Agenda packet — Seaside City Council, May 1, 2025 (part 2 of 3)

City of Seaside

REQUEST FOR PROPOSALS
Addendum No. 1

On-Call Architectural and Structural Engineering
Professional Services
February 10, 2025
Issuing Office:

City of Seaside
Public Works Department – Engineering Division
440 Harcourt Avenue
Seaside, CA 93955
Packet Page 169

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REQUESTS FOR INFORMATION: Questions and Answers

1. As noted in item 6 of the project description minimum qualifications, is there a proposed schedule or sample schedule available for review for the proposed projects? ANSWER: There is no proposed schedule or sample schedule available for review for the proposed projects at this time.

2. Please confirm whether or not a funding source for these projects has been identified and if they are subject to any grant requirements, i.e. ARPA, BABA, etc? ANSWER: No particular funding source has been identified at this time.

3. Regarding item "B.e" in the Proposal Requirements section, please advise if providing a general project approach is acceptable as this RFP contains many diverse project types?
ANSWER: Yes, a general project approach is acceptable.

4. Please confirm that Item C "Fee Schedule" in the Proposal Requirements is just limited to a bill rate list by department/title as there is not a defined scope of work.? ANSWER: Yes, confirming that the Fee Schedule is just limited to a bill rate sheet.

Packet Page 170

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City of Seaside

REQUEST FOR PROPOSALS
Addendum No. 2

On-Call Architectural and Structural Engineering
Professional Services
February 11, 2025
Issuing Office:

City of Seaside
Public Works Department – Engineering Division
440 Harcourt Avenue
Seaside, CA 93955
Packet Page 171

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REQUESTS FOR INFORMATION: Questions and Answers

1. Is looking for proposals from individual disciplines (e.g., structural engineering services only) or if a full team with multiple disciplines is required? ANSWER: The City if looking for an Architecture and Structural Engineering team for this RFP.

Packet Page 172

EXHIBIT E

CONSULTANT'S PROPOSAL
Packet Page 173
RNT Architects | City of Seaside - RFP for On-Call Architectural and Structural Engineering Professional Services | A City of Seaside
Response to: On-Call Architectural and
Structural Engineering Professional Services RFP
February 21, 2025
Packet Page 174
RNT Architects | 872 Higuera Street, San Luis Obispo | 619.233.1023 | rntarchitects.com Ralph Roesling
Chikako Terada
Joe Mansfield
Raúl Díaz
Rommel Olaes
Tyson Cline
Rick España
Gemma Hsiueh
Chris Bradbury
Brandon Martella
Thomas Korman, P.E., P.L.S.

Public Works Director / City Engineer
City of Seaside Public Works Department
440 Harcourt Ave. Seaside, CA 93458
RE: On-Call Architectural and Structural Engineering Professional Services Dear Mr. Thomas Korman and Selection Committee,
On behalf of Roesling Nakamura Terada Architects, Inc. (RNT Architects), I am pleased to submit our qualifications for the City of Seaside.

With 45 years in the profession, Roesling Nakamura Terada Architects, Inc. (RNT) has a diverse resume, working on public projects of various sizes, scopes, and functions for federal, state and local municipalities. RNT is a service-oriented firm that takes pride in being responsive to our clients’ needs. The key to this type of work is being responsive and coordinating multiple projects with differing programs for various project managers. Our proven collaborative approach allows us to understand current and long-term requirements of stakeholders and users, and to design facilities and interior spaces to cost-effectively meet goals.

RNT is very comfortable managing multi-project, as-needed contracts, as we have held similar contracts with the following public entities:

February 21, 2025
• City of San Luis Obispo
• City & County of Ventura
• City of Oxnard
• City & County of San Diego
• National Park Service
• California State Parks
• U.S. Navy & U.S. Air Force
• California Army and Air
National Guard
• Bureau of Land Management
• U.S. Postal Service
• Port of San Diego
• Metropolitan Water District
Our locally based team is led by myself, as Principal-in-Charge, and Chris Bradbury from our Ventura office and Ansgar Killing, who is located in our San Luis Obispo office and will serve as Project Manager and the City’s main point-of-contact for this contract .

Our decades of well-rounded expertise, particularly with renovations and historic preservation and restoration, will be invaluable for the various projects anticipated through the City of Seaside’s on-call contract. We have also produced numerous mixed use development studies that work as catalyst projects for improving neighborhoods and community activities areas. Moreover, with great passion for our local Central Coast community, we are devoted to helping cities like Seaside improve their civic facilities and preserve their unique architectural heritage. We thank you for your consideration and look forward to speaking with you more! Sincerely,
Tyson Cline, AIA
Principal
Roesling Nakamura Terada Architects, Inc.
• Ojai USD
• Pleasant Valley USD
• Ventura USD
• Montecito USD
• University of California
Santa Barbara
• San Diego USD
Packet Page 175
RNT Architects | City of Seaside - RFP for On-Call Architectural and Structural Engineering Professional Services | 2 Table of Contents
1 3
5 10
12 13
23 27
29 Cover Letter

1. Firm Background

2. Management and Team Members

3. Scope of Work

4. Organization Qualifications

5. Project Experience

6. Sample Plans

7. Project Management

8. References
Packet Page 176
RNT Architects | City of Seaside - RFP for On-Call Architectural and Structural Engineering Professional Services | B "The architecture is very
impressive and blends in
beautifully with the scenic San
Elijo Lagoon... This new office
building reflects the vision
that San Elijo Joint Powers
Authority of having water
treatment services blending in
with a clean, odor free,
green environment."
– Anthony Petrozzelli, San Elijo Joint
Powers Authority Contract Employee
Firm
Background
San Elijo Joint Powers Authority Headquarters
1 Packet Page 177
RNT Architects | City of Seaside - RFP for On-Call Architectural and Structural Engineering Professional Services | 3 Firm Overview
RNT is a full-service architectural firm with experience in a wide variety of project types. With over 100 awards in architectural excellence and sustainable design, the firm is particularly known for civic, and institutional projects, as well as private sector projects that benefit the larger community. We serve Central and Southern California and beyond from our offices in Ventura, San Diego, and our local office in San Luis Obispo located at: 872 Higuera St San Luis Obispo, CA 93401.

Firm Background
Established in 1980, the beliefs of RNT are firmly rooted in creating meaningful and sustainable environments that elegantly meet or exceed our clients’ objectives. With a team of 40 design professionals and support staff in our Ventura, San Diego, and San Luis Obispo offices, we strive to provide a rational method to problem solving with artistic vision and grace. RNT’s collaborative approach toward architectural design and programming, urban design, community planning, industrial and graphic design, creates places that transform communities and enrich lives.

The following values guide our practice, which is focused on the creation of spaces that strengthen communities and experiences that result in positive individual outcomes.

Firm and Team Strength
Our team takes a creative, yet practical approach. RNT
is design and cost sensitive. Our experience with similar “on-call” contracts has afforded us the understanding of the project range potential. Our on-call contracts have varied from simple tenant improvements and accessibility upgrades to civic center masterplans and fire stations designs. We understand how to balance good design, sustainability,
minimal maintenance needs, low initial costs and lifetime running costs. RNT understands the difficulties our public clients face in providing quality community environments with limited budgets and time constraints.

Our strengths include:
45 Years of Community Design Experience
Understanding the Needs of Clients +
Stakeholders
Being Good Listeners
Attentiveness to Cost and Schedule
Flexibility To The Dynamics Of Complex
Project Programs
Understanding of the Public Bid Process
and Challenges
Joy of Craft
Commitment
to Client &
Community
Care & Design
Integrity
Commitment to
Environmental
Stewardship
Firm Values
Packet Page 178
RNT Architects | City of Seaside - RFP for On-Call Architectural and Structural Engineering Professional Services | 4 Flexible and Open Minded
Through an engaged process, RNT continually delivers
successful projects that respond to the present and future needs of our clients. With the participation of all stakeholders, we are proud of the meaningful facilities we have created for the greater community.

Design Excellence
RNT’s commitment to design excellence is built upon our dedication to creating meaningful and timeless spaces.

Design excellence begins with clear understanding of the client and user needs. An RNT Principal stays involved at all levels of the project to ensure continuation of the design intent and implementation of high level quality at each phase of work. Our methods to reaching our primary goals of good, simple design while staying on budget are:
• Be straight-forward and efficient
• Creatively use common materials and construction
methods
• Allow for flexibility in the design
• Be energy and environmentally sensitive
Design Approach
Good architecture adequately provides for the needs of its program and uses. It is functionally clear, pleasant and easy to use. Great architecture rises above the provision of utility to create a strong sense of pride in its owners and users, while responding to the client’s purpose and values. Each of our projects are founded upon an inquiry into the opportunities and constraints offered by the program, budget and site.

Key components will include:
• Analysis of existing conditions and context
• Documentation of concepts - functional, organizational and philosophical - that are important to the City and the larger community
• Interviews with key users to determine needs
• Interactive charrettes (design workshops) focused on
goal definition
Creative Solutions
Our business philosophy is based on providing valuable, creative guidance to our clients and responding directly to their needs. Creative solutions are applied at all levels of the project, from the Masterplan scale to a detail on a trash enclosure. Most solutions are born out of functional efficiency and by applying simple forms and materials in new and unique ways. BIM and hand-made study models,
along with 3-D visualization studies are developed at various design phases to apply multiple creative design solutions that explore a balanced mix of design that clearly responds to site opportunities, functional efficiency and sustainable design principles.

Our firm brings the following qualifications:
• Proven Civic Design experience, including projects
involving government facilities, police stations, fire
stations, tenant improvements, Emergency Operations
Centers and public facilities
• Attentive listening to balance the needs of multiple
stakeholder groups
• Focus on creating high quality engaging and motivating environments that support a positive working
environment for staff
• Focus on creating energy efficient, sustainable and
durable buildings with a low total cost of ownership
• Ability to develop a successful project that respects the existing context and community
• Strict adherence to project schedule and budget through Integrated Team Project Delivery
Facility Planning and Assessment
Our team has expertise for all phases of design work
leading up to and including construction, including:
• Facility needs assessments
• Programming and alternative site evaluation / site
selection
• Providing additions and modernizations to historic
structures
• Project phasing and work around plans, for budget and scheduling issues
City of San Diego Ocean Beach Pier Redesign
Packet Page 179
RNT Architects | City of Seaside - RFP for On-Call Architectural and Structural Engineering Professional Services | C “RNT Architects worked with the
senior citizens groups and the
City to make the community’s
vision’s a reality while meeting
our budget requirements.”
– Gary Kellison, Community Civil
Engineer, City of Oceanside Public Works
Management
and Team
Members
City of Oceaside - El Corazon Senior Center
2 Packet Page 180
RNT Architects | City of Seaside - RFP for On-Call Architectural and Structural Engineering Professional Services | 5 Project Team
We are pleased to present the qualifications of our locally based team from Ventura and San Luis Obispo. You'll find in the following pages that the personnel we've included in our proposal have worked on a number of highly relevant projects that are related in scope, size, and services to this On-Call contract for the City of Seaside.

RNT Architects
Principal-in-Charge Tyson Cline, AIA offers valuable and relevant experience with public agencies at the local, state, and federal levels. He is very familiar with collecting data and input from user groups and translating that information into creative design options and opportunities. His resume includes several large-scale studies, assessments, programming,
planning and design projects. As PIC, Tyson will lead design solutions for the individual tasks for this contract, helping to ensure RNT’s high-standard of quality and project execution.

Project Manager Ansgar Killing will serve as the City's main Point of Contact and will lead the execution of the task orders that arise from this On-Call from our office location in San Luis Obispo, where he is also an active faculty member at Cal Poly. He will also manage staffing needs, the project schedule, and budget. Ansgar's prior projects include facility and site assessments and studies, planning and programming projects, renovations and on-call services for several public agencies in the central coast region.

Project Architect Chris Bradbury, AIA, NCARB is originally from the Eastern Sierra region and earned his degrees at Cal Poly San Luis Obispo. He has particular interest and expertise in sustainable design that is responsive to its vernacular environment. His portfolio strongly emphasizes projects for public entities and municipalities and includes architectural design, facility conditions assessments and feasibility studies. Chris’s deft technical capabilities and knowledge of constructability and building performance improvements will prove particularly useful for the City’s upcoming projects as described in this RFP.

With office locations in San Luis Obispo, Ventura, and San Diego, RNT can offer augmented staffing resources to take on multiple projects of various sizes and scopes to suit the City’s needs.

Buehler Engineering
We understand that this On-Call contract may include structural analysis and seismic retrofits for various civic buildings. Joining RNT’s team is Buehler Engineering, whose firm has a long history of success, specifically in California, spanning the past 80 years. A unique competency of Buehler is Special Seismic Certification (SSC). Their experience includes civic projects such as civic centers, office buildings, emergency services facilities, libraries, utilities plants, and more.

We have sent staff rate sheets for RNT and Buehler by mail for your reference.

Communication
Tyson will provide general guidance to the consultant
team and lead overall management of the on-call contract.

Ansgar will serve as the Project Manager and be the dayto-day contact for coordination with the City and will also be responsible for communication and coordination with the subconsultant team. It is also RNT’s firm policy that all assigned team members remain working on their projects in the role that they were originally assigned until project completion.

Roesling Nakamura Terada Architects

SBE, MBE
City of Seaside
Chris Bradbury, AIA
Project Architect
Tyson Cline, AIA
Principal-in-Charge
Ansgar Killing
Project Manager Point of Contact
Buehler
Michael Parolini, SE
Structural Engineer
Levant Senior Housing Cottags
Packet Page 181
RNT Architects | City of Seaside - RFP for On-Call Architectural and Structural Engineering Professional Services | 6 Tyson Cline, AIA
Principal-in-Charge
Tyson is a Principal with the firm and has been with RNT since 2007. He has more than 30 years of experience in all phases of architecture and urban planning. He has broad project type experience in both architectural design, studies, and planning as well as having served as project manager for several municipal client groups at the local, city, county, state and federal levels. He has a strong expertise in working with and building consensus among different stakeholders and user groups.

Tyson has a passion for exploring creative and contextually appropriate design solutions while engaging sustainable and energy efficient strategies that work together to create a true sense of place. Clients appreciate Tyson's deft approach to minimizing maintenance and operational expenditures and implementing design features that reduce costs and improve building performance.

Project Experience
• City of Marina Facilities Assessment Study & Concept Plan | Marina, CA • Metropolitan Water District of Southern California Site-Wide Facility Assessments and Planning | Various Locations
• City of Oxnard, On-Call Architectural Services | Oxnard, CA • County of Ventura Facilities Feasibility Study | San Buenventura, CA • Montecito Union School District Facilities Master Plan | Montecito, CA • Ventura County Fire District, Santa Paula Fire Station No. 81 Feasibility Study | Santa Paula, CA
• City of Santa Maria Office Programming | Santa Maria, CA • City of Santa Maria Fire Station Study | Santa Maria, CA • City of Oxnard, Civic Center Facilities Adaptive Reuse, LEED Silver Design | Oxnard, CA
• Patagonia Office Building Feasibility Study | Santa Clara, CA • US Space Force Vandenberg Base Southern District Master Plan & Infrastructure Projects | Vandenberg SFB, CA
• Ventura County Fire District, Fillmore Fire Station No. 27 Feasibility Study and Design | Fillmore, CA
• City of Goleta, Goleta Valley Community/Civic Center Feasibility Study | Goleta, CA • United Water Conservation District, Office Remodel | Oxnard, CA • County of Santa Barbara, New Probation Headquarters | Santa Barbara, CA • City of Oxnard, Senior Community Center | Oxnard, CA
Professional Registration
Licensed Architect, CA
No. C-34436
Education
Bachelor of Architecture,
NewSchool Architecture and
Design
Years of Experience
31 years
Years with RNT
18 years
Packet Page 182
RNT Architects | City of Seaside - RFP for On-Call Architectural and Structural Engineering Professional Services | 7 Ansgar Killing
Project Manager
Ansgar started his professional path towards Architecture as Journeyman in the finished carpentry trade in Germany. He earned his first architectural degree from the University of Applied Science in Biberach, Germany, and master’s degree from the California Polytechnic State University in San Luis Obispo. For seven years, he was principal of K+H Architects in Stuttgart, specializing in general planning of laboratory buildings for academia and industry. His firm received multiple recognitions and contract awards through design competitions. Ansgar has researched and published on the topic of passive solar design strategies in Europe and the United States. Before joining RNT Architects, he managed Government contracts in the technology sector.

Since 2007, Ansgar is a faculty member in Cal Poly’s Architecture Department where he is teaching professional practice and design studios.

Project Experience
• Facility Needs Assessment | City of Santa Maria, CA
• City of Grover Beach Facility Condition & Needs Assessment | Grover Beach, CA • City of Santa Maria Facilities Feasibility Study | Santa Maria, CA • City of Santa Maria Office Programming | Santa Maria, CA • Facility Condition and Needs Assessment | Grover Beach, CA • City of Marina Facilities Assessment Study & Concept Plan | Marina, CA • City of Santa Maria Fire Station Programming Needs Assessment Study | Santa Maria, CA
• Ventura County Fillmore Fire Station Feasibility Study | Fillmore, CA • San Diego Unified School District Facility Conditions Assessment | San Diego, CA • Housing Project for the Municipal Water District | Los Angeles, CA • US Space Force Vandenberg Base Southern District Master Plan & Infrastructure Projects | Vandenberg SFB, CA
• Downtown Lighting Project | City of San Luis Obispo, CA • US Air Force Hangar Upgrade Projects | Edwards AFB, CA • Golf Clubhouse Remodel (Design) | City of San Luis Obispo, CA • Fire Station No. 1 Upgrades (DBB) | City of San Luis Obispo, CA Professional Registration
Licensed Architect, Germany No.

BW-154960
Education
Masters of Science, Architecture,
Cal Poly San Luis Obispo, CA
Years of Experience
29 years
Years with RNT
5 years
Packet Page 183
RNT Architects | City of Seaside - RFP for On-Call Architectural and Structural Engineering Professional Services | 8 Chris Bradbury, AIA, NCARB, LEED AP
Project Archtiect
Chris is a Principal with the firm and has been at RNT since 2012. He has more than twenty years of experience in architectural design ranging from civic/institutional, higher education, commercial, and multi-family housing development projects throughout California. He has extensive experience with complex sites and climate responsive design for an array of different environments. Chris brings a strong background in developing projects from conceptual design through construction documents with thorough coordination from consultants. He has astute technical knowledge relating to materials and construction types with a focus on detailing and constructability. Chris also brings keen Construction Administration/Observation skills to review construction progress and identify issues with the owner and contractor early to ensure a successful project outcome.

Project Experience
• City of Marina Feasibility Study | Marina, CA
• City of Santa Maria Fire Station Programming Needs Assessment Study | Santa Maria, CA
• City of Santa Maria Facilities Feasibility Study | Santa Maria, CA • Metropolitan Water District of Southern California Site-Wide Facility Assessments, Planning & Design | Various Locations
• City of Santa Maria Offices Programming | Santa Maria, CA • City of Agoura Hills Recreation, Administration and Event Center | Agoura Hills, CA
• United Water Conservation District, Office Remodel | Oxnard, CA • County of Santa Barbara, New Probation Headquarters | Santa Barbara, CA • Montecito Union School District Facilities Master Plan | Montecitio, CA • City of Oxnard, Senior Community Center Concept Study | Oxnard, CA • Patagonia Office Building Feasibility Study | Santa Clara, CA • Mammoth Mountain Ski Area, Eleven 53 Interpretative Center | Mammoth Lakes, CA
• Valle Narajal Farm Worker Housing/Community Center | Piru, CA • City of Santa Monica, Seven Beach Restrooms Replacement and Public Art Project | Santa Monica, CA
• Temple Beth Torah, Tenant Improvement | Ventura, CA
Professional Registration
Licensed Architect, CA, No.

C-35075
Education
Bachelor of. Architecture, Minor
Sustainable Environments, Cal
Poly San Luis Obispo, 2007
Years of Experience
22 years
Years with RNT
13 years
Packet Page 184
RNT Architects RNT Architects || City of Seaside - RFP for On-Call Architectural and Structural Engineering Professional Services City of Seaside - RFP for On-Call Architectural and Structural Engineering Professional Services || 9 9 Michael Parolini, S.E., LEED AP
Principal Structural Engineer
Michael is a California licensed Structural and Civil Engineer. Although he specializes in education and municipal projects, his experience covers all aspects of structural engineering, including new construction and evaluation for commercial, residential, non-building structures, municipal, governmental, military, educational, historical, rehabilitation and photo-voltaic. He has completed projects utilizing structural systems of all the major building materials such as timber, steel, cold-formed steel, masonry, and concrete. He has also designed projects of varying scale with non-conventional materials including aluminum, fiber-reinforced polymers (FRP), rammed earth, structural glass, and strawbale.

For 20 years, Michael has been a member of the faculty at California Polytechnic State University, San Luis Obispo (Cal Poly). As a Lecturer in the Architectural Engineering Department, he has taught classes in structural graphics, industry communication, timber, and steel. He takes pride in giving back to his alma mater in a sharing of knowledge capacity.

Michael is also an outside Structural Plan Review Engineer for the Division of State Architect (DSA) with all four (4) regional offices (Sacramento, Oakland, Los Angeles & San Diego).

Project Experience
• The Anderson Hotel Retrofit | San Luis Obispo, CA
• Bishop Street Studios | San Luis Obispo, CA
• The Monday Club Seismic Upgrade | San Luis Obispo, CA • The Creamery | Harmony, CA
• The Sinsheimer Building | San Luis Obispo, CA
• Sally Loo’s | San Luis Obispo, CA
• Union Pacific Depot | Tehachapi, CA
• 956 Monterey Street Mixed-Use (Urban Outfitters) | San Luis Obispo, CA • Vandenburg Boathouse | Vandenberg Space Force Base, CA • Centrally Grown | Cambria, CA
Professional Registration
Structural Engineer
California S5405
Arizona 53141
Hawaii 14832-S
Oregon 85894
Texas 109653
Professional Engineer, Civil
California C69340
Maryland 51569
Mississippi 20837
Wyoming 14323
LEED Accredited Professional
NCEES Model Law Structural
Engineer 46863
Education
BS Architectural Engineering
Cal Poly, San Luis Obispo 2003
Years of Experience
22 years
Years with Firm
19 years
Packet Page 185
County of Ventura - Fillmore Fire Station
“RNT Architects have proven
to be very capable from
the planning stage, and
through design, bidding,
and construction. The
professionalism, knowledge,
responsiveness and hard
work of the entire staff of
RNT Architects has been
evident throughout all phases
of these projects. I highly
recommend RNT Architects
for their expertise in fire station
design and construction
management”
– Glenn Derossett, Engineering
Manager, County of Ventura
Scope of Work
3 Packet Page 186
RNT Architects | City of Seaside - RFP for On-Call Architectural and Structural Engineering Professional Services | 10 Scope of Work
RNT feels that each Task Order that comes through from the City of Seaside on-call contract will require a unique approach toward the design effort. Due to the potential variety of projects and Task Orders, we are providing an outline of our communication and management approach. Based on our
past experience with several similar public on-call projects, the following presents the general outline of RNT’s approach:

Task 1) Administrative Project
Team Organization
• Evaluate the Task Order with the City and assemble the appropriate internal RNT and external consultant team
(when necessary)
• Conduct Fee/Service Scope discussions, documentation
and negotiations
• Prepare for a kick off meeting
• Kick-off meeting
• Introduce City representatives and the design team
• Specify lines of communication between the City and
the design team
• Establish a reporting protocol and confirm the primary points of contact
• Discuss overall project budget, scope, goals and
design requirements, including milestones necessary to
accomplish scheduled completion
• Facilitate a first draft of a master project schedule with the necessary long lead items and critical path items
identified
Task 2) Site/Building Conditions and
Constraints Analysis
To fully understand the constraints and conditions of a project, the design team will review: Existing Reports, As-Builts and Master Plan data (if applicable). Information to be collected will include:
• Existing building and site conditions
• Aerial surveys and maps
• Utility easements
• Right-of-way
• Underground utilities
• Current energy performance levels
• Existing building programs and space utilization
• Environmental or ecological designations
• Historical information as provided by the City.

We will supplement this data with our own preliminary field investigations along with Code Research and a CASp ADA
(if required) evaluation with the goal of fully understanding the site and/or building constraints, and requirements for renovation or development. We will also conduct interviews with appropriate staff members, facility managers, and
building users. If a structure or site has historic qualities or designations, this phase will also involve historic preservation research and analysis. This will culminate with an Existing Conditions Report.

Task 3) Programming & Planning
RNT will collaborate with the building/facility users in the development of a needs assessment/building program and
site plan. This will be orchestrated uniquely for each project with assistance from City staff. Typically, RNT organizes a series of meetings to discuss and document the requirements/ needs of the users and typical ideal diagram of layout/ locations for any spaces on the site and/or within the building.

This diagram develops into a series of concept studies with the project scope and associated budgets.

We will also look at initial costs versus life cycle costs including running maintenance costs for each building system.

Cost efficient design must also address each system and component that is proposed for the building. We routinely value engineer our designs, seeking the optimum solutions in terms of cost and durability. The building materials, interior finishes, furnishings and equipment selected should meet the project needs as well as provide long lasting and durable learning environment. Building systems criteria will be evaluated for the best long-term value relative to sustainable principles, durability, maintenance considerations and LEED certification if requested.

The design options our team generates will be presented to users groups and the City during collaborative workshops. A preferred design and cost option is mutually derived from the users and City staff.

Public workshop for the Partnership for the Advancement of New Americans housing and civic resources hub
Packet Page 187
RNT Architects | City of Seaside - RFP for On-Call Architectural and Structural Engineering Professional Services | 11 Task 4) Design Development & Permitting
Our team will develop the selected design option, carrying it through our Design Development and Construction Document process. Quality Assurance during the Schematics, Design Development and Construction Document Phases will be
addressed by continuous review of the design by experienced construction and design team members. At RNT, Construction Documents are prepared in Revit, a BIM program that allows for simultaneous design and engineering coordination
among all disciplines. These BIM electronic base files will be shared with the entire design and builder team for ease of coordination, clash detection of building systems, and energy performance modeling. We will propose milestone all-hands meetings to view the BIM model with City staff and to resolve any issues if they arise.

Sustainable Design
During this phase we will also integrate environmentally responsible design features. RNT believes that sound
architecture and planning must be integrated with sustainable design strategies to reduce energy costs and to minimize impacts on our natural resources. We also believe that
employing strategies such as natural ventilation and passive solar design creates healthier environments for users.

RNT utilizes tools including Cove.Tool, a cloud-based tool to analyze energy use and embodied carbon, to evaluate
building strategies that increase occupant comfort and reduce energy consumption. Should the City decide to pursue thirdparty sustainability or performance rating, such as LEED or Net Zero, RNT’s accredited staff can coordinate that process.

Permitting
We will remain involved during the Permitting process to assist the City in navigating zoning/planning parameters and obtaining approval from the necessary agencies having jurisdiction.

Task 5) Construction Administration
We understand how critical it is to be a team player during the Construction (Administration) Observation phase, and to assist the client and the team to overcome any challenges that may occur, specifically when working within existing building. Fundamental to our process is the understanding that high quality construction is dependent on clear, concise and well-coordinated Construction Documents. RNT takes
great pride in our proactive, timely and committed approach to construction (administration) observation. The core of our success is strong collaboration between the Client, Contractor, Architect and inspection entities throughout the construction process. We understand that no priority is greater than providing immediate information to the Contractor during construction. Paired with this is our “hands on” approach in which the Project Manager who implemented the design will also oversee the construction. The RNT Principal-InCharge also stays heavily involved, monitoring the schedule, construction issues and implementation of the design. With this approach, our highly experienced staff oversees $75-$150 million in construction annually. La Jolla Shores Lifeguard Station Packet Page 188
RNT Architects | City of Seaside - RFP for On-Call Architectural and Structural Engineering Professional Services | E City of Leucadia Wastewater District Headquarters
“They were extremely
professional, highly
efficient and consistently
demonstrated RNT’s
architectural and
construction support
expertise, team work, focused
effort, dedication and
commitment.”
– Robin Morishita, Project Manager,
Leucadia Wastewater District
Organization
Qualifications
4 Packet Page 189
RNT Architects | City of Seaside - RFP for On-Call Architectural and Structural Engineering Professional Services | 12 Organization Qualifications
Expereince with On-Call Project Management
RNT is experienced managing multi-projects and as-needed contracts, as we have held similar contracts with the: City of Ventura, City of San Diego, City of San Luis Obispo, National Park Service, California State Parks, U.S. Navy, California Army and Air National Guard, Bureau of Land Management, U.S. Postal Service, Port of San Diego, County of San Diego, Ojai USD, Pleasant Valley USD, Ventura USD, Sweetwater
USD, San Dieguito UHSD and San Diego USD.

