CITY OF SEBASTOPOL
CITY COUNCIL
AGENDA ITEM REPORT
Meeting December 20, 2022
To: Honorable Mayor and City Councilmembers
From: City Administration
Subject: Calendar Year 2023 City Council and City Staff Committee Assignments Recommendation: That the Mayor and City Council Receive the Information; Ask Questions of Current Representatives, Liaison or Staff Department Directors and Return the Calendar Year 2023 City Council and City Staff Committee Assignments to the January 3, 2023 City Council Meeting for Action
THERE IS NO ACTION REQUIRED OF THIS ITEM TONIGHT
Funding: Currently Budgeted: _____ Yes _____ No _xxx____ N/A Net General Fund Cost: $
Amount: $
Account Code/Costs authorized in City Approved Budget: _AK___(verified by Administrative Services Department)
INTRODUCTION/PURPOSE:
This item is to request That the Mayor and City Council Receive the Information; Ask Questions of Current Representatives, Liaison or Staff Department Directors and Return the Calendar Year 2023 City Council and City Staff Committee Assignments to the January 3, 2023 City Council Meeting for Action.
THERE IS NO ACTION REQUIRED OF THIS ITEM TONIGHT
BACKGROUND:
Each year, the City Council makes appointments to the various committees listed on the attached roster. There are four different types of committee that include:
1) City membership in a separate agency where the representative is a member of the governing board; 2) the City representative is a member of an advisory committee that makes recommendations to another public agency;
3) a Council member or Staff member is appointed as a liaison to a special committee; and 4) other miscellaneous committees.
DISCUSSION:
Each year, the City Council and City staff review the current assignments and make recommendations to assignments or to request removal of committees if no longer needed. Staff has submitted the attached List of Committees to allow newly elected Councilmembers to ask questions of current City Representatives, Liaison or Responsible Staff Department Director. This will allow the Council an opportunity to ask questions and then return to the January 3, 2023 Council Meeting for action on appointment to the Committees.
NO FORMAL ACTION IS TO BE TAKEN AT THIS MEETING. THIS IS AN INFORMATIONAL ITEM ONLY.
Agenda Item Number: 7
Agenda Item Number: 7
City Council Meeting Packet for Meeting of: December 20, 2022
City Council / General Plan Goals:
This item reflects the City Council Goals and Values as listed below:
The City of Sebastopol is committed to maintaining a high quality of life for current and future members of our community, through excellent public service and careful stewardship of its financial, human, and natural resources.
Goal 5 - Provide Open and Responsive Municipal Government Leadership ENVIRONMENTAL REVIEW:
Council receipt of this item is not a project under the California Environmental Quality Act (CEQA) and is therefore Exempt from CEQA.
PUBLIC COMMENT:
As of the writing of this staff report, the City has not received any public comment. However, if staff receives public comments from interested parties following the publication and distribution of this staff reportsuch comments will be provided to the City Council as supplemental materials before or at the meeting. In addition, public comments may be offered during the “Public Comment” portion of the City Council discussion of this item.
PUBLIC NOTICE:
This item was noticed in accordance with the Ralph M. Brown Act and was available for public viewing and review at least 72 hours prior to the scheduled meeting date. Information about the agenda item (link to the City Council meeting page) is also disseminated via the City’s Constant Contact, posted to the City’s website and posted to the Display Board at City Hall).
FISCAL IMPACT:
There is no impact with this action tonight.
RECOMMENDATION: That the Mayor and City Council Receive the Information; Ask Questions of Current Representatives, Liaison or Staff Department Directors and Return the Calendar Year 2023 City Council and City Staff Committee Assignments to the January 3, 2023 City Council Meeting for Action. No Formal Action is Required of this Item.
Attachment(s):
DRAFT Proposed 2023 City of Sebastopol City Council and City Staff Committee Assignments Agenda Item Number: 7
Agenda Item Number: 7
City Council Meeting Packet for Meeting of: December 20, 2022
COUNCILMEMBER PRIMARY ALTERNATE
Neysa Hinton Russian River Water Shed Association (RRWA) Board of Directors Legislative Committee
Sebastopol Downtown Association (SDA)
Budget Committee
City Wide Staffing Assessment Study
Sonoma County Transportation Authority (SCTA)
Regional Climate Protection Agency (RCPA)
*Rep should be same Rep for Both SCTA and RCPA
Zero Waste Sonoma Board
Groundwater Sustainability Agency (GSA) / Santa Rosa Plain GSA Basin Association of Bay Area Governments (ABAG)
League of CA Cities/CAL CITIES
Sonoma County Mayors and Councilmembers Association/Board of Directors/City Selection Committee
Sebastopol Center for the Arts
Agenda Review Committee
Diana Rich Marin/Sonoma Mosquito & Vector Control District - Term Expires December 2023 – Two Year Term Zero Waste Sonoma Board
Meet Your Neighbor (MYN) and Sebastopol Neighborhood Communications Unit (SNCU) Budget Committee
Fire Department Funding and Staffing Committee
Climate Action Committee (Zero Waste Sonoma Rep)
Council Liaison to Homeless Service Organizations
Legislative Committee
Gravenstein Health Action (GHA)
Laguna Stakeholders Committee
LANTERN
Library Advisory Board for Sebastopol Branch
Glass Sonoma Clean Power
Sebastopol Area Chamber of Commerce
Sebastopol Community Cultural Center
Sebastopol Downtown Association
Sebastopol World Friends
Gurney Sonoma County Transportation Authority (SCTA)
Regional Climate Protection Agency (RCPA)
*Rep should be same Rep for Both SCTA and RCPA
Gravenstein Health Action (GHA)
Laguna Stakeholders Committee
LANTERN
Library Advisory Board for Sebastopol Branch
Sebastopol Community Cultural Center
Relaunch Sebastopol
Climate Action Committee (RCPA/SCTA Rep)
Sebastopol Senior Center
Slayter Sonoma Clean Power
Groundwater Sustainability Agency (GSA) / Santa Rosa Plain GSA Basin Association of Bay Area Governments (ABAG)
League of CA Cities / CAL CITIES
Sonoma County Mayors and Councilmembers Association/Board of Directors/City Selection Committee Sebastopol Area Chamber of Commerce
Sebastopol Center for the Arts
Sebastopol Senior Center
Agenda Item Number: 7
Agenda Item Number: 7
City Council Meeting Packet for Meeting of: December 20, 2022
Sebastopol World Friends
Agenda Review Committee
Fire Department Funding and Staffing Committee
City Wide Staffing Assessment Committee
Design Guidelines Subcommittee
Relaunch Sebastopol
Agenda Item Number: 7
Agenda Item Number: 7
City Council Meeting Packet for Meeting of: December 20, 2022
Item
Number
Committee Name Committee Member
/Representative/Liaison
Alternate Type of Committee Additional Information on
Committee
Location of Committee
Meetings
Date and Time of Committee Meetings (If
Known)
1 Marín/Sonoma Mosquito & Vector
Control District. (2- or 4-Year Term).
