons that regularly attend meetings and provide technical support.

The Mayor has made the following appointments:

APPLICANT ADVISORY BODY
Robert Daniels Art & History Commission
Keylin Figueroa Art & History Commission

FISCAL IMPACT
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Item No. 7.K. Page 2 of 2
None.

ATTACHMENTS

1. Appointee Application - Robert Daniels

2. Appointee Application - Keylin Figueroa
Reviewed for Submission to the City Council by:

________________________________________
Craig Malin, Interim City Manager
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City Clerk's Office
October 16, 2024
Received
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City of Seaside
City Clerk's Office
Application for Appointment
to a City Board/Commission/Committee
City Clerk's Date Stamp

FORM IS FILLABLE ONLINE - IF FILLING BY HAND, PLEASE PRINT CLEARLY To serve on: ___________________________________________________ Please list the Board/Commission/Committee that you would like to be considered for Name: _______________________________________________________ Address:______________________________________________________ Email:_____________________________________Telephone:_____________________ Background/Education/Experience/Special Skills (attach additional pages if needed):
_________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ Briefly describe your desire to be appointed to the above Board Commission or Committee:
__________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ Other private and non-profit affiliations:
__________________________________________________________________________ If appointed, you will be subject to the following compliance requirements:
- File a Statement of Economic Interests (Form 700) to comply with the Fair Political Practices Commission.
- Undergo Ethics Training to comply with Assembly Bill 1234. - Attend meetings when scheduled. NOTE: Most Boards and Commissions meet after 5:00 p.m. - Review and Understand the Boards, Commissions and Committee’s Handbook found online here: http://bit.ly/BCCManual
- Accept the position in the event you are appointed:

Signature Date

Page 1 of 2 ends

City Clerk's Office
October 29, 2024
Received
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Keylin Figueroa
Art & History Commission Application Answers
Background/Education/Experience/Special Skills (attach additional pages if needed):

My name is Keylin Figueroa, a , raised in the Central Valley with a working class family background. I received my Bachelor's Degree from California State University Monterey Bay, majoring in Humanities and Communications with a concentration in Journalism and Media.

Currently I am the Program & Media Coordinator at MILPA Collective. Over the past 4 years I have organized and led various efforts to help preserve our communities traditions and stories.

Some examples of these efforts have been our Reframing the Narrative Convening, Cultural Art Events and the Pozole for the Sol Zine. These projects have all captured the beauty of our communities cultural views, beliefs, and practices.

Briefly describe your desire to be appointed to the above Board Commission or Committee:

The reason why I would like to join the Art & History commission is because Art has held a place of importance in cultural expression and understanding.

Highlighting the importance of
life, poetry, food, art and culture in our community will not only allow us to express emotion, but also a way to pass down knowledge from previous generations to current and future ones to come. This will help us preserve the beauty and integrity of our families. **I am sending my answers on this attachment as they fit weirdly in the text boxes.

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CITY OF SEASIDE

STAFF REPORT
Item No.: 7.L.

TO: City Council
FROM: Craig Malin, Interim City Manager
BY: Patrick Grogan, Associate Engineer
Dan Meewis, Recreation Director
DATE: November 7, 2024
SUBJECT: REVIEW AND TAKE ACTION ON TRAFFIC ADVISORY

COMMITTEE RECOMMENDATION TO APPROVE THE ADDITION
OF A SECOND DRIVEWAY APPROACH AT 1476 MILITARY
AVENUE

RECOMMENDATION
The Traffic Advisory Committee (TAC) recommends approving the installation of a second driveway approach at 1476 Military Avenue.

BACKGROUND
The Traffic Advisory Committee (TAC) reviewed and provided a recommendation on a TAC application at the October 15, 2024, regular meeting. A brief summary of the item is presented below.

The property owner of 1476 Military Avenue submitted a TAC application on August 7, 2024, requesting the widening of an existing second driveway approach, to allow for access to a proposed ADU. The applicant has an approved building permit for the ADU.

The lot currently has one driveway approach on Military Avenue.

Military Avenue is a collector road, with one lane of travel in both the east and westbound directions, parallel parking on both sides, and is populated with single family homes. It is approximately 40 feet wide, from face of curb to face of curb, and has a speed limit of 30 mph. 5-foot sidewalks are present on both sides of the street. 1476 Military Avenue is a single parcel with one residence and attached garage. The property has approximately 94 feet of street frontage.

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Item No. 7.L. Page 2 of 2
Staff analyzed the application for conformance with the Seaside Municipal Code (SMC).

The application did not conform with the following code section.

SMC section 17.34.120 Driveways and Site Access, outlines the requirements for driveways of Single Family Dwellings. Section A states that parcels within the RS-8 or RS-12 zones may have two separate driveways if they have 200 feet or more of street frontage.

Per the above stated code sections, 1476 Military Avenue does not me the criteria for a second driveway, as its street frontage is only 94 feet of the required 200 feet.

Additionally, the approval of this application would remove two public parking spots from Military Avenue, due to the placement of the proposed second driveway approach, and the distances to the adjacent existing approaches.

During the TAC meeting there was discussion on the additional driveway, and while the second driveway would eliminate two parking spaces from the street, two parking spaces would be added to the property for the proposed ADU. TAC ultimately decided to recommend approving the resident's application for an additional driveway approach off of Military Avenue.

FISCAL IMPACT
There is no fiscal impact associated with this Item - Approve a second driveway approach at 1476 Military Avenue. The cost of the improvements would be paid by the applicant.

ATTACHMENTS

1. Item 1 - 1476 Military Exhibit
Reviewed for Submission to the City Council by:

________________________________________
Craig Malin, Interim City Manager
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Proposed second approach.

Primary approach, to remain.

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Fence in safety visibility area, less than 48” in height. Code compliant.

Area of proposed driveway approach.

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CITY OF SEASIDE

STAFF REPORT
Item No.: 7.M.

TO: City Council
FROM: Craig Malin, Interim City Manager
BY: Dan Meewis, Recreation Director
DATE: November 7, 2024
SUBJECT: ADOPT A RESOLUTION APPROVING $202,464.29 FOR THE

PURCHASE OF A BUCKET TRUCK FROM CUSTOM TRUCK &

EQUIPMENT FOR USE BY THE PUBLIC WORKS MAINTENANCE

AND UTILITIES DIVISION

RECOMMENDATION
Adopt a resolution approving $202,464.29 from four different section accounts for the purchase of a bucket truck and authorize the City Manager to execute a purchase agreement with Custom Truck & Equipment for an amount not to exceed $204,000.00 for the bucket truck, and direct the Finance Department to incorporate these changes in the fiscal year 2024/2025 budget.

BACKGROUND
The purpose of this item is for the City Council to consider approving $202,464.29 for the purchase of a bucket truck for use within the Public Works Maintenance and Utilities Division. The Maintenance and Utilities Division budgeted a total of $204,000.00 for the purchase of a bucket truck in the 2024/25 Fiscal Year.

The Public Works Maintenance and Utilities Division is requesting to purchase a bucket truck from Custom Truck & Equipment for use by the maintenance staff in support of five Divisions within the Department, to include Presidio of Monterey Annex (POMA) Contract, with the federal government. The bucket truck will generate revenue from the POMA account through equipment rental rates billed when used in support of the contract.

The current bucket truck, which is in need of replacement, failed a dielectric test and is in need of extensive rust repair in excess of $16,000.00. The City solicited a proposal to Packet Page 143

Item No. 7.M. Page 2 of 2
purchase a bucket truck, manufactured by Terex Utilities, from Custom Truck & Equipment. Custom Truck & Equipment is a dealer and rental partner of Terex Utilities, an approved supplier with Sourcewell (Contract #110421-TER), a federal procurement system of which the City of Seaside is also a participating agency (Account #17733).

The bucket truck is a Ford F550 Terex Utilities LTM 40 and the prices shown include set up and delivery to the City. All applicable fees and taxes will be paid by the City to the State.

FISCAL IMPACT
If the City Council approves the purchase of the bucket truck, the fiscal impact will be from the following Maintenance and Utilities Division accounts, 8187 Department Equipment: $72,464.29 from 100-8420 Parks, $30,000.00 from 401-8620 Water, $50,000.00 from 100-8310 Government Buildings, and $50,000.00 from 210-8110 Streets for the total purchase price of $202,464.29

ATTACHMENTS

1. Proposal

2. Bucket Truck Resolution
Reviewed for Submission to the City Council by:

________________________________________
Craig Malin, Interim City Manager
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Meeting Date: 11/07/24
Item #: 7.M.

RESOLUTION NO. 24-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEASIDE

ADOPT A RESOLUTION AUTHORIZING THE PURCHASE OF A BUCKET TRUCK FROM CUSTOM TRUCK AND EQUIPMENT IN THE AMOUNT OF $202,464.29

FOR USE BT THE MAINTENANCE AND UTILITIES DIVISION
WHEREAS, the Maintenance and Utilities Division is an essential function in the Public Works Department for the City of Seaside that requires reliable equipment to operate efficiently; and
WHEREAS, the existing bucket truck is in need of replacement after failing a dielectric test and requires extensive rust repair in excess of $16,000.00; and WHEREAS, the purchase of a new bucket truck would support the department’s commitment to providing excellent municipal service; and WHEREAS, the Maintenance and Utilities Division budgeted from four different accounts for a total of $204,000.00 for the purchase of a bucket truck in the 2024/25 Fiscal Year; and
WHEREAS, Custom Truck & Equipment has a Ford F550 Terex Utilities LTM 40 bucket truck available for a price of $202,464.29.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Seaside does hereby adopt a resolution authorizing the City Manager to execute a purchase agreement with Custom Truck & Equipment for the purchase of a bucket truck for an amount not to exceed $204,000.00.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Seaside duly held on the 7th day of November, 2024 by the following vote:

AYES: COUNCIL MEMBERS
NOES: COUNCIL MEMBERS
ABSENT: COUNCIL MEMBERS
ABSTAIN: COUNCIL MEMBERS
APPROVED:
_______________________________
Ian N. Oglesby, Mayor
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ATTEST:
______________________________
Dominique L. Davis, City Clerk
APPROVED TO FORM:
______________________________
Sheri L. Damon, City Attorney
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CITY OF SEASIDE

STAFF REPORT
Item No.: 7.N.

TO: City Council
FROM: Craig Malin, Interim City Manager
BY: Andreas Baer, Senior Engineer
DATE: November 7, 2024
SUBJECT: ADOPT A RESOLUTION APPROVING AN AMENDMENT TO THE

PROFESSIONAL SERVICES AGREEMENT WITH WHITSON

ENGINEERS FOR ADDITIONAL DESIGN SERVICES FOR THE

LINCOLN CUNNINGHAM ARTERIAL TRAIL PROJECT FOR AN
AMOUNT NOT TO EXCEED $100,470.00 WHICH WILL BE

FUNDING WITH BUDGET SAVINGS FROM THE PHASE ONE
ARTERIAL TRAILS CONSTRUCTION PROJECT.

RECOMMENDATION
Adopt a resolution authorizing the City Manager to execute an amendment to the professional services agreement with Whitson Engineers for providing additional design services to complete the design of the Lincoln Cunningham Park Project for an amount not to exceed $100,470.00.

BACKGROUND
On January 30, 2023, the City Council adopted a resolution authorizing the preparation of concept plans for the development of an accessible trail and other amenities in Lincoln Cunningham and Havana Soliz Parks. Development of the Lincoln Cunningham and Havana Soliz Parks Conceptual Master Plan was the first phase of a larger Blue Zones Marquee Project that aims to improve health and well-being of the Seaside community by providing vibrant parks connected by a walkable network of trails. The ultimate goal is to connect Manzanita-Stuart, Lincoln Cunningham, and Havana Soliz parks via a modern, accessible trail network.

In accordance with the Lincoln Cunningham and Havana Soliz Parks Conceptual Master Plan, on November 2nd, 2023, the City Manager signed a professional services agreement (PSA) with Whitson Engineers (Whitson) who partnered with BFS Landscape Packet Page 148

Item No. 7.N. Page 2 of 3
Architects as a sub-consultant, to prepare construction plans and specifications for the Lincoln Cunninham Arterial Trail Project for a cost of $89,800.00. The design scope was limited to pathways, underground work, and ADA improvements due to the limited funding.

The Lincoln Cunningham Arterial Trail Project (Project) includes replacing failed dilapidated pathways with ADA-compliant multi-use pathways, constructing stabilized pedestrian pathways, and repairing underground utilities at Lincoln Cunningham Park.

This phase of work is a follow on to the basketball court construction at Lincoln Cunningham park completed in 2023. Additional work included in the Conceptual Master Plan includes the construction play areas and play structures, a community area, a fitness area, and both landscaped and open spaces. Construction bids were opened for this pathway phase of the Project July 2024. The lowest responsive and responsible bidder was Monterey Penninsula Engineering Inc. (MPE) and they were awarded a construction contract in the amount of $994,837.35. The bid from MPE is $315,475.60 lower than the next lowest bid leaving substantial funding in this parks project account.

The Project is currently under construction and will remain in progress through March 2025.

By executing a construction change order with the engaged contractor the City will save substantial funding because:
- The City will not have to pay additional mobilization and demobilization costs; - The City will not need to pay for redundant sight stabilization and planting work, and; - The City will save money by deducting temporary stabilized pedestrian pathways where permanent amenities will be built.
- New contractors will not have to take special precautions to protect planted areas and brand-new facilities and pathways when working.

The final park amenities phases of work have only been developed to the level of the concept plan as adopted by City Council in January 2023. This concept plan has not been fully engineered or designed. On October 9th, 2023, in response to staff requests, Whitson Engineers submitted a proposal for additional services including, but not limited to, engineering, landscape design, planting and irrigation, and lighting/electrical that will complete the Lincoln Cunningham Park design work, for an amount not to exceed $99,500.00. Staff recommends awarding $100,470.00. This number adds a small amount of additional contingency money to the contingency funding remaining in the existing contract agreement and provides a total of 10% contingency for the final design work.

The parks and recreation commission has requested additional funding through the neighborhood improvement commission (NIC) to support the construction of recreation facilities at the park. The requested funding combined with the remaining funding will still not be enough funding to complete construction of the entire Master Plan.

However, staff plans to work with the commissions, community members and Packet Page 149

Item No. 7.N. Page 3 of 3
volunteers at the park including the Friends Of Seaside Parks Association (FOSPA) to prioritize the park amenities and construct park amenities in accordance with the group.

Recommendations will be brought to the City Council with a staff report for approving an amendment to the construction contract when the additional work has been designed, prioritized, and estimated.

Staff recommends adopting the resolution authorizing the City Manager to execute an amendment to the professional services agreement with Whitson Engineers to provide additional design services to complete the design of the Lincoln Cunningham Park Project for an amount not to exceed $100,470.00.

FISCAL IMPACT
The proposed amendment to the professional services agreement with Whitson Engineers is for an amount of $99,500.00 plus a contingency of $970. The original agreement was made for an amount not to exceed of $89,800.00 plus a 10% contingency of $8,980.00, for a total not to exceed the amount of $98,780. The original contingency was not spent and that contingency plus the $970 new contingency will make up a 10% contingency value covering unforeseen expenses of the new design work. The total Professional Services Agreement will be for an amount not to exceed $199,250.00. The adopted fiscal year 2023/24 budget plus the fiscal year 2022/23 rollover funds for the Phase 1 Trails Project was $1,816,785.58. After deducting the existing contracts and their encumbrances, there are sufficient funds in the associated account (No. 342-8910-9581) to fund these services with an available balance of $400,748.60. There are sufficient funds in the Project account (342-8910-9579) to execute the amendment to the professional services agreement with Whitson Engineers.

ATTACHMENTS

1. Whitson PSA Amendment Proposal

2. LC Park Resolution
Reviewed for Submission to the City Council by:

________________________________________
Craig Malin, Interim City Manager
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2071.32 add 1.doc
October 9, 2024 Project No.: 2071.32
Andreas Baer
Senior Engineer
City of Seaside
440 Harcourt Ave.

Seaside, CA 93955
Re: Lincoln-Cunningham Park Improvements – Phase 1
Additional Services Proposal #1
Dear Mr. Baer:

Thank you for the opportunity to make this proposal. We understand that the City has a budget of approximately $425,000 for design and construction of additional improvements at Lincoln-Cunningham Park. We understand the city would like to add the following elements to the current project, as shown on the attached Scope Exhibit:

1. Group Picnic Area

2. Adult Fitness Area – or – Playground Area
We also understand from our discussions that the city would like to consider adding planting and irrigation to the project if irrigation water can be made available. As such, we have included an allowance for planting and irrigation as an Optional Task.

Similarly, we have included electrical engineering as an Optional Task, in the event lighting is desired. (Note, if irrigation is provided, electrical service will also be needed.) Based on our understanding of the project, we propose the following scope of work:

SCOPE OF SERVICES
Design

1. Prepare 30% Plans and Cost Estimate for the three areas under consideration (Group Picnic, Adult Fitness, and Playground) and work with the city to select which areas will be added to the Project.

2. After the project scope has been selected by the City, prepare 60% (Draft), 90% (Plan Check) and 100% (Released for Construction) Drawings and Construction Cost Estimates.

3. Optional Service: Prepare Planting and Irrigation Plans and Specifications.

4. Optional Service: Prepare Electrical and Lighting Plans and Specifications.

Storm Water Pollution Prevention Plan (SWPPP)

1. Prepare the project Storm Water Pollution Prevention Plan (SWPPP). The Packet Page 151
October 9, 2024 | Job No. 2071.32
Lincoln-Cunningham Park Improvements – Phase 1
t:\monterey projects\2071.32 lincoln and havana parks\docs\_contract\phase 1 - path cds\add 1\2071.32 add 1.doc Page | 2 Temporary Erosion and Sediment Control Drawings prepared as part of the Civil drawing package will be included in the SWPPP.

2. Assist the Owner’s Legally Responsible Person (LRP) in uploading (to the SWRCB website) and certifying the Project Registration Documents (PRDs). PRDs include the SWPPP with signed Owner’s certification; the Notice of Intent; the project’s Risk Level Determination; Erosion and Sediment Control Drawings; and the Annual Fee (to be paid by Owner).

3. Furnish one original “job copy” SWPPP binder to the Owner’s Representative, to provide to the Construction Contractor.

Storm Water Control Plan (SWCP)

1. During the Preliminary Design (Planning) phase, prepare a Preliminary Storm Water Control Plan.

2. During the Final Design phase, prepare the Final Storm Water Control Plan.

SCM Maintenance Agreement and Operation and Maintenance Plan

1. Complete the civil (technical) aspects of the City/County-provided Stormwater Control Measure (SCM) Maintenance Agreement template, and provide the completed template to the Owner’s Project Manager. The Owner’s legal counsel will be responsible for review of non-technical (legal) aspects of the Agreement, and coordination with the city for any aspects of the Agreement they wish to change.

2. Develop an Operation and Maintenance Plan (O&M Plan) for the SCMs installed as part of the Project. The O&M Plan will address long-term SCM maintenance activities and will be an attachment to the Maintenance Agreement. Submit the Maintenance Agreement to the Owner’s Project Manager for plan check.

3. Following receipt of plan check comments, revise and resubmit the Maintenance Agreement and O&M Plan. The city/county and Owner’s representative will be responsible for notarizing and recording the Maintenance Agreement and O&M Plan at the County Recorder’s Office.

Bidding and Construction Support

1. Provide design assistance during construction as requested. This is anticipated to include: attending semi-weekly progress meetings; performing site reviews during construction, and preparing written field reports; reviewing Contractor’s Material Submittals and Shop Drawings; preparing written responses to Requests for Information; preparing drawing revisions if needed; and participating in a final site review and preparing a Punch List.

2. Provide the following SCM construction observations:
a. SCM excavation – Measure excavation area and elevation, and observe subgrade condition.
b. Drain rock – Measure drain rock elevation and observe installed drain rock condition.
c. Structure installation – Measure structure elevations and observe structures, pipes and appurtenances.
d. Bioretention soil / finished grade – Observe bioretention soil and side slopes.
e. Final – Observe condition of the completed SCMs.

3. At the completion of construction, provide the Engineer’s Stormwater Control Measure Certification.

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October 9, 2024 | Job No. 2071.32
Lincoln-Cunningham Park Improvements – Phase 1
t:\monterey projects\2071.32 lincoln and havana parks\docs\_contract\phase 1 - path cds\add 1\2071.32 add 1.doc Page | 3 Assumptions

1. Assumptions as outlined in our original proposal.

2. Project will not be submitted/reviewed for Building Permit; or if the City requires structural calculations for the play equipment foundations, the calculations will be specified to be provided by the equipment manufacturer (deferred submittal).

3. No specialty/decorative pavements or finishes are proposed.

4. Only the Group Picnic Area will be subject to the Regional Post-Construction Requirements (PCRs), as the other areas will be pervious or Self-Retaining.

5. Project will disturb more than 1 acre and will therefore require coverage under the Construction General Permit.

6. Other assumptions, as listed in our subconsultant proposals.

Exclusions
The following work is specifically excluded from the Engineer’s Scope of Services:

1. Assumptions as outlined in our original proposal

2. Other exclusions, as listed in our subconsultant proposals.

PAYMENT AND PROVISIONS:

Our estimated fees for the services described in the above Scope of Services are:

Whitson Engineers $29,000
BFS Landscape Architects $35,000
10% Subconsultant Administrative Fee $3,500
Total $67,500
Optional Service: Planting and Irrigation $22,000
Optional Service: Electrical and Lighting $10,000
Progress billings will be on a Time and Materials basis as work is being completed, in accordance with our Contract. If this proposal is acceptable, please forward a Change Order for execution.

If you have any questions or need more information, please contact me at (831) 649- 5225.

Sincerely,
Nathaniel Milam, PE, QSD
Senior Civil Engineer
For Richard Weber PE, LS, QSD | Principal
RCE 55219, LS 8002, QSD 20534
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Lincoln-Cunningham Park Improvements - Phase 1
Time and Materials Estimate
10/18/2023 NDM T41
Civil Design
PE SCE SLS CE AE2 1P 2P
Rate: $ 240 $ 195 $ 195 $ 175 $ 130 $ 210 $ 350 Hours Cost 1 30% Plans and Cost Estimate 8 16 24 $ 4,360
2a 60% Plans and Cost Estimate 8 16 24 $ 4,360
2b 90% Plans and Cost Estimate 4 8 12 $ 2,180
2c 100% Plans and Cost Estimate 4 4 8 $ 1,480
-- PM, QA/QC, Meetings 2 4 4 10 $ 1,960
Subtotal: 2 28 0 48 0 0 0 78 $ 14,340
Professional Personnel Estimate: $ 14,340
Expenses Estimate: $ -
Total Estimate: $ 14,340
SWPPP
PE SCE CE AE AE2 1P 2P
Rate: $ 240 $ 195 $ 175 $ 150 $ 130 $ 210 $ 350 Hours Cost 1 Prepare SWPPP 4 4 8 $ 1,480
2 Upload SWPPP to SMARTS 2 2 $ 390
3 Print Job Copy SWPPP Binder 0 $ -
-- Project Management, QA/QC 2 2 $ 390
Subtotal: 0 8 4 0 0 0 0 12 $ 2,260
Professional Personnel Estimate: $ 2,260
Expenses Estimate: $ 50
Total Estimate: $ 2,310
SWCP
PE SCE CE AE AE2 1P 2P
Rate: $ 240 $ 195 $ 175 $ 150 $ 130 $ 210 $ 350 Hours Cost 1 Preliminary SWCP 4 4 8 $ 1,480
2 Final SWCP 2 2 4 $ 740
-- Project Management, QA/QC 1 1 $ 195
Subtotal: 0 7 6 0 0 0 0 13 $ 2,415
Professional Personnel Estimate: $ 2,415
Expenses Estimate: $ -
Total Estimate: $ 2,415
SCM Maintenance Agreement and O&M Plan
PE SCE CE AE AE2 1P 2P
Rate: $ 240 $ 195 $ 175 $ 150 $ 130 $ 210 $ 350 Hours Cost 1 Maintenance Agreement 2 2 $ 300
2 O&M Plan 1 4 5 $ 795
3 FinalizeO&M Plan and Maint. Agmt. 1 2 3 $ 495
-- Project Management, QA/QC 2 2 $ 390
Subtotal: 0 4 0 8 0 0 0 12 $ 1,980
Professional Personnel Estimate: $ 1,980
Expenses Estimate: $ -
Total Estimate: $ 1,980
Construction Support
PE SCE CE AE AE2 1P 2P
Rate: $ 240 $ 195 $ 175 $ 150 $ 130 $ 210 $ 350 Hours Cost 1a Semi-weekly progress meetings (8) 8 8 $ 1,560
1b Site Reviews (4) 8 8 $ 1,560
1c Material submittal review 2 2 $ 390
1d Respond to RFIs 4 4 $ 780
1e Drawing revisions 4 4 $ 780
1f Final site review 4 4 $ 780
2a SCM excavation observation 2 2 $ 390
2b Drain rock observation 1 1 $ 195
2c Structures observation (included above) 0 $ -
2d BSM/grading observation 2 2 $ 390
2e Final SCM observation 1 1 $ 195
3 SCM Certification 1 1 $ 195
-- Project Management, QA/QC 3 3 $ 585
Subtotal: 0 40 0 0 0 0 0 40 $ 7,800
Assumes:
8 semi-weekly progress meetings Professional Personnel Estimate: $ 7,800 4 construction site reviews Expenses Estimate: $ 155
Total Estimate: $ 7,955
Total Estimate: $ 29,000
Totals
Totals
Totals
Totals
Totals
10/9/2024 Page 1 2071.32 Add 1 Estimate.xls
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LINCOLN ST

YERBA BUENA CT

SERAPE CT

SAN PABLO AVE
SCALE: 1"= 60'-0" 0 60 LINCOLN CUNNINGHAM & HAVANA SOLIZ PARKS MASTER PLAN

SEASIDE, CA
NOVEMBER 2, 2023

23.015

LINCOLN CUNNINGHAM PARK CONCEPT PLAN
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Additional Scope of Services
Lincoln Cunningham Park Phase 1 – Arterial Trail Project October 08, 2024

ADDITIONAL SERVICES DESCRIPTION
BFS Landscape Architects has prepared the following scope and fee at the request of the Whitson Engineers for Lincoln Cunningham Park.

The City of Seaside has identified an additional budget of $425,000 to be allocated to the design and construction of additional park program elements: Based on conversations with Whitson Engineers and the City of Seaside. BFS will prepare the design, construction documents and provide construction administration services for the following elements:
• Group Picnic Area – 6,000 square feet
• Adult Fitness OR Playground Area – 3,000 square feet.

Due to the budget constraints, BFS scope and fee does not include both a playground and adult fitness area. It will be the determination of the Owner to identify which element is the priority.

Utilizing the overall master plan approved by the City of Seaside in the fall of 2023, BFS will coordinate with the Design Team and City staff to select the site furnishings, equipment and materials for the elements listed above. BFS will coordinate with Whitson Engineers on the grading and drainage and pathway layout to ensure that the new elements are connected to the Phase 1 Trail system.

TASK 01
Included within our scope and fee are the following deliverables and coordination effort

1. The preparation of 30%, 60% ,90% and 100% plans, specifications and estimates. Plans, specification and estimates will include the following. Please note that the 30% submittal will only include a landscape site plan with callouts, notes, product data information and estimated construction costs. The 60% and 90% submittals will include:
a. Construction Plans – including new pathways, park elements and site furnishings b. Construction Details – including resilient surfacing at the playground or fitness area, access ramps, site furnishing layout and attachment methods. c. Planting Plans – includes the identification and treatment of disturbed site areas with a native, non irrigated hydroseed.
d. Planting Details – as required
Please note that if the Owner decides to pursue establishing a water service to Lincoln Cunningham for irrigation and potable water needs, that would be an additional cost to the BFS scope and fee.

We have provided a stand along fee for irrigation design and point of connection coordination and for planting of trees, shrubs and groundcovers, this is identified as Task 02 in the Compensation Schedule.

2. Coordination with the Design Team and Owner on the site layout, material selection and site improvements.

3. Coordination with the City Building Department to amend the existing construction building permit.

4. Construction administration and review including the review of submittals, rfis, change orders and (3) site visits (1) punch-list walk and (1) final acceptance walk.

Packet Page 156
BFS LANDSCAPE ARCHITECTS October 08, 2024 | Page 2 of 2

EXCLUSIONS
Please note that BFS has excluded from our scope and fee the preparation of materials and presentations to City Council and the Parks and Recreation Commission. Should the need arise, BFS will coordinate with Whitson Engineers and the Owner a fee for that time and materials.

BFS has also excluded from our scope and fee an electrical, lighting design and structural engineering.

Should the City decide that engineered footings be required, the responsibility should be placed on the Contractor to provide structural plans and calcs as apart of the submittal process.

SCHEDULE
Because the Lincoln Cunningham Park Phase 1 Trail project has already begun construction, BFS understands the critical nature of the schedule. Per our conversation with Whitson Engineers we anticipate the following deliverable dates

1. 30% Submittal: October 25, 2024

2. 60% Submittal: November 22, 2024

3. 90% Submittal: December 17, 2024

COMPENSATION
TASK 01

1. Preparation and coordination of the 30%, 60%, 90% and 100% plans, specification and estimates

2. Design Team and Owner Coordination for Design

3. Design Team and Owner Coordination for Building Permit

4. Construction Administration and Review
TIME AND MATERIALS $35,000
TASK 02

1. Preparation and coordination of an irrigation system including point of connection and phased irrigation system design.

2. Preparation and coordination of planting including trees, shrubs and groundcovers

3. Design Team and Owner Coordination for Water Service and Meter permit

4. Construction Administration and Review
TIME AND MATERIALS $19,500
AGREED & AUTHORIZED TO PROCEED:

Signature Date
Print Name & Title
License No.

Company
Attachments: Standard Schedule of Compensation dated 1/2024.

Notice:Landscape Architects are regulated by the State of California. Any questions concerning a Landscape Architect may be referred to the Landscape Architects Technical Committee at: Landscape Architects Technical Committee, 400 R Street, Suite 4000, Sacramento, CA 95814, (916) 445-4954.

Packet Page 157
1580 West El Camino Real, Suite 12, Mountain View 94040 ■ (650) 326-6622 P ■ (650) 963-9421 F
425 Pacific Street, Suite 201, Monterey, California 93940 ■ (831) 646-1383 P ■ (831) 373-8653 F BFS Landscape Architects ■ bfsla.com
landscape
architects
Standard Schedule of Compensation
January 2024

GENERAL
The following list of fees and reimbursable expense items shall be used in providing services within our agreement and may be annually adjusted, upon issuance of an updated Standard Schedule of Compensation:

Principal $225/hour
Associate Principal $210/hour
Associate $195/hour
Project Manager $175/hour
Assistant Project Manager $164/hour
Designer $144/hour
Assistant Designer $123/hour
Design/Graphics Intern $46/hour
Word Processor/Clerical $87/hour

ADDITIONAL SERVICES
Any additional presentations, drawings or documents not identified in the Scope of Services will be considered additional services. Additional services are provided only with prior authorization and on an hourly basis unless otherwise approved.

REIMBURSABLE EXPENSES
All costs for printing and plotting, special delivery, mileage, and other costs directly related to the project will be accounted as a reimbursable expense at our cost plus a fifteen percent administration charge.