Current Personnel Assignments
Tyson Cline, AIA
• Firm Operations & Marketing 25%
• Santa Paula Unified School District Bryden Gym
Rebuild 5%
• Ventura College Student Housing 5%
• City of Marina Facility Concept Plan 5%
• City of Santa Maria Offices Programming 2.5%
• Ventura County On-Call 10%
• Metropolitan Water District Community Plan 2.5%
• Ventura Unified School District On-Call 10%
Ansgar Killing
• Firm Operations & Marketing 25%
• Naval Warfare Center Corona 20%
• City of Santa Maria Offices Programming 15%
• City of Marina Facility Concept Plan 10%
• City of San Luis Obispo Utility Building Renovation 5% Chris Bradbury, AIA, NCARB, LEED AP
• Firm Operations & Marketing 25%
• Ventura County Fire Department Studies 10%
• City of Oxnard Wastewater Treatment Plan 10%
• County of Santa Barbara Probation Headquarters 35%
Current Major Projects
In Design
• San Ysidro Beyer Community Resource Center
• Oak Park Library
• City of Marina – Facility Needs Assessment
• Ventura Unified School District As-Needed Services
• San Deigo County Jacumba Fire Station
• PANA Refugee Community Housing
• City of San Diego Ocean Beach Pier Renewal
• City of Santa Maria Offices Programming
• California School for the Deaf Riverside Campus
Site Planning
• San Diego Unified School District Grant UTK-8
Master Plan & Modernizations
• City of Grover Beach Capital Improvement Plan
• UCSD Earthlab Park
• City of Oxnard Wastewater Plant
In Construction
• Santa Barbara County Probation Headquarters
• Chula Vista Bay Sweetwater Park
• Ventura Veterans Housing
• Torrey Pines High School Athletic & Aquatics Center
• City of Oxnard Civic Center Remodel
The key to this type of work is being responsive and wellcoordinated to balance various projects under multiple project managers. If project schedules shorten and additional resources are needed to meet a deadline, RNT will quickly reallocate staff from our office in San Diego to support our San Luis Obispo and Ventura teams to deliver projects on time.

Packet Page 190
RNT Architects | City of Seaside - RFP for On-Call Architectural and Structural Engineering Professional Services | F Project
Experience
“I have to tell you that
everyone is so pleased with
the community center. The
teen program has more
than doubled in size, there
are now Friday Teen Nights,
adults are playing pickleball
during the day and I see
kids playing basketball every
evening when I leave the
office. We have a new Rec
Area Manager and new
Teen Program Supervisor that
continuously come up with
new ideas to expand the
programming. Thank you for
creating such an awesome
space for the community!”
– Barbara Kennedy, Park Planner
5 City of Carlsbad - Pine Avenue Community Center
Packet Page 191
RNT Architects | City of Seaside - RFP for On-Call Architectural and Structural Engineering Professional Services | 13 City of Oxnard On-Call Services, Civic Center Office Remodel Oxnard, California
The City of Oxnard has requested a tenant improvement of approximately 8,580 square feet (4,290 SF per floor) on the 2nd and 3rd floors of the Civic Center’s west wing in addition to a complete reroof of the west wing. This project consists of a complete remodel and modernization, including elevator refurbishment and the installation of a demountable interior wall system. The renovated 2nd and 3rd floors will house the City’s Public Works Engineering Department. Program requirements have been developed based on the project RFP and further refined through meetings with the City of Oxnard.

Client / Owner:

City of Oxnard
Taylor Gambino, Civil Engineer
P: 818.597.7300
Size: 8.580SF
Cost: $3.3M
Completion: Ongoing
Scope of Services: Assesment and
Scope Confirmation, Programming, Design
Charettes, Architectural Design, Site
planning
Team:

Tyson Cline
Packet Page 192
RNT Architects | City of Seaside - RFP for On-Call Architectural and Structural Engineering Professional Services | 14 City of Marina Feasibility Study
Marina, California
Client / Owner:

City of Marina
Layne Long
T: 831.884.1278
E: [email protected]
Size:

Locke-Paddon Park - 21,000SF
Vince DiMaggio Park - 6,450SF
280 Reservation Rd - 34,000SF
211 Hillcrest Avenue - 58,100SF
280 Reservation Rd - 34,000SF
California Avenue - 38,700SF
Project Completed: 2024
Team:

Tyson Cline
Ansgar Killing
The scope of this project includes a Feasibility Study of five exisiting sites:
• Building space for Civic Center
• Chamber Hall
• Police Department
• Fire Station
• Emergency Operations Center
The methodology of this assessment included the creation of unique concepts for the five different sites across the City of Marina. These proposals cover the city’s need for a civic center, chamber hall, police department, fire station, and emergency operations center.

Scope of Services: Site Analysis & Assessment, Building Area, Assessment, Site Proposal Development, R.O.M. Cost Opinion, & Site Work Cost Opinion
Packet Page 193
RNT Architects | City of Seaside - RFP for On-Call Architectural and Structural Engineering Professional Services | 15 RNT is currently supporting the City of Santa Maria in programming and a phased Master Plan to provide more space for five City departments, leveraging existing and underutilized buildings. After initially focusing on the former Police Station, the project was expanded to include City Hall, the former Fire Station, and the old library.

Owner:

City of Santa Maria
David Beas, Principal Civil Engineer
[email protected]
805-925-0951 ext.2225
Size: 60,000 SF
Completed: Ongoing
Scope of Services: Facility Condition
and Needs Assessment Study
Team:

Chris Bradbury
Ansgar Killing
City of Santa Maria Facilities Feasibility Study
Santa Maria, California
Option 1
Option 2
Packet Page 194
RNT Architects | City of Seaside - RFP for On-Call Architectural and Structural Engineering Professional Services | 16 The new Development Services Center is part of a phased improvement and expansion master plan for the City of Oxnard Civic Center. Roesling Nakamura Terada Architects, Inc. (RNT) designed the adaptive reuse of the former library building to be converted into the new 36,000 SF Development Services Center serves as the public interface for the Civic Center as a whole and includes a 2-story Administration Center wing for the City Fire Department and Emergency Operations Center. The remainder of the building houses offices for development services, city treasurer, permitting and community development. The new building was designed to complement the existing Civic Center and library.

Client / Owner:

City of Oxnard
Ashley Golden, Assistant City
Manager 300 West Third St., 4th Floor
E: [email protected]
P: 805.385.7430
Size: 36,000S SF
Cost: $11M
Complete: 2008
Scope of Services: Programming,
Master Planning, Public Workshop
Team:

Tyson Cline
City of Oxnard Civic Facilities Improvement Master Plan Oxnard, California
Packet Page 195
RNT Architects | City of Seaside - RFP for On-Call Architectural and Structural Engineering Professional Services | 17 Ventura Veterans Housing Site Development
Ventura, California
Client / Owner:

City of Ventura / A Community of Friends
Mee Heh Risdon
Director of Housing
P: 213.480.0809
Size: 9.68 Acres
Cost: $42M
Completion: currently in construction
Scope of Services:

Concept, Entitlements, Schematic
Design, Design Development,
Construction Documents, Bid Support
Services, Construction Contract
Administration
Team:

Tyson Cline
The 9.68-acre site was planned to maximize the natural topographic opportunities that invite a beautifully calming landscaped environment. The site is designed to create the experience of a traditional, family-oriented neighborhood where sidewalks are activated by pedestrian pathways and residential front doors face the street. The project’s 122 residential units, ranging from one- to three-bedrooms, are dispersed throughout the site. These buildings form blocks, surrounding vibrant community courtyards with a variety of uses and activities. The design responds to the immediate neighborhood context incorporating a regional vernacular.

The outdoor amenities aim to draw people outdoors for socializing, gardening, exercising, or for community events. Onsite amenities will offer physical space to complement the social and health programs offered to tenants, with a 9,000-SF community center with meeting and media rooms, offices, a computer lab and kitchen space for services provision, community gatherings and other activities.

Packet Page 196
RNT Architects | City of Seaside - RFP for On-Call Architectural and Structural Engineering Professional Services | 18 Westview Affordable Housing Project
Ventura, California
Client / Owner:

San Buenaventura Housing Authority
Jeffrey Lambert, Chief Executive Officer
E: [email protected]
P: 805.901.4229
Size: 3,600 SF
Cost: $34M
Completion: 2016
Scope of Services: Community Outreach,
Programming, Design Charettes,
Architectural Design, Site planning,
Coordination of Proforma, Planning
Entitlements
Team:

Tyson Cline
RNT worked together with the Housing Authority of the City of San Buenaventura and Bridge Housing as design architects for a 320-unit affordable housing project.

The Housing Authority program includes 50 senior units and 40 market rate units. This project replaced 180 existing units built in the 1950s. Westview is one of the first affordable LEED Neighborhoods in the country. Some of the sustainable elements of the project includes: site water use analysis (storm water and greywater); high performance building envelope; connectivity to public and alternative transportation; multi-story buildings with smaller footprints that allow for more open space; and net-zero design.

Packet Page 197
RNT Architects | City of Seaside - RFP for On-Call Architectural and Structural Engineering Professional Services | 19 RNT was awarded a multi-year as-needed agreement with the Metropolitan Water District to support planning and design services for work at multiple operational and administration locations throughout San Diego County. Work included high-level strategic operational studies, site-wide master plans, programming studies, building assessment studies, conceptual studies, architectural design, and permitting and construction administration services.

Much of our work has focused on the District's workforce housing villages.

RNT has conducted existing condition assessments for the various housing developments and proposed multiple design options for improvements with budget estimations, life-cycle cost analysis and environmental analysis for each. Projects have also included new administration buildings, training facilities, and site improvements.

Completed: ongoing
Scope of Services: Facility Assessments,
Planning, Programming, Architectural
Design, Construction Administration
Team:

Tyson Cline
Metropolitan Water District of Southern California
Site-Wide Facility Assessments, Planning & Design
County of San Diego, California
Packet Page 198
RNT Architects | City of Seaside - RFP for On-Call Architectural and Structural Engineering Professional Services | 20 Roesling Nakamura Terada Architects, Inc. (RNT) is providing architectural design services to preserve, restore and renovate the 11,200 SF Botanical Building and surrounding grounds, including the addition of a previously removed historic pergola, accessible walks, benches and landscaping.

To address visitor experience planning needs, RNT conducted extensive surveys of guests. RNT also investigated: the significance of the building’s history and design intent, the park garden district, the horticultural inventory, the Balboa Park setting adjacent to surrounding buildings/open spaces and sustainable building measures to assist in providing overall project input before embarking on the final design with park stakeholders. A significant portion of the initial project analysis also includes review of historical drawings, photos, and documents from the 1915 Panama California Exposition and a grounds crew needs analysis. The design team will also develop site, building & donor recognition signage and an interpretive plan. The primary goal of the first phase is to generate graphics and conceptual cost estimates for fundraising purposes prior to commencing the construction documents phase.

Client / Owner:

Balboa Park Conservancy
Jackie Higgins, PLA, ASLA
Director of Planning, Design and Programs
E: [email protected]
P: 619.331.1110
Project Complete: October 2024
Size: 11,200 SF
Scope of Services: Programming,
Architectural Design Services, Design
Workshops
Balboa Park, Botanical Building Historic Restoration
San Diego, California
Packet Page 199
RNT Architects | City of Seaside - RFP for On-Call Architectural and Structural Engineering Professional Services | 21 Roesling Nakamura Terada Architects, Inc. (RNT) and Page & Turnbull Architects led the historic renovation and adaptive re-use of San Diego’s Historic Naval Training Center (NTC) at Liberty Station. This involved the restoration of 26 architecturally significant buildings to their original splendor. Now known as Liberty Station, this 28 park-like acre project became a cultural hub within the NTC District that contains performing arts buildings, museums, galleries, small non-profit artisan buildings, community centers, restaurants, meeting spaces and offices. The NTC's design team’s scope of work involved two phases.

Phase I of the project included an adaptive re-use Master Plan and exterior site program for the historic core of Liberty Station. For Phase II the design team established design guidelines, exterior courtyards, plazas, building architectural standards and tenant improvement services. As part of the conversion, seismic updates and improvements to more energy efficient mechanical systems were incorporated into the 1920s era Spanish Colonial Revival-style facilities.

Client / Owner:

NTC Foundation
Neal Singer, Consulting Project
Director, previously with NTC
Foundation
619. 208.6300
[email protected]
Size: 26 Buildings
Completion: 2011
Scope of Services: Stakeholder
Workshops, Project Entitlements,
Programming, Architectural Design
Services, Interior Design Services
Awards: 2006 Save Our Heritage
Organization, “Step in the Right
Direction” Award
Liberty Station, Historic Naval Training Center Multi-Building Adaptive Reuse San Diego, California
Packet Page 200
RNT Architects | City of Seaside - RFP for On-Call Architectural and Structural Engineering Professional Services | 22 Originally constructed in 1922, the historic Anderson Hotel has long been a landmark of San Luis Obispo. In the early 1970s, the Housing Authority of San Luis Obispo (HASLO) converted the hotel into affordable housing, repurposing its Mediterranean-style, five-story structure to serve low-income residents. However, by modern seismic safety standards, the building was found to be significantly deficient, posing a risk to its long-term usability. In 2020, Buehler conducted a comprehensive structural engineering and seismic risk study to assess the condition of the Anderson Hotel Apartments. The findings, along with a historical report by architects Page & Turnbull, formed the foundation of a major renovation project that began in 2023 that preserves the building’s historic character while ensuring its safety and continued use for affordable housing. The Anderson Hotel, constructed of cast-in-place reinforced concrete and timber framing, required substantial structural interventions to address its seismic vulnerabilities. The rehabilitation efforts included the addition of lateral load-resisting elements and vertical
strength upgrades to mitigate major
structural irregularities and deficiencies.

These improvements significantly
enhanced the building’s resilience while
maintaining its architectural integrity.

Through this careful and historically
sensitive renovation, the City of San
Luis Obispo and HASLO have ensured
that the Anderson Hotel Apartments will
continue to serve its vital purpose—
providing safe and stable housing for
those in need—while preserving a
piece of the city’s rich history for future
generations.

Client/Owner:

Housing Authority of the City of
San Luis Obispo (HASLO)
Michael Burke
Director of Construction and
Development
(805) 543-4478
Cost: $52,000,000
Size: 72,000 SF
Completed: September 2024
Scope of Services: Structural
Engineering
Housing Authority of San Luis Obispo (HASLO), Anderson Hotel San Luis Obispo, California
The City of Tehachapi Union Railroad Depot, a historic landmark listed on the National Register of Historic Places, was tragically lost in a 2008 fire caused by illegal fireworks.

In response, the City of Tehachapi, alongside a dedicated consultant team including Buehler, embarked on an ambitious reconstruction effort to restore this iconic structure.

The team meticulously recreated the original depot, ensuring that the construction type, methods, and aesthetics matched the historic design while integrating modern building codes for safety and durability. Collaborating closely with architects and local historians, the project honored the town’s rich railroad heritage by preserving its authentic character.

While the depot is entirely new in construction, its careful and historically accurate recreation allowed it to retain its place on the National Register of Historic Places. Nonoriginal additions and modifications from past renovations were
intentionally omitted, reinforcing the
integrity of the original design. Today,
the rebuilt depot stands as a central
gathering space for the community,
celebrating Tehachapi’s deep-rooted
railroad legacy for generations to
come.

Client/Owner:

City of Tehachapi
John (Jay) Schlosser, P.E.

Development Services Director
661-822-2200
Cost: $3 million
Size: 3,500
Completed: Fall 2010
Scope of Services: Structural
Engineering
City of Tehachapi, Union Railroad Depot
Tehachapi, California
Packet Page 201
RNT Architects | City of Seaside - RFP for On-Call Architectural and Structural Engineering Professional Services | G Sample Plans
“The new library will not
only provide a wonderful
gathering spot for children
and the community, but will
also serve as a landmark.

The building’s distinctive bell
tower houses the historic
bell that was used to call
children to class in Lemon
Grove’s original one-room
schoolhouse.”
– County Supervisor Dianne Jacob
6 Lemon Grove Joint-Use Library
Packet Page 202
UP UP
UP UP
UP UP
+/- (e) 39' - 4"
E.P.

A-1.5
1 A-1.3
1 A-1.6
1 A B C D E F G
1 2
3 4
+/- (e) 22' - 0" +/- (e) 20' - 0" +/- (e) 20' - 0" +/- (e) 20' - 0" +/- (e) 20' - 0" +/- (e) 22' - 0" 124' - 0"
4' - 4" 13' - 1"
+/- (e) 16' - 3" +/- (e) 21' - 9"

WORK STATIONS / HALL
225

LARGE BREAK ROOM
224

SMALL OFFICE
226

SMALL OFFICE
227

MEDIUM OFFICE
228

LARGE CONFERENCE ROOM
229

MECH / IT
205

LAVATORIES
203

RECEPTION
210

SURVEY EQUIPMENT

STORAGE
209

LARGE OFFICE
211

SMALL OFFICE
212

SMALL OFFICE
213

SMALL OFFICE
215

SMALL OFFICE
214

SMALL OFFICE
216

SMALL OFFICE
217

SMALL OFFICE
219

SMALL OFFICE
218

ALL GENDER LOCKER ROOM
221

SHOWER /

CHANGING ROOM
220

HALLWAY
230
4' - 3" 5' - 9"
10' - 8" 7' - 1" 10' - 0" 4' - 7" 9' - 8" 20' - 0" 20' - 0" 20' - 0" 22' - 0" +/- (e) 13' - 8"
+/- (e) 9' - 2"
+/- (e) 7' - 4"
13' - 11" 39' - 9" 10' - 0" 10' - 0"
2 A-3.2
3 A-3.2
229A 205A
201A
203A
203B
203C
210A
209A W1
W1
220A W1
TOILET
207
TOILET
208
TOILET
206
(E) ELEVATOR
204 (E) STAIRS
202
(E) STAIRS
222
LOBBY
201
EXISTING CUST.
200

PRINT / STORAGE
223
4C
4D
6D
4D
4D 4D
4A
4B
4A
4A
4A
6C
6C
4A
6C
10-17
28-01
02-05 02-05
FEC-1
FEC-1
C1 A C1
A A
A
A
A
A A
C
A
A
A
A
A-1.6
3 W3
4A
202A 222A
FD
FD
FD
FD
6B

CL CL CL CL CL CL CL
CL
CL
CL
CL
4E
7A
7A 7A
7A
7A
7A
1 02-37
7' - 8"
B6
A13
A12
C12
W1
A10
A11 C11
B5
W1
W1
C8
B4
A9
A8
W1
W1
B3
A6
A7 C7
A5
C5
C6 B2
A4
C4
B1 A3
C3
C2
C1
A1
A2
W2
W2
D1
D2
C9
C10
4' - 7"
W1
W1
+/- (e) 39' - 4"
E.P.

A-1.4
1 A B C D E F G
1 2
3 4
A-1.6
2 7' - 10" 9' - 5"
8' - 0" 4' - 6" 3' - 2"

WORK STATIONS / HALL
324

PRINT / COPY / GENERAL

STORAGE
321
CLOSET
321A

BREAK AREA
323

SMALL OFFICE
320

SMALL OFFICE
319

SMALL OFFICE
317

SMALL OFFICE
318

MEDIUM OFFICE A
316

MEDIUM OFFICE A
315

MEDIUM OFFICE A
313

MEDIUM OFFICE A
314

MEDIUM OFFICE B
312

MEDIUM OFFICE B
311

MEDIUM OFFICE B
310
TOILET
307
TOILET
306

STORAGE
308

MECH / IT
305

SMALL CONFERENCE
ROOM
328

LARGE OFFICE
327

SMALL OFFICE
325

SMALL OFFICE
326
22' - 0" 20' - 0" 20' - 0" 20' - 0" 20' - 0" 22' - 0"
+/- (e) 124' - 0"
8' - 4" 13' - 8" 60' - 0" 9' - 6" 10' - 6" +/- (e) 13' - 8" +/- (e) 16' - 3"
+/- (e) 38' - 0"
4' - 6" 4' - 4" 5' - 9"
17' - 8" 10' - 1" 4' - 10" 9' - 5" 30' - 0" 10' - 0" 9' - 4" 10' - 8" 4' - 10" 17' - 2" 2 A-3.2
3 A-3.2

HALLWAY
329
(E) ELEVATOR
304
EXISTING CUST.
309
LOBBY
301

TOILET VESTIBULE
303
(E) STAIRS
302
(E) STAIRS
322
309A
305A
308A
307A 306A
W1
W1 W1
W1
W1
W1
321B
321A
301A
W1
4A
6A
4A
4A 6A
4A 6A
4A
6A 4C
4D
10-17
28-01
02-05 02-05
FEC-1
FEC-1
C1 C1
A
A
A
A
A
A
A
A A
A A A
C
A
322A 302A

CL CL CL CL CL CL CL
CL
CL
CL
CL
15' - 9" +/- (e) 8' - 6" 12' - 9"
4' - 10"
4E
7A 7A
7A
FD FD
D3
02-37 +/- (e) 9' - 2" +/- (e) 7' - 4"
B12
A28
A27
C26
W1
A25
A26
B11
C25
C23
C24
W1
A23
A24
C22
B10
W1
A22
W1 W1
A21
B9
C21
B8
C20
A20 C18 A19 C17 A18
W1
W2
W2 C15 A16 C16 A17
C14
A14 C13
A15
B7

1. REFER TO TITLE SHEETS FOR GENERAL NOTES AND STANDARDS.

2. REFER TO TITLE SHEETS FOR ARCHITECTURAL SYMBOLS, ABBREVIATIONS AND DIMENSIONING STANDARDS.

3. REFER TO TITLE SHEETS FOR ADDITIONAL CODE RELATED INFORMATION

INCLUDING OCCUPANCY LOADS, REQUIRED EXITS, PATH OF EGRESS AND WALL RATINGS.

4. REFER TO AD-1.1 FOR WALL TYPES AND TREATMENT OF FIRE AND ACOUSTICAL PENETRATION DETAILS.

5. ALL INTERIOR PARTITON WALLS TO BE ACOUSTICALLY SEALED. REFER TO 5/AD-1.2 AND 10/AD-1.2

6. FOR FLOORS SLOPING TO DRAIN, DO NOT EXCEED 2.0% MAXIMUM FLOOR SLOPE.

7. ALL ITEMS ARE CONSIDERED NEW UNLESS NOTED AS (E) EXISTING.

8. REFER TO STRUCTURAL, MECHANICAL, PLUMBING AND ELECTRICAL DRAWINGS FOR MORE INFORMATION.

9. REFER TO FLOOR FINISH PLAN, FURNITURE PLAN AND INTERIOR FINISH SCHEDULE FOR MORE INFORMATION.

10. CONTRACTOR TO VERIFY ALL DIMENSIONS IN FIELD PRIOR TO STARTING WORK

11. PATCH (E) WALLS TO MATCH ADJACENT WHERE REQUIRED FOR INSTALLATION OF NEW WORK.

GENERAL NOTES
(E) WALL TO REMAIN
(E) SHEAR WALL TO REMAIN
(E) CMU VAULT WALL TO REMAIN

MODULAR WALL SYSTEM, REFER TO &

TILE - REFER TO INTERIOR FINISH SCHEDULE
(E) ONE HOUR RATED WALL TO REMAIN
# A-5.1.1 A-5.1.1
P.I.P. NOT IN SCOPE
#
FD
FEC-1
INDICATES BUILDING SIGNAGE, REFER TO AD-5.2

FLOOR DRAINS, REFER TO GENERAL NOTES &
PLUMBING DWGS.

P.I.P. FIRE HOSE & EXTINGUISHER CABINET. PROVIDE
NEW FIRE EXTINGUISHER FE1, PAINT
DOOR REFER TO DOOR SCHEDULE, A-5.1
WINDOW REFER TO WINDOW TYPE & SCHEDULE, A-5.1
WALL TYPES, REFER TO AD-1.1

WHEELCHAIR ACCESSIBLE SPACE
000X

0.000X
#A

A B C D E F G
1 2
3 4

NOT IN SCOPE
1' - 4" DOOR FRAME
1' - 0" FROM EDGE OF
4' - 0" 22-07
10-21
(E) 2' - 6"
NOT IN
SCOPE 4' - 0"

DOOR FRAME
1' - 0" FROM EDGE OF
1' - 4"
10-21
22-08
(E) 2' - 6"
NOT IN
SCOPE 4' - 0"

DOOR FRAME
1' - 0" FROM EDGE OF
1' - 4"
10-21
22-05
(E) 2' - 6"
Roesling Nakamura
Terada Architects
Sheet Name
Date
Drawn by
Checked by
Sheet Number
285 North Ventura Ave.

Ventura, California
P 805.626.5330
F 805.626.5350
www.RNTarchitects.com
All ideas, arrangements and plans indicated or represented by this drawing are owned by, and the property of Roesling Nakamura Terada Architects, Inc. and were created, evolved, and developed for use on and in connection with the project. None of such ideas, arrangements, or plans shall be used by or disclosed to any person, firm, or corporation for any purpose whatsoever without the written permission of Roesling Nakamura Terada Architects, Inc. Filing of these drawings or applications with any public agency is not a publication of same. No reporoduction is therefore permissable without the written consent of RNT.

OXNARD CIVIC CENTER

WEST WING REMODEL
305 W THIRD STREET
# NAME DATE
PC SUBMITTAL 12-20-2023
1 2ND PC SUBMITTAL 07-26-2023
-

IC L T S
REN. 1-31-25 N
L F
I
E O
A T
CA
R F O
C

TYSON CLINE
NO. C-34436

E D S NE
A R
CT I A
I H ET
2 POST APPROVAL 12-30-2024
2/20/2025 1:42:41 PM
A-1.2

FLOOR PLANS
940.01

CITY OF OXNARD
12/30/2024
EE
CY

CONSTRUCTION

DOCUMENTS

KEYNOTES
LEGEND
1/8" = 1'-0" 2 2ND FLOOR PLAN
1/8" = 1'-0" 3 3RD FLOOR PLAN 0 8 16 24
1/8" = 1' - 0"
02-05 P.I.P. (E) PRECAST TERRAZO STAIRS AND LANDINGS
02-37 MODERNIZE (E) ELEVATOR, REFER TO DEMO PLANS FOR
ANTICIPATED SCOPE OF WORK, SHEET AD-8.4 AND MECHANICAL

DRAWINGS
10-17 WALL MOUNTED MONITOR AND MOUNTING BRACKET - O.F.C.I.

CONTRACTOR TO ADD BACKING INSIDE EXISTING WALL. ELECTRICAL

AND DATA CONCEALED
10-21 CANE DETECTION RAIL, REFER TO 7/AD-8.2
22-05 ACCESSIBLE LOW SPOUT WALL MOUNTED DRINKING FOUNTAIN WITH BOTTLE FILLING STATION, REFER TO 7/AD-8.2
22-07 NON-ELECTRIC ACCESSIBLE LOW SPOUT DRINKING FOUNTAIN WITH BOTTLE FILLING STATION, REFER TO 7/AD-8.2
22-08 NON-ELECTRIC HIGH SPOUT DRINKING FOUNTAIN WITH BOTTLE FILLING STATION, REFER TO 7/AD-8.2
28-01 KEY CARD ACCESS CONTROL SYSTEM, REFER TO ELECTRICAL 1/8" = 1'-0" 1 1ST FLOOR PLAN1/8" = 1'-0" 4 1ST FLOOR PLAN EAST WING 1/8" = 1'-0" 5 2ND FLOOR PLAN EAST WING
Packet Page 203
A
BCDEFG
1234

WORK STATIONS / HALL
225

SMALL OFFICE
216

SMALL OFFICE
215

SMALL OFFICE
214

SMALL OFFICE
217

SMALL OFFICE
219

SMALL OFFICE
218

SMALL OFFICE
227

SMALL OFFICE
226

MEDIUM OFFICE
228

LARGE CONFERENCE ROOM
229

RECEPTION
210

LARGE OFFICE
211

SMALL OFFICE
212

SMALL OFFICE
213 SURVEY EQUIPMENT

STORAGE
209

LAVATORIES
203

MECH / IT
205

SHOWER /

CHANGING ROOM
220

ALL GENDER LOCKER ROOM
221

PRINT / STORAGE
223

LARGE BREAK ROOM
224
+ 8' - 6"
+ 8' - 6"
+ 8' - 6"
+ 8' - 6"
+ 8' - 6"
+ 8' - 6"
+ 8' - 6"
+ 8' - 6" + 8' - 6"
+ 8' - 6"
+ 8' - 6"
+ 8' - 6"
+ 8' - 6"
+ 8' - 6"
+ 8' - 6" + 8' - 6"
+ 8' - 6"
+ 8' - 6"
+ 8' - 6"
+ 8' - 6"
O.T.S.

O.T.S. O.T.S.

O.T.S.

O.T.S. O.T.S.

O.T.S.
02-34
TYP.
+ 8' - 6"

CLCLCLCLCLCLCL

CLCLCLCL
TOILET
208
TOILET
206
TOILET
207
(E) STAIRS
202
(E) STAIRS
222
LOBBY
201
EXISTING CUST.
200

HALLWAY
230
(E) ELEVATOR
204
4A 4A

ABCDEFG
1234

WORK STATIONS / HALL
324

SMALL OFFICE
317

MEDIUM OFFICE A
316

MEDIUM OFFICE A
315

SMALL OFFICE
318

SMALL OFFICE
320

SMALL OFFICE
319

SMALL OFFICE
326

SMALL CONFERENCE
ROOM
328

MEDIUM OFFICE B
311

MEDIUM OFFICE B
312 MEDIUM OFFICE A
313

MEDIUM OFFICE A
314

MEDIUM OFFICE B
310

MECH / IT
305

PRINT / COPY / GENERAL

STORAGE
321
O.T.S.

O.T.S.

SMALL OFFICE
325

LARGE OFFICE
327
O.T.S.