City has typically appointed for two
years.
Term Ends: December 31, 2023
Councilmember Rich None Abates/prevents
mosquito and other
insect problems.
The Marin/Sonoma Mosquito and
Vector Control District protects the
health and welfare of the
communities it serves from
mosquitoes and vector-borne
diseases by utilizing cost-effective,
environmentally responsible
integrated vector management
practices.
The Marin/Sonoma Mosquito &
Vector Control District is governed
by a Board of Trustees. Each
member represents his or her city of
residence or a county at large.
Trustees are appointed by their city
council or county board of
supervisors and serve a two or four
year term. Persons interested in
serving on the Board of Trustees
should contact either their local city,
or the County for at-large positions.
Members of the Board of Trustees
serve without compensation, but are
provided with an allowance to defray
expenses while on official business
(not to exceed $100 per month) in
accordance with the California
Health and Safety Code Section
2030(b). Board members do not
receive any type of benefits.
.
595 Helman Avenue
Cotati, CA 94931
Regular Board meetings are held at 7:00 pm
on the second Wednesday of each month at
District Headquarters, 595 Helman Lane,
Cotati. From time to time the regular
monthly meeting may be canceled. Special
Meetings are held occasionally and noticed in
accordance with the Brown Act.
All board meetings are open to the public
and are posted in accordance with Cal. Gov't
Code § 54954(a)
2 Redwood Empire Municipal Insurance
Fund (REMIF)
CIRA (Vice President – Larry
McLaughlin)
City Manager Assistant City
Manager/City Clerk
15-City MultiInsurance Pool for
Workman’s
Compensation,
Redwood Empire Municipal
Insurance Fund (REMIF) is a selfinsured joint powers authority (governmental entity) established in
1976 to handle the insurance claims,
Various Locations for Board
Meetings
January (Two day Training)
March
April
June
August
Agenda Item Number: 7
Agenda Item Number: 7
City Council Meeting Packet for Meeting of: December 20, 2022
CIRA – California Intergovernmental
Risk Authority
Liability, Health, Vision,
etc.
benefit programs, and risk
management needs of seven (7)
cities. It has grown to serve fifteen
(15) member cities and three (3)
non-member cities. The cities are
located in the five Northwest
counties.
October
10:30 am – 2:00 pm
CIRA – January and May and as Otherwise
called
3A Sonoma County Transportation
Authority (SCTA)
Councilmember
Gurney
Vice Mayor Hinton Prepares, plans and
reviews grants for
County and cities for
Transportation, Transit
and Bike Funds
The Sonoma County Transportation
Authority (SCTA) is governed by a
twelve-member Board of Directors
representing each of the nine cities –
Cloverdale, Cotati, Healdsburg,
Petaluma, Rohnert Park, Santa Rosa,
Sebastopol, Sonoma and Windsor –
and the Sonoma County board of
Supervisors. The SCTA acts as the
countywide planning and fund
programming agency for
transportation and performs a
variety of important functions
related to advocacy, project
management, planning, finance,
grant administration and research.
The SCTA coordinates the activities
of local jurisdictions with regional,
state and federal entities at both a
policy and administrative level. As a
coordination agency, the SCTA
provides a forum for local elected
officials to engage in dialog on
countywide issues and enables
discussions among local and regional
entities on a wide range of issues
that link to the movement of people
and goods, program management
and project delivery
SCTA Meetings are held at
Sonoma County PRMD, 2550
Ventura Avenue, Santa Rosa,
CA 95401 in the Planning
Commission Meeting Room
2:30 pm – 5:00 pm
Second Mondays
3B Regional Climate Protection Agency
(RCPA)
*Rep should be same Rep as SCTA
Councilmember
Gurney
Vice Mayor Hinton A Separate Agency
that shares the same
Boardmembers as
SCTA
The SCTA/RCPA acts as
the County-wide
The Sonoma County Regional
Climate Protection Authority (RCPA)
is governed by a twelve member
Board of Directors comprised of
representatives from the Sonoma
County Board of Supervisors and
Same as Above Same as Above
Agenda Item Number: 7
Agenda Item Number: 7
City Council Meeting Packet for Meeting of: December 20, 2022
planning and
programming agency
for transportation and
coordinates climate
protection activities
county-wide.
Council Members from each of the
nine cities – Cloverdale, Cotati,
Healdsburg, Petaluma, Rohnert Park,
Santa Rosa, Sebastopol, Sonoma and
Windsor.
The RCPA coordinates climate
protection activities countywide and
performs a variety of important
related functions including advocacy,
project management, planning,
finance, grant administration, and
research.
The RCPA coordinates the activities
of local jurisdictions with regional,
state, and federal entities at both
policy and administrative levels. As a
coordination agency, the RCPA
provides a forum for local elected
officials to engage in dialogue on
countywide issues, and enables
discussions among local and regional
entities on a wide range of issues
related to greenhouse gas reduction,
including planning, program
management, and project delivery.
