FINDINGS
It is unclear to the public which entity to contact with concerns regarding traffic safety, road maintenance, and/or road development projects, leading to confusion and frustration for the public.
F1. The cities of Del Rey Oaks and Sand City do not have links to an online service request on the home pages of their websites, making it difficult for citizens to report an issue.
F2. Sand City’s online public complaint form is tailored to complaints against a business or person. There is no separate service request form for reporting road safety or maintenance issues.
F3. The City of Pacific Grove appears to have a mobile app, but it is not available at the Apple App Store.
F4. The purpose of the SeeClickFix button on the home page of the City of Seaside’s website is unclear.
F5. MCPWD does not have an online “Request for Service” form on its website for road safety and repair issues, making it more difficult for the County residents to report a problem.
F6. The availability of the Salinas, Soledad, and Monterey County uConnect mobile apps are largely unknown to the public, rendering them of little use.
F7. The Collision Data Map on TAMC’s website was last updated in 2018 and does not provide up-to-date information for Monterey County residents.
F8. TAMC’s outreach survey could be made more useful to TAMC and the public by incorporating a section where the public may report unsafe traffic or road conditions.
F9. Caltrans, TAMC, and the Monterey County Department of Public Works collaborate effectively with local municipalities to complete road and traffic projects.
RECOMMENDATIONS
R1. The cities of Del Rey Oaks and Sand City add a link to the online service request form to the home pages of their websites by 7/31/25.
13 Packet Page 193
R2. Sand City amend its public complaint form to include requests for service regarding road safety and maintenance issues by 9/30/25.
R3. The City of Pacific Grove activate its mobile app on the Apple Store by 9/30/25.
R4. The City of Seaside rename the button on the home page from SeeClickFix to “Report an Issue” and reference the availability of the SeeClickFix mobile app by 7/31/25.
R5. Monterey County create a direct link to an electronic “Request for Service” form on its website for road repair or safety issues by 10/31/25.
R6. Monterey County and the cities of Salinas and Soledad promote their service request apps by prominently displaying information regarding their availability on the Public Works webpages, on other relevant pages of their websites, and through social media by 12/31/25.
R7. TAMC update the Collision Data Map to include data from 2018 to the present on its website by 12/31/25.
R8. TAMC expand the public outreach survey on its website to solicit public feedback and invite questions from the public regarding its plans and projects as well as traffic and road safety concerns by 9/30/25.
REQUEST FOR RESPONSES
The following responses are required pursuant to Penal Code Sections 933 and 933.05:
From the following governing bodies within 90 days of the publication of this report:
Monterey County Board of Supervisors
o Findings: F5-F6, F9
o Recommendations: R5-R6
Del Rey Oaks City Council
o Finding: F1
o Recommendation: R1
Pacific Grove City Council
o Finding: F3
o Recommendation: R3
Salinas City Council
o Finding: F6
14 Packet Page 194
o Recommendation: R6
Sand City Council
o Findings: F1-F2
o Recommendations: R1-R2
Seaside City Council
o Finding: F4
o Recommendation: R4
Soledad City Council
o Finding: F6
o Recommendation: R6
Transportation Agency for Monterey County (TAMC)
o Findings: F7-F9
o Recommendations: R7-R8
INVITED RESPONSES
From the following individuals:
Director, Monterey County Public Works, Facilities, and Parks Department o Findings: F5-F6, F9
o Recommendations: R5-R6
Executive Director, TAMC
o Findings: F7-F9
o Recommendations: R7-R8
DISCLAIMER
Two grand jurors recused themselves from all meetings and discussions regarding this report and abstained from voting for its approval.
Reports issued by the Grand Jury do not identify individuals interviewed. Penal Code section 929 requires that reports of the Civil Grand Jury not contain the name of any person or facts leading to the identity of any person who provides information to the Civil Grand Jury.
15 Packet Page 195
GLOSSARY & ACRONYMS
Caltrans California Department of Transportation
CGJ Civil Grand Jury
CHP California Highway Patrol
CSR Customer Service Request
MCPWFP Monterey County Public Works Facilities and Parks Department MCPWD Monterey County Public Works Division
SWITRS Statewide Integrated Traffic Record System
TAMC Transportation Agency for Monterey County
TIMS Transportation Injury Mapping System
BIBLIOGRAPHY
Caltrans Customer Service Request Portal
https://csr.dot.ca.gov/
Monterey County IT Department Webpage regarding Monterey County uConnect https://www.countyofmonterey.gov/government/departments-i-z/informationtechnology/uconnect Caltrans Facts, 2024
https://dot.ca.gov/-/media/dot-media/programs/research-innovation-systeminformation/documents/caltrans-fact-booklets/caltransfacts2024-a11y.pdf California Crash Reporting System (CCRS)
https://data.ca.gov/dataset/ccrs/resource/f775df59-b89b-4f82-bd3d8807fa3a22a0?filters=County%20Code%3A27 SeeClickFix App Information
https://pria-academy.org/ICT/pdf/Primer_SeeClickFix.pdf Safewise Website Regarding 311 Service
https://www.safewise.com/blog/what-is-311/
Open311
https://www.open311.org/learn/
16 Packet Page 196
211 Service in Monterey County
https://211montereycounty.org/
Transportation Injury Mapping System (TIMS) fatalities by county https://tims.berkeley.edu/summary.php
TAMC Collision Data Map 2013-2018
https://www.tamcmonterey.org/collision-data-map
County and City Public Works Service Request Links
Referenced in the “Report a Problem” Table
County of Monterey
https://www.countyofmonterey.gov/government/departments-i-z/public-works-facilitiesparks Carmel
https://ci.carmel.ca.us/contact
Del Rey Oaks
https://www.delreyoaks.org/publicworks/page/public-works-service-request Gonzales
https://gonzalesca.gov/service-request-form
Greenfield
https://ci.greenfield.ca.us/FormCenter/Miscellaneous-8/Citizen-Request-Form-76 King City
https://www.citizenserve.com/Portal/PortalController?Action=showGeneral&ctzPagePref ix=Portal_&installationID=367
Marina
https://www.cityofmarina.org/requesttracker.aspx
Monterey
https://www.mymontereyportal.org/submit-service-request Pacific Grove
https://pacificgroveca.qscend.com/311/request/add
Salinas
https://salinasca.qscend.com/311/request/add
Sand City
https://www.sandcity.org/contact-us/public-complaint-form 17 Packet Page 197
Seaside
https://seeclickfix.com/web_portal/LzEcqTL3af2AJMmzXZWiVD28/report/category Soledad
https://www.cityofsoledad.com/report-issue/
18 Packet Page 198
PUBLIC AFFAIRS & CITY CLERK DEPARTMENT
440 Harcourt Avenue Telephone 831-899-6707
Seaside, CA 93955 Fax 831-718-8594
www.ci.seaside.ca.us
Include, Innovate, Inspire
June 6, 2025
Susan K. Blitch
County Counsel
Office of the County Counsel
168 West Alisal Street, 3rd Floor
Salinas, CA 93901
RE: Response to the 2025 Monterey County Civil Grand Jury Report – "Road Safety in Monterey County: Where to Report a Problem"
Dear Ms. Blitch:
On behalf of the Seaside City Council and City Manager Greg McDanel, the City of Seaside submits its formal response to the 2025 Monterey County Civil Grand Jury Report titled "Road Safety in Monterey County: Where to Report a Problem."
The City of Seaside was asked to respond to one finding and one recommendation in the report.
The Council’s responses are provided below in accordance with California Penal Code Section 933.05.
Finding F4:
“The purpose of the SeeClickFix button on the home page of the City of Seaside’s website is unclear.”
Response to F4: The City of Seaside agrees with the finding.
The City acknowledges that while SeeClickFix has been a valuable platform used by the community for years to report non-emergency issues such as potholes, graffiti, and streetlight outages, the labeling of the button on the website may not clearly convey this function to all users.
Recommendation R4:
“The City of Seaside rename the button on the home page from SeeClickFix to ‘Report an Issue’ and reference the availability of the SeeClickFix mobile app by 7/31/25.” Response to R4: The recommendation has been implemented.
In consideration of the Grand Jury’s recommendation and in the interest of user accessibility and transparency, the City has renamed the homepage button to “Report an Issue” and included a reference to the SeeClickFix mobile app. This change was made promptly following the release of the report.
Packet Page 199
This response was approved by the Seaside City Council at its Regular Meeting held on June 5, 2025.
Should you have any questions or require further information, please do not hesitate to contact me at (831) 899-6707 or via email at [email protected].
Sincerely,
Dominique L. Davis
City Clerk/Assistant to the City Manager
cc: Seaside City Council
Greg McDanel, City Manager
Packet Page 200
CITY OF SEASIDE
STAFF REPORT
Item No.: 8.F.
TO: City Council
FROM: Greg McDanel, City Manager
BY: Matthew Doza, Sergeant
Justin Pascone, Commander
DATE: June 5, 2025
SUBJECT: APPROVE BUDGET AMENDMENT TO ENHANCE SECURITY
MONITORING SERVICES FOR SUSPECT HOSPITALIZATION,
24/7 COVERAGE BY CONDOR SECURITY OF AMERICA FOR THE
AMOUNT OF $54,004.03
RECOMMENDATION
Approve a budget amendment to authorize the Finance Director to process payment for outstanding invoices totaling $54,004.03.
BACKGROUND
On May 13, 2024, the Seaside Police Department was involved in an officer-involved shooting incident. Due to the severity of the suspect's injuries, the individual required hospitalization until June 10, 2024. Given the immediate nature of the situation and the critical need for constant monitoring, the Seaside Police Department faced staffing challenges that prevented 24/7 coverage of the suspect.
In response to the emergency, the department arranged for contracted private security services to ensure proper monitoring of the suspect while criminal charges were pending. To minimize costs, the department also utilized available staff to provide monitoring when possible.
However, due to the unanticipated nature of this emergency and existing budget constraints, invoices totaling $54,004.03 remain outstanding. Given the extraordinary circumstances, we are requesting approval to resolve these invoices within the current Packet Page 201
Item No. 8.F. Page 2 of 2
fiscal year.
FISCAL IMPACT
Amend the budget for $54,004.03 from 100-6120-0001 (salaries).
STRATEGIC PRIORITY
Community Safety & Quality of Life
ATTACHMENTS
1. City of Seaside_Invoice 14791
2. City of Seaside_Invoice 14913
3. City of Seaside_Invoice 14914
4. City of Seaside_Invoice 14922
Reviewed for Submission to the City Council by:
____________________________________
Greg McDanel, City Manager
Packet Page 202
Condor Security of America
1522 Constitution Blvd., #112
Salinas, CA 93905 US
[email protected]
www.condorsecurity.com
Invoice 14791
BILL TO SHIP TO
City of Seaside Police Dept.
440 Harcourt Avenue
Seaside, CA 93955
City of Seaside Police Dept.
440 Harcourt Avenue
Seaside, CA 93955
DATE
06/06/2024
PLEASE PAY
$8,685.00
DUE DATE
07/06/2024
DATE DESCRIPTION QTY RATE AMOUNT
05/14/2024 Armed Security Officer
1 Officer 1900-0600 (11
hr. shift) See OT Below
1 hr. Premium Meal Break
9 85.00 765.00
05/14/2024 Armed Security Officer OT
for May 14, 2024
3 127.50 382.50
05/15/2024 Armed Security Officer
1 Officer 0600-1400 (8 hr.
shift)
1 hr. Premium Meal Break
1 Officer 1400-2200 (8 hr.
shift)
1 hr. Premium Meal Break
1 Officer 2200-0600 (8 hr.
shift)
1 hr. Premium Meal Break
27 85.00 2,295.00
05/16/2024 Armed Security Officer
1 Officer 0600-1400 (8 hr.
shift)
1 hr. Premium Meal Break
1 Officer 2200-0600 (8 hr.
shift)
1 hr. Premium Meal Break
18 85.00 1,530.00
05/17/2024 Armed Security Officer
1 Officer 0600-1400 (8 hr.
shift)
1 hr. Premium Meal Break
1 Officer 1400-2300 (9 hr.
shift) See OT Below
1 hr. Premium Meal Break
1 Officer 2300-0600 (7 hr.
shift)
1 hr. Premium Meal Break
26 85.00 2,210.00
05/18/2024 Armed Security Officer
1 Officer 0600-1400 (8 hr.
shift)
27 85.00 2,295.00
Packet Page 203
DATE DESCRIPTION QTY RATE AMOUNT
1 hr. Premium Meal Break
1 Officer 1400-2200 (8 hr.
shift)
1 hr. Premium Meal Break
1 Officer 2200-0600 (8 hr.
shift)
1 hr. Premium Meal Break
Natividad Medical Center
Patient Watch
Jacinto Cortez-Gerado
May 14-18, 2024
Armed Security Officer OT
for May 15, 2024
1 127.50 127.50
PAYMENT 920.00
TOTAL DUE $8,685.00
THANK YOU.
Packet Page 204
Condor Security of America
1522 Constitution Blvd., #112
Salinas, CA 93905 US
[email protected]
www.condorsecurity.com
Invoice 14913
BILL TO SHIP TO
City of Seaside Police Dept.
440 Harcourt Avenue
Seaside, CA 93955
City of Seaside Police Dept.
440 Harcourt Avenue
Seaside, CA 93955
DATE
06/07/2024
PLEASE PAY
$15,342.50
DUE DATE
07/07/2024
DATE DESCRIPTION QTY RATE AMOUNT
05/19/2024 Armed Security Officer
1 Officer 0600-1400 (8 hr.
shift)
1 hr. Premium Meal Break
1 Officer 2300-0600 (7 hr.
shift)
1 hr. Premium Meal Break
17 85.00 1,445.00
05/20/2024 Armed Security Officer
1 Officer 0600-1400 (8 hr.
shift)
1 hr. Premium Meal Break
1 Officer 1400-2200 (8 hr.
shift)
1 hr. Premium Meal Break
1 Officer 2200-0600 (8 hr.
shift)
1 hr. Premium Meal Break
27 85.00 2,295.00
05/21/2024 Armed Security Officer
1 Officer 0600-1400 (8 hr.
shift)
1 hr. Premium Meal Break
1 Officer 1400-2200 (8 hr.
shift)
1 hr. Premium Meal Break
1 Officer 2200-0600 (8 hr.
shift)
1 hr. Premium Meal Break
27 85.00 2,295.00
05/22/2024 Armed Security Officer
1 Officer 0600-1400 (8 hr.
shift)
1 hr. Premium Meal Break
1 Officer 1400-2330 (9 hr.
30 min. shift) See OT
Below
1 hr. Premium Meal Break
1 Officer 2330-0600 (6 hr.
30 min. shift)
25.50 85.00 2,167.50
Packet Page 205
DATE DESCRIPTION QTY RATE AMOUNT
1 hr. Premium Meal Break
05/23/2024 Armed Security Officer
1 Officer 0600-1400 (8 hr.
shift)
1 hr. Premium Meal Break
1 Officer 1400-2330 (9 hr.
30 min. shift) See OT
Below
1 hr. Premium Meal Break
1 Officer 2330-0600 (6 hr.
30 min. shift)
1 hr. Premium Meal Break
25.50 85.00 2,167.50
05/24/2024 Armed Security Officer
1 Officer 0600-1400 (8 hr.
shift)
1 hr. Premium Meal Break
1 Officer 1400-2200 (8 hr.
shift)
1 hr. Premium Meal Break
1 Officer 2200-0600 (8 hr.
shift)
1 hr. Premium Meal Break
27 85.00 2,295.00
05/25/2024 Armed Security Officer
1 Officer 0600-1200 (6 hr.
shift)
1 Officer 1200-2200 (10
hr. shift) See OT Below
1 hr. Meal Break Premium
1 Officer 2200-0600 (8 hr.
shift)
1 hr. Premium Meal Break
24 85.00 2,040.00
05/25/2024 Armed Security Officer OT
for May 25, 2024
2 127.50 255.00
Natividad Medical Center
Patient Watch
Jacinto Cortez-Gerado
May 19-25, 2024
Armed Security Officer OT
for May 22, 2024
1.50 127.50 191.25
Armed Security Officer OT
for May 23, 2024
1.50 127.50 191.25
TOTAL DUE $15,342.50
THANK YOU.
Packet Page 206
Condor Security of America
1522 Constitution Blvd., #112
Salinas, CA 93905 US
[email protected]
www.condorsecurity.com
Invoice 14914
BILL TO SHIP TO
City of Seaside Police Dept.
440 Harcourt Avenue
Seaside, CA 93955
City of Seaside Police Dept.
440 Harcourt Avenue
Seaside, CA 93955
DATE
06/07/2024
PLEASE PAY
$13,472.50
DUE DATE
07/07/2024
DATE DESCRIPTION QTY RATE AMOUNT
05/26/2024 Armed Security Officer
1 Officer 1400-2200 (8 hr.
shift)
1 hr. Premium Meal Break
9 85.00 765.00
05/27/2024 Armed Security Officer
1 Officer 0600-1400 (8 hr.
shift)
1 hr. Premium Meal Break
1 Officer 1400-2200 (8 hr.
shift)
1 hr. Premium Meal Break
1 Officer 2200-0600 (8 hr.
shift)
1 hr. Premium Meal Break
Memorial Day Holiday
Rate
27 127.50 3,442.50
05/28/2024 1 Officer 0600-1400 (8 hr.
shift)
1 hr. Premium Meal Break
1 Officer 1400-2200 (8 hr.
shift)
1 hr. Premium Meal Break
1 Officer 2200-0600 (8 hr.
shift)
1 hr. Premium Meal Break
27 85.00 2,295.00
05/29/2024 1 Officer 0600-1400 (8 hr.
shift)
1 hr. Premium Meal Break
1 Officer 1400-2200 (8 hr.
shift)
1 hr. Premium Meal Break
1 Officer 2200-0600 (8 hr.
shift)
1 hr. Premium Meal Break
27 85.00 2,295.00
05/30/2024 1 Officer 0600-1400 (8 hr.
shift)
22 85.00 1,870.00
Packet Page 207
DATE DESCRIPTION QTY RATE AMOUNT
1 hr. Premium Meal Break
1 Officer 1400-0200 (12
hr. shift) See OT Below
1 hr. Premium Meal Break
1 Officer 0200-0600 (4 hr.
shift)
05/30/2024 Armed Security Officer OT
for 4 hrs.
4 127.50 510.00
05/31/2024 1 Officer 0600-1400 (8 hr.
shift)
1 hr. Premium Meal Break
1 Officer 1400-2200 (8 hr.
shift)
1 hr. Premium Meal Break
1 Officer 2200-0600 (8 hr.
shift)
1 hr. Premium Meal Break
27 85.00 2,295.00
Natividad Medical Center
Patient Watch
Jacinto Cortez-Gerado
May 26-31, 2024
TOTAL DUE $13,472.50
THANK YOU.
Packet Page 208
Condor Security of America
1522 Constitution Blvd., #112
Salinas, CA 93905 US
[email protected]
www.condorsecurity.com
Invoice 14922
BILL TO SHIP TO
City of Seaside Police Dept.
440 Harcourt Avenue
Seaside, CA 93955
City of Seaside Police Dept.
440 Harcourt Avenue
Seaside, CA 93955
DATE
06/12/2024
PLEASE PAY
$16,504.03
DUE DATE
07/12/2024
DATE DESCRIPTION QTY RATE AMOUNT
06/01/2024 Armed Security Officer
1 Officer 0600-1400,
1400-2320, 2320-0600 (24
hr. split shift)
See OT Below
1 hr. Premium Meal Break
25.67 85.00 2,181.95
06/01/2024 Armed Security Officer OT 1.33 127.50 169.58 06/02/2024 Armed Security Officer
1 Officer 0600-1400 (8 hr.
shift)
1 hr. Premium Meal Break
1 Officer 1400-2300 (9 hr.
shift)
1 hr. Premium Meal Break
1 Officer 2300-0600 (7 hr.
shift)
See OT Below
1 hr. Premium Meal Break
26 85.00 2,210.00
06/02/2024 Armed Security Officer OT 1 127.50 127.50
06/03/2024 Armed Security Officer
1 Officer 0600-1400 (8 hr.
shift)
1 hr. Premium Meal Break
1 Officer 1400-2200 (8 hr.
shift)
1 hr. Premium Meal Break
1 Officer 2200-0600 (8 hr.
shift)
1 hr. Premium Meal Break
27 85.00 2,295.00
06/04/2024 Armed Security Officer
1 Officer 0600-1400 (8 hr.
shift)
1 hr. Premium Meal Break
1 Officer 1400-2200 (8 hr.
shift)
1 hr. Premium Meal Break
27 85.00 2,295.00
Packet Page 209
DATE DESCRIPTION QTY RATE AMOUNT
1 Officer 2200-0600 (8 hr.
shift)
1 hr. Premium Meal Break
06/05/2024 Armed Security Officer
1 Officer 0600-1400 (8 hr.
shift)
1 hr. Premium Meal Break
1 Officer 1400-2200 (8 hr.
shift)
1 hr. Premium Meal Break
1 Officer 2200-0600 (8 hr.
shift)
1 hr. Premium Meal Break
27 85.00 2,295.00
06/06/2024 Armed Security Officer
1 Officer 0600-1400 (8 hr.
shift)
1 hr. Premium Meal Break
1 Officer 1400-2200 (8 hr.
shift)
1 hr. Premium Meal Break
1 Officer 2200-0600 (8 hr.
shift)
1 hr. Premium Meal Break
27 85.00 2,295.00
06/07/2024 Armed Security Officer
1 Officer 0600-1400 (8 hr.
shift)
1 hr. Premium Meal Break
1 Officer 1400-2200 (8 hr.
shift)
1 hr. Premium Meal Break
1 Officer 2200-0600 (8 hr.
shift)
1 hr. Premium Meal Break
27 85.00 2,295.00
06/08/2024 Armed Security Officer
1 Officer 0600-0930 (3 hr.
30 min shift)
4 hr minimum
4 85.00 340.00
Natividad Medical Center
Patient Watch
Jacinto Cortez-Gerado
June 1-8, 2024
TOTAL DUE $16,504.03
THANK YOU.
Packet Page 210
CITY OF SEASIDE
STAFF REPORT
Item No.: 8.G.
TO: City Council
FROM: Greg McDanel, City Manager
BY: Thomas Korman, Public Works Director/City Engineer
Kirstin van Gend, Administrative Analyst II
DATE: June 5, 2025
SUBJECT: ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO
AWARD THREE PROFESSIONAL SERVICES AGREEMENTS IN
THE AMOUNT OF $500,000.00 EACH FOR ON-CALL LANDSCAPE
ARCHITECTURE AND SITE DESIGN PROFESSIONAL SERVICES
FOR PROJECTS TO (1) BFS LANDSCAPE ARCHITECTS; (2) BMLA
LANDSCAPE ARCHITECTURE; AND (3) VERDE DESIGN, INC.
RECOMMENDATION
Adopt the resolution.
BACKGROUND
The City has active and pending projects that require technical assistance from Landscape Architecture and Site Design firms. Having three firms available allows the City to provide these services in a timely manner.
Individual project task orders will be issued based on the firm’s expertise, workload capacity, services to be performed, schedule requirements, and hourly rates submitted in their proposal. All task orders will be issued based on an agreed-upon, written scope of work, implementation schedule, and maximum fee arrangement negotiated on a project-by-project basis.
Selection of the best qualified firms was made in accordance with the City’s Purchasing Ordinance. On March 4, 2025, a Request for Proposal was issued and advertised through the City website. In addition, notification emails were sent to firms who expressed interest in providing Architecture and Structural Engineering Services to the Packet Page 211
Item No. 8.G. Page 2 of 3
City. Seven (7) proposals were received on April 11, 2025. A selection committee, consisting of 3 staff members from the Recreation and Public Works departments, independently evaluated and ranked the proposals. After deliberations, the top three ranked firms are as follows:
Firm, Location
BFS Landscape Architects, Monterey, CA
BMLA Landscape Architecture, Corona, CA
Verde Design, Inc., Santa Clara, CA
The proposed Professional Services Agreements would be managed by the Engineering Division, and On-Call Landscape Architecture and Site Design would also be made available for use by other City Departments for funded projects.
Alternatives
Council could decide not to award these Landscape Architecture and Site Design Professional Services Agreements and direct staff to issue requests for proposals for each project individually. However, this alternative is not recommended as there is a significant backlog of funded projects for which outside Landscape Architecture and Site Design Services are required to augment City staff. Further, having pre-approved, oncall, as-needed firms readily available allows for more efficient and timely delivery of projects as multiple projects can be designed concurrently.
Environmental Determination
The City of Seaside determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA)(CCR, Title 14, Chapter 3 (CEQA Guidelines), Article 20, Section 15378). In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Because the proposed action and this matter have no potential to cause any effect on the environment, or because it falls within a category of activities excluded as projects pursuant to CEQA Guidelines section 15378, this matter is not a project. Because the matter does not cause a direct or any reasonably foreseeable indirect physical change on or in the environment, this matter is not a project. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.
FISCAL IMPACT
Fees for On-Call Landscape Architecture and Site Design will be based on a project-byproject basis directly charged to individual project budgets. Each project is separately approved and budgeted by the Council. The City is under no obligation to expend any Packet Page 212
Item No. 8.G. Page 3 of 3
funds under these Professional Services Agreements.
STRATEGIC PRIORITY
Enhanced Physical Infrastructure & Abundant Water Supply
ATTACHMENTS
1. Resolution
2. PSA: BFS Landscape Architects
3. PSA: BMLA Landscape Architecture
4. PSA: Verde Designs, Inc.
Reviewed for Submission to the City Council by:
____________________________________
Greg McDanel, City Manager
Packet Page 213
Meeting Date: 6/05/25
Item #: X.X.
RESOLUTION NO. 25-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEASIDE
AUTHORIZING THE CITY MANAGER TO AWARD THREE PROFESSIONAL SERVICES AGREEMENTS IN THE AMOUNT OF $500,000.00 EACH FOR ONCALL LANDSCAPE ARCHITECTURE AND SITE DESIGN PROFESSIONAL SERVICES FOR PROJECTS TO (1) BFS LANDSCAPE ARCHITECTS; (2) BMLA LANDSCAPE ARCHITECTURE; AND (3) VERDE DESIGN, INC.
WHEREAS, the need exists for the City to obtain prompt professional Landscape Architecture and Site Design Professional Services; and WHEREAS, on March 4, 2025, the City issued a Request for Proposal (RFP) for On-Call Landscape Architecture and Site Design Professional Services for projects within the City of Seaside and notified firms that specialize in this work, including those firms who had expressed interest, as well as those who had previously completed work for the City; and
WHEREAS, on April 11, 2025, the City received seven (7) proposals from firms that perform this work; and
WHEREAS, staff formed a selection committee to independently review and score each firm’s proposal based upon specific criteria in the RFP; and WHEREAS, following deliberations, the selection committee determined that BFS Landscape Architects; (2) BMLA Landscape Architecture; and (3) Verde Design, Inc. were the best qualified firms; and
WHEREAS, the firms will provide services on an on-call, as-needed, projectspecific basis as defined by the City, and all task orders will have a defined scope, schedule, and fee arrangement that will be negotiated based on the hourly rate schedule included in the agreement; and
WHEREAS, the City of Seaside determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA)(CCR, Title 14, Chapter 3 (CEQA Guidelines), Article 20, Section 15378). In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Because the proposed action and this matter have no potential to cause any effect on the environment, or because it falls within a category of activities excluded as projects pursuant to CEQA Guidelines section 15378, this matter is not a project. Because the Packet Page 214
-2
matter does not cause a direct or any reasonably foreseeable indirect physical change on or in the environment, this matter is not a project. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Seaside does hereby:
1. Awards Professional Service Agreements for On-Call Landscape Architecture and Site Design Professional Services for projects within the City of Seaside to BFS Landscape Architects; BMLA Landscape Architecture; and (3) Verde Design, Inc., for a term of one (1) year, with the option to extend for one (1) additional one year term, with an annual fee not to exceed $500,000.00 each; and
2. Authorizes the City Manager, or his designee, to execute the Professional Services Agreements upon receipt of information required by the Request for Proposal (RFP) with any minor edits approved by the City Attorney.
3. Directs the Public Works Director of the City of Seaside to authorize individual Work Orders under this 2025 On-Call Landscape Architecture and Site Design Professional Services.
4 The City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.
PASSED AND ADOPTED at a Regular meeting of the City Council of the City of Seaside duly held on the 5th day of June, 2025, by the following vote:
AYES: COUNCIL MEMBERS
NOES: COUNCIL MEMBERS
ABSENT: COUNCIL MEMBERS
ABSTAIN: COUNCIL MEMBERS
APPROVED:
_______________________________
Ian N. Oglesby, Mayor
ATTEST:
______________________________
Dominique L. Davis, City Clerk
Packet Page 215
-3
APPROVED TO FORM:
______________________________
Sheri L. Damon, City Attorney
Packet Page 216
June 5, 2025
City Council Regular Meeting
Item 8G
ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO AWARD THREE PROFESSIONAL SERVICES AGREEMENTS IN THE AMOUNT OF $500,000.00
EACH FOR ON-CALL LANDSCAPE ARCHITECTURE AND SITE DESIGN PROFESSIONAL SERVICES FOR PROJECTS TO (1) BFS LANDSCAPE ARCHITECTS; (2) BMLA LANDSCAPE ARCHITECTURE; AND (3) VERDE DESIGN, INC.
Attachment 2 – PSA BFS Landscape Architects
Packet Page 217
June 5, 2025
City Council Regular Meeting
Item 8G
ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO AWARD THREE PROFESSIONAL SERVICES AGREEMENTS IN THE AMOUNT OF $500,000.00
EACH FOR ON-CALL LANDSCAPE ARCHITECTURE AND SITE DESIGN PROFESSIONAL SERVICES FOR PROJECTS TO (1) BFS LANDSCAPE ARCHITECTS; (2) BMLA LANDSCAPE ARCHITECTURE; AND (3) VERDE DESIGN, INC.
Attachment 3 – PSA BMLA Landscape Architecture
Packet Page 218
June 5, 2025
City Council Regular Meeting
Item 8G
ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO AWARD THREE PROFESSIONAL SERVICES AGREEMENTS IN THE AMOUNT OF $500,000.00
EACH FOR ON-CALL LANDSCAPE ARCHITECTURE AND SITE DESIGN PROFESSIONAL SERVICES FOR PROJECTS TO (1) BFS LANDSCAPE ARCHITECTS; (2) BMLA LANDSCAPE ARCHITECTURE; AND (3) VERDE DESIGN, INC.
Attachment 4 – PSA Verde Designs, Inc.
Packet Page 219
CITY OF SEASIDE
STAFF REPORT
Item No.: 8.H.
TO: City Council
FROM: Greg McDanel, City Manager
BY: Patrick Grogan, Associate Engineer
Thomas Korman, Public Works Director/City Engineer
DATE: June 5, 2025
SUBJECT: ADOPT A RESOLUTION AWARDING A CONSTRUCTION
CONTRACT TO JMS CEMENT CONTRACTORS. IN AN AMOUNT
NOT TO EXCEED $1,148,140.50 (INCLUDES A 20%
CONSTRUCTION CONTINGENCY) FOR THE CONSTRUCTION OF
THE POLICE DEPARTMENT PARKING LOT IMPROVEMENTS
PROJECT AND APPROPRIATING $217,521.00 FROM THE
GENERAL FUND TO THE PROJECT
RECOMMENDATION
Approve the plans and specifications, award the construction contract and appropriate the funds.
BACKGROUND
The Police Department Parking Lot Improvements Project is located at 440 Harcourt Avenue. The project was approved as part of the Fiscal Year 2023/24 CIP project list, and is being carried over to the Fiscal Year 2024/25 budget and CIP project list. The proposed improvements include the removal of the existing pavement, animal kennels, and conned storage boxes; and new pavement for both the upper and lower police parking lots, a storm water basin, new concrete pads for the relocated generator and animal kennel, a perimeter fence with vehicle gate, and additional site lighting. The project also includes the construction of an ADA compliant path of travel, and temporary traffic and storm water controls.
Design was completed and the project was released for the Request For Proposal on March 20, 2025. Bids were received and opened on May 15, 2025, with the City receiving bids from four contractors. All bids were reviewed for completeness, and are Packet Page 220
Item No. 8.H. Page 2 of 3
considered responsive.
Contractors Base Bid
JMS Cement Contractors $812,173.50
The Don Chapin Co., Inc. $881,659.00
Monterey Peninsula Engineering $906,983.00
Coastal Paving & Excavation, Inc. $1,007,784.00
The project RFP contains 2 ad alternatives to the base bid, for additional lighting and upgraded fencing material. Per the specifications in the RFP, contract award is determined by the lowest base bid.
Based upon an evaluation of bid documents received, JMS Cement Contractors was the lowest responsive and responsible bidder, with a base bid of $812,173.50. Staff recommends a construction contract for this project be awarded to JMS Cement Contractors, including the additional lighting and upgraded fencing product ad alternatives. Including the ad alternatives, the total bid amount is $956,783.50.
ENVIRONMENTAL COMPLIANCE
Pursuant to preliminary review of the activities associated with this Council action in accordance with Section 15301 of the California Environmental Quality Act (CEQA) Guidelines, this project is Categorically Exempt (Class 1, Existing Facilities). The project repairs and performs minor upgrades to the existing parking lot, and involves negligible or no expansion of use.
FISCAL IMPACT
The proposed construction agreement with JMS Cement Contractors is a not to exceed amount of $1,047,923.50, to include the additional lighting and upgrading fencing ad alternatives. An agreement contingency of 20%, or $209,585.00, is appropriate for a project of this scope of work.
The project account (344-8910-9555) for the Police Department Parking Lot Improvements Project has $980,619.50 in unencumbered funds. The project also requires design support during construction, which is included in the current contract with Whitson Engineers, who completed the design of the project, as well as soils and materials testing, the purchase of City-furnished equipment for the kennels, and the relocation and temporary connection of the generator. Construction Management will be performed by Public Works staff. The design phase of the project has been completed.
Based upon the services necessary for the project and the construction contingencies, an additional amount of $217,521.00 from the General Fund is needed to complete the project.
STRATEGIC PRIORITY
Packet Page 221
Item No. 8.H. Page 3 of 3
Enhanced Physical Infrastructure & Abundant Water Supply, Community Safety & Quality of Life
ATTACHMENTS
1. Resolution
2. Agreement
3. Plan Set
4. Specifications
Reviewed for Submission to the City Council by:
____________________________________
Greg McDanel, City Manager
Packet Page 222
RESOLUTION NO. 25-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEASIDE
APPROVING THE PLANS AND SPECIFICATIONS FOR THE POLICE
DEPARTMENT PARKING LOT IMPROVEMENTS PROJECT, APPROPRIATING $217,521.00 FROM THE GENERAL FUND TO THE PROJECT, AND AWARDING A
CONSTRUCTION CONTRACT TO JMS CEMENT CONTRACTORS, FOR AN AMOUNT NOT TO EXCEED $956,783.50 AND TOTAL CONSTRUCTION COST INCLUDING CONTINGENCY OF $1,198,140.50
WHEREAS, the Police Department Parking Lot Improvements project (Project) is an approved City Capital Improvement Project identified in the fiscal year 2022-2023 annual budget; and
WHEREAS, Whitson Engineers completed the design of the project in June 2024; and
WHEREAS, the proposed improvements include the demolition and repaving of the existing parking lot, new paving of the upper parking lot area, lighting improvements, security fencing including a vehicle gate, a storm water basin, a trash enclosure, concrete pads for the relocated generator and animal kennels, the construction of an ADA compliant path of travel, which includes concrete paving and earth work, and temporary traffic and storm water controls; and
WHEREAS, on March 20, 2025 the project was released for construction bids, and on May 15, 2025, four bids were received; and
WHEREAS, JMS Cement Contractors was determined to have the lowest responsive and responsible base bid in the amount of $812,173.50; and WHEREAS, an amount of $191,357.00 contingency, approximately 20% of the contract value, should be authorized on an as required basis; and WHEREAS, the project includes the City furnishing approximately $50,000.00 of equipment and services during the project; and
WHEREAS, the City has determined that the project budget (Account No. 344- 8910-9555) currently contains $980,619.50.00 in unencumbered funds, requiring an additional $217,521.00 to complete the project; and
Packet Page 223
WHEREAS, there is sufficient General Fund balance to fund the additional budget request; and
WHEREAS, the project is categorical exempt per Article 19, section 15301 of CEQA because the project repairs and performs minor upgrades to the existing parking lot, and involves negligible or no expansion of use.
NOW THEREFORE BE IT RESOLVED, that the City Council of the City of Seaside approves the plans and specifications for the Police Department Parking Lot Improvements Project dated May 8, 2025; and
BE IT FURTHER RESOLVED, that the City Council of the City of Seaside approves a fiscal year 2024/2025 budget appropriation in the amount of $217,521.00 from the General Fund to the Police Department Parking Lot Improvements Project (344- 8910-9555), such that the revised Project budget is $1,198,140.00, and directs the Finance Director to make appropriate budget adjustments; and BE IT FURTHER RESOLVED that the City Council of the City of Seaside authorizes the City Manager to execute a construction contract with JMS Cement Contractors for an amount not to exceed $956,783.50; and BE IT FURTHER RESOLVED that the City Council of the City of Seaside authorizes the City Manager to execute up to an additional 20% contingency for written amendments, extensions, and change orders to the construction contract outlined above such that the full value may not exceed $1,148,140.50.
PASSED AND ADOPTED at a regular City Council meeting of the City of Seaside duly held on the 5th day of June, 2025 by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
______________________________
Ian N. Oglesby, Mayor
ATTEST:
Packet Page 224
___________________________
Dominique L. Davis, City Clerk
Packet Page 225
Agreement 00 5200 - 1 City of Seaside
DOCUMENT 00 5200
AGREEMENT
THIS AGREEMENT, dated this [date] day of [Month], 2025, by and between JMS Cement Contractors whose place of business is located at 2804 El Camino Real, Salinas, California, 93907 (“Contractor”), and the City of Seaside (“Owner”), acting under and by virtue of the authority vested in Owner by the laws of the State of California.
WHEREAS, Owner, by its Resolution No. [insert number] adopted on the 5th day of June, 2025 awarded to Contractor the following Contract:
CONTRACT NUMBER XX-XX
Seaside Police Department Parking Lot Improvements
located at
440 Harcourt Avenue, Seaside, CA 93955
NOW, THEREFORE, in consideration of the mutual covenants hereinafter set forth, Contractor and Owner agree as follows:
ARTICLE 1 - SCOPE OF WORK OF THE CONTRACT
1.01 Work of the Contract
A. Contractor shall complete all Work specified in the Contract Documents, in accordance with the Specifications, Drawings, and all other terms and conditions of the Contract Documents (Work).
1.02 Price for Completion of the Work
A. Owner shall pay Contractor the following Contract Sum Nine Hundred Fifty Six Thousand, Seven Hundred Eigthy Three dollars and Fifty Cents ($956,783.50) for completion of Work in accordance with Contract Documents as set forth in Contractor’s Bid, attached hereto.
ARTICLE 2 - COMMENCEMENT AND COMPLETION OF WORK
2.01 Commencement of Work
A. Contractor shall commence Work on the date established in the Notice to Proceed.
B. Owner reserves the right to modify or alter the Commencement Date.
2.02 Completion of Work
A. Contractor shall achieve Substantial Completion of the entire Work within 60 Working Days from the Commencement Date and 15 Working Days following substantial completion to achieve Final Completion. Landscape Maintenance Period work shall be completed prior to the end of the Landscape Maintenance Period.
ARTICLE 3 - PROJECT REPRESENTATIVES
3.01 Owner’s Project Manager
A. Owner has designated Patrick Grogan as its Project Manager to act as Owner’s Representative in all matters relating to the Project.
B. City Manager shall have final authority over all matters pertaining to the Contract Documents and shall have sole authority to modify the Contract Documents on behalf of Owner, to accept work, and to make decisions or actions binding on Owner, and shall have sole signature authority on behalf of Owner.
C. Owner may assign all or part of the Project Manager’s rights, responsibilities and duties to a Construction Manager, or other Owner Representative.
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Agreement 00 5200 - 2 City of Seaside
3.02 Architect/Engineer
A. Whitson Engineers furnished the Plans and Specifications and shall have the rights assigned to Architect/Engineer in the Contract Documents.
ARTICLE 4 - LIQUIDATED DAMAGES FOR DELAY IN COMPLETION OF WORK
4.01 Liquidated Damage Amounts
A. As liquidated damages for delay Contractor shall pay Owner Two Thousand Dollars ($2,000.00) for each Day that expires after the time specified herein for Contractor to achieve Substantial Completion of the entire Work, until achieved.
B. As liquidated damages for delay Contractor shall pay Owner Five Hundred Dollars ($500.00) for each Day that expires after the time specified herein for Contractor to achieve Final Completion of the entire Work, until achieved.
C. The Contractor shall pay to the Owner a sum of Three Hundred Dollars ($300.00) per day, for each and every calendar day’s delay for Contractor to complete landscape maintenance work in excess of the number of landscape maintenance days prescribed above.
4.02 Scope of Liquidated Damages
A. Measures of liquidated damages shall apply cumulatively.
B. Limitations and stipulations regarding liquidated damages are set forth in Document 00 7200 (General Conditions).
ARTICLE 5 - CONTRACT DOCUMENTS
5.01 Contract Documents consist of the Project Plans and Specifications, Standard Plans, and Standard Specifications, including all changes, Addenda, and Modifications thereto.
5.02 There are no Contract Documents other than those listed above. The Contract Documents may only be amended, modified or supplemented as provided in Document 00 7200 (General Conditions).
ARTICLE 6 - MISCELLANEOUS
6.01 Terms and abbreviations used in this Agreement are defined in Document 00 7200 (General Conditions) and Section 01 4200 (References and Definitions) and will have the meaning indicated therein.
6.02 It is understood and agreed that in no instance are the persons signing this Agreement for or on behalf of Owner or acting as an employee, agent, or representative of Owner, liable on this Agreement or any of the Contract Documents, or upon any warranty of authority, or otherwise, and it is further understood and agreed that liability of Owner is limited and confined to such liability as authorized or imposed by the Contract Documents or applicable law.
6.03 In entering into a public works contract or a subcontract to supply goods, services or materials pursuant to a public works contract, Contractor or Subcontractor offers and agrees to assign to the awarding body all rights, title and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. §15) or under the Cartwright Act (Chapter 2 (commencing with §16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services or materials pursuant to the public works contract or the subcontract. This assignment shall be made and become effective at the time Owner tenders final payment to Contractor, without further acknowledgment by the parties.
6.04 Copies of the general prevailing rates of per diem wages for each craft, classification, or type of worker needed to execute the Contract, as determined by Director of the State of California Department of Industrial Relations, are deemed included in the Contract Documents and on file at Owner’s Office, and shall be made available to any interested party on request. Pursuant to California Labor Code §§ 1860 and 1861, in accordance with the provisions of Section 3700 of the Labor Code, every contractor will be required to secure the payment of compensation to his/her Packet Page 227
Agreement 00 5200 - 3 City of Seaside
employees. Contractor represents that it is aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that Code, and Contractor shall comply with such provisions before commencing the performance of the Work of the Contract Documents.
6.05 During the term of this Agreement, Contractor warrants that it is currently registered with the Department of Industrial Relations and qualified to perform public work consistent with Labor Code section 1725.5. Contractor further warrants that any subcontractors who are subject to Public Contract code section 4104, are registered and qualified to perform public work consistent with Labor Code section 1725.5.
6.06 This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.
6.07 This Agreement and the Contract Documents shall be deemed to have been entered into in the County of Monterey, State of California, and governed in all respects by California law (excluding choice of law rules). The exclusive venue for all disputes or litigation hereunder shall be in the Superior Court for the County of Monterey.
Packet Page 228
Agreement 00 5200 - 4 City of Seaside
IN WITNESS WHEREOF the parties have executed this Agreement in quadruplicate the day and year first above written.
CONTRACTOR: [CONTRACTOR’S NAME] OWNER: The City of Seaside By: ______________________________ By:
(Signature) Greg McDanel
City Manager
______________________________
(Print Name)
Its: _______________________________
Title (If Corporation: Chairman, President
or Vice President)
Attest:
Dominique L. Davis
City Clerk Signature
By: ______________________________
(Signature)
______________________________
(Name)
Its: _______________________________
Title (If Corporation: Secretary, Assistant
Secretary, Chief Financial Officer or
Assistant Treasurer
END OF DOCUMENT
Packet Page 229
June 5, 2025
City Council Regular Meeting
Item 8H
ADOPT A RESOLUTION AWARDING A CONSTRUCTION CONTRACT TO JMS CEMENT CONTRACTORS. IN AN AMOUNT NOT TO EXCEED $1,148,140.50 (INCLUDES A 20% CONSTRUCTION CONTINGENCY) FOR THE CONSTRUCTION
OF THE POLICE DEPARTMENT PARKING LOT IMPROVEMENTS PROJECT AND APPROPRIATING $217,521.00 FROM THE GENERAL FUND TO THE PROJECT Attachment 3 – Plan Set
Packet Page 230
June 5, 2025
City Council Regular Meeting
Item 8H
ADOPT A RESOLUTION AWARDING A CONSTRUCTION CONTRACT TO JMS CEMENT CONTRACTORS. IN AN AMOUNT NOT TO EXCEED $1,148,140.50 (INCLUDES A 20% CONSTRUCTION CONTINGENCY) FOR THE CONSTRUCTION
OF THE POLICE DEPARTMENT PARKING LOT IMPROVEMENTS PROJECT AND APPROPRIATING $217,521.00 FROM THE GENERAL FUND TO THE PROJECT Attachment 4 - Specifications
Packet Page 231
CITY OF SEASIDE
STAFF REPORT
Item No.: 8.I.
TO: City Council
FROM: Greg McDanel, City Manager
BY: Thomas Korman, Public Works Director/City Engineer
DATE: June 5, 2025
SUBJECT: ADOPT A RESOLUTION AUTHORIZING AN AMENDMENT FOR AN INCREASE OF $37,000.00 TO THE PROFESSIONAL SERVICE
AGREEMENT WITH NCE, INC FOR PUBLIC WORKS
INFRASTRUCTURE ASSET DATA COLLECTION SERVICES FOR
AN AMOUNT NOT TO EXCEED $87,000.00
RECOMMENDATION
Authorize the amendment to the agreement with NCE, Inc.
BACKGROUND
BACKGROUND
NCE was recently selected by the City of Seaside for data collection and inventory of sidewalks, curb ramps, curb marking, traffic signs, pavement traffic markings, and driveway aprons as part of RFP 2025-03. The image data collected for this project can be utilized to inventory additional assets, offering significant cost benefits to the City while simultaneously providing a comprehensive right-of-way street inventory. The proposed scope of work will include the supplementary assets (listed below) that the NCE team will inventory using the data collected under RFP 2025-03. Additional Asset to be Inventoried:
• Light Post
• Guardrail
• Traffic Barrier
• Utility Box
• Water Valves
• Manholes
Packet Page 232
Item No. 8.I. Page 2 of 3
• Tree and Tree Wells
A single ESRI File Geodatabase will be compiled to store all asset information. This single database file will contain all the thirteen (13) assets inventoried as part of this project and original scope of work (RFP 2025-03). The database will undergo a quality control review prior to submission to the City and will be compatible with the latest version of ESRI ArcGIS Pro. Post-processing or packaging may be required to meet the City's specifications.
Additionally, NCE will provide the City with all processed images from the data collection via electronic submission, along with one year of online data hosting utilizing an interactive map viewer to display asset locations, images, and attribute data.
DISCUSSION
On February 26, 2025, the Department of Public Works issued a Request for Proposals (RFP) for the Public Works Infrastructure Asset Data Collection Services. The RFP closed on March 21, 2025. Following the closure of the RFP, the submitted proposals were reviewed for consultant expertise and availability to perform the Infrastructure Asset Data Collection services. Of the proposals received, NCE had the highest-rated proposal and was selected as the consultant to be recommended for the award of the professional services agreement by the selection committee.
ENVIRONMENTAL REVIEW
The Project qualifies for a Class 1 Categorical Exemption pursuant to Section 15302- replacement or reconstruction of existing structures and facilities of the California Environmental Quality Act State Guidelines.
IMPACT TO THE COMMUNITY
The information collected will be utilized for maintenance and future improvement projects and will be useful to various functions and levels of users within the organization and the public.
FISCAL IMPACT
There are adequate General Funds in the FY 2024/2025 Engineering Consultant Account No. 100-8910-1030 to accommodate the Amendment to NCE's professional services agreement for an amount not to exceed $37,000.00.
STRATEGIC PRIORITY
Enhanced Physical Infrastructure & Abundant Water Supply
ATTACHMENTS
Packet Page 233
Item No. 8.I. Page 3 of 3
1. Resolution
2. Amendment 1
Reviewed for Submission to the City Council by:
____________________________________
Greg McDanel, City Manager
Packet Page 234
Meeting Date: 6/05/25
Item #: X.X.
RESOLUTION NO. 25-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEASIDE
AUTHORIZING AN AMENDMENT TO THE PROFESSIONAL SERVICE
AGREEMENT WITH NCE, INC FOR PUBLIC WORKS INFRASTRUCTURE ASSET DATA COLLECTION SERVICES FOR AN AMOUNT NOT TO EXCEED $37,000.00.
WHEREAS, there is a need to collect infrastructure asset data to build a comprehensive data base to be utilized for maintenance and future improvement projects; and
WHEREAS, the initial scope of work included collecting data on sidewalk, curb ramps, curb marking, traffic signs, pavement traffic markings, and driveway aprons; and
WHEREAS, the there is a need to expand the scope of work to include light post, utility boxes, tree and tree wells, guardrail, water valves, traffic barriers, and manholes, and
WHEREAS, there are sufficient General Funds in the FY 2024/2025 Engineering Consultant Account No. 100-8910-1030.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Seaside does hereby
1. The City Manager, or designee, is authorized to approve and execute on behalf of the City a Professional Services Agreement with NCE.
2. The City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained.
In doing so, the City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.
