CITY OF SEBASTOPOL
CITY COUNCIL
AGENDA ITEM
Meeting Date: June 21, 2022
To: Honorable Mayor and Honorable City Councilmembers
From: Toni Bertolero, Consultant, GHD
Subject: Sebastopol Solid Waste Collection Services Annual Rate Adjustment and possible Franchise Agreement Revisions by Recology Sonoma Marin
Recommendation: Review and Approval of the Sebastopol Solid Waste Collection Services Annual Rate Adjustments by Recology Sonoma Marin
Funding: Currently Budgeted: Yes __X__ No ___N/A
Net General Fund Cost: $ ______none________
Account Code/Costs authorized in City Approved Budget (if applicable) __AK____verified by Administrative Services Department INTRODUCTION/PURPOSE:
This item is to request the Council approve the Sebastopol Solid Waste Collection Services Annual Rate Adjustment by the City’s Franchise Solid Waste Collector/Hauler, Recology Sonoma Marin (“Recology”). Annual rate adjustments are permitted upon City review and approval as per the provisions of the Franchise Agreement between the City and Recology.
A representative from Recology will be making a short presentation to Council regarding the proposed rates.
BACKGROUND:
On December 16, 2008 the Council adopted Resolution 5723 and entered into a Franchise Agreement (Agreement) with a local solid waste collection and hauling firm, Redwood Empire Disposal, also known as “The Ratto Group”.
The Agreement covered solid waste, recyclable and compostable materials collection and street sweeping services.
Subsequently, on September 19, 2017, the Council approved the assignment of the Agreement from Redwood Empire Disposal to Recology. The original Franchise Agreement was effective January 1, 2009 and is set to end by December 31, 2023.
On June 15, 2021 Council approved an Annual Rate Adjustmentschedule effective July 1, 2021 forservices provided by Recology.
On November 16, 2021, Council approved an Annual Rate Adjustment schedule effective July 1, 2022 for services provided by Recology pertaining to SB 1383 regulations.
The City received a letter from Recology dated April 1, 2022 (and updated on May 16, 2022) requesting an annual rate adjustment effective July 1, 2022. A copy of the letter is attached. The proposed rates incorporate the Councilapproved increases pertaining to the SB 1383 regulations.
Agenda Item Number: 9 Agenda Item Number: 9
City Council Meeting Packet of: June 21, 2022
DISCUSSION:
Franchise Agreement Section 7.3 is titled “Adjustments to Maximum Collection Service Rates” which describes the fee elements and rate adjustment methodologies. In simple form, a “Refuse Rate Index”, or RRI, is calculated and applied to several service components, such as Single-Family Dwelling, Multi Family Dwelling, or Commercial Collection service rates (typically per bin or level of service per month) based on several factors affecting costs such as fuel rates or landfill tip fees, for example.
The Franchise holder is required to apply to the City for potential rate adjustments based on complex formulas described in the Agreement, which must be timed to allow changes to be effective July 1 of a given year. Recology submitted their new proposed rate sheets and supporting calculations on their letter dated April 1, 2022 (proposed annual rate adjustments included in letter, attached).
For July 1, 2022, the 32-gallon Residential cart rate will increase by 12.4% or $2.93, and the 4 Yard Commercial bin will increase by 12.8% or $68.37. Rates will increase by 12.8% on average based on the following changes by rate component:
1. Disposal Component - 3.65% applied only to the Disposal Component of each rate. a. Includes adjustment for the movement of the $4.21 Gate Rate fee from the Disposal Component to the Collection Component (see the Rate Example attached for more detail).
2. Organics Processing - 5.40% applied only to the Organics Component of each rate.
3. RRI/Collection Component - 9.65% applied only to the Collection Component of each rate.
4. SB 1383 Related - 6.30% applied to the total rate including all components.
A summary listing of the proposed rates as compared with current rates is shown in the table below.
Single
Family
Residential
Current
Rates
New Rates
7/1/2022
Multi-Family &
Commercial
Current
Rates
New Rates
7/1/2022
20 gallon $13.59 $15.26 1.5 CY-1x/week $281.08 $319.68
32 gallon $23.72 $26.65 2 CY-1x/week $335.47 $380.60
64 gallon $43.16 $48.58 3 CY-1x/week $468.60 $530.79
96 gallon $72.06 $81.10 4 CY-1x/week $533.82 $602.21
Rates not currently listed will increase by 13% 6 CY-1x/week $664.49 $745.19 The largest and notable rate increase comes from the Organics Processing Increase Component, which passes through fees from the County level, which range from 8.79 – 10.03%. However, due to reduction in City organics volumes and other factors, the rate increase that will effectively be applied to residential rates will be at 2.52%.
There are newly developed rates for additional services based on customer needs and those are shown in the attached letter from Recology.
PUBLIC COMMENT:
As of the writing of this staff report, the City has not received any public comment. However, staff anticipates receiving public comment from interested parties following the publication and distribution of this staff report.
Such comments will be provided to the City Council as supplemental materials before or at the meeting. In addition, public comments may be offered during the public hearing.
Agenda Item Number: 9 Agenda Item Number: 9
City Council Meeting Packet of: June 21, 2022
PUBLIC NOTICE:
This item was noticed in accordance with the Ralph M. Brown Act and was available for public viewing and review at least 72 hours prior to schedule meeting date. In addition, a Legal Notice was published on June 10, 2022 as required regarding the public hearing date, time and a brief description of the proposed rates.
FISCAL IMPACT:
None to City finances. The rate adjustments apply to residential and commercial customers.
RECOMMENDATION:
It is recommended that Council approve the Sebastopol Solid Waste Collection Services Annual Rate Adjustments by the City’s Franchise Solid Waste Collector/Hauler, Recology Sonoma Marin.
ATTACHMENT:
Letter from Recology Sonoma Marin dated April 1, 2022 and Updated May 16, 2022 Agenda Item Number: 9 Agenda Item Number: 9
City Council Meeting Packet of: June 21, 2022
April 1, 2022
Updated May 16, 2022
Larry McLaughlin
City Manager
City of Sebastopol
7120 Bodega Avenue
Sebastopol, CA 95472
Dear Larry,
Per Section 7.3 of the franchise agreement and Section 10 of the First Amendment, please find attached the proposed adjustments to Recology Sonoma Marin (RSM) service rates using the refuse rate index (RRI) for rates effective July 1, 2022 through June 30, 2023, as well as the supporting information.
For July 1, 2022, the 32G Residential cart rate in Sebastopol will increase by 12.4% or $2.93, and the 4 Yard Commercial bin will increase by 12.8% or $68.37. Rates will increase by 12.8% on average based on the following changes by rate component.
1. Disposal Component - 3.65% - Applied only to the Disposal Component of each rate. a. Includes adjustment for the movement of the $4.21 Gate Rate fee from the Disposal Component to the Collection Component (see the Rate Example attached for more detail).
2. Organics Processing - 5.40% - Applied only to the Organics Component of each rate.
3. RRI/Collection Component - 9.65% - Applied only to the Collection Component of each rate.
4. SB1383 Related - 6.30% - Applied to the total rate including all components.
Following this letter is the rate application documentation including component increase calculations, a complete rate table, a chart comparing the new Sebastopol rates with surrounding areas, and an example of the calculation of the 32G Residential container, which shows how the SB1383 Related Increase (First Amendment – Section 10 – Step 3) and the move of Gate Rate (First Amendment – Section 10 – Steps 1 and 4) are incorporated. Attached in a separate document are the Recology Sebastopol Audited Financial Statements for FY2021.
Please contact me or Nikki Burke at 707-480-9384 or [email protected] if you have any questions.
Sincerely,
Fred Stemmler
General Manager
Recology Sonoma Marin
cc: Nikki Burke
Celia Furber
Toni Bertolero
Agenda Item Number: 9 Agenda Item Number: 9
City Council Meeting Packet of: June 21, 2022
SEBASTOPOL 7-1-22 RRI - Summary
Recology Sonoma Marin
Sebastopol Rate Application - Summary Page
Rates Effective 7/1/2022
Summary Table for Key Rates - Effective July 1, 2022 - June 30, 2023* 7/1/2021 Rates Effective 7/1/2022
Single Family Residential Cart Collection - Monthly Rate Rates Rates Increase 20 Gal $ 13.59 $ 15.26 12.3%
32 Gal 23.72 26.65 12.4%
64 Gal 43.16 48.58 12.6%
96 Gal 72.06 81.10 12.5%
Multi-Family and Commercial Collection - Monthly Rate
1.5-CY Bin - 1x/week $ 281.08 $ 319.68 13.7%
2-CY Bin - 1x/week 335.47 380.60 13.5%
3-CY Bin - 1x/week 468.60 530.79 13.3%
4-CY Bin - 1x/week 533.82 602.21 12.8%
6-CY Bin - 1x/week 664.49 745.19 12.1%
1. Disposal Component Increase - Impacts Dispoal Component Only Increase 4/1/2021 4/1/2022 $ %
Tip Fee $ 147.08 $ 148.24 $ 1.16 0.79%
Plus: Gate Rate 4.21 4.21 2.86%
Adjusted 4/1/2022 $ 152.45 $ 5.37 3.65%
2. Organics Processing Increase Component - Impacts Organics Component Only Increase 4/1/2021 4/1/2022 $ %
Organics Fee $ 96.43 $ 101.64 $ 5.21 5.40%
3. Collection Component Increase - Impacts Collection Component Only FY2022 Index %
Cost Category RSM Op. Expense % Change for Contract Weighted Expenses** Weight Annual 2021 / Annual 2020 Limit Percentage Labor $774,344 51.97% 3.74% 1.94%
Fuel 105,582 7.09% 79.82% 5.66%
Vehicle Replacement 128,073 8.60% 5.37% 0.46%
Vehicle Maintenance 96,057 6.45% 10.55% 0.68%
All Other 385,902 25.90% 4.70% 75.00% 0.91%
Total Collection Component Increase 9.65%
4. SB1383 Increase - Impacts all Rate Components
SB1383 Additional Increase to Total Rates 6.30%
* Rates not currently listed on the table will increase by average overall rate increase of 12.8%. See Detailed Rate View for more rates. ** Based on RSM Audited Financial Statements.
The new rates are calculated based on the methodology laid out in the franchise agreement plus the SB1383 increase approved by the City Council on 11/16/2021.
Submitted before May 1, 2022
Updated for Final Indices on May 16, 2022 Page 1 of 12
Agenda Item Number: 9 Agenda Item Number: 9
City Council Meeting Packet of: June 21, 2022
SEBASTOPOL 7-1-22 RRI - RRI Percentage Calculation
Recology Sonoma Marin
Sebastopol Rate Application - Refuse Rate Index Calculation Rates Effective 7/1/2022
Labor Index
Series ID: cis201s000000000i Service Producing Industries Q1 Q2 Q3 Q4 Annual Average
2020 140.0000 140.7000 141.5000 142.5000 141.1750
2021 144.2000 145.2000 147.4000 149.0000 146.4500
Percentage change 3.74% Weight 51.97% Weighted percentage 1.94% Fuel
Series ID: wpu057303; Commodity Code 0573-03 #2 Diesel Fuel Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Avg.
2020 214.5000 193.3000 169.7000 123.6000 108.3000 137.8000 179.2000 191.0000 177.5000 187.3000 201.1000 224.6000 175.6583 2021 232.9000 264.4000 304.1000 282.0000 318.8000 317.8000 326.9660 322.2790 334.1750 374.1070 366.7310 346.2340 315.8743 Percentage change 79.82% Weight 7.09% Weighted percentage 5.66% Vehicle Replacement
BLS Series ID: pcu336211336211 Truck, bus, car and other vehicle bodies, for sale separately.
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Avg.
2020 258.4000 258.5000 258.8000 258.8000 259.5000 259.5000 260.5000 260.9000 262.8000 262.9000 263.0000 263.8000 260.6167 2021 264.6000 266.8000 267.2000 267.9000 269.1000 272.3000 276.4560 279.1910 280.5930 283.3440 283.5910 284.4100 274.6238 Percentage change 5.37% Weight 8.60% Weighted percentage 0.46% Vehicle Maintenance
BLS Series ID: pcu3339243339243 Parts and attachments for Industrial work trucks Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Avg.
2020 275.3000 277.2000 277.7000 277.0000 275.0000 275.0000 275.0000 275.0000 276.8000 277.3000 277.3000 277.7000 276.3583 2021 278.8000 279.3000 280.2000 284.8000 294.7000 314.8000 318.3590 318.3590 318.8630 324.4250 324.7570 328.8940 305.5214 Percentage change 10.55% Weight 6.45% Weighted percentage 0.68% All Other
Series ID: CUUR0000SA0 seventy five percent (75%) of Consumer Price Index, All Urban Consumers, All Items Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Avg.
2020 257.9710 258.6780 258.1150 256.3890 256.3940 257.7970 259.1010 259.9180 260.2800 260.3880 260.2290 260.4740 258.8112 2021 261.5820 263.0140 264.8770 267.0540 269.1950 271.6960 273.0030 273.5670 274.3100 276.5890 277.9480 278.8020 270.9698 Percentage change 4.70%
75% of change--Contract Limit 3.53% Weight 25.90% Weighted percentage 0.91% Weighted Percentage Increase 9.65%
Section 7.3.2 Negative RRI Carryover from prior year 0.00% Total Weighted Percentage Increase 9.65%
Submitted before May 1, 2022
Updated for Final Indices on May 16, 2022 Page 2 of 12
Agenda Item Number: 9 Agenda Item Number: 9
City Council Meeting Packet of: June 21, 2022
SEBASTOPOL 7-1-22 RRI - Rate Example
32G Example Rate Calculation
4/1/2022 Disposal Tipping Fee $ 148.24
Food Waste Gate Rate 4.21
Adjusted 4/1/2022 Disposal Tipping Fee $ 152.45
Disposal Component
(Adjusted 4/1/2022
Disposal Tipping Fee x
Material Generation
Factor =
Initial 2022
Disposal
Component
$ 152.45 x 0.0290 = $ 4.42
Organic Processing Component
2021 Organic
Processing
Component
(1 + Organic
Processing Fee
Increase) =
2022 Organic
Processing
Component
$ 3.25 105.40% = $ 3.43
Collection Component
2021 Collection
Component x (1 + RRI) =
Initial 2022
Collection
Component
$ 12.67 x 109.65% = $ 13.89
Utility User Tax Component
Initial Disposal +
Organic Processing +
Collection
Components x Utility User Tax Rate =
Utility Users'
Tax
Component
$ 21.74 x 3.75% = $ 0.82
Franchise Fee Component
(Initial Disposal +
Organic Processing +
Collection + Utility
User Tax
Components /
(1 -
Franchise
Fee Rate)) -
Initial Disposal +
Organic Processing +
Collection + Utility
User Tax
Components =
Franchise Fee
Component
( $ 22.56 / 90.00% ) - $ 22.56 = $ 2.51
Total Rate Before SB1383 $ 25.07
Step 3: Increase Rate by SB1383 Increase
Total Rate Before SB1383 $ 25.07
SB1383 Required Increase 6.30% 1.58
Total 2022 Rate $ 26.65
There are two extraordinary items to be included in the 7/1/2022 rates. First, the $4.21 gate rate is being removed from the tip fee, but as approved in the SB1383 Amendment, will continue to be include in the franchise rate to continue to fund current (pre-SB1383) food waste programs. Second, the increase to cover new programs to comply with expanded food waste collection as required by SB1383. To include these extraordinary items, some additional steps must be taken in calculating the rates for 7/1/2022.
This will establish all components as the basis for future rate calculation with no further extraordinary measures required for the gate rate removal or SB1383 increase going forward.