CLOSET
321A

BREAK AREA
323
TOILET
307
TOILET
306

STORAGE
308
O.T.S.
+ 8' - 6"
+ 8' - 6"
+ 8' - 6"
+ 8' - 6"
+ 8' - 6"
+ 8' - 6" + 8' - 6"
+ 8' - 6" + 8' - 6" + 8' - 6" + 8' - 6"
+ 8' - 6"
+ 8' - 6"
+ 8' - 6"
+ 8' - 6"
+ 8' - 6"
+ 8' - 6"
+ 8' - 6"
+ 8' - 6"
+ 8' - 6"
+ 8' - 6"
O.T.S.

TYP.
02-01

CLCLCLCLCLCLCL

CLCLCLCL

TOILET VESTIBULE
303
(E) STAIRS
302
(E) STAIRS
322
LOBBY
301

HALLWAY
329
A-1.8 4
(E) ELEVATOR
304
EXISTING CUST.
309
FG
23 (E) MECHANICAL
400
(E) ELECTRICAL
401
(E) ELEVATOR MACHINE
ROOM
402
O.T.S.

O.T.S. O.T.S. O.T.S. CL
CL
CLCL
(E) STAIR
02-35 02-35 02-35

1. REFER TO TITLE SHEETS FOR GENERAL NOTES AND STANDARDS.

2. REFER TO TITLE SHEETS FOR ARCHITECTURAL SYMBOLS, ABBREVIATIONS AND DIMENSIONING STANDARDS.

3. REFER TO TITLE SHEETS FOR ADDITIONAL CODE RELATED INFORMATION

INCLUDING OCCUPANCY LOADS, REQUIRED EXITS, PATH OF EGRESS AND WALL RATINGS.

4. REFER TO AD-1.1 FOR WALL TYPES AND TREATMENT OF FIRE AND ACOUSTICAL PENETRATION DETAILS.

5. ALL INTERIOR PARTITON WALLS TO BE ACOUSTICALLY SEALED.

6. FOR FLOORS SLOPING TO DRAIN, DO NOT EXCEED 2.0% MAXIMUM FLOOR SLOPE.

7. ALL ITEMS ARE CONSIDERED NEW UNLESS NOTED AS (E) EXISTING.

8. REFER TO STRUCTURAL, MECHANICAL, PLUMBING AND ELECTRICAL DRAWINGS FOR MORE INFORMATION.

9. REFER TO FLOOR FINISH PLAN, FURNITURE PLAN FOR MORE
INFORMATION.

10. FIRE AND SMOKE DETECTORS ARE DESIGN BUILD

11. REFER TO A-1.9 AND A-1.10 FOR LIGHT FIXTURE AND ACOUSTIC PANEL

LOCATION

GENERAL NOTES
F
2 V.I.F.
+/- 14' - 4"
V.I.F.
+/- 4' - 3"
V.I.F.
+/- 13' - 6"
V.I.F.
+/- 10' - 4"
V.I.F.
+/- 3' - 2"
V.I.F
+/- 18' - 7"
V.I.F.
+/- 14' - 4"
V.I.F.
+/- 13' - 6"
V.I.F.
+/- 27' - 10"
V.I.F.
+/- 6' - 0"
02-36
6A
(E) ELEVATOR
304

GYPSUM BOARD CEILING, PAINT
(E) CONCRETE SLAB CEILING, PAINT

ACOUSTIC CEILING PANEL, ADHERED
24"X48" WOODWORKS LINEAR TEGULAR
CEILING PANELS, REFER TO AD-4.2

GRILLE, REFER TO MECHANICAL

DIFFUSER, REFER TO MECHANICAL

DIFFUSER, REFER TO MECHANICAL
(E) WALL TO REMAIN
(E) SHEAR WALL TO REMAIN
(E) CMU VAULT WALL TO REMAIN

MODULAR WALL SYSTEM, REFER TO &

TILE - REFER TO INTERIOR FINISH SCHEDULE
(E) ONE HOUR RATED WALL TO REMAIN
#
A-5.1.1
A-5.1.1
Roesling Nakamura
Terada Architects
Sheet Name
Date
Drawn by
Checked by
Sheet Number
285 North Ventura Ave.

OXNARD CIVIC CENTER

WEST WING REMODEL
305 W THIRD STREET
# NAME DATE
PC SUBMITTAL 12-20-2023
1 2ND PC SUBMITTAL 07-26-2023 - IC L T S
REN. 1-31-25
N
L
F
I
E
O
A T
CA
R
F O C

TYSON CLINE
NO. C-34436 E D S NE A R
CT I A
I H
ET
2 POST APPROVAL 12-30-2024
2/20/2025 1:42:45 PM
A-1.8

REFLECTED CEILING
PLANS
940.01

CITY OF OXNARD
12/30/2024
KL
CY

CONSTRUCTION

DOCUMENTS

KEYNOTES
LEGEND
1/8" = 1'-0"
1 2ND FLOOR REFLECTED CEILING PLAN
1/8" = 1'-0"
2 3RD FLOOR REFLECTED CEILING PLAN
1/8" = 1'-0"
3 PENTHOUSE REFLECTED CEILING PLAN
0 8 16 24
1/8" = 1' - 0"
02-01 P.I.P. (E) ROOF BEAM, APPLY 1 HOUR FIRE PROOFING AND PAINT 02-34 P.I.P. (E) FLOOR BEAM, APPLY 1 HOUR FIRE PROOFING AND PAINT 02-35 P.I.P. (E) LIGHT FIXTURES
02-36 P.I.P. (E) METAL DECK, PAINT
1/4" = 1'-0"
4 3RD FLOOR RCP AT METAL DECK
Packet Page 204

WH WH WH
WH
WH
WH
UP
EXTERIOR WALL - 1HR
2X STUD WALL U.N.O.

SOUND WALL -STC RATING 50 REQUIRED / 1HR RATED REFER TO DETAIL W11/A901.1, @ PARTY WALLS

PLUMBING WALL
FIRE RATED WALL - 2HR
CMU WALL, PER STRUCT.

INTERIOR WALL - 1HR
4 A
PX2
WINDOW TYPE - SEE SHEET A091.6
DOOR TYPE - SEE SHEET A090.6
WXX WALL TYPE - SEE SHEETS A901 AND A901.1
1i STOREFRONT TYPE - TYPE SEE SHEETS A091.6
FIRE EXTINGUISHER CABINET - SEMI RECESSED (MAX 75'

TRAVEL DISTANCE FROM ANY PORTION OF THE BUILDING)
2019 CBC SEC 906
SEE DETAILS A900 SERIES
WALL OR CEILING MOUNTED DIRECTIONAL EXIT SIGNAGE.

ALL SIGNAGE TO BE INTERNALLY OR EXTERNALLY
ILLUMINATED. REFER TO ELECTRICAL DRAWINGS
F.E.C.

LIGHTED

LIGHTED
2 A.L500 A.L400
1 A.L401 2
4 A.L400
1 A.L500
3 A.L500
A
A
B
B
C
C
D
D
F
F
J
J
2 2
3 3
4 4
5 5
E
E
H
H
1 1
13' - 0" 13' - 7" 13' - 7" 13' - 0" 13' - 0 3/4" 13' - 7" 13' - 7" 13' - 0" 30' - 8 1/4" 29' - 4" 12' - 0" 26' - 7" 26' - 7" 26' - 8" 26' - 7" 178' - 5"
52' - 0 1/2" 21' - 0" 28' - 5"
101' - 5 1/2"
3' - 5 3/4" 54' - 3" 2' - 3 1/2" 12' - 0"
125' - 2 1/4"
A.L631
3 A.L633
6 A.L633
1 A.L632
1 A627
1 A627
2 A.L634
11 26E3
235 SF
CONFERENCE 134 SF
OFFICE
128 SF
OFFICE
128 SF
OFFICE
127 SF
OFFICE
266 SF

CIRCULATION
134 SF

KITCHENETTE/

COPY ROOM
71 SF

ALL GENDER
RR 113 SF

WOMEN'S RR
487 SF

CIRCULATION
135 SF

MEN'S RR
129 SF
OFFICE
196 SF

KITCHEN
1444 SF

COMMUNITY
ROOM
436 SF
GYM
659 SF
LOUNGE
154 SF
OFFICE
132 SF
OFFICE
112 SF

UTILITY
163 SF

LAUNDRY
U1.1 U1.1
G54 G54
G54B G54B
G57
G53A
A720
1 1
A820
2 A820
3 A820
4 A820
5 A820
W04b
W04a
W04b
W06
W06
W04a
W04b
W04c
W04b
W04c
W04b
11B COMPLIANT
U1.2 U1.2

SINGLE LEAF OF

FOLDING DOOR

FOR EGRESS
1 G61
TYP
A.L630
1 A.L630
3 A.L630
2 W04b W04b
W04 W06 W04
W04b
W03
W04
W04
W04
W04
W04
W04a
W06
W06
W03
W03b
10F4

ADAPTABLE
10A1
10A110A1 10A1
10A1
10A1
F.E.C.

F.E.C.
22E5
21A2
3 2
2 2
K
K
L
L
M
M
N
N
87 SF

COMPUTER
LAB

VISUAL / HEARING

IMPAIRED

ADAPTABLE
10F5 10J5.1
10J5.1
52 SF

STORAGE
58 SF

STORAGE
W06
W04b W04b
W04 W06 W04
W04b
W04b
W04
W04
W04
W04
W04
W04
2' - 10"
7' - 2 1/2" 34' - 1 1/2"
W06
W04a
JJ AA
KK KK
BB
BB
BB
BB
BB
GG
GG

NN NN NN NN NN NN
FF
HH
GG
GG
DD
KK
JJ
DD
EE
CC
G54A
G56
G56
G53B
G53B G53B
G56
G67
G67
G68
GG G55
G58
G53B
G53B
EE
A.L631
1 A.L631
2 03A7
23A5
22C14
22C14
22C14
3 A698
4 06C6
3 2
10J5.1
10J5.1
10J5
07M11.1
07M11.1
05A1.2 TYP.
3 3
26C1 26C2
2 G1.2
22C14
A A
G54A
4 A
UNIT:

TYPE:

SHEET:

L-101

7.1 REV
A627
UNIT:

TYPE:

SHEET:

L-102

7.2 A627 UNIT:

TYPE:

SHEET:

L-103

7.1 REV
A627
UNIT:

TYPE:

SHEET:

L-104

7.2 A627
11B COMPLIANT
5 5
5 36' - 8 1/2"

GENERAL NOTES
-REFER TO SHEET A.A200 FOR GRADES AND SITE PLAN NOTES NOT CONTAINED IN THIS DRAWING. -LANDSCAPE DESIGN REQUIRES 100% DRIP IRRIGATION WITHIN 5 FT OF BUILDING PERIMETER FOOTING, SPRAY HEADS NOT ALLOWED IN THIS PROJECT.
-SEAL EXTERNAL CRACKS, JOINTS ETC. WITH CAULKING AND INSTALL PEST-PROOF SCREENS WHERE REQUIRED. - INSTALL REFLECTIVE WARNING SIGNS TO INDICATE CLEAR HEIGHT AT VEHICLE ENTRANCE AND AT LOWER HEIGHT TRANSISTIONS PER CBC 1109A.8.1
-A COPY OF THE CONSTRUCTION DOCUMENTS OR A COMPARABLE DOCUMENT INDICATING THE INFORMATION FROM ENERGY CODE SECTIONS 110.10(b) THROUGH 110.10(c) SHALL BE PROVIDED TO THE OCCUPANT. -ELEMENTS OF THE IMPERVIOUS MOISTURE BARRIER SYSTEM SHALL NOT BE CONCEALED UNTIL AFTER INSPECTION AND APPROVAL. (110.3.8.1 CBC)
METAL LATH:
- ATTACH LATH TO SUPPORTS AT 6" O.C. INSTALL LATH USING HOT-DIP GALVANIZED FASTENERS WITH NEOPRENE WASHERS. INSTALL SCREWS TO ENSURE THAT WASHERS HAS MAXIMUM CONTACT WITH BUILDING PAPER/MEMBRANE WATERPROOFING. SCREWS SHALL PENETRATE THROUGH EXTERIOR PLYWOOD SHEATHING INTO FRAMING. - IF STAPLES ARE USED TO ATTACH LATH, ALL PENETRATIONS SHALL BE CAULKED AND SEALED, TYPICAL.

FIREPROOFING:
-APPLY 1HR CEMENTITIOUS FIREPROOFING (LARR #24763 OR APPROVED EQUAL) APPLY IN LOCATIONS NOTED, OTHERWISE PROVIDE INTUMESCENT COATING.
-PROVIDE FIRE SPRINKLER SYSTEM SHALL BE APPROVED BY PLUMBING DIV. PRIOR TO INSTALLATION. 12.21A17(d) -INTUMESCENT COATING, TYPICAL AT ALL STEEL LOCATD WITHIN DWELLING UNITS. PROVIDE 1HR RATING THROUGHOUT, EXCEPT FOR COLUMNS ENCLOSED WITHIN EXTERIOR WALL. PROVIDE 2HR RATING FOR COLUMNS ENCLOSED WITHIN EXTERIOR WALL (LARR #25484 OR APPROVED EQUAL) -SEE STRUCTURAL DWGS FOR RESTRAINED CONSTRUCTION OF STEEL MEMBERS.

MAINTENANCE MANUAL:
-AN OPERATION AND MAINTENANCE MANUAL INCLUDING , AT A MINIMUM, THE ITEMS LISTED IN CAL GREEN SECTION

4.410.1, SHALL BE COMPLETED AND PLACED IN THE BUILDING AT THE TIME OF FINAL INSPECTION COMMISSIONING:

HVAC, INDOOR LIGHTING AND WATER HEATING ARE NOT WITHIN THE SCOPE OF WORK FOR THIS PHASE OF CONSTRUCTION.

COMMISSIONING OF THE HVAC, INDOOR LIGHTING AND WATER HEATING SYSTEMS FOR THE NONRESIDENTIAL SPACES WILL BE REQUIRED AND PERFORMED AT THE INITIAL TENANT IMPROVEMENT PHASE.

FIRE PROTECTION:
-PROVIDE FIRE SPRINKLER SYSTEM SHALL BE APPROVED BY PLUMBING DIV. PRIOR TO INSTALLATION. 12.21A17(d) - CONTRACTOR SHALL PROVIDE SPRINKLER AT ALL CONCEALED SPACES LARGER THAN 6", PER NFPA13, OR SOLIDLY FILL WITH INSULATION.
- INSTALL CONCEALED FIRE SPRINKLERS THROUGHOUT, INT. & EXT. - PROVIDE PARTABLE FIRE EXTINGUISHER WITH A RATING OF NO LESS THAN 2-A OR 2-A10BC WITHIN 75 FEET OF TRAVEL DISTANCE TO ALL PORTIONS OF THE BUILDING ON EACH FLOOR; ALSO DURING CONSTRUCTION. -PROVIDE PORTABLE FIRE EXTINGUISHER WITH A RATING NOT LESS THAN 10BC FOR KITCHEN, ELECTRICAL ROOM, MECHANICAL ROOM OR PARKING GARAGE AND PROVIDE FIRE EXTINGUISHER AS REQUIRED BY FIRE INSPECTOR.

INSULATION:
-PROVIDE R-25 INSULATION AT 2X8 WALL FRAMING, WHERE IT OCCURS. -WALL INSULATION SHALL FILL & CONTINUOUSLY TOUCH CAVITY ON ALL 6 SIDES - NO AIR GAPS -CEILING/ROOF INSULATION SHALL CONTINUOUSLY TOUCH CAVITY ON 5 SIDES - NO AIR GAPS MATERIALS:
- ANNULAR SPACES AROUND PIPES, ELECTRIC CABLES, CONDUITS, OR OTHER OPENINGS IN THE SOLE/BOTTOM PLATES AT

EXTERIOR WALLS SHALL BE PROTECTED AGAINST THE PASAGE OF RODENTS BY CLOSING SUCH OPENINGS WITH CEMENT MORTAR, CONCRETE MASONRY, OR METAL PLATES. PIPING PRONE TO CORROSION SHALL BE PROTECTED IN ACCORDANCE WITH SECTION 313.0 OF THE CITY OF GARDENA PLUMBING CODE. - MATERIALS DELIVERED TO THE CONSTRUCTION SITE SHALL BE PROTECTED FROM RAIN OR OTHER SOURCES OF MOISTURE.

OUTDOOR LIGHTING SYSTEMS:
- OUTDOOR LIGHTING SYSTEMS SHALL BE DESIGNED AND INSTALLED TO COMPLY WITH ALL OF THE FOLLOWING: a) THE MINIMUM REQUIREMENTS IN CALIFORNIA ENERGY CODE FOR LIGHTING ZONES 1-4. b) BACKLIGHT, UPLIGHT AND GLARE (BUG) RATINGS AS DEFINED IN IESNA TM-15-11. (c) ALLOWABLE BUG RATINGS NOT EXCEEDING THOSE SHOWN IN ON TABLE

5.106.8.

DISSIMILAR METALS:
-PROVIDE RUBBER GASKET AT DISSIMILAR METALS, TYPICAL THROUGHOUT. - PLUMBING LINES SHALL BE RAISED ABOVE ROOF AND ISOLATED WITH RUBBER SUPPORTS, TYPICAL.

ELECTRICAL NOTES:
- THE MAIN ELECTRICAL SERVICE PANEL SHALL HAVE A RESERVED SPACE TO ALLOW FOR INSTALLATION OF A DOUBLE POLE CIRCUIT BREAKER FOR A FUTURE SOLAR ELECTRIC INSTALLATION. THE RESERVED SPACE SHALL BE POSITIONED AT THE

OPPOSITE (LOAD) END FROM THE INPUT FEEDER LOCATION OR MAIN CIRCUIT LOCATION AND SHALL BE PERMANENTLY MARKED AS ‘FOR FUTURE SOLAR ELECTRIC’.
- THE MAIN SERVICE PANEL SHALL HAVE A MINIMUM BUSBAR RATING OF 200 AMPS. - PROVIDE ADEQUATE LIGHTING TO ENSURE SAFE ACCESS TO BICYCLE PARKING FACILITIES IN ACCORDANCE WITH SECTION 12.21A.5(k).
-THE ELECTRICAL SYSTEM SHALL HAVE SUFFICIENT CAPACITY TO SIMULTANEOUSLY CHARGE ALL DESIGNATED EV SPACES

AT THE FULL RATED AMPERAGE OF THE ELECTRICAL VEHICLE SERVICE EQUIPMENT PLAN DESIGN SHALL BE BASED UPON A CEC 230.79(D) 60AMP. MINIMUM BRANCH CIRCUIT. A SEPARATE ELECTRICAL PERMIT IS REQUIRED. -THE SERVICE PANEL OR SUBPANEL CIRCUIT DIRECTORY SHALL IDENTIFY THE OVERCURRENT PROTECTIVE DEVICE

SPACE(S) RESERVED FOR FUTURE EV CHARGING PURPOSES AT EV CAPABLE IN ACCORDANCE WITH THE CITY OF GARDENA ELECTRICAL CODE.

WOOD CONSTRUCTION:
-FIRE-RETARDANT-TREATED WOOD IS LUMBER OR PLYWOOD IMPREGNATED WITH CHEMICALS AND WHICH, WHEN TESTED IN ACCORDANCE WITH U.B.C. STANDARD NO. 42-1 FOR A PERIOD OF 30 MINUTES, SHALL HAVE A FLAME SPREAD OF NOT OVER 25 AND SHOW NO EVIDENCE OF PROGRESSIVE COMBUSTION. MATERIALS WHICH MAY BE EXPOSED TO THE WEATHER SHALL

MAINTAIN THIS FIRE-RETARDANT CLASSIFICATION WHEN TESTED IN ACCORDANCE WITH THE RAIN AND WEATHERING TESTS OF U.B.C. STANDARD NO. 32-7.
-ALL MATERIALS SHALL BEAR IDENTIFICATION SHOWING THE FIRE PERFORMANCE RATING THEREOF AND, IF INTENDED FOR EXTERIOR USE, SHALL BE FURTHER IDENTIFIED TO INDICATE SUITABILITY FOR EXPOSURE TO THE WEATHER. SUCH

IDENTIFICATIONS SHALL BE ISSUED BY AN APPROVED CITY OF GARDENA AGENCY HAVING A SERVICE FOR INSPECTION OF MATERIALS AT THE FACTORY.
-PENETRATIONS OR OPENINGS IN CONSTRUCTIONS ASSEMBLIES FOR PIPING, ELECTRICAL DEVICES, RECESSED CABINETS,

BATHTUBS, SUFFITS OR HEATING, VENTILATING OR EXHAUST DUCTS SHALL BE SEALED, LINED, INSULATED OR OTHERWISE

TREATED
TO MAINTAIN THE REQUIRED RATINGS. THIS REQUIRMENT SHALL NOT APPLY TO ENTRANCE DOORS. HOWEVER, SUCH DOORS SHALL BE TIGHT FITTING TO THE FRAME AND SILL (CBC SECTION 1207.2)

DE ARCHITECTS AIA
1535 6TH STREET, SUITE 101

NOT FOR CONSTRUCTION UNTIL

SIGNED BY THE ARCHITECT
STAMP

SHEET TITLE

THE ABOVE DRAWINGS, SPECIFICATIONS AND DESIGNS
ARE THE PROPERTY OF DE ARCHITECTS, AIA. NO PART

THEREOF SHALL BE COPIED OR USED WITH ANY OTHER

WORK OTHER THAN THE SPECIFIC PROJECT FOR WHICH

THEY HAVE BEEN DEVELOPED WITHOUT THE WRITTEN
CONSENT OF DE ARCHITECTS, AIA. DE ARCHITECTS AIA,

DON EMPAKERIS WAIVES ANY AND ALL RESPONSIBILITY

AND LIABILITY FOR PROBLEMS WHICH ARISE FROM

FAILURE TO FOLLOW THESE PLANS, SPECIFICATIONS AND

DESIGN INTENT THEY CONVEY, OR FOR PROBLEMS WHICH

ARISE FROM OTHERS' FAILURE TO OBTAIN AND/OR

FOLLOW THE DESIGN PROFESSIONAL'S GUIDANCE WITH

RESPECT TO ANY ERRORS, OMISSIONS, INCONSISTENCIES,
AMBIGUITIES OR CONFLICTS WHICH ARE ALLEGED.

SHEET NO.

SCALE
DATE
JOB NO.

DEA: IF THIS SHEET IS NOT 30"x 42". IT IS A REDUCED PRINT SANTA MONICA, CA 90401
WWW.DEARCHITECTS.NET
310.451.7917
S T
O
L
I F
NO. C-13779
REN. 6-30-21

O E F CAL
STAT
D

O A NR I
RC
R

A E NS E IC
N S T
E

D A I H TE
I
A
AK
C
EMP
Roesling Nakamura
Terada Architects
285 N Ventura Ave #102
Ventura, CA 93001
P805.626.5330
F805.626.5350
www.RNTarchitects.com
03/12/21 PLAN CHECK SUBMITTAL
05/21/21 2ND PC SUBMITTAL 1
07/28/21 3RD PC SUBMITTAL 2
12/10/21 PROGRESS / PRELIM BID SET
11/01/21 C, K, L, M REVISIONS 3
12/15/21 4TH PC SUBMITTAL 4
A
02/25/22 5TH PC SUB./CASp 5
03/14/22 PLANNING REVISIONS 6
04/04/22 CASp REVISIONS 7
04/13/22 UNIT ADDRESS REVISION 8
As indicated
5/5/2022 9:51:14 AM

BUILDING L GROUND

FLOOR PLAN
12-15-2021
19863.00 10866 MORNING GLORY ROAD
VENTURA, CA 93004

CITY OF VENTURA VETERANS HOUSING PROJECT
A.L201

LEGEND KEYNOTES
NO. DESCRIPTION
03A7 C.I.P.C. MECHANICAL PAD (4" HIGH MIN.)
05A1.2 STEEL COLUMN , PAINTED DET 6126 STOCKHORSE (REF. STRUCT. DWGS.) 06C6 WOOD COMPOSITE BALCONY AND WALKWAY RAILING (FIBERON - WARM SIENNA) SEE SHEET A902.5 FOR DETAILS 07M11.1 METAL GUTTER WITH DOWNSPOUT, PAINTED TO MATCH DET 6126 STOCKHORSE 10A1 TACTILE EXIT SIGN PER CBC 1013.4
10F4 RECESSED KEY KEEPER, US MAIL SUPPLY KK-R OR SIMILAR, FOR USPS. REF. 10/A034 FOR MOUNTING HEIGHT REQ. 10F5 RENT DROP BOX, THROUGH WALL (PROTEX WSS-180E) < 4" PROJECTION EITHER SIDE OF WALL. REF. 10/A034 FOR MOUNTING HEIGHT REQ. 10J5 METAL SUNSHADE: 18 GA. 3/23" ROUND & 5/32" STAGGERED GALV. PERFORATED METAL SCREEN ON STEEL TUBE. 10J5.1 METAL SUNSHADE: 18 GA. 3/23" ROUND & 5/32" STAGGERED GALV. PERFORATED METAL SCREEN ON STEEL TUBE. TO BE ADDITIVE BID ALTERNATES. 21A2 FIRE SPRINKLER RISER
22C14 METHANE MITIGATION SYSTEM VENT RISER
22E5 MOP SINK WITH BUCKET HANGER AND FRP AT WALL
23A5 HEAT PUMP (REF. MECH. DWGS.)
26C1 ELECTRIC METER (REF. ELEC. DWGS.)
26C2 ELECTRICAL PANEL (REF. ELEC. DWGS.)
26E3 EXTERIOR LIGHTING: WALL SURFACE MOUNTED (REF. ELEC. DWGS.)

FINISH NOTES
REFER TO A091 FOR FLOOR, WALL AND CEILING FINISHES.
1/8" = 1'-0" 1 GROUND FLOOR PLAN
TRUE

NORTH N
3 05-17-2022
03/12/21 PLAN CHECK SUBMITTAL
05/21/21 2ND PC SUBMITTAL 1
07/28/21 3RD PC SUBMITTAL 2
10/13/21 PROGRESS / PRELIM BID SET
11/01/21 C, K, L, M REVISIONS 3
12/15/21 4TH PC SUBMITTAL 4
02/25/22 5TH PC SUBMITTAL / CASp REVISIONS 5
03/14/22 PLANNING REVISIONS 6
04/04/22 CASp REVISIONS 7
04/13/22 UNIT ADDRESS REVISION 8
04/27/22 PROPERTY LINE REVISION 9
05/17/22 FULL SET FOR PERMIT
Packet Page 205

GROUND FLOOR

0.00'

SECOND FLOOR

10.00'

SECOND FLOOR

10.00'

JHFEDCBA
ROOF

20.00'
ROOF

20.00'
01 - GROUND LEVEL
-0.50'
U1.2 U1.2 G54B G54B
KK KK
AA
09A27.6
06C6
09A27.2
06C6
09A27.6
KK
03C3
10H3
06C3
NMLK
10J5
W74
W74
U3 W72
W84
U3 W72
W84
W74
W74
W74
W74
U3 W72
W84
U1.2 U1.2
U3 W72
W84
W74
W74

ADDITIVE BID ALTERNATE

IN CONTRACT
09A27.1
09A27.1
09A27.609A27.209A27.6
09A27.209A27.209A27.209A27.2
10J5.1
05A1.2
10J5.1
09A3.3
05A5
05G26

GROUND FLOOR

0.00'

SECOND FLOOR

10.00'

SECOND FLOOR

10.00'
5432
ROOF

20.00'
ROOF

20.00'
1 01 - GROUND LEVEL -0.50'
08F5
09A27.1
07M11.1
07M11.1
FF
G54
W65
W65
05A1.2
06C6
09A27.6
09A27.2
26E3
07M10.6
05G26
5' - 0"
W83
W56
W65
W65 G61 W83 22C14 09A27.1
09A27.6
09A27.1
09A27.2
09A3.3
03A7
09A27.6
10J5
05A5
A902.6
10 22C14
22C14
A
A902.6
20 A

DE ARCHITECTS AIA
1535 6TH STREET, SUITE 101

NOT FOR CONSTRUCTION UNTIL

SIGNED BY THE ARCHITECT
STAMP

SHEET TITLE

THE ABOVE DRAWINGS, SPECIFICATIONS AND DESIGNS
ARE THE PROPERTY OF DE ARCHITECTS, AIA. NO PART

THEREOF SHALL BE COPIED OR USED WITH ANY OTHER

WORK OTHER THAN THE SPECIFIC PROJECT FOR WHICH

THEY HAVE BEEN DEVELOPED WITHOUT THE WRITTEN
CONSENT OF DE ARCHITECTS, AIA. DE ARCHITECTS AIA,

DON EMPAKERIS WAIVES ANY AND ALL RESPONSIBILITY

AND LIABILITY FOR PROBLEMS WHICH ARISE FROM

FAILURE TO FOLLOW THESE PLANS, SPECIFICATIONS AND

DESIGN INTENT THEY CONVEY, OR FOR PROBLEMS WHICH

ARISE FROM OTHERS' FAILURE TO OBTAIN AND/OR

FOLLOW THE DESIGN PROFESSIONAL'S GUIDANCE WITH

RESPECT TO ANY ERRORS, OMISSIONS, INCONSISTENCIES,
AMBIGUITIES OR CONFLICTS WHICH ARE ALLEGED.

SHEET NO.

SCALE
DATE
JOB NO.

