RESOLUTION NUMBER: 6484-2022
CITY OF SEBASTOPOL
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTOPOL AUTHORIZING A BUDGET
AMENDMENT FOR THE SEBASTOPOL COMMUNITY CENTER FOR FLOOD RELATED EXPENSES AND CONSULTANT SERVICES FROM THE 2019 FLOOD ALLOCATION ACCOUNT WHEREAS, in February 2019, Sebastopol Community and Cultural Center (SCCC), experienced significant flooding and damages to the building and its contents; and WHEREAS, Government Newsom approved the fiscal year 2019-20 State budget and through the help of Assemblyman Marc Levin’s Office, the City was awarded $1.5 million in flood relief funds for the 2019 flood event; and
WHEREAS, some repairs have been completed but there is still much work to be done in the short term as well as long term improvements to the building and/or the site for flood resiliency; and WHERE, the repairs made by the SCCC are related to flood damage due to the 2019 flood and is appropriate for reimbursement from the flood relief account; and
WHEREAS, GHD and Interactive Resources have been requested to perform program/project management and architectural services to assist the SCCC with immediate and near term flood damages repairs and mitigation; and
WHEREAS, the cost for such management services and architectural services is $50,000; and WHEREAS, under the City’s purchasing policy, the City Manager is authorized to approve a consultant contract up to a maximum of $50,000 provided there is budget allocated for the work. Since there is currently no allocated budget for these services, this item is to request Council allocation of budget for consultant services related to the SCCC flood mitigation program management and architectural services and the funding source for such expenses will be allocated from designated flood relief account; and WHEREAS, the proposed budget allocation for this request is for $110,000 for SCCC flood damage repairs and consultant services. The account codes for this budget allocation will be as follows; and
1. 124-42-02-5100 project management code ZFLD19-00227 for $60,000
2. 100-42-02-4210 project management code ZFLD19-00227 for $50,000 WHEREAS, the City has approximately $900,000 in designated flood relief funds for the above identified expenses and therefore, there are sufficient funds for this budget allocation request; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Sebastopol does hereby approve a budget amendment of $110,000 identified in the accounts listed in this resolution to provide reimbursement and to perform program/project management services to assist SCCC with flood related repairs.
The above and foregoing Resolution was duly passed, approved, and adopted at a meeting by the City Council on the 18th day of October, 2022.
I, the undersigned, hereby certify that the foregoing Resolution was duly adopted by City of Sebastopol City Council following a roll call vote:
VOTE:
Ayes: Councilmembers Glass, Gurney, Rich, Vice Mayor Hinton and Mayor Slayter Noes: None
Absent: None
Abstain: None
APPROVED:
Mayor Patrick Slayter
ATTEST: ______________________________
Mary Gourley, Assistant City Manager/City Clerk, MMC
APPROVED AS TO FORM:
Larry McLaughlin, City Attorney
Sebastopol Community Cultural Center
Transaction Report - Main Hall Flood Repair Reimbursement Request January 2021 - September 2022
Date
Transaction
Type Num Ref Name Memo/Description Amount
Repair & Maintenance
Main Hall Repairs
12/14/2021 Bill 450665-1 1 The Rental Place Ceiling repairs - lift rental 780.00 € 12/17/2021 Bill 196395778 2 ALCAL Specialty Contracting Inc. Ceiling repairs 30,726.00 € 12/27/2021 Bill 104 3 Salmon Share Floor reassembly after ceiling work 200.00 € 02/10/2022 Bill 2102022-1 4 PCD Audio Video System Integration Curtains, mail hall 23,940.73 € 04/06/2022 Bill 80028883 5 ALCAL Specialty Contracting Inc. Ceiling repairs 10% retention balance (insulation work) 3,414.00 € $ 59,060.73 €