First, rates must be calculated as if the tip fee still includes the $4.21 gate rate. (Steps 1 & 2) Then, the resulting rates must be increased by the SB1383 increase to determine the final 7/1/2022 rates. (Step 3) Lastly, rate components must be recalculated using the now current tip fee (excluding the $4.21 gate rate) with any increase not accounted for by the Disposal, Organics, Utility Tax and Franchise fee components being allocated to the Collection component. (Steps 4 & 5) Step 1: Increase Disposal Tipping Fee by Gate Rate of $4.21 Step 2: Calculate Rate with Disposal Tipping Fee from Step 1 Submitted before May 1, 2022
Updated for Final Indices on May 16, 2022 Page 3 of 12
Agenda Item Number: 9 Agenda Item Number: 9
City Council Meeting Packet of: June 21, 2022
SEBASTOPOL 7-1-22 RRI - Rate Example
32G Example Rate Calculation
Step 4: Calculate Disposal Component using Disposal Tipping fee without the Gate Rate included.
Disposal Component
(4/1/2022 Disposal
Tipping Fee x
Material Generation
Factor =
2022 Disposal
Component
$ 148.24 x 0.0290 = $ 4.30
Step 5: Reallocate Rate Components
Total 2022 Rate $ 26.65
Remove Franchise Fee Total 2022 Rate x
(1 - Franchise Fee
Rate)
2022 Rate
without
Franchise Fees
$ 26.65 x 0.9 $ 23.99
Remove Utility Users' Tax
2022 Rate without
Franchise Fees /
(1 + Utility Users'
Tax Rate)
2022 Rate
without
Franchise Fees
or UUT
$ 23.99 / 103.75% $ 23.12
2022 Rate without
Franchise Fees or
UUT -
2022
Disposal
Component -
2022 Organic
Processing
Component =
2022 Collection
Component
$ 23.12 - $ 4.30 - $ 3.43 = $ 15.39
$ 4.30
3.43 15.39
0.87 2.67
$ 26.65
Rate Component Changes:
$ Increase
Collection Component - RRI 9.65%
2022 Disposal Tip Fee $ 148.24 0.79%
Food Waste Gate Rate $ 4.21 2.86%
2022 Organic Processing Fee $ 101.64 5.40%
SB1383 Required Increase 6.30%
Organics Processing Component
Collection Component
Utility Users' Tax Component
Franchise Fee Component
Total 2022 32 Gallon Residential Rate
Calculate 2022 Collection
Component
Total 2022 32 Gallon Residential
Disposal Component
Submitted before May 1, 2022
Updated for Final Indices on May 16, 2022 Page 4 of 12
Agenda Item Number: 9 Agenda Item Number: 9
City Council Meeting Packet of: June 21, 2022
SEBASTOPOL 7-1-22 RRI - Rate Table 7.1.21
Sebastopol Rate Application - Rate Table
Rates Effective 7/1/2022
Sebastopol Refuse Rate Index Calculation - Including Gate Rate Component & SB1383 Residential Solid Waste Organics ** Collection 7/1/2022 7/1/2021 Disposal Disposal Processing Component Utility Franchise Monthly Monthly Generation Component Fee Increase - Incl. SB1383 Users' Tax Fee Rate Rate Factor Excl. Gate RateComponent & Gate Rate Component Component Incl. SB1383 $148.24 5.40% 9.65% 3.75% 10.00%
Residential
20 G Can 1X Week 13.59$ 0.018 2.59$ 1.97 8.67$ 0.50$ 1.53$ 15.26$ 32 G Can 1X Week 23.72 0.029 4.30 3.43 15.39 0.87 2.67 26.65 64 G Can 1X Week 43.16 0.042 6.23 6.27 29.64 1.58 4.86 48.58 96 G Can 1X Week 72.06 0.074 10.97 10.45 48.93 2.64 8.11 81.10 2 - 32 G Can 1X Week 47.46 0.058 8.60 6.87 30.78 1.73 5.33 53.31 3 - 32 G Can 1X Week 71.13 0.087 12.90 10.30 46.13 2.60 7.99 79.92 4 - 32 G Can 1X Week 94.86 0.116 17.20 13.73 61.49 3.47 10.65 106.54 5 - 32 G Can 1X Week 118.57 0.145 21.49 17.16 76.90 4.33 13.32 133.20 64 G Can 1X Week 43.16 0.042 6.23 6.27 29.64 1.58 4.86 48.58 2 - 64 G Can 1X Week 86.31 0.084 12.45 12.52 59.32 3.16 9.72 97.17 3 - 64 G Can 1X Week 129.46 0.126 18.68 18.78 88.97 4.74 14.57 145.74 2 - 96 G Can 1X Week 144.13 0.148 21.94 20.90 97.84 5.28 16.22 162.18 Commercial
1.5 YD 1X Week 281.08$ * 96.36$ 180.95$ 10.40$ 31.97$ 319.68$
1.5 YD 2X Week 495.54 * 192.72 294.88 18.28 56.21 562.09