DEA: IF THIS SHEET IS NOT 30"x 42". IT IS A REDUCED PRINT SANTA MONICA, CA 90401
WWW.DEARCHITECTS.NET
310.451.7917
S
T
O
L
I F
NO. C-13779
REN. 6-30-21 O E F CAL
STAT D
O
A NR I
RC
R

A E NS E ICN S T
E
D
A

I H TE I
A
AK
C
EMP
Roesling Nakamura
Terada Architects
285 N Ventura Ave #102
Ventura, CA 93001
P805.626.5330
F805.626.5350
www.RNTarchitects.com
03/12/21 PLAN CHECK SUBMITTAL
05/21/21 2ND PC SUBMITTAL
1 07/28/21 3RD PC SUBMITTAL
2 12/10/21 PROGRESS / PRELIM BID SET
11/01/21 C, K, L, M REVISIONS
3 12/15/21 4TH PC SUBMITTAL
4A
2/25/22 5TH PC SUB./CASp
5 1/8" = 1'-0"
2/24/2022 9:07:01 AM

BUILDING L NORTH &

EAST ELEVATIONS
12-15-2021
19863.00 10866 MORNING GLORY ROAD
VENTURA, CA 93004

CITY OF VENTURA VETERANS HOUSING PROJECT
A.L400
1/8" = 1'-0"
1 BUILDING L - NORTH ELEVATION
1/8" = 1'-0"
4 BUILDING L - EAST ELEVATION
NO. DESCRIPTION
03A7 C.I.P.C. MECHANICAL PAD (4" HIGH MIN.)
03C3 ARCHITECTURAL CAST-IN PLACE CONCRETE - SMOOTH / SACKED FINISH,

TYPICAL
05A1.2 STEEL COLUMN , PAINTED DET 6126 STOCKHORSE (REF. STRUCT. DWGS.) 05A5 STEEL TUBE HEADER, PAINTED DET 6126 STOCKHORSE (REF. STRUCT DWGS.)
05G26 GALV. PERFORATED METAL EQUIPMENT SCREEN, HEIGHT EQUIVALENT TO MECH. EQUIP.
06C3 WOOD COMPOSITE PORCH RAILING, (FIBERON - WARM SIENNA) SEE SHEET A902 FOR DETAILS
06C6 WOOD COMPOSITE BALCONY AND WALKWAY RAILING (FIBERON - WARM SIENNA) SEE SHEET A902.5 FOR DETAILS
07M10.6 METAL SCUPPER AND DOWNSPOUT, PAINTED TO MATCH OMEGA 4332 "FLORAL WHITE"
07M11.1 METAL GUTTER WITH DOWNSPOUT, PAINTED TO MATCH DET 6126

STOCKHORSE
08F5 TUBULAR SKYLIGHT. SOLATUBE INTERNATIONAL, INC. MODEL 750DS-C OR APPROVED EQUAL. REF. 9/A902.6
09A3.3 3/8" CHANNEL SCREED FRY REGLET CONTROL JOINT TYP. 09A27.1 7/8" (3 COAT SYSTEM) OMEGA CEMENT PLASTER 16/20 SAND FINISH, INTEGRAL COLOR: 432 "FLORAL WHITE"
09A27.2 ALTERNATING 6" AND 4" REVEAL FIBER CEMENT BOARD LAP SIDING - PAINTED - DET 6126 STOCK HORSEOR APPROVED EQUAL
09A27.6 7/8" (3 COAT SYSTEM) OMEGA CEMENT PLASTER 16/20 SAND FINISH, INTEGRAL COLOR: "SURREY BEIGE" (ARCHITECT TO VERIFY)
10H3 12" BACKLIT CHANNEL LETTERS, STAINLESS STEEL
10J5 METAL SUNSHADE: 18 GA. 3/23" ROUND & 5/32" STAGGERED GALV.

PERFORATED METAL SCREEN ON STEEL TUBE.
10J5.1 METAL SUNSHADE: 18 GA. 3/23" ROUND & 5/32" STAGGERED GALV.

PERFORATED METAL SCREEN ON STEEL TUBE. TO BE ADDITIVE BID ALTERNATES.
22C14 METHANE MITIGATION SYSTEM VENT RISER
26E3 EXTERIOR LIGHTING: WALL SURFACE MOUNTED (REF. ELEC. DWGS.) NOTES:

MECHANICAL & ELECTRICAL EQUIPMENT: ALL EXTERIOR MECHANICAL AND ELECTRICAL EQUIPMENT

VISIBLE FROM THE STREET SHALL BE SCREENED ON ALL VERTICAL SIDES AT LEAST TO THE HEIGHT

OF THE EQUIPMENT IT IS SCREENING AND INCORPORATED INTO THE DESIGN OF THE BUILDINGS TO THE MAXIMUM EXTENT FEASIBLE.

METAL SUNSHADE SCREENS:

METAL SCREENS SHADING OFFICE WINDOWS ARE TO BE ADDITIVE BID ALTERNATES. 3 3
05-17-2022
03/12/21 PLAN CHECK SUBMITTAL
05/21/21 2ND PC SUBMITTAL
1 07/28/21 3RD PC SUBMITTAL
2 10/13/21 PROGRESS / PRELIM BID SET
11/01/21 C, K, L, M REVISIONS
3 12/15/21 4TH PC SUBMITTAL
4 02/25/22 5TH PC SUBMITTAL / CASp REVISIONS
5 03/14/22 PLANNING REVISIONS
6 04/04/22 CASp REVISIONS
7 04/13/22 UNIT ADDRESS REVISION
8 04/27/22 PROPERTY LINE REVISION
9 05/17/22 FULL SET FOR PERMIT
Packet Page 206
City of Agoura Hills Recreation & Community Center
“RNT was an amazing partner
in the design and construction
of our Recreation & Event
Center. They provided us a
creative solution in using a
portion of an existing building
while adding additional
space that now serves as a
home away from home for
our community. Their team
provided us with all that we
asked for and more than was
initially expected throughout
the project!”
– Nathan Hamburger, Assistant City
Manager City of Agoura Hills
Project
Management
7 Packet Page 207
RNT Architects | City of Seaside - RFP for On-Call Architectural and Structural Engineering Professional Services | 27 Project Management
Team Organization and Lines of
Communication
Our design team will be led by Tyson Cline, a Principal of RNT.

He will provide general guidance to the consultant team and lead overall management of the on-call contract. For assigned projects, Ansgar Killing will serve as the Project Manager and be the day-to-day contact for coordination with the City.

He will also be responsible for project communication and coordination with the sub-consultant team. It is also RNT’s firm policy that all assigned team members, remain working on their projects in the role that they were originally assigned until project completion.

Design Development
During the Schematic Design and Design Development
phases, our team will be in constant communication with City staff. We will propose face-to-face meeting every two weeks during this period. If it is more efficient, we can employ Zoom Meeting (video conferencing) to reduce meeting times. These meetings will be scheduled by RNT and will be previewed with an agenda. The minutes of these meetings will address responsibilities and action items that will be distributed to the City and team. During these phases the details of the design will be developed, including unique requirements such as:
sustainability, LEED, water conservation and MS 4 Permit for storm water requirements.

Reporting and Scheduling Systems / Software
The assigned Project Manager along with the Principal-inCharge will provide project communication and documentation, such as reports or drawing submittals to City representatives on a determined Master Schedule. This can be done through an assigned FTP site (Box or SharePoint) with security
password access. This system has been the norm with many of our institutional clients. Meeting notes with users and other client stakeholders will be produced and published by the RNT Project Manager. Ongoing communication and direction provided by RNT will be the “backbone” of each project. When the Master Schedule is approved, the RNT Project Manager will be responsible for tracking the project and updating the Master Schedule. RNT will keep the Master Schedule in
Primavera to track progress and identify task items along the critical path. At deliverable dates, our team proposes to meet with the City to do a “walk through” of the documents. Our schedule and project reporting will be updated on a monthly basis or as directed by the City.

Schedule
Our team is proud of its ability to deliver projects on schedule.

Additionally, we work to define critical path concerns early in a project. Many of our projects have challenging deadlines that are critical to the project’s success due to funding constraints and requirements for minimal disruption of facility operations.

Methods of condensing the typical project schedule include project phasing, fast-track delivery, and negotiated general contractor delivery method with the general contractor selected early and subcontracts bid during plan check. Additionally, we are experienced at specifying building systems that are quickly assembled on-site or prefabricated off-site, allowing for faster project completion in the field.

Quality Assurance
Quality Assurance during the Schematics, Design Development and Construction Document Phases will be addressed
by continuous review of the design by experienced team
members. Our team will prepare the design development
documents in Building Information Model (BIM) to visualize conditions in 3D models and to enhance coordination of
consulting disciplines. At RNT Construction Documents are prepared using Revit, a BIM program. These BIM electronic base files will be shared with the entire team for ease of coordination and clash detection of building systems. We will propose milestone all-hands meetings to view the BIM model with City staff and to resolve any particular detail issues.

Cost Control
Cost Control through Schematics, Design Development and Construction Documents will be integrated through the entire team. The “cost model” should be updated at each Phase
by a Cost Estimator (to be selected according to the project).

Value engineering will occur continuously to balance the budget and scope and to achieve “best value.” Life-cycle costs will be taken into consideration and will be evaluated along with the initial estimated cost to find the right balance of maintenance and running costs.

Packet Page 208
RNT Architects | City of Seaside - RFP for On-Call Architectural and Structural Engineering Professional Services | 28 Quality of Work
Our management style and internal organization is
collaborative. While we as individuals have specialized areas of expertise, we excel in synthesizing this individual experience to bring together a shared knowledge base that collectively meets project goals. Our designs also benefit from assembling teams of consultants with whom we have worked closely with on several projects. By working with a proven network of professionals, we feel we can quickly respond to the needs and requirements of our clients. Together, under the overall control of the Principal-In-Charge through the Project Manager, the team members work toward designing and coordinating elements that can achieve the desired
aesthetic, budgetary and schedule results. We understand that the City may have additional on-call consultants as well.

We have a proven track record of creating an open line on communication among all team members.

RNT has a dedicated Quality Control Principal, who leads the effort to create coordinated construction documents to minimize change order exposure and to facilitate permanent durability and constructability for our projects. This Principal has skills in structural engineering as well as architecture and provides particularly strong oversight on resolving consultant coordination issues.

The fresh look that each office can provide to evaluate projects provides an in-house peer review system that saves agency and construction manager time by making possible early
implementation of construction document changes.

Sustainability
Since the firm’s inception, RNT has been committed to
creating energy efficient and sustainable facilities that respond positively to the spirit of place. As a matter of practicality and functionality for the client, the project should efficiently use energy and minimize environmental impacts. In addition, we believe that a project should stand the test of time. They should be durable, low maintenance and provide a sense of permanence.

Construction Observation Management
RNT understands how critical it is to be a team player during the Construction Administration/Observation phase, and
to assist the client and the team to overcome challenges.

Fundamental to our process is the understanding that high quality construction is dependent on clear, concise and well-coordinated Construction Documents. RNT takes great pride in our proactive, timely and committed approach to Construction Administration/Observation.

The core of our success is the ability to partner with the Client, Contractor and inspection entities throughout the construction process. We understand that during construction it is our highest priority to provide immediate information to the Contractor. Paired with this is our “hands on” approach in which the Project Manager – who implemented the design – will also oversee the construction. The Principal-InCharge also stays heavily involved, monitoring the schedule, construction issues and implementation of the design. With this approach, RNT oversees $75-$100 million in construction annually.

Our typical tasks during construction include:
• Assisting the Client and/or Construction Manager in
preparing the agenda for the pre-construction kick-off
meeting
• Participating in a partnering session with the Contractor and all parties associated with the construction process • Reviewing Shop Drawings and Submittals (prompt turnaround for submittals and shop drawings is critical) • Attending the pre-construction meeting, to identify all the long-lead items and the appropriate response
• Reviewing the procurement schedule and construction
schedule to identify long lead items and approvals
• Attending subcontractor pre-construction meetings
• Attending weekly jobsite meetings and provide
consultation and interpretation of the design documents • Preparing Field Reports required by the City
• Reviewing RFI and prepare responses
• Reviewing substitution requests
• Reviewing work in place for compliance with the
Construction Documents
• Reviewing contractor cost proposals
• Reviewing pay application requests (if required)
• Facilitating project closeout including punch list
development, review of operations and maintenance
manuals and review of as-builts drawings
• Coordinating commissioning (if required)
Packet Page 209
RNT Architects | City of Seaside - RFP for On-Call Architectural and Structural Engineering Professional Services | I References
8 “[RNT] was clear in their
approach to the design of
the school, making certain
that they considered every
aspect of this community,
the neighborhood of the
school, and the anticipated
needs of our students... Our
contractor remarked that the
architectural plans provided
to them by RNT were among
the best, cleanest, and
clearest set of plans they
have ever had the pleasure
of working with.”
– Salvador Godoy, Director of Facilities,
Oxnard School District
Oxnard School District - Thurgood Marshall
Elementary School
Packet Page 210
RNT Architects | City of Seaside - RFP for On-Call Architectural and Structural Engineering Professional Services | 29 References
Westview Village, Affordable Housing
Jeff Lambert
Housing Authority of San Buenaventura
Ventura, CA 93001
[email protected]
805.901.4229
Team Members
Tyson Cline
City of Marina, Civic Facilities
Feasibilty Study
Layne Long
Project Manager, City Manager
211 Hillcrest Avenue Marina, CA
831.884.1278
[email protected]
Team Members
Tyson Cline
Ansgar Killing
County of Santa Barbara
New Probation Headquarters
Patrick Zuroske
Project Manager, City of Goleta
(formerly with County of Santa Barabara)
130 Cremona Drive, Goleta, CA 93117
805.961.7500
Team Members
Tyson Cline
Chris Bradbury
Packet Page 211
RNT Architects | City of Seaside - RFP for On-Call Architectural and Structural Engineering Professional Services | 30 Packet Page 212
Packet Page 213
Packet Page 214

CITY OF SEASIDE

PROFESSIONAL SERVICE AGREEMENT FOR

NON- CONSTRUCTION PROJECT

ON-CALL ARCHITECTURE AND STRUCTURAL

ENGINEERING
This PROFESSIONAL SERVICE AGREEMENT (PSA) FOR NON-CONSTRUCTION PROJECT (“AGREEMENT”), is made and effective AS OF May 1, 2025 between the City of Seaside ("AGENCY"), a municipal corporation and Omni Design Inc., a corporation ("CONSULTANT"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:

I. TERM
This AGREEMENT shall commence on May 1, 2025 and shall remain and continue in effect until tasks described herein are completed, but in no event later than June 30, 2026 unless sooner terminated pursuant to the provisions of this AGREEMENT.

II. SERVICES
CONSULTANT shall perform the tasks described and set forth in Exhibit A and Exhibit D, attached hereto and incorporated herein as though set forth in full.

CONSULTANT shall complete the tasks according to the schedule of performance which is also set forth in Exhibit A and Exhibit D. To the extent that Exhibit E is a proposal from CONSULTANT, such proposal is incorporated only for the description of the scope of services and no other terms and conditions from any such proposal shall apply to this AGREEMENT unless specifically agreed to in writing.

III. PERFORMANCE
CONSULTANT shall at all times faithfully, competently and to the best of his/her ability, experience, and talent, perform all tasks described herein. CONSULTANT shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of CONSULTANT hereunder in meeting its obligations under this AGREEMENT.

IV. AGENCY MANAGEMENT
Agency’s City Manager or his/her designee shall represent AGENCY in all matters pertaining to the administration of this AGREEMENT, review and approval of all products submitted by CONSULTANT, but not including the authority to enlarge the Tasks to Be Performed or change the compensation due Packet Page 215
to CONSULTANT. Agency’s Manager shall be authorized to act on AGENCY's behalf and to execute all necessary documents which enlarge the Tasks to Be Performed or change CONSULTANT's compensation, subject to Section 5 hereof.

V. PAYMENT
A. The AGENCY agrees to pay CONSULTANT monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit A, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. This amount shall not exceed THREE HUNDRED THOUSAND DOLLARS ($300,000.00) for the total term of the AGREEMENT unless additional payment is approved as provided in this AGREEMENT.

B. CONSULTANT shall not be compensated for any services rendered in connection with its performance of this AGREEMENT which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the Agency Manager. CONSULTANT shall be compensated for any additional services in the amounts and in the manner as agreed to by Agency Manager and CONSULTANT at the time AGENCY's written authorization is given to CONSULTANT for the performance of said services.

C. CONSULTANT will submit invoices monthly for actual services performed.

Invoices shall be submitted on or about the first business day of each month, or as soon thereafter as practical, for services provided in the previous month.

Payment shall be made within thirty (30) days of receipt of each invoice as to all non-disputed fees. If the AGENCY disputes any of CONSULTANT's fees it shall give written notice to CONSULTANT within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice. Any final payment under this AGREEMENT shall be made within forty-five (45) days of receipt of an invoice therefore.

VI. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE A. The AGENCY may at any time, for any reason, with or without cause, suspend or terminate this AGREEMENT, or any portion hereof, by serving upon the CONSULTANT at least ten (10) days prior written notice. Upon receipt of said notice, the CONSULTANT shall immediately cease all work under this AGREEMENT, unless the notice provides otherwise. If the AGENCY suspends or terminates a portion of this AGREEMENT such suspension or termination shall not make void or invalidate theremainder of this AGREEMENT.

B. In the event this AGREEMENT is terminated pursuant to this Section, the AGENCY shall pay to CONSULTANT the actual value of the work performed up to the time of termination, provided that the work performed is of value to the AGENCY. Upon termination of the AGREEMENT pursuant to this Section, the CONSULTANT will submit an invoice to the AGENCY pursuant to Section 5.

Packet Page 216
VII. DEFAULT OF CONSULTANT
A. The CONSULTANT's failure to comply with the provisions of this AGREEMENT shall constitute a default. In the event that CONSULTANT is in default for cause under the terms of this AGREEMENT, AGENCY shall have no obligation or duty to continue compensating CONSULTANT for any work performed after the date of default and can terminate this AGREEMENT immediately by written notice to the CONSULTANT. If such failure by the CONSULTANT to make progress in the performance of work hereunder arises out causes beyond the CONSULTANT's control, and without fault or negligence of the CONSULTANT, it shall not be considered a default.

B. If the Agency Manager or his/her designee determines that the CONSULTANT is in default in the performance of any of the terms or conditions of this AGREEMENT, he/she shall cause to be served upon the CONSULTANT a written notice of the default. The CONSULTANT shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the CONSULTANT fails to cure its default within such period of time or fails to present the AGENCY with a written plan for the cure of the default, the AGENCY shall have the right, notwithstanding any other provision of this AGREEMENT, to terminate this AGREEMENT without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this AGREEMENT.

VIII. OWNERSHIP OF DOCUMENTS
A. CONSULTANT shall maintain complete and accurate records with respect to sales, costs, expenses, receipts, and other such information required by AGENCY that relate to the performance of services under this AGREEMENT.

CONSULTANT shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. CONSULTANT shall provide free access to the representatives of AGENCY or its designees at reasonable times to such books and records; shall give AGENCY the right to examine and audit said books and records; shall permit AGENCY to make transcripts or copies therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings, and activities related to this AGREEMENT. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment.

B. Upon completion of, or in the event of termination or suspension of this Agreement, all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs, computer discs, and reports prepared by the Contractor under this Agreement shall become the sole property of City and may be used, reused, or otherwise disposed of by City without the permission of Contractor. With respect to computer files, Contractor shall make available to City, at City's office and upon reasonable written request by City, Packet Page 217
the necessary computer software and hardware for purposes of accessing, compiling, transferring, and printing computer files.

IX. INDEMNIFICATION AND DEFENSE
A. Indemnity
To the fullest extent permitted by law, CONSULTANT shall indemnify and hold harmless AGENCY and any and all of its officials, employees and agents (“Indemnified Parties”) from and against any and all losses, liabilities, damages, costs and expenses, including legal counsel’s fees and costs, caused in whole or in part by the negligent or wrongful act, error or omission of CONSULTANT, its officers, agents, employees or subconsultants (or any agency or individual that CONSULTANT shall bear the legal liability thereof) in the performance of services under this AGREEMENT. CONSULTANT’s duty to indemnify and hold harmless AGENCY shall not extend to the AGENCY’s sole or active negligence.

B. Duty to defend
In the event the AGENCY, its officers, employees, agents and/or volunteers are made a party to any action, lawsuit, or other adversarial proceeding arising from the performance of the services encompassed by this AGREEMENT, and upon demand by AGENCY, CONSULTANT shall defend the AGENCY at CONSULTANT’s cost or at AGENCY’s option, to reimburse AGENCY for its costs of defense, including reasonable attorney’s fees and costs incurred in the defense of such matters to the extent the matters arise from, relate to or are caused by CONSULTANT’s negligent acts, errors or omissions. Payment by AGENCY is not a condition precedent to enforcement of this indemnity. In the event of any dispute between CONSULTANT and AGENCY, as to whether liability arises from the sole or active negligence of the AGENCY or its officers, employees, or agents, CONSULTANT will be obligated to pay for AGENCY’s defense until such time as a final judgment has been entered adjudicating the AGENCY as solely or actively negligent. CONSULTANT will not be entitled in the absence of such a determination to any reimbursement of defense costs including but not limited to attorney’s fees, expert fees and costs of litigation.

X. INSURANCE
CONSULTANT shall maintain prior to the beginning of and for the duration ofthis AGREEMENT insurance coverage as specified in Exhibit C attached to and part of this AGREEMENT.

Neither AGENCY nor any of its officers, employees, or agents shall have control over the conduct of CONSULTANT or any of CONSULTANT's officers, employees, or agents, except as set forth in this AGREEMENT. CONSULTANT shall not at any time or in any manner represent that it or any of its officers, employees, or agents are in any manner officers, employees, or agents of the AGENCY. CONSULTANT shall not incur or have the power to incur any debt, obligation, or liability whatever against AGENCY, or bind AGENCY in any manner.

B. No employee benefits shall be available to CONSULTANT in connection with the performance of this AGREEMENT. Except for the fees paid to CONSULTANT as provided in the AGREEMENT, AGENCY shall not pay salaries, wages, or other compensation to CONSULTANT for performing services hereunder for AGENCY. AGENCY shall not be liable for compensation or indemnification to CONSULTANT for injury or sickness arising out of performing services hereunder.

XII. LEGAL RESPONSIBILITIES
The CONSULTANT shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this AGREEMENT. The CONSULTANT shall at all times observe and comply with all such laws and regulations. The AGENCY, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the CONSULTANT to comply with this Section.

XIII. UNDUE INFLUENCE
CONSULTANT declares and warrants that no undue influence or pressure was used against or in concert with any officer or employee of the AGENCY in connection with the award, terms or implementation of this AGREEMENT, including any method of coercion, confidential financial arrangement, or financial inducement. No officer or employee of the AGENCY has or will receive compensation, directly or indirectly, from CONSULTANT, or from any officer, employee or agent of CONSULTANT, in connection with the award of this AGREEMENT or any work to be conducted as a result of this AGREEMENT.

Violation of this Section shall be a material breach of this AGREEMENT entitling the AGENCY to any and all remedies at law or in equity.

XIV. NO BENEFIT TO ARISE TO LOCAL EMPLOYEES
No member, officer, or employee of AGENCY, or their designees or agents, and no public official who exercises authority over or responsibilities with respect to the Project during his/her tenure or for one year thereafter, shall have any interest, direct or indirect, in any agreement or sub-agreement, or the Packet Page 219
proceeds thereof, for work to be performed in connection with the Project performed under this AGREEMENT.

XV. RELEASE OF INFORMATION/CONFLICTS OF INTEREST
A. All information gained by CONSULTANT in performance of this AGREEMENT shall be considered confidential and shall not be released by CONSULTANT without AGENCY's prior written authorization. CONSULTANT, its officers, employees, agents, or subconsultants, shall not without written authorization from the Agency Manager or unless requested by the Agency Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories, or other information concerning the work performed under this AGREEMENT or relating to any project or property located within the AGENCY. Response to a subpoena or court order shall not be considered "voluntary" provided CONSULTANT gives AGENCY notice of such court order or subpoena.

B. CONSULTANT shall promptly notify AGENCY should CONSULTANT, its officers, employees, agents, or subconsultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions, or other discovery request (“Discovery”), court order, or subpoena from any person or party regarding this AGREEMENT and the work performed there under or with respect to any project or property located within the AGENCY, unless the AGENCY is a party to any lawsuit, arbitration, or administrativeproceeding connected to such Discovery, or unless CONSULTANT is prohibited by law from informing the AGENCY of such Discovery. AGENCY retains the right, but has no obligation, to represent CONSULTANT and/or be present at any deposition, hearing, or similar proceeding as allowed by law. Unless AGENCY is a party to the lawsuit, arbitration, or administrative proceeding and is adverse to CONSULTANT in such proceeding, CONSULTANT agrees to cooperate fully with AGENCY and to provide the opportunity to review any response to discovery requests provided by CONSULTANT. However, AGENCY's right to review any such response does not imply or mean the right by AGENCY to control, direct, or rewrite said response.

XVI. NOTICES
Any notices which either party may desire to give to the other party under this AGREEMENT must be in writing and may be given either by (i) personal service,
(ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, which provides a receipt showing date and time of delivery, or
(iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by notice:

Packet Page 220
To AGENCY: City of Seaside
440 Harcourt Ave
Seaside Ca, 93955
To
CONSULTANT:

Omni Design
1326 Chorro Street
San Luis Obispo, CA 93401
XVII.ASSIGNMENT
The CONSULTANT shall not assign the performance of this AGREEMENT, nor any part thereof, nor any monies due hereunder, without prior written consent of the AGENCY. Because of the personal nature of the services to be rendered pursuant to this AGREEMENT, only CONSULTANT shall perform the services described in this AGREEMENT. Juan Pablo Cal y Mayor may use assistants, under his/her direct supervision, to perform some of the services under this AGREEMENT. CONSULTANT shall provide AGENCY fourteen (14) days' notice prior to the departure of Juan Pablo Cal y Mayor from CONSULTANT's employ. Should he/she leave CONSULTANT's employ, the AGENCY shall have the option to immediately terminate this AGREEMENT, within three (3) days of the close of said notice period. Upon termination of this Agreement, CONSULTANT's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the Governing Board and the CONSULTANT.

Before retaining or contracting with any CONSULTANT for any services under this AGREEMENT, CONSULTANT shall provide AGENCY with the identity of the proposed CONSULTANT, a copy of the proposed written contract between CONSULTANT and such sub-consultant which shall include and indemnity provision similar to the one provided herein and identifying AGENCY as an indemnified party, or an incorporation of the indemnity provision provided herein, and proof that such proposed sub-consultant carries insurance at least equal to that required by this AGREEMENT or obtain a written waiver from AGENCY for such insurance.

XVIII. LICENSES
At all times during the term of this AGREEMENT, CONSULTANT shall have in full force and effect, all licenses required of it by law for the performance of the services described in this AGREEMENT.

XIX. GOVERNING LAW
The AGENCY and CONSULTANT understand and agree that the laws of the State of California shall govern the rights, obligations, duties, and liabilities of the parties to this AGREEMENT and also govern the interpretation of this Agreement. Any litigation concerning this AGREEMENT shall take place in the municipal, superior, or federal district court with jurisdiction over the AGENCY.

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XX. ENTIRE AGREEMENT
This AGREEMENT contains the entire understanding between the parties relating to the obligations of the parties described in this AGREEMENT. All prior or contemporaneous agreements, understandings, representations, and statements, oral or written and pertaining to the subject of this AGREEMENT or with respect to the terms and conditions of this AGREEMENT, are merged into this AGREEMENT and shall be of no further force or effect. Each party is entering into this AGREEMENT based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material.

XXI. CONTENTS OF REQUEST FOR PROPOSAL AND PROPOSAL
CONSULTANT is bound by the contents of the Proposal, Exhibit "A" hereto and incorporated herein by this reference. In the event of conflict, the requirements of the Proposals and this AGREEMENT shall take precedence over those contained in the CONSULTANT's proposals. The incorporation of the CONSULTANT’s proposal shall be for the scope of services to be provided only,and any other terms and conditions included in such proposal shall have no force and effect on this AGREEMENT or the relationship between CONSULTANT and/or AGENCY, unless expressly agreed to in writing.

XXII. AUTHORITY TO EXECUTE THIS AGREEMENT
The person or persons executing this AGREEMENT on behalf of CONSULTANT warrants and represents that he/she has the authority to execute this AGREEMENT on behalf of the CONSULTANT and has the authority to bind CONSULTANT to the performance of its obligations hereunder. *** Signatures on next page***
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IN WITNESS WHEREOF, the parties hereto have caused his AGREEMENT to be executed the day and year first above written.

CONSULTANT
By: __________________________ ___________________
(signature) (date)
_______________________________
Name of Consultant
_______________________________ _______________________ Greg McDanel (date)
City Manager
City of Seaside
Attachments:

Exhibit A – Scope of Work
Exhibit B – Payment
Exhibit C - Insurance Requirements
Exhibit D – Request for Proposal
Exhibit E – Consultant’s Proposal
04-18-2025
Juan Pablo Cal y Mayor, CEO
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EXHIBIT “A”

SCOPE OF SERVICES
Consultant hereby agrees to provide to the City of Seaside, as the scope of services under this Agreement, the services described on City’s Request for Proposal for OnCall Architectural and Structural Engineering Professional Services dated January 16, 2025 (Exhibit “D”) which outlines the scope of services and work under this contract, and the approved Consultant’s Proposal dated February 21, 2025 (Exhibit “E”).