4 Sonoma Clean Power (SCP) Authority
Board of Directors
If representatives change, staff will
need to prepare a resolution to send to
Sonoma Clean Power)
Mayor Slayter Councilmember Glass Publicly owned
Community Choice
Provider
SCP serves the residents and
businesses in Sonoma and
Mendocino counties clean energy
from more renewable resources,
such as geothermal, wind, and solar.
SCP was formed to provide a choice
beyond the for-profit, investorowned utility (PG&E) and a customer-owned public utility.
The Board of Directors shall consist
of one appointee
from each Participant located within
the boundaries of the County of
Sonoma, and one joint
appointee from the County of
Sonoma and the Sonoma County
Water Agency. If the Board of
431 E Street
Santa Rosa, CA 95404
Monthly
Frist Thursday
8:45 am – 12:00 pm
Agenda Item Number: 7
Agenda Item Number: 7
City Council Meeting Packet for Meeting of: December 20, 2022
Directors approves any other
municipality or county as a
Participant pursuant to Section 3.1,
the
Board of Directors shall determine
whether such municipality or county
(or any combination
thereof) may appoint an additional
member to the Board of Directors.
Each appointee must be an
elected member of the governing
board of his or her appointing body.
Each Party or Participant
appointing a member to the Board of
Directors may also appoint up to two
alternates to serve in
the absence of its Director.
Alternates must be either an elected
member of the governing board
of his or her appointing body, or an
employee of the jurisdiction
appointing them.
5 Zero Waste Sonoma Board Councilmember Rich Vice Mayor Hinton County-wide management of solid
waste reduction
programs for cities and
Sonoma County -
Sonoma County Waste
Management Agency
Board of Directors:
The SCWMA is a joint
powers agency of the
Cities and County of
Sonoma that Provide
recycling and diversion
programs, education
programs and
regulatory compliance
reporting compliance
with AB 939.
Zero Waste Sonoma is the public
name of the Sonoma County Waste
Management Agency (SCWMA).
Establish in 1992 as the joint powers
authority (JPA) for the
unincorporated area and nine cities
and towns in Sonoma County, Zero
Waste Sonoma is the local
government entity for all things
related to Household Hazardous
Waste (HHW), organics municipal
composting, public education, and
planning for recycling and solid
waste disposal. Zero Waste Sonoma
helps the residents and businesses of
Sonoma County reduce, reuse,
recycle, and discard all materials in
the safest and most environmentally
responsible way possible.
Santa Rosa Council Chambers
100 Santa Rosa Avenue
9:00 am – 11:30 am
Third Wednesdays
Monthly
Agenda Item Number: 7
Agenda Item Number: 7
City Council Meeting Packet for Meeting of: December 20, 2022
Zero Waste Sonoma is governed by a
board made up of representatives
from each of the ten jurisdictions.
6 Zero Waste Sonoma SB 1383 Technical
Group
GHD Technical group for the
ten member
jurisdictions working
on matters pertaining
to the implementation
of SB 1383
Santa Rosa Council Chambers
100 Santa Rosa Avenue
1:00 pm – 2:00 pm
Agenda Item Number: 7
Agenda Item Number: 7
City Council Meeting Packet for Meeting of: December 20, 2022
Item
Number
Committee Name Committee Member
/Representative/Liaison
Alternate Type of Committee Additional Information on
Committee
Location of Committee
Meetings
Date and Time of Committee Meetings (If
Known)
1 AB 939 Local Task Force Sunny Galbraith
Three Year Term
Ends December
2024
Advisory to Waste
Management
Agency (review and
comment on IWMP,
contains
government and
private members).
Advisory Committee
to County of
Sonoma Board of
Supervisors and
Sonoma County
Waste Management
Agency on matters
related to waste
management,
recycling and
diversion, AP 939
compliance, etc.
Sonoma County
Transportation and Public
Works
2300 County Center Drive
Santa Rosa, CA
Meets bi-monthly
1:30 pm – 3:30 pm
2nd Thursdays of Bi-Month
2 Community Development
Commission Cities & Towns
Advisory Committee(CTAC)
Planning Director
(Chair of this
Committee for 22-
24)
City Manager CTAC is the cities'
staff representative
group under the JPA
with the CDC. The
group is advisory to
the CDC and
provides
recommendations
to the Board of
Supervisors for
CDBG and other
HUD funds such as
the COVID CARES
ACT funding and
HOME funding.
The Sonoma County Community
Development Commission is
dedicated to promoting decent
and affordable housing,
revitalizing communities, and
supporting public services that
increase economic stability for
County residents. We are
committed to providing services
in an effective, efficient, and
respectful manner.
The Cities & Towns Advisory
Committee (CTAC), formerly
known as the Technical Advisory
Committee (TAC), is comprised
Community Development
Commission Office
1440 Guerneville Road
Santa Rosa, CA
Meets monthly
Agenda Item Number: 7
Agenda Item Number: 7
City Council Meeting Packet for Meeting of: December 20, 2022
of staff members appointed by
each of the seven municipalities
(Cloverdale, Cotati, Healdsburg,
Rohnert Park, Sebastopol,
Sonoma and Windsor) that
participate with the County as an
entitlement entity for CDBG and
HOME funding from HUD. This
Committee reviews and makes
recommendations to the Board
of Supervisors on issues relating
to the distribution of funds
within the participating
incorporated jurisdictions.
3 County-wide Bicycle and Pedestrian
Advisory Committee (CBPAC)
Associate Planner Planning Director Advisory to Sonoma
County
Transportation
Authority on
disposition of TDA
Article 3 Funds and
coordination of bike
and pedestrian
planning efforts;
maintains and
updates Countywide Bike and Ped
Master Plan;
recommends annual
TDA Article 3
program of projects.