PASSED AND ADOPTED at a Regular meeting of the City Council of the City of Seaside duly held on the 5th day of June, 2025, by the following vote:
AYES: COUNCIL MEMBERS
NOES: COUNCIL MEMBERS
ABSENT: COUNCIL MEMBERS
ABSTAIN: COUNCIL MEMBERS
Packet Page 235
-2
APPROVED:
_______________________________
Ian N. Oglesby, Mayor
ATTEST:
______________________________
Dominique L. Davis, City Clerk
APPROVED TO FORM:
______________________________
Sheri L. Damon, City Attorney
Packet Page 236
June 5, 2025
City Council Regular Meeting
Item 8I
ADOPT A RESOLUTION AUTHORIZING AN AMENDMENT FOR AN INCREASE OF $37,000.00 TO THE PROFESSIONAL SERVICE AGREEMENT WITH NCE, INC FOR
PUBLIC WORKS INFRASTRUCTURE ASSET DATA COLLECTION SERVICES FOR AN AMOUNT NOT TO EXCEED $87,000.00
Attachment 2 – Amendment 1
Packet Page 237
CITY OF SEASIDE
STAFF REPORT
Item No.: 8.J.
TO: City Council
FROM: Greg McDanel, City Manager
BY: Thomas Korman, Public Works Director/City Engineer
DATE: June 5, 2025
SUBJECT: ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO
AWARD A PROFESSIONAL SERVICES AGREEMENT IN THE
AMOUNT OF $48,000.00 TO WHITSON ENGINEERS, INC. FOR
THE DEVELOPMENT OF PUBLIC WORKS ENGINEERING
STANDARDS AND TECHNICAL SPECIFICATIONS
RECOMMENDATION
Approve an agreement with Whitson Engineers, Inc.
BACKGROUND
The Public Works Engineering Department performs plan reviews and inspections to verify that site work, grading, and drainage systems are built in compliance with applicable codes and laws, rendering them safe and accessible upon completion of construction. The City of Seaside lacks a set of standard plans and specifications for use on Public Works Infrastructure Construction and Development projects.
The objective is to create a set of standards and specifications that will maintain minimum acceptable standards for quality design and construction work in the City.
The City of Seaside Standard Plans are to be maintained as "living" documents, incorporating construction methods, current codes, and current legislation, and to include consideration and cooperation with organizations such as the American Public Works Association (APWA), Monterey County, Pacific Gas and Electric, Comcast, and Seaside County Sanitation District as well as private members of the construction industry.
The proposed set of standard plans will create a framework for uniform design and construction standards and benefit both the general public and private contracting Packet Page 238
Item No. 8.J. Page 2 of 3
industry by eliminating conflicts and confusion, lowering construction costs, and encouraging more competitive bidding by contractors. The standard plans will include input and consultation with various City Departments and standards from other agencies with or without modifications.
The standard plans are intended for use on City construction projects and on private development projects in the City. Under consideration for the proposed standard plans is to organize and group them into sections corresponding to the sections in the APWA's standard plans (e.g. Section 1: Street Improvements, Section 2: Sewers and Sanitation, etc.)
DISCUSSION
Whitson Engineers, Inc., serves as one of the On-Call Engineering Consultants for the City of Seaside Public Works Engineering Department. A proposal was solicited from Whitson Engineers, Inc. to create the proposed engineering standards and specifications.
Alternatives
1. The City Council can elect not to award the Professional Services Agreement to Whitson Engineers, Inc., reject the proposal, and direct the solicitation of new proposals. However, the selection committee determined that Whitson Engineers, Inc. has extensive experience and has completed numerous projects of similar nature for cities throughout Monterey County and neighboring counties.
Environmental Review
The Project qualifies for a Class 1 Categorical Exemption pursuant to Section 15302- replacement or reconstruction of existing structures and facilities of the California Environmental Quality Act State Guidelines.
Impact to the Community
The information collected will be utilized for maintenance and future improvement projects and will be useful to various functions and levels of users within the organization and the public.
FISCAL IMPACT
There are adequate General Funds in the FY 2024/2025 Engineering Consultant account No. 100-8910-1030 to accommodate Whitson's professional services agreement for an amount not to exceed $48,000.00.
STRATEGIC PRIORITY
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Item No. 8.J. Page 3 of 3
ATTACHMENTS
1. Resolution
2. Professional Services Agreement - Whitson
Reviewed for Submission to the City Council by:
____________________________________
Greg McDanel, City Manager
Packet Page 240
Meeting Date: 6/5/25
Item #: X.X.
RESOLUTION NO. 25-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEASIDE
AUTHORIZING THE CITY MANAGER TO AWARD A PROFESSIONAL SERVICES AGREEMENT IN THE AMOUNT OF $48,000.00 TO WHITSON ENGINEERS, INC.
FOR THE DEVELOPMENT OF PUBLIC WORKS ENGINEERING STANDARDS AND
TECHNICAL SPECIFICATIONS
WHEREAS, there is a need to create a set of standard plans and specifications for public works infrastructure construction and development projects; and WHEREAS, the objective is to create a framework of uniform design and construction standards; and
WHEREAS, a proposal was received by the Public Works Engineering Department from Whitson Engineers, Inc.; and
WHEREAS, there are sufficient FY 2024/2025 Engineering Consultant Account (Account No. 100-8910-1030).
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Seaside does hereby authorize:
1. The City Manager, or designee, to approve and execute on behalf of the City a Professional Services Agreement with Whitson Engineers, Inc.
2. The City Clerk to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.
PASSED AND ADOPTED at a Regular meeting of the City Council of the City of Seaside duly held on the 5th day of June, 2025, by the following vote:
AYES: COUNCIL MEMBERS
NOES: COUNCIL MEMBERS
ABSENT: COUNCIL MEMBERS
ABSTAIN: COUNCIL MEMBERS
APPROVED:
Packet Page 241
-2
_______________________________
Ian N. Oglesby, Mayor
ATTEST:
______________________________
Dominique L. Davis, City Clerk
APPROVED TO FORM:
______________________________
Sheri L. Damon, City Attorney
Packet Page 242
City Standard Plans, Standard Specifications and Design Criteria Rev. 1/18 Page 1 COS Design PSA
CITY OF SEASIDE
PROFESSIONAL SERVICE AGREEMENT FOR NONCONSTRUCTION PROJECT
CITY STANDARD PLANS, STANDARD SPECIFICATIONS AND
DESIGN CRITERIA
THIS AGREEMENT, is made and effective June 5th, 2025 between the City of Seaside, a municipal corporation ("Agency") and Whitson Engineers, a corporation (“Consultant”). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:
1. TERM
This Agreement shall commence on the effective date above and shall remain and continue in effect until tasks described herein are completed, but in no event later than June 30, 2026, unless sooner terminated pursuant to the provisions of this Agreement.
2. SERVICES
Consultant shall perform the tasks described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the schedule of performance which is also set forth in Exhibit A.
3. PERFORMANCE
Consultant shall at all times faithfully, competently and to the best of his/her ability, experience, and talent, perform all tasks described herein. Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement.
4. AGENCY MANAGEMENT
Agency’s City Engineer shall represent Agency in all matters pertaining to the administration of this Agreement, review and approval of all products submitted by Consultant, but not including the authority to enlarge the Tasks to Be Performed or change the compensation due to Consultant. Agency’s City Manager shall be authorized to act on Agency's behalf and to execute all necessary documents which enlarge the Tasks to Be Performed or change Consultant's compensation, subject to Section 5 hereof.
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5. PAYMENT
(a) The Agency agrees to pay Consultant monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit A, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. This amount shall not exceed FORTY EIGHT THOUSAND dollars ($48,000.00) for the total term of the Agreement unless additional payment is approved as provided in this Agreement.
(b) Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the Agency City Manager. Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by Agency City Manager and Consultant at the time Agency's written authorization is given to Consultant for the performance of said services.
(c) Consultant will submit invoices monthly for actual services performed.
Invoices shall be submitted on or about the first business day of each month, or as soon thereafter as practical, for services provided in the previous month.
Payment shall be made within thirty (30) days of receipt of each invoice as to all non-disputed fees. If the Agency disputes any of Consultant's fees it shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice.
6. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE (a) The Agency may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the consultant at least ten (10) days prior written notice. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the Agency suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement.
(b) In the event this Agreement is terminated pursuant to this Section, the Agency shall pay to Consultant the actual value of the work performed up to the time of termination, provided that the work performed is of value to the Agency.
Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the Agency pursuant to Section 3.
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7. DEFAULT OF CONSULTANT
(a) The Consultant's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, Agency shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. If such failure by the Consultant to make progress in the performance of work hereunder arises out of causes beyond the Consultant's control, and without fault or negligence of the Consultant, it shall not be considered a default.
(b) If the Agency Manager or his/her delegate determines that the Consultant is in default in the performance of any of the terms or conditions of this Agreement, he/she shall cause to be served upon the Consultant a written notice of the default. The Consultant shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance.
In the event that the Consultant fails to cure its default within such period of time, the Agency shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.
8. OWNERSHIP OF DOCUMENTS
(a) Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts, and other such information required by Agency that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of Agency or its designees at reasonable times to such books and records; shall give Agency the right to examine and audit said books and records; shall permit Agency to make transcripts therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement.
Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. (b) Upon completion of, or in the event of termination or suspension of this Agreement, all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs, computer discs, and reports prepared by the Contractor under this Agreement shall become the sole property of City and may be used, reused, or otherwise disposed of by City without the permission of Packet Page 245
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Contractor. With respect to computer files, Contractor shall make available to City, at City's office and upon reasonable written request by City, the necessary computer software and hardware for purposes of accessing, compiling, transferring, and printing computer files.
9. INDEMNITY AND DEFENSE
(a) Indemnification and Defense for Professional Services To the fullest extent permitted by law, Consultant shall indemnify, defend and hold harmless Agency and any and all of its officials, employees and agents (“Indemnified Parties”) from and against any and all claims, losses, liabilities, damages, costs and expenses, including attorney’s fees and costs, to the extent they arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.
Consultant’s duty to defend shall consist of reimbursement of defense costs incurred by Agency in direct proportion to the Consultant’s proportionate percentage of fault. Consultant’s percentage of fault shall be determined, as applicable, by a court of law, jury or arbitrator. In the event any loss, liability or damage is incurred by way of settlement or resolution without a court, jury or arbitrator having made a determination of the Consultant’s percentage of fault, the parties agree to mediation with a third party neutral to determine the Consultant’s proportionate percentage of fault for purposes of determining the amount of indemnity and defense cost reimbursement owed to the Agency.
(b) For All Other Liabilities
Notwithstanding the foregoing and without diminishing any rights of Agency under Section 9.A, for any liability, claim, demand, allegation against Agency arising out of, related to, or pertaining to any act or omission of Consultant, but which is not a design professional service, Consultant shall defend, indemnify, and hold harmless Agency, its officials, employees, and agents (“Indemnified Parties”) from and against any and all damages, costs, expenses (including reasonable attorney fees and expert witness fees), judgments, settlements, and/or arbitration awards, whether for personal or bodily injury, property damage, or economic injury, and arising out of, related to, any concurrent or contributory negligence on the part of the Agency, except for the sole or active negligence of, or willful misconduct of the Agency.
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10. INSURANCE
Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit C attached to and part of this Agreement.
11. INDEPENDENT CONSULTANT
(a) Consultant is and shall at all times remain as to the Agency a wholly independent Consultant. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither Agency nor any of its officers, employees, or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees, or agents are in any manner officers, employees, or agents of the Agency. Consultant shall not incur or have the power to incur any debt, obligation, or liability whatever against Agency, or bind Agency in any manner.
(b) No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, Agency shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for Agency.
Agency shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder.
12. LEGAL RESPONSIBILITIES
The Consultant shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such laws and regulations. The Agency, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this Section.
13. UNDUE INFLUENCE
Consultant declares and warrants that no undue influence or pressure is used against or in concert with any officer or employee of the Agency in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial arrangement, or financial inducement.
No officer or employee of the Agency will receive compensation, directly or indirectly, from Consultant, or from any officer, employee or agent of Consultant, Packet Page 247
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in connection with the award of this Agreement or any work to be conducted as a result of this Agreement. Violation of this Section shall be a material breach of this Agreement entitling the City to any and all remedies at law or in equity.
14. NO BENEFIT TO ARISE TO LOCAL EMPLOYEES
No member, officer, or employee of Agency, or their designees or agents, and no public official who exercises authority over or responsibilities with respect to the Project during his/her tenure or for one year thereafter, shall have any interest, direct or indirect, in any agreement or sub-agreement, or the proceeds thereof, for work to be performed in connection with the Project performed under this Agreement.
15. RELEASE OF INFORMATION/CONFLICTS OF INTEREST
(a) All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without Agency's prior written authorization. Consultant, its officers, employees, agents, or subconsultants, shall not without written authorization from the Agency Manager or unless requested by the Agency Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories, or other information concerning the work performed under this Agreement or relating to any project or property located within the Agency.
Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives Agency notice of such court order or subpoena. (b) Consultant shall promptly notify Agency should Consultant, its officers, employees, agents, or subconsultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions, or other discovery request, court order, or subpoena from any person or party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the Agency. Agency retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing, or similar proceeding. Consultant agrees to cooperate fully with Agency and to provide the opportunity to review any response to discovery requests provided by Consultant. However, Agency's right to review any such response does not imply or mean the right by Agency to control, direct, or rewrite said response.
16. NOTICES
Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Packet Page 248
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Federal Express, which provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by notice:
To Agency: __City of Seaside__________
__440 Harcourt Ave________
__Seaside, CA 93955_______
Attention: City Clerk
To Consultant: ___Whitson Engineers __
___6 Harris Court______ __
___Monterey, CA 93940 __
17. ASSIGNMENT
The Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the Agency. Because of the personal nature of the services to be rendered pursuant to this Agreement, _Nathaniel Milam, PE_ shall be the Project Manager and Engineer of Record for the services described in this Agreement.
The consultant may use assistants, under its direct supervision, to perform some of the services under this Agreement. Consultant shall provide Agency fourteen (14) days' notice prior to the departure of _Nathaniel Milam, PE_ from Consultant's employ. Should he/she leave Consultant's employ, the Agency shall have the option to immediately terminate this Agreement, within three (3) days of the close of said notice period. Upon termination of this Agreement, Consultant's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the Governing Board and the Consultant.
18. LICENSES
At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement.
19. GOVERNING LAW
The Agency and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any Packet Page 249
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litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with jurisdiction over the Agency.
20. ENTIRE AGREEMENT
This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations, and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material.
21. WORK SCHEDULED/TIME OF COMPLETION
Consultant shall complete the outlined scope of work in a timely manner within the time frame per “Section 1. Term” of this contract.
22. CONTENTS OF REQUEST FOR PROPOSAL AND PROPOSAL
Consultant is bound by the contents of Agency's Request for Proposal, Exhibit C hereto and incorporated herein by this reference, and the contents of the proposal submitted by the Consultant, Exhibit A hereto. In the event of conflict, the requirements of Agency's Request for Proposals and this Agreement shall take precedence over those contained in the Consultant's proposals.
23. AUTHORITY TO EXECUTE THIS AGREEMENT
The person or persons executing this Agreement on behalf of Consultant warrants and represents that he/she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.
CONSULTANT: _Whitson Engineers_______
By: ______________________________ Date:_________________ Richard Weber, PE, PLS, QSD
Principal
5/14/2025
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City of Seaside
A Municipal Corporation
______________________________ Date:_________________
Greg McDanel, City Manager
Attachments: Exhibit A Scope of Work/Consultant Proposal Exhibit B Insurance Requirements
Exhibit C Request for Proposal – Engineering Services
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San Pablo Pedestrian Bridge Demolition and Reconstruction Exhibit A
EXHIBIT A
SCOPE OF WORK/CONSULTANT PROPOSAL
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2071.40 proposal.doc
May 12, 2025 Project No.: 2071.40
Thomas Korman
Public Works Director / City Engineer
City of Seaside
440 Harcourt Ave.
Seaside, CA 93955
Re: City Standard Plans, Standard Specifications and Design Criteria Proposal for Civil Engineering Services
Dear Mr. Korman:
Thank you for the opportunity to make this proposal. We understand that the City wishes to update its current Standard Plans for work within city street right-of-way and prepare Standard Specifications and Design Criteria. We understand that details and specifications for sewer work (for SCSD) are not proposed to be included in this Scope.
Based on our understanding of the project, we propose the following scope of work:
SCOPE OF SERVICES
1. Review with city staff existing permit requirements: city standard details, Encroachment Permit standard conditions, storm water requirements, City Code requirements, etc.
2. Review and discuss other jurisdictions’ standards. (e.g. Cities of Salinas, Arroyo Grande, San Luis Obispo, San Francisco). Discuss organization, formatting, and content.
3. Discuss with city staff desired outcomes and work products. At this stage we understand the city desires updated Standard Details and Standard Specifications for work within the right-of-way; and Design Criteria for work within the right-of-way and possibly also for private development.
4. Discuss how the City’s Standards will coordinate with Caltrans, California American Water Co. and Marina Coast Water District Standards (assuming these standards will be adopted where applicable). For example, Caltrans Standard Plan A88A & A88B could be adopted and referenced, rather than creating City Standard Details for curb ramps.
5. Prepare a work plan based on the above discussions and targeting the city’s budget and delivery schedule. The updated work plan will identify the desired details, specifications and design information to be included, and the materials to be used as examples/starting points.
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6. Prepare Standard Details and coordinate with the city on revisions.
7. Prepare Standard Specifications and coordinate with the city on revisions.
8. Prepare Design Criteria document(s). At this time we anticipate the Design Criteria will be formatted as a number of Standard Details, rather than a standalone Design Manual, and will address the following:
a. Standard Plan Notes (to be copied onto the cover sheet of development plans)
b. Pavement design criteria
c. Trench patching/repaving criteria (including Ord. 2025) d. Storm drain design criteria
9. Periodically review the scope, fee and schedule with the City’s Project Manager ASSUMPTIONS AND EXCLUSIONS:
1. The Standard Details will be similar in scope/content to the City of Monterey or City of Watsonville Standard Details.
2. The City Engineer will sign/stamp the Standards.
3. Sewer standards (for SCSD) are not included.
4. A lengthy/detailed design guide, such as, will not be prepared. Such an effort is anticipated to exceed the proposed budget/schedule.
5. City will coordinate reviews and approvals. The final work products will be stamped by the City Engineer and approved by the City Council.
PAYMENT AND PROVISIONS:
We propose to do the above work on a Time and Materials basis. Based on our discussions and anticipated content, we request a Not to Exceed budget of $48,000.
Progress billings will be on a Time and Materials basis as work is being completed, in accordance with our on-call contract.
If this proposal is acceptable, please forward a contract for execution.
If you have any questions or need more information, please contact me at (831) 649- 5225.
Sincerely,
Nathaniel Milam, PE, QSD
Senior Civil Engineer
For Richard Weber PE, LS, QSD | Principal
RCE 55219, LS 8002, QSD 20534
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Below is a list of Standard Plans which we anticipate could be included in the effort. This list assumes that the City will adopt and not duplicate Caltrans, Cal-Am, and MCWD Standards, except where the City’s desired standard is different (e.g. the City’s curb and gutter detail is different from Caltrans’ detail). This list excludes sewer standards.
1. General
a. Standard Plans List w/ references to referenced adopted standards by Caltrans, Cal-Am, MCWD, etc.
b. References to City Code, zoning requirements
c. Encroachment Permit / traffic control standard provisions d. Required plan notes (to be copied onto private development plans) e. Pay Limits (for curb, gutter, sidewalk, driveway, curb ramp)
2. Temporary Water Pollution Control
a. General Requirements & Good Housekeeping
b. Storm Drain Inlet Protection
c. Stockpiles
d. Temporary restroom
3. Streets
a. Traffic Index Map
b. HMA Pavement Design Chart and Design Requirements
c. Street Widening and Conform Requirements
d. Street Opening & Patching Requirements
e. Trenching, Bedding and Backfill – Gravity Sewers
f. Trenching, Bedding and Backfill – Utilities Other Than Gravity Sewers g. Manhole, Cleanout and Valve Cover Adjustment
h. Curb and Gutter
i. Cross-Gutter
j. Curb Drains
k. Residential Driveway
l. Commercial / Multi-Family Residential Driveway
m. Concrete Sidewalk
n. Concrete Street
o. Survey Monument
p. Street Sign
q. On-Street Parking Standards
r. Off-Street Parking Standards
4. Stormwater LID (e.g. based on the LIDI details)
a. Bioretenion Planter – Street (Curb-Bulb-Out)
b. Bioretention Planter – Parking Lot (Island)
c. Pervious Concrete Pavement
d. Pervious Interlocking Concrete Pavers
5. Storm Drain
a. City Standard Catch Basin
b. Manhole
c. Drop Manhole
d. Shallow Manhole
e. Cleanout
f. Retrofit Connections to Existing Mains, Catch Basins, Manholes Packet Page 255
San Pablo Pedestrian Bridge Demolition and Reconstruction Exhibit B
EXHIBIT B
INSURANCE REQUIREMENTS
Without limiting Consultant’s indemnification of Agency, and prior to commencement of Work, Consultant shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to Agency.
Note: Verify minimum limit for each coverage with Risk Manager.
General liability insurance. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.
Automobile liability insurance. Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.
Professional liability (errors & omissions) insurance. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement and Consultant agrees to maintain continuous coverage through a period no less than three (3) years after completion of the services required by this Agreement.
Note: May need to delete workers' compensation and employer's liability insurance requirements for certain sole proprietorships, partnerships, or corporations without employees.
Workers’ compensation insurance. Consultant shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000).
Consultant shall submit to Agency, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of Agency, its officers, agents, employees and volunteers.
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San Pablo Pedestrian Bridge Demolition and Reconstruction Exhibit B Note: If the required limits for general liability, auto and employer’s liability are $1 million or less, the following paragraph may be omitted.
Umbrella or excess liability insurance. [Optional depending on limits required].
Consultant shall obtain and maintain an umbrella or excess liability insurance policy with limits that will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary coverages set forth above, including commercial general liability, automobile liability, and employer’s liability. Such policy or policies shall include the following terms and conditions:
• A drop down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any reason;
• Pay on behalf of wording as opposed to reimbursement; • Concurrency of effective dates with primary policies; • Policies shall “follow form” to the underlying primary policies; and • Insureds under primary policies shall also be insureds under the umbrella or excess policies.
Other provisions or requirements
Proof of insurance. Consultant shall provide certificates of insurance to Agency as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by Agency’s Risk Manager prior to commencement of performance.
Current certification of insurance shall be kept on file with Agency at all times during the term of this contract. Agency reserves the right to require complete, certified copies of all required insurance policies, at any time.
Duration of coverage. Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Work hereunder by Consultant, his agents, representatives, employees or subconsultants.
Primary/noncontributing. Coverage provided by Consultant shall be primary and any insurance or self-insurance procured or maintained by Agency shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of Agency before the Agency’s own insurance or self-insurance shall be called upon to protect it as a named insured.
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San Pablo Pedestrian Bridge Demolition and Reconstruction Exhibit B Agency’s rights of enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, Agency has the right but not the duty to obtain the insurance it deems necessary and any premium paid by Agency will be promptly reimbursed by Consultant or Agency will withhold amounts sufficient to pay premium from Consultant payments.
In the alternative, Agency may cancel this Agreement.
Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VI (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the Agency’s Risk Manager.
Waiver of subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against Agency, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against Agency, and shall require similar written express waivers and insurance clauses from each of its subconsultants.
Enforcement of contract provisions (non estoppel). Consultant acknowledges and agrees that any actual or alleged failure on the part of the Agency to inform Consultant of non-compliance with any requirement imposes no additional obligations on the Agency nor does it waive any rights hereunder.
Requirements not limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums shown above, the Agency requires and shall be entitled to coverage for the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the Agency.
Notice of cancellation. Consultant agrees to oblige its insurance agent or broker and insurers to provide to Agency with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage.
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San Pablo Pedestrian Bridge Demolition and Reconstruction Exhibit B Additional insured status. General liability policies shall provide or be endorsed to provide that Agency and its officers, officials, employees, and agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies.
Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to Agency and approved of in writing.
Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions.
Pass through clause. Consultant agrees to ensure that its subconsultants, subcontractors, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage and endorsements required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with consultants, subcontractors, and others engaged in the project will be submitted to Agency for review.
Agency’s right to revise specifications. The Agency reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the Agency and Consultant may renegotiate Consultant’s compensation.
Self-insured retentions. Any self-insured retentions must be declared to and approved by Agency. Agency reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by Agency.
Timely notice of claims. Consultant shall give Agency prompt and timely notice of claims made or suits instituted that arise out of or result from Consultant’s performance under this AGREEMENT, and that involve or may involve coverage under any of the required liability policies.
Additional insurance. Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work.
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J:\08_PUBLIC WORKS\Personnel\Engineering Services\EngSrvcs_2022 (with PMP)\RFQ\RFQ_Eng Srv with PMP.docx
REQUEST FOR QUALIFICATIONS
ON-CALL CONSULTANTS - ENGINEERING
FOR CITY OF SEASIDE
Table of Contents
Introduction............................................................................................................................................................ 1 Proposal Requirements........................................................................................................................................... 1 Statement of Qualifications Submittal Requirements........................................................................................... 2 Schedule for Selection Process ............................................................................................................................... 2 Questions Regarding This Project ........................................................................................................................... 3 Form of Agreement ................................................................................................................................................ 3 Evaluation and Rating Criteria................................................................................................................................ 3 PRELIMINARY SCOPE OF SERVICES............................................................................................................... 3 General Provisions ................................................................................................................................................. 4 Non-Discrimination & Non-Preferential Treatment ............................................................................................. 6 Grounds for Disqualification............................................................................................................................... 6 Records and Financial Data ................................................................................................................................ 6 Introduction
The City of Seaside (City) seeks Request for Qualifications (RFQs) from qualified consulting firms or individuals to provide On-Call Engineering Services for miscellaneous undetermined projects.
The selected engineering firms may be requested to help with the design of federal, state and locally funded capital improvement projects. The City intends to select multiple consultants for a three-year period, with the option of two (2) one-year extensions through mutual consent between the City and the chosen Consultant(s). Consultants do not need to be able to provide all services described in the “Preliminary Scope of Services,” below. Selection will be based on demonstrated expertise in providing support to the City of Seaside Public Works and Engineering Department.
Proposal Requirements
Statement of Qualifications (SOQ) must be received by 5:00 PM Friday, April 22, 2022 at the following address:
City of Seaside
440 Harcourt Avenue
Seaside, CA 93955
SOQ received after this deadline will not be accepted. Incomplete responses that do not conform to the requirements specified herein will not be considered. The SOQ and any accompanying documents shall be submitted in a sealed envelope with the words “On-Call ConsultantsEngineering” clearly marked in the lower left-hand corner of the envelope. Three bound copies, plus one electronic copy submitted on CD, USB flash drive, or by email to [email protected], containing an Adobe pdf copy, should be submitted.
EXHIBIT C
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City of Seaside-Statement of Qualifications
On-Call Consultants - Engineering
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The SOQ should include the following information:
1. Name of proposer and principal contact person, including office location, address, telephone number, fax numbers and e-mail address.
2. Brief description and history of the proposed project team and experience of the principal contact. Clearly describe project team member’s experience in work described under “Preliminary Scope of Services". Describe the average project size and scope of the team member’s past projects.
3. Provide as exhibits, listings of your firm’s and its principals’ and project teams experience demonstrating their capabilities and qualifications to perform the assigned task as described in the “Preliminary Scope of Services”. For each individual, provide current professional registrations, related experience, educational background and years of experience with the team.
4. Enclosed is a copy of the City’s standard contract, which stipulates, among other things, insurance requirements. Please confirm that the project team can accept the terms of the contract and has the required insurance, or can acquire insurance, that meets the minimum standards.
5. Please provide at least three professional references. Indicate which references are public agencies for which the project team, or its principals, have provided services for within the past five years.
6. Standard Hourly Fees: Provide your standard hourly fees by job classification and billing criteria for providing the services described in this RFQ in a separate sealed envelope. Do not provide in the response to this request as an exhibit or in the body of the response The SOQ will be limited to 10 numbered pages including title sheet and cover letter if provided.
Minimum font size is 12. Page size is limited to letter size with no fold-outs. Submittals must be printed on both sides of the paper. A clear front and back cover shall be provided and the front and back clear cover will not count towards the 10 page limit.
Schedule for Selection Process
The proposed consultant selection schedule is as follows.
Release RFQ
Questions Due
Thursday, March 24, 2022
Friday, April 8, 2022
Proposal due
Proposal Ranking
Friday, April 22, 2022
April 24, 2022 – May 20, 2022
Consultant Award (if applicable) Friday, May 27, 2022
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City of Seaside-Statement of Qualifications
On-Call Consultants - Engineering
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All questions and/or contacts regarding this Request should be directed to:
Patrick Grogan
City of Seaside-Engineering Division
440 Harcourt Avenue
Seaside, CA 93955
E-mail: [email protected] or [email protected] Phone (831) 899-6885
Form of Agreement
A copy of the City of Seaside Consultant Contract is included herewith.
Evaluation and Rating Criteria
City staff will review each SOQ for completeness and content. Each SOQ will be evaluated based upon the relevant qualifications and experience of the consultant. Consultants do not need to be able to provide all services described in the “Preliminary Scope of Services,” below. Staff may conduct interviews if necessary. References may also be verified. The SOQ review will focus upon the following criteria:
1. Experience and demonstrated ability of the team. – 25 points
2. Appropriate relevant experience and skills of personnel (principals, project managers and other key personnel). – 30 points
3. Prime consultant and sub-consultants experience in providing similar projects. – 15 points
4. Client References. – 10 points
5. Overall quality of the response and conformance with SOQ requirements for content (reference Proposal and Submittal Requirements). – 20 points
SOQs will be ranked on the basis of qualifications. The City of Seaside may conduct interviews with some or all of the firms/individuals who submit proposals, or it may complete its evaluation based on the proposals alone. If interviews are conducted, firms/individuals selected for interview will be contacted at that time to arrange the date and time for their interview.
PRELIMINARY SCOPE OF SERVICES
Consultant is required to provide engineering design and professional services for various projects to be implemented throughout the City. The scope of work under this contract may include but not be limited to the following:
A. Engineering Services
Design, Survey and Geometrics
Pavement Evaluation, Design and Testing
Pavement Management Program Evaluation and Report
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City of Seaside-Statement of Qualifications
On-Call Consultants - Engineering
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Structural Analysis and Design
Well Design and Rehabilitation
Water System Design and Rehabilitation
Storm Drain System Design and Rehabilitation
Value Engineering
Seismic Evaluations
Construction Phase Services
B. Professional Services
Disabled Accessibility Evaluations and Mitigation
Preliminary Engineering Studies
Technical Studies and Reports
Peer Reviews
Coordination with Other Agencies and Utilities
Constructability and Bidability Reviews
On-Call Services
Staff Augmentation
All materials submitted to the City will become the exclusive property of the City of Seaside.
The consultant will not be allowed to provide services when the City determines a potential conflict of interest may exist.
Consultant services will be on an as-needed, on-call basis. Consultant services will be authorized by separate contract(s). The Consultant is responsible for acknowledging receipt of requests for services within two (2) working days. Contracts may vary significantly in size and scope and will be determined in greater detail as each is assigned. The Consultant will be responsible for preparing a detailed scope and fee estimate for each contract request and shall identify the number of hours to be worked and position of each person performing work on a particular proposal. If during actual work the number of hours is increased by more than 20% of the estimate, the consultant shall notify the Project Manager as soon as possible before exceeding the estimated time. The City may elect to reduce the scope of work or may require a revised scope of work to cover the excess time. Work authorization will be issued for each work request. The City shall authorize all consultant quotes for tasks prior to the consultant commencing work. The City may accept the Consultant’s scope and fee or negotiate with the Consultant, as appropriate. The City reserves the right to not accept the Consultant’s scope and fee.
General Provisions
1. The City will assume no responsibility for any understandings or representations concerning conditions made by any of its officers or employees prior to execution of a final agreement unless they are included in this Request for Qualifications.
2. Any reasonable inquiry to determine the responsibility of a prospective Consultant(s) may be conducted. The submission of Qualifications shall constitute permission by the Packet Page 263
City of Seaside-Statement of Qualifications
On-Call Consultants - Engineering
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3. A prospective Consultant(s) may withdraw their Qualifications at any time prior to the date and time which is set forth herein as the deadline for acceptance of Qualifications.
4. Each prospective Consultant(s) submitting Qualifications in response to this Request agrees the preparation of all materials for submittal to the City and all presentations are at the prospective entities sole cost and expense, and the City will not, under any circumstances, be responsible for any costs or expenses incurred by a prospective Consultant(s). In addition, each prospective Consultant(s) agrees that all documentation and materials submitted with Qualifications will remain the property of the City and will become a public document.
5. The City reserves the right to request additional information from any and all prospective entities as deemed necessary by the City in order to evaluate the Qualifications. This process may not be used as an opportunity to submit missing documentation or to make substantive revisions to the original Qualifications.
6. The City reserves the right to reject any and all Qualifications and, in the event the Consultant selected, it may attempt to negotiate an agreement with the Consultant that, in the sole judgment of the City, is the best qualified to provide the services requested.
7. The City shall not enter into an agreement with any prospective Consultant(s) that has previously had an agreement with the City terminated, or that has previously been found to have violated any provision of the Seaside City Code, or related resolutions or ordinances, or any provision of federal law, state, or other local law.
8. The City reserves the right to enter into an agreement with an Consultant(s) at any time, deviate from this Request, reject any or all SOQs, continue to advertise for new Qualifications, negotiate with multiple entities simultaneously, waive any defects in Qualifications, or to proceed otherwise. The Request and the selection process will in no way be deemed to create a binding contract or agreement of any kind between the City and any prospective Consultant(s). The submission of Qualifications does not in any way commit the City to enter into an agreement with any prospective Consultant(s).
9. Each prospective Consultant(s) shall agree to abide by all federal, state, and local laws, rules, and regulations and to secure all necessary licenses, permits, and other forms of identification as may be required in connection with the resulting agreement, all at no additional cost to the City.
10. All Qualifications, charge rates or representations will remain in effect and be legally binding for at least one hundred twenty (120) days from the date of submission.
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City of Seaside-Statement of Qualifications
On-Call Consultants - Engineering
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11. This Request for Qualifications shall be governed in accordance with the laws of the State of California and the jurisdiction of any disputes hereunder shall be had in Monterey County.
Non-Discrimination & Non-Preferential Treatment
The successful Consultant shall not discriminate, in any way, against any person on the basis of race, sex, color, age, religion, sexual orientation, actual or perceived gender identity, disability, ethnicity, or national origin, in connection with or related to the performance of City of Seaside contracts.
Grounds for Disqualification
All prospective entities are expected to conduct themselves with the utmost integrity and responsibility throughout the Request process. Any prospective Consultant(s) that violates these expectations, as determined in the sole discretion of the City, will be subject to disqualification.
Generally, the grounds for disqualification include:
1. Contact regarding this procurement with any City official or employee, other than the contact person designated in this Request, from the time of issuance of this Request until the consideration and approval of a professional services agreement.
2. Evidence of collusion, directly or indirectly, among prospective entities in regard to the amount, or the terms and conditions of this Request and the prospective agreement.
3. Influencing, or attempting to influence, any City staff member or official throughout the solicitation process, including the development of specifications beyond those included here, if any.
4. Evidence of submitting incorrect or inaccurate information in response to this Request or misrepresentation or failing to disclose facts during the evaluation or negotiation process.
5. Existence of any lawsuit, claim, or dispute between the prospective Consultant(s) and the City.
6. Evidence of the prospective Consultant(s)’s inability to successfully complete the responsibilities and obligations of the Request process.
7. The prospective Consultant(s)’s default under any City agreement or termination of a previous agreement.
Records and Financial Data
All correspondence with the City, including responses to this Request, will become the exclusive property of the City and will become public records under the California Public Records Act. All documents submitted in response to this Request will be subject to disclosure if requested by a member of the public. There are a very limited number of narrow exceptions to this disclosure requirement.
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City of Seaside-Statement of Qualifications
On-Call Consultants - Engineering
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If an Consultant(s) is selected, the City may retain any submitted information and disclose it to the City Council, and any subcommittees thereof, and the public in connection with consideration of an agreement with the City as evidence of the entities ability to carry out the development. Given the nature of the applicable law under the California Public Records Act, the City cannot guarantee or warrant that it will be able to keep submitted information, including personal financial records, confidential. The successful Consultant(s) agrees to indemnify, defend, and hold the City harmless from and against any suit brought under the California Public Records Act to obtain the records; otherwise, the City shall not be obligated to defend such suit and may release the records.
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CITY OF SEASIDE
STAFF REPORT
Item No.: 8.K.
TO: City Council
FROM: Greg McDanel, City Manager
BY: Paul Blaha, Deputy Fire Chief
DATE: June 5, 2025
SUBJECT: ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE A FIVE-YEAR AGREEMENT BETWEEN THE CITY OF
SEASIDE AND THE CITY OF DEL REY OAKS FOR THE
PROVISION OF FIRE PROTECTION AND PREVENTION
SERVICES
RECOMMENDATION
Approve the contract
BACKGROUND
The City of Seaside has provided fire protection services to the City of Del Rey Oaks since December 15, 2003.
At the City of Del Rey Oaks' May 20, 2025, Regular City Council Meeting, the City Council approved extending the emergency response service contract for an additional five years. The City of Seaside Fire Department responds to all emergency service calls in the City of Del Rey Oaks. The types of calls include extinguishing fires, responding to vehicle accidents, emergency medical calls, hazardous materials incidents, fire prevention, fire investigation, and miscellaneous calls for service.
In the year 2022, the Seaside Fire Department responded to 151 calls for service; in 2023, there were 163 calls for service; and in 2024, 196 calls for service.
FISCAL IMPACT
The annual increase on July 1, 2025, will be 3%; July 1, 2026, will be 3.25%; July 1, 2027, will be 3.50%; July 1, 2028, will be 3.75%; and July 1, 2029, will be 4.00%:
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Item No. 8.K. Page 2 of 2
Fiscal Year 2025-26 Contract amount to be $243,713
Fiscal Year 2026-27 Contract amount to be $251,633
Fiscal Year 2027-28 Contract amount to be $260,440
Fiscal Year 2028-29 Contract amount to be $270,206
Fiscal Year 2029-30 Contact amount to be $281,014
STRATEGIC PRIORITY
ATTACHMENTS
1. Resolution for DRO 2025-2030
2. DRO Contract_25-30
Reviewed for Submission to the City Council by:
____________________________________
Greg McDanel, City Manager
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Meeting Date: x/xx/xx
Item #: X.X.
RESOLUTION NO. 25-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEASIDE
ADOPTING A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
A FIVE-YEAR AGREEMENT BETWEEN THE CITY OF SEASIDE AND THE CITY OF
DEL REY OAKS FOR THE PROVISION OF FIRE PROTECTION AND
PREVENTION SERVICES
WHEREAS, Seaside currently provides fire protection services to DEL REY OAKS pursuant to a written agreement; and
WHEREAS, the parties wish to continue their relationship with respect to the provision of fire protection services; and
WHEREAS, Pursuant to Government Code Section 55632 and the provisions herein SEASIDE agrees to provide fire protection services to DEL REY OAKS as of the Effective Date July 1, 2025 – June 30 2030; and
WHEREAS, The City of Seaside Fire Chief, or authorized representative, shall exercise sole authority for the distribution and application of fire protection related resources and the determination of operational priorities; and WHEREAS, SEASIDE’S fire protection services shall include Fire response, Hazardous Material Incident response, Emergency Medical response (EMS) at the Basic Life Support level (BLS), Vehicle Accident response; Fire Prevention, Plan Checks and Inspections of Business Occupancies; and
WHEREAS, SEASIDE fire will prepare an incident response report to DEL REY OAKS monthly; and
WHEREAS, The annual fire protection contract amounts are as follows, and increases will be equal to the general salary adjustments for the Fire Engineer classification outlined in the City of Seaside Firefighters Association Memorandum of Understanding. The annual increase on July 1, 2025, will be 3%; July 1, 2026, will be
3.25%; July 1, 2027, will be 3.50%; July 1, 2028, will be 3.75%; and July 1, 2029, will be 4.00%
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Seaside does hereby accept the terms of the agreement with the City of Del Rey Oaks.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Seaside duly held on the 5th day of June, 2025, by the following vote:
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AYES: COUNCIL MEMBERS
NOES: COUNCIL MEMBERS
ABSENT: COUNCIL MEMBERS
ABSTAIN: COUNCIL MEMBERS
APPROVED:
_______________________________
Ian N. Oglesby, Mayor
ATTEST:
______________________________
Dominique L. Davis, City Clerk
APPROVED TO FORM:
______________________________
Sheri L. Damon, City Attorney
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CITY OF SEASIDE
STAFF REPORT
Item No.: 8.L.
TO: City Council
FROM: Greg McDanel, City Manager
BY: Thomas Korman, Public Works Director/City Engineer
DATE: June 5, 2025
SUBJECT: ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE A CONTRACT WITH PRECISION CONCRETE CUTTING
FOR A COST NOT TO EXCEED $55,000.00 FOR SIDEWALK
INSPECTION AND RESTORATION
RECOMMENDATION
Approve a contract with Precision Concrete Cutting.
BACKGROUND
Well-maintained street trees, sidewalks, and curb ramps (ADA accessibility ramps) provide safe and desirable travel ways for pedestrians and others to enjoy neighborhoods, commercial centers, and other areas of the City. Maintaining street trees and sidewalks requires the efforts of residents, property owners, and the City.
On May 16, 2024, the City Council approved an update to the Sidewalk Inspection and Repair Program which implements a systematic inspection of the City’s sidewalk network, with a goal to inspect the entire City every 5 years. In 2019, the City contracted with Precision Concrete Cutting for sidewalk maintenance and repair services to cut sidewalks at locations with uplifts that measure between ¼” and 2” in height that were reported in the assessment conducted in 2016. Over 3,000 repairs were completed between 2019 and 2022 and benefited property owners by preventing tripping hazards and saving many property owners the cost of repair.
In accordance with the regular inspection of sidewalks, the City requested a proposal from Precision Concrete Cutting for sidewalk inspection and restoration for an amount not-to-exceed $55,000.00. The contracted work will focus on high pedestrian traffic areas: Fremont Boulevard, Broadway Avenue, and surrounding schools.
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Item No. 8.L. Page 2 of 2
Precision Concrete Cutting currently has a Master Services Agreement (Exhibit B to proposed contract) with our insurance provider, California Joint Powers Insurance Authority. As a member of Cal JPIA, the City is authorized to utilize the services outlined in that agreement, with the exact terms and conditions to be arranged between the City and the Contractor.
FISCAL IMPACT
There are adequate General Funds in the FY 2024/2025 Engineering Consultant account No. 100-8910-1030 to accommodate PCC's contractor services for an amount not to exceed $55,000.00.
STRATEGIC PRIORITY
Enhanced Physical Infrastructure & Abundant Water Supply
ATTACHMENTS
1. Draft Resolution
2. Contractor Services Agreement
Reviewed for Submission to the City Council by:
____________________________________
Greg McDanel, City Manager
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Meeting Date: 6/05/25
Item #: X.X.
RESOLUTION NO. 25-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEASIDE
AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH PRECISION CONCRETE CUTTING FOR A COST NOT TO EXCEED $55,000 FOR
SIDEWALK INSPECTION AND RESTORATION
WHEREAS, City Council approved a Sidewalk Inspection and Repair Program on August 16, 2012 and an updated policy on May 16, 2024; and WHEREAS, Well-maintained sidewalks provide safe and desirable travel ways for pedestrians and others to enjoy neighborhoods, commercial centers, and other areas of the City; and
WHEREAS, Staff identified the high pedestrian traffic areas of Fremont Boulevard, Broadway Avenue, and surrounding schools; and WHEREAS, A proposal from Precision Concrete Cutting for sidewalk inspection and restoration for an amount not-to-exceed $55,000.00 was requested and found satisfactory; and
WHEREAS, Precision Concrete Cutting currently has a Master Services Agreement with the City’s insurance provider California Joint Powers Insurance Authority and is therefore authorized to utilize the services outlined in that agreement, with the exact terms and conditions to be arranged between the City and the Contractor; and
WHEREAS, There are adequate General Funds in the FY 2024/2025 Engineering Consultant account No. 100-8910-1030.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Seaside does hereby authorize the City Manager to execute a contract with Precision Concrete Cutting for a cost not to exceed $55,000.00 for sidewalk inspection and restoration.
PASSED AND ADOPTED at a Regular meeting of the City Council of the City of Seaside duly held on the 5th day of June, 2025, by the following vote:
AYES: COUNCIL MEMBERS
NOES: COUNCIL MEMBERS
ABSENT: COUNCIL MEMBERS
ABSTAIN: COUNCIL MEMBERS
APPROVED:
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_______________________________
Ian N. Oglesby, Mayor
ATTEST:
______________________________
Dominique L. Davis, City Clerk
APPROVED TO FORM:
______________________________
Sheri L. Damon, City Attorney
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Sidewalk Inspection And Restoration
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CITY OF SEASIDE
AGREEMENT FOR CONTRACTOR SERVICES
SIDEWALK INSPECTION AND RESTORATION
THIS AGREEMENT FOR CONTRACTOR SERVICES is made and effective as of June 5, 2025, between the City of Seaside, a municipal corporation ("City") and Precision Emprise LLC DBA Precision Concrete Cutting, ("Contractor") whose current and valid Contractor’s License # 1032474, as duly issued by the California Department of Consumer Affairs. In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:
1. TERM
This Agreement shall commence on June 5, 2025 and shall remain and continue in effect until tasks described herein are completed, but in no event later than June 30, 2027 unless sooner terminated pursuant to the provisions of this Agreement.
2. SERVICES
Contractor shall perform the tasks described and set forth in Exhibit A and Exhibit B, attached hereto and incorporated herein as though set forth in full. Contractor shall complete the tasks according to the schedule of performance which is also set forth in Exhibit A and Exhibit B. Exhibit A and Exhibit B may include any Scope of Work, Plans, Specifications and other related documents specific to the services to be provided by Contractor.
3. PERFORMANCE
a) Contractor shall at all times faithfully, competently and to the best of his/her ability, experience, and talent, perform all tasks described herein. Contractor shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Contractor hereunder in meeting its obligations under this Agreement.
b) Contractor shall conform to the rules and regulations pertaining to safety established by the California Division of Industrial Safety. Contractor further agrees to take all necessary precautions for the safety of employees and shall comply with all applicable provisions of federal, state and local regulations, ordinances and codes. The Contractor shall be responsible for erecting and properly maintaining at all times as required by the conditions and progress of the work, all necessary safeguards for the protection of workers and the public and shall post danger signs warning against known or reasonably foreseeable or unusual hazards.
c) At all times during the term of this Agreement, Contractor shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement.
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d) The Contractor will obtain a valid City Business License and shall maintain said Business License for the term of this Agreement and any extensions. e) Contractor shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by Contractor or in any way affect the performance of its service pursuant to this Agreement. Contractor shall at all times observe and comply with all such laws and regulations. City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of Contractor to comply with this Section. f) Contractor agrees to comply with all of the applicable provisions of Sections 1777.5 and 1777.6 of the Labor Code, which Sections are hereby specifically referred to, incorporated herein by reference and made a part hereof as though set forth at length herein.
g) Contractor agrees that in the performance of this Agreement or any sub-agreement hereunder, neither Contractor nor any person acting on Contractors behalf shall refuse to employ or refuse to continue in any employment any person on the basis of race, religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status, sexual preference, sex or age. Harassment in the workplace is not permitted in any form.
Contractor further agrees to comply with all laws with respect to employment when performing this Agreement.
h) Contractor shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit C attached to and part of this To insure performance, Contractor and any sub-contractor must provide Faithful Performance and Labor and Material Bonds in favor of City, each in the amount of one hundred percent (100%) of the value of the contract.
i) Contractor declares and warrants that no undue influence or pressure is used against or in concert with any officer or employee of the City of Seaside in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial agreement or financial inducement. No officer or employee of the City of Seaside will receive compensation, directly or indirectly, from Contractor, or from any officer, employee or agent of Contractor, in connection with the award of this Agreement or any work to be conducted as a result of this Agreement. Violation of this Section shall be a material breach of this Agreement entitling City to any and all remedies at law or in equity.
4. CITY MANAGEMENT
City Engineer/Public Works Services Manager shall represent City in all matters pertaining to the administration of this Agreement, review and approval of all products submitted by Contractor, but not including the authority to enlarge the Tasks to Be Performed or change the compensation due to Contractor. City's City Manager, shall be authorized to act on City's behalf and to execute all necessary documents which enlarge the Tasks to Be Performed or change Contractor's compensation, subject to Section 5 hereof.
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5. PAYMENT
(a) City agrees to pay Contractor monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit "B", attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. This amount shall not exceed FIFTY FIVE THOUSAND DOLLARS ($55,000.00) which sum shall include all costs, if any, for the total term of the Agreement unless additional payment is approved as provided in this Agreement.
(b) The City Manager's contract authority is limited to a total threshold of $24,999.00 which includes all costs. Contracts, including any contract amendments that exceed the total threshold, require City Council approval. Any contracts, including contract amendments that exceed the total threshold, which do not have City Council approval, shall be void. (c) Contractor will submit invoices monthly for actual services performed. Invoices shall be submitted on or about the first business day of each month, or as soon thereafter as practical, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non-disputed fees. If the City disputes any of Contractor's fees it shall give written notice to Contractor within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice.
6. INSPECTION
City shall at all times have the right to inspect the work and materials. Contractor shall furnish all reasonable aid and assistance required by City for the proper examination of the work and all parts thereof. Such inspection shall not relieve Contractor from any obligation to perform said work strictly in accordance with the specifications or any modifications thereof and in compliance with the law.
7. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE (a) The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Contractor at least ten (10) days prior written notice. Upon receipt of said notice, the Contractor shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement.
(b) In the event this Agreement is terminated pursuant to this Section, the City shall pay to Contractor the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Contractor will submit an invoice to the City pursuant to Section 5(c).
8. DEFAULT OF CONTRACTOR
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(a) Contractor's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Contractor is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Contractor for any work performed after the date of default and can terminate this Agreement immediately by written notice to Contractor. If such failure by Contractor to make progress in the performance of work hereunder arises out of causes beyond Contractor's control, and without fault or negligence of Contractor, it shall not be considered a default.
(b) If the City Manager or his/her delegate determines that Contractor is in default in the performance of any of the terms or conditions of this Agreement, he/she shall cause to be served upon Contractor a written notice of the default. Contractor shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance.
In the event that Contractor fails to cure its default within such period of time, City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.
9. OWNERSHIP OF DOCUMENTS
(a) Contractor shall maintain complete and accurate records with respect to sales, costs, expenses, receipts, and other such information required by City that relate to the performance of services under this Agreement. Contractor shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Contractor shall provide free access to the representatives of City or its designees at reasonable times to such books and records; shall give City the right to examine and audit said books and records at Seaside City Hall; shall permit City to make copies and transcripts there from as necessary; and shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement. Such records, together with supporting documents, shall be maintained at the City of Seaside City Hall for a minimum period of three (3) years after receipt of final payment.
(b) Upon completion of, or in the event of termination or suspension of this Agreement, all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs, computer discs, and reports prepared by the Contractor under this Agreement shall become the sole property of City and may be used, reused, or otherwise disposed of by City without the permission of Contractor. With respect to computer files, Contractor shall make available to City, at City's office and upon reasonable written request by City, the necessary computer software and hardware for purposes of accessing, compiling, transferring, and printing computer files.
10. INDEMNIFICATION
(a) Indemnification for Professional Liability. Contractor shall indemnify, protect, defend and hold harmless City and any and all of its officials, employees and agents (“Indemnified Packet Page 285
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Parties”) from and against any and all losses, liabilities, damages, costs and expenses, including attorney’s fees and costs to the extent same are actually caused in whole or in part by any negligent or wrongful act, error or omission of Contractor, its officers, agents, employees or sub - contractors (or any entity or individual that Contractor shall bear the legal liability thereof) in the performance of professional services under this Agreement. With respect to the design of public improvements, the Contractor shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Contractor.
(b) Indemnification for Other Than Professional Liability. Contractor shall indemnify defend and hold harmless City, and any and all of its employees, officials and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including attorneys’ fees and costs, court costs, interest, defense costs, and expert witness fees), where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Contractor or by any individual or entity for which Contractor is legally liable, including but not limited to officers, agents, employees or sub-contractors of Contractor. (c) General Indemnification Provisions. Contractor agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this section from each and every sub-contractor or any other person or entity involved by, for, with or on behalf of Contractor in the performance of this Agreement. In the event Contractor fails to obtain such indemnity obligations from others as required here, Contractor agrees to be fully responsible according to the terms of this section. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth here is binding on the successors, assigns or heirs of Contractor and shall survive the termination of this Agreement or this section. (d) Indemnity Provisions for Contracts Related to Construction. Without affecting the rights of City under any provision of this Agreement, Contractor shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City’s active negligence accounts for only a percentage of the liability involved, the obligation of Contractor will be for that entire portion or percentage of liability not attributable to the active negligence of City.
11. WARRANTIES
Contractor agrees that it will warrant all work performed and equipment supplied hereunder for a period of one year or, in the case of equipment, for the period of the manufacturer's warranty if such warranty be for a period longer than one year. Contractor shall immediately correct all defective workmanship discovered within one year after acceptance of final payment by it and shall indemnify and defend City against all loss and damage occasioned Packet Page 286
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by any such defect, discovered within said year, even though the damage or loss may not be ascertained until after the expiration thereof. Nothing herein constitutes a waiver of City's rights or any statute of limitations.
12. INSURANCE
Contractor shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit C attached to and part of this Agreement.
13. INDEPENDENT CONTRACTOR
(a) Contractor is and shall at all times remain as to City a wholly independent Contractor. The personnel performing the services under this Agreement on behalf of Contractor shall at all times be under Contractor's exclusive direction and control. Neither City nor any of its officers, employees, or agents shall have control over the conduct of Contractor or any of Contractor's officers, employees, or agents, except as set forth in this Agreement. Contractor shall not at any time or in any manner represent that it or any of its officers, employees, or agents are in any manner officers, employees, or agents of the City. Contractor shall not incur or have the power to incur any debt, obligation, or liability whatever against City, or bind City in any manner.
(b) No employee benefits shall be available to Contractor in connection with the performance of this Agreement. Except for the fees paid to Contractor as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Contractor for performing services hereunder for City. City shall not be liable for compensation or indemnification to Contractor for injury or sickness arising out of performing services hereunder. (c) Any and all employees or sub-contractors of Contractor under this Agreement, while engaged in the performance of any work or services required by Contractor under this Agreement, shall be considered employees or sub-contractors of Contractor only and not of city. Any and all claims that may arise under the Workers’ Compensation Act on behalf of said employees or sub-contractors, while so engaged and all claims made by a third party as a consequence of any negligent act or omission on the part of the Contractor’s employees or sub-contractors, while so engaged in any of the work or services provided for or rendered herein shall not be City’s obligation.
14. PREVAILING WAGE
The general prevailing wage rates are determined by the Director of Industrial Relations, for the County of Monterey. Current prevailing wage rates can be found in “General Prevailing Wage Determinations made by the Director of Industrial Relations” (wage determinations) at the Division of Labor Statistics and Research, Prevailing Wage Unit, P. O. Box 420603, San Packet Page 287
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Francisco, CA 94142, (415) 703-4774, or at DIRs website at http://www.dir.ca.gov/.
Changes, if any, to the general prevailing wage rates will be available at the same location.
The Contractor will be required to maintain and distribute certified payroll records in compliance with Section 1776 of the California Labor Code. The Contractor shall register as specified in Labor Code section 1771.1(a). Records shall be made available to the City upon request for inspection or for copies thereof. The project is subject to compliance monitoring and enforcement by the Department of Industrial Relations in accordance with Labor Code sections 1725.5 (contractor registration requirements and criteria), 1771.1 (requirement to register as a condition to bid or work on public works), and 1771.4 (project compliance monitoring).
The labor surcharge, equipment rental rates, and the delay factors for each classification of equipment are listed in the Department of Transportation publication entitled "Labor Surcharge and Equipment Rental Rates."
15. NO BENEFIT TO ARISE TO LOCAL EMPLOYEES
No member, officer, or employee of City, or their designees or agents, and no public official who exercises authority over or responsibilities with respect to the Project during his/her tenure or for one year thereafter, shall have any interest, direct or indirect, in any agreement or sub-agreement, or the proceeds thereof, for work to be performed in connection with the Project performed under this Agreement.
16. CONFLICT OF INTEREST
Contractor shall at all times avoid conflicts of interest, or the appearance of conflicts of interest, in the performance of this Contract.
Contractor covenants that neither he/she nor any officer or principal of their firm have any interest in, or shall acquire any interest, directly nor indirectly, which will conflict in any manner or degree with the performance of their services hereunder. Contractor further covenants that in the performance of this Agreement, no person having such interest shall be employed by them as an officer, employee, agent, or sub-contractor. Contractor further covenants that Contractor has not contracted with nor is performing any services, directly or indirectly, with any developer(s) and/or property owner(s) and/or firm(s) and/or partnership(s) owning property in the City or the study area and further covenants and agrees that Contractor and/or its sub-contractors shall provide no service or enter into any agreement or agreements with a/any developer(s) and/or property owner(s) and/or firm(s) and/or partnership(s) owning property in the City or the study area prior to the completion of the work under this Agreement.
If City determines Contractor comes within the definition of Contractor under the Political Reform Act (Government Code §87100 et seq.) Contractor shall complete and file and shall require any other person doing work under this Agreement to complete and file a "Statement of Economic Interest" with City disclosing Contractor’s and/or such other person’s financial interests.
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17. NO WAIVER OF BREACH/TIME
The waiver by City of any breach of any term or promise contained in this Agreement shall not be deemed to be a waiver of such term or provision or any subsequent breach of the same or any other term or promise contained in this Agreement. Time is of the essence in carrying out the duties hereunder.
18. CONFIDENTIAL INFORMATION/RELEASE OF INFORMATION
(a) All information gained by Contractor in performance of this Agreement shall be considered confidential and shall not be released by Contractor without City's prior written authorization. Contractor, its officers, employees, agents, or sub-contractors, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories, or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered "voluntary" provided Contractor gives City notice of such court order or subpoena. (b) Contractor shall promptly notify City should Contractor, its officers, employees, agents, or sub-contractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions, or other discovery request, court order, or subpoena from any person or party regarding this Agreement and the work performed there under or with respect to any project or property located within the City.
City retains the right, but has no obligation, to represent Contractor and/or be present at any deposition, hearing, or similar proceeding. Contractor agrees to cooperate fully with City and to provide the opportunity to review any response to discovery requests provided by Contractor.
However, City's right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.
19. NOTICES
Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, which provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by notice:
To City:
__City of Seaside__________
__440 Harcourt Ave________
__Seaside, CA 93955_______
Attention: City Clerk
To Contractor: ___Precision Concrete Cutting
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____417 Harrison St._______
___Oakland, CA 94607______
20. THIRD PARTY BENEFICIARIES
Nothing contained in this Agreement shall be construed to create, and the parties do not intend to create, any rights in third parties.
21. ASSIGNMENT
Contractor shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. Subject to the foregoing, all terms of the Agreement will be binding upon, enforceable by and inure to the benefit of the parties and their successors and assigns.
22. GOVERNING LAW
City and Contractor understand and agree that the laws of the State of California shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in Monterey County, or the federal district court with jurisdiction over the City.
Contractor agrees not to commence or prosecute any dispute arising out of or in connection with this Agreement other than in the aforementioned courts and irrevocably consents to the exclusive personal jurisdiction and venue of the aforementioned courts.
23. ATTORNEY’S FEES AND COURT VENUE
Should either party to this Agreement bring legal action against the other (formal judicial proceeding, mediation or arbitration) the party prevailing in such action shall be entitled to a reasonable attorney's fee which shall be fixed by the judge, mediator or arbitrator hearing the case, and such fee shall be included in the judgment together with all costs.
24. AUTHORITY TO EXECUTE THIS AGREEMENT
The person or persons executing this Agreement on behalf of Contractor warrants and represents that he/she has the authority to execute this Agreement on behalf of the Contractor and has the authority to bind Contractor to the performance of its obligations hereunder.
25. ENTIRE AGREEMENT
This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations, and statements, oral or written, are merged into this Agreement Packet Page 290
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and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material.
26. AGREEMENT CONTAINS ALL UNDERSTANDINGS: AMENDMENT
(a) This document represents the entire and integrated Agreement between City and Contractor, and supersedes all prior negotiations, representations and agreements, either written or oral.
(b) Any modification or amendment to this Agreement must be in writing. (c) Neither City nor Contractor shall be deemed to have waived any obligation of the other, or to have agreed to any modification to this Agreement unless it is in writing, and signed by the party giving the waiver.
27. SEVERABILITY
If any term of this Agreement is held invalid by a court of competent jurisdiction or arbitrator the remainder of this Agreement shall remain in effect.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.
CITY OF SEASIDE CONTRACTOR
By: By:
Greg McDanel, City Manager
Date: Date:
Attachments: Exhibit A Scope of Work/Contractor Proposal Exhibit B Master Services Agreement
Exhibit C Insurance Requirements
Joseph Ortega
5/28/25
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EXHIBIT A
SCOPE OF WORK/CONTRACTOR PROPOSAL
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Precision Emprise, LLC | CSLB # 1032474 | 417 Harrison St, Oakland, CA 94607 | Tel 650-867-8657 | Fax 650-240-3866 | [email protected]
Date: 5/13/2025
PROPOSAL FOR “NOT TO EXCEED” AGREEMENT BETWEEN
THE CITY OF SEASIDE AND PRECISION CONCRETE CUTTING (PCC)
OVERVIEW
Uneven sidewalks caused by ground settling and tree roots cause a potential hazard to pedestrians.
Displaced sidewalks cause problems for both public and private entities in the form of trip and fall liability exposure.
It is proposed that the City of Seaside and PCC enter into an agreement whereby PCC will assess, and repair sidewalks as identified and requested by City staff. The price for these services shall not exceed the dollar amount and quantity defined in the “Proposal Detail” section below.
BACKGROUND INFORMATION ON PRECISION CONCRETE CUTTING
PCC has been assessing and repairing sidewalks since 1990. The company performs work throughout the United States and with dozens of cities in California.
PCC is the leader in sidewalk asset management. We specialize in assessing sidewalk infrastructure and repairing uneven sidewalks. Our unique saw-cutting method for correcting off-set sidewalk panels leave ADAcompliant compliant results for a fraction of the cost of new concrete. Our clients benefit from detailed GIS maps that allow them to create a GIS database to cost-effectively manage their sidewalk infrastructure.
ASSESSMENT SERVICES
PCC technicians will walk every panel in the project area and visually assess potential tripping hazards and damage. PCC will GIS-compatible relists that list each location identified including a photo, exact location, offset height and square foot amount for replacement locations.
PROPRIETARY MOBILE PHONE SOFTWARE
PCC has developed proprietary mobile software useable across multiple platforms (Android, iPhone, iPad, Smart Phone, etc.)
• Provides GPS Coordinates – Integrates with GIS systems • Mapping – Provides detailed location data plotted with Google Maps • Detailed Reporting – Provides specific and detailed data on measurements for every trip hazard • Addresses – The software gives the address and longitude / latitude of each trip hazard location • Additional Data - Records other data, e.g. spalling, cracks, replacements or other data you need • Sidewalk Asset Management – PCC offers complete sidewalk asset management
PROPRIETARY AND PATENTED REPAIR METHOD
To Date, PCC has been awarded 8 patents by the US Patent and Trademark Office on our trip hazard removal equipment and process. The following is each patent description and number where they can be reviewed on the US Patent office web site – www.uspto.gov 6,827,074 - Hub and blade combination patent
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6,896,604 - Dust hood patent
7,000,606 - Cutting apparatus and broadening patent
7,143,760 - Method patent
7,201,644 - Variations and broadening patent
7,402,095 - Extended methods patent
9,759,559 - Stand up measuring gauge digitized readout
9,494,407 - Stand up measuring gauge
PROPOSAL DETAILS
Contract amount: Total charge for services rendered shall not exceed $55,000 Sidewalk Repairs Billing Units: Per CJPIA Master Service Agreement Streets with Sidewalks to be repaired: To be assigned by the City of Seaside .
LIMITATIONS
PCC removes only those trip hazards specifically requested or approved by customers and therefore makes no guarantee or representation that areas are free of trip hazards after the work is completed. In addition, PCC only performs certain trip hazard repairs. Among other things, PCC does not remove and replace sidewalk slabs (R&Rs) and does not repair certain ATTNs (e.g. utility boxes). Furthermore, to preserve clients’ budgets, PCC typically does not perform any repair at and around any sidewalk slabs that require to be replaced. It is our customers’ responsibility to provide proper access and PCC assumes no liability for trip hazards that cannot be repaired due to parked vehicles or other obstacles preventing safe and practical access. In such cases, PCC returns once to attempt the completion of repairs that could not be completed the first time. Additionally, it is recognized that after completion of the work, the concrete trip hazards may and frequently do continue to move naturally over time due to roots, water, freezing, pipes, and other natural or man-made causes. PCC is not responsible for movement or changes in the sidewalk and is not liable for any related claims, losses, damages or liabilities thereto pertaining to it.
Precision Concrete Cutting is committed to providing the highest quality service to our customers. Should you have any questions or comments, please do not hesitate to contact us.
PCC Representative: YOUR REPRESENTATIVE:
Joseph Ortega X____________________________
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EXHIBIT B
MASTER SERVICE AGREEMENT
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EXHIBIT C
INSURANCE
Prior to the beginning of and throughout the duration of the Work, CONTRACTOR and its subcontractors shall maintain insurance in conformance with the requirements set forth below. CONTRACTOR will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth herein, CONTRACTOR agrees to amend, supplement or endorse the existing coverage to do so.
CONTRACTOR acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to CONTRACTOR or its subcontractors in excess of the limits and coverage identified in this Agreement and which is applicable to a given loss, claim or demand, will be equally available to AGENCY.
A. CONTRACTOR shall provide the following types and amounts of insurance:
Without limiting CONTRACTOR’s indemnification of AGENCY, and prior to commencement of Work, CONTRACTOR shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to AGENCY.
General liability insurance. CONTRACTOR shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage, and a $2,000,000 completed operations aggregate. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.
Automobile liability insurance. CONTRACTOR shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the CONTRACTOR arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.
Umbrella or excess liability insurance. [Optional depending on limits required] CONTRACTOR shall obtain and maintain an umbrella or excess liability insurance that Packet Page 297
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will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary coverages set forth above, including commercial general liability, automobile liability, and employer’s liability. Such policy or policies shall include the following terms and conditions:
• A drop-down feature requiring the policy to respond in the event that any primary insurance that would otherwise have applied proves to be uncollectable in whole or in part for any reason;
• Pay on behalf of wording as opposed to reimbursement; • Concurrency of effective dates with primary policies; • Policies shall “follow form” to the underlying primary policies; and • Insureds under primary policies shall also be insureds under the umbrella or excess policies.
Workers’ compensation insurance. CONTRACTOR shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000) for CONTRACTOR’s employees in accordance with the laws of the State of California, Section 3700 of the Labor Code. In addition, CONTRACTOR shall require each subcontractor to similarly maintain Workers’ Compensation Insurance and Employer’s Liability Insurance in accordance with the laws of the State of California, Section 3700 for all of the subcontractor’s employees.
CONTRACTOR shall submit to AGENCY, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of AGENCY, its officers, agents, employees and volunteers.
Pollution liability insurance. Environmental Impairment Liability Insurance shall be written on a CONTRACTOR’s Pollution Liability form or other form acceptable to AGENCY providing coverage for liability arising out of sudden, accidental and gradual pollution and remediation. The policy limit shall be no less than $1,000,000 dollars per claim and in the aggregate. All activities contemplated in this Agreement shall be specifically scheduled on the policy as “covered operations.” The policy shall provide coverage for the hauling of waste from the project site to the final disposal location, including non-owned disposal sites.
Builder’s risk insurance. Upon commencement of construction and with approval of AGENCY, CONTRACTOR shall obtain and maintain builder’s risk insurance for the entire duration of the Project until only the AGENCY has an insurable interest. The Builder’s Risk coverage shall include the coverages as specified below.
The named insureds shall be CONTRACTOR and AGENCY, including its officers, officials, employees, and agents. All Subcontractors (excluding those solely responsible for design Work) of any tier and suppliers shall be included as additional insureds as their interests may appear. CONTRACTOR shall not be required to maintain property Packet Page 298
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insurance for any portion of the Project following transfer of control thereof to AGENCY. The policy shall contain a provision that all proceeds from the builder’s risk policy shall be made payable to the AGENCY. The AGENCY will act as a fiduciary for all other interests in the Project.
Policy shall be provided for replacement value on an "all risk" basis for the completed value of the project. There shall be no coinsurance penalty or provisional limit provision in any such policy. Policy must include: (1) coverage for any ensuing loss from faulty workmanship, Nonconforming Work, omission or deficiency in design or specifications; (2) coverage against machinery accidents and operational testing; (3) coverage for removal of debris, and insuring the buildings, structures, machinery, equipment, materials, facilities, fixtures and all other properties constituting a part of the Project; (4) Ordinance or law coverage for contingent rebuilding, demolition, and increased costs of construction; (5) transit coverage (unless insured by the supplier or receiving contractor), with sub-limits sufficient to insure the full replacement value of any key equipment item; (6) Ocean marine cargo coverage insuring any Project materials or supplies, if applicable; (7) coverage with sub-limits sufficient to insure the full replacement value of any property or equipment stored either on or off the Site or any staging area. Such insurance shall be on a form acceptable to Agency to ensure adequacy of terms and sublimits and shall be submitted to the Agency prior to commencement of construction.
Other provisions or requirements
Proof of insurance. CONTRACTOR shall provide certificates of insurance to AGENCY as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by AGENCY’s risk manager prior to commencement of performance. Current certification of insurance shall be kept on file with AGENCY at all times during the term of this contract. AGENCY reserves the right to require complete, certified copies of all required insurance policies, at any time.
Duration of coverage. CONTRACTOR shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Work hereunder by CONTRACTOR, his agents, representatives, employees or subcontractors.
CONTRACTOR must maintain general liability and umbrella or excess liability insurance for as long as there is a statutory exposure to completed operations claims. AGENCY and its officers, officials, employees, and agents shall continue as additional insureds under such policies.
Primary/noncontributing. Coverage provided by CONTRACTOR shall be primary and any insurance or self-insurance procured or maintained by AGENCY shall not be required to contribute with it. The limits of insurance required herein may be satisfied Packet Page 299
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by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of AGENCY before the AGENCY’s own insurance or self-insurance shall be called upon to protect it as a named insured.
Products/completed operations coverage. Products/completed operations coverage shall extend a minimum of three (3) years after project completion.
Coverage shall be included on behalf of the insured for covered claims arising out of the actions of independent contractors. If the insured is using subcontractors, the Policy must include work performed “by or on behalf” of the insured. Policy shall contain no language that would invalidate or remove the insurer’s duty to defend or indemnify for claims or suits expressly excluded from coverage. Policy shall specifically provide for a duty to defend on the part of the insurer. The AGENCY, its officials, officers, agents, and employees, shall be included as additional insureds under the Products and Completed Operations coverage.
Agency’s rights of enforcement. In the event any policy of insurance required under this Agreement does not comply with these requirements or is canceled and not replaced, AGENCY has the right but not the duty to obtain the insurance it deems necessary and any premium paid by AGENCY will be promptly reimbursed by CONTRACTOR or AGENCY will withhold amounts sufficient to pay premium from CONTRACTOR payments. In the alternative, AGENCY may cancel this Agreement.
Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the AGENCY’s risk manager.
Waiver of subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against AGENCY, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow CONTRACTOR or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. CONTRACTOR hereby waives its own right of recovery against AGENCY, and shall require similar written express waivers and insurance clauses from each of its subconsultants.
Enforcement of contract provisions (non estoppel). CONTRACTOR acknowledges and agrees that any actual or alleged failure on the part of the AGENCY to inform CONTRACTOR of non-compliance with any requirement imposes no additional obligations on the AGENCY nor does it waive any rights hereunder.
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Requirements not limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance.
Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the CONTRACTOR maintains higher limits than the minimums shown above, the AGENCY requires and shall be entitled to coverage for the higher limits maintained by the CONTRACTOR. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the AGENCY.
Notice of cancellation. CONTRACTOR agrees to oblige its insurance agent or broker and insurers to provide to AGENCY with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage.
Additional insured status. General liability policies shall provide or be endorsed to provide that AGENCY and its officers, officials, employees, agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies.
Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to AGENCY and approved of in writing.
Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that CONTRACTOR’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions.
Pass through clause. CONTRACTOR agrees to ensure that its subconsultants, subcontractors, and any other party involved with the project who is brought onto or involved in the project by CONTRACTOR, provide the same minimum insurance coverage and endorsements required of CONTRACTOR. CONTRACTOR agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section.
CONTRACTOR agrees that upon request, all agreements with consultants, subcontractors, and others engaged in the project will be submitted to AGENCY for review.
Agency’s right to revise requirements. The AGENCY reserves the right at any time during the term of the contract to change the amounts and types of insurance Packet Page 301
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required by giving the CONTRACTOR a ninety (90) day advance written notice of such change. If such change results in substantial additional cost to the CONTRACTOR, the AGENCY and CONTRACTOR may renegotiate CONTRACTOR’s compensation.
Self-insured retentions. Any self-insured retentions must be declared to and approved by AGENCY. AGENCY reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by AGENCY.
Timely notice of claims. CONTRACTOR shall give AGENCY prompt and timely notice of claims made or suits instituted that arise out of or result from CONTRACTOR’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.
Additional insurance. CONTRACTOR shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the Work.
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MASTER SERVICE AGREEMENT
This Master Services Agreement (AGREEMENT) made as of this date, February, 15, 2023, by and between Precision Concrete Cutting (“CONTRACTOR”) and The California Joint Powers Insurance Authority (“AUTHORITY”).
This AGREEMENT is created for the sole purpose of establishing an agreed-upon set of services and related costs in order to allow California JPIA members (“MEMBER”) access to professional sidewalk inspection and maintenance services.
Further, this AGREEMENT creates no obligation or expectation that any work will result from this agreement. The CONTRACTOR’s specific services are defined below, and are available to members on as as-needed basis; the exact terms and conditions of such services are to be arranged between CONTRACTOR and MEMBER. MEMBERS are responsible for initiating and requesting any work of CONTRACTOR.
Service Option 1
SIDEWALK ASSESSMENT SERVICES
CONTRACTOR will inspect sidewalks and provide a written inspection report in the format approved by the MEMBER (optional curbs and gutters can be included in the scope of work).
The inspection reports shall include the identification, location, and description of each problem and recommended action to be taken. The format and information required may be changed at the request of MEMBER with the agreement of both parties.
Sidewalk Assessment Fee Schedule
Cost Per
Sidewalk Mile
Total Sidewalk
Miles
Estimated Cost
per Day
Estimated
Man Days
Total Estimate
Assessment Cost
$455.00 TBD $1,000 TBD $ TBD
Sample Services and Responsibilities
1. MEMBER shall provide maps of specified areas to CONTRACTOR.
2. CONTRACTOR shall inspect public right-of-ways designated on the maps.
3. CONTRACTOR shall use current ADA standards and Member standards in determining tripping hazards. These hazards shall include, but not be limited to:
a) Differential displacement between sidewalk sections 3/8 inch or greater b) Spall surfaces, holes in surfaces, and cracks above 1 inch wide or greater c) Deteriorated joints that have an eroded condition and are 1/2 inch wide or greater
4. CONTRACTOR shall record location of damaged sections in a GPS device.
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5. Data entered into the GPS device shall be provided in writing to the MEMBER.
6. CONTRACTOR shall provide written inspection report that shall include, but not be limited to:
a. Identification and description of each problem condition b. Physical address and location including GPS location data c. Size of the hazards in height, length, and square foot d. Probable cause of the hazard, if evident
e. Pictures of damaged areas
f. Priority for repair; high, medium, low
g. Recommended action to be taken.
7. CONTRACTOR shall report to the MEMBER the results of the inspection upon completion.
Service Option 2
SIDEWALK TRIP HAZARD REMOVAL
Hazard Class Small
3/8” to 1/2”
Medium
>1/2” to 1”
Large
>1”
Lineal Foot
per Location
Square Foot
per Location
Price per Hazard $31.00 $62.00 $125.00 5 lin. feet 25 sq. ft.
CONTRACTOR shall be paid a fee for specialized trip-hazard repair service on lifted sidewalk with a difference in vertical elevation above ¼” to 2 ½”.
The fee paid to CONTRACTOR for trip-hazard removal shall be charged on a cost per hazard category per 5 lineal feet location. A removal of a trip hazard greater than 5 lineal feet shall be charged incremental cost per 5 feet location for the hazard class as follows:
Example: A less severe hazard (3/8” to 1/2” high) that is 7 lineal feet long shall be charged 2 locations (7 lineal feet = 5 feet + 2 feet) = $31 x 2 locations = $62.00 Sample Services and Responsibilities
1. CONTRACTOR shall repair sidewalk trip hazards above ¼” and up to 2 ½” in designated work areas as determined by the MEMBER.
2. CONTRACTOR shall remove hazards completely, from one end of the raised sidewalk joint to the other, if applicable, leaving a zero point of differential between slabs.
3. CONTRACTOR shall not cause any damage to landscaping, trees, retaining walls, curbs, sprinkler heads, utility covers or other objects adjacent to sidewalks. If CONTRACTOR and/or CONTRACTOR’s equipment does cause damage to above, the MEMBER must Packet Page 304
be notified immediately and damages must be repaired at the CONTRACTOR’s expense within 24 hours of the time the damage occurred.
4. CONTRACTOR shall completely and immediately clean up all debris after each hazard is repaired. All costs incurred for disposal of waste material shall be included in unit cost and not paid for separately.
5. CONTRACTOR shall repair each sidewalk trip hazard without damage to adjacent slab(s) or curb(s).
6. CONTRACTOR shall cut dry with dust abatement mechanism. No water-cooling is allowed, which creates slurry and contaminates storm drains or causes excessive environmental impact.
7. CONTRACTOR shall submit an itemized summary of all repaired hazards which includes:
a. The specific hazard height – both high side and low side measurement – in 8ths of an inch
b. The actual length of the repair to the nearest ½ foot c. The total width of actual repair to the nearest ½ foot d. The square feet of the effective panel from joint to nearest joint or score line e. The calculated unit for measurement shall be the square foot of the effected panel f. The physical location (address) of each repair
g. Pictures of each repair as requested
h. Itemized cost of each repaired trip hazard
8. CONTRACTOR shall submit a detailed invoice setting forth the services performed, in accordance with the formula for saw-cutting calculations. All invoices must show the cut depth, size, length, width, square feet, address, the number of locations, and the date repaired for each hazard removal.
The billing unit for invoice calculation shall be the number of locations where one (1) location is up to 5 lineal feet.
9. CONTRACTOR shall guarantee specified repair slope (1:12 or 1:8 based upon requirements outlined by the Americans with Disabilities Act) is achieved. If defined slope is not achieved, CONTRACTOR must repair to specification at no additional charge within 24 hours of discovery.
10. CONTRACTOR shall guarantee that the removed trip hazard will have a uniform appearance and texture. The finished surface shall have a co-efficient of friction of at least 0.6.
11. Method of trip-hazard removal shall entail precise saw-cutting performed with hand-held, electric-powered equipment, using a machined hub and flush-mounted, diamond-tipped blades. Must be capable of cutting at any angle and perform trip-hazard removal in hardto-reach areas, around obstacles, on narrow walkways, and next to fences and retaining walls or buildings.
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12. CONTRACTOR shall make its best effort to notify residents 3 days in advance of any work and schedule the operations so as to cause a minimum of interruption, interference or disturbance to the operation of stores, businesses, office buildings, hotels, churches, etc., and allow access by pedestrians and emergency, delivery and service vehicles at all times.
Sidewalk repair equipment and all other items incidental to the work shall not be left or stored on the sidewalk or on private property while not in use.
13. CONTRACTOR shall take precautions during saw-cutting operations not to disfigure, scar, or impair the health of any tree on public or private property.
Service Option 3
SIDEWALK ASSESSMENT AND TRIP HAZARD REMOVAL
Hazard Class Small
3/8” to 1/2”
Medium
>1/2” to 1”
Large
>1”
Lineal Foot
per Location
Square Foot
per Location
Price per Hazard $37.00 $74.00 $148.00 5 lin. Feet 25 sq. ft.
See sample services and responsibilities under respective sections in Service Option 1 and Service Option 2.
Service Option 4
FIVE-YEAR MAINTENANCE PROGRAM
Hazard Class Small
3/8” to 1/2”
Medium
>1/2” to 1”
Large
>1”
Lineal Foot
per Location
Square Foot
per Location
Price per Hazard $37.00 $74.00 $148.00 5 lin. Feet 25 sq. ft.
Sample Sidewalk Survey Services and Responsibilities
1. CONTRACTOR shall perform annual, semi-annual, or quarterly sidewalk inspection as determined by the scope of services to be defined by terms mutually set between the MEMBER and CONTRACTOR.
2. CONTRACTOR shall specify problems and recommend action to be taken.
3. CONTRACTOR shall prioritize the areas and problems to be resolved.
4. CONTRACTOR shall identify repairs to be accomplished by saw cutting.
5. CONTRACTOR shall identify spall surfaces, holes in surfaces, and cracks above 1” wide or greater.
6. CONTRACTOR shall recommend areas to be demolished and replaced.
7. CONTRACTOR shall provide written inspection report that shall include, but not be limited to:
a. Identification and description of each problem condition Packet Page 306
b. Physical address and location including GPS location data c. Size of the hazards in height, length, and square foot d. Probable cause of the hazard, if evident
e. Pictures of damaged areas
f. Priority for repair; high, medium, low
g. Recommended action to be taken.
h. CONTRACTOR shall report to the MEMBER the results of the inspection upon completion.
Sample Sidewalk Trip Hazard Removal Services and Responsibilities
1. CONTRACTOR shall make repairs and recommendations to achieve the lowest overall cost to the MEMBER.
2. CONTRACTOR shall remove the existing trip hazards by saw cutting changes in elevation between adjacent panels from above ¼ inch up to 2 ½ inches in height as specified in the scope of work defined by mutually set terms between the MEMBER and CONTRACTOR.
3. The MEMBER shall set a fixed budget “not to exceed” per month, per quarter, or per year.
4. CONTRACTOR shall provide in-depth report, audit-able for maintenance and risk management
Sample Remove/Replacement Survey Reporting Services and Responsibilities
1. CONTRACTOR shall survey and report all areas not recommended for saw cutting.
2. CONTRACTOR shall identify remove and replacement locations to maximize the repair of locations that truly need to be replaced.
3. CONTRACTOR shall provide a written report that identifies the location, length, width, and square foot measurement of the effected panels to be replaced.
4. CONTRACTOR shall provide GPS locations, maps and photographs of areas recommended for removal and replacement.
5. CONTRACTOR shall provide monthly an in-depth report, audit-able for maintenance and risk management.
Bonding Requirements
Direct cost associated with any specific bonding requirements beyond the required Contractors License Bond including the cost of Performance Bond, Payment Bond, or any other additional bonding requirements are not included in the fee schedule listed above and will be added to the cost of the project.
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CPI Escalation
The fees charged by Precision Concrete Cutting which are expressed as stated dollar amounts in this schedule shall be increased annually commencing on the one-year anniversary date of the Effective Date. Any increase must include written justification such as CPI figures and is subject to approval if it exceeds the annual 3% allowable increase.
Authorization
CONTRACTOR shall inspect and report only those sidewalk conditions andtriphazards as specified in the performance in this AGREEMENT, and therefore makes no representation that other trip hazards outside the scope of work have been identified. CONTRACTOR shall not be responsible for conditions outsidethecontrol of CONTRACTOR that havechanged after completion ofthe inspections due to tree roots, water, settling, and other causes, and shall not be liable for any claims, losses, or damages arising from known or unknown trip hazards. Additionally, CONTRACTOR shall carry out authorized remediation and repair work asspecified in the performance ofthis AGREEMENT, and based on locations either identified through theirinspection process or identified separately fromthe CONTRACTOR'S inspection process. CONTRACTOR shall be responsible for removal of all trip hazardsthat have been identified and authorized through the performance ofthis AGREEMENT. CONTRACTOR shall not be responsible fortrip hazards that arise after completion of the remediation and repair work asspecified in the performance ofthis AGREEMENT due to conditions outside the control of the CONTRACTOR, such astree roots, water, settling, and other causes.
FOR AUTHORITY: FOR CONTRACTOR:
Jonathan Shull Gary Beneduci
NAME NAME
Chief Executive Officer General Manager
TITLE TITLE
________________________________ ________________________________
SIGNATURE SIGNATURE
_____________ _____________
DATE DATE
February 7, 2023 February 7, 2023
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CITY OF SEASIDE
STAFF REPORT
Item No.: 8.M.
TO: City Council
FROM: Greg McDanel, City Manager
BY: Kirstin van Gend, Administrative Analyst II
DATE: June 5, 2025
SUBJECT: ADOPT A RESOLUTION APPROVING THE CONTRACTUAL 4.14%
INCREASE IN THE COLLECTION OF SOLID WASTE, RECYCLING,
AND ORGANICS RATE EFFECTIVE JULY 1, 2025, ACCORDING
TO THE INDEX BASED RATE ADJUSTMENT CALCULATION OF
THE FRANCHISE AGREEMENT WITH GREENWASTE RECOVERY,
INC
RECOMMENDATION
Approve the contractual GreenWaste collection rate increase.
BACKGROUND
On June 19, 2014, the City Council adopted Resolution No. 14-54 and entered into a new exclusive 15 year Franchise Agreement with GreenWaste Recovery to provide solid waste, recycling, and organics collection services for the City of Seaside.
The Agreement provides a prescribed formula to determine annual rate adjustments, which become effective July 1st of each year. The formula includes the cost of disposal and processing ("tipping fee") at the Monterey Regional Waste Management District facility in Marina, inflationary indexes for adjustments to labor and operating costs, the cost of the City's Franchise Fee of 15%, and other regulatory fees. A 4.14% increase (the result of several factors including inflationary increases in labor and vehicle-related costs as well as increase to landfill tipping rates) to rates is calculated for the next period. As an example, the residential 32-gallon rate will increase from $26.67 to $27.78, a total of $1.11. “EXHIBIT C” shows the rate schedule effective July 1, 2025.
City staff, in tandem with the Monterey Regional Waste Management District staff and HF&H, finds the rate calculation methodology to be consistent with the Agreement.
Therefore, staff recommends Council approve the rate adjustment, which becomes Packet Page 309
Item No. 8.M. Page 2 of 2
effective on July 1, 2025, in accordance with the Agreement.
FISCAL IMPACT
Any rate adjustments that result from the index-based rate adjustment would change costs to rate payers but will have no effect on City expenses. The Franchise Agreement has a 15% franchise fee of gross receipts. Any rate change provides a corresponding change in franchise fee revenue.
STRATEGIC PRIORITY
Not Applicable
ATTACHMENTS
1. Resolution
2. Exhibit A - Resolution 14-54 Approving the Franchise Agreement
3. Exhibit B - Rate Adjustment Methodology
4. Exhibit C - Proposed Rates
Reviewed for Submission to the City Council by:
____________________________________
Greg McDanel, City Manager
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Meeting Date: 6/5/2025
Item #: X.X.
RESOLUTION NO. 25-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEASIDE APPROVING AN INCREASE TO THE CHARGES BY THE CITY’S FRANCHISED
HAULER, GREENWASTE RECOVERY, FOR THE COLLECTION OF SOLID WASTE, RECYCLING, AND ORGANICS, EFFECTIVE JULY 1, 2024
WHEREAS, the City of Seaside (City) entered into a Franchise Agreement with GreenWaste Recovery, Inc. (GWR) on June 19, 2014, for solid waste, recycling, and organics collection services beginning May 1, 2015; and, WHEREAS, Section 8.2 of the Franchise Agreement requires annual inflationary adjustments to customer rates on July 1 of each year, as described in Exhibit E1 to the Agreement, based upon cost indices, changes in tipping fees at the Monterey Regional Waste Management District, and the actual tonnage of materials collected by GWR; and,
WHEREAS, HF&H Consultants, LLC (HF&H) was retained by the Monterey Regional Waste Management District on behalf of all of its member jurisdictions to assist with a review of GWR’s request for an adjustment to customer rates submitted to the City on April 1, 2025; and,
WHEREAS, HF&H’s calculation of the rate adjustments have been reviewed by City staff, and staff finds the calculations to be consistent with the methodology and requirements of the Franchise Agreement; and
WHEREAS, the rate review resulted in a 4.14% rate increase; and WHEREAS, the franchise fees collected are imposed for specific solid waste system services including maintenance of streets proportionate with the impact by solid waste collection services, and SB 1383 compliance and program implementation.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Seaside does hereby approve a 4.14% increase to charges by the City’s franchised hauler, GreenWaste Recovery, for the collection of solid waste, recycling, and organics, effective on July 1, 2025, as shown in Exhibit C.
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-2
PASSED AND ADOPTED at a Regular meeting of the City Council of the City of Seaside duly held on the 5th day of June, 2025, by the following vote:
AYES: COUNCIL MEMBERS
NOES: COUNCIL MEMBERS
ABSENT: COUNCIL MEMBERS
ABSTAIN: COUNCIL MEMBERS
APPROVED:
_______________________________
Ian N. Oglesby, Mayor
ATTEST:
______________________________
Dominique L. Davis, City Clerk
APPROVED TO FORM:
______________________________
Sheri L. Damon, City Attorney
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RESOLUTION NO. 14-54
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEASIDE
APPROVING THE FRANCHISE AGREEMENT WITH GREENWASTE RECOVERY WHEREAS, the City Council of the City of Seaside has a Franchise Agreement with the Waste Management, Inc. that is expiring in May 2015; and WHEREAS, the City of Seaside staff has participated on the Monterey Regional Waste Management District's Technical Advisory Committee for several years; and WHEREAS, the Technical Advisory Committee has conducted a thorough request for proposal process, reviewed all proposals received, and unanimously selected Green Waste Recovery as the best proposal; and
WHEREAS, the City Council of the City of Seaside received a presentation by Green Waste Recovery and a presentation by Waste Management, Inc. regarding the provision of garbage, recycling, and organics collection through a new franchise agreement; and WHEREAS, on January 29, 2014, the City Council approved a resolution authorizing staff to negotiate a franchise agreement with Green Waste Recovery; and WHEREAS, the City Council has received public comment and reviewed and discussed the agreement at the June 5, 2014 Study Session
NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Seaside authorizes the City Manager to sign the final agreement with Green Waste for the Franchise Agreement.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Seaside duly held on the 19th day of June, 2014 by the following vote:
AYES: 5
NOES: 0
ABSENT: 0
COUNCIL MEMBERS
COUNCIL MEMBERS
COUNCIL MEMBERS
COUNCIL MEMBERS
Alexander, Edwards, Oglesby, Pacheco, Rubio
None
None
None
EXIHIBIT A
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EXHIBIT E1:
RATE ADJUSTMENT METHODOLOGY
MUL Tl-INDEX RATE ADJUSTMENT METHODOLOGY
EXHIBIT B
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EXHIBIT El
MULTI-INDEX RATE ADJUSTMENT METHODOLOGY
General
The multi-index Rate adjustment methodology involves inflating: (1) the operating component of Rates for the current Rate Period by the CPI, ECI, and Fuel Index; and, (2) the disposal, processing, and fee components of the Rates by the actual changes to those components, to determine the Rates for the coming Rate Period. The intent of performing the multi-index-based adjustment is to allow Contractor's Compensation to be adjusted throughout the Term of this Agreement (giving consideration to those specific cost categories of "fuel" and "labor" that may be more volatile than the CPI} using simple, readily available indicators of changes in Contractor's costs for providing service.
If the ECI, CPI, or Fuel Index is discontinued or revised during the Term by the BLS, such other government index or computation with which it is replaced shall be used in order to obtain substantially the same result as would be obtained if said index had not been discontinued or revised.
Calculation
Contractor shall calculate the adjustment to their Rates using the following methodology:
Step 1: Calculate the "Operating Component Factor" or "OCF".
Step la: Calculate the Labor-Related Factor of the OCF by calculating the Annual Percentage Change in the ECI. The factor shall be rounded to the nearest tenth {10th) percent.
Step lb: Calculate the Fuel Factor of the OCF by calculating the Annual Percentage Change in the Fuel Index. The factor shall be rounded to the nearest tenth {10th) percent. If Contractor purchases CNG from the MRWMD, either Agency or Contractor may require that the percentage change in the Fuel Index be replaced by the percentage change in the annual average per unit price of fuel. The annual average per unit price of fuel shall be calculated based on the total fuel expense in the most recently completed calendar year divided by the number of units purchased in that same period. The percentage change shall consider the average unit price in the most recently completed calendar year compared to the calendar year immediately preceding. For · the purposes of the first such adjustment, Contractor's Proposal assumed a Diesel Gallon Equivalent price of $1.696.
Step le: Calculate the Other Factor of the OCF by calculating the Annual Percentage Change in the CPI. The factor shall be rounded to the nearest tenth (10th) percent.
Step ld: Calculate the OCF, rounded to the nearest tenth (10th) percent, as follows:
OCF = (17.4% x Labor-Related Factor calculated in Step la above) + (3.2% x Fuel Factor calculated in Step lb above)+ (79.4% x Other Factor calculated in Step le above) For example, assuming:
1. Proposed labor-related costs are 17.4% of proposed total annual operating costs.
Franchise Agreement, Exhibit El
Page El-1
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EXHIBIT El
MULTI-INDEX RATE ADJUSTMENT METHODOLOGY
2. Proposed fuel costs are 3.2% of proposed total annual operating costs.
3. Proposed other costs are 79.4% of proposed total annual operating costs.
4. Labor-Related Factor= 3% (calculated in Step la)
5. Fuel Factor= 17% (calculated in Step lb)
6. Other Factor= 1% (calculated in Step le)
7. OCF = (17.4% x 3%) + (3.2% x 17%) + (79.4% x 1%) = 0.0186 = 1.9% Step 2: Calculate the adjusted Operating Component, rounded to the nearest cent, for each Rate as follows:
Adjusted Operating Component= Then-current Operating Component x (1 + OCF) For example, assuming:
1. Then-current Operating Component= $50.00
2. OCF = 1.9%
Adjusted Operating Component= $50.00 x (1 + 0.019) = $50.95 Step 3: Calculate the adjusted Disposal Component, rounded to the nearest cent, for each Rate to reflect any percentage change in the total cost of Disposal at the Approved Disposal Facility. This "step 311 shall only be applied to Solid Waste Rates. The adjustment shall be calculated as follows:
Adjusted Disposal Component = Then-current Disposal Component x [(Current Approved Disposal Facility Tipping Fee x Most Recent 12-month Tonnage + Interim Tipping Fee Increment x Actual Tonnage at Interim Tipping Fee) I (Prior Approved Disposal Facility Tipping Fee x Prior 12-month Tonnage)]
For example, assuming:
1. Then-current Disposal Component= $20.00
2. Current Approved Disposal Facility Tipping Fee= $50.00 per Ton
3. Most Recent 12-month Tonnage= 1,050
4. Interim Tipping Fee Increment= $3.75
5. Actual Tonnage at Interim Tipping Fee= 525
6. Prior Approved Disposal Facility Tipping Fee= $46.25 per Ton
7. Prior 12-month Tonnage= 1,000
Adjusted Disposal Component= $20.00 x [($50.00 x 1,050 + $3.75 x 525) / ($46.25 x 1,000)] = $23.55
Step 4: Calculate the adjusted Processing Component, rounded to the nearest cent, for each Rate to reflect any percentage change in the total cost of or rebate from Processing at an Approved Processing Facility. This "step 411 shall not be applied to Solid Waste Rates, unless the Solid Waste Rates includes the cost and/or revenue associated with processing Recyclable and/or Organic Materials. The processing component Rate Adjustment Factor shall not exceed the Annual Percentage Change in CPI for any facility owned and operated by Contractor or their Subcontractor. The adjustment shall be calculated as follows:
Franchise Agreement, Exhibit El
Page El-2
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EXHIBIT El
MULTI-INDEX RATE ADJUSTMENT METHODOLOGY
Adjusted Processing Component = Then-current Processing Component x [{Current Approved Processing Facility Tipping Fee x Most Recent 12-month Tonnage + Interim Tipping Fee Increment x Actual Tonnage at Interim Tipping Fee) I (Prior Approved Processing Facility Tipping Fee x Prior 12-month Tonnage)]
For example, assuming:
1. Then-current Processing Component= $2.00
2. Current Approved Processing Facility Tipping Fee= $16.00 per Ton
3. Most Recent 12-month Tonnage= 900
4. Interim Tipping Fee Increment= $1.00
5. Actual Tonnage at Interim Tipping Fee= 500
6. Prior Approved Processing Facility Tipping Fee= $15.00 per Ton
7. Prior 12-month Tonnage= 1,000
Adjusted Processing Component= $2.00 x [($16.00 x 900 + $1.00 x 500) I ($15.00 x 1,000)] = $1.99
Step 5: Calculate the adjusted Fee Component, rounded to the nearest cent, for each Rate. The adjusted Fee Component of each Rate shall be calculated as follows:
Adjusted Fee Component= Then-current Fee Component x {l+OCF) For example, assuming:
1. Then-current Fee Component= $5.00
2. OCF = 1.9%
Adjusted Fee Component= $5.00 x (1+0.019) = $5.10
Step 6: Calculate the adjusted value for each Rate charged under this Agreement. Adjusted Rates shall be calculated as follows:
Adjusted Rate = Adjusted Operating Component + (Adjusted Disposal Component OR Adjusted Processing Component)+ Adjusted Fee Component
For example, assuming:
1. The Rate be.ing adjusted is a Solid Waste Collection Rate
2. Adjusted Operating Component= $50.95 (as calculated in Step 2)
3. Adjusted Disposal Component= $22.70 (as calculated in Step 3)
4. Adjusted Fee Component= $5.20 (as calculated in Step 5) Adjusted Rate= $50.95 + $23.55 + $5.10 = $79.60
Franchise Agreement, Exhibit El
Page El-3
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HF&H Consultants
590 Ygnacio Valley Rd. Suite 105
Walnut Creek, CA 94596
Phone: (925) 977-6950
Web: hfh-consultants.com
May 27, 2025
Greg McDanel
City Manager
City of Seaside
Sent via email
Subject: Review of GreenWaste Recovery’s 2025-26 Rate Request –Final Report Dear Greg McDanel:
HF&H Consultants, LLC (HF&H) was retained by ReGen Monterey (ReGen), formerly the Monterey Regional Waste Management District, to assist with a review of GreenWaste Recovery’s (GWR) request for an adjustment to customer rates, effective July 1, 2025, submitted to the City of Seaside (City) on April 1, 2025. This report presents our findings and recommendations.
Executive Summary
HF&H’s review of GWR’s Rate Period 11 (RP11) rate request to the City resulted in the following outcomes:
• HF&H has determined a 4.14% increase is appropriate, based on the following components:
• 3.80% inflationary increase in labor-related costs
• 2.80% inflationary increase in vehicle-related costs (excluding fuel) • Fuel rate held flat, as set by ReGen
• 2.80% inflationary increase in other costs
• Depreciation held flat, per the Agreement
• 8.88% increase in net processing costs due to an increase in per-ton rates and tonnage • 9.25% increase in disposal costs due to an increase in per-ton disposal rates and tonnage
Refer to Figure 1 below for the impact to sample residential rates.
Figure 1 – Example Rate Impact of Adjustment
Current Rates
(RP10) RP11
Adjustment 4.14%
Residential 32-gallon rate $26.67 $27.78
Seaside Rate Adjustment
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Greg McDanel
May 27, 2025
Background
In 2012, the City, participating with other members of ReGen, issued a competitive request for proposals for collection services and entered into the new agreement with GWR effective July 1, 2015. The agreement provides for the following, related to the adjustment of rates:
• Rates are to be adjusted annually throughout the term of the agreement, using various inflationary indices, actual tonnage, and changes in the tipping fees at ReGen, unless either the City or GWR request a Cost-Based Rate Adjustment (CBRA). • The City and GWR may mutually agree upon alternative approaches to structuring rates without amendment to the Agreement (Section 8.2.D).
• During the CBRA review in RP5, a number of issues surrounding the process for setting rates and the resulting rate relationships amongst sectors and materials were identified.
As such, the City and GWR have negotiated an amendment to the prescribed methodology for the CBRA and index adjustments so as to not alter rate relationships between service sectors and material types.
• Through negotiations of the amendment, as a result of the desire to maintain current rate relationships between sectors and service levels, the City and GWR have prescribed a uniform rate adjustment to be applied to all sectors.
Rate Calculation Review
HF&H Scope of Work
HF&H performed this review of the rate request in accordance with Exhibit E1 (for the indexbased rate adjustment). These procedures included:
1. Review of the rate request for completeness and compliance with the procedures contained in Exhibit E1 of the Agreement based on the results of the CBRA.
