A G E N D A
CITY OF SEASIDE REGULAR MEETING
CITY COUNCIL/SUCCESSOR 440 HARCOURT AVE (COUNCIL CHAMBER) AGENCY TO THE Thursday, January 16, 2025
REDEVELOPMENT AGENCY 5:00 PM
__________________________________________________________________________________ NOTICE: The City Council will hold its public meetings in person, with a virtual option for public participation based on availability. The City of Seaside utilizes Zoom tele-conferencing technology for virtual public participation; however, we make no representation or warranty of any kind, regarding the adequacy, reliability, or availability of the use of this platform in this manner. Participation by members of public through this means is at their own risk. ___________________________________________________________________________________ _________________________________________________________________________________
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5. In accordance with the City’s Remote Meeting Participation Policy for Public Comment: The City of Seaside reserves the right to refuse, limit, and/or revoke use of video conferencing technology and the option for virtual public participation. Granting use of the virtual participation in no way constitutes an endorsement of any person or group to display hateful conduct, including sending or posting hateful images, making violent threats, or targeting others with hateful or abusive speech. The City may remove any participate that violates its agreement or applicable policy with proper notice as outlined in the conditions of use/meeting access.
City Council REGULAR Meeting January 16, 2025 5:00 PM Agenda Page 2
1. CALL TO ORDER
2. ROLL CALL – ESTABLISHMENT OF QUORUM
Ian N. Oglesby
David R. Pacheco
Alexis Garcia-Arrazola
Rita Burks
Alex Miller
Mayor/Chair
Mayor Pro Tem/Vice Chair
Council/Agency Member
Council/Agency Member
Council/Agency Member
3. INVOCATION AND PLEDGE OF ALLEGIANCE
4. REVIEW OF AGENDA
If there are any items that arose after the 72-hour posting deadline, this is the point in the meeting where a vote may be taken to add the item to the agenda. (A 2/3- majority vote is required).
5. CLOSED SESSION
Pursuant to Government Code Section 54956 et seq., the City Council and Successor Agency to Redevelopment Agency may adjourn to a Closed Session to consider specific matters dealing with litigation, certain personnel matters, property negotiations or to confer with the City Attorney. Public comments on these items are taken after being read by the City Attorney. For the public record, please state your name.
A. CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE 54956.9 (D)(2)
One Matter of Potential Litigation
6. PUBLIC COMMENT
Members of the public wishing to address the City Council on matters within the jurisdiction of the City of Seaside, but not on this agenda, may do so during the Public Comment period for up to three (3) minutes. Public Comments for "Presentations" on this agenda are also taken at this time; comments on specific agenda items are heard under that item. For the public record, please state your name.
7. PUBLIC AGENCY COMMUNICATIONS
This is a time specifically set aside for representatives of public agencies to make brief comments of general interest to the City Council and the community.
A. SEASIDE CITY NEWS BROADCAST OF UPCOMING CITYWIDE EVENTS
AND COMMUNITY ANNOUNCEMENTS
8. PRESENTATIONS
City Council REGULAR Meeting January 16, 2025 5:00 PM Agenda Page 3 A. FIREWORKS ACTIVITY AND UPDATE (CITY ATTORNEY SHERI DAMON) B. DOULA HUB PROGRAM (STEPHANIE ALFARO, PARENTING CONNECTION
OF MONTEREY COUNTY, COMMUNITY & PROVIDER OUTREACH
COORDINATOR)
9. CONSENT AGENDA
A. APPROVE MAYOR'S YOUTH FUND CONTRIBUTION REQUEST OF
$3,000.00 FROM SEASIDE HIGH SCHOOL BOYS SOCCER TO ASSIST
WITH THE COST WITH PRACTICE EQUIPMENT AND TEAM APPAREL
RECOMMENDATION: Approve the request.
B. APPROVE MAYOR'S YOUTH FUND CONTRIBUTION REQUEST OF
$3,000.00 FROM SEASIDE HIGH SCHOOL MUSIC DEPARTMENT TO
ASSIST WITH THE COST FOR TRANSPORTATION TO SONOMA STATE
UNIVERSITY
RECOMMENDATION: Approve the request.