During the course of this Agreement, the City will identify tasks and ask the Consultant to prepare a task proposal which, at a minimum, will include: scope of work, “not-toexceed” cost, and schedule. Additional tasks will be assigned as new exhibits to this contract, with each new task being sequentially as Exhibit A1, A2, A3, etc.

No Task may be assigned under this contract unless that project has been separately budgeted for and approved by the City Council. The City is under no obligation to expend any funds under this Contract unless it determines it is in the City’s best interest to do so. The City is under no obligation to utilize the prequalification list for any particular project and may instead seek services for that project pursuant to the City’s purchasing guidelines. When work is performed pursuant to the prequalification list established by this RFP and this Agreement, work will be performed on a rotating basis among the pre-qualified consultants, based on consultants’ availability.

A Notice to Proceed will be issued by the City for each task under this Agreement. In case of any conflicting terms it is the express intent of the parties hereto that the order of precedence and controlling language shall be as follows:
1) this Agreement;
2) the City’s Request for Proposal;
3) the Consultant’s proposal.

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EXHIBIT “B”

PAYMENT
I. Progress Authorization
Written authorization to proceed from the City authorizes the Consultant to generate the not-to exceed cost of $300,000 per contract and $75,000 per assigned task.

II. Invoice procedure.

A. Payment shall be at the conclusion of the Assigned Task based on the billable charges.

B. The Consultant shall present the bill for charges by the second day of the month.

C. The Consultant's bill shall be substantiated by appropriate documentation, and include an itemized listing of personnel, subConsultants, and other direct costs incurred.

III. Maximum billable amounts
Under no circumstance shall the total of all payments to the Consultant exceed ninety percent (90%) of the maximum “not-to-exceed” cost, prior to acceptance by the City of all items to be completed as noted within Exhibit "A" or any Assigned Task.

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EXHIBIT C

INSURANCE REQUIREMENTS
Without limiting CONSULTANT’s indemnification of AGENCY, and prior to commencement of Work, CONSULTANT shall obtain, provide and maintain at its own expense during the term of this AGREEMENT, policies of insurance of the type and amounts described below and in a form satisfactory to AGENCY.

Note: Verify minimum limit for each coverage with Risk Manager.

General liability insurance. CONSULTANT shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.

Automobile liability insurance. CONSULTANT shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Work to be performed under this AGREEMENT, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.

Professional liability (errors & omissions) insurance. CONSULTANT shall maintain professional liability insurance that covers the Services to be performed in connection with this AGREEMENT, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this AGREEMENT and CONSULTANT agrees to maintain continuous coverage through a period no less than three (3) years after completion of the services required by this AGREEMENT.

Workers’ compensation insurance. CONSULTANT shall maintain Workers’Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000).

CONSULTANT shall submit to AGENCY, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of AGENCY, its officers, agents, employees and volunteers.

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Note: If the required limits for general liability, auto and employer’s liability are $1 million or less, the following paragraph may be omitted.

Umbrella or excess liability insurance. [Optional depending on limits required].

CONSULTANT shall obtain and maintain an umbrella or excess liability insurance policy with limits that will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary coverages set forth above, including commercial general liability, automobile liability, and employer’s liability. Such policyor policies shall include the following terms and conditions:
• A drop down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectiblein whole or in part for any reason;
• Pay on behalf of wording as opposed to reimbursement; • Concurrency of effective dates with primary policies; • Policies shall “follow form” to the underlying primary policies; and • Insureds under primary policies shall also be insureds under the umbrella or excess policies.

Other provisions or requirements
Proof of insurance. CONSULTANT shall provide certificates of insurance to AGENCY as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by Agency’s Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with AGENCY at all times during the term of this contract. AGENCY reserves the right to require complete, certified copies of all required insurance policies, at any time.

Duration of coverage. CONSULTANT shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Work hereunder by CONSULTANT, his agents, representatives, employees or subconsultants.

Primary/noncontributing. Coverage provided by CONSULTANT shall be primary and any insurance or self-insurance procured or maintained by AGENCY shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of AGENCY before the AGENCY’s own insurance or self-insurance shall be called upon to protect it as a named insured.

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Agency’s rights of enforcement. In the event any policy of insurance required under this AGREEMENT does not comply with these specifications or is canceled and not replaced, AGENCY has the right but not the duty to obtain the insurance it deems necessary and any premium paid by AGENCY will be promptly reimbursed by CONSULTANT or AGENCY will withhold amounts sufficient to pay premium from CONSULTANT payments. In the alternative, AGENCY may cancel this AGREEMENT.

Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VI (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the Agency’s Risk Manager.

Waiver of subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against AGENCY, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow CONSULTANT or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. CONSULTANT hereby waives its own right of recovery against AGENCY, and shall require similar written express waivers and insurance clauses from each of its subconsultants.

Enforcement of contract provisions (non estoppel). CONSULTANT acknowledges and agrees that any actual or alleged failure on the part of the AGENCY to inform CONSULTANT of non-compliance with any requirement imposes no additional obligations on the AGENCY nor does it waive any rights hereunder.

Requirements not limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums shown above, the AGENCY requires and shall be entitled to coverage for the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the AGENCY.

Notice of cancellation. Consultant agrees to oblige its insurance agent or broker and insurers to provide to AGENCY with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage.

Additional insured status. General liability policies shall provide or be endorsed to provide that AGENCY and its officers, officials, employees, and agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies.

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Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to AGENCY and approved of in writing.

Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions.

Pass through clause. CONSULTANT agrees to ensure that its subconsultants, subcontractors, and any other party involved with the project who is brought onto or involved in the project by CONSULTANT, provide the same minimum insurance coverage and endorsements required of CONSULTANT. CONSULTANT agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section.

CONSULTANT agrees that upon request, all agreements with consultants, subcontractors, and others engaged in the project will be submitted to AGENCY for review.

Agency’s right to revise specifications. The AGENCY reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the CONSULTANT ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the CONSULTANT, the AGENCY and CONSULTANT may renegotiate CONSULTANT’s compensation.

Self-insured retentions. Any self-insured retentions must be declared to and approved by AGENCY. AGENCY reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by AGENCY.

Timely notice of claims. CONSULTANT shall give AGENCY prompt and timely notice of claims made or suits instituted that arise out of or result from CONSULTANT’s performance under this AGREEMENT, and that involve or may involve coverage under any of the required liability policies.

Additional insurance. CONSULTANT shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work.

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EXHIBIT D

REQUEST FOR PROPOSAL
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City of Seaside

REQUEST FOR PROPOSALS
On-Call Architectural and
Structural Engineering Professional Services
ISSUING OFFICE: City of Seaside
Public Works Department
440 Harcourt Avenue
Seaside, CA 93458
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i
Table of Contents
REQUEST FOR PROPOSALS.................................................................................................... 1 SECTION 1 - INSTRUCTIONS AND CONDITIONS ............................................................... 2

1.1 Project Description........................................................................................3

1.2 Information .....................................................................................................4

1.3 Important Notice ............................................................................................5

1.4 Definitions ......................................................................................................5

1.5 Contracting Agency.......................................................................................6

1.6 Legal Responsibilities ...................................................................................6

1.7 Business Tax Certificate ...............................................................................6

1.8 Withdrawal of Proposals ...............................................................................6

1.9 Rejection of Proposals ..................................................................................7

1.10 Evaluation.......................................................................................................7

1.11 Pricing Guidelines .........................................................................................8

1.12 Proprietary Information .................................................................................8

1.13 Tentative Selection Schedule .......................................................................8 SECTION 2 – PROJECT OVERVIEW ....................................................................................... 9

2.1 Introduction..................................................................................................10

2.2 Term of Contract..........................................................................................10

2.3 Scope of Work..............................................................................................10

2.4 Selection and Evaluation Factors...............................................................10

2.5 Inquiries........................................................................................................12

2.6 Contract Incorporation ................................................................................12

2.7 Negotiations .................................................................................................12

2.8 Proposal Format ..........................................................................................12 SECTION 3 - AGREEMENTS .................................................................................................. 13 SECTION 4 – ATTACHMENTS ............................................................................................... 19 Packet Page 232
City of Seaside
On-Call Architectural and Structural Engineering Professional Services

PUBLIC NOTICE

REQUEST FOR PROPOSALS
Request for Proposals (RFPs) must be received by the Public Works Department, no later than 5:00 p.m., February 21st, 2025 via PlanetBids.

Architectural and Structural Engineering Professional Services No proposer shall discriminate in employment practices on the basis of race, color, national origin, ancestry, disability, gender, or religion.

No qualified disabled person shall, on the basis of disability, be excluded from participating in, be denied the benefits of, or otherwise be subjected to discrimination in any matter leading to the award of contract.

The right is reserved by the City of Seaside to reject any or all proposals, to waive any irregularities or informalities not affected by law, to evaluate the proposals submitted, and to award the contract according to the proposal which best serves the interests of the City.

Dated this 16th day of January 2025 at Seaside, California.

By: Thomas Korman, P.E., P.L.S. Public Works Director/ City Engineer City of Seaside, California
Publication Date: January 16, 2025
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SECTION 1

INSTRUCTIONS AND CONDITIONS
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City of Seaside
On-Call Architectural and Structural Engineering Professional Services ___________________________________________________________________________________ _

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1.1 Project Description
The City of Seaside (“City”) is seeking proposals from qualified firms or individuals to provide On-Call Civil Architectural and Structural Engineering Services. The scope of on-call architectural and structural engineering work shall include, but not be limited to, the full range of services typically required to perform architecture and structural engineering services within the City. This RFP is subject to the requirements of Purchasing Guidelines for the City of Seaside. This solicitation is not intended to create an exclusive service agreement and multiple contracts may be awarded.

The City is seeking professional architectural and structural engineering services for mid-size projects with a focus on renovations and modifications to existing facilities, including but not limited to: office buildings, community center, outdoor park structures, and site work. In addition, the City is seeking Architectural services specializing in the preservation and rehabilitation of California’s historic structures and fully versed in the Secretary of the Interior’s Standards as well as, the State of California’s Historical Building Code and their implications on individual projects.

Proposals will be considered only from Consultants who can demonstrate the following minimum qualifications:

1. Consulting firm is licensed to practice architecture in the State of California, and is able to effectively provide the required professional services.

2. The individual or individuals or sub-consultants who will be assigned the responsibility to projects shall have significant experience in design and construction consulting within the last five years in the State of California.

3. Consultant and staff shall be knowledgeable of all applicable building codes, American with Disabilities Act / Facilities

4. Experience in with building conservation, historic preservation, sustainability, and the interrelationship between older structures and community context.

5. Transition Plans, federal, state and local by-laws as applicable.

6. Firms shall be able to meet the schedule set by City of Seaside Department of Public Works
The selected consultant will provide the full range of services including the performance of various capital projects or other public works related projects within the City.

Task orders will be created under a Master Agreement and may include, but are not limited to, work within the public right-of-way, parks, buildings and grounds or to act as an extension of City staff.

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City of Seaside
On-Call Architectural and Structural Engineering Professional Services ___________________________________________________________________________________ _

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Tasks may consist of full design, from conception to construction, or be of a very limited nature.

Each task will be based upon an agreed upon scope, schedule, and “not-toexceed” cost.

An individual task order will be created under this Master Agreement for the completion of each task.

Terms of Work:

A. The term of the agreement will be for an initial one (1) year period and will include an option for two (2) annual extensions which will occur automatically unless terminated in accordance with the contract. The total term of this Agreement will not exceed three (3) years.

B. The aggregate not-to-exceed fee for all tasks provided during the initial two-year term of the Agreement shall be $300,000.00. No task may be awarded pursuant to this contract that exceeds $75,000. Tasks estimated to cost over $75,000 require a separate RFP.

C. During the course of the Agreement the City will identify tasks and ask the Consultant to prepare a task proposal, which, at minimum, will include:
a. scope of work
b. schedule, and
c. “not-to-exceed” cost based on the scope of work, with a hard not to exceed cost of $75,000 per task.

A Notice to Proceed will be issued by the City for each task under this Agreement.

D. All drawings, reports, data, computer files, specifications, calculations, and studies prepared by the Consultant shall become the property of the City, with all rights of ownership, including copyrights and reproduction of the same.

1.2 Information
Submit an electronic copy on or before 5:00 p.m., Friday, February 21, 2025.

Proposers are directed to mail one (1) copy the consultant's schedule of fees submitted in a separate sealed envelope, post marked prior to the submission deadline.

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City of Seaside
On-Call Architectural and Structural Engineering Professional Services ___________________________________________________________________________________ _

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For hand delivery, or mail delivery, please use the following address:

City of Seaside
Public Works Department – Engineering Division
440 Harcourt Avenue
Seaside, CA 93955
Unless otherwise directed, all communications regarding this Request for Proposals should be directed to the Public Works Department, via email at [email protected]
Any revisions to the Request for Proposal will be issued and distributed as Addenda. Proposers are specifically directed not to contact any other City personnel for meetings, conferences, or technical discussions related to this Request for Proposal. Failure to adhere to this policy may be grounds for rejection of proposal.

1.3 Important Notice
The City of Seaside will not be responsible for oral interpretations given by any City employee, representative, or others. Proposers are cautioned that any statements made that materially change any portion of the proposal documents shall not be relied upon unless subsequently ratified by a formal written amendment to the proposal document. The issuance of a written addendum is the only official method whereby interpretation, clarification, or additional information can be given. If any addenda are issued, the City will attempt to notify all prospective consultants. However, it will be the responsibility of each prospective consultant, prior to submitting its proposal, to determine if addenda were issued via PlanetBids, and to make such addenda a part of their proposal.

1.4 Definitions

1. "Agency" refers to the City of Seaside, an Agency established under the laws of the State of California.

2. "Days" refers to working days of the City of Seaside when used in context with Agency's bid protest procedures.

3. The terms “file” or “submit” refer to the date of receipt by Agency.

4. "Interested party" includes all bidders on the contract or procurement. The term may also include a subconsultant or vendor at any tier who shows Packet Page 237
City of Seaside
On-Call Architectural and Structural Engineering Professional Services ___________________________________________________________________________________ _

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that it has a substantial economic interest in a provision of the Request for Proposals (RFP), or of the interpretation of such a provision.

5. "Local" as used herein refers to the County of Monterey and the State of California. When used in conjunction with the phrase "laws and regulations" it is construed to mean only those laws or regulations associated with the provision of public funds. It is not construed to include the purchasing and/or protest procedures used by either of the aforementioned entities.

6. “Request for Proposal" as used herein, also includes the term "offer" or “RFP” as used in the context of negotiated procurements.

7. "Administrator" or “Manager” as used herein refers to the project manager of the City of Seaside.

1.5 Contracting Agency
The City of Seaside will administer the contract resulting from this Request for Qualification.

1.6 Legal Responsibilities
All proposals must be submitted, filed, made, and executed in accordance with State of California and Federal laws relating to proposals for contracts of this nature, whether the same or expressly referred to herein or not.

1.7 Business Tax Certificate
Possession of a City of Seaside Business Tax Certificate is not required to submit a proposal in response to this invitation. However, Consultant shall be required to possess, at its own expense, a valid and current City of Seaside Business Tax Certificate prior to commencing work. Fee is based on gross receipts for all business transactions in the City of Seaside.

1.8 Withdrawal of Proposals
Any proposal may be withdrawn at any time prior to the time fixed in the public notice for the receipt of proposals only by written request filed with the City of Seaside Project Manager. The request shall be executed by the offeror or his duly authorized representative. The withdrawal of a proposal does not prejudice the right of the offeror to file a new proposal. No proposal may be withdrawn after the time fixed in the public notice for the receipt of proposals.

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City of Seaside
On-Call Architectural and Structural Engineering Professional Services ___________________________________________________________________________________ _

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1.9 Rejection of Proposals
Failure to meet the requirements of the Request for Proposals (RFP) will be cause for rejection of the proposal. The City may reject the proposal if it is incomplete, contains irregularities of any kind, or is offered conditionally. The City reserves the right to reject any and all proposals without cause.

The proposal is to be prepared in such a way as to provide a straightforward, concise delineation of the information requested. Proposals which contain false or misleading statements, or which do not support an attribute or condition claimed by the proposer, may be cause for rejection of the proposal. If, in the sole opinion of the City, such information was intended to mislead the City in its evaluation of the proposal, it will be cause for rejection of the proposal.

1.10 Evaluation
Evaluation and selection of statement of qualifications will be based on the qualifications and evaluation criteria outlined in the RFP request. Brochures or other promotional presentations beyond that which is deemed sufficient to submit a complete and effective proposal are not desired. Elaborate artwork, expensive paper or binders, and expensive visuals are not necessary and will not affect the evaluation process.

The City of Seaside reserves the right to make the selection of a proposer based on any or all factors of value, whether quantitatively identifiable or not, including, but not limited to, the anticipate initiative and ability of the proposer to perform the services set forth herein.

The City of Seaside reserves the right to reject any or all statement of qualifications, to waive any requirements, both the City's and those proposed by the proposer; to waive any irregularities or informalities in any proposal or the RFP process when it is in the best interest of the City to do so; to negotiate for the modification of any proposal with mutual consent of the proposer; to re-advertise for RFP proposals, if desired; to sit and act as sole judge of the merit and qualifications of the service offered; and to evaluate in its absolute discretion, the proposal of each proposer, so as to select the proposer which best serves the requirements of the City, thus providing that the best interest of the City will be served. The proposer's past performance, and the City's assurance that each proposer will provide service as proposed, will be taken into consideration when statement of qualifications are being evaluated.

The City may make such investigation as it deems necessary to determine the ability of a proposer to furnish the required services, and the proposer will furnish to the City all such information and data for this purpose as the City may request. The City reserves the right to reject any proposal if the evidence submitted by, or investigation of, such proposer fails to satisfy the City that such proposer is properly qualified to carry out the Packet Page 239
City of Seaside
On-Call Architectural and Structural Engineering Professional Services ___________________________________________________________________________________ _

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obligations of a contract and to deliver the services contemplated herein or the service of any consultant who has previously failed to perform properly, or complete on time, contracts of a similar nature. Any material misrepresentation or material falsification of information provided to the City in the proposer's submission, or at any point in the evaluation process, including any interview conducted, is grounds for rejection of the proposal. In the event that the misrepresentation or falsification is not discovered until after any agreement is awarded, the agreement may be terminated at that time. A determination as to whether a misrepresentation or falsification of the submission is material shall be made solely in the exercise of the City's sole discretion. The City expressly reserves the right to reject the proposal of any consultant who is in default on the payment of taxes, licenses, or other monies due the City of Seaside.

The City reserves the right to conduct a background inquiry of each proposer which may include the collection of appropriate criminal history information, contractual and business associations and practices, employment histories, and reputation in the business community. By submitting a statement of qualifications to the City, the proposer consents to such an inquiry and agrees to make available to the City such books and records as the City deems necessary to conduct the inquiry.

1.11 Pricing Guidelines
Proposers shall provide proposed fees and cost information as a part of this RFP. Fee schedules submitted in response to this RFP shall identify hourly rates and be no higher than the proposer's standard commercial rates for same services. Fees submitted may be used as a basis of negotiation with the successful consultant.

1.12 Proprietary Information
The proposals received shall become the property of the City of Seaside and are subject to public disclosure. Proposers are to indicate any restrictions on the use of data contained in their responses. Those parts of a proposal which are defined by the bidder as business or trade secrets, as that term is defined in California Government Code, Section 6254.7, and are reasonably marked as "Trade Secrets", "Confidential" or "Proprietary" shall only be disclosed to the public if such disclosure is required or permitted under the California Public Records Act or otherwise by law. Proposers who indiscriminately and without justification identify most or all, of their proposal as exempt from disclosure may be deemed non-responsive.

1.13 Tentative Selection Schedule
Issuance of RFP January 16, 2025
Question Submission deadline 5:00 p.m., February 7, 2025 Submission deadline 5:00 p.m., February 21, 2025
Council Award of contract March 20, 2025 (tentative)
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SECTION 2

OVERVIEW
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City of Seaside
On-Call Architectural and Structural Engineering Professional Services ___________________________________________________________________________________ _

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PROJECT OVERVIEW

2.1 Introduction
The City of Seaside, Public Works Department, invites perspective consultants to submit Proposals to perform on-call Architectural and Structural Engineering Professional Services.

If used, subconsultant qualifications should be listed and the Public Works Department would like to see subconsultant key staff individual resumes, their placement on the organization chart, and subconsultant firm project experience.

2.2 Term of Contract
The term of the agreement will be for an initial one (1) year period and will include an option for two (2) annual extensions which will occur automatically unless terminated in accordance with the contract. The total term of this Agreement will not exceed three (3) years.

2.3 Scope of Work
See Section 4, Attachment A – Scope of Work.

2.4 Selection and Evaluation Factors
Successful consultants shall be selected by the City of Seaside on a rational basis. Evaluation factors outlined below shall be applied to all eligible responsible and responsive proposers in comparing proposals.

A proposer may be selected without discussion after Statement of Qualifications are received. Therefore, proposals should be submitted on the most favorable terms.

A. Evaluation Criteria. An evaluation committee of City staff personnel will review and evaluate all proposals received by the due date based on the following criteria:
a. Ability to Design an Approach and Work Plan to Meet the Project Requirements. An assessment of the overall quality of the proposal.

Qualities and indicators that will receive consideration include the proposer’s performance in converting the Scope of Work into a work plan; the detail and clarity of the discussion as to the proposer’s approach to undertaking the project; the proposer’s performance in identifying any special problems or concerns which may be associated with the project Packet Page 242
City of Seaside
On-Call Architectural and Structural Engineering Professional Services ___________________________________________________________________________________ _

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and preliminary ideas about how these obstacles should be addressed; the inclusion of any unique approaches which are designed to save time and money or increase the benefits or effectiveness of the proposed work; the demonstrated ability to work with governmental bodies; and a full understanding of applicable laws or regulations that relate to the project. b. Ability of the Proposer to Carry Out and Manage the Proposed Project. An assessment of the past experience of the organization in general. Qualities and indicators that will receive consideration include the number and types of projects the organization or its employees have completed; the variety of projects completed and a demonstration of the organization’s ability to undertake this project; the general level of experience in the areas of supervision, observing and monitoring projects; the organization’s ability to realize timetables and quality control objectives; and the demonstrated general ability to bring about a successful completion of the projects under the proposer’s direction.
c. Staff: An assessment of the perceived ability of each organization to devote the necessary human resources and management attention to the project.

Do the qualifications of key personnel to be assigned to the project coincide with project’s requirements? Do assigned personnel and subconsultant personnel have requisite education, experience, and professional qualifications and licenses?
d. Familiarity with Locality: Does the firm have familiarity with the City required to successfully complete the project? How close are the firm’s permanent offices to the City of Seaside?
e. Willingness to Comply with the Proposed Agreement Terms. A sample agreement is attached as Section 3. Proposals will be rated based on any exceptions taken to the proposed agreement.
f. Reputation: Are the firm’s references from past clients and associates favorable; and, does the firm show financial and operational stability? B. Procedures
a. At the completion of the review process, proposers will be ranked based on the Evaluation Criteria described in section VIII.A above. The City will select the highest ranked firm or, at City’s option, the most highly qualified firms will form a “shortlist.”
b. Should the City elect to establish a “short list,” firms on the short list may be asked to formally present their proposal in or via remote teleconferencing and respond to interviewer questions. The interview Packet Page 243
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panel will be the evaluation committee. The presentation and interview session will not exceed one hour per proposer. Following presentations/interviews, the evaluation committee will complete its ranking.
c. Upon completion of the rankings, fee negotiations will commence with the highest ranked firm. If the fees are mutually agreed upon after negotiations, an agreement will be placed on a City Council agenda for approval consideration. If fee negotiations are unsuccessful with the highest ranked firm, that firm will be excused, and the fee schedule of the next highest ranked firm will be negotiated.
d. It is anticipated that any award of an agreement for services will be made by the City Council within 90 days of proposal submission.

2.5 Inquiries
Inquiries must be submitted via PlanetBids. City shall issue any necessary clarification in writing to all proposers. Proposers should not rely on verbal discussion in lieu of written communication. Failure to adhere to this requirement could render the proposal non-responsive.

2.6 Contract Incorporation
Proposer should be aware that the City of Seaside’s attached “agreement” shall become the actual contract document. The terms and conditions defined in Section 3 are to be used as a basis for a contemplated contract. Any modifications to this recommended sample contract will require prior negotiations and approval of the City. Failure of a proposer to accept this obligation may result in the rejections of its proposal or cancellation of any award.

2.7 Negotiations
The City of Seaside reserves the right to negotiate all elements which comprise the proposal to ensure the best possible consideration for all concerned.

2.8 Proposal Format
Proposals must follow the format outlined in Section 4, Attachment B – Proposal Requirements and all requested information must be supplied. Failure to submit a complete Proposal in the required format shall be considered non-responsive.

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On-Call Architectural and Structural Engineering Professional Services SECTION 3

AGREEMENT
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On-Call Architectural and Structural Engineering Professional Services

CITY OF SEASIDE

PROFESSIONAL SERVICE AGREEMENT FOR

NON- CONSTRUCTION PROJECT
[INSERT PROJECT TITLE]
This PROFESSIONAL SERVICE AGREEMENT (PSA) FOR NON-CONSTRUCTION PROJECT (“AGREEMENT”), is made and effective AS OF [insert date] between the City of Seaside ("AGENCY"), a municipal corporation and [insert consultant], [a sole proprietorship, partnership, limited liability partnership, corporation] ("CONSULTANT").

In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:

I. TERM
This AGREEMENT shall commence on [insert date] are completed, butin no event later than [insert date] unless sooner terminated pursuant to the provisions of this AGREEMENT.

II. SERVICES
CONSULTANT shall perform the tasks described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. CONSULTANT shall complete the tasks according to the schedule of performance which is also set forth in Exhibit A.

To the extent that Exhibit A is a proposal from CONSULTANT, such proposal is incorporated only for the description of the scope of services and no other terms and conditions from any such proposal shall apply to this AGREEMENT unless specifically agreed to in writing.

IV. AGENCY MANAGEMENT
Agency’s City Manager or his/her designee shall represent AGENCY in all matters pertaining to the administration of this AGREEMENT, review and approval of all products submitted by CONSULTANT, but not including the authority to enlarge the Tasks to Be Performed or change the compensation due to CONSULTANT. Agency’s Manager shall be authorized to act on AGENCY's behalf and to execute all necessary documents which enlarge the Tasks to Be Performed or change CONSULTANT's compensation, subject to Section 5 hereof.

V. PAYMENT
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On-Call Architectural and Structural Engineering Professional Services A. The AGENCY agrees to pay CONSULTANT monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit A, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. This amount shall not exceed [total amount of contract--$$$] for the total term of the AGREEMENT unless additional payment is approved as provided in this AGREEMENT.

C. CONSULTANT will submit invoices monthly for actual services performed.

Invoices shall be submitted on or about the first business day of each month, or as soon thereafter as practical, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non-disputed fees. If the AGENCY disputes any of CONSULTANT's fees it shall give written notice to CONSULTANT within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice. Any final payment under this AGREEMENT shall be made within forty-five (45) days of receipt of an invoice therefore.

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On-Call Architectural and Structural Engineering Professional Services B. In the event this AGREEMENT is terminated pursuant to this Section, the AGENCY shall pay to CONSULTANT the actual value of the work performed up to the time of termination, provided that the work performed is of value to the AGENCY. Upon termination of the AGREEMENT pursuant to this Section, the CONSULTANT will submit an invoice to the AGENCY pursuant to Section 5.

VII. DEFAULT OF CONSULTANT
A. The CONSULTANT's failure to comply with the provisions of this AGREEMENT shall constitute a default. In the event that CONSULTANT is in default for cause under the terms of this AGREEMENT, AGENCY shall have no obligation or duty to continue compensating CONSULTANT for any work performed after the date of default and can terminate this AGREEMENT immediately by written notice to the CONSULTANT. If such failure by the CONSULTANT to make progress in the performance of work hereunder arises out causes beyond the CONSULTANT's control, and without fault or negligence of the CONSULTANT, it shall not be considered a default.

B. Upon completion of, or in the event of termination or suspension of this Agreement, all finished or unfinished documents, data, studies, surveys, Packet Page 248
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On-Call Architectural and Structural Engineering Professional Services drawings, maps, models, photographs, computer discs, and reports prepared by the Contractor under this Agreement shall become the sole property of City and may be used, reused, or otherwise disposed of by City without the permission of Contractor. With respect to computer files, Contractor shall make available to City, at City's office and upon reasonable written request by City, the necessary computer software and hardware for purposes of accessing, compiling, transferring, and printing computer files.

X. INSURANCE
CONSULTANT shall maintain prior to the beginning of and for the duration of this AGREEMENT insurance coverage as specified in Exhibit B attached to and part of this AGREEMENT.

XI. INDEPENDENT CONSULTANT
A. CONSULTANT is and shall at all times remain as to the AGENCY a wholly independent consultant and/or independent contractor. The personnel performing the services under this AGREEMENT on behalf of CONSULTANT Packet Page 249
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On-Call Architectural and Structural Engineering Professional Services shall at all times be under CONSULTANT's exclusive direction and control.