2. Review for mathematical accuracy and logical consistency to determine that the rate request is mathematically correct, that the rows and columns of numbers add down and across as intended, and that the stated assumptions were, in fact, used. Also, to determine that the rate request is internally consistent and that any summary schedules agree to the supporting schedules and worksheets.
3. Verification of the inclusion of the franchise fee calculation in the adjustment.
4. Verifying contract compliance with regard to:
A. The indices used in the adjustment.
B. The tip fees reported for the disposal/processing components of the rates.
C. The use of quarterly reported tonnage data and allocations among agencies. A detailed audit of tonnage and allocations of tonnage reported by GWR was not a part of this scope of work. HF&H discussed GWR’s allocation methodology with them and the methodology appears reasonable and consistent with standard practices within the industry.
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Greg McDanel
May 27, 2025
D. Any changes in governmental fees on the fee component of the rates; and the accurate application of the resultant percentage changes in the various rate components to the rate schedule approved by the City through the Agreement.
Review of Rate Request
RP11 Application
HF&H reviewed the rate application for RP11. The results of the calculation of RP11 per methodology of Exhibit E1 of the amendment can be seen in Figure 2 on the following page.
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Greg McDanel
May 27, 2025
Figure 2 – City of Seaside Application of Index-Based Adjustments to RP11 Rate Period Eleven
Annual Cost of Operations
Labor-Related Costs $1,054,865 1.038 $1,094,950
Vehicle-Related Costs 205,916 1.028 211,681
Fuel Costs 178,661 1 178,661
Other Costs 696,599 1.028 716,104
Direct Depreciation 329,505 N.A. 329,505
Total Allocated Costs - Labor, Vehicle, Fuel & Other 1,152,915 1.028 1,185,197 Total Allocated Costs - Depreciation & Start-Up 61,367 N.A. 61,367 Total Annual Cost of Operations $3,679,828 $3,777,465
Profit $440,920 OR=89.30 $452,619
Pass-Through Costs
Disposal Costs $987,826 Tons*Tip Fee $1,079,221
Curbside Supplemental (6,390) 1.00 (6,390)
Recycling Processing Costs 150,917 Tons*Tip Fee 151,841 Residue Processing Costs - Tons*Tip Fee -
Yard Trimmings Processing Costs 133,790 Tons*Tip Fee 155,845 Food Waste Processing Costs 34,266 Tons*Tip Fee 39,609
C&D Processing Costs - Tons*Tip Fee -
Interest Expense 97,086 N.A. 97,086
Direct Lease Costs - N.A. -
Total Allocated Costs - Lease 86,845 N.A. 86,845
Total Pass-Through Costs $1,484,339 $1,604,057
Total Costs before Agency Fees 5,605,087 5,834,141
Agency Fees/Payments
Franchise Fee $1,005,485 15.00% $1,047,130
ReGen MOU Costs 92,660 Actual 97,988
Other Adjustments (as needed from time to time)
Adjustment from Tip Fee Estimates $ - N.A. $1,606
Total Calculated Costs $6,703,232 $6,980,865
Rate Increase 4.14%
Rate Period Ten Adjustment Factor
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Greg McDanel
May 27, 2025
Review of GWR Costs
There are four major components to GWR’s rate application: (1) calculation and application of the inflationary indices as prescribed in the Agreement; (2) the disposal and/or processing component; (3) the Agency Fees; and (4) other one-time adjustments.
There are three indices used in the index adjustment: Consumer Price Index (CPI), fuel index, and labor index. The annual percentage change in each index is used to project the coming year’s cost for the line items to which they apply.
HF&H has reviewed, and GWR has confirmed, the accuracy of each of these indices. It is noted that the fuel index remains unchanged, as reported by ReGen management staff.
Review of Disposal/Processing Component
Collected tonnage for Calendar Year 2024 was used for the RP11 review, in accordance with the amendment. The disposal and processing components also consider the tipping fees charged by ReGen to project anticipated disposal and processing costs at ReGen. Figure 3 below outlines the changes in the City’s disposal and processing costs for each material type, based on ReGen’s tip fees, effective July 1, 2025, which have been incorporated into our RP11 review.
Figure 3 - Impact of ReGen Tip Fee Changes
Review of Fee Component
HF&H ensured that the fee component of each rate matches the contractual percentage of 15% for franchise fees, which are remitted to the City by GWR.
Additionally, rate application review costs and other identified ReGen costs totaling $97,988 were added as a one-time adjustment. These costs cover the rate review, franchise management, staff time, and public education and outreach.
Review of Other One-Time Adjustments
HF&H reviewed the actual tip fees implemented at ReGen in RP10 and compared them to the projected tip fees included in the RP10 application. The result of this review was an increase of $1,606 to reflect the difference between the estimated tip fees for Food Waste included in the prior rate adjustment and the actual tip fee approved by ReGen.
Material 2024
Tons
Projected Per
Ton Tip Fee
Rate Period
11 Costs
A B A x B
Solid Waste 13,324 $81.00 $1,079,221
Recycling 3,703 41.00 151,841
Yard Trimmings 3,181 49.00 155,845
Food Waste 574 69.00 39,609 Packet Page 323
Greg McDanel
May 27, 2025
New Rates
Attached hereto is a table of all new rates recommended for RP11 based on the adjustments described in this memo (Attachment A). HF&H recommends adopting these rates by resolution to be effective July 1, 2025.
* * * * *
We would like to express our appreciation to GWR staff for their assistance and cooperation in this process. Should you have any questions, please call me at (925) 977-6964 or [email protected].
Sincerely,
HF&H CONSULTANTS, LLC
Rob Hilton Dave Hilton
President Senior Project Manager
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Attachment A
Seaside Rates Effective July 1, 2025
Service Level
Curbside 32 Gallon
Curbside 64 Gallon
Curbside 96 Gallon
Low Income Rate
Senior Rate
Notes:
See Exhibit B1 for specific service availability.
Vacation hold charge shall equal 75% of normal rate divided by 4, per week.
Service Level 1x/week 2x/week 3x/week 4x/week 5x/week 6x/week 32-Gallon Cart $29.85 $65.67 $98.50 $131.33 $164.17 $197.00 64-Gallon Cart $59.76 $131.47 $197.21 $262.95 $328.69 $394.42 96-Gallon Cart $89.61 $197.14 $295.71 $394.28 $492.86 $591.43 1-Cubic Yard Bin $118.17 $254.50 $375.44 $474.87 $593.04 $689.99 2-Cubic Yard Bin $251.73 $469.34 $681.68 $892.28 $1,043.64 $1,401.50 3-Cubic Yard Bin $369.90 $678.91 $940.30 $1,323.74 $1,636.69 $2,019.73 4-Cubic Yard Bin $466.57 $890.60 $1,315.43 $1,739.75 $2,163.98 $2,800.72 6-Cubic Yard Bin $676.14 $1,273.38 $2,011.43 $2,453.71 $3,352.53 $4,023.27 8-Cubic Yard Bin $885.06 $1,728.68 $2,448.17 $3,345.99 $4,396.17 $5,424.76 2-Cubic Yard Compactor $312.28 $590.44 $863.34 $1,134.49 $1,346.39 $1,764.80 3-Cubic Yard Compactor $460.73 $860.57 $1,212.78 $1,721.61 $2,133.65 $2,617.23 4-Cubic Yard Compactor $599.71 $1,156.01 $1,713.12 $2,269.73 $2,826.22 $3,599.59 Service Level 1x/week 2x/week 3x/week 4x/week 5x/week 6x/week 64-Gallon Cart $8.96 $19.72 $29.58 $39.44 $49.30 $59.16 96-Gallon Cart $13.44 $29.57 $44.36 $59.14 $73.93 $88.71 1-Cubic Yard Bin $17.73 $38.17 $56.32 $71.23 $88.96 $103.50 2-Cubic Yard Bin $37.76 $70.40 $102.25 $133.84 $156.55 $210.22 3-Cubic Yard Bin $55.48 $101.84 $141.05 $198.56 $245.50 $302.96 4-Cubic Yard Bin $69.99 $133.59 $197.31 $260.96 $324.60 $420.11 6-Cubic Yard Bin $101.42 $191.01 $301.71 $368.06 $502.88 $603.49 8-Cubic Yard Bin $132.76 $259.30 $367.23 $501.90 $659.43 $813.71 2-Cubic Yard Compactor $14.76 $24.39 $33.24 $41.83 $50.15 $72.20 3-Cubic Yard Compactor $20.98 $32.83 $37.53 $61.78 $74.47 $97.89 4-Cubic Yard Compactor $24.47 $42.43 $60.51 $78.51 $96.50 $147.01 Service Level 1x/week 2x/week 3x/week 4x/week 5x/week 6x/week 64-Gallon Cart $44.82 $98.61 $147.91 $197.21 $246.52 $295.82 96-Gallon Cart $67.21 $147.86 $221.79 $295.71 $369.64 $443.57 1-Cubic Yard Bin $88.63 $190.87 $281.58 $356.15 $444.78 $517.49 2-Cubic Yard Bin $188.80 $352.00 $511.26 $669.21 $782.73 $1,051.12 Frequency
$22.22 Included Included
$13.38 Included Included
Commercial/Multi-Family Solid Waste Collection Rates
Frequency
Commercial/Multi-Family Recycling Collection Rates
Frequency
Commercial/Multi-Family Food Waste Collection Rates
$34.72 Included Included
$41.67 Included Included
$27.78 Included Included
Residential Solid Waste Collection Rates
Solid Waste Recycling Organics
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Attachment A
Seaside Rates Effective July 1, 2025
Service Level 1x/week 2x/week 3x/week 4x/week 5x/week 6x/week 64-Gallon Cart $44.82 $98.61 $147.91 $197.21 $246.52 $295.82 96-Gallon Cart $67.21 $147.86 $221.79 $295.71 $369.64 $443.57 1-Cubic Yard Bin $88.63 $190.87 $281.58 $356.15 $444.78 $517.49 2-Cubic Yard Bin $188.80 $352.00 $511.26 $669.21 $782.73 $1,051.12 3-Cubic Yard Bin $273.86 $502.63 $696.15 $980.03 $1,211.73 $1,495.31 4-Cubic Yard Bin $345.42 $659.36 $973.88 $1,288.03 $1,602.11 $2,073.52 6-Cubic Yard Bin $500.59 $942.75 $1,489.16 $1,816.61 $2,482.05 $2,978.63 8-Cubic Yard Bin $655.26 $1,279.83 $1,812.51 $2,477.21 $3,254.71 $4,016.24 Service Level MSW REC YT C&D
10 YD $395.55 $395.55 $395.55 $395.55
20 YD $573.59 $573.59 $573.59 $573.59
30 YD $751.63 $751.63 $751.63 $751.63
40 YD $929.67 $929.67 $929.67 $929.67
31-40 YD R.O. Compactor $2,505.48 n/a n/a n/a
0-30 YD R.O. Compactor $1,415.54 n/a n/a n/a
Per Ton $95.29 $48.24 $57.65 $95.29
Service Sector Charge Per Event*
Cart Rental - All Sizes RES
Cart Replacement RES
Re-Delivery or Re-Start RES
Cart Cleaning RES
Non-Scheduled Collection RES
Difficult to Service Cart COM
Difficult to Service Bin COM
Locking Bin COM
Cart Replacement COM
Cart Cleaning COM
Bin Swap- Cleaning or Repainting COM
Bulky - Recyclable RES/COM
Bulky - Non Recyclable RES/COM
Bulky - Event RES/MFD
Covered Box RO
Driver Time per Hour RO
Dry Run or Relocation RO
Extra Days RO
*Note: Application of fees shall be as described in Franchise Agreement.
Note: All rates are monthly unless stated otherwise.
$36.47
$72.94
$87.52
$36.47
$109.40
$29.17
$36.47
$43.76
$109.40
$160.46
$109.40
$4.38
Commercial/Multi-Family Yard Trimmings Collection Rates Frequency
Roll-Off Collection Rates (Per Pull)
Material
Additional Service Rates
$4.38
$87.52
$36.47
$36.47
$27.72
$1.46
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CITY OF SEASIDE
STAFF REPORT
Item No.: 8.N.
TO: City Council
FROM: Greg McDanel, City Manager
BY: Kirstin van Gend, Administrative Analyst II
DATE: June 5, 2025
SUBJECT: ADOPT A RESOLUTION AUTHORIZING AN AMENDMENT TO THE MEMORANDUM OF UNDERSTANDING FOR SB 1383
IMPLEMENTATION BETWEEN THE REGEN MONTEREY AND ITS
MEMBER AGENCIES FOR FISCAL YEAR 2025/2026
RECOMMENDATION
Approve an amendment to the Memorandum of Understanding (MOU) with ReGen Monterey
BACKGROUND
On July 15, 2021 the City of Seaside accepted a MOU with ReGen Monterey for assistance with compliance with California Senate Bill 1383 along with all ReGen Member Agencies (Cities of Carmel-by-the-Sea, Del Rey Oaks, Marina, Monterey, Pacific Grove, Sand City, and Seaside; The Pebble Beach Community Services District; and the County of Monterey). Each year ReGen staff identify expected expenses associated with jurisdictional compliance of SB 1383.
The need for the MOU with ReGen Monterey arose from State Bill 1383, California’s Short-Lived Climate Pollutants legislation passed by the State of California in September 2016. Regulations took effect and local program implementation began on January 1, 2022. The regulation has significant impact on each Member Agency with the goal of reducing organic material being landfilled by 75% by 2025, compared to a 2014 basis.
The legislation mandates that Member Agencies undertake certain activities around the handling of organic waste materials collected within their jurisdictions. The regulation also requires 20% recovery of edible food by 2025 to direct it to a beneficial use and thus, preventing edible food from entering the waste stream.
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Item No. 8.N. Page 2 of 3
In 2021, the Member Agencies determined that it was in their best interest to coordinate their activities related to this legislation. This coordination is facilitated by ReGen Monterey’s Technical Advisory Committee (TAC) comprised of staff from each Member Agency, the three haulers in our service area (Haulers) and ReGen Monterey.
The MOU was adopted by the ReGen Monterey Board on June 18, 2021, and the Member Agencies soon thereafter, becoming effective July 1, 2021.
The Member Agencies determined that ReGen Monterey has the expertise and resources necessary to implement shared activities on the Member Agencies’ behalf and requested that ReGen incur costs to provide these activities. The Member Agencies have agreed to reimburse ReGen for proportionate shares of certain designated annual costs incurred by ReGen for these activities under a MOU.
Since the implementation of the MOU, ReGen Monterey’s staff and the Technical Advisory Committee (TAC) have had great success implementing SB 1383 requirements.
The MOU continues to be valuable for the City of Seaside in facilitating the implementation of SB 1383. Examples of the work being done include:
• Development of a Model Ordinance for SB 1383 adopted by all member agencies • Award of two CalRecycle grants for SB 1383 implementation • Awarded over $382,967.34 to local Food Recovery Organization for capacity building, including three (3) organizations located in Seaside • Creation of outreach material, which is refreshed annually • On-going education, monitoring, and reporting activities
DISCUSSION
The amendment submitted for Fiscal Year 2025/2026 identifies regional costs in Exhibit A of the MOU. Expenses include items such as program administration, public education, monitoring, reporting and edible food recovery capacity building, program administration and outreach.
Exhibit B of the MOU identifies the costs proportionally by percentage per population.
The cost is further adjusted by the establishment of cost minimums for each member agency, the County of Monterey’s participation in only the Edible Food Activities, and the exclusion of the County and City of Monterey from the Franchise Contract Management tasks, which are not applicable, as their franchise agreements are with different haulers.
The anticipated amended regional cost (Exhibit A) are $326,762.00, and the cost to the City of Seaside (Exhibit B) is $97,988.00. The increase of $5,328.00 from FY 2024/2025 is primarily due to a one-time catch-up cost for the Franchise Management consultant services from the first and second quarters of 2023 when billing switched from Calendar Year to Fiscal Year to match the MOU.
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Item No. 8.N. Page 3 of 3
The draft FY 25/26 expenses were first presented to the TAC for review, feedback, and consensus. It was then presented to the ReGen Monterey Board of Directors and Member Agencies’ Councils and Boards and was approved on May 23, 2025.
The amendment to the MOU applies to FYE 2026. The cost of the City's proportional share for the MOU with ReGen are recovered through the Franchise Fees collected from Greenwaste Recovery.
FISCAL IMPACT
The cost of this item is $97,988.00 which has been incorporated into the 2025/2026 Greenwaste Recovery trash rates and is recovered by the City through Franchise Fees.
STRATEGIC PRIORITY
Not Applicable
ATTACHMENTS
1. Resolution
2. Amended MOU
Reviewed for Submission to the City Council by:
____________________________________
Greg McDanel, City Manager
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Meeting Date: 6/5/2025
Item #: X.X.
RESOLUTION NO. 25-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEASIDE
AUTHORIZING AN AMENDMENT TO THE MEMORANDUM OF
UNDERSTANDING FOR SB 1383 IMPLEMENTATION BETWEEN THE REGEN MONTEREY AND ITS MEMBER AGENCIES FOR FISCAL YEAR 2025/2026 WHEREAS, The State of California has passed legislation, known as Senate Bill 1383, California’s Short-Lived Climate Pollutants regulation. The regulation will have significant impact on the City, with the goal of reducing organic material being landfilled by 75% by 2025, compared to a 2014 basis; and
WHEREAS, the legislation mandates that the City undertake certain activities around the handling of organic waste materials collected within our jurisdiction. The regulation also requires 20% recovery of edible food by 2025 to direct it to a beneficial use and thus prevent it from entering the waste stream; and WHEREAS, regulations took effect, and local program implementation began, on January 1, 2022; and
WHEREAS, in 2021, the Member Agencies determined that it was in their best interest to coordinate their activities related to this legislation. This coordination is being facilitated by ReGen’s Technical Advisory Committee (TAC) comprised of staff from each Member Agency, the three haulers in the ReGen’s service area (Haulers), and ReGen; and WHEREAS, the Member Agencies determined that ReGen has the expertise and resources necessary to implement shared activities on the Member Agencies’ behalf and requested that ReGen incur costs to provide these activities.; and WHEREAS, the Member Agencies have agreed to reimburse ReGen for proportionate shares of certain designated annual costs incurred by ReGen for these activities under a Memorandum of Understanding (MOU) between the Monterey Regional Waste Management District and its Member Agencies Regarding Assistance with Compliance with California Senate Bill 1383.; and
WHEREAS, the purpose of the MOU is to provide a structure for the Member Agencies to reimburse ReGen for SB 1383 related activities it performs on behalf of the Member Agencies. The MOU was voluntarily entered into by the parties for the purpose of facilitating the implementation of SB 1383. The MOU was adopted by the ReGen Board on June 18, 2021, the Member Agencies soon thereafter, and became effective July 1, 2021; and
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WHEREAS, Seaside has been participating in ReGen Monterey’s Technical Advisory Committee (TAC), and it is agreed that it is in our City's best interest to coordinate activities related to this legislation. As ReGen has the expertise and resources necessary to implement some of these activities on a regional bases; and WHEREAS, on June 16, 2022, the City approved the memorandum of understanding between the Monterey regional waste management district and its member agencies regarding assistance with compliance with California Senate Bill 1383.
WHEREAS, an Amendment to Exhibit A (Detailed Activities & Costs FY 2025-2026) and Exhibit B (Member Agencies' Annual Proportionate Shares & Costs FY 2025-2026) to the MOU was adopted by the ReGen Board on May 23, 2025, the Member Agencies soon thereafter, and will become effective July 1, 2025; and WHEREAS, Exhibit A and Exhibit B amend the activities and costs with the anticipated regional cost of $326,762.00 and the cost to Seaside is $$97,988.00. This cost was included in the 2024/2025 Greenwaste Recovery trash rates.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Seaside does hereby direct the City of Seaside City Manager to accept and execute on behalf of the City Council, the Amendment to Exhibit A & B of the Memorandum of Understanding between ReGen Monterey and its member agencies regarding assistance with compliance with California Senate Bill 1383.
PASSED AND ADOPTED at a Regular meeting of the City Council of the City of Seaside duly held on the 5th day of June 2025 by the following vote:
AYES: COUNCIL MEMBERS
NOES: COUNCIL MEMBERS
ABSENT: COUNCIL MEMBERS
ABSTAIN: COUNCIL MEMBERS
APPROVED:
_______________________________
Ian N. Oglesby, Mayor
ATTEST:
______________________________
Dominique L. Davis, City Clerk
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APPROVED TO FORM:
______________________________
Sheri L. Damon, City Attorney
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1 MEMORANDUM OF UNDERSTANDING
BETWEEN THE MONTEREY REGIONAL WASTE MANAGEMENT DISTRICT AND ITS
MEMBER AGENCIES REGARDING ASSISTANCE WITH COMPLIANCE WITH CALIFORNIA SENATE BILL 1383
This Memorandum of Understanding (“MOU”) is made and entered into as of the date of the signatures set forth below by and between the MONTEREY REGIONAL WASTE MANAGEMENT DISTRICT (“District”, “MRWMD”), a California Garbage and Refuse Disposal District, and its member agencies including the cities of CARMEL-BY-THE-SEA, DEL REY OAKS, MARINA, MONTEREY, PACIFIC GROVE, SAND CITY, and SEASIDE; THE PEBBLE BEACH COMMUNITY SERVICES DISTRICT; and THE COUNTY OF MONTEREY (“Member Agencies”). Collectively these entities shall be known herein as “Parties” or individually as a “Party.”
Recitals
A. The State of California has passed legislation, known as Senate Bill 1383, California’s Short-Lived Climate Pollutants regulation. The regulation will have significant impact on each Member Agency, with the goal of reducing organic material being landfilled by 75% by 2025, compared to a 2014 basis. The legislation mandates that Member Agencies undertake certain activities around the handling of organic waste materials collected within their jurisdictions. The regulation also requires 20% recovery of edible food by 2025 to direct it to a beneficial use and thus prevent it from entering the waste stream. Regulations take effect, and local program implementation will begin, on January 1, 2022.
B. The Member Agencies have determined that it is in their best interest to coordinate their activities related to this legislation. This coordination is being facilitated by the District’s Technical Advisory Committee (TAC) comprised of staff from each Member Agency, the three Haulers in the District service area (Haulers), Salinas Valley Recycles (SVR) and MRWMD.
C. The Member Agencies have further determined that the District has the expertise and resources necessary to implement some of these activities on the Member Agencies’ behalf and have now requested that the District incur costs to provide these activities.
D. The Member Agencies have agreed to reimburse the District for proportionate shares of certain designated annual costs incurred by the District for these activities.
E. The form and content of this MOU have been presented to the TAC, and the TAC has recommended it for approval by the Parties
NOW THEREFORE, in consideration of the mutual benefits to be derived by the District and the Member Agencies, and of the promises contained in this MOU, the Parties agree as Packet Page 333
2 follows:
Section 1. Recitals: The recitals set forth above are incorporated into this MOU.
Section 2. Purpose: The purpose of this MOU is to provide a structure for the Member Agencies to reimburse the District for SB 1383 related activities it performs on behalf of the Member Agencies.
Section 3. Voluntary: This MOU is voluntarily entered into by the Parties for the purpose of facilitating the implementation of SB 1383.
Section 4. Term: This MOU shall become effective on the last day of its execution by a Party and shall remain in effect until terminated by the Parties.
Section 5. Scope of Work, Costs & Cost Sharing: The scope of work, and associated costs, are set out in Exhibit A, entitled Detailed Activities and Costs, attached hereto and incorporated herein. Allocation of such costs to the Member Agencies is set out in Exhibit B, entitled Member Agencies’ Annual Proportionate Shares and Costs, attached hereto and incorporated herein. Exhibit C outlines estimated individual Member Agencies’ allocations related to the Department of Resources Recycling and Recovery (CalRecycle) SB 1383 Local Assistance Grant Program (OWR1: 2021-22), attached hereto and incorporated herein. Exhibit D defines the estimated annual procurement requirements of organic material and estimated cost per ton of compost for each Member Agency, attached hereto and incorporated herein.
No later than March 1 of each year, and at such other times as directed by the Parties, the TAC shall meet to consider and, if deemed necessary, modify Exhibits A, B, C, and/or D subject to direction from the governing bodies of each Member Agency to its TAC representative.
Section 6. The District Agrees:
(a) District staff will manage activities as identified in Exhibit A, C, and D which activities include contracting with third party vendors when reasonably necessary and paying those vendors for contracted costs.
(b) Two times per year, on dates to be determined by the TAC, District will invoice Member Agencies for each Member Agency’s proportionate share of costs as shown in Exhibit B with each invoice to be fifty percent (50%) of the Member Agency’s share of costs. (c) Upon award of CalRecycle SB 1383 Local Assistance Grant Program funds, the District will invoice Member Agencies for their full allocation of grant funds as shown in Exhibit C. Four times during the grant term, aligned with dates identified by CalRecycle grant Terms & Conditions, the District shall report to Member Agencies a summary of actual grant expenditures and progress toward grant tasks to date.
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3 (d) District will maintain an accounting of activities and expenses and provide reconciliation of payments annually. Material differences between estimated costs and actual incurred costs will result in either: 1) an adjustment made to the final annual payment for each Member Agency, or 2) such cost difference shall be incorporated into the subsequent year cost allocation.
(e) In year one only, in recognition of expected continuation of improved recycling revenues for the District from recyclable material sales, the District will off-set $140,000 of the costs identified in Exhibit A. This off-set is reflected in the cost allocations set out in Exhibit B for FY 2021-22.
Section 7. The Member Agencies Agree:
(a) To reimburse the District for all expenses incurred by the District under this MOU in accordance with each Member Agency’s proportionate share as shown on Exhibit B, C, and D. (b) To make a full-faith effort to cooperate with one another and with the District to achieve the purposes of this MOU by providing information, reviewing information in a timely manner, and informing their respective administration and governing bodies.
Section 8. Termination. Any Party may terminate its participation in this MOU upon giving written notice to the District no later than April 1 of any calendar year during the term of this MOU. Within ten days following a Party’s termination date, such party shall pay District all charges then due and payable and shall pay when determined any additional charges that shall later come due under the MOU, subject to the limits set out in Exhibits A, B, C, and D.
Section 9. General Provisions.
(a) This MOU is binding and for the benefit of the respective successors, heirs, and assigns of each Party and the District; provided however, no Party may assign its respective rights or obligations under this MOU without the prior written consent of the District. (b) This MOU is governed by, interpreted under, and construed and enforced in accordance with the laws of the State of California.
(c) If any provision of this MOU is determined by any court to be invalid, illegal, or unenforceable to any extent, then the remainder of this MOU will not be affected, and this MOU will be construed as if the invalid, illegal, or unenforceable provision had never been contained in this MOU.
(d) Waiver by the District or any Party to this MOU of any term, condition, or covenant of this MOU will not constitute a waiver of any other term, condition, or covenant.
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4 Waiver by the District or any Party of any breach of the provisions of this MOU will not constitute a waiver of any other provision, nor a waiver of any subsequent breach or violation of any provision of this MOU.
(e) This MOU may be executed in any number of counterparts, each of which is an original but all of which taken together will constitute one and the same instrument, provided, however, that such counterparts have been delivered to all parties to this MOU. (f) All parties acknowledge they have been represented, or have had the opportunity to be represented, by counsel in the preparation and negotiation of this MOU. Accordingly, this MOU will be construed according to its fair language. Any ambiguities will be resolved in a collaborative manner by the District and the Parties and must be rectified by amending this MOU.
IN WITNESS WHEREOF, the District and the Parties have caused this MOU to be executed by their duly authorized representatives as of the date of their respective signatures.
MONTEREY REGIONAL WASTE MANAGEMENT DISTRICT
By: ________________________ DATE: _______________
APPROVED AS TO FORM:
_______________________
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5 CITY OF CARMEL-BY-THE-SEA
By: ________________________ DATE: _______________
APPROVED AS TO FORM:
_______________________
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6 CITY OF DEL REY OAKS
By: ________________________ DATE: _______________
APPROVED AS TO FORM:
_______________________
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7 CITY OF MARINA
By: ________________________ DATE: _______________
APPROVED AS TO FORM:
_______________________
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8 CITY OF MONTEREY
By: ________________________ DATE: _______________
APPROVED AS TO FORM:
_______________________
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9 CITY OF PACIFIC GROVE
By: ________________________ DATE: _______________
APPROVED AS TO FORM:
_______________________
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10 SAND CITY
By: ________________________ DATE: _______________
APPROVED AS TO FORM:
_______________________
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11 CITY OF SEASIDE
By: ________________________ DATE: _______________
APPROVED AS TO FORM:
_______________________
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12 PEBBLE BEACH COMMUNITY SERVICES DISTRICT
By: ________________________ DATE: _______________
APPROVED AS TO FORM:
_______________________
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13 COUNTY OF MONTEREY
By: ________________________ DATE: _______________
APPROVED AS TO FORM:
_______________________
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1 EXHBIT A
DETAILED ACTIVITIES & COSTS
FY 2025-2026
Scope of Work
The activities related to the implementation of SB 1383 may include contracting and policy development; public education; materials purchasing and distribution; reporting; contamination monitoring; edible food waste recovery; enforcement; procurement; organics processing; rate setting; cost monitoring; and any other related activities the Parties choose to address.
The District will take the lead producing public education campaigns in concert with the already provided Hauler and/or Member Agency resources. The Member Agencies will be responsible for production and mailing fees associated with outreach. The District will also contract with a vendor to administer contamination monitoring in the form of curbside lid flipping. The District will also provide CalRecycle reporting services to the Member Agencies. In addition, funds will be allocated to food recovery organizations for procurement of refrigerated holding facilities or transport vehicles to support edible food recovery efforts.
Costs
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1 EXHBIT B
MEMBER AGENCIES’ ANNUAL PROPORTIONATE SHARES & COSTS*
FY 2025-2026
*Member Agencies’ proportionate costs subject to adjustment annually in accordance with any change in scope and total costs.
Member agencies will be invoiced an annual amount not to exceed column below titled “with minimums.”
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17 EXHIBIT C
MEMBER AGENCIES’ ESTIMATED ALLOCATION OF CALRECYCLE LOCAL ASSISTANCE GRANT PROGRAM FUNDING (OWR1: 2021-22)**
The Member Agencies of Carmel, Del Rey Oaks, Marina, Monterey, Sand City, Seaside, Pacific Grove, and the Pebble Beach Community Services District (PBCSD) join the Local Assistance Grant Program as a regional collaborative project for the implementation of regulation requirements associated with SB 1383, in coordination with other jurisdictions of the Monterey County region to maximize project impact and cost-effectiveness across the countywide area.
This regional grant-funded project will be coordinated through the two local waste management governmental agencies within Monterey County, Monterey Regional Waste Management (MRWMD), and Salinas Valley Solid Waste Authority (SVSWA).
The Member Agencies, along with each of the MRWMD and SVSWA member agencies are applying individually to this grant program using a unified regional project design, budget and implementation approach. All participating jurisdictions’ individual grant funding will be pooled together and expended in a cooperative manner by their agencies’ respective waste districts, MRWMD and SVSWA. The County of Monterey is applying separately and will manage its budget and project implementation independently, in coordination with broader regional planning efforts.
Based on current regional needs and findings to date related to SB 1383 in Monterey County, the following four major components will comprise the principal focus areas of program expenditures under the proposed regional project approach:
1) Grant Management, Tracking & Reporting
2) Agency Procurement Support
3) Edible Food Recovery Implementation and Capacity Building 4) Organics & Edible Food Recovery Education, Outreach and Technical Assistance Each element will be informed by regional coordination through the established MRWMD and SVSWA Technical Advisory Committee forums, Capacity Planning Assessments and related studies completed or in process throughout the region, and new data and information obtained through program implementation trials, stakeholder feedback and best practices as identified.
All expenditures will be incurred jointly, facilitated through each respective waste agency, and tracked and reported by each jurisdiction, based on the percentage of grant funds received by each agency compared to the full funding received collectively by all participating member agencies. CalRecycle, based on per capita calculations, using the Department of Finance’s January 2021 population statistics, estimates jurisdictions’ proportionate grant allocations. A summary of individual and collective agency grant allocations is presented below as Table 1.
Packet Page 348
18 Table 1. Thirteen Agency Collaborative Approach Budget Summary ** Working in coordination with the designated CalRecycle grant manager or other agency representatives as appropriate, the region may adjust these proposed expenditure areas, amounts, or priorities, consistent with grant expenditure eligibility requirements, as needed during the course of the grant term based on the needs of the region.
Agencies Estimated
Funding
% of District
Subtotal
% of Region
Total
Waste
District
Carmel-by-the-Sea $20,000 9% 4% MRWMD
Del Rey Oaks $20,000 9% 4% MRWMD
Marina $29,771 14% 6% MRWMD
Monterey $38,247 18% 7% MRWMD
Pacific Grove $21,398 10% 4% MRWMD
Sand City $20,000 9% 4% MRWMD
Seaside $43,151 20% 8% MRWMD
Pebble Beach Community
Services District
$20,000 9% 4% MRWMD
Subtotal (MRWMD): $212,566 100% 41%
Gonzales $20,000 6% 4% SVSWA
Greenfield $25,157 8% 5% SVSWA
King City $20,665 7% 4% SVSWA
Salinas $211,143 68% 40% SVSWA
Soledad $33,095 11% 6% SVSWA
Subtotal (SVSWA): $310,060 100% 59%
TOTAL (13 Agency Regional
Approach): $522,626 100%
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19 EXHIBIT D
MEMBER AGENCIES’ ESTIMATED PROCURMENT REQUIRMENTS
OF ORGANIC MATERIAL
The list below indicates the annual recovered organic waste product procurement targets for each jurisdiction (city, county, or city and county) that will be in effect from January 1, 2022, through December 31, 2026 per CalRecycle.
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CITY OF SEASIDE
STAFF REPORT
Item No.: 8.O.
TO: City Council
FROM: Greg McDanel, City Manager
BY: Andreas Baer, Assistant Public Works Director
DATE: June 5, 2025
SUBJECT: ADOPT A RESOLUTION AUTHORIZING A DRAINAGE EASEMENT AGREEMENT WITH SHEA HOMES FOR ENCLAVE PHASE 1
RECOMMENDATION
Authorize a drainage easement agreement with Shea Homes for Enclave Phase 1A.
BACKGROUND
The Enclave Phase 1 residential subdivision was developed by Shea Homes L.P. and includes 38 residential lots. Phase 1A and Phase 1B of the subdivision site work was completed in 2007 with phase 1C following at a later date. Lot 30 is included Phase 1A &1B. After the subdivision was completed, lots were sold to home owners, with homes custom built to each buyers specifications. The drainage easement is across Lot 30. Lot 30 housed the construction trailer through out the project and is the last lot to sell and have a home built.
The proposed drainage easement allows water to flow from the City of Seaside's Bayonett & Black Horse Golf Course to Fairway Drive a new road constructed within the Enclave Phase 1B subdivision. The drainage easement is 10' wide. Shea homes constructed the drainage by reinforcing the area with layered rock over a gravel geogrid along the north edge of Parcel 30 running down hill from west to east. The drainage easement is not expected to see flowing water during normal rain events, however in flood conditions the drainage will safely allow sheeting water to move from the golf course to the catch basins, drainage infiltrators, and storm drain system constructed by Shea Homes.
Shea Homes on behalf of the Enclave Property Owners Association is the "Grantor" of this drainage easement and the City of Seaside is the "Grantee." This drainage Packet Page 351
Item No. 8.O. Page 2 of 3
easement makes the Grantor responsible for all maintenance, repairs, and expenses associated with the drainage in perpetuity. Furthermore, the Grantor is prohibited from obstructing or removing the drainage improvements.
Staff recommends executing the drainage easement. The drainage will protect homes and property from damage during heavy rain and will not intensify storm water runoff.
While this easement given to the City of Seaside makes the drainage permanent, it does not make Seaside liable for maintenance or other potential storm water impacts from the drainage.
ENVIRONMENTAL DETERMINATION:
The Enclave Phase 1A & 1B subdivision project underwent environmental review, and all properties were constructed in accordance with state of California environmental laws. The proposed action of accepting an easement is not a project as defined by the California Environmental Quality Act (CEQA)(CCR, Title 14, Chapter 3 (“CEQA Guidelines), Article 20, Section 15378). In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Because the proposed action and this matter have no potential to cause any effect on the environment, or because it falls within a category of activities excluded as projects pursuant to CEQA Guidelines section 15378, this matter is not a project. Because the matter does not cause a direct or any reasonably foreseeable indirect physical change on or in the environment, this matter is not a project. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.
FISCAL IMPACT
There is no fiscal impact from accepting this drainage easement. Shea Homes and the Property Owners association is responsible for all construction, maintenance of the drainage.
STRATEGIC PRIORITY
Enhanced Physical Infrastructure & Abundant Water Supply
ATTACHMENTS
1. Lot 30 Easement Legal Desc
2. The Enclave - Drainage Easement - Lot 30
3. Resolution
Packet Page 352
Item No. 8.O. Page 3 of 3
Reviewed for Submission to the City Council by:
____________________________________
Greg McDanel, City Manager
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Lot 30 Easement Legal Desc.docx
EXHIBIT “A”
LEGAL DESCRIPTION OF AN
OVERLAND RELEASE DRAINAGE EASEMENT
Certain real property situate in the City of Seaside, County of Monterey, State of California, described as follows:
The northeasterly 10 feet of Lot 30, as said Lot is shown on the map filed for record in Volume 24 of Cities and Towns at Page 11 in the Office of the County Recorder of said County, excepting therefrom any portion lying within the private street shown as Fairway Drive on said Map.
Containing 1,870 square feet, more or less.
As shown on the plat attached hereto and made a part hereof.
END OF DESCRIPTION
PREPARED BY:
WHITSON ENGINEERS
___________________________________1/3/2022_
RICHARD P. WEBER, LS DATE
L.S. No. 8002
Job No.: 1057
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FAIRWAY
LOT 30
DRIVE
PRIVATE STREET
PROJECT No.: T:\Monterey Projects\1057 - Seaside Resort\CAD\EXHIBITS\XB-PH1-LOT30-ESMT-LEGAL PLAT.dwg Civil Engineering + Land Surveying
6 Harris Court
Monterey, CA 93940
831.649.5225
whitsonengineers.com
1057.05
PLAT TO ACCOMPANY DESCRIPTION
SEASIDE, CALIFORNIA
THE ENCLAVE PHASE 1A
DECEMBER 21, 2021
LOT 30 OVERLAND RELEASE DRAINAGE EASEMENT
E
I N
E
S ON
E W
N
IT H G
S R
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4887-2673-0245, v. 2 1
RECORDING REQUESTED BY:
Fist American Title Company
WHEN RECORDED, MAIL TO:
City of Seaside
440 Harcourt Avenue
Seaside, CA 93955
Attn: City Clerk
This is a conveyance of an easement and the
consideration is less than $100.00, R&T 11911
(Space above this line for Recorder's use.)
GRANT OF DRAINAGE EASEMENT
SHEA HOMES LIMITED PARTNERSHIP, a California limited partnership (“Grantor”) hereby grants to THE CITY OF SEASIDE, a California municipal corporation (“Grantee”) a nonexclusive, irrevocable and perpetual easement for drainage in, over, under and upon the certain real property in the City of Seaside, County of Monterey, State of California, described on Exhibit A attached hereto and incorporated herein as “10’ OVERLAND RELEASE DRAINAGE EASEMENT” (“Easement Area”).
Grantor shall be responsible, at Grantor’s sole expense, for maintaining and repairing the Easement Area and the drainage improvements located therein in a safe, unobstructed, good and usable condition. Grantor shall be prohibited from removing the drainage improvements from the Easement Area which would impede the Easement Area from accepting overflow drainage from Grantee’s golf course property.
Dated: _____________
GRANTOR:
SHEA HOMES LIMITED PARTNERSHIP,
a California limited partnership
By:
Name: __________________________________
Title: ___________________________________
By:
Name: __________________________________
Title: ___________________________________
Steve,
Will you please state how the
Enclave home owner’s association
will take over ownership of property
and will become the grantor when
Shea Homes sells the last of the
properties. Or indicate the Home
owner’s association. Shea Homes
will move on, I want to see that the
permanent property association
agrees to be responsible for
maintenance of this easement.
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4887-2673-0245, v. 2 2
GRANTEE:
CITY OF SEASIDE, a Municipal corporation
By its: ________________________
Greg McDanel, City Manager
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4887-2673-0245, v. 2 3
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
STATE OF CALIFORNIA
COUNTY OF
On , , before me,
(here insert name and title of the officer)
personally appeared
,
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature (Seal)
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
STATE OF CALIFORNIA
COUNTY OF
On , , before me,
(here insert name and title of the officer)
personally appeared
,
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature (Seal)
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4887-2673-0245, v. 2
EXHIBIT A
LEGAL DESCRIPTION OF THE EASEMENT AREA
Packet Page 359
Meeting Date: 6/05/25
Item #: 8.P.
RESOLUTION NO. 25-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEASIDE
AUTHORIZING A DRAINAGE EASEMENT AGREEMENT WITH SHEA HOMES LP FOR ENCLAVE PHASE 1
WHEREAS, Shea Homes LP and the Enclave Property Association are the “Grantors” of the drainage easement; and
WHEREAS, The City of Seaside is the “Grantee” of the drainage easement; and WHEREAS, The property over which the easement is granted is privately owned; and
WHEREAS, the drainage subject of this easement allows flood waters leaving the City of Seaside’s Bayonet & Black Horse Golf Course to pass more safely over lot 30 of the Enclave Phase 1 subdivision with less likelihood of causing erosion or damage; and
WHEREAS, Shea Homes LP and the Enclave Property Association maintain responsibility for construction, maintenance and repair of this easement; and WHEREAS, Shea Homes LP and the Enclave Property Association bared by this easement from obstructing or removing the drainage improvements; and WHEREAS, The Enclave Phase 1A & 1B subdivision project underwent environmental review, and all properties were constructed in accordance with state of California environmental laws; and
WHEREAS, The proposed action of accepting an easement is not a project as defined by the California Environmental Quality Act (CEQA)(CCR, Title 14, Chapter 3 (“CEQA Guidelines), Article 20, Section 15378). In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Because the proposed action and this matter have no potential to cause any effect on the environment, or because it falls within a category of activities excluded as projects pursuant to CEQA Guidelines section 15378, this matter is not a project. Because the matter does not cause a direct or any reasonably foreseeable indirect physical change on or in the environment, this matter is not a project. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.; and Packet Page 360
-2
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Seaside adopts a resolution authorizing a drainage easement agreement with Shea Homes for Enclave Phase 1.
PASSED AND ADOPTED at a Regular meeting of the City Council of the City of Seaside duly held on the 5th day of June, 2025, by the following vote:
AYES: COUNCIL MEMBERS
NOES: COUNCIL MEMBERS
ABSENT: COUNCIL MEMBERS
ABSTAIN: COUNCIL MEMBERS
APPROVED:
_______________________________
Ian N. Oglesby, Mayor
ATTEST:
______________________________
Dominique L. Davis, City Clerk
APPROVED TO FORM:
______________________________
Sheri L. Damon, City Attorney
Packet Page 361
CITY OF SEASIDE
STAFF REPORT
Item No.: 8.P.
TO: City Council
FROM: Greg McDanel, City Manager
BY: Dominique Davis, City Clerk
DATE: June 5, 2025
SUBJECT: APPROVE APPOINTMENT TO PARKS AND RECREATION
COMMISSION
RECOMMENDATION
Accept appointment of Christy Pappas to the Parks and Recreation Commission as recommended by the Mayor.
BACKGROUND
The Mayor appoints members to the City's Boards, Commissions and Committees, which serve as advisory boards to the City Council. The purpose of the advisory boards is to supplement the City Council's skills and abilities to help guide the organization toward its mission. They also serve as an important link between the City Council and the Community by providing direct involvement in policy-making and communication of vital information.
The Mayor makes appointments to these advisory boards, while the City Manager designates Department Heads or other staff members to serve as staff liaisons who regularly attend meetings and provide technical support.
The Mayor has made the following appointments:
APPLICANT ADVISORY BODY
Christy Pappas Parks and Recreation Commission
FISCAL IMPACT
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Item No. 8.P. Page 2 of 2
None.
STRATEGIC PRIORITY
Effective Accessible Governance
ATTACHMENTS
1. Appointee Application - C. Pappas
2. Code of Conduct - C. Pappas
Reviewed for Submission to the City Council by:
____________________________________
Greg McDanel, City Manager
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Packet Page 364
Packet Page 365
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Packet Page 367
Christy Pappas 05/29/2025
Packet Page 368
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CITY OF SEASIDE
STAFF REPORT
Item No.: 8.Q.
TO: City Council
FROM: Greg McDanel, City Manager
BY: Thomas Korman, Public Works Director/City Engineer
Leslie Llantero, Assistant Engineer
DATE: June 5, 2025
SUBJECT: ADOPT A RESOLUTION APPROVING AN AMENDMENT TO THE
PROFESSIONAL SERVICES AGREEMENT WITH WALLACE
GROUP FOR ADDITIONAL CONSTRUCTION MANAGEMENT
SERVICES FOR THE 2023 PAVEMENT REHABILITATION
PROJECT FOR AN AMOUNT NOT TO EXCEED $20,000.00.
RECOMMENDATION
Adopt a resolution authorizing the City Manager to execute an amendment to the professional services agreement with Wallace Group for additional construction management services for the 2023 Pavement Rehabilitation Project for an amount not to exceed $20,000.00.
BACKGROUND
The 2023 Pavement Rehabilitation Project (Project) began in August 2024 and includes the construction of 40 accessible curb ramps and the resurfacing of 9 street segments.
The Project was scheduled to take 105 working days. Due to inclement weather, several additional days were added. The Project is now complete.
Wallace Group (Wallace) provided construction management services for the Project and on April 16, 2025, was issued an amendment for additional services related to added contract time due to inclement weather and for the contractor to perform additional punch list repair items which required additional construction management and site construction observation services not originally budgeted. On May 13, 2025, after the Project was complete, but prior to final payment, the City received a formal claim from the Contractor for $210,067.94 and 22 working days due to extended overhead costs and project delays. The City will be disputing the claim and requires Packet Page 370
Item No. 8.Q. Page 2 of 2
additional construction management services from Wallace to close out the Project and assist the City with disputing the Contractor's claim.
FISCAL IMPACT
The Project construction budget is $2,780,144.64, GL Account No. 212-8920-9600. This includes the construction contract amount, contingency and construction management services. There are enough construction contingency funds to accommodate the $20,000.00 amendment to the Wallace professional services agreement for additional construction management services.
STRATEGIC PRIORITY
Enhanced Physical Infrastructure & Abundant Water Supply
ATTACHMENTS
1. Resolution
2. PSA Amendment
Reviewed for Submission to the City Council by:
____________________________________
Greg McDanel, City Manager
Packet Page 371
RESOLUTION NO. 25-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEASIDE
APPROVING AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT
WITH WALLACE GROUP FOR ADDITIONAL CONSTRUCTION MANAGEMENT SERVICES FOR THE 2023 PAVEMENT REHABILITATION PROJECT FOR AN AMOUNT NOT TO EXCEED $20,000.00.
WHEREAS, 2023 Pavement Rehabilitation (Project) is an approved Capital Improvement Program Project identified in the approved FY 2024/2025 Budget; and WHEREAS, the construction of the Project began in August 2024 and includes construction of 40 accessible curb ramps and the resurfacing of 9 street segments; and WHEREAS, the Project was scheduled to take 105 working days; and WHEREAS, due to inclement weather several additional days were added to the Project; and
WHEREAS, Wallace Group provided construction management services for the duration of the Project and was issued an amendment for additional services related to added contract time due to inclement weather and additional construction management and site observations due to additional punch list repair items not originally budgeted; and WHEREAS, on May 13, 2025, after the Project was complete, but prior to the final payment, the City received a formal claim form the Contractor for additional compensation and working day due to extended overhead costs and project delays; and WHEREAS, the City will be disputing the claim and requires additional construction management services from Wallace Group to close out the Project and assist the City with disputing the Contractor’s claim; and
WHEREAS, there are sufficient funds in the Project construction budget in the GL Account No. 212-8920-9600.
Meeting Date: 06/05/25
Item X.X
Packet Page 372
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Seaside does hereby authorize the City Manager to execute an amendment to the professional services agreement with Wallace Group for additional construction management services for the 2023 Pavement Rehabilitation Project for an amount not to exceed $20,000.00.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Seaside duly held on the 5th day June, 2025, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
APPROVED:
________________________________
Ian N. Oglesby, Mayor
ATTEST:
________________________________
Dominique L. Davis, City Clerk
APPROVED TO FORM:
________________________________
Sheri L. Damon, City Attorney
Packet Page 373
CONTRACT AMENDMENT #2
PROFESSIONAL SERVICES
City of Seaside
Date: June 5, 2025 Change Requested by: X City ___Consultant Contract Date Project Name
06/06/2024 2023 Pavement Rehabilitation Project Construction Management & Inspection Services
To (Consultant): The Wallace Group, 612 Clarion Court, San Luis Obispo, CA 93401 You are directed to make the following changes to the Contract Documents or amend the following described work not included in the contract documents for this project.
The purpose of this addendum is to provide additional professional services related to the project named above. The contract terms and conditions shall not be modified except for as stated herein.
MODIFY the following text in Section 2, “Services.”
Consultant shall perform the tasks described and set forth in Exhibit A and A1attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the schedule of performance which is also set forth in Exhibit A, A1 and A2.
MODIFY the following text in Section 22, “Contents of Request for Proposal and Proposal.” Consultant is bound by the contents of City's Request for Proposal, Exhibit "D" hereto and incorporated herein by this reference, and the contents of the proposal submitted by the Consultant, Exhibit A, A1, and A2 attached hereto.
Original Contract
Amount
Previous CCO Total (Not
including this
Amendment)
This
Amendment
Total
Revised Contract
Amount
$184,261.00 $20,000.00 $20,000.00 $224,261.00
Original Contract
Time
Original Completion Date
Days To Date
(Including This
Amendment)
Revised Completion
Date
12 Months June, 30, 2025 12 Months June, 30, 2026
SUBMITTED BY:
Thomas Korman
PW Director / City Engineer
Signature Name and Title Date
CITY APPROVAL BY:
Greg McDanel
City Manager
Signature Name and Title Date
CONSULTANT
ACCEPTANCE BY:
Tom Zehnder
Principal
Signature Name and Title Date
Packet Page 374
CITY OF SEASIDE
STAFF REPORT
Item No.: 9.A.
