CITY OF SEBASTOPOL
CITY COUNCIL
AGENDA ITEM
Meeting Date: March 1, 2022
To: Honorable Mayor and City Councilmembers
From: Building/Public Works/City Administration
Subject: Waiver of Building Permit and Encroachment Permit Fees for Sebastopol Area Senior Center for Kitchen Remodel
Recommendation: That the City Council Approve the Waiver of Fees Funding: Currently Budgeted: _______ Yes _________ No __XX___ N/A Net General Fund Cost:
Amount: $
Account Code/Costs authorized in City Approved Budget (if applicable) _ AK___ (verified by Administrative Services Department) INTRODUCTION/PURPOSE: This item is to Request City Council approval for Waiver of Building Permit and Encroachment Permit Fees for Sebastopol Area Senior Center for Kitchen Remodel.
BACKGROUND:
The Sebastopol Area Senior Center creates and maintains an environment that encourages independence for seniors, provides learning, social, and recreational opportunities in pursuit of an active, healthy life, provides resources and referrals for seniors, their family members, and other individuals, and helps the greater community understand the aging process and the issues that surround that process. The Sebastopol Area Senior Center is tremendous asset to not only the elderly residents of the City, but also the unincorporated areas.
DISCUSSION:
The Senior Center’s commercial kitchen is approaching 25 years old and is in need of major upgrades and repairs, including but not limited to electric work, plumbing, and improved ventilation. They will also be adding a walk-in cooler, refrigerated work spaces, a convection oven, a dishwasher and custom shelving. By completing this remodel of the kitchen, the Senior Center will be able to serve more seniors and with these improvements, will be able to open 5 days a week and beyond.
The remodel work involves replacement of kitchen equipment, replacement of kitchen electrical, install grease trap, install new flooring, and install wall coverings. To conduct this work, a contractor must obtain a building permit from the Sebastopol Building Department. If the work is to be done on a city owned building, such as the Senior Center, the contractor must also obtain an encroachment permit from the Public Works Department.
As of the writing of the agenda item, the Senior Center has received $100,000 in donations for the remodel project but has asked for a waiver of fees for the building permit fees as well as the encroachment permit fees. Per City Council User Fee Schedule, the City Manager is authorized to grant a waiver in the amount not to exceed 50% as long as that waiver does not exceed $1000.00. The City Manager has authorized the 50% waiver of fees; however, the Senior Center has requested waiver of the total amount of fees.
As the City is aware, the Senior Center is a private, non-profit 501(c)(3) Corporation and not publicly funded by tax dollars and dependent upon individual donations to meet the needs of the City’s growing elderly population. The Agenda Item Number 2 Agenda Item Number 2
City Council Meeting Packet of March 1, 2022
City financially contributes to the Senior Center for other areas of the Senor Center’s budget and recommends that the City continue support of the Senior Center and approve waiver of fees as noted below.
Building Permit Fees: $2814.58
Encroachment Permit Fees: $2125.00
CITY COUNCIL AND/OR GENERAL PLAN GOALS:
Goal 5 - Provide Open and Responsive Municipal Government Leadership
5.3.3 - Encourage and increase public awareness of City Policies, decisions, programs and all public processes and meetings, by investigating effective methods of communication and obtaining feedback from the community.
Policy CSF 6-15: Encourage services and programs that meet the needs of seniors within Sebastopol PUBLIC COMMENT:
As of the writing of this staff report, the City has not received any public comment. However, if public comment is received from interested parties following the publication and distribution of this staff report, it will be provided to the City Council as supplemental materials before or at the meeting. In addition, public comments may be offered during the public comment portion of the agenda item.
PUBLIC NOTICE:
This item was noticed in accordance with the Ralph M. Brown Act and was available for public viewing and review at least 72 hours prior to scheduled meeting date.
FISCAL IMPACT:
There is no fiscal impact to approval of this item tonight.
RECOMMENDATION:
That the City Council approve the Waiver of Building Permit and Encroachment Permit Fees for Sebastopol Area Senior Center for Kitchen Remodel.
Attachment:
Request for Waiver (Senior Center)
Agenda Item Number 2
Agenda Item Number 2
City Council Meeting Packet of March 1, 2022
Board of Directors
President
Alan Beckstead*
Vice President
Tate Birnie
Treasurer
Mark Mumm, CPA*
Secretary
Craig Boblitt*
Directors
Gary Bachelor
Allan Bernstein, M.D.
Jerry Coleman
Jennifer Frendo
Cheryl Fox
Rachel Knuth
Brian Ledig*
Alain Serkissian*
Clty Council Representative
Patrick Slayter
*Endowment Trustees
Staff
Executive Director
Katie Davis
Program & Communications
Director
Rebecca Mackenzie
Manager of Special Services
Scotty King
Operations Coordinator
Clint Gandy
Program & Service Coordinator
lessica Prichard
Finance
Lisa Mathiesen
The legacy Craft Store
Nick Vannucci, Manager
loanne Cooter, Asst. Manager
Call about our Endowment
Trust and our Annuity Program
to make a lasting impact!
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February L7,2022
Sebastopol Building Department
Attn: City Manager, Larry Mclaughlin
1425 Bodega Avenue
Sebastopol, CA95472
Re: Request for full waiver of building permit fee
Dear Mr. Mclaughlin and City Council Members:
We want to thank you for approving the plans for the upcoming partial remodel at the Sebastopol Area Senior Center. We are writing to request a full waiver of the building permit fee. We are a nonprofit dedicated to improving the lives of seniors in this community and we do so on a modest budget. Waiving this fee would help this project happen on our limited budget.
We thank you for your consideration. Please let me know if you need additional information.
Sincerely,
Katie Davis
Executive Director
katie@sebastopolsen iorcenter.org
707-829-2440
CC: Bob Anderson, Pattie Murphy, City Council
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Sebastopol Area Senior Center ' 167 N. High Street Sebastopol, CA95472 -' P: 707 829.2440: www'sebastopolseniorcenter'org
All donations are tax deductible as allowed by law to non-profit Tax lD:.23-704392 Agenda Item Number 2
Agenda Item Number 2
City Council Meeting Packet of March 1, 2022