Given the diverse demographics of the City, Latinos would likely not be a majority of eligible voters in any one district. But the concentration of Latino voters would reduce, or possibly even eliminate, Latino voters’ current ability to electing multiple Latinos to the Council via the at-large election system.
Sincerely,
Douglas Johnson, President
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CITY OF SEASIDE
STAFF REPORT
Item No.: 10.C.
TO: City Council
FROM: Craig Malin, Interim City Manager
BY: Jose Bazua, Economic Development Director
DATE: November 21, 2024
SUBJECT: RELEASE OF A REQUEST FOR PROPOSAL FOR THE
DEVELOPMENT OF MAIN GATE PROPERTY ( APN(S) 031-031-
018-000, 031-041-011-000, AND 031-151-013-000) AND
MAKING SURPLUS LAND ACT FINDINGS
RECOMMENDATION
Adopt a resolution authorizing the Interim City Manager to release a Request for Proposals for development of the Main Gate property and declaring the “Main Gate” property, APN(s) 031-031-018-000, 031-041-011-000, and 031-151-013-000 less the 5- acres for the Courthouse, as “exempt surplus land” in accordance with the Surplus Land Act, Government Code Section 54220
BACKGROUND
The City of Seaside (“City”) owns real property consisting of approximately +/-50-acres, commonly referred to as “Main Gate” (Property). This Property is bounded by Highway 1 to the West, 2nd Avenue to the East, Divarty Street to the North and Lightfighter Drive to the South. The parcel is identified as APN(s) 031-031-018-000, 031-041-011- 000, and 031-151-013-000. The City has previously approved an Acquisition Agreement with the State of California (Judicial Council) for the construction of a new Courthouse on approximately 5-acres of this land. The APN(s) less the Courthouse parcel are collectively referred to as the Main Gate property.
Surplus Lands Act
The California Surplus Land Act was initially adopted in 1968 in response to the statewide housing shortage. Since then it has undergone substantial changes. In 2019, the Act was expanded to include additional reporting requirements and Packet Page 188
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enforcement provisions, imposed new obligations on public agencies disposing of property, introduced penalties for non-compliant dispositions. In 2023, further amendments modified exempt surplus lands categories and created new exemptions, extended the deadline for certain "grandfathered" agreements to December 31, 2027 and in 2024, the California Department of Housing and Community Development (HCD) adopted Final Updated Surplus Land Act Guidelines.
These modifications have generally aimed to increase compliance, provide more flexibility to public agencies in certain cases, and further prioritize affordable housing development on surplus public lands. The Act continues to evolve as California grapples with its ongoing housing crisis.
The Main Gate Property will fall under the strict disposal provisions of the Surplus Lands Act, unless an exemption is applicable to the property. Government Code section 54221(f)(1)(H) provides a definition of "Exempt Surplus Land" which states that property that is intended for a mixed-use development that covers more than ten acres and includes a number of residential units equal to either ten times the number of acres of the surplus land or a maximum of 10,000 residential units, whichever is less. Additionally, at least 25 percent of the residential units must be designated for lower-income households, as defined in Section 50079.5 of the Health and Safety Code, for a minimum of 55 years for rental housing and 45 years for ownership housing. Additional requirements will be required in to meet the timing and sequencing of residential units to commercial or other aspects of the mixed use development.
Main Gate Development
Staff would like to release a Request for Proposals that will qualify the Main Gate property and any subsequent development on that property as Exempt Surplus Land.
Accordingly, attached is a draft Request for Proposals which outlines a request for proposals to develop a mixed-use development. The draft Request for Proposals also outlines that any proposal must include a minimum number of residential units that includes a combination of market-rate residential units and affordable units and must include 25-percent will be designated for lower-income households and meet the other requirements of the Surplus Lands Act for the exemption. The final number of housing units, will be ultimately calculated based upon any refinements to the surplus land actually transferred as a result of accepting any proposal and entering into any appropriate disposition agreements. The Main Gate property development will be required to become a part of the Community Facilities District, the City established for developments on the former Fort Ord lands.
HCD is required to receive any Surplus Lands Act findings and corrolary Request for Proposals prior to the release of any Request for Proposals and HCD has by law 30-days to consider such request for concurrence with the findings and the request for Packet Page 189
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proposals. Accordingly, staff is requesting the Council consider the draft RFP, make appropriate Surplus Lands Act findings for the requested exemption based upon the RFP so the process can be started.
FISCAL IMPACT
Fiscal impact neutral at this time, however, as the Main Gate property is ultimately planned and reused, the fiscal impact will be beneficial.
ATTACHMENTS
1. Resolution
2. DRAFT Request for Proposal - Main Gate Mixed-Use Project Reviewed for Submission to the City Council by:
________________________________________
Craig Malin, Interim City Manager
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Meeting Date: 11/21/24
Item #: 10..
RESOLUTION NO. 24-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEASIDE
APPROVING THE RELEASE OF A REQUEST FOR PROPOSAL FOR THE DEVELOPMENT OF MAIN GATE PROPERTY APN(S) 031-031-018-000, 031- 041-011-000, AND 031-151-013-000) AND MAKE SURPLUS LAND ACT
FINDINGS
WHEREAS, the City of Seaside (“City”) owns real property consisting of approximately +/-50-acres, commonly referred to as “Main Gate” (Property).
WHEREAS, the Property is bounded by Highway 1 to the West, 2nd Avenue to the East, Divarty Street to the North and Lightfighter Drive to the South, and is identified as APN(s) 031-031-018-000, 031-041-011-000, and 031-151-013-000.
WHEREAS, the City has previously approved an Acquisition Agreement with the State of California (Judicial Council) for the construction of a new Courthouse on approximately 5-acres of this land. The APN(s) less the Courthouse parcel are collectively referred to as the Main Gate property.
WHEREAS, the Main Gate Property falls under the strict disposal provisions of the Surplus Lands Act, unless an exemption is applicable to the property.
WHEREAS, Government Code section 54221(f)(1)(H) provides a definition of "Exempt Surplus Land" which states that property that is intended for a mixed-use development that covers more than ten acres and includes a number of residential units equal to either ten times the number of acres of the surplus land or a maximum of 10,000 residential units, whichever is less.
WHEREAS, at least 25 percent of the residential units must be designated for lower-income households, as defined in Section 50079.5 of the Health and Safety Code, for a minimum of 55 years for rental housing and 45 years for ownership housing.
WHEREAS, staff will release a Request for Proposals that will qualify the Main Gate property and any subsequent development on that property as Exempt Surplus Land.
WHEREAS, the City Council makes appropriate Surplus Lands Act findings for the requested exemption.
WHEREAS, HCD is required to receive any Surplus Lands Act findings and corrolary Request for Proposals prior to the release of any Request for Proposals.
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WHEREAS, HCD has by law 30-days to consider such request for concurrence with the findings and the request for proposals.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Seaside makes the following findings:
1. In accordance with the provisions and requirements as outlined in the attached draft Request for Proposals, the Main Gate land will be declared to be Excess Surplus Land, pursuant to the provisions of Government Code section 54221(f)(1)(H) to wit:
a. The Request requires only proposals for a mixed use development, requires housing to be provided at the rate of 10 units to every developable acre and of those total units (estimated at 400-480) 25% are required to be appropriately deed restricted; and
b. The RFP also requires that all proposal comply with all aspects of the exemption, including the anticipated phasing and timing of construction of the residential units to the economic development units; and
c. The RFP also requires that all proposals comply with any other aspect of the exemption that are not covered above.
2. The City Council further directs submission of this Ordinance and the draft RFP to the Housing and Community Development office for concurrence with these findings.
PASSED AND ADOPTED at a regular City Council meeting of the City Council of the City of Seaside duly held on the 21st day of November, 2024, by the following vote:
AYES: COUNCIL MEMBERS
NOES: COUNCIL MEMBERS
ABSENT: COUNCIL MEMBERS
ABSTAIN: COUNCIL MEMBERS
APPROVED:
_______________________________
Ian N. Oglesby, Mayor
ATTEST:
______________________________
Dominique L. Davis, City Clerk
APPROVED TO FORM:
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______________________________
Sheri L. Damon, City Attorney
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City of Seaside
MAIN GATE MIXED-USE PROJECT
Request for Proposals (RFP)
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Introduction/Invitation
The City of Seaside (“the City”) is pleased to invite proposals from qualified development teams to serve as the master developer for a prime mixed-use site along California’s Central Coast. The Main Gate site, totaling approximately +/- 50 acres, presents a rare opportunity for a development team to design, finance, and create a high-quality, mixed-use development consistent with the City’s General Plan and current market conditions.