C. APPROVE MAYOR'S YOUTH FUND CONTRIBUTION REQUEST OF
$1,500.00 FROM CENTRAL COAST BOMBERS BASEBALL TO ASSIST WITH
THE COSTS FOR TRAVEL, LODGING, AND TOURNAMENT FEES
RECOMMENDATION: Approve the request.
D. APPROVE A CO-SPONSORSHIP AND FEE WAIVER REQUEST FROM DELTA SIGMA THETA SORORITY, INC. FOR USE OF OLDEMEYER CENTER FOR TWO COMMUNITY EVENTS IN 2025: A HEALTH CONFERENCE AND THE
ANNUAL JABBERWOCK PAGEANT & YOUTH ON PARADE EVENT IN THE AMOUNT OF $1,496.25
RECOMMENDATION: Approve a request from the Monterey Peninsula Alumnae Chapter of Delta Sigma Theta Sorority, Incorporated.
E. ENVIRONMENTAL SERVICES COOPERATIVE AGREEMENT (ESCA) REPORT COVERING ACTIVITIES FROM OCTOBER THROUGH DECEMBER 2024
RECOMMENDATION: Approve Environmental Services Cooperative Agreement (ESCA) report covering activities.
F. REVIEW AND ACCEPT ANNUAL REPORT ON USE OF DEVELOPMENT
IMPACT FEES
RECOMMENDATION: Accept the Annual Report.
G. ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
A FACILITY USE AGREEMENT WITH SEASIDE PONY BASEBALL AND City Council REGULAR Meeting January 16, 2025 5:00 PM Agenda Page 4 SOFTBALL FOR THEIR 2025 SEASON, AND AUTHORIZE WAIVING THE
FEES ASSOCIATED WITH THE USE OF THE SOPER, RUBIO AND CUTINO BASEBALL FIELDS, FOR THE AMOUNT OF $84,457.50
RECOMMENDATION: Adopt a resolution to approve the Facility Use Agreement with Seaside Pony Baseball and Softball for the use of the baseball fields.
H. ADOPT A RESOLUTION APPROVING AN AMENDMENT TO THE
PROFESSIONAL SERVICE AGREEMENT WITH PAVEMENT ENGINEERING INC. FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE 2024 HOT
SPOT PAVEMENT REPAIR PROJECT FOR AN AMOUNT NOT TO EXCEED $58,900.00
RECOMMENDATION: Adopt a resolution authorizing the City Manager to execute an amendment to the professional services agreement with Pavement Engineering Inc. (PEI) for Construction Management Services for the 2024 Hot Spot Pavement Repair Project for an amount not to exceed $58,900.00 and authorize the City Manager to execute up to an additional 15% contingency for written amendments and extensions, such that the full value may not exceed $67,735.00.
I. ADOPT A RESOLUTION APPROVING AN AMENDMENT TO THE
PROFESSIONAL SERVICE AGREEMENT WITH CALIFORNIA PREMIER
RESTORATION FOR ON-CALL PROPERTY CLEAN-UP SERVICES FOR AN AMOUNT NOT TO EXCEED $33,440.77
RECOMMENDATION: Adopt a resolution to approve an amendment to the Professional Service Agreement with California Premier Restoration.
J. ADOPT A RESOLUTION APPROVING THE SPECIFICATIONS FOR THE 2025 GENERAL BUILDING ON CALL CONTRACT, AWARDING A NOT-TOEXCEED CONSTRUCTION CONTRACT TO THE TWO (2) LOW BIDDERS PUEBLO CONSTRUCTION INC, AND PRO-EX CONSTRUCTION INC. WITH AN ANNUAL FUNDING LIMIT OF $1,000,000.00 AND DIRECTING THE
PUBLIC WORKS DIRECTOR TO AUTHORIZE INDIVIDUAL WORK ORDERS RECOMMENDATION: Adopt a resolution awarding contracts for the 2025 OnCall Job Order (General Building) Contracts.
