Agenda-Item-Number-1-2021-Minute-Order-Status-Update-1 — Sebastopol City Council, January 4, 2022

CITY OF SEBASTOPOL

CITY COUNCIL

AGENDA ITEM
Meeting Date: January 4, 2022
To: Honorable Mayor and City Councilmembers
From: City Administration
Subject: Approval of Receipt of Minute/Reference Orders for Calendar Year 2021 Recommendation: That the City Council Receive the Informational Report Funding: Currently Budgeted: _______ Yes _________ No __XX___ N/A Net General Fund Cost:

Amount: $
Account Code/Costs authorized in City Approved Budget (if applicable) ____AK_____ (verified by Administrative Services Department) INTRODUCTION/PURPOSE: This item is to submit to the City Council a list of City Council Agenda Items that the City Council has reviewed and/or acted upon in the last calendar year.

BACKGROUND:

A minute order is a vote by the majority of the Council to direct staff and/or approve actions to be taken such as award of contract(s) or purchase(s) (this can also be done by resolution which is more formal). The use of a minute order is simpler and less formal. It should be used for actions that don't require justification or establishing a relationship of the action to city policies that a resolution would do. Resolutions are for statements of city policies, budget items, grant application submittals, etc., and provide background and justification of a more formal action. Minute orders are used to capture a vote or action taken by the City Council and is incorporated into the record.

Reference Numbers are used to document agenda items that do not require a formal vote such as informational items accepted by the City Council.

After each City Council Meeting, the City Clerk prepares and documents each action taken at the City Council Meeting.

The purpose of the listing is to have easier retrieval of information and transparency of actions taken.

DISCUSSION:

Listed below are historical figures of the actions taken as well as actions taken this past year. This is an informational item only and the Council is asked to receive the report.

The number of action or informational items the City Council acted upon or received for the last ten (10) years. 2021 331 Items
2020 264 Items
2019 292 Items
2018 263 items
2017 241 Items
2016 298 Items
2015 197 items
2014 202 Items
2013 197 Items
Agenda Item Number 1 Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 1 of 76 ends

2012 161 Items
The number of resolutions approved and adopted by the City Council:
2021 69
2020 44
2019 57
2018 51
2017 48
2016 53
2015 43
2014 60
2013 44
2012 50
Number of pages of minutes prepared for City Council Meetings:
2201 1399 pages
2020 1071 pages
2019 602 pages
2018 657 pages
2017 673 pages
2016 841 pages
2015 624 pages
2014 534 pages
2013 567 pages
2012 651 pages
For calendar year 2021, a status of those items is attached that contains the actions of those items as well as adopted resolutions that the City Council approved during this calendar year and presentations made by the City Council such as Years of Service Awards and Proclamations.

If Councilmembers have any questions on specific items, those questions can be addressed to the City Manager for a response by the responsible department.

RECOMMENDATION:

That the City Council receive the informational report.

Attachment:

Calendar year 2021 minute orders
Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 2 of 76 ends

Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item

2021-001 January 5, 2021 Interviews for Vacancies on the Design Review Board (Responsible Department: Planning/City Administration)

DESIGN REVIEW BOARD MEMBER

TERM ENDING DATE
Ted Luthin December 31, 2020
Gregory Beale December 31, 2020
Cary Bush December 31, 2020
Applicant Interviews:
5:30 pm Ted Luthin
5:45 pm Cary Bush
Planning None Required. Interviews Conducted. Appointments to be made later in agenda. 2021-002 January 5, 2021 PROCLAMATIONS/PRESENTATIONS:
• Recognition of Outgoing Planning Commissioner
Patrick Wilson
• Recognition of City of Sebastopol Years of Service
Awards Calendar Year 2020 (This is to recognize the City Employees who were not recognized during the 2020 Council meetings due to COVID 19 Pandemic)
Last Name First Name Job Title Years of Service with the City of Sebastopol
MIKUS HENRY Engineering Manager 5
VILLANUEVA SALVADOR Police Officer 5
IRAOLA MICHAEL Maint Worker 1 5
LEACH THOMAS Volunteer Firefighter 10
FURRY JOSEPH Police Officer 10
REYES JUVENAL Laborer 15
MURPHY PATTIE SR Admin Asst 20
PENNACCHIO MARIA Reserve Officer 20
GOURLEY MARY ACM | City Clerk 25
MOONEY CHRISTOPHER Police Dispatcher 25
ELSON MICHAEL Volunteer Firefighter 30
PICCININI JACK Volunteer Firefighter 40
City Administration None Required. Information Only. None Required. Certificates Presented 2021-003 January 5, 2021 Discussion and Consideration of Appointment(s) to the City of Sebastopol Design Review Board and Direct Staff to Recruit and Publish Public Notice of Vacancy Not Filled for Future Interview and Appointment
Planning Councilmember Slayter moved and Vice Mayor
Gurney seconded the motion to approve
appointment of the following:

Ted Luthin Category B Term
Expirations Dec 31, 2022
Cary Bush Category A Term
Expirations Dec 31, 2022
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
Staff to readvertise for Alternate position.
2021-004 January 5, 2021 Approval of Minutes of the City Council Meeting of December 15, 2020
City Administration Vice Mayor Gurney moved and Councilmember Rich seconded the motion to approve Consent
Calendar Item(s) Number(s) 3, 4, 5 and 6,
None Required. Minutes Approved, Posted and Filed.

Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 3 of 76 ends

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
2021-005 January 5, 2021 Receipt of Calendar Year 2020 City Council Minute/Reference Orders
City Administration Vice Mayor Gurney moved and Councilmember Rich seconded the motion to approve Consent
Calendar Item(s) Number(s) 3, 4, 5 and 6,
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
None Required. Information Only
2021-006 January 5, 2021 Approval of Calendar Year 2021 City Council Meeting Dates City Administration Vice Mayor Gurney moved and Councilmember Rich seconded the motion to approve Consent
Calendar Item(s) Number(s) 3, 4, 5 and 6,
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
None Required. City website updated for City Council Meetings 2021-007 January 5, 2021 Approval of Award of Contract to Felix General Engineering (dba WestPac Construction) to Install Infiltration Resistant Sewer Maintenance Hole Replacements, Contract Number 2020-04 (Bid price: Not to Exceed $68,200.00)
Engineering Vice Mayor Gurney moved and Councilmember
Rich seconded the motion to approve Consent
Calendar Item(s) Number(s) 3, 4, 5 and 6,
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
Contractor has completed work. Notice of Completion recorded. 2021-008 January 5, 2021 Public Hearing – Public Hearing to Consider an Application from Mark Reece, requesting approval of a Conditional Use Permit, to operate an automated car wash at 6809 Sebastopol Avenue, a Tentative Parcel Map to subdivide an existing 1.51 acre lot into three commercial parcels, and a Variance to allow a reduction in the minimum floor area ratio below the requirement of the municipal code. (Responsible Department: Planning) This item was continued to this date/time specific meeting (Jan 5th 2021, at or after 6:00 pm).

Planning Councilmember Rich moved and Councilmember
Hinton seconded the motion to continue this
item to February 16, 2021 City Council Meeting
to be held at 6:00 pm by virtual ZOOM meeting
format.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Vice Mayor Gurney and Mayor
Glass
Public hearing continued to February 16, 2021. Staff to develop draft Resolution for Approval and Conditions of approval for Council review.

Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 4 of 76 ends

Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
Noes: None

Absent: Councilmember Slayter
Abstain: None
2021-009 January 5, 2021 Consideration of Approval of City Outside Water and Sewer Service Applications for 726 and 732 Robinson Road
Engineering Councilmember Slayter moved and Vice Mayor
Gurney seconded the motion to Approval of City
Outside Water and Sewer Service Applications for
726 and 732 Robinson Road.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
The property owners have withdrawn their application.
2021-010 January 5, 2021 Consideration of Amendment to Composition of Zero Waste City Committee
City Administration Councilmember Rich moved and Vice Mayor Gurney seconded the motion to amend the City
Council representatives from two to one primary
and one alternate and add Planning Commission
representative.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
Vice Mayor Gurney moved and Councilmember
Rich seconded the motion to appoint Vice Mayor
Gurney as Primary and Councilmember Slayter as
alternate to the Zero Waste Sub-Committee and
to add one Planning Commissioner to the
committee.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
Approved committee and directed the Planning Director to add one Planning Commissioner to the committee.
2021-011 January 5, 2021 Housing Sub-committee Report Out (Sebastopol Inn) (Verbal Report Out From Sub-Committee)
Housing Sub-Committee No Action. Information Only. No Action. Information Only. 2021-012 January 13, 2021 ADJOURN INTO CLOSED SESSION:

CONFERENCE WITH LEGAL COUNSEL
(Personnel): Employment of a Public Employee (Chief of Police) Govt code sect. 54957(b)(1).

City Attorney No report out. No Report Out.
2021-013 January 19, 2021 Approval of Minutes of the City Council Regular Meeting of January 5, 2021
City Administration Councilmember Rich moved and Mayor Glass seconded the motion to approve Consent
Calendar Item(s) Number(s) 1, 2, and 3 and Item
number 4 was pulled from the consent calendar.

None Required. Minutes Approved, Posted and Filed.

Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 5 of 76 ends

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
2021-014 January 19, 2021 Approval of Minutes of the City Council Regular Meeting of January 5, 2021
City Administration Councilmember Rich moved and Mayor Glass seconded the motion to approve Consent
Calendar Item(s) Number(s) 1, 2, and 3 and Item
number 4 was pulled from the consent calendar.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
None Required. Minutes Approved, Posted and Filed.
2021-015 January 19, 2021 Approval of Notice of Completion Sebastopol Community Cultural Center Bathroom Renovation, Contract number 2020-03
Engineering Manager Councilmember Rich moved and Mayor Glass seconded the motion to approve Consent
Calendar Item(s) Number(s) 1, 2, and 3 and Item
number 4 was pulled from the consent calendar.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
Notice of Completion has been recorded.
2021-016 January 19, 2021 Approval to Authorize City Manager/Attorney to sign the Water Upgrades $ave Master Agreement for program services and adopt Resolution establishing a Fee Schedule for the Water Upgrades $ave program
Administrative Services Director Vice Mayor Gurney moved and Councilmember Hinton seconded the motion to authorize the City
Manager/Attorney to sign the Master Agreement
for Water Upgrades $ave services and adopt
accompanying Resolution establishing the
Program Fee Schedule.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
None Required
2021-017 January 19, 2021 Receipt of Presentation and Acceptance of the City’s Annual Audit for Year Ended June 30, 2020
Administrative Services Director Councilmember Rich moved and Councilmember Hinton seconded the motion to Receive the
Presentation and Authorize Acceptance of the
City’s Annual Audit for Year Ended June 30, 2020
with the corrected slide to be provided to the
City of Sebastopol as requested.

Pension slide will be updated by the Auditor and will be supplied to the full City Council of the updated pension slide once received. Will email pension slide at the latest end of this week 3/4/21. No other action is required.

Revised pension slide has been provided. No further action is required Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 6 of 76 ends

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
2021-018 January 19, 2021 Housing Sub-Committee Report Out Planning Director No Vote Required. Informational Only. No Action. Information Only. 2021-019 January 19, 2021 Co-Mission Report to City Council (Feedback on Activities such as Survey Report Back, Business Council Activities
City Manager No Vote Required. Provided Direction to Staff. Item discussed at department head staff meeting and study session to be discussed with the Agenda Review Committee
2021-020 January 19, 2021 Discussion and Consideration of Letter of Support for Sonoma County West County Transient Occupancy Tax Measure
Mayor Glass Councilmember Hinton moved and
Councilmember Rich seconded the motion to
Authorize the Mayor to Prepare and Send a
Letter of Support to the Sonoma County Board of
Supervisors for the West County Transient
Occupancy Tax Measure (March 2021 Election)
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
Letter to be prepared by Mayor Glass to be forwarded to Board of Supervisors
2021-021 February 2,2021 PROCLAMATIONS/PRESENTATIONS:
• Proclamation: Declaring the Week of February 1, 2021
to February 7, 2021 as National Gun Violence Survivor Week • Proclamation: Declaring February as Black History
Month
City Administration None Required. Informational Only. None Required. Informational Only. 2021-022 February 2,2021 Approval of Minutes of the City Council Meeting of January 19, 2021
City Administration Councilmember Slayter moved and Vice Mayor Gurney seconded the motion to approve Consent
Calendar Item
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
None Required. Minutes Approved, Posted and Filed.
2021-023 February 2,2021 Approval of Consulting Firm (Schaaf and Wheeler) for investigating and evaluating potential methods for providing flood protection for the SCCC, cost Not-to-Exceed $14,070
Building/Engineering Councilmember Slayter moved and Vice Mayor Gurney seconded the motion to approve Consent
Calendar Item
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
City and Community Center staff have agreed to pursue passive measures to flood-proof the building. SCCC staff will retain an architect to prepare plans.

Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 7 of 76 ends

Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
2021-024 February 2,2021 Approval of Extension of Emergency Proclamation of Local Emergency (COVID-19) issued by the Director of Emergency Services
Fire Councilmember Slayter moved and Vice Mayor
Gurney seconded the motion to approve Consent
Calendar Item
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
None Required. Resolution approved Extending the Proclamation Declaring the Existence of a Local Emergency.
2021-025 February 2,2021 Approval of Fiscal Year 2021-2022 Budget Sub-Committee Meeting Schedule
Administrative Services Councilmember Slayter moved and Vice Mayor Gurney seconded the motion to approve Consent
Calendar Item
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
None Required
2021-026 February 2,2021 Discussion and Consideration of Ned Kahn Revised Art Proposal:

Item is to receive the presentation and discuss and consider approval by minute order the new concept and site and authorize staff to execute a contract amendment with Ned Kahn to reflect the revised location, concept, and timeline.

Planning The Council was in consensus with the piece of art and for staff to research other sites and
return this item to the City Council.

Planning to follow up with PAC and artist to review potential sites from Council input.
2021-027 February 2,2021 Discussion and Consideration of Direction to Staff on Review of Composition of Planning Commission
Planning The Council was in consensus to direct this back to staff and the Planning Commission for
recommendations back to the City Council for a
future City Council Meeting.

Staff to bring to the Planning Commission to review and provide formal recommendation back to Council.
2021-028 February 2,2021 Consideration and Direction to Mayor or his/her Designated Representative for Voting for Various Boards and Committee Vacancies at the February 2021 City Selection Committee and Sonoma County Mayors and Councilmembers Association Meeting (City Administration)
Letters of Interest Received for consideration are listed below.

CITY SELECTION COMMITTEE Appointments to Consider:
• Bay Area Air Quality Management District, one
position, to fill expired term (March 2021) of Teresa Barrett (Petaluma). Two-year term.

One letter received from Teresa Barrett (Petaluma)
• Golden Gate Bridge, Highway & Transportation
District, appointment made by the Board of Supervisors, one position, to fill expired term (January 2021) of Gina Belforte (Rohnert Park). Two-year term.

Two letters received:
o Dominic Foppoli (Windsor)
o Gerard Giudice (Rohnert Park)
• Local Agency Formation Commission, one position, to
fill expired term (May 2021) of Teresa Barrett (Petaluma). Two-year term.

City Administration Councilmember Rich moved and Vice Mayor Gurney seconded the motion to Provide
Direction to the Mayor or Voting Representative
for Voting at the City Selection Committee
Meeting and the Mayors and Councilmembers
Board of Directors Meeting of February 11, 2021.

The recommendations are highlighted in yellow
above. It is also recommended that if late
nominations are received or if the City Selection
Committee recommends an alternate to the
newly created position, that the City Council
authorize the Mayor or Designated Voting
Representative the authority to vote on these
late nominations or recommendations at the City
Selection Meeting.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
None required. Mayor voted as directed at the Mayors and Councilmembers Meeting.

Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 8 of 76 ends

Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
One letter received from Mark Landman (Cotati)
• Metropolitan Transportation Commission, one
position, to fill vacated term of Jake Mackenzie (Rohnert Park).

Vacated term expires February 2023. Per Gov. Code 66503(b), The City Selection Committee submits 3 names, and the appointment is made by the Board of Supervisors).

Four letters received:
o Brian Barnacle (Petaluma)
o Victoria Fleming (Santa Rosa)
o Mike Healy (Petaluma)
o Neysa Hinton (Sebastopol)
• Remote Access Network (RAN) Board, one position, to
fill term of Tom Schwedhelm if his position changes as Mayor (there is no specific term, but it must be filled by a Mayor).

No letters were received for this specific opening.
• Sonoma County Oversight Board Committee, one
position (Alternate), to fill a vacated term of David Cook (Sonoma).

Unspecified Term.

No letters were received for this specific opening.

BOARD OF DIRECTORS Appointments to Consider:
• ABAG Executive Board, two positions, to fill vacated
terms of Jake Mackenzie (June 2021) (Rohnert Park) (Member) and Michael Carnacchi (June 2021) (Sebastopol)(Alternate). Term would expire June 2021.

Three letters received:
o Susan Adams (Rohnert Park) (Seeking Member
position)
o Ariel Kelley (Healdsburg) (Seeking Member position)
o Dennis Pocekay (Petaluma) (Seeking Member or
Alternate position)
• North Bay Division, League of California Cities, one
position (Alternate), to fill expired term of John Sawyer (February 2021) (Santa Rosa). Term expires two years from appointment.

One letter received from John Sawyer (Santa Rosa)
• Sonoma County Agricultural Preservation & Open
Space District Citizens Advisory Committee, three positions, to fill the vacated terms of John Dell’Osso (June 2021) (Cotati) and Leah Gold (February 2021) (Healdsburg); and the expired term of Neysa Hinton (February 2021) (Sebastopol). Terms expire two years from appointment.

Four letters received:
o Brian Barnacle (Petaluma)
o Neysa Hinton (Sebastopol)
o Ariel Kelley (Healdsburg)
o Skylaer Palacios (Healdsburg)
• Sonoma Marin Area Rail Transit Commission (SMART),
one position, to fill a vacated term of Joe Naujokas (February 2023) (Healdsburg).

One letter received from Melanie Bagby (Cloverdale)
Abstain: None
Letters of Interest Received for consideration are
listed below.

CITY SELECTION COMMITTEE Appointments to
Consider:
• Bay Area Air Quality Management
District, one position, to fill expired
term (March 2021) of Teresa Barrett
(Petaluma). Two-year term.

One letter received from Teresa
Barrett (Petaluma)
• Golden Gate Bridge, Highway &
Transportation District, appointment
made by the Board of Supervisors,
one position, to fill expired term
(January 2021) of Gina Belforte
(Rohnert Park). Two-year term.

Two letters received:
o Dominic Foppoli
(Windsor)
o Gerard Giudice
(Rohnert Park)
• Local Agency Formation
Commission, one position, to fill
expired term (May 2021) of Teresa
Barrett (Petaluma). Two-year term.

One letter received from Mark
Landman (Cotati)
• Metropolitan Transportation
Commission, one position, to fill
vacated term of Jake Mackenzie
(Rohnert Park). Vacated term
expires February 2023. Per Gov.

Code 66503(b), The City Selection
Committee submits 3 names, and
the appointment is made by the
Board of Supervisors).

Four letters received:
o Brian Barnacle
(Petaluma) 3
o Victoria Fleming (Santa
Rosa) 2
o Mike Healy (Petaluma)
o Neysa Hinton
(Sebastopol) 1
Mayor Glass commented:
• There's a second round of voting,
then in the second round they vote
for Ms. Fleming.
• If there's a third round, then I would
vote for Mr. Barnacle.

Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 9 of 76 ends

One letter received from Debora Fudge (Windsor)
• Remote Access Network (RAN)
Board, one position, to fill term of
Tom Schwedhelm if his position
changes as Mayor (there is no
specific term, but it must be filled by
a Mayor).

No letters were received for this
specific opening.
• Sonoma County Oversight Board
Committee, one position (Alternate),
to fill a vacated term of David Cook
(Sonoma). Unspecified Term.

No letters were received for this
specific opening.

Mayor is authorized to vote if nominations are
made at the meeting for positions that had no
letters of interest.

BOARD OF DIRECTORS Appointments to
Consider:
• ABAG Executive Board, two
positions, to fill vacated terms of
Jake Mackenzie (June 2021)
(Rohnert Park) (Member) and
Michael Carnacchi (June 2021)
(Sebastopol)(Alternate). Term would
expire June 2021.

Three letters received:
o Susan Adams (Rohnert
Park) (Seeking Member
position) full member
o Ariel Kelley
(Healdsburg) (Seeking
Member
position)
o Dennis Pocekay
(Petaluma) (Seeking
Member or Alternate
position) alternate
• North Bay Division, League of
California Cities, one position
(Alternate), to fill expired term of
John Sawyer (February 2021) (Santa
Rosa). Term expires two years from
appointment.

One letter received from John
Sawyer (Santa Rosa)
• Sonoma County Agricultural
Preservation & Open Space District
Citizens Advisory Committee, three
positions, to fill the vacated terms of
John Dell’Osso (June 2021) (Cotati)
Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 10 of 76 ends

Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
and Leah Gold (February 2021)
(Healdsburg); and the expired term
of Neysa Hinton (February 2021)
(Sebastopol). Terms expire two
years from appointment.

Four letters received:
o Brian Barnacle
(Petaluma)
o Neysa Hinton
(Sebastopol)
o Ariel Kelley
(Healdsburg)
o Skylaer Palacios
(Healdsburg)
• Sonoma Marin Area Rail Transit
Commission (SMART), one position,
to fill a vacated term of Joe Naujokas
(February 2023) (Healdsburg).

One letter received from Melanie
Bagby (Cloverdale)
• SMART/non-SCTA member, one
position, to fill the expired term of
Debora Fudge (January 2021)
(Windsor). Four-year fixed term.

One letter received from Debora
Fudge (Windsor)
2021-029 February 16, 2021 Interviews – Design Review Board (Alternate Position) (Responsible Department: Planning/City Administration)
Two applications received to date:
5:15 pm Lynn Deedler
5:35 pm Marshall Balfe
Planning Department/City
Administration
None Taken Council conducted interviews Interviews schedule for later in the agenda. 2021-030 February 16, 2021 Appointment to Design Review Board (Alternate) Planning Department/City Administration
Vice Mayor Gurney moved and Councilmember
Rich seconded the motion to approve Mr. Balfe
for Appointment to Design Review Board
(Alternate) for term ending December 2022.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, and Vice Mayor Gurney
Noes: Councilmember Slayter
and Mayor Glass

Absent: None
Abstain: None
Conduct Oath of Office; Sent Assuming Office Statement
2021-031 February 16, 2021 Approval of Minutes of the City Council Meeting of February 2, 2021
City Administration Councilmember Slayter moved and
Councilmember Hinton seconded the motion to
approve Consent Calendar Item
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

None Required. Minutes Approved, Posted and Filed.

Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 11 of 76 ends

Absent: None
Abstain: None
2021-032 February 16, 2021 Approval of Re-designation of the Alternate Seat on the Climate Action Sub-Committee as the Council’s RCPA Representative Vice Mayor Gurney Councilmember Slayter moved and
Councilmember Hinton seconded the motion to
approve Consent Calendar Item
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
None Required. Committee Updated.
2021-033 February 16, 2021 One Bay Area Grant (OBAG)/Quick Strike – Approval to Direct Staff to Prepare Documentation for Application for OBAG/Quick Strike Application; Authorize Mayor to Sign Letter of Interest and Resolution for Application for a One Bay Area Grant (OBAG) 2/Quick Strike Program; and Authorize Staff to Submit Application Engineering Councilmember Slayter moved and
Councilmember Hinton seconded the motion to
approve Consent Calendar Item
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
Project has been funded in second round of OBAG funding. Staff is working with Caltrans to complete funding process. Environmental work has started.
2021-034
Resolution Number 6328-2021
February 16, 2021 Discussion of Mid-Year Budget Review Administrative Services Director Councilmember Slayter moved and Councilmember Rich seconded the motion to
approve Adoption of Resolution Approving the
Mid-Year Budget adjustments to the City of
Sebastopol Budget for FY 2020-21.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
None Required
2021-035 February 16, 2021 Informational Item – RHNA (Regional Housing Needs Allocation) Numbers
Planning Director None Taken. Received Report. None required. 2021-036 February 16, 2021 Continued Public Hearing – Benedetti Car Wash – Conditional Use Permit, Variance, Tentative Parcel Map, Mitigated Negative Declaration (CEQA). This item has been continued to the March 2, 2021 City Council Meeting at 6:00 pm (zoom virtual format).

Planning Director None Taken. Hearing Continued to March 2 (later to March 16). Staff to provide Resolution and edits to Conditions per Council direction at continued hearing.
2021-037
Ordinance 1132
February 16, 2021 Public Hearing – First Reading and Introduction of Ordinance Titled Electronic Filing of Campaign Finance Disclosure and Statements of Economic Interests and Authorization to Execute Contract with Granicus for Software Hosting for Disclosure and Campaign Documents.

City Administration Councilmember Slayter moved and
Councilmember Hinton seconded the motion to
Approve Waiving of Further Reading and Approve
Introduction of Ordinance Titled Electronic Filing
of Campaign Finance Disclosure and Statements
of Economic Interests and Authorization to
Second reading and Adoption scheduled for March 2 2021 City Council Meeting.

Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 12 of 76 ends

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
2021-038 February 16, 2021 City Manager-Attorney/City Clerk Reports:
• COVID-19 RESPONSE UPDATE (Oral Report). This will
be a standing item on the agenda.

City Administration None Required. Informational Only. None Required. Informational Only. 2021-039 March 2, 2021 • Proclamation Proclaiming March 5-6, 2021 as National Day (24 Hours) of Unplugging
• Proclamation Recognizing March 15-21, 2021
as National Surveyor’s Week
• Proclamation Proclaiming March 31, 2021 as
Equal Pay Day
• Introduction and Ceremonial Swearing in of
Police Chief Kevin Kilgore
City Administration None Required. Informational Only. None Required. Informational Only. 2021-040 March 2, 2021 Approval of Minutes of the City Council Meeting of February 16, 2021
City Administration Councilmember Slayter moved and Rich seconded the motion to approve Consent
Calendar.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Hinton, Rich,
Slayter, Vice Mayor Gurney and Mayor Glass
Noes: None

Absent: None
Abstain: None
None Required. Minutes Approved, Posted and Filed.
2021-041
Resolution Number 6329-2021
March 2, 2021 Approval of Revised Records Retention Schedule/Destruction Management Policy for the City of Sebastopol
City Clerk/ACM Councilmember Slayter moved and Rich
seconded the motion to approve Consent
Calendar.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Hinton, Rich,
Slayter, Vice Mayor Gurney and Mayor Glass
Noes: None

Absent: None
Abstain: None
None Required. Resolution adopted and sent to Departments for Review/Destruction of Records.
2021-042
Ordinance Number 1132
March 2, 2021 Approval of Ordinance Number 1132 - An Ordinance of the City Council of the City of Sebastopol Adding Chapter 2.10 (Electronic Filing of Campaign Finance Disclosure and Statements of Economic Interests) to Title 2 (Administration and Personnel) of the City of Sebastopol Municipal Code Relating to Electronic Filing of Campaign Statements and Statements of Economic Interests
City Clerk/ACM Councilmember Slayter moved and Rich
seconded the motion to approve Consent
Calendar.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Hinton, Rich,
Slayter, Vice Mayor Gurney and Mayor Glass
Noes: None

Absent: None
Abstain: None
None Required. Ordinance approved and published.

Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 13 of 76 ends

Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
2021-043 March 2, 2021 Approval to Authorize Mayor to Sign Letter of Support to Save Solar In Sebastopol
Agenda Review Committee Councilmember Slayter moved and Rich seconded the motion to approve Consent
Calendar.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Hinton, Rich,
Slayter, Vice Mayor Gurney and Mayor Glass
Noes: None

Absent: None
Abstain: None
None Required. Letter approved to be sent to the Governor and Legislative Representatives
2021-044
Resolution Number 6330-2021
March 2, 2021 Approval of Resolution Appointing the Engineer of Work and Directing the Preparation and Filing of the Engineer’s Report and Describing Potential Changes to the City of Sebastopol’s Lighting Special Assessment District for FY 2021-2022
Administrative Services Director Councilmember Slayter moved and Rich seconded the motion to approve Consent
Calendar.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Hinton, Rich,
Slayter, Vice Mayor Gurney and Mayor Glass
Noes: None

Absent: None
Abstain: None
None Required
2021-045 March 2, 2021 Award of Contract to Argonaut Constructors for Repaving Local Streets, Contract No 2020-05 and Authorization to City Manager or designee to sign contract documents – Not to Exceed Amount:
$355,397.00
Engineering Councilmember Slayter moved and Rich
seconded the motion to approve Consent
Calendar.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Hinton, Rich,
Slayter, Vice Mayor Gurney and Mayor Glass
Noes: None

Absent: None
Abstain: None
Construction has been completed. Notice of Completion recorded.

Final payment is being processed.
2021-046
Resolution Number 6331-2021
March 2, 2021 Presentation from Climate Safe California and Approval of Resolution Endorsing the Overarching Goals and Concepts of the Climate Safe California Platform
Vice Mayor Gurney/Councilmember
Rich
Councilmember Rich moved and Vice Mayor
Gurney seconded the motion to Approve
Resolution Endorsing the Overarching Goals and
Concepts of the Climate Safe California Platform.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
None Required. Resolution approved and distributed to the Governor and Legislative Representatives
2021-047
Resolution Number 6332-2021
March 2, 2021 Continued Public Hearing – Benedetti Car Wash – Conditional Use Permit, Variance, Tentative Parcel Map, Mitigated Negative Declaration
Planning Director Councilmember Hinton moved and
Councilmember Rich seconded the motion to
approve:
• Conditions as changed and shown by
David Hogan
• Landscape buffer shall be provided
between the Southern sidewalk location and the
carwash
• #32 Clarification Radius
• Mitigated Negative Declaration;
None required. Project Approved with Conditions.

Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 14 of 76 ends

Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
• Conditional Use Permit with revised
conditions as discussed
• Variance; and
• Tentative Parcel Map
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Vice Mayor Gurney and Mayor
Glass
Noes: None

Absent: Councilmember Slayter
Abstain: None
2021-048 March 3, 2021 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Gov’t Code sect. 54956.9(d)(1): Name of Case: Ronald Austin v.

City of Sebastopol, Sonoma County Superior Court Case No. SCV266414 City Attorney No Report Out No Report Out
2021-049 March 10, 2021 City Council Study Session – CoMission Survey Results City Administration No formal vote/study session. Budget item to return to next City Council meeting. 2021-050 March 16, 2021 PROCLAMATIONS/PRESENTATIONS:
•Proclamation Proclaiming March 2021 as Women’s History Month •Certificate of Appreciation – Interim Police Chief Don Mort City Administration None Required. None Required – Items presented. 2021-051 March 16, 2021 Approval of Minutes of the City Council Meeting of March 2, 2021 City Administration Vice Mayor Gurney moved and Councilmember Slayter seconded the motion to approve Consent
Calendar Item(s) Number(s) 1, 2, 3, and 4 (with
minutes as corrected).

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
None Required. Minutes Approved as edited, Posted and Filed. 2021-052 March 16, 2021 Approval of Minutes of the City Council Special Meeting – Closed Session of March 3, 2021
City Administration Vice Mayor Gurney moved and Councilmember Slayter seconded the motion to approve Consent
Calendar Item(s) Number(s) 1, 2, 3, and 4 (with
minutes as corrected).

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
None Required. Minutes Approved, Posted and Filed.
2021-053 March 16, 2021 Approval of Subcommittee Recommendation of the “Locals Who Make a Difference” Recognition Program Honoree (
Public Works Vice Mayor Gurney moved and Councilmember
Slayter seconded the motion to approve Consent
Calendar Item(s) Number(s) 1, 2, 3, and 4 (with
minutes as corrected).

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Subcommittee Recommendation Approved
Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 15 of 76 ends

Absent: None
Abstain: None
2021-054
Resolution Number 6333-2021
March 16, 2021 Extension of Emergency Proclamation of Local Emergency (COVID19) issued by the Director of Emergency ServicesFire Vice Mayor Gurney moved and Councilmember Slayter seconded the motion to approve Consent
Calendar Item(s) Number(s) 1, 2, 3, and 4 (with
minutes as corrected).

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
None Required. Resolution approved Extending the Proclamation Declaring the Existence of a Local Emergency.
2021-055 March 16, 2021 Informational Presentation from Zero Waste Sonoma on SB 1383; SB 1383 requires a 50 percent reduction in organic waste disposal from 2014 levels by 2020, and a 75 percent reduction by 2025. In addition, SB 1383 requires that not less than 20 percent of edible food that is currently disposed be recovered for human
consumption by 2025.

Councilmember Rich None Required. Informational Only. None Required. Informational Only. 2021-056 March 16, 2021 Consideration of Approval of Release of Flags Commemorating the 100th Anniversary of Women’s Right to Vote to the Museum of the West Sonoma County Historical Society
Vice Mayor Gurney No Formal Vote/Council Consensus.
• City retains flags.
• City stores flags at Corp Yard.
• City will have Public Works
coordinate with Boy Scouts on Aug 26th to put
them up every year.
• City Clerk maintains that in City
Calendar.
• Flags to be made available to the
historical society to borrow for the opening and
subject to supervision and check in/out with Boy
Scouts.

None Required.

Clerk updated yearly calendar of events.
2021-057 March 16, 2021 Discussion and Consideration of Sponsorship of the “Bite-Sized” Gravenstein Apple Fair 2021 at Ragle Ranch Park on Saturday, August 14, one day only; and Traffic Control at the Intersection of Covert Lane and Ragle Road by the Sebastopol Police Department.

Vice Mayor Gurney AMENDED MOTION:

Vice Mayor Gurney amended the motion and
Mayor Glass seconded the amended motion to
approve Sponsorship of the “Bite-Sized”
Gravenstein Apple Fair 2021 at Ragle Ranch Park
on Saturday, August 14, one day only; and Traffic
Control at the Intersection of Covert Lane and
Ragle Road by the Sebastopol Police Department
$2,000 Sponsorship
Police Support In Kind Donation/Traffic Support
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmember Hinton,
Vice Mayor Gurney and Mayor Glass
Noes: Councilmember Rich
and Councilmember Slayter

Absent: None
None Requited. Item approved.

Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 16 of 76 ends

Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
Abstain: None
2021-058 March 16, 2021 Consideration of Planning Commission Formation Planning Councilmember Rich moved and Councilmember Hinton seconded the motion to approve the
following:
• The action tonight would be to
reduce the size of the commission down to seven
by eliminating the alternate position.
• You would be opening up the
process for the vacancy to fill the remaining term
of Anderson.
• You will be revisiting this item in one
year in regard to reducing it down to five.
• Amending the code to require a
majority to be residents, up to two business
owners and up to one non-resident, nonbusiness owner.
• Return to Council with options for
the radius.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
Elimination of the Alternate position approved. Staff will readvertise the vacant position. Staff to develop geography choices for Council to review at a future meeting.
2021-059 April 6, 2021 PROCLAMATIONS/PRESENTATIONS:
• Proclamation – Recognizing April 4-10, as National
Library Week
• National Public Safety Telecommunicators Week
(Dispatchers) is April 11-17, 2021
• Proclamation - Recognizing April 2021 as Sexual
Assault Awareness Month
• Proclamation – Proclaiming the “Locals Who Make a
Difference” Recognition Program Honoree
City Administration None – Reference Only. None Required. Reference Only. Resolutions Mailed Out. 2021-060 April 6, 2021 Approval of Minutes of the City Council Special Meeting – Study Session of March 10, 2021
City Administration MOTION:

Councilmember Slayter moved and
Councilmember Rich seconded the motion to
approve Consent Calendar Item(s) Number(s) 1,
2, 3, 4, 5 6, and 7
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Rich, Slayter, Vice Mayor
Gurney and Mayor Glass
Noes: None

Absent: Councilmember Hinton
Abstain: None
None Required. Minutes Approved as edited, Posted and Filed. 2021-061 April 6, 2021 Approval of Minutes of the City Council Meeting of March 16, 2021 City Administration MOTION:

None Required. Minutes Approved as edited, Posted and Filed.

Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 17 of 76 ends

Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
VOTE:

Ayes: Councilmembers Rich, Slayter, Vice Mayor
Gurney and Mayor Glass
Noes: None

Absent: Councilmember Hinton
Abstain: None
2021-062
Resolution Number 6334-2021
April 6, 2021 Adoption of Resolution of Local Support and Approval of Letter of Support for the SR 116 and Bodega Avenue Pedestrian Access and Mobility Improvements for the OBAG 2/Quick Strike Grant Application
City Engineer/Engineering MOTION:

VOTE:

Ayes: Councilmembers Rich, Slayter, Vice Mayor
Gurney and Mayor Glass
Noes: None

Absent: Councilmember Hinton
Abstain: None
Reso, letter of Support forwarded to MTC.
2021-063
Resolution Number 6335-2021
April 6, 2021 Approval of Amendment No. 4 to Master Agreement 2010-01-37 with Wood Rodgers for Bodega Avenue Bike Lanes and Pavement Rehabilitation Not To Exceed Amount $250,805 and Adoption of Resolution Approving a Budget Amendment to Increase Adopted CIP; Total Cost: $270,000 (Capital Improvement Project Number 0516-85.00)
City Engineer/Engineering MOTION:

VOTE:

Ayes: Councilmembers Rich, Slayter, Vice Mayor
Gurney and Mayor Glass
Noes: None

Absent: Councilmember Hinton
Abstain: None
Wood Rogers design and environmental process is ongoing. 2021-064 April 6, 2021 Approval of Notice of Completion, Contract No. 2019-05 - Park Village Renovations: New RV Pads Plus Utilities
City Engineer/Engineering MOTION:

VOTE:

Ayes: Councilmembers Rich, Slayter, Vice Mayor
Gurney and Mayor Glass
Noes: None

Absent: Councilmember Hinton
Abstain: None
Notice of Completion recorded.
2021-065
Resolution Number 6336-2021
April 6, 2021 Adoption of Resolution of Intention to Levy and Collect Annual Assessments for FY 2021-2022 for the City of Sebastopol’s Lighting Special Assessment District, Preliminarily Approving the Engineer’s Report and Setting the Date for the Public Hearing in Accordance with Provisions of the Landscaping and Lighting Act of 1972 Administrative Services/City
Engineer
MOTION:

VOTE:

Ayes: Councilmembers Rich, Slayter, Vice Mayor
Gurney and Mayor Glass
Noes: None
Final Engineers Report approved. Assessment roll submitted to County Assessor.

Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 18 of 76 ends

Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item

Absent: Councilmember Hinton
Abstain: None
2021-066 April 6, 2021 Approval of Letter of Opposition to SB 556 (Dodd) Removal of Local Authority of Public Rights-of-Way -Wireless Broadband
Infrastructure Deployment
Agenda Review Committee MOTION:

VOTE:

Ayes: Councilmembers Rich, Slayter, Vice Mayor
Gurney and Mayor Glass
Noes: None

Absent: Councilmember Hinton
Abstain: None
None Required. Letter approved and mailed/emailed/uploaded to League Portal.
2021-067
Resolution Number 6337-2021
April 6, 2021 Consideration of Approval and Adoption of Resolution Condemning and Combating Racism and Intolerance Against Asian Americans and Pacific Islanders and All People, Regardless of Their Race, Color of Skin, Religion, National Origin, Sexual Orientation, Gender, Gender Identity, Gender Expression, Disability, or Age, and Commitment to Inclusion and Advancing Equity and Justice for People of All Races, National Origins, and ethnicities and Commitment to No Tolerance of Any Actions and Or Comments of Hate of Any Kind to any Person
Agenda Review Committee MOTION:

Vice Mayor Gurney moved and Councilmember
Slayter seconded the motion to approve
Resolution Condemning and Combating Racism
and Intolerance Against Asian Americans and
Pacific Islanders and All People, Regardless of
Their Race, Color of Skin, Religion, National
Origin, Sexual Orientation, Gender, Gender
Identity, Gender Expression, Disability, or Age,
and Commitment to Inclusion and Advancing
Equity and Justice for People of All Races,
National Origins, and ethnicities and
Commitment to No Tolerance of Any Actions and
Or Comments of Hate of Any Kind to any Person.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Rich, Slayter, Vice Mayor
Gurney and Mayor Glass
Noes: None

Absent: Councilmember Hinton
Abstain: None
City Council Action:

None Required. Resolution adopted.
2021-068 April 6, 2021 Discussion Regarding Fireworks Agenda Review Committee/Fire Chief
Direction to Staff:
• Explore appropriate changes.
• Not to accept applications for Temporary Use
Permits.
• Staff to return with appropriate ordinance and
rescind resolutions to affect the ban on sales and
use of fireworks/prohibit use.
• Council willing to consider application for Use
Permit for single event related to the Fourth of
July.

Item to be returned to May 4 2021 City Council meeting
2021-069
Resolution Number 6338-2021
April 6, 2021 Discussion and Consideration of Approval of Funding for Co-Mission Through June 30, 2021 in an amount not to exceed $20,000 City Manager MOTION:

Vice Mayor Gurney moved and Councilmember
Rich seconded the motion to Adopt Resolution to
approve Funding for CoMission Through June 30,
2021 in an amount not to exceed $20,000.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

None Required. Funding approved through FY 21.

Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 19 of 76 ends

Absent: Councilmember Hinton
Abstain: None
2021-070 April 6, 2021 Discussion and Consideration of Creation of Ad Hoc Committee for Review of Financial Policies Such as Community Benefit Grants; Sponsorships/Grants
Councilmember Slayter MOTION:

Councilmember Slayter oved and Vice Mayor
Gurney seconded the motion to Approve
Creation of Ad Hoc Committee for Review of
Financial Policies Such as Community Benefit
Grants; Sponsorships/Grants and appointed the
following to the committee:

Vice Mayor Gurney, Councilmember Slayter and
city staff.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Rich, Slayter, Vice Mayor
Gurney and Mayor Glass
Noes: None

Absent: Councilmember Hinton
Abstain: None
City Council Action:

Committee to meet and return with financial policies.
2021-071 April 6, 2021 Consideration and Direction to Mayor or his/her Designated Representative for Voting for Various Boards and Committee Vacancies at the April 2021 City Selection Committee and Sonoma County Mayors and Councilmembers Association Meeting
City Administration MOTION:

Councilmember Rich moved and Vice Mayor
Gurney seconded the motion to Approve the
following direction to Mayor or his/her
Designated Representative for Voting for Various
Boards and Committee Vacancies at the April
2021 City Selection Committee and Sonoma
County Mayors and Councilmembers Association
Meeting and authorized that if late nominations
are received that the City Council authorize the
Mayor or Designated Voting Representative the
authority to vote on these late nominations or
recommendations at the Meetings
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Rich, Slayter, Vice Mayor
Gurney and Mayor Glass
Noes: None

Absent: Councilmember Hinton
Abstain: None
City Council Action:

None Required. Meeting Cancelled.
2021-072 April 20, 2021 Approval of Minutes of the City Council Meeting of April 6, 2021 City Administration MOTION:

Vice Mayor Gurney moved and Councilmember
Slayter seconded the motion to approve Consent
Calendar Item(s) Number(s) 1
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Rich,
Slayter, Vice Mayor Gurney and Mayor Glass
Noes: None

Absent: None
None Required. Minutes Approved, Posted and Filed.

Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 20 of 76 ends

Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
Abstain: Councilmember Hinton
2021-073
Resolution Number 6339-2021
April 20, 2021 Approval to Establish new job classification of Senior Maintenance Worker-Sanitary Sewer System Operator and retitle and revise job classification Water Treatment Plant Operator-Maintenance Worker III, Authorize the City Manager to update City job specifications, allocation table, and salary rates and ranges, effective April 20, 2021.

Public Works/Administrative
Services
MOTION:

Vice Mayor Gurney moved and Councilmember
Slayter seconded the motion to approve Consent
Calendar Item(s)
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Slayter, Vice Mayor Gurney and Mayor
Glass
Noes: None

Absent: None
Abstain: None
None, Job descriptions and salary ranges were approved. 2021-074
Resolution Number 6340-2021
April 20, 2021 Adoption of Resolution Approving an SB 1 Proposed project List for 2021-22
Engineering MOTION:

Vice Mayor Gurney moved and Councilmember
Slayter seconded the motion to approve Consent
Calendar Item(s)
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Slayter, Vice Mayor Gurney and Mayor
Glass
Noes: None

Absent: None
Abstain: None
Project list has been filed at CalSMART website.
2021-075 April 20, 2021 Approval of Notice of Completion, Manhole Cover Replacements, project No. 2020-04
Engineering MOTION:

Vice Mayor Gurney moved and Councilmember
Slayter seconded the motion to approve Consent
Calendar Item(s)
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Slayter, Vice Mayor Gurney and Mayor
Glass
Noes: None

Absent: None
Abstain: None
Notice of Completion recorded.
2021-076 April 20, 2021 Approval to Reopen Applications for Climate Action Committee’s Vacant Positions and add Alternate Youth Position (Responsible Department: Planning/City Administration)
Open positions are:
• Sebastopol business owner
• Environmental justice/equity background
• Alternate Youth Position (if approved)
Planning MOTION:

Vice Mayor Gurney moved and Councilmember
Slayter seconded the motion to approve Consent
Calendar Item(s)
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Slayter, Vice Mayor Gurney and Mayor
Glass
Noes: None

Absent: None
Abstain: None
Addition of an “alternative youth” position approved. Staff to advertise open positions. Interviews to be scheduled once application period has closed.
2021-077 April 20, 2021 Housing Law – Meyers Nave Presentation Planning Informational Presentation Only None, informational only. 2021-078 April 20, 2021 Discussion and Consideration of Ned Kahn Revised Art Proposal:

Item is to receive the presentation and discuss and consider Planning MOTION: None required. Site approved. Staff to execute contract amendment with the artist.

Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 21 of 76 ends

Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
approval by minute order the new concept and site and authorize staff to execute a contract amendment with Ned Kahn to reflect the revised location, concept, and timeline. (As Discussed at the February 2, 2021 City Council Meeting
Vice Mayor Gurney moved and Councilmember
Hinton seconded the motion to approve by
minute order the new concept and site and
authorize staff to execute a contract amendment
with Ned Kahn to reflect the revised location,
concept, and timeline
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
2021-079 April 20, 2021 Annual Level of Service Report Planning No formal Vote. Council accepted report. None required. 2021-080 April 20, 2021 Consideration of Statement of Request for Recall of Mayor Dominic Foppoli
Agenda Review Committee/Mayor
Glass
MOTION:

Vice Mayor Gurney moved and Councilmember
Rich seconded the motion to authorize the
Council has a whole to send the letter requesting
the resignation of the Town of Windsor Mayor
Dominic Foppoli as edited.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
Waiting on Signatures from Council for submittal to Town of Windsor 2021-081 May 4, 2021 PROCLAMATIONS/PRESENTATIONS:
• Proclamation Declaring May as Building Safety Month
2021
• Proclamation Declaring May 2021 as National Water
Safety Month in the City of Sebastopol
• Proclamation Declaring May 2021 as Lyme Disease
Awareness Month
• Proclamation Recognizing the 52nd Anniversary of
Municipal Clerk Week - May 2-8, 2021
• Proclamation Recognizing and Proclaiming Bike to
School Day 2021 (May 5, 2021)
• Proclamation Declaring May 16-22, 2021 as National
Public Works Week
• Proclamation Declaring May 21st As Bike to Wherever
Day
City Administration None Required. Reference Only. None Required. Certificates mailed. 2021-082 May 4, 2021 Approval of Minutes of the City Council Meeting of April 20, 2021 City Administration MOTION:

Councilmember Slayter moved and
Councilmember Hinton seconded the motion to
approve Consent Calendar Item(s)
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

None Required. Minutes Approved, Posted and Filed.

Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 22 of 76 ends

Absent: None
Abstain: None
2021-083 May 4, 2021 Approval and Receipt of Notice of Upcoming Vacancy for the City of Sebastopol Citizen Liaison to the SCTA/RCPA Climate Action Advisory Committee to Provide Expert Citizen Input on
Implementation of the Climate Action Initiatives – Steve Pierce – Term Expires: June 30, 2021
City Administration MOTION:

Councilmember Slayter moved and
Councilmember Hinton seconded the motion to
approve Consent Calendar Item(s)
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
Legal ad placed for advertising- interviews to be scheduled for future council meeting.
2021-084
Resolution Number: 6341-2021
May 4, 2021 Approval of Extension of Emergency Proclamation of Local Emergency (COVID-19) issued by the Director of Emergency Services
Fire MOTION:

Councilmember Slayter moved and
Councilmember Hinton seconded the motion to
approve Consent Calendar Item(s)
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
None Required. Resolution approved Extending the Proclamation Declaring the Existence of a Local Emergency.
2021-085
Resolution Number: 6342-2021
Resolution Number: 6343-2021
Resolution Number: 6344-2021
May 4, 2021 Approval of All Actions Associated with Participation in Employment Risk Management Authority
(ERMA); California Intergovernmental Risk Authority (CIRA's) Joint Employment Practices Liability; and Workers Compensation Programs
City Administration MOTION:

Councilmember Slayter moved and
Councilmember Hinton seconded the motion to
approve Consent Calendar Item(s)
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
None Required. Resolutions and application sent to REMIF. 2021-086 May 4, 2021 Approval and Receipt of Notice of Vacancy for the City of Sebastopol Design Review Board Due to Resignation of Member – Opening is to Fill Remaining Term For Category C – Term Expires December 31, 2021
Planning MOTION:

Councilmember Slayter moved and
Councilmember Hinton seconded the motion to
approve Consent Calendar Item(s)
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None
Staff recruiting for the position, and will bring to Council for interviews/appointment.

Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 23 of 76 ends

Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item

Absent: None
Abstain: None
2021-087 May 4, 2021 Approval to Authorize Staff to Issue a Request for Proposals (RFP) for a Consultant for the Housing Element Update
Planning MOTION:

Councilmember Slayter moved and
Councilmember Hinton seconded the motion to
approve Consent Calendar Item(s)
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
Staff to issue the RFP and return to Council with recommended consultant.
2021-088 May 4, 2021 Approval of Annual Peace Wall Honorees Planning MOTION:

Councilmember Slayter moved and
Councilmember Hinton seconded the motion to
approve Consent Calendar Item(s)
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
None required.
2021-089 May 4, 2021 Approval of Letter to SCTA Urging Support for the SR 116 and Bodega Avenue Pedestrian Access and Mobility Improvements for the Quick Strike Grant Application
GHD Consultant MOTION:

Councilmember Slayter moved and
Councilmember Hinton seconded the motion to
approve Consent Calendar Item(s)
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
City project was not funded under the first round of Quick Strike But was approved under the second round (Tier 2).
2021-090 May 4, 2021 Public Hearing – To conduct a public hearing and introduction and waiving of further reading of Ordinance Titled: Ordinance Repealing and Replacing Chapter 8.44, Uniform Fire Code 1971 Edition Relating to Fireworks, of the Sebastopol Municipal Code, to Prohibit the Sale and Use of Fireworks; Amending Chapter 15.04; and All Resolutions or parts thereof in conflict herewith are, to the extent of such conflict, are hereby Repealed, and shall have no further force or effect.

Fire MOTION:

Mayor Glass moved and Councilmember Rich
seconded the motion to approve introduction
and waiving of further reading of Ordinance
Titled: Ordinance Repealing and Replacing
Chapter 8.44, Uniform Fire Code 1971 Edition
Relating to Fireworks, of the Sebastopol
Municipal Code, to Prohibit the Sale and Use of
Fireworks; Amending Chapter 15.04; and All
Resolutions or parts thereof in conflict herewith
are, to the extent of such conflict, are hereby
Repealed, and shall have no further force or
effect as amended:

Second Reading and Adoption scheduled for May 18, 2021 City Council Meeting.

Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 24 of 76 ends

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
2021-091
Resolution Number: 6345-2021
May 4, 2021 Public Hearing – To conduct a public hearing and introduction and waiving of further reading of Ordinance Titled: Development Impact Fees
Planning MOTION:

Councilmember Rich moved and Vice Mayor
Gurney seconded the motion to approve
Resolution and approve introduction and waiving
of further reading of Ordinance Titled:

Development Impact Fees.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
Staff to schedule second reading.
2021-092
Resolution Number: 6346-2021
May 4, 2021 Discussion of Consideration of Adoption of Resolution for Water Conservation Implementing Water Waste Prohibitions and Water Conservation Measures: Stage 1 - Voluntary Conservation in response to the Emergency Proclamation issued by the State of California and funding for water conservation community bucket give away as well as other promotional items to be discussed at the council meeting.

Water Subcommittee/Responsible
Department: Public Works
MOTION:

Vice Mayor Gurney moved and Councilmember
Slayter seconded the motion to approve
Adoption of Resolution for Water Conservation
Implementing Water Waste Prohibitions and
Water Conservation Measures: Stage 1 -
Voluntary Conservation in response to the
Emergency Proclamation issued by the State of
California and funding for water conservation
community bucket give away In an amount not to
exceed $2000 that can be absorbed within the
Public Works current fiscal year budget.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
Continue to monitor local and state drought restrictions. 2021-093 May 4, 2021 Discussion of Relaunching Sebastopol Mayor Glass No formal vote. Council consensus. The council was in consensus to conduct a special meeting/study session on May 19th 2021.
2021-094 May 18, 2021 PROCLAMATIONS/PRESENTATIONS:
• Certificate of Appreciation for Outgoing Planning
Commissioner Kate Haug
• Certificate of Appreciation for Outgoing Design Review Boardmember Ron Hari
City Administration No Vote needed – informational Only None Required. Certificates Mailed.

Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 25 of 76 ends

Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
2021-095
Ordinance Number 1133
May 18, 2021 Approval of Second reading, Waiving of Further Reading and Adoption of Ordinance Number 1133 – Ordinance Titled: An Ordinance of the City Council of the City of Sebastopol Repealing and Replacing Chapter 8.44, Uniform Fire Code 1971 Edition Relating to Fireworks, of the Sebastopol Municipal Code, to Prohibit the Sale and Use of Fireworks and All Resolutions or parts thereof in conflict herewith are, to the extent of such conflict, are hereby Repealed, and shall have no further force or effect.

Fire MOTION:

Vice Mayor Gurney moved and Councilmember
Rich seconded the motion to approve Consent
Calendar Item(s) Number(s) 1, 2, 3, 4, 5, 7, 8, and

9. Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
Second Reading Approved. Ordinance Number 1133 Adopted. Staff to incorporate into Muni Code.
2021-096
Ordinance Number 1134
May 18, 2021 Approval of Second Reading, Waiving of Further Reading and Adoption of Ordinance Number 1134 – Ordinance Titled:

Development Impact Fees
Planning MOTION:

Vice Mayor Gurney moved and Councilmember
Rich seconded the motion to approve Consent
Calendar Item(s) Number(s) 1, 2, 3, 4, 5, 7, 8, and

9. Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Ordinance Adopted. Staff to incorporate into Muni Code and prepare fee schedule, to go into effect July 19, 2021.
2021-097
Resolution Number 6347-2021
May 18, 2021 Approval of Resolution Declaring Weeds a Public Nuisance and Setting Date/time for Public Hearing
Fire MOTION:

Vice Mayor Gurney moved and Councilmember
Rich seconded the motion to approve Consent
Calendar Item(s) Number(s) 1, 2, 3, 4, 5, 7, 8, and

9. Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
Resolution Approved. Public Hearing set for June 1 2021. 2021-098 May 18, 2021 Approval and Receipt of Upcoming Vacancies on the Local Task Force on Integrated Waste Management – Sunny Galbraith/Guy Tillotson (3-year terms) – Appointed August 7, 2018 (Responsible Department: City Engineer)
o Primary – Sunny Galbraith – Term
Expiration – August 2021
o Alternate – Guy Tillotson - Term
Expiration – August 2021
City Administration MOTION:

Vice Mayor Gurney moved and Councilmember
Rich seconded the motion to approve Consent
Calendar Item(s) Number(s) 1, 2, 3, 4, 5, 7, 8, and

9. Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Openings advertised with deadline of July 8 2021
Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 26 of 76 ends

Vice Mayor Gurney moved and Councilmember
Rich seconded the motion to approve Consent
Calendar Item(s) Number(s) 1, 2, 3, 4, 5, 7, 8, and

9. Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
None required. Staff to execute contract.
2021-100
Resolution Number: 6348-2021
May 18, 2021 Approval of Contract Amendment #1, Contract No. 2015-02, Agreement for City Engineering Consultant Services (Joseph G.

Gaffney Civil Engineering), and Approval of Resolution
City Engineer MOTION:

Vice Mayor Gurney moved and Councilmember
Rich seconded the motion to approve Consent
Calendar Item(s) Number(s) 1, 2, 3, 4, 5, 7, 8, and

9. Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Contract amendment signed, extending City Engineer contract to 12/31/2021.
2021-101
Resolution Number 6349-2021
May 18, 2021 Adoption of Resolution for Amendment to City Manager Contract City Administration MOTION:

Vice Mayor Gurney moved and Councilmember
Rich seconded the motion to approve Consent
Calendar Item(s) Number(s) 1, 2, 3, 4, 5, 7, 8, and

9. Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
None Required. Contract approved
2021-102 May 18, 2021 Adoption of Resolution of the City of Sebastopol Authorizing Entrance into an Agreement for Collection of Special Taxes, Fees, and Assessment
Administrative Services Director MOTION:

Vice Mayor Gurney moved and Councilmember
Rich seconded the motion to approve Consent
Calendar Item(s) Number(s) 1, 2, 3, 4, 5, 7, 8, and

9. Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
None Required
Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 27 of 76 ends

Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
2021-103 May 18, 2021 Approval to Re-Open Community Benefit Grant Applications to the following in Response to Elimination of Safe and Sane Fireworks Administrative Services Director/Fire
Chief
MOTION:

Vice Mayor Gurney moved and Councilmember
Rich seconded the motion to approve Consent
Calendar Item(s) Number(s) 1, 2, 3, 4, 5, 7, 8, and

9. Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Application was sent out to the 3 non profits the next day 5/19/21 with a deadline to submit on 5/21/21. No other action is required 2021-104 May 18, 2021 Informational Presentation item for Russian River Watershed.

Present and review both their 2021 Work Plan that was just approved by the Board of Directors as well as additional membership benefits for our city.

City Engineer None Required. Informational Only None Required. Informational only 2021-105 May 18, 2021 Informational Presentation – Climate Action Committee Climate Action Committee None required. Informational Only None Required 2021-106 May 18, 2021 Informational Presentation – Zero Waste Committee Zero Waste Committee None Required. Informational Only None Required. 2021-107 May 18, 2021 Informational Presentation - PG&E Community Wildfire Safety Program
Fire Chief/City Administration None required. Informational Only None Required. Informational Only. 2021-108 May 18, 2021 Public Hearing – Introduction and Waiving of First Reading of Ordinance – Sewer Lateral Inspection and Repair Program Ordinance
GHD/Public Works No motion. Provided direction to staff. GHD/Public Works will work on setting up a sewer lateral financial assistance program prior to June 2022.
2021-109 May 18, 2021 Report Out from Emergency Services Fire Committee/Emergency Preparedness/Fire Department Long Term Staffing Goals and Solutions
Fire Committee No vote needed. Report out only. Item to be discussed at goals and priority meeting 2021-110
Resolution Number: 6350-2021
May 18, 2021 Discussion and Consideration of Approval to Adopt Resolution of the City of Sebastopol Authorizing Entrance into a Lease Agreement Payable from the General Fund and a Loan Agreement Payable from the Net Revenues of the Water System and Approving Related Documents
Administrative Services Director MOTION:

Councilmember Slayter moved and Vice Mayor
Gurney seconded the motion to adopt resolution
Authorizing Entrance into a Lease Agreement
Payable from the General Fund, Park in Lieu,
Enterprise Fund and a Loan Agreement Payable
from the Net Revenues of the Water System and
Approving Related Documents.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
None Required
2021-111 May 19, 2021 STUDY SESSION:

Council Priority Setting Session
Goals and Priorities for FY 21-22 City Budget

1. Fiscal Outlook and Resources Update

2. Celebrate Recent Accomplishments

3. Fiscal Challenges and Organizational Constraints

4. Discussion of Council Priorities for FY 21-22 Budget Considerations.

Administrative Services Director No formal vote taken. Items to be discussed at Budget Subcommittee Meeting. 2021-112 May 20, 2021 1. Conference with Legal Counsel
Pending Litigation: Case Number SCV-266898, Three arbitrations, One Case.
(Gov Code section 54956.9(d)(1) and (d)(2))
City Attorney No report Out No Report Out
2021-113 June 1, 2021 PROCLAMATIONS/PRESENTATIONS: City Administration None Required Reference Only None Required Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 28 of 76 ends

Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
• Proclamation – Proclaiming the First Friday in June to be National Gun Violence Awareness Day in the City of Sebastopol • Proclamation – Proclaiming June 2021 as LGBTQ+

PRIDE MONTH
2021-114 June 1, 2021 Approval of Minutes of the City Council Regular Meeting of May 4, 2021
City Administration MOTION:

Vice Mayor Gurney moved and Councilmember
Hinton seconded the motion to approve Consent
Calendar Item(s) Number(s) 1, 2, 3, 4, 5 and 6
with Item Number 1 amended.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
None Required. Minutes Approved, Posted and Filed.
2021-115 June 1, 2021 Approval of Minutes of the City Council Regular Meeting of May 18, 2021
City Administration MOTION:

Vice Mayor Gurney moved and Councilmember
Hinton seconded the motion to approve Consent
Calendar Item(s) Number(s) 1, 2, 3, 4, 5 and 6
with Item Number 1 amended.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
None Required. Minutes Approved, Posted and Filed.
2021-116 June 1, 2021 Approval of Minutes of the City Council Special Meeting of May 19, 2021
City Administration MOTION:

Vice Mayor Gurney moved and Councilmember
Hinton seconded the motion to approve Consent
Calendar Item(s) Number(s) 1, 2, 3, 4, 5 and 6
with Item Number 1 amended.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
None Required. Minutes Approved, Posted and Filed.
2021-117 June 1, 2021 Approval of Amendment to Composition of City of Sebastopol Zero Waste Committee; Approval of Youth Application and Direction to Staff to Recruit for Openings
City Administration MOTION:

Vice Mayor Gurney moved and Councilmember
Hinton seconded the motion to approve Consent
Calendar Item(s) Number(s) 1, 2, 3, 4, 5 and 6
with Item Number 1 amended.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Committee openings posted.

Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 29 of 76 ends

Absent: None
Abstain: None
2021-118 June 1, 2021 Approval and Receipt of Vacancy on the Public Arts Committee Due to Resignation of Warren Arnold – Category 1
Planning MOTION:

Vice Mayor Gurney moved and Councilmember
Hinton seconded the motion to approve Consent
Calendar Item(s) Number(s) 1, 2, 3, 4, 5 and 6
with Item Number 1 amended.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
None required, appointment made.
2021-119
Resolution Number 6351-2021
June 1, 2021 Consideration of Adoption of Resolution Authorizing the Submittal of the FY 2021-22 Community Development Block Grant
Application for the City Hall ADA Upgrades Project to the Sonoma County Community Development Commission
GHD MOTION:

Vice Mayor Gurney moved and Councilmember
Hinton seconded the motion to approve Consent
Calendar Item(s) Number(s) 1, 2, 3, 4, 5 and 6
with Item Number 1 amended.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
CDBG application submitted and approved by CDC pending County Board of Supervisors award of grant.
2021-120 June 1, 2021 Public Hearing – To conduct a Public Hearing on Fiscal Year 2021- 2022 City of Sebastopol Budget (Administrative Services Director) THIS ITEM HAS BEEN CONTINUED TO THE JUNE 15, 2021 CITY
COUNCIL MEETING, 6:00 PM, VIRTUAL MEETING FORMAT.

Administrative Services None. Item Continued Item continues to June 15, 2021 2021-121 June 1, 2021 Public Hearing – To conduct a Public Hearing on Capital Improvement Program Budget for FY 2021-2022 GHD/Public
Works)
THIS ITEM HAS BEEN CONTINUED TO THE JUNE 15, 2021 CITY
COUNCIL MEETING, 6:00 PM, VIRTUAL MEETING FORMAT.

GHD None. Item Continued Item Continued to June 21 2021 2021-122
Resolution Number 6352-2021
June 1, 2021 Resolution to Levy and Collect Annual Assessments for FY 2021- 2022 for the City of Sebastopol’s Lighting Special Assessment District; Resolution Approving the Engineer’s Report and Confirming the assessment Diagram and annual assessments and authorize levying of annual assessments for FY 2021-2022 for the City of Sebastopol Landscaping and Lighting Assessment District.

Administrative Services MOTION:

Councilmember Slayter moved and Vice Mayor
Gurney seconded the motion to approve
Resolution to Levy and Collect Annual
Assessments for FY 2021-2022 for the City of
Sebastopol’s Lighting Special Assessment District;
Resolution Approving the Engineer’s Report and
Confirming the assessment Diagram and annual
assessments and authorize levying of annual
assessments for FY 2021-2022 for the City of
Sebastopol Landscaping and Lighting Assessment
District.

VOTE:

None Required.

Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 30 of 76 ends

Absent: None
Abstain: None
2021-123
Resolution Number 6353-2021
June 1, 2021 Public Hearing on Abatement of Weeds Fire MOTION:

Vice Mayor Gurney moved and Councilmember
Hinton seconded the motion to approve
Resolution for Abatement of Weeds.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
None required. Resolution Approved for Abatement of Weeds. 2021-124 June 1, 2021 Approval of Letter of Support for AB 965, Electric Vehicle Charging infrastructure
Planning MOTION:

Vice Mayor Gurney moved and Councilmember
Rich seconded the motion to approve the letter
of support for AB 965, Electric Vehicle Charging
infrastructure as updated.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
Staff to submit letter.
2021-125 June 1, 2021 Consideration and Direction to Mayor or his/her Designated Representative for Voting for Various Boards and Committee Vacancies at the June 2021 City Selection Committee and Sonoma County Mayors and Councilmembers Association Meeting
City Administration MOTION:

Councilmember Rich moved and Councilmember
Hinton Provided Direction to the Mayor or Voting
Representative for Voting at the City Selection
Committee Meeting and the Mayors and
Councilmembers Board of Directors Meeting of
June 10, 2021. It is also recommended that if
late nominations are received or if the City
Selection Committee recommends an alternate
to the newly created position, that the City
Council authorize the Mayor or Designated
Voting Representative the authority to vote on
these late nominations or recommendations at
the City Selection Meeting.

The recommendations are listed below:

City Selection Committee Appointments:
• City Selection Chair – To fill Mayor
Jason Turner’s term (expires January 2022)
o Mayor of Cloverdale
It was recommended that if Cloverdale’s newly
elected Mayor did not want the appointment,
that the Mayor or designated alternate vote for
the next City per the by Laws which would be
Cotati as Chair.
• Golden Gate Bridge, Highway &
Transportation District – (Appointment made by
the Board of Supervisors) One position, to fill
None Required. Mayor Voting at June 10th MC Meeting.

Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 31 of 76 ends

Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
expired term (January 2021) of Gina Belforte,
Rohnert Park. (Two-year term)
o Gerald Giudice (Rohnert Park)
• Local Agency Formation Commission
– One Alternate Position, to fill term (May 2022)
of Mark Landman, Cotati (Mr. Landman has been
made a full member therefore his Alternate
Position has become open.) (Two-year term)
o Patrick Slayter (Sebastopol)
• Measure O Oversight Committee -
Two positions, to fill two newly created
Committee positions (Three-year terms)
o Ben Ford (Cotati)
o Kevin McDonnell (Petaluma)
• Remote Access Network (RAN)
Board – Replace Tom Schwedhelm if position
changes as Mayor (there is no specific term, but
it must be filled by a Mayor.)
• Sonoma County Oversight Board
Committee, one position (Alternate), to fill a
vacated term of David Cook Sonoma.
(Unspecified term.)
Board of Directors Appointments:

North Bay Division, League of California Cities,
one position (primary/alternate), currently being
filled by alternate John Sawyer (February 2021)
(Santa Rosa), due to resignation of Rachel
Hundley, Sonoma. Term expires two years from
appointment. Councilmember Sawyer (current
alternate) could be officially designated the
primary and an alternate would need to be
designated, depending on letters of interest
received. For letters of interest submitted, please
indicate if you are interested in serving as a
primary, alternate or either.
• John Sawyer (Santa Rosa) for the
primary position.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
2021-126 June 15, 2021 Approval of Minutes of the City Council Meeting of June 1, 2021 City Administration MOTION:

Vice Mayor Gurney moved and Councilmember
Rich seconded the motion to approve Consent
Calendar Item(s) Number(s)
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
None Required. Minutes Approved, Posted and Filed.

Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 32 of 76 ends

Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
Abstain: None
2021-127
Resolution Number 6354-2021
June 15, 2021 Approval of Extension of Emergency Proclamation of Local Emergency (COVID-19) issued by the Director of Emergency Services
Fire MOTION:

Vice Mayor Gurney moved and Councilmember
Rich seconded the motion to approve Consent
Calendar Item(s) Number(s)
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
None Required. Resolution approved.
2021-128 June 15, 2021 Approval of Modification 1 to Contract Amendment #24 for On-Call Engineering Consultant Services with GHD Inc
Administrative Services MOTION:

Vice Mayor Gurney moved and Councilmember
Rich seconded the motion to approve Consent
Calendar Item(s) Number(s)
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
None Required. Contract approved and executed.
2021-129 June 15, 2021 Approval of Letter of Support for Grant Application for Civic Spark Planning MOTION:

Vice Mayor Gurney moved and Councilmember
Rich seconded the motion to approve Consent
Calendar Item(s) Number(s)
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
None required, staff to submit letter.
2021-130 June 15, 2021 Approval to raise the Progressive Pride Flag at Sebastopol City Hall annually during the month of June
Public Works MOTION:

Vice Mayor Gurney moved and Councilmember
Rich seconded the motion to approve Consent
Calendar Item(s) Number(s)
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
Raising of the Progressive Pride Flag at City Hall approved. Flag has been ordered.
2021-131 June 15, 2021 Public Hearing – To Consider Approval of Sebastopol Solid Waste Collection Services Annual Rate Adjustment by Recology Sonoma Marin
GHD MOTION:

Vice Mayor Gurney moved and Councilmember
Slayter seconded the motion to approve
Annual rate adjustments approved and effective July 1, 2021.

Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 33 of 76 ends

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
2021-132 June 15, 2021 Public Hearing – To conduct a Public Hearing on Fiscal Year 2021- 2022 City of Sebastopol Budget
a. Budget Subcommittee Report Out (Mayor
Glass/Councilmember Hinton)
b. Presentation of Budget Details
(Administrative Services Director Kwong)
c. Discussion of Budget Details/Additional
Budget Requests Not Listed
d. Presentation/Proposal on Request for Funding for
Community Vitality (CoMission) (City Manager)
e Presentation/Proposal on Request for
Funding for West County Community Services (WCCS) (City Manager)
f. Report from City Sponsorship Committee On Draft
Policy (Vice Mayor Gurney/Councilmember Slayter)
g. *Council action on FY 21-22 City Budget
*It is anticipated that the budget will take more than one Council meeting. The following dates have been set aside for future meetings: June 21st – 6:00 pm and June 30th at 6:00 pm if needed.

Administrative Services None. Item Continued Item Continued to June 21 2021 Special City Council Meeting 2021-133 June 15, 2021 Public Hearing – To Conduct a Public Hearing on the Capital Improvement Program FY 2021-22 to FY 2025-26 and the Proposed CIP Budget for FY 2021-22
*It is anticipated that this item will be continued to the June 21st Special City Council Meeting Date at 6:00 pm
GHD None. Item Continued Item Continued to June 21 2021 Special City Council Meeting 2021-134 June 17, 2021 Independent Review of Sebastopol Police Dept. As part of its mission to better serve the community, the Sebastopol City Council commissioned an independent review of the Sebastopol Police Department focusing on the Department’s overall policies, practices, training, and organizational culture in the summer of 2020. The City sought an objective review and analysis that puts SPD’s operations into a broader framework of best practices and potential reforms. The report has now been concluded and will be presented to the Council.

Law Enforcement Subcommittee None. Council received the report. Police Chief to return to the City Council meeting on an update on the recommendations in the audit.
2021-135 June 21, 2021 ADJOURN INTO CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Government Code Section 54956.9
Name of Case: V. Murphy vs. City of Sebastopol
CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Government Code Section 54956.9
(One Case)
City Attorney None. None – No Report Out
2021-136 June 21, 2021 Public Hearing – To Conduct a Public Hearing on the Capital Improvement Program FY 2021-22 to FY 2025-26 and the Proposed GHD MOTION: Public hearing conducted. No changes to CIP requested.

Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 34 of 76 ends

Councilmember Slayter moved and Vice Mayor
Gurney seconded the motion to continue the
final CIP to the July 6th City Council Meeting,
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
2021-137
Resolution Number 6355-2021
June 21, 2021 CONTINUATION: This item is a continuation from the June 15th City Council Meeting. Public Hearing – To continue the Public Hearing on Fiscal Year 2021-2022 City of Sebastopol Budget Administrative Services Director MOTION:

Councilmember Slayter moved and Vice Mayor
Gurney seconded the motion to Adopt a
Resolution entitled: A Resolution of the City
Council of the City of Sebastopol approving
interim expenditures prior to adoption of the
budget for fiscal year 2021-22.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
None Required. Resolution approved.
2021-138 July 6, 2021 Closed Session
CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Government Code Section 54956.9
(One Case)
City Attorney NO REPORT OUT NO REPORT OUT
2021-139 July 6, 2021 Interview(s) for Opening on the Planning Commission to Fill Vacant Seat (December 31, 2024) Fill remainder of seat vacant by the resignation of Beau Anderson (Responsible Department: Planning) 5:00 pm Deborah Burnes
5:20 pm Kyle Falbo
Planning/City Administration Conducted Interviews. Appointment to be made later in the agenda. 2021-140 July 6, 2021 Interview for Opening: City of Sebastopol Citizen Liaison to the SCTA/RCPA Climate Action
Advisory Committee to Provide Expert Citizen Input on
Implementation of the Climate Action Initiatives (Responsible Department: Administration)
5:40 pm Deborah Burnes
City Administration Conducted Interviews. Appointment to be made later in the agenda. 2021-141 July 6, 2021 Appointment to Opening on the Planning Commission to Fill Vacant Seat (December 31, 2024) Fill
remainder of seat of Beau Anderson
Planning/City Administration Vice Mayor Gurney moved and Councilmember Slayter seconded the motion to appoint Deborah
Burnes to the Planning Commission:

VOTE:

Ayes: Councilmembers
Slayter, Vice Mayor Gurney and Mayor Glass
Noes: Councilmembers
Hinton and Rich

Absent: None
Abstain: None
None required, appointment made.
2021-142 July 6, 2021 Appointment to Opening: City of Sebastopol Citizen Liaison to the SCTA/RCPA Climate Action
City Administration The Council was in consensus to interview the second applicant at the July 20th Council
Item to return to the July 20th Council Meeting.

Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 35 of 76 ends

Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
Advisory Committee to Provide Expert Citizen Input on
Implementation of the Climate Action Initiatives
meeting, maintain Deborah Burnes application
for consideration and discuss recommendation
for appointment at the regular City Council
Meeting of July 20th.
2021-143 July 6, 2021 Approval of Minutes of the City Council Regular Meeting of June 15, 2021
City Administration Vice Mayor Gurney moved and Councilmember Hinton seconded the motion to approve Consent
Calendar Item.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
None Required. Minutes Approved, Posted and Filed.
2021-144 July 6, 2021 Approval of Minutes of the City Council Special Meeting of June 17, 2021
City Administration Vice Mayor Gurney moved and Councilmember Hinton seconded the motion to approve Consent
Calendar Item.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
None Required. Minutes Approved, Posted and Filed.
2021-145 July 6, 2021 Approval of Minutes of the City Council Special Meeting of June 21, 2021
City Administration Vice Mayor Gurney moved and Councilmember Hinton seconded the motion to approve Consent
Calendar Item.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
None Required. Minutes Approved, Posted and Filed.
2021-146 July 6, 2021 Receipt of Information of Vacancy on the Sonoma County Library Commission (This is to fill the vacancy created by the resignation of Joel Neuberg)
City Administration Vice Mayor Gurney moved and Councilmember Hinton seconded the motion to approve Consent
Calendar Item.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
Announcement noticed on social media and city web site
2021-147
Resolution Number 6356-2021
July 6, 2021 Adoption of Resolution Approving a Capital Improvement Program Budget for Fiscal Year 2021-2022
GHD Vice Mayor Gurney moved and Councilmember
Hinton seconded the motion to approve Consent
Calendar Item.

None Required. CIP Approved.

Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 36 of 76 ends

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
2021-148
Resolution Number 6357-2021
July 6, 2021 Adoption of Resolution authorizing the closure of Main Street during the 2021 Apple Blossom, Saturday, September 18, 2021 Police Vice Mayor Gurney moved and Councilmember
Hinton seconded the motion to approve Consent
Calendar Item.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
Caltrans permit received by SPD on August 5, 2021.
2021-149
Resolution Number 6358-2021
July 6, 2021 Adoption of Resolution Authorizing and Approving the City of Sebastopol Current Pay Rates and Ranges (Salary Schedule) Administrative Services Vice Mayor Gurney moved and Councilmember Hinton seconded the motion to approve Consent
Calendar Item.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
None Required. Resolution approved.
2021-150
Resolution Number 6359-2021
July 6, 2021 Consideration of Approval of Stage II Water Conservation Public Works Councilmember Slayter moved and Vice Mayor Gurney seconded the motion to Adopt
Resolution Implementing Water Waste
Prohibitions Conservation Stage 2 Mandatory
Compliance – Water Alert and that City staff
research and report back on commercial
measures that can be taken.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
Stage II Water Conservation measures approved
2021-151 July 6, 2021 Discussion and Consideration of Approval of FY 2021-2022 City Budget:
a. Resolution Approving and Adopting Fiscal Year 2021-
2022 City of Sebastopol Budget
b. Resolution establishing the appropriations limit for the City of Sebastopol for the 2021-2022 pursuant to Article XIII B of the California Constitution
Administrative Services The Council was in consensus to direct staff to return to the July 20th meeting with the final
budget for adoption based on the discussion as
noted below.
$50,000 Sewer Lateral Ordinance
$40,000 Engage in Municipal Finance
Consultant
Item to be returned to the July 20th Council Meeting.

Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 37 of 76 ends

Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
c. Resolution Approving Supplemental Law Enforcement
Funds (SLEF)
$10,300 Update of EOC Plan and EOC
Update/Map Your Neighborhood (explore
fundraising)
$24,000 Landscaping Beautification
$86,000 Community Vitality
$15,000 Administrative Services Department
Staffing
$15,000 Staffing Assessment – Planning
Phase
$12,000 SCCC for Concerts – Remove
Community Calendar/Experience Sebastopol
$2000
Gravenstein Lions Club – Community Benefit
Grant
$within current budget/mid-year budget review
Public Works budget - Porta Potties, Garbage
Cans in Morris Street region
$30,000 SB 1383
Pension Reserve On Hold
2021-152 July 6, 2021 Discussion of Survey / Water Meters. Discussion and Consideration of Request for A survey of all water customers to be a
representative tally of desires of the Sebastopol residents. Request would be to survey customers to see if they are supportive of using technology to review and monitor their water usage as well as be notified within 24 hours of a leak at their service connection. New technology utilizes a cell phone type connection with a minimal ping of information every 15 minutes utilizing existing infrastructure with no new radio repeaters.

Public Works Councilmember Slayter moved and Vice Mayor Gurney seconded the motion to approve a survey
of all water customers to be a representative
tally of desires of the Sebastopol residents.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
Water Meter Survey currently taking place with an anticipated completion date of October 1, 2021
2021-153 July 14, 2021 Closed Session City Administration No Report Out No Report Out 2021-154 July 15, 2021 Closed Session City Administration No Report Out No Report Out 2021-155 July 20, 2021 Certificate of Appreciation – Steve Pierce City Administration None Required - Reference Only Certificate Mailed 2021-156 July 20, 2021 1. CONFERENCE WITH LEGAL COUNSEL Threat to Public Services or Facilities (§ 54957) (a)
Consultation with Sebastopol City Manager/City Attorney and Sebastopol Police Chief

2. CONFERENCE WITH LEGAL COUNSEL

ANTICIPATED LITIGATION
Government Code Section 54956.9
(One Case)

3. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Government Code section 54957 (b)
Title: City Manager/City Attorney

4. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Government Code section 54957 (b)
Title: City Clerk
City Attorney No Report Out for Items 1 and 2.

Items 3 and 4:

The second portion of our closed session was
about an HR matter
It was developing our employee performance
criteria for our City Manager and our City Clerk
and we discussed that and that is an ongoing
discussion.

Council to conduct a future closed session when more information is available.
2021-157
Resolution Number 6360-2021
July 20, 2021 Adoption of Resolution Authorizing the Contract City Engineer to Approve and Sign Documents on Behalf of the City
GHD MOTION:

Councilmember Slayter moved and
Councilmember Rich seconded the motion to
Authorizing Resolution adopted.

Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 38 of 76 ends

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
2021-158 July 20, 2021 Approval of CivicSpark Agreement Planning MOTION:

Vice Mayor Gurney moved and Councilmember
Rich seconded the motion to authorize staff to
approval to execute the required agreements
with Local Government Commission/Civic Spark
to receive a Civic Spark Fellow.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
None required. Staff to execute agreement.
2021-159 July 20, 2021 Informational Presentation from the Police Chief - Recommendations Status Update - Public Report on Independent Civilian Review of Sebastopol Police Department
Police None Required. Informational Only. Police Chief to return with quarterly updates of accomplishments.

Dates TBD
2021-160 July 20, 2021 Open Government Policing PILOT Program: A platform that helps law enforcement agencies better engage their communities, build trust, and obtain real-time public feedback
Police MOTION:

Councilmember Slayter moved and Vice Mayor
Gurney seconded the motion to approve the use
of the openpolicing.org platform for feedback
regarding police/community interactions on a no
cost trial basis (approximately 3-4 months) and
authorized $2000 budget.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
Police Chief to work with Openpolicing.org on next steps. 2021-161
Resolution Number 6361-2021
Resolution Number 6362-2021
Resolution Number 6363-2021
July 20, 2021 Consideration of Approval and Adoption of FY 2021-2022 City Budget:
a. Resolution Approving and Adopting Fiscal Year 2021-
2022 City of Sebastopol Budget
b. Resolution establishing the appropriations limit for the City of Sebastopol for the 2021-2022 pursuant to Article XIII B of the California Constitution
c. Resolution Approving Supplemental Law Enforcement
Funds (SLEF)
Administrative Services MOTION:

Councilmember Rich amended her motion and
Councilmember Hinton seconded the amended
motion to approve and adopt the operating
budget for the City of Sebastopol for Fiscal Year
2021-22.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Non-Required
Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 39 of 76 ends

Absent: None
Abstain: None
Councilmember Rich moved and Councilmember
Hinton seconded the motion to approve
establishing the appropriations limit for the City
of Sebastopol for the 2021-2022 Fiscal Year
Pursuant to ARTICLE XIII B of the California
Constitution.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
Councilmember Rich moved and Councilmember
Slayter seconded the motion to approve adopting
the expenditure plan for Supplemental Law
Enforcement Services Funding (SLESF) or Citizens
Options for Public Safety (COPS) for the City of
Sebastopol Fiscal Year Budget of 2021-2022.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
Vice Mayor Gurney moved and Councilmember
Rich seconded the motion to direct staff to defer
expenditures of $128,250 until expected review
at the City Council Meeting of October 19, 2021
subject to modification by the City Council.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 40 of 76 ends

Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
2021-162 July 20, 2021 Discussion and Consideration of Approval of Phasing Strategy for Bodega Avenue Pavement Rehabilitation and Bike Lanes Project GHD MOTION:

Councilmember Slayter moved and Vice Mayor
Gurney seconded the motion to Adopt Minute
Order approving the Phasing Plan for Bodega
Avenue Rehabilitation Project with Phase 1 being
the
segment from North High Street to Nelson Road
and Phase 2 being the segment from Nelson
Road to Pleasant Hill Road; and directing staff to
coordinate with SCTA and MTC to modify the
project phasing as approved by Council.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
Phasing strategy for Phase 1 (High Street to Nelson Way) and Phase 2 (Nelson Way to Pleasant Hill Road) approved by Council. 2021-163
Resolution Number 6364-2021
July 20, 2021 Discussion of Consideration of Adoption of Resolution to Amend Stage 2-Mandantory Compliance-Water Alert of Water
Conservation Measures for Commercial and Industrial Water customers
Public Works None Taken. Item continued to July 28th City Council Special Meeting.

Item continued to July 28th City Council Special Meeting. 2021-164 July 20, 2021 Vehicular Travel Modifications: Palm Ave. between Petaluma Ave. and S. Main St. - Consideration of Roadway Changes
Making that section of Palm Ave. a one-way street for traffic to flow westbound only. This would resolve the traffic-related issues that are experienced by drivers traveling eastbound on Palm Ave. turning north onto Petaluma Ave. and pedestrians in the crosswalk on Petaluma Ave., just north of Palm Ave.

City Engineer/Police Chief None Taken. Item continued to July 28th City Council Special Meeting.

Project on hold pending resolution of funding issues. Short-term measures are being pursued via a Caltrans encroachment permit application.
2021-165 July 20, 2021 Discussion and Consideration of approval of City Council Policy for Fireworks Permit Lottery
Fire None Taken. Item continued to July 28th City
Council Special Meeting.

Item continued to July 28th City Council Special Meeting. 2021-166 July 20, 2021 Discussion and Consideration of Appointment- City of Sebastopol Citizen Liaison to the SCTA/RCPA Climate Action Advisory Committee to Provide Expert Citizen Input on Implementation of the Climate Action Initiatives
City Administration None Taken. Item continued to July 28th City Council Special Meeting.

Item continued to July 28th City Council Special Meeting. 2021-167 July 20, 2021 Discussion of Amending Committee Lists for Clarifications to “Standing” or “Ad Hoc” Committees
Vice Mayor Gurney/Councilmember
Rich
None Taken. Item continued to July 28th City
Council Special Meeting.

Item continued to July 28th City Council Special Meeting. 2021-168 July 20, 2021 Consideration of Re Affirmation of City Code of Conduct Policy and Potential Amendments
Vice Mayor Gurney/Councilmember
Rich
None Taken. Item continued to July 28th City
Council Special Meeting.

Item continued to July 28th City Council Special Meeting. 2021-169 July 20, 2021 Discussion and Consideration of Approval of Use of Council Initiatives Fund (FY 20-21).

City Administration None Taken. Item continued to July 28th City Council Special Meeting.

Item continued to July 28th City Council Special Meeting. 2021-170 July 20, 2021 Discussion and Approval of Designation of Voting Delegate and Alternates for the League of California Cities Annual Conference 2021
City Administration None Taken. Item continued to July 28th City Council Special Meeting.

Item continued to July 28th City Council Special Meeting. 2021-171 July 28, 2021 Vehicular Travel Modifications: Palm Ave. between Petaluma Ave. and S. Main St. - Consideration of Roadway Changes
Making that section of Palm Ave. a one-way street for traffic to flow westbound only. This would resolve the traffic-related issues that are experienced by drivers traveling eastbound on Palm Ave. turning north onto Petaluma Ave. and pedestrians in the crosswalk on Petaluma Ave., just north of Palm Ave.

City Engineer/Police Councilmember Slayter moved and Vice Mayor Gurney seconded the motion to approve the
requested improvements and modifications as
detailed in the staff report and approve the
budget adjustment for this item and direct staff
to return an item to council looking at a roadway
redesign to include pedestrian access as well as a
parking scheme.

See 2021-164.

Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 41 of 76 ends

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
2021-172 July 28, 2021 Discussion and Consideration of Approval of Use of Council Initiatives Fund (FY 20-21).

Administrative Services Director/City
Administration
Vice Mayor Gurney moved and Councilmember
Slayter seconded the motion to approve se of
Council Initiative Funds to allocate funding to
specific initiatives or projects as follows:

Vice Mayor Gurney:
$250 – LANTERN
$250 – Public Arts Committee – Citizen Initiated
Art – Transferred to Public Art In Lieu Fund
Councilmember Slayter:
$500 – PERS Liability Reserve Fund
Mayor Glass:

Divided Equally
Four Non Profits
• Community Center
• Western Sonoma County Historical
Society
• Senior Center
• Main Street Theater
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
None Required
2021-173 July 28, 2021 Discussion of Consideration of Adoption of Resolution to Amend Stage 2-Mandantory Compliance-Water Alert of Water
Conservation Measures for Commercial and Industrial Water customers (
Public Works Vice Mayor Gurney moved and Councilmember
Rich seconded the motion to approve and adopt
the Resolution Amending Water Waste
Prohibitions and Water Conservation Measures:

Stage 2 – Mandatory Compliance Water Alert
Conservation Measures to include Conservation
Measures for Commercial and Industrial Water
Stage II Water Conservation measures approved
Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 42 of 76 ends

Direction to Staff to return to a future City
Council Meeting with information as discussed:
• Certificates for Potable Water
• Other Jurisdictions Information on
Water Sales/Prices/Caps
• Survey of Customers of City Water
Tower Users
• Revenue from Water tower account
• Contact County on information on
Well Use (customers)
• Discussed with County Supervisor
their policy for water for West County
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
2021-174 July 28, 2021 Discussion and Consideration of approval of City Council Policy for Fireworks Permit Lottery
Fire Councilmember Slayter moved and Vice Mayor
Gurney seconded the motion to approve
eliminating the Lottery Policy Application Process
and permanently assigns the Annual Fireworks
Show to the Sebastopol Kiwanis Club with the
following:
• By January 15th Kiwanis provide to
the City Council information as to whether the
Kiwanis will conduct or not the Fireworks Show.
• Kiwanis Right of first refusal
• July 3rd Event
• Other non-profits invited and
included in the event as appropriate
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
Approved elimination of the Lottery Policy Application Process and permanently assigns the Annual Fireworks Show to the Sebastopol Kiwanis Club with the following:
• By January 15th Kiwanis provide to the City Council
information as to whether the Kiwanis will conduct or not the Fireworks Show.
• Kiwanis Right of first refusal
• July 3rd Event
• Other non-profits invited and included in the event as appropriate.
2021-175 July 28, 2021 Discussion of Amending Committee Lists for Clarifications to “Standing” or “Ad Hoc” Committees
Vice Mayor Gurney/Councilmember
Rich
None Taken. Item continued to July 28th City
Council Special Meeting.

Item continued to August 3rd City Council Special Meeting. 2021-176 July 28, 2021 Consideration of Re Affirmation of City Code of Conduct Policy and Potential Amendments
Vice Mayor Gurney/Councilmember
Rich
None Taken. Item continued to July 28th City
Council Special Meeting.

Item continued to August 3rd City Council Special Meeting.

Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 43 of 76 ends

Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
2021-177 July 28, 2021 Discussion and Consideration of Appointment- City of Sebastopol Citizen Liaison to the SCTA/RCPA Climate Action Advisory Committee to Provide Expert Citizen Input on Implementation of the Climate Action Initiatives
City Administration None Taken. Item continued to July 28th City Council Special Meeting.

Item continued to August 3rd City Council Special Meeting. 2021-178 July 28, 2021 Discussion and Approval of Designation of Voting Delegate and Alternates for the League of California Cities Annual Conference 2021
City Administration None Taken. Item continued to July 28th City Council Special Meeting.

Item continued to August 3rd City Council Special Meeting. 2021-179 August 3, 2021 Interview(s) for: Openings on the Zero Waste Committee (Responsible Department: Engineering)
Student Representative and Alternate
Commercial Entity Representative (1)
Citizen Representative (1)
• Argus Brent - youth
• Jesenia Garcia - youth
City Administration None Required. Conducted Interviews Appointment to be discussed later in agenda. 2021-180 August 3, 2021 Interview(s) for: Climate Action Committee (Responsible Department: Planning)
The City of Sebastopol invites interested persons to volunteer and apply for openings on the Climate Action Committee. The City has openings for the following positions:
• Sebastopol business owner
• Environmental justice/equity background
• Youth
Jesenia Garcia - youth
Deborah Burnes
Planning None Required. Conducted Interviews Appointment to be discussed later in agenda. 2021-181 August 3, 2021 Interview (s) for: Public Arts Committee: (Responsible Department:

Planning)
Category 1: Active members of a City-based, art focused, registered nonprofit organization, entity or facility.

The recruitment will be to fill the remainder of Mr. Arnold’s term (December 31, 2021).
• Barbara Harris
• Richard Nichols
Planning None Required. Conducted Interviews Appointment to be discussed later in agenda. 2021-182 August 3, 2021 Appointment(s) for: Openings on the Zero Waste Committee (Responsible Department: Engineering)
Student Representative and Alternate
Commercial Entity Representative (1)
Citizen Representative (1)
• Argus Brent - youth
• Jesenia Garcia - youth
City Administration Councilmember Rich moved and Councilmember Slayter seconded the motion to affirm the
appointments as listed below:

Zero Waste Committee
• Argus Brent
Climate Action Committee
• Jesenia Garcia
• Deborah Burnes
Public Arts Committee:

None Required
Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 44 of 76 ends

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
2021-183 August 3, 2021 Appointment for: Climate Action Committee (Responsible Department: Planning)
The City of Sebastopol invites interested persons to volunteer and apply for openings on the Climate Action Committee. The City has openings for the following positions:
• Sebastopol business owner
• Environmental justice/equity background
• Youth
Jesenia Garcia - youth
Deborah Burnes
Planning Councilmember Rich moved and Councilmember
Slayter seconded the motion to affirm the
appointments as listed below:

Zero Waste Committee
• Argus Brent
Climate Action Committee
• Jesenia Garcia
• Deborah Burnes
Public Arts Committee:
• Barbara Harris for a term ending
December 31, 2021
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
None required, appointments made.
2021-184 August 3, 2021 Appointment(s) for: Public Arts Committee: (Responsible Department: Planning)
Category 1: Active members of a City-based, art focused, registered nonprofit organization, entity or facility.

The recruitment will be to fill the remainder of Mr. Arnold’s term (December 31, 2021).
• Barbara Harris
• Richard Nichols
Planning Councilmember Rich moved and Councilmember
Slayter seconded the motion to affirm the
appointments as listed below:

VOTE:

None required, appointment made.

Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 45 of 76 ends

Absent: None
Abstain: None
2021-185 August 3, 2021 Approval of Minutes of the City Council Meeting of July 6, 2021 City Administration Vice Mayor Gurney moved and Councilmember Rich seconded the motion to approve Consent
Calendar Item
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
None Required. Minutes Approved, Posted and Filed.
2021-186 August 3, 2021 Approval of Minutes of the City Council Meeting of July 20, 2021 City Administration Vice Mayor Gurney moved and Councilmember Rich seconded the motion to approve Consent
Calendar Item
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
None Required. Minutes Approved, Posted and Filed.
2021-187 August 3, 2021 Approval of Memorandum of Understanding (Agreement) with West County Community Services (WCCS) to provide Homeless Outreach services in Greater Sebastopol for the term 07/01/2021 to 06/30/2022
City Administration Vice Mayor Gurney moved and Councilmember Slayter seconded the motion to approve the
Memorandum of Understanding (Agreement)
with West County Community Services (WCCS) to
provide Homeless Outreach services in Greater
Sebastopol for the term 08/01/2021 to
07/31/2022.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
Agreement sent to WCCS. Waiting on Insurance as of 8-10-2021 2021-188
Resolution Number 6365 2021
August 3, 2021 Authorize the City Manager to Establish and Approve the New Classification, Classification Specification, And Amendment to the Pay Rates and Ranges for Administrative Technician, And the Revised Classification Specification for Junior Accountant And Authorize City Manager to sign an amendment to the
Memorandum of Understanding between the Service Employee’s International Union (SEIU) and the City to add the classification of Administrative Technician, Effective September 1, 2021
Administrative Services Vice Mayor Gurney moved and Councilmember Rich seconded the motion to approve Consent
Calendar Item
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
None Required
Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 46 of 76 ends

Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
Noes: None

Absent: None
Abstain: None
2021-189 August 3, 2021 Receipt of Annual Performance Report on Sanitary Sewer System Public Works Vice Mayor Gurney moved and Councilmember Rich seconded the motion to approve Consent
Calendar Item
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
Report received with no comments
2021-190
Resolution Number 6366 2021
August 3, 2021 Approval of Extension of Emergency Proclamation of Local Emergency (COVID-19) issued by the Director of Emergency Services
Fire Vice Mayor Gurney moved and Councilmember
Rich seconded the motion to approve Consent
Calendar Item
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
None Required. Resolution approved Extending the Proclamation Declaring the Existence of a Local Emergency.
2021-191
Resolution Number 6367 2021
August 3, 2021 Amendment and Novation Agreement and Authorization to Examine Sales and Use Tax Records from the California Department of Tax and Fee Administration
Administrative Services Vice Mayor Gurney moved and Councilmember Rich seconded the motion to approve Consent
Calendar Item
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
None Required
2021-192 August 3, 2021 Approval of Subcommittee Recommendation of the “Locals Who Make a Difference” Recognition Program Honoree
Public Works Vice Mayor Gurney moved and Councilmember
Rich seconded the motion to approve Consent
Calendar Item
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
Council approved Micah and Michelle Sawyer to be announced and recognized as the next City of Sebastopol Locals Who Make a Difference Honorees
2021-193
Resolution Number 6368 2021
August 3, 2021 Approval of Consultant and Authorization to Execute Contract for Housing Element Update and Approve Budget Adjustment from and adopted budget of $60,000 to revised budget of $81,400 from General Plan Update Fund.

Planning Vice Mayor Gurney moved and Councilmember
Rich seconded the motion to approve Consent
Calendar Item
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

None required. Staff to execute agreement.

Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 47 of 76 ends

Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
2021-194
Resolution Number 6369 2021
August 3, 2021 Approval of Award of Contract for City Beautification Project/Landscaping Services
Public Works Vice Mayor Gurney moved and Councilmember
Rich seconded the motion to approve Consent
Calendar Item
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
Finalizing contract requirements with an anticipated start date of September 1, 2021
2021-195 August 3, 2021 Informational Presentation – Development Application Process (Woodmark)
Planning None Required. Informational Only. Staff to return to Council when 60 day timeline is triggered. 2021-196 August 3, 2021 Informational Presentation – Climate Action Committee Planning None Required. Informational Only. None required. 2021-197 August 3, 2021 Discussion of Amending Committee Lists for Clarifications to “Standing” or “Ad Hoc” Committees
Vice Mayor Gurney/Councilmember
Rich
No Formal Vote Taken. Directed committees to provide information at the September 7th 2021 City Council Meeting.
2021-198 August 3, 2021 Consideration of Re Affirmation of City Code of Conduct Policy and Potential Amendments
Vice Mayor Gurney/Councilmember
Rich
No Formal Vote Taken. The Council was in consent to review the language for cleanup and to send to Council for re-signing.
2021-199 August 3, 2021 Discussion and Consideration of Appointment- City of Sebastopol Citizen Liaison to the SCTA/RCPA Climate Action Advisory Committee to Provide Expert Citizen Input on Implementation of the Climate Action Initiatives
City Administration No Formal Vote Taken. The Council was in consensus to postpone the rest of these items until a future recruitment date weather will be six months down the road or longer because we do have a lot of openings coming in December so come October, we will have the timeframe where we can have people coming through at that time as well.
2021-200 August 3, 2021 Discussion and Approval of Designation of Voting Delegate and Alternates for the League of California Cities Annual Conference 2021
City Administration Councilmember Hinton moved and Vice Mayor Gurney seconded the motion to Designate the
Mayor as Voting Delegate and Councilmember
Slayter as alternate voting Delegate for the
League of California Cities 2021 Annual
Conference scheduled for September 22-24,
2021 in Sacramento and direct City
Administration to complete and forward the
voting delegate form to the League of California
Cities.
• Mayor Glass as Voting Delegate
• Councilmember Slayter as Alternate
Voting Delegate
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
None Required. Information Submitted to League of CA Cities.

Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 48 of 76 ends

Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
2021-201 August 3, 2021 Discussion and Direction to Staff Regarding the Phase 2 Report on the SR 116 Traffic Corridor Safety Study
GHD/Engineering There was no further discussion on this item and the Council was in consensus to move forward as
presented on the Phase 2 Report on the SR 116
Traffic Corridor Safety Study.

SR 116 Traffic Corridor Safety Study and Covert Lane Intersection Control Evaluation reports accepted with no changes. Councilmembers stated that they desired a future roundabout at Covert Lane. 2021-202 August 3, 2021 Discussion and Consideration of Service Agreement Approval of Service Agreement with Waterways Restoration Institute for Calder Creek Naturalization Work
Planning Councilmember Rich moved and Councilmember
Hinton seconded the motion to Approve a
“service agreement” with Waterways Restoration
Institute (WRI), a non-profit focused on creek
restoration in neighborhoods and cities.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
None required. Staff to execute agreement
2021-203 August 3, 2021 Discussion about Ban on New Gas Stations and Expansion of Fueling Infrastructure at Existing Gas Stations; and Referral to Planning Commission and Climate Action Committee
Vice Mayor Gurney/Planning The Council was in consensus to direct staff to refer this item to the Planning Commission and
Climate Action Committee
Staff to bring to CAC and Planning commission, and return with recommendations and ordinance to Council.
2021-204 August 3, 2021 Discussion and Consideration for Direction to Staff on Vacancy(ies) on AB 939 Local Task Force on Integrated Waste
City Administration No formal Vote Taken. The Council was in consensus to postpone the rest of these items until a future recruitment date weather will be six months down the road or longer because we do have a lot of openings coming in December so come October, we will have the timeframe where we can have people coming through at that time as well.
2021-205 August 17th2021 City Council Meeting Cancelled City Administration NA NA 2021-206 September 7, 2021 Interview: Opening on the Sonoma County Library Commission for a Representative from Sebastopol (Term Ends July 31, 2022) Vacancy (Remaining Term) Due to Resignation for the Position on the Sonoma County Library Commission for a Representative from Sebastopol (Term Ends July 31, 2022)
Time of Interview Name of Applicant
5:30 pm Fred Engbarth
City Administration No action taken. Council conducted interviews. Appointment to be discussed later in agenda. 2021-207 September 7, 2021 PROCLAMATIONS/PRESENTATIONS:
• Proclamation Declaring September 2021 as National
Preparedness Month in the City of Sebastopol
• Proclamation – Proclaiming the “Locals Who Make a
Difference” Recognition Program Honoree
City Administration No action. Informational Only. Proclamations Mailed to Winner 2021-208 September 7, 2021 Appointment for: Opening on the Sonoma County Library Commission for a Representative from Sebastopol (Term Ends July 31, 2022) Vacancy (Remaining Term) Due to Resignation for the Position on the Sonoma County Library Commission
Applicant: Fred Engbarth
City Administration MOTION:

Vice Mayor Gurney moved and Councilmember
Rich seconded the motion to appoint Fred
Engbarth to Opening on the Sonoma County
Library Commission for a Representative from
Sebastopol (Term Ends July 31, 2022) Vacancy
(Remaining Term) Due to Resignation for the
Position on the Sonoma County Library
Commission.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Appointed Fred Engbarth to the Commission. No further action at this time.

Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 49 of 76 ends

Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
Noes: None

Absent: None
Abstain: None
City Council Action: 2021-208
Minute Order Number: Appointed Fred Engbarth
to the Opening on the Sonoma County Library
Commission for a Representative from
Sebastopol (Term Ends July 31, 2022) Vacancy
(Remaining Term) Due to Resignation for the
Position on the Sonoma County Library
Commission.
2021-209 September 7, 2021 Approval of Minutes of the City Council Meeting of July 28, 2021 City Administration Councilmember Slayter moved and Councilmember Hinton seconded the motion to
approve Consent Calendar Item
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
None Required. Minutes Approved, Posted and Filed.
2021-210 September 7, 2021 Approval of Minutes of the City Council Meeting of August 3, 2021 City Administration Councilmember Slayter moved and Councilmember Hinton seconded the motion to
approve Consent Calendar Item
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
None Required. Minutes Approved, Posted and Filed.
2021-211 September 7, 2021 City Council Ratification of Approval of Amendment No. 23 with GHD Inc. for the Preparation of a Local Road Safety Plan GHD/City Administration Councilmember Slayter moved and Councilmember Hinton seconded the motion to
approve Consent Calendar Item
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
Contract approved and executed.
2021-212
Resolution Number: 6370-2021
September 7, 2021 Bodega Avenue Bike Lanes and Rehabilitation Project (Responsible Department: Public Works/GHD):
a. Approval of Funding Agreement for Use of FY 2019-20
CDBG Funds for the Design of the Bodega Avenue Accessibility Project; and
b. Approval of Modification 1 to Master Agreement
2010-01-37 Amendment No. 4 with
Wood Rodgers, Inc. for the Design of the Bodega Avenue Corridor Reconstruction.

GHD/Public Works Councilmember Slayter moved and
Councilmember Hinton seconded the motion to
approve Consent Calendar Item
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
a. Funding Agreement approved and submitted to CDBG. A
fully executed agreement was returned to the City for its records.
b. Modification 1 to Agreement was approved and fully
executed.

Resolution approved.

Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 50 of 76 ends

Noes: None

Absent: None
Abstain: None
2021-213
Resolution Number: 6371-2021
September 7, 2021 Adoption of the City of Sebastopol Standard Details for Street Improvements
GHD/Public Works Councilmember Slayter moved and
Councilmember Hinton seconded the motion to
approve Consent Calendar Item
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
Standard Details for Street Improvements update approved. 2021-214 September 7, 2021 Approval of Budget Amendment for Appropriation of FY 20-21 Community Benefit Funds to Sebastopol Chamber of Commerce for Use in FY 21-22 for Use Towards the September 2021 Apple Blossom Chamber of Commerce Parade
Requestor: Councilmember
Rich/Responsible Department:

Administrative Services
Councilmember Slayter moved and
Councilmember Hinton seconded the motion to
approve Consent Calendar Item
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
None Required
2021-215
Resolution Number: 6372-2021
September 7, 2021 Approval of Budget Amendment for Purchase of Public Works Vehicle
Public Works Councilmember Slayter moved and
Councilmember Hinton seconded the motion to
approve Consent Calendar Item
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
Budget Amendment for Purchase of Public Works Vehicle approved.

Truck on order with a mid-December expected delivery date. 2021-216
Resolution Number: 6373-2021
September 7, 2021 Approval of Extension of Planning and Building Permits in response to Covid-19 for an additional year
Planning Councilmember Slayter moved and
Councilmember Hinton seconded the motion to
approve Consent Calendar Item
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
Resolution passed, none required.
2021-217 September 7, 2021 Approval of Deferring Vacancy on the Design Review Board to the Recruitment for the December 2021 Vacancies, and Deferring Vacancy on the Planning Commission until the Council has acted on changes to the Planning Commission Ordinance, or until December 2021 whichever is first.

Planning Councilmember Slayter moved and
Councilmember Hinton seconded the motion to
approve Consent Calendar Item
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

None required.

Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 51 of 76 ends

Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
2021-218 September 7, 2021 Approval of Americorp Trail Matching Grant Agreement with Sonoma County Ag + Open Space
Planning Councilmember Slayter moved and
Councilmember Hinton seconded the motion to
approve Consent Calendar Item
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
None required. Staff to complete with Ag + Open Space.
2021-219 September 7, 2021 Approval of Change Order No. 1 for Repaving Local Streets, Contract Number 2020-05 and Approval of Notice of Completion for Repaving Local Streets, Contract Number: 2020-05
City Engineer Councilmember Slayter moved and
Councilmember Hinton seconded the motion to
approve Consent Calendar Item
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
Change Order approved by Council.
2021-220
Resolution Number: 6374-2021
September 7, 2021 Approval of Amendment No. 1 to Contract with Stone Creek Environmental Consulting for Stormwater Reporting Not to Exceed Amount $24,500
City Engineer Councilmember Slayter moved and
Councilmember Hinton seconded the motion to
approve Consent Calendar Item
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
Amendment approved.
2021-221 September 7, 2021 Informational Presentation – Zero Waste Committee Zero Waste Committee No action taken. Informational only. None Required. Informational Only. 2021-222
Resolution Number: 6375-2021
September 7, 2021 Approval of Resolution of Support for Sebastopol-Petaluma Trail Connector
Planning Councilmember Slayter moved and Vice Mayor
Gurney the motion to approve Resolution of
Support for Sebastopol-Petaluma Trail
Connector.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
None required.

Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 52 of 76 ends

Minute Order Number: 2021-222
Resolution Number: 6375-2021
2021-223 September 7, 2021 Discussion of DRAFT Emergency Operations Plan Update Don Mort/Director of Emergency Services (Fire Chief)
Mayor Glass moved and Councilmember Slayter
seconded the motion to direct staff to return to
the next Council meeting an agenda item
approving the Emergency Operations Plan
Update with the following additional direction to
staff to return to a future Council Meeting and an
agenda item:
• Step-by-Step plan to fill in the
blanks.
• Plan to have specific details
• Find Funding (Such as grants)
• Detail in plan specifics to Shelters
• Urgency in getting this plan worked
out
VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
Item approved. Fire Chief responsible to return to Council with amendments/budget as directed by Council.
2021-224 September 7, 2021 Discussion and Consideration of Submittal of City Response to Sonoma County Grand Jury Report
Director of Emergency Services/Fire
Chief
Councilmember Rich moved and Vice Mayor
Gurney seconded the motion to approve
Submittal of City Response to Sonoma County
Grand Jury Report.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: Non
None Required. Response mailed to Grand Jury.
2021-225 September 7, 2021 Water Tower Sales Update - Report Back to Council on Direction to Staff From July 28, 2021 City Council Meeting:

Public Works Councilmember Hinton moved and Vice Mayor
Gurney seconded the motion to approve Option
2 with clarifications as follows: To provide
education to the residents, asking the customers
of the water haulers to reduce water use by 25%
but not asking water haulers to reduce purchases
by 25% based on uses such as wells going dry,
things like that.
• Option 2. (Restrict to potable use only) Require
water tower account holders to be licensed
potable water
haulers, restrict sales to potable use only and
restrict their average monthly use to a 25
percent reduction
As of October 4, 2021 access to the water tower was restricted to State Licensed water haulers only.

Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 53 of 76 ends

The 25 percent reduction is consistent with what
the City is
asking from their water customers during the
water shortage. In addition, require the haulers
to provide
water conservation information to their
customers regarding reducing water use during
the water
shortage.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Slayter, Vice Mayor Gurney and Mayor
Glass
Noes: Councilmember Rich

Absent: None
Abstain: None
2021-226 September 7, 2021 Continued Discussion of Ad Hoc/Standing Committees (Requestor:

Vice Mayor Gurney/Councilmember Rich) – This is a follow up to the agenda item of August 3, 2021
Requestor: Vice Mayor
Gurney/Councilmember Rich
No formal action taken. Council consensus on
certain committees.

Item to return to next City Council Meeting.
2021-227 September 7, 2021 Discussion and Consideration of Approval of Sponsorship Policy City Sponsorship Committee/Administrative Services
Vice Mayor Gurney moved and Councilmember
Slayter seconded the motion to approve the City
Sponsorship Policy.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
None Required
2021-228 September 21,
2021
Approval of Minutes of the City Council Meeting of September 7, 2021
City Administration Vice Mayor Gurney moved and Councilmember Rich seconded the motion to approve Consent
Calendar Item(s) Number(s) 1, 2, 3, and 4.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
None Required. Minutes Approved, Posted and Filed.
2021-229
Resolution Number 6376-2021
September 21,
2021
Approval of Extension/Amendment of Sebastopol Senior Center Lease
Administrative Services/Public
Works/City Administration
Vice Mayor Gurney moved and Councilmember
Rich seconded the motion to approve Consent
Calendar Item(s) Number(s) 1, 2, 3, and 4.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

None Required
Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 54 of 76 ends

Absent: None
Abstain: None
2021-230
Resolution Number 6377-2021
September 21,
2021
Approval of Extension of Emergency Proclamation of Local Emergency (COVID-19) issued by the Director of Emergency Services
Fire Chief Vice Mayor Gurney moved and Councilmember
Rich seconded the motion to approve Consent
Calendar Item(s) Number(s) 1, 2, 3, and 4.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
None Required. Resolution approved Extending the Proclamation Declaring the Existence of a Local Emergency.
2021-231
Resolution Number 6378-2021
September 21,
2021
Approval of Resolution Adopting Amended 2021 City of Sebastopol Emergency Operations Plan
Fire Chief Vice Mayor Gurney moved and Councilmember
Rich seconded the motion to approve Consent
Calendar Item(s) Number(s) 1, 2, 3, and 4.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
None required. Resolution approved Adopting Amended 2021 City of Sebastopol Emergency Operations Plan.
2021-232 September 21,
2021
Discussion of City Council Created Committees – Item was Continued from the September 7, 2021 City Council Meeting City Administration Councilmember Rich moved and Councilmember Slayter seconded the motion to approve budget
committee as standing committee with same
current members as appointed at beginning of
calendar year.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
None Required. Committee roster updated.
2021-233 Councilmember Slayter moved and Mayor Glass
seconded the motion to appoint Mayor Glass and
Councilmember Rich as an ad hoc committee
that can continue through the end of October to
develop a proposal of tasks and timelines that
will be returned to the full Council with the
committee’s name to and membership to be
determined at the next meeting.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

Item to return to October 5th Council Meeting.

Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 55 of 76 ends

Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
2021-234 Vice Mayor Gurney moved and Councilmember
Hinton seconded the motion to disband the
following committees:
• Housing Committee
• Park Village Committee
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
None required. Committee roster updated.
2021-235 Vice Mayor Gurney moved and Councilmember
Rich seconded the motion to affirm the actions
for Disbanding of Various Committees as
Discussed at the September 7, 2021 City Council
Meeting.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
None Required. Committee roster updated.
2021-236 September 21,
2021
Discussion of Future City Council Meetings for In Person Only or Hybrid Meetings assuming that the Executive Order would expire and AB 361 not acted upon as of this meeting date. If the Executive Order is extended or if AB 361 is adopted as Law, it is recommended that the City continue to conduct virtual meetings as long as there is a state-proclaimed state of emergency.

City Administration The Council was in consensus to stay virtual until December when Council will review future
Council meetings.

Meetings to remain virtual – staff to return to future meeting with cost estimates for hybrid or in person meetings.
2021-237 September 21,
2021
Discussion and Consideration of Letter to Sonoma County on Local Coastal Plan (LCP)
Mayor Glass/Planning Councilmember Hinton moved and
Councilmember Rich seconded the motion to
approve authorization for Mayor to send a letter
under the Mayor’s signature expressing the City’s
concerns.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
Mayor to finalize and sign letter.

Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 56 of 76 ends

Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
2021-238 September 21,
2021
Discussion of Geographical boundaries for Planning Commission Planning Councilmember Rich moved and Vice Mayor Gurney seconded the motion to approve the
Planning Commission geography using the school
district boundary.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Rich,
Vice Mayor Gurney and Mayor Glass
Noes: Councilmembers
Hinton and Slayter

Absent: None
Abstain: None
Planning staff to return with revised Ordinance.
2021-239 September 21,
2021
Discussion of City Council Position on Resolution(s) for the League of California Cities Conference 2021 to be held September 22-24, 2021 in Sacramento, CA for Voting by Designated Representative(s) City Administration Vice Mayor Gurney moved and Councilmember Hinton seconded the motion to provide direction
to support the first resolution, take no position
on the second resolution and approve the minor
amendments to the proposed By Laws for voting
at the annual League of CA Cities Conference.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Slayter, Vice Mayor Gurney and Mayor
Glass
Noes: None

Absent: Councilmember Rich
Abstain: None
None Required. Direction provided to voting delegate.
2021-240 September 21,
2021
Discussion of Council Direction to Staff on City Council Initiatives Fund
Administrative Services Director Councilmember Hinton moved and Vice Mayor Gurney seconded the motion to that we move to
clean up the Council initiative funds to allow new
electives to participate in the new elections and
get their initiative funds.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Slayter, Vice Mayor Gurney and Mayor
Glass
Noes: None

Absent: Councilmember Rich
Abstain: None
None Required
2021-241 October 5, 2021 CLOSED SESSION:

1. CONFERENCE WITH LEGAL COUNSEL – EXISTING

LITIGATION
Gov. Code section 54956.9(d)(1)
Name of Case: V. Murphy vs. City of Sebastopol

2. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED

LITIGATION
(Gov. Code section 54956.9(d)(2) (Two Cases)
City Attorney Unanimous Vote on Closed Session Item No Further Action Required 2021-242 October 5, 2021 PROCLAMATIONS/PRESENTATIONS:
• Fire Prevention Week, October 3 – 9, 2021
• Clean Air Day, October 6, 2021
City Administration None Required. Informational Only Certificates Mailed.

Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 57 of 76 ends

Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
• Proclamation – October 14, 2021 as Children's
Environmental Health Day 2021
• Proclamation - October 18-24, 2021, “Freedom from
Workplace Bullies Week”
• Proclamation - October as Domestic Violence
Awareness Month
2021-243 October 5, 2021 Approval of City Council Meeting Minutes of September 21, 2021 City Administration MOTION:

Vice Mayor Gurney moved and Councilmember
Hinton seconded the motion to approve Consent
Calendar Item(s)
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
None Required. Minutes Approved, Posted and Filed.
2021-244 October 5, 2021 Approval of Notice of Completion, Sebastopol Cultural Community Center (SCCC) Kitchen Remodel, Contract No. 2020-02
City Engineer MOTION:

Vice Mayor Gurney moved and Councilmember
Hinton seconded the motion to approve Consent
Calendar Item(s)
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
Notice of Completion recorded.
2021-245 October 5, 2021 Approval to Authorize Continuation of Contract for Financial Audit Services -Badawi and Associates
Administrative Services MOTION:

Vice Mayor Gurney moved and Councilmember
Hinton seconded the motion to approve Consent
Calendar Item(s)
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
None Required
2021-246
Resolution 6379-2021
October 5, 2021 Local Agency Investment Fund (LAIF) Account Custodian Authorization – Adoption of Resolution authorizing the investment of the City of Sebastopol (City) monies in the Local Agency Investment Fund (LAIF) and authorizing City Officers and their successors in office to order deposits or withdrawals of City monies To/From said fund.

Administrative Services MOTION:

Vice Mayor Gurney moved and Councilmember
Hinton seconded the motion to approve Consent
Calendar Item(s)
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None
None Required
Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 58 of 76 ends

Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item

Absent: None
Abstain: None
2021-247 October 5, 2021 Consideration of Approval of Request for Proposals for Relaunch/Revitalize Sebastopol
City Administration Council Consensus Item continued to October 19th Council Meeting 2021-248
Resolution 6380-2021
October 5, 2021 Consideration of Approval of Modification to Bike Plan and Conversion of Existing Bike Lane to Sharrow on Morris St.

City Engineer Provided the following direction to staff:
• Evaluate and present in a
comprehensive way at a future City Council
meeting recommendations for the Morris Street
with the consensus that the current seven foot
unenforceable be eight feet for enforcement (no
seven foot parking lanes on east or west side of
Morris Street)
• Dedicated class 2 bike lane be
preserved
• That Councilmember Slayter’s
AutoCAD drawing/design be submitted to W
Trans for their input
Alternative plan being prepared.
2021-249 October 5, 2021 Discussion and Consideration of Term Limits for Climate Action Committee
Planning Director MOTION:

Councilmember Rich moved and Vice Mayor
Gurney seconded the motion to approve the
term durations, the length of terms, as proposed
by the Planning Director to be two years for each
of the Climate Action Committee members with
our Planning Director tasked with the wonderful
job of working with the current members in
order to arrange some to agree to one year
terms and others to agree to three-year terms to
end up with a staggered arrangement, and that
we correct the titling of the members seats,
specifically those that are occupied currently by
Vice Mayor Gurney and by Councilmember Rich.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
None required. Planning staff to work with CAC regarding time limits. 2021-250 October 5, 2021 Discussion of Creation of City Council Committee (Committee for the Unhoused)
Mayor Glass/Councilmember Rich MOTION:

Councilmember Rich moved and Vice Mayor
Gurney seconded the motion to approve
Creation of City Council Committee (Committee
for the Unhoused).
• Staff Report Typographical Error
Corrected September 21, 2021
 Corrected January 31, 2021
should be 2022
• Extend end date to March 31, 2022
• Stake holder:
o Business Owners
o Resident Representatives
o Call out Specifically unhoused as
part of stake holder group
Corrections made to staff report; committee created
Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 59 of 76 ends

Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
o Open to additional expansion –
specific concerns in list of general concerns
regarding unhoused
• Add town hall during lifetime of ad
hoc committee
• Once appointed = experienced
information gather resources be required to
provide written report out to ad hoc committee
• Frequency and composition of
stakeholder meetings will be up to ad hoc
committee
• First monthly report out include
status report and recommendations regarding
strategy taken regarding It pursuit of alternate
facilities
• It is the intention that the Individuals
appointed would remain in place until March
31st 2022
• Report out of strategies on pursuit
of alternate facilities.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
2021-251 Vice Mayor Gurney moved and Councilmember
Slayter seconded the motion to appoint the
following Councilmembers to the Committee for
Unhoused:
• Mayor Glass
• Councilmember Rich
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
None Required. Council committee members appointed
2021-252 October 5, 2021 Consideration of Approval of RFP/RFQ Process Councilmember Hinton/Administrative Services
Council Consensus Item Continued to October 19th Council Meeting Item to be returned to Council at future date
2021-253 October 5, 2021 Report out of Status of Budget Items from FY 21 22 Approved Budget (Mayor Glass)
Mayor Glass Council Consensus Item Continued to October 19th Council Meeting 2021-254 October 6, 2021 CLOSED SESSION:PUBLIC EMPLOYEE PERFORMANCE EVALUATION Government Code section 54957 (b)(1)
Title: City Manager

PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Government Code section 54957 (b)(1)
City Administration No Report Out None Required
Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 60 of 76 ends

CONFERENCE WITH LEGAL COUNSEL – THREATENED LITIGATION
(Gov. Code section 54956.9(d)(2) (Two Cases)
City Administration No Report Out None Required
2021-256 October 19, 2021 • Proclamation to Recognize the Soroptimist International of West Sonoma County for donating volunteer hours, energy, and funds for the betterment of women and girls in Sebastopol
City Administration None Required. Informational Only. Certificate Mailed 2021-257 October 19, 2021 Approval of Minutes of the City Council Meeting of October 5, 2021 City Administration MOTION:

Vice Mayor Gurney moved and Councilmember
Rich seconded the motion to approve Consent
Calendar Item(s) Number(s) 2, 3, 4, 5, and 6.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
None Required. Minutes Approved, Posted and Filed.
2021-258 October 19, 2021 Approval and Receipt of Upcoming Vacancies on the Various Committees:
a. Public Arts Committee (Responsible Department:

Planning/City Administration)
Term Ending Dates: December 31, 2021
i. Jen Vertz Category 2
ii. Barbara Harris Category 1
iii. Jeffrey Stucker Category 3
b. Approval and Receipt of Upcoming Vacancies on the
Design Review Board (Responsible Department: Planning/City Administration)
Term Ending Dates: December 31, 2021
i. Lars Langberg
Category A
ii. Christine Level
Category C
iii. Vacant (Formerly Ron Hari) Category C
c. Approval and Receipt of Openings for Recruitment on
Zero Waste Committee (Engineering)
i. Commercial Entity Representative
ii. Citizen Representative
d. Approval and Receipt of Openings for Recruitment on
Climate Action Committee (Planning)
e. Approval of Receipt of Openings for Recruitment for
Planning Commission (Planning)
i. Vacant seat of Luke Lindenbusch (Fill term to
December 31, 2023) Due to Resignation
ii. Vacant seat of Zac Douch (Fill term to December 31, 2022) Due to Resignation
City
Administration/Planning/Engineering
MOTION:

Vice Mayor Gurney moved and Councilmember
Rich seconded the motion to approve Consent
Calendar Item(s) Number(s) 2, 3, 4, 5, and 6.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
Recruitment distributed to newspapers and social media and city website
2021-259
Resolution Number 6380-2021
October 19, 2021 Adoption of Resolution Authorizing the City Manager To Direct Continued Use of Teleconferenced Public Meetings For All The City’s Committees, Commissions, and Boards Pursuant To Assembly Bill 361
City Administration MOTION:

Vice Mayor Gurney moved and Councilmember
Rich seconded the motion to approve Consent
Calendar Item(s) Number(s) 2, 3, 4, 5, and 6.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

None Required. Follow up at Nov 16th Council Meeting
Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 61 of 76 ends

Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
2021-260 October 19, 2021 Approval of Letter of Support for the SCTA Countywide Active Transportation Plan
GHD MOTION:

Vice Mayor Gurney moved and Councilmember
Rich seconded the motion to approve Consent
Calendar Item(s) Number(s) 2, 3, 4, 5, and 6.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
Letter of Support submitted to SCTA.
2021-261
Resolution Number 6381-2021
October 19, 2021 Authorize the City Manager to Execute a Letter of Agreement with the Sebastopol Police Officers Association, Increasing the Monthly Accrual of Sick and Holiday Leaves During a 12-Hour Schedule Pilot For Sworn Officers Required to Increase Quality of Life and Provide Coverage During an Exigent Scheduling Need, effective October 31, 2021 which includes: 1)Temporarily Increasing Sick Leave Accrual from 10 to 12 hours a month (5.54 hour per pay period) for sworn employees regularly scheduled for 12 hours a day shifts, and 2)Temporarily Increasing Holiday Hours Accrued from 10 to 12 hours for sworn employees regularly scheduled for 12 hours a day Police/RGS MOTION:

Vice Mayor Gurney moved and Councilmember
Rich seconded the motion to approve Consent
Calendar Item(s) Number(s) 2, 3, 4, 5, and 6.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
12-hr. shift schedule effective 10/31/2021
2021-262 October 19, 2021 Presentation on Update of Status of Recommendations from the Public Report on Independent Civilian Review of Sebastopol Police Department conducted by Jerry Threet
Police No action required. Next updated scheduled January 4, 2022 2021-263 October 19, 2021 Consideration of Approval of RFP/RFQ Process Councilmember Hinton/Administrative Services
Item continued to future City Council Meeting. Item to be returned to future meeting 2021-264 October 19, 2021 Consideration of Approval of Request for Proposals for Relaunch/Revitalize Sebastopol
City Administration/Mayor Glass MOTION:

Councilmember Rich moved and Vice Mayor
Gurney seconded the motion to approve the
Request for Proposals Relaunch/Revitalize
Sebastopol with edits and discussed above.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
RFP Issued; posted to city media/city web site.
2021-265 October 19, 2021 Consideration of Approval of Sculptures for Display at the Ives Park Sculpture Garden
Planning MOTION:

Councilmember Slayter moved and Vice Mayor
Gurney seconded the motion to approve
None required. Staff to work with PAC on installation.

Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 62 of 76 ends

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
2021-266 October 19, 2021 Discussion of City Budget Process Administrative Services No Action Taken. Item Continued Item continued to November 2, 2021 Council Meeting 2021-267 October 19, 2021 Discussion of No response to RFP For Services for Municipal Financial Services Consultant and proposed Amended Scope of Work
Administrative Services No Action Taken. Item Continued Item continued to November 2, 2021 Council Meeting 2021-268 October 19, 2021 City Manager-Attorney/City Clerk Reports:
a. After Action Report of Laguna Encampment Mitigation
Measures of September 21, 2021 (Written Report)
City Administration No Action Taken. Item Continued Item continued to November 2, 2021 Council Meeting 2021-269 October 19, 2021 City Council Reports/Committee/Sub-Committee Meeting Reports:
(Reports by Mayor/City Councilmembers Regarding Various Agency Meetings/Committee Meetings/Sub-Committee Meeting
/Conferences Attended and Possible Direction to its
Representatives (If Needed) on Pending issues before such Boards) a. Report out of Status of Budget Items from FY 21 22
Approved Budget (Mayor Glass) (Written Report)
Mayor Glass No Action Taken. Item Continued Item continued to November 2, 2021 Council Meeting 2021-270 October 20, 2021 CLOSED SESSION:

PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Government Code section 54957 (b)(1)
Title: City Manager

PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Government Code section 54957 (b)(1)
Title: City Clerk
City Administration No Report Out No Report Out
2021-271 October 27 2021 CLOSED SESSION:

PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Government Code section 54957 (b)(1)
Title: City Manager

PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Government Code section 54957 (b)(1)
Title: City Clerk
City Administration No Report Out No Report Out
2021-272 October 27, 2021 Discussion and Consideration of Approval of Pilot Program and Letter of Intent with Sonoma Applied Village Services (SAVS) to Operate a Temporary RV Village on City Owned Property
(Requestor: Committee for Unhoused)
Committee for the Unhoused
Mayor Glass/Councilmember Rich
MOTION:

Vice Mayor Gurney moved and Councilmember
Hinton seconded the motion to approve Pilot
Program and Letter of Intent with Sonoma
Applied Village Services (SAVS) to Operate a
Temporary RV Village on City Owned Property
Mayor Glass called for a roll call vote.
• Convent stakeholder group as stated
by SAVS and Councilmember Slayter
• Agreement include condition of local
preference
• Use of APN and description area
• Attach location map
• Attach Parcel Map/Legal Description
of property
• The proposal is intended to use City
owned property located at 425 Morris Street,
Letter Submitted to continuum of Care
Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 63 of 76 ends

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
2021-273 November 2, 2021 PROCLAMATIONS/PRESENTATIONS:

Proclamation - Recognizing Ives Pool on 80 Years
Proclamation – Support for Local Businesses
City Administration None Required. None Required. Proclamations Mailed 2021-274 November 2, 2021 Discussion of City Budget Process Administrative Services Director No formal vote taken. Accepted the budget process.
2021-275 November 2, 2021 Discussion of No response to RFP For Services for Municipal Financial Services Consultant and proposed Amended Scope of Work
Administrative Services Director The Council was in consensus to support prioritizing Item 2b.
2021-276 November 2, 2021 City Manager-Attorney/City Clerk Reports:
a. After Action Report of Laguna Encampment Mitigation
Measures of September 21, 2021 (Written Report)
City Manager No action taken. Council received the report. None required. 2021-277 November 2, 2021 City Council Reports/Committee/Sub-Committee Meeting Reports:
(Reports by Mayor/City Councilmembers Regarding Various Agency Meetings/Committee Meetings/Sub-Committee Meeting
/Conferences Attended and Possible Direction to its
Representatives (If Needed) on Pending issues before such Boards) a. Report out of Status of Budget Items from FY 21 22
Approved Budget (Mayor Glass) (Written Report)
Mayor Glass No action taken. Council received the report. None Required. 2021-278 November 2, 2021 Approval of Minutes of the City Council Meeting of October 19, 2021
City Administration Councilmember Hinton moved and
Councilmember Rich seconded the motion to
approve Consent Calendar Item(s) Number(s) 5.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
None Required. Minutes approved, posted, and filed.
2021-279 November 2, 2021 Presentation Regarding Requested Revisions to polystyrene ordinance. Committee presentation
Zero Waste Committee No formal action. Received a report out from the Committee
The Council was in consensus to incorporate these items that were brought up by our zero waste committee and propose them to the City Council for possible adoption in January.
2021-280 November 2, 2021 Discussion and Consideration of Recommendations from the Committee for Unhoused
Committee for Unhoused
Mayor Glass/Councilmember Rich
No formal action. Received a report out from the
Committee
Follow up report out scheduled for Dec 7th 2021 Council Meeting 2021-281 Consider of Appointment/Reappointment to the By-Laws Subcommittee of the Sonoma County Mayors and Councilmembers Association
Mayor Glass MOTION:

Vice Mayor Gurney moved and Councilmember
Rich seconded the motion to recommend
appointment of Councilmember Hinton to the
Mayors and Councilmembers By Laws Ad Hoc
Committee.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

None Required. Mayor to vote at November 18th Mayors and Councilmembers Meeting.

Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 64 of 76 ends

Absent: None
Abstain: None
2021-282 November 2, 2021 Discussion of City Council Retreat Agenda Review Committee None Taken. Item Continued Item Continued to Nov 16th City Council Meeting. 2021-283 November 3, 2021 CLOSED SESSION:

PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Government Code section 54957 (b)(1)
Title: City Manager

PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Government Code section 54957 (b)(1)
Title: City Clerk
City Administration No Report Out No Report Out
2021-284 November 10, 2021 CLOSED SESSION:

PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Government Code section 54957 (b)(1)
Title: City Manager

PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Government Code section 54957 (b)(1)
Title: City Clerk
City Administration MEETING CANCELLED MEETING CANCELLED 2021-285 November 16, 2021 Approval of Minutes of the City Council Special Meeting of October 27, 2021
City Administration MOTION:

Vice Mayor Gurney moved and Councilmember
Rich seconded the motion to approve Consent
Calendar Item(s)
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
None Required. Minutes approved, posted and filed.
2021-286 November 16, 2021 Approval of Minutes of the City Council Meeting of November 2, 2021
City Administration MOTION:

Vice Mayor Gurney moved and Councilmember
Rich seconded the motion to approve Consent
Calendar Item(s)
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
None Required. Minutes approved, posted and filed.
2021-287
Resolution Number 6382-2021
November 16, 2021 Approval of Extension of Emergency Proclamation of Local Emergency (COVID-19) issued by the Director of Emergency Services
Fire MOTION:

Vice Mayor Gurney moved and Councilmember
Rich seconded the motion to approve Consent
Calendar Item(s)
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

None Required. Resolution approved Extending the Proclamation Declaring the Existence of a Local Emergency.

Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 65 of 76 ends

Absent: None
Abstain: None
2021-288
Resolution Number 6383-2021
November 16, 2021 Approval of Resolution Authorizing Continued Use of Teleconference Meetings Based on Circumstances of the COVID-19 state of emergency and that the following circumstances exist: The state of emergency as a result of COVID-19 continues to directly impact the ability of the members of City Council and the members of the City’s subordinate Committee’s, Commission’s, and Boards to meet safely in person; and The State of California and the City of Sebastopol continue to impose or recommend measures to
promote social distancing.