This vacant site benefits from direct access to Highway 1 via a full interchange, providing connectivity to surrounding cities, nearby points of interest, and major transportation routes. As the northern gateway to the Monterey Peninsula and the western entrance to the Fort Ord National Monument, this site will serve Seaside residents, the military community, California State University, Monterey Bay (CSUMB) students, regional visitors, and neighboring cities.
The selected development team must demonstrate urban planning, architectural design, and commercial marketing expertise. It should include a qualified urban design/architectural firm experienced in large-scale, mixed-use projects. Through this RFP process, the City aims to identify a preferred Developer/Development Team to enter into an Exclusive Negotiating Rights Agreement (ENRA) that will lead to the successful development of this premier property.
Background
Project Location
The City of Seaside owns real property consisting of approximately +/- 50 acres, commonly referred to as “Main Gate”. This property is bounded by Highway 1 to the West, 2nd Avenue to the East, Divarty Street to the North and Lighfighter Drive to the South. The City has previously approved an Acquisition Agreement with the State of California (Judicial Council) for the construction of a new Courthouse on approximately 5-acres of this land on the Northeast corner of the property. Additionally, the site is adjacent to CSUMB, a dynamic regional institution with a student population of over 7,700.
The City of Seaside, situated along Monterey Bay, is approximately 115 miles south of San Francisco and adjacent to the City of Monterey. Highway 1, the primary north-south route along the central coast, connects Seaside to neighboring cities on the Monterey Peninsula and Santa Cruz County to the north, with Salinas—the largest city in Monterey County—just 15 miles northeast. Seaside encompasses approximately 7.94 square miles and has a current population of 35,000, with projected growth to 42,903 by the completion of the City’s General Plan. Within a five-mile radius, the population totals approximately 130,000.
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Project Site
Originally part of the Fort Ord Army Base, the Main Gate property was transferred to the City by the Fort Ord Reuse Authority (FORA) and the U.S. Army. The property is generally subject to the disposal provisions of the Surplus Lands Act (SLA), unless an exemption applies.
According to SLA Government Section 54221(f)(1)(H), "Exempt Surplus Land" is defined as property intended for mixed-use development that spans more than ten acres and includes residential units totaling either ten times the number of acres of the surplus land or a maximum of 10,000 residential units, whichever is less. Additionally, at least 25 percent of the residential units must be designated for lower-income households, as defined in Section 50079.5 of the Health and Safety Code, and must remain affordable for a minimum of 55 years for rental housing and 45 years for ownership housing. Additional requirements will be imposed to ensure that the timing and sequencing of residential units aligns with the development of commercial or other elements within the mixed-use project. On November 21, 2024, the Seaside City Council declared the property "Exempt" from the Surplus Lands Act through a formal resolution.
Following this declaration, on (add date) a request for concurrence with the City's exemption was submitted to the Housing and Community Development Department.
Nearby Development
The Main Gate property is one of the last developable parcels along the scenic Highway 1 corridor. With panoramic ocean views enhancing its appeal, the project is designed to meet the growing demands of Seaside residents, the military community, and regional visitors while celebrating the coastal beauty of the area.
Key developments at the Main Gate site emphasize its prime location. It is situated next to CSUMB, which has a student population of over 7,700 and is experiencing ongoing enrollment growth. This increase in students is driving a rising demand for nearby services and amenities.
Nearby, the renowned Bayonet and Blackhorse Golf Courses offer 36 holes of PGA-rated championship golf set against breathtaking coastal vistas. Their world-class design and reputation attract golf enthusiasts and visitors, elevating the area’s status as a premier destination and enhancing the desirability of the Main Gate site for mixed-use development.
Adding to the vibrancy, the Grand Hyatt Seaside at Monterey Bay promises to transform the region’s hospitality landscape. Celebrated in September 2024, the hotel’s dedication ceremony marked the beginning of a project that will deliver 330 luxurious rooms, three signature dining venues, and 38,000 square feet of conference facilities by Spring 2027. With its unmatched oceanfront location, the Grand Hyatt will attract both business and leisure travelers, further solidifying Seaside as a destination of choice.
Adjacent to the Main Gate site, the planned Campus Town development spans 122 acres and is designed to support housing and commercial needs. This vibrant mixed-use community will feature approximately 1,483 residential units, including affordable housing, along with 250 hotel rooms with retail and commercial spaces. Construction on Phase 1A is set to begin in early 2025, establishing Campus Town as an integral extension of the area with views that embrace the natural beauty of the coastline.