K. ADOPT A RESOLUTION APPROVING THE SPECIFICATIONS FOR THE 2025 GENERAL ENGINEERING ON CALL CONTRACT, AWARDING A NOTTO-EXCEED CONSTRUCTION CONTRACT TO THE TWO (2) LOW BIDDERS THE DON CHAPIN CO INC., AND A TEICHERT & SON, INC. WITH AN ANNUAL FUNDING LIMIT OF $1,000,000.00 AND DIRECTING THE
PUBLIC WORKS DIRECTOR TO AUTHORIZE INDIVIDUAL WORK ORDERS RECOMMENDATION: Adopt a resolution awarding contracts for the 2025 OnCall Job Order (General Engineering) Contracts.
L. ADOPT A RESOLUTION APPROVING THE FINAL MAP FOR PHASE 1
WITHIN THE CAMPUS TOWN SPECIFIC PLANNING AREA, SUBDIVISION City Council REGULAR Meeting January 16, 2025 5:00 PM Agenda Page 5 IMPROVEMENT AGREEMENT FOR PHASE 1A; AND ANNUAL REVIEW OF
THE DEVELOPMENT AGREEMENT
RECOMMENDATION: Adopt a resolution for the following actions:
1. Determine KB-Bakewell Seaside Venture II, LLC, is acting in good faith compliance with the provisions of the Development Agreement; and
2. Approve Campus Town Specific Plan Final Map Phase 1, a portion of Vesting Map VTM-01; and
3. Approve Draft Subdivision and Improvement Agreement for Phase 1A.
M. ADOPT A RESOLUTION TO MODIFY THE POSITION ALLOCATION LIST TO
ADD ONE ADMINISTRATIVE ANALYST I AND APPROVE COMPENSATION
PLANS FOR THE POSITION
RECOMMENDATION: Approve the changes to the Position Allocation List.
N. ADOPT A RESOLUTION APPROVING AN AMENDMENT TO THE
PROFESSIONAL SERVICES AGREEMENT WITH BELLINGER FOSTER
STEINMETZ FOR THE TRAIL MAINTENANCE STRATEGY FOR PERMITS
AND CONTINGENCY AND AUTHORIZING THE CONTRACT VALUE TO BE
INCREASED BY TWENTY ONE THOUSAND FOUR HUNDRED EIGHTY NINE DOLLARS ($21,489.00) TO BE FUNDED BY THE MONTEREY PENINSULA REGIONAL PARK DISTRICT ($7,163.00), CITY OF SEASIDE ($7,163.00), AND THE CITY OF MONTEREY ($7,163.00)
RECOMMENDATION: Adopt a resolution approving an amendment to the Professional Services Agreement with Bellinger Foster Steinmetz.
O. ADOPT A RESOLUTION AWARDING A CONTRACT FOR THE POLICE DEPARTMENT FLOORING INSTALLATION TO BEREMAN CARPETS, INC.
FOR AN AMOUNT NOT TO EXCEED $57,000.00
RECOMMENDATION: Authorize the City Manager to execute a contractor services agreement with Bereman Carpets Inc. to install flooring in the Police Department.
10. PUBLIC HEARING
A. ADOPT A RESOLUTION APPROVING FIRST SUBSTANTIAL AMENDMENT TO THE FY2024-2025 ANNUAL ACTION PLAN FOR THE COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM
RECOMMENDATION: Hold a Public Hearing regarding the First Substantial Amendment to the FY2024-2025 Annual Action Plan and adopt a resolution to:
1. Approve the First Substantial Amendment to the FY 2024-2025 Annual Action Plan;
2. Authorize the City Manager to submit the First Substantial Amendment to the FY2024-2025 Annual Action Plan to U.S. Department of Housing and Urban Development (HUD); and
3. Designate the City Manager, or the City Manager’s designee, as the official City Council REGULAR Meeting January 16, 2025 5:00 PM Agenda Page 6 representative to sign all certifications and assurances, and sub-agent agreements for the use of funds approved in the First Substantial Amendment to the FY 2024- 2025 Annual Action Plan.
11. BUSINESS ITEMS
A. ADOPT A RESOLUTION AUTHORIZING PAYMENT TO MCSIG
(MUNICIPALITIES COLLEGES SCHOOLS INSURANCE GROUP) FOR THE AMOUNT OF $307,312.10 AND AUTHORIZE THE FINANCE DIRECTOR TO APPROPRIATE FUNDS WITHIN THE 24-25 ANNUAL BUDGET
RECOMMENDATION: Adopt a resolution authorizing a payment of $307,312.10 to MCSIG and make the necessary adjustments to the 24-25 Adopted Budget.