To participate in the
development of a
comprehensive bicycle and
pedestrian facilities plan, review
project proposals, and prioritize
a project list for consideration by
the Board of Supervisors. Plans
will emphasize bicycle projects
intended to accommodate
bicycle commuters rather than
recreational bicycle users
Sonoma County
Transportation Office
490 Mendocino Avenue,
#206
Santa Rosa, CA
Meets on 4th Tuesdays of Alternate
Months
1:30 pm
4 GSA Board/ Santa Rosa Plain GSA
Basin
Mayor Slayter Vice Mayor Hinton A public agency
formed to
sustainably manage
groundwater in the
Santa Rosa Plain
groundwater basin.
The agency has a
The Santa Rosa Plain
Groundwater Sustainability
Agency (GSA) is a public agency
formed to sustainably manage
groundwater in the Santa Rosa
Plain groundwater basin.
City of Santa Rosa Utilities
Field Office
Second Thursday 1:00 pm – 3:30 pm
Even Months
Agenda Item Number: 7
Agenda Item Number: 7
City Council Meeting Packet for Meeting of: December 20, 2022
Board and an
advisory committee.
5. MS4 Storm Water Co-Permittee
Working Group
GHD City Engineer Provides direction
for the regional
storm water permit
as a co-permittee
workgroup
Municipal Separate Storm Sewer
Systems Permits (MS4 Permits)
Municipalities are required to
obtain Municipal Separate Storm
Sewer Systems (MS4s) Permits
which regulate storm water
discharges. MS4 permits are
issued by Regional Water Quality
Control Boards (RWQCB)
The State Water Resources
Control Board under the
Municipal Storm Water
Permitting Program regulates
storm water discharges from
municipal separate storm sewer
systems (MS4s).
MS4 Permits are issued under
two phases; individual Phase I
which started in 1990, the
Regional Water Quality Control
Boards have adopted National
Pollutant Discharge Elimination
System General Permit (NPDES)
storm water permits for medium
and large municipalities. Most of
these permits are issued to a
group of co-permittees
encompassing an entire
metropolitan area and Phase II
permit for smaller municipalities.
The City of Cloverdale, the City
of Cotati, the City of Rohnert
Park, the City of Healdsburg, the
Varies, most commonly
Windsor Council
Chambers
2nd Tuesday 8:00 AM to 10:00 AM
Agenda Item Number: 7
Agenda Item Number: 7
City Council Meeting Packet for Meeting of: December 20, 2022
City of Sebastopol, the City of
Ukiah, the Town of Windsor, and
the Phase II designated portions
of the County of Sonoma elected
to participate in the Phase I
program.
6. Russian River Watershed
Association Board of Directors
Vice Mayor Hinton GHD RRWA Board of
Directors (Elected
Officials from
Member Agencies).
Association of Cities
and Counties
working
collaboratively on
matters related to
watershed
management,
groundwater, storm
water and various
regulatory
compliance issues.
RRWA Technical
Working Group
(Staff members
from member
agencies) Advises
RRWA Board on
annual work plan
and budget and
various technical
initiatives. (We are
currently
represented here by
our consultant,
GHD.)
The Russian River Watershed
Association (RRWA) is a coalition
of ten cities, counties and special
districts in the Russian River
watershed that have come
together to coordinate regional
programs for clean water,
habitat restoration, and
watershed enhancement. RRWA
was formed in 2003 to create
opportunities for our member
agencies to expand their
stewardship role in the
watershed.
The RRWA Board of Directors are
elected officials from each of the
ten Member Agencies. This
governing and decision making
group provides direction and
oversight for RRWA according to
the provisions outlined in the
Memorandum of Understanding.
Windsor Town Hall 4th Thursdays
9:00 am
Every other month
7 Santa Rosa Plain Groundwater
Management Plan Basin Technical
Advisory Committee
GHD Public Works
Superintendent
SR Plain
Groundwater
Management Plan
City of Santa Rosa Utilities
Field Office
1st Monday 3:00 – 5:30 PM
Agenda Item Number: 7
Agenda Item Number: 7
City Council Meeting Packet for Meeting of: December 20, 2022
Basin Advisory
Panel/Advisory to
Sonoma County
Water Agency BOD
regarding
implementation of
the Groundwater
Management Plan.
(Staff
representatives
from City
stakeholders)
8 Sonoma County Transportation
Authority Planning Advisory
Committee (SCTA PAC)
Planning Director Associate Planner SCTA PAC is
Advisory to the
SCTA/RCPA Board
on planning matters
Sonoma County
Transportation Office
411 King St
Santa Rosa, CA
Meets on 3rd Thursdays, 9 am
9 Sonoma County Transportation
Authority Technical Advisory
Committee (SCTA TAC)
GHD Planning Director SCTA TAC is
Advisory to the
SCTA/RCPA Board
on transportation
planning matters
and programming of
various
transportation grant
funding sources.
Sonoma County
Transportation Office
411 King St
Santa Rosa, CA
Meets on 4th Thursdays
1:30 pm
10 Sub regional Partners Technical
Advisory Committee (TAC)
GHD Public Works
Superintendent
Makes
recommendations
to Santa Rosa,
County, Rohnert
Park, Cotati and
Sebastopol –
Reviews matters
related to
operations and
maintenance of sub-
regional wastewater
treatment system;
reviews and
Laguna Treatment Plant
6300 Llano Road
Santa Rosa, CA
Meets as needed.
Agenda Item Number: 7
Agenda Item Number: 7
City Council Meeting Packet for Meeting of: December 20, 2022
recommends annual
budgets.
11 Zone 1A Advisory Committee
(Sonoma County Water Agency)
GHD Public Works
Superintendent
Makes annual
budget review and
recommendation
for flood control
projects within Zone
1A (Santa Rosa-
Laguna drainage
basin (of Santa Rosa,
Rohnert Park, Cotati
and Sebastopol)
Zone 1A Advisory
Committee meets
with Sonoma
County Water
Agency staff to learn
of flood control and
related activities
within the Zone 1A
(Santa Rosa Plan
watershed) and
reviews annual
budgets.
Meets at the Sonoma
County Water Agency
Office, 404 Aviation
Boulevard, Santa Rosa, CA
Meets as needed.
Agenda Item Number: 7
Agenda Item Number: 7
City Council Meeting Packet for Meeting of: December 20, 2022
Item
Number
Committee Name Committee Member
/Representative/Liaison
Alternate Type of Committee Additional Information on
Committee
Location of Committee
Meetings
Date and Time of Committee Meetings (If
Known)
1 Association of Bay Area
Governments (ABAG)
Voting Delegate:
Mayor
Alternate:
Vice Mayor
Delegate(s) attends
meetings and votes.
ABAG is part regional planning
agency and part local
government service provider.
ABAG outlines work program
goals and objectives for the Bay
Area’s nine counties and 101
cities and towns every year, and
are primarily governed by the
following:
Executive Board
General Assembly
Committee
In some cases, ABAG has the
authority to enact certain
legislation on behalf of the Bay
Area, for example the statemandated Regional Housing
Need Allocation, or RHNA. We
also operate as the statedesignated clearinghouse for
federal grant applications.
Member representatives are
elected officials and make
operating decisions, authorize
expenditures and recommend
policy.
County representatives are
selected by city mayors or the
county board of supervisors’
Oakland June Time Frame
Agenda Item Number: 7
Agenda Item Number: 7
City Council Meeting Packet for Meeting of: December 20, 2022
president. Most city member
representatives are selected by
the mayors and council
members conferences for each
county.
Every year a General Assembly
and Business Meeting
conference is held. The annual
conference explores vital issues
that impact our region and any
official delegate or alternate may
propose a subject of
consideration.
This appointment is for General
Assembly meetings/conferences
only.
2 League of CA Cities/CAL Cities Voting Delegate:
Mayor
Alternate:
Vice Mayor or as
designated (Must be
in attendance at
meetings)
Delegate(s) attend
annual conferences
and meetings
Defend and expand local control
through advocacy efforts in the
Legislature, at the ballot box, in
the courts, and through strategic
outreach that informs and
educates the public,
policymakers, and opinion
leaders. Cal Cities also offers
education and training programs
designed to teach city officials
about new developments in
their field and exchange
solutions to common challenges
facing their cities.
There is typically one conference
each year during the month of
September.
Various Locations Meetings typically held during the
Annual Conferences (September Time
Frame)
Agenda Item Number: 7
Agenda Item Number: 7
City Council Meeting Packet for Meeting of: December 20, 2022
3 Legislative Committee Vice Mayor Hinton Councilmember Rich
The Mayors and
Council Members of
Sonoma County
represent every city
within the county of
Sonoma. The
Legislative
Committee,
established by the
Mayors and
Councilmembers
Bylaws, consists
of a Mayor or
Councilmember
from each of the
member cities,
chosen by their
respective Councils.
Its
duties are to review
pending policy
issues affecting
cities and to
advocate for those
on behalf of the
cities within Sonoma
County.
The Sonoma County
Legislative
Committee will be
reviewing and
responding to bills
that impact
Sonoma County
cities. The Sonoma
County Legislative
Committee will use
these principles to
help
Meets with CAL Cities/League of
CA Cities representative to
Sonoma County
Finley Center
Santa Rosa, CA
Meets 9:00 am
Monthly
Third Friday
Agenda Item Number: 7
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City Council Meeting Packet for Meeting of: December 20, 2022
guide the
committee in taking
positions on policy
issues:
Consider supporting
policy that:
• Enhances local
control of resources
and tools that allow
cities to address the
needs of city
residents within a
framework of
regional
cooperation.
• Encourages the
use of State
incentives for local
government action
rather than
mandates.
• Reforms local
government finance
structure in a way
that establishes a
stable
revenue base for
local government to
plan for future
growth and provide
needed
public facilities and
services.
• Guarantees local
funding sources.
Consider opposing
policy that:
Agenda Item Number: 7
Agenda Item Number: 7
City Council Meeting Packet for Meeting of: December 20, 2022
• Imposes new
unfunded
mandates.
• Preempts local
authority.
• Weakens local
control.
The goal of this
process is to present
a united front from
the Sonoma County
Legislative
Committee,
the Mayor's and
Councilmember's
Association, and all
Sonoma County
cities, to provide the
strongest
voice possible in
support of city
interests.
The Legislative
Committee is
authorized to
prepare letters in
either support or
opposition for
signature
by the chair of the
Legislative
Committee on
positions on
legislation
consistent with the
above
guidelines, with the
exception noted
below.
Agenda Item Number: 7
Agenda Item Number: 7
City Council Meeting Packet for Meeting of: December 20, 2022
Positions that do
not receive a
unanimous
consensus of
support from the
quorum present
must be
presented at the
next upcoming
Mayor's and
Councilmember's
Association for
discussion and
possible
action, by means of
a short
informational
packet mailed
(either electronically
or via hard-copy)
prior
to the meeting, and
accompanied by a
verbal presentation.
The Legislative
Committee will
report to the
general membership
of the Association at
each meeting
and will keep the
membership
informed as action
is taken.
4 Mayors and Councilmembers
Association
Board and City Selection
Committee
Mayor Vice Mayor or as
designated (Must be
in attendance at
meetings)
All City Council
members are
invited to attend the
Mayors and
Membership:
The Mayors’ and
Councilmembers’ Association of
Each City hosts Meetings held on Second Thursdays
6:00 pm City Selection/Board
7:00 pm – General Meeting
Meetings held every other month
Agenda Item Number: 7
Agenda Item Number: 7
City Council Meeting Packet for Meeting of: December 20, 2022
Councilmembers
Meetings; Mayor
Serves on City
Selection
Committee; Mayors
make appointments
to Golden Gate
Transit, MTC,
LAFCO, etc. These
appointments can
be significant and
very competitive.
In any county in
which two or more
cities are
incorporated there
is hereby created a
city selection
committee the
purpose of which
shall be to appoint
city representatives
to boards,
commissions, and
agencies as required
by law.
Sonoma County shall be
comprised of the following
members: (rev. 11/2/89)
1. Regular Members: All Mayors
and Councilmembers of the
incorporated cities in the county
of
Sonoma.
2. Associate Members:
a. Chief administrative officer of
each of the incorporated cities in
the County of Sonoma.
b. Supervisors in the County of
Sonoma.
Only regular members of the
Association shall have voting
powers. Voting powers for the
regular
membership meetings shall
consist of one vote, one city --
this vote cast by the Mayor or
his/her designee.
The Board of Directors of the
Association shall be comprised
of the Mayors of the member
cities and
the officers of the Association.
The officers of the Association
shall have no vote unless they
are
Mayors.
In the event a Mayor is unable to
attend a meeting of the Board of
Directors, he/she shall designate
another member, who must be a
regular member of the
Association.
Agenda Item Number: 7
Agenda Item Number: 7
City Council Meeting Packet for Meeting of: December 20, 2022
The Board of Directors of the
Association shall have the
powers to:
a. Review policy items and
develop the agenda for the
Association.
(1) In connection with the
development of the agenda for
the Association, any member of
the Board of Directors may,
during a regular Membership
meeting or Board of Directors
meeting, request to place an
item on the next Regular
Membership Meeting Agenda.
The
Board of Directors will
determine by majority vote of a
quorum of the Board whether to
place the item on the agenda for
the next regular Membership
Meeting. (rev. 6/10/10)
b. Make appointments of
Associations’ representatives to
organizations or committees
such as
ABAG Executive Board; ABAG
Regional Planning Committee;
ABAG Hazardous Waste
Management Facility Allocation
Committee; County Agricultural
Preservation & Open Space
District Advisory Committee;
County Child Care Planning
Council; Sonoma-Marin Area Rail
Transit (SMART) Commission
Board of Directors; North Coast
Railroad Authority (NCRA)
Agenda Item Number: 7
Agenda Item Number: 7
City Council Meeting Packet for Meeting of: December 20, 2022
Board of Directors; Sonoma
County Human Services
Commission; and other
organizations,
commissions or committees as
may be created or authorized.
All appointees shall be regular
members of the Association at
the time of appointment, unless
otherwise provided by legislative
authority.
Sonoma County City Selection
Committee makes
recommendations or
appointments to
organizations, commissions or
committees such as: Local
Agency Formation Commission;
Golden Gate Bridge, Highways &
Transportation District; Airport
Land Use Commission;
Metropolitan Transportation
Commission; Bay Area Air
Quality Board; and Remote
Access Network (RAN) Board.
c. Make recommendations to
the full Association membership
on matters of interest.
d. Conduct the Association’s
business in an orderly manner
Agenda Item Number: 7
Agenda Item Number: 7
City Council Meeting Packet for Meeting of: December 20, 2022
Item
Number
Committee Name Committee Member
/Representative/Liaison
Alternate Type of Committee Additional Information on
Committee
Location of Committee
Meetings
Date and Time of Committee Meetings (If
Known)
1 Gravenstein Health Action Coalition Councilmember
Gurney
Councilmember
Rich
Gravenstein Health Action
Coalition is a 501c3, non-profit
organization with a ten-person
board.
The Gravenstein Health Action
Coalition collaborates and
partners with local
organizations, agencies and
individuals in order to work
together to support policy,
system and environmental
change to improve the health
outcomes of all residents of
West Sonoma County using the
self-healing community model.
This model reflects the path
forward to meet our Mission and
Vision. The model uses
community capacity to create a
culture of health and well-being.
2 Laguna Stakeholders Committee Councilmember
Gurney
Councilmember
Rich
Liaison to Laguna
Foundation to
discuss restorative
and environmental
management
The Laguna Foundation is a
place-based organization
focused on the Laguna de Santa
Rosa and the surrounding
wetland communities. They are
a 501(c)3 non-profit with the
mission to restore and conserve
the Laguna de Santa Rosa, and
to inspire public appreciation of
this Wetland of International
Importance.
Meets as needed
3 LANTERN Councilmember
Gurney
Councilmember
Rich
LANTERN’s mission is to build
community support and funding
Agenda Item Number: 7
Agenda Item Number: 7
City Council Meeting Packet for Meeting of: December 20, 2022
for the development of a new
library in Sebastopol, serving
West County, which offers a
modern, technologically current,
spacious meeting place for all
ages.
Top 5 goals for a new Sebastopol
library:
Increase the library's square
footage
Flexible space - multiple uses
Accessible, adaptable technology
options
Located in the heart of
Sebastopol
Green, energy-efficient building
design
LANTERN is a group of
volunteers who formed in order
to light the way for a new and
improved regional library that
matches the character and vision
of Sebastopol and West County.
Such a library would be more
spacious, house more books,
provide improved access to
ever-evolving technologies,
provide more tutoring spaces
and work stations, and offer
more programs for children,
teens, and adults.
4 Library Advisory Board for
Sebastopol Regional Branch
Councilmember
Gurney
Councilmember
Rich
Advises County
Library Director
The Library shall establish a
Library Advisory Board (“LAB”) in
each city or community in which
at least one regional branch
library operates. The LABs shall
The Sebastopol Library Advisory Board
meets on the last Wednesday of
January, March, May, July, September,
and November at 4 p.m. Location:
Agenda Item Number: 7
Agenda Item Number: 7
City Council Meeting Packet for Meeting of: December 20, 2022
be comprised of, and shall be
operated by, the residents of
their respective service areas
who shall be appointed by the
Commission. Each LAB shall set
its own procedural rules and
operational bylaws, and shall
comply with the provisions of
the Ralph M. Brown Act,
California Government Code
Section 54950, et seq. As of the
Effective Date, all existing LABs
shall continue to remain in
effect.
B. LAB Purpose. The purpose of
the LABs shall be to provide
information and make
recommendations to the
Commission and the Library
Director on matters affecting
library service based on input
from their respective service
areas.
C. LAB Liaisons. Each LAB may
appoint one LAB member to act
as a liaison to the Library
Commission, who shall present
an annual report on the activities
of the LAB to the Library
Commission.
Sebastopol Regional Library 7140
Bodega Avenue, Sebastopol, CA 95472
5 Sebastopol Area Chamber of
Commerce
Mayor Slayter Councilmember
Glass
Liaison to
Sebastopol Area
Chamber of
Commerce on
business matters
The Sebastopol Area Chamber of
Commerce is a membership
organization support community
and economic vitality through
opportunities to connect, learn
and engage.
Meets as needed with Chamber Board
Agenda Item Number: 7
Agenda Item Number: 7
City Council Meeting Packet for Meeting of: December 20, 2022
6 Sebastopol Center for the Arts Mayor Slayter Vice Mayor Hinton Sebastopol Center for the Arts is committed to cultivating
creativity and inspiring
appreciation for the
transformative power of art.
They produce, promote and
present artists - local, national,
international – through curated
gallery exhibits, artists open
studio events, arts lectures,
poetry readings, concerts, adult
and youth education, a state of
the art ceramics studio and an
acclaimed documentary film
festival.
7 Sebastopol Community Cultural
Center
Councilmember
Gurney
Councilmember
Glass
SCCC is dedicated to enriching
the community through events,
classes, and services, as well as
providing rental spaces for
special happenings in our town.
SCCC strive to enhance life in
Sebastopol for individuals and
the community as a whole.
8 Sebastopol Downtown Association
(SDA) Liaison
Vice Mayor Hinton Councilmember
Glass
Support a lively and abundant
business and cultural
environment for the Sebastopol
community
Promote, nurture and cultivate
downtown vitality by engaging
our community to appreciate the
one of a kind businesses in
Sebastopol
Meets the First Wednesday at 6:15 pm
9 Sebastopol Senior Center Mayor Slayter Councilmember
Gurney
Create and maintain an
environment that encourages
independence for older adults by
Quarterly meetings:
January 27, 4-6pm
April 28, 4-6 pm
Agenda Item Number: 7
Agenda Item Number: 7
City Council Meeting Packet for Meeting of: December 20, 2022
providing learning, social, and
recreational opportunities in the
continuing pursuit of a fulfilling
and healthy life. We educate the
community about the issues
related to the aging process.
June 23 (special meeting to approve
budget), 4-5 pm
July 28, 4-6 pm
10 Sebastopol World Friends Mayor Slayter Councilmember Glass
Attends Sebastopol
World Friends
Meetings
Sebastopol World Friends is a
City of Sebastopol commissioned
non-profit service group which is
totally volunteer driven. Our
mission is to link Sebastopol with
its sister cities through a variety
of educational and cultural
programs and to coordinate
exchanges which will promote
lasting friendships.
Sebastopol World Friends offers
a changing array of programs
connected to our two sister
cities Takeo, Japan (formerly
Yamauchi), and Chyhyryn,
Ukraine. We also engage with
our community through a variety
of events and cultural activities,
and offer opportunities to host
visitors and travel to our sister
cities. They are a member of
Sister Cities International.
7:00 pm
1st Wednesday of the Month
11 Meet Your Neighbor (MYN) and
Sebastopol Neighborhood
Communications Unit (SNCU)
Councilmember Rich The Liaison role is
not defined in any
formal way. The
primary role of a
Liaison is to act as a
conduit for
information
between the City
Council and the
The basic building blocks for
working together
Take care of your loved ones
Dress for safety
Hard hat, leather gloves, sturdy
shoes, headlamp
Agenda Item Number: 7
Agenda Item Number: 7
City Council Meeting Packet for Meeting of: December 20, 2022
group to which the
Liaison is appointed.
Another role for the
Liaison is to
facilitate budget
support as needed
for that specific
group. The Liaison
appointed by the
City Council is
invited and attends
the meetings, when
available, that is
held by the group.
Check the natural (propane) gas
at your home
Turn off only if necessary
Place HELP or OK sign
somewhere visible from the
street
Each neighborhood chooses
location
Go to the Neighborhood
Gathering Site
Key to begin working together
Form Teams and follow
protocols
Organized according to your
neighborhood plan
Use Sonoma County Sheriff
Evacuation Tags
If appropriate for your rural
neighborhood
Return to Neighborhood
Gathering Site
Keeping all informed as to
neighborhood status
12 Council Liaison to Homeless Service
Organizations
Councilmember Rich
Staff Liaison:
Planning Director
N/A Staff lead to oversee issues related
to the unhoused, and to interface
with service providers, the City
Council, and others as needed.
When Needed
Agenda Item Number: 7
Agenda Item Number: 7
City Council Meeting Packet for Meeting of: December 20, 2022
Council Liaison to Service Providers
for the Unhoused (including but not
limited to SAVS/Horizon Shine,
WCCS, CDC/Elderberry Commons),
and that the Liaison be directed to
report back to the City Council
quarterly, and to work with the staff
lead to place action items on the
Council agenda
Agenda Item Number: 7
Agenda Item Number: 7
City Council Meeting Packet for Meeting of: December 20, 2022
Item
Number
Committee Name Committee Member
/Representative/Liaison
Alternate Type of Committee Additional Information on
Committee
Location of Committee
Meetings
Date and Time of Committee Meetings (If
Known)
1 Agenda Review Committee Mayor
Vice Mayor
City Manager
City Attorney
Assistant City
Manager
City Clerk
N/A Standing Preparation of Agendas/Forward
Calendar for City Council
Meetings/Special Council
Meetings/Closed Sessions
City of Sebastopol
City Hall Conference Room
7120 Bodega Avenue
Sebastopol, CA
Typically Wednesday Following a City
Council Meeting
2 Budget Committee Vice Mayor Hinton
Councilmember Rich
City Manager/City
Attorney
Assistant City
Manager/City Clerk
Administrative
Services Director
N/A Standing Review budget
recommendations made by City
Manager for one-time special
requests or new requests and
existing expenditures
recommended to City Manager
by City Department Heads for
city needs. Additionally review in
a public process and make
recommendations for non-profit
Community Grant requests for
current budget year based on
standing policy for City of
Sebastopol community grant
policy.