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Finally, the planned Monterey County Superior Court Facility will anchor a 5-acre parcel at the northeast corner of the Main Gate site. This state-of-the-art judicial facility will enhance local service infrastructure and drive economic activity, seamlessly integrating with nearby commercial and mixed-use developments. Its location near the coast ensures both functionality and a sense of connection to the region's stunning surroundings.
Together, these developments position the Main Gate property as a dynamic hub for community, commerce, and tourism, all framed by the unparalleled allure of the Pacific Ocean.
Project Objectives
The City’s vision for the Main Gate Project is designed to align closely with its General Plan, focusing on fostering sustainable, community-driven growth that enhances the quality of life for residents and visitors alike. Development proposals should incorporate the following detailed objectives:
1. Mixed-Use Design: Proposals should include a mix of market-rate and affordable housing units. A minimum of 25 percent of these units must be reserved for lower-income households and comply with the requirements set forth by the Surplus Lands Act.
The proposal should also incorporate a well-balanced mix of commercial, retail, hospitality, and open spaces. This approach aims to create an inviting hub that serves the diverse needs of residents, visitors, the military community, and university students. The design should promote social interaction and community engagement, featuring spaces for outdoor dining, parks, and gathering areas.
2. Sustainable Urban Design: Walkability is essential for creating a dynamic and thriving community. Proposals should present plans to enhance pedestrian and cycling connections to key destinations such as CSUMB, Fort Ord Dunes State Park, and the Fort Ord Dunes Trail. The design must ensure convenient access to nearby recreational areas while integrating seamlessly with public transportation systems. A well-designed parking structure should be included to accommodate vehicles while minimizing surface parking, ensuring efficient land use and enhancing the pedestrian-friendly character of the area. Features such as well-placed bus stops, bike-sharing programs, and carpooling incentives should be incorporated to encourage sustainable and eco-friendly transportation choices.
3. Commercial and Hospitality Focus: In response to shifting retail trends, the City seeks innovative retail concepts designed to attract a wide and diverse customer base. This includes distinctive boutique stores and engaging retail offerings that provide interactive and memorable shopping experiences. The inclusion of a hotel catering to both business and leisure travelers is important. Entertainment venues such as, galleries, sports bars, and sports complex to serve visitors and locals alike are essential. The goal is to elevate the Main Gate’s appeal, establishing it as a dynamic and vibrant destination for both residents and visitors.
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4. Community and Economic Benefits: This project aims to serve as a catalyst for economic revitalization in the area. Proposals should demonstrate how the development will generate job opportunities, support local businesses, and contribute to the overall prosperity of the local economy. Detailed plans should specify the types of jobs to be created and how these roles will foster community development. Additionally, the inclusion of a police department substation within the project is vital to improving response times to the northern portion of the city, enhancing public safety and supporting the area’s growth as a secure and thriving community hub.
5. Environmental Stewardship: Proposals should embody principles of environmental sustainability. This includes showcasing energy-efficient designs, such as utilizing renewable energy sources, green roofing systems, and rainwater harvesting techniques. The use of sustainable, locally-sourced building materials is encouraged to minimize the environmental footprint and align with the City’s climate action and environmental goals.
6. Housing and Affordable Housing. Proposals should include how the proposal will comply with all the requirements of the Surplus Lands Act exemption requirements including but not limited to a range of housing types (minimum of the number of acres to be development *10), a minimum of 25% of those units are required to be deed restricted to lower income households and finally a phasing and timing for the housing as related to economic development. All of these requirements can be found in the Government Code.
Submission Requirements
1. Executive Summary
Provide a comprehensive overview of the Development Team, highlighting extensive relevant experience with large-scale mixed-use projects. Include details about the team's previous work, focusing on successful outcomes and innovative solutions. Identify the principal point of contact, outlining their authority to represent the entity and their role within the team.
2. Development Objectives and Approach
Articulate the Development Team’s deep understanding of the City’s goals and objectives.
Outline a high-level concept for achieving these goals, detailing innovative strategies for community engagement and sustainable design. Present a well-thought-out concept plan that includes key design features emphasizing sustainable urban planning, walkability, and thoughtful connectivity with the surrounding area.
3. Development Team Qualifications
Provide a detailed description of each team member’s roles, responsibilities, and relevant experience. Include:
• Company name (e.g., corporation, partnership, etc.)