1.5 YD 3X Week 715.04 * 289.08 413.82 26.36 81.03 810.29
1.5 YD 4X Week 961.13 * 385.44 559.56 35.44 108.94 1,089.38
1.5 YD 5X Week 1,207.86 * 481.80 705.95 44.54 136.92 1,369.21 2 YD 1X Week 335.47 * 128.74 201.42 12.38 38.06 380.60
2 YD 2X Week 591.53 * 257.48 322.94 21.77 66.91 669.10
2 YD 3X Week 856.99 * 386.22 453.89 31.50 96.85 968.46
2 YD 4X Week 1,231.58 * 514.96 694.67 45.36 139.44 1,394.43 2 YD 5X Week 1,530.66 * 643.70 859.47 56.37 173.28 1,732.82 3 YD 1X Week 468.60 * 192.71 267.73 17.27 53.08 530.79
3 YD 2X Week 829.47 * 385.42 427.08 30.47 93.66 936.63
3 YD 3X Week 1,188.23 * 578.13 584.29 43.59 134.00 1,340.01 3 YD 4X Week 1,548.06 * 770.84 742.55 56.75 174.46 1,744.60 3 YD 5X Week 1,910.00 * 963.55 902.95 69.99 215.17 2,151.66 3 YD 6X Week 2,275.03 * 1,156.26 1,066.48 83.35 256.23 2,562.32 4 YD 1X Week 533.82 * 256.68 265.72 19.59 60.22 602.21
4 YD 2X Week 1,029.54 * 513.36 493.10 37.74 116.02 1,160.22 4 YD 3X Week 1,479.97 * 770.04 674.87 54.18 166.57 1,665.66 4 YD 4X Week 1,930.30 * 1,026.72 856.58 70.62 217.10 2,171.02 4 YD 5X Week 2,313.52 * 1,283.40 970.70 84.53 259.85 2,598.48 4 YD 6X Week 2,750.04 * 1,540.08 1,138.49 100.45 308.78 3,087.80 6 YD 1X Week 664.49 * 385.42 261.01 24.24 74.52 745.19
6 YD 2X Week 1,250.37 * 770.84 442.93 45.52 139.92 1,399.21 6 YD 3X Week 1,841.94 * 1,156.26 630.56 67.01 205.98 2,059.81 6 YD 4X Week 2,433.20 * 1,541.68 817.89 88.48 272.01 2,720.06 6 YD 5X Week 3,026.84 * 1,927.10 1,007.61 110.05 338.31 3,383.07 Submitted before May 1, 2022
Updated for Final Indices on May 16, 2022 Page 5 of 12
Agenda Item Number: 9 Agenda Item Number: 9
City Council Meeting Packet of: June 21, 2022
SEBASTOPOL 7-1-22 RRI - Rate Table 7.1.21
Sebastopol Rate Application - Rate Table
Rates Effective 7/1/2022
Sebastopol Refuse Rate Index Calculation - Including Gate Rate Component & SB1383 Residential Solid Waste Organics ** Collection 7/1/2022 7/1/2021 Disposal Disposal Processing Component Utility Franchise Monthly Monthly Generation Component Fee Increase - Incl. SB1383 Users' Tax Fee Rate Rate Factor Excl. Gate RateComponent & Gate Rate Component Component Incl. SB1383 $148.24 5.40% 9.65% 3.75% 10.00%
Commercial (continued)
20 G Can 1X Week 23.02 0.04 5.56 17.28 0.86 2.63 26.33
32 G Can 1X Week 36.82 0.06 8.89 27.66 1.37 4.21 42.13
64 G Can 1X Week 50.14 0.13 19.27 30.08 1.85 5.69 56.89 64 G Can 2X Week 100.29 0.26 38.54 60.16 3.70 11.38 113.78 96 G Can 1X Week 73.26 0.19 28.17 43.94 2.70 8.31 83.12 2 - 2 YD 1X Week 670.94 * 257.48 402.84 24.76 76.12 761.20 2 - 3 YD 1X Week 937.22 * 385.42 535.52 34.54 106.16 1,061.64 2 - 3 YD 2X Week 1,658.97 * 770.84 854.17 60.94 187.33 1,873.28 2 - 4 YD 1X Week 1,067.63 * 513.36 531.43 39.18 120.44 1,204.41 2 - 4 YD 2X Week 2,059.08 * 1,026.72 986.18 75.48 232.04 2,320.42 2 - 4 YD 3X Week 2,959.94 * 1,540.08 1,349.77 108.37 333.14 3,331.35 2 - 4 YD 4X Week 3,857.21 * 2,053.44 1,709.72 141.12 433.81 4,338.09 2 - 1.5 YD 1X Week 562.19 * 192.72 361.92 20.80 63.94 639.38 3 - 2 YD 1X Week 1,006.38 * 386.22 604.24 37.14 114.18 1,141.78 3 - 3 YD 1X Week 1,405.84 * 578.13 803.30 51.80 159.25 1,592.48 3 - 4 YD 2X Week 3,202.92 * 1,540.08 1,594.30 117.54 361.32 3,613.24 4 - 2 YD 1X Week 1,343.53 * 514.96 807.35 49.59 152.43 1,524.33 4 - 3 YD 1X Week 1,874.39 * 770.84 1,071.01 69.07 212.32 2,123.24 5 - 3 YD 1X Week 2,343.02 * 963.55 1,338.78 86.34 265.41 2,654.08 2 - 32 G 1X Week 73.58 * 17.78 55.27 2.74 8.42 84.21
