CITY OF SEBASTOPOL
CITY COUNCIL
AGENDA ITEM REPORT
Meeting April 4, 2023
To: Honorable Mayor and City Councilmembers
From: City Administration
Subject: Consideration and Direction to Mayor or his/her Designated Representative for Voting for Various Boards and Committee Vacancies at the April 20, 2023 City Selection Committee and Sonoma County Mayors and Councilmembers Association Meeting Recommendation: That the Mayor and Council discuss and provide Direction to Voting Delegate or Alternate(s)
Funding: Currently Budgeted: _____ Yes _____ No _xxx____ N/A Net General Fund Cost: $
Amount: $
Account Code/Costs authorized in City Approved Budget __AK___ (verified by Administrative Services Department)
INTRODUCTION/PURPOSE:
This item is to request that the City Council Discuss and Provide Direction to Mayor or his/her Designated Representative for Voting for Various Boards and Committee Vacancies at the April 20, 2023 City Selection Committee and Sonoma County Mayors and Councilmembers Board of Directors Association Meetings.
BACKGROUND:
The Sonoma County Mayors’ and Councilmembers’ Association Board of Directors and the City Selection Committee is a collaboration of all Sonoma County cities with a goal of creating a united front to represent the strongest voice possible in support of city interests. The City Selection Committee and the Board of Directors for the Sonoma County Mayors’ and Councilmembers’ Association and the General Membership conducts meetings bi-monthly. On February 10, 2022, the City Selection Committee and Mayors and Councilmembers Board of Directors will make appointments to upcoming vacancies on various committees.
The Board of Directors of the Association shall be comprised of the Mayors of the member cities and the officers of the Association. The officers of the Association shall have no vote unless they are Mayors. In the event a Mayor is unable to attend a meeting of the Board of Directors, he/she shall designate another member, who must be a regular member of the Association, to serve as the representative, by letter delivered to the Secretary of the Association at the time of such meeting or prior thereto. In lieu of a letter being provided prior to each meeting, cities may instead provide a letter to the Chair City at the beginning of each term designating the approved alternates for their city. By such a letter, a Mayor may designate another councilperson to serve as his/her representative on all occasions when the Mayor is absent, or only for a particular meeting or meetings. The representative shall enjoy the same voting privilege during the Board of Directors’ meeting as would the Mayor he/she represents. In the absence of such a letter, no one shall be entitled to act as the representative of a Mayor. If there are no letters of interest, the by-laws of the Sonoma County Mayors’ and Councilmembers’ Association allows for nominations from the floor at the meeting.
At the January 3, 2023, City Council meeting, the City Council approved the Designated Voting Delegate and Alternate(s) to Vote in the Mayor's Absence for the 2023 Sonoma County Mayors and Councilmembers City Selection Committee Meetings and Sonoma County Mayors and Councilmembers Board and General Membership Association Meetings in the order as listed below:
1. Mayor Hinton
2. Vice Mayor Rich
3. Maurer
4. McLewis
5. Zollman
A letter was submitted to the Chair City indicating the Designated Voting Delegates in accordance with the by laws for the Sonoma County Mayors and Councilmembers Association.
The remaining 2023 meetings are as follows in person with location of venue to be determined:
o April 20 in Santa Rosa
o June 8 in Sebastopol
o August 10 in Sonoma
o October 12 in Windsor
DISCUSSION:
The City Selection Committee and the Mayors and Councilmembers Association, which includes all the SonomaCounty cities, fills vacancies on various local or regional Boards or Commissions when the terms of office expire or upon resignation. The Chair of the City Selection and Mayor and Councilmembers Association requested letters of interest for the openings listed below. Letter(s) of interest submitted are listed under each Opening.
Mayors’ and Councilmembers’ Association Board Appointments Association of Bay Area Government Executive Board
One position and one alternate to fill the expired terms of Susan Hollingsworth Adams (Rohnert Park) and Stephen Zollman (Sebastopol).
Letter(s) Received for Position: Susan Hollingsworth Adams (Rohnert Park) Letter(s) Received for Alternate: Stephen Zollman (Sebastopol) North Bay Division, LOCC, Executive Board
One position and one alternate position to fill seat vacated by former Council Member Mike Healy (Petaluma) and the vacant alternate seat, term expires two years from appointment.
Letter Received: None
Sonoma County Agricultural Preservation and Open Space District Citizens Advisory Committee Two positions to fill expired terms of Brian Barnacle (Petaluma) and Neysa Hinton (Sebastopol).