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• Company address and contact information
• Comprehensive list of consultants (e.g., architects, engineers, contractors) involved in the project, including their qualifications and previous collaborative projects. • Any experience with public-private partnerships, highlighting successful outcomes and any lessons learned.
4. Prior Project Experience
Describe in detail prior mixed-use, commercial, and residential developments completed by the Development Team. Include comprehensive project references with contact information, a clear development timeline, and specific team roles within each prior project. Highlight challenges faced during these projects and how they were overcome.
5. Marketing and Outreach Strategy
Outline a robust marketing and community outreach strategy tailored for the Main Gate Project.
Focus on methods for attracting retail tenants, prospective residents, and regional visitors. This may include social media engagement, community workshops, and partnerships with local organizations to ensure diverse community input and participation.
6. Marketing Analysis
Proposals should also include a marketing analysis, outlining how the team plans to identify target demographics, evaluate market demands, and strategically position the project for success in its intended market.
7. Financial Capability
Submit thorough financial statements and documentation demonstrating the team’s financial strength and capacity to undertake the project. Provide detailed banking references and comprehensive information on prior financing arrangements for similar developments, including sources of funding and financial management strategies.
8. Conceptual Development Plan
Present a detailed preliminary site plan that designates areas for residential, retail, commercial, and public spaces. Address the anticipated phasing of the project, highlighting timelines and strategies for each phase.
9. Compliance with Surplus Land Act Provisions
The proposal must clearly explain how it will comply with the Surplus Land Act, including but not limited to, indicating the phasing of the 25 percent low-income housing alongside the market-rate housing and the construction of the economic development.
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Proposal Evaluation Criteria
Proposals will be evaluated based on the following detailed criteria:
1. Alignment with City Objectives: Assess the degree to which the proposal meets the City’s Vision, including environmental sustainability goals and economic development objectives.
2. Development Team Experience and Qualifications: Evaluate the Development Team’s proven success in similar projects, particularly those involving mixed-use developments with market rate and affordable housing, and public-private partnerships.
3. Financial Capacity and Structure: Review evidence of financial stability, including a sound funding approach and a clear financial structure that supports project viability.
4. Project Vision and Conceptual Plan: Analyze the creativity, feasibility, and innovative aspects of the conceptual plan, including how well it integrates with the surrounding area and meets community needs.
5. Marketing Plan and Marketing Analysis: Proposals will be evaluated on a marketing plan and analysis, outlining how the team plans to identify target demographics, evaluate market demands, and strategically position the project for success in its intended market. Additionally, the evaluation of the marketing analysis should assess the robustness of the proposed marketing approach, ensuring its effectiveness in driving interest and engagement across key target audiences.
6. Community Engagement: Proposals will be assessed based on the proposed strategy for engaging the community throughout the entire project lifecycle.
7. Surplus Land Act Compliance
Proposals will be evaluated on their adherence to the Surplus Land Act requirements, including but not limited to, compliance with the prescribed units of housing and affordable housing to be designated for lower-income household and the overall timing of construction of residential to commercial/economic development.
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Submission Instructions
Conceptual plans must be high-resolution to facilitate detailed review by the evaluation committee
-Submission Deadline: TBD upon completion of HCD review. -Submission Method:
Submit two (2) hard copies and one (1) copy in electronic format on a USB thumb drive.
Submissions should be addressed to:
Jose Bazua
Community and Economic Development Director
Community and Economic Development Department
City of Seaside
1583 Del Monte Avenue
Seaside, CA 93955
Selection Process and Next Steps
The City will conduct a thorough review of all proposals based on the outlined criteria. Selected teams may be invited for presentations, where they can further elaborate on their proposals. The City aims to enter into an Exclusive Negotiating Rights Agreement (ENRA) with the chosen Developer/Development Team, establishing a framework for planning and development collaboration.
For additional information or to request a pre-submission meeting, please contact the City of Seaside Economic Development Department at Jose Bazua, Community and Economic Development Director, [email protected], 831-899-6831. We welcome all inquiries and encourage comprehensive dialogue to ensure a successful proposal process.
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CITY OF SEASIDE
STAFF REPORT
Item No.: 10.D.
TO: City Council
FROM: Craig Malin, Interim City Manager
BY: Dan Meewis, Recreation Director
DATE: November 21, 2024
SUBJECT: APPROVAL OF PROJECTS WITHIN THE NEIGHBORHOOD
IMPROVEMENT COMMISSION'S ANNUAL WORK PLAN
RECOMMENDATIONS FOR FISCAL YEAR 24-25
RECOMMENDATION
Provide direction to staff on which projects to move forward with that have been recommended in the Neighborhood Improvement Commission FY2024-2025 annual work plan.