2 - 64 G 1X Week 100.26 * 38.54 60.13 3.70 11.38 113.75 2 - 96 G 1X Week 125.69 * 56.34 66.89 4.62 14.21 142.06 3 - 32 G Can 1X Week 110.40 * 26.67 82.93 4.11 12.63 126.34 3 - 96 G Can 1X Week 188.60 * 84.51 100.40 6.93 21.32 213.16 4 - 32 G Can 1X Week 147.18 * 35.56 110.54 5.48 16.84 168.42 4 - 64 G Can 1X Week 200.53 * 77.08 120.28 7.40 22.75 227.51 4 - 96 G Can 1X Week 251.43 * 112.68 133.84 9.24 28.42 284.18 4 - 96 G Can 2X Week 502.83 * 225.36 267.66 18.49 56.83 568.34 5 - 96 G Can 1X Week 314.29 * 140.85 167.31 11.56 35.52 355.24 7 - 32 G Can 1X Week 257.59 * 62.23 193.46 9.59 29.48 294.76 8 - 32 G Can 1X Week 294.39 * 71.12 221.11 10.96 33.69 336.88 9 - 96 G Can 1X Week 565.71 * 253.53 301.14 20.80 63.94 639.41 2 YD Compactor 1X Week 629.04 * 385.41 225.35 22.90 70.41 704.07 2 YD Compactor 2X Week 1,258.11 * 770.82 450.72 45.81 140.82 1,408.17 3 YD Compactor 2X Week 1,638.82 * 1,156.26 426.13 59.34 182.41 1,824.14 Submitted before May 1, 2022
Updated for Final Indices on May 16, 2022 Page 6 of 12
Agenda Item Number: 9 Agenda Item Number: 9
City Council Meeting Packet of: June 21, 2022
SEBASTOPOL 7-1-22 RRI - Rate Table 7.1.21
Sebastopol Rate Application - Rate Table
Rates Effective 7/1/2022
Sebastopol Refuse Rate Index Calculation - Including Gate Rate Component & SB1383 Residential Solid Waste Organics ** Collection 7/1/2022 7/1/2021 Disposal Disposal Processing Component Utility Franchise Monthly Monthly Generation Component Fee Increase - Incl. SB1383 Users' Tax Fee Rate Rate Factor Excl. Gate RateComponent & Gate Rate Component Component Incl. SB1383 $148.24 5.40% 9.65% 3.75% 10.00%
Other Rates
Cleanup Bin (3 days) 276.30$ 44.51$ 230.99$ 10.33$ 31.76$ 317.59$ Extra Recycling Cart (per month) 21.02 21.18 0.79 2.44 24.41 Extra Yard Waste Cart (per month) 25.44 3.67 21.39 0.94 2.89 28.89 Extra Recycling Bin (per month) 126.16 127.00 4.76 14.64 146.40 Extra Yard Waste Bin (per month) 152.66 22.01 128.39 5.64 17.34 173.38 Replacement Cart (after 1x per year) 127.20 128.02 4.80 14.76 147.58 Replacement Bin (after 1x per year) 381.59 384.05 14.40 44.27 442.72 Return Trip Charge 25.43 25.60 0.96 2.95 29.51
Contaminated YW/RRY Cart 33.92 34.15 1.28 3.94 39.37
Contaminated RRY/ORG Bin (per yard) 91.91 92.50 3.47 10.66 106.63 Overflowing Cart Charge 9.04 0.03 4.30 3.43 0.62 0.31 0.96 9.62 Overflowing Bin Charge 110.21 96.36 8.98 3.95 12.14 121.43 Push Rate (per trip per 25 feet - bin) 76.23 76.73 2.88 8.85 88.45 Walk-in Charge (per trip per 25 feet-cart) 12.06 12.14 0.46 1.40 13.99 Lock Charge (per lock) 11.53 11.66 0.44 1.34 13.44
Extra Bags 5.04 5.08 0.19 0.59 5.86
Extra 1 YD 55.57 14.82 40.25 2.07 6.35 63.49
Extra 2 YD 109.62 29.64 78.98 4.07 12.52 125.21
Extra 3 YD 138.82 44.46 92.69 5.14 15.81 158.10
Extra 4 YD 152.49 59.28 90.75 5.63 17.30 172.96
Extra 1.5 YD 97.75 22.23 74.88 3.64 11.19 111.94
Extra 6 YD 184.08 88.92 91.21 6.75 20.76 207.64
10-40 Yard Box (pull rate only) 489.63$ 492.81$ 18.48$ 56.81$ 568.10$ 10-40 Yard Compactor (pull rate only) 600.81 604.71 22.68 69.71 697.10 Trip Charge (for service with no dump) 244.81 246.40 9.24 28.40 284.04 Compactor Cleaning Charge 489.63 492.81 18.48 56.81 568.10 Relocation Fee 244.81 246.40 9.24 28.40 284.04
Monthly Box Rental (if no dump in month) 172.92 174.85 6.56 20.16 201.57 *Commercial Conversion Factor 200.00
Clarified service title
Disposal Fee $148.24
Utility Users Tax 5.56
Franchise Fee 17.09
Disposal Rate To Be Charged $170.89
Submitted before May 1, 2022
Updated for Final Indices on May 16, 2022 Page 7 of 12
Agenda Item Number: 9 Agenda Item Number: 9
City Council Meeting Packet of: June 21, 2022
SEBASTOPOL 7-1-22 RRI - BIC Rates 7.1.21
Sebastopol Rate Application - Rate Table
Rates Effective 7/1/2022
Bulky Item Rate Schedule
Tip Fee $ 148.24
For each item after one, subtract $22.00 from per item rate.