TO: City Council
FROM: Greg McDanel, City Manager
BY: Haroon Noori, Administrative Analyst II
DATE: June 5, 2025
SUBJECT: CONSIDER THE DRAFT FY 2025–2029 CONSOLIDATED PLAN AND FY 2025–2026 ANNUAL ACTION PLAN FOR THE
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM
RECOMMENDATION
Conduct a public hearing to receive input on the draft FY 2025–2029 Consolidated Plan and FY 2025–2026 Annual Action Plan for the Community Development Block Grant (CDBG) Program. Provide direction to staff regarding the proposed CDBG funding allocations for FY 2025–2026.
BACKGROUND
As a HUD-designated entitlement jurisdiction, the City of Seaside receives an annual allocation of CDBG funding to support eligible activities that primarily benefit low- and moderate-income (LMI) residents. To maintain eligibility, HUD requires the City to prepare a five-year Consolidated Plan that establishes long-term community development objectives and an Annual Action Plan that details how annual funds will be allocated to achieve those objectives.
The Consolidated Plan serves as a strategic blueprint that guides the City's investments in affordable housing, infrastructure improvements, and public services. HUD regulations impose specific funding caps to ensure accountability and balanced programming: no more than 15% of annual funds may be used for public service activities, and no more than 20% may be used for administrative and planning purposes. The remainder must be dedicated to capital improvements or other eligible activities that meet national objectives, including benefit to LMI persons, elimination of slums or blight, or urgent community needs.
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Item No. 9.A. Page 2 of 5
DISCUSSION
The Draft FY 2025–2029 Consolidated Plan and Draft FY 2025–2026 Annual Action Plan were prepared with technical assistance from Michael Baker International (MBI) and developed using HUD’s Integrated Disbursement and Information System (IDIS) template. These plans reflect a comprehensive needs assessment, extensive community engagement, and up-to-date demographic and housing data to ensure that the City's goals are responsive to evolving local needs.
Strategic Priorities
Based on analysis of current conditions and input received through public outreach, the following five-year strategic goals are proposed:
• Expand access to essential community services, with emphasis on youth, senior citizens, and individuals experiencing or at risk of homelessness. • Invest in public facilities and infrastructure, particularly in underserved neighborhoods.
• Enhance accessibility for individuals with disabilities through targeted capital improvements and in areas lacking ADA-compliant access. • Preserve and improve the existing stock of affordable housing, including support for rehabilitation.
The Draft FY 2025–2026 Annual Action Plan outlines the specific programs, projects, and partners selected to implement these priorities during the first program year of the Consolidated Plan cycle.
FY2025–2026 FUNDING ALLOCATIONS
The City of Seaside administers its CDBG subrecipient funding through a two-year application cycle. Preliminary allocations for FY 2025–2026 were approved by the City Council on April 4 and June 6, 2024, based on an estimated entitlement grant of $332,000 and $102,000 in program income.
On May 13, 2025, HUD released final allocations, confirming the City will receive $304,867 in new entitlement funding—approximately $27,133 less than projected. In addition, the City anticipates it will receive $102,900 in program income and will carry over $58,781 in unexpended funds from prior program years. This results in a total of $466,548 available for FY 2025–2026 programming.
To align with this revised funding level, and in conformance with HUD methodology, staff has updated the original proposed allocation plan as follows:
Agency Name Program/Project Original
FY25/26
Revised
FY25/26
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Item No. 9.A. Page 3 of 5
Greater Victory Temple Afterschool Program 10,850 10,194 Legal Services for Seniors Legal Services for Seniors 10,850 10,194 Meals on Wheels of
Monterey Peninsula
Home Delivered Meals 10,850 10,194
Eden Council for Hope and
Opportunity
Fair Housing Services 10,850 10,194
Gathering for Women -
Monterey
Case Management 10,850 10,194
Girls Inc of the Central
Coast
Afterschool Program 10,850 10,194
Public Services Subtotal 65,100 61,164
City of Seaside Engineering
Department
San Pablo Bridge Demolition and
Reconstructions1
240,000 —
City of Seaside Engineering
Department
ADA Curb Ramp Improvement
Project
— 240,000
Community Human Services Casa de Noche Buena facility
improvements
40,000 40,000
Boys and Girls Clubs of
Monterey County
Seaside Clubhouse
improvements
50,000 50,000
Public Facilities/Infrastructure Subtotal 330,000 330,000 City of Seaside CDBG Administration/Planning 38,900 75,384 GRAND TOTAL 434,000 466,548
1 The San Pablo Bridge Demolition and Reconstruction project was removed from consideration because it no longer qualifies under HUD’s Low- and Moderate-Income Area (LMA) national objective criteria.
The revised allocations ensure continued compliance with HUD funding caps—limiting public service activities to no more than 15% and administration to no more than 20% of total grant and program income. Additionally, the updated plan prioritizes shovelready capital improvements and preserves essential community services for Seaside’s most vulnerable populations.
CITIZEN PARTICIPATION
Public participation is a critical component of the Consolidated Plan development process. The City undertook the following outreach and consultation efforts to identify local needs and gather community feedback:
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Item No. 9.A. Page 4 of 5
• Virtual kickoff meeting – September 10, 2024
• Community forums – September 26 and 27, 2024
• Stakeholder interviews and focus groups with service providers, nonprofits, and residents (summer – winter 2024/2025)
• Online Community Needs Assessment Survey – August 5 through November 19, 2024
• CDAC public funding workshops and review meetings – February to March 2024 • 30-day public review period for the draft plan – May 22 through June 20, 2025 • City Council hearings – June 5 (draft review) and June 24, 2025 (final adoption) All outreach efforts were conducted in accordance with the City’s HUD-approved Citizen Participation Plan.
ENVIRONMENTAL REVIEW
This staff report and associated public hearing involve budgeting and planning activities, which do not constitute a "project" under the California Environmental Quality Act (CEQA) or the National Environmental Policy Act (NEPA). Environmental review will be completed at the project level prior to any expenditure of funds, consistent with HUD and CEQA/NEPA requirements.
FISCAL IMPACT
The FY 2025–2026 Action Plan includes $75,384 for program administration, which is within the 20% administrative cap allowed by HUD. These funds cover staff time, consulting staff support, compliance monitoring, and public engagement activities. This allocation minimizes reliance on the City’s General Fund and ensures compliance with federal program requirements.
STRATEGIC PRIORITY
Not Applicable
ATTACHMENTS
1. FY24-26 CDBG Funding Allocation Worksheet
2. Public Notice - Draft FY25-29 Consolidated Plan
3. Draft Seaside 2025-2029 ConPlan and 2025-2026 Annual Action Plan Reviewed for Submission to the City Council by:
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Item No. 9.A. Page 5 of 5
____________________________________
Greg McDanel, City Manager
Packet Page 379
Approved
Funding
Approved funding
allocations – City
Council, June 6, 2024
Revised Funding
Allocations
Item No. Agency Program/Project FY24/25 FY25/26 FY24/25 FY25/26 FY25/26 1 Greater Victory Temple Afternoon Community Program $15,000 $15,000 $10,800 $10,850 $10,194 2 Legal Services for Seniors Legal Services for Seniors $15,000 $15,000 $10,800 $10,850 $10,194 3 Meals on Wheels Monterey Peninsula Home Delivered Meals $12,000 $12,000 $10,800 $10,850 $10,194 4 Eden Council for Hope and Opportunity Fair Housing and Tenant/Landlord Services $13,625 $13,625 $10,800 $10,850 $10,194 5 Gathering for Women - Monterey Case Management - Casa de Noche Buena $15,000 $15,000 $10,800 $10,850 $10,194 6 Girls Inc of the Central Coastal After-School Program $15,000 $15,000 $10,800 $10,850 $10,194 $85,625 $85,625 $64,800 $65,100 $61,164
7 City of Seaside Engineering Department ADA Curb Ramp Improvements $350,000 $350,000 $340,000 $240,000 $240,000 8 Community Human Services Casa de Noche Buena Improvements $40,000 $40,000 $40,000 $40,000 $40,000 9 Boys & Girls Clubs of Monterey County Seaside Clubhouse Improvements $50,000 $50,000 $50,000 $50,000 $50,000 $440,000 $440,000 $430,000 $330,000 $330,000
10 City of Seaside, Community Development CDBG Program Administration $75,000 $55,000 $59,580 $53,900 $75,384 $75,000 $55,000 $59,580 $53,900 $75,384
$600,625 $580,625 $554,380 $449,000 $466,548
FY24/25 FY25/26 FY25/26
$327,373 $332,000 $304,867
$104,900 $102,000 $102,900
$100,378 - $58,781
$21,729 - -
$554,380 $434,000 $466,548
NOTES:
1 - Public Service Funding Cap (15%): CDBG funds for public services are limited to 15% of the annual grant plus prior-year program income.
Example (FY25/26) : ($304,867 + $102,900) × 15% = $61,165 2 - Planning & Admin Cap (20%): Capped at 20% of the current year’s grant plus program income.
Example (FY25/26) : ($304,867 + $102,900) × 20% = $81,553 Note: Due to funding limits, staff requests less than the max allowed. 3 - Public Facilities & Infrastructure: No funding cap. Applies to capital improvement projects. 4 - Prior-Year CDBG Funds: $58,781 in unused funds from canceled activities may only be used for capital improvements.
Anticipated Available Funding
Anticipated CDBG Allocation
Anticipated Program Income
CDBG Funds Available from Previous Years
Program Income Available from Previous Years
FUNDING TOTAL
City of Seaside
CDBG Funding Allocation Worksheet
FY24-26 Funding Cycle
Funding Requests
CDBG Planning and Administration (subject to 20% Cap) Subtotal
GRAND TOTAL
Public Services (subject to 15% Cap) Subtotal
Public Facilities/Infrastracture Subtotal
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COMBINED NOTICE OF 30-DAY PUBLIC REVIEW PERIOD AND NOTICE OF
PUBLIC HEARINGS
FY 2025–2029 CONSOLIDATED PLAN & FY 2025–2026 ANNUAL ACTION PLAN
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM
In accordance with U.S. Department of Housing and Urban Development (HUD) regulations, the City of Seaside has prepared the draft FY 2025–2029 Consolidated Plan and FY 2025–2026 Annual Action Plan for its Community Development Block Grant (CDBG) Program. These plans outline how the City will use federal funds to support housing, public services, infrastructure, and economic development—primarily benefiting low- and moderate-income households.
Estimated FY 2025–2026 CDBG Resources:
CDBG Allocation: $304,867
Program Income: $102,900
Prior Year Funds: $58,781
Total Available: $466,548
Proposed Allocation of FY 2025–2026 Funds:
Public Services: $61,164
Public Facilities & Infrastructure: $330,000
Program Administration: $75,384
Total: $466,548
Public Review Period:
The draft plans will be available for public review and comment from Thursday, May 22, 2025, through Friday, June 20, 2025, at the following locations:
Seaside City Hall
Seaside Public Library
Seaside Fire Station
Oldemeyer Community Center
Online at: www.ci.seaside.ca.us/CDBG
Public Hearings:
The Seaside City Council will hold two public hearings:
Thursday, June 5, 2025 – 5:00 PM
Tuesday, June 24, 2025 – 5:00 PM
Both hearings will be held at the Seaside City Council Chambers, 440 Harcourt Avenue, Seaside, CA. Virtual attendance is available via the City’s YouTube channel and Zoom. Zoom details will be posted in the meeting agenda at: www.ci.seaside.ca.us/129.
Public Comment:
Written or verbal comments will be accepted through 5:00 PM on Friday, June 20, 2025, and may be submitted by:
Email: [email protected]
Phone: (831) 899-6726
Mail: City of Seaside, Attn: Haroon Noori, 440 Harcourt Avenue, Seaside, CA 93955 For more information, contact Haroon Noori at (831) 899-6726 or by email at [email protected].
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NOTIFICACION COMBINADA DE PERÍODO DE REVISIÓN PÚBLICA DE 30 DÍAS Y DE AUDIENCIAS PÚBLICAS
PLAN CONSOLIDADO PARA EL AÑO FISCAL 2025-2029 Y PLAN DE ACCIÓN ANUAL PARA EL AÑO FISCAL 2025-2026
PROGRAMA DE SUBVENCIONES EN BLOQUE PARA EL DESARROLLO COMUNITARIO (CDBG)
De conformidad con las regulaciones del Departamento de Vivienda y Desarrollo Urbano de los Estados Unidos (HUD), la Ciudad de Seaside ha preparado el borrador del Plan Consolidado para el año fiscal 2025-2029 y el Plan de Acción Anual para el año fiscal 2025-2026 para su Programa de Subvenciones en Bloque para el Desarrollo Comunitario (CDBG). Estos planes describen cómo la Ciudad utilizará los fondos federales para apoyar la vivienda, los servicios públicos, la infraestructura y el desarrollo económico, beneficiando principalmente a los hogares de ingresos bajos y moderados.
Recursos estimados del CDBG para el año fiscal 2025-2026:
Asignación del CDBG: $304,867
Ingresos del programa: $102,900
Fondos del año anterior: $58,781
Total disponible: $466,548
Asignación propuesta de fondos para el año fiscal 2025-2026:
Servicios públicos: $61,164
Instalaciones e infraestructura públicas: $330,000
Administración del programa: $75,384
Total: $466,548
Periodo de revisión pública:
Los borradores de los planes estarán disponibles para revisión y comentarios del público desde el jueves 22 de mayo de 2025 hasta el viernes 20 de junio de 2025 en las siguientes ubicaciones:
Ayuntamiento de Seaside
Biblioteca pública de Seaside
Estación de bomberos de Seaside
Centro comunitario Oldemeyer
En línea en: www.ci.seaside.ca.us/CDBG
Audiencias Públicas:
El Ayuntamiento de Seaside realizará dos audiencias públicas:
Jueves, 5 de junio de 2025, 17:00 h
Martes, 24 de junio de 2025, 17:00 h
Ambas audiencias se realizarán en la Sala del Ayuntamiento de Seaside, ubicada en 440 Harcourt Avenue, Seaside, CA. Se puede asistir virtualmente a través del canal de YouTube del Ayuntamiento y de Zoom. Los detalles de Zoom se publicarán en la agenda de la reunión en: www.ci.seaside.ca.us/129.
Comentarios del público:
Se aceptarán comentarios escritos o verbales hasta las 17:00 h del viernes 20 de junio de 2025. Pueden enviarse por:
Correo electrónico: [email protected]
Teléfono: (831) 899-6726
Correo postal: Ciudad de Seaside, Attn: Haroon Noori, 440 Harcourt Avenue, Seaside, CA 93955
Para obtener más información, comunquese con Haroon Noori al (831) 899-6726 o por correo electrónico a [email protected].
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June 5, 2025
City Council Regular Meeting
Item 9A
CONSIDER THE DRAFT FY 2025–2029 CONSOLIDATED PLAN AND FY 2025–2026
ANNUAL ACTION PLAN FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM
Attachment 3 – Draft Seaside 2025-2029 ConPlan and 2025-2026 Annual Action Plan
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CITY OF SEASIDE
STAFF REPORT
Item No.: 10.A.
TO: City Council
FROM: Greg McDanel, City Manager
BY: Andrew Myrick, Economic Development & Community Planning Manager DATE: June 5, 2025
SUBJECT: ADOPT A RESOLUTION APPROVING THE CLIMATE ACTION AND
ADAPTATION PLAN
RECOMMENDATION
Approve the CAAP.
BACKGROUND
In 2017, the City Council adopted Resolution 17-47 (Attachment 2), committing the City to a series of principles regarding climate change. The City further undertook several of the tasks identified in that Resolution, including creating an inventory of greenhouse gas (GHG) emissions (Attachment 3). While these documents represent excellent first steps, the next step for the City of Seaside to take is to establish concrete actions that the City can take to mitigate and adapt to the changes created through climate change.
While it is possible to look to actions taken by other entities to determine possible steps that could be taken to mitigate and adapt to climate change, Seaside’s unique geographic and socioeconomic conditions—including its coastal exposure, transportation corridors, and high renter population—require tailored mitigation and adaptation strategies.
In September 2023, the City released a Request for Proposals for the preparation of a Climate Action and Adaption Plan (CAAP). The purpose of the CAAP is to provide a comprehensive plan to address the growing challenges posed by GHG emissions and climate-related hazards. The CAAP fulfills key state and local planning mandates, including compliance with:
• SB 32 (California’s 2030 emissions reduction mandate), • SB 379 (requiring integration of climate adaptation into local planning), and Packet Page 384
Item No. 10.A. Page 2 of 4
• Executive Orders B-55-18 and N-19-19, which call for statewide carbon neutrality and resilience planning.
On February 1, 2024, the City entered into a contract with Jacob Green & Associates (JGA) to develop the CAAP. Over the past year, JGA and City staff have conducted extensive research and community outreach, including surveys, meetings with stakeholders, social media postings, tables at events, flyers/mailings, and staff interviews/meetings. The most recent draft was put out for public review in April 2025. 73 comments were received - each comment was evaluated and the response to each comment is included as Attachment 4 to this Report.
The proposed Resolution would adopt the attached CAAP. This plan builds on the City’s past work in sustainability, hazard mitigation, and transportation planning. It also supports planning alignment with AMBAG and Monterey-Salinas Transit (MST), and sets a 2045 target for net-zero emissions.
The CAAP serves as a policy framework and implementation guide for reducing emissions and enhancing resilience across Seaside’s neighborhoods, infrastructure, and ecosystems. Key features include:
• Greenhouse Gas Reduction Target: Carbon neutrality by 2045, consistent with state policy.
• Emissions Inventory & Forecasting: The plan includes an updated baseline GHG inventory. The inventory follows sector-based accounting aligned with ICLEI protocols.
• Adaptation Framework: The CAAP addresses sea level rise, flooding, extreme heat, and wildfire-adjacent risks through an asset-based vulnerability assessment and forward-looking adaptation actions.
• Implementation Roadmap: The CAAP includes short-, mid-, and long-term actions across five implementation phases, supported by funding pathways, monitoring tools, and equity-focused engagement strategies.
The key component of the document are the Climate Mitigation Strategies (intended to reduce GHG emissions) and Climate Adaptation Strategies (intended to help the City prepare for the impacts of a warming world). A total of 42 Climate Mitigation Strategies are proposed as well as 39 Climate Adaptation Strategies. The process for implementing these strategies is included in pages 93-100 of the document. Each proposed strategy will be examined using the following process:
• Step 1: Feasibility Studies - Community Development staff will engage with other City Departments and public/community partners to research how the strategy may be implemented, along with possible resources. If possible, the Environmental Commission will act in an advisory capacity in the preparation of Packet Page 385
Item No. 10.A. Page 3 of 4
these studies.
• Step 2: Pilot Programs and Initial Implementation - Each strategy will be brought back to the City Council for a final review prior to implementation. Staff will identify potential benefits and costs associated with the proposed programs to implement the strategies. Pilot Programs may be proposed in order to gauge the effectiveness of programs at a small scale before large-scale adoption. Pilot progams will be managed by the implementing Department, with support from Community Development staff.
• Step 3: Full Implementation and Long-Term Adaptation - Once the Council has accepted the proposed programs and any pilot programs have been completed, the implementation programs will become a part of normal city operations. In most cases, Community Development staff would then disengage and the implementing Department would assume full responsibility for the ongoing maintenance of the programs.
Each year, staff will identify 3-5 strategies that the City will work on during the coming year. It is anticipated that the full implementation of the CAAP will take 15-20 years.
The purpose of this method is to ensure that the City makes consistent, steady progress in permanently altering the way it operates in order to do so in a manner that mitigates and adapts to climate change. The CAAP will be reevaluated at least every five years to ensure that the proposed strategies are consistent with the most recent practices and technological breakthroughs that may occur during the life of the CAAP.
FISCAL IMPACT
There is no immediate fiscal impact associated with the adoption of the CAAP.
Implementation of specific actions may have future costs, which will be addressed through:
• Capital Improvement Program (CIP) alignment
• Pursuit of state and federal funding (e.g., Cal OES HMGP, FEMA BRIC, CalFire Forest Health, Inflation Reduction Act grants)
• Public-private partnerships and utility coordination
STRATEGIC PRIORITY
Enhanced Physical Infrastructure & Abundant Water Supply, Community Safety & Quality of Life
ATTACHMENTS
1. Attachment 1 - Resolution CAAP 2025-06-05
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Item No. 10.A. Page 4 of 4
2. Exhibit A to Attachment 1 - Climate Action and Adaptation Plan
3. Attachment 2 - City Council Resolution 17-47 Climate Science
4. Attachment 3 - City of Seaside 2020 Community-wide GHG Inventory Report
5. Attachment 4 - Seaside CAAP Public Review Comments
Reviewed for Submission to the City Council by:
____________________________________
Greg McDanel, City Manager
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Meeting Date: x/xx/xx
Item #: X.X.
RESOLUTION NO. 25-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEASIDE ADOPTING THE 2025 CLIMATE ACTION AND ADAPTATION PLAN (CAAP)
WHEREAS, the City of Seaside recognizes that climate change poses increasing risks to public health, infrastructure, economic stability, and natural systems through hazards such as extreme heat, sea level rise, wildfires, and flooding; and WHEREAS, the State of California has established greenhouse gas (GHG) reduction and climate adaptation mandates, including Assembly Bill 32 (2006), Senate Bill 32 (2016), Executive Order B-55-18 (carbon neutrality by 2045), and Senate Bill 379 (requiring climate adaptation planning in the Safety Element of General Plans); and WHEREAS, the City of Seaside has completed a comprehensive greenhouse gas inventory, vulnerability assessment, and strategy framework consistent with applicable planning protocols; and
WHEREAS, the Climate Action and Adaptation Plan (CAAP) establishes a goal of achieving carbon neutrality by 2045, outlines measurable emission reduction strategies, and includes a phased implementation framework for both mitigation and adaptation actions; and WHEREAS, the CAAP was developed through an inclusive and community-centered planning process, incorporating extensive input from Seaside residents, youth, business leaders, regional agencies, and community-based organizations, with a focus on addressing the needs of frontline communities; and
WHEREAS, the CAAP aligns with existing and emerging regional planning frameworks; and
WHEREAS, adoption of the CAAP is exempt from the California Environmental Quality Act (CEQA) under CEQA Guidelines Section 15378(b)(4) and (5), as it constitutes a general policy plan and does not commit the City to any specific project without further environmental review; and
WHEREAS, the City of Seaside is committed to taking bold, coordinated action to ensure a sustainable, equitable, and climate-resilient future for current and future generations.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Seaside does hereby adopt the Climate Action and Adaptation Plan attached hereto as Exhibit A.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Seaside duly held on the 5th day of June, 2025 by the following vote:
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-2
AYES: COUNCIL MEMBERS
NOES: COUNCIL MEMBERS
ABSENT: COUNCIL MEMBERS
ABSTAIN: COUNCIL MEMBERS
APPROVED:
_______________________________
Ian N. Oglesby, Mayor
ATTEST:
______________________________
Dominique L. Davis, City Clerk
APPROVED TO FORM:
______________________________
Sheri L. Damon, City Attorney
Attachments:
Exhibit A – Climate Action and Adaptation Plan (CAAP)
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01. 07.
15. 21.
31. 67.
79. 89.
93. 102.
TABLE OF CONTENTS
Executive Summary
Introduction
Climate Change Scenarios
Greenhouse Gas Inventory
Climate Risk and Vulnerability Assessment
Climate Mitigation Strategies
Climate Adaptation Strategies
Community Engagement and Education
Implementation and Monitoring
Conclusion
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The City of Seaside’s Climate Action and Adaptation Plan (CAAP) is a comprehensive framework designed to guide the community toward a sustainable, resilient, and equitable future. As the city faces the dual challenges of reducing greenhouse gas (GHG) emissions and adapting to the inevitable impacts of climate change, this plan sets forth a strategic pathway to address these issues through targeted actions and community collaboration.
Goals of the CAAP
Reduce Greenhouse Gas Emissions: The primary goal of the CAAP is to reduce Seaside’s GHG emissions in alignment with state and global climate targets. The plan sets ambitious but achievable emissions reduction goals, targeting a 40% reduction from 2005 levels by 2030 and achieving carbon neutrality by 2045 (Seaside’s baseline year is 2005, rather than 1990, due to the availability and reliability of local emissions data beginning in that year. While California’s target references 1990, a 40% reduction from 2005 levels remains consistent in ambition and aligns with state goals when adjusted for local data constraints).
Enhance Climate Resilience: Seaside aims to build resilience to the anticipated impacts of climate change, including extreme weather events and heatwaves. The CAAP outlines strategies to protect critical infrastructure, safeguard public health, and enhance the resilience of natural and built environments. This involves integrating climate adaptation into city planning and investing in infrastructure improvements to reduce vulnerability.
Foster Community Well-being and Equity: The CAAP prioritizes the well-being of all residents, with a focus on protecting vulnerable populations who are disproportionately affected by climate change. The plan includes initiatives to improve public health, enhance green spaces, and ensure access to clean energy and affordable housing. Equity and social justice are central to the CAAP, ensuring that all community members benefit from the city’s climate actions.
Promote Sustainable Economic Development: By fostering green jobs and supporting local businesses, the CAAP seeks to stimulate sustainable economic growth in Seaside.
The plan promotes the development of green infrastructure projects, positioning Seaside as a leader in the green economy.
Engage and Empower the Community: Effective climate action requires the active participation of the entire community. The CAAP emphasizes ongoing community engagement, education, and collaboration. The city will work with residents, businesses, and community organizations to implement the plan’s strategies and ensure that everyone has a role in creating a sustainable future.
Objectives of the CAAP
Support The Clean Energy Transition:
Increase the adoption of renewable energy sources in residential, commercial, and municipal buildings.
EXECUTIVE SUMMARY
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Resilience and Security
By proactively addressing climate risks, the
City of Seaside is enhancing the resilience of
its infrastructure and communities. This will
reduce the potential for severe disruptions
and economic losses associated with extreme
weather events, ensuring a safer and more
secure future for all residents.
Economic Growth and Job Creation
Investments in renewable energy, energy
efficiency, and sustainable infrastructure will
create new job opportunities in the green
economy. Local businesses will benefit from
reduced energy costs and increased demand
for sustainable products and services.
Improve energy efficiency across all sectors by retrofitting existing buildings and setting high-efficiency standards for new developments.
Enhance Sustainable Transportation:
Expand the city’s network of pedestrian and bicycle infrastructure to promote active transportation.
Support the transition to electric vehicles (EVs) through the development of EV charging infrastructure and connecting residents to resources and/or incentives for EV ownership.
Enhance public transit accessibility and reliability to reduce reliance on singleoccupancy vehicles.
Coordinate with MST on fleet electrification goals and charging infrastructure expansion at transit hubs
Improve Waste Management and Reduce Consumption:
Implement programs to reduce waste generation and increase recycling and composting rates.
Promote circular economy principles to minimize resource use and waste.
Conserve Water Resources and Promote Green Infrastructure:
Implement water conservation measures to reduce consumption in response to drought conditions and future water scarcity.
Increase the use of green infrastructure solutions, such as rain gardens and permeable pavement to manage stormwater and reduce flood risk.
Protect and Enhance Natural and Built Environments:
Preserve and restore natural habitats and green spaces to enhance biodiversity and provide ecosystem services.
Implement urban greening initiatives, including tree planting, to improve air quality and provide cooling benefits.
Community Benefits
Improved Public Health and Safety
The implementation of green infrastructure
and the reduction of air pollution will lead
to cleaner air and water. Heat resilience
measures, such as community cooling
centers and urban greening will protect
residents during heatwaves.
4 Enhanced Quality of Life
The expansion of green spaces, improved
public transit, and the promotion of active
transportation will contribute to a
healthier, more vibrant community.
Residents will enjoy a higher quality of life
with improved recreational opportunities
and reduced traffic congestion.
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Build Community Resilience and Preparedness:
Encourage resident participation in making climate action driven decisions Enhance the capacity of local government and community organizations to respond to climate-related hazards.
The Path Forward
The City of Seaside recognizes that climate action is an ongoing, collaborative process that requires commitment and cooperation from all sectors of the community. The CAAP sets the stage for transformative change, positioning Seaside as a resilient and sustainable city that is well-prepared for the challenges and opportunities of the 21st century.
This plan serves not only as a guide for reducing emissions and enhancing resilience but also as a blueprint for a vibrant, healthy, and equitable community. By taking proactive steps today, Seaside is investing in a thriving future for generations to come. 5 Packet Page 398
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7 Packet Page 400
8 Packet Page 401
The City of Seaside’s Climate Action and Adaptation Plan (CAAP) is a comprehensive framework designed to address the City’s two major challenges from climate change:
· Reducing greenhouse gas (GHG) emissions; and
· Adapting to both potential future impacts and impacts that are already beginning to be experienced
California has set ambitious targets to combat climate change, aiming to reduce statewide GHG emissions to 40% below 1990 levels by 2030 and achieve carbon neutrality by 2045.
Seaside’s CAAP is strategically aligned with these goals, aiming to reduce municipal and community-wide emissions through a combination of energy efficiency measures, renewable energy adoption, and sustainable transportation initiatives. The CAAP also supports the goals set forth in the Monterey Bay Regional Climate Action Compact which emphasize reducing emissions, promoting renewable energy, and enhancing community resilience.
The CAAP is driven by a vision of a sustainable, equitable, and resilient Seaside. It seeks to address the specific climate vulnerabilities faced by the city while promoting economic development, enhancing quality of life, and protecting the natural environment.
Scope of the Plan
The plan encompasses the whole of the City of Seaside, from its coastal areas, which face impacts from sea level rise and coastal erosion, to its inland neighborhoods, which are at risk from increased temperatures and urban heat island effects to upland areas adjacent to Fort Ord and California State University Monterey Bay. The plan also acknowledges the broader context of the Monterey Bay region, recognizing that climate action and adaptation are regional issues often requiring coordinated action beyond city boundaries.
Sectorally, the CAAP addresses major sources of GHG emissions within Seaside, including energy use in residential, commercial, and municipal buildings, transportation, solid waste, and water use. Energy use in buildings accounts for a significant portion of the city’s emissions, driven by natural gas and electricity consumption. The plan promotes the transition to renewable energy sources, such as solar and wind, and the adoption of energy-efficient technologies and building standards to reduce emissions from this sector.
Transportation represents a substantial share of Seaside’s emissions, primarily due to vehicle miles traveled (VMT) by residents and visitors. The plan includes strategies to reduce VMT by enhancing public transportation options, improving and expanding the city’s network of bike lanes and pedestrian pathways, and encouraging the adoption of electric vehicles through infrastructure improvements and incentives.
INTRODUCTION
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The CAAP also addresses waste and water resources management, which, while smaller contributors to overall emissions, are essential components of a comprehensive climate strategy. The plan sets targets for reducing waste generation and increasing recycling and composting rates in alignment with California’s statewide goals. Water conservation measures are also included, aiming to reduce per capita water use in the face of increasing drought conditions and water scarcity.
The CAAP also outlines specific adaptation measures to help the community address inevitable climate impacts. These include the use of green infrastructure to manage stormwater and the implementation of heat mitigation strategies, such as publicizing County information regarding cooling centers and street trees. The plan emphasizes the need for a proactive, integrated approach to adaptation that considers the interconnectedness of natural and human systems.
Overview of Seaside's Climate Challenges and Vulnerabilities As a city bordered by the Pacific Ocean, Seaside is particularly vulnerable to the impacts of coastal erosion and extreme weather events. While most residential areas are largely outside of the range of inundation from sea level rise in even the IPCC’s worst-case scenarios, many coastal areas, including the popular Seaside Beach at Monterey State Beach, are at risk of shrinking and of enhanced storm surges.
Seaside is also susceptible to increased temperatures and more frequent heatwaves.
Historically, the city has enjoyed a mild coastal climate, with average temperatures ranging from the mid-50s to low 70s (°F) throughout the year. However, climate change is expected to lead to more frequent and intense heat events, exacerbating the urban heat island effect in areas with lower tree canopy and higher percentages of impervious surfaces such as downtown Seaside. Global shifts in weather patterns and ocean currents, such as a potential slowdown or shutdown of the Atlantic Meridional Overturning Circulation (AMOC) and a related permanent La Niña event, may also result in important changes to Seaside’s local climate. These pose significant public health risks, particularly for vulnerable populations such as the elderly, children, and those with pre-existing health conditions.
The city’s infrastructure is also at risk from more intense and unpredictable weather patterns, including increased precipitation during winter storms and prolonged periods of drought. Seaside’s stormwater management system may become overwhelmed, leading to localized flooding. On the other hand, extended dry spells will strain the city’s water resources, affecting both potable water supply and the health of local ecosystems.
Wildfires also pose a range of potential problems for the City, from the impacts of wildfire smoke from strengthened fires and longer fire seasons elsewhere in California and the western United States to the potential for fires close to Seaside itself.
Social and economic vulnerabilities further compound Seaside’s climate challenges. The city has a diverse population, with no racial or ethnic group making up a majority of the population. Nearly 10% of the population lives below the poverty line. These socio10 Packet Page 403
economic factors make certain communities particularly vulnerable to climate impacts due to limited resources, language barriers, and reduced capacity to respond to and recover from climate-related disasters. Renters, who make up over 60% of the population, are especially at risk, as they may have fewer options to make necessary home adaptations in response to climate risk.
Summary of Historical Climate Data and Future Projections Seaside’s historical climate data indicates a relatively stable and temperate coastal climate over the past several decades. Average annual temperatures have ranged from 55°F to 65°F, with only minor fluctuations. The city typically experiences about 15 inches of rainfall annually, concentrated in the winter months from November to March, with summers being predominantly dry. Historically, extreme heat days, defined as days with temperatures exceeding 85°F, have been rare in Seaside due to the moderating influence of the nearby Pacific Ocean.
However, climate projections for Seaside indicate a high probability of significant changes in the coming decades. According to data from the Cal-Adapt tool and the Fourth California Climate Change Assessment, average temperatures in Seaside are expected to increase by approximately 2.7°F to 5.4°F by mid-century (2040-2069) under the IPCC’s most credible “business as usual” high-emission scenario (RCP (Representative Concentration Pathway) 8.5)). Even small shifts in averages lead to disproportionately more days above critical thresholds (e.g., 95°F), due to the skewed distribution of daily maximum temperatures. According to Cal-Adapt, the number of such extreme heat days in Seaside could increase from <3 per year historically to 15–20 per year by 2050 under RCP8.5.
Sea-level rise also poses threats to Seaside’s coastal areas. The National Research Council’s projections for the California coast estimate that sea levels could rise by 1.5 to
2.5 feet by 2050 and up to 6 feet by 2100 under a high-emission scenario (additional melting in Antarctica could add several feet to this total). While Seaside’s business and residential areas are relatively protected from direct sea level rise by its network of dunes, the rise in sea levels is likely to increase the rate of erosion of these dunes, over time exposing portions of the lower elevation areas of Seaside to greater impacts from coastal storms that were not developed with these risks in mind.
Precipitation patterns are expected to shift, with an increase in the frequency and intensity of extreme precipitation events. Although the overall annual precipitation may not change significantly, the likelihood of more intense winter storms could increase the risk of flash flooding and landslides, particularly in areas with steep terrain and insufficient stormwater infrastructure. Seaside’s sloping topography makes the city especially vulnerable to those kinds of potential flood events that are outside of historical norms. Conversely, the frequency and severity of drought conditions are projected to increase, leading to water shortages and heightened competition for water resources in the region. 11 Packet Page 404
Long-term Vision for a Resilient and Sustainable Seaside Seaside aims to be a city where all residents enjoy a high quality of life in a healthy environment, where economic opportunities are accessible to everyone, and where the natural ecosystems that sustain the community are preserved and protected for future generations. This vision is built on the pillars of sustainability, resilience, and inclusivity.
We envision a future where the city’s infrastructure and public services are designed to withstand the impacts of a changing climate, ensuring the safety and well-being of its residents. The city will achieve this by enhancing its green infrastructure, reducing its dependency on fossil fuels, and integrating climate adaptation into all aspects of urban planning and development. Central to this vision is the goal of achieving carbon neutrality by 2045, in alignment with California’s statewide targets. By transitioning to a clean energy economy and fostering sustainable practices across all sectors, Seaside aims to lead by example in the fight against climate change. Seaside is also committed to building social resilience by ensuring that all community members, particularly those who are most vulnerable, have the resources and support they need to adapt to the impacts of climate Specific Goals for Emissions Reduction and Resilience
To achieve this vision, the Seaside CAAP sets forth specific, measurable goals for emissions reduction, resilience building, and enhancing community well-being. These goals are ambitious yet achievable, reflecting the city’s commitment to a sustainable and equitable future.
Emissions Reduction Goals:
40% Reduction in GHG Emissions from 1990 by 2030: In line with goals set by the state, the city has set an interim goal to reduce GHG emissions by 40% below 1990 levels by 2030. This target will be achieved through measures such as retrofitting existing buildings for energy efficiency, promoting the use of electric vehicles, and implementing stringent energy standards for new construction.
Carbon Neutrality (85% Reduction in GHG Emissions from 1990 by 2045): Seaside aims to achieve net-zero greenhouse gas emissions by 2045, consistent with California’s statewide carbon neutrality target. The city will focus on transitioning to 100% renewable energy for all ongoing municipal operations by 2045 and encouraging community-wide adoption of renewable energy sources such as solar and wind.
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Carbon Neutrality by 2045:
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Electrification of Transportation: The city aims to increase the percentage of electric vehicles (EVs) in its municipal fleet to 50% by 2035 and 100% by 2045. Additionally, Seaside will support the installation of a significant increase in publicly accessible EV charging stations by 2030 to encourage the adoption of EVs among residents and businesses. The city plans to reduce vehicle miles traveled (VMT) by 30% by 2045 through improved bus service, bicycle and pedestrian infrastructure.
Resilience Building Goals:
Enhance Infrastructure Resilience: By 2045, Seaside will retrofit 100% of its critical infrastructure, including roads, bridges, and utilities, to withstand extreme weather events such as flooding, heatwaves, and increases in peak rainfall intensity, among others..
Community Preparedness and Emergency Response: The city will, provide resources and support during extreme weather events, supporting the development of resilience and community hubs that will ensure all residents have access to safe refuge and assistance during crises.
Community Well-being Goals:
Equitable Access to Climate Benefits: Seaside is committed to ensuring that all residents, particularly low-income and historically marginalized communities, benefit from the city’s climate actions. By 2035, the city will provide energy efficiency upgrades to low-income households, reducing their energy bills and improving indoor air quality. Seaside will also provide information to project applicants and contractors to increase awareness of existing programs.
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Health and Environmental Quality: To improve public health and environmental quality, Seaside will increase its urban tree canopy coverage by 30% by 2045, focusing on underplanted parks, private residences, and neighborhoods with limited green space.
Affordable and Resilient Housing: Seaside will work to increase the availability of affordable, resilient housing by integrating climate resilience into the city’s housing policies.
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In line with accepted best practices, two main climate change scenarios were considered throughout the plan development process. The RCP4.5 and RCP8.5 scenarios are greenhouse gas concentration trajectories created by the Intergovernmental Panel on Climate Change (IPCC), and were developed to model different possible futures based on greenhouse gas (GHG) concentration levels. These scenarios reflect different trajectories for global emissions and their impacts on climate, such as temperature rise, sea-level changes, and extreme weather events. They provide critical guidance for policymakers, researchers, and planners in addressing climate mitigation and adaptation strategies.
Both the National and California Climate Assessments, which are both used throughout as primary sources to describe future climate impacts, build on IPCC science. The National Climate Assessment incorporates data, methods, and findings from IPCC reports but applies them specifically to the U.S. context. The National Climate Assessment relies on region-specific observations, models, and assessments, which complement IPCC’s globalscale models.
What Are RCP Scenarios?
The RCPs describe a range of possible climate futures, based on the level of radiative forcing, which is the net energy change in the Earth’s atmosphere due to GHGs, aerosols, and other factors, expressed in watts per square meter (W/m²). The four main RCPs (2.6,
4.5, 6.0, and 8.5) represent different levels of radiative forcing by the year 2100:
RCP2.6: Low emissions, strong mitigation, radiative forcing stabilizes at 2.6 W/m².
RCP4.5: Intermediate scenario with moderate mitigation, radiative forcing stabilizes at
4.5 W/m².
RCP6.0: Intermediate scenario without significant mitigation, radiative forcing stabilizes at 6.0 W/m².
RCP8.5: High emissions, little to no mitigation, radiative forcing reaches 8.5 W/m².
These pathways are used in climate models to estimate future impacts based on GHG concentrations and subsequent warming.
RCP4.5: A Moderate Mitigation Scenario
RCP4.5 represents a scenario where the world takes significant, though not drastic, steps to reduce GHG emissions. It assumes emissions peak around 2040 and then decline. By the end of the century, GHG levels stabilize, leading to a radiative forcing of 4.5 W/m².
This level of warming is aligned with policies that limit global temperature rise to below 2°C but not below the 1.5°C “safe limit” enshrined in the 2015 Paris Agreement.
CLIMATE CHANGE SCENARIOS
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Expected Climate Impacts Under RCP4.5:
Temperature Increase: The Central Coast is likely to experience temperature increases consistent with global projections under RCP4.5, which could see regional warming of 1.8 to 2.5°C (3.2° to 4.5°F) by the end of the century. This will lead to hotter summers and warmer winters, with increased heat stress affecting agriculture, human health, and natural ecosystems.
Sea Level Rise: The Central Coast will face sea level rises of at least 0.5 and 0.6 meters (1.64 to 1.97 feet) by 2100. This could result in flooding of portions of coastal cities like Santa Cruz and Monterey, threatening infrastructure, natural habitats, and freshwater systems.
Extreme Weather Events: The Central Coast is expected to see more frequent heatwaves and droughts. This could lead to challenges for water management, agriculture, and energy supply in the region. The area may also experience heavy rainfall events, increasing the risk of flash floods and landslides, particularly in areas affected by wildfires.
Ocean Acidification: The coastal waters of California will continue to absorb CO₂, leading to acidification that will affect marine ecosystems. Animals such as shellfish and ecosystems such as kelp forests may face stress, though less severe than under higher emissions scenarios. There is potential for recovery if emissions reductions are achieved early.
Biodiversity Loss: Moderate warming will still threaten biodiversity on the Central Coast, especially in sensitive ecosystems like coastal dunes, forests, and estuaries.
Species that are already vulnerable, such as certain fish, birds, and marine mammals, may face increased risks of extinction.
Why RCP4.5 is Important:
RCP4.5 is often considered a “middle-of-the-road” scenario and provides a plausible picture of the future if significant but not unprecedented climate policies are enacted globally. It reflects a world that transitions to renewable energy, implements carbon pricing, and adopts new technologies to lower emissions but does not fully decarbonize by 2100.
RCP8.5 represents the most credible consensus “worst-case” scenario in which GHG emissions continue to rise throughout the 21st century with little or no mitigation efforts.
In this pathway, fossil fuel use continues unabated, leading to a concentration of atmospheric CO₂ levels exceeding 900 parts per million (ppm) by 2100 (compared to 417 ppm in 2022). Radiative forcing reaches 8.5 W/m² by the end of the century. This scenario corresponds to an unmitigated business-as-usual trajectory and has long been considered the “standard of care” for adaptation planning because it illustrates the most extreme yet statistically predictable impacts of climate change.
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RCP8.5: A High-Emissions Scenario (Business-as-Usual)
Expected Climate Impacts Under RCP8.5:
Temperature Increase: Under RCP8.5, the Central Coast could see temperature increases nearing the global range of 3.7 to 5°C (6.7° to 9.0°F) by 2100. This would dramatically increase the frequency and intensity of extreme heat events. Areas like Santa Cruz and Monterey, known for their mild climates, could see more days exceeding 35°C, leading to heat stress for both vulnerable populations and agriculture . Heatwaves would become more common, putting additional strain on water resources and increasing fire risks, especially in inland areas like the Salinas Valley.
Sea Level Rise: Rising between 0.7 and 1.2 meters (2.3 to 3.9 feet) by 2100, sea levels would severely impact the Central Coast’s low-lying areas. Coastal cities will face chronic flooding and more frequent storm surges. Coastal erosion will accelerate requiring defensive measures like seawalls or managed retreat. The risk of saltwater intrusion into freshwater systems would also threaten agricultural productivity.
Extreme Weather Events: More intense and frequent heatwaves, droughts, and heavy rainfall are expected in the Central Coast. Although tropical storms are unlikely to directly affect the region, warmer ocean temperatures and changing atmospheric conditions will lead to stronger Pacific storms, increasing flood risks. Droughts are likely to be more severe, stressing local water supplies Agricultural Decline: The warming climate and more erratic precipitation will reduce yields for key crops like lettuce and strawberries. Droughts and water shortages would become a major challenge for irrigation-dependent agriculture, with yield reductions potentially reaching 10-25% by mid-century under RCP8.5. 19 (University of Maryland Future Urban Climates, setting for high emissions. Accessed October 2024) Packet Page 412
Biodiversity and Ecosystems: The Central Coast’s biodiversity, including marine life and coastal ecosystems, would face severe threats. Kelp forests and the region’s marine sanctuaries would be heavily affected by ocean acidification and warmer waters. On land, ecosystems such as oak woodlands and coastal wetlands could suffer habitat loss due to rising temperatures, fires, and the encroaching sea.
Why RCP8.5 is the Standard of Care for Climate Adaptation:
As of the time of writing (2024), RCP4.5 is the most probable scenario that tracks current national commitments to reduce emissions under the United Nations COP process.
However, RCP8.5 has become the “standard of care” for climate adaptation planning for several reasons:
Consistency of Scenarios Through Mid-Century: As acknowledged by the World Resources Institute, almost all scenarios result in nearly-identical emissions projections through the middle of the 21st century. They diverge as the century goes on, but as all scenarios track closely for the next several decades, prudence encourages planners to take into account the worst.
Worst-case Planning: RCP8.5 represents a worst-case, high-emissions trajectory, giving planners and policymakers a “no-regrets” approach to adaptation. Preparing for the most extreme impacts ensures that communities are protected even if mitigation efforts fall short. It helps avoid under-preparation, which could lead to catastrophic outcomes if the worst-case scenario materializes.
Business-as-Usual Assumptions: The pathway reflects current trends in fossil fuel use, economic growth, and population increase in the absence of aggressive mitigation.
While some mitigation efforts are being made and national commitments have been made, very few countries today are anywhere close to meeting their commitments.
Infrastructure Design: For critical infrastructure, planners often use RCP8.5 to ensure resilience against the most severe climate outcomes. Designing infrastructure with RCP8.5 in mind allows for long-term viability and safety in the face of higher-thanexpected warming.
Uncertainty in Tipping Points: RCP8.5 accounts for potential tipping points (e.g., collapse of the Greenland ice sheet or Thwaites glacier in Antarctica, permafrost thawing), which could accelerate climate impacts beyond linear projections. It is vital to plan for these non-linear, potentially abrupt changes that could result in even more severe impacts than modeled in lower scenarios.
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Summary of Current GHG Emissions by Sector
Greenhouse gas inventories serve as an objective accounting for greenhouse gas emissions from all significant sectors of a jurisdiction’s operations, both public and private.
This inventory update is based on the most recent full inventory completed for Seaside in 2019 by the Association of Monterey Bay Area Governments (AMBAG) and incorporated into the Seaside 2040 general plan development process, with data from 2005, 2010, 2015, 2018, and 2019. This inventory update builds on the 2019 inventory, updating PG&E emissions data for 2023 (yearly updates are available by request to municipalities) as well as available data from other sources.
This GHG inventory follows a sector-based methodology, focusing on emissions from energy use, transportation, and waste generated within Seaside’s geographic boundaries.
Consumption-based emissions, which account for emissions from goods and services produced outside city boundaries but consumed locally, are excluded. While excluded here, these emissions are significant and may be addressed through education and voluntary actions.
The GHG inventory includes Scope 1 (direct emissions from sources like vehicle tailpipes and on-site natural gas use) and Scope 2 (indirect emissions from purchased electricity).
Scope 3 emissions, including those from product supply chains, air travel, and upstream industrial activities, are not included in this analysis. Transportation emissions are the largest contributor due to high vehicle miles traveled and limited transit access.
GREENHOUSE GAS (GHG) INVENTORY
City of
Seaside
2023 GHG
Emissions by
Sector
Wastewater
0.1%
Residential
25.7%
Commercial
/ Industrial
7.8%
Solid Waste
9.6%
Transportation
56.7%
22 As of the most recent data
available (2023), Seaside's total
greenhouse gas (GHG)
emissions are estimated at
108,148 metric tons of carbon
dioxide equivalent (MTCO₂e)
annually. These emissions are
distributed across four primary
sectors:
Transportation: 46,141
MTCO₂e (56.7%)
Energy Use in Buildings
(Residential + Commercial):
27,252 MTCO₂e (33.5%)
Solid Waste: 7,818 MTCO₂e
(9.6%)
Water and Wastewater: 110
MTCO₂e (0.1%)
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Each sector plays an important role in shaping the city’s overall carbon footprint, and understanding these contributions is essential to developing informed, data-driven emission reduction strategies in alignment with California's climate goals.
Transportation Sector
The transportation sector remains the largest contributor to Seaside's GHG emissions, accounting for approximately 46,141 MTCO₂e annually, representing 56.7% of the city’s total emissions. This predominance is driven by high vehicle miles traveled (VMT), which average around 1,890 VMT per capita per year, and the extensive reliance on gasolinepowered vehicles, as over 80% of Seaside's residents commute by car. Adoption of electric vehicles (EVs) and use of public transportation remain low, limiting reductions in emissions.
While vehicle fuel efficiency has improved incrementally over the past decade, the overall emissions from the transportation sector have remained relatively stable, primarily due to limited progress in reducing VMT and an overall shift in new vehicles towards SUVs and away from sedans and smaller cars. Population growth and rising vehicle ownership have Energy Use GHG Emissions Summary Table
Natural Gas Use Electricity Use
Commercial / Industrial Residential Residential Commercial / Industrial 5,563 20,335 384 556
City of Seaside 2023 Energy Use GHG Emissions
Electricity Use:
Commercial / Industrial
2%
Natural Gas Use:
Commercial / Industrial
21%
Electricity Use:
Residential
1%
Natural Gas Use:
Residential
76%
34.9% of Total Emissions
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counteracted the efficiency gains. Given these trends, it is evident that achieving meaningful reductions in transportation emissions will require aggressive strategies aimed at promoting alternative modes of transit, enhancing public transportation infrastructure, and accelerating the shift to zero-emission vehicles.