BACKGROUND
The Neighborhood Improvement Commission (NIC) provides recommendations and advice to the City council on matters related to improving neighborhoods in Seaside.
The commission has five main objectives: Beautification of Property, Encouraging citizens to comply with Code Enforcement regulations, Making recommendations to the City Council, Working with Community Organizations to help clean up the City, Encouraging holiday decorations, and conducting Code Enforcement hearings.
With these objectives in mind, the NIC held a public meeting at the Oldemeyer Center on July 20, 2024, to develop the Annual Work Plan FY 24-25. During the meeting, the NIC reviewed the previous year's work plan and discussed projects for the current fiscal year, identifying sixteen projects, including six ongoing annual programs. The NIC voted to accept the sixteen projects as a draft list and scheduled further discussions. The NIC refined the list at subsequent meetings on August 6, 2024, August 20, 2024, September 3, 2024, September 12, 2024, and September 26, 2024. On September 12, 2024, City Commissions were invited to submit written project proposals to the NIC by September 25, 2024, to be considered for funding at the September 26, 2024, special NIC meeting.
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Item No. 10.D. Page 2 of 7
At the September 26, 2024, meeting, the NIC evaluated written proposals from FOSPA, Sustainable Seaside, Homeless Commission, Art & History Commission, Parks & Recreation Commission, and Sustainable Seaside. Each proposal was evaluated based on the Commission's five main objectives to determine whether the project is recommended for funding. The attached Annual Work Plan is the result of the NIC's commitment to the "overall improvement of neighborhoods in Seaside". The NIC's FY 24-25 budget allocation is $398,687.91 with an available balance of $385,316.02. The estimated cost for this fiscal year's work plan is $385,316.
At the October 3, 2024, City Council Meeting staff presented the proposed work plan to the City Council for consideration and approval. At that meeting, the City Council directed staff to look into the feasibility of the projects that were proposed along with the funding that was allocated for each of those projects, and bring it back for council review. Those proposed projects are as follows:
Requestor Project Unit Quanitity Unit Cost Total Cost
NIC Neighborhood
Clean up
Each 2 $7,500 $15,000
NIC Tree
Giveaway
Program
Lump Sum 1 $10,000 $10,000
NIC Neighborhood
Watch
Lump Sum 1 $10,000 $10,000
NIC Graffiti
Abatement
Program
Lump Sum 1 $25,000 $25,000
NIC Additional
Benches on
GJM
Each 4 $1,897 $7,588
NIC Utility Box
Wraps
Each 5 $1,700 $8,500
NIC High Five
Program
Lump Sum 1 $5,000 $5,000
NIC Additional
Bike Racks
City Parks and
Downtown
Each 5 $800 $4,000
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NIC Additional
Mural at
Oldemeyer
Lump Sum 1 $15,000 $15,000
NIC Landscape
Improvements
at Seaside
Sign
Lump Sum 1 $15,000 $15,000
NIC Community
Flag
Giveaway
Each 100 $40 $4,000
NIC Capra Park
Revitalization
Lump Sum 1 $25,000 $25,000
SAHC Mural for
Pre-School
Lump Sum 1 $15,000 $15,000
FOSPA Capra Park
BBQ area
Lump Sum 1 $26,314 $26,314
FOSPA LC park Play
structure
Lump Sum 1 $70,000 $70,000
PRC LC Park
Adult Fitness
Equipment
Lump Sum 1 $90,000 $90,000
PRC Water
Fountain
Refill
stations
Each 2 $11,200 $22,400
Sustainable
Seaside
Water
Fountain at
Capra
Each 1 $11,200 $11,200
Total $385,316
Staff have researched the proposed projects, and the following is a break-down of each project and what could be included with the funds that have been recommended by the NIC.
Summary & Recommendation
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Staff recommends all projects move forward with the exception of the Flag Giveaway program and the Lincoln Cunningham Adult Fitness project.
As detailed in the end of the report analysis, there are insufficient funds to complete both the playground and the adult fitness area of the Lincoln Cunningham Park renovation. Instead of doing two projects at one fourth to one third of the necessary funding, staff recommends using both the $90,000 of NIC recommended allocation for the Adult Fitness Equipment and the $70,000 for the NIC recommended allocation for the Play Structure, combined with approximately $200,000 of remaining funds for the Phase 1 Trail Project, to build a $360,000 (+/-) playground.