Packet Page 158
RESOLUTION NO. 24-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEASIDE

ADOPT A RESOLUTION APPROVING AN AMENDMENT TO THE PROFESSIONAL

SERVICES AGREEMENT WITH WHITSON ENGINEERS FOR ADDITIONAL

DESIGN SERVICES FOR THE LINCOLN CUNNINGHAM ARTERIAL TRAIL PROJECT FOR AN AMOUNT NOT TO EXCEED $100,470.00
WHEREAS, On January 30th, 2023 the City Council adopted a resolution authorizing a professional services agreement with Whitson Engineers to prepare concept plans for Lincoln Cunningham and Havana Soliz Parks; and, WHEREAS, On June 1st 2023, the City Council authorized an amendment for the concept plan by Whitson Engineers for Lincoln Cunningham and Havana Soliz Parks for additional community outreach events in the amount of $18,600; and, WHEREAS, the Phase 1 Trails Project (Project) was adopted in the fiscal year 2023/2024 Capital Improvement Program (CIP) annual budget to begin implementation of the concept plans for Lincoln Cunningham and Havana Soliz Parks; and, WHEREAS, construction of an arterial path segment in Lincoln Cunningham park connecting San Pablo Avenue to Lincoln Street has been identified as a priority project to further the City’s efforts to implement the Safe Routes to Schools plan and the Blue Zones Marquee project; and,
WHEREAS, On November 2nd 2023 Council authorized a professional services agreement with Whitson Engineers to provide design services for the Lincoln Cunningham Arterial Trail Project for an amount not to exceed $89,800.00; and, WHEREAS, On July 25th, 2024 Council adopted a resolution approving the plans and specifications for Lincoln Cunningham Park Phase 1 – Arterial trail project and awarding a construction agreement to Monterey Peninsula Engineering for an amount not to exceed $1,144,062.95 including the complete contract and contingency; and, WHEREAS, on July 25th, 2024, Council adoped a resolution authorizing a professional services agreement with Wallace Group for construction management and inspection services for the Lincoln Cunningham Park Phase 1 - Arterial Trail Project for an amount not to exceed $202,669.00
WHEREAS, the adopted fiscal year 2023/24 budget plus the fiscal year 2022/23 rollover funds for the Phase 1 Trails Project were $1,816,785.58; and, WHEREAS, Lincoln Cunningham Park Phase 1 – Arterial trail project Packet Page 159
construction bids came in below budget, and available funding remains in the CIP project budget for further implementation of the concept plans for Lincoln Cunningham and Havana Soliz Parks; and,
WHEREAS, Staff requested a proposal from Whitson Engineers to provide design services to complete the Lincoln Cunningham concept plan improvements; and, WHEREAS, on October 9th, 2024, Whitson Engineers provided a proposal to prepare complete construction plans and specifications for the project in the amount not to exceed $99,500.00 plus contingency; and ,
WHEREAS, completing the plans for Lincoln Cunningham Parks now so that the work can be installed as a change order to the existing construction contract will limit the cost of bidding and project management, as well as the amount of temporary work and mobilization/demobilization costs saving substantial funding in the long run; and, NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Seaside authorizes the City Manager to Amend the Professional Services Agreement with Whitson Engineers to provide complete design services for additional design services for the Lincoln Cunningham arterial trail project in the amount of $99,500.00 and up to a 10% contingency for a not exceed $199,250.00.

PASSED AND ADOPTED at a regular City Council meeting of the City of Seaside duly held on the 7th day of November, 2024 by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

APPROVED:
______________________________
Ian N. Oglesby, Mayor
ATTEST:
______________________________
Dominique Davis, City Clerk
APPROVED AS TO FORM:

Packet Page 160
_____________________________
Sheri L. Damon, City Attorney
Packet Page 161

CITY OF SEASIDE

STAFF REPORT
Item No.: 7.O.

TO: City Council
FROM: Craig Malin, Interim City Manager
BY: Dan Meewis, Recreation Director
Leslie Llantero, Assistant Engineer
DATE: November 7, 2024
SUBJECT: ADOPT A RESOLUTION APPROVING AN AMENDMENT TO THE

PROFESSIONAL SERVICES AGREEMENT WITH PARAMETRIX
INC. FOR ADDITIONAL ACCESSIBILITY DESIGN SERVICES FOR

SAN PABLO AVENUE TRAFFIC CALMING PROJECT FOR AN
AMOUNT NOT TO EXCEED $45,610.00

RECOMMENDATION
Adopt a resolution authorizing the City Manager to execute an amendment to the professional services agreement with Parmetrix Inc. for additional accessibility design services for the San Pablo Avenue Traffic Calming Project for an amount not to exceed $45,610.00.

BACKGROUND
The San Pablo Traffic Calming Project (Project) was included in the FY 2024/2025 Capital Improvement Program. On December 7, 2023, the City Council approved a Professional Service Agreement (PSA) with Parametrix Inc. (Parametrix) for the San Pablo Traffic Calming Work Plan and Design for an amount not to exceed $81,610.00.

Parametrix developed the traffic calming toolkit community survey and, together with the results and existing traffic data and collision history, developed the San Pablo Traffic Calming Conceptual Plan (Plan). The Plan presented to the Traffic Advisory Committee (TAC) included three sets of speed cushions, a set of flushed and raised median islands, red curbs at intersections, painted curb extensions, accessible curb cuts for two high visibility crosswalks, a speed feedback sign, centerline and edgeline striping, and a realignment redesign and raised median island between Nadina Street and General Jim Moore Boulevard. With TAC input and community support, Parametrix Packet Page 162

Item No. 7.O. Page 2 of 2
moved forward with the design and construction documents for the Plan.

The Plan included three directional accessible curb cuts for crosswalks at Shawnee Court and Harding Street. The City requested Parametrix to design accessible curb returns at all corners of the intersection to provide accessibility for each crossing at the crosswalk locations, as shown in attachment 3. Parametrix performed a feasibility analysis to determine what could be designed to accommodate accessibility at all corners. Due to the narrowness and slopes of the sidewalks, curb extensions and diagonal curb ramps are needed for accessibility. This results in three additional accessible curb return designs and three redesigns of the directional curb ramps. The cost associated with these designs is $39,870.00. An additional amount of $5,740.00 is included in this amendment for additional construction coordination for a total cost of $45,610.00. With the added designs, it is estimated that the final bid set including specifications and construction cost estimate will be completed and put out to bid by February 6, 2025.

FISCAL IMPACT
The FY 2024/2025 Adopted Budget is $1,5839,646.00 for three identified traffic calming projects on San Pablo Avenue, Hilby Avenue, and Baker Street. San Pablo Avenue Traffic Calming Improvements design budget is $105,271.00, including a 10% contingency and amendment No. 1.

The proposed amendment to Parametrix's professional services agreement for additional accessibility design services is $45,610 for a total professional services agreement not to exceed $142,720.00. There are enough funds in the Traffic Calming Project account No. 212-8960-9580 to accommodate the additional accessibility design services.

ATTACHMENTS

1. Resolution

2. Amendment No. 2

3. Additional Crossing Locations

4. San Pablo Ave Traffic Calming Conceptual Plan
Reviewed for Submission to the City Council by:

________________________________________
Craig Malin, Interim City Manager
Packet Page 163
RESOLUTION NO. 24-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEASIDE

APPROVING AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH PARAMETRIX INC. FOR ADDITIONAL ACCESSIBILITY DESIGN

SERVICES FOR THE SAN PABLO TRAFFIC CALMING PROJECT FOR AN AMOUNT NOT TO EXCEED $45,610.00.

WHEREAS, San Pablo Traffic Calming Project is an approved Capital Improvement Program Project identified in the approved FY 2024/2025 Budget; and WHEREAS, the Professional Service Agreement (PSA) with Parametrix Inc. for the San Pablo Traffic Calming Work Plan and Design which includes bid support and construction coordination for $81,610.00 and
WHEREAS, on August 15, 2024, the City approved an amendment No. 1 for unforeseen additional design services that arose after the community survey and for additional topgraphic surveys required for the realignment and design and accessibility curb cuts for a total Project design budget of $105,271.00, including 10% contingency; and WHEREAS, the City requested accessibility improvements at all corners of the crosswalk located at Shawnee Court and Harding Street; and WHEREAS, a feasibility analysis concluded that curb extensions at each corner and diagonal curb cuts would be needed, to meet accessibility requirements, due to the slope and narrowness of the sidewalks; and
WHEREAS, an amendment to the scope of work includes design of three additional curb cuts, three redesigns of the planned curb cuts, and increased time for construction coordination due to the added scope of work.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Seaside does hereby authorize the City Manager to execute an amendment to the professional services agreement with Parametrix Inc. for additional accessibility design services for the San Pablo Avenue Traffic Calming Project for an amount not to exceed $45,610.00 for a total professional services agreement not to exceed $142,720.00.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Seaside duly held on the 7th day November, 2024, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

Meeting Date: 11/07/24
Item X.X
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ABSTAIN: COUNCIL MEMBERS:

APPROVED:
________________________________
Ian N. Oglesby, Mayor
ATTEST:
________________________________
Dominique L. Davis, City Clerk
APPROVED TO FORM:
________________________________
Sheri L. Damon, City Attorney
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CONTRACT AMENDMENT #2

PROFESSIONAL SERVICES
City of Seaside

Page 1 ends

Date: November 7, 2024 Change Requested by: _ _ City/District _ X_ Consultant Contract Date Project Name
12/07/2023 San Pablo Avenue Traffic Calming Work Plan
To (Consultant): Parametrix Inc., 6001 Shellmound Street Suite 500, Emeryville, CA 94608 You are directed to make the following changes to the Contract Documents or amend the following described work not included in the contract documents for this project.

The purpose of this addendum is to provide additional professional services related to the project named above.

The contract terms and conditions shall not be modified except for as stated herein.

MODIFY the following text in Section 2, “Services.”
Consultant shall perform the tasks described and set forth in Exhibit A, A1, and A2 attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the schedule of performance which is also set forth in Exhibit A, A1, and A2. MODIFY the following text in Section 22, “Contents of Request for Proposal and Proposal.” Consultant is bound by the contents of City's Request for Proposal, Exhibit D hereto and incorporated herein by this reference, and the contents of the proposal submitted by the Consultant, A, A1, and A2 attached hereto. In the event of conflict, the requirements of Agency’s Request for Proposals and this Agreement shall take precedence over those contained in the Consultant’s proposal.

Original Contract
Amount
Previous CCO Total (Not
including this
Amendment)
This
Amendment
Total
Revised Contract
Amount
$81,610.00 $15,500.00 $45,610.00 $142,720.00
Original Contract
Time
Original Completion Date
Days To Date
(Including This
Amendment)
Revised Completion
Date
24 Months June, 30, 2025 0 June, 30, 2025
SUBMITTED BY:

Dan Meewis
Recreation Director
Signature Name and Title Date
CITY APPROVAL BY:

Craig Malin
Interim City Manager
Signature Name and Title Date

CONSULTANT
ACCEPTANCE BY:

David Parisi
Principal Consultant
Signature Name and Title Date
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| Parametrix.com
DATE: October 23, 2024
TO: Leslie Llantero, City of Seaside
FROM: David Parisi, Jimmy Jessup, Parametrix
SUBJECT: Proposal for Design of Six (6) Curb Ramps Along San Pablo Avenue Dear Ms. Llantero:

Thank you for contacting Parametrix, Inc. for your transportation engineering needs. Pursuant to your request, Parametrix has prepared this proposal to develop engineering designs for six accessible curb ramps along San Pablo Avenue at the following locations:

Southwest and southeast corner of San Pablo Avenue and Shawnee Court Northwest and northeast corner of San Pablo Avenue and Havana Street Southwest and Southeast corner of San Pablo Avenue and Havana Street Our proposed work will consist of the following tasks:

1. Parametrix will develop concept designs for these curb ramp locations and review initial design with the City. Following agreement of concept, Parametrix will progress plans, specifications, and an estimate (PS&E) to a 65% engineering design submittal for City review.

2. Parametrix will integrate City comments and develop a 95% engineering PS&E package for City review. Comments will be integrated into a 100% PS&E design set.

3. The plans for these curb ramps will be integrated into the existing 95% PS&E design set for the San Pablo Avenue Traffic Calming Project. It is anticipated that elements of the existing plan set, such as median island location, curb extension placement, installation of a valley gutter across the southern approach of Havana Street to San Pablo Avenue, and associated demolition and striping plans will need to be adjusted to integrate the eventual curb ramp design.

4. Parametrix will support the City by responding to questions during the bid, pre-construction, and construction stages. Parametrix will respond to product submittals and requests for information from the contractor and address other design issues related to the curb ramps during construction.

We can conduct the first task within six overall weeks of contract finalization, and the second and third tasks within four weeks of receiving City comments on the Task 1 submittal.

Attendance at hearings are not included as part of this proposal, and can be accommodated for an additional fee.

Packet Page 167
Proposal for Design of Six (6) Curb Ramps Along San
Pablo Avenue
2 October 23, 2024
Parametrix will conduct work on a time and materials basis. Our estimated fee for conducting this work is $45,610, as per the table below.

If you concur with the above work plan and terms, we will arrange for finalizing an agreement. If you have any questions, please do not hesitate to contact me.

Sincerely,
David Parisi, PE, TE
Principal Consultant
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Packet Page 169
0 20' 40'

SAN PABLO AVENUE TRAFFIC CALMING

CITY OF SEASIDE

SAN PABLO AVENUE TO GENERAL JIM MOORE AVENUE
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CITY OF SEASIDE

STAFF REPORT
Item No.: 7.P.

TO: City Council
FROM: Craig Malin, Interim City Manager
BY: Haroon Noori, Administrative Analyst II
DATE: November 7, 2024
SUBJECT: ADOPT A RESOLUTION APPROVING AN AMENDMENT TO THE

PROFESSIONAL SERVICES AGREEMENT WITH MICHAEL BAKER
INTERNATIONAL, INC. FOR ADDITIONAL SERVICES TO
COMPLETE THE 2025-2029 CONSOLIDATED PLAN FOR THE

COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FOR AN
AMOUNT NOT TO EXCEED $23,000.00

RECOMMENDATION
Adopt a resolution approving an amendment to the Professional Services Agreement with Michael Baker International, Inc. for additional services to complete the 2025-2029 Consolidated Plan for the Community Development Block Grant (CDBG) Program for an amount not to exceed $23,000.00

BACKGROUND
The City of Seaside (City) is a recipient of federal entitlement grant funding from the U.S. Department of Housing and Urban Development (HUD) for the Community Development Block Grants (CDBG). As a recipient of these funds, the City is required to prepare an Analysis of Impediments (AI) to Fair Housing Choice and a Consolidated Plan every five years. The Consolidated Plan is a planning document required by HUD intended to help jurisdictions assess their affordable housing and community development needs.

FY24/25 is the last year of the 2020-2024 Consolidated Plan cycle and the City is now required to plan and develop its next Consolidated Plan for 2025-2029. The preparation of the AI and Consolidated Plan requires careful planning, extensive citizen participation and engagement, comprehensive data collection and analysis, and technical writing.

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Item No. 7.P. Page 2 of 3
In May 2024, the City entered into an agreement (in the amount of $24,000) with Michael Baker International, Inc. to assist with the preparation of the AI and the 2025- 2029 Consolidated Plan. To date, the City has exhausted all funds approved in the original agreement and Michael Baker International has completed the kickoff, created the citizen participation materials, performed data analysis and completed the draft Analysis of Impediments.

The original agreement did not include several components of the service, which, nevertheless, must be completed in order to complete the new Consolidated Plan and related plans. In particular, the City is in need of:

1. Additional assistance with conducting Citizen Participation: the original contract called for stakeholder input through a survey and meeting. HUD, however, now requires stakeholder interviews be conducted with identified groups in addition to the contracted kickoff meeting with stakeholders and community/stakeholder survey.

2. New to the Consolidated Planning process is the need to do additional data collection and analysis of broadband needs within the community and completion of required tables.

3. Since HUD released the initial Comprehensive Housing and Affordability Survey (CHAS) data, HUD has released a new and unplanned data set on September 11 that needs to be analyzed and incorporated into the new Consolidated Plan.

4. Assistance with submission of the Consolidated Plan and the Annual Action Plan to HUD, and assistance with any changes or amendments that HUD may require post Plan submission.

In response to these needs, City staff is requesting the City Council approve an amendment to the Professional Services Agreement with Michael Baker International, Inc. for additional services to complete the 2025-2029 Consolidated Plan for the Community Development Block Grant (CDBG) Program for an amount not to exceed $23,000.00.

FISCAL IMPACT
In June 2024, the City Council approved $45,000 for CDBG consulting services for FY24/25. As of the date of this staff report, the CDBG program has already incurred $27,608 (including encumbrances) in consulting service charges. CDBG program still has $17,392 available to allocate toward this amendment. However, this amendment still requires a general fund contribution of $5,608. These funds will be paid from the funds previously allocated to the Economic and Community Development Department.

ATTACHMENTS
Packet Page 172

Item No. 7.P. Page 3 of 3

1. Resolution (Including Amendment & Proposal)

2. Original Agreement No. AG 2024-109
Reviewed for Submission to the City Council by:

________________________________________
Craig Malin, Interim City Manager
Packet Page 173
RESOLUTION NO. 24-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEASIDE

APPROVING AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH MICHAEL BAKER INTERNATIONAL, INC. FOR ADDITIONAL SERVICES TO COMPLETE THE 2025-2029 CONSOLIDATED PLAN FOR THE COMMUNITY

DEVELOPMENT BLOCK GRANT PROGRAM FOR AN AMOUNT NOT TO EXCEED $23,000.00.

WHEREAS, the City of Seaside ("City") participates in the Department of Housing and Urban Development's ("HUD") Community Development Block Grant ("CDBG") Program; and
WHEREAS, as a recipient of CDBG funds, the City must prepare an Analysis of Impediments (AI) to Fair Housing Choice and a Consolidated Plan every five years; and WHEREAS, the Consolidated Plan is a planning document required by the U.S.

Department of Housing and Urban Development (HUD) intended to help jurisdictions assess their affordable housing and community development needs; and WHEREAS, FY24/25 is the last year of the 2020-2024 Consolidated Plan cycle and the City is now required to plan and develop its next Consolidated Plan for 2025-2029; and WHEREAS, the preparation of the AI and Consolidated Plan requires careful planning, extensive citizen participation and engagement, comprehensive data collection and analysis, and technical writing; and
WHEREAS, in May 2024, the City entered into an agreement with Michael Baker International, Inc. to assist with the preparation of the AI and the 2025-2029 Consolidated Plan for a total amount of $24,000; and
WHEREAS, per the original agreement, Michael Baker International has completed the kickoff, created the citizen participation materials, performed data analysis and completed the draft Analysis of Impediments; however, there are several components of service not included in initial scope, which, nevertheless, must be completed in order to complete the new Consolidated Plan and related plans, requiring an additional $23,000; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Seaside does hereby authorize the City Manager to execute an amendment to the professional services agreement with Michael Baker International, Inc. for additional services to complete the 2025-2029 Consolidated Plan for the Community Development Block Grant (CDBG) Program for an amount not to exceed $23,000.

Meeting Date: 11/07/24
Item X.X
Packet Page 174
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Seaside duly held on the 7
th day November, 2024, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

CITY OF SEASIDE
AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT AG2024-109

FOR PREPARATION AND SUBMITTAL OF THE ANALYSIS OF IMPEDIMENTS TO FAIR HOUSING CHOICE AND THE 2025-2029 CONSOLIDATED PLAN FOR THE

COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
This Amendment (“Amendment”) is made and entered into this 1st day of October, 2024 by and between the City of Seaside, hereinafter called the "City," and the Michael Baker International, Inc., hereinafter called the "Consultant".

RECITALS
A. The City of Seaside (“City”) has entered into a Professional Services Agreement (AG2024-109) with the Consultant to assist the City with the preparation and submittal of the Analysis of Impediments to Fair Housing Choice and the 2025- 2029 Consolidated Plan for the Community Development Block Grant Program.

B. City and Consultant have entered into a Professional Services Agreement (“Agreement”) dated May 1, 2024 for a total amount of $24,000.

C. The parties desire to further amend the Agreement and enter into this Amendment in order to make certain changes as set forth below.

IN CONSIDERATION of the mutual covenants herein set forth and mutual benefits to be derived therefrom, the parties agree as follows:

1. The Agreement is amended as follows:

Section A - Engagement: The City agrees to engage the Consultant to provide services as described in Exhibit A-1, attached hereto and, hereinafter referred to as “the Project.”
Section C - Compensation: The total compensation as specified in Section C is amended to forty-seven thousand dollars ($47,000). The City shall pay consultant on a time and materials basis in accordance with the standard billing rates shown in Exhibit A-1, attached hereto.

Section E - Term: The term of the Agreement as specified in Section E is extended through December 31, 2025.

2. Ratification of Agreement: All other provisions of the Agreement dated May 1, 2024 shall remain in full force and effect. In witness whereof, the City Manager of the City of Seaside has caused this Amendment to be subscribed, and the Subrecipient has subscribed the same through its authorized officer, the day, month and year first above written.
“Consultant” “CITY”
Michael Baker International, Inc. City of Seaside
By:________________________________ By:_______________________________ William M. Hoose, AICP Craig Malin
Vice President Interim City Manager
Packet Page 176
MBAKERINT L .COM
3760 Kilroy Airport Way, Suite 270 Long Beach, CA 90806 P: (562) 200-7165 F: (562) 200-1766
October 17, 2024
Haroon Noori, Administrative Analyst II
Community and Economic Development Dept
City of Seaside
440 Harcourt Avenue
Seaside, California, 93955
RE: LETTER PROPOSAL FOR ADDITIONAL TASKS: CONSOLIDATED PLAN AND

ACTION PLAN
Dear Mr. Noori:

Thank you for the opportunity to respond to the City of Seaside for services needed to complete the City’s Consolidated Plan and Annual Action Plan. Michael Baker International, Inc. (Michael Baker) is pleased to submit this letter proposal to provide these services in a cost-effective manner.

MBI and the City earlier entered into an agreement to provide an Analysis of Impediments to Fair Housing Choice and for the overall 2025-2028 Consolidated Plant. To date, MBI has completed the kickoff, created the citizen participation materials, performed data analysis and completed the draft Analysis of Impediments. In working through the process required by the U.S. Department of Housing and Urban Development (HUD), there are several components of service not included in initial scope which, nevertheless, must be completed in order to complete the new Consolidated Plan and related plans. In particular, the City is in need of:

2. New to the Consolidated Planning process is the need to do additional data collection and analysis of broadband needs within the community and completion of required tables.

3. Since HUD released the initial Comprehensive Housing and Affordability Survey (CHAS) data, HUD has released a new and unplanned for data set on September 11 that needs to be analyzed and incorporated into the new Consolidated Plan.

4. The proposal covers the creation of the AI and the 2025 – 2028 Consolidated Plan, but not the creation of the required Annual Plan that expresses the interrelationship with the Consolidated Plan and contains the City’s expression of its high, medium, low needs and efforts to reduce barriers to housing and sets the template for the next 5 years of progress.

5. Assistance with changes or amendments that HUD may require post Plan submission.

In response to these needs, Michael Baker is pleased to submit a proposal for these services in an amount not to exceed $23,000. Estimated itemized costs are expressed in the following table.

Packet Page 177
City of Seaside
Consolidated Plan data, stakeholder, and Annual Plan Page 2 of 2 Tasks Estimated Costs
Complete Stakeholder Interviews $6,000
Broadband Analysis and completion of new required tables $2,000 Analysis of new data set and incorporation into the
Consolidated Plan where and as required
$6,000
Creation of 2025-2026 Annual Plan and conformance with
the Consolidated Plan and needs analysis
$6,000
Submission to HUD and processing any inquiries and
changes as required
$3,000
Total $23,000

CONCLUSION
Michael Baker appreciates the opportunity to submit this proposal. Our proposed revised scope of work has been developed to meet the City’s needs. However, should the services proposed herein exceed or fall short of your expectations, Michael Baker appreciates the opportunity to meet with you to review your concerns and make appropriate modifications to the scope of work.

If you have any questions regarding this proposal, please do not hesitate to contact Lisa A Baker, Project Manager, at (562) 753-2865 [email protected].

Sincerely,
William M. Hoose, AICP
Vice President
3760 Kilroy Airport Way, Suite 270
Long Beach, CA 90806
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CITY OF SEASIDE

STAFF REPORT
Item No.: 7.Q.

TO: City Council
FROM: Craig Malin, Interim City Manager
BY: Adolfo Gonzalez, Project Manager
DATE: November 7, 2024
SUBJECT: ADOPT A RESOLUTION AUTHORIZING AN AMENDMENT TO THE

PROFESSIONAL SERVICES AGREEMENT WITH JEA &

ASSOCIATES FOR LOBBYIST AND ADVOCACY SERVICES FOR
AN AMOUNT NOT TO EXCEED $59,500.00

RECOMMENDATION
Approve a resolution authorizing the Interim City Manager to execute an amendment to the Professional Services Agreement with JEA & Associates for lobbyist and advocacy services for an amount not to exceed $59,500.00.

BACKGROUND
On September 21, 2023, the City Council approved a professional services agreement (PSA) with JEA & Associates to provide lobbying and advocacy services for the City of Seaside, with a maximum expenditure of $7,000 per month. The current PSA is effective from June 15, 2023, to June 30, 2025, with a budgeted amount of $84,000 for the fiscal year 2023-2024.

As of October 2024, JEA & Associates has continued to provide services and has exceeded the budget by $3,500. They will continue to offer lobbying and advocacy services to the City through the fiscal year 2024-2025.

Staff is requesting an amendment to the PSA to cover the outstanding $3,500 and to approve the $7,000, for continued services through June 30, 2025, for a total contract amount not to exceed $143,500.

FISCAL IMPACT
The remaining amount of $59,500 is budgeted in account 100-1010-1043.

Packet Page 189

Item No. 7.Q. Page 2 of 2

ATTACHMENTS

1. Resolution

2. JEA & Associates Contract Amendment #1
Reviewed for Submission to the City Council by:

________________________________________
Craig Malin, Interim City Manager
Packet Page 190
Meeting Date: 11/07/24
Item #: X.X.

RESOLUTION NO. 24-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEASIDE

ADOPTING A RESOLUTION AUTHORINZING THE INTERIM CITY MANAGER TO

EXECUTE AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT

WITH JEA & ASSOCIATES FOR LOBBYIST AND ADVOCACY SERVICES WHEREAS, On September 21, 2023, the City Council approved a professional services agreement (PSA) with JEA & Associates to provide lobbying and advocacy services for the City of Seaside, with a maximum expenditure of $7,000 per month. ; and
WHEREAS, the current PSA is effective from June 15, 2023, to June 30, 2025, with a budgeted amount of $84,000 for the fiscal year 2023-2024. ; and WHEREAS, as of October 2024, JEA & Associates has continued to provide services and has exceeded the budget by $3,500. ; and
WHEREAS, they will continue to offer lobbying and advocacy services to the City through the fiscal year 2024-2025. ; and
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Seaside does hereby authorize the interim City Manager to sign an amendment to the Professional Services Agreement with JEA & Associates for $59,500, for a total contract amount not to exceed $143,000.

PASSED AND ADOPTED at a Regular meeting of the City Council of the City of Seaside duly held on the 7 day of November 2024, by the following vote:

AYES: COUNCIL MEMBERS
NOES: COUNCIL MEMBERS
ABSENT: COUNCIL MEMBERS
ABSTAIN: COUNCIL MEMBERS
APPROVED:
_______________________________
Ian N. Oglesby, Mayor
ATTEST:
______________________________
Dominique L. Davis, City Clerk
Packet Page 191
-2
APPROVED TO FORM:
______________________________
Sheri L. Damon, City Attorney
Packet Page 192
CONTRACT AMENDMENT #1

PROFESSIONAL SERVICES
City of Seaside

Page 1 ends

Date: November 7, 2024 Change Requested by: _X_ CITY _ _ Consultant Contract Date Project Name
June 15, 2023 LOBBYIST AND ADVOCACY SERVICES
To (Consultant): JEA & Associates, 770 L Street, Suite 1030, Sacramento, CA 95814 You are directed to make the following changes to the Contract Documents or amend the following described work not included in the contract documents for this project.

The purpose of this addendum is to provide additional professional services related to the project named above. The contract terms and conditions shall not be modified except for as stated herein.

MODIFY the following text in Section C. “COMPENSATION”
The AGENCY agrees to pay CONSULTANT monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. This amount shall not exceed $143,500 (One hundred forty three thousand five hundred dollars.) for the total term of the AGREEMENT unless additional payment is approved as provided in this AGREEMENT.

Original Contract
Amount
Previous CCO Total
(Not including this
CCO)
This CCO Total Revised Contract
Amount
$7,000 per month
($84,000)
$0.00 $59,500 $143,500
Original Contract
Time
Original Completion
Date
CCO Days To
Date (Including
This CCO)
Revised Completion
Date
24 months June 30, 2025 0 June 30, 2025
SUBMITTED BY:

Adolfo Gonzalez
Project Manager
Signature Name and Title Date
CiITY APPROVAL BY:

Craig Malin
City Manager
Signature Name and Title Date

CONSULTANT
ACCEPTANCE BY:

John Arriaga
President
Signature Name and Title Date
10/29/24
Packet Page 193

CITY OF SEASIDE

STAFF REPORT
Item No.: 7.R.

TO: City Council
FROM: Craig Malin, Interim City Manager
BY: Sheri Damon, City Attorney
Andreas Baer, Senior Engineer
DATE: November 7, 2024
SUBJECT: ADOPT A RESOLUTION AUTHORIZING AMENDING THE

LANDSCAPE ACCESS AND MAINTENANCE EASEMENT
AGREEMENT WITH SHEA HOMES LP FOR ENCLAVE PHASE 3

RECOMMENDATION
Adopt a resolution authorizing amending a Landscape Access and Maintenance Agreement with Shea Homes LP for Enclave Phase 3.

BACKGROUND
The Enclave Phase 3 residential subdivision is being developed by Shea Homes L.P. and includes 30 residential lots. The Final Map for Phase 3 was approved by the City Council on January 3, 2023, and it was later approved for an amendment on December 7, 2023. The Enclave Phase 3 entrance is by a new private street that intersects Coe Avenue just east of the Sun Bay Apartments. A landscape access and maintenance easement agreement with Shea Homes was approved by City council on March 7th 2024 to install and maintain a 225 foot long 5 feet high redwood slat fence with a row of Ceanothus 'Dark Star' (Dark Star California Lilac) in front of it within the City right of way along the back of the homes on Coe Avenue across from the Enclave Phase 3 entrance.

Shea Homes LP would like to increase the fence and landscaping from 225 feet to 244ft. The additional fence and landscaping improve the south side of Coe Avenue which is visible when exiting the Enclave Phase 3 subdivision. Currently, there is a chain link barbed wire fence along the homes that back Coe Avenue across from the Enclave Phase 3 entrance. The 225 foot long fence does not completely cover the chain link and barbed wire fences across the street. Shea Homes LP would like to install an additional Packet Page 194

Item No. 7.R. Page 2 of 2
19 ft of fence increasing the fence to 244 feet long. All fence material design and landscaping will stay the same as previously approved. The plans for the landscaping and fence are provided in Attachment 3. The additional length of fence will provide additional privacy for the properties that back Coe Avenue across from the Enclave Phase 3 entrance, and will finish the look of the entry area, beautifying it.

Shea Homes LP would like to amend the secured landscape access and maintenance easement agreement from 225 feet to a 244' long and 7.5' wide stretch of City right of way along the south side of Coe Avenue across from the Enclave Phase 3 entrance which would eventually be transferred to the Homeowners Association (HOA). Shea Homes will be installing fencing, landscaping and related irrigation within the City owned property (City right of way). The total amount of the easement area is approximately 1688 square more or less.

Staff is recommending executing the amended Landscape Access and Maintenance Agreement with Shea Homes (Attachment 2) for Enclave Phase 3. The agreement makes Shea Homes (or their HOA) responsible for all costs associated with maintenance, repair(s), new installation(s) of landscaping, fencing, and all water related apertures beyond the water meter, to include backflow(s), PVC, sprinkler(s), water line(s), drip irrigation valves, and valve boxes. In addition, Shea Homes (or their HOA) shall adhere to all City, Water District, and County of Monterey Department of Health standards regarding recycled water use.

FISCAL IMPACT
There is no fiscal impact from providing the Landscape Access and Maintenance Easement Agreement to Shea Homes. They will be constructing the improvements and maintaining them afterwards.

ATTACHMENTS

1. Amended Easement-Landsacping PHase 3

2. Landscape and Fence Design Plan

3. Resolution-Amended Landscape Esement
Reviewed for Submission to the City Council by:

________________________________________
Craig Malin, Interim City Manager
Packet Page 195

4853-6260-2104, v. 1
1 NO FEE DOCUMENT
Government Code §6103

RECORDING REQUESTED BY AND
WHEN RECORDED MAIL TO:

City of Seaside
440 Harcourt Avenue
Seaside, CA 93955
Attn: City Clerk
The Above Space For Recorder’s Use Only

LANDSCAPE ACCESS AND MAINTENANCE AGREEMENT
(Tract No. 1562 Phase 3 The Enclave)
THIS AGREEMENT (“Agreement”) is made and entered into on this ______ day of _________________ 2024, by and between the CITY OF SEASIDE, a California municipal corporation (“City”) and SHEA HOMES LIMITED PARTNERSHIP, a California limited partnership (“Owner”).

1. Owner owns real property in the City of Seaside, County of Monterey, State of California, more specifically described in the legal description in Exhibit A attached hereto and incorporated herein by this reference (“Common Area Property”).

2. Owner is developing the Common Area Property as a portion of that certain residential community commonly known as “The Enclave at Cypress Grove”. Owner will convey the Common Area Property to THE ENCLAVE AT CYPRESS GROVE OWNERS ASSOCIATION, a California nonprofit mutual benefit corporation (“Association”).

3. The burdens and benefits of this Agreement are intended to be covenants that run with the land, binding Owner, and any subsequent party with ownership or control of the Common Area Property (“Responsible Party”). Owner shall be responsible for its obligations under this Agreement, until the date Owner transfers the Common Area Property to the Association, at which time the Association shall assume all rights and obligations of Owner under this Agreement (“Association Transfer Date”). Owner shall have no further rights or obligations under this Agreement for any matters arising after the Association Transfer Date and the Association will be deemed the sole Responsible Party under this Agreement.

4. Owner has or will install landscaping, fencing, and related irrigation improvements within City owned property (collectively, “Landscape Improvements”) described and depicted on Exhibit B attached hereto and incorporated herein (“City Property”). The City and Owner desire that the landscaping, fencing, and related irrigation improvements within the City Property be maintained by the Responsible Party, in the same manner as the Common Area Property.

Notwithstanding the foregoing, the obligation for Owner to maintain the City Property shall not commence until: (i) the Owner has confirmed that the landscaping, fencing, and related irrigation improvements, have been installed within the City Property, (ii) the irrigation meter and controller for the Landscape Improvements is active and in working order and the City and the Owner have jointly conducted an inspection walk of the City Property (collectively, the “Maintenance Commencement Date”).

5. As of the Maintenance Commencement Date, the Responsible Party shall, at its sole cost and expense, be responsible for maintaining the Landscape Improvements in accordance with the Amended and Restated Declaration of Covenants, Conditions and Restrictions The Enclave at Cypress Grove – Monterey Bay recorded in the Official Records of the County Recorder of Monterey County, California on May 4, 2009 as Document No. 2009026628, as amended by the First Amendment to the Amended and Restated Declaration of Covenants, Conditions and Restrictions The Enclave at Cypress Grove – Monterey Bay recorded in the Official Records of the County Recorder of Monterey County, California on May 24, 2021 as Document No. 2021036783 and any further amendments thereto, this Agreement and all federal, state or local laws and regulations.

Packet Page 196
4853-6260-2104, v. 1
2 6. The Responsible Party shall be responsible for all costs associated with the Landscaping Improvements, including but not limited to maintenance, repair(s), replacement, new installation(s) of all water related apertures beyond the water meter, to include backflows, PVC, sprinkler(s), water line(s), drip irrigation, valves and valve boxes. In addition, the Responsible Party shall adhere to all City, Water District and the County of Monterey Department of Health standards regarding recycled water use. Within sixty (60) days of receipt of written request from the City, the Responsible Party shall remove any Landscape Improvements within any portion of the City Property that the City elects to improve with new City improvements, which improvements shall be owned and maintained by the City.

7. Indemnification. The Owner, or upon transfer, the Responsible Party shall indemnify, defend, and hold the City, harmless from any and all claims, damage or expense arising out of the actions or omissions related to the Landscaping Improvements, their maintenance, repair, or replacement.

8. The City hereby grants to Owner, for the benefit of the Responsible Party complete access and a right-of-entry onto the City Property to accomplish its obligations under this Agreement.

9. If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions shall continue in full force without being impaired.

10. This Agreement shall be deemed to be made in, and the rights and liabilities of the parties, and the interpretation and construction of the Agreement governed by and construed in accordance with the laws of the State of California.

Any legal action arising out of this Agreement shall be filed in and adjudicated by a court of competent jurisdiction in the County of Monterey, State of California.

11. This Agreement may be executed in counterparts, each of which when taken together will constitute one fully executed original.

IN WITNESS THEREOF, the parties hereto have affixed their signatures as of the date first written above.

CITY OF SEASIDE,
a Municipal corporation
By:

Name: __________________________
Its: _____________________________

SHEA HOMES LIMITED PARTNERSHIP,
a California limited partnership
By:

Name:

Title:

By:

Name:

Title:

Packet Page 197

4853-6260-2104, v. 1
3 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

State of California )
County of )
On ____________________, before me, ____________________________, a Notary Public, personally appeared _______________________________, who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(is), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

State of California )
County of )
On ____________________, before me, ____________________________, a Notary Public, personally appeared _______________________________, who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ices), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature
Packet Page 198

4853-6260-2104, v. 1
4 EXHIBIT “A”
Legal Description of Common Area Property
Real Property in the City of Seaside, County of Monterey, State of California, described as follows:

AREAS DESIGNATED AS PARCELS 3-S.1, 3-S.2, 3-S.3, 3-S.4, A, B, D, F, AND H AS SHOWN ON THE MAP ENTITLED “TRACT NO. 1562-B – AMENDING FINAL MAP OF PHASE 3 – THE ENCLAVE”, FILED FEBRUARY 14, 2024, IN VOLUME 24 OF CITIES AND TOWNS, AT PAGE 90, OFFICIAL RECORDS OF MONTEREY COUNTY.

Packet Page 199
Coe Ave Landscape Esmt Legal Desc.docx

LEGAL DESCRIPTION OF A

7.5-FOOT-WIDE LANDSCAPE EASEMENT
Certain real property situate in the City of Seaside, County of Monterey, State of California, described as follows:

Being a portion of Coe Avenue, Parcel 4, as shown on the map filed in Volume 26 of Surveys at page 28 in the Records of said County, more particularly described as follows:

A strip of land 7.5 feet wide, lying contiguous to and northerly of (measured at right angles), the following described line:

Beginning at a point on the southerly boundary of said Parcel 4, said point bears easterly 57.86 feet along said southerly boundary from the northwesterly corner of Tract No. 344, as said Tract is shown on the map filed in Volume 6 of Cities and Towns maps at page 154, in the Records of said County; thence from said point of beginning and along said southerly boundary 1) North 87°38'15" West, 244.00 feet to the POINT OF TERMINATION.

Containing a total area of 1,830 square feet, more or less.

Attached hereto is a plat to accompany legal description, and by this reference made a part hereof.

The bearing of North 87°38'15" West along the southerly boundary of said Parcel 4 as shown on the map filed in Volume 26 of Surveys at page 28 in the Records of said County, is the basis of bearings cited in this description.

END OF DESCRIPTION
PREPARED BY:

WHITSON ENGINEERS
_____________________________________ 8/28/2023
RICHARD P. WEBER P.L.S. DATE
L.S. NO. 8002
Job No.: 1057
Packet Page 200
PROJECT No.:

T:\Monterey Projects\1057 - Seaside Resort\SURVEY\LEGAL DESC\Phase 3\Coe Ave Landscape Esmt.dwg Civil Engineering +
Land Surveying
6 Harris Court
Monterey, CA 93940
831.649.5225
whitsonengineers.com
1057

PLAT TO ACCOMPANY DESCRIPTION

SEASIDE, CALIFORNIA
AUGUST 2024

LANDSCAPE EASEMENT

I N E E

S ON W E N
IT H
S
G
R
Packet Page 201
ENCLAVE - PHASE 3

SEASIDE, CA
FEBRUARY 27, 2024

22.025
COE AVE. FENCING
Packet Page 202
Packet Page 203
Meeting Date: 11/07/24
Item #: 8.

RESOLUTION NO. 24-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEASIDE

AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDED LANDSCAPE

ACCESS AND MAINTENANCE EASEMENT AGREEMENT WITH SHEA HOMES LP FOR ENCLAVE PHASE 3
WHEREAS, the City of Seaside is the owner of that right of way (the “Property”) in which Shea Homes LP is requesting an easement across from the Enclave Phase 3 subdivision entrance; and
WHEREAS, the Final Map for the Enclave Phase 3 was approved by the City Council on January 3, 2024, and was later approved to be amended on December 7, 2023; and
WHEREAS, the Amending Final Map for the Enclave Phase 3 was recorded with Monterey County on February 14, 2024; and
WHEREAS, Shea Homes LP would like to improve the south side of Coe Avenue which is visible when exiting the Enclave Phase subdivision; and WHEREAS, on or about March 7, 2024 the City Council approved a Landscape Access and Maintenance Agreement with Shea Homes LP which authorized installation of an approximate 225 feet long and 5 foot high fence across from the Enclave Phase 3 entrance on Coe Avenue; and
WHEREAS, Shea has requested to increase the length of fencing to 244 feet to provide privacy for other properties that back Coe Avenue across from the Enclave Phase 3; and
WHEREAS, the fence would provide privacy and obscure car head light to the properties that back Coe Avenue across from the Enclave Phase 3; and WHEREAS, the fence and landscaping will beautify the area across from the Enclave entrance; and
WHEREAS, Shea Homes LP is seeking to secure to secure a landscape access and maintenance easement for a 244’ long and 7.5’ wide portion of right of way along the south side of Coe Avenue across from the Enclave Phase 3 entrance which would eventually be transferred to the Homeowners Association; and WHEREAS, Shea Homes will be installing fencing, landscaping and related irrigation within the City owned property (City right of way); and Packet Page 204
-2
WHEREAS, staff has reviewed the Landscape Access and Maintenance Agreement (Agreement) with Shea Homes for Enclave Phase 3; and
WHEREAS, the Agreement makes Shea Homes (or their HOA) responsible for all costs associated with maintenance, repair(s), new installation(s) of landscaping, fencing, and all water related apertures beyond the water meter, to include backflow(s), PVC, sprinkler(s), water line(s), drip irrigation valves, and valve boxes; and WHEREAS, the Shea Homes LP (or their HOA) shall adhere to all City, Water District, and County of Monterey Department of Health standards regarding recycled water use under the Agreement.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Seaside does hereby authorizes the City Manager to execute a Amended Landscape Access and Maintenance Agreement with Shea Homes LP for the 244’ long and 7.5’ wide portion of right of way along the south side of Coe Avenue across from the Enclave Phase 3, in substantially the form as attached Exhibit A as finally approved as to form by the City Attorney.

PASSED AND ADOPTED at a Regular meeting of the City Council of the City of Seaside duly held on the 7th day of November, 2024, by the following vote:

AYES: COUNCIL MEMBERS
NOES: COUNCIL MEMBERS
ABSENT: COUNCIL MEMBERS
ABSTAIN: COUNCIL MEMBERS
APPROVED:
_______________________________
Ian N. Oglesby, Mayor
ATTEST:
______________________________
Dominique L. Davis, City Clerk
APPROVED TO FORM:
______________________________
Sheri L. Damon, City Attorney
Packet Page 205

CITY OF SEASIDE

STAFF REPORT
Item No.: 8.A.

TO: City Council
FROM: Craig Malin, Interim City Manager
BY: Andrew Myrick, Economic Development & Community Planning Manager DATE: November 7, 2024
SUBJECT: AN ORDINANCE TO MODIFY TITLE 19 OF THE SEASIDE

MUNICIPAL CODE MODIFYING THE ALLOWABLE NUMBER OF

CANNABIS DISPENSARIES AND MAKING OTHER CHANGES TO

THE OPERATION AND SELECTION OF CANNABIS
DISPENSARIES WITHIN THE CITY OF SEASIDE. THIS ITEM IS

EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY
ACT (CEQA) PURSUANT TO SECTION 15061(B) OF THE CEQA
GUIDELINES. (FIRST READING - ROLL CALL VOTE)

RECOMMENDATION
Conduct the first reading of an ordinance to modify title 19 of the Seaside Municipal Code modifying the allowable number of cannabis dispensaries and making other changes to the operation and selection of cannabis dispensaries within the City of Seaside.

BACKGROUND
Following adoption of Proposition 65 legalizing the "adult" (ie recreational) use of cannabis in November 2016, in September 2017 the Seaside City Council adopted Ordinance 1043, which added Title 19 to its Municipal Code. Title 19 established the application process and operating requirements for cannabis-related businesses. Under Ordinance 1043 a maximum of three dispensaries could be permitted in the City.

Following a review of applications for dispensaries in December 2017, the Council adopted Ordinance 1046 in February 2018, which increased the number of allowed dispensaries from three to six. In March 2018, the Council approved Development/Operating Agreements for six cannabis dispensaries.

Packet Page 206

Item No. 8.A. Page 2 of 3
In April 2021, the Council adopted Ordinance 2002, which increased the allowable number of dispensaries was increased to a total of nine (including six in the West Broadway Urban Village and three elsewhere in the City). However, no additional dispensaries commenced operations following this amendment. Currently, there are six dispensaries with valid Use Permits and Development/Operating Agreements in the City:

Canna Cruz (680 Broadway Avenue)
Halfpipe (840 Broadway Avenue)
Higher Level of Care (310 Amador Avenue)
Rare Earth (575 Broadway Avenue)
The Reef (1904 Fremont Boulevard)
Seaside Green (1717 Fremont Boulevard)
As time passes, the industry continues to evolve and more information regarding the operations and impacts becomes available. At the June 20, 2024 City Council meeting, Council expressed concern that the currently approved number of dispensaries may be too high and requested that staff review the number of dispensaries. On September 19, staff brought draft language for modifications to the Ordinance to the Council for feedback. Council indicated that it was supportive of the Ordinance as proposed, except that the maximum allowable number of dispensaries should be set at three, with the caveat that any dispensary with valid, current approvals from the City could continue to operate so long as they operate in compliance with the terms of their Development/Operating Agreement, Conditional Use Permit, and/or State or local laws.

Staff has made adjustments to the language accordingly. The Ordinance as presented herein contains identical language to what was presented at the September 19, 2024 meeting, with the following exceptions:
1) The maximum number of allowable dispensaries has been changed from four to three. Language indicating that no more than three dispensaries could be located in the West Broadway Urban Village is now redundant and has been eliminated. 2) Language regarding the need for dispensaries to maintain (and make available for inspection) records of background checks for officers and employees has been moved from Section 19.02.020.B to Section 19.02.120.H. The proposed language has not been changed.

The proposed Ordinance Amendment is not subject to the California Environmental Quality Act (CEQA) pursuant to Section 15061(b) of the CEQA Guidelines as the proposed changes only alter the review processes for cannabis dispensaries and there will be no changes to the land use(s) allowed by the Zoning Ordinance at any location within the City.

Packet Page 207

Item No. 8.A. Page 3 of 3

FISCAL IMPACT
This Ordinance is not expected to have any immediate significant impact on the City.

ATTACHMENTS

1. Proposed Ordinance Cannabis Dispensaries City Council 2024-11-07 Reviewed for Submission to the City Council by:

________________________________________
Craig Malin, Interim City Manager
Packet Page 208
ORDINANCE NO. _________
AN ORDINANCE TO MODIFY TITLE 19 OF THE SEASIDE

MUNICIPAL CODE MODIFYING THE ALLOWABLE NUMBER OF

CANNABIS DISPENSARIES AND MAKING OTHER CHANGES TO THE

OPERATION AND SELECTION OF CANNABIS DISPENSARIES WITHIN THE CITY OF SEASIDE. THIS ITEM IS EXEMPT FROM THE CALIFORNIA

ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO SECTION
15061(b) OF THE CEQA GUIDELINES.

WHEREAS, In September 2017, the City Council adopted Ordinance 1043, adding Title 19 to its Municipal Code to establish an application process for cannabis dispensaries and limiting the total allowable number of dispensaries to no more than three; and
WHEREAS, in February 2018 the Council adopted Ordinance 1046, which increased the maximum number of dispensaries allowed to six; and WHEREAS, in April 2021, the Council adopted Ordinance 2002, which increased the number of dispensaries allowed to six within the West Broadway Urban Village and three elsewhere in the City, for a total of nine; and WHEREAS, there are currently six approved dispensaries within the City of Seaside; and
WHEREAS, the City Council desires to reduce the maximum number of allowable dispensaries within the City of Seaside; and
WHEREAS, on September 19, 2024, the City Council reviewed the language of the proposed Ordinance and provided feedback to staff to reduce the maximum number of allowed dispensaries to no more than three, excepting that dispensaries that have already been approved may continue to operate so long as they remain in compliance with all applicable requirements; and WHEREAS, this Ordinance would also make other minor changes regarding the operation and selection of cannabis dispensaries; and WHEREAS, staff has modified the originally presented language to reflect the feedback of the Council; and
WHEREAS, this Ordinance is not subject to the California Environmental Quality Act (CEQA) pursuant to Section 15061(b) of the CEQA Guidelines as the proposed changes only alter the review processes for cannabis dispensaries and Packet Page 209
there will be no changes to the land use(s) allowed by the Zoning Ordinance at any location within the City.

NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF SEASIDE:

SECTION 1. The City Council hereby finds and determines the foregoing recitals, which are incorporated herein by reference, are true and correct.

SECTION 2. Title 19 is hereby amended to reflect the changes identified in the attached Exhibit “A.”
SECTION 3. If any provision, section, paragraph, sentence, clause or phrase of this Ordinance, or any part thereof, or the application thereof to any person or circumstance is for any reason held to be invalid or unconstitutional by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance, or any part thereof, or its application to other persons or circumstances. The City Council hereby declares that it would have passed and adopted each provision, section, paragraph, subparagraph, sentence, clause or phrase thereof, irrespective of the fact that any one or more sections, paragraphs, subparagraphs, sentences, clauses or phrases, or the application thereof to any person or circumstance, be declared invalid or unconstitutional.

SECTION 4. This Ordinance shall become effective thirty days following adoption.

INTRODUCED at a regular meeting of the City Council of the City of Seaside, State of California, held on the 7th day of November 2024.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Seaside, State of California, held on the __th day of _______ 2024 by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

APPROVED:

Packet Page 210
Ian N. Oglesby, Mayor
ATTEST:

Dominique L. Davis, City Clerk
APPROVED AS TO FORM:

Sheri L. Damon,
City Attorney
Attach: Exhibit “A” – Proposed Amendment
Packet Page 211
Exhibit “A”
Chapter 19.02

CANNABIS DISPENSARIES AND OPERATING STANDARDS
Sections:

19.02.010 Cannabis dispensaries.

19.02.020 Eligibility requirement.

19.02.030 Operation plan.

19.02.040 Dispensing.

19.02.050 Members and employees of medical dispensaries.

19.02.060 Adult dispensaries.

19.02.070 Security.

19.02.080 Signage.

19.02.090 Delivery.

19.02.100 Neighborhood compatibility.

19.02.110 Consumption of cannabis, tobacco, or alcohol.

19.02.120 Regulatory fees, seller’s permit.

19.02.010 Cannabis dispensaries.

A. The city manager shall issueAll cannabis dispensaries shall obtain a valid conditional use permits for from the City of Seaside prior to operation of adult or medical cannabis operations in such numbers as authorized by the city council. In addition, each cannabis dispensary shall enter into a development/operating agreement with the City of Seaside prior to the commencement of operations. The total number of conditional use permits shall not exceed six valid dispensaries of each type within the West Broadway Urban Village and a total of three dispensaries of each type City-wide not located in the West Broadway Urban Village.

B. Whenever possible, adult and medical cannabis dispensaries shall be located paired with and operated adjacent to a dispensary of the other type. An adult dispensary shall be collocated with a medical dispensary when possible.

C. No cannabis dispensary of any type shall be located within six hundred feet of any public or private school providing instruction in any grade kindergarten through 12, but not including any home schooling, and shall be located in a commercial or industrial zone as approved in SMC Title 17.

D. Dispensaries not located in the West Broadway Urban Village, as defined by the West Broadway Urban Village Specific Plan, Specific Plan shall not be located within 700 feet of another dispensary located outside the West Broadway Urban Village Specific Plan unless adjacent to a collocated dispensary of the opposite type as set forth in subsection B of this section. Those located in the West Broadway Urban Village Specific Plan shall not be located within 400 hundred feet of another dispensary located within the West Broadway Urban Village Specific Plan unless adjacent to a collocated dispensary of the opposite type as set forth in subsection B of this section.

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E. No cannabis dispensary use permit of any type shall be allowed on more than one assessor’s parcel number (APN), unless such APN is directly adjacent to the primary APN. APN’s separated by public streets shall require a separate conditional use permit.

F. The total number of development/operating agreements within the City of Seaside shall not exceed three valid dispensaries of each type. Notwithstanding the above, any business already in possession of a valid development/operating agreement may continue to operate in accordance with the terms of that agreement, the terms of any existing conditional use permit, California law, and the Seaside Municipal Code.

19.02.020 Eligibility requirement.

A. No person shall own any interest or maintain any position, including employee, with a dispensary other than that of a member convicted of any of the following crimes within the time limit specified:

1. Homicide, at any point in the past.

2. Any serious felony listed in Penal Code Section 1192.7(c) or 667.5(c) within the past ten years.

3. Penal Code Sections 243 through 247, except for 243(a), which essentially include various forms of assault and battery within the past ten years.

4. Health and Safety Code violations of Section 11357(d) or (e), or 11361, or Article 1, 3, 5, 6 or 7 of Chapter 6 of Division 10 relating to certain possession of concentrated cannabis or sale on school grounds within the past ten years.

5. Health and Safety Code violation of Sections 11358, 11359, and 11360 relating to illegal cultivation, importation, or sale of marijuana plants within the past three years.

B. Such other information deemed necessary including background investigation and a Live Scan background check of the applicant, for the city manager to determine compliance with the city’s municipal code.

C. All applicants shall pay a dispensary permit application fee, a permit fee, and all required permit and inspection fees that may be required as part of the application process, as specified by Rresolution and/or in the city’s mMaster fFee sSchedule.

D. Each applicant for a dispensary permit application shall submit notarized, written authorization from the property owner(s) that a commercial cannabis business may be operated at the proposed site, and clearance from the city planning department showing that the location proposed is legally authorized in the zoning ordinance..

E. The name and address of managers or responsible agents of the commercial cannabis business shall be supplied, which shall be updated not less frequently than annually or upon any change of manager or responsible agent at any time.

19.02.030 Operation plan.

A. All applicants must provide a plan of operations that will describe how the dispensary will operate consistent with state law and the provisions of this chapter including but not Packet Page 213
limited to implementation of controls to ensure medical or adult cannabis will be dispensed only to qualified adults, and qualified patients and primary caregivers as appropriate. Dispensaries shall comply with Health and Safety Code Sections 11362.7 et seq. and any other state laws that may be adopted concerning medical or adult cannabis, California’s Medical Marijuana Regulation and Safety Act, the Adult Use of Marijuana Act, the Attorney General’s Guidelines for the Security and Non-Diversion of Marijuana Grown for Medical Use, and any other applicable city laws or regulations, and shall pay all applicable state or local taxes. Dispensaries shall also comply with the operating standards set forth in this section. Operation Plans are unique to the operator of the dispensary and are therefore not transferable, except as otherwise set forth in this chapter.

B. Medical dispensaries may consist only of members. Medical dispensaries may only obtain medical cannabis from, and supply medical cannabis to, their members.

C. No person other than a member may cultivate medical cannabis on behalf of a dispensary.

D. The scale of cultivation by or on behalf of a medical dispensary shall be proportional to its member load as defined by the state of California.

E. Medical cannabis dispensaries may not admit any person as a member without first verifying his or her status as a qualified patient or primary caregiver as defined by state law, and shall immediately cancel the membership of any person who diverts medical cannabis for nonmedical use or in any manner not permitted by this chapter or state law.

F. Physicians’ recommendations shall be verified by the medical dispensary prior to granting membership and at least every twelve months thereafter, and a physical or digital record shall be kept of such verification. No medical cannabis may be dispensed except to a member and pursuant to a recommendation that is no more than twelve months old, unless the recommendation expressly states that it has a longer term or does not expire.

G. Nondiversion. Medical dispensaries shall take all practicable steps necessary to prevent and deter diversion of medical cannabis to nonmembers. Dispensaries must limit access to medical cannabis, medical cannabis products and edibles to authorized personnel only, and must maintain an inventory management system that accounts for all medical cannabis, medical cannabis products and edibles.

H. Adult dispensaries must comply with all aspects of the Adult Use of Marijuana Act, and must receive a license from the state prior to start of operations, and shall maintain said license throughout operations.

19.02.040 Dispensing.

A. A medical dispensary may not dispense to any person who is not a member, and may not dispense to anyone without first verifying membership.

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B. A medical dispensary may not provide more medical cannabis to an individual than is necessary for that person’s personal medical use and pursuant to any physician’s directive.

C. A medical dispensary may not distribute free samples for promotional purposes outside of the dispensary premises.

D. No medical dispensary shall dispense medical marijuana from more than one location in the city of Seaside.

E. No owner of a medical dispensary in the city shall open a second dispensary in the city; except that medical dispensaries and collocated or adjacent adult dispensaries may have the same ownership.

19.02.050 Members and employees of medical dispensaries.

A. All employees and volunteers of medical dispensaries must be at least eighteen years of age and qualified to be in the facility.

B. Medical dispensaries may not admit any person under eighteen years of age to membership without written authorization of a parent or legal guardian. Any member under eighteen years of age shall be accompanied by a parent or legal guardian at all times that such person is at the dispensary. This requirement may not be transferred to any other adult orally or in writing.

C. All owners and operators of a medical dispensary must hold a valid and current use permit and cannabis development/operating agreement from the city of Seaside as required by provisions of this chapter.

19.02.060 Adult dispensaries.

All adult dispensary facilities shall comply with all state and local laws and regulations, including SMC Title 17 and this title.

A. No adult dispensary may dispense to any person not twenty-one years of age or older.

B. No adult dispensary may distribute free samples for promotional purposes outside of the interior of the dispensary premises.

C. No adult dispensary shall dispense cannabis from more than one location in the city of Seaside, except that, subject to state requirements, it may have a collocated or adjacent medical and adult location as set forth in SMC 19.02.010.

D. No owner of any adult dispensary in the city shall own or possess any ownership interest in a second adult dispensary in the city, except the owner of an adult dispensary may also own or possess an ownership interest in a collocated or adjacent medical dispensary as set forth in SMC 19.02.010.

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E. All adult dispensaries shall hold a valid and current use permit and cannabis development/operating agreement from the city of Seaside as required by provisions of this chapter.

19.02.070 Security.

A security plan, as a separate document, outlining the proposed security arrangements to deter and prevent unauthorized entrance into areas containing medical or adult cannabis or medical or adult cannabis products, and theft of medical or adult cannabis or medical or adult cannabis products at the dispensary, in accordance with minimum security measures required by state law and the requirements herein, shall be created by the applicant and approved by the city prior to commencement of any operations at any dispensary. The security plan shall be reviewed and approved by the police department and the office of the city manager City and shall be exempt from disclosure as a public record pursuant to Government Code Section 6255(a).

A. Dispensaries shall provide adequate security and lighting on site to ensure the safety of persons and protection of the premises from theft and other crimes at all times.

Exterior lighting shall be of sufficient intensity to illuminate all areas of the parking lot or adjacent areas, if any. Such lighting shall comply with the provisions of SMC 17.30.070.

B. Dispensaries must maintain adequate security guards and surveillance camera coverage of their entire grounds to an extent sufficient to ensure the safety of persons and deter crime. Surveillance cameras must be maintained in good condition, and use a format approved by the city manager or his/her designeeCity, which results in adequate quality, color rendition and resolution to allow the ready identification of any individual on the premises. The surveillance cameras shall be operated twenty-four hours per day, seven days per week whether the facility is open or not. The areas to be covered by the security cameras include, but are not limited to, dispensing areas, storage areas, cultivation areas, all doors, parking lots, anyplace where new product is delivered and any other area determined by the city manager or his/her designeeCity to be appropriate.

Surveillance footage must be retained for a period of ninety days and made available to the Seaside police department at any time promptly upon request without the necessity of a warrant or subpoena.

C. Dispensaries must be equipped with an alarm system that is operated and monitored by a security company licensed by and in good standing with the California Department of Consumer Affairs. Alarms shall be maintained and in good working condition at all times and able to be manually triggered by employees.

D. In order to prevent unauthorized entry during nonbusiness hours, a dispensary shall either secure all points of entry with bars, retractable, folding or sliding metal gates, or metal roll-up or accordion doors, none of which may be visible from the exterior, or provide at least one security guard at all times during those hours.

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E. Any security guards employed by dispensaries shall be licensed and possess a valid Department of Consumer Affairs “Security Guard Card” at all times. Security personnel may shall not be armed while on duty.

F. All medical or adult cannabis, medical or adult cannabis products, and edibles, except for small amounts used for display purposes and samples for immediate sale, shall be securely stored in a locked area at all times, and all access to such areas shall be locked and under the control of staff at all times.

G. Dispensaries shall make transactions with payment methods other than cash when feasible. All cash received, except that needed for retail customer transactions, shall be kept in a secure receptacle such as a drop safe or similar type of safe.

H. Dispensaries shall notify the Seaside police department and any licensing authority within twenty-four hours after discovering any of the following:

1. Significant discrepancies identified during inventory;

2. Diversion, theft, loss, or any criminal activity involving the dispensary or any agent or employee of the dispensary;

3. The loss or unauthorized alteration of records related to medical or adult cannabis, registered qualifying patients, primary caregivers, or dispensary employees or agents; or

4. Any other breach of security.

19.02.080 Signage.

Signs shall be posted at dispensaries as set forth following:

A. Signs shall be posted as appropriate at the entrance to any dispensary that includes the following language. The required text shall be of sufficient size to be easily read from a distance of five feet and illuminated at night.

FOR MEDICAL:

This Dispensary only provides Medical Cannabis to its members 18 years or older who must have a legally recognized California Medical Cannabis Identification Card or a verifiable, written recommendation from a physician for Medical Cannabis.

FOR ADULT:

This Dispensary only provides Cannabis to adults 21 years age or older who qualify under the Adult Use of Marijuana Act and applicable state law. No person under the age of 21 may enter or loiter within 50 feet of this facility. Providing cannabis products to those under 21 is illegal and shall be prosecuted to the fullest extent of the law.

B. A sign shall be posted in a conspicuous location inside the dispensary advising:

FOR MEDICAL:

This Dispensary is registered in accordance with the laws of the City of Seaside. The sale of marijuana and the diversion of marijuana for non-medical purposes are violations of Packet Page 217
State law. The use of marijuana may impair a person’s ability to drive a motor vehicle or operate heavy machinery.

FOR ADULT:

This Dispensary is registered in accordance with the laws of the City of Seaside. The sale of marijuana and the diversion of marijuana to persons under the age of 21 are violations of State law. The use of marijuana may impair a person’s ability to drive a motor vehicle or operate heavy machinery.

C. No cannabis products or graphics describing cannabis shall be visible from the exterior of the property.

D. Signage for a dispensary shall comply with Chapter 17.40 SMC.

19.02.090 Delivery.

If the dispensary operations are proposed to include delivery, all employees of a dispensary delivering medical or adult cannabis or medical or adult cannabis products shall carry a copy of the documentation listed below when making deliveries. This information shall be provided upon request to law enforcement officers and to employees of state and local agencies enforcing this chapter or other local laws and regulations.

A. A copy of the dispensary’s current permits, licenses, and entitlements authorizing them to provide delivery services, including permission to delivery in jurisdictions other than the city if that is the intent of the delivery;
B. The employee’s government-issued identification;
C. A copy of the delivery request; and
D. Chain of custody records for all goods being delivered.

19.02.100 Neighborhood compatibility.

A. Dispensaries shall be operated in a manner that ensures neighborhood compatibility, and the owner of such facility shall take all steps necessary to ensure that customers, vendors, or others visiting the facility do not create neighborhood disturbances or nuisances.

B. Dispensaries shall provide the police department and all residents and property owners within one hundred feet with the current name, phone number, secondary phone number and e-mail address of an on-site responsible staff person to whom notice of any operating problems associated with the establishment may be reported. This information shall be updated as necessary to keep it current. Dispensaries shall encourage neighbors to call this person to try to solve any operating problems. Such calls may be anonymous and need not include an identity of the caller or number.

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C. All dispensaries shall have an on-site manager responsible for overall operation at all times they are open, and shall provide the police department with contact information for all such persons, including telephone number, street address and e-mail address.

Dispensaries shall also provide the police department with the current name and phone numbers of at least one twenty-four-hour on-call manager. This information shall be updated as necessary to keep it current.

D. Dispensaries shall take all reasonable steps to discourage and correct objectionable conditions that constitute a public or private nuisance in parking areas, sidewalks, alleys and areas surrounding the premises and adjacent properties. Such conditions include, but are not limited to: smoking; creating a noise disturbance; drinking; loitering; littering; urinating or defecating, and production of graffiti.

E. Dispensary will be of an architectural and visual quality and character which harmonizes with, and enhances, the surrounding area, and the design will avoid unduly large or obtrusive signs, unlandscaped parking areas, unduly bright or garish lighting, or design features which encourage loitering as determined by the zoning administrator.

F. Dispensaries will ensure that adequate litter receptacles will be provided and maintained where appropriate.

G. Where the dispensary or delivery-only dispensary is in proximity to residential uses, it will be limited in hours of operation, and designed and operated so as to avoid disruption of residents’ sleep.

H. No cannabis or cannabis odors shall be detectable by sight or smell outside of a permitted facility.

I. Dispensaries shall ensure all graffiti is removed from property and parking lots under their control within twenty-four hours of its appearance.

J. Dispensaries shall operate only between the hours of nine a.m. and ten p.m.

19.02.110 Consumption of cannabis, tobacco, or alcohol.

A. Smoking of cannabis is prohibited at dispensaries, including areas in and around the facility, except as noted herein.

B. Sale, smoking, or consumption of tobacco products is prohibited at dispensaries.

C. Sale, possession, or consumption of alcoholic beverages at dispensaries is prohibited, and dispensaries shall prohibit any person in possession of an alcoholic beverage from entering or remaining on the premises.

D. This section does not prohibit the testing of medical or adult cannabis products by staff of a dispensary or the use of tinctures or topical medical cannabis products that do not have intoxicating effects.

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19.02.120 Regulatory fees, seller’s permit.

In addition to any other required conditions and mitigation measures approved by the city or state, all of the following conditions shall apply to the operation of all permits for a medical or adult cannabis dispensary:

A. The cannabis dispensary shall allow access to dispensary facilities and records if requested by the city, its officers, or agents, and shall pay for an annual inspection and submit to other inspections from the city or its officers to verify compliance with all relevant rules, regulations, and conditions.

B. The applicant, owner, and all permittees agree to submit to, and pay for, inspections of the operations and relevant records or documents necessary to determine compliance with this chapter from any enforcement officer of the city or their designee.

C. Any person operating a medical or adult cannabis dispensary shall obtain a valid and fully executed commercial medical or adult cannabis permit pursuant to this chapter of the Seaside Municipal Code prior to commencing operations, and must maintain such permit in good standing at all times in order to continue operations.

D. Upon implementation of state regulations pursuant to California Business and Professions Code Section 19320, a valid license from the state shall be required to operate any commercial medical cannabis activity.

E. The owner shall post or cause to be posted on site a copy of the use permit, the cannabis development/operating agreement, and all required city, county and state permits and licenses required to operate the dispensary. Such posting shall be in a central location, visible to the patrons, at the operating site, and in all vehicles that deliver or transport marijuana.

F. The owner shall be responsible for ensuring that all commercial medical cannabis activities at the site operate in good standing with all permits and licenses required by the Seaside Municipal Code and state law. Failure to take appropriate action to evict or otherwise remove permittees and persons conducting commercial medical cannabis activities at the site who do not maintain permits or licenses in good standing with the city or state shall be grounds for the suspension or revocation of the required development/operating agreement, and may constitute grounds for cancellation of the required development/operating agreement pursuant to Chapter 17.8019.10.010 of the Seaside Municipal CodeSMC and/or revocation of the required conditional use permit pursuant to Chapter 17.80 of the Seaside Municipal Code.

G. Dispensaries shall comply with all physical accessibility requirements of the Americans with Disabilities Act.

H. Businesses shall perform a Live Scan background check on all officers and employees to ensure that no violations of Section 19.02.020.A are occurring. These Packet Page 220
records shall be maintained by the business and are subject to review and/or audit by the City of Seaside to verify compliance with this Section.

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Chapter 19.06

PUBLIC HEARING
Sections:

19.06.010 Public hearing.

Applications for dispensaries development/operating agreements shall be subject to a noticed public hearing before the City Council regarding the application in the same manner as provided in SMC 17.78.020. The city manager or designee shall be the investigating official referred to in SMC 17.78.020 to whom the application shall be referred. pursuant to the procedures outlined in Chapter 17.78 of the Seaside Municipal Code. In recommending the granting or denying of such permit and in granting or denying the same, the city manager shall give particular consideration to the capacity, capitalization, and complaint history of the applicant and any other factors that in the city manager’s discretion he/she deems necessary to maintain the peace, order and welfare of the public.

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Chapter 19.07

RANKING AND ALLOCATION PROCEDURE AND CRITERIA
Sections:

19.07.010 Ranking and allocation procedure and criteria.

In the event that multiple applications are submitted for any cannabis activity that is restricted in number, the city manager or designee shall use the following criteria for recommending to the city council which applicant shall receive approval to operate:

A. Businesses seeking a license to operate a dispensary or cultivation operation must submit the following for evaluation:

1. Business Plan. Applicants shall submit a business plan to the city that outlines an operational and financial plan. The business plan should include the names and resumes of key staff, operations plan, financial plan, sales projections and market study.

Applicants are encouraged to provide a specific, written plan for how their operation will benefit the community.

2. Security Plan. All applicants shall submit a security plan outlining how the business expects to address security issues at their location.

3. Community Benefit Plan. The applicant shall submit a community benefit plan demonstrating steps to be taken by the business to ensure that the business represents a positive force in the community. These steps shall be in addition to required measures (such as the payment of taxes), and shall represent actions which will directly benefit the community by providing funds, sponsoring programs/non-profits, guaranteeing a living wage, prioritizing the hiring of Seaside residents, and/or other measures which would have a direct, positive impact on the City’s residents.

34. Property Owner Approval. Applicants shall submit proof of approval of the owner of the real property together with a use permit indicating the use is appropriate at this property, and a cannabis development/operating agreement applicable where the proposed dispensary will be located if approved. Applicants are not required to have a signed lease, but a letter from the property owner indicating that:
a. The property owner is aware of and approves the use being proposed. b. The property owner will lease the property to the cannabis business owner for the related use upon approval of application.
c. The property owner understands that conditional use permits for cannabis activities may be revoked if the conditions attached to the permit are violated; additionally, a required development/operating agreement that sets forth conditions of operation does not run with the land and can be required to be renewed annually.

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45. Live Scan. All principal employees of any cannabis related use must submit fingerprints for a background investigation through Live Scan and submit the results with their application.

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Chapter 19.08

SELECTION CRITERIA
Sections:

19.08.010 Selection criteria.

A. General Eligibility Review. In the event that an applicant is unable to meet the following minimum eligibility criteria, their application shall be denied. Applicants will be evaluated on the following:

1. Live Scan Fingerprint Results. Applicant must not have any criminal convictions that would result in ineligibility as defined in SMC 19.02.020.

2. Application must be complete to be evaluated. Incomplete applications will be denied but may be resubmitted. New application fees must be paid for resubmittal.

3. Proposed location of business and proof of property owner’s approval of use must be supplied.

4. Applicant must agree to enter into a cannabis development/operating agreement with the city which is subject to annual review and approval which shall be discretionary with the city.

B.Application Evaluation. The city shall adopt by Resolution criteria for the evaluation of applications. The criteria may include but not limited to, business location, business plan, local enterprise, community benefit, neighborhood compatibility, security plan and safety plan. Only those applications scoring above the standards set by resolution will be allowed to proceed with the use permit and development/operating agreement.

D. Use Permit. Only Applicants who score above the points required by resolution will be allowed to proceed with a conditional use permit and development/operating agreement.

CE. State cannabis licenses and local cannabis development/operating agreements are annual in nature and may be revoked at any time for cause, subject to the appeals process outlined in Chapter 19.10 SMC for failure to comply with all state laws and requirements and local ordinances and requirements, or for failure to comply with conditions in the development/operating agreement. Cannabis development/operating agreements may automatically renew as long as the business has complied with all state and local ordinances and with conditions of approval, including the timely payment of all fees and taxes, in the sole discretion of the city.

FD. Transfer of Use Permits and Development/Operating Agreements. Use Permits and Development/Operating Agreements for cannabis businesses activities do not automatically transfer. Prior to the sale or transfer of a majority or managing share of a cannabis business with a valid development/operating agreement, the owners of the new Packet Page 225
business, New owners of existing operations will be required toshall apply to the City for transfer of such development/operating agreement. The City Council shall have the authority to approve or deny any transfer. and otherwise meet the requirements set forth in Section 19.02, including but not limited to, business operations plan, contact information, community benefits and security plan. The City Council may review such transfer applications in its discretion.

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CITY OF SEASIDE

STAFF REPORT
Item No.: 8.B.

TO: City Council
FROM: Craig Malin, Interim City Manager
BY: Nick Borges, Police Chief
DATE: November 7, 2024
SUBJECT: AN ORDINANCE AMENDING SEASIDE MUNICIPAL CODE
CHAPTER 6.04 AND ADDING NEW SECTIONS 6.04.025,

6.04.155, 6.04.156, 6.04.157 AND 6.04.158 REQUIRING SPAY

AND NEUTERING, CERTIFICATIONS FOR UNALTERED

ANIMALS, BREEDING PERMITS AND VIOLATIONS (FIRST

READING - ROLL CALL VOTE)

RECOMMENDATION
Conduct the first reading of an ordinance amending seaside municipal code chapter

6.04 and adding new sections 6.04.025, 6.04.155, 6.04.156, 6.04.157 and 6.04.158 requiring spay and neutering, certification for unaltered animals, breeding permits and violations.

BACKGROUND
Every year, hundreds of animals enter the two shelters in Monterey County. Sadly, more animals are euthanized every year than are adopted. 70% of cats that enter Monterey County shelters are euthanized each year. A female cat can get pregnant at four months of age and give birth to four litters of kittens per year. An average litter of kittens produces about five kittens. One cat can give birth to nearly 2,265 kittens in her lifespan. A female cat and her offspring can be responsible for over 57,000 kittens being born from just one un-spayed female cat.

There are similar numbers related to dogs as well. One female & one male dog can create sixteen puppies during the first year and in just six years' time, she and her offspring can be responsible for 67,000 puppies being born. Spaying and neutering has been proven to reduce the number of animals living on the streets. It also significantly reduces hundreds of cats & dogs being euthanized in Monterey County shelters every Packet Page 227

Item No. 8.B. Page 2 of 2
year. Many people struggle with paying for pet medical care and costs associated with spay/neutering at a veterinarian can be expensive ($300 to over $1,500 per pet).

Many people who illegally breed cats/dogs know they can just bring unsold liters to the SPCA and the Police Department legally inherits the costs (near $245 per animal).

Animal overpopulation in our city has many effects. We have encountered many acts by cat/dog owners that are inhumane as a result. Spaying and neutering helps reduce the burden on our city by controlling the number of strays and unwanted animals in the community. Irresponsible or accidental breeding contributes to dog attacks, dog bites, excessive barking calls, properties with unsanitary conditions due to animals and stray dogs roaming the streets looking for a mate. Seaside spends thousands of dollars every year on providing care for unwanted, abandoned and neglected animals. Having a spay/neuter requirement in our municipal code allows checks and balances and an avenue to investigate and enforce the growing challenge of breeding cats and dogs.

FISCAL IMPACT
No fiscal impact.

ATTACHMENTS

1. Draft Ordinance Spay and Neuter
Reviewed for Submission to the City Council by:

________________________________________
Craig Malin, Interim City Manager
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DRAFT 10-8-2024 SD-rev 1
1 ORDINANCE NO. XXXX

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEASIDE AMENDING SEASIDE MUNICIPAL CODE CHAPTER 6.04 AND ADDING NEW SECTIONS 6.04.025, 6.04.155, 6.04.156, 6.04.157 AND 6.04.158

REQUIRING SPAY AND NEUTERING, CERTIFICATIONS FOR UNALTERED

ANIMALS, BREEDING PERMITS AND VIOLATIONS
WHEREAS, within the City of Seaside there is an increasing number of not spayed and neutered feral cats; and
WHEREAS, within the City of Seaside there are an increasing number of both cats, kittens, dogs and puppies which are surrendered to the SPCA; and WHEREAS, the SPCA has reported numerous puppies being found abandoned on vacant lots adjacent to Chili’s and turned into SPCA; and WHEREAS, SPCA has substantially increased its fees to accept such animals found or abandoned within the Seaside jurisdictional limits. The the 2024 SPCA charge is $245 per animal found within the City of Seaside and additionally, charges $50 per animal to any private citizen of Seaside who surrenders an animal to the SPCA; and WHEREAS, the average monthly billing from SPCA for surrendered animals exceeds $10,000 and these fees are expected to increase in 2025; and WHEREAS, Animal Control has had multiple interactions with Seaside residents that have intentionally bred cats or dogs with the intent to distribute offspring; WHEREAS, the City of Seaside has funded low-cost vaccination and spay and neuter clinics to address the unspayed and neutered animal populations; and WHEREAS, the City of Seaside has an aggressive and proactive trap and release program to limit the unfettered breeding and increase of the feral cat population; and WHEREAS, a review of other cities that have a spay and neuter ordinance indicate there is a reduction of unwanted and surrendered animals.

NOW, THEREFORE THE CITY COUNCIL OF THE CITY OF SEASIDE
ORDAINED AS FOLLOWS:

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DRAFT 10-8-2024 SD-rev 1
2 SECTION 1: REVISIONS TO TITLE 6 CHAPTER 6.04
Add Section 6.04.025 Dogs – Spay and/or Neuter Required.

6.04.025 Dogs – Spay and/or Neuter Required. Every person owning, having charge, care, control or custody over any dog over six months of age shall have it spayed or neutered unless such person holds an unaltered animal certification for the animal issued pursuant to Section 6.04.155.

Add Section 6.04.155 Animals – Mandatory Spay and/or Neuter

6.04.155 Animals - Mandatory spay/ neutering
A. No person shall keep a dog over the age of six months or cat over the age of five months which has not been spayed or neutered unless such person holds an unaltered animal certification for the animal issued pursuant to Section 6.04.156.

B. Any person intentionally providing care or sustenance for a dog or cat shall be deemed the owner of such dog and shall comply with this section.

C. The following animals are exempt from the provisions of this section:

1. Dogs documented as having been appropriately trained and actually being used by public law enforcement agencies for law enforcement purposes, or dogs designated as breeding stock for law enforcement purposes by an appropriate agency or organization approved by the director of animal control after consultation with knowledgeable professionals;

2. Dogs or cats certified by a licensed veterinarian as having a health reason for not being spayed/neutered; or

3. Dogs or cat which are owned and in the custody and control of persons who do not reside in the City of Seaside, but who are temporarily visiting the City of Seaside or traveling through the City of Seaside.

ADD SECTION 6.04.156 Animals – Unaltered Animal Certification

6.04.156 Animals- Unaltered Animal Certification
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DRAFT 10-8-2024 SD-rev 1
3 The director of animal control shall establish and administer a certification program to allow for unaltered animals over the age of six months when the director of animal control determines that the following conditions have been met:

1. The animal is examined annually by a licensed veterinarian and is following the preventative health care program recommended by the veterinarian;

2. The owner has not had more than two violations of Chapter 6.04 of this code within the preceding twenty-four months;

3. The animal is properly housed and cared for as follows:
a. The animal is provided sufficient quantity of good and wholesome food and water;
b. The animal is provided shelter that will allow the animal to stand up, turn around, and lie down without lying in his/her feces; c. The area where the animal is kept is properly cleaned and disinfected;
d. The animal must be fully contained on the owner’s property and be provided appropriate exercise;
e. The animal owner otherwise complies with any applicable state or local law concerning the care and housing of animals;

4. The owner of an unaltered female dog furnishes the director of animal control with a signed statement agreeing to the following conditions:
a. The female unaltered animal will have no litter per year, unless the owner also obtains and maintains a permit for breeding the animal ADD SECTION 6.04.157 Animals – Breeding Permit
Section 6.04.157. Animals - Breeding permit
A. No person shall cause or allow any dog or cat owned, harbored, or kept within the jurisdiction of the city to breed with the intent to sell, gift, or transfer the offspring for money without first obtaining a breeder permit, in addition to an unaltered certification pursuant to Chapter 6.04 of this code. A breeder permit is Packet Page 231
DRAFT 10-8-2024 SD-rev 1
4 written authorization, issued by city’s director of animal control or authorized designee, giving permission to breed a dog or cat. The breeder permit shall be valid for one year from the date of issuance and may be renewed annually prior to the expiration date. Each applicant for a breeder permit shall pay an annual fee as prescribed by the city council and set forth in the fee schedule. Under no circumstances shall a breeder permit be issued to a person who has been convicted of animal cruelty or neglect.

B. The director of animal control shall establish procedures for and administer a breeder permit program to allow the responsible breeding of unaltered dogs and cats, including limitations on the total numbers of breeding permits to be issued within the City of Seaside. In addition to the procedures set forth by the director of animal control,

1. Any breeder permit holder who advertises to the public the availability of any dog or cat for sale, adoption, or transfer, whether for compensation or otherwise, must prominently display the breeder permit number in any such advertisement.

Further, the breeder permit holder must provide the permit number to any person who purchases, adopts, or receives any animal from the permit holder and include the permit number on any receipt of sale or transfer document.

2. Breeder permits will not be issued for animals under twelve months of age or over seven years of age.

3. Any breeder permit holder selling or otherwise transferring a dog or cat, whether for compensation or otherwise, shall maintain records for a period of three years containing the name, address, and telephone number of the animal’s new owner on a form approved by the director of animal control.

4. Any breeder permit holder which sells or otherwise transfers a dog or cat, whether for compensation or otherwise, shall provide to the new animal owner written information regarding the license and permit requirements of the city; and all puppies must be microchipped or have some other form of identification acceptable to the director of animal control and shall be licensed by city.

ADD SECTION 6.04.158 – VIOLATIONS OF SECTIONS 6.04.155-6.04.157 Section 6.04.158 - VIOLATIONS OF SECTIONS 6.04.155-6.04.157 Any dog owner in violation of this chapter is subject to the following penalties:

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DRAFT 10-8-2024 SD-rev 1
5 1. First-time violators will receive a correction notice detailing the particular violations. Violators will have thirty days from the date when the owner was first notified of the violation to correct the violations.

2. Second and subsequent violations of this chapter will be punished in accordance with Chapter 6.04.200
SECTION 2. REPEAL & SEVERABILITY
The City Council declares that, should any provision, section, paragraph, sentence, or word of this ordinance be rendered or declared invalid by any final court action in a court of competent jurisdiction or by reason of any preemptive legislation, the remaining provisions, sections, paragraphs, sentences, or words of this ordinance are hereby adopted shall remain in full force and effect.

SECTION 3. EFFECT
This ordinance takes effect 30 days following the date of its passage.

INTRODUCED at a regular meeting of the City Council of the City of Seaside held on the ___th day of November, 2024 and passed to print.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Seaside duly held on the ____ day of ______ 2024 by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

Attest:
_____________________
Ian N. Oglesby, Mayor
__________________________
Lesley Milton, City Clerk
Packet Page 233

CITY OF SEASIDE

STAFF REPORT
Item No.: 9.A.

TO: City Council
FROM: Craig Malin, Interim City Manager
BY: Mary Gutierrez, Fire Chief
DATE: November 7, 2024
SUBJECT: ADOPT A RESOLUTION APPROVING THE UPDATED CITY OF

SEASIDE EMERGENCY OPERATIONS PLAN

RECOMMENDATION
Adopt a resolution approving the updated City of Seaside Emergency Operations Plan.

BACKGROUND
The City of Seaside Emergency Operations Plan has been updated to reflect minor changes. The updated plan reflects the primary and secondary locations of the Emergency Operations Centers (EOC) to be used by City of Seaside staff in the event of a declared emergency. It also has updated emergency contact numbers to contact the EOC Manager at CSUMB who will open up (stand up) the Monterey Peninsula Emergency Operations Center (MPRECC). The locations and contact numbers have been redacted from the attachment to ensure the security of the locations and contacts.

The locations and contact numbers will be available in the plan and distributed to city council and city staff once the plan has been adopted.

The plan also highlights the members of the Emergency Disaster Council as defined in Seaside Municipal Code Chapter 2.40.030.

The Mayor is the Chairman. The Director and Vice-Chairman is the City Manager. The Assistant Director is the Fire Chief and all other Department heads will be Chiefs of emergencies. All positions have specific assignments and responsibilities in the event of a declared emergency. All positions and job duties are defined in the Emergency Operations Plan.

The Plan also highlights the establishment of Monterey County's "Local Hazard Packet Page 234

Item No. 9.A. Page 2 of 2
Mitigation Plan" and the City of Seaside's Annex, which was approved by CalOES/FEMA in June 2022 and adopted in July 2023. Having an updated Hazard Mitigation Plan allows the city to receive pre-and-post disaster mitigation funding from the Federal Emergency Management Agency (FEMA). This plan is updated within a five-year cycle.

The Fire Department has established an emergency contact list for all key city staff who will be notified via Genasys (Department of Emergency Management for Monterey County) in the event of an emergency. The list has also been distributed to all city staff who would respond to the emergency operations center.

FISCAL IMPACT
No fiscal impact. Updated plan developed by the Fire Chief.

ATTACHMENTS

1. Resolution

2. Emergency Operations Plan Updated November 7, 2024

3. Chapter 2.40 Emergency Disaster Council

4. Chapter 14 Emergency Organization and Disaster Council Functions

5. Ordinance No. 546

6. Ordinance No. 999
Reviewed for Submission to the City Council by:

________________________________________
Craig Malin, Interim City Manager
Packet Page 235
Meeting Date: x/xx/xx
Item #: X.X.

RESOLUTION NO. 24-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEASIDE

ADOPTING THE CITY OF SEASIDE EMERGENCY OPERATIONS PLAN
WHEREAS, the Seaside Emergency Operations Plan describes the City’s emergency organization, policies and procedures; and
WHEREAS, the plan has been updated and prepared in accordance with NFPA 1660, which provides a Standard for Emergency Continuity and Crisis Management; Preparedness, Response, and Recovery; and
WHEREAS, the goals of the emergency program are to provide a safe environment before, during and after any emergency; and WHEREAS, the objectives are to prepare for any type of disaster, respond appropriately and recover as soon as possible; and
WHEREAS, the plan defines the Seaside Emergency Disaster Council in accordance with Seaside Municipal Code Chapter 2.40.030; and WHEREAS, the Mayor shall be the Chairman of the Emergency Disaster Council; the City Manager shall be the Director of Emergency Services and the ViceChairman; the Fire Chief per Ordinance No. 999 adopted May 5, 2011 shall be the Assistant Director of Emergency Services; and City Department Directors per Ordinance No. 999 shall be Chiefs of Emergencies; and
WHEREAS, membership assignments may be changed by a resolution of the city council, (Ordinance 999, 2011; Ordinance 546, 1979); and NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Seaside does hereby adopt the updated City of Seaside Emergency Operations Plan PASSED AND ADOPTED at a Regular meeting of the City Council of the City of Seaside duly held on the 7
th day of November 2024, by the following vote:

AYES: COUNCIL MEMBERS
NOES: COUNCIL MEMBERS
ABSENT: COUNCIL MEMBERS
ABSTAIN: COUNCIL MEMBERS
Packet Page 236
-2
APPROVED:
_______________________________
Ian N. Oglesby, Mayor
ATTEST:
______________________________
Dominique L. Davis, City Clerk
APPROVED TO FORM:
______________________________
Sheri L. Damon, City Attorney
Packet Page 237
The City of Seaside
Emergency Operations Plan
City Council of the City of Seaside
Ian N. Oglesby, Mayor
Dave Pacheco, Mayor Pro Tem
Alexis Garcia Arrazola, Council Member
Rita Burks, Council Member
Alex Miller, Council Member
Effective: November 2012
Revised: November 2024 (Fire Chief, Mary Gutierrez)
Packet Page 238
2 City of Seaside Emergency Operation Plan
Adopted November 15, 2012
Revised September 2024
Per Resolution No. 2012-63

TABLE OF CONTENTS
Introduction: Page:

A. Program Administration 4.
(1) Executive Policy 4.
(2) Goals and Objectives 4.
(3) Plans and Procedures 4.
(4) Authority, Legislation and Regulations 4.
(5) Emergency Disaster County – Advisory Committee 5.
(6) Emergency Disaster Council – Powers and Duties 5.

Section 1. General and Concept of Operations 6.

Section 2. Laws and Authorities 13.

Section 3. Hazard Identification, Risk Assessment, and Impact Analysis 19.

Section 4. Hazard Mitigation Plan 29.

Section 5. Resource Management 31.

Section 6. Mutual Aid 32.

Section 7. Planning 33.

Section 8. Direction, Control, and Coordination 36.

Section 9. Communications and Warning 40.

Section 10. Operations and Procedures 43.

Section 11. Public Information 52.

Section 12. Logistics and Facilities 53.

Section 13. Training 55.

Section 14. Exercises, Evaluations, and Corrective Actions 57.

Section 15. Crisis Communication and Public Information 59.

Section 16. Finance and Administration 60.

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3 Appendices:

A. Seaside Emergency Management Plan A-1 / pg. 62
B. Seaside Recovery Plan B-1 / pg. 64
C. Seaside Emergency Response Checklist C-1 / pg. 74
Elected Official Checklists pg. 75
City Manager Checklist pg. 76
City Attorney Checklist pg. 78
Finance Department Checklist pg. 80
Police Department Checklist pg. 81
Fire Department Checklist pg. 82
Public Works Department Checklist pg. 83
Building Department Checklist pg. 84
Recreation Department Checklist pg. 85
Human Resources Director / Risk Manager Checklist pg. 87

D. Seaside Continuity of Government Plan D-1 / pg. 89
E. Web EOC E-1 / pg. 94
F. Proclamation of Emergency (and Termination) F-1 / pg. 95-97 G. Glossary pg. 98-99
Packet Page 240
4 A. Program Administration
(1) Executive Policy
The City of Seaside is a community located approximately 115 miles south of San Francisco on the Monterey Peninsula. The City of Seaside was incorporated as a City in 1954. Seaside’s history began in 1887 when Dr. John Roberts created the area’s first subdivision. The City’s population, as reflected in the 2020 U.S. Census, stands at 32,366 however, the population has varied with the expansion and subsequent closure of Fort Ord.

The Seaside Emergency Operations Plan describes the City’s emergency organization, policies, and procedures. The plan also addresses integration and coordination with other governmental agencies when required. This plan has been prepared in accordance with NFPA 1660. NFPA 1660 provides a Standard for Emergency, Continuity, and Crisis Management: Preparedness, Response, and Recovery, establishes a common set of requirements for emergency management and business continuity programs; mass evacuation, sheltering, and re-entry programs; and the development of pre-incident plans for emergency.

Despite the name, NFPA 1600 is not a fire-based standard. It is a universal standard that emergency management and business continuity professionals can use to prepare for disasters and ensure property protection, life safety, and business continuity.

The National Commission on Terrorist Attacks upon the United States (the 9/11 Commission), recognized NFPA 1600 as our National Preparedness Standard ®. Widely used by public, non-for-profit, nongovernmental, and private entities on a local, regional, national, international and global basis. NFPA 1600 has been adopted by the U.S. Department of Homeland Security as a voluntary consensus standard for emergency preparedness.
(2) Goals and Objectives
The goals of the emergency program are to provide a safe environment before, during, and after any emergency. The objectives are to prepare for any type of disaster, respond appropriately, and recover as soon as possible after an event. In addition, the program seeks ways to mitigate the potential impacts of anticipated potential disasters. (3) Plans and Procedures
This plan addresses how Seaside will respond to disasters, from preparedness through response, recovery and mitigation. The responsibilities of each department are identified, based on each identified hazard or threat examined in Seaside’s hazard analysis and probability matrix. Standard Operating Procedures (SOPs) are discussed, including roles and responsibilities.
(4) Authorities, Legislation, and Regulations
This plan is based on the functions and principles of the National Incident Management System (NIMS) as described in Homeland Security Presidential Directive HSPD-5. NIMS Packet Page 241
5 superseded California’s Standardized Emergency Management System (SEMS) in FY 2007; for the purpose of this plan, NIMS and SEMS are considered transparent. (5) Emergency Disaster Council - Advisory Committee
In accordance with Seaside Municipal Code Chapter 2.40.030, the Seaside Emergency Disaster Council shall consist of the following:
o The Mayor, who shall be chairman;
o The Director of Emergency Services, (City Manager), who shall be vice-chairman;
o The Assistant Director of Emergency Services (Fire Chief) – Per Ordinance No. 999 passed and adopted unanimously May 5, 2011.) or other designee as appointed by the director. (Ord. No. 999; 2.40.050); o Such Chiefs of Emergencies (City Department Directors) per Ordinance No. 999 passed and adopted unanimously at a regular meeting of the City Council of the City of Seaside May 5, 2011.) as are provided for in the current emergency plan of the city, adopted pursuant to this chapter, shall be comprised of the department heads;
o Based on the nature of the emergency, representatives of civic, business, labor, veterans, disabled, professional, schools or other organizations having an official emergency responsibility, as may be appointed by the director. o Membership assignments may be changed by a resolution of the city council. (Ordinance 999, 2011; Ordinance 546, 1979)
o Resolution _____ adopted _______________2024.
(6) Emergency Disaster Council – Powers and Duties
It shall be the duty of the Seaside Emergency Disaster Council to develop and recommend for adoption by the City Council, emergency and mutual aid plans and agreements and such ordinances and resolutions and rules and regulations as are necessary to implement such plans and agreements. The disaster council shall meet upon call of the chairman or, in his absence from the city or inability to call such meeting, upon call of the vice-chairman. (Ord 999, 2011; Ord 546, 1979) The Mayor and the City Council will adopt the Seaside Emergency Operations Plan along with updates to the plan.

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6 Section 1. General and Concept of Operations
Mitigation
Each city in California is required to prepare a “Local Hazard Mitigation Plan” which must be submitted through the State of California’s Office of Emergency Services to the Federal Emergency Management Agency for review and approval.

The Monterey County Office of Emergency Services (currently called the Department of Emergency Management or DEM) updated the Monterey County Multi-Jurisdictional Hazard Mitigation Plan in 2022 and submitted it to the State for forwarding to FEMA.

Milestones Included:

Community Outreach began May 2019 – August 2021
Update period January 2021 – October 2021
Stakeholder Review November 2021 – January 2022
Public Review January 2022 – March 2022
CalOES/FEMA Review March 2022
Approval March 2022 – June 2022
Adoption July 2022 – July 2023
The Disaster Mitigation Act (DMA) of 2000 (Public Law 106-390) requires state and local government agencies to prepare comprehensive Hazard Mitigation Plans in order to be eligible to receive pre-and post-disaster mitigation funding from the Federal Emergency Management Agency (FEMA). The DMA also requires the Hazard Mitigation Plan to be monitored, evaluated, and updated within a five-year cycle to remain eligible for disaster related benefits under the DMA.

The 2022 Monterey County Multi-Jurisdictional Hazard Mitigation Plan (MJHMP)
The 2022 MJHMP is a comprehensive update to the 2016 Monterey County MultiJurisdictional Hazard Mitigation Plan and represents the third iteration of the Monterey County Multi-Jurisdictional Hazard Mitigation Plan, which was initially adopted in 2007.The planning area for the MJHMP encompasses the entire geographic area of Monterey County and includes the following Participating Jurisdictions: Monterey County, the cities of Carmel-by-the-Sea, Del Rey Oaks, Gonzales, Greenfield, King, Marina, Monterey, Pacific Grove, Salinas, Sand City, Seaside, and Soledad, as well as the Monterey County Water Resources Agency, the Carmel Area Wastewater District, Monterey One Water, the Monterey Regional Waste Management District, and the Moss Landing Harbor District.