Energy Use in Buildings
Energy consumption in residential, commercial, and municipal buildings is the secondlargest source of GHG emissions in Seaside, contributing approximately 27,252 MTCO₂e annually, or 33.5% of the city’s total emissions. These emissions are largely driven by the burning of natural gas for heating and electricity consumption.
Despite a 10% increase in overall energy consumption over the past decade—largely driven by new development and population growth—emissions from electricity have seen a slight decline. This reduction is attributed to California’s Renewable Portfolio Standard (RPS), which mandates utilities to source an increasing share of their electricity from renewable resources. By 2022, approximately 45% of the electricity supplied to Seaside was derived from renewable sources, such as wind and solar power, with other carbon-free sources such as hydroelectric bringing the total clean energy share to over 60%, significantly lowering the carbon intensity of electricity consumption. However, natural gas usage in buildings, which has remained relatively static, continues to be a substantial emissions source. Further reductions in this sector will likely require policies that promote electrification and energy efficiency, coupled with incentives for retrofitting existing buildings with zero-emission technologies.
Solid Waste
Solid waste in Seaside is responsible for approximately 7,818 MTCO₂e annually, equating to about 9.6% of total emissions. A significant portion of these emissions stems from the anaerobic decomposition of organic waste in landfills, which produces methane, a greenhouse gas with a global warming potential (GWP) more than 25 times greater than that of carbon dioxide over a 100-year period.
The city has made efforts to curb emissions in this sector through enhanced recycling programs and the introduction of composting for both residential and commercial properties. Despite these advancements, overall emissions reductions have been modest, primarily due to the ongoing challenges of organic waste diversion.
Water and Wastewater
Although contributing a smaller share of emissions compared to other sectors, the water and wastewater sector generates around 110 MTCO₂e annually, which accounts for 0.1% of the city’s total emissions. These emissions are primarily linked to the energy-intensive processes required for water pumping, treatment, distribution, and wastewater processing.
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Residential Commercial/Industrial Transportation Solid Waste Wastewater 0 20 40 60 80 100 120
2005
2010
2015
2018
2019
2023
79 84
73 71
110
110
35,924
34,732
27,185
21,820
20,100
20,892
18,393
21,351
14,523
8,773
7,858
6,360
38,484
38,153
37,920
49,797
43,994
46,141
10,390
7,143
6,420
7,588
8,060
7,818
City of Seaside 2005 to 2023 GHG Emissions by Sector
CO2e Emissions in Metric Tons
Seaside's water supply is energy-intensive due to the need for extensive water extraction and treatment, a situation that is likely to be exacerbated by climate change and the increasing frequency of drought conditions. As California moves toward improving water conservation and energy efficiency, this sector represents a significant opportunity for emissions reduction through investments in energy-efficient water management technologies and the incorporation of renewable energy in water and wastewater facilities.
Key Emissions Trends and Challenges
In line with common practices observed in California’s city-wide GHG inventories, the following sector-specific trends have been identified:
Stagnant Emissions in Transportation: Despite technological advances in vehicle fuel efficiency, overall emissions from the transportation sector have not significantly declined due to high VMT and limited public transportation infrastructure.
Slight Decreases in Building-Related Emissions: Emissions from electricity use have dropped modestly thanks to increased use of renewable energy. However, natural gas remains a persistent and significant contributor, particularly in residential settings.
Ongoing Challenges in Waste Diversion: While Seaside has made commendable progress in recycling and composting, the city remains below state-mandated goals for waste diversion, necessitating a more aggressive approach to reducing methane emissions from organic waste.
(source: update of 2019 Seaside Greenhouse Gas Inventory from AMBAG) 25 Packet Page 418
Water and Energy Nexus: The strong interconnection between water management and energy consumption points to opportunities for emissions reductions bytargeting the water-energy nexus, especially as water demand grows under future scenarios.
Key Sources of Emissions and Trends Over Time
The primary sources of Seaside’s greenhouse gas (GHG) emissions are dominated by fossil fuel consumption across the transportation and energy sectors. Gasoline and diesel combustion in vehicles, alongside natural gas use in buildings, remain the largest contributors. Below are the observed trends over the past decade for each sector, which follow patterns seen across California’s cities and align with state-level climate action planning frameworks.
Transportation Emissions Trends
Despite incremental improvements in vehicle fuel efficiency and the gradual adoption of cleaner vehicle technologies, GHG emissions from the transportation sector have remained relatively stable. This stagnation is driven primarily by high vehicle miles traveled (VMT), which have not seen significant reductions, coupled with limited access to public transportation options.
Future emissions reductions in this sector will likely require more aggressive policies aimed at decreasing VMT, such as expanding electric vehicle (EV) infrastructure, introducing transit-oriented development, and incentivizing ride-sharing and active transportation modes. Achieving substantial reductions will also necessitate alignment with California’s Clean Cars and Zero-Emission Vehicle (ZEV) mandates, which aim to phase out gasolinepowered vehicles by 2035.
Building Energy Emissions Trends
GHG emissions from electricity use in buildings have exhibited a gradual decline over the past decade, reflecting the growing share of renewable energy sources in California’s City of Seaside 2005-2023 Community-wide GHG Emissions
Community CO2e
Emissions by Sector Residential Commercial /Industrial Transportation Solid Waste Wastewater Total 2005 35,924 18,393 38,484 10,390 79 103,270
2010 34,732 21,351 38,153 7,143 84 101,483
2015 27,185 14,523 37,920 6,420 73 86,121
2018 21,820 8,773 49,797 7,588 71 88,049
2019 20,100 7,858 43,994 8,060 110 80,072
2023 20,892 6,360 46,141 7,818 110 81,321
% Change 2005-2023 -42% -65% 20% -25% 39% -22%
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electricity mix. However, Seaside continues to rely heavily on natural gas, which has remained the dominant source of emissions from the built environment. Residential and commercial buildings rely extensively on natural gas for heating, cooking, and water heating, which represents a significant barrier to further emissions reductions.
As California’s Renewable Portfolio Standard (RPS) mandates further decarbonization of electricity, emissions from electricity consumption will continue to fall. However, to tackle the bulk of emissions tied to natural gas consumption, the city will need to focus on electrification. Incentivizing the adoption of electric heat pumps, induction and electric cooktops, and solar thermal systems will be critical in reducing reliance on natural gas and achieving the statewide goal of carbon neutrality by 2045. Additionally, energy efficiency retrofits in older buildings will play a crucial role in reducing overall energy demand.
Solid Waste Emissions Trends
While Seaside has made strides in improving waste diversion rates through enhanced recycling and composting programs, methane emissions from landfilled organic waste remain a significant challenge. Organic waste, such as food scraps and yard trimmings, continues to contribute substantial methane emissions—a potent GHG with a global warming potential 25 times higher than carbon dioxide over a 100-year timeframe.
Despite a 60% diversion rate, Seaside has yet to meet California’s Senate Bill 1383 (SB 1383) target of 75% diversion by 2025. The key barrier remains the consistent diversion of organic waste from landfills. To meet state-mandated targets, Seaside will need to expand organics collection services and broaden public participation in composting programs.
Additionally, adopting new technologies for methane capture and waste-to-energy conversion could further mitigate emissions from this sector.
Water and Wastewater Emissions Trends
Emissions from the water and wastewater sector have remained relatively stable, accounting for a smaller share of the city’s total GHG footprint. The primary emissions sources are the energy required for pumping, treatment, and distribution of water, as well as the treatment of wastewater. No significant changes have been observed in water demand or energy consumption related to water treatment over the past decade.
However, the city anticipates more frequent and severe droughts due to climate change, which could increase the energy intensity of water extraction and treatment. Implementing stronger water conservation strategies and increasing the efficiency of water treatment processes will be critical to reduce emissions from this sector. Moreover, aligning with state-level efforts such as California's Water-Energy Nexus initiative and encouraging the deployment of renewable energy in water and wastewater treatment plants will further enhance emissions reductions in this area.
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Reduction Targets
Seaside’s Climate Action and Adaptation Plan (CAAP) establishes ambitious greenhouse gas (GHG) reduction targets that are aligned with California’s state goals, aiming to significantly reduce the city’s carbon footprint while fostering sustainability and resilience.
These targets create a clear pathway towards substantial emissions reductions by 2030 and ultimately achieving carbon neutrality by 2045, in line with California’s Senate Bill 32 (SB 32), Senate Bill 1383 (SB 1383), and Executive Orders that frame the state’s climate action objectives.
2030 Target: 40% Reduction in GHG Emissions Below 2005 Levels In alignment with SB 32, which mandates a 40% reduction in GHG emissions below 1990 levels by 2030, Seaside will match this target. This requires a comprehensive, cross-sector approach to emission reductions in transportation, energy, and waste management sectors. Key strategies include:
Transition to Renewable Energy: Seaside will follow California’s Renewable Portfolio Standard (RPS), which mandates 100% clean electricity by 2045. To achieve this, the city will expand the use of local solar energy, participate in community choice aggregation (CCA) programs, and promote on-site solar installations for both residential and commercial properties.
Electrification of Buildings and Vehicles: To reduce reliance on natural gas, the city will support the electrification of residential and commercial buildings. By targeting a 25% reduction in natural gas use by 2040, Seaside will explore the feasibility of incentives for electric heat pumps, electric water heaters, and electric and induction cooking appliances. Seaside will promote the adoption of electric vehicles (EVs) by supporting the installation of additional public EV charging infrastructure and city procurement policies that will direct the City to use an electric option where a viable one exists. The City will coordinate EV infrastructure siting with MST’s zero-emission bus rollout timeline to ensure adequate charging access and operational readiness.
Improving Energy Efficiency: Seaside will prioritize energy efficiency through policies and incentivizing retrofits in 50% of both residential and commercial buildings, focusing on improvements to insulation, lighting, and HVAC systems when necessary. These retrofits will reduce building energy use by 20% compared to 2024 levels by 2035.
Waste Diversion: To meet the requirements of SB 1383, which seeks to reduce methane emissions from landfills, Seaside will work towards achieving a 75% diversion rate of organic waste by 2035. The City will strengthen enforcement of recycling mandates, expand food waste collection, and pursue partnerships with regional processors to improve diversion rates.
2045 Target: Carbon Neutrality (85% Reduction in GHG Emissions Below 1990 Levels) Seaside’s ultimate climate goal is to achieve carbon neutrality by 2045, in alignment with California’s Executive Order B-55-18, which calls for statewide carbon neutrality by that year. To reach this goal, Seaside will implement the following strategies:
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Complete Decarbonization of Energy Use: Seaside will work towards the complete phase-out of natural gas in all buildings by 2045. This will be achieved by promoting the use of electric heat pumps, induction stoves, and other electrification technologies that eliminate the need for fossil fuels. Additionally, the city will support the development of community-scale renewable energy projects, such as solar farms and wind energy, to ensure a resilient and reliable local energy supply, contributing to the state’s broader clean energy goals. (Seaside’s shift toward electrification of buildings and transportation recognizes the need for coordinated planning with PG&E. While no capacity constraints have been identified to date, the City will coordinate with PG&E to assess local grid readiness and incorporate grid capacity assessments into implementation planning for electrification strategies.) Sustainable Transportation: The city will invest in expanding public transit options, working with Monterey-Salinas Transit and enhancing infrastructure for biking and walking. Seaside aims to reduce vehicle miles traveled (VMT) by 25% compared to 2020 levels, shifting reliance away from personal vehicles to cleaner, more sustainable modes of transportation. Seaside will support this goal through land use policy, economic development to create jobs within Seaside and other strategies.
Carbon Sequestration and Offsets: To complement emissions reductions, Seaside will invest in carbon sequestration projects, including exploring explore long-term, durable offset strategies through habitat restoration projects such as wetland revitalization and oak woodland expansion. Where appropriate, Seaside will pursue verified offsets under protocols such as those from the California Climate Action Reserve. Urban forestry will remain part of Seaside’s nature-based solutions strategy, but it will not be counted toward long-term carbon offset accounting due to maintenance dependencies and vulnerability to climate impacts.
Emissions Reduction Targets Aligned with State Goals
Seaside’s Climate Action and Adaptation Plan (CAAP) establishes ambitious greenhouse gas (GHG) emissions reduction targets that align with California’s state goals, focusing on significant milestones for 2030 and 2045. These targets directly support California’s broader climate action commitments, which aim to reduce statewide GHG emissions to 40% below 1990 levels by 2030 and achieve net-zero emissions by 2045, as mandated by Senate Bill 32 (SB 32) and Executive Order B-55-18.
2030 Target: 40% Reduction Below 1990 Levels: By 2030, in line with state goals, Seaside will reduce emissions 40% below 1990 levels. This ambitious reduction target will require a comprehensive, cross-sector approach, leveraging key strategies such as the transition to renewable energy, enhancing building energy efficiency, promoting zero-emissions vehicle (ZEV) adoption, and improving public transportation infrastructure.
2045 Target: Carbon Neutrality (85% Reduction Below 1990 Levels): By 2045, Seaside seeks to achieve net-zero GHG emissions, fully aligning with California’s statewide goal of carbon neutrality. This will require eliminating direct emissions from the city’s operations and infrastructure while also addressing indirect emissions 29 Packet Page 422
Monitoring and Reporting
Annual updates on GHG emissions from PG&E will be requested by the City to maintain a continuous history of GHG emissions through its program making emissions data freely available to municipal governments, helping to measure the effectiveness of implemented strategies and to ensure alignment with the outlined reduction pathway. The city will also explore collaboration with regional and state agencies to standardize reporting methodologies and enhance data accuracy.
30 through local carbon offset projects and community-based sequestration initiatives.
Seaside’s approach will be holistic, integrating advanced technologies like carbon capture, utilization, and storage (CCUS) and investing in natural climate solutions such as urban forestry and wetland restoration to balance residual emissions.
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The Steps to Resilience Framework
The Steps to Resilience is a five-step process developed by the National Oceanic Atmospheric Administration (NOAA) and featured in the U.S. Climate Resilience Toolkit to guide communities through the stages of understanding and responding to climate risks.
Resilience, in this context, refers to the ability to anticipate, prepare for, and recover from the impacts of climate change while maintaining essential functions.
The five steps are as follows:
Understand Exposure: In this initial step, we identify the climate-related hazards that could impact the community. This involves analyzing historical climate data, consulting climate projections, and engaging with stakeholders to identify both current and future hazards. The goal is to understand the nature of these hazards—such as heatwaves, flooding and drought - and how they might evolve due to climate change.
The specific hazards identified for Seaside are included below.
Assess Vulnerability and Risks: This step involves evaluating how vulnerable our community is to the identified hazards. A climate risk assessment within this context looks at factors such as exposure (how much of the community or infrastructure is at risk) and sensitivity (how severely they are affected). Consideration of adaptive capacity is considered throughout the actions section as appropriate.
CLIMATE RISK AND VULNERABILITY ASSESSMENT Steps to Resilience (Source: US Climate Resilience Toolkit)
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Exposure and sensitivity were determined through literature review of both existing relevant plans applicable through the planning area as well as studies of anticipated climate impacts. We then use the Modified Calculated Probability Risk Index (CPRI), which considers present and future impacts. The results are displayed in an overall Climate Risk Matrix as well as an Exposure Matrix.
Investigate Options: After identifying and assessing risks, we focus on exploring adaptation and mitigation options. We are evaluating different strategies to reduce vulnerabilities and manage risks. This includes infrastructure improvements, policy changes, or nature-based solutions.
Prioritize and Plan: In this step, we prioritize the most significant risks and developing detailed plans to address them. This step is informed by the risk assessment, ensuring that resources are allocated to the areas of greatest need Take Action: The final step involves implementing the strategies developed in the previous step which will be codified in the CAAP.
Overview of the Modified CPRI Methodology
The Modified Calculated Probability Risk Index (CPRI) methodology, a modification of a commonly-used FEMA methodology for hazard mitigation planning, which until recently focused on current risks informed by past data, aims to quantify risk by considering both present and future climate scenarios. The Modified CPRI has been used to address recent FEMA requirements (as of 2023) to significantly enhance consideration of “future conditions” (climate impacts that may differ from past trends).
The Modified CPRI is designed to address the limitations of traditional natural hazardsrelated risk calculation methodologies, which often underestimates the risks posed by climate change. The Modified CPRI incorporates future projections of climate-related hazards by assigning weighted scores to the severity and probability of risk over time and assigns an overall score to aid in risk communication and decision-making. The scores are informed, as noted above, by a literature review of existing plans as well as up-to-date climate assessments. The calculation is:
((Exposure(Severity (RCP4.5)*0.3)+(Probability(RCP4.5t)*0.45)+(Exposure(Severity (RCP8.5)*0.3)+(Probability (RCP8.5)*0.45))
This formula ensures that future risks under multiple scenarios, particularly those exacerbated by climate change, are given significant consideration in the overall risk assessment.
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Score Values:
1 – Negligible
2 – Minor
3 – Moderate
4 – Major
5 – Extreme
Climate Risk and Asset Exposure Matrices
The climate risk matrix provides an overview of various hazards affecting Seaside, evaluating their current and future risks based on severity and probability. Each hazard is assessed for its impact under conditions under both RCP4.5 and RCP8.5, resulting in a modified Composite Risk Priority Index (CPRI) score that provides an initial ranking of overall risk by hazard. The matrix is coded by color with a red-to-blue gradient indicating dark red as Extreme and light blue as Minor.
The overall Modified CPRI score is intended as a heuristic for decision-makers and planners to assist in balancing overall resource allocation. It is not meant as an absolute statement of relative importance. Each hazard will have varying impacts on different sectors of the community regardless of its overall score.
The Climate Risk Matrix is followed by the Asset Exposure Matrix, which shows in table format which climate-impacted hazards impact specific assets in the city of Seaside.
Column Definitions:
Hazard: Lists different types of severe weather and environmental hazards.
Severity (RCP4.5: Assesses the current severity of each hazard on a scale from 1 (low) to 4 (high). This measures the impact of each hazard on life, property, and infrastructure.
Probability (RCP4.5): Indicates the likelihood of each hazard occurring under RCP4.5, also on a scale from 1 (low) to 4 (high).
RCP4.5 Risk Score: A composite score combining severity and probability occurring under RCP4.5, calculated by multiplying the two values.
Severity (RCP8.5): Projects the expected severity of each hazard occurring under RCP4.5 on the same scale from 1 to 4.
Probability (RCP8.5): Projects the likelihood of each hazard occurring under RCP8.5, on a scale from 1 to 5 (to account for increased variability and likelihood).
RCP8.5 Risk Score: A combined score of severity and probability occurring under RCP8.5, calculated by multiplying the two values.
Modified CPRI: The Composite Risk Priority Index, adjusted for future projections. It is calculated using a formula that considers risk scores under both occurring under RCP4.5 and RCP8.5 to prioritize hazards for mitigation efforts. A higher CPRI indicates a more critical hazard.
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Climate Risk Assessment Matrix for Seaside
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Asset Exposure Matrix for Seaside
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Hazards
Extreme Weather
Hazard Description
Extreme weather encompasses various dangerous meteorological phenomena that can cause damage, social disruption, or loss of life. These include heavy rain, thunderstorms, high winds, and hail, as well as phenomena that are currently rare in California but may become possibilities such as tornados and derechos. Seaside’s proximity to the Pacific Ocean influences both the moderation and intensification of these weather events, with coastal areas experiencing more extreme winter storms compared to inland regions. The local topography and climatic conditions can also amplify certain weather patterns, leading to more intense localized impacts.
Probability of Future Events and Impacts of Climate Change With climate change, the frequency and intensity of extreme weather events in Seaside are expected to increase. Projections include:
More Severe Storms: Climate models predict an increase in the frequency and intensity of winter storms and atmospheric river events. These storms are characterized by long, narrow bands of moisture that can deliver prolonged and intense rainfall, leading to increased risks of flooding, landslides, and infrastructure damage.
Enhanced Windstorms: Windstorms are expected to become more intense, with higher wind speeds and more frequent occurrences. These storms can exacerbate the risks of power outages, structural damage, and tree falls, creating significant hazards for residents and emergency services.
Increased Thunderstorm Activity: More frequent and severe thunderstorms may result in greater occurrences of heavy downpours. These events can lead to flash flooding and can cause significant damage to vehicles and buildings Overall Vulnerability
The entire population of Seaside is potentially impacted by extreme weather events.
Vulnerable groups, including the unhoused, elderly, children, and those in substandard housing, face greater risks during such events.
Impacts by Asset Category
Residential Areas: Non-critical infrastructure, such as commercial buildings and residential areas, can suffer extensive damage from extreme weather. Flooding, high winds, and hail can lead to significant economic losses and disruptions in daily life. 37 Packet Page 430
Residential areas can experience damage to homes and personal property, leading to displacement and financial hardship for affected families.
Business Districts: Businesses may face prolonged closures, affecting local economies and employment.
Critical Facilities:
Schools and Community Center: Storms and extreme weather events could damage school and community buildings.
Municipal Facilities: Older city facilities and utility connections might not meet current standards and can be vulnerable during extreme weather. For instance, power outages during storms can disrupt water supply and sewage treatment, compounding the impacts of the weather event
Major Roadways: Extreme weather could create temporary flooding.
Healthcare Facilities: Storms could cause damage and lead to power outage.
Grocery Stores and Gas Stations: Storms could cause damage and lead to power outages.
Natural Environment: Extreme weather events can have profound impacts on the environment. Heavy rains and flooding can lead to soil erosion, water contamination, and the degradation of natural habitats. Windstorms can cause habitat destruction, affecting local flora and fauna. Hail can damage local vegetation, disrupting ecosystems. The cumulative effect of these environmental impacts can lead to longterm changes in local biodiversity and ecosystem services, underscoring the need for integrated environmental management and conservation strategies.
Future Trends in Development
Development in Seaside is increasingly focused on infill in already-developed areas or in new development in formerly marginal areas such as Seaside East and Fort Ord that may be more vulnerable to natural hazards. New construction tends to be significantly more expensive due to increasing construction costs and overall market dynamics. As homeowner’s insurance is likely to continue becoming more expensive when it is available, this will likely further strain mortgage providers and residents. 38 Packet Page 431
Essential Services/Transportation/Utility Disruption
1.Essential Services
Hazard Description
Disruption of essential services, including healthcare, emergency response, public safety, and utilities, poses significant risks to any community. These disruptions can be triggered by natural hazards such as severe storms, power outages, wildfires, and other climaterelated events. Climate change exacerbates these risks, especially as increasing storm intensity and heatwaves strain aging infrastructure. Essential services such as water supply, electricity, telecommunications, and public safety are particularly vulnerable during extreme events, and the interdependence of these systems heightens the risks of cascading failures.
Probability of Future Events and Impacts of Climate Change Rising temperatures will increase the risk of power grid failures during heatwaves, and more intense storms will result in extended outages and service disruptions. By 2050, the frequency of extreme weather events is projected to increase by up to 20%, leading to greater strain on emergency services and public utilities. The vulnerability of the city's electric grid, particularly during PSPS events aimed at reducing wildfire risks, underscores the need for greater resilience. Water supply systems will face heightened stress as prolonged droughts and flash floods impact water quality and availability.
Overall Vulnerability
Seaside’s vulnerability to essential service disruptions is exacerbated by its reliance on aging infrastructure, coastal proximity, and a growing population. Vulnerable populations, including the elderly, low-income residents, and those with medical conditions requiring electricity (e.g., for dialysis machines or refrigeration of medications), are at higher risk during prolonged service interruptions. Populations that use languages other than English as a first language may also experience increased communication barriers in a crisis.
Impacts by Asset Category
Residential Areas: In the PSPS event of 2019, thousands of homes were left without power for days, affecting access to refrigeration, heating, and critical medical devices.
Future power outages during heatwaves or storms are expected to disproportionately affect vulnerable populations in neighborhoods where low-income residents may have limited means to prepare or recover from extended outages.
Business Districts: Extended disruptions could lead to inventory spoilage, loss of revenue, and potential business closures.
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Critical Facilities: Critical facilities, including clinics fire stations, and emergency response centers, are particularly vulnerable to essential service disruptions. Prolonged outages can hinder the delivery of critical services, especially if backup generators or emergency power sources fail.
Schools and Community Centers: Disruptions in essential services could affect the functionality of schools and community centers, leading to closures or interruptions in educational and social programs.
Municipal Facilities: Loss of electricity, water, and telecommunications can delay municipal operations and hinder emergency response coordination.
Major Roadways: Severe weather events can cause blockages or damage to major roadways, disrupting transportation and emergency response efforts. Flooding or debris from storms can make critical routes impassable.
Healthcare Facilities: Healthcare facilities depend on reliable power, water, and telecommunications services to function effectively during emergencies. Prolonged service interruptions could compromise the ability of clinics to provide critical care, particularly for vulnerable populations relying on electricity-dependent medical devices.
Grocery Stores and Gas Stations: Prolonged outages could lead to food shortages and prevent residents from accessing fuel for evacuation or emergency purposes.
Natural Environment: Disruptions to essential services can have cascading effects on Seaside’s natural environment. For instance, a power outage affecting wastewater treatment facilities could lead to untreated sewage being released into local waterways, potentially contaminating ecosystems and harming wildlife. Stormwater systems overwhelmed by intense rainfall can exacerbate flooding, leading to increased runoff and erosion in natural areas.
Future Trends in Development
As Seaside continues to prioritize growth and look to expand its housing stock, its aging underlying infrastructure will face increasing pressure from both rising populations and more frequent extreme weather events due to climate change.
2.Transportation Disruption
Hazard Description
Natural hazards, including heavy rainfall, coastal flooding, landslides, and windstorms, can cause transportation disruptions. Significant disruptions occurred during the January 2021 atmospheric river, which caused widespread flooding and road closures throughout Monterey County, including portions of Highway 1, and the entire Monterey Peninsula being cut off due to flooding of the Salinas River. Railroad freight lines running through the city can also be disrupted, impacting regional supply chains. 40 Packet Page 433
Probability of Future Events and Impacts of Climate Change More intense and frequent atmospheric river events will increase the likelihood of road closures due to flooding, particularly along coastal routes such as Highway 1. Extreme heat events may also contribute to transportation disruptions by damaging road surfaces and railway tracks, particularly during prolonged periods of high temperatures.
Overall Vulnerability
Seaside’s vulnerability to transportation disruptions stems from its reliance on a few key routes for both local and regional travel. Highway 1 and Del Monte Boulevard are critical for daily commutes and emergency evacuation routes, while the Union Pacific Railroad supports freight movement across the region. Seaside’s aging stormwater infrastructure exacerbates this vulnerability, as it struggles to handle the increased runoff from severe weather events, leading to more frequent and severe road closures Impacts by Asset Category
Residential Areas: Transportation disruptions have a direct impact on Seaside’s residential areas, obstructing travel for residents.
Businesses: Prolonged disruptions along major commercial arteries could lead to significant revenue losses for small businesses reliant on foot and vehicle traffic.
Business owners are also likely to experience delays in receiving goods and services due to disruptions in freight movement along the Union Pacific Railroad or roadways leading into the city.
Critical Facilities:
Schools and Community Centers: Transportation disruptions could lead to closures or delays in school and community services, affecting students and local residents who rely on these services.
Municipal Facilities: Transportation disruptions affecting municipal facilities could delay critical functions like emergency response coordination, public communications, and disaster relief operations.
Major Roadways: Major roadways such as Highway 1 and Del Monte Boulevard are highly vulnerable to transportation disruptions. Disruptions along these routes could severely impact daily commutes, evacuation efforts, and the flow of goods and services throughout the region.
Healthcare Facilities: During severe weather events, road closures can delay patient access to care and hinder emergency medical services, putting lives at risk.
Grocery Stores and Gas Stations: Transportation disruptions can prevent the timely delivery of goods and fuel to grocery stores and gas stations, leading to shortages that affect both residents and businesses. Prolonged disruptions could exacerbate supply chain challenges, impacting food security and fuel availability in the city.
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Natural Environment: Road closures caused by landslides or erosion can lead to increased vehicle traffic on alternative routes, contributing to higher levels of air pollution and habitat disruption. In flood-prone areas, road damage caused by overflowing stormwater systems can accelerate soil erosion and negatively impact nearby ecosystems. Additionally, repair and maintenance activities following transportation disruptions often lead to further environmental degradation, as construction work can disturb natural habitats and release pollutants into waterways.
Future Trends in Development
Because of its position between the ocean and protected areas, Seaside has limited options in terms of locating alternate transportation routes. This means that the dependence on several vulnerable routes is expected to increase.
3. Utilities Disruption
Hazard Description
Utility disruptions in Seaside include power outages, water supply interruptions, sewage system failures, and disruptions to telecommunications. These disruptions are often caused by extreme weather events, such as windstorms, wildfires, and Public Safety Power Shutoff (PSPS) events. Power outages, in particular, have become more frequent due to wildfire risks, while water supply systems are increasingly strained by drought and heavy rain events, both of which are exacerbated by climate change. Telecommunications and internet disruptions during these outages further complicate emergency response and business continuity.
Probability of Future Events and Impacts of Climate Change The likelihood of future utility disruptions is expected to rise sharply due to climate change. Seaside’s vulnerability to disruptions will be exacerbated by increased extreme weather events, including more frequent and intense storms, heatwaves, and wildfirerelated PSPS events. Prolonged droughts will place added stress on water infrastructure, while storms will increase risks to the power grid and sewage systems. Additionally, as the city moves towards electrification to reduce carbon emissions, demand on the electric grid will increase, heightening the risk of outages during peak usage periods. Combined power outages with extreme heat events will be life-threatening to significant portions of the city’s residents.
Overall Vulnerability
Seaside’s vulnerability to utility disruptions is significant, particularly for its most vulnerable populations, including low-income residents and the elderly, who are less likely to have access to backup power or emergency water supplies. Utility disruptions have a cascading 42 Packet Page 435
effect, often causing secondary issues such as water contamination, sewage overflows, and communication breakdowns.
Impacts by Asset Category
Residential Areas: Power outages leave thousands of homes without electricity, affecting basic needs such as heating, cooling, and medical devices. Water supply interruptions during droughts disproportionately impact low-income households, which may lack the resources to purchase emergency water supplies.
Businesses: Businesses reliant on refrigerated goods, such as grocery stores and restaurants, are particularly vulnerable during extended outages, leading to inventory loss and financial strain. Telecommunications disruptions further hinder business continuity, particularly for smaller businesses without backup systems.
Critical Facilities:
Schools and Community Centers: Utility disruptions can lead to temporary closures of schools and community centers, particularly when power or water systems fail.
Municipal Facilities: Power outages can delay essential operations, communication, and emergency response, while water and sewage issues can impede facility functioning.
Major Roadways: Utility disruptions affecting major roadways, such as the loss of power to traffic signals or flood-related road closures, can disrupt transportation and hinder access to key areas during emergencies. Roadways near power and water infrastructure may face additional risks from storm damage or flooding.
Healthcare Facilities: Healthcare facilities depend on reliable power and water supply to maintain operations. Extended outages can severely impact patient care, particularly for those relying on medical equipment. Power failures during extreme weather events could delay critical treatments and emergency medical services.
Grocery Stores and Gas Stations: Grocery stores and gas stations are particularly vulnerable to utility disruptions, as prolonged outages can spoil perishable goods, disrupt fuel supply, and limit access to essential resources for residents during emergencies. Many stores rely heavily on electricity for refrigeration and fuel pumps, making utility resilience critical to business continuity.
Natural Environment: The natural environment is vulnerable to the cascading impacts of utility disruptions. Stormwater systems, overwhelmed by heavy rain, can contribute to erosion and habitat destruction, particularly in coastal areas. Additionally, the increased use of generators during power outages can lead to higher emissions, negatively affecting air quality and contributing to greenhouse gas emissions.
Future Trends in Development
As Seaside continues to grow, the demand on utility infrastructure will increase, necessitating significant upgrades to ensure resilience against climate change impacts. 43 Packet Page 436
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Urban/Wildland Intermix Fire
Hazard Description
Urban/Wildland Intermix (WUI) fires occur where developed areas border wildland vegetation, creating a zone of increased fire risk. The growing risk of wildfires in Fort Ord increases the potential for fires to spread into urban areas.
Probability of Future Events and Impacts of Climate Change According to recent projections, fire frequency in California could increase by 25% to 172% depending on emission scenarios. Studies published in 2023 estimate that under extreme climate scenarios, the frequency of large wildfires in Monterey County could double by the end of the century. Wildfires are also expected to occur outside the traditional fire season, increasing the window of vulnerability.
Overall Vulnerability
Wildfires can cause structural damage, loss of life, and health risks from smoke, even if fires do not directly reach Seaside’s urban core. Additionally, Seaside’s older homes and 45 (Source: Cal Fire Fire Hazard Severity Zones in State Responsibility Area. Accessed March 2025.
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buildings may not be adequately equipped with fire-resistant materials or defensible space, increasing the risk of fire damage.
Impacts by Asset Category
Residential Areas: Residential areas near Fort Ord, particularly near General Jim Moore Boulevard and Coe Avenue, are at the highest risk of WUI fires. Smoke from fires, even those further away, can also negatively impact air quality and increase respiratory health issues for residents, particularly the elderly and children.
Businesses: Seaside's business districts are less directly threatened by WUI fires but could still experience significant disruptions from smoke and power outages.
Critical Facilities:
Schools and Community Centers: Schools and community centers may be forced to close or evacuate during a WUI fire event. The smoke and air quality impacts alone could lead to prolonged closures.
Municipal Facilities: Depending on location, municipal facilities are vulnerable to fire risks delaying public services and emergency operations.
Major Roadways: Major roadways are vulnerable to closure during WUI fires due to fire spreading or smoke limiting visibility.
Healthcare Facilities: Smoke inhalation from nearby fires could increase the demand for medical services, and power outages could limit the ability of these facilities to provide care, especially for vulnerable patients.
Grocery Stores and Gas Stations: No significant direct impacts.
Natural Environment: Fort Ord contains important conservation areas that support rare species and ongoing restoration efforts that are susceptible to wildfire.
Future Trends in Development
Future development such as Seaside East and Campus Town in Seaside and surrounding areas will be at significantly greater direct risk from fire. The potential for fire to jump from wildlands to residential neighborhoods grows near mid-century given the dense vegetation and the proximity of homes to these wild areas.
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Drought/Water Scarcity
Hazard Description
Water scarcity is driven by prolonged periods of insufficient rainfall, increased temperatures, and higher water demand due to population growth. Drought conditions reduce water availability for residential, agricultural, and commercial uses, while also increasing fire risk and reducing water quality.
Probability of Future Events and Impacts of Climate Change Seaside has experienced significant droughts in recent years, including the severe 2011- 2017 drought, which led to water restrictions and a strain on regional water resources.
The current “megadrought” affecting the western U.S. has been ongoing for 24 years and is the driest period in over 1,200 years, suggesting that drought conditions may become a more frequent and long-term challenge. Additionally, climate models predict an increase in extreme rainfall events, leading to "whiplash" conditions where periods of intense drought are followed by heavy rain and flooding, complicating water management.
Overall Vulnerability
Lower-income residents and seniors may face difficulties accessing alternative water sources or paying higher water bills during drought periods. Additionally, infrastructure for water storage and distribution may not be sufficient to meet future needs, particularly in light of projected climate impacts. Decreased water availability will also impact both residential and commercial development.
Impacts by Asset Category
Residential Areas: Homes with older plumbing systems may experience water pressure issues and leaks, further exacerbating water loss. Seaside residents are likely to face increasing water bills during prolonged drought periods, adding financial strain to already vulnerable households. In coastal areas, saltwater intrusion into the groundwater supply may further degrade water quality, requiring costly filtration or alternative water sources.
Businesses: During the 2011-2017 drought, many businesses faced higher water costs and restrictions on water use. Future droughts could lead to even stricter water rationing measures, potentially forcing businesses to reduce operations or invest in costly water-saving technologies.
Critical Facilities:
Schools and Community Centers: Schools and community centers may experience water shortages that affect their ability to maintain sanitation, serve meals, and provide a safe environment for students.
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Municipal Facilities: Government buildings may struggle to maintain necessary water pressure for sanitation and cooling, affecting public services.
Major Roadways: Though less directly affected by water scarcity, the condition of Seaside’s major roadways could be impacted during prolonged drought, especially if the ground beneath is destabilized due to lowered groundwater levels or subsequent "whiplash" flooding.
Healthcare Facilities: A continuous water supply is essential for patient care, sanitation, and cooling systems. Any disruption to the water supply could severely impact the ability of these facilities to operate safely and effectively, particularly during a heatwave or wildfire event, both of which can occur concurrently with drought.
Grocery Stores and Gas Stations: Grocery stores and gas stations may face operational challenges if water scarcity impacts their cooling systems, refrigeration, or water supply. They may also see increased costs as water becomes scarcer and more expensive, which could be passed on to consumers.
Natural Environment: Reduced water availability leads to lower groundwater levels and loss of wetlands, which are critical habitats for local wildlife. Prolonged drought also increases the risk of wildfires where dry vegetation creates highly flammable conditions. Drought weakens plant root systems, making the landscape more vulnerable to erosion and landslides during subsequent periods of heavy rainfall.
Future Trends in Development
Future development in Seaside is likely to increase pressure on water resources, potentially exacerbating drought conditions and water scarcity. Development taking into account reducing water use may mitigate that to some degree. 48 Packet Page 441
Coastal Erosion
Hazard Description
Coastal erosion is driven by natural processes such as wave action, tides, and storm surges, as well as human activities like coastal development and sand mining. Rising sea levels and increased storm intensity, both fueled by climate change, are accelerating coastal erosion along Monterey Bay. Coastal erosion threatens both natural habitats and built infrastructure, including roads, buildings, and recreational areas, by undermining the stability of shorelines and increasing the risk of flooding.
Probability of Future Events and Impacts of Climate Change Future projections indicate that coastal erosion will increase significantly in Seaside due to rising sea levels, more frequent storm surges, and the ongoing impacts of climate change.
Sea levels in Monterey Bay are expected to rise by 1 to 3 feet by 2100, with higher projections of up to 6 feet or more in extreme scenarios. This will result in increased wave action and storm surges, which will further erode Seaside's beaches and coastline.
Overall Vulnerability
Seaside’s vulnerability to coastal erosion is high due to its location along the rapidly eroding southern Monterey Bay coast. The potential for flooding and eventual infrastructure impacts will likely increase as sea levels rise and erosion accelerates.
Impacts by Asset Category
Residential Areas: No significant direct impacts.
Business Districts: No significant direct impacts..
Critical Facilities: Sections of Highway 1, particularly near Sand City, are at risk of being undermined by erosion or flooded during storm surges and high tides. The highway’s exposure to erosion could disrupt regional transportation, emergency services, and the movement of goods along the coast.
Schools and Community Centers: No significant direct impacts.
Municipal Facilities: The loss of usable beach areas could reduce community access to recreational spaces and increase maintenance costs for damaged infrastructure.
Major Roadways: Highway 1, a major north-south artery, runs parallel to the coast and is particularly vulnerable to erosion and potential flooding in low-lying sections. Coastal erosion could undermine this key transportation route, leading to closures and increased maintenance costs, eventually requiring relocation.
Disruptions to Highway 1 would have significant implications for regional traffic and emergency response operations.
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Healthcare Facilities: No significant direct impacts.
Grocery Stores and Gas Stations: No significant direct impacts.
Natural Environment: Coastal erosion directly threatens key natural environments in Seaside, particularly the dune ecosystems and beaches that make up its shoreline.
These areas provide important habitat for native species and act as natural buffers against storm surges and flooding. As the coastline erodes, these habitats are being degraded, resulting in loss of biodiversity and increased vulnerability to further erosion. Seaside’s coastal wetlands and lagoons, such as Laguna Grande and Roberts Lake, could be further impacted by saltwater intrusion and reduced freshwater inflows, exacerbating environmental degradation.
Future Trends in Development
There are few direct impacts from coastal erosion on development in Seaside in the nearterm. However, the direct impacts of erosion on the city’s shoreline and, most significantly, on Highway 1 have the potential to have far-reaching impacts on the city. 50 Packet Page 443
Adverse Economic Impacts Due to Climate Change
Hazard Description
Climate change poses significant economic threats to Seaside, impacting various sectors of the local economy. Rising sea levels, increased frequency and intensity of storms, prolonged droughts, and extreme heat events will disrupt local businesses, increase costs for homeowners and governments, and strain public infrastructure. Additionally, climaterelated hazards like coastal erosion, wildfires, and droughts increase operational costs and reduce the availability of resources such as water and energy. Potential reductions in economic activity would almost certainly negatively impact municipal budgets, and even state and federal-level programs that support governments financially.
Probability of Future Events and Impacts of Climate Change The probability of adverse economic impacts from climate change is increasing, with more frequent and severe weather events expected to disrupt Seaside’s economy.
Overall Vulnerability
As climate hazards worsen, Seaside’s businesses, residents, and public services will face increasing costs to adapt to and mitigate these impacts. Low-income and vulnerable populations, particularly those in flood-prone or wildfire-prone areas, will bear the brunt of these economic challenges, as they have fewer resources to recover from property damage, rising living costs, and reduced access to services.
Impacts by Asset Category
Residential Areas: Rising temperatures and extended droughts will increase water and energy bills for residents, particularly low-income households already struggling with rising housing costs. Homeowners may also face higher maintenance and repair costs as extreme weather events damage property. Additionally, rental markets may see increased pressure as displaced residents seek affordable housing, driving up demand.
Businesses: Rising costs for energy, water, and insurance could strain small businesses already operating on tight margins, potentially leading to closures or reduced workforce capacity.
Critical Facilities:
Schools and Community Center: Adverse economic impacts due to climate change may negatively impact the City’s tax base, impacting the City’s ability to provide these services.
Municipal Facilities: Reduced tax revenue could impact the City’s ability to maintain or upgrade its facilities, impacting quality of life in the community as well as reducing resilience to climate events.
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Major Roadways: Roadways, particularly in low-lying areas near the coast, may experience increased flooding and storm damage, leading to higher maintenance costs and more frequent disruptions in transportation.
Healthcare Facilities: Rising operational costs for water and energy could impact the delivery of care, particularly during emergencies.
Grocery Stores and Gas Stations: Grocery stores and gas stations may experience supply chain disruptions due to extreme weather, as well as rising costs for cooling and energy.
Natural Environment: Potential reductions in tax revenue will negatively impact the City’s ability to maintain and care for the natural environment. Coastal erosion will reduce the area’s recreational and tourism value, particularly at sites like Seaside Beach and Fort Ord Dunes State Park. The loss of natural buffers such as dunes will increase the city’s vulnerability to flooding and storm surges, further driving up the cost of infrastructure repairs and environmental restoration.
Future Trends in Development
Future development has the potential to enhance the City’s tax base and secure the ability of the City to provide services for its residents. A slowing down of development is likely to have the opposite effect. Both alternatives can lead to either a virtuous or vicious cycle, compounding climate impacts. The ability of the City to maintain its infrastructure will be key, and to do that, the City will need the money to do so. 52 Packet Page 445
Infrastructure Failure
Hazard Description
Infrastructure failure in Seaside encompasses increasing strain and potential breakdown of essential systems such as roads, bridges, sewer systems, water supply networks, and energy grids. This plan considers failures influenced by long-term stressors such as aging infrastructure and inadequate maintenance. Critical systems like Highway 1, which runs along the coastline, are vulnerable to coastal erosion and flooding. The city's water and sewage systems face significant strain from storm surges and heavy rainfall events.
Probability of Future Events and Impacts of Climate Change The probability of infrastructure failure in Seaside is expected to increase due to the accelerating impacts of climate change. Storm intensity is projected to increase, leading to more frequent road and bridge washouts, sewage overflows, and utility failures.
Additionally, higher temperatures and drought conditions will place additional strain on water and energy systems, increasing the risk of power outages and water shortages.
Overall Vulnerability
Seaside's vulnerability to infrastructure failure is heightened by its aging infrastructure and the increasing intensity of climate-related hazards. The city’s roads and utility systems were not designed to withstand the frequency and intensity of climate change-related stressors. Coastal infrastructure, particularly Highway 1, is at significant risk from erosion and sea-level rise, while inland areas face increasing risks from extreme heat and wildfirerelated power outages. Vulnerable populations, including low-income residents and those without access to backup power or emergency water supplies, are at particular risk from infrastructure failures that disrupt essential services.
Impacts by Asset Category
Residential Areas: Infrastructure failures in residential areas could lead to extended power outages, water shortages, and road closures. Residents in older housing areas are more vulnerable to infrastructure breakdowns due to aging water and power lines.
The cost of repairing damaged infrastructure and maintaining utility services will likely increase, placing additional financial strain on homeowners.
Businesses: Prolonged power outages, such as those during the 2019 PSPS events, could force businesses to close temporarily, resulting in lost revenue and damage to perishable goods. Increased infrastructure failures will drive up operational costs as businesses invest in backup power systems, reducing profitability for small business owners.
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Critical Facilities:
Schools and Community Centers: Schools and community centers in Seaside could face closures or operational disruptions due to infrastructure failures caused by extreme weather.
Municipal Facilities: Municipal facilities are vulnerable to infrastructure failures due to flooding and utility outages, leading to delays in public services and higher maintenance costs.
Major Roadways: Roadways, particularly Highway 1, are highly vulnerable to coastal erosion and flooding.
Healthcare Facilities: Healthcare facilities rely on uninterrupted access to power and water. Infrastructure failures during extreme weather events could severely disrupt healthcare operations, limiting patient care during emergencies.
Grocery Stores and Gas Stations: Grocery stores and gas stations are dependent on functioning transportation and utility networks to maintain supplies and services.
Natural Environment: Sewage overflows caused by overwhelmed treatment plants or stormwater systems can lead to water contamination harming local ecosystems and wildlife. Repairing and replacing damaged infrastructure often results in habitat disruption and increased pollution, further exacerbating environmental challenges.
Future Trends in Development
The slow grind of increasing strain on infrastructure is a major unseen impact of climate change. Infrastructure retrofitting and upgrades should be prioritized, especially focused on green infrastructure and nature-based solutions that can increase overall resilience and provide multiple co-benefits; however, this can be difficult to do given the budget constraints governments at all levels operate under. Unfortunately, without a concerted effort and proactive planning, it is unlikely that hardening infrastructure to build climate resilience by itself will keep up with either future development or intensifying climate impacts.
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Sea Level Rise and Storm Surge
Hazard Description
Sea level rise results from the thermal expansion of seawater and the melting of polar ice caps, while storm surges are temporary increases in sea level during extreme weather events. As sea levels rise, the impacts of storm surges will worsen, increasing the likelihood of flooding, property damage, and long-term shoreline retreat.
Probability of Future Events and Impacts of Climate Change The probability of sea level rise and storm surge events affecting Seaside is increasing due to climate change. Projections indicate that sea levels in Monterey Bay could rise between 1 to 3 feet by 2100, with extreme scenarios suggesting up to 6 feet or more of rise. As sea levels rise, storm surges will push water further inland in areas near Laguna Grande, including during high tide events. Recent studies suggest that storm surge heights could increase by 20-30% by mid-century, compounding the risk of coastal flooding during storms.
Overall Vulnerability
Critical infrastructure including Highway 1 is at risk of being undermined by erosion and being flooded during extreme weather events. Additionally, the city’s stormwater systems, which are not designed to handle the increased volume of water from rising seas and storm surges, are likely to be overwhelmed, as they have been during recent atmospheric river events.
Impacts by Asset Category
Residential Areas: As sea level rise accelerates, storm surges may impact more homes near Laguna Grande.
Business Districts: Seaside’s business districts along Del Monte Boulevard and Fremont Boulevard are vulnerable to economic disruptions caused by sea level rise and storm surges. Businesses dependent on tourism, such as hotels, restaurants, and recreational services, may experience reduced visitor numbers due to beach erosion and flooding. Additionally, commercial properties in low-lying areas could face flooding during storm events, resulting in temporary closures, loss of revenue, and increased operational costs.
Critical Facilities: Highway 1, which serves as a major north-south route for residents and emergency responders, is vulnerable to both coastal erosion and flooding, particularly in low-lying sections near Sand City and southern Seaside. Flooding and erosion could cause road closures, disrupting transportation and emergency response times.
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Schools and Community Centers: No significant impacts at this time.
Municipal Facilities; Municipal facilities may experience flooding, particularly those near low-lying coastal zones.
Major Roadways: Highway 1 and Del Monte Boulevard are critical transportation routes in Seaside and are highly vulnerable to coastal flooding and erosion.
Flooding during storms could cause temporary closures or significant damage to roadways, disrupting transportation, emergency access, and regional traffic flows.
Repairs to these roads could be costly and frequent as sea levels continue to rise.
Healthcare Facilities: Healthcare facilities, particularly those relying on accessible roads like Highway 1, may be disrupted by flooding, delaying access for patients and emergency responders.
Grocery Stores and Gas Stations: Grocery stores and gas stations located in lowlying areas may experience disruptions from flooding, which could cut off access to essential supplies for residents. These businesses may also face increased costs for maintaining operations and flood-proofing their buildings to prevent damage.
Natural Environment: The natural environment in Seaside’s coastal areas is highly susceptible to sea level rise and storm surges. Erosion of dunes would reduce the natural buffer against coastal flooding. Saltwater intrusion into freshwater ecosystems could disrupt local biodiversity, harming species that depend on these habitats.
Future Trends in Development
In the near-term, development near Roberts Lake and Laguna Grande would be most susceptible. As sea level rise increases, storm surges could reach further inland from these areas. Pressure to build more housing could increase the likelihood that areas more susceptible to storm surge would be built upon, increasing the city’s overall vulnerability. 56 Packet Page 449
Public Health Emergency Due to Climate Impacts
Hazard Description
Public health emergencies resulting from climate change are a growing concern, driven by extreme heat, poor air quality, water scarcity, and the increased spread of vector-borne diseases. Rising temperatures can lead to heat-related illnesses, including heat exhaustion and heatstroke, particularly among vulnerable populations such as the elderly, children, and outdoor workers. Wildfire smoke and rising ozone levels during heat waves exacerbate respiratory conditions such as asthma and chronic obstructive pulmonary disease (COPD). Additionally, prolonged droughts threaten water supply and sanitation, leading to potential outbreaks of waterborne diseases.
Probability of Future Events and Impacts of Climate Change By mid-century, Seaside could experience between 8 to 11 extreme heat days annually, rising to 12 to 24 days by 2100 under high emissions scenarios. These heat events will exacerbate air pollution, leading to more frequent poor air quality days, particularly during wildfire season. Rising temperatures and shifting precipitation patterns will increase the range and lifespan of disease-carrying vectors such as mosquitoes, raising the risk of infectious diseases.
Overall Vulnerability
The elderly, low-income residents, outdoor workers, and those with pre-existing health conditions are at heightened health risk from extreme heat, poor air quality, and water scarcity.
Impacts by Asset Category
Residential Areas: Many homes lack adequate insulation or air conditioning, increasing residents’ vulnerability during extreme heat events. Air pollution from wildfire smoke will exacerbate respiratory conditions, particularly among the elderly and children.
Businesses: Seaside’s businesses may experience reduced economic activity during extreme weather or poor air quality days. Outdoor businesses, such as landscaping, construction, and tourism-related services, could face reduced productivity and increased health risks for workers. Heat waves and poor air quality could deter tourists, impacting businesses that rely on outdoor recreation activities. Areas with limited shade trees such as Broadway will likely see fewer pedestrians, resulting in increased driving and emissions. Additionally, rising operational costs due to increased demand for cooling and water will strain local businesses, particularly small businesses.
Critical Facilities:
Schools and Community Centers: Schools and community centers may experience increased closures during extreme heat events or poor air quality days, disrupting education and community activities.
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Municipal Facilities: Municipal facilities such as public offices, libraries, and parks could face operational disruptions due to poor air quality. Additionally, outdoor public spaces may be underutilized during poor air quality or extreme heat days, reducing their community benefits.
Major Roadways: No direct significant impacts.
Healthcare Facilities: Healthcare facilities in Seaside will experience increased strain as climate-related health issues rise. Increased demand for care during air quality events, and disease outbreaks will stretch resources.
Grocery Stores and Gas Stations: Stores providing essential commodities will become more important, and may experience supply and purchasing issues.
Natural Environment: Poor air quality from wildfire smoke would affect local ecosystems and contribute to health issues among residents. Additionally, warming temperatures will potentially increase the presence of disease vectors like mosquitoes, which thrive in warmer climates.
Future Trends in Development
During the COVID-19 pandemic, there was discussion about how development could support public health. While it is certainly possible to create buildings that support health, current development trends do not appear to prioritize this. Planning for more walkable communities has multiple benefits for public health, from fitness to increased socialization, and to the extent Seaside prioritizes this, those benefits are more likely. 58 Packet Page 451
Flooding
Hazard Description
Flooding in Seaside is primarily caused by heavy rainfall and potential coastal storm surges. The city is vulnerable to flash flooding in low-lying areas like Laguna Grande, Roberts Lake, and coastal zones. Flooding can overwhelm stormwater systems during extreme weather events, such as atmospheric rivers.
FEMA’s flood maps have traditionally been the standard for determining flood risk.
However, they sometimes underestimate the extent of potential flooding. First Street’s Flood Factor methodology integrates all major flood types (from tides, coastal surges, rains, and rivers), resulting in 301 properties with a flood risk of Major or higher. (Source: First Street Flood Factor. Accessed October 2024) 59 Packet Page 452
Probability of Future Events and Impact of Climate Change Climate change will significantly increase flooding risks in Seaside. By 2050, sea levels in Monterey Bay are projected to rise by 1 to 3 feet, which will exacerbate coastal flooding, particularly during storms. More frequent and intense extreme weather events, such as atmospheric rivers, will increase the likelihood of flash flooding.
Overall Vulnerability
Seaside’s overall vulnerability to flooding is currently moderate but projected to increase.
Certain areas of the city are more vulnerable than others, and the overall topography of the city and aging stormwater infrastructure further compounds the risk. Vulnerable populations, including low-income residents and the elderly, are disproportionately impacted by flooding.
Impacts by Asset Category
Residential Areas: Flooding poses a risk to residential neighborhoods near Laguna Grande and Roberts Lake. Future risks include higher insurance premiums and potential property devaluation, especially for low-income residents who have limited access to flood mitigation resources.
Businesses: Businesses in low-lying areas are vulnerable to unexpected floods.
Critical Facilities:
Schools and Community Center: Community centers might need to be repurposed as emergency shelters during floods.
Municipal Facilities: City facilities, including public works and utilities, are vulnerable to flood damage, potentially disrupting essential services.
Major Roadways: Highway 1, Del Monte Boulevard and Canyon Del Ray/218 are particularly at risk of flooding, potentially leading to road closures and disruptions in transportation and emergency services.
Healthcare Facilities: Flooding could overwhelm healthcare facilities affecting their ability to provide services during a crisis.
Grocery Stores and Gas Stations: Businesses like grocery stores and gas stations may experience flooding, which could disrupt access to essential goods and services for residents.
Natural Environment: Coastal wetlands and dunes are vulnerable to erosion and saltwater intrusion, which can degrade ecosystems and reduce biodiversity. The degrading of natural buffers like dunes will further increase flood risks.
Future Trends in Development
Pressures to build more housing are likely to encourage future development in low-lying areas and in areas with topography that is more favorable to flooding. This is likely to increase flood risk over time for Seaside.
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Social Displacement and Migration
Hazard Description
Social displacement and migration can have several causes. Internally, rising housing costs and lack of sufficient housing may cause residents to relocate within the City, in some cases to experience homelessness, or to leave the city entirely. Seaside’s relatively benign climate in relation to other areas, even as the climate changes, could also attract climate migrants from elsewhere, putting further strain on resources.
Probability of Future Events and Impact of Climate Change Projections of both internal displacement and climate migration overall are still in their infancy. Extreme weather events and economic instability due to climate impacts, such as rising insurance premiums and housing costs, are likely to drive migration. Prolonged droughts, water scarcity, and wildfires may cause further displacement elsewhere, increasing as climate impacts intensify.
Overall Vulnerability
Seaside’s vulnerable populations, particularly low-income and marginalized groups, face significant risks of displacement due to limited financial resources. Displaced populations moving inland will put additional pressure on the housing market as well as public services, potentially displacing existing residents and increasing competition for limited resources.
Impacts by Asset Category
Residential Areas: Low-income renters may face relocation as landlords sell or raise rents on riskier properties, or simply from greater competition for scarce housing.
Inland housing costs will rise due to increased demand, potentially pushing residents out of Seaside altogether.
Businesses: Some businesses may benefit from increases in customers, while others in areas slated for redevelopment to increase housing may find themselves under pressure.
Critical Facilities:
Schools and Community Center: Schools may experience over-enrollment from people relocating to Seaside, putting pressure on educational resources.
Community centers could serve as temporary shelters for displaced individuals, requiring additional resources.
Municipal Facilities: City services will need to respond to an influx of new residents, with increased demand for public housing, social services, and emergency support. Public works departments may face challenges maintaining infrastructure under increased strain.
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Major Roadways: Increased traffic from new residents moving inland may cause congestion as well as demand for access to alternative modes of transportation.
Healthcare Facilities: An influx of new residents could overwhelm healthcare facilities, leading to longer wait times and reduced access to services.
Grocery Stores and Gas Stations: New residents could increase demand for grocery stores and gas stations, among other businesses.
Natural Environment: Increased usage of parks may adversely impact overall park health. Future levels of displacement could increase pressure to build housing near sensitive natural areas.
Future Trends in Development
While exact projections are difficult, both internal displacement and external migration to Seaside are very much in the realm of possibility. New developments increasing housing stock are welcome, but are not likely to meaningfully impact housing supply, especially at the lower end of the market. This will likely result in continuing strain on both buyers and renters to obtain housing.
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Extreme Heat
Hazard Description
Extreme heat refers to prolonged periods of abnormally high temperatures, which pose health risks, strain infrastructure, and disrupt daily activities. While historically Seaside’s temperatures have been moderated by its proximity to the Pacific Ocean, increasing temperatures in the region combined with the potential for unforeseen changes in ocean conditions increase the likelihood of experiencing a greater frequency of extreme heat events. Vulnerable populations such as the elderly, outdoor workers, and those without air conditioning face the highest risks of heat-related illnesses. Prolonged heat also increases energy demand for cooling, potentially leading to power outages.
Probability of Future Events and Impact of Climate Change The number of extreme heat days is expected to rise significantly. By mid-century, Seaside could experience 8 to 12 extreme heat days annually, and by 2100, the number could increase to 24 days per year under high-emission scenarios. Inland areas will be more affected than areas closer to shore.
Overall Vulnerability
Low-income households lacking air conditioning and vulnerable populations like the elderly are particularly at risk. Infrastructure, including roads and utilities, is also vulnerable to damage from heatwaves. Inland areas with fewer trees and green spaces will experience greater impacts.
Table 4: Average Number of Days with Maximum Temperature Above a Threshold County
Historical RCP45 RCP85
1961-1990 2010-2039 2040-2069 2070-2099 2010-2039 2040-2069 2070-2099 Santa Cruz 4.3 6 8 11 6 10 20
San Benito 4.3 13 20 28 14 28 48
Monterey 4.3 10 14 19 11 19 34
San Luis Obispo 4.3 12 18 26 13 27 50
Santa Barbara 4.3 8 12 17 9 17 33
(Source: California’s Fourth Climate Assessment Central Coast Regional Report) Average number of days with maximum temperature above a threshold. From four representative global climate models downscaled using the LOCA method.
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Impacts by Asset Category
Residential Areas: Homes in inland areas are most vulnerable to heat, especially those without air conditioning. Low-income residents may face high energy bills during heatwaves, while older homes are more susceptible to indoor heat buildup.
Businesses: Businesses reliant on outdoor labor, such as construction and landscaping, will see reduced productivity during heatwaves. Energy-intensive businesses may struggle with higher cooling costs, and power outages could disrupt operations.
Critical Facilities: Clinics and emergency services will face increased demand during heatwaves due to heat-related illnesses. Power outages due to increased electrical demand could disrupt services.
Schools and Community Centers: Schools may face closures during heatwaves, disrupting education.
Municipal Facilities: Energy demand for cooling city facilities will rise.
Major Roadways: Prolonged extreme heat can cause roads to buckle and deteriorate, leading to higher maintenance costs.
Healthcare Facilities: Clinics will face increased demand for services due to heatrelated illnesses, while rising temperatures may strain cooling systems.
Grocery Stores and Gas Stations: Power outages could reduce operational functionality, as well as requiring grocery stores to throw out spoiled inventory.
Natural Environment: Rising temperatures will dry out vegetation, increasing the risk of wildfires and reducing water availability. This will impact parks, wildlife, and ecosystems in Seaside, especially in areas like Fort Ord Dunes.
Future Trends in Development
Future development could have both positive and negative impacts – including green space and heat-reflecting materials in new construction could mitigate the impacts of extreme heat, while development without those considerations could amplify them. 64 Packet Page 457
Tsunami
Hazard Description
A tsunami is a series of large ocean waves caused by underwater seismic activity, such as earthquakes. Seaside’s coastal location along Monterey Bay makes it vulnerable to tsunamis. These waves can cause rapid flooding, resulting in extensive damage to homes, infrastructure, and natural habitats. Tsunamis can strike with little warning, and their impacts include severe flooding, erosion, and long-term economic damage.
Probability of Future Events and Impact of Climate Change Tsunamis are rare but pose a serious threat. Climate change does not increase the likelihood of tsunamis but will amplify their impact, as rising sea levels will extend the reach of tsunami waves, increasing the risk of coastal flooding.
Overall Vulnerability
Seaside’s vulnerability to tsunamis is somewhat mitigated by the nature of its coastline, (Source: California Department of Conservation Tsunami Area Hazard Map. Accessed October 2024.
Tsunami hazard area shaded in yellow.)
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but businesses, critical infrastructure such as highways and other roads, and low-lying residential areas closer nearest to the coast are at significant risk.
Impacts by Asset Category
Residential Areas: No significant risk directly from tsunami.
Businesses: Hotels, restaurants, and light industrial facilities could be destroyed or severely damaged, leading to long-term economic losses.
Critical Facilities:
Schools and Community Centers: No significant risk directly from tsunami.
Municipal Facilities: City services, including public works and water treatment plants near the coast, are at risk of flooding. Damage to these facilities could disrupt essential services for long periods.
Major Roadways: Highway 1 is a key coastal road that could be severely damaged by a tsunami, disrupting transportation and access to emergency services.
Healthcare Facilities: No significant risk directly from tsunami.
Grocery Stores and Gas Stations: Flooding could damage gas stations, making access to fuel more difficult for residents.
Natural Environment: Tsunamis can devastate coastal ecosystems, such as wetlands and dunes. Habitats for wildlife may be destroyed, and pollutants from floodwaters could harm sensitive areas like Roberts Lake.
Future Trends in Development
Major development in areas most vulnerable to tsunami is unlikely. The potential of tsunami-caused storm surge amplified by rising sea levels should be considered in terms of further commercial development adjacent to Roberts Lake and Laguna Grande, however. 66 Packet Page 459
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69 Energy Efficiency and Renewable Energy
Seaside’s Climate Action and Adaptation Plan outlines comprehensive strategies to enhance energy efficiency and expand renewable energy infrastructure, aligning with the city’s ambitious targets for reducing greenhouse gas (GHG) emissions. These efforts are crucial for achieving the emissions reduction targets set forth in the CAAP, while also supporting the broader state goals for climate action. This section details specific policies and programs designed to promote energy efficiency in buildings and the expansion of renewable energy infrastructure, such as solar and wind energy.
Policies and Programs to Promote Energy Efficiency in Buildings Seaside is committed to significantly reducing energy consumption in both residential and commercial buildings, which currently account for approximately 40% of the city’s total GHG emissions. The city aims to reduce energy use in existing buildings 20% by 2030 and achieve near-zero emissions in newly constructed buildings by 2045. All programs will prioritize affordability. Seaside will ensure that no household is left behind in the clean energy transition.
CLIMATE MITIGATION STRATEGIES
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Expansion of Renewable Energy Infrastructure
Seaside’s strategy to expand renewable energy infrastructure focuses on increasing the capacity of local renewable energy installations, which will play a critical role in meeting the city’s goal of sourcing 100% of its electricity from renewable sources by 2045. 705
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Sustainable Transportation
Transportation is one of the largest sources of greenhouse gas (GHG) emissions in Seaside, accounting for approximately 40% of the city's total emissions. To match the state’s climate targets, the CAAP sets out strategies to reduce vehicle miles traveled (VMT), promote sustainable modes of transit such as biking and walking, and expand electric vehicle (EV) infrastructure. These strategies are designed to not only decrease GHG emissions but also improve public health, enhance quality of life, and create a more sustainable and resilient urban environment.
Strategies for Reducing Vehicle Miles Traveled (VMT)
Reducing VMT is a critical component of Seaside’s strategy to lower transportation emissions. The City will continue to coordinate with MST for initiatives to reduce emissions such as Travel Demand Management (TDM) programs such as the Group Discount Program, Commute with Enterprise Vanpool, and the Travel Training Program. These can be leveraged to reduce solo driving and enhance workforce mobility. 71 Packet Page 464
Promotion of Public Transit, Biking, and Walking
To further reduce transportation emissions and promote healthy lifestyles, Seaside will work to enhance transit service and make significant investments in biking and pedestrian infrastructure. Monterey-Salinas Transit (MST) operates six routes in Seaside. The SURF! Busway project will significantly expand regional zero-emission transit access.
Electric Vehicle (EV) Infrastructure Development
The expansion of EV infrastructure is a cornerstone of Seaside’s strategy to decarbonize its transportation sector. By supporting the widespread adoption of electric vehicles and ebikes, the city aims to reduce emissions from personal and commercial vehicles, which currently account for over 70% of transportation-related emissions. Equity will be considered in all EV strategies.
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Sustainable Land Use and Urban Planning
Seaside’s CAAP incorporates comprehensive land use and urban planning strategies to address climate change by promoting higher-density development and integrating green building standards. By implementing smart growth policies and encouraging green building practices, Seaside aims to reduce greenhouse gas (GHG) emissions, conserve natural resources, and enhance the quality of life for its residents.
Smart Growth Policies to Reduce Sprawl and Promote Density Seaside is committed to promoting sustainable growth patterns that foster higher-density development in key areas. This approach not only helps reduce GHG emissions associated with transportation but also promotes walkability, reduces infrastructure costs, and preserves open space.
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74 Green Building Standards and Incentives
Seaside’s commitment to sustainability extends to the built environment through the adoption of green building standards and incentives that promote energy efficiency, resource conservation, and healthy living spaces. The city aims for all new developments to meet or exceed state green building codes and to encourage the retrofitting of existing buildings to higher sustainability standards.
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Waste Reduction and Management
Seaside’s CAAP emphasizes the importance of sustainable waste management practices to reduce greenhouse gas (GHG) emissions and promote resource conservation. The plan includes detailed strategies aimed at minimizing waste generation, enhancing recycling efforts, and expanding organic waste diversion and composting programs.
Strategies for Reducing Waste Generation and Increasing Recycling Reducing overall waste generation and improving recycling rates are fundamental components of Seaside’s waste management strategy.
Water Conservation and Management
Water is a precious resource. The city’s CAAP outlines a series of comprehensive water conservation and management strategies aimed at reducing water consumption, improving infrastructure, and promoting sustainable landscaping practices.
Water-Saving Measures and Infrastructure Improvements
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76 Water-Saving Measures and Infrastructure Improvements Seaside will implement a range of water-saving measures and infrastructure improvements to reduce overall water consumption and enhance the efficiency of the city’s water systems. These initiatives are designed to address both residential and commercial water use, as well as to optimize the operation of the city's water infrastructure.
Use of Recycled Water and Drought-Tolerant Landscaping
Maximizing the use of recycled water and adopting drought-tolerant landscaping are critical components of Seaside’s strategy to conserve water and enhance resilience to drought. These measures will help reduce the demand for potable water, support sustainable urban landscapes, and contribute to the city's overall water conservation goals.
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Adaptation Measures for Critical Infrastructure
Seaside is home to several key infrastructure assets that are vulnerable to the effects of climate change, including roadways, utilities, and public facilities. The city’s adaptation measures focus on fortifying these assets against climate-related hazards, ensuring their continued functionality and reliability.
Road and Transportation Network Resilience
Seaside’s transportation network is crucial for mobility and economic activity. Many of Seaside’s major roads are susceptible to flooding and impacts from coastal erosion.
Utility Infrastructure Upgrades
The city’s utility infrastructure, including water, wastewater, and energy systems, is critical for maintaining public health and safety. Seaside’s adaptation plan includes measures to protect these systems from climate-related risks such as flooding and heatwaves. 81 CLIMATE ADAPTATION STRATEGIES
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Public Facilities Resilience
Public facilities, including emergency shelters, community centers and schools, must be prepared to serve as safe havens during extreme weather events.
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Flood Control and Stormwater Management Improvements
Seaside is at increasing risk of flooding due to storm surge amplified sea level rise and the risk of extreme precipitation events. The city’s flood control and stormwater management strategy focuses on upgrading existing infrastructure and implementing innovative stormwater management solutions to protect vulnerable areas.
Community Resilience
Programs to Support Vulnerable Populations
Community resilience involves targeted programs to support vulnerable populations, particularly those at greater risk from climate impacts. These populations include lowincome residents, elderly individuals, and people with disabilities. To address these needs, the city should implement a comprehensive set of initiatives focused on enhancing their capacity to respond to and recover from climate-related disruptions.
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84 Emergency Preparedness and Response Strategies
Seaside will enhance its emergency preparedness and response strategies to safeguard the community against increasing climate risks, such as extreme heat, flooding, and wildfires.
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85 Nature-Based Solutions
Protection and Restoration of Natural Habitats
The city's coastal dunes and the nearby Fort Ord National Monument are key areas for conservation and restoration efforts.
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Urban Greening and Tree Planting Initiatives
Urban greening is a key component of Seaside’s strategy to combat the urban heat island effect, improve air quality, and enhance community well-being.
Community Outreach
Programs to Raise Awareness About Climate Issues and Solutions The Seaside Climate Education Initiative will consist of a series of workshops, seminars, and interactive exhibits that address key climate issues such as rising sea levels, extreme weather events, and the importance of reducing greenhouse gas emissions. These events will be held at accessible locations such as the local library and community centers and will be open to all residents.
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Partnerships with Schools, Businesses, and Community Organizations Collaboration with local schools, businesses, and community organizations is a key component of Seaside’s outreach strategy. By leveraging these partnerships, the city aims to expand the reach and impact of its climate education programs.
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Public Participation
Public participation has been a cornerstone of Seaside's Climate Action and Adaptation Plan (CAAP) development process. To gather comprehensive input, Seaside employed a multi-phase outreach strategy that included public workshops, surveys, and stakeholder meetings.
During the initial phase, Seaside conducted a community-wide survey. The survey, available in English and Spanish, sought feedback on residents' climate concerns, priorities for action, and willingness to participate in local climate initiatives. The city also hosted one public workshop at the Oldemeyer Center as well as one virtual workshop. These workshops provided a platform for discussing specific aspects of the CAAP, such as energy efficiency, transportation, and urban greening.
For review of the final draft plan, the City mailed postcards to a random sample of 2,000 residents, as well as reaching out to stakeholders and previous participants. The team received a total of 72 specific comments, which were addressed and, as appropriate, incorporated into the final CAAP.
Mechanisms for Ongoing Community Involvement and Feedback One of the primary avenues for ongoing engagement will be the establishment of a Climate Action and Resilience Hub on the city’s website. This hub will serve as a centralized platform for residents to access information about CAAP progress, upcoming events, and educational resources. Residents will be able to submit feedback directly through the platform and participate in virtual town hall meetings hosted quarterly.
Additionally, Seaside will launch a Climate Ambassadors Program, recruiting and training community members to act as liaisons between the city and their neighborhoods. These ambassadors will be responsible for disseminating information, organizing local events, and gathering feedback from their neighbors. The City will work with local schools to engage the community’s youth in the Climate Ambassadors Program. The program to have at least one ambassador in each of Seaside’s neighborhoods by 2035.
To foster continuous community input, Seaside will utilize the Environmental Commission to advise and oversee the continuing implementation of the CAAP. It will review progress reports, make recommendations regarding the implementation of climate strategies, and serve as a conduit for public concerns and ideas. In addition, the committee will receive regular updates on progress, which will be open to the public.
COMMUNITY ENGAGEMENT AND EDUCATION
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Finally, the city will utilize social media and other digital tools to reach a broader audience and provide timely updates. Platforms like Facebook, Instagram, and Nextdoor will be used to share information on CAAP milestones, promote community events, and solicit feedback through polls and interactive posts.
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Implementation Timeline
The implementation of Seaside’s Climate Action and Adaptation Plan (CAAP) requires a structured and phased approach that ensures strategies are thoroughly researched, evaluated, and effectively implemented. This timeline integrates policy development, technical feasibility assessments, public engagement, and funding strategies to create a strong foundation for climate resilience and greenhouse gas (GHG) mitigation.
The City of Seaside’s Community Development Department will be responsible for implementing the CAAP in coordination with other City Departments and other key partners.
For each strategy proposed in this document, the city will follow the Steps outlined below.
Final decisions on all implementation matters will be under the authority of the City Council, while the Environmental Commission will serve in an advisory role. In setting up a schedule under which each of the recommended strategies will be considered, first priority will be given to Near-Term and High Priority recommendations. When implementing strategies, the city will establish performance metrics to measure success.
The City will apply CalEnviroScreen or a similar equity screening tool to help in evaluating strategy impacts.
The City will regularly engage with local CBOs and nonprofits - such as Ecology Action, Friends of Seaside Parks, Sustainable Seaside, and others - as implementation partners.
These organizations can support outreach,education, monitoring, and pilot program delivery. The City also will work through the Monterey Bay Regional Climate Action Compact, the AMBAG regional adaptation framework, and emerging transportation partnerships to coordinate planning, infrastructure investment, and funding proposals. As the CAAP moves into implementation, Seaside will evaluate additional opportunities to engage regional agencies and collaboratives that can support climate resilience across sectors.
Reports regarding progress related to implementation of the strategies identified herein will be provided to the City Council on an annual basis.
IMPLEMENTATION AND MONITORING
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Step 1: Feasibility Studies
Goal: Establish a foundation for selecting and developing priority implementation strategies.
The city will conduct feasibility studies for the implementation strategy. These studies will evaluate the technical, financial, and environmental viability of various mitigation and adaptation strategies, as well as provide estimated costs (if any) to the city for implementation. For example, wetlands restoration near Roberts Lake will require detailed hydrological assessments, cost analyses, and permitting research to ensure compliance with state and federal environmental regulations. Similarly, the expansion of solarpowered microgrids for critical infrastructure will undergo an energy demand analysis to determine the feasibility of large-scale deployment.
During this phase, the city will also explore funding opportunities and strategic partnerships to support plan implementation. The staff will identify state and federal grants, including, but not limited to, the California Climate Investments program, FEMA resilience grants, and regional funding sources. Additionally, partnerships will be explored with California State University Monterey Bay (CSUMB), the Monterey Peninsula Unified School District (MPUSD), and local environmental and civic organizations to leverage expertise and resources. The City also will coordinate with local trade unions, educational institutions and job training programs to build a skilled workforce in energy efficiency, solar installation, HVAC retrofits, and related areas. The City will also consider a transit/bike/pedestrian access compatibility assessment using MST’s 2020 ‘Designing for Transit’ guidelines, and will aim to prioritize improvements in low-income neighborhoods and near major ridership corridors.
Public engagement will remain a critical component of implementation of each of the strategies identified in the CAAP. Depending on the specific strategy being researched, this engagement may include community workshops, online surveys, and/or other outreach efforts. Residents will be invited to provide feedback on proposed initiatives, express concerns, and contribute local knowledge to the planning process. In addition, the city will engage with community-based organizations to ensure that outreach efforts are inclusive and accessible to diverse populations.
Step 2: Pilot Programs & Initial Implementation
Goal: Test and refine strategies through pilot programs and phased implementation.
Once research and feasibility studies are complete, staff will put together a recommended course of action for the City Council to consider to implement the strategy. This proposal will include an evaluation of the expected benefits and costs of the proposed action, and will include significant engagement by Departments that will be responsible for implementation. If deemed appropriate, staff may recommend that a pilot program or 96 Packet Page 489
phased approach be utilized if the available data does not clearly demonstrate the likelihood of success for the recommended course of action. The City Council will have the final determination regarding whether to proceed with any course of action as well as the amount of City resources that will be allocated to the proposed project.
Step 3: Full Implementation & Long-Term Adaptation
Goal: Institutionalize strategies into city operations and long-term planning.
Following final approval by the City Council, staff will work to fully integrate the approved programs into its operations. This will involve the disengagement of the implementation staff and full transfer of responsibilities to appropriate Departments for integration into day-to-day operations. For example, while the Community Development Department and Environmental Commission would be heavily involved in the research and design of programs related to modifications to City facilities, in the Integration phase Public Works would assume full responsibility.
The city will review the CAAP at least every five years to determine if any significant updates need to be made.
Funding and Resources
The implementation of Seaside's CAAP will require a combination of municipal funds, state and federal grants, private investments, and partnerships with local organizations. A multi-faceted approach to funding and resources is essential to ensure the plan's success.
Municipal and State Funding
General Fund Allocations: Seaside will allocate a portion of its general fund to support key initiatives outlined in the CAAP. These funds will cover administrative costs, public outreach, and initial project planning phases.
State Grants: California offers numerous funding opportunities for climate action projects, such as the Greenhouse Gas Reduction Fund (GGRF), the California Climate Investments program, and the Transformative Climate Communities Program.
Federal Funding
EPA and HUD Grants: The U.S. Environmental Protection Agency (EPA) and the Department of Housing and Urban Development (HUD) offer grant programs that provide substantial funding for initiatives aligned with the CAAP. 97 Packet Page 490
DOT and FHWA Grants: Grant programs from the U.S. Department of Transportation (DOT) and the Federal Highway Administration (FHWA) cover various transportation-related areas.
FEMA Grants: The Federal Emergency Management Agency (FEMA) offers funding through several grant programs.
Private Investment and Partnerships
Public-Private Partnerships (PPPs): Seaside will collaborate with local businesses and investors to fund renewable energy projects and green infrastructure initiatives. For example, the city will explore partnerships with Monterey Bay Community Power (MBCP) and local businesses to install solar panels on commercial rooftops, sharing the costs and benefits through a power purchase agreement (PPA) model.
Non-Profit and Community Organization Support: Seaside will collaborate with nonprofit organizations such as the California Urban Forest Council (CUFC) and Friends of Seaside Parks Association (FOSPA) to secure grants and support urban greening projects. FOSPA has played a key role in Seaside’s tree planting efforts, organizing community planting events and contributing to the planting of over 30 trees in city parks over the past two years. Additionally, Seaside may explore partnerships with the Blue Zones Project, which has demonstrated strong volunteer engagement, including mobilizing student volunteers from Stevenson High School for environmental projects.
Leveraging Regional and Academic Partnerships
Monterey Bay Regional Climate Action Compact: Seaside will collaborate with other local governments, businesses, and institutions in the Monterey Bay area to share resources and best practices, including the new Monterey Bay Climate Action Adaptation Network. This regional approach can help attract larger grants and investment for projects that benefit multiple jurisdictions, such as regional transit improvements and ecosystem restoration.
Regional Climate Project Working Group: Seaside is evaluating potential membership in the Regional Climate Project Working Group (RCPWG) to enhance funding opportunities. The RCPWG has successfully secured grant funding for climate initiatives across multiple cities, including electric vehicle charging infrastructure. If Seaside joins, the CAAP will incorporate RCPWG partnerships into its funding strategy."
Partnerships with Academic Institutions: Working with CSUMB and the Monterey Bay Aquarium Research Institute (MBARI), Seaside will develop research-based solutions to local climate challenges, such as sea-level rise and coastal erosion.
These partnerships can also provide technical expertise and access to funding for scientific research.
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Monitoring and Evaluation
Effective monitoring and evaluation are essential components of a climate action and adaptation plan. At the same time, any city has limited resources and must find a way to create monitoring and evaluation structures and metrics that are sustainable. These metrics will be regularly reviewed to ensure that Seaside meets its climate goals and can adapt its strategies in response to emerging challenges and opportunities.
Greenhouse Gas (GHG) Emissions Reduction: Seaside’s primary goal is aligned with the State of California’s goal of achieving carbon neutrality by 2045. The following metrics will be used to track progress:
Annual GHG Emissions Inventory: On a yearly basis, the city will request emissions data from PG&E for the past year to continue building on historical data and be aware of trends. Where possible, the city will request data from other sources. The shifting landscape of greenhouse gas reporting makes it vital that at least one consistent source is updated regularly.
Electric Vehicle (EV) Adoption and Infrastructure: Seaside will monitor the number of registered electric vehicles and the usage rates of public EV charging stations. Data will be collected through vehicle registration records and charging station network reports.
Adaptation Measures and Climate Resilience: Adaptation metrics will focus on the city’s ability to cope with and recover from climate impacts such as sea-level rise, extreme heat, and increased flooding.
Urban Tree Canopy Coverage: Progress will be tracked through mapping and annual tree planting reports. Survival rates for new trees will also be monitored, aiming for a minimum of 85% survival rate one year after planting.
Heat Resilience Initiatives: Metrics for heat resilience will include the number of cooling centers established and their utilization rates during extreme heat events.
Utilization data will be collected through attendance logs during heat advisories.
Community Engagement and Education: The success of the CAAP will depend on active community participation and support. Metrics will include:
Public Participation Rates: The city will track the number of residents attending climate-related workshops, forums, and events. Registration and feedback forms will be used to collect data.
Climate Education Programs: Seaside will monitor the number of schools participating in the Climate Ambassadors Program and the number of students reached through educational programs.
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Regular Reporting and Plan Updates
To ensure transparency and accountability, Seaside will establish a rigorous reporting and plan update process.
Annual Progress Reports Seaside will provide an annual CAAP Progress Report, starting in 2026, which will be made available to the public on the city’s website and presented at a City Council meeting. The report will include:
GHG Emissions Reduction Progress: A summary of progress towards reduction targets.
Mitigation and Adaptation Project Updates: Updates on all major projects, including milestones achieved, challenges encountered, and adjustments made.
Community Engagement Metrics: Data on public participation and feedback received throughout the year.
Mid-Cycle Review and Adjustments A comprehensive mid-cycle review of the CAAP will be conducted every five years, starting in 2031. This review will involve:
Evaluation of Progress: A thorough assessment of all metrics, identifying areas where targets have been met or exceeded and where progress is lacking.
Stakeholder Consultation: Engaging community members, local businesses, and key stakeholders to gather input on the effectiveness of current strategies and potential new priorities.
Plan Adjustments: Based on the evaluation and stakeholder input, adjustments to the CAAP will be proposed, including the introduction of new measures or the modification of existing ones to better align with updated scientific data and community needs.
Continuous Community Feedback: Seaside will maintain an open channel for continuous community feedback through the Climate Action and Resilience Hub on the city’s website. The City will develop periodic check-ins, online feedback forms, and community roundtables to gather continuous feedback that will shape future implementation phases.
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The Climate Action and Adaptation Plan is only the beginning. The journey toward a more sustainable and resilient Seaside requires the ongoing commitment and active participation of the whole community – residents, businesses, nonprofits, and city government. The city has laid out an ambitious plan, but its success depends on the collective effort of everyone in Seaside.
Residents are encouraged to get involved by participating in community workshops and making more sustainable choices in their daily lives, such as reducing their energy and water use and considering renewable energy options for their homes. By joining the Climate Ambassadors program, residents can become advocates for climate action within their own neighborhoods, helping to spread awareness and engage others in the fight against climate change.
Businesses in Seaside will also play a crucial role in this effort. Local companies can implement sustainable practices that reduce their environmental footprint and contribute to the city’s climate goals. Seaside’s business community can lead by example, showcasing the economic and social benefits of sustainability.
Local schools and educational institutions, including the Monterey Peninsula Unified School District and California State University Monterey Bay, are key partners in this endeavor. They can inspire and educate the next generation of climate leaders by integrating climate science and sustainability into their curricula and actively participating in community projects.
Feedback from the community is vital to ensure that the CAAP remains relevant and effective. Residents can provide their input through public meetings and the forthcoming Climate Action and Resilience Hub.
Seaside stands at a critical juncture in its history. The actions we take today will determine the future of our city and the well-being of future residents for generations to come.. By working together, we can transform Seaside into a model of resilience and sustainability, proving that small cities can lead the way in addressing the global climate crisis.
CONCLUSION
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RESOLUTION 17-47
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEASIDE
RECOGNIZING CLIMATE CHANGE SCIENCE AND SEASIDE'S COMMITMENT TO
CLIMATE CHANGE ACTION AND COMMITTS TO THE SERIES OF PRINCIPALS OF THE U.S. CONFERENCE OF MAYORS CLIMATE PROTECTION AGREEMENT
WHEREAS, multiple studies published in peer-reviewed scientific journals show that 97 percent or more of actively publishing climate scientists agree: Climate-warming trends over the past century are extremely likely due to human activities' and
WHEREAS, International Science Academies including the United States National Academy of Science, the Russian Academy of Science, the Chinese Academy of Sciences, the Royal Society of the United Kingdom, the Science Council of Japan and the Indian National Science Academy, among others, have jointly concluded "there is now strong evidence that significant global warming is occurring. The evidence comes from direct measurements of rising surface air temperatures and subsurface ocean temperatures and from phenomena such as increases in average global sea levels, retreating glaciers, and changes to many physical and biological systems. It is likely that most of the warming in recent decades can be attributed to human activities": and
WHEREAS, the Paris Agreement adopted by the United Nations Framework Convention on Climate Change specifically identifies the importance of local governments in the role of environmental protection; and
WHEREAS, research from The United States Conference of Mayors states that cities comprise 91 % of the United States' Gross Domestic Product, placing cities at the center of jointly pursuing environmental stewardship and economic growth; and
WHEREAS, cities are already having to invest billions of dollars annually in infrastructure and suppo1t services to deal with climate change's impacts of heat waves, droughts, and torrential rain events; and
WHEREAS, a 2015 report from the U.S. Environmental Protection Agency showed that aggressively combatting climate change would result in 12,000 fewer deaths in major U.S. cities due to extreme heat; up to $2.8 billion in avoided flooding costs; and $6.4 billion in avoided urban drainage costs by 2100; and
WHEREAS, it is increasingly important for cities to commit to doing their part on climate action via aggressive policies and programs that reduce our environmental footprint while promoting a 21st century economy,
NOW, THEREFORE, BE IT RESOLVED, that the City of Seaside recognizes the overwhelming body of scientific research which finds climate change to be real, and caused by human activities.
BE IT FURTHER RESOLVED, that the City of Seaside herein commits itself to a series of principles embedded in the U.S. Conference of Mayors Climate Protection Agreement, including:
I. Inventory global wanning emissions in City operations and in the community, set reduction targets and create an action plan;
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2. Adopt and enforce land-use policies that reduce sprawl, preserve open space, and create compact, walkable urban communities;
3. Promote transportation options such as bicycle trails, commute trip reduction programs, incentives for car-pooling and public transit;
4. Increase the use of clean, alternative energy;
5. Make energy efficiency a priority through building code improvements, retrofitting city faci lities with energy efficient lighting and urging employees to conserve energy and save money;
6. Purchase only Energy Star equipment and appliances for City use;
7. Practice and promote sustainable building practices using the U.S. Green Building Council's LEED program or a similar system;
8. Increase the average fuel efficiency of municipal fleet vehicles;
9. Evaluate opportunities to increase pump efficiency in water systems;
10. Increase recycling rates in City operations and in the community; 11 . Maintain healthy urban forests; promote tree planting to increase shading and to absorb CO2; and
12. Help educate the public, schools, other jurisdictions, professional associations, business and industry about reducing global wanning pollution.
PASSED AND ADOPTED at a regular meeting of the City of Seaside City Council duly held on the 6th day of July 2017 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
5 0
0 0
COUNCIL MEMBERS: Alexander, Campbell, Jones, Pacheco, Rubio COUNCIL MEMBERS: None
COUNCIL MEMBERS: None
COUNCIL MEMBERS: None
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City of Seaside
2020 Community-Wide
Greenhouse Gas Inventory Report
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3 | City of Seaside
CITY OF SEASIDE 2020 COMMUNITY-WIDE
GREENHOUSE GAS (GHG) INVENTORY
PREPARED FOR:
The City of Seaside
440 Harcourt Avenue, Seaside, CA 93955
Phone: 831.899.6700
PREPARED BY:
The Association of Monterey Bay Area Governments
24580 Silver Cloud Court, Monterey, CA 93940
Phone: 831.883.3750
Fax: 831.883.3755
FUNDED BY:
Central Coast Community Energy
JULY 2022
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1 Executive Summary | City of Seaside
Executive Summary
The City of Seaside’s 2020 Community-wide GHG Inventory totals 163,924 metric tons of carbon dioxide-equivalent (CO2e). This represents a 23 percent reduction from the 2005 Baseline Community-wide GHG Inventory. This decrease is the result of emission reductions across three sectors primarily. It is important to note that while analysis of GHG inventory data can identify the amount of change this type of analysis does not specifically identify the factors that contribute to the changes and their level of contribution. Certain general factors that are able to be identified are noted below, but it should be understood that these are only general contributing factors and not the sole factors responsible for the total GHG changes. The COVID 19 pandemic also had wide ranging impacts on energy consumption and transportation patterns which may have significantly impacted 2020 emissions. Figure 1 shows the 2005 to 2020 GHG emissions by sector.
In the residential sector, emission reductions of 36 percent occurred from 2005 to 2020. This can be attributed, in part, to the specific composition of electricity delivered by Pacific Gas & Electric Company (PG&E) and Central Coast Community Energy (3CE) to include both more renewable energy and energy generated from large hydro operations in their energy mix during this time period. The transportation sector emissions decreased by 51 percent from 2005 to 2020. During this period there was a decrease in Vehicle Miles Travelled (VMT) and an increase in fuel efficiency. In the solid waste sector, an increase inn the actual tonnage of waste sent to landfills caused a 3 percent increase in emissions. In the commercial and industrial sector there was a 51 percent reduction in emissions from 2005 to 2020. This can be attributed, in part, to decreases in electricity and natural gas usage, as well as decreases in the GHG intensity of electricity.
Figure 1:
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City 2
Table 1 summarizes the results of the 2005 Baseline Community-wide GHG Inventory, 2010 Community-wide GHG Inventory, 2015 Community-wide GHG Inventory, 2018 Community-wide GHG Inventory, 2019 Community-wide GHG Inventory, and 2020 Community-wide GHG Inventory, broken out by sectors. The percentage change from the 2005 inventory to the 2020 inventory is a reduction of 23 percent.
Table 1:
Community CO2e
Emissions by Sector Residential Commercial
/ Industrial Transportation Solid Waste Wastewater Total 2005 35,924 18,393 147,404 10,390 79 212,190
2010 34,732 21,351 135,103 7,143 84 198,413
2015 27,185 14,523 136,991 6,420 73 185,192
2018 21,820 8,773 141,558 7,588 71 179,810
2019 20,100 7,858 141,371 8,060 110 177,499
2020 22,845 8,928 121,373 10,677 101 163,924
% change 2005-2020 -36% -51% -18% 3% 28% -23%
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3 Introduction | City of Seaside
2020 Community-wide GHG Inventory Report
Introduction
A community-wide GHG emissions inventory is an accounting of the GHG emissions that occur as the result of a community’s activities in a given year. GHG inventories can be used to determine the largest sources of GHG emissions from within a community, to set GHG emission reduction targets and to better understand how GHG emissions evolve across inventory years. The City of Seaside completed its 2005 Baseline Community-wide GHG Inventory as part of an Association of Monterey Bay Area Governments (AMBAG) regional effort to develop the 2005 baseline GHG inventory reports for all of the AMBAG jurisdictions. Subsequently, the 2010 and 2015 GHG inventories for all AMBAG jurisdictions were also completed by AMBAG. Central Coast Community Energy (3CE) is now providing funding for AMBAG to complete three yearly Community-wide GHG inventories for all 3CE member jurisdictions. The 2018 inventory was completed in 2020, the 2019 inventory was completed in 2021 and the 2020 inventory is now being completed.
The Seaside 2005 Baseline, 2010, 2015, 2018, 2019, and 2020 Community Wide GHG inventories have been completed by following the US Community Protocol for Accounting and Reporting of Greenhouse Gas Emissions as per the California Air Resources Board (CARB) 2017 Scoping Plan.
The ICLEI ClearPath tool suite was used to perform the emissions calculations for all inventories in accordance with guidance from the Governor’s office of planning and research. Appendix A details the methodology used in this 2020 Community-wide GHG Inventory. A discussion of methodologies not included in this inventory but that are deemed of importance is included in Appendix B.
California’s Climate Change mandates
The State of California has adopted bold goals to reduce GHG emissions and address climate change. In order to meet these goals, the state supports local action on climate change by providing guidance for local jurisdictions to develop GHG emissions inventories and climate action plans. Local jurisdictions are required in many instances, and incentivized in others, to address greenhouse gas emissions under the California Environmental Quality Act (CEQA), AB 32 (California Global Warming Solutions Act of 2006), SB 375 (Sustainable Communities and Climate Protection Act of 2008), SB 32 (California Global Warming Solutions Act of 2006: emissions limit, 2016) and various California Executive orders, regulations, and programs.
As part of the effort to address climate Change the California Legislature has laid out clear GHG emissions reduction targets. AB 32 established a target of reducing GHG emissions back to 1990 levels by 2020, which corresponds to a 15% reduction from 2005 level. SB 32 set a GHG emissions reduction target of 40 percent below 1990 levels by 2030. Finally, Executive Order B-55-18, issued in 2018 by Jerry Brown, established a goal of reaching carbon neutrality by 2045 and maintaining negative emissions in subsequent years.
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City of Seaside | 2020 Community-wide GHG Emissions by Sector 4 2020 Community-wide GHG Emissions by Sector
Many local governments find a sector-based analysis most relevant to policymaking and project management, as it assists in formulating sector-specific reduction measures and climate action plan components. This inventory evaluates community emissions from the following sectors:
- Residential
- Commercial and Industrial
- Transportation
- Solid Waste
- Wastewater
The community of Seaside emitted 163,924 metric tons of CO2e in 2020. As visible in Figure 2 and Table 2, 74 percent of emissions are from the transportation sector, and were generated by on-road vehicle fuel consumption. Emissions from electricity and natural gas usage in the residential sector generated 13.9 percent of emissions, while energy consumption in the commercial sector generated 5.4 percent of emissions. The disposal of waste generated by Seaside residents and businesses caused 6.5 percent of total emissions. The remaining 0.1 percent of emissions was generated from wastewater treatment.
Figure 2:
Table 2:
2020 Community
Emissions by Sector Residential Commercial/ Industrial Transportation Solid Waste Wastewater Total CO2e (metric tons) 22,845 8,928 121,373 10,677 101 163,924 % of Total CO2e 13.9% 5.9% 74% 6.5% 0.1% 100%
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5 2020 Community-wide GHG Emissions by Sector | City of Seaside Built Environment: Residential, Commercial and Industrial Sector The City of Seaside’s built environment generated 19.3 percent of community-wide GHG emissions in 2020 or 31,773 metric tons of CO2e. Emissions were calculated using 2020 electricity and natural gas consumption data provided by PG&E and 3CE.
The residential sector accounted for 22,845 metric tons of CO2e and only includes emissions arising from the consumption of energy in residential buildings. The combined commercial and industrial sectors accounted for 8,928 metric tons of CO2e and include emissions arising from the consumption of energy in both commercial and industrial buildings. PG&E was not able to provide a breakdown between commercial and industrial energy usage due to the California Public Utilities Commission’s (CPUC) 15/15 rule1.
Figure 3 and Table 3 show the breakdown of natural gas to electricity emissions in Seaside’s built environment. The residential sector natural gas usage comprised 64 percent of emissions while the commercial and industrial sector natural gas comprised 20 percent of emissions.
Figure 3:
Table 3:
Natural Gas Use Emissions (CO2e): Electricity Use: Emissions (CO2e):
Commercial/Industrial Residential Commercial/Industrial Residential 6,421 20,406 2,507 2,439
1 The 15/15 Rule was adopted by the CPUC in the Direct Access Proceeding (CPUC Decision 97-10-031) to protect customer confidentiality. If the number of customers in the compiled data is below 15, or if a single customer’s load is more than 15 percent of the total data, categories must be combined before the information is released.
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City of Seaside | 2020 Community-wide GHG Emissions by Sector 6 Transportation Sector
As mentioned previously, The City of Seaside’s transportation sector generated 74 percent of community-wide GHG emissions in 2020, or 121,373 metric tons of CO2e. The transportation sector analysis includes emissions from vehicle use throughout Monterey County, with a portion of vehicle use attributed to each jurisdiction on a household basis. Emissions from air travel of Seaside’s residents were not included in the transportation sector analysis.
Solid Waste Sector
As mentioned previously, the solid waste sector accounted for 6.5 percent of community-wide GHG emissions in 2020 or 10,677 metric tons of CO2e. Emissions from the solid waste sector are an estimate of methane generation from the anaerobic decomposition of organic wastes (such as paper, food scraps, plant debris, wood, etc.) that are deposited in a landfill. Transportation emissions generated from the collection, transfer and disposal of solid waste are included in transportation sector GHG emissions.
Wastewater Sector
As mentioned previously, the wastewater sector accounted for 0.1 percent of community-wide GHG emissions in 2020 or 101 metric tons of CO2e. This sector accounts for the operation of wastewater treatment facilities used to treat Seaside’s wastewater. Emissions from the treatment of wastewater through septic tank systems are not included in this inventory.
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7 Conclusion | City of Seaside
Conclusion
The City of Seaside has taken steps toward reducing its impact on the environment by quantifying its 2005 baseline community-wide GHG emissions and regularly updating the inventory in 2010, 2015, 2018,2019, and 2020. The City of Seaside has met the 2020 AB 32 GHG emissions reduction targets. This inventory will now allow the city to look ahead and chart a path towards meeting the SB 32 2030 GHG emissions reduction target as well as the 2045 carbon neutrality goal.
Using a comprehensive approach to calculate community-wide greenhouse gas emissions, this inventory can provide an important tool for the City of Seaside to create a Climate Action Plan.
Specifically, this inventory serves to:
• Identify the largest sources of communitywide emissions. • Identify remaining GHG inventorying needs
• Track changes to community emissions over time.
• Establish a guideline for setting future emissions reductions targets. • Evaluate progress towards emission reduction goals.
• Support the development, implementation and evaluation of strategies to reduce emissions
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City of Seaside | Appendix A: Inventory Methodology by Sector 8 Appendix A: Inventory Methodology by Sector
This appendix, describes in detail the data sources and processes used to calculate emissions in this community-wide GHG inventory.
Overview of Inventory Contents and Approach
The community inventory describes emissions of the major greenhouse gases from the residential, commercial and industrial, transportation, solid waste, and wastewater sectors.
Emissions are calculated by multiplying activity data—such as kilowatt hours or VMT —by emissions factors, which provide the quantity of emissions per unit of activity. Activity data is typically available from electric and gas utilities, planning and transportation agencies, and air quality regulatory agencies. Emissions factors are drawn from a variety of sources, including PG&E, the Community protocol, and air quality models produced by CARB.
Built Environment Methodology: Residential, Commercial and Industrial Sectors
Data on electricity and natural gas sold by PG&E to customers as well as data on electricity sold by 3CE to customers was provided by PG&E and 3CE. In some instances most recent natural gas and electricity usage in certain customer categories were not provided by PG&E due to data privacy concerns. In these situations AMBAG assumed that electricity and natural gas usage in the city had the same rate of change as the entire county. The county-wide electricity and natural gas use rates of change were then used in combination with older city usage data in order to estimate current electricity and natural gas usage.
Electricity emissions were calculated in ICLEI’s ClearPath software using PG&E-specific emissions factors provided by PG&E as well as 3CE specific emissions factors provided by 3CE. Both PG&E and 3CE uses the Power Content Label (PCL) methodology to create the emissions factors for their electricity. All natural gas emissions were calculated in ClearPath with default emissions factors from the community protocol.
Transportation Sector Methodology
On-road transportation emissions were derived from the EMission FACtor (EMFAC) model developed by CARB. EMFAC 2021 is the tool used by CARB to conduct emissions inventories of on road mobile sources in California. For purposes of this inventory, AMBAG Sustainability Program staff ran the model for Monterey County leaving all default values in place. Staff then used household data from the California Department of Finance to portion out the County-wide VMT and associated CO2, CH4 and N2O emissions to each jurisdiction within the county. The VMT, CO2, CH4 and N2O emissions attributed to the City of Seaside were then entered into Clearpath in order to calculate the total CO2e emissions.