While the Flag Giveaway program is well intended and could arguably relate to the NIC goal of encouraging holiday decorations, the program has the challenge of, essentially, using public funds to provide individuals with what becomes a privately-owned item which has more than nominal value. It could also set a precedent for citizens to demand equal protection for flags for a variety of holidays, which could become contentious.
For the other projects where the total expected cost is more than the NIC allocated recommendation (i.e. bike racks, benches, water fountains), staff proposes to proceed by reducing the total units to align with the NIC recommended allocation.
Detailed Analysis
Neighborhood Clean Up - Given the great response to the NIC's biannual clean-up program, this recommendation would increase the program from two times a year to four times. The clean-up would occur on a quarterly basis, and the funding request of $15,000 is sufficient.
Tree Giveaway Program - This would be the third year of this program, and the Parks and Recreation Commission has led the efforts on the implementation. In year one, $8,600 was expended, and in year two, $6,700 was expended. Each year over one hundred trees are given away. The funding request of $10,000 is sufficient, but reduction could be possible with little to no impact.
Neighborhood Watch Program - This is a program that NIC would like to revive.
The idea is to replace and install new neighborhood watch signs throughout the City.
The cost of the signs is estimated to be about $250 each, which does include the installation. The $10,000 that is recommended would provide 40 signs.
Graffiti Abatement Program - There are two potential concepts for this program. 1.
The NIC would develop a program where residents would participate in routine cleaning up of graffiti and the City would provide the materials needed. This concept would be similar to what FOSPA does on a weekly basis in the parks. 2. The NIC would release an RFP for contract services to clean-up graffiti around the City. The recommended amount of $25,000 should be sufficient to purchase supplies to get a program up and running, and potentially sufficient to hire a contractor.
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Benches on GJM - The total cost of a single bench is $4,500. This cost includes the purchase, installation, concrete pad, and the safety rail. The current recommendation of $7,588, is not sufficient for the number of benches that has been recommended. This amount would only provide one extra bench.
Utility Box Wraps - The NIC recommended five additional wraps in this year's cycle.
The amount recommended of $8,500 is sufficient to complete the requested number of five more wraps. It is of note that there are ten more boxes left in the City. If approved, there would still be five more that could be wrapped in the future.
High Five Program - This is a program that was envisioned by the Police Chief when he was the Acting City Manager. The idea is to assist members of the community who may have a inability to maintain the overgrown vegetation within their yards. The recommended allocation of $5,000 is sufficient to start a pilot program to see if it would be beneficial to continue.
Additional Mural at Oldemeyer Center - The first mural that is currency being installed was $14,500. During the RFP process the committee recommended asking for future funding for the second place muralist. The $15,000 that is recommended is sufficient for the proposal that was submitted during the first cycle of proposals for the second place muralist.
Mural for pre-School - The current mural that is on the ground outside the preschool has been worn down and is not very visible. The Art & History Commission has requested funding for a new mural to be painted on the wall outside the pre-school.
The $15,000 that has been recommended is sufficient for this project.
Additional Bike Racks for Parks and Downtown - The actual cost for a bike rack is $1,300. If we replace the current bike racks with new decorative racks, the amount of $4,000 recommended would cover the cost of 2-3 bike racks. If the bike racks are going to be installed in a new location, and a concrete pad needs to be poured, we would only be able to install 1-2 bike racks. The amount recommended is not sufficient for the amount of bike racks that have been recommended.
Landscape Improvements at the Seaside Gateway Sign - The thought process behind this project was to remove the current landscaping and replace it with droughttolerant native plants. The current landscaping has already been established with native drought-tolerant plants and does not require any watering. In addition, during the spring months, the corner is filled with hundreds of California Poppy's. While the recommendation of $15,000 in funding for this project is sufficient, staff recommends keeping the existing landscaping and spending more time on a regular basis keeping the gateway cleaned and maintained. This could be done with a fraction of the recommended funding.
Community Flag giveaway - The idea for this program is similar to the tree giveaway. The NIC would like to provide Seaside residents to receive a free American Flag to be displayed on their home or business during the year. The $4,000 that was allocated is sufficient for the recommendation. Each flag would come with the hardware needed to install the flag on a home or business.