B. ADOPT A RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS FOR THE 2024 HOT SPOT PAVEMENT REPAIR PROJECT AND AWARDING A CONSTRUCTION AGREEMENT TO JV LUCAS PAVING INC. FOR AN AMOUNT NOT TO EXCEED $614,032.50 AND TOTAL PROJECT
CONSTRUCTION COST INCLUDING CONTINGENCY OF AN AMOUNT NOT TO EXCEED $706,137.38
RECOMMENDATION: Adopt a resolution approving the plans and specifications for the 2024 Hot Spot Pavement Repair Project.
C. ADOPT A RESOLUTION APPROVING ADDITIONAL SCOPE OF WORK AND
CONTRACT AMENDMENT FOR A PLAYGROUND AT LINCOLN
CUNNINGHAM PARK (PHASE 1 - ARTERIAL TRAIL PROJECT) FOR AN AMOUNT NOT TO EXCEED $742,800.00
RECOMMENDATION: Adopt a resolution approving additional construction scope for a playground and additional amenities for the Lincoln Cunningham Park (Phase 1 - Arterial Trail Project) from the Lincoln Cunningham and Havana Solitz Park Master Plan, amending the construction agreement to add the additional scope and raise the contract amount by up to $742,800.00 bringing the total project construction cost including contingency to a not to exceed value of $1,886,862.95, authorizing the City Manager to execute and approve any amendments, extensions, and change orders until completion of the project in accordance with the master plan up to the total project construction amount, and directing the use CIP project surplus funds to Lincoln Cunningham Project Account.
12. COUNCIL MEMBER REQUESTS
A. NEW COUNCIL MEMBER REQUESTS
City Council REGULAR Meeting January 16, 2025 5:00 PM Agenda Page 7
B. FOLLOW UP ON PREVIOUS REQUESTS
13. CITY ATTORNEY, CITY MANAGER, CITY COUNCIL AND MAYOR
COMMENTS AND REPORTS ON COMMITTEE ASSIGNMENTS
This is a time specifically set aside for members of the City Council, the City Manager and City Attorney to make brief comments of general interest to the community and report on committee assignments.
14. CLOSED SESSION
Pursuant to Government Code Section 54956 et seq., the City Council and Successor Agency to Redevelopment Agency may adjourn to a Closed Session to consider specific matters dealing with litigation, certain personnel matters, property negotiations or to confer with the City Attorney. Public comments on these items are taken after being read by the City Attorney. For the public record, please state your name.
A. PUBLIC EMPLOYMENT PURSUANT TO GOVERNMENT CODE SECTION 54957
Position: City Manager Recruitment
B. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE 54956.8
Property: The Property Commonly Referred to As Campus Town (Property bounded by Highway 1/1st Avenue, 7th Avenue, Lightfighter/Colonel Durham Street, and Gigling)
Agency Negotiators: City Manager, et. al
Negotiating Parties: KBB Seaside Venture, et. al. and City of Seaside Under Negotiation: Price, terms of payment or both
C. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8:
Property: Golf Course Hotel parcel located at 1 McClure Way, Seaside, CA 93955 Agency Negotiators: City Manager and City Attorney
Negotiating Parties: City of Seaside and KDG
Under Negotiation: Price, Terms of Payment, or both
D. CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE 54956.9 (D)(2)
City Council REGULAR Meeting January 16, 2025 5:00 PM Agenda Page 8 Two Matters of Potential Litigation
15. ADJOURNMENT
Next Regularly Scheduled Meeting:
February 6, 2025
5:00 p.m.
The City of Seaside is committed to providing accessible facilities and accommodating people with disabilities in all of its services programs and activities. If special considerations are needed by any person to fully participate in this meeting, contact the City Clerk at 899-6707 no fewer than two business days prior to the meeting to allow reasonable arrangements. Agendas are posted at:
http://www.ci.seaside.ca.us/129/City-Council-Committee-Agendas Agenda-related writings or documents provided during public meetings are available for public inspection during the meeting or from the office of the City Clerk. This agenda is posted in compliance with California Governor Newsom's Executive Orders N-29-20 and N-33-20.