XIV. NO BENEFIT TO ARISE TO LOCAL EMPLOYEES
No member, officer, or employee of AGENCY, or their designees or agents, and no public official who exercises authority over or responsibilities with respect to the Project during his/her tenure or for one year thereafter, shall have any interest, direct or indirect, in any agreement or sub-agreement, or the proceeds thereof, for work to be performed in connection with the Project performed under this AGREEMENT.

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On-Call Architectural and Structural Engineering Professional Services XV. RELEASE OF INFORMATION/CONFLICTS OF INTEREST
A. All information gained by CONSULTANT in performance of this AGREEMENT shall be considered confidential and shall not be released by CONSULTANT without AGENCY's prior written authorization. CONSULTANT, its officers, employees, agents, or subconsultants, shall not without written authorization from the Agency Manager or unless requested by the Agency Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories, or other information concerning the work performed under this AGREEMENT or relating to any project or property located within the AGENCY. Response to a subpoena or court order shall not be considered "voluntary" provided CONSULTANT gives AGENCY notice of such court order or subpoena.

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On-Call Architectural and Structural Engineering Professional Services XVI. NOTICES
Any notices which either party may desire to give to the other party under this AGREEMENT must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, which provides a receipt showing date and time of delivery,or
(iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by notice:

To AGENCY: City of Seaside
440 Harcourt Ave
Seaside Ca, 93955
To
CONSULTANT:
[name]
[address]
[city/state/zip code]
XVII. ASSIGNMENT
The CONSULTANT shall not assign the performance of this AGREEMENT, nor any part thereof, nor any monies due hereunder, without prior written consent of the AGENCY. Because of the personal nature of the services to be rendered pursuant to this AGREEMENT, only CONSULTANT shall perform the services described in this AGREEMENT. [consultant name] may use assistants, under his/her direct supervision, to perform some of the services under this AGREEMENT.

CONSULTANT shall provide AGENCY fourteen (14) days' notice prior to the departure of [Insert name] from CONSULTANT's employ. Should he/she leave CONSULTANT's employ, the AGENCY shall have the option to immediately terminate this AGREEMENT, within three (3) days of the close of said notice period. Upon termination of this Agreement, CONSULTANT's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the Governing Board and the CONSULTANT. Before retaining or contracting with any CONSULTANT for any services under this AGREEMENT, CONSULTANT shall provide AGENCY with the identity of the proposed CONSULTANT, a copy of the proposed written contract between CONSULTANT and such sub-consultant which shall include and indemnity provision similar to the one provided herein and identifying AGENCY as an indemnified party, or an incorporation of the indemnity provision provided herein, and proof that such proposed sub-consultant carries insurance at least equal to that required by this AGREEMENT or obtain a written waiver from AGENCY for such insurance.

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On-Call Architectural and Structural Engineering Professional Services XIX. GOVERNING LAW
The AGENCY and CONSULTANT understand and agree that the laws of the State of California shall govern the rights, obligations, duties, and liabilities of the parties to this AGREEMENT and also govern the interpretation of this Agreement. Any litigation concerning this AGREEMENT shall take place in the municipal, superior, or federal district court with jurisdiction over the AGENCY.

XX. ENTIRE AGREEMENT
This AGREEMENT contains the entire understanding between the parties relating to the obligations of the parties described in this AGREEMENT. All prior or contemporaneous agreements, understandings, representations, andstatements, oral or written and pertaining to the subject of this AGREEMENT or with respect to the terms and conditions of this AGREEMENT, are merged into this AGREEMENT and shall be of no further force or effect. Each party is entering into this AGREEMENT based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material.

XXI. CONTENTS OF REQUEST FOR PROPOSAL AND PROPOSAL
CONSULTANT is bound by the contents of the Proposal, Exhibit "A" hereto and incorporated herein by this reference. In the event of conflict, the requirements of the Proposals and this AGREEMENT shall take precedence over those contained in the CONSULTANT's proposals. The incorporation of the CONSULTANT’s proposal shall be for the scope of services to be provided only,
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On-Call Architectural and Structural Engineering Professional Services and any other terms and conditions included in such proposal shall have no force and effect on this AGREEMENT or the relationship between CONSULTANT and/or AGENCY, unless expressly
agreed to in writing.

IN WITNESS WHEREOF, the parties hereto have
caused this AGREEMENT to be executed the day and
year first above written.

CONSULTANT
By: __________________________
(signature)
_______________________________
Name of Consultant
_______________________________
(name)
(City Manager)
(City of Seaside)
Attachments:

Exhibit A - Proposal
Exhibit B – Payment
Exhibit C - Insurance Requirements
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City of Seaside
On-Call Architectural and Structural Engineering Professional Services EXHIBIT “A”

SCOPE OF SERVICES
Consultant hereby agrees to provide to the City of Seaside, as the scope of services under this Agreement, the services described on City’s Request for Proposal for OnCall Architectural and Structural Engineering Professional Services dated ______ (Exhibit “D”) which outlines the scope of services and work under this contract, and the approved Consultant’s Proposal dated [insert date] (Exhibit “E”).

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City of Seaside
On-Call Architectural and Structural Engineering Professional Services EXHIBIT “B”

PAYMENT
I. Progress Authorization
Written authorization to proceed from the City authorizes the Consultant to generate the not-to- exceed cost of $300,000 per contract and $75,000 per assigned task.

II. Invoice procedure.

A. Payment shall be at the conclusion of the Assigned Task based on the billable charges.

B. The Consultant shall present the bill for charges by the second day of the month.

C. The Consultant's bill shall be substantiated by appropriate documentation, and include an itemized listing of personnel, subConsultants, and other direct costs incurred.

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On-Call Architectural and Structural Engineering Professional Services

EXHIBIT C

Note: Verify minimum limit for each coverage with Risk Manager.

Workers’ compensation insurance. CONSULTANT shall maintain Workers’Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000).

CONSULTANT shall submit to AGENCY, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of AGENCY, its officers, agents, employees and volunteers.

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City of Seaside
On-Call Architectural and Structural Engineering Professional Services Note: Iftherequired limitsfor general liability, auto and employer’s liability are$1 million or less, the following paragraph may be omitted.

Umbrella or excess liability insurance. [Optional depending on limits required].

CONSULTANT shall obtain and maintain an umbrella or excess liability insurance policy with limits that will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary coverages set forth above, including commercial general liability, automobile liability, and employer’s liability. Such policyor policies shall include the following terms and conditions:
 A drop down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectiblein whole or in part for any reason;  Pay on behalf of wording as opposed to reimbursement;  Concurrency of effective dates with primary policies;  Policies shall “follow form” to the underlying primary policies; and  Insureds under primary policies shall also be insureds under the umbrella or excess policies.

Primary/noncontributing. Coverage provided by CONSULTANT shall be primary and any insurance or self-insurance procured or maintained by AGENCY shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of AGENCY before the AGENCY’s own insurance or self-insurance shall be called upon to protect it as a named insured.

Agency’s rights of enforcement. In the event any policy of insurance required under this AGREEMENT does not comply with these specifications or is canceled and not replaced, AGENCY has the right but not the duty to obtain the insurance it deems necessary and any premium paid by AGENCY will be promptly reimbursed by CONSULTANT or AGENCY will Packet Page 258
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On-Call Architectural and Structural Engineering Professional Services withhold amounts sufficient to pay premium from CONSULTANT payments. In the alternative, AGENCY may cancel this AGREEMENT.

Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to AGENCY and approved of in writing.

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City of Seaside
On-Call Architectural and Structural Engineering Professional Services Pass through clause. CONSULTANT agrees to ensure that its subconsultants, subcontractors, and any other party involved with the project who is brought onto or involved in the project by CONSULTANT, provide the same minimum insurance coverage and endorsements required of CONSULTANT. CONSULTANT agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section.

CONSULTANT agrees that upon request, all agreements with consultants, subcontractors, and others engaged in the project will be submitted to AGENCY for review.

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City of Seaside
On-Call Architectural and Structural Engineering Professional Services SECTION 4

ATTACHMENTS
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City of Seaside
On-Call Architectural and Structural Engineering Professional Services ATTACHMENT A – SCOPE OF WORK
Architectural and Structural Engineering

TYPICAL SERVICES REQUIRED
The required services and abilities required to successfully perform geotechnical engineering and testing services on the project types listed above include but are not limited to:

1. Building Design: Professional and efficient development of new construction or renovation plans that successfully resolve a client’s space planning and design requirements.

2. Facility/Building Analysis/Existing Conditions Report: Evaluation of an existing building including components such as walls, windows, roofs, floor plans, room layouts, building science audits and equipment resulting in a summary report of the findings.

3. Code Analysis: Project-specific review of applicable codes including building codes, accessibility standards, energy standards, local zoning ordinances, land use plans, and other regulations.

4. Energy-Efficiency Assessments: Review of building components, insulation levels, heating and lighting systems, and operational features to assess current performance levels and opportunities for energy savings.

5. Feasibility Study with Cost Estimating: A report outlining options and associated costs for potential solutions to a stated project goal, for example, change of use for an existing structure. Often includes basic drawings or sketches explaining the solutions.

6. Space Planning: Graphic study showing arrangement of spaces, room layouts, and activities making up a floor plan. Studies will show room dimensions, shapes, number and types of spaces, and relationships (adjacencies) for all desired spaces. Multiple arrangements can be developed and evaluated for efficiency and functional success.

7. Site Planning: Development of site plan options showing boundary lines, potential development boundaries, building location(s), pedestrian access, sidewalks, parking, landscaping, lighting, surrounding context and other features.

8. Permitting: Production of drawings and permit applications necessary to submit for zoning or building permits. May include formal presentations to review boards or informal negotiation with regulators, zoning/planning administrators, fire marshals, and other officials.

9. Consultant Selection/Construction Administration Assistance: Professional and experienced assistance with the selection of qualified General Consultants or Construction Managers. This may include the preparation of competitive bid packages, review of bids, recommendations for award of bids, preparing ownerConsultant agreements, and construction administration.

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On-Call Architectural and Structural Engineering Professional Services

10.Creative, Artistic & Technological Design: Imaginative, functional and aesthetic solutions to a client’s stated needs. Assistance with envisioning new, creative solutions to problems that have been difficult to solve.

Other services provided by architects:
 Historic preservation research, evaluation and design  Existing building measurement; preparation of existing building drawings  As-Built record drawings documenting existing or recently completed work  Master planning research and analysis
 Cost estimating related to design options
 Project information surveys
 Design team and process/integration management
 Conceptual design and regional/cultural context
 Sustainability and energy use/production analysis and design  Water and wastewater use analysis and design
 Project programming, pre-design planning
 Rating system (LEED, WELL, Passive House, etc.) coordination and management
 Space utilization, functionality, economic and pre-design analysis  Indoor air quality and interior analysis
 Interior design
 Accessibility reviews and design
 Site selection, studies and design
 Land use analysis and design
 Landscape design
 Specifications writing, bid package preparation
 Consultant coordination and management
 Construction administration, time, cost and quality management  Public hearing and data collection assistance
 Consultant bidding, negotiation, contract and process assistance to the owner  Project-related public agency coordination and management  Illustration rendering and 3D design modeling
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City of Seaside
On-Call Architectural and Structural Engineering Professional Services ATTACHMENT B – PROPOSAL REQUIREMENTS
A. Proposals shall be a maximum of 30 individual pages.

B. All proposals shall include the following minimum information:
a. Cover letter of interest. Please identify the location of the key individuals who will be assigned to work on this agreement. b. Firm Background. Brief description of your firm’s history, capabilities, and target markets.
c. Management and Team Members. Provide a description of the team/consultant organization, and a work plan that identifies the personnel to be assigned to each task. The organization description should clearly identify who will be the project manager and the dayto- day contact person for the job. Include relevant experience of the team members who will be assigned to the project.
d. Subconsultants. A list of subconsultants to be used, if any, and their expertise as called for in Item 1, above.
e. Scope of Work. A description of methodology, techniques, and procedures for each of the scope of work items with an explanation of how the proposer plans to approach the tasks and the steps that will be taken to complete the task including analytical methods and tools. Proposers must demonstrate that they understand the magnitude and importance of each individual task. If appropriate, tasks should be organized into phases constituting measurable deliverables.
f. Organization Qualifications. Provide an outline of the organization qualifications indicating relevant background experience and capabilities for this work. A list of major projects, both ongoing and planned, to which the organization is committed during the time frame of this project should also be provided. Include the staff resources devoted to those projects and the status of the projects. g. Project Experience. Describe at least three specific projects that the firm and proposed key personnel have worked on within the past five years, including client contact names, telephone numbers, and email addresses. If your firm has completed similar projects without the involvement of the proposed key personnel, please note this in your proposal.

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On-Call Architectural and Structural Engineering Professional Services h. Sample Plans. Provide sample plans completed recently for a public agency (2 sheets maximum, 11”x17” maximum size sheet).
i. Project Management. Provide a description regarding how work is scheduled, prioritized, and what structures are in place to ensure your firm meets project time lines.
j. References. Provide at least three (3) client references with phone numbers for relevant work. Specify the client, location, consultant firm members and participating individuals and their roles on team (principal, project director, etc.), type of work, implementation results or status, examples of work, and other relevant information as needed.

Your proposal should elaborate on all services your firm offers, even if not specifically asked for in this RFP. If appropriate, identify the number of staff assigned to each of the service areas and summarize their individual qualifications.

C. Fee Schedule
A fee schedule shall be submitted by mail as a part of this RFP in a separate sealed envelope per the instructions above.

Fee schedules submitted in response to this RFP shall identify hourly rates and be no higher than the proposer's standard commercial rates for same services.

Fees submitted may be used as a basis of negotiation with the successful consultant.

Include an hourly rate for each category of employee (i.e., Principal, Technician, etc.) and fees for applicable direct costs (blueprint, reproduction, etc.).

No “mark-up” will be allowed for direct costs.

If applicable, per diem shall be billed at a maximum of the GSA rate and mileage shall be billed at the IRS mileage rate in place at the time of billing.

No “mark-up” will be allowed for per diem or mileage. Subconsultant services are to be billed at cost plus ten percent (10%) maximum.

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City of Seaside

REQUEST FOR PROPOSALS
Addendum No. 1

On-Call Architectural and Structural Engineering
Professional Services
February 10, 2025
Issuing Office:

City of Seaside
Public Works Department – Engineering Division
440 Harcourt Avenue
Seaside, CA 93955
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REQUESTS FOR INFORMATION: Questions and Answers

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City of Seaside

REQUEST FOR PROPOSALS
Addendum No. 2

On-Call Architectural and Structural Engineering
Professional Services
February 11, 2025
Issuing Office:

City of Seaside
Public Works Department – Engineering Division
440 Harcourt Avenue
Seaside, CA 93955
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REQUESTS FOR INFORMATION: Questions and Answers

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EXHIBIT E

CONSULTANT'S PROPOSAL
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Submitted by:

Omni Design, Inc.
1326 Chorro Street,
San Luis Obispo, CA 93401
P. 805.544.9700
https://www.omnidesign.us/

ON-CALL ARCHITECTURAL AND

STRUCTURAL ENGINEERING PROFESSIONAL SERVICES

STATEMENT OF QUALIFICATIONS
Architectural and Structural engineering
Professional Services
February 21st , 2025
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Omni Design, Inc | CITY OF SEASIDE ON-CALL ARCHITECTURAL AND STRUCTURAL ENGINEERING PROFESSIONAL SERVICES A. COVER LETTER 3
B. COMPANY BACKGROUND 5
C. TEAM MEMBERS 7
D. SUBCONSULTANTS 9
E. SCOPE OF WORK 10
F. ORGANIZATION QUALIFICATIONS 16
G. PROJECT EXPERIENCE 21
H. SAMPLE PLANS 26
I. PROJECT MANAGEMENT 28
J. REFERENCES 29
2 TABLE OF CONTENTS
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Omni Design, Inc | CITY OF SEASIDE ON-CALL ARCHITECTURAL AND STRUCTURAL ENGINEERING PROFESSIONAL SERVICES 3 A. COVER LETTER
City of Seaside
Public Works Department February 21st, 2025
440 Harcourt Avenue,
Seaside, CA 93458
RE: Request for Proposals, On-Call Architectural and Structural Engineering Professional Services
City of Seaside Public Works Department,
I am pleased to present this Statement of Qualifications (SOQ) on behalf of Omni Design Inc. for the opportunity to provide on-call architectural and structural engineering professional services to the City of Seaside.

About Omni Design, Inc.

Omni Design is a local full-service design firm based in San Luis Obispo, California. With over 40 years of experience, we have delivered architectural, civil engineering, and land surveying services to both private clients and public agencies throughout California. Originally established in 1982 as “Mid-State Engineering”, we rebranded as Omni Design in 1997 when architectural services were integrated. In 2022, the company transitioned ownership to Cal y Mayor Group, continuing our legacy of multi-disciplinary expertise with a single point of contact for our clients.

Omni Design has built longstanding relationships with public clients by consistently delivering exceptional work, leading to repeat collaborations. Our portfolio includes projects with Cal Poly State University, the City of Santa Maria, the County of San Luis Obispo, Vandenberg Space Force Base (DOD), among others. These partnerships reflect our dedication to excellence, reliability, and client satisfaction.

We have provided services such as feasibility studies, design services under both Design-Bid-Build and Design-Build delivery methods, and project management for federally funded projects. Our approach emphasizes efficient workflows, cost-effective solutions, and high-quality deliverables tailored to each client’s unique needs.

Our highly experienced design team includes three licensed architects with a combined 70+ years of experience, supported by an architectural designer and three skilled drafters. Unlike firms that maintain only junior staff locally, our full leadership and technical teams are permanently based on the Central Coast. This structure enables quick decision-making, responsive service, and a deep understanding of the region’s unique needs, ensuring that we consistently deliver the highest level of attention and quality.

Why do we want to partner with the City of Seaside?
Omni Design is committed to expanding our services across the Central Coast, with the City of Seaside being a key part of our regional focus. Our local presence allows us to respond promptly, conduct on-site evaluations, and ensure seamless project execution.

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Omni Design, Inc | CITY OF SEASIDE ON-CALL ARCHITECTURAL AND STRUCTURAL ENGINEERING PROFESSIONAL SERVICES 4 A. COVER LETTER
Omni Design is particularly excited about supporting Seaside's comprehensive Capital Improvement Program (CIP), which includes several significant architectural projects that align perfectly with our expertise:
• The Oldemeyer Center Renovation and Expansion project, which requires careful consideration of community needs while maintaining operational functionality during construction. • The planned Police Department Facility improvements, where our experience with public safety facilities will prove invaluable.
• The Broadway Avenue Corridor Enhancement project, where our integrated architectural and engineering expertise can contribute to creating a vibrant, walkable downtown. • The proposed Youth Center improvements, which demand thoughtful design solutions that serve multiple generations of Seaside residents.

Our local presence allows us to respond promptly, conduct on-site evaluations, and ensure seamless project execution. We understand the City's standards and expectations and are prepared to dedicate the time, resources, and expertise needed to support the City's vision.

Our team's experience with similar municipal projects positions us to effectively address Seaside's specific challenges, including:
-Renovating and modernizing aging public facilities while maintaining operations. -Implementing sustainable design solutions that align with California's environmental goals. -Managing projects within strict budgetary constraints while maintaining high design standards. -Coordinating with multiple stakeholders and maintaining clear communication throughout project phases.

Our Commitment
We understand that Seaside is experiencing significant growth and transformation, particularly with initiatives like the Campus Town Project and ongoing community facility improvements. Our team is ready to support these efforts with innovative, practical solutions that respect both the City's budget and timeline constraints.

Thank you for considering our submission. We look forward to the possibility of collaborating with the City of Seaside and would be pleased to provide any additional information needed to support your evaluation.

Sincerely,
Juan Pablo Cal y Mayor
CEO
[email protected]
1326 Chorro Street
San Luis Obispo, CA 03401
Office 805.596.42.69
After-hours cell phone number: 805.235.76.03
Packet Page 274
Omni Design, Inc | CITY OF SEASIDE ON-CALL ARCHITECTURAL AND STRUCTURAL ENGINEERING PROFESSIONAL SERVICES 5 B. COMPANY BACKGROUND
About Omni Design, Inc.

Omni Design is a local full-service design firm based in San Luis Obispo, California. We have delivered Architectural, Civil Engineering and Land Surveying services for over 40 years to private clients and public agencies throughout California.

The company was originally established in 1982 and changed ownership in 2022 when it was acquired by Cal y Mayor Group
(www.calymayor.com.mx/en/) an international AE firm.

Omni Design has been involved in several projects with San Luis Obispo County and other public clients at the County, State and Federal Level providing services such as feasibility studies for funds procurement, design services for Design-Bid-Build delivery, and design services under Design-Build delivery.

Since joining Cal y Mayor Group (CyMG), Omni Design has increased its efforts in using state-of-the-art methodologies that have been adopted and integrated as part of the CyMG standard best practices. Some of these forward focused systems include:
 LEAN: zero waste manufacturing methodology adapted to construction.  BIM: Building Information Modelling.
 VDC: Virtual Design Construction.

Click this link to see these 3 methodologies in action.

OFFICE LOCATION
1326 Chorro Street,
San Luis Obispo, CA 93401
P. 805.544.9700

WEBSITE
www.omnidesign.us
Omni Design’s Markets
Omni Design serves both
private and public
sectors, collaborating with
City, County, and Federal
agencies.

Public sector clients
include:
• Cal Poly San Luis
Obispo
• Department of Defense
• Army Corps of
Engineers
• City of Fresno
• City of San Luis Obispo
• City of Paso Robles
• City of Santa Maria
• City of Lompoc
• San Luis Obispo
County
• Vandenberg Air Force
Base.

Central
Coast Local
AE Firm
+40 years in
business
Backed by an
international AE
firm
Over 57 years of
combined project
experience among
its Principals
County, City
and Department
of Defense
Experience
Perfect track
record: No claims
or defaulted
contracts
Packet Page 275
Omni Design, Inc | CITY OF SEASIDE ON-CALL ARCHITECTURAL AND STRUCTURAL ENGINEERING PROFESSIONAL SERVICES 6 Architecture
Civil Engineering
Land Surveying
 Project programming
 Feasibility studies
 Concept design
 Site analysis and selection
 Master planning
 Schematic design
 Design development
 Construction documents
 3D visualization
 Agency coordination and processing
 Construction administration
 Sustainable Design
 Feasibility studies
 Tentative and subdivision mapping
 Grading plans
 Water and sewer plans
 Utility plans
 Street improvement plans
 Drainage reports
 Roadway and driveway design
 Storm Water Pollution Prevention
 Hydrologic studies
 Site development plans
 Erosion control plans
 Erosion control monitoring
 Quantity & cost estimates
 Construction administration
 Entitlements
 Boundary survey
 Right of way surveys
 Topographic Survey
 As-Built Surveys
 Lot Line Adjustments
 Certifications
 Construction Staking
 Subdivision Mapping
 ALTA Survey
 3D Laser Scanning and Modeling
Packet Page 276
Omni Design, Inc | CITY OF SEASIDE ON-CALL ARCHITECTURAL AND STRUCTURAL ENGINEERING PROFESSIONAL SERVICES C. TEAM MEMBERS
Shane Maples, AIA
Principal Architect
Authorized Representative
T. 805.235.7603
E. [email protected]
Michelle Carrion
Architectural Designer
Suzanne Winslow, AIA
Project Manager
David Marchell, PE, P.L.S.

Principal, Engineering & Survey
Jonathan McAlpin, AIA
Principal
Juan Pablo Cal y Mayor
CEO
Gerardo Hernández
Drafter
Authorized Representative and Primary Point of
Contact for Engineering Scope
T. 805.596.4252
E. [email protected]
Michelle Cross
Controller
Mathew Marchell, P.L.S.

Senior Land Surveyor
David Ruiz
Survey Technician I
Brandon Marchell
Project Manager P.E.

Julian Montanez
Drafter
Sebastian Atilano
Civil Designer
Cairo Ulloa
Drafter
Haner Cano
Civil Designer
Octavio Rodriguez
Survey Technician III
Dalia Cordoba
Senior Transportation
Engineer E.I.T.

Architecture Team
Diego Velasquez
Senior Civil Designer
and GIS Analyst
Authorized Representative & Primary Point of
Contact for General Architecture Scope
T. 805.471.5453
E. [email protected]
OMNI DESIGN’S ORG CHART
Packet Page 277
Omni Design, Inc | CITY OF SEASIDE ON-CALL ARCHITECTURAL AND STRUCTURAL ENGINEERING PROFESSIONAL SERVICES 8 Role: Shane will oversee team coordination and product development, serving as the primary point of contact with stakeholders for any architectural scope. He will ensure clear communication, align team efforts with project goals, and foster a productive environment for successful outcomes.

SHANE MAPLES, AIA | OMNI DESIGN, INC.

Principal Architect
Authorized Representative & Primary Point of Contact for General Architecture Scope T. 805.471.5453
E. [email protected]
Role: Suzanne will lead the design team, focusing on programming and concept development. She will oversee collaboration among team members and consultants, conducting quality assurance reviews at key milestones to ensure design excellence.

SUZANNE WINSLOW, QDCM | OMNI DESIGN, INC.

Project Manager
 Markets: Civic, Public Safety, Education, Commercial, Industrial  Years of experience: +18
 Markets: Civic, Public Safety, Commercial, Industrial, Healthcare  Years of experience: +25
MICHELLE CARRION | OMNI DESIGN, INC.

Architectural Designer
Role: Michelle will lead the design development process, collaborating with stakeholders to refine project vision and goals. She will participate in the creation of detailed architectural drawings and ensure that the design aligns with both functional requirements and aesthetic standards.  Markets: Commercial, Residential, Education
 Years of experience: +6
Role: Jonathan will support project management as an alternate to Suzanne Winslow, ensuring operational continuity. With over 30 years of architectural experience on the Central Coast and a background spanning Northern and Southern California, as well as Hawaii, he brings expertise in public sector facilities and custom residential projects.

JONATHAN MCALPIN, AIA | OMNI DESIGN, INC.

Principal
 Markets: Civic, Public Safety, Commercial, Industrial, Healthcare, Residential  Years of experience: +35
Packet Page 278
Omni Design, Inc | CITY OF SEASIDE ON-CALL ARCHITECTURAL AND STRUCTURAL ENGINEERING PROFESSIONAL SERVICES 9 D. SUBCONSULTANT’S TEAM
Buehler Engineering specializes in structural engineering design and consulting for commercial, residential, and industrial projects. Committed to innovation and sustainability, Buehler uses advanced techniques and technology to create efficient and safe designs.

STRUCTURAL ENGINEERING | BUEHLER ENGINEERING
811 El Capitan Way, Suite 240, San Luis Obispo, CA 93401 P. 805.439.2110
BMA Mechanical + is a San Luis Obispo-based consulting engineering firm specializing in mechanical, plumbing, and energy systems. With over 30 years of experience and 4,500+ projects completed, they provide design-build collaboration, consulting, and commissioning for sectors like healthcare, education, hospitality, and commercial developments MECHANICAL & PLUMBING ENGINEERING | BMA MECHANICAL +
689 Tank Farm Road , San Luis Obispo, California 93401
P. 805.544.4269
Thoma Electric, Inc. offers electrical design and consulting services across sectors like communications, residential, commercial, government, and healthcare. With ties to a sister Construction Division, founded in 1961, they leverage industry insights for practical, cost-effective solutions and value engineering throughout California.

ELECTRICAL AND LIGHTING | THOMA ELECTRIC, INC
3562 Empleo Street, San Luis Obispo, California 93401
P. 805.543.3850
In Balance Green Consulting is a firm offering sustainable building services, including energy modeling, LEED certification, Zero Net Energy (ZNE) consulting, and commissioning. Founded in 2005, the firm focuses on creating energy-efficient, high-performance buildings for commercial, institutional, and residential clients across California. Their goal is to reduce energy use and enhance occupant comfort.

LEED CERTIFICATION SERVICES | IN-BALANCE GREEN CONSULTING 1411 Marsh Street, Suite 109, San Luis Obispo, California 93401 P. 805.235.6355
Packet Page 279
Omni Design, Inc | CITY OF SEASIDE ON-CALL ARCHITECTURAL AND STRUCTURAL ENGINEERING PROFESSIONAL SERVICES 10 E. SCOPE OF WORK
Project Methodology and Technical Approach
Our Partnership Philosophy
At Omni Design, we approach each project as a true partnership with our clients, consultants, contractors, and community stakeholders. When we refer to "we" throughout this methodology, we mean the entire project team - including City staff, stakeholders, and where appropriate, contractors and construction managers. While we serve as team lead and guide the process, we recognize that project success depends on genuine collaboration and consensus-building among all parties.

