CITY OF SEBASTOPOL
CITY COUNCIL
AGENDA ITEM
Meeting Date: February 7, 2023
To: Honorable Mayor and City Councilmembers
From: Police Chief Ronald Nelson
City Administration
Subject: Approval of Resolution authorizing the closure of Main Street during the 2023 Apple Blossom Parade, Saturday, April 29, 2023, the use of the South High Street Parking Lot for the Apple Blossom Festival and suspending section 201 of ordinance no. 696 during the 2023 Apple Blossom Festival, Saturday, April 29 and Sunday, April 30, 2023.
Applicant: Sebastopol Area Chamber of Commerce, Linda Collins, Executive Director Recommendation: That the City Council Approve the Resolution Funding: Currently Budgeted: _______ Yes _______ No __XX___ N/A Account Code/Costs authorized in City Approved Budget (if applicable) _AK___ (verified by Administrative Services Department) INTRODUCTION/PURPOSE:
This item is to request that the City Council Consider and Approve the Request from the Sebastopol Area Chamber of Commerce for Approval of Resolution authorizing the closure of Main Street during the 2023 Apple Blossom Parade, Saturday, April 29, 2023, the use of the South High Street Parking Lot for the Apple Blossom Festival and suspending section 201 of ordinance no. 696 during the 2023 Apple Blossom Festival, Saturday, April 29 and Sunday, April 30, 2023.
BACKGROUND:
Each year, the Chamber of Commerce requests from the City of Sebastopol approval for the closure of Main Street for the Apple Blossom Parade, the use of the South High Street Parking Lot for the Apple Blossom Festival, suspending section 201 of ordinance no. 696 during the Apple Blossom Festival and requests the Department of Transportation grant permission to hold a parade on Main Street, State Highway Route 116 (04-Son-116) between Healdsburg Avenue and Calder Avenue from 9:30 am to 1:00 pm on Saturday (day of the Parade).
DISCUSSION:
The Annual Apple Blossom Parade will be held on Saturday, April 29, 2023 and the Apple Blossom Festival will be held on Saturday, April 29 and Sunday, April 30, 2023. For these events, the Sebastopol Area Chamber of Commerce has requested permission for the following:
• Permission from the City Council to close Main Street to hold the parade on Saturday, April 29, 2023; The Chamber will be required to obtain a City Encroachment Permit from the Public Works Department, and an Encroachment Permit from the California Department of Transportation (Caltrans), and meet all City insurance requirements.
Agenda Item Number: 6
Agenda Item Number: 6
City Council Meeting Packet of: Februry 7, 2023
• Permission from the City Council to use the South High Street Parking Lot for the Apple Blossom Festival. • The licensing of solicitors, street peddlers, and vendors be suspended on April 29 and 30, 2023, for the Apple Blossom Festival.
City Council / General Plan Goals:
This item reflects the City Council Goals and Values as listed below:
Goal 4 - Maintain and Enhance the City of Sebastopol as a Walkable/Bike-able Community and Enhance the City’s Commitment to Promotion of our Public’s Health by Creating and Participating in City Programs, Services and Policies
4.1 Create a Safe, Healthy and Attractive Environment for Residents and Visitors
4.2 Create Economic, Cultural and Recreational Opportunities to Maintain the Small Town Character of Sebastopol
4.2.2 Foster a Sense of Community by Providing and Encouraging Participation in Community Events, Volunteering, and working with Non-Profits to Support Local Events
ENVIRONMENTAL REVIEW
The closure of public streets for a temporary parade is exempt from the California Environmental Quality Act (CEQA), pursuant to CEQA Guidelines Section 15304(e), which exempts minor temporary use of land having negligible or no permanent effects on the environment temporary uses.
PUBLIC COMMENT:
As of the writing of this staff report, the City has not received any public comment. However, if staff receives public comment from interested parties following the publication and distribution of this staff report such comments will be provided to the City Council as supplemental materials before or at the meeting. In addition, public comments may be offered during the public comment portion of this item.
PUBLIC NOTICE:
This item was noticed in accordance with the Ralph M. Brown Act and was available for public viewing and review at least 72 hours prior to the scheduled meeting date.
FISCAL IMPACT:
There is no fiscal cost associated with approval of this tonight.
RECOMMENDATION:
That the City Council approve the Request the Sebastopol Area Chamber of Commerce for Approval of Resolution authorizing the closure of Main Street during the 2023 Apple Blossom Parade, Saturday, April 29, 2023, the use of the High Street Parking Lot for the Apple Blossom Festival and suspending section 201 of ordinance no. 696 during the 2023 Apple Blossom Festival, Saturday, April 29 and Sunday, April 30, 2023.