The 2022 update to the MJHMP was developed by the MJHMP Steering Committee, made up of participants from the County and Participating Jurisdictions. The Steering Committee served as an advisory body on hazard and mitigation action priorities both for the County as a whole and each jurisdiction individually, with Monterey County Office of Emergency Services as the Planning Lead. The Monterey County MJHMP:

Packet Page 243
7  Provides an explanation of prevalent hazards within the County and describes how hazards may affect the County and participating jurisdictions differently based upon various relationships to natural hazards.
 Includes a discussion of hazard location, size of a typical event, historical occurrences, and the probability of future occurrences for each identified hazard.  Identifies risks to vulnerable assets, both people and property.  Provides a mitigation strategy that responds to the identified vulnerabilities within each community and provides prescriptions or actions to achieve the greatest risk reduction based upon available resources.
 Pools resources from throughout the County and creates a uniform local hazard mitigation plan that can be consistently implemented.
 Ensures eligibility for Federal Emergency Management Agency (FEMA) and Cal OES grants.

The City of Seaside Hazard Mitigation Annex “L” provides specific details on the City’ planning process, a City specific risk and vulnerability assessment, and a mitigation strategy that responds to the identified vulnerabilities within to achieve the greatest risk reduction based upon available resources.

The plan underwent review by the County and Participating Jurisdictions, the public (Review period occurred from December 2021 to March 2022) and received Approval Pending Adoption from FEMA on June 14, 2022.

OTHER AGENCY INVOLVEMENT:

The Multi-Jurisdictional Hazard Mitigation revision process brought together representatives of involved stakeholder agencies and organizations who could have a role in mitigation planning and implementation of mitigation strategies as identified in the plan. Monterey County, the cities of Carmel-by-the-Sea, Del Rey Oaks, Gonzales, Greenfield, King, Marina, Monterey, Pacific Grove, Salinas, Sand City, Seaside, and Soledad, as well as the Monterey County Water Resources Agency, the Carmel Area Wastewater District, Monterey One Water, the Monterey Regional Waste Management District, and the Moss Landing Harbor District participated in the planning and completion of the plan.

Preparedness
Seaside’s response to disasters shall be based on the National Incident Management System (NIMS) phases of:
 Mitigation
 Preparedness
 Response
 Recovery
Packet Page 244
8 During each phase, specific actions will be taken to reduce and/or eliminate the threat of specific disaster situations. In coordination with the Incident Commander (Fire or Police), the Seaside Director of Emergency Services (City Manager) will determine the phase and initiate the appropriate level of alert for response agencies, including the activation of the Monterey County Department of Emergency Management as required. Refer to page 8.2, NIMS Organization Chart.

Increased Readiness
Upon receipt of a warning or the observation that an emergency is imminent or likely to occur soon, Seaside may initiate actions to increase its readiness. Events that may trigger increased readiness activities include:
 Receipt of a special weather advisory from the National Weather Service  Receipt of emergency notifications or communications from the Monterey County Department of Emergency Management (DEM).
 Conditions conducive to large scale urban fires, such as the combination of high heat, strong winds, and low humidity
 A hazardous materials incident
 Information or circumstances indicating the potential for terrorism, acts of community violence to include active shooter or civil disturbance  Excessive rainfall and flooding
 Road Closures
 High winds / High surf advisories
 Boil Water Notices
Increased readiness activities may include, but are not limited to, the following activities:
 Brief the City Manager, City Council, Department Heads, Managers and employees of Seaside regarding the situation
 Increase public information efforts through social media  Contact Fire or Police Communications to send out a community alert through Genasys ALERT – The April 2024 new Alert and Warning platform for the Alert Monterey County Program
 Key City staff (Fire, Police and Public Works) can send out Genasys ALERTS to alert internal city stakeholders such as City Council, City Manager and Department Heads
 Contact Monterey County CERT through Communications
 Inspect critical facilities and equipment
 Recruit additional staff and volunteer disaster service workers (DSW’s) (All city workers are considered Disaster Service Workers)
 Warn threatened areas of the Seaside population
 Conduct precautionary evacuations in potentially impacted areas  Mobilize personnel and pre-positioning resources and equipment  Establish staging areas (establish staging manager)
Packet Page 245
9 Initial Response
 Seaside’s initial response activities are primarily performed at the field response level. Emphasis is placed on minimizing the effects of the emergency or disaster.

Field responders will use the NIMS Incident Command System (ICS) to organize response to the emergency or disaster, incorporating the functions, principles and components of ICS (i.e., unified command, action planning, span of control, hierarchy of command, etc.). The role of the Monterey County Department of Emergency Management is coordination of information and resources to support the Incident Commander in the field who is in charge of actual response activities.

Examples of initial response activities include:
 Making all necessary notifications, including the Monterey County Operational Area
 Make necessary emergency notifications to the public through the Department of Emergency Management
 The Fire Department will make necessary notifications to key city staff through Genasis (Emergency Notification System)
 Proclaiming a local emergency in Seaside and sending the proclamation to the Monterey County Operational Area
 Disseminate warnings, emergency public information, and instructions to the residents, workers, shoppers, and visitors in Seaside
 Set up an emergency shelter (Oldemeyer Center) (Use Red Cross as a resource)  Contact the Red Cross for assistance through communications  Establish a Reunification center if necessary
 Conducting evacuations and/or rescue operations
 Caring for displaced persons and treating the injured  Conducting initial damage assessments and surveys
 Assessing need for auto or mutual aid assistance
 Restricting movement of traffic/people and unnecessary access to affected areas  Coordinating information and resources with Operational Area, State and Federal agencies
 Activate and coordinating Community Emergency Response Team (CERT) efforts through Monterey County CERT
Extended Response – City of Seaside Primary and Secondary EOC Seaside may have extended response activities, which will be conducted in the field and in the Emergency Operations Center (EOC). The primary EOC is located at CSUMB, 2801 Inter-Garrison Road CSUMB Building 82E.

The backup EOC location (2024) is the University Police Department Annex Building 703 located at 8th Avenue and “A” Street in Seaside. The city does not have an alternate EOC outside of the two listed above. The EOC will be activated per the EOC Activation Plan, which is appended to this document. The Fire Chief or their designee will activate the City of Seaside EOC and make all necessary notifications to have the EOC staffed with City Personnel.

Packet Page 246
10 Extended emergency operations involve the coordination and management of personnel and resources to mitigate an emergency and facilitate the transition to recovery operations. Field response personnel will use the NIMS Incident Command System to manage field operations.

EOC Staff will be organized to coordinate information and resources to support the Incident Commander in the field. The EOC Staff will use the components and principles of NIMS. EOC Staff will keep in communication with the incident commander in the field to obtain the incident action plan and measurable and attainable objectives to be achieved for each given operational period.

The EOC Staff will maintain contact with appropriate members and organizational counterparts on the Monterey County DEM staff.
 When the EOC is activated, communications and coordination will be established between the EOC and the Incident Commander(s) in the field. Communications and coordination will be established between the Monterey County Department of Emergency Management when activated.

NIMS Mutual Aid System allows for the progressive mobilization of resources to or from emergency response agencies, local governments, operational areas, regions, and the State with the intent of providing adequate resources to requesting agencies.

Examples of extended response activities include:
 Preparing detailed damage assessments
 Operating mass care facilities
 Coordinating coroner operations
 Procuring resources to sustain operations
 Documenting situation status
 Protecting, controlling, and allocating vital resources  Restoring vital utility services
 Tracking resource allocations
 Conducting advanced planning activities
 Documenting expenditures
 Developing and implementing Action Plans for extended operations  Dissemination of emergency public information
 Prioritizing resource allocation
Recovery
As the immediate threat to life, property, and the environment subsides, the rebuilding of Seaside will begin through various recovery activities.

Recovery activities involve the restoration of services to the public and rebuilding affected areas. Recovery activities may be both short-term and long-term, ranging from Packet Page 247
11 restoration of essential utilities such as water and power, to mitigation measures designed to prevent future occurrences of a given threat facing Seaside.

The Seaside Recovery Plan is contained in Appendix B. It identifies details of Seaside's recovery operations. The Monterey County Operational Area Emergency Operations Plan covers the recovery process in detail, describing roles and responsibilities and the procedures for accessing the federal and state disaster assistance programs, which would be available for individuals, businesses, and the city of Seaside.

Examples of Seaside Recovery Plan activities include:
 Restoring of all utilities
 Establishing and staffing Local Assistance Centers and Disaster Assistance Centers
 Applying for state and federal assistance programs
 Conducting hazard mitigation analyses
 Identifying residual hazards
 Determining and recovering costs associated with response and recovery Responsibilities of Seaside
Seaside is responsible for preparedness, response, recovery and mitigation for disasters within its jurisdiction. During disasters, Seaside is required to communicate and coordinate emergency operations with the Monterey County Operational Area and, in some instances, other local governments.

Under the National Incident Management System, the city has responsibilities at two levels: the field response and local government levels.

At the field response level, all agencies will use the NIMS Incident Command System to standardize the emergency response.

At the local government level, the Monterey Peninsula Regional Emergency Operations Center will be the central location for coordination of information and resources, and communicating with the Monterey County Operational Area.

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12 THIS AREA LEFT BLANK INTENTIONALLY
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13 Section 2. Laws and Authorities
The following provides emergency authorities for conducting and/or supporting emergency operations:

Federal
 Federal Civil Defense Act of 1950 (Public Law 920, as amended).  Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988 (Public Law 93-288, as amended).
 Army Corps of Engineers Flood Fighting (Public Law 84-99)  Homeland Security Presidential Directive 5, March 2003  Homeland Security Presidential Directive 8, December 2003 State
 California Emergency Services Act (Chapter 7 of Division 1 of Title 2 of the Government Code).
 Standardized Emergency Management System (SEMS) Regulations (Chapter 1 of Division 2 of Title 19 of the California Code of Regulations) and (California Government Code §8607 et sec).
 Hazardous Materials Area Plan Regulations (Chapter 4 of Division 2, Title 19, Article 3, §2720-2728 of the California Code of Regulations) and (California Health and Safety Code, Division 20, Chapter 6.95, Section 25503.5)  California Department of Water Resources Flood Control (California Water Code §128).
 Orders and Regulations which may be Selectively Promulgated by the Governor during a STATE OF EMERGENCY.
 Orders and Regulations which may be Selectively Promulgated by the Governor to take effect upon the Existence of a STATE OF WAR.

Local
 City of Seaside Code Sections 2.40.010-2.40.100 Emergency Services Council.  Resolution dated __________, 2024 – adopting an update to the City of Seaside Emergency Operations Plan.
 Resolution dated March 11, 1952 - adopting the California Master Mutual Aid Agreement.

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14  City of Seaside Resolution 90-80, adopting Workmen's Compensation Benefits for Disaster Service Workers, adopted June 8, 1988.
 Resolution un-numbered, adopting the Emergency Operations Plan, adopted December 19, 1995.
 Resolution 99-14 Continuity of government: Interim successors for the Board of Supervisors.

Emergency Disaster Council
The authority for creation of the Emergency Disaster Council is contained in Chapter 2.40 of the Seaside Municipal Code. Applicable sections of the Code are included with the following sub-paragraphs for reference purposes.

2.40.010 Purposes
The declared purposes of this chapter are to provide for the preparation and carrying out of plans for the protection of persons and property within this city in the event of an emergency, the direction of the emergency organization, and the coordination of the emergency functions of the city with all other public agencies, corporations, organizations, and affected private persons. (Ord. 546 §2(part), 1979: prior code §14-101).

2.40.020 Emergency defined.

As used in this chapter, "emergency" means the actual or threatened existence of conditions of disaster or of extreme peril to the safety of persons and property within the city caused by such conditions as air pollution, fire, flood, storm, epidemic, riot, or earthquake, or other conditions, including conditions resulting from war or imminent threat of war, but other than conditions resulting from a labor controversy, which conditions are or are likely to be beyond the control of the services, personnel, equipment, and facilities of the city, requiring the combined forces of other political subdivisions to combat. (Ord. 546 §2(part), 1979: prior code §14-102).

2.40.030 Disaster Council-Created-Membership.

The city disaster council shall consist of the following:

A. Mayor - Chairperson
B. City Manager - Director of Emergency Services, Vice Chairperson C. Fire Chief - Assistant Director of Emergency Services Packet Page 251
15 D. Chiefs (Fire and Police) of emergency services as are provided for in a current emergency plan of the city, adopted pursuant to this chapter.

E. Based on the nature of the emergency, representatives of civic, business, labor, veterans, disabled, professional, schools or other organizations having an official emergency responsibility, as may be appointed by the director.
(Ord. 546 §2(part), 1979: prior code §14-103).

2.40.040 Disaster Council-Powers and Duties
It shall be the duty of the city disaster council, and it is hereby empowered, to develop and recommend for adoption by the city council emergency and mutual aid plans and agreements and such ordinances and resolutions and rules and regulations as are necessary to implement such plans and agreements. The disaster council shall meet upon call of the chairperson or, in his absence from the city or inability to call such meeting, upon call of the vice-chairperson. (Ord. 546 §2(part), 1979: prior code §14-104).

2.40.050 Director and Assistant Director of Emergency ServicesOffices created A. There is created the office of director of emergency services. The City Manager shall be the director of emergency services.

B. There is created the office of assistant director of emergency services, who shall be the Fire Chief. (Ord. 546 §2(part), 1979: prior code §14- 105).

2.40.060 Director and Assistant Director of Emergency ServicesPowers and duties A. The Director is empowered to:

1. Request the city council to proclaim the existence or threatened existence of a local emergency if the city council is in session or to issue such proclamation if the city council is not in session. Whenever a local emergency is proclaimed by the director, the city council shall take action to ratify the proclamation within seven days thereafter or the proclamation shall be of no further force or effect;

2. Request the Governor to proclaim a state of emergency when, in the opinion of the director, the locally available resources are inadequate to cope with the emergency;

3. Control and direct the effort of the emergency organization of the city for the accomplishment of the purposes of this chapter; Packet Page 252
16 4. Direct cooperation between and coordination of services and staff of the emergency organization of the city, and resolve questions of authority and responsibility that may arise between them;

5. Represent the city in all dealings with public or private agencies on matters pertaining to emergencies as defined in this chapter;

A. To make and issue rules and regulations on matters reasonably related to the protection of life and property as affected by such emergency; provided, however, such rules and regulations must be confirmed at the earliest practicable time by the city council.

B. To obtain vital supplies, equipment, and such other properties found lacking and needed for the protection of life and property and to bind the city for the fair value thereof and, if required immediately, to commandeer the same for public use.

C. To require emergency services of any city officer or employee and, in the event of the proclamation of a state of emergency in the county in which the city is located or the existence of a state of war emergency, to command the aid of as many citizens of this community as he deems necessary in the execution of his duties; such persons shall be entitled to all privileges, benefits, and immunities as are provided by state law for registered disaster service workers.

D. To requisition necessary personnel or material of any city department or agency.

E. To execute all of his ordinary power as city manager, all of the special powers conferred upon him by this chapter or by resolution or emergency plan pursuant to this chapter adopted by the city council, all powers conferred upon him by any statute, by any agreement approved by the city council, and by any other lawful authority.

F. The director of emergency services shall designate the order of succession to that office, to take effect in the event the director is unavailable to attend meetings and otherwise perform his duties during an emergency. Such order of succession shall be approved by the city council.

G. The assistant director shall, under the supervision of the director and with the assistance of emergency service chiefs, develop emergency plans and manage the emergency programs of the city, and shall have such other powers and duties as may be assigned by the director. (Ord. 546 §2(part), 1979: prior code §14-106).

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17 2.40.070 Emergency organization
All officers and employees of the city, together with those volunteer forces enrolled to aid them during an emergency, and all groups, organizations, and persons who may by agreement or operation of law, including persons pressed into service under the provisions of subsections A and C of Section 2.40.060, be charged with duties incident to the protection of life and property in the city during such emergency, shall constitute the emergency organization of the city. (Ord. 546 §2(part), 1979: prior code §14-107).

2.40.080 Seaside Emergency Operations Plan
The Seaside Disaster Council shall be responsible for the development of the Seaside Emergency Operations Plan, which plan shall provide for the effective mobilization of all the resources of the city, both public and private, to meet any condition constituting a local emergency, state of emergency, or state of war emergency, and shall provide for the organization, powers, and duties, services, and staff of the emergency organization. Such plan shall take effect upon adoption by resolution of the city council. (Ord. 546 §2(part), 1979: prior code §14-108).

2.40.090 Expenditures
Any expenditure made in connection with emergency activities, including mutual aid activities, shall be deemed conclusively to be for the direct protection and benefit of the inhabitants and property of the city. (Ord. 546 §2(part), 1979:
prior code §14-109).

2.40.100 Violation--Penalty
It shall be a misdemeanor, punishable by a fine of not to exceed five hundred dollars, or by imprisonment for not to exceed six months, or both, for any person, during an emergency, to:

A. Willfully obstruct, hinder, or delay any members of the emergency organization in the enforcement of any lawful rule or regulation issued pursuant to this chapter, or in the performance of any duty imposed upon him by virtue of this chapter;
B. Do any act forbidden by any lawful rule or regulation issued pursuant to this chapter, if such act is of such a nature as to vie or be likely to give assistance to the enemy or to imperil the lives or property of inhabitants of the city, or to prevent, hinder, or delay the defense or protection thereof;
C. Wear, carry, or display, without authority, any means of identification specified by the emergency agency of the state. (Ord. 546 §2(part), 1979: prior code §14-110).

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19 Section 3. Hazard Identification, Risk Assessment, and Impact Analysis General
The City of Seaside recognizes that the planning process must address each hazard that threatens Seaside. Seaside is vulnerable to several categories of hazards: natural and technological (man-made hazards, including national security/terrorism). Seaside’s Local Hazard Mitigation Plan identified possible hazards, made risk assessments, analyzed impacts, and prioritized and recommended appropriate mitigation activities. The local hazard mitigation plan is discussed in Section 4, Hazard Mitigation.

Natural and Technological (Man-made) Hazards
Seaside, with its varying topography, growing permanent population, and growing shopping, industrial and recreational population, is subject to a wide variety of possible harmful events from natural and technological hazards. A preliminary hazard matrix that outlines each of these hazards and identifies their likelihood of occurrence and severity, (Figure 3.1), follows. This matrix will be explored in more detail during the hazard mitigation plan process as discussed in Section 4.

Potential Threats
The following threats are considerable applicable to the City of Seaside. In some instances, the City has directly experienced these threats; in other cases, the potential threats are acknowledged to have the capacity to affect the City. The occurrence of any of these threats singularly or together could result in a disaster or major emergency and require the activation of the MPREOC.
 Earthquake: The San Andreas Fault lies approximately twenty-five miles to the east of the City. While this segment of the fault is relatively less active than other segments, it does have the potential to produce earthquakes that could cause structural damage and injuries within the City and its environs. Additional secondary faults lie off shore of the City.
 Winter Storm/Extreme Weather: Monterey County is prone to damage from winter storms from November through April. Generally, Coastal Monterey receives the major impacts from these storms, and the potential for damage from high winds and/or heavy rains (flooding) does exist for the City.  Flooding: Flooding usually occurs as the direct result of winter storms.

Therefore, it is not uncommon that the two will combine to form a “compound emergency” in which the emergency response system will be required to deal with the salient characteristics of both types of threat.

The effects of flooding on the City of Seaside will normally be confined to localized flooding of streets and intersections, low lying areas, and areas near Laguna Grande. No major streams flow through or adjacent to the City.

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20  Tsunami: The present tsunami warning system will provide timely warning to California coastal cities of tsunamis caused by earthquakes in Alaska or Japan.

In the future, however, a strong offshore earthquake along the San Gregorio fault or the Cascadia Subduction Zone has the potential of creating a significant tsunami at Seaside with very little alerting warning time. Although Seaside’s actual oceanfront is relatively small, the impact potential for this type of emergency should not be discounted.
 Urban/Wildland Intermix Fire: A fire of this nature could seriously affect the City along its eastern border and former Fort Ord lands.  Urban Fire/Conflagration: Older wood structure buildings grouped in small or downtown areas and built before contemporary building codes were enacted could present a localized area fire hazard, particularly under the prevailing coastal wind conditions.
 Essential Services/Transportation/Utilities Disruption: The potential for disruption of life sustaining services on the Monterey Peninsula is real. Various forms of emergencies could disrupt vehicular and/or air transportation that could result in the disruption of essential services, including all forms of utilities delivery, emergency medical transportation, propane deliveries, and other critical services. The City has experienced electrical and natural gas services disruptions in the past.
o Potable Water Contamination/Disruption: The City receives its potable water from the California American Water Company and its distribution system. A remote possibility exists of contamination and/or disruption of potable water services due to a variety of manmade or natural causes.
o Electrical/Natural Gas Service Disruption: Disruption of electrical and natural gas service has and could result from winter storms, high winds (downed power lines), human error, and other causes. This type of emergency incident has the potential to be relatively common. As PG&E provides electricity from the state-wide grid, it is not dependent on one source of power. A major disruption of the grid or the immediate local distribution system could result in a prolonged power outage.

Natural gas distribution to the City is handled by a single pipeline as a sole source.
 Hazardous Materials Incident: The location of Highway 1 on the western boundary of the City means that hazardous and flammable materials are frequently transported in close proximity to residential areas of the City. A vehicular accident could result in a hazardous materials incident and/or a major conflagration. The Monterey County Hazardous Materials Incident Plan will govern field operations should this event occur.
o Agriculture Industry Hazardous Material or Chemical Incident:

The City is not located in proximity to large scale agriculture operations; consequently, the likelihood of this type of emergency is remote.

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21  Evacuation: Any incident could result in the need to evacuate residents or businesses of the City of Seaside. In order to ensure effectiveness and maintain civil order evacuations must be well planned and executed. For the purpose of this plan, a situation in which evacuation or other actions are deemed necessary to protect the citizens of Seaside, the following three category definitions will be applied:
o Precautionary or Advisory Evacuation: No immediate threat exists, however prudent emergency management dictates removal of persons from a specific area, or evacuation of specific vulnerable portions of the community.
o Mandatory Evacuation: A threat is present or impending and requires that all persons and livestock living in a specific area be evacuated from the scene for their protection without delay.
o Shelter-in-Place: Shelter-in-Place may be employed in the event that a threat exists or is impending, but in which citizens are safe within their residences or place of employment. Implicit with Shelter-in-Place is the understanding that those citizens involved are self-sufficient in food, water, medicines, and propane/cooking fuels. Citizens who are not selfsufficient in these areas will be subject to evacuation.  Multi-Casualty Incident: A multi-casualty incident is one in which the local medical responders or facilities are taxed beyond their resources. While no number figure for actual casualties defines this event, practical experience has indicated that the general number of five major casualties will normally constitute a multi-casualty incident. The Monterey County Multi-Casualty Incident Plan will govern field operations should this event occur.  Public Health Emergency/Pandemic: This type of emergency can cover a wide range of specific situations that could be hazardous to the City’s citizens, including localized public health emergencies such as drinking water contamination or a pandemic.

The Monterey County Department of Health (MCHD) possesses the infrastructure, resources, and expertise to deal with public health emergencies and/or conduct appropriate liaison with the California Department of Health. In all jurisdictions within Monterey County, public health emergencies are handled under the auspices of the Monterey County Health Department, utilizing the protocols and plans developed by that agency. The City of Seaside could be called upon to support or participate in Health Department operations within the City or to affect evacuations in response to the Health Department’s direction.
 Civil Unrest/Violence: Although unlikely to occur in the City of Seaside, civil unrest/violence could pose a threat to the well-being of the community. The potential for gang related violence, while generally isolated in scope, could fall into this category.

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22  Terrorism: With a few exceptions, the City of Seaside does not offer the high value targets preferred by terrorists. However, this type of emergency could be a carryover from other local areas that do have the potential for generating high profile or high value targets.
 Armed Shooter/School Lockdown: This type of event is normally a law enforcement matter, with appropriate assistance and support of fire service and emergency medical resources. A school shooting can present a highly emotional scenario and a public information/relations challenge of the first order. While the priority of the on-scene incident commander will probably be the safety of students and faculty, the MPREOC may be in the position to deal more directly with the media and the public information aspects of the emergency incident, thus freeing the Incident Commander to deal with the tactical situation at hand.

In the event that an emergency of this nature involves a school, the MPREOC and the On Scene Incident Commander will work closely with the school’s administration using the school’s emergency plan.
 Miscellaneous Incidents: Included in this category are the following:
o Aircraft Crash: The City is located within three miles of the Monterey Peninsula Airport. While most prescribed IFR approaches and patterns do not overfly the City, the possibility of an aircraft crash or accident, while remote, is a potential threat. This type of incident could result in a MultiCasualty Incident. The Monterey County Aviation Incident Response Plan addresses this type of incident from the Operational Area’s perspective.
o Other Incidents: Any other incident not covered above that results or could result in a major emergency/disaster.
 Other Emergency Operational Considerations and Factors: These considerations and factors are likely to be applicable to all types of emergency incidents and include:
o Vulnerable Populations: For the purpose of this plan, vulnerable populations may include the elderly, the infirmed and/or handicapped, those who are dependent on medicines, those without viable means of transportation, those members of the community who may not be able to care for themselves in a reliable and consistent manner in the event of an emergency incident, and those without viable language skills.

Vulnerable populations may require special assistance during an evacuation or a shelter-in-place scenario. In particular, it may be necessary to plan to provide food services to members of vulnerable populations during emergencies that deprive them of the means to prepare food for themselves. It is imperative that these elements of the community be identified
o Continuity of Government (COG): Continuity of Government (COG) is the ability of the City’s government to continue to function during a major emergency or disaster. Frequently associated with a pandemic emergency in which a large portion of the City’s staff could be assumed Packet Page 259
23 to be incapacitated, for the purpose of this plan, the concept of COG will be considerable applicable to all forms of potential major emergencies or disasters.
o Continuity of Operations (COOP): Continuity of Operations (COOP) relates to the City’s ability to continue to operate during a major emergency or disaster. Again, this function is often associated with a pandemic emergency, but in reality, could be applicable to any disaster or major emergency. For the purposes of this plan, COOP will be considered to be situational dependent. Depending on the situation and the extent of impact, the City may elect to suspend non-essential operations and divert personnel and equipment resources to essential operations as necessary to sustain vital functions and protect the public.

The decisions needed to accomplish these actions will be undertaken as part of the overall emergency response phase effort.

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25 Emergency Incident Likelihood of Occurrence and Severity for Seaside (Fig. 3.1)

HAZARD LIKELIHOOD SEVERITY REMARKS
Earthquake
(Magnitude <5.0) Frequent Low Severity Dependent on Location and Proximity Earthquake
(Magnitude 5.0>) Very Low High Severity Dependent on Location and Proximity Winter Storm/
Extreme Weather
Seasonal Low to
Severe
None
Flooding Moderate Moderate Can Accompany Winter
Storms
Tsunami Very Low Low to
Moderate
Severity Dependent on
Location and Earthquake
Magnitude
Urban/Wildland
Intermix Fire Low Low to Moderate
Seasonal and Dependent on
Weather/Fuel Conditions
Urban Fire/
Conflagration Low Moderate to High
Severity Dependent on the
Location of the Fire and the
Structures Involved
Essential
Services/Transportation/
Utilities Disruption
Low Low to
Moderate
Severity Dependent on the
Nature and Location of the
Disruption
Potable Water
Contamination/
Disruption
Low Moderate to
High
Severity Dependent on the
Nature and Location of the
Disruption
Hazardous Materials
Incident Low Low to Moderate
Severity Dependent on the
Location of the Spill and
Type of Chemical Involved
Agriculture Industry
Hazardous Material or
Chemical Incident
Very Low Low to
Moderate
Severity Dependent on the
Location of the Spill and
Type of Chemical Involved
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26 Evacuation Low Low to
Moderate
Severity Dependent on the
Type of Incident Causing the
Evacuation and the Urgency
Involved
Multi-Casualty
Incident Low Low to Moderate
Severity Dependent on the
Nature of the Incident and
the Number of Casualties
Involved
Public Health
Emergency
Low Low to
Severe
Severity Dependent on the
Nature and Scope of the
Emergency
Pandemic Low Low to
Severe
Severity Dependent on the
Nature and Scope of the
Actual Pandemic
Civil Unrest/
Violence Very Low Low to High Severity Dependent on the Nature of the Incident Terrorism Very Low Low to High Severity Dependent on the Nature of the Incident
Armed Shooter/ School
Lockdown Low Low to Severe
Severity Dependent on the
Nature of the Incident
Aircraft Crash Low Low to High
Severity Dependent on the
Type of Aircraft and the
Nature of the Crash
Note:

1. The likelihood of occurrence for this matrix is classified as Very Low, Low, Moderate, Seasonal, and High.

2. The severities of impact for this matrix are classified as Low, Moderate, High and Severe.

3. The remarks are intended to provide an indication of the factors that could affect the severity of impact of the type of incident.

Organizational Roles and Responsibilities
Seaside departments have specific responsibilities and related activities/actions assigned to them for each identified hazard and threat. Each department is responsible for ensuring coordination with the other departments. Each department will be responsible for identifying key departmental personnel with backups and alternates for each position.

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27 The Seaside Office of Emergency Services is responsible for developing and maintaining an emergency alert list, which will be used to notify key city personnel. Each department will develop their own departmental alert list, which will be used by the departments to alert departmental personnel. The Seaside Office of Emergency Services has overall responsibility for coordinating the City’s response to each identified hazard and threat.

Departmental responsibilities are outlined in hazard/threat specific matrices. Seaside functions are shown in (Figure 3.2), Seaside Functions.

Typical activities/actions performed during a specific hazard/threat are listed on the vertical axis (y-axis); and the five NIMS/SEMS functions are listed on the horizontal axis (x-axis). For each activity/action, the departments' assigned responsibilities under this activity/action are listed under the appropriate NIMS/SEMS function. The following legend will apply to all the matrices:
 FD = Fire Department
 BLDG = Building Department /Code Enforcement
 CD = Community Development / Housing
 ADMIN = Administration/City Manager/City Clerk
 OES = Office of Emergency Services
 PW = Public Works / Engineering / Maintenance
 PD = Police Department
 FIN = Finance
 REC = Recreation & Community Services
 HR = Human Resources / Risk Management
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28 Figure 3.2 Seaside Emergency/Organizational Functions Mgmt/ Operations Planning/ Logistics Finance/
Activities Command Intelligence Admin.

Incident Command FD, PD
Establish Perimeter FD, PD
Control Access FD, PD, PW
Traffic/Crowd Ctr. PD, PW
EOC Operations ADMIN, FD,

CD, FIN, OES,
PD

PD, FD, PW, CD, ADMIN ADMIN, PW,
PD

FIN, ADMIN
Evacuations PD, FD PW
Notifications PD, FD, ADMIN
Communications FD, PD, PW,

OES, ADMIN
PD
Initial Damage
Assessment PD, FD, PW BLDG
Detailed Damage
Assessment BLDG
Shelter Operations REC
Public Information ADMIN, PD,

FD, OES
FD, PD
Fire Suppression FD
HazMat Operations FD
Debris Removal PW
Utility Restoration PW
Facility Restoration PW,CD
Situation Status CD
Documentation CD FIN
Procurement ADMIN FIN
Volunteer Mgmt. FD, PD HR
Fatalities Mgmt. PD, FD, PW
Recovery Operations ADMIN, FD,

PD,PW, CD
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29 Section 4. Hazard Mitigation Plan
This annex provides an overview of the Hazard Mitigation Plan for the City of Seaside. It is intended to be employed prior to any disaster or major emergency incident to identify and mitigate existing or foreseen hazards.

Mitigation Plan Development
All California jurisdictions are required to develop a “Local Hazard Mitigation Plan”.

This plan must be submitted via the Governor’s Office of Emergency Services to the Federal Emergency Management Agency (FEMA) for approval. Seaside is a participant in the development of the Monterey County Operational Area Hazard Mitigation Plan.

Seaside prepared “The City of Seaside Local Hazard Mitigation Plan” in accordance with the new requirements from the Department of Homeland Security. It was adopted by Seaside City Council Resolution. In 2022 the Seaside’s Local Hazard Mitigation Plan was approved by FEMA. The Local Hazard Mitigation Plan can be viewed by contacting the City Clerk, 440 Harcourt Avenue, Seaside, CA 93955.

The City of Seaside’s local hazard mitigation plan is based on hazard identification, risk assessment, impact analysis, historical experiences, program assessment and costbenefit analyses. Some of the mitigation strategies may be as follows:
 Applicable building construction standards
 Appropriate land-use practices
 Relocation of structures at risk
 Elimination of the hazard
 Reduction of the size of the hazard
 Segregation of the hazard
 Modification of the hazard
 Establishment of hazard warning systems and procedures in accordance with Storm Ready and Tsunami Ready plans
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30 Local Hazard Mitigation Goals
The following hazard mitigation goals were established by the City of Seaside. These goals are long term in nature, broad in scope, and are based on fundamental risk assessment criteria and local findings:
 Minimize the loss of life and property from all emergency incidents.  Mitigate the private, public, and commercial impacts for all emergency incidents and disasters.
 Improve the overall safety for residents, commercial businesses, and city owned property within the City of Seaside.
 Increase public awareness of potential hazards through education and outreach designed so that residents can better anticipate the effects of a disaster/emergency incident and better prepare for it.
 Maintain the viability of essential City governmental facilities and operations during and after a disaster/emergency incident through retrofitting and welldesigned new construction.  Ensure the continuity of governmental operations and minimize disruption of essential services during and after a disaster/emergency incident.  In cooperation with other agencies, ensure that critical utilities and transportation systems continue to function during and after a disaster/emergency incident.
 Sustain the economic viability of Seaside and ensure minimal disruption of commercial and business entities.
 Identify vulnerable segments of the population and take action to ensure their needs are addressed in the event of a disaster/emergency incident.

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31 Section 5. Resource Management
The underlying concepts of resource management in this context are that:
 There will be a uniform method of identifying, acquiring, allocating, and tracking resources.
 It uses effective mutual-aid and donor assistance, and is enabled by the standardized classification of kinds and types of resources required to support the incident management organization.
 It uses a credentialing system tied to uniform training and certification standards to ensure that requested personnel resources are successfully integrated into ongoing incident operations.
 The coordination is the responsibility of the Monterey Peninsula Regional Emergency Operations Center.
 It should also encompass resources contributed by private sector and nongovernmental organizations.

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32 Section 6. Mutual Aid
Seaside is a city with limited resources. Mutual aid will be necessary because most disasters will overwhelm the City’s resources. Some mutual aid agreements for law enforcement augmentation, fire suppression assistance and public works assistance are already in place.

Requests for additional mutual aid resources will be sent to the Monterey County Operational Area Emergency Operations Center.

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33 Section 7. Planning
Seaside’s overall emergency program includes an emergency management strategic plan, an emergency operations plan, a mitigation plan, a recovery plan, a continuity of government plan, and a preparedness/prevention plan.

Seaside Emergency Management Strategic Plan
Seaside’s Emergency Management Strategic Plan is presented in the Introduction/Program Administration Section, which defines the vision, mission, goals and objectives of the emergency program.

Seaside Emergency Operations Plan
Seaside’s Emergency Operations Plan defines the scope of preparedness and incident management activities necessary for our city. The SEOP describes organizational structures, roles and responsibilities, policies, and protocols for providing emergency support. The SEOP facilitates response and short-term recovery activities, which set the stage for successful long-term recovery. It will drive decisions on long-term prevention and mitigation efforts or risk-based preparedness measures directed at specific hazards.

The SEOP is flexible enough for use in all emergencies. The SEOP describes the purpose of the plan, situation and assumptions, concept of operations, organization and assignment of responsibilities, administration and logistics, plan development and maintenance, and authorities and references. It also contains functional annexes and hazard-specific appendices. The SEOP includes pre-incident and post-incident public awareness, education, and communications plans and protocols. The Emergency Operation Plan has been updated and revised to be in accord with the Department of Homeland Security’s National Incident Management System. The organization of the plan follows the guidance of the National Fire Protection Association NFPA 1600 Standard on Disaster/Emergency Management and Business Continuity Programs, 2004 Edition.

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34 Incident Action Plan
The Incident Action Plan (IAP) is normally developed by the MPREOC Planning Section within two hours after MPREOC activation. The IAP addresses all goals and objectives to be accomplished within the current Operational Period. A follow-on or updated IAP is developed for the next Operational Period.

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36 Section 8. Direction, Control, and Coordination
Figure 8.1 City of Seaside National Incident Management System (NIMS) Organization Chart
* Public Information may be
Organized through use of Assistant
Information Officers or as units if
necessary.
** Normally coordinated by county, but
a local coordinator may be designed if
needed.

Each jurisdiction must determine the appropriate organization for the functions performed.

Liaison
- Agency Representatives
- Community Based Organization
EOC Coordinator
Safety Officer
Security Officer
Public Information Officer*
- Media Center
- Rumor Control
Fire & Rescue Branch
- Fire & Rescue Unit
- Emergency medical Unit
- HazMat Unit
Law Enforcement Branch
- L.E. Operations Unit
- Coroner/Fatalities Mgmt. Unit**
- Search & Rescue Unit
Construction/Engineering Branch
- Utilities Unit
- Damage/Safety Assessment Unit
- Public Works Unit
Health & Welfare Branch
- Care & Shelter Unit
- Public Health Unit**
- Animal Care & Welfare Unit**
Operations**
Situation Analysis Unit
Documentation Unit
Advance Planning Unit
Demobiliation Unit
Technical Specialists
Planning/Intelligence
Communications Branch
- Communications Unit
- Information Systems Unit
Transportation Unit
Personnel Unit
Supply/Procurement Unit
Facilities Unit
Resource Tracking Unit
Logistics
Time Keeping Unit
Cost Accounting Unit
Compensation & Claims Unit
Purchasing Unit
Recovery Unit
Finance/Administration
EOC Director
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37 Pre-Activation Responsibilities and Preparation - Checklists All City departments share in pre-activation preparation. Completing and maintaining these preparation steps is a key factor that enables the City to assume a disaster management footing smoothly and with minimum disruption.

Seaside City Manager (Emergency Services Director)
o Establish and maintain the MPREOC and an alternate site. o Ensure all MPREOC positions are assigned to appropriate and qualified personnel.
o Coordinate the recruitment of potential volunteers.
o Ensure that procedures are in place to maintain normal City operations during a local state of emergency.
o Ensure that all MPREOC communications systems are tested and functional on a regular basis.
o Ensure that all MPREOC equipment is available and ready for use. o Maintain situational awareness if there is advance warning of an impending disaster situation.
o Brief the Mayor, City Council, the Emergency Services Director, and appropriate City employees if there is advance warning of an impending emergency.

Seaside Chief of Police
o Develop procedures for checking the condition of critical City Police Department facilities and equipment.
o Test and ensure the operability of all assigned communications equipment.
o Ensure that appropriate police communications channels are available and operable in the MPREOC.
o Develop and maintain procedures for notifying and mobilizing departmental personnel.
o Pre-position resources and equipment as required.
o Ensure that any field incident is managed using the NIMS/ICS and that assigned personnel are trained accordingly.
o Develop and maintain procedures for departmental response to the potential threats identified in this plan. These procedures will ensure coordination with the Fire Department and the Public Works Department if required.
o Develop procedures for initiating:
 Site security including perimeter management and access control.

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38  Traffic and crowd control.
 Initial damage assessment (“Windshield Survey”).
 Evidence safeguarding.
 Requesting law mutual aid.
 Evacuation/movement operations including designation of routes, reception/collection areas, and general security.
o Develop procedures in coordination with the Monterey County Sheriff/Coroner for conducting coroner operations until the Coroner arrives on site.

Seaside Fire Chief
o Develop procedures for checking the condition of critical City Fire Department facilities and equipment.
o Test and ensure the operability of all assigned communications equipment.
o Develop and maintain procedures for notifying and mobilizing departmental personnel.
o Pre-position resources and equipment as required.
o Ensure that any field incident is managed using the NIMS/ICS and that assigned personnel are trained accordingly.
o Develop and maintain procedures for departmental response to the potential threats identified in this plan. These procedures will ensure coordination with the Police Department and the Public Works Department if required.
o Develop procedures for initiating:
 Initial damage assessment (“Windshield Survey”).
 Medical treatment and Triage operations.
 Rescue operations.
 Requesting fire mutual aid.
 Assist the Seaside Police Department with evacuation/movement operations including designation of routes and reception/collection areas.

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39 Public Works Director or Designee
o Develop procedures for checking the condition of critical City Public Works Department facilities and equipment.
o Test and ensure the operability of all assigned communications equipment.
o Develop and maintain procedures for notifying and mobilizing departmental personnel.
o Pre-position resources and equipment as required.
o Maintain cordoning/access limiting equipment as required. o Develop and maintain procedures for departmental response to the potential threats identified in this plan. These procedures will ensure coordination with the Police Department and the Public Works Department if required.
o Develop procedures for initiating:
 Cordoning off and restricting entry into damaged structures and hazardous areas.
 Damage assessment of facilities, roads, utilities, and critical infrastructure.
 Damage assessment of homes, businesses, and industrial facilities.
 Debris removal.
 Repair and/or restoration of facilities, roads, utilities, and infrastructure.
 Flood prevention measures including sandbagging.
 Hazardous waste removal and disposal operations.
 Request for public works mutual aid.
 Assess potable water supplies and sanitation discharge systems.

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40 Chief Building Official or Designee
o Develop and maintain procedures for notifying and mobilizing departmental personnel.
o Pre-position resources and equipment as required.
o Develop procedures for initiating:
 Safety inspections of damaged facilities and determining whether they can be occupied.
 Requests for mutual aid for building inspectors.
 Detailed updated situation reports that provide a running dialogue on damage assessment and the process to regain normal
operations. These reports should include appropriate cost estimates with requisite documentation.
o Conduct advanced long-term planning activities.

Finance Director
o Develop procedures for the procurement of goods and services during an emergency and for procuring emergency resources to sustain operations. o Develop and maintain a Local Emergency Resource Guide and Directory. o Develop and maintain a disaster accounting system for documenting the financial costs associated with any disaster.
o Develop and maintain the processes and procedures for tracking employees’ work time and ensuring payment during a disaster.

Human Resources Director / Risk Manager
o Develop and maintain the processes and procedures for submitting worker’s compensation claims.

Section 9. Communications and Warning
The City of Seaside has established communications systems and procedures, and regularly tests them to support the City’s emergency program. The systems have a reliable capacity to notify officials and alert emergency response personnel. Emergency warning protocols, processes and procedures have been developed with the Monterey County Department of Emergency Management (DEM) and are regularly tested to alert residents, employees, shoppers, and visitors in Seaside who may be potentially impacted by an actual or impending disaster, such as a tsunami. Communication needs and capabilities to execute all required activities in response and recovery have been addressed as well as the inter-operability aspects of multiple responding organizations and personnel.

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41 The Incident Commander in the field manages communications at an incident using a common communications plan and incident-based communications established solely for use by the command, tactical, and support resources assigned to the incident. All entities involved in managing the incident will use common terminology for communications as prescribed by the National Incident Management System.

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43 Section 10. Operations and Procedures
The City of Seaside has developed and implemented operational procedures to support Seaside’s emergency program. These procedures address the issues of the health, safety, and welfare of residents, employees, shoppers, and visitors, and protection of property in Seaside for response to and recovery from the consequences of hazards to be expected in Seaside. Also a situation analysis has been conducted which includes damage assessment and identification of resources to support response, recovery and initiation of mitigation. Appendix C, SEOC Positional Checklists, contains these checklists of operational procedures while Appendix D, Seaside Continuity of Government Plan, contains the Succession of Government procedures.

National Incident Management System (NIMS)/Standardized Emergency Management System (SEMS)
NIMS provides an organizational framework and guidance for operations at each level of the emergency management system. It is the umbrella under which all response agencies may function in an integrated manner. The objective of NIMS is to improve the coordination of state and local emergency response. The City of Seaside will adopt NIMS as our system for managing all local emergencies. NIMS will replace California’s Standardized Emergency Management System (SEMS) by September 2007; for the purposes of this plan, this transition is considered transparent. All local governments must use NIMS/SEMS in multi-jurisdictional or multi-agency emergency responses to be eligible for state reimbursement of response-related personnel costs.
 NIMS Levels
There are five levels of NIMS organization:
o Field Level – At this level all emergency operations are based at a command post and an Incident Commander manages the SEMS organization. The field level of SEMS shall be utilized for all multi agency responses.
o Local Level – At the local level management functions will be based at the Emergency Operations Center (EOC.) Our MPREOC shall be activated when the scope of the emergency requires extensive resources from outside of our city, or whenever the emergency will potentially extend beyond 12 hours (one operational period.) o Operational Area Level – This level is activated by the Monterey County Office of Emergency Services. All requests for assistance outside of Seaside shall be directed to the Monterey County Operational Area EOC.
o Region Level – Seaside falls within the boundaries of the Coastal Region of the State Office of Emergency Services. The Monterey County Operational Area EOC will make requests for assistance from this level.

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44 o State Level – Managed by the State Office of Emergency Services in Sacramento. The Operational Area EOC will make requests for assistance from this level. Direct requests to the State EOC shall not be made from the MPR (Local) EOC, unless specifically directed by the Operational Area or Coastal Region EOC staff.
 SEMS Functional Matrix
o Command/Management -- Within the MPREOC, the City Manager, or his/her designee, is responsible for establishing policy. All four general staff functions (Operations, Planning/Intelligence, Logistics, and Finance/ Administration) report to the City Manager for direction. The Manager also develops an Incident Action Plan (IAP) that identifies event objectives.

At the field level of SEMS, the Incident Commander(s) are responsible for managing the situation at their individual incident locations.
o Operations Section -- Meets objectives listed in the Incident Action Plan by coordinating all response related activities during a given operational period.
o Planning/Intelligence Section -- Collects, evaluates, and disseminates information needed to create the incident action plan and keep it current. This function must anticipate changes and needs that will affect the upcoming operational period, so that any changes or needs are reflected in the IAP.
o Logistics Section -- Provides or arranges to provide all facilities, equipment, materials, and services needed to support the event.

This includes personnel required to operate these services. o Finance/Administration -- Archives all records related to response and recovery, provides funding for response and logistical resources, tracks all event/incident related costs, and administers all claims associated with the event/incident.
o Public Information Section/Officer -- Collects, analyses, and disseminates emergency information to MPREOC Staff, City employees, and the public at large.

Emergency Operations Plan and MPREOC Activation Guidelines The following policies are applicable to Seaside Emergency Operations Plan activation:
 The Seaside Emergency Operations Plan (SEOP) is considered activated when the Monterey Peninsula Regional Emergency Operations Center (MPREOC) is activated.
 Activation of the MPREOC is not dependent upon declaration of a Local State of Emergency by the City. In most emergency situations requiring activation of an Packet Page 281
45 EOC, the declaration of a Local State of Emergency is accomplished after activation of the EOC and initial assessment of the overall situation.  The plan may be activated by the City Council (if in session), the City Manager (serving as the Emergency Services Director), or the designated Alternate Emergency Services Director. (See City Code 2.40.080.)
 The plan will be activated upon declaration of a Local State of Emergency by the City Council (if in session) or upon issuance of a declaration by the City Manager, or by declaration of a Local State of Emergency by Monterey County, or by declaration of State of Emergency either as declared by the Governor as defined in the California Emergency Services Act, or a State of War Emergency is declared by the President of the United States. (See City Code 2.40.080.) Specific Activation Levels
In order to avoid confusion of terminology, the levels employed in this plan are consistent with those used by the Monterey County Operational Area.  Level Zero: Normal routine City operations are in place. The EOC is not activated. City personnel are performing their normal duties. This level will be in effect for 99.9 per cent of time.
 Level One: The EOC has been activated at a minimum level or for training.

Only essential personnel are employed in the EOC during a minimum level of activation. Level One can be a contingency level of activation used in anticipation a higher level of activation being required.  Level Two: The EOC is activated with selected positions being filled as required to sustain operations. Level Two would be applicable to a minor emergency or one that has the potential to escalate into a major emergency or disaster.  Level Three: The EOC is activated with all positions being filled. Personnel may be released from the EOC at the discretion of the Emergency Services Director.

Level Three would be applicable to a city-wide or fire district-wide emergency.

Operational Area Membership
The City of Seaside is a member of the Monterey County Operational Area as originally established to fulfill the requirements of SEMS.

Depending on the type of disaster or major emergency involved, it is envisioned that the City could have resources committed at the Local and Field Levels of the SEMS organizational structure. The City is committed to operating in accordance with the doctrines and protocols established by the Monterey County Operational Area.

Activation Considerations
The period of time from the initial awareness of the emergency situation or disaster until the MPREOC is fully activated and functioning will be challenging to all concerned, as well as critical to the success of the emergency response. The challenge will be compounded if the activation occurs during non-working hours or without warning. The keys to ensuring timely and effective activation of the EOC are:

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46  Pre-event planning and notification in the case of a forecast emergency.  Timely notification in the event of a simultaneous emergency.  Training and proficiency of MPREOC members.
 The personal (home) preparedness of MPREOC members.
 The use of the position duty descriptions and position action checklists contained in this plan.

Physical Activation of the MPREOC
Upon declaration of a Local State of Emergency or the direction to activate the MPREOC by the City Manager, or his/her designee, the Monterey Peninsula Regional Emergency Operations Center shall be set-up. Immediately following an emergency, each department should refer to their EMERGENCY OPERATIONS CHECKLIST for initial guidance. The Monterey Peninsula Regional Emergency Operations Center is a Full-time or Hot EOC fully stocked with technology in a dedicated facility. Contact should be made with CSUMB Emergency Management Staff to open the facility; by the time Seaside employees arrive, the EOC will be operational.

Ken Folsom - CSUMB Emergency Manager – (Current Manager 11/2024) 831-392-5663 (mobile)
831-582-3589 (office)
CSUMB Police Chief 831-402-6390/831-582-3384
CSUMB Police Commander 831-402-4370/831-582-3032
In the event the primary EOC at CSUMB is involved in the incident and/or is not functional, the back-up EOC will be established.

The CSUMB Emergency Manager has primary responsibility for setting up the back-up EOC. If Community Services Staff is unavailable, each arriving staff member will retrieve his or her designated operations box and set up in the back-up EOC according to the layout provided on top of their box.

In the event of an earthquake, the Chief Building Official (CBO), or their designee, shall first inspect the back-up EOC to determine if the structure is safe for habitation. If it is deemed safe, EOC set-up will commence. If the structure is deemed unsafe, the operations boxes and all supplies shall be transported to the alternate EOC and that facility shall be inspected for safety prior to set-up.

Note: The contact list is confidential and, with the exception of City Management, shall not be released to individuals outside of the MPREOC. The EOC Duty Officer, at the direction of the City Manager or their designee, will post EOC shift schedules.

Representatives assigned to the EOC shall check in and check out. EOC security is important both to avoid interference with operations and because confidential information may be in view. Once set-up, the EOC shall be secured to prevent unauthorized entry. A police officer shall be posted at the EOC entrance to restrict access to authorized individuals. Unless otherwise directed by the Emergency Services Packet Page 283
47 Director or his/her designee, all City Officials and employees are authorized entrance.

The EOC Duty Officer will serve as the Liaison Officer and issue other authorized persons a pass when they report to the EOC.

Department Specific EOC Operational Responsibilities
In dealing with the after effects of an emergency, these matrixes are intended to serve as a guide for the specific responsibilities of each department.

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49 PRIMARY OPERATIONAL RESPONSIBILITIES
City Manager: Policy direction and management of emergency operations.

Community
Development: Situation analysis, planning.

Building Department: Building inspection, City liaison and recovery Finance: Supply and procurement, cost analysis, and accounting.

Fire Operations: Fire suppression, medical & rescue, hazardous materials mitigation.

Human Resources /
Risk Management:

Human Resources, workers’ compensation, and disaster worker mobilization.

Police Operations: Law enforcement, traffic control, public warning, public movement, animal control, and communications.

Public Works
Operations:

Water distribution, flood & sewage control, providing heavy equipment (rescue assistance), fuel distribution, and equipment repair. Facility restoration & maintenance.

Recreation: Mass care (in conjunction with the Red Cross) and public information.

Specific Departmental Duty Assignments
The following duty assignments will apply to any activation.  The City Manager will be the Director of Emergency Services.  A Fire or Police Department representative will be the Operations Section Chief. The Operations Section will communicate with the Incident Commander and his staff in the field.
 A Community Development representative will be the Planning Section Chief responsible for situation status, resource status, and documentation.

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50  A Finance Department representative will be Logistics Section Chief communicating with the Incident commander and his staff in the field with regard to submitting requests for mutual aid resources.  A Finance Department representative will be the Finance Section Chief.

Seaside Emergency Operations Center (SEOC) Demobilization The demobilization phase of any SEOC operation is as critical to the success of the emergency response as the initial activation. All actions and expenditures undertaken during the activation must be recorded and all records must be concisely closed out.

Most event audits by federal and state agencies responsible for administration of disaster relief funding rely on analysis of records maintained during activation.

Experience has demonstrated that valid reimbursable claims are frequently disallowed due to lack of complete and accurate records.

Demobilization is also applicable to the individual members of the SEOC Staff. Stress levels are elevated during activations, and all concerned should aware be of the impacts an SEOC activation can have on the mental and physical well-being of assigned personnel. The use of critical stress debriefing resources should be employed as appropriate.

The overall objective of demobilization is to return the City’s organization to normal operations. The concerted efforts of assigned personnel are required to ensure that all necessary details are accomplished prior to personnel being released.

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52 Section 11. Public Information
Keeping the public informed is critical to the success of emergency or disaster operations. The resources available to a small city for this function are generally limited, however, effective use of the Monterey County Operational Area Emergency Operations Center Public Information Section can enable local efforts and support the objectives established for dissemination of event critical information. The Operational Area has a range of options capable of reaching the public and the media, as well as trained public information officers. To this end, the MPREOC Public Information Section will maintain close liaison with Operational Area EOC and promulgate information through that agency when appropriate. Public Information will be disseminated in both English and Spanish.

A media and information room will be established in the location to be determined. To avoid interference with MPREOC operations, this is the only area where the media is permitted free access. An information officer or assistant should be posted at this location. Media is not permitted in the EOC.

Confidential information shall not be released to the media or public. Examples of prohibited information from release include contact information for public officials and employees and hazard/vulnerability intelligence, such as critical utility routes, which could prove useful for those involved in criminal or terrorist activity.

Information entering the EOC is to be channeled through the EOC message center. The message center will ensure that all messages are directed to the proper recipient. The message coordinator is responsible for maintaining EOC duty officer upon assignment or departure duplicate message and recording the disposition of each message.

The EOC will be deactivated at the direction of the City Manager or their designee. The debriefing will be held prior to deactivation of the EOC, at which time all forms, records, and reports shall be collected for purposes of analysis, cost recovery, and historical documentation. The Finance Department maintains responsibility for keeping all of this information.

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53 Section 12. Logistics and Facilities
The City of Seaside has established logistical capability and procedures to locate, acquire, store, distribute, maintain, test, and account for services, personnel, resources, materials, and facilities procured or donated to support the City’s emergency management program.

The City of Seaside will provide an Incident Management Team to staff the EOC which may be augmented by the other regional partners including CSUMB.

The City of Seaside will have its primary Emergency Operations Center located at CSUMB, 2081 Inter-Garrison Road, Building 82E, to support response and recovery activities.

The CSUMB MPREOC provides partners with:
- A dedicated, secure, "hot" facility that's in a constant state of readiness - 24/7/365, including emergency power; redundant analogue, voice over internet protocol (VOIP), and emergency responder and amateur radio capability as well as video and audio multimedia systems; - A full complement of IT hardware, software and support services available throughout the emergency management cycle;
- An adaptable facility suitable for training and meeting activities for groups of up to 30; - CSUMB will work with Seaside to ensure correct and concise public information is provided and a Joint Information Center will be established. The location will depend on where the incident and damage is. It may not be at CSUMB. - CSUMB will provide an EOC Manager to operate the EOC. -The regional agreement states CSUMB will provide training, education, and exercises to assure effective RECC staffing in an emergency.
- The facility is operated in close coordination with the regional Emergency Resource Staging Area that provides a location for forward deployment of vital response resources as well as a dedicated staging area for out of area resources and multiple helispots suitable for air branch operations if needed.

In the event that CSUMB MPREOC was to be damaged as might be possible in an earthquake, the first alternate EOC location will be at the backup EOC located at the University Police Department Annex Building 703 located at 8th Avenue and “A” Street.

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55 Section 13. Training
The City of Seaside has assessed training needs for the City’s emergency program and has developed and implemented a training and educational curriculum to support the City’s program. This training will comply with all applicable regulatory requirements.

The City’s Human Resources Department is responsible for arranging for appropriate training for all emergency responders, ensuring that all applicable laws are met, and employees are familiar with and knowledgeable of NIMS and the Seaside’s emergency operations plan.

Currently the minimum required training for all employees through NIMS has been identified as NIMS ICS 100, 200 and 700. Employees that will be supervising in the field operation will comply with the minimum training requirements along with ICS 300.

The City Manager, Fire Chief and Police Chief should attend the following course at Harvard within 1 year of their appointment.

National Preparedness Leadership Initiative Training at Harvard. https://npli.hsph.harvard.edu/ (Crisis Leadership; in person 1 week course) The objective of the training will be to create awareness and enhance the required skills to execute the City’s emergency system. The frequency and scope of the training will be identified. For example, a tabletop exercise will be scheduled at least annually.

Training records will be maintained by the Fire Department and by the emergency operations center.

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57 Section 14. Exercises, Evaluations, and Corrective Action The Seaside Office of Emergency Services is responsible for developing and distributing an exercise schedule, which covers the exercises to be conducted throughout a given calendar year. Each department is responsible for sending emergency responders to these scheduled events pursuant to the exercise schedule published by the Office of Emergency Services.

An evaluation of the exercise will be conducted after the conclusion of each exercise.

The lessons learned would be addressed to determine what appropriate corrective action should be taken.

With regard to actual disasters, the National Incident Management System (NIMS) regulations require any city or county declaring a local emergency for which the governor proclaims a state of emergency to complete and transmit an after-action report to California Office of Emergency Services within (90) days after the close of the incident period
The after-action report will provide, at a minimum, response actions taken, application of NIMS, suggested modifications to NIMS, necessary modifications to plans and procedures, identified training needs, and recovery activities to date. The after-action report will serve as a source for documenting Seaside’s emergency response activities, identifying areas of concern and successes. It will also be utilized to develop and describe a work plan for implementing improvements.

An after-action report will be a composite document for all NIMS levels, providing a broad perspective of the incident, referencing more detailed documents, and addressing all areas specified in regulations. It will include an overview of the incident, including enclosures, and addressing specific problem areas for improving the Emergency Operations Plan, if necessary.

It will be coordinated with studies of possible hazard mitigation activities. Hazard mitigation efforts should be included in the “recovery actions to date” portion of the after-action report.

The Seaside Office of Emergency Services will be responsible for the completion and distribution of the Seaside after-action report, to the Governor’s Office of Emergency Services within the required 90-day period. The City of Seaside should coordinate with the Monterey Operational Area in the completion of the after-action report, incorporating appropriate information from the County for the report.

The Seaside after-action report’s primary local audience will be City management and employees.

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59 Section 15. Crisis Communication and Public Information The Seaside Office of Emergency Services has developed procedures to disseminate and respond to requests for pre-disaster, disaster, and post disaster information, including procedures to provide information to internal and external audiences, including the media, and deal with their inquiries.

The Mayor and city council members under the direction of the Director of Emergency Services (City Manager) will be responsible for disseminating accurate and timely information to city employees, residents, businesses, industries, shoppers, and visitors in Seaside. The Mayor may ask various residents and personnel from Seaside businesses and industries to assist in these public information outreach efforts. The Mayor will also brief the media before disasters when advance information and warning about possible forthcoming events such as tsunamis has been received from the National Weather Service. The Mayor and council members should talk to and listen to these employees, residents, visitors, the various media representatives and others to monitor their concerns and provide appropriate answers to address these concerns.

The Director of Emergency Services will designate a Public Information Officer (Communications Specialist) to coordinate all crisis communication and public information activities with the Mayor and council members. The PIO will clear such activities with the Director so that there will one official source of information about disasters in Seaside. The public information officer’s responsibilities include:
 Providing a contact facility for the media.
 Developing a system for collecting accurate and timely information about the disaster and the city’s response efforts.
 Preparation of regular information bulletins.
 Procedures for obtaining clearance and release of official information.  Procedures for dissemination of information to disabled populations.  Procedures for dissemination of guidelines for evacuation, sheltering, and shelter-in-place.

Public education and awareness programs shall be developed for hazards such as earthquakes and tsunamis, which may pose problems for residents, businesses, and others in Seaside. City employees need to know how to respond, where to respond, and how to minimize the impact of the disaster. The residents, businesses, industries, shoppers and visitors need to know how they will be notified of impending disasters, the potential effects of the disasters, and how to protect themselves from the impact of the disasters.

The Public Information Officer will coordinate the release of public information to the media with the Monterey County Operational Area Emergency Operations Center Public Information Section Chief. The use of systems, equipment, and facilities utilized by the Operational Area EOC for the rapid and timely dissemination of emergency information is authorized and encouraged.

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60 Section 16. Finance and Administration
The City of Seaside has developed effective financial management and administrative procedures to provide accurate financial records before, during, and after disasters. This system should provide for flexible and responsive action to provide timely assistance for disaster activities and procurements requested by the Incident Commander. The accounting procedures should provide documentation for recording financial data for future cost recovery.

The financial procedures include:
 Definition of responsibilities for financial authority, including reporting relationship to Director of Emergency Services.
 Procurement procedures.
 Payroll.
 Accounting system to track and document cost.

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62 Appendix A - Emergency Management Strategic Plan
General
The City of Seaside’s Strategic Plan, as approved by the City Council on January 2023, contained a Vision Statement. Seaside is a vibrant, proudly diverse, energetic and safe community, with extraordinary natural beauty, quality of life and economic opportunities.

The City Council uses a strategic planning process to set goals and identify the actions needed to accomplish these goals. The City Council identified the following two-year priorities and goals.
2023 City Council Priorities
Effective, Accessible Governance
Vibrant Local Economy
Diverse & Inclusive Community
Enhanced Physical Infrastructure & Abundant Water Supply Community Safety & Quality of Life
The City’s goals reflect the City Council’s commitment to fulfilling the City’s vision in a way that is consistent with the City’s values: ethical behavior; respect; honesty and integrity; accountability to each other and the public; teamwork; initiative and innovation; fiscal responsibility; and excellent customer service.

Emergency Operations Vision Statement
The vision of the Emergency Operations Program is to have staff and citizens prepared for likely emergencies, create a safer environment, identify and mitigate hazards to the extent feasible, and enable our community to respond to and recover from the consequences of disasters.

Emergency Operations Mission Statement
It is the mission of the Emergency Operations Program to develop a comprehensive and fully functional emergency operations program.

Goals of the Emergency Operations Program
 Develop a comprehensive emergency plan, which addresses all phases of emergency management: mitigation; preparedness; response; and recovery  Train city staff and employees in emergency management principles  Regularly exercise emergency personnel and test the plan to ensure its functionality in order to correct deficiencies
 Partner with the City’s business community to plan for and ensure rapid economically viable recovery after disasters
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64 Appendix B – Recovery Plan
This annex provides the basic Recovery Plan that will be employed by the City of Seaside in the event of disaster or major emergency incident. It is intended to ensure the restoration of City, public, private, and commercial functions and facilities to their pre-event status.

Concept of Recovery Phase Operations
It is anticipated that all aspects of the City of Seaside’s infrastructure will be involved in recovery operations. Likewise, the emergence of a variety of personal and communal specialized needs should be expected. Likely among these, in no priority order, are:
 Assessment of the scope and severity of damages to structures, city-owned infrastructure, businesses, and other real property.
 Restoration of damaged or inoperable essential utilities, including electricity, natural gas, water and fire main systems, sewer systems, storm drains, and telephone service.
 Restoration of streets, roadways, and other means of vehicular conveyance.  Restoration of essential services, including delivery and dispensing of gasoline and other petroleum products, foodstuffs, essential deliveries, medical care, and pharmacy services.
 Removal of debris and general clean-up.
 Restoration and clean-up of contaminated areas, structures, and facilities.

Depending on the nature of the disaster, this need could include hazardous material clean-up and other forms of contamination.
 Restoration of non-essential services including cable service, mail service, parcel delivery
 Repair and restoration for occupancy of homes, schools, businesses, and governmental facilities.
 Addressing the specific and possibly unique recovery needs of vulnerable populations.
 The restoration of veterinary care and the care of pets and animals.  Recovery of records.
 Specialized post event professional counseling for residents whose mental health and well-being have been adversely affected by the disaster or major emergency incident.

Techniques for Recovery of Valuable Records
Today, so much is restorable that the question is no longer what can we save but what is worthwhile to save. It is only cost-effective to restore items that can’t be replaced or reproduced, or where originals are required by law. A recovery expert can confirm restorability and help set priorities.

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65 Order of Recovery and Pre-Event Recovery Planning
The City of Seaside is committed to having a basic recovery plan in place prior to the occurrence of a disaster or major emergency incident. This plan meets this commitment.

When multiple departmental records are damaged, conflicts may arise at the disaster scene over whose records are most time-critical. With the mitigation clock ticking, the time of impact is not the time to determine recovery priorities. As soon as possible after commencement of response operations, a Recovery Priority Plan will be developed based on the anticipated needs derived from the original assessment of the severity and scope of the disaster. It should be anticipated that those needs which directly affect the health, well-being, and safety of residents will receive the highest priorities.

Timely Emergency Response
Technologies now exist to restore most forms of vital records. A crucial factor determining restorability is an effective emergency response that stabilizes the items and keeps restoration options open. Paper and other forms of vital records deteriorate rapidly when wet or contaminated, and mitigation steps must be implemented immediately. Especially in cases where the quantity of records is so great that pack-out may take days, the ambient conditions of the environment in which they’re housed need to be brought under control quickly. When humidity and temperature levels are elevated, degradation of paper is rapidly accelerated. To stabilize the environment, humidity levels must be brought to 40 percent or less and temperatures to 70° F or less.

If a significant portion of the building is wet and it is 90° F outside, this is no small feat.

The restoration contractor will have temporary temperature and humidity control equipment available to achieve these conditions. If operational, the mechanical systems in the building may also be used.

Vendor Pre-Appointment
It is especially prudent to have a pre-appointed restoration contractor who has experience restoring vital records. In the heat of the battle, the decisions which need to be made regarding disposition and restoration of records will come fast and furious.

During the crucial hours immediately following a crisis, having a pre-loss vendor relationship and recovery strategy goes a long way. The following mitigation suggestions are offered to help recovery personnel through the immediate moments following an event.

Water-Damaged Media
Since 90 percent of all disasters involve moisture from floods or fire suppression, water damage mitigation steps for various media are as follows:
 Paper Documents: Despite all our technological advances, paper is still predominant in government and business. Wet books and documents should be frozen as soon as possible to forestall degradation. It is recommended that a freezer trailer and a frozen storage vendor be pre-approved in the recovery plan, although the restoration contractor should have those resources available.  Planning Options: Since water-damaged materials can be frozen safely for an indefinite period of time, planners can freeze all materials immediately and later Packet Page 302
66 consider what to restore versus discard, as well as the best restoration options for the situation. There are various methods of restoring paper documents.  Books: Books are more of a challenge than paper documents because of the binding and the potential for warping. Books must be handled and packed very carefully; they should not be opened or closed; their covers should not be removed; and they should be packed loosely, spine side down, in plastic milk crates or plastic bags placed in boxes. Freeze-drying is the preferred method for restoring books.

Optical Media
Scratches on optical media can cause data loss, so gloves should be worn and the media handled with care when recovering. As long as no physical damage has occurred, cleaning and data recovery can be relatively easy.

Magnetic Tapes, Microfilm, X-Rays, and Photographs
If wet these media types should be placed in plastic bags and put in cold storage to keep from drying out. (A refrigerator will suffice for small quantities.) If allowed to dry, the coatings present on many types of film may cause layers to stick together and important information to be torn off.

If they cannot be dealt with in less than five days, tapes, microfilm, X-rays, and photographs should be frozen. Long-term wet storage will cause additional damage.

Tapes can be cleaned on special equipment that removes contaminants and re-tensions the tape.

Fire-and Mold-Damaged Media
Other types of damage to vital records such as fire damage, toxic chemicals, biological contaminants, and mold can be restored. For fire damage, processes such as ionized air washing and deodorization can be employed. Soot particulate must be removed, and trimming or re- processing may be required if permanent damage has occurred. For bacteria and mold, Gamma and Electron Beam Radiation may be used to sterilize the documents if they can be transported to a laboratory. Other treatments may include manual cleaning in containment areas using downdraft tables to capture mold spores.

Inventory Control
Restoration contractors should have inventory control systems that prevent document loss and enable any document to be located and retrieved in a timely manner. This is especially important for working documents such as court records.

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67 Recovery Phases
Recovery operations can be divided into two distinct phases:
 Short-Term Recovery: Short-term recovery operations normally start at the commencement of recovery, and include those elements essential to public safety and health. Examples include:
o Restoration of essential utilities.
o Ensuring the functionality of City government.
o Providing medical and mental health services.
o Debris removal and clean up.
o Restoration of streets, roadways, and other essential transportation routes.
o Demolition of hazardous structures.
o Addressing the needs of vulnerable populations.

The setting of clear and coordinated priorities during the short-term recovery phase is essential to ensuring critical and immediate needs are addressed in a timely and responsive manner.

The City of Seaside will coordinate directly with the Monterey County Operational Area EOC and private utility companies on all efforts to restore systems and services.

 Long-Term Recovery: Long-term recovery operations usually are phased in after completion of short-term recovery, and may extend for a lengthy period of time.

These operations frequently include direct assistance and/or funding from State and federal programs. Examples include:
o Restoration of damaged homes, structures, businesses, schools, and facilities.
o Restoration of the local economy to pre-disaster levels or higher. o Repair of levees and other protective systems.
o Reimbursement of disaster related costs.
o Efforts to repair damage or conditions that mitigate the original threat. (These efforts may transition into the Prevention or Mitigation Phases of disaster management.)
o Enhanced land use planning. (These efforts may transition into the Prevention or Mitigation Phases of disaster management.) Long-term recovery operations may require extensive engineering or planning, and coordination with agencies outside of the City, including but not limited to the Monterey County Operational Area and the Governor’s Office of Emergency Services.

All mitigation actions that arise from recovery operations will be the primary responsibility of the City.

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68 These efforts could include building code revisions, zoning variances, plan reviews, seismic safety considerations, and other land use planning factors. The City is committed to expeditiously processing all mitigation actions in order to ensure a smooth and viable completion of recovery operations.

Recovery programs will also be facilitated for residents and businesses. To the extent possible, the Community Development Department will assist in this process, and if necessary, streamline procedures to ensure a responsive process.

Recovery Operations Organization
Recovery operations will be managed and directed by the City Manager. All recovery issues involving other jurisdictions or agencies will be coordinated between the City Manager and their designated representatives. The City Manager will hold meetings with department heads, key personnel, and representatives of external agencies on a regularly scheduled basis to deal with recovery matters, make collective decisions, if appropriate, and disseminate and collect information and policies regarding the ongoing recovery processes.

Recovery Operations Transition Following MPREOC Demobilization It is anticipated that recovery operations will continue after demobilization of the MPREOC has been accomplished. To this extent, the transition from an MPREOC driven recovery operations to a departmental driven operation should be as smooth as possible. The key to continuity will be the extended involvement of the key involved in recovery operations, and the complete and accurate documentation of these operations.

To the extent possible, the personnel assigned to the Recovery function on the EOC Staff should be the same personnel who will be responsible for recovery as part of their regularly assigned staff position.

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69 Recovery Operations Responsibilities
Specific responsibilities for recovery operations are assigned as follows:

Office/Department/Agency Functional Responsibilities
City Manager Political process management, decision making, interdepartmental coordination, policy development
and enactment, and public information origination and
dissemination.

City Attorney Provide advice on emergency statutes, actions, and associated potential liabilities, prepare legal opinions, and draft new or revised ordinances and/or
resolutions.

Building Department Director Preparation of land use and/or zoning variances, issuance of permits and controls for new development,
revisions of building regulations and applicable codes, code enforcement, and building and safety inspections.

Community Development
Department Director
Redevelopment of existing damaged areas, planning of
new redevelopment projects, and financing new
projects.

Public Works Department
Director
Debris removal from public land, demolition,
construction, contract management and liaison,
preparation of a detailed damage assessment, and
restoration of City owned utility services.

Private Utility Companies Debris removal from company owned land and facilities, and restoration of utility services.

Fire Department Safety and fire code compliance inspections and enforcement.

Police Department Site security and looting protection.

Finance Director Public finance, budgeting, contracting, accounting and claims processing, taxation, and insurance settlements.

FEMA Processing of applications for disaster financial
assistance, liaison with local assistance providers, onsite recovery support, and disaster financial assistance. *
SBA Processing of applications for disaster financial
assistance for small businesses.

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70 Documentation
All phases and elements of recovery operations must be documented in detail to ensure the best possible justification for receiving State and/or Federal funding assistance. It is essential that documentation be retained for at least three or more years to enable any audits that may precede final recovery payments and/or final resolution of any claims.

Initial Damage Assessment and Recovery
An Initial Damage Assessment is developed during the response phase of the disaster/major emergency situation to support the Declaration of Emergency and the request for a gubernatorial declaration and for the Governor to request a presidential declaration. The Initial Damage Assessment will be updated as required, and will be followed by a detailed damage assessment that provides the basis for determining the type and amount of state and/or federal financial aid available for recovery. See the Recovery Operations Responsibility Matrix above for specific responsibilities.

Preparation of the detailed damage assessment will be coordinated with the Monterey County Operational Area.

After-Action Reports
NIMS requires that a jurisdiction declaring a local state of emergency for which the Governor proclaims a state of emergency complete and forward an After-Action Report to the Governor’s Office of Emergency Services within ninety days of the close of the incident period. The report should address the following issues:
 Response actions taken.
 Application of NIMS, and suggested modifications thereto.  Modifications to plans and procedures.
 Identified training needs.
 Recovery actions undertaken to date.

The after-action report will serve as a source for documenting the City’s emergency response activities, and identifying areas of concern and success. It will be used to develop a work plan for implementing needed improvements. The report should contain mitigation actions taken to date. The report will be coordinated with the Monterey County Office of Emergency Services.

Disaster Assistance Programs
Existing disaster assistance programs vary in their applicability and eligibility parameters, and are designed to assist four groups:
 Individuals
 Businesses
 Government entities
 Non-profit organizations
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71 Individuals may receive loans or grants for repair or replacement of real property, funeral, medical, transportation, unemployment, sheltering, and rental assistance, depending on the nature and scope of damage.

Loans for businesses are usually made under the auspices of the United States Small Business Administration. The loans are intended to relieve physical and economic losses sustained as the result of a disaster or major emergency situation.

Funds and grants are available to government and non-profit agencies to mitigate the risk of future damage from similar disasters or major emergency situations.

Public Assistance Program Responsibilities
City of Seaside and private agencies have the responsibility for the completion and submission of the required documents for both state and federal public assistance programs for their jurisdiction, agency, or company.

Individual Assistance Program Responsibilities
Individuals are expected, whenever possible, to provide for themselves and direct their own personal recovery. However, many individuals will expect the City of Seaside to deliver assistance to them well after the disaster.

The City of Seaside will assist the individuals in any way possible, including providing them with the Federal Emergency Management Agency’s (FEMA) hotline number for individual assistance.

City of Seaside’s objective is to provide the citizens of their community with all the necessary information to help themselves recover from the disaster.

Type of Emergency Declaration
State grant programs are available to local governments to respond to and recover from disasters. Federal grant programs are available to assist governments and certain nonprofit organizations in responding to and recovering from disasters. At each level of emergency declaration, various disaster assistance programs become available to individuals, businesses, governments, and non-profit organizations. Under local emergency declarations, the City of Seaside may be eligible for assistance under the Natural Disaster Assistance Act (with concurrence of the Director of the Governor’s Office of Emergency Services).

The City will coordinate with all Local, County, State and Federal Recovery Resources to meet the city needs.

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72 Hazard Mitigation Grant Program Responsibilities
Within declared jurisdictional areas, the City of Seaside is responsible for identifying projects that will substantially reduce the risk of future damage, hardship, loss, or suffering from a disaster. Each identified mitigation project must be cost effective and meet basic project eligibility requirements.

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74 Appendix C - Emergency Operations Checklists
General
This annex contains specific Departmental Emergency Operations Checklists that specify specific initial department emergency responsibilities and to allow departments to response to an emergency prior to the activation of the MPREOC. The contents of these checklists may not be all inclusive; updating of these checklists should be an integral part of the demobilization and activation debriefing process.

Emergency Operations Checklists
Departmental Emergency Operations Checklists have been prepared to provide guidance as to roles and responsibilities. The following checklist will be used by the incumbents indicated for their initial emergency responses.

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75 Elected Officials Checklist
Role:

Responsible for: Protection of residents, their property and the businesses of the City of Seaside.

Action Checklist:
 Directions: Upon activation of the MPREOC and/or declaration of a local disaster, the staff of the City Manager’s Office will ensure that the following items are addressed.
 Actions:

Mayor (Chairman) communicate with the City Manager (Director).

Ensure City Council are aware of the disaster.

Briefings: Attend regular scheduled briefings for council members as arranged by the Director of Emergency Services. (City Manager).

Public Outreach: Mayor and Council Members should act as Public Information Officers under direction of Director of Emergency Services to keep the media, residents, and businesses aware of the extent of the disaster and the City's response actions. Mayor may invite some residents and leaders in Seaside businesses and industries to assist in these public outreach efforts. Talk to residents, workers, shoppers and visitors to Seaside to monitor community's response to the disaster.

Disaster Proclamation: Meet as the City Council to endorse and sign the declaration of Stage of Local Emergency which had been prepared and sent to the Monterey County Department of Emergency Management by the Director of Emergency Services, or to make determination as to whether or not to declare a local emergency.

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76 City Manager Checklist
Role:

Responsible for functioning as the Seaside Director of Emergency Services.

Issue the Declaration of Local State of Emergency/Disaster.

Notify Monterey County Department of Emergency Management of the proclamation.

Managers and staff to report to MPREOC.

Notify the City Council regarding status of our disaster operations.

Request a resource status report from department representatives reporting to the MPREOC.

Request a citywide hazard/damage assessment from Community Development Department.

Prioritize immediate needs based on potential threat to human life.

Appoint a Public Information Officer / Communications Specialist and provide for dissemination of vital information.

Prioritize all operations, as needed.

Develop and implement an overall initial Incident Action Plan (IAP.

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78 City Attorney Checklist
Role:

Responsible for providing legal advice to the Seaside Emergency Services Manager.

Action Checklist:
 Directions: Upon activation of the MPREOC and/or declaration of a local disaster, the staff of the City Attorney will ensure that the following items are addressed.
 Actions:

City Attorney to report to MPREOC.

Establish and staff the MPREOC Legal Officer position.

Analyze the need for emergency ordinances in consultation with City Manager and MPREOC Staff.

Assist staff in development of emergency ordinances, if needed.

Provide any legal guidance, as required.

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80 Finance Department Checklist
Role:

Responsible for administering all aspects of fiscal operations during a MPREOC activation.

Action Checklist:
 Directions: Upon activation of the MPREOC and/or declaration of a local disaster, the staff of the Finance Department will ensure that the following items are addressed.
 Actions:

During work hours, supervisors are to account for all finance personnel and provide notification of disaster declaration.

After hours, recall all finance personnel and notify them of where to report.

Finance Director is to report to MPREOC.

Develop and maintain a citywide inventory of vital supplies (water, food, medical supplies, sanitation needs, fuel, tools and building materials.) Establish a central cache/supply center for each of the above supplies.

Coordinate requests for supplies from various departments.

Contact suppliers and procure necessary supplies.

Arrange for transportation of supplies (pick-up and delivery.) Provide accounting for supplies and associated costs.

Coordinate mass care needs, if required, in conjunction with Red Cross and the Salvation Army.

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81 Police Department
Role:

Responsible for administering all aspects of law operations during an MPREOC activation.

Action Checklist:
 Directions: Upon activation of the SEOC and/or declaration of a local disaster, the staff of the on-duty personnel of the Police Department will ensure that the following items are addressed.
 Actions:

Police Chief report to MPREOC.

Supervisors to account for all on-duty members and issue disaster declaration notification.

Recall all off duty and reserve personnel and notify them of where to report.

Police management (on duty & off) report to MPREOC.

Inform all field units of need to coordinate communications through MPREOC.

Establish a communications element via the MPREOC and Coordinate with the Communications Center.

Request citywide/disaster area assessment of law enforcement needs.

Prioritize law enforcement needs.

Provide needed resources for immediate law enforcement issues.

Provide needed resources for traffic control, as needed.

Provide needed resources for evacuation/public warning.

Provide needed animal control services.

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82 Fire Department Checklist
Role:

Responsible for administering all aspects of fire operations during an MPREOC activation.

Action Checklist:
 Directions: Upon activation of the MPREOC and/or declaration of a local disaster, the staff of the on-duty personnel of the Fire Department will ensure that the following items are addressed.
 Actions:

Fire Chief report to EOC. (Assistant Director)
Supervisors to account for all on-duty members and inform all personnel that a Local State of Emergency has been declared.

Provide a brief situation report to fire communications and obtain tactical channel assignment for in-house fire dispatch.

Recall all off duty and reserve personnel and notify them of where to report.

Request Monterey County CERT through communications if needed.

Division Chiefs (on duty & off) to report to Emergency Operations Center.

Move all apparatus outside of Fire Station following an earthquake.

EOC to assume fire communications duties and establish link with Fire Comm. as soon as practicable. Fire units will be instructed to minimize radio traffic and communicate through EOC only.

Establish a log of all equipment used, personnel time etc. for cost recovery.

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83 Public Works Department Checklist
Role:

Responsible for administering all aspects of public works operations during an SEOC activation.

Action Checklist:
 Directions: Upon activation of the MPREOC and/or declaration of a local disaster, the staff of the on-duty personnel of the Public Works Department will ensure that the following items are addressed.
 Actions:

Department Head and Superintendent to report to MPREOC.

During work hours, supervisors to account for all public works personnel and provide notification of disaster declaration.

After hours, recall all public works personnel and notify them of where to report.

Inform all field units of need to coordinate communications through the MPREOC.

Request city wide/disaster area damage assessment as soon as possible.

Assign crew(s) to open blocked roads to enable emergency vehicle access, and affect emergency repairs to vital facilities, as needed.

Assign personnel and equipment to assist with heavy rescue, as needed.

Assign personnel to assess water system and maintain potable water for emergency and domestic needs.

Equipment Repair staff to prepare for field repair of priority vehicles and establish fueling arrangements.

Assign personnel to assess/operate sewer system.

Coordinate with public utilities to ensure continued availability of electric, telephone, gas, water and sewer service.

Coordinate necessary heavy equipment as needed.

Coordinate and assist with repair of city owned buildings and structures.

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84 Building Department Checklist
Role:

Responsible for administering all assigned actions/operations during an SEOC activation.

Action Checklist:
 Directions: Upon activation of the MPREOC and/or declaration of a local disaster, the staff of the on-duty personnel of the Community Development Department will ensure that the following items are addressed.
 Actions:

During work hours, supervisors to account for all community development personnel and provide notification of disaster declaration.

After hours, recall all Community Development Department personnel and notify them of where to report.

Community Development Director to report to EOC.

If needed, conduct hazard inspections of all vital facilities (Back-up EOC at Oldemeyer Center, alternate EOC at Seaside Youth Recreation Center) Obtain citywide/disaster area damage assessment and provide situation analysis.

Provide liaison to allied government agencies, mutual aid responders and Monterey County EOC, if activated.

If needed, provide building inspection/assessment of structural safety throughout city/disaster area.

Condemn and coordinate abatement of unsafe structures.

Coordinate resources and provide guidance for recovery planning.

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85 Recreation Department
Role:

Responsible for administering all assigned actions/operations during an SEOC activation.

Action Checklist:
 Directions: Upon activation of the MPREOC and/or declaration of a local disaster, the staff of the on-duty personnel of the Recreation and Community Activities Department will ensure that the following items are addressed.  Actions:

Recreation Director and Recreation Superintendent report to MPREOC.

Contact full-time and key part-time employees and have them report to Oldemeyer Center.

Coordinate mass care needs, if required, in conjunction with Red Cross and the Salvation Army.

Provide at least one Spanish speaking and Tagalog speaking interpreter at the Oldemeyer Center. Assess need for other languages.

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87 Human Resources Director / Risk Manager
Role:

Responsible for administering all assigned actions/operations during an MPREOC activation.

Action Checklist:
 Directions: Upon activation of the MPREOC and/or declaration of a local disaster, the Personnel Officer will ensure that the following items are addressed.
 Actions:

During work hours, account for Human Resources Department Staff and provide notification of disaster declaration.

After hours, recall Human Resources Department Staff and notify them of where to report.

Human Resources Director / Risk Manager to report to the MPREOC.

Analyze need for civilian disaster workers (litter carriers, laborers, messengers and clerks, food service, computer repair/operation, medical, fire fighters, law enforcement/security.)
Coordinate above personnel needs with Red Cross Representative.

Establish and staff disaster worker recruiting center, as needed.

Coordinate requests for personnel from various departments.

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89 Appendix D – Continuity of Government Plan
General
This annex provides a summation of the Seaside Continuity of Government (COG) Plan to be used by the City of Seaside during and following a disaster or major emergency incident to ensure continuity of city government. In order to successfully respond to and recover from a disaster or major emergency incident, the sustained continuity of leadership is paramount. If personnel have been injured or are unable to assume their assigned roles within City government for whatever reason, designated successors must be established for each position and function.

Succession
Seaside Municipal Code Chapter 2.40 delineates the succession process for the City.

The City Manager will designate the order of succession for his/her position as Emergency Services Director. The City Council will approve this order of succession.

Delegation of Emergency Authority
Seaside Municipal Code Chapter 2.40.060 specifies the powers and duties of the Emergency Services Director. The Director shall:
 Request the City Council to proclaim the actual existence or threatened existence of a local emergency if the City Council is in session or to issue such a proclamation if the City Council is not in session. Whenever the Director proclaims a local emergency, the City Council will take action to ratify the proclamation within seven days thereafter or the proclamation shall be no longer in effect or of no force.
 Request the County to declare a local state of emergency when, in the opinion of the Director, locally available resources are insufficient to deal with the situation at hand or forecasted.
 Control and direct the efforts of the City’s emergency organization to accomplish the purposes and intent of this plan.
 Ensure cooperation between and coordination of services and staff of the City’s emergency services organization, and resolve any questions of authority and responsibility that may arise.
 Represent the City in all dealings with the Monterey County Operational Area.  Represent the City in all dealings with public and/or private agencies in all matters relating to the emergency.
 In the event of the proclamation as provided herein, the proclamation of a state of emergency by the County of Monterey and/or the Governor, the Director shall be empowered:

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90 o To make and issue rules and regulations on matters reasonably related to the protection of life and property as affected by said emergency, provided, however, such rules will be confirmed at the earliest practicable time by the City Council.
o To obtain critical supplies, equipment, and such other properties not readily available and needed for the protection of life and property and to bind the City for the fair value of same, and if required immediately, to commandeer the same for public use.
o To require emergency services of any City employee and, in the event of a proclamation of a state of emergency in Monterey County, to command the aid of as many citizens of this community as he/she deems necessary in the execution of his/her duties, such persons shall be entitled to all privileges, benefits, and immunities as are provided by state law for registered disaster service workers.
o To requisition necessary personnel and/or material of any City department or agency.
o To execute all of his/her ordinary powers as City Manager, all of the special powers conferred upon him/her by this chapter or by resolution or emergency plan pursuant to this chapter adopted by the City Council, all powers conferred by any statute, by any agreement approved by the City Council, and by any other lawful authority.

The Director of Emergency Services (City Manager) shall designate the order of succession to his/her office, to take effect in the event the Director is unavailable to attend meetings and otherwise perform his/her duties during an emergency. Such order of succession will be approved by the City Council.

The Assistant Director shall, under the supervision of the Director and with the assistance of appropriate department heads, develop emergency plans and manage the emergency programs of the City, and have such other powers and duties as may be assigned by the Director.

Emergency Action Steps
Procedures have been, or will be developed to facilitate the ability of Seaside personnel to respond expeditiously to any disaster or major emergency incident.

Checklists and standard operating procedures have been or will be prepared to identify disaster assignments, responsibilities, and key disaster locations. Likewise, procedures have been, or will be developed for alerting, notifying, and recalling members of the Seaside emergency services organization.

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91 Primary Seaside Emergency Operations Center (MPREOC) The primary Seaside Emergency Operations Center (MPREOC) is located at CSUMB 2081 Inter-Garrison Road, Building 82E. Positions and duties of the SEOC Staff and the position operational checklists for SEOC Staff positions are contained in Appendix C of this plan.

Alternate and Backup Seaside Emergency Operations Center (ASEOC) It is possible that the primary and secondary MPREOC could be damaged to the point that it could be rendered unusable during certain types of disasters. Should this occur, the backup EOC location (2024) is the University Police Department Annex Building 703, located at 8th Avenue and “A” Street in Seaside. The city does not have an alternate EOC outside of the two listed above. The Oldemeyer Recreation Center is no longer an alternate site for city use.
“Go-Kit”: What to Bring to Your Disaster Work Location - The following list is intended to help senior officials prepare personal go-kits of essential items to bring to their anticipated work locations for extended disaster operations. It is recommended that they have enough personal items available to be self-sustaining for several days. They should evaluate the contents of their kits based on individual needs.  Backpack, bag or case (to put all items in);
 Work items: cell phone and charger, laptop, radio and charger, emergency job aids (e.g., checklists, guides, contact information) and identification;  Clothes and shoes fit for the weather and a change of clothing (e.g., for press conferences);
 Food and snacks based on any special dietary needs (confirm whether the disaster work location has arrangements for providing food and hydration);  Glasses and an extra pair of prescription glasses;  Personal medications, supplements and hygiene items (e.g., toothbrush, toothpaste);  Personal money (e.g., credit cards, cash in small bills);  Pencil, pen and notebook;
 Contact list of family, friends and professional contacts; and  Favorite personal and/or comfort items.

Training and Indoctrination of Personnel
To the maximum extent possible, department heads and other key supervisors will train and indoctrinate assigned personnel in their basic department head and supervisory duties. The purpose of this policy is to provide a limited degree of capability redundancy on a hierarchical basis within each department or organization, so that in the event of the incapacitation of any supervisor, personnel are trained and will be able to fulfill, to the extent possible, the duties of the incapacitated supervisor. Training can be undertaken on a formal or informal basis, with the scope and depth being at the discretion of the supervisor.

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92 Other Continuity Considerations
Depending on the situation extant, a variety of other considerations could affect the continuity of government, and its ability to conduct viable response and recovery operations within the City. Provisions may need to be undertaken to accommodate these considerations. These include, but are not limited to, the following:
 If needed, procedures will need to be developed to control access to the area/s affected by the disaster.
 It may be necessary to provide means of identification for personnel engaged in response and recovery efforts.
 For safety purposes, it may be necessary to employ personnel accounting systems to account for personnel involved in response or recovery operations.  Accountability systems will need to be established for residents and City employees who are affected, displaced, evacuated, injured, and killed during or following a disaster or major emergency incident. Depending on the scope of commitment of its resources, the American Red Cross may be able to assist in this regard.
 The provisions for sustaining the mental health and physical well-being of individuals affected by the disaster may be necessary. This includes providing critical incident stress debriefing for emergency services responders. City employees and members of the SEOC Staff.
 The provision of temporary, short-term, or long-term housing, feeding, and care of residents displaced or affected by the disaster or major emergency incident.  The provision of special needs for vulnerable segments of the City’s population should be anticipated.
 Means whereby extended families can be reunited and care for affected members may need to be established.
 The need for mortuary care may be needed to enable the recovery, identification, and safeguarding of human remains should be anticipated.

Facilities
The City’s facilities are capable of providing temporary working spaces and accommodations for essential emergency workers during response and recovery operations. Depending on the scope of the disaster, it may be necessary to obtain commercially available facilities (motels, workshops, repair garages, etc.) in order to ensure the well-being and functionality of personnel.

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94 Appendix E – Web EOC
The MPREOC uses Web EOC to coordinate with the county, state and regional ECC.

Web EOC is an internet-based crisis management system that provides a central location for situation awareness during an incident. If an incident occurs within the county, such as severe flooding, Web EOC will be used to help coordinate a fast and effective response.

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95 SEASIDE EMERGENCY OPERATIONS PLAN
(APPENDIX F)
PROCLAMATION OF EMERGENCY (and Termination)
A local proclamation of emergency is the legal method that authorizes extraordinary measures to solve disaster problems. The proclamation allows for the emergency use of resources, the bypassing of time-consuming requirements such as hearings and the competitive bid process, and activates extraordinary measures as outlined in the jurisdiction’s comprehensive emergency management plan. The proclamation is usually a prerequisite for state assistance and made at the onset of a disaster to allow the jurisdiction to do as much as possible to help itself.

A proclamation of emergency is made by the Mayor. The mayor may make the proclamation, if the council is not in session, subject to the confirmation of the council at the earliest practical time. In the event that the Mayor is not available, the Mayor Pro Tem proclaims the emergency. In the absence of the Mayor and Mayor Pro Tem, the city administrator shall make the proclamation.

In preparing a proclamation, a description of the event and the necessary emergency authorizations need to be documented. The Monterey County Department of Emergency Management should be informed and a news release made as soon as possible after the proclamation is signed.

When the situation which required the proclamation is over, the designated official is empowered to make a proclamation terminating the emergency.

Attached are a proclamation template and a sample proclamation and termination.

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96 PROCLAMATION OF EMERGENCY
Whereas, the City of Seaside (department) has reported to the Mayor that beginning (date) (event) has caused (list the problems) in the City of Seaside, and; Whereas, these problems have caused a threat to life and property, and; Whereas, this constitutes an emergency as defined by the Seaside Emergency Operation Plan and necessitates the utilization of emergency powers granted pursuant to the City of Seaside Municipal Code 2.40.10 – 2.40.100; therefore, Be it proclaimed by the Mayor that an emergency exists in The City of Seaside; therefore, the Seaside Director of Emergency Services and Seaside department directors are authorized to take emergency actions and to provide emergency services to protect the health and safety of persons and property pursuant to the Seaside Emergency Operations Plan (“Plan”), Chapter 2.40.080, and the City of Seaside Municipal Code Chapters 2.40.10 – 2.40.100. As directed pursuant to the Plan each Seaside department director is authorized to exercise the powers vested under this proclamation in the light of the urgent requirements of an extreme emergency situation without regard to timeconsuming procedures and formalities prescribed by law (excepting mandatory constitutional requirements).
_______________________
(Type name of Mayor)
Mayor, City of Seaside
Dated this ____ day of ____, year.

Recommended by:
________________________
Type name of Director
Director of Emergency Services
Dated this ____ day of ____, year.

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97 PROCLAMATION TERMINATION
Whereas, the conditions which required the Proclamation of Emergency on (Date), are over.

Be it proclaimed by the Mayor, City of Seaside that the Proclamation of Emergency on that date is terminated effective (date).
_____________________
(Type name of Mayor)
Mayor, City of Seaside
Dated this ____ day of ____, year.

Recommended by:
_____________________
(Type name of Director)
Director of Emergency Services
Dated this ____ day of ____, year.

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98 Glossary
C
CAL OES - California Governor's Office of Emergency Services CBO - Chief Building Official
CERT - Community Emergency Response Team
COG - Continuity of Government
COOP - Continuity of Operations
CSUMB - California State University of Monterey Bay
D
DEM - Department of Emergency Management
DMA - Disaster of Mitigation Act
DSW - Disaster Service Worker
E
ECC - Emergency Communications Center
EOC - Emergency Operations Center
F
FEMA - Federal Emergency Management Agency
H
HSPD-5 - Homeland Security Presidential Directive 5
I
IAP - Incident Action Plan
ICS - Incident Command System
IFR - Instrument Flight Rules
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99 M
MCHD - Monterey County Department of Health
MJHMP - Multi-Jurisdictional Hazard Mitigation Plan
MPREOC - Monterey Peninsula Regional Emergency Operations Center N
NFPA - National Fire Protection Association
NIMS - National Incident Management System
O
Ord - Ordinance
P
PIO - Public Information Officer
S
SEMS - Standardized Emergency Management System
SEOC - Seaside Emergency Operations Center
SEOP - Seaside Emergency Operations Plan
SOP - Standard Operating Procedures
V
VOIP - Voice Over Internet Protocol
W
WEB EOC - Web based Emergency Operations Center
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Chapter 2.40

EMERGENCY DISASTER COUNCIL
Sections:

2.40.010 Purposes.

2.40.020 Emergency defined.

2.40.030 Disaster council – Created – Membership.

2.40.040 Disaster council – Powers and duties.

2.40.050 Director and assistant director of emergency services – Offices created.

2.40.060 Director and assistant director of emergency services – Powers and duties.

2.40.070 Emergency organization.

2.40.080 Emergency plan.

2.40.090 Expenditures.

2.40.100 Violation – Penalty.

2.40.010 Purposes.

The declared purposes of this chapter are to provide for the preparation and carrying out of plans for the protection of persons and property within this city in the event of an emergency, the direction of the emergency organization, and the coordination of the emergency functions of the city with all other public agencies, corporations, organizations, and affected private persons. (Ord. 999, 2011; Ord. 546 § 2 (Exh. A), 1979; prior code § 14-101) Packet Page 337

2.40.020 Emergency defined.

As used in this chapter, “emergency” means the actual or threatened existence of conditions of disaster or of extreme peril to the safety of persons and property within the city caused by such conditions as air pollution, fire, flood, storm, epidemic, riot, or earthquake, or other conditions, including conditions resulting from war or imminent threat of war, but other than conditions resulting from a labor controversy, which conditions are or are likely to be beyond the control of the services, personnel, equipment, and facilities of the city, requiring the combined forces of other political subdivisions to combat. (Ord. 999, 2011; Ord. 546 § 2 (Exh. A), 1979; prior code § 14-102)

2.40.030 Disaster council – Created – Membership.

The city disaster council is created and shall consist of the following:

A. The mayor, who shall be chairman;
B. The director of emergency services, who shall be vice-chairman; C. The assistant director of emergency services shall be the fire chief; D. Such chiefs of emergency services as are provided for in a current emergency plan of the city, adopted pursuant to this chapter, shall be comprised of the department heads; E. Such representative of civic, business, labor, veterans, professional, or other organizations having an official emergency responsibility, as may be appointed by the director with the advice and consent of the city council;
F. Membership assignments may be changed by a resolution of the city council. (Ord. 999, 2011; Ord. 546 § 2 (Exh. A), 1979; prior code § 14-103)

2.40.040 Disaster council – Powers and duties.

It shall be the duty of the city disaster council, and it is hereby empowered, to develop and recommend for adoption by the city council emergency and mutual aid plans and agreements and such ordinances and resolutions and rules and regulations as are necessary to implement such plans and agreements. The disaster council shall meet upon call of the chairman or, in his absence from Packet Page 338
the city or inability to call such meeting, upon call of the vice-chairman. (Ord. 999, 2011; Ord. 546 § 2 (Exh. A), 1979; prior code § 14-104)

2.40.050 Director and assistant director of emergency services – Offices created.

A. There is created the office of director of emergency services. The city manager shall be the director of emergency services.

B. There is created the office of assistant director of emergency services, who shall be the fire chief or other designee as appointed by the director. (Ord. 999, 2011; Ord. 546 § 2 (Exh. A), 1979; prior code § 14-105)

2.40.060 Director and assistant director of emergency services – Powers and duties.

A. The director is empowered to:

2. Request the Governor to proclaim a state of emergency when, in the opinion of the director, the locally available resources are inadequate to cope with the emergency;

3. Control and direct the effort of the emergency organization of the city for the accomplishment of the purposes of this chapter;

4. Direct cooperation between and coordination of services and staff of the emergency organization of the city, and resolve questions of authority and responsibility that may arise between them;

5. Represent the city in all dealings with public or private agencies on matters pertaining to emergencies as defined in this chapter;
Packet Page 339

6. In the event of the proclamation of a local emergency as provided in this section, the proclamation of a state of emergency by the Governor or the director of the State Office of Emergency Services, or the existence of a state of war emergency, the director is empowered:
a. To make and issue rules and regulations on matters reasonably related to the protection of life and property as affected by such emergency; provided, however, such rules and regulations must be confirmed at the earliest practicable time by the city council,
b. To obtain vital supplies, equipment, and such other properties found lacking and needed for the protection of life and property and to bind the city for the fair value thereof and, if required immediately, to commandeer the same for public use, c. To require emergency services of any city officer or employee and, in the event of the proclamation of a state of emergency in the county in which the city is located or the existence of a state of war emergency, to command the aid of as many citizens of this community as he deems necessary in the execution of his duties; such persons shall be entitled to all privileges, benefits, and immunities as are provided by state law for registered disaster service workers,
d. To requisition necessary personnel or material of any city department or agency, and e. To execute all of his ordinary power as city manager, all of the special powers conferred upon him by this chapter or by resolution or emergency plan pursuant to this chapter adopted by the city council, all powers conferred upon him by any statute, by any agreement approved by the city council, and by any other lawful authority.

B. The director of emergency services shall designate the order of succession to that office, to take effect in the event the director is unavailable to attend meetings and otherwise perform his duties during an emergency. Such order of succession shall be approved by the city council.

C. The assistant director shall, under the supervision of the director and with the assistance of emergency service chiefs, develop emergency plans and manage the emergency programs of the city, and shall have such other powers and duties as may be assigned by the director. (Ord. 999, 2011; Ord. 546 § 2 (Exh. A), 1979; prior code § 14-106) Packet Page 340

2.40.070 Emergency organization.

All officers and employees of the city, together with those volunteer forces enrolled to aid them during an emergency, and all groups, organizations, and persons who may by agreement or operation of law, including persons impressed into service under the provisions SMC 2.40.060(A) and (C), be charged with duties incident to the protection of life and property in the city during such emergency, shall constitute the emergency organization of the city. (Ord. 999, 2011; Ord. 546 § 2 (Exh. A), 1979; prior code § 14-107)

2.40.080 Emergency plan.

The city disaster council shall be responsible for the development of the city emergency plan, which plan shall provide for the effective mobilization of all the resources of the city, both public and private, to meet any condition constituting a local emergency, state of emergency, or state of war emergency, and shall provide for the organization, powers, and duties, services, and staff of the emergency organization. Such plan shall take effect upon adoption by resolution of the city council. (Ord. 999, 2011; Ord. 546 § 2 (Exh. A), 1979; prior code § 14-108)

2.40.090 Expenditures.

Any expenditures made in connection with emergency activities, including mutual aid activities, shall be deemed conclusively to be for the direct protection and benefit of the inhabitants and property of the city. (Ord. 999, 2011; Ord. 546 § 2 (Exh. A), 1979; prior code § 14-109)

2.40.100 Violation – Penalty.

Any person violating any of the provisions of this chapter shall be deemed guilty of a misdemeanor:

A. Willfully obstruct, hinder, or delay any members of the emergency organization in the enforcement of any lawful rule or regulation issued pursuant to this chapter, or in the performance of any duty imposed upon him by virtue of this chapter; B. Do any act forbidden by any lawful rule or regulation issued pursuant to this chapter, if such act is of such a nature as to vie or be likely to give assistance to the enemy or to imperil the lives or property of inhabitants of the city, or to prevent, hinder, or delay the defense or protection thereof; Packet Page 341
C. Wear, carry, or display, without authority, any means of identification specified by the emergency agency of the state. (Ord. 1042 § 2, 2017; Ord. 999, 2011; Ord. 546 § 2 (Exh. A), 1979; prior code § 14-110)
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OFFICE OF THE

CITY MANAGER
Stephen E. Ross
f4 A Y 0 R
Glenn Olea
Mayor Pro Tern
Council men:

Ted Bowser
Louis Haddad
Berdine Houser
440 HARCOURT AVE. SEASIDE, CALIFORNIA 93955 TEL. [408] 394-8531 ORDINANCE NO. 546

ORDINANCE AMENDING THE MUNICIPAL CODE TO REVISE AND UPDATE THOSE

SECTIONS RELATING TO THE EMERGENCY DISASTER COUNCIL
WHEREAS, Chapter 14-101 through 110 of the Municipal Code establish an emergency disaster council to imp.lement the City's emergency disaster plan; and
WHEREAS, the City Council of the City of Seaside desires to pro- vide the best protection and relief to citizens in times of emergency; and
WHEREAS, changes and improvements in the California Emergency Plan require an updating and revising of the existing Municipal Code Sections relating to disaster;
NOW, THEREFORE, the City Council of the City of Seaside does ordain as follows:

SECTION 1
The existing Municipal Code Section 14-101 through 14-111 are hereby repealed and rescinded.

SECTION 2
The new and revised Municipal Code Section 14-101 through 14-112 attached hereto as Exhibit "A" and incorporated herein by reference as if fully set forth are hereby adopted as part of the Seaside Municipal Code.

SECTION 3
This Ordinance shall be published once after its passage in the Seaside News-Sentinel and shall be in force and take effect thirty (30) days from and after its passage and approval.

INTRODUCED this 20th day of September, 1979.

PASSED AND ADOPTED at a
City of Seaside duly held on
1979, by the following vote:
-1-
regular meeting of the City Council of the
the 4th day of _ _:Oc~t~o~be::cr~-----'
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·~(
\
''Ordinance " No. 546
AYES: COUNCILMEN: Bowser, Haddad, Houser, Olea, Mayor Ross NOES: COUNCILMEN: none
ABSENT: COUNCILMEN: none
ATTEST:

STATE OF CALI.FORNIA)
)SS
CXXJNTY OF 1l!.NI'EREY )
Stephen E. Ross
1; · Dee La.t:il!ore · , DePUty City Clerk, of the City of Seaside, State of California, hereby certify that on the /Gi;;i,;£., day of D <"-:L~;{\£-..... , 19 7 9 , a true copy of the foregoing Ordinance No. o;r (P of the City of Seaside was published in the Seaside News-Sentinel.

Witness my hand and the seal of the City of Seaside this (0~ day of 0 <c...t~fs.- , 197'7 .

Dee La.t:in:ore, Deputy City Clerk

CI'IY OF SEASIDE
County of !.bnterey, State of California
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EXHIBIT "A"
.• ·; ·'""' .. ·."1 OF ot?.~l\lA-Nc£..
' ' ¥5Yb
... ,---...
14-101 PURPOSES:

CHAPTER 14

EMERGENCY ORGANIZATION AND

CITY OF SEASIDE DISASTER

FUNCTIONS

COUNCIL
The declared purposes of this ordinance are to provide for the preparation and carrying out of plans for the protection of persons and property within this city in the event of an emergency; the direction of the emergency organization; and the coordination of the emergency functions of this city with all other public agencies, corporations, organizations, and affected private persons.
14-102 DEFINITION:

As used in this ordinance, "emergency" shall mean the actual or threatened existence of conditions of disaster or of extreme peril to the safety of pe~sons and property within this city caused by such conditions as air pollution, fire, flood, storm, epidemic, riot, or earthquake, or other conditions, including conditions resulting from war or imminent threat of war, but other than conditions resulting from a labor controversy, which conditions are or are likely to be beyond the control of the services, personnel, equipment, and facilities pf this city, requiring the combined forces of other political subdivisions to combat.
14-103 DISASTER COUNCIL MEMBERSHIP:

The City of Seaside Disaster Council is hereby created and shall consist of the following:

A. The Mayor, who sh.all be Chairman.

B. The Director of Emergency Services, who shall be
Vice-Chairman.

C. The Assistant Director of Emergency Services.

D. Such chiefs of emergency services as are provided for in a current emergency plan of this city, adopted pursuant to this ordinance.

E. Such representative of civic, business, labor, veterans, professional, or other organizations having an official emergency responsibility, as may be appointed by the
director with the advice and consent of the city council.

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.•.•• f'
1:::::
r
14-104 DISASTER COUNCIL POWERS AND DUTIES:

It shall be the duty of the City of Seaside Disaster Councili and it is hereby empowered, to develop and recommend for adoption by the city council, emergency and mutual aid plans and agreements and such ordinances and resolutions and rules and regulations as are necessary to implement such plans and agreements. The Disaster Council shall meet upon call of the chairman or, in his absence from the city or inability to call such meeting, upon call of the vice-chairman.
14-105 DIRECTOR AND ASSISTANT DIRECTOR OF EMERGENCY SERVICES:
(A) There is hereby created the office of director of emergency services. The City Manager shall be the director of emergency services.
(B) There is hereby created the office of assistant director of emergency services, who shall be appointed by the director. 14-106 POWERS AND DUTIES OF THE DIRECTOR AND ASSISTANT DIRECTOR OF EMERGENCY SERVICES:
(A) The director is hereby empowered to:
(1) request the city council to proclaim the existence or threatened existence of a "local emergency" if the city council is in session or to issue such proclamation if
the city council is not in session, Whenever a local
emergency is proclaimed by the director, the city council shall take action to ratify the proclamation within 7 days thereafter or the proclamation shall be of no further
force or effect.
(2) Request the Governor to proclaim a "state of emergency" when, in the opinion of the director, the locally available resources are inadequate to cope with the emergency. ( 3) Control and direct the effort of the emergency organization of this city for the accomplishment of the purposes of this ordinance.
(4) Direct cooperation between and coordination of services and staff of the emergency organization of this city; and resolve questions of authority and responsibility that may arise between them.
(5) Represent this city in all dealings with public or private agencies on matters pertaining to emergencies as defined herein.
(6) In the event of the proclamation of a "local emergency" as herein provided, the proclamation of a "state of emergency" by the Governor or the Director of the State Office of
Emergency Services, or the existence of a "state of war emergency," the director is hereby empowered:

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·f.~· .

II r
•
(B)
(a) To make and issue rules and regulations on matters
reasonably related to the protection of life and
property as affected by such emergency; provided,
how.ever, such rules and regulations must be confirmed at the earliest practicable time by the city council;
(b) To obtain vital supplies, equipment, and such other properties found lacking and needed for the protection of life and property and to bind the city for the fair value thereof and, if required immediately, to commandeer the same for public use; (c) To require emergency services of any city officer
or employee and, in the event of the proclamation
of a "state of emergency" in the county in which
this city is. located or the existence of a "state
of war emergency," to command the aid of as many
citizens of this community as he deems necessary
in the execution of his duties; such persons shall
be entitled to all privileges, benefits, and immunities as are provided by state law for registered disaster service workers;
(d) To requisition necessary personnel or material of
any city department or agency; and
(e) To execute all of his ordiriary power as City Manager, all of the special powers conferred upon him by this
ordinance or by resolution or emergency plan pursuant
hereto adopted by the city council, all powers conferred upon him by any statute, by any agreement approved by the city council, and by any other lawful authority.

The'director of emergency services shall designate the order of succession to that office, to take effect in the event the director is unavailable to attend meetings and otherwise perform his duties during an emergency. Such order of succession shall be approved by the city council.
(C) The assistant director shall, under the supervision of the director and with the assistance of emergency service chiefs, develop emergency plans and manage the emergency programs of this city; and shall have such other powers and duties as may be assigned by the director.
14-107 EMERGENCY ORGANIZATION:

All officers and employees of this city, together with those volunteer forces enrolled to aid them during an emergen·cy, and all groups, organizations, and persons who may by agreement or operation of law, includin~ _f0err,ajns M~ftf~sfc..~d into service under the provisions of Section ~'I c16 and 6 ('a'j' of this ordinance, be charged with duties incident to the protection of li£e and property in this city during (' such emergency, shall constitute the emergency organization of the City of Seaside.

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..... :
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0. '
f 4-10 8 E~1ERCENCY PLi\\:

The City of Seaside Disaster Council shall be responsible for the development of the City of Seaside Emergency Plan, which plan shall provide for the effective mobilization of all the resources of this city, both public and prlvate, to meet any condition constituting a local emergency, state of emergencv, or state of war emergency; and shall provide for the organization, powe1·s, and duties, seJ·vices, and staff of the emergency organization. Such plan shall take effect upon adoption by resolution of the City Council.
14 - 1 0 9 LX PI \ Lll i lJI( I: S :

Any e .\ p c n d i t: u r l, ~ -~!. 1 d c i n conn e c t i on w i t h t' me r g u :h- y act i v i t i e s , inc l u d i n g mutual "''! act .. ;: "'s, shall be deemed conclusively to be for the direct protectin and ;.,,,,,rit of the inhabitants and property of the City of Seaside.
14-110 Pll\l'ili~1E\T OF VIOLATIONS:

It shall be a misdemeanor, punishable by a fine of not to exceed five hundred doll~rs ($500), or by imprisonment for not to exceed six months, or both, for any person, during an emergency, to:

A. Willfully obstruct, hinder, or delay any members of the emergency organization in the enforcement of any lawful rule or regulation issued pursuant to this ordinance,
or in the performance of any duty imposed upon him by
virtue of this ordinance.

B. · Do any act forbidden by any lawful rule or regulation issued pursuant to this ordinance, of such act is of
such a nature as to vie or be likely to give assistance to the enemy or to imperil the lives or property of inhabitants of this city, or to prevent, hinder, or delay the defense or protection thereof.

C. Wear, carry, or display, without authority, any means of identification specified by the emergency agency of the State.
14-111 EFFECTIVE DATE:

This o~dinance shall become eff~ctive thirty (30) days from and after its passage.
14-112 SEVERABILITY:

If any provision of this ordinance or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications, and to this end the provisions of this ordinaiJce are declared to be severable.

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ORDINANCE NO. 999

CONSIDERATION OF AN AMENDMENT TO THE CITY OF SEASIDE
MUNICIPAL CODE, CHAPTER 2.40 TO DESIGNATE THE FIRE CHIEF AS

ASSISTANT DIRECTOR OF EMERGENCY SERVICES AND THE CITY

DEPARTMENT DIRECTORS AS THE CHIEFS OF EMERGENCY SERVICES

THE CITY COUNCIL OF THE CITY OF SEASIDE DOES ORDAIN AS
FOLLOWS:

Section: 2.40.010- Purposes
The declared purposes of this chapter are to provide for the preparation and carrying out of plans for the protection of persons and property within this city in the event of an emergency, the direction of the emergency organization, and the coordination of the emergency functions of the city with all other public agencies, corporations, organizations, and affected private persons.

Section 2.40.020- Emergency defined.

Section 2.40.030- Disaster council-Created-Membership.

The city disaster council is created and shall consist of the following:

A. The mayor, who shall be chairman;
B. The director of emergency services, who shall be vice-chairman; C. The assistant director of emergency services shall be the fire chief; D. Such chiefs of emergency services as are provided for in a current emergency plan of the city, adopted pursuant to this chapter shall be comprised of the department heads;
E. Such representative of civic, business, labor, veterans, professional, or other organizations having an official emergency responsibility, as may be appointed by the director with the advice and consent of the city council; F. Membership assignments may be changed by a resolution of the city council.

Section 2.40.040 -Disaster council-Powers and duties.

It shall be the duty of the city disaster council, and it is hereby empowered, to develop and recommend for adoption by the city council emergency and mutual aid plans and agreements and such ordinances and resolutions and rules and regulations as are necessary to implement such plans and agreements. The disaster Packet Page 353
council shall meet upon call of the chairman or, in his absence from the city or inability to call such meeting, upon call of the vice-chairman.

Section 2.40.050 - Director and assistant director of emergency services-Offices created.

A. There is created the office of director of emergency services. The city manager shall be the director of emergency services.

B. There is created the office of assistant director of emergency services, who shall be the fire chief or other designee as appointed by the director.

Section 2.40.060 - Director and assistant director of emergency services-Powers and duties.

A. The director is empowered to:

2. Request the Governor to proclaim a state of emergency when, in the opinion of the director, the locally available resources are inadequate to cope with the emergency;

3. Control and direct the effort of the emergency organization of the city for the accomplishment of the purposes of this chapter;

4. Direct cooperation between and coordination of services and staff of the emergency organization of the city, and resolve questions of authority and responsibility that may arise between them;

5. Represent the city in all dealings with public or private agencies on matters pertaining to emergencies as defined in this chapter;

6. In the event of the proclamation of a local emergency as provided in this section, the proclamation of a state of emergency by the Governor or the director of the State Office of Emergency Services, or the existence of a state of war emergency, the director is empowered:
a. To make and issue rules and regulations on matters reasonably related to the protection of life and property as affected by such emergency; provided, however, such rules and regulations must be confirmed at the earliest practicable time by the city council,
b. To obtain vital supplies, equipment, and such other properties found lacking and needed for the protection of life and property and to bind the city for the fair value thereof and, if required immediately, to commandeer the same for public use,
c. To require emergency services of any city officer or employee and, in the event of the proclamation of a state of emergency in the county in which the city is located or the existence of a state of war emergency, to command the aid of as many citizens of this community as he deems necessary in the execution of his duties; such persons shall be Packet Page 354
entitled to all privileges, benefits, and immunities as are provided by state law for registered disaster service workers,
d. To requisition necessary personnel or material of any city department or agency, and
e. To execute all of his ordinary power as city manager, all of the special powers conferred upon him by this chapter or by resolution or emergency plan pursuant to this chapter adopted by the city council, all powers conferred upon him by any statute, by any agreement approved by the city council, and by any other lawful authority.

Such order of succession shall be approved by the city council.

Section 2.40.070 - Emergency organization.

All officers and employees of the city, together with those volunteer forces enrolled to aid them during an emergency, and all groups, organizations, and persons who may by agreement or operation of law, including persons impressed into service under the provisions of subsections A and C of Section 2.40.060, be charged with duties incident to the protection of life and property in the city during such emergency, shall constitute the emergency organization of the city.

Section 2.40.080 - Emergency plan.

Section 2.40.090- Expenditures.

Section 2.40.100- Violation-Penalty.

It shall be a misdemeanor, punishable by a fine of not to exceed five hundred dollars, or by imprisonment for not to exceed six months, or both, for any person, during an emergency, to:

A. Willfully obstruct, hinder, or delay any members of the emergency organization in the enforcement of any lawful rule or regulation issued Packet Page 355
pursuant to this chapter, or in the performance of any duty imposed upon him by virtue of this chapter;
B. Do any act forbidden by any lawful rule or regulation issued pursuant to this chapter, if such act is of such a nature as to vie or be likely to give assistance to the enemy or to imperil the lives or property of inhabitants of the city, or to prevent, hinder, or delay the defense or protection thereof; C. Wear, carry, or display, without authority, any means of identification specified by the emergency agency of the state.

Introduced at the April7, 2011 City Council Meeting
The City Clerk shall certify to the adoption of this Ordinance.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Seaside, State of California, on the May 51
h, 2011, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

COUNCILMEMBERS: ALEXANDER; EDWARDS; OGLESBY;
BLOOMER; BACHOFNER
COUNCIL MEMBERS:

COUNCIL MEMBERS:

Felix H. Bachofner, Mayor
City of Seaside
·-·- - .. , . .,
Packet Page 356

CITY OF SEASIDE

STAFF REPORT
Item No.: 9.B.

TO: City Council
FROM: Craig Malin, Interim City Manager
BY: Andrew Myrick, Economic Development & Community Planning Manager DATE: November 7, 2024
SUBJECT: UPDATE ON WATER ALLOCATION FOR ACCESSORY DWELLING UNITS

RECOMMENDATION
Receive an update on the available water allocation for accessory dwelling units.

BACKGROUND
An Accessory Dwelling Unit (ADU) is a residential unit that is built on the same site as another, principal dwelling unit. California Law includes a number of provisions that preempts much local regulation when it comes to approving Accessory Dwelling Units.

Proponents of ADUs argue that these units represent an opportunity for the development of additional housing in already-developed residential areas.

Within the City of Seaside, one of the primary barriers to the unchecked development of ADUs is the lack of available water. To alleviate this issue and promote the development of ADUs in the City of Seaside, on October 3, 2019, the City Council approved Ordinance 1064, which updated the City’s Water Allocation Program for the Cal Am service area and identified a water allocation category for ADUs. The Council followed this with additional actions at its November 19, 2020, meeting, during which it approved several additional resolutions related to ADU water:
• Resolution No. 20-99 set the purchase price for ADU water release permits at $2,500 per fixture unit.
• Resolution No. 20-100 allocated five acre feet of water to the residential ADU category.
• Resolution No. 20-102 limited the amount of water that could be allocated per ADU to 6.8 fixtures (ie 0.068 acre-feet) and required all existing main house Packet Page 357

Item No. 9.B. Page 2 of 4
water appliances be retrofitted to high efficiency.
• Resolution No. 20-102 also provided the option for property owners to receive ADU water allocations at no cost if they deed restricted their ADUs to low or very low income renters for 45 years.

Current ADU Water Allocation
The allocation of water for ADUs resulted in significant interest in ADU construction in the City of Seaside. Demand for the water credits was so robust that on June 30, 2022, City staff announced that no additional applications would be considered until it was clear that sufficient water resources were available for the units for which applications had already been received. In October 2022, staff reported that the City was processing a total of 143 applications and was holding water for 10 units for the City's CalHome program. At that time, those applications would require an estimated 4.877 acre-feet per year (APY), which represented 97.5% of the total allocation.

During the past two years, many of these applications have progressed into new ADUs, and additional ADUs have been approved and/or are under construction. A few are still are in the permitting process, while others have not moved forward. As of the writing of this report, 82 ADUs have been completed ("Finaled"), 21 are currently approved and/or under construction, and 13 are still in permitting, as noted in the following Table:

Status Number of Permits Water Allocation
(AFY)
Finaled 82 2.579
Issued/Under Construction 21 0.729
In Permitting 13 0.46
Total 116 3.768
Remaining Water: 1.232
As noted in the Table, due to reductions in the number of active applications, there now is an estimated 1.232 AFY of water available from the original 5 AFY allocation. Since the City stopped accepting new applications after June 2022, staff has been maintaining a "wait list" for potential future water allocations. There are currently approximately 100 names on the wait list, although a significant number of these may not be seriously considering an ADU project. Staff is currently reaching out to those on the wait list to determine the actual number of interested parties.

Other City Water Allocations
The City Council's most recent comprehensive update to the City's Water Allocation Packet Page 358

Item No. 9.B. Page 3 of 4
Program for the Cal Am service area occurred on November 19, 2020, through the adoption of Resolution 20-101. At that time, the Council allocated its remaining 33.549 AFY of water towards several categories of uses, as defined in the Table below. Since then, much of the water has been set aside for various projects. Additionally, 0.469 AFY was "refunded" to the City by the Monterey Peninsula Water Management District (MPWMD) in May 2023 to compensate for allocations that were erroneously made to properties within the Seaside Municipal Water District. As of the date of this Report, the City has 14.3418 AFY of water available for use, as detailed in the following Table:

Projects Location 2020
Allocation
Remaining
Allocation
Broadway and Terrace Broadway Ave and Terrace St 11.746 0 Auto Center Properties Del Monte to Fremont, North
of Olympia and south of Auto
Center Parkway

3.602 3.602
West Broadway Urban
Village
WBUV Specific Plan Area 7.545 4.4838
Small Commercial
Allocation Account
MPWMD Coverage Area 5.656 4.555
ADU Water Allocation 5.000 1.232
May 2023 “Refund” Unallocated - 0.469
Public Credit* 1.144 1.043
Total 33.549 14.3418
*Public Credit not counted towards the listed Total.

Potential Allocation of Water for ADU Development
On average, each ADU has received a water allocation of 0.033 AFY, and is allowed to receive as much as 0.068 AFY. This means that each acre foot of water can support at least 14 units, and more likely could support approximately 30 ADUs. The exact number of units would depend on the specific applications received and the amount of water demand for those units.

If additional water was allocated to ADUs at this time, an equal amount of water would need to be deducted from one or more of the other categories. Alternatively, MPWMD has indicated that it expects to approve additional water for all jurisdictions within its boundaries in early 2025. This would make additional water available. Staff's recommendation is that the City proceed with allocating the remaining 1.232 AFY of ADU water to those on the wait list (using criteria to be identified), and to obtain additional information from MPWMD regarding the water allocation, with the goal of identifying a long-term course of action within the next six months.

FISCAL IMPACT
No fiscal impact is associated with this Item.

Packet Page 359

Item No. 9.B. Page 4 of 4

ATTACHMENTS
None
Reviewed for Submission to the City Council by:

________________________________________
Craig Malin, Interim City Manager
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CITY OF SEASIDE

STAFF REPORT
Item No.: 9.C.

TO: City Council
FROM: Craig Malin, Interim City Manager
BY: Dan Meewis, Recreation Director
DATE: November 7, 2024
SUBJECT: ADOPT A RESOLUTION AUTHORIZING THE CLOSURE OF

BROADWAY AVENUE FROM HILLSDALE TO ALHAMBRA
STREETS FOR THE SEASIDE STARS 3RD ANNUAL UNVEILING
EVENT ON SATURDAY, NOVEMBER 16, 2024

RECOMMENDATION
Adopt a resolution authorizing the street closure for the Seaside Stars unveiling event.

BACKGROUND
The City of Seaside will be hosting its third annual "Seaside Stars" unveiling ceremony on Saturday, November 16, 2024. The "Seaside Stars" program is a way that the City of Seaside can honor members of the Seaside Community who have contributed to the betterment of the City with a "Star" on Broadway. There are a variety of different categories that honorees could fall into, such as: Outstanding Achievement, Community & Social Equality, Journalism & Literature, Athletics & Competition, Education, Arts & Performing Media, Government & Civics, and Environment & Conservation.

The closure of Broadway Avenue from Hillsdale to Alhambra will provide an event space for the public and honorees to move safely and freely to view all the new stars that will be installed to honor the community. The proposed road closure will be from 10am - 3pm.

FISCAL IMPACT
The project has been budgeted in FY 24/25.

ATTACHMENTS
Packet Page 361

Item No. 9.C. Page 2 of 2

1. Resolution - Broadway Closure Seaside Stars
Reviewed for Submission to the City Council by:

________________________________________
Craig Malin, Interim City Manager
Packet Page 362
Meeting Date: x/xx/xx
Item #: X.X.

RESOLUTION NO. 24-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEASIDE

ADOPTING A RESOLUTION AUTHORIZING THE CLOSURE OF BROADWAY

AVENUE FROM HILLSDALE TO ALHAMBRA STREETS FOR THE SEASIDE STARS 3RD ANNUAL UNVEILING EVENT ON SATURDAY, NOVEMBER 16, 2024 WHEREAS, The City of Seaside will be holding their second annual Seaside Stars Unveiling event that is open to the public; and
WHEREAS, the closure of Broadway Avenue from Hillsdale Street to Alhambra street is necessary between the hours of 10:00 a.m. and 3:00 p.m. on Saturday, November 16, 2024, to ensure the safety of the public;
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Seaside hereby approves the closure of Broadway Avenue from Hillsdale Street to Alhambra Street is necessary between the hours of 10:00 a.m. and 3:00 p.m. on Saturday, November 16, 2024, to ensure the safety of the public
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Seaside duly held on the 1st day of November 7, 2024, by the following vote:

AYES: COUNCIL MEMBERS
NOES: COUNCIL MEMBERS
ABSENT: COUNCIL MEMBERS
ABSTAIN: COUNCIL MEMBERS
APPROVED:
_______________________________
Ian N. Oglesby, Mayor
ATTEST:
______________________________
Dominique L. Davis, City Clerk
APPROVED TO FORM:
______________________________
Sheri L. Damon, City Attorney
Packet Page 363

Seaside City CouncilNovember 7, 2024

Seaside City Council
November 7, 2024