Budget Sub-Committee
members are selected in
December annually and they
would review the mid-year
budget adjustments
recommendation from City
Manager. Secondly, they would
set a meeting schedule with the
Administrative Services Director
in Spring to review budget
recommendations leading up to
the approval by the full City
City of Sebastopol
City Hall Conference Room
7120 Bodega Avenue
Sebastopol, CA
Meets per approved schedule adopted
in February of each year
Agenda Item Number: 7
Agenda Item Number: 7
City Council Meeting Packet for Meeting of: December 20, 2022
Council of its annual budget,
generally adopted no later than
July 1st of each year.
3 Fire
Dept Funding &
Staffing
Committee
Mayor Slayter
Vice Mayor Hinton
City
Manager/Attorney
Assistant City
Manager/City Clerk
Fire Chief
N/A Expected
Termination of
Committee:
September 30, 2022
Investigate all viable options for
the
future reliable funding and
staffing
of the Sebastopol Fire
Department.
Provide interim reports to the
full
City Council, as well as a final
report and
Recommendations for
consideration for
final decision and action by the
full City
Council.
The options to consider include
but
are not limited to the following,
as
directed by the City Council at its
regularly scheduled meeting on
May 18,
2021:
• Review of:
Increase in Fire Department
Budget
to Ensure Appropriate Planning
for Costs of Equipment and
Employees (to
include 5 year plan for overall
budget
and fire equipment/vehicles).
Review would be of current
funding to
Sebastopol City Hall
City Hall Conference Room
7120 Bodega Avenue
Sebastopol, CA 9542
Meetings to be scheduled by
Committee – no set date/time
Agenda Item Number: 7
Agenda Item Number: 7
City Council Meeting Packet for Meeting of: December 20, 2022
include stipend pay as well as
projected
funding.
• Review of:
Restructuring of Fire
Department as Full
Time (Staffed by Employees) Fire
Department for City
• Review of:
Sales Tax Measure to Fund Full
Time (Staffed by Employees) Fire
Department - City only
• Review of: Sales Tax Measure to
Fund Full time/Volunteer
Department - City only
• Review of: Consolidation with
Another Fire Department (positive
or negative impact)
• Discussion with outside
agencies to include LAFCO,
County, other Fire Departments
• Discussion with County about
supporting / not supporting
consolidation
• Processes for
consolidation/costs
• Funding to obtain outside
counsel/consultants to review
budgetary
items if support for consolidation
• Funding for financial advisory to
create five year projected forecast of
Fire Department
• Debt financing information for long
term capital projects
4 Design Guideline Subcommittee
Members – 1 CC, 1 PC, 2 DRB
members
Mayor Slayter
Planning
Commissioner Fritz
DRB member
Langberg
N/A Ad Hoc
Expected
termination:
December 2023
Advisory Committee on the
Development and review of
Objective Design Standards, SB9
regulations standard conditions
of approval, and other
Sebastopol City Hall
City Hall Conference Room
7120 Bodega Avenue
Sebastopol, CA 9542
When Needed
Agenda Item Number: 7
Agenda Item Number: 7
City Council Meeting Packet for Meeting of: December 20, 2022
DRB member Level
Staff: Planning
Director, Associate
Planner
development-related
requirements to address state
legislation as well as City goals
for design guidelines and
development oversight. Final
approval of documents done by
PC/DRB/CC as needed
5 Relaunch Sebastopol Mayor Slayter
Councilmember
Gurney
City Staff
Ad Hoc
To be terminated
one year from
Execution of
Contract (June
2023)
Increase Vitality and Revenues
for the City
Sebastopol City Hall
City Hall Conference Room
7120 Bodega Avenue
Sebastopol, CA 9542
When Needed
6 City Wide Staffing Assessment
Study Committee
Mayor Slayter
Vice Mayor Hinton
City
Manager/Attorney
Assistant City
Manager/City Clerk
Committee would
terminate upon
recommendation of
Study Report to the
City Council
To address short term and long
term staffing for the City of
Sebastopol.
7 Climate Action Committee
(Combined Members of the Zero
Waste Committee)
New Make Up Below
RCPA/SCTA
Councilmember
Zero Waste Sonoma
Councilmember
Planning
Commission Liaison
Gerald Glaser
Sunali Shanti Sikand
Alex Goodman
Woody Hastings
Dena Allen
Argus Brent
Josho Somine
Ambrosia Thomson
Kenna Lee
Liselotte Pierce
Deborah Burnes
N/A Standing The Climate Action Committee is
tasked with considering and
make recommendations to the
full City Council on climateaction related topics. The topics considered by the Committee
are determined by the
Committee itself, subject to
direction from the City Council,
and consistent with the City’s
December 3, 2019 City Council
Resolution Declaring a Climate
Emergency and Committing to
On-Going Actions to Restore a
Safe Climate, as well as
Attachment A to that Resolution.
TBD 2nd and 4th Wednesdays, 3:30-5 pm
Agenda Item Number: 7
Agenda Item Number: 7
City Council Meeting Packet for Meeting of: December 20, 2022
Evert Fernandez,
Planning
Commissioner
Sarah Gurney,
Councilmember
Diana Rich,
Councilmember
Agenda Item Number: 7
Agenda Item Number: 7
City Council Meeting Packet for Meeting of: December 20, 2022