Capra Park Revitalization & Capra Park BBQ Area - The idea for these two projects came as a result of the vandalism of the community garden that occurred Packet Page 206
Item No. 10.D. Page 6 of 7
earlier in the year. The two projects combined total $51,314. The approximate cost for an ADA bench, BBQ, expanded concrete pad, and installation is $20,000. The funds that have been recommended are sufficient for the work as well as adding more plants to the community garden. Any extra funds could be put to adding some additional features like a bike rack, and extra garbage cans.
New water fountain refill stations - The Parks and Recreation Commission made a request to install two new water fountain refill stations in our parks. All the parks that currently have drinking fountains have already been replaced with a refill station. The cost to install a new water refill station is approximately $20,000, and this does not include any modifications for ADA which would be needed. The recommendation of $22,400 would be enough to install one new water filling station. Staff's recommendation would be to install this water refill station at Metz Park.
Water fountain at Capra Park - Since this would be a new installation, the cost of the water fountain would be about $20,000. The recommendation of $11,200 would not be sufficient. However, with the other recommendation for the Capra Park Revitalization, there would be enough funds to cover the cost of the Water Fountain.
Lincoln Cunningham Park Play Structure - $70,000 was recommended for this project. While the amount would cover the cost of the structure, that figure does not include the costs associated with the installation, drainage, boarders, concrete ramps, and playground surfacing. The engineer's estimate of the probable construction cost for the playground is $352,742.
Lincoln Cunningham Park Adult Fitness Equipment - $90,000 was recommended for this project. Similar to the play structure, the recommended amount would cover the equipment, but the engineer's estimate for this Adult fitness area is $447,896.
There is approximately $200,000 left in the Lincoln Cunningham Arterial Trail Phase 1 Project account. These remaining funds could be used to supplement the funding recommended by the NIC for these two projects. Staff recommends combining the recommended funding for the two Lincoln Cunningham Park projects for a total of $160,000, and then using the remaining funds from the Trail project for a total of $360,000. This would be enough funds to complete the playground portion of the park.
While these numbers are estimates, staff is confident that the NIC's work-plan can be executed with some adjustments to the amounts of specific items requested, and are looking for Council direction on how to proceed.
FISCAL IMPACT
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Item No. 10.D. Page 7 of 7
Funding for the NIC FY24-25 annual work plan is within the Building and Code Services Department Neighborhood Improvement Commission Budget allocated for this fiscal year. The funds are encumbered from Budget number 100-1350-7169 in the amount of $385,316.02.
ATTACHMENTS
1. NIC FY 24-25 Final Work Plan
Reviewed for Submission to the City Council by:
________________________________________
Craig Malin, Interim City Manager
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Neighborhood Improvement Commission
Annual Work Plan FY 24-25
October 3, 2024
ENTITY PROJECT UNIT QTY UNIT
COST
TOTAL COST
NIC Neighborhood Clean-up, September and April EA 2 $7,500 $15,000 Tree Give-a-Way LS 1 $10,000 $10,000
Neighborhood Watch Program LS 1 $10,000 $10,000
Graffiti Abatement Program LS 1 $25,000 $25,000
High Five Program LS 1 $5,000 $5,000
Additional Benches on Gen. Jim Moore Bl EA 4 $1,897 $7,588 Utility Box Wraps EA 5 $1,700 $8,500
Additional Bike Racks at City Parks & Downtown EA 5 $800 $4,000 Oldemeyer Center Mural - West Entrance Wall EA 1 $15,000 $15,000 Landscape improvement for less maintenance at
Seaside sign, Del Monte and Canyon Del Rey
LS 1 $15,000 $15,000
Community Flag Giveaway EA 100 $40 $4,000
Capra Park Revitalization LS 1 $25,000 $25,000
ART & HISTORY
COMMISSION
Mural at Pre-School LS 1 $15,000 $15,000
FOSPA Capra Park BBQ Area LS 1 $26,314 $26,314
PARKS & RECREATION
COMMISSION
Lincoln Cunningham Park - Adult fitness course LS 1 $96,314 $96,314 Lincoln Cunningham Park - Play Structure LS 1 $70,000 $70,000 Water Fountain-Refill Station - Other locations EA 2 $11,200 $22,400 SUSTAINABLE SEASIDE Water Fountain-Refill Station - Capra Park LS 1 $11,200 $11,200 REMAINING NIC BUDGET $385,316 Total Allocation $385,316 Packet Page 209