Attachments:
Letter from Chamber
Resolution
Ordinance 696
Agenda Item Number: 6
Agenda Item Number: 6
City Council Meeting Packet of: Februry 7, 2023
Agenda Item Number: 6
Agenda Item Number: 6
City Council Meeting Packet of: Februry 7, 2023
RESOLUTION NO. XXXX-2023
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTOPOL APPROVING THE CLOSURE OF MAIN STREET (STATE HIGHWAY 116) AND REQUESTING THAT THE STATE HIGHWAY BE CLOSED FOR A PARADE ON SATURDAY, APRIL 29, 2023 AND THE USE OF THE SOUTH HIGH STREET PARKING LOT FOR THE 2023 APPLE BLOSSOM FESTIVAL AND SUSPENDING SECTION 201 OF ORDINANCE NO. 696 DURING THE 2023 APPLE BLOSSOM FESTIVAL, SATURDAY, APRIL 29 AND SUNDAY, APRIL 30, 2023 WHEREAS, the Sebastopol Area Chamber of Commerce has requested the Council to designate Saturday, April 29, 2023 for the Apple Blossom Parade and to procure necessary approval to allow a parade to be held and conducted on April 29, 2023, by said Chamber upon MAIN STREET (STATE HIGHWAY 116); and WHEREAS, the Sebastopol Area Chamber of Commerce has requested that Main Street, between Healdsburg Avenue and Calder Avenue, be closed for the annual Apple Blossom Parade; and WHEREAS, the Sebastopol Area Chamber of Commerce has requested the use of the South High Street parking lot for the Apple Blossom Festival; and
WHEREAS Section 201 of Ordinance 696 provides among other things, the suspension of street vendors / solicitation licensing during time of special events in the City of Sebastopol where the circumstances would otherwise result in a substantial increase in the use of City streets or other public facilities; and WHEREAS, the City Council of the City of Sebastopol finds that that it is in best interest of the community and the city that the annual Apple Blossom Parade and Festival event proceed.
NOW, THEREFORE, IT IS HEREBY DETERMINED AND ORDERED AS FOLLOWS:
1. Sebastopol City Council grants permission to the Sebastopol Area Chamber of Commerce to hold and conduct a parade (Apple Blossom Parade) on Saturday, April 29, 2023; and
2. Sebastopol City Council requests the Department of Transportation grant permission to hold a parade on Main Street, State Highway Route 116 {04-Son-116) between Healdsburg Avenue and Calder Avenue from 10:00am to 1:00pm on Saturday, April 29, 2023; and
3. Sebastopol City Council grants permission to the Sebastopol Area Chamber of Commerce to use the South High Street parking lot for the Apple Blossom Festival, Saturday, April 29 and Sunday, April 30, 2023; and
4. The licensing of solicitors, street peddlers, and vendors shall be suspended on April 29 and 30, 2023, for the area designated as Exhibit A attached herto and incorporated herein by reference, with the inclusion of the Jewell Avenue Island and that during the period of such suspension, such licenses shall not be issued by the City of Sebastopol. Such suspension shall not apply to sales or other activities directly pertaining to the Apple Blossom event itself, when sanctioned by the Sebastopol Chamber of Commerce; and
5. The Council does hereby order that the Sebastopol Area Chamber of Commerce work with the Sebastopol Police and Sebastopol Public Works Departments for control or detour of public traffic as may be necessary for the safe and expeditious movement of public traffic and for the safety of the participants in the parade; and
6. That certified copies of this resolution, together with other necessary transmittal documents, are directed to be forwarded to the Department of Transportation of the State of California.
Agenda Item Number: 6
Agenda Item Number: 6
City Council Meeting Packet of: Februry 7, 2023
IN COUNCIL DULY PASSED, APPROVED, and ADOPTED this 7th day of February, 2023.
VOTE:
Ayes:
Noes:
Abstain:
Absent:
APPROVED: _______________________________________
Mayor Neysa Hinton
ATTEST: ______________________________________________________________________________ Mary Gourley, Assistant City Manager/City Clerk, MMC
APPROVED AS TO FORM: ________________________________________________________________ Larry McLaughlin, City Attorney
Agenda Item Number: 6
Agenda Item Number: 6
City Council Meeting Packet of: Februry 7, 2023
Agenda Item Number: 6
Agenda Item Number: 6
City Council Meeting Packet of: Februry 7, 2023
Agenda Item Number: 6
Agenda Item Number: 6
City Council Meeting Packet of: Februry 7, 2023