CITY OF SEBASTOPOL
CITY COUNCIL
AGENDA ITEM
Meeting Date: April 18, 2023
To: Honorable Mayor and City Councilmembers
From: Mario Landeros, City Engineer
Subject: Parquet Street Water and Sewer Replacement and Slurry Seal Contract No. 2023-03 Bid Award
Recommendation: City Council Award of Contract to Piazza Construction, Inc. for Parquet Street Water and Sewer Replacement and Slurry Seal Contract No. 2023-03
Funding: Currently Budgeted: ___X____ Yes _______ No ______ N/A Account Code/Costs authorized in City Approved Budget (if applicable) ____AK_____ (verified by Administrative Services Department) Pavement Reserve Fund 123, Sewer Capital Fund 511, Water Capital Fund 501 (See “Fiscal Impact” section for details.) INTRODUCTION/PURPOSE:
Thisitem is for City Council consideration of Award of Construction Contract to Piazza Construction, Inc. for Parquet Street Water and Sewer Replacement and Slurry Seal Contract No. 2023-03 (“Project”), authorization to City Manager to execute the contract and to approve contract change orders up to 10% of the contract award amount.
BACKGROUND:
The Project, Parquet Street Water and Sewer Replacement and Slurry Seal, combines CIP Projects # 0819-21.01, #0615-21.01 and #0517-21.01 in the adopted Fiscal Year 2022-23 Capital Improvement Program (CIP) into a single public project. The Project proposes to replace existing water and sewer mains, laterals, and services in Parquet Street, replace an additional segment of sewer main and install a new manhole in Calder Avenue, and slurry seal both street segments.
The new sewer mains and laterals will replace leaking and aged sewer lines that pose a threat to public health and the environment. The new sewer manhole will provide access for maintenance to a section of inaccessible sewer line. The new water main and services will replace leaking water lines and lead services. Streetslurry seal will occur after completion of the underground improvements to maintain and seal the road surface. A location map showing the proposed improvements is included in Attachment 1.
The Project plans and specifications were prepared by GHD, reviewed by the Public Works Department, and approved by the City Engineer. A Notice of Exemption under the California Environmental Protection Act (CEQA) has been approved by the Planning Director and filed with the County Clerk.
The Project is estimated to start construction in May 2023. The estimated duration of construction is approximately six (6) months with completion in November 2023.
DISCUSSION:
A notice inviting bids was issued in accordance with the Public Contract Code. The City received six (6) bids and the lowest apparent and responsive bid was from Piazza Construction, Inc. in the amount of $734,000. The other bids received ranged from the apparent second low bid of $751,521 to a high bid of $854,875. There were no irregularities with the lowest apparent bid. A summary of the bids received can be found in Attachment 2.
Agenda Item Number: 7
Agenda Item Number: 7
City Council Meeting Packet of: April 18, 2023
There is sufficient funding in the adopted FY 2022-23 CIP budget to accommodate a 10% contingency for potential contract change orders, and an allowance of up to 15% for construction management and inspection (CM) as summarized in Table 1 below.
Table 1: Construction Cost Summary
Construction $734,000.
Contingency (10%) 73,400.
Construction Management (15%) 110,100.
Total 917,500.
GOALS:
This action supports the following City Council Goals and General Plan Actions:
• Goal 2 - Maintain, Improve and Invest in the City’s Infrastructure (Water, Sewer, Streets, Circulation, Parks, Storm Drains and Public Facilities).
ENