CITY OF SEBASTOPOL
CITY COUNCIL
AGENDA ITEM
Meeting Date: June 7, 2022
To: Honorable Mayor and City Councilmembers
From: Larry McLaughlin, City Manager
Subject: First Street Water Main Replacement Project #0818-20.09 Recommendation: Approval of Amendment No. 33 of Master Agreement 2010-01-36 with GHD Inc. for Construction Management Services for the First Street Water Main Replacement Project for amount not to exceed $59,382.
Funding: Currently Budgeted: ___X____ Yes _______ No _____ N/A Account Code/Costs authorized in City Approved Budget (if applicable) ___AK_____ (verified by Administrative Services Department) See funding breakdown in Fiscal Impact section.
INTRODUCTION/PURPOSE:
The item is to request Council approval of Amendment No. 33 of Master Agreement 2010-01-36 with GHD Inc. for construction management services for the First Street Water Main Replacement Project #0818-20.09 for amount not to exceed $59,382.
The construction management services proposal is submitted in accordance with GHD’s City Engineer Master Agreement 2010-01-36, Amendment 4, Modification 3, which provides that construction management and inspection services for capital improvement projects will be by separate contract.
BACKGROUND:
The First Street Water Main Replacement Project is CIP #0818-20.09 in the adopted Fiscal Year 2021-22 Capital Improvement Program (CIP). This project is Phase 2 of the First Street water main system that was identified as needing replacement due to leaking sections of pipe and relocating the water main out of private property onto City right of way. See Attachment 1 for the project location.
On April 19, 2022, Council awarded the construction contract to Piazza Construction. Piazza Construction is in the process of executing the contract with the requisite insurance documents. Once the contract is fully executed, the work will commence. Construction management, oversight, and inspection of the work is needed in order to check that the work is performed in accordance with project plans and specifications.
DISCUSSION:
The proposed agreement with GHD (Attachment 2) includes the following scope of services:
• Contract management
• Project coordination with City Public Works maintenance staff • Preconstruction and Progress meetings
• Records keeping for meetings
• Review construction scheduling
Agenda Item Number 10 Agenda Item Number 10
City Council Meeting Packet for June 7, 2022
• Review progress payments
• Prepare progress reports
• Respond to contractor Requests for Information (RFIs) and Change Orders (COs) • Coordinate Submittals and Shop drawings reviews
• Provide field inspection and reporting
GOALS:
This action supports the following City Council Goals and General Plan Actions:
• Goal 2 - Maintain, Improve and Invest in the City’s Infrastructure (Water, Sewer, Streets, Circulation, Parks, Storm Drains and Public Facilities).
PUBLIC COMMENT:
As of the writing of this staff report, the City has not received any public comment. However, staff anticipates receiving public comment from interested parties following the publication and distribution of this staff report.
Such comments will be provided to the City Council assupplemental materials before or at the meeting. In addition, public comments may be offered during the public comment portion of the agenda item.
PUBLIC NOTICE:
This item was noticed in accordance with the Ralph M. Brown Act and was available for public viewing and review at least 72 hours prior to schedule meeting date.
FISCAL IMPACT:
The work isincluded in the Capital Improvement Program (CIP) budget for the First Street Water Main Replacement Project #0818-20.09.
RECOMMENDATION:
Staff recommendsthe Sebastopol City Council approve and authorize the City Manager to execute Amendment No. 32 of Master Agreement 2010-01-36 with GHD Inc. for the First Street Water Main Replacement Project for amount not to exceed $59,382.
Attachments:
1 Project Area Map
2 Amendment No. 32 to 2010-01-36 with GHD Inc.
Agenda Item Number 10 Agenda Item Number 10
City Council Meeting Packet for June 7, 2022
Attachment 1
First Street Water Main Replacement Project
Agenda Item Number 10 Agenda Item Number 10
City Council Meeting Packet for June 7, 2022
AMENDMENT TO MASTER AGREEMENT 2010-01-36
ENGINEERING CONSULTING SERVICES
BETWEEN THE
CITY OF SEBASTOPOL AND
GHD, Inc.
Amendment No. 33
For
Construction Management Services for the First Street
Water Main Replacement Project
The parties hereto agree to amend the above-captioned agreement as described below and more specifically described on the attached Proposal.
Construction Management Services
Task 1 – Project Management
Task 2 – Contract Administration
Task 3 – Site Work
Task 4 – Public Outreach
Amount of Contract Amendment No. 33 is not to exceed $59,382.00.
Prior to incurring any costs in excess of this "Not to Exceed" amount, consultant shall provide a written request for compensation for extra work, with an estimate of the additional anticipated cost.
City assumes no responsibility for compensation of extra work performed by consultant without prior notification and written approval of the City.
Prior to commencement of work, Consultant shall provide the required insurance and endorsements as amended and shown in Exhibit A.
All other terms and conditions of Master Agreement 2010-01-36 are hereby incorporated by reference and made a part of this contract.
APPROVED:
CITY OF SEBASTOPOL GHD Inc.
Larry McLaughlin Matt Kennedy, P.E., Principal
City Manager/City Attorney
Date: Date:
Agenda Item Number 10 Agenda Item Number 10
City Council Meeting Packet for June 7, 2022
Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees.
MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury, and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if Consultant has no owned autos, Code 8 (hired) and 9 (non-owned), with limit no less than $1,000,000 per accident for bodily injury and property damage.
3. Workers’ Compensation insurance, as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.
(Not required if consultant provides written verification that it has no employees)
4. Professional Liability (Errors and Omissions) Insurance appropriates to the Consultant’s profession, with limit no less than $2,000,000 per occurrence or claim, $2,000,000 aggregate.
The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work. Insurance must be maintained, and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. If coverage is canceled or nonrenewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work. A copy of the claims reporting requirements must be submitted to the City of Sebastopol for review.
If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City of Sebastopol requires, and shall be entitled to, the broader coverage and/or higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City of Sebastopol.
Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:
The City of Sebastopol, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work or operations.
General liability coverage can be provided in the form of an endorsement to the Consultant’s insurance at least as broad as one of the following ISO ongoing operations Forms: CG 20 10 or CG 20 26 or CG 20 33 (not allowed from subcontractors), or CG 20 38; and one of the following ISO completed operations Forms: CG 20 37, 2039 (not allowed from subcontractors), or CG 20 40.
Exhibit A
City of Sebastopol
Insurance Requirements for Consultants
Agenda Item Number 10 Agenda Item Number 10
City Council Meeting Packet for June 7, 2022
Primary Coverage
For any claims related to this contract, the Consultant’s insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City of Sebastopol, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City of Sebastopol, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it.
Notice of Cancellation
Consultant shall provide immediate written notice if (1) any of the required insurance policies is terminated; (2) the limits of any of the required polices are reduced; (3) or the deductible or self-insured retention is increased. In the event of any cancellation or reduction in coverage or limits of any insurance, Consultant shall forthwith obtain and submit proof of substitute insurance.
Waiver of Subrogation
Consultant hereby grants to the City of Sebastopol a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City of Sebastopol by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City of Sebastopol has received a waiver of subrogation endorsement from the insurer. However, the Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City of Sebastopol for all work performed by the Contractor, its employees, agents, and subcontractors.
Self-Insured Retentions
Self-insured retentions must be declared to and approved by the City of Sebastopol. The City of Sebastopol may require the Consultant to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or the City of Sebastopol.
Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M.
Best’s rating of no less than A:VII, unless otherwise acceptable to the City of Sebastopol.
Verification of Coverage
Consultant shall furnish the City of Sebastopol with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to the City of Sebastopol before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. The City of Sebastopol reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.
Subcontractors
Consultant shall require and verify that all subcontractors maintain insurance, meeting all the requirements stated herein, and Contractor shall ensure that the City of Sebastopol is an additional insured on insurance required from subcontractors.
Special Risks or Circumstances
The City of Sebastopol reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
Agenda Item Number 10 Agenda Item Number 10
City Council Meeting Packet for June 7, 2022
2235 Mercury Way, Suite 150
Santa Rosa , CA
www.ghd.com
The Power of Commitment
GHD Inc
Our ref: 12563968
23 May 2022
Mr. Larry McLaughlin, City Manager
City of Sebastopol
7120 Bodega Ave.
Sebastopol, CA 95473
Proposal for Construction Management Services for the First Street Water Main Project Dear Mr McLaughlin:
Sebastopol’s upcoming water main replacement is an important step towards improving the reliability of the City’s system. Eliminating the old segment of pipe routed under a residence which is a critical link to the reservoir is a high priority for the system. GHD Inc. (GHD) appreciates the opportunity to assist the City with management and inspection of this important utility construction.
Our proposal is based on our understanding of the project and the need to supplement City staff resources.
We recognize that the City is looking for a highly qualified consultant to provide efficient construction management services and maintain effective coordination with City staff. We also recognize the City’s budget constraints. Our estimate is based on the level of effort we typically see for the individual activities for similar projects. Since the contract is on a time and materials basis, if less effort is required, the City’s costs will reflect those efficiencies. Our proximity to the project and the experience of our staff will help us minimize the hours required.
Background
The First Street Water Main contract has been bid and construction is expected to get underway in early June.
The project’s scope for construction includes the following:
Traffic control
Utility mark-out and locating
Pavement removal and excavation
Pipelaying, backfill, testing, and tie-ins
Pavement restoration
Scope of Work
The GHD Team will provide Construction Management services and will foster the team approach to the project critical to successful completion. In addition to monitoring the Contractor’s activities for compliance with contract and funding requirements, the team will look ahead for potential challenges and work to mitigate them.
As reflected in our fee proposal, we anticipate that full-time inspection (8-hour days) will be required on some days (for instance during pipe installation activities.) Other activities, such as utility mark-outs and sawcutting, will only require partial days of field presence. We have the flexibility to match our staffing with the project requirements – be there when needed and off the job when no field activities are underway. We have budgeted for twenty (20) 6 hour days, expecting that the contract days will vary in scope and duration.
We have included an additional 20 hours of inspection in the event that differing conditions or material supply issues extend the duration of the work.
We are confident the GHD Team is the most qualified firm for this Project for the following reasons:
Agenda Item Number 10 Agenda Item Number 10
City Council Meeting Packet for June 7, 2022
12563968 | Proposal for Construction Management Services for the First Street Water Main Project 2 Our Team has successfully provided construction management services for several of our design projects. Enhancing our team’s construction experience and independent judgement with the background knowledge and professional expertise of the project designers and planners has been extremely beneficial to our clients.
Since our staff live, work and play locally, we value our collaboration with Citty staff and have personal interest in project success. The City is a vital client for GHD and we will deliver on our promise to bring the City a top-notch, local construction management team.
GHD’s services will be under the supervision of Jane Rozga, PE, providing quality assurance as the Project Director. Our part time Construction Manager, Jim Winter, PE, has successfully completed many similar projects. Crystal Prairie will serve as both project coordinator and inspector, making efficient use of her time. Jane, Jim, and Crystal worked together last year on a similar water main project in the City of Sonoma.
GHD will coordinate with utility staff, especially for water tie ins, and shutdowns and re-activation of the system. The contractor will provide notifications of shut-downs to the residents, but GHD will coordinate with the City’s Engineering Division staff to provide information to the public and address any questions.
GHD will perform the following tasks:
Task 1 Project Management
1.1 Management of GHD Services. GHD project management will include preparing and maintaining budgets and schedules for GHD services, instructions to the GHD Team, field safety instructions, and routine progress reports.
Task 2 Contract Administration
GHD’s Construction Management Team (CMT) will act as an extension / adjunct of City of Sebastopol staff.
The CMT will coordinate with City of Sebastopol to discuss project details, review schedules, provide drafts for review and produce final documentation ready for City of Sebastopol signature. The CMT will provide periodic updates, coordinate meetings and telephone calls, promptly transcribe meeting notes, and distribute.
The CMT will perform the following services:
2.1 Project Coordination. Coordinate with City of Sebastopol staff to discuss and address issues with the project. This will be accomplished by daily / weekly email updates of the activities accomplished in the time period with discussion of any issues that occurred.
2.2 Prepare and Conduct Pre-Construction Meeting. The pre-construction meeting will include City of Sebastopol, contractor, and others as requested. The CM will prepare the agenda and meeting minutes. Contact information will be identified for key personnel from each organization to be contacted in the event of an emergency. The list will be distributed to all participants after the meeting.
2.3 Project Meetings. Conduct weekly progress meetings and other special technical meetings throughout the project. The CMT will prepare the agenda, describing key issues, schedule status, and potential change orders, and distribute notes to meeting participants.
2.4 Review Contractor’s Construction Schedule. Review the Contractor’s project schedule for conformance with the specifications and for reasonableness of activity durations and sequence. The CM will perform the following activities:
Review the schedule for consistency with project requirements. Meet with the contractor to discuss and clarify any significant issues. Review revised schedules.
Review work progress as compared to the as-planned schedule and notify contractor of schedule slippage.
Review schedule to determine impact of the weather and change orders on the construction schedule.
2.5 Maintain Project Records. Maintain project records, including daily logs, weekly report of working days, inspection reports, compliance testing results, photos, measurement of quantities, schedules, submittals, RFIs, RFCs, PCOs, change orders, month pay requests, issues, and correspondence.
Project records will be maintained in organized manner for quick reference. The project records are a combination of the web-based management system and our daily detailed field reports.
Agenda Item Number 10 Agenda Item Number 10
City Council Meeting Packet for June 7, 2022
12563968 | Proposal for Construction Management Services for the First Street Water Main Project 3
2.6 Review Monthly Progress Payments. Review and evaluate monthly progress payment requests submitted by the Contractor, negotiate differences over payment, and recommend payment to City of Sebastopol. Quantity vouchers will be checked independently by the CM to monitor quantities paid against estimated quantities.
2.7 Prepare Monthly Progress Report. A brief report of monthly activities will be prepared and transmitted to the City.
2.8 Requests for Information (RFI’s) and Requests for Clarifications (RFC’s). Coordinate, evaluate, and manage the process of responding to RFI’s and issuing clarifications. This effort includes receiving the RFI from the Contractor, logging into the system, transmitting it to the Design Engineer for response, coordinating with the Design Engineer on field status, tracking progress, reviewing responses, and transmitting responses to the Contractor.
Approximately 5 RFI’s are anticipated and only 2 hours is allocated to each, reflecting a low level of anticipated complexity. Actual requirements, including the time required for each RFI, could vary. If the budgeted effort may be exceeded, GHD will notify the City and provide a proposal for the revised estimated effort.
2.9 Potential Change Orders (PCO’s) and Change Orders. Coordinate and manage the change order process, including logging, reviewing them in conjunction with Design Engineer and City of Sebastopol, assisting with determination of changed conditions and scope definition as needed, developing independent cost estimates, assisting with negotiation, and incorporating change orders into the construction contract.
Approximately 3 PCO’s are anticipated and only 4 hours is allocated to each, including compilation into a single change order, reflecting a low level of anticipated complexity. Actual requirements, including the time required for each PCO, could vary. If the budgeted effort may be exceeded, GHD will notify the City and provide a proposal for the revised estimated effort.
2.10 Coordinate Submittal and Shop Drawing Review Process. Coordinate the submittal and shop drawing review process, including logging submittals from the Contractor, transmitting to Design Engineer for response, coordinating with Design Engineer on field status, tracking progress, reviewing responses, and transmitting responses to the Contractor. Incomplete submittals will be returned to the contractor prior to being submitted to the Design Engineer.
Construction Manager and inspectors will also review submittals of shop drawings, materials, test reports, and manufacturer cut-sheets to understand installation requirements and identify potential issues. Approximately 10 submittals are anticipated and only 1 hour is allocated to each, reflecting a low level of anticipated complexity. Actual requirements, including the time required for each submittal, could vary. If the budgeted effort may be exceeded, GHD will notify the City and provide a proposal for the revised estimated effort.
2.11 Permits Compliance. No significant effort is anticipated.
2.12 Monitor Construction Record Drawings. Included in inspection time.
2.13 Monitor Labor Compliance. No significant effort is anticipated, Contractor is required to post certified payroll to the State website.
2.14 Claims Management. No formal claims or significant issues are anticipated.
Task 3 Site Work
3.1 Field Inspection/Observation. Provide an on-site construction inspector / observer to monitor the contractor’s work for compliance with the contract documents, submittals, RFIs, change orders, traffic and pedestrian control plan, public outreach, and environmental compliance. Construction inspector will be on site full time during most operations and will coordinate with the design team and City of Sebastopol staff. Daily effort is assumed to be 8 hours per day for a typical full day of pipeline or paving work and during other heavy work periods. During periods of lessor activity, the inspector’s time will be reduced commensurately. An average of 6 hours per day for 20 Work Days is estimated. If a higher level of effort is estimated or if the Contractor’s work schedule is longer than anticipated, the City will be notified.