Monthly Rate Including SB1383
Category Item Description Collection Disposal UUT FF
Per Item
Rate
Furniture Twin (per set) $ 49.17 $ 49.30 $ 3.69 $ 11.35 $ 113.52 Double (per set) 49.17 49.30 3.69 11.35 113.52
Queen (per set) 49.17 49.30 3.69 11.35 113.52
King (per set) 49.17 49.30 3.69 11.35 113.52
Bed Frame 52.39 19.72 2.70 8.31 83.13
Couch (under 6 feet) 52.39 19.72 2.70 8.31 83.13
Upholstered Chairs 52.39 19.72 2.70 8.31 83.13
Wooden Chairs 52.39 19.72 2.70 8.31 83.13
Dinette Tables 52.39 19.72 2.70 8.31 83.13
Household Items Rug (9'x12') $ 52.39 $ 19.72 $ 2.70 $ 8.31 $ 83.13 Vacuum 52.39 19.72 2.70 8.31 83.13
Appliances Water Heater: 35 gallons $ 52.39 $ 19.72 $ 2.70 $ 8.31 $ 83.13 Water Heater: 40 - 50 gallons 52.39 19.72 2.70 8.31 83.13 Water Heater: 100 gallons 52.39 19.72 2.70 8.31 83.13
Oven 51.32 29.58 3.03 9.33 93.26
Oven (Stove Top) 51.32 29.58 3.03 9.33 93.26
Oven - Stove Unit 51.32 29.58 3.03 9.33 93.26
Microwave 52.39 19.72 2.70 8.31 83.13
Garbage Compactor 52.39 19.72 2.70 8.31 83.13
Dishwasher 52.39 19.72 2.70 8.31 83.13
Refrigerator 49.17 49.30 3.69 11.35 113.52
Freezer 49.17 49.30 3.69 11.35 113.52
Air Conditioner 49.17 49.30 3.69 11.35 113.52
Washing Machine 51.32 29.58 3.03 9.33 93.26
Dryer 51.32 29.58 3.03 9.33 93.26
Building Materials Household Doors $ 52.39 $ 19.72 $ 2.70 $ 8.31 $ 83.13 Sink 52.39 19.72 2.70 8.31 83.13
Toilet 52.39 19.72 2.70 8.31 83.13
Windows (less than 3'x4' only) 52.39 19.72 2.70 8.31 83.13 Yard and Garden Gas Mower (must be drained of gal and oil) $ 52.39 $ 19.72 $ 2.70 $ 8.31 $ 83.13 Barbeque 52.39 19.72 2.70 8.31 83.13
Ping Pong Table 52.39 19.72 2.70 8.31 83.13
Exercise Bike 52.39 19.72 2.70 8.31 83.13
Swing Sets 52.39 19.72 2.70 8.31 83.13
Bicycle 52.39 19.72 2.70 8.31 83.13
Submitted before May 1, 2022
Updated for Final Indices on May 16, 2022 Page 8 of 12
Agenda Item Number: 9 Agenda Item Number: 9
City Council Meeting Packet of: June 21, 2022
SEBASTOPOL 7-1-22 RRI - BIC Rates 7.1.21
Sebastopol Rate Application - Rate Table
Rates Effective 7/1/2022
Bulky Item Rate Schedule
Tip Fee $ 148.24
For each item after one, subtract $22.00 from per item rate.
Monthly Rate Including SB1383
Category Item Description Collection Disposal UUT FF
Per Item
Rate
Electronics Computer Monitor 52.39$ 19.72$ 2.70$ 8.31$ 83.13$ Television 52.39 19.72 2.70 8.31 83.13
Console Television 66.03 19.72 3.22 9.88 98.85
Stereo Equipment 66.03 19.72 3.22 9.88 98.85
VCR/Home Entertainment 52.39 19.72 2.70 8.31 83.13
Printer/Fax 52.39 19.72 2.70 8.31 83.13
Copier (table top) 52.39 19.72 2.70 8.31 83.13
Copier (stand alone) minimum charge 38.42 147.91 6.99 21.48 214.80 minimum Oversized Office Equipment 68.46 price varies price varies Car Parts Engine Block (completely drained of fluids) 52.39$ 19.72$ 2.70$ 8.31$ 83.13$ Car Seat 52.39 19.72 2.70 8.31 83.13
Bumper/Grill etc. 52.39 19.72 2.70 8.31 83.13
Passenger Vehicle Tire 52.39 19.72 2.70 8.31 83.13
Truck or Tractor Tire 52.39 19.72 2.70 8.31 83.13
Additional Items Items under 60# 52.39$ 19.72$ 2.70$ 8.31$ 83.13$ Items over 60# 68.46 price varies price varies
Items requiring special handling or disposal 68.46 price varies price varies Submitted before May 1, 2022
Updated for Final Indices on May 16, 2022 Page 9 of 12
Agenda Item Number: 9 Agenda Item Number: 9
City Council Meeting Packet of: June 21, 2022
SEBASTOPOL 7-1-22 RRI - RRI Financials
Recology Sonoma Marin
Sebastopol Rate Application - Financial Information
Rates Effective 7/1/2022
FY2022 Category
Total Expenses Category Totals FY2022 % Total
Payroll & Related $ 774,344 Labor Labor $ 774,344 51.97% Liability Insurance 40,254 Other Fuel 105,582 7.09%
Disposal (Including Organics) 898,559 Not Included Replacement 128,073 8.60% 419,532 Not Included Maintenance 96,057 6.45%
Rent & lease 1,322 Other All Other 385,902 25.90%
Supplies 27,538 Other $ 1,489,957 100.00%
Repairs & Maintenance 96,057 Maintenance
Fuel & Oil 105,582 Fuel
Buildings & Facilities 6,560 Other Expenses Not Included in RRI Calculation Licenses & Permits 12,490 Other Disposal $ 898,559
Utilities 1,717 Other Recycling Processing Fee 419,532