Letter(s) Received: John Shribbs (Petaluma) and Kevin McDonnell (Petaluma) City Selection Committee Appointments
Metropolitan Transportation Commission
One position to fill expired term of Council Member Victoria Fleming (Santa Rosa) (per Gov. Code 66503(b), the City Selection Committee submits 3 names, and the appointment is made by the Board of Supervisors).
Letter(s) Received: Victoria Fleming (Santa Rosa)
Airport Land Use Commission
One position, to be effective May 2023, to fill expired term of Sam Salmon (Windsor).
Letter(s) Received: None
Golden Gate Bridge, Highway & Transportation District
One position to fillseat vacated by former Council Member Pam Stafford, Rohnert Park and Mark Landman, Cotati and the alternate seat vacated by former Council Member Patrick Slayter, Sebastopol term expires 4-years from appointment.
Letter(s) Received: Gerard Giudice (Rohnert Park)
City Council / General Plan Goals:
This item reflects the City Council Goals and Values as listed below:
The City of Sebastopol is committed to maintaining a high quality of life for current and future members of our community, through excellent public service and careful stewardship of its financial, human, and natural resources.
Goal 5 - Provide Open and Responsive Municipal Government Leadership
ENVIRONMENTAL REVIEW
The proposed action is exempt from the requirements of the California Environmental Quality Act (CEQA).
PUBLIC COMMENT:
As of the writing of this staff report, the City has not received any public comment. However, if staff receives public comment from interested parties following the publication and distribution of this staff report such comments will be provided to the City Council as supplemental materials before or at the meeting. In addition, public comments may be offered during the public comment portion of this item.
PUBLIC NOTICE:
This item was noticed in accordance with the Ralph M. Brown Act and was available for public viewing and review at least 72 hours prior to the scheduled meeting date.
FISCAL IMPACT:
There is no cost associated with this item tonight.
RECOMMENDATION:
That the City Council Provide Direction to the Mayor or Voting Representative for Voting at the City Selection Committee Meeting and the Mayors and Councilmembers Board of Directors Meeting of April 20, 2023. It is also recommended that if late nominations are received, that the City Council direct the Mayor or Designated Voting Representative to:
1. Have the authority to vote on these late nominations or recommendations at the City Selection Committee and Sonoma County Mayors and Councilmembers Board of Directors Association Meetings; or
2. Abstain from Vote; or
3. Direct that late nominations be returned to all Cities for review and recommendation to voting designate/alternates.
Attachment:
Letters of Interest
March 5, 2023
Chair and Mayor Ariel Kelley
Mayors and Councilmembers Association
City of Healdsburg
401 Grove Street
Healdsburg, CA 95448
ATTN: Raina Allan, City Clerk/Public Information
Officer, CMC
Dear Ms. Allan,
Please allow this letter to serve as my interest in continuing to serve as the ABAG Executive Board Alternate. While my time in this position has been brief, I have had the very good fortune of being able to spend time with our primary appointee, Vice Mayor Adams.
I am enjoying reading about ABAG’s Plan Bay Area 2050 which lays out a plan for our county and eight other sister counties. That plan is now the nine-county Bay Area's official long-range plan across the key elements of housing, economic development, transportation and environmental resilience. ABAG’s Executive Committee is responsible for how the required Northern California housing number is distributed among the nine counties. I am looking forward to learning even more during the March 16th new member orientation.
ABAG can provide a lot of support to the great work that our cities continue to do. I would be most honored to be able to continue facilitating that support. If you have questions, please find my e-mail below. Thank you very much for you consideration.
All Best,
signed
Stephen Zollman
Sebastopol Council Member
[email protected]
1 Raina Allan
From: Shribbs, John <[email protected]>
Sent: Monday, February 27, 2023 4:45 PM
To: Raina Allan
Subject: Re: Mayors' & Councilmembers' April Meeting Date and Call for Letters of Interest Letter of interest to Raina Allan and Sonoma County Supervisors.
I am interested in joining the Board of the AG and Open Space Committee.
I have a PhD in Horticulture with a MS in Pest Management with training in soil science, entomology, ecology, pest management, and vegetation management. I have been a resident in Petaluma for 32 years and I have been involved locally in many environmental issues and currently President of Petaluma Wetlands Alliance and on the leadership team of ReLeaf Petaluma. I helped the RCD write the new Enhancement Plan for the Petaluma Watershed. While a science teacher at Casa Grande HS, I joined the RCD effort to get students on field trips to local farms where they did active work. While on the GPAC for Petaluma I was the chair of the Open Space Workgroup before being elected to City Council.