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9 Appendix A: Inventory Methodology by Sector | City of Seaside Solid Waste Sector Methodology
Emissions from solid waste were captured by estimating future emissions from decomposition of waste generated in the inventory year (“community-generated solid waste”). Communitygenerated solid waste emissions were calculated in ClearPath using waste disposal data obtained from the California Department of Resources Recycling and Recovery (CalRecycle) Disposal Reporting System, which records tonnages of municipal solid waste and alternative daily cover by local jurisdiction.
As some types of waste (e.g., paper, plant debris, food scraps, etc.) generate methane within the anaerobic environment of a landfill and others do not (e.g., metal, glass, etc.), it is important to characterize the various components of the waste stream. Waste characterization for community-generated solid waste was estimated using the CalRecycle 2003, 2008 and 2014 California statewide waste characterization study.
2 Most landfills capture methane emissions
either for energy generation or for flaring. The EPA estimates that 60 percent to 80 percent3 of total methane emissions are recovered at the landfills to which the City of Seaside sends its waste. Following the recommendation of the community protocol, AMBAG adopted a 75 percent methane recovery factor and a 10% oxidation rate.
Recycling and composting programs are reflected in the emissions calculations as reduced total tonnage of waste going to the landfills. The model, however, does not capture the associated emissions reductions in “upstream” energy use from recycling as part of the inventory.4 This is in-line with the “end-user” or “tailpipe” approach taken throughout the development of this inventory. It is important to note that recycling and composting programs can have a significant impact on greenhouse gas emissions when a full lifecycle approach is taken. Manufacturing products with recycled materials avoids emissions from the energy that would have been used during extraction, transportation and processing of virgin material.
Wastewater Sector Methodology
Wastewater coming from homes and businesses is rich in organic matter and has a high concentration of nitrogen and carbon (along with other organic elements). As wastewater is collected, treated, and discharged, chemical processes can lead to the creation and emission of two greenhouse gases: methane and nitrous oxide. Emissions from wastewater treatment were calculated by first assessing the treatment steps used to transform Seaside’s wastewater. Staff then used the ClearPath tool and a population-based method to estimate treatment process emissions, in accordance with the methodology delineated in the US Community protocol. 2 CalRecycle Waste Characterization Studies available at https://www2.calrecycle.ca.gov/WasteCharacterization/Study 3 AP 42, section 2.4 Municipal Solid Waste, 2.4-6, http://www.epa.gov/ttn/chief/ap42/index.html 4 “Upstream” emissions include emissions that may not occur in your jurisdiction resulting from manufacturing or harvesting virgin materials and transportation of them.
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City of Seaside | Appendix A: Inventory Methodology by Sector 10 Appendix A: Inventory Methodology by Sector
This appendix, describes in detail the data sources and processes used to calculate emissions in this community-wide GHG inventory.
Overview of Inventory Contents and Approach
The community inventory describes emissions of the major greenhouse gases from the residential, commercial and industrial, transportation, solid waste, and wastewater sectors.
Emissions are calculated by multiplying activity data—such as kilowatt hours or VMT —by emissions factors, which provide the quantity of emissions per unit of activity. Activity data is typically available from electric and gas utilities, planning and transportation agencies, and air quality regulatory agencies. Emissions factors are drawn from a variety of sources, including PG&E, the Community protocol, and air quality models produced by CARB.
Built Environment Methodology: Residential, Commercial and Industrial Sectors
Data on electricity and natural gas sold by PG&E to customers as well as data on electricity sold by 3CE to customers was provided by PG&E and 3CE. In some instances most recent natural gas and electricity usage in certain customer categories were not provided by PG&E due to data privacy concerns. In these situations AMBAG assumed that electricity and natural gas usage in the city had the same rate of change as the entire county. The county-wide electricity and natural gas use rates of change were then used in combination with older city usage data in order to estimate current electricity and natural gas usage.
Electricity emissions were calculated in ICLEI’s ClearPath software using PG&E-specific emissions factors provided by PG&E as well as 3CE specific emissions factors provided by 3CE. Both PG&E and 3CE use the Power Content Label (PCL) methodology to create the emissions factors for their electricity. All natural gas emissions were calculated in ClearPath with default emissions factors from the community protocol.
Transportation Sector Methodology
On-road transportation emissions were derived from the EMission FACtor (EMFAC) model developed by CARB. EMFAC 2021 is the tool used by CARB to conduct emissions inventories of on road mobile sources in California. For purposes of this inventory, AMBAG Sustainability Program staff ran the model for Monterey County leaving all default values in place. Staff then used household data from the California Department of Finance to portion out the County-wide VMT and associated CO2, CH4 and N2O emissions to each jurisdiction within the county. The VMT, CO2, CH4 and N2O emissions attributed to the City of Monterey were then entered into Clearpath in order to calculate the total CO2e emissions.
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11 Appendix A: Inventory Methodology by Sector | City of Seaside Solid Waste Sector Methodology
Emissions from solid waste were captured by estimating future emissions from decomposition of waste generated in the inventory year (“community-generated solid waste”). Communitygenerated solid waste emissions were calculated in ClearPath using waste disposal data obtained from the California Department of Resources Recycling and Recovery (CalRecycle) Disposal Reporting System, which records tonnages of municipal solid waste and alternative daily cover by local jurisdiction.
As some types of waste (e.g., paper, plant debris, food scraps, etc.) generate methane within the anaerobic environment of a landfill and others do not (e.g., metal, glass, etc.), it is important to characterize the various components of the waste stream. Waste characterization for community-generated solid waste was estimated using the CalRecycle 2003, 2008 and 2014 California statewide waste characterization study.
5 Most landfills capture methane emissions
either for energy generation or for flaring. The EPA estimates that 60 percent to 80 percent6 of total methane emissions are recovered at the landfills to which the City of Monterey sends its waste. Following the recommendation of the community protocol, AMBAG adopted a 75 percent methane recovery factor and a 10% oxidation rate.
Recycling and composting programs are reflected in the emissions calculations as reduced total tonnage of waste going to the landfills. The model, however, does not capture the associated emissions reductions in “upstream” energy use from recycling as part of the inventory.7 This is in-line with the “end-user” or “tailpipe” approach taken throughout the development of this inventory. It is important to note that recycling and composting programs can have a significant impact on greenhouse gas emissions when a full lifecycle approach is taken. Manufacturing products with recycled materials avoids emissions from the energy that would have been used during extraction, transportation and processing of virgin material.
Wastewater Sector Methodology
Wastewater coming from homes and businesses is rich in organic matter and has a high concentration of nitrogen and carbon (along with other organic elements). As wastewater is collected, treated, and discharged, chemical processes can lead to the creation and emission of two greenhouse gases: methane and nitrous oxide. Emissions from wastewater treatment were calculated by first assessing the treatment steps used to transform Monterey’s wastewater. Staff then used the ClearPath tool and a population-based method to estimate treatment process emissions, in accordance with the methodology delineated in the US Community protocol. 5 CalRecycle Waste Characterization Studies available at https://www2.calrecycle.ca.gov/WasteCharacterization/Study 6 AP 42, section 2.4 Municipal Solid Waste, 2.4-6, http://www.epa.gov/ttn/chief/ap42/index.html 7 “Upstream” emissions include emissions that may not occur in your jurisdiction resulting from manufacturing or harvesting virgin materials and transportation of them.
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City of Seaside | Appendix B: Additional Methodology Considerations 12 Appendix B: Additional Methodology Considerations
This Appendix describes methodologies and emissions sources which were not included in this inventory due to their emerging nature or due to a lack of consistent data sources. Some emissions were also not included because they are not required by the US community protocol and are not available for all jurisdictions or across all inventory years. This is because AMBAG staff prepares Community-wide GHG inventories for most of the jurisdictions on the central coast and seeks to use the same data sources and methodologies across all jurisdictions in order to enable an “apples to apples” comparison. Therefore when certain data sources could be used to calculate emissions for certain jurisdictions, and in some inventory years, but not others AMBAG seeks to maintain comparability across inventories.
While the methodologies highlighted in this appendix are not included in the inventory they should be of note to jurisdictions considering using this GHG inventory in the context of climate action planning since they offer insight into the different ways to conceptualize and calculate Community-wide GHG emissions. Further, the methodologies highlighted in this appendix could be included in future inventories prepared by AMBAG, and jurisdictions may choose to include these emissions when calculating and forecasting GHG emissions for the purpose of creating a climate action plan.
Global Warming Potential Values
Global Warming Potential (GWP) values are conversion factors assigned to each greenhouse gas in order to express the result of an inventory with a single Carbon Dioxide Equivalent (CO2e) value. Under this GWP framework CO2 is assigned a GWP of 1 while all other gases are assigned a value based on their comparative potency over a specific time period. This inventory uses the 100 years global warming potential values from the International Panel on Climate Change’s 5th assessment report (AR5). In future inventories other GWP values could be used which could significantly modify the importance of different sectors. For example the IPCC has published 20 year GWP values as part of the AR5; using these values as opposed to the 100 year values would result in methane being considered a much more potent greenhouse gas and increase the importance of solid waste emissions. Another consideration is that the IPCC will continue to release assessment reports and that future inventories will most likely be updated with future GWP values. The latest GWP values were released in August 2021 as part of the IPCCs AR6 report.
These new values reflect a higher impact for nitrous oxide, and a slight decrease in the impact of non-fossil methane.
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13 Appendix B: Additional Methodology Considerations | City of Seaside Built Environment Emerging Methodologies: Residential, Commercial and Industrial Sectors
Electricity emissions factor methodology
Community wide GHG inventories rely on electricity emissions factors provided by Load Serving Entities(LSE) to calculate emissions from electricity use. Most climate action plans then make the assumption that under the mandates of SB 100 electricity will be significantly less carbon intensive in 2030 and carbon free by 2045. However depending on which emissions factor methodology is used these assumptions may prove to be less than accurate. For example an electricity mix meeting the requirements of SB 100, and procuring 100% of retail sales from qualified renewable and carbon free sources would be carbon neutral under one methodology but could still have significant emissions under other methodologies.
AMBAG has identified three electricity emissions factor methodologies which LSEs use to calculate electricity emissions.
- The Power Content Label (PCL) methodology: only accounts for electricity sold to customers on an annual basis under reporting requirements mandated by the California Energy Commission as part of AB 1110 rulemaking. LSEs are allowed to stack all of their renewable electricity and carbon free attributes (a market based system that enables load serving entities to purchase credits allowing electricity to be claimed as coming from a carbon free source) first and stop tracking emissions when they reach 100% of retail sales. This methodology is used in most GHG inventories and is used by load serving entities to create the Power Content Labels that customers are sent every year.
- The Integrated Resources Plan (IRP) methodology. This is the approached used by the CPUC in their regulatory proceedings in order for the state to meet the SB 100 goals. Load serving entities need to match supply with demand on an hourly basis and also account for electricity procured for resource adequacy as well as transmission and distribution losses. Under this methodology utilities are allowed to apply carbon free attributes to their electricity supply. - The Clean System (CS) Methodology: this is very similar to the IRP methodology with the difference that carbon free attributes are not allowed.
The use of one of these methodologies over another has significant policy implications since the carbon intensity of electricity informs the effectiveness of GHG reduction measures such as energy efficiency, Integrated Demand Side Management (IDSM), Demand Response (DR), built environment electrification, and transportation sector electrification. In future inventories the methodology used to calculate emissions factors may change, which could have considerable impact on GHG emissions from electricity and associated climate action planning strategies.
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City of Seaside | Appendix B: Additional Methodology Considerations 14 Fugitive methane emissions from natural gas production and distribution The current natural gas emissions calculation methodology only includes emissions resulting from combustion of natural gas in stationary sources within the community such as boilers, furnaces, and water heaters. This methodology does not account for fugitive methane emissions which occur due to leaks across the natural gas production and distribution infrastructure. If these fugitive methane emissions were included they could potentially increase the emissions intensity of natural gas significantly. One solution to calculate these emissions would be to estimate a default percentage of fugitive emissions per amount of natural gas usage and update the natural gas emissions factor accordingly. However there is currently no accepted methodology to make these calculations. Staff will continue to monitor the best available science and calculate emissions accordingly.
Stationary combustion fuels other than natural gas
The only stationary combustion fuel included in this GHG inventory is natural gas however there may be other fuels used within the community such as propane, wood, or liquefied petroleum gas (LPG). While it was not possible to accurately estimate how much emissions these fuels generated as part of this GHG inventory, future efforts may seek to quantify the impact of nonnatural gas stationary combustion as new data sources and methodologies become available.
Transportation emissions
On Road Origin Destination Vehicles Miles Traveled (VMT) Methodology The current GHG inventory calculates VMT and associated GHG emissions by scaling down county-wide data obtained using EMFAC 2021 model on a household per jurisdiction basis. This is different from an origin destination methodology, which relies on a transportation model to assign a start and end point to modeled vehicle trips and attributes the VMT from these trips to jurisdictions based on standard assumptions. Under this methodology, as defined in the U.S. community protocol, VMT from trips that begin or end within a jurisdiction are accounted for while VMT from trips that pass through jurisdictions are not tracked. Under the U.S. Community Protocol the origin destination methodology is the recommended methodology for calculating GHG emissions from on road transportation emissions.
AMBAG, as the Metropolitan Planning Organization (MPO) for the Monterey Bay Area, is required to produce planning and programming documents that maintain the region's eligibility for federal and state transportation assistance. This includes the Metropolitan Transportation Plan/Sustainable Communities Strategy (MTP/SCS) which is published every four years. In order to support the metropolitan transportation planning activities and decision-making process AMBAG staff develops, maintains, and utilizes a Regional Travel Demand Model (RTDM). The current model is a 4-step model which is calibrated at the tri-county regional level for the base year. Model runs are created to evaluate the impact of different transportation infrastructure and land use decisions over a 25+ year time frame.
RTDMs are designed to evaluate performance of regional transportation system and predict future demand based on the regional demographic and economic growth pattern. Considering Packet Page 518
15 Appendix B: Additional Methodology Considerations | City of Seaside the regional variation, local development pattern and interdependency of local jurisdiction, using a 4-step regional modeling tool to model individual trips for a jurisdiction by jurisdiction attribution can lead to significant uncertainties. This is especially true for smaller jurisdictions (i.e.
Sand City, Carmel, or King City). Furthermore, since model development require substantial datasets, time and cost, they are often calibrated for their base year, and are not intended for back casting or annual updates. This can lead to significant methodological discrepancies between inventory years. AMBAG therefore plans to continue scaling down county-wide EMFAC 2021 as part of the regularly updated jurisdictional inventories. However, as the new activitybased model is developed, staff will continue to reassess modeling capabilities in order to consider a switch to an origin destination methodology as part of the regularly updated GHG inventories.
AMBAG encourages jurisdictions to consider using an origin destination methodology as part of their Climate Action Plan GHG inventory. As always, AMBAG staff is available to meet with jurisdictional staff and discuss the data sources and methods which could be used to calculate transportation emissions as part of its CAP development process.
Off-road transportation and equipment use
Emissions from off-road transportation and equipment account for fossil fuel use from off-road vehicles such as airport ground support vehicles, water borne vessels, and locomotives; as well as equipment use such as pumps, or construction equipment. The California Air Resources Board has created an “OFFROAD” model which provides data at the county-wide level on off-road transportation and equipment use fuel use and emissions. There is currently no accepted methodology for disaggregating this county wide data down to the jurisdictional level, and offroad emissions were therefore not included in this inventory. Staff will continue to evaluate whether these emissions can be included in future inventories, especially as updated data sources and methodologies become available.
Solid Waste emissions
Waste in place methodology
The current inventory uses a methodology which assigns the totality of methane emissions occurring as the result of landfilling waste in the year that it is disposed of. This means all methane emissions from waste sent to landfills in a year is part of that years GHG inventory even though the actual waste decomposition and release of emissions may occur over a much longer time period. It is possible to deploy an alternative so called “waste in place” methodology in order to calculate emissions from each landfill as they are occurring. Under this methodology, data on the amount of waste sent to each landfill is collected since the landfill opening year and yearly emissions are modeled based on this historical data.
Because most jurisdictions send waste to over 10 landfills within a given year, this is currently not a practical methodology. However as new data sources and models become available it may become feasible in future years to calculate solid waste emissions using this methodology.
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City of Seaside | Appendix B: Additional Methodology Considerations 16 Landfill Methane capture rates
The current inventory assumes that all landfill have the minimum regulatory methane capture rate. However different landfills, through the adoption of cutting edge technologies, may have higher methane capture rates. Because most jurisdictions send waste to over 10 landfills within a given year it is currently not practical to estimate methane capture rates for each landfill.
AMBAG staff will continue to monitor the best available data and methodologies in order to estimate landfill methane capture rates.
Landfill waste composition
The current inventory uses the statewide waste characterization study in order to estimate the methane potency of solid waste sent to landfills. However each landfill has different waste streams and their solid waste composition may vary. While landfill specific waste characterization studies exist they are not updated as regularly as the statewide study, therefore using specific landfill waste composition studies is currently unfeasible. This does mean that local efforts to increase organic waste diversion may not be fully captured as part of the GHG inventory. As new data sources become available it may become feasible in future years to use more localized waste compositions. As such AMBAG staff will continue to monitor this issue as part of each inventory year.
Water and wastewater emissions
Water and wastewater conveyance outside of the community boundaries The current GHG inventory includes water and wastewater conveyance electricity usage emissions occurring within the community boundaries as part of the electricity and natural gas usage emissions in the Commercial/industrial sector. However emissions from water and wastewater conveyance outside of community boundaries are not included. Different methodologies could be used to estimate total water use and wastewater production in the community which could then be coupled with water energy intensity factors in order to calculate total electricity and natural gas use from water and wastewater conveyance to the community.
However using this methodology could double count emissions already included in the inventory.
As well, water and wastewater energy intensity factors are only available for certain agencies and can vary drastically depending on the water source and treatment method. While conveyance emissions are currently not included in this inventory future efforts may seek to quantify these emissions especially as updated data sources and methodologies become available.
Fugitive Methane emissions from Septic Tanks
Fugitive methane emissions from septic tank emissions are currently not included in the GHG inventory. However it is possible to assign a percentage of the population that is estimated to be served by septic tanks and use a population based methodology to calculate these emissions.
GHG Emissions from High GWP Gases
The current inventory does not include emissions from high GWP gases such as refrigerants. This is because these emissions are mostly fugitive in nature, occurring as a result of leaks in cooling systems. As part of the yearly California-wide GHG inventory, CARB does include emissions from Packet Page 520
17 Appendix B: Additional Methodology Considerations | City of Seaside high GWP gases. In 2019 these high GWP gasses accounted for approximately five percent of total California emissions. There is however currently no accepted methodology to include these gases in jurisdictional inventories. One potential approach is to scale down California-wide emissions using a population-based methodology; however this can lead to significant inaccuracies.
It is also important to note that as communities face increased heat due to climate change and as communities work to meet the state’s building decarbonization goals, equipment which uses refrigerants such as heat pumps may be become more prevalent. This will mean that GHG emissions from high GWP gases may become more significant in future years. As with other methodologies included in this appendix staff may seek to quantify these emissions especially as updated data sources and methodologies become available.
Embedded carbon and GHG emissions resulting from the consumption of goods and services
This GHG inventory does not include emissions that occur as a result of consumption of goods such as food and clothing. Likewise GHG emissions generated as part of the production of building materials, the so called “embedded carbon” of a building, are not included. However it is important to acknowledge that these emissions can be significant, especially because most goods a purchased by community members and businesses are produced outside of the community. While there currently is no standard protocol for inventorying consumption-based emissions or evaluating embedded carbon, numerous cities has expressed interest in calculating these emissions. As with other methodologies included in this appendix staff will continue to monitor available data sources and accepted methodologies in order to determine which emissions sources should be included in future GHG inventories.
Natural and working lands carbon stock and yearly change The current GHG inventory does not include emissions that exist as a result of changes in the natural and working lands carbon stock. In order for these emissions to be calculated regular natural and working lands carbon stock inventories would first have to be created for each jurisdiction. The impact of land use decisions, urban forestry initiatives, and soil conservation measures on the carbon stock could then be taken into account and included in the inventory either as emissions sources or as sinks. As jurisdictions seek to meet aggressive GHG reduction targets, natural and working lands carbon stock emissions could become an integral part of the inventory process. AMBAG staff will continue to monitor this emerging sector and may seek to quantify these emissions as updated data sources and methodologies become available.
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City of Seaside | Appendix C: Glossary 18
Appendix C: Glossary
This Appendix provides a brief description of technical terms used in the inventory.
Activity Data:
Data on the magnitude of a human activity resulting in emissions or removals taking place during a given period of time. Data on energy use, metal production, land areas, management systems, lime and fertilizer use and solid waste production are examples of bodata.
Baseline year:
A specific year against which emissions are tracked over time. For this inventory, the baseline year is 2005.
Boundaries:
GHG accounting and reporting boundaries can have several dimensions, i.e., jurisdictional, operational or geopolitical. The inventory boundary determines which emissions are accounted and reported.
Carbon Dioxide Equivalent:
A metric measure used to compare the emissions from various greenhouse gases based upon their global warming potential (GWP). Carbon dioxide equivalents are commonly expressed as metric tons of carbon dioxide equivalents (MTCO2e). The carbon dioxide equivalent for a gas is derived by multiplying the tons of the gas by the associated GWP. See appendix A.
Community-wide GHG Inventory:
A calculation of GHG emissions generated as a result of activities within a community.
Consistency:
Consistency means that an inventory should be internally consistent in all its elements over a period of years. An inventory is consistent if the same methodologies are used for the base and all subsequent years and if consistent data sets are used to estimate emissions or removals from sources or sinks.
Direct GHG emissions:
Emissions from sources that occur within a jurisdiction’s operational or geopolitical boundaries are called direct GHG emissions.
Emissions Factor:
A unique value for scaling emissions to activity data in terms of a standard rate of emissions per unit of activity (e.g., grams of carbon dioxide emitted per kWh of electricity use or per therms of natural gas use).
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19 Appendix C: Glossary | City of Seaside
Fugitive emissions:
Emissions that are not physically controlled but result from the intentional or unintentional releases of GHGs. They commonly arise from the production, processing transmission storage and use of fuels and other chemicals, often through joints, seals, packing, gaskets, etc.
Global Warming Potential:
A measure of the total energy that a gas absorbs over a particular period of time (usually 100 years), compared to carbon dioxide.
Greenhouse gases (GHGs):
Gases which when released in the atmosphere have a warming impact. The GHG’s considered in this inventory are carbon dioxide (CO2), methane (CH4), nitrous oxide (N2O).
Indirect emissions:
Emissions that are a consequence of activities inside a jurisdiction, but occur from sources outside of the inventory boundaries, e.g., as a result of the import of electricity, heat, or steam.
Intergovernmental Panel on Climate Change:
The IPCC was established jointly by the United Nations Environment Programme and the World Meteorological Organization in 1988. The purpose of the IPCC is to assess information in the scientific and technical literature related to all significant components of the issue of climate change. Leading experts on climate change and environmental, social, and economic sciences have helped the IPCC to prepare periodic assessments of the scientific underpinnings for understanding global climate change and its consequences. With its capacity for reporting on climate change, its consequences, and the viability of adaptation and mitigation measures, the IPCC is also looked to as the official advisory body to the world's governments on the state of the science of the climate change issue.
Methane (CH4):
A hydrocarbon that is a greenhouse gas with a global warming potential estimated at 28 times that of carbon dioxide (CO2). Methane is produced through anaerobic (without oxygen) decomposition of waste in landfills, flooded rice fields, animal digestion, decomposition of animal wastes, production and distribution of natural gas and petroleum, coal production, and incomplete fossil fuel combustion. The GWP is from the IPCC's Fifth Assessment Report (AR5).
Nitrous Oxide (N2O):
A powerful greenhouse gas with a global warming potential of 265 times that of carbon dioxide (CO2). Major sources of nitrous oxide include soil cultivation practices, especially the use of commercial and organic fertilizers, manure management, fossil fuel combustion, nitric acid production, and biomass burning. The GWP is from the IPCC's Fifth Assessment Report (AR5).
Process emissions:
Emissions from industrial processes involving chemical transformations other than combustion.
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Responses to Comments of Final Public Draft
Section Page /
Strategy Comment Suggested Change CAAP Revision Rationale Resolution Executive
Summary Page 1
The City's GHG
reduction goal is
listed as 40%
below 2005 levels,
while later (page
7) the State goal
is shown as 40%
below 1990 levels.
Clarify why 2005 was used as Seaside's
baseline instead of 1990. Add a note about
data availability if applicable.
Add a footnote or parenthetical clarification:
“Seaside’s baseline year is 2005, rather than 1990, due to the availability and reliability of local emissions data beginning in that year. While California’s target references 1990, a 40% reduction from 2005 levels remains consistent in ambition and aligns with state goals when adjusted for local data constraints.”
Aligns with common
practice in local
planning when 1990
data are unavailable,
as endorsed by the
U.S. Community
Protocol for
Accounting and
Reporting of GHG
Emissions.
Added
Climate
Projections Page 9
There appears to
be a disconnect
between average
temperatures and
projected extreme
heat days over
95°F.
Clarify how the projected temperature rise will
result in substantially more extreme heat
days. Consider adding localized data or
explaining modeling assumptions.
Add clarifying language:
“Although average annual temperatures are projected to rise by
2.7°F to 5.4°F by mid-century, this change significantly affects the frequency of extreme heat days. Even small shifts in averages lead to disproportionately more days above critical thresholds (e.g., 95°F), due to the skewed distribution of daily maximum temperatures. According to Cal-Adapt, the number of such extreme heat days in Seaside could increase from <3 per year historically to 15–20 per year by 2050 under RCP8.5.”
Clarifies the nonlinear
relationship between
mean temperature
increases and the
frequency of extremes.
Added
GHG Emissions
Summary Page 10
Graphic shows a
30% reduction,
which conflicts
with the 40%
target stated
earlier.
Correct the arrow graphic to show a 40%
GHG reduction.
Update the arrow or figure to reflect a 40% reduction from baseline year emissions.
If 30% represents actual progress to date, clearly annotate: “30% reduction achieved to date; 40% target by 2030.”
Visuals must align with
stated goals to avoid
confusion and
preserve credibility.
Corrected
Packet Page 524
Responses to Comments of Final Public Draft
Equity
Framework Page 11
The title
“Equitable Access
to Climate
Benefits” is
formatted in
green, not black.
Standardize formatting for all section
headings. Change text color to black.
Standardize the heading “Equitable Access to Climate Benefits” to black font, matching the style of all other section headers.
Enhances consistency
in document formatting
and readability.
Corrected
GHG Inventory Page 21
Pie chart labels
are misaligned or
formatted
improperly.
Correct label formatting to ensure clarity and
consistency.
Adjust pie chart label positions to ensure each label is directly aligned with its corresponding sector. Increase contrast if needed for legibility.
Clear labeling is critical
for accurate
interpretation of
emissions sector
contributions.
Corrected
GHG Inventory Page 23
The first “I” under
Key Emissions
Trends and
Challenges is
bolded and
underlined in
error.
Apply consistent formatting. Ensure heading
(“Key Emissions Trends and Challenges”) is
bold and underlined, not the subtext.
Apply standard paragraph formatting to body text. Ensure only the section heading is bold and underlined.
Proper formatting
ensures professional
presentation and
prevents distraction.
Corrected
Implementation Page 96
Extra bullet after
“Leveraging
Regional and
Academic
Partnerships” and
another after
“Partnerships with
Academic
Institutions.”
Remove redundant bullets for cleaner
formatting.
Remove both redundant bullet points. Maintain one concise, wellformatted list under each section.
Streamlines formatting
and improves visual
clarity.
Corrected
Implementation Page 97
Extra bullet after
“Climate
Education
Programs.”
Delete extra bullet point for consistency. Delete the unnecessary bullet. Re-check spacing and indentation for all list items.
Maintains clean
structure and
consistent formatting
throughout the
Implementation
section.
Corrected
Packet Page 525
Responses to Comments of Final Public Draft
Implementation Page 98
“Continuous
Community
Feedback” section
ends with an
incomplete
sentence. Also
includes an extra
bullet point.
Complete final sentence and remove the
extra bullet.
Complete the sentence, e.g.,
“The City will develop periodic check-ins, online feedback forms, and community roundtables to gather continuous feedback that will shape future implementation phases.”
Remove extra bullet after this section.
Completes the thought
and removes
extraneous formatting
error.
Corrected
Conclusion Page 101
Section heading
“Conclusion”
starts with a bold,
underlined, capital
“S.”
Standardize formatting of section headings.
Adjust to match plan style guide.
Correct formatting to align with other major headings (e.g., consistent font size, bold but not underlined, no oversized initial letter).
Ensures typographic
consistency throughout
the document and
maintains professional
design standards.
Corrected
Strategy
Overview All
Heavy focus on
electrification, but
no clear
discussion of
PG&E’s energy
capacity to
support added
load.
Add a section or footnote referencing energy
grid capacity concerns, and whether future
capacity analyses will be conducted with
PG&E.
Add a sidebar or footnote:
“Seaside’s shift toward electrification of buildings and transportation recognizes the need for coordinated planning with PG&E. While no capacity constraints have been identified to date, the City will coordinate with PG&E to assess local grid readiness and incorporate grid capacity assessments into implementation planning for electrification strategies.”
Demonstrates due
diligence on feasibility
and risk, consistent
with recommendations
from the California
Energy Commission
and CPUC.
Added
Housing/Rental
Equity All
60% of residents
are renters. No
insight into how
retrofit incentives
will work for
tenants or
landlords.
Add language on addressing renter-landlord
dynamics in retrofit incentive programs.
Include potential funding, education, or tenant
protections.
Add the following language to the Housing and Equity Strategy:
“To address the challenges of split incentives in rental housing, the City will design retrofit programs that provide direct incentives to landlords while protecting tenants from displacement or rent increases. This may include leveraging state programs (e.g., TECH Clean California), applying deed restrictions for
affordability, and educating both tenants and property owners on available resources.”
Reflects best practice
in equity-centered
retrofit programs and
mitigates common
risks in tenant-landlord
incentive delivery
(Boswell et al., 2019;
Project Drawdown).
Added
Packet Page 526
Responses to Comments of Final Public Draft
Transportation VMT3
Charging for
parking may
penalize
commuters who
must drive in/out
of Seaside due to
limited transit.
Reassess the equity and feasibility of paid
parking. Consider exemptions or expanded
MST service to mitigate impacts on
commuters.
Revise or add:
“Any future consideration of paid parking will include a comprehensive equity analysis. The City will explore exemptions for low-income commuters, coordination with MST to expand service hours/routes, and subsidized passes to offset the burden on residents without viable alternatives.”
Aligns with equitable
congestion pricing and
parking reform
practices in peer cities
(e.g., Berkeley, CA;
Portland, OR).
Added
Transportation Sustainable
Transportation
No mention of EV
incentives for taxi
fleets or MST fleet
transition.
Add incentives or pilot programs for electric
taxi fleets and support for MST’s
electrification.
Add a bullet under Transportation Strategies:"Coordinate with MST on fleet electrification goals and charging infrastructure expansion at transit hubs.”
Supports fleet-level
decarbonization, a key
GHG reduction lever,
especially in transitdependent
communities (CARB
Innovative Clean
Transit Rule).
Added
Transportation TRN2
Hilly terrain may
limit active
transportation,
especially cycling.
Consider adding incentives for E-bike
adoption and infrastructure targeted to
residents in upper elevation areas.
Add:
“To address barriers to active transportation in hilly areas, the City will explore electric bike incentives and e-bike charging infrastructure.”
Aligns with emerging
e-mobility best
practices and removes
access barriers in
topographically
constrained
communities
Added
language
regarding
ebikes
GHG Inventory Page 23
Waste diversion
targets have not
been met, yet this
isn’t emphasized
in the Waste
Strategy section.
Address lagging waste diversion performance
directly in the Waste Strategy section and
propose additional corrective measures.
n the Waste Management Strategy section, add:
“Although Seaside has made progress, diversion rates remain below the State’s 75% target. The City will strengthen
enforcement of recycling mandates, expand food waste collection, and pursue partnerships with regional processors to improve diversion rates.”
Demonstrates
accountability and
outlines corrective
measures to realign
with SB 1383 goals.
Added
Packet Page 527
Responses to Comments of Final Public Draft
Regional
Collaboration General
Regional
coordination is
briefly mentioned
but not
emphasized
despite
importance for
transportation and
adaptation.
Strengthen language on regional
interdependence and include examples of
formal partnerships or regional collaboratives
(even aspirational).
Expand the “Regional Coordination” section:
“Seaside recognizes the interdependence of regional systems.
The City will work through the Monterey Bay Regional Climate Action Compact, the AMBAG regional adaptation framework, and emerging transportation partnerships to coordinate planning, infrastructure investment, and funding proposals.
Illustrates both existing
and aspirational
collaboration, critical
for funding and
systems-level
adaptation.
Added
Public
Education General
CAAP lacks
emphasis on
educating the
public about
emissions from
consumption.
Add a section explaining the difference
between sector-based and consumptionbased emissions, using examples (e.g., City of Eugene CAP). Consider education efforts
via the Climate Ambassadors program.
Add a subsection under Public Education and Outreach:"The Climate Ambassadors program will incorporate information about various categories of emissions t into workshops and youth engagement."
Supports systems
thinking and behavior
change, aligned with
the C40 Consumption
Emissions Protocol
and examples from the
City of Eugene, OR.
Added to
RWL5
Urban Forestry Offsets
Urban forests are
unreliable for longterm carbon
offsetting.
Shift offset strategy emphasis toward more
durable ecosystems such as wetlands or oak
woodland restoration. Clarify offset
methodology.
Amend the Offsets Strategy section:
“ The City will explore wetland restoration, oak woodland expansion, and verified offset protocols through California’s Climate Action Reserve or similar programs.”
Ensures offset
reliability and durability
while maintaining
multiple environmental
benefits, consistent
with IPCC guidance on
ecosystem carbon
sinks.
Added
Native
Landscaping
New
Development
Requiring 100%
native landscaping
may face
pushback.
Suggest a 70% native plant minimum for new
development and expand requirement to Cityowned properties.Change RWL3 to "native and/or low-water use" Balances ecological
goals with design and
practical constraints,
consistent with LEED
and California Model
Water Efficient
Landscape Ordinance
(MWELO).
Added
Packet Page 528
Responses to Comments of Final Public Draft
Tree Adoption General
Coast Live Oaks
require special
care. Opportunity
exists to
coordinate
regional oak tree
care materials.
Express interest in a regional collaboration to
develop native oak care resources.
Add language to Urban Forestry strategy:
“The City will explore regional coordination to develop standardized Coast Live Oak care guidelines in partnership with local nonprofits, universities, and other jurisdictions managing oak ecosystems.”
Promotes
interjurisdictional
resource efficiency and
supports long-term
urban forest health.
Not
included.
Sustainability
Practices City Operations
Concern over
disposable
batteries in
restroom
dispensers and
related waste.
Recommend use of rechargeable devices
where feasible, especially for public facilities.
Include evaluation of city battery consumption
policies.
Add to City Operations sustainability strategies:“Evaluate battery consumption in City facilities and transition to rechargeable or hardwired dispensers and devices where feasible. Prioritize hightraffic public restrooms, parks, and community centers for early implementation.”
Reduces lifecycle
waste and aligns with
waste minimization
goals under zero
waste frameworks.
Not
included.
GHG Inventory GHG Inventory
Introduction
The CAAP does
not explain that
the GHG inventory
is sector-based
and does not
include
consumptionbased emissions.
Add a brief explanation in the GHG Inventory
introduction that the data is sector-based, and
that consumption-based emissions are
excluded but significant. Include rationale and
limitations.
Insert at start of inventory section:
“This GHG inventory follows a sector-based methodology, focusing on direct and energy-related emissions within Seaside’s geographic boundaries.”
Sets expectations and
reflects transparency
per the U.S.
Community Protocol
and Global Protocol for
Community-Scale
GHG Inventories.
Added
(beginning
of GHG
Inventory
introduction
)
Climate
Ambassadors
Program
Community
Education
The Climate
Ambassadors
Program is a
strong opportunity
to expand
education around
consumptionbased emissions.
Recommend incorporating education on
household consumption habits and their
climate impact as a formal component of the
Climate Ambassadors curriculum. Consider
using tools or examples from cities like
Eugene.
Expand Climate Ambassadors program goals:
“Integrate education on household consumption habits—including diet, travel, and goods purchasing—into Climate Ambassadors trainings. Leverage case studies and tools from cities such as Eugene, Oregon and C40’s Consumption Emissions Framework.” Builds community
understanding of
indirect emissions and
encourages behavior
change.
Added to
end of
CAW2
Packet Page 529
Responses to Comments of Final Public Draft
GHG Inventory
Overview Strategy A.1
Context is missing
on what’s
included/excluded
in GHG inventory.
Add a paragraph clarifying GHG boundaries
(e.g., Scope 1 and 2 only), explain why
transportation dominates, and reference
Scope 1–3.
Add paragraph under Strategy A.1:
“The GHG inventory includes Scope 1 (on-site fuel use and vehicle emissions) and Scope 2 (electricity use) emissions. It excludes most Scope 3 emissions (e.g., air travel, supply chains).
Transportation emissions dominate due to the high volume of vehicle miles traveled and limited local transit.”
Clarifies boundary
assumptions and helps
interpret inventory
results accurately.
Added
GHG Inventory
Scope Framing Strategy A.1
Scope 1, 2, and 3
emissions
framework would
help clarify
emissions
boundaries.
Add a footnote or callout box defining Scope
1–3. Indicate what is included and link to
external explainers (e.g., Gravity Climate).
Add a callout box or footnote: “GHG Emission Scopes:
• Scope 1 – Direct emissions (e.g., natural gas, tailpipe emissions)
• Scope 2 – Indirect emissions from electricity use
• Scope 3 – Other indirect emissions (e.g., product supply chains, waste treatment)
For more information, see: https://gravityclimate.com/blog/scopes1-2-3/” Enhances
understanding of
emissions types;
supports stakeholder
literacy in climate
reporting.
Not
included.
Table of
Contents TOC Page
Table of contents
page numbers
appear incorrect.
Update page numbers to match actual
pagination throughout the document.
Re-generate or update Table of Contents to reflect actual pagination in the final draft. Ensure alignment between section headers and content.
Improves usability and
navigation, particularly
for public review and
formal adoption
processes.
Corrected
Electrification
Cost Framing Strategy B.4
There's no
mention of
consumer
savings.
Add text describing household savings (e.g.,
heat pump or EV lifetime savings), and
programs like TOU rates or community solar.
Add to Strategy B.4:
“Households that switch to electric heat pumps, induction cooking, and EVs can expect lifetime savings ranging from $5,000 to $15,000, depending on utility rates and usage. Additional savings can be achieved through TOU (time-of-use) electricity rates and participation in community solar programs.”
Adds positive
economic framing
aligned with research
from Rewiring America
and ACEEE.
Added
Tone and
Economic
Justice
Strategy B.4
Tone around costs
may come across
as dismissive of
affordability
concerns.
Edit for empathy. Emphasize equitable
access, affordability, and programs to reduce
burden on low-income residents.
Revise language to include:
“The City acknowledges the importance of equitable access to electrification benefits. All programs will prioritize affordability, including targeted incentives for low-income residents, flexible financing, and assistance navigating rebate programs. Seaside will ensure that no household is left behind in the clean energy transition.”
Reflects just transition
principles and
emphasizes inclusion,
consistent with SB
1477 and California’s
equity frameworks.
Added
Packet Page 530
Responses to Comments of Final Public Draft
Coastal Dune
Preservation HAB3
Dune breach and
erosion issues
linked to degraded
sandstone barrier.
Add language recommending assessment of
historic dune cuts and potential restoration of
the sandstone layer.
ADD TO HAB3:
“Examine restoration or stabilization of sandstone features as a nature-based defense against breach events.”
Supports coastal
resilience using
geological and
ecological
infrastructure, aligning
with California Coastal
Commission
adaptation guidance.
Added
Backup Energy
Systems UTI5
Suggest requiring
biofuels for all
backup systems.
Add a policy direction: “Require that all
backup power systems utilize low-carbon
biofuels where feasible.”
Update UTI5 policy:
“Require all new or replacement backup power systems to utilize low-carbon fuels such as renewable diesel or biodiesel where feasible. Include exceptions for critical facilities only if no biofuelcompatible technology exists.” Aligns with CARB
guidance on stationary
source
decarbonization and
reduces reliance on
diesel generators.
Not
included.
Building
Electrification BLD3
Net Zero building
standards should
be accelerated.
Consider a policy to adopt European-style
NZE codes by 2030 for all new construction.
Amend BLD3 goal:“Develop a local ordinance to require all new construction to meet net-zero energy (NZE) standards by 2030, drawing on successful European models and California Title 24 enhancements.”
Establishes clear
policy signal, aligned
with global best
practices (e.g.,
Passive House, EU
NZEB directives).
Not
included.
Energy Storage
& Resilience REN1
Need for
distributed battery
storage, simplified
permitting, and
community solar.
Include goals for battery infrastructure, permit
streamlining, and localized energy resilience
hubs. Coordinate with PG&E.
Add to REN1:
“Consider streamlining permitting for solar-plus-storage, and identify sites for energy resilience hubs (e.g., libraries or schools) capable of islanding during outages. Coordinate implementation with PG&E grid planning.”
Reflects
recommendations in
NREL community
resilience planning
tools and California SB
99 Community Energy
Resilience Act.
Added
Packet Page 531
Responses to Comments of Final Public Draft
District Heating
& Cooling New
Suggest adding a
district-wide
ground source
heat network.
Add new strategy: “Study feasibility of district
geothermal for low-carbon heating/cooling
and resilience.”
Add new strategy under Energy or Resilience:
“Consider district-scale ground-source heat exchange networks, particularly for new developments or civic campuses. Evaluate potential GHG reductions, upfront costs, and long-term resilience benefits.”
Supported by DOE
studies on district
geothermal as a
scalable low-carbon
thermal solution.
Added
Biomass
Energy New
Consider a clean
biomass plant for
winter
energy/district
heat.
Add a new action under energy: assess
feasibility of biomass incineration with air
quality controls and waste diversion benefits.
Add new action under Renewable Energy:
“Evaluate the technical, economic, and air quality feasibility of a clean biomass combined heat and power (CHP) facility. Prioritize systems with advanced particulate controls and use of
agricultural/wood waste from the region.”
Aligns with CARB
scoping plan
allowances for
bioenergy and
contributes to waste
diversion and local
energy resilience.
Not
included.
Gen IV Nuclear New
Explore Gen 4
modular reactors
for resilient,
carbon-free
baseload.
Add long-term investigation strategy: “Assess
regional potential for Gen 4 micro-nuclear as
part of an integrated zero-carbon grid.”
Add a long-term exploratory strategy:
“Investigate the regional potential for advanced nuclear technologies, including Gen IV micro-reactors, as part of a diversified, zero-carbon energy portfolio. Focus on regulatory, safety, and siting feasibility with regional energy partners.” Recognizes emerging
technologies as part of
future decarbonization
pathways without
making premature
commitments.
Not
included.
EV
Infrastructure EV1
Install EV
chargers on utility
poles near public
parking.
Expand EV1 to include utility pole–mounted
chargers as part of public EV infrastructure
buildout.
Expand EV1:“Include utility pole–mounted Level 2 chargers in the public EV infrastructure strategy, particularly near multi-unit dwellings and downtown commercial areas. Coordinate with PG&E and city engineering for site suitability.”
Low-cost solution to
expand access to
curbside charging in
space-limited urban
environments (e.g.,
Los Angeles and New
York City pilots).
Added
Water
Resilience New (WTR0?)
Divert stormwater
via municipal
lakes to infiltration
basins in Seaside
Basin.
Add a water strategy: “Create an
interconnected lake storage and pumping
system for flood control and groundwater
recharge.”
Add new strategy under Water Resilience:
“Design a municipal lake storage and pumping network to capture stormwater during peak rainfall events and divert it to infiltration basins within the Seaside Basin. Explore co-benefits for groundwater recharge, flood control, and green space
enhancement.”
Nature-based solution
supporting multibenefit infrastructure;
aligned with IRWM and
SGMA goals.
Not
included.
Packet Page 532
Responses to Comments of Final Public Draft
Long-Term
Vision
Formatting
p.9
Title starts at
bottom of the
page.
Move “Long-Term Vision for a Sustainable
Seaside” to the next page.
Adjust layout: Move the heading “Long-Term Vision for a Sustainable Seaside” to the top of the following page to ensure visibility and narrative flow.
Improves document
readability and visual
presentation.
Adjusted
Formatting p.67 Errant dash before
first paragraph. Remove dash for clean formatting. Remove the unnecessary dash for typographic consistency and clean layout.
Ensures professional
presentation and
adheres to formatting
best practices.
Corrected
Formatting p.86 Underlined/edited
text inconsistent. Normalize formatting to match body text.
Normalize text formatting on this page to match the rest of the document (e.g., remove underlining, ensure uniform font and size for body text).
Improves readability
and professional
consistency.
No
inconsisten
cy found
Recycling
Programs WST2
Strategy lacks
alignment with
local
franchise/regional
hauler
responsibilities.
Clarify role of ReGen Monterey and
GreenWaste; suggest future changes via the
2030 franchise agreement process.
Amend WST2 to state:
“The City will continue to work with ReGen Monterey and GreenWaste Recovery, its regional hauler partners, to expand recycling and composting programs. Future strategy updates may be informed by the renegotiation of franchise agreements anticipated in or before 2030.”
Provides clarity on
interagency roles and
ties local actions to
regional operational
frameworks.
Added
Water Supply RWL1
Strategy refers to
an expansion that
is already
underway.
Update language to indicate that construction
is in progress for Pure Water Monterey
expansion.
Update RWL1 to reflect current status:“Construction of the Pure Water Monterey expansion is currently underway. The City supports this project as a critical investment in regional drought resilience and potable reuse capacity.”
Maintains accuracy
and shows alignment
with current
infrastructure
development.
Added
Wastewater
Facility UTI1
Facility mentioned
is under
jurisdiction of
Monterey One
Water.
Clarify that the City supports Monterey One
Water's protection plans but is not directly
responsible.
Clarify responsibility in UTI1:
“While the regional wastewater treatment plant is managed by Monterey One Water, the City of Seaside supports efforts to ensure its resilience to flooding, sea-level rise, and seismic risks.” Corrects agency
jurisdiction while
maintaining a
collaborative planning
tone.
Added
Packet Page 533
Responses to Comments of Final Public Draft
Pump Stations UTI3
Strategy may
already be
completed.
Verify with Public Works and clarify whether
recent lift station projects have fulfilled this
objective.
Confirm with Public Works and revise UTI3 if applicable:
“Recent upgrades to key lift stations, including [insert specific projects if confirmed], may fulfill this strategy. The City will monitor system performance and update the strategy to reflect any remaining needs in the forthcoming Storm Water Master Plan.” Avoids redundancy
and keeps the CAAP
current with
infrastructure status.
Added
Climate
Resilience Hubs PFR1
Oldemeyer Center
not currently
feasible as a
resilience hub due
to structural
damage.
Recommend further study and defer
implementation until full building assessment
and funding are secured.
Modify PFR1 to include:
“Conduct a structural assessment of the Oldemeyer Center before designating it as a resilience hub. Implementation will be deferred until repairs are completed and funding for climate-resilient upgrades is secured.”
Maintains the site as a
future opportunity
while recognizing
current limitations.
Removed
specific
reference
to
Oldemeyer
Center
Stormwater
Upgrades FSM2
The strategy
describes a
general need but
omits current work
underway.
Add reference to City’s ongoing CMP pipe
replacements and pending Storm Water
Master Plan for strategic project prioritization.
Revise FSM2 to reflect current efforts:
“Recent upgrades to key lift stations, including [insert specific projects if confirmed], may fulfill this strategy. The City will monitor system performance and update the strategy to reflect any remaining needs in the forthcoming Storm Water Master Plan” Demonstrates
proactive action and
informs residents of
existing commitments.
Added
Backup Power
and Outreach
General / Page
68 (REN1)
Back-up energy
strategies and
public education
are not fully
addressed.
Expand REN1 to include public outreach
about power outage preparedness. Refer to
Watsonville’s CAAP example: support CCE
efforts to prepare communities via education
and materials.
Expand REN1 with:
“In coordination with Central Coast Community Energy (3CE), the City will continue to promote public education on backup power options and preparedness for planned and unplanned outages.
Outreach will include accessible materials, community workshops Increases resilience
literacy and links
backup power to social
equity outcomes.
Added
Renter Access
& Electrification General
With 60% of
residents renting,
incentives for
landlords are
needed to adopt
electrification
(heat pumps,
induction stoves,
solar, EV
chargers).
Add a strategy or sub-action to develop
incentives or policies targeting landlords to
electrify rental properties, with emphasis on
equitable cost-benefit distribution.
Add a new sub-action under the Building Electrification strategy (e.g., BLD4.1):“Develop policies and financial incentives to support electrification of rental housing, including heat pump installations, induction cooking, solar PV, and EV chargers. The City will work to ensure cost savings benefit both tenants and property owners, with a focus on equity and affordability protections.”
Supports equitable
climate transition and
directly addresses the
split incentive barrier in
rental markets (per
Project Drawdown and
California TECH
program models).
Already
include with
existing
initiatives
Packet Page 534
Responses to Comments of Final Public Draft
CommunityBased
Implementation
General
Local CBOs and
nonprofits like
Ecology Action or
Friends of
Seaside Parks
can support CAAP
implementation.
Identify specific implementation roles or
partnerships in the plan for local nonprofits
and CBOs to strengthen local capacity,
equity, and funding access.
Add to the Implementation and Monitoring section:
“The City will formalize roles for local CBOs and nonprofits—such as Ecology Action, Friends of Seaside Parks, Sustainable Seaside, and others—as implementation partners. These
organizations can support outreach, education, monitoring, and pilot program delivery, especially in frontline and underserved communities.”
Expands local capacity
and equity-centered
implementation while
improving eligibility for
external grant funding.
Added
Incentive
Program
Coordination
General
Local agency
rebates and
programs (e.g.,
Central Coast
Community
Energy's Electrify
Your Home) are
not well
integrated.
Integrate and cross-reference regional
programs like 3CE’s Electrify Your Home, EV
charger incentives, and community solar to
strengthen uptake and funding alignment.
Cross-reference relevant programs throughout electrification, renewable energy, and EV strategies:
“Coordinate closely with Central Coast Community Energy’s programs—including Electrify Your Home, EV charger incentives, and Community Solar—to maximize uptake, reduce household energy burdens, and streamline application processes for Seaside residents.”
Ensures
implementation
feasibility and
leverages existing
funding mechanisms
already serving the
region.
Added
Land Use and
VMT Reduction