Freight 2,566 Other Amortization & Gain/(Loss) 93,104
Recycling & COGS - Other Total Expenses Not Included $ 1,411,195 Professional Services 28,111 Other Allowed Expenses 1,489,957 Bad Debt 13,230 Other AFS Sebastopol Expenses $ 2,901,152 Travel, meals & entertainment 703 Other
Office expenses 15,871 Other
Taxes 7,509 Other
Regional Allocations 136,760 Other
Corporate Allocations 75,790 Other
Other Operating Expenses 15,482 Other
Depreciation & Depletion 36,402 Replacement
Amortization 92,944 Not Included
(Gain)/loss on sale 160 Not Included
I/C equipment & property 91,671 Replacement
Total Expenses $ 2,901,152
Recycling Processing Fee
Submitted before May 1, 2022
Updated for Final Indices on May 16, 2022 Page 10 of 12 Agenda Item Number: 9 Agenda Item Number: 9
City Council Meeting Packet of: June 21, 2022
SEBASTOPOL 7-1-22 RRI -SB1383
Recology Sonoma Marin
Sebastopol Rate Application - SB1383
Rates Effective 7/1/2022
Sebastopol
Additional Annual Expenses Quant. Total Cost $
Amortized Capital Costs - 10 years -See spending detail below $ 11,332 FTE Driver(s) 0.18 28,699
Commercial compost tip fees (per year)-Incremental tonnage only* 5,714 Compost collection truck fuel (per year) 14,267
Contamination mailers + postage (per year) $.40 each 400 184 Contamination tags (per year) $.40 each 400 184
FTE Waste Zero Specialist(s) (salary = $60k, full compensation = $90k) 25% 25,875 Incr. Cost of Curr. Comm'l FW Program** 32,393
TOTAL COSTS $118,648
Plus: Profit 10% 10,983
City Fees 19,805
TOTAL Required Revenue $149,435
Projected Annual Revenue for Rate Year 2021 $2,358,470
SB1383 Increase (Approved by City Council on 11/16/2021) 6.3% Capital Resources Quant. Total Cost $
2yd. compost bins w/ labels 8 $ 6,640
96 gallon compost carts w/ labels 67 5,494
Additional FL compost collection trucks 0.05 19,300
Additional SL compost collection trucks 0.13 48,490
Capital Costs (Amortized Above) $ 79,924
Submitted before May 1, 2022
Updated for Final Indices on May 16, 2022 Page 11 of 12 Agenda Item Number: 9 Agenda Item Number: 9
City Council Meeting Packet of: June 21, 2022
SEBASTOPOL 7-1-22 RRI - Comparison Chart
Primary Comparative
New
Sebastopol
Rates Santa Rosa
% Incr
over
Primary
South Sonoma
County
% Incr
over
Primary
Windsor
(Comm. MSW
& RCY)
% Incr
over
Primary Healdsburg
% Incr
over
Primary Cotati
% Incr
over
Primary
Date Rates Effective: 7/1/2022 1/1/2022 4/1/2022 Cost Rec. Est. 1/1/2022 1/1/2022 Next Rate Adjustment: 7/1/2023 1/1/2023 4/1/2023 TBD 1/1/2023 1/1/2023 Franchise Fee %: 13.4% 14.0% 11.0% 10.0% 10.0% 23.0%
MSW Disposal Rate/Ton:
So. Co. LF
$148.57
So. Co. LF
$148.57
So. Co. LF
$143.74 So. Co. LF
So. Co. LF
$148.57
So. Co. LF
$148.57
SB1383 Included: includes SB1383 before SB1383 includes SB1383 before SB1383 before SB1383 before SB1383 Residential
20 gallon $ 15.26 31.24$ 104.7% $ 36.61 139.9% $ 21.07 38.1% $ 20.27 32.8% $ 16.98 11.3% 32 gallon 26.65 35.02 31.4% 42.89 60.9% 28.30 6.2% 26.76 0.4% 23.87 -10.4% 64 gallon 48.58 50.43 3.8% 81.42 67.6% 44.73 -7.9% 38.21 -21.3% 62.58 28.8% 96 gallon 81.10 76.38 -5.8% 120.06 48.0% 69.10 -14.8% 51.73 -36.2% 96.44 18.9% Commercial
32 gallon 39.63 46.69 17.8% 42.89 8.2% NA NA 38.47 -2.9% 34.38 -13.2% 64 gallon 53.52 93.38 74.5% 81.42 52.1% NA NA 59.63 11.4% 68.72 28.4% 96 gallon 78.19 140.21 79.3% 120.06 53.5% 183.69 134.9% 73.18 -6.4% 103.09 31.8%
1.5 yard 319.68 386.20 20.8% 360.13 12.7% 447.85 40.1% 337.81 5.7% 272.30 -14.8% 2 yard 380.60 471.90 24.0% 450.98 18.5% 552.83 45.3% 423.69 11.3% 360.19 -5.4% 3 yard 530.79 578.94 9.1% 563.73 6.2% 822.92 55.0% 582.06 9.7% 450.60 -15.1% 4 yard 602.21 725.51 20.5% 670.70 11.4% 1,036.41 72.1% 726.29 20.6% 536.65 -10.9% 6 yard 745.19 986.01 32.3% 1,090.99 46.4% NA NA 928.74 24.6% 851.84 14.3% Average % of Primary: 34.4% 43.8% 41.0% 4.1% 5.3%
Residential Average % of Primary: 33.5% 79.1% 5.4% -6.1% 12.1% Commercial Average % of Primary: 34.8% 26.1% 69.5% 9.2% 1.9% Submitted before May 1, 2022
Updated for Final Indices on May 16, 2022 Page 12 of 12 Agenda Item Number: 9 Agenda Item Number: 9
City Council Meeting Packet of: June 21, 2022