CITY OF SEBASTOPOL
CITY COUNCIL
AGENDA ITEM
Meeting Date: January 3, 2023
To: Honorable Mayor and City Councilmembers
From: City Administration
Subject: City Council Meeting Dates for Calendar Year 2023 Recommendation: That the City Council Approve the Setting of the Calendar Year 2023 City Council Meeting Dates
Funding: Currently Budgeted: _______ Yes ________ No __XX___ N/A Account Code/Costs authorized in City Approved Budget: __AK___(verified by Administrative Services Department)
INTRODUCTION: This item is to request that the City Council Approve and Adopt the attached Resolution Approving the Calendar Year 2023 City Council Meeting Dates.
BACKGROUND:
Pursuant to Government Code Section 54954, each legislative body of a local agency, except for advisory committees or standing committees, shall provide, by ordinance, resolution, bylaws, or by whatever other rule is required for the conduct of business by that body, the time and place for holding regular meetings.
The City of Sebastopol Municipal Code Chapter 2.08 states that the City Council of the City of Sebastopol shall hold regular meetings on the first and third Tuesday of each and every month, commencing at 6:00 p.m. on the first Tuesday of the month and at 6:00 p.m. on the third Tuesday of the month. In the event the regular meeting of the Council falls upon a day designated by law as a legal holiday, such meeting shall be held the same hour on the next succeeding day not a holiday, or on such other date as the Council may designate.
The Municipal Code also states that all regular meetings of the City Council shall be held in the Sebastopol Youth Annex/Teen Center, 425 Morris St, Sebastopol, Sonoma County, California, or other such place as shall be designated in the notice of such meeting. In the event the meeting is in such place other than the Youth Annex, notice shall be given as required by law.
Currently, all City Council meetings are being conducted pursuant to the provisions of the Governor’s Executive Orders which suspends certain requirements of the Ralph M. Brown Act. The City Council will be discussing the return to in person or hybrid meetings at the January 17, 2023 City Council meeting.
DISCUSSION:
During Calendar Year 2014, the Agenda Review Committee had discussed and the City Council approved the creation of a Yearly City Council Meeting Schedule that would list the City Council Meeting Dates as well as any proposed Cancellations of Meetings for the upcoming year.
As an aid in planning the annual schedule of City meetings and to avoid conflicts with various City events and with major holidays, staff has prepared the attached annual calendar of City Council meetings from January 2023 Agenda Item Number: 5 Agenda Item Number: 5
City Council Meeting Packet of: January 3, 2023
through December 2023. The calendar lists all regularly scheduled meetings of the City Council; all official City Holidays; and meetings of the Mayors and Councilmembers Association of Sonoma County. This approved schedule would allow for the City Council as well as City staff to coordinate vacations during the year and allow the City Council and staff not to have to miss important items at Council meetings.
Of Note other City Meeting Schedules are listed below for information:
Planning Commission 6:00 pm 2nd and Fourth Tuesday of the Month Design Review Board 4:00 pm 1st and 3rd Wednesday of the Month Public Arts Committee 10:30 am First Wednesday of the Month Climate Action Committee 3:30 pm Second and Fourth Wednesday of the Month Ad Hoc Committees meet as needed.
Agenda Review Committee Meetings. Dates to be determined by Agenda Review Committee City Holidays are also listed below for reference:
City offices will be CLOSED on the following dates:
Monday, January 16, 2023 (Martin Luther King Jr. Day)
Monday, February 13, 2023 (Lincoln’s Birthday February 12ᵗʰ) Monday, February 20, 2023 (3ʳᵈ Monday in February - Presidents’ Day) Thursday, March 30, 2023 (Cesar Chavez Day March 31ˢᵗ)
Monday, May 29, 2023 (Last Monday in May - Memorial Day) Monday, June 19, 2023 (Juneteenth)
Tuesday, July 4, 2023 (Independence Day)
Monday, September 4, 2023 (Labor Day)
Thursday, November 9, 2023 (Veterans Day November 11ᵗʰ) Wednesday, November 22, 2023 (Wednesday before Thanksgiving) Thursday, November 23, 2023 (4ᵗʰ Thursday in November - Thanksgiving Day) Monday, December 25, 2023 (Christmas Day)
Tuesday, December 26, 2023 (in observance of Christmas Eve falls on Sunday) Monday, January 1, 2024 (New Year’s Day)
Tuesday, January 2, 2024 (in observance of New Year’s Eve falls on Sunday) Special meetings of the Council may be called by the Mayor or a majority of the members of the Council. A special meeting may be called by providing notice (by personal delivery or by written notice) 24 hours in advance of the meeting to the Mayor, to all Councilmembers, and to all media outlets and persons having requested in writing notification of such meetings pursuant to State law. The call and notice shall specify the time and place of the special meeting and the business to be transacted. No other business shall be considered at such meetings.
No ordinances, other than urgency ordinances, may be adopted, nor may resolutions or orders for payment of money be made. Written notice may be dispensed with as to any member who, at or prior to the time and meeting convenes, filed with the City Clerk a written waiver of notice. The waiver may be given by fax, email or mail. Written notice shall be dispensed with as to any member who is actually present at the meeting at the time it convenes.
Per City Council protocols, any meeting of the City Council may be cancelled in advance by a majority of the City Council. The Mayor may cancel a meeting in the case of an emergency, when a majority of members have confirmed in writing their unavailability to attend a meeting, when there is not a quorum at the start of the meeting, or when the agenda is such that cancelling the meeting would not interfere with normal operations of the City. The Council must meet regularly, however, at least once each month. Cancelled meetings will be noted on the agenda and posted for the public.
Agenda Item Number: 5 Agenda Item Number: 5
City Council Meeting Packet of: January 3, 2023
The Council has routinely in the past cancelled the second meeting in August and is also listed on this calendar for cancellation. Also listed for cancellation is the July 4th 2023 City Council Meeting as this meeting falls on a City Holiday.
CITY COUNCIL AND/OR GENERAL PLAN GOALS:
Goal 5: Provide Open and Responsive Municipal Government Leadership
5.3.3. Encourage and increase public awareness of City Policies, decisions, programs and all public processes and meetings, by investigating effective methods of communication and obtaining feedback from the community.
Goal 6: Maintain a highly qualified Staff that works to provide services to serve and protect the residents, visitors and business of this community.
Action CHW 5c: Practice an open-door policy in City programs, and actively engage and encourage participation from all individuals regardless of ethnicity, race, religion, class, disability, sexual orientation, and gender.
ENVIRONMENTAL REVIEW
The proposed action is exempt from the requirements of the California Environmental Quality Act (CEQA) in accordance with CEQA Guidelines Section 15378(b)(5), in that adopting a resolution making required findings and authorizing the City Manager to implement teleconferenced public meetings for the City Council and all City subordinate bodies pursuant to Assembly Bill 361 does not meet CEQA's definition of a “project,” because the action does not have the potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment, and because the action constitutes organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment. and is exempt pursuant to Section 15269(c) of the CEQA Guidelines, as specific actions necessary to prevent or mitigate an emergency.
PUBLIC COMMENT:
As of the writing of this staff report, the City has not received any public comment. However, if staff receives public comment from interested parties following the publication and distribution of this staff report such comments will be provided to the City Council as supplemental materials before or at the meeting. In addition, public comments may be offered during the public comment portion of this item.
PUBLIC NOTICE:
This item was noticed in accordance with the Ralph M. Brown Act and was available for public viewing and review at least 72 hours prior to the scheduled meeting date.
FISCAL IMPACT:
There is no cost associated with this item tonight.
RECOMMENDATION: That the City Council Approve and Adopt Resolution Approving the Calendar Year 2023 City Council Meeting Dates.
Attachment(s):
Calendar
Resolution
Agenda Item Number: 5 Agenda Item Number: 5
City Council Meeting Packet of: January 3, 2023
Sunday Monday Tuesday Wednesday Thursday Friday
City Offices
Closed All
Fridays
Saturday
1 2 3
5:30 pm – Special City Council
Meeting – Planning Commission
Interview
6:00 pm – Regular City Council
Meeting
4 9:00 am- Agenda
Review
Committee
Meeting
5 6 7
8 9 10
9:00 am- Special City Council
Meeting – Closed Session
11 12 13 14
15 16
CITY
HOLIDAY
– City
Offices
Closed
17 6:00 pm – Regular City Council
Meeting
18 League of CA
Cities/CAL Cities
New Mayors and
Councilmembers
Academy (Jan 18,
19, 20)
Sacramento
19 League of CA
Cities/CAL
Cities New
Mayors and
Councilmembers
Academy (Jan
18, 19, 20)
Sacramento
20 League of CA
Cities/CAL
Cities New
Mayors and
Councilmembers
Academy (Jan
18, 19, 20)
Sacramento
21 22 23 24 25 26 27 28
29 30 31
Agenda Item Number: 5 Agenda Item Number: 5
City Council Meeting Packet of: January 3, 2023
January 2023
Sunday Monday Tuesday Wednesday Thursday Friday
City Offices
Closed All
Fridays
Saturday
1 League of CA
Cities/CAL Cities
New Mayors and
Councilmembers
AcademySouthern CA
2 League of CA
Cities/CAL
Cities New
Mayors and
Councilmembers
AcademySouthern CA
3 League of CA
Cities/CAL
Cities New
Mayors and
Councilmembers
AcademySouthern CA
4 5 6 7
6:00 pm – Regular City Council
Meeting
8 9
Sonoma County
Mayors and
Councilmembers
Association
Meeting
10 11
12 13
City
Holiday
City Offices
Closed
14 15 16 17 18
19 20
City
Holiday
City Offices
Closed
21 6:00 pm – Regular City Council
Meeting
22 23 24 25
26 27 28
Agenda Item Number: 5 Agenda Item Number: 5
City Council Meeting Packet of: January 3, 2023
February 2023
Sunday Monday Tuesday Wednesday Thursday Friday
City Offices
Closed All
Fridays
Saturday
1 2 3 4
5 6 7
6:00 pm – Regular City Council
Meeting
8 9 10 11
12 13 14 15 16 17 18
19 20 21
6:00 pm – Regular City Council
Meeting
22 23 24 25
26 27 28 29 30
City Holiday
City Offices
Closed
31 Agenda Item Number: 5 Agenda Item Number: 5
City Council Meeting Packet of: January 3, 2023
March 2023
Sunday Monday Tuesday Wednesday Thursday Friday
City Offices
Closed All
Fridays
Saturday
1 2 3 4
6:00 pm – Regular City Council
Meeting
5 6 7 8
9 10 11 12 13
Sonoma County
Mayors and
Councilmembers
Association
Meeting
14 15
16 17 18
6:00 pm – Regular City Council
Meeting
19 20 21 22
23 24 25 26 27 28 29
30 Agenda Item Number: 5 Agenda Item Number: 5
City Council Meeting Packet of: January 3, 2023
April 2023
Sunday Monday Tuesday Wednesday Thursday Friday
City Offices
Closed All
Fridays
Saturday
1 2
6:00 pm – Regular City Council
Meeting
3 4 5 6
7 8 9 10 11 12 13
14 15 16
6:00 pm – Regular City Council
Meeting
17 18 19 20
21 22 23 24 25 26 27
28 29
City
Holiday
City Offices
Closed
30 31
Agenda Item Number: 5 Agenda Item Number: 5
City Council Meeting Packet of: January 3, 2023
May 2023
Sunday Monday Tuesday Wednesday Thursday Friday
City Offices
Closed All
Fridays
Saturday
1 2 3
4 5 6
6:00 pm – Regular City Council
Meeting
7 8
Sonoma County
Mayors and
Councilmembers
Association
Meeting
9 10
11 12 13 14 15 16 17
18 19
City
Holiday
City Offices
Closed
20 6:00 pm – Regular City Council
Meeting
21 22 23 24
25 26 27 28 29 30
Agenda Item Number: 5 Agenda Item Number: 5
City Council Meeting Packet of: January 3, 2023
June 2023
Sunday Monday Tuesday Wednesday Thursday Friday
City Offices
Closed All
Fridays
Saturday
1 2 3 4
6:00 pm – Regular City Council
Meeting – Cancelled
City Holiday – City Offices Closed
5 6 7 8
9 10 11 12 13 14 15
16 17 18
6:00 pm – Regular City Council
Meeting
19 20 21 22
23 24 25 26 27 28 29
30 31
Agenda Item Number: 5 Agenda Item Number: 5
City Council Meeting Packet of: January 3, 2023
July 2023
Sunday Monday Tuesday Wednesday Thursday Friday
City Offices
Closed All
Fridays
Saturday
1 6:00 pm – Regular City Council
Meeting
2 3 4 5
6 7 8 9 10
Sonoma County
Mayors and
Councilmembers
Association
Meeting
11 12
13 14 15
6:00 pm – Regular City Council
Meeting - Cancelled
16 17 18 19
20 21 22 23 24 25 26
27 28 29 30 31
Agenda Item Number: 5 Agenda Item Number: 5
City Council Meeting Packet of: January 3, 2023
August 2023
Sunday Monday Tuesday Wednesday Thursday Friday
City Offices
Closed All
Fridays
Saturday
1 2
3 4
City
Holiday
City Offices
Closed
5 6:00 pm – Regular City Council
Meeting
6 7 8 9
10 11 12 13 14 15 16
17 18 19
6:00 pm – Regular City Council
Meeting
20 League of CA
Cities/CAL Cities
Annual
Conference –
Sacramento
21 League of CA
Cities/CAL
Cities Annual
Conference –
Sacramento
22 League of
CA
Cities/CAL
Cities
Annual
Conference
–
Sacramento
23 24 25 26 27 28 29 30
Agenda Item Number: 5 Agenda Item Number: 5
City Council Meeting Packet of: January 3, 2023
September 2023
Sunday Monday Tuesday Wednesday Thursday Friday
City Offices
Closed All
Fridays
Saturday
1 2 3
6:00 pm – Regular City Council
Meeting
4 5 6 7
8 9 10 11 12
Sonoma County
Mayors and
Councilmembers
Association
Meeting
13 14
15 16 17
6:00 pm – Regular City Council
Meeting
18 19 20 21
22 23 24 25 26 27 28
29 30 31
Agenda Item Number: 5 Agenda Item Number: 5
City Council Meeting Packet of: January 3, 2023
October 2023
Sunday Monday Tuesday Wednesday Thursday Friday
City Offices
Closed All
Fridays
Saturday
1 2 3 4
5 6 7
6:00 pm – Regular City Council
Meeting
8 9
City Holiday
City Offices
Closed
10 11
12 13 14 15 16 17 18
19 20 21
6:00 pm – Regular City Council
Meeting
22 City Holiday
City Offices Closed
23 City Holiday
City Offices
Closed
24 25
26 27 28 29 30
Agenda Item Number: 5 Agenda Item Number: 5
City Council Meeting Packet of: January 3, 2023
November 2023
Sunday Monday Tuesday Wednesday Thursday Friday
City Offices
Closed All
Fridays
Saturday
1 2
3 4 5
6:00 pm – Regular City Council
Meeting
6 7 8 9
10 11 12 13 14 15 16
17 18 19
6:00 pm – Regular City Council
Meeting
20 21 22 23
24 25
City
Holiday
City Offices
Closed
26 City Holiday
City Offices Closed
27 28 29 30
31 Agenda Item Number: 5 Agenda Item Number: 5
City Council Meeting Packet of: January 3, 2023
December 2023
Resolution Number XXXX-2023
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTOPOL ESTABLISHING THE REGULAR MEETING DATES OF THE CITY COUNCIL FOR THE 2023 CALENDAR YEAR WEHREAS, The City of Sebastopol Municipal Code Chapter 2.08 states that the City Council of the City of Sebastopol shall hold regular meetings on the first and third Tuesday of each and every month, commencing at 6:00 p.m. on the first Tuesday of the month and at 6:00 p.m. on the third Tuesday of the month; and
WHERAS, the City council desires to establish the date and time of their regular meetings as listed in Exhibit A; and
WHEREAS, a meeting of the City Council may be cancelled by a majority vote of the City Council. The Mayor cancel a meeting in the case of an emergency, when a majority of members have confirmed in writing their unavailability to attend a meeting, when there is not a quorum at the start of the meeting, or when the agenda is such that cancelling the meeting would not interfere with normal operations of the City; and
WHEREAS, the Council must meet regularly, however, at least once each month.
Now, Therefore, Be It Resolved by the City Council of the City of Sebastopol that for Calendar Year 2023, the regular meetings of the City Council shall be held or cancelled as noted on the dates set forth on Exhibit A to this Resolution.
This Resolution shall become effective immediately.
PASSED AND ADOPTED, by the CITY COUNCIL of THE CITY OF SEBASTOPOL, COUNTY OF SONOMA, of STATE OF CALIFORNIA on this 3rd day of January 2023.
I, the undersigned, hereby certify that the foregoing Resolution was duly adopted by the City of Sebastopol City Council by the following vote:
VOTE:
Ayes:
Noes:
Absent:
Abstain:
APPROVED: Mayor Neysa Hinton
ATTEST: Mary Gourley, Assistant City Manager/City Clerk, MMC APPROVED AS TO FORM: Larry McLaughlin, City Attorney
Agenda Item Number: 5 Agenda Item Number: 5
City Council Meeting Packet of: January 3, 2023