Daily Reports will include: employee names and labor classification, equipment identification, hours that were work and equipment utilized, weather conditions, and issues, observations, and significant Agenda Item Number 10 Agenda Item Number 10
City Council Meeting Packet for June 7, 2022
12563968 | Proposal for Construction Management Services for the First Street Water Main Project 4 conversations between the inspector and the contractor and public. Daily documentation will include photographs and material tags.
3.2 Photograph or Video Documentation. Provide photographs or videos of the pre-construction conditions, as well as during construction to document the work.
3.3 Materials Testing Coordination. Coordinate with Contractor and City’s Materials Testing for required Quality Assurance testing.
3.4 Project Completion and Punch List. Develop a preliminary punch list for the project and maintain a running punch list through the course of the project. Schedule final completion inspection with City staff and issue final punch list.
3.5 Compile Project Documents. Provide City of Sebastopol with a complete set of project records of the project, indexed and filed, and a listing of warranties provided under the project including the items covered and the warranty duration. The documentation will be all in electronic format.
3.6 Final Pay Estimate. Prepare the final pay estimate and balancing change orders, prepare the Notice of Completion, and coordinate retention release at the conclusion of construction.
Task 4 Public Outreach
Support the City’s public outreach during construction as needed. Six hours is included in the budget to provide information as needed either to City staff or directly to the public in response to questions and to follow-up on issues identified by the public.
Assumptions
Means and Methods. The Contractor is responsible for the means and methods on the project. Control of Contractor’s Work. The Construction Management Team (CMT) does not supervise or direct the Work of the Contractor. The Contractor is solely responsible for and has control over construction means, methods, techniques, sequences, and procedures and for coordinating all portions of the Work under the Contract.
Site Safety. The Contractor is solely responsible for site safety. Compliance with Contract Requirements. The Contractor will not be relieved of obligations to perform the Work in accordance with the Contract Documents either by activities or duties of the CMT in the CMT’s administration of the Contract, or by tests, inspections, or approvals required or performed by persons other than the Contractor.
MaterialsTesting. By others, coordination only included in this scope.
Compensation
GHD proposes to perform the scope of services on an hourly rate, time and materials basis in accordance with our Standard Fees and Conditions. The proposed fee estimate for the scope of services is $59,382.
The total "not-to-exceed" fee will not be exceeded without written authorization by the City. The individual task fees may be adjusted without written authorization provided the adjustments stay within the total "notto-exceed" limit. Our detailed estimate and standard rates are attached.
Schedule
GHD proposes to perform the scope of services immediately upon receipt of written Notice-to-Proceed.
Please do not hesitate to contact me if you have any questions or need additional information.
Best Regards -
Jane Rozga, PE
Business Group Leader
707-236-1534
[email protected]
Copy to: Mario Landeros
Toni Bertolero
Agenda Item Number 10 Agenda Item Number 10
City Council Meeting Packet for June 7, 2022
PROJECT FEE ESTIMATING SHEET SHT # 1 of 1
PROJECT NAME: Sebastopol Water Main PROJECT # 12563968 On-Site Inspector Prairie Date 5/23/2022 Construction Manager Winter
PREPARED BY: Jane Rozga CLIENT: Sebastopol Project Director Rozga FEE COMPUTATION Final Opinion of Probable Construction Cost LABOR CATEGORY>
Project
Director PM/CM Proj Coord Lead Inspector TOTAL Subconsultant Other Direct Costs TOTAL 20 Working Days $ 210,000
RATE> $290 $243 $135 $175 HOURS/ Services $6.5/hr office FEE 2 month Construction period TASK /HR /HR /HR /HR GHD fee $11.5/hr field 6 week Inspection periodTask 1 Project Management $7$6 Task 1.0 3 3 3 months, including final
Monthly Progress $ 870 $ - $ - $ - $ 870 $ 18 $ 888 1 Hr for Project Director Sub-Total 33
$ 870 $ - $ - $ - $ 870 $ - $ 18 $ 888 0.4%
Task 2 Contract Management $6 Project Coord included in Engineering Services $6 Task 2.1 18 18 36 6 weekly
Provide Project Coordination $ 4,374 - $ $ 2,430 $ 6,804 - $ $ 216 $ 7,020 3 hrs CM & PC Task 2.2 2 2 4 8
Preconstruction Meeting & Set-Up $ 580 $ 486 $ 540 $ 1,606 - $ $ 48 $ 1,654 Task 2.3 12 12 24 6 weekly contractor & other meetingsConduct and Document Project Meetings $ 2,916 - $ $ 1,620 $ 4,536 - $ $ 144 $ 4,680 2 hrs each CM & PC Task 2.4 2 2 2 monthly update
Review Contractors Construction Schedule $ - $ 486 $ - $ - $ 486 $ 12 $ 498 1 hrs each Task 2.5 12 12 6 weekly Maintain Project Records $ - $ 1,620 - $ $ 1,620 - $ $ 72 $ 1,692 2 hrs per week Task 2.6 6 6 3 pay requests, including finalReview and Evaluate Monthly Progress Payments - $ 1,458 $ - $ - $ 1,458 $ 36 $ 1,494 $ 2 hrs each Task 2.7 1 1 2 months including final Prepare Monthly Progress Reports - $ 243 $ - $ - $ 243 $ 6 $ 249 $ 1 hrs for writing CM Task 2.8 10 10 5 Assumed Number of RFI's/RFC's
Respond to RFI's - $ 2,430 $ - $ - $ 2,430 $ 60 $ 2,490 $ 2 hrs CM Task 2.9 3 12 15 3 Assumed Number of PCO's
Prepare PCO's and Change Orders 870 $ 2,916 $ - $ - $ 3,786 $ 90 $ 3,876 $ 4 hrs each CM, 25% PD Task 2.10 10 10 10 Assumed Number of shop drawings/submittals Coordinate Submittal and Shop Drawing Review - $ 2,430 $ - $ - $ 2,430 $ 60 $ 2,490 $ 1.0 hrs CM Task 2.11 6 weeks; Monitor Contractor co 1
Monitor Permit Compliance - $ - $ - $ - $ - $ - $ - $ - $ hrs each CM Included in InspectionTask 2.12 2 MonthsMonitor Construction Record Drawings - $ - $ - $ - $ - $ - $ - $ Included in 3.1Task 2.13 2 MonthsMonitor Labor Compliance - $ - $ - $ - $ - $ hrs per month Anticipate not needed Task 2.14Perform Claims Management - $ - $ - $ - $ - $ - $ - $ Sub-Total 5 73 46 124 $ 17,739 1,450 $ 6,210 $ - $ 25,399 $ - $ 744 $ 26,143 $ 12.4% Task 3: Field Inspection/Observation 11.50 Task 3.1 140 140 6.0 avg hrs per day inspection 20 hours contingency Provide Field Inspection/Observation & Rpts $ - $ - $ 24,500 - $ $ 24,500 $ 1,610 $ 26,110 20 working days Task 3.2 Prior to Pre-constructionPrepare Photograph and Video Documentation $ - $ - $ - $ - $ - $ - $ - Included in 3.1 Task 3.3 Materials Testing by ContractorMaterials Testing $ - $ - $ - $ - $ - $ - $ - Coord time included in Task 3.1 Task 3.4 22Develop Punchlists $ - $ 486 $ - $ - $ 486 $ 23 $ 509 Insp Included in 3.1 Task 3.5 2 4 6 Record Drawings, warranty itemsCompile Final Documents/Close-out $ - $ 486 $ - $ 700 $ 1,186 $ 69 $ 1,255 Documentation ready for audit Task 3.6 2 4 6 Final pay request, coordinate retention releasePrepare Final Pay Estimate $ - $ 486 $ - $ 700 $ 1,186 $ 69 $ 1,255 Notice of Completion Sub-Total 6 148 154
$ - $ 1,458 $ - $ 25,900 $ 27,358 $ - $ 1,771 $ 29,129 29129 check 13.9% Task 4: Public Info & Outreach $6$6
Task 4.1 2 4 6 2 Months
Routine Wkly Public Info & response to Inquiries $ - $ 486 $ - $ 700 $ 1,186 $ - $ 36 $ 1,222 2 hrs per month Inspector 1 hrs per month CM Task 4.2 6 weekly
Public Information and Contact Points $ - $ - $ - $ - $ - $ - $ - hrs each, coord Not included Task 4.3
Attend Public Meetings $ - $ - $ - $ - $ - $ - $ - $ - Not included Sub-Total 24 6
$ - $ 486 $ - $ 700 $ 1,186 $ - $ 36 $ 1,222 0.6%
Project Vehicle $6
$2,000 $ 2,000 100 /day 1.0%
Project Totals 8 81 46 152 287
$ 2,320 $ 19,683 $ 6,210 $ 26,600 $ 54,813 $ - $ 2,569 $ 59,382 28.3% $ check 54,813
Assumes no formal claims or significant issues
* Associated Project Costs (APC) - consumables and technology not included in wage or overhead calculations Agenda Item Number 10
Agenda Item Number 10
City Council Meeting Packet for June 7, 2022
Rate Rate
A01 Senior Technical Director 1 $315 C03 Senior Admin Officer 1 $167 A02 Senior Technical Director 2 $290 C04 Senior Admin Officer 2 $142 A03 Senior Technical Director 3 $263 C05 Admin Officer 1 $127 A04 Technical Director 1 $243 C06 Admin Officer 2 $115
A05 Technical Director 2 $217 C07 Admin Officer 3 $75
A06 Senior Professional 1 $200 D01 Business Services Manager 1 $315 A07 Senior Professional 2 $180 D02 Business Services Manager 2 $290 A08 Professional 1 $170 D03 Senior Admin Officer 1 $243 A09 Professional 2 $143 D04 Senior Admin Officer 2 $217 A10 Professional 3 $127 D05 Admin Officer 1 $200
A11 Intern $116 D06 Admin Officer 2 $180
B01 Lead Design Technician 1 $290 D07 Admin Officer 3 $168 B02 Lead Design Technician 2 $264 D08 Admin Officer 4 $143 B03 Lead Design Technician 3 $244 D09 Admin Officer 5 $127 B04 Senior Design Technician 1 $218 D10 Admin Officer 6 $75 B05 Senior Design Technician 2 $200 S01 Senior Construction Manager $290 B06 Design Technician 1 $180 S02 Construction Manager $245 B07 Design Technician 2 $169 S03 Lead Site Engineer/Supervisor $217 B08 Drafting/Design 1 $153 S06 Lead Inspector $169
B09 Drafting/Design 2 $143 S07 Senior Inspector $127
B10 Drafting/Design 3 $127 S08 Inspector / Specialist 1 $110 B11 Drafting/Design 4 $117 S09 Inspector / Specialist 2 $100 B12 Intern Drafting/Design $105 S10 Clerk / Specialist 3 $95 C01 Business Services Manager 1 $260 S15 Operator/Laborer 1 $80 C02 Business Services Manager 2 $220 S16 Operator/Laborer 2 $75 S17 Operator/Laborer 3 $55
1 2
3 4
5 6
7 8
Reimbursement for direct expenses incurred for proposed services, including sub-consultant services, will be billed at cost plus 15%
FY 2022 US West Region Rate Schedule
Finance Class Code Finance Class Code
Rates are for employees of all GHD companies.
All travel cost will be invoiced at coach class rates. Lodging and meal expenses will be at cost unless per diem rate is negotiated.
The Rate Schedule is subject to change annually.
GHD has implemented a system of billing for consumables on a per hour basis. Associated Project Cost (APC) is a unit cost replacing the individual tracking of some of the consumable costs directly related to projects.
Each year the total consumable audited costs are compiled from our general ledger including:
- Office consumables including engineering supplies and postage - Reproduction consumable costs including equipment lease and maintenance, printing, and stationary - Communication consumables including telephone expenses - Equipment consumable including CADD, software, and IT expenses Associated project cost (APC) will be invoiced at the following rate:
a. General Associated Project Charges APC: $6.50 / labor hour or 4% of labor costs b. Field Services/Construction Inspector APC: $11.50 / labor hour Reimbursement for vehicles used for proposed services will be at the federally approved mileage rates or at a negotiated monthly rate.
Overtime for non-exempt employees will be charged at 1.5 times the hourly billing rate.
If prevailing wage are applicable, the above billing rates and APC will be adjusted proportionate to the increase in labor cost
Agenda Item Number 10 Agenda Item Number 10
City Council Meeting Packet for June 7, 2022