City Administration MOTION:

Vice Mayor Gurney moved and Councilmember
Rich seconded the motion to approve Consent
Calendar Item(s)
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
None Required. Resolution approved.
2021-289
Resolution Number 6384-2021
November 16, 2021 Approval of Budget Amendment in the amount for $15,000 for City Engineering Consultant Services
City Administration MOTION:

Vice Mayor Gurney moved and Councilmember
Rich seconded the motion to approve Consent
Calendar Item(s)
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
None required. Budget approved.
2021-290 November 16, 2021 Public Hearing- To conduct a Public Hearing on the Sebastopol Solid Waste Collection Services Rate Adjustments by Recology Sonoma Marin
GHD MOTION:

Councilmember Slayter moved and
Councilmember Rich seconded the motion to
approve the Sebastopol solid waste collection
services rate adjustments as proposed by the
City’s Franchise Solid Waste Collector/Hauler,
Recology Sonoma Marin; and further authorizes
the City Manager to execute the amendment to
the Franchise Agreement with Recology Sonoma
Marin with the proposed SB 1383 services and
rates.
• Correction to largest bin price
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
Recology modified rates due to SB 1383 implementation approved by Council. New rates take effect January 1, 2022.
2021-291 November 16, 2021 Approval of Memorandum of Understanding Between the Jurisdictions of Cloverdale, Cotati, Healdsburg, Petaluma, Rohnert GHD MOTION: MOU approved and signed by the City Manager.

Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 66 of 76 ends

Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
Park, Santa Rosa, Sebastopol, Sonoma, Windsor, and the County of Sonoma and The Sonoma County Waste Management Agency
Regarding Implementation of SB 1383 Regulations - It imposes major requirements regarding “organics” handling for all jurisdictions
Councilmember Hinton moved and
Councilmember Rich seconded the motion to
approve the Memorandum of Understanding
Between the Jurisdictions of Cloverdale, Cotati,
Healdsburg, Petaluma, Rohnert Park, Santa Rosa,
Sebastopol, Sonoma, Windsor, and the County of
Sonoma and the Sonoma County Waste
Management Agency Regarding Implementation
of SB 1383 Regulations and authorize the City
Manager to sign the MOU.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
2021-292 November 16, 2021 Approval of Request for Proposals for Consultant to Assist with Design Objective Standards
Planning MOTION:

Vice Mayor Gurney moved and Councilmember
Rich seconded the motion to authorize this ad
hoc committee to continue its work with our
planning director to review the RFP under our
discussion this evening and return on December
7th with a statement of their purpose and the
timeline for their future work.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
Staff to return to City Council with description of subcommittee in December when committees are reviewed.
2021-293 Planning MOTION:

Councilmember Rich moved and Councilmember
Slayter seconded the motion to authorize staff,
by minute order, to release an RFP. Staff will
review the proposals and return to City Council
with the recommended vendor for further
authorization.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
None required. Staff to work with Design Guideline Subcommittee to finalize and issue RFP.
2021-294 November 16, 2021 Review, Discuss and Approve the work of Pension Liability Refinancing Process
Administrative Services MOTION:

Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 67 of 76 ends

Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
Councilmember Slayter moved and
Councilmember Rich seconded the motion to
Direct and Approve Staff to Move Forward with
the Work of Pension Liability Refinancing Process.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
2021-295 November 16, 2021 Consideration of Approval of RFP/RFQ Process Councilmember Hinton/Administrative Services
MOTION:

Councilmember Rich moved and Councilmember
Hinton seconded the motion to direct staff to
make changes to policy and return item to
consent calendar item on December 7, 2021.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
Item Continued to December 7 2021
2021-296 November 16, 2021 Discussion of City Council Retreat Agenda Review Committee City staff to conduct a doodle poll for Council and consultant on a date/time.

Staff has sent out doodle poll. January 26th Council Retreat Date 2021-297
Resolution Number 6385-2021
November 16, 2021 Discussion and Consideration of Preparation of Request for Proposals for City Web Site Re-Design and Authorization for Budget Amendment of $35,000
City Administration MOTION:

Vice Mayor Gurney moved and Councilmember
Hinton seconded the motion to approve the
Request for Proposals for City Web Site ReDesign and Authorization for Budget Amendment of $35,000 to be allocated from the reserve
equipment fund.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
RFP released. Deadline Dec 29th 2021
2021-298 November 16, 2021 Locals Who Make a Difference Program Update (Locals Who Make A Difference Subcommittee
Public Works/Committee The Council was in consensus to move forward with the program as it is, Dante go forward with
what he needs to get done as soon as viable, and
then the committee is going to come back with
additional information for the Council.

The Existing Program is moving forward with no changes. 2021-299
Resolution Number 6386-2021
November 30, 2021 Discussion and Consideration of Approval of Memorandum of Understanding for Pilot Program with Sonoma Applied Village Services (SAVS) to Operate a Temporary RV Village on City Owned Property
Committee for the Unhoused MOTION:
a. Councilmember Hinton moved and
Councilmember Rich seconded the
motion to approve the Resolution
Resolution Approved.

Staff to return December 21 2021 with agenda item.

Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 68 of 76 ends

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
------------------
b. The Committee requests that the
Council discontinue consideration of
the PW Storage Yard as a
viable location for the RV Village Pilot Program.

Council was in consensus to not approve Public
Works Storage Yard as a viable site.
--------------------
c. Councilmember Rich amended her motion and
Vice Mayor Gurney seconded the amendment to
approve:

1. the use of 845 Gravenstein Highway
North as a site for the temporary RV village, that
if funding is allocated if needed, and that the
funds would be prioritized from the affordable
housing funds

2. City staff to work it out in
discussions with St. Vincent de Paul as to the
requirements, or if necessary, to go to the use of
the City's reserve funds, and that the City apply
for grants to cover the expense of the use of the
reserve funds, if needed.

3. Restore the reserves if we're
successful on the grant application.

4. The "or go to reserves" include an
"or, as a last resort, go to reserves.”
Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
-------------------------
d. Vice Mayor Gurney moved and
Councilmember Hinton seconded the motion to
approve Authorize the Ad Hoc Committee and
staff to continue to work with SAVS to finalize an
operational agreement
Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 69 of 76 ends

Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
between the City and SAVS. Direct the Ad Hoc
Committee to return to the City Council to
approve
that operational agreement at the December 7
City Council meeting.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
----------------------------
e. Councilmember Rich moved and Vice Mayor
Gurney seconded the motion to approve the
following:
a. Make a commitment to clearing Morris Street,
and supporting parking rule changes, as needed,
to
protect Morris Street as well as the
neighborhoods from developing overnight
parking problems in
the future.
b. Direct City Staff to develop a practical,
enforceable, realistic plan to do the following: (1)
clear Morris
Street, (2) modify and enforce parking rules on
Morris Street to prevent future collection of
overnight
lived-in vehicles on that street, and (3) make any
needed changes in parking rules City-wide to
prevent similar situations from developing in
neighborhoods and elsewhere in town.
c. Direct City Staff to submit this plan, with an
outline of relevant alternatives, to Council at the
December 21 City Council meeting.
d. Make a commitment to prohibiting RVs from
moving into an RV Village as described in this
Staff
Report until the parking concerns described here
have been addressed and resolved, with the
benefit
of the requested plan from City Staff.
2021-300 November 30, 2021 Discussion of Sonoma County Board of Supervisors Redistricting Map and Consideration to Authorize Mayor to send Letter to Sonoma County Board of Supervisors
Mayor Glass MOTION:

Councilmember Hinton moved and
Councilmember Rich seconded the motion to
Mayor to send Letter of support for the new map
proposed Sonoma County Board of Supervisors.

Mayor Glass called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

None Required. Letter Sent.

Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 70 of 76 ends

Absent: None
Abstain: None
2021-301 December 1, 2021 CLOSED SESSION:

1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Government Code section 54957 (b)(1)
Title: City Clerk

2. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Government Code section 54957 (b)(1)
City Manager/Attorney No Report Out None – No Report Out 2021-302 December 7, 2021 Message from Outgoing Mayor City Administration None Required None Required 2021-303 December 7, 2021 Election of Mayor (Mayor will call for nominations for the Office of Mayor)
a) Nominations Received
b) Public Comment
c) Council Comments (if any)
d) Vote
e) Gavel is transferred to Mayor
City Administration MOTION:

Mayor Glass moved and Councilmember Rich
seconded the motion to approve selection of
Vice Mayor Sarah Gurney as Mayor.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Rich, Slayter, Vice Mayor Gurney and
Mayor Glass
Noes: None

Absent: None
Abstain: None
None Required. Councilmember Gurney selected Mayor.
2021-304 December 7, 2021 Election of Mayor Pro Tempore (Vice Mayor) (Newly Elected Mayor will call for nominations for Office of Vice Mayor)
a) Nominations Received
b) Public Comment
c) Council Comments (if any)
d) Vote
City Administration MOTION:

Councilmember Slayter moved and
Councilmember Glass seconded the motion to
approve selection of Councilmember Hinton as
Vice Mayor/Mayor Pro Tem.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Hinton, and Slayter
Noes: Councilmember Rich
and Mayor Gurney

Absent: None
Abstain: None
None Required. Councilmember Hinton selected Vice Mayor 2021-305 December 7, 2021 Request for Reconsideration of Mayor Mayor Gurney MOTION:

Mayor Gurney moved and Councilmember Rich
seconded the motion for reconsideration of the
Vote for Mayor.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Rich, Slayter and Mayor Gurney
Noes: Councilmember Hinton

Absent: None
Abstain: None
None Required. Item Reconsidered
2021-306 December 7, 2021 Mayor Nomination Reconsidered Mayor Gurney MOTION:

Mayor Gurney moved and Councilmember
Hinton seconded the motion to appoint Patrick
Slayter as Mayor.

City staff conducted a roll call vote.

VOTE:

None Required. Councilmember Slayter appointed Mayor
Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 71 of 76 ends

Absent: None
Abstain: None
2021-307 December 7, 2021 Presentation to Outgoing Mayor City Administration None Required None Required 2021-308 December 7, 2021 Message from Incoming Mayor City Administration None Required None Required 2021-309 December 7, 2021 Approval of Minutes of the City Council Regular Meeting of November 16, 2021
City Administration MOTION:

Councilmember Gurney moved and
Councilmember Rich seconded the motion to
approve Consent Calendar Item(s) Number(s) 6,
7, 8 with Item number 9 pulled from the consent
calendar and placed at the end of the agenda.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
None Required Minutes approved, filed and posted on line. 2021-310 December 7, 2021 Approval and Receipt of Annual AB 1600 Report. (This report is related to legal requirements for enactment of a development impact fee program are set forth in Government Code §66000- 66025 (the "Mitigation Fee Act”)
GHD MOTION:

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
AB 1600 report approved.
2021-311
Resolution Number 6387-2021
December 7, 2021 Resolution Authorizing Continued Use of Teleconference Meetings Based on Circumstances of the COVID-19 state of emergency and that the following circumstances exist:
a. The state of emergency as a result of COVID-19
continues to directly impact the ability of the members of City Council and the members of the City’s subordinate Committee’s, Commission’s, and Boards to meet safely in person; and
b. The State of California and the City of Sebastopol
continue to impose or recommend measures to promote social distancing.

City Administration MOTION:

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
None Required. Resolution Approved.
2021-312 December 7, 2021 Approval of Amended City Purchasing Policy Councilmember Hinton/Administrative Services
None Item Continued None Item Continued
2021-313 December 7, 2021 Informational Presentation – Climate Action Committee Planning None Required Informational None Required Informational Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 72 of 76 ends

Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
2021-314
Resolution Number 6388-2021
December 7, 2021 Discussion and Consideration of Recommendations from the Committee for Unhoused; Approval of Actions Related to SAVS RV Village Pilot Program
Committee for the Unhoused MOTION:

Councilmember Glass moved and
Councilmember Rich seconded the motion to
Adopt Resolution and Approve Agreement with
Sonoma Applied Village Services (SAVS) for RV
Village Pilot Program to be located at 845
Gravenstein Highway North as amended:
• Resolution to be amended correct
where the funding will be coming from, which is
the $80,000 from the Sonoma County Board of
Supervisors as approved today at their December
7th 2021 meeting.
• Ad Hoc Committee needs to make
recommendations about how to spend that
additional $20,000 as they work through the
details of setting the actual operating agreement
and move forward with implementing the
project.
• “recreational” to be struck out
(recreational fire) Page 35 of 50, section 12.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
2021-315 December 7, 2021 Adoption of Resolution Authorizing the City Manager to execute a Tax-Exempt Lease Purchase Agreement (TELPA) and Related Documents for Energy Savings Contract with Signature Public Funding Corp.

Administrative Services None Taken Item Continued
2021-316 December 7, 2021 City Manager-Attorney/City Clerk Reports:
a. Update of Cyber Fraud/$1.2 Million Funds
City Manager/Attorney None Taken Item Continued
2021-317 December 15, 2021 Closed Session City Manager/Attorney No Report Out None – No Report Out 2021-318 December 21 2021 PROCLAMATIONS/PRESENTATIONS:
• Recognition of Retirement of City Engineer Joe Gaffney • Recognition of Calendar Year 2021 Years of Service:

Lamb Mitchell Fire Volunteer Firefighter
3/29/2001 20
ODell Shawn-Paul Fire Volunteer Firefighter
10/25/2001 20
Pogar, Jr Joseph Fire Volunteer Firefighter
4/4/2001 20
Ressler Richard Fire Volunteer Firefighter
5/3/2006 15
Mooney Christopher Police Police Dispatcher
12/6/1996 25
Soria Amy Police Police Dispatcher
9/16/2016 5
Del Prete Dante PW Public Works Superintendent
9/3/1996 25
City Manager/Attorney None Taken None Needed. Informational only.

Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 73 of 76 ends

City Manager-Attorney/City Clerk Reports:
a. Update of Cyber Fraud/$1.2 Million Funds
City Manager/Attorney None Taken None Needed. Informational only. 2021-320 December 21 2021 Approval of Minutes of the City Council Special Meeting of November 30, 2021
City Administration MOTION:

Councilmember Glass moved and
Councilmember Gurney seconded the motion to
approve Consent Calendar
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
None Required Minutes approved, filed and posted on line. 2021-321 December 21, 2021 Approval of Minutes of the City Council Regular Meeting of December 7, 2021
City Administration MOTION:

Councilmember Glass moved and
Councilmember Gurney seconded the motion to
approve Consent Calendar
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
None Required Minutes approved, filed and posted on line. 2021-322
Resolution Number 6389-2021
Resolution Number 6390-2021
December 21, 2021 City Engineering Services with GHD Inc. and Resolution Authorizing City Engineer to Sign Certain Documents:
a. Approval of Modification 3 to Contract Amendment
#24 to Provide City Engineering Services with GHD Inc. for an amount not to exceed $60,000 and;
b. Adoption of Resolution approving a budget
amendment; and
c. Adoption of Resolution Authorizing the City Engineer to Sign Certain Documents
City Administration MOTION:

Councilmember Glass moved and
Councilmember Gurney seconded the motion to
approve Consent Calendar
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
Contract submitted to GHD to be signed and executed.
2021-323 December 21 2021 Approval of Budget Meeting Schedule for Fiscal Year 2022-23 City Budget (Tentative)
Administrative Services MOTION:

Councilmember Glass moved and
Councilmember Gurney seconded the motion to
approve Consent Calendar
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
None. Schedule Adopted.

Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 74 of 76 ends

Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item
2021-324
Resolution Number 6391-2021
December 21, 2021 Acceptance of California Department of Justice Tobacco Grant Award
Police MOTION:

Councilmember Glass moved and
Councilmember Gurney seconded the motion to
approve Consent Calendar
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
2021-325 December 21, 2021 Approval of Groundwater Sustainability Plan for the Santa Rosa Groundwater Basin
City Engineer MOTION:

Councilmember Glass moved and
Councilmember Gurney seconded the motion to
approve Consent Calendar
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
2021-326 December 21 2021 Discussion of Direction to City Staff to develop a practical, enforceable, realistic plan to:
a. Clear Morris St.
b. Modify and enforce parking rules on Morris St to
prevent future collection of overnight lived-in vehicles; c. Make any needed changes in parking rules city-wide to prevent similar situations from developing in neighborhoods Police Council provided direction to staff to return to Council with ordinance.

Item to return to the January 18, 2022 City Council Meeting 2021-327
Resolution Number 6392-2021
December 21, 2021 Consideration of Adoption of Resolution Authorizing the City Manager to execute a Tax-Exempt Lease Purchase Agreement (TELPA) and Related Documents for Energy Savings Contract with Signature Public Funding Corp.

Administrative Services MOTION:

Mayor Slayter moved and Councilmember Glass
seconded approval and Adoption of Resolution of
the City Council of the City of Sebastopol
Authorizing the Issuance of One or More Series
of Pension Obligation Bonds to Refinance
Outstanding Obligations of the City to the
California Public Employees’ Retirement System,
Authorizing a Judicial Validation Action, and
Approving and Directing Related Matters
Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Glass,
Gurney, Rich, Vice Mayor Hinton and Mayor
Slayter
Noes: None

Absent: None
Abstain: None
Documents signed and executed for processing
2021-328
Resolution Number 6393-2021
December 21, 2021 Discussion and Consideration of Adoption of Resolution of the City Council of the City of Sebastopol Authorizing the Issuance of One or More Series of Pension Obligation Bonds to Refinance Outstanding Obligations of the City to the California Public Employees’ Administrative Services Vice Mayor Hinton moved and Councilmember Rich seconded the motion to approve Adoption
of Resolution Authorizing the City Manager to
execute a Tax-Exempt Lease Purchase Agreement
Resolution adopted and documents signed for processing of judicial validation action.

Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 75 of 76 ends

Reference or Minute Order
Number
Resolution or Ordinance
Number
Date of Council
Meeting
Agenda Items Responsible Department or
Councilmember
VOTE Follow Up from
Department on Item

Retirement System, Authorizing a Judicial Validation Action, and Approving and Directing Related Matters
(TELPA) and Related Documents for Energy
Savings Contract with Signature Public Funding
Corp.

Mayor Slayter called for a roll call vote. City staff
conducted a roll call vote.

VOTE:

Ayes: Councilmembers Rich,
Vice Mayor Hinton and Mayor Slayter
Noes: Councilmember Glass
and Gurney

Absent: None
Abstain: None
2021-329 December 21 2021 Public Hearing - Introduction, First Reading and consideration of Amendment to Ordinance –Planning Commission
Planning None. Item Continued to January 4, 2022 City Council Meeting 2021-330 December 21, 2021 City Council and City Staff Committee Assignments and Update of Sub-Committees (Planning Commission, Design Review Board, Public Arts Committee, Climate Action Committee, Zero Waste Committee)
City Administration None. Item Continued to January 4, 2022 City Council Meeting 2021-331 December 21, 2021 Designating Voting Delegate and Alternate(s) to Vote in the Mayor's Absence for the 2022 Sonoma County Mayors and Councilmembers City Selection Committee Meetings and Sonoma County Mayors and Councilmembers Board and General Membership Association Meetings
City Administration None. Item Continued to January 4, 2022 City Council Meeting Agenda Item Number 1
Agenda Item Number 1
City Council Meeting Packet of January 4, 2022

Page 76 of 76 ends

Sebastopol City CouncilJanuary 4, 2022

Sebastopol City Council
January 4, 2022