You can see more details of my deep resume at:
https://www.johnshribbsforpetalumacitycouncil.com/about Please consider me for this position.
John Shribbs, PhD
From: Raina Allan <[email protected]>
Sent: Wednesday, February 22, 2023 2:26 PM
To: Shribbs, John <[email protected]>
Subject: RE: Mayors' & Councilmembers' April Meeting Date and Call for Letters of Interest
‐‐‐Warning: Use caution before clicking any attachments. THIS EMAIL IS FROM OUTSIDE OUR EMAIL SYSTEM.‐‐‐ Hi John,
You can submit a letter of interest to me, expressing your desire to serve on the Committee. I have attached a few examples of what others have done if that is helpful to you.
Best Regards,
________________________________________
Raina Allan, CMC, CPMC | City Clerk/Public Information Officer City of Healdsburg | City Manager’s Office
401 Grove Street, Healdsburg, CA 95448
Office: (707) 431-3316
[email protected] | healdsburg.gov
CITY OF PETALUMA POST OFFICE BOX 61
PETALUMA, CA 94953-0061
Kevin McDonnell
Mayor/ Alcalde
Petaluma City Hall
11 English Street
Petaluma, CA 94952
Phone (707) 778-4345
Message Phone (707) 778-4525
E-Mail
[email protected]
City Selection Committee Assignments
Deputy Clerk of the Board
County of Sonoma, Board of Supervisors
575 Administration Dr, Room 100A
Santa Rosa, CA 95403
ATTN: Noelle Francis
Email: [email protected]
Board of Directors Appointments
Chair
Mayors and Councilmembers Association
City of Healdsburg
401 Grove Street
Healdsburg, CA 95448
ATTN: Raina Allan, City Clerk/Public Information Officer, CMC Re: Appointment to the Sonoma County Agricultural Preservation and Open Space District Citizens Advisory Committee
To the Board,
I would appreciate your consideration for appointment to the Sonoma County Agriculture Preservation and Open Space District.
I have been a long time Sonoma County resident and enthusiast for Open Space. I have previously served on the City of Petaluma’s Parks Commission. I have been involved with grants and with open spaces advocates seeking grants.
I have a strong interest in the District’s funds being used wisely and being used conforming with the District’s mission.
There is great need for added Agricultural connection to the land and for Open Space which preserves the beauty of our County.
Thanks for considering me.
Kevin McDonnell
Mayor, City of Petaluma
1 Raina Allan
From: Fleming, Victoria <[email protected]>
Sent: Friday, March 10, 2023 2:08 PM
To: Raina Allan
Subject: Re: [EXTERNAL] FW: Mayors' & Councilmembers' April Meeting Date and Call for Letters of Interest Thank you Raina. My message to Mayors and Council Members is as follows:
___________________________________________________________________ Dear Mayors and Councilmembers of Sonoma County,
It has been my honor to represent our shared interests on the Metropolitan Transportation Commission for two years now. I have been there to advocate for funding for both broad and specific issues and projects throughout the County.
I am proud to have brought home more than our share of money for local projects such as $11.8 million for a Complete Streets program in Healdsburg in an underserved area. This means safer active transportation for youth and families and a reduction in our carbon footprint, healthier air and fewer vehicle costs to lower income families. Other allocations include funding for improvements in Cotati, Sebastopol, and Regional County infrastructure amongst many other County efforts.
Additionally, I was able to secure a deferred repayment agreement with MTC staff which resulted in the City of Santa Rosa being able to fully fund the Hearn Avenue project. This will also have major improvements for multi‐modal transportation and reduce traffic wait times in the growing neighborhood serving lower income individuals and families.
With RM3 monies released, more funding will be directed to our most urgent projects to support our residents and local economies and I look forward to continuing to be at your service.
I am committed to practical policies and programming that reflects your constituents’ needs and values. Please reach out to me if you even have any questions, concerns or ideas. In partnership we make progress.
Thank you for considering granting me a full term on MTC concurrent to my City Council term.
Warm regards,
Victoria Fleming
[email protected]
707‐478‐2947
____________________________________________________________________ On Mar 8, 2023, at 12:31 PM, Raina Allan <[email protected]> wrote:
Good Afternoon Mayors and Councilmembers of Sonoma County,
As a reminder, Letters of Interest are due this Friday, March 10, 2023. I also wanted to remind you to complete the doodle poll if you haven’t done so yet. If you have completed the doodle poll, I appreciate it.