Project Initiation and Team Building
Before diving into specific tasks, we establish a strong foundation through:
 Early engagement with key City staff and stakeholders  Clear definition of goals, deliverables, and budget constraints  Development of realistic project schedules that account for City board meetings, funding applications, and internal review processes
 Assignment of experienced staff who will remain consistent throughout the project lifecycle  Establishment of communication protocols and decision-making processes

1. Feasibility Studies and Initial Assessment
We begin each project by:
•Conducting comprehensive team kickoff meetings to align expectations
•Reviewing existing documentation and City standards
•Analyzing site conditions and regulatory requirements
•Developing multiple design options with associated cost estimates •Building consensus through collaborative review sessions Deliverables:
•Detailed feasibility report with clear recommendations •Preliminary cost estimates
•Conceptual drawings and options analysis
•Implementation strategy aligned with City priorities
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Omni Design, Inc | CITY OF SEASIDE ON-CALL ARCHITECTURAL AND STRUCTURAL ENGINEERING PROFESSIONAL SERVICES 11

2. Design Development Process
Our design process follows a traditional yet flexible approach through:

Schematic Design Phase:
•Development of conceptual designs through team workshops •Early integration of sustainability and energy code requirements •Preliminary cost estimating to ensure budget alignment •Regular client review sessions for feedback and refinement Design Development Phase:
•Refinement of approved concept with technical details
•Integration of building systems and specifications
•Updated cost estimates and schedule verification
•Coordination with all subconsultants
•Quality assurance reviews with entire project team
Construction Documents Phase:
•Comprehensive documentation for permitting and construction •Detailed specifications and technical requirements
•Final cost estimates and schedule confirmation
•Team review for quality control and completeness

3. Technical Analysis and Compliance
Code and Regulatory Compliance:
•Early identification of applicable codes and standards •Integration of CalGreen and Energy Code requirements
•Regular updates on regulatory changes affecting the project •Coordination with City staff on local requirements
Energy Efficiency and Sustainability:
•Analysis of building systems and performance targets
•Integration of City sustainability goals
•Life-cycle cost analysis of system options
•Documentation for certification requirements
E. SCOPE OF WORK
Project Methodology and Technical Approach
Packet Page 281
Omni Design, Inc | CITY OF SEASIDE ON-CALL ARCHITECTURAL AND STRUCTURAL ENGINEERING PROFESSIONAL SERVICES 12

4. Construction Phase Services
Bidding Support:
•Preparation of clear bid documents
•Pre-bid meetings and site walks
•Response to contractor questions
•Bid evaluation and recommendation
Construction Administration:
•Regular site observations and progress meetings
•Prompt RFI responses and submittal reviews
•Payment application processing
•Coordination with contractor and City staff
•Final punch walk with entire project team
•Preparation of record drawings and project closeout
Communication and Documentation
Clear communication is fundamental to our approach:
•Regular progress meetings with appropriate team members •Shared access to project documentation and status updates •Open discussion of both successes and challenges
•Proactive identification and resolution of issues
•Clear documentation of decisions and action items
E. SCOPE OF WORK
Project Methodology and Technical Approach
Packet Page 282
Omni Design, Inc | CITY OF SEASIDE ON-CALL ARCHITECTURAL AND STRUCTURAL ENGINEERING PROFESSIONAL SERVICES 13 City Resource Requirements
To support project success, we typically request:
•Existing as-built plans and relevant studies
•Utility data and IT/security standards
•City staff contact information and roles
•Clear budget and schedule parameters
•Regular access to key decision-makers
•Timely review and feedback on deliverables
Project Management Approach
Our management strategy emphasizes:
•Regular schedule updates and milestone tracking
•Clear assignment of team responsibilities
•Proactive resource allocation
•Risk identification and mitigation
•Change management procedures
•Regular budget monitoring and updates
Through this methodology, we strive to become your trusted partner, delivering successful projects that meet your schedule, budget, and quality requirements while fostering positive longterm relationships with the City team.

E. SCOPE OF WORK
Project Methodology and Technical Approach
Packet Page 283
Omni Design, Inc | CITY OF SEASIDE ON-CALL ARCHITECTURAL AND STRUCTURAL ENGINEERING PROFESSIONAL SERVICES 14

WORKPLAN
PHASE
Programming
Concept
Design, Cost
Estimate,
Selection of
Preferred
Option
Schematic
Design,
Design
Development,
Construction
Documents.

Agency
Submittals
and
Permitting,
Bidding,
Construction
Administration
Develop final
project program
and confirm with
City’s Team.

Develop 2-3
concept floor
plans for a single
story and twostory options, to
be used for cost
estimates
Develop chosen
design and create
plan sets,
specifications and
documents for
initial CDP
submittal and City
review/approval.

Procure approved
permits for City’s
use to Bid and
Construct the
project.

Create basis
project program
and update per
City team’s
feedback. QA/QC
Review.

Create site and
floor plans for
evaluation of the
program. Procure
Cost data. City to
select design and
budget to
proceed. QA/QC
Review.

Expand the
chosen concept
design to include
details and
information
adequate for
permitting and
construction.

QA/QC Review.

Respond to plan
check comments,
assist in bidding
and provide
design input as
needed during
construction.

QA/QC Review.

Program
document,
Submitted to City
in PDF and word
format.

Plans in 11x17
minimum size in
PDF format.

CDP Site Plan,
Floor Plan, Ext.

Elevations, Color
Rendering with
building context,
Landscape Plan,
Historical
Evaluation.

Permit approved
plans,
specifications and
supporting
documents.
(2) meetings, at
minimum one in
person meeting,
possible second
via zoom.
(1) meeting at
minimum to
review proposed
plans.
(4) meetings, one
per design phase
and one prior to
permit submittal.
(2) meetings for
permit approval
with planning and
building department
reviewers.
(1) during bidding
for a pre-bid
meeting and at
regular intervals
during construction.
2-4 weeks
depending on City
teams' availability.
6-8 weeks
depending on City
teams' availability.
12-24 weeks
depending on
which option is
selected by City
and associate
work.
3-12 months for
construction
depending on
selected option.

OBJECTIVES TASKS WORK

PRODUCTS MEETINGS TIMELINE
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Omni Design, Inc | CITY OF SEASIDE ON-CALL ARCHITECTURAL AND STRUCTURAL ENGINEERING PROFESSIONAL SERVICES E. SCOPE UNDERSTANDING
15 .

General Architecture

DELIVERABLES
LIST
 Site Evaluation
 Design services, cost
estimating, preparation
of plans, specifications,
and estimate packages.
 Grant application
support
 Graphics and
renderings
 Presentation to
Stakeholders
 Construction Support:
 Punch List participating
 Development of Record
Drawings.

General Understanding
Omni Design understands the City of Seaside’s need for a range of architectural services, including new construction, renovations, tenant improvements, site assessments, and master planning for multiple capital projects.

Challenges
Delays risk on plan checks: To address the common risk of delays in plan checks from public agencies in California, we propose collaborating with the City to establish conservative timelines and tackle critical items early in the design process. Close collaboration with Cities is crucial for project success.

Experience with similar projects: Our portfolio includes a wide range of public projects, such as fire stations, community facilities, and public safety centers. Our project experience shows that we have performed projects all types and sizes, from HVAC replacements to new building design. •Track record of successful public facility projects in similar coastal communities
•Experience with municipal projects requiring phased implementation while maintaining operations
•Expertise in California Energy Code compliance and sustainable design practices aligned with Seaside's environmental goals
Approach and Strengths
Integrated Design and Delivery Approach: Omni Design employs a collaborative approach, integrating architectural design with engineering and surveying services under one roof.

Responsiveness: Our strength lies in building close relationships with clients, being highly responsive, and truly partnering with them to solve problems collaboratively.

Expertise in Local Standards and Regional Context
While Omni Design is establishing our presence in Seaside, we bring valuable relevant experience and a commitment to mastering local standards:
•Extensive experience working in coastal California communities with similar environmental conditions, regulatory frameworks, and community priorities •Deep understanding of California Building Code requirements specific to coastal zones and seismic considerations
•Familiarity with Monterey County building standards and regional construction practices
Risk Mitigation: Our work on Vandenberg Space Force Base projects demonstrates our ability to meet military standards and tight deadlines.

Strategies like Pull-Scheduling and "fast-track" design help us address potential bottlenecks early, ensuring on-time and within-budget completion.

Our collaborative approach, clear communication, and detailed planning effectively mitigate risks.

Packet Page 285
Omni Design, Inc | CITY OF SEASIDE ON-CALL ARCHITECTURAL AND STRUCTURAL ENGINEERING PROFESSIONAL SERVICES Omni Design Project References
16 F. ORGANIZATION QUALIFICATIONS
Project, Location, Construction Cost ($million) and Size Public City Architecture Engineering Building 8401 Secure Communications Facility – Vandenderg Space Foce Base , CA 29,250 SF • Snark and Burner Dorm Renovations - VSFB, CA $5M 28,353 SF • •
Housing Subdivision Infrastructure Renovations - Minot Air Force Base , ND • • Housing Subdivision Infrastructure Renovations - Malmstrom Air Force Base, MO • • Housing Subdivision Infrastructure Renovations - Offut Air Force Base, TX • • New Corporation Yard, Paso Robles, CA 34,547 SF • • •
Larry Moore Park Restrooms - Paso Robles, CA • • •
Municipal and Centennial Pools ADA - Paso Robles, CA • • • • Transit Station Remodel - Santa Maria CA 16,100 SF • • • Waste Water Facility Canopies - Fresno , CA 10,700 SF • • • •
Sinsheimer Stadium Stairs Replacement - San Luis Obispo, CA • • • SLO County Sheriff´s Substation - Templeton, CA 6,000 SF • • •
Vets Hall Re-Roof and Seismic Upgrade - San Luis Obsipo, CA • • Regional Transit Authority Tenant Improvement- San Luis Obispo, CA $2.4 17,573 SF • •
County Library Re-Roof - San Luis Obispo, CA • •
County Jail HVAC Replacement - San Luis Obispo, CA • •
Government Center HVAC Improvements - San Luis Obispo, CA • • Sanitary District Operations and Maintenance Facility - Cayucos, CA • • Cal Poly Stadium Pedestrian and Bike Path - San Luis Obsipo, CA • • Emergency Services Co-Location Study - San Luis Obispo, CA 13,687 SF • • Crisis Stabilization Unit -San Luis Obispo, CA 2,100 SF • • North County Park Maintenance Facility - Atascadero, CA 2,000 SF • • • Agricultural Commissioners Site - Templeton, CA SF 3,800 • • • Cal Poly Simpson Strong-Tie Lab - San Luis Obsipo, CA • • • Cal Poly Union Plaza - San Luis Obsipo, CA • • • Cal Poly Technology Park Pilot - San Luis Obispo, CA SF 26,600 • • •
SLO County Airport and Parking - San Luis Obispo, CA • • SLO County Heilmann Park - Atascadero, CA • •
Packet Page 286
Omni Design, Inc | CITY OF SEASIDE ON-CALL ARCHITECTURAL AND STRUCTURAL ENGINEERING PROFESSIONAL SERVICES 17 Summary of Qualifications
Shane Maples is an Architect with more than 18 years of experience in the design and construction of government, education and housing projects. His knowledge and team approach to projects includes; programing, master-planning, consensus building, design, project delivery, and quality control.

Shane’s years of project management experience for public clients throughout California has made him valuable resource for client and community relations and quality control.  County, Co-Located Dispatch Center, Templeton, CA
 City of Paso Robles, New Corporation Yard, Paso Robles, CA  City of Paso Robles, Fire Station No. 3, Paso Robles, CA SHANE MAPLES, AIA | OMNI DESIGN, INC.

Vice President, Principal Architect
Education
 Bachelor of Architecture,
California Polytechnic State
University, San Luis Obispo,
2006
 Master of City and Regional
Planning, California Polytechnic
State University, San Luis
Obispo, 2008
Certifications
 California Architect C 37563
 Member - AIA Central Coast
Chapter, 2013
Experience
 Omni Design, Inc., 2023 -
present
 Arcadis/IBI Group, 2016 - 2023
 PMSM Architects, 2007 – 2016
References
Freda Berman, Public Works Director,
City of Paso Robles
[email protected]
Gamaliel Anguiano, Transit Manager
City of Santa Maria
[email protected]
Randy Harris, Fire Chief City of Paso
Robles
[email protected]
Project Experience
Government Projects
 Co-located Dispatch Center in Templeton., City of San Luis Obispo Wastewater Maintenance Shop Project, New Corporation Yard for the City of Paso Robles.
 Fire Station #3, City of Paso Robles
 Wastewater Storage Buildings, City of Fresno
 City of Santa Maria Transit Station Renovation
Education Projects
 Technology Park Criteria Documents: California Polytechnic, San Luis Obispo, CA. District Master Plan; Gilroy School District, Gilroy, CA, Santa Maria-Bonita School District various education projects.  Aurora Program School; Kern County Superintendent of Schools, Bakersfield, CA
Housing
 Templeton Place 2, Templeton, CA
 Rolling Hills 3 Housing Projects, Templeton, CA
Office
MindBody
 HQ Lobby security renovation and upgrades
 Sales building interior improvements
 New Office TI: Precision Construction, San Luis Obispo, CA Packet Page 287
Omni Design, Inc | CITY OF SEASIDE ON-CALL ARCHITECTURAL AND STRUCTURAL ENGINEERING PROFESSIONAL SERVICES 18 Summary of Qualifications
Suzanne Winslow, Architect and certified Design Quality Control Manager (DQCM), brings with her over 20 years of experience in various aspects of planning, programming, design, and project management.

Prior to her role as Project Manager for Omni, she was in charge of facility assessments, programming, conceptual design, and project budgets for over 60 Health Care Facilities and Administration Buildings operated by the California Department of Corrections.

Amongst her highlights, she conducted facility assessments, and prepared programs, schematic designs and project budgets for the City of Seattle Fire Department’s 32 fire stations for a bond measure.  County of San Luis Obispo, Co-Located Dispatch Center, Templeton, CA  City of Paso Robles, New Corporation Yard, Paso Robles, CA  City of Paso Robles, Fire Station No. 3, Paso Robles, CA SUZANNE WINSLOW, QDCM | OMNI DESIGN, INC.

Project Manager
Education
 Bachelor of Science, City and
Regional Planning, California
Polytechnic State University,
San Luis Obispo, 1992
 Master of Architecture,
California Polytechnic State
University, San Luis Obispo,
2000
Certifications
 California Architect C 33893,
2013
 Certified Design Quality Control
Manager, 2018
References
Gamaliel Anguiano, Transit Manager
City of Santa Maria
Ron Munds, General Manager, Los
Osos CSD
[email protected]
Margaret Mayfield, San Luis Obispo
County
[email protected]
Project Experience
Emergency Services
 Los Osos Community Services District Fire Station No. 11 Conditions Assessment County of San Luis Obispo: Crisis Stabilization Unit Modular Building
 New Paso Robles Fire Station No. 3, Paso Robles
 Wildland Fire Training Facility Renovation, Vandenberg Air Force Base Paso Robles Public Safety Center
 San Luis Obispo Fire Department EOC City of Los Angele Fire Station No. 13
 City of Los Angeles Fire Station 82, Bakersfield Fire Station No. 5 Government
 Santa Maria Transit Station Renovation
 San Luis Obispo County Courthouse Security Fencing
 San Luis Obispo County Juvenile Services Building Security Construction Management
 Over 60 Health Care Facilities and Administration Buildings operated by the California Department of Corrections
Packet Page 288
Omni Design, Inc | CITY OF SEASIDE ON-CALL ARCHITECTURAL AND STRUCTURAL ENGINEERING PROFESSIONAL SERVICES 19 Summary of Qualifications
Jonathan McAlpin is a seasoned architect with nearly four decades of comprehensive experience across all phases of architectural practice. Throughout his distinguished career spanning Northern California, Southern California, and Hawaii, he has established himself as a leading presence on the Central Coast, where he has practiced for over 30 years. McAlpin specializes in public sector facilities and high-end custom residential projects, demonstrating exceptional versatility in managing complex requirements and diverse stakeholder needs.

JONATHAN MCALPIN, AIA | OMNI DESIGN, INC.

Principal
Project Experience
Public Building Projects
 Sinsheimer Park Baseball Stadium Stair Replacement, City of San Luis Obispo
 Sheriff / Cal-fire Co-Located Dispatch Center Feasibility Study, County of San Luis Obispo
 Cayucos Sanitary District Operations Center, Cayucos
 Larry Moore Park Restrooms, City of Paso Robles
 Centennial Park Pool Renovations, City of Paso Robles  Atascadero Public Library Constraints Study
 Municipal Pool ADA Accessibility Upgrades, City of Paso Robles  Cayucos Pier ADA Accessibility Upgrades, County of SLO  Cayucos Beach Access Way Stairs and Upgrades, County of SLO
 LICENSES & CERTIFICATES
 California Architect C 23402
 LEED Accredited Professional
 YEARS OF EXPERIENCE
35 years
Packet Page 289
Omni Design, Inc | CITY OF SEASIDE ON-CALL ARCHITECTURAL AND STRUCTURAL ENGINEERING PROFESSIONAL SERVICES 20 Summary of Qualifications
With over 8 years of experience in architectural design and 3D visualization, Michelle Carrion brings a unique combination of creativity and technical expertise to each project. Her passion lies in transforming concepts into visually striking and functional spaces.

Skilled in industry-standard software such as Revit, 3DsMax, AutoCAD, etc. Proficient in conceptualizing and designing functional spaces for residential and commercial projects.

MICHELLE CARRION | OMNI DESIGN, INC.

Architectural Designer, 3D Rendering and Visualization
Education
Bachelor of Architecture
(B. Arch)
National University of Cordoba
(UNC), Argentina, 2019
Certifications
Autodesk Certified Professional
Digital Technologies for
Architecture, Argentina, 2020
Project Experience
Architectural Designer
 Coordination of architectural projects, from conceptual design to construction administration for both commercial and residential clients.
 Use of Revit, AutoCAD, Sketchup and Twinmotion to make 2D drawings and 3D modeling, guaranteeing high quality functional solutions.
 Project documentation management
 Knowledge of building codes, standards and regulations. 3D Modeling Artist
 Creating photorealistic renderings for architectural projects, applying realistic textures, materials and lighting to improve the visual quality and accuracy of designs.
 Collaborating with architects, designers and clients to understand their vision and translate it into images that showcase their ideas and concepts.
 Creation and manipulation of 3D scenes with contributions from the client in real time.

Architectural Project Manager
 Supervision of the design, planning and execution of various architectural projects.
 Collaboration with clients, contractors and consultants to guarantee compliance with budget, schedule and quality standards.  Track changes to design specifications to maintain up-to-date records of all modifications made over the course of a project.  Creation of detailed architectural drawings using 2D and 3D software for various projects and construction phases.

Packet Page 290
Omni Design, Inc | CITY OF SEASIDE ON-CALL ARCHITECTURAL AND STRUCTURAL ENGINEERING PROFESSIONAL SERVICES 21 Santa Maria Regional Transit Improvement Project
Project Summary
The Santa Maria Regional Transit Center Modernization project aims to increase public transit use by offering more flexible, convenient, and environmentally sustainable transportation options.

The goal is to reduce reliance on single-occupancy vehicles and make transit an attractive alternative.

Key Features:
• Expanded Transit Services: Enhanced service hours and modes of transport to meet the needs of potential riders. • All-Electric Fleet Transition: Santa Maria Regional Transit is shifting to an all-electric fleet, supported by EV charging stations with the potential for vehicle-to-grid (V2G) technology, powered by solar arrays.
• Modern Amenities: The transit center will offer high-speed WiFi, smartphone bus passes, and will be designed to attract riders and visitors, serving as a gateway to key city
destinations.

Outcome:

The modernization project will create a cutting-edge transit hub that not only promotes public transportation but also highlights sustainability and modern design, enhancing the appeal of transit for residents and visitors alike.

Location
Santa Maria, CA
Client
City of Santa Maria
Services
 Conceptual Design
 Cost Estimating
Contact
Gamaliel Anguiano
Santa Maria Transit Manager
City of Santa Maria
[email protected]
805.361.96.60 x 2480
Key Staff
Shane Maples, AIA, Architect
Suzanne Winslow, Architect
Michelle Carrion, Designer
Construction Start & Completion
2024 – Ongoing design work
Packet Page 291
Omni Design, Inc | CITY OF SEASIDE ON-CALL ARCHITECTURAL AND STRUCTURAL ENGINEERING PROFESSIONAL SERVICES 22 Master Architectural Services for Sheriff’s Nipomo Substation Project Project Summary
Omni Design Group is providing Master Architectural Services for a new 7,000 SF essential services facility in Nipomo, California. The project utilizes a design-build delivery method with Omni serving as the Master Architect to guide the County through programming, design, and construction phases.

The new Sheriff's Substation will improve emergency response times and community access to law enforcement services in the Nipomo area. The facility is designed as a welcoming, accessible, and secure environment that meets the County's operational needs while incorporating sustainable design features.

As Master Architect, Omni is responsible for four key project phases:
•Program verification and needs assessment
•Development of comprehensive bridging documents and design criteria
•Design development and construction document review
•Construction phase support (100-hour allowance)
The project's unique aspects include complex site requirements related to security, slope conditions, and existing utilities. Omni's integrated team of architects and civil engineers ensures efficient coordination of site work, infrastructure, and building components.

Under Project Manager Shane Maples' leadership, Omni will maintain design oversight throughout the design-build process, ensuring the final facility meets all performance requirements while allowing the design-build entity flexibility in achieving solutions. The project emphasizes performance-based criteria rather than prescriptive requirements, enabling innovative approaches while meeting the County's objectives.

The phased approach allows for potential schedule compression through early site work and utility extensions, optimizing the overall project timeline while maintaining quality and compliance with all regulatory requirements.

Location
Nipomo, CA
Client
San Luis Obispo County
Services
 Master Architectural Services
Contact
San Luis Obispo County
Key Staff
Shane Maples, AIA, Architect
Suzanne Winslow, Architect
Michelle Carrion, Designer
Construction Start & Completion
2024 – On-going
Packet Page 292
Omni Design, Inc | CITY OF SEASIDE ON-CALL ARCHITECTURAL AND STRUCTURAL ENGINEERING PROFESSIONAL SERVICES 23 Location
Paso Robles, CA
Client
City of Paso Robles
Contractor
Newton Construction
Services
Architecture
Delivery Method
Design-Bid-Build
Construction Cost
Initial $4,897,000
Final $5,266,669
Construction Start & Completion
March 2022 - December 2023
Contact
Randy Harris, Fire Chief
[email protected]
805.227.7560
Contract Amount
Fee $219,474
Key Staff
Shane Maples
Suzanne Winslow
Paso Robles Fire Station No. 3
Project Summary
Omni Design provided Architectural Programming and Design Services to develop a Public Safety Master Plan on an 8.5-acre site to accommodate the City’s new Fire Station No. 3, and public safety training center.

The new Fire Station No. 3 includes offices, living quarters, vehicle and equipment maintenance space, and provisions for controlling the spread of hazardous materials. The training center included a training tower, props, and a training classroom.

Once the Master Plan was complete, design and construction documents were prepared for the 6,700 SF Fire Station
component. The design made provisions for the addition to include additional apparatus bays for future construction.

The design’s objective was to easily convert the living quarters into a future training classroom and relocate the living quarters to the opposite side of the apparatus bays to provide more space to house more firefighting personnel.

The architecture design was submitted to the City and approved by the Planning Commission and City Council. Architectural and Engineering construction documents were prepared and approved for permitting.

The project was successfully built with minimal design related change orders and fully operational. The construction cost was originally $4,897,000 and there was a 7.5% variation from the original budget. Of that 8% variation, two percent are City requested enhancements, three percent are PG&E and other utility related items with less than three percent falling under design related.

Packet Page 293
Omni Design, Inc | CITY OF SEASIDE ON-CALL ARCHITECTURAL AND STRUCTURAL ENGINEERING PROFESSIONAL SERVICES 24 Paso Robles New Corporation Yard
Project Summary
The City of Paso Robles Corporation Yard Facility project is designed to centralize and enhance the city’s maintenance operations. Located at the intersection of Union and Ardmore Roads, adjacent to Fire Station No. 3 and the future Public Safety Training Center, the facility will streamline services for the Utilities Department, Landscape/Facilities, and Fleet Maintenance.

Key Features
Comprehensive Maintenance Operations: The facility will provide ample space for vehicle and equipment maintenance in wellventilated, sheltered areas. The buildings will also include locker rooms and showers for field crews.

Campus-Style Layout: The Corporation Yard consists of three separate buildings, each with dedicated on-site parking to support the building’s specific functions, all arranged in a campus-like setting.

Rural Architectural Style: The architecture reflects the local rural aesthetic, blending seamlessly with the surrounding neighborhood.

Sustainable Site Design: The site incorporates native landscaping, including trees and shrubs, along with decorative metal fencing to enhance the visual appeal.

The project is currently approved by planning commission and we are developing construction documents to apply for the building permit with construction anticipated to be begin next summer, 2025.

Location
Paso Robles, CA
Client
City of Paso Robles
Services
Architecture
Delivery Method
Design-Bid-Build
Delivery Method
Design-Bid-Build
Construction Cost
TBD
Construction Start & Completion
On-going design work
Contact
Freda Berman, Public Works
Director
[email protected]
805.237.3861
Key Staff
Shane Maples, AIA, Architect
Suzanne Winslow, Architect
Michelle Carrion
Packet Page 294
Omni Design, Inc | CITY OF SEASIDE ON-CALL ARCHITECTURAL AND STRUCTURAL ENGINEERING PROFESSIONAL SERVICES 25 Los Osos Services District Fire Station No.15
Project Summary
Omni Design conducted a comprehensive evaluation of Fire Station No. 15, built in the early 1960s with additions in the 1970s. The assessment focused on seismic integrity, life safety, energy efficiency, accessibility, code compliance, and operational functionality.

Objectives:
• Assess structural and operational capacity for earthquakes. • Address safety concerns of a 60-year-old facility.
• Identify improvement options: minimal upgrades, moderate renovations, or a new facility.

Approach:
• Stakeholder Input: Interviews with staff on equipment, operations, and maintenance.
• Physical Assessment: Evaluation of structure, utilities, and operational flow.
• Improvement Plan: Multi-tiered recommendations ranging from seismic upgrades to a new facility.

Key Recommendations:
• Advanced alerting systems and vehicle deployment safety. • Living spaces with environmental controls and durable finishes.
• Emergency system redundancy and decontamination zones.

Outcome: Omni Design’s report provided cost-effective upgrade options, ensuring Fire Station No. 15 remains resilient, operationally efficient, and future-ready, with solutions tailored to both immediate and long-term needs.

Location
Los Osos, CA 93402
Client
Los Osos Community Services
District
Services
Architecture
Civil Engineering
Surveying
Delivery Method
Design-Bid-Build
Contact
Ron Munds, General Manager
Dates
December 2022-April 2023
Size
7,900 SF
Contract Amount
$77,887
Key Staff
Suzanne Winslow
Packet Page 295
Packet Page 296
Packet Page 297
Omni Design, Inc | CITY OF SEASIDE ON-CALL ARCHITECTURAL AND STRUCTURAL ENGINEERING PROFESSIONAL SERVICES Timely Delivery
Our firm has used the “last planner” methodology for calculating and executing the project´s critical path.

The core principles of the last planner methodology we use are:
 Big Table Communication: emphasizes the involvement of all key stakeholders (owners, architects and sub-consultants in the planning process.
 Pull Planning: This involves starting with the project’s timeline goal and working backwards to identify necessary tasks and their dependencies.
 Weekly Work Planning: This frequent review allows for adjustments based on real-time conditions and constraints.

Staffing
Once we have the timeline established, we take a close look a the all the current projects and address the following questions to determine the staff´s time allocation:

1. Who has the skills set and experience to tackle the necessary scope of work?

2. How does the teams' available time match with the project´s timeline and critical milestones?

3. What time slack is left for each team member to tackle the project on a baseline and unforeseen events scenario?
Sub-consultant Management
We partner with sub-consultants who have a proven track record and align with our quality and service standards. As mentioned in the “Big Table” aspect of the “last planner” methodology, we need to know where are our subconsultants at in terms of staffing capabilities looking forward and conveying them the milestone timeline we want to achieve. We make them part of the timeline planning instead of just feeding it to them, which often poses a risk. Having back-up consultants adds redundancy for risk mitigation.

Quality Service
We view quality service in two main aspects:

1. Customer service: Our approach is having open and direct communication with the entire team and providing quick responses in a way that everyone feels involved and informed. You can trust us with your projects.

2. Deliverables Quality: Our approach to QA/QC is a design process that incorporates systematic review regardless of who is working on the project. The QA/QC responsibility fall on our Principals-inCharge and is a 5-step process as follows:

APPROACH TO:

I. PROJECT MANAGEMENT

ORIGINATOR QC REVIEW BACKCHECK

QUALITY /

ASSURANCE SUBMITTAL
Completes documents in
its final form and deems
ready for checking.

Qualified individual
independent of originator
reviews document for
technical adequacy and
conformance to standards,
Reviews QC changes on
the documents and
resolves differences;
corrections are made by
originator.

Confirms the QC plan has
been followed.

Deliverable document
ready for submittal.

Packet Page 298
1326 Chorro Street, San Luis Obispo, California 93401
P. +1 (805) 544 9700 [email protected]
www.omnidesign.us
Packet Page 299
Packet Page 300

CITY OF SEASIDE

STAFF REPORT
Item No.: 8.D.

TO: City Council
FROM: Greg McDanel, City Manager
BY: Thomas Korman, Public Works Director/City Engineer
Leslie Llantero, Assistant Engineer
DATE: May 1, 2025
SUBJECT: ADOPT A RESOLUTION APPROVING A BUDGET AMENDMENT OF $200,000.00 IN MEASURE X FUNDS FOR THE CITYWIDE CDBG

ADA CURB RAMP PROJECT FOR A TOTAL PROJECT BUDGET
NOT-TO-EXCEED $540,000.00 FOR CONSTRUCTION OF

ADDITIONAL CURB RAMPS

RECOMMENDATION
Adopt a resolution approving a budget amendment of $200,000.00 in Measure X funds from the Pavement Rehabilitation Fund to the Citywide CDBG ADA Curb Ramp Project for a total Project budget not-to-exceed $540,000.00, and authorizing the City Manager to execute up to an additional $200,000.00 for written amendments, extensions, and change orders.

BACKGROUND
The Project will remove non-compliant curb returns and replace them with accessible compliant curb ramps per Caltrans A88A standard details at selected intersections. JMS Cement Contractors, Inc. (JMS) was awarded the construction contract on March 6, 2025, for a total construction amount of $244,000.00, including contingency. At the same March 6, 2025 meeting, City Council approved a professional services agreement with Wallace Group for construction management services for an amount not to exceed $94,639.00. The Project is scheduled to take 60 working days. JMS began construction on April 7, 2025, and is diligently completing the Project. JMS is estimated to be complete by the end of May 2025.

The plans developed for the Project, identified 79 non-compliant curb ramps at various locations on Military Avenue, Ord Grove Avenue, Elm Avenue, Fremont Boulevard, Packet Page 301

Item No. 8.D. Page 2 of 2
Amador Avenue, Kimball Avenue, Sonoma Avenue, Hamilton Avenue, Hilby Avenue, Palm Avenue, and La Salle Avenue. The current contract will construct 29 curb ramps.

With the proposed $200,000.00 added to the Project budget, an estimated 20-25 additional curb ramps would be constructed along with addressing sidewalk repairs in the immediate vicinity of the work.

Compliant accessible curb ramps are required whenever a roadway is altered, such as pavement rehabilitation. Concrete contractors' unit prices are generally lower than specialty paving contractors' prices when the work does not include ADA curb ramps.

Constructing accessible curb ramps in advance will streamline future pavement rehabilitation project delivery and will save time and money.

FISCAL IMPACT
The Citywide CDBG ADA Curb Ramp Project was included in the Capital Improvement Program in FY 24/25 on February 6, 2025. There are sufficient Measure X funds in the Pavement Rehabilitation Fund (account 212-8920-9600) to transfer $200,000.00 to the Citywide CDBG ADA Curb Ramp Project (account No. 212-8960-9578) for a total Project budget amount not to exceed $540,000.00.

ATTACHMENTS

1. Resolution
Reviewed for Submission to the City Council by:

____________________________________
Greg McDanel, City Manager
Packet Page 302
RESOLUTION NO. 25-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEASIDE APPROVING A BUDGET AMENDMENT OF $200,000.00 IN MEASURE X FUNDS

FROM THE PAVEMENT REHABILITATION FUND TO THE CITYWIDE CDBG ADA

CURB RAMP PROJECT, FOR A TOTAL PROJECT BUDGET NOT-TO-EXCEED $540,000.00, AND AUTHORIZING THE CITY MANAGER TO EXECUTE UP TO AN ADDITIONAL $200,000.00 IN WRITTEN AMENDMENTS, EXTENSIONS, AND CHANGE ORDERS WITH JMS CEMENT CONTRACTORS, INC. AND WALLACE GROUP FOR CONSTRUCTION OF ADDITIONAL CURB RAMPS.

WHEREAS, the Citywide CDBG ADA Curb Ramp Project (Project) is an approved Project in the FY 2024/2025 Capital Improvement Program with a project budget of $340,000.00 of Community Development Block Grant (CDBG) funds; and, WHEREAS, the Project will remove non-compliant curb returns and replace with compliant accessible curb ramps per Caltrans A88A standard details at selected intersections within its existing footprint; and,
WHEREAS, JMS Cement Contractors, Inc. (JMS) was awarded a construction agreement on March 6, 2025, for an amount not-to-exceed $224,000.00, including approximately 10% contingency for a total construction agreement not-to-exceed $244,000.00; and,
WHEREAS, on March 6, 2025, a professional services agreement with the Wallace Group was approved for an amount not-to-exceed $94,639.00 for construction management services; and,
WHEREAS, JMS is currently under construction diligently completing the project and is estimated to complete the Project by the end of May 2025; and, WHEREAS, the Project plans identified 50 additional non-compliant curb ramps not in the current Project scope; and,
WHEREAS, compliant curb ramps are required whenever a roadway is altered, such as pavement rehabilitation; and,
WHEREAS, constructing curb ramps in advance streamlines and lowers the costs of future pavement rehabilitation project delivery; and,
WHEREAS, there are sufficient Measure X funds available in the pavement rehabilitation account (212-8920-9600) to authorize a budget amendment of $200,000.00 in additional funds for the Citywide CDBG ADA Curb Ramp Project account (212-8960-6578); Meeting Date: 05/01/25
Item # 8.E.

Packet Page 303
and,
WHEREAS, the additional funds will be added to the Project budget expanding the scope of work for both the construction agreement with JMS and the professional services agreement with Wallace Group, as needed, to complete as many additional curb ramps up to the Project budget.

NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Seaside approves a budget amendment of $200,000.00 in Measure X funds from the Pavement Rehabilitation Fund (account No. 212-8920-9600) to the Citywide CDBG ADA Curb Ramp Project (account No. 212-8960-9578) for a total Project budget not-to-exceed $540,000.00; BE IT FURTHER RESOLVED, that the City Council of the City of Seaside hereby authorizes the City Manager to execute up to $200,000.00 in additional funding for written amendments, extensions, and change orders to the construction agreement with JMS Cement Contractors, Inc. and/or the professional services agreement with Wallace Group, such that the total agreements value do not exceed the Project budget.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Seaside duly held on the 1st day of May 2025, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

APPROVED:
________________________________
Ian N. Oglesby, Mayor
ATTEST:
________________________________
Dominique L. Davis, City Clerk
APPROVED TO FORM:
________________________________
Sheri L. Damon, City Attorney
Packet Page 304

CITY OF SEASIDE

STAFF REPORT
Item No.: 9.A.

TO: City Council
FROM: Greg McDanel, City Manager
BY: Dominique Davis, City Clerk
Samantha Alcaraz, Human Resources Director/Risk Manager DATE: May 1, 2025
SUBJECT: AN ORDINANCE AMENDING TITLE 2 ADMINISTRATION AND

PERSONNEL OF THE SEASIDE MUNICIPAL CODE FOR THE

PURPOSE OF UPDATING CHAPTERS REGARDING BOARDS AND

COMMISSIONS, CORRECTING TYPOS, MISNUMBERED CODE

SECTIONS, SENTENCE STRUCTURE, MISSING DEFINITIONS,

CLARIFICATIONS, PROPOSED TEXT AMENDMENTS,

COMPENSATION OF THE MAYOR AND CITY COUNCIL, AND
MAKE APPROPRIATE FINDINGS. IN ACCORDANCE WITH

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA)

GUIDELINES THE PROPOSED AMENDMENTS ARE EXEMPT PER
15061(B)(3) (SECOND READING - ROLL CALL VOTE)

RECOMMENDATION
Receive public comment and conduct the second reading:

1. Ordinance approving amendments to Title 2 regarding the increased compensation for the City Council.

2. Ordinance approving amendments to Title 2 regarding Board and Commissions;

BACKGROUND
BOARD & COMMISSION AMENDMENTS:

Title 2 of the Seaside Municipal Code establishes the City’s administrative framework, including the organization of City government, personnel administration, and the operation of advisory boards and commissions. Staff has conducted a comprehensive review of Title 2 in coordination with guidance from the League of California Cities and comparative analyses of peer city policies.

Packet Page 305

Item No. 9.A. Page 2 of 4
The proposed amendments are intended to streamline procedures, improve internal consistency, and codify expectations regarding appointments, removals, reporting requirements, and conflicts of interest, in alignment with the California Government Code and applicable Fair Political Practices Commission (FPPC) guidelines.

The revisions to Chapter 2.14 – Boards and Commissions are focused on enhancing governance procedures and promoting transparency and accountability in the City’s advisory body structure.

Key Revisions Include:

1. Terms of Service (Section 2.14.040):
o Standardizes the term lengths across all City boards and commissions to ensure consistency.
o Clarifies reappointment eligibility and term expiration procedures.

2. Appointment and Removal Procedures (Sections 2.14.060 & 2.14.070):
o Establishes a transparent and uniform process for the appointment and removal of commissioners.
o Includes provisions for due process in cases of removal.

3. Reporting Requirements (New provision under Section 2.14.120):
o Requires each board and commission to submit periodic reports to the City Council.
o Improves alignment with City goals and provides oversight into the activities and outcomes of advisory bodies.

New Sections Introduced:
• Section 2.14.230 – Compatibility of Office:
o Requires commissioners who become certified candidates for City Council to be placed on an automatic, excused leave of absence. o The leave remains in effect until the general municipal election results are officially certified by the City Council.
• Section 2.14.xxx – Filling of Vacancies During Leave:
o Specifies that commissioner seats held by declared candidates are not deemed vacant during their excused absence unless the individual is elected to office.
o Supports continuity of commission operations and respects the temporary nature of candidacy-related leave.

NEXT STEPS:

Following adoption, the updated Title 2 provisions will be incorporated into the online Municipal Code. The City Clerk’s Office will distribute updated reference materials to all Packet Page 306

Item No. 9.A. Page 3 of 4
relevant boards and commissions and facilitate training on the revised procedures.

CITY COUNCIL COMPENSATION INCREASE:

The City of Seaside is a general law city under California state law. As such, the City Council possesses the authority under Government Code Section 36516 to amend ordinances establishing salaries for the Mayor and Council members.

The monthly compensation for the City Council had not been adjusted since 1986— nearly 40 years. Over that period, the cost of living has increased by more than 300%.

In tandem, the complexity of municipal governance has significantly grown, requiring increased time commitments from elected officials. Preparation for meetings, participation in public events, and representation on external boards and committees have all expanded in scope and volume. Despite these increases, the prior salary for Council members remained at $400 per month—among the lowest in the region.

In 2023, the California Legislature adopted Senate Bill 329 (Dodd), which authorized general law city councils to adjust council compensation beyond previously established statutory caps. The legislative intent of SB 329 was to account for inflation, economic pressures, and to remove structural barriers to equitable representation in local government by recognizing the time, energy, and commitment required of elected officials.

The bill underscores that while individuals do not serve in elected office for financial gain, inadequate compensation can restrict civic participation—especially among residents from underrepresented and lower-income communities. Increased compensation can help foster more diverse and inclusive representation in local government.

Under Government Code Section 36516, two options were available for increasing salaries:
• Apply a 5% annual increase from the last date of adjustment (1986), resulting in an allowable monthly salary of approximately $2,400.00. • Adopt the statutory default of $950 per month for cities with populations under 35,000.

COUNCIL ACTION:

At its regularly scheduled meeting on March 20, 2025, the Seaside City Council voted to adopt an ordinance increasing the monthly compensation for all Council Members to $2,400.00, effective for current and future officeholders. In addition, the Mayor will receive a $300.00 monthly automobile stipend in recognition of the enhanced duties and public-facing responsibilities associated with the role.

Packet Page 307

Item No. 9.A. Page 4 of 4
This action reflects both statutory compliance and a policy decision to support accessibility in public service and to recognize the growing demands placed on elected officials.

FISCAL IMPACT

1. There is no direct fiscal impact associated with the proposed amendments to the code sections regarding Boards & Commissions. Implementation will be managed within existing departmental resources.

2. The increased compensation will result in a higher annual expenditure from the City’s General Fund.

ATTACHMENTS

1. Draft Ordinance Amending Title 2-Council compensation

2. Draft Ordinance Amending Title 2-Commissions and Committees

3. 2.14 Exhibit A - Proposed Title 2 changes-redline-rev Reviewed for Submission to the City Council by:

____________________________________
Greg McDanel, City Manager
Packet Page 308
ORDINANCE NO. _______

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEASIDE CLARIFYING, AMENDING, AND REVISING TITLE 2, PERSONNEL AND

2.02.490 Councilmember compensation; and
WHEREAS, the last time the City Council received any increase in their compensation was by Ordinance 703 adopted on or about August 21, 1986 and codified in Seaside Municipal Code section 2.02.490; and
WHEREAS, since that time, the cost of living has increased more than 300%; and WHEREAS, the City of Seaside’s population as of the 2023 Census Information was 31,317; and
WHEREAS, Government Code section 36516 provides for a base salary of $950 per month in cities with a population of less than 35,000; WHEREAS, Government Code section 36516 (a)(4) provides for escalation above the amounts set forth in Government Code section 36516(a)(2)(A) if an ordinance is adopted that escalates up to five percent for each calendar year from the operative date of the last adjustment; and
WHEREAS, the City and its needs have grown in complexity, the hours required of council members and the mayor have increased substantially, and the resources needed to prepare for and attend city council meetings and participate on other boards and commissions, and other activities have increased; and WHEREAS, the City Council of the City of Seaside finds that increasing the compensation for its council members would facilitate equitable representation in local government by making it easier for public servants to balance careers and personal obligations, and increase the opportunity for individuals across different income levels, Packet Page 309
as well as those individuals in marginalized communities, to participate in public service, all consistent with the legislative intent of Government Code section 36516; and WHEREAS, on March 20, 2025 the City Council directed staff to bring forward an ordinance which established Council member and Mayor compensation at the rate of $2400.00 per month with a $300.00 per month vehicle stipend for the Mayor; and NOW THEREFORE, the City Council of the City of Seaside, State of California does ordain as follows:

SECTION 1. GENERAL PURPOSE AND FINDINGS
A. The purpose of this Ordinance is to amend Title 2, and update the compensation of the City Council by modifying Title 2, section 2.02.490; and B. The City Council finds the above declaratory paragraphs to be true and correct and incorporates them herein as findings on the nature and extent of the need for the increase in salary and the amounts established herein.

SECTION 2. TEXT AMENDMENTS
New amendments to the existing code are shown in underline, while deletions are shown in strike out. Section 2.02.490 shall be amended as follows:

SECTION 3. ENVIRONMENTAL COMPLIANCE
The proposed changes to the Ordinance will not result in direct or indirect changes to the environment and do not meet the definition of project under CEQA. (14 CCR 15378(b)) SECTION 4. SEVERABILITY
A. If any provision of this Ordinance or the application thereof to any person or circumstance is held invalid, the remainder of the Ordinance, including the application of such part or provision to other persons or circumstances, shall not be affected thereby and shall continue in full force and effect. To this end, provisions of this Ordinance are severable.

B. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause or phrase thereof irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases be held unconstitutional, invalid, or unenforceable.

Packet Page 310
SECTION 5. EFFECTIVE DATE
This Ordinance shall become effective thirty (30) days after its final passage and adoption.

INTRODUCED AND PASSED TO PRINT at a Regular meeting of the City Council of the City of Seaside, State of California, on the 17th day of April, 2025.

PASSED AND ADOPTED at a Regular meeting of the City Council of the City of Seaside, State of California, on the ____ day of ________, 2025, by the following roll call vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

APPROVED:
________________________________
Ian Oglesby, Mayor
ATTEST:
________________________________
Dominique L. Davis, City Clerk
APPROVED AS TO FORM:
________________________________
Sheri L. Damon, City Attorney
Packet Page 311
ORDINANCE NO. _______

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEASIDE CLARIFYING, AMENDING, AND REVISING TITLE 2, PERSONNEL AND

ADMINISTRATION, OF THE SEASIDE MUNICIPAL CODE
WHEREAS, the City desires to make technical, typographical, clarifications and modifications to the Seaside Municipal Code to better reflect the past practices and applications of the code; and
WHEREAS, the City has adopted Resolutions that have modified the interpretation and application of the code and these changes are being codified into the code; and WHEREAS, on April 3, 2025 the City adopted Resolution 25-51 which created a specific Code of Conduct for the members of the Board and Commissions; and WHEREAS, the City’s wishes to better clarify the duties and composition of the Commissions and Committees of the City to ensure quorums are able to be achieved, and that the scopes, duties better reflect the City’s current needs, including replacing quarterly reports with workplans and to ensure compliance with the Boards and Commissions Code of Conduct.

NOW THEREFORE, the City Council of the City of Seaside, State of California does ordain as follows:

SECTION 1. GENERAL PURPOSE AND FINDINGS
A. The purpose of this Ordinance is to amend Title 2, Personnel and Administration of the Seaside Municipal Code to clarify, and amend Title 2.

SECTION 2. TEXT AMENDMENTS
New amendments to the existing code are shown in underline, while deletions are shown in strike out. All amendments are shown in Attachment A to this Ordinance. The following Chapters are hereby amended Chapter 2.14 through Chapter 2.37 all relating to Commission and Committees.

SECTION 3. ENVIRONMENTAL COMPLIANCE
The proposed changes to the Ordinance will not result in direct or indirect changes to the environment and do not meet the definition of project under CEQA. (14 CCR 15378(b)) SECTION 4. SEVERABILITY
A. If any provision of this Ordinance or the application thereof to any person or Packet Page 312
circumstance is held invalid, the remainder of the Ordinance, including the application of such part or provision to other persons or circumstances, shall not be affected thereby and shall continue in full force and effect. To this end, provisions of this Ordinance are severable.

SECTION 5. EFFECTIVE DATE
This Ordinance shall become effective thirty (30) days after its final passage and adoption.

INTRODUCED AND PASSED TO PRINT at a Regular meeting of the City Council of the City of Seaside, State of California, on the 17th day of April, 2025.

PASSED AND ADOPTED at a Regular meeting of the City Council of the City of Seaside, State of California, on the ____ day of ________, 2025, by the following roll call vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

APPROVED:
________________________________
Ian Oglesby, Mayor
ATTEST:
________________________________
Dominique L. Davis, City Clerk
APPROVED AS TO FORM:

Packet Page 313
________________________________
Sheri L. Damon, City Attorney
Packet Page 314
Seaside Municipal Code
Chapter 2.14 BOARDS AND COMMISSIONS

Page 2 ends

Chapter 2.14

BOARDS AND COMMISSIONS AND COMMITTEES
Sections:

2.14.010 Definitions.

2.14.020 Uniform procedures established.

2.14.030 Advisory capacity.

2.14.040 Appointment of members.

2.14.050 Term of office.

2.14.060 Extension of terms.

2.14.070 Removal from office.

2.14.080 Meetings.

2.14.090 Vacancy declared.

2.14.100 Resignation.

2.14.110 Election of officers.

2.14.120 Quorum.

2.14.130 Service on only one commission.

2.14.140 Residency.

2.14.150 Staff support.

2.14.160 Recordkeeping and minutes.

2.14.170 Annual reports.

2.14.180 Quarterly reports.Work plan.

2.14.190 Compensation.

2.14.200 Open meetings.

2.14.210 Rules of order.

2.14.220 Oath of office.

2.14.010 Definitions.
“Advisory body” refers to “commission” and “committee” as defined in this section. “Commission” refers to all permanent city commissions. and the board of architectural review. “Committee” refers to permanent committees established by ordinance of the city council. (Ord. 773 § 1 (Exh. A), 1990)

2.14.020 Uniform procedures established.

The purpose and intent of this chapter is to establish uniform rules and procedures for council appointed advisory bodies. (Ord. 773 § 1 (Exh. A), 1990)

2.14.030 Advisory capacity.

All advisory bodies, as defined herein, shall act in an advisory capacity to the city council, except as otherwise provided by city ordinance or state law. (Ord. 773 § 1 (Exh. A), 1990)

2.14.040 Appointment of members.

The mayor, with the advice and consent of the city council, shall make Initial appointments and reappointments to commissions and committees in January. Vacancies may be filled at any time in accordance with any specific vacancy requirement set forth below. The city council shall establish procedures for recommending applicants for appointment. Prior to consideration by the city council, each candidate for appointment to a board or commission shall be required to read, acknowledge, and agree to comply with the Boards and Commissions Code of Conduct, as adopted by resolution of the city council. A signed acknowledgment form confirming such agreement shall be submitted to the Office of the City Clerk as part of the application process. (Ord. 773 § 1 (Exh. A), 1990)

2.14.050 Term of office.

Appointed members shall hold office for the specified term of 4 years for the Planning Commission and 2 years for all other commissions, and until their successors are appointed and acting, except in the event of resignation or removal from office. Any member appointed to fill a vacancy prior to the expiration of the term for which his or her predecessor was appointed shall serve for the remainder of such term. Appointed members term begins on February 1 and ends January 31 of the designated year. (Ord. 773 § 1 (Exh. A), 1990) Packet Page 315
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2.14.060 Extension of terms.

When the terms of a majority of members on any advisory body expire simultaneously, one year prior to the expiration of terms, one majority member, to be determined by lot, shall serve for an additional year beyond the appointed term. (Ord. 773 § 1 (Exh. A), 1990)

2.14.070 Removal from office.

Any member of an advisory body may be removed from office upon a majority vote of the city council. (Ord. 870 § 2, 1997; Ord. 773 § 1 (Exh. A), 1990)

2.14.080 Meetings.

Commissions shall meet on an as-needed basis, as called by the chair or staff liaison, but not less than quarterly bi-monthly basis, on the day and time approved by resolution of the city council. (Ord. 1094 § 2, 2020; Ord. 773 § 1 (Exh. A), 1990)

2.14.090 Vacancy declared.

If any member of an advisory body fails to attend three consecutive regular meetings thereof without first having obtained permission for such absence in advance from the staff liaison or chairperson of the advisory body, or if any member fails to attend fifty percent of all such meetings during a six-month period, membership thereon may be terminated and a vacancy declared to exist. The chairperson staff liaison shall recommend to the city council inform the city clerk that a vacancy be declared by written notice to the city clerkhas been declared. The city clerk shall place the matter on the city council agenda, and the city council may either take action to declare that a vacancy exists, or take other action as is reasonable under the circumstances. (Ord. 773 § 1 (Exh. A), 1990)

2.14.100 Resignation.

A member of an advisory body who intends to resign shall first file written notice thereof with the city clerk, addressed to the city council., with a copy provided to the chairperson of the advisory body. (Ord. 773 § 1 (Exh. A), 1990)

2.14.110 Election of officers.

Each advisory body shall elect a chair and vice chair. Election of officers shall occur annually itsat a regular February meeting. In the event of vacancies, temporary officers may be selected by majority vote to hold office until all seats are filled. An election shall then be scheduled for the next regular meeting. (Ord. 1034 § 3, 2017; Ord. 773 § 1 (Exh. A), 1990)

2.14.120 Quorum.

A majority of those members currently appointed to the advisory body shall constitute a quorum for the purpose of transacting business. The affirmative vote of a majority of those present is required to take any action. A minimum of three members must be present in order to transact business. (Ord. 811 § 1, 1992; Ord. 773 § 1 (Exh. A), 1990)

2.14.130 Service on only one commission.

An individual shall serve on only one city commission at a time. A current commissioner who seeks appointment to another city commission shall tender his/her notice of resignation with the application for appointment. The resignation will be effective upon the individual’s appointment to the new commission. (Ord. 1034 § 3, 2017; Ord. 773 § 1 (Exh. A), 1990)

2.14.140 Residency.

All commission members shall be residents of the city. (Ord. 1094 § 2, 2020; Ord. 773 § 1 (Exh. A), 1990)

2.14.150 Staff support.

The city manager shall designate department heads or other staff members to regularly attend meetings of advisory bodies and to provide such technical support as may be required. The city manager shall provide or cause to be provided adequate staff assistance and sufficient funding as necessary to enable the commission to fulfill its purpose and duties. The city attorney is the commission’s legal advisor. (Ord. 773 § 1 (Exh. A), 1990) Packet Page 316
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2.14.160 Recordkeeping and minutes.

The staff liaison shall ensure that eEach advisory body shall keep and file with the city clerk a record of its proceedings, findings, determinations, resolutions and attendance. These records shall be available for public inspection. (Ord. 773 § 1 (Exh. A), 1990)

2.14.170 Annual reports and work plan.

Each advisory body shall submit an annual report to the city council by April March 15th of each year. The report shall include a summary of the activities of the preceding year. and shall describe, where applicable,submit a work plan describing proposed projects or activities for the coming year. (Ord. 773 § 1 (Exh. A), 1990)

2.14.180 2.14.180 Quarterly reports.Work plan.

With the exception of councilmembers, who regularly report at council meetings, council appointees to boards and commissions of outside agencies shall make quarterly oral reports to the city council. (Ord. 773 § 1 (Exh. A), 1990)Each advisory body shall submit a work plan to the city council by April 15th of each year. The work plan shall include a description of proposed projects or activities for the coming year.

2.14.190 Compensation.

Members of advisory bodies shall serve without compensation. Necessary expenses may be reimbursed if incurred by a member in his or her official capacity. (Ord. 773 § 1 (Exh. A), 1990)

2.14.200 Open meetings.

Advisory bodies of the city are subject to the provisions of the Ralph M. Brown Act. (Ord. 773 § 1 (Exh. A), 1990)

2.14.210 Rules of order.

Robert’s Rules of Order, current edition, and the rules of procedure applicable to the city council, shall govern the proceedings of all city boards, commissions and committees. When in conflict, the rules of procedure shall take precedence over Robert’s Rules of Order. (Ord. 773 § 1 (Exh. A), 1990)

2.14.220 Oath of office.

The mayor or city clerk shall administer the oath of office for newly appointed members of advisory bodies. (Ord. 1034 § 3, 2017; Ord. 773 § 1, 1990)

2.14.230 Compatibility of Offices
An appointed commissioner will automatically be removed placed on an excused leave of absence when they become a qualified candidate for the office of city council or Mayor until the time that
the general election is certified by adoption of a resolution by the city council. if they become a candidate for the
office of Seaside City Council.

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Chapter 2.15 CITY COUNCIL LIAISONS

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The Seaside Municipal Code is current through Ordinance 2010, passed October 7, 2021.

Chapter 2.15

CITY COUNCIL LIAISONS
Sections:

2.15.010 Purpose.

2.15.020 Appointment.

2.15.030 Role.

2.15.040 Communication.

2.15.050 Attendance.

2.15.010 Purpose.

The purpose of this chapter is to honor advisory body deliberations, views and positions on issues, and enhance communications between the city council and advisory bodies. (Ord. 1055 § 2, 2018)

2.15.020 Appointment.

Appointment as a council liaison is made on a volunteer basis with city council consensus. Council members shall make requests known to serve as a liaison to their fellow city council members at the city council meeting which precedes the city council meeting in which the appointment is agendized for city council consensus. (Ord. 1055 § 2, 2018)

2.15.030 Role.

Council liaisons do not serve as ex officio members of the advisory bodies, and shall neither sit with the membership at meetings nor engage in prolonged debate or discussion at meetings. Council liaisons shall serve to gain a better understanding of the issues considered by the advisory body and communicate council goals, as they may apply. (Ord. 1055 § 2, 2018)

2.15.040 Communication.

A council liaison shall not take part in the deliberations of the commission. The purpose of the liaison assignment is to facilitate communication and goodwill between the council and advisory body. The council liaison must remain vigilant to the need to maintain their position as an impartial decision-maker consistent with due process expectations, such that any official decision which may originate in an advisory body may have a fair and impartial hearing if it comes before the city council. (Ord. 1055 § 2, 2018)

2.15.050 Attendance.

Attendance is not mandatory but is encouraged to the extent the liaison is generally aware of advisory body practices and issues which come before it. (Ord. 1055 § 2, 2018)
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Chapter 2.16 ART AND HISTORY COMMISSION

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The Seaside Municipal Code is current through Ordinance 2010, passed October 7, 2021.

Chapter 2.16

ART AND HISTORY COMMISSION
Sections:

2.16.010 Creation.ed.

2.16.011 Purpose and intent.

2.16.020 Composition and terms of officeappointment procedure.

2.16.021 Term of office.

2.16.022 Filling of vacancies.

2.16.023 Removal from office.

2.16.030 Power and dDuties.

2.16.040 Staff support.Responsibilities.

2.16.041 Meetings.

2.16.050 Art award program.

2.16.060 Contributions.

2.16.070 Annual report.

2.16.080 Work plan.

2.16.010 Creationed.

There is created an art and history commission is hereby created to safeguard the city’s cultural legacy, enrich public spaces, foster civic pride and promote education and economic development._____.for the city. (Ord. 986 § 3, 2010)

2.16.011 Purpose and intent.

The purpose and intent of the art and history commission shall have the power, and it shall be the duty of the commission, is to make recommendations to the city council and to advise the council in the following matters:

A. Protect the city’s cultural resources by developing an historical inventory and, if deemed appropriate, a preservation plan. The inventory shall include, but not be limited to, assets, artifacts, manuscripts, areas, building, structures and sites which are historically, architecturally, archaeologically or culturally significant to the city. The inventory listing for each item should include its exact location, a statement of its significance to the community with appropriate documentation, a current photograph, and name of donor if available; B. Recommend properties worthy to be certified as an historical or architectural landmark for listing on the National Register of Historic Places, state landmark or, if appropriate, a local register; C. Record historical information received from interviews with seniors and other community resource persons; D. Identify appropriate storage and display areas for historical artifacts; E. Recommend a records management policy to preserve public records of historical value and earmark documents for archival collection;
F. Coordinate with the community development department any findings which might be of paleontological or historic value;
G. Prepare a summary of the history of the growth and development of the city; H. Make recommendations for the integration of preservation goals and objectives into the Seaside general plan; I. Suggest restoration or maintenance of historically significant properties owned by the city; J. Place markers on inventoried properties in the community to increase community awareness of local history and development;
K. Work with local news media to help publicize the work and findings of the commission; Packet Page 319
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Seaside City CouncilMay 1, 2025

Seaside City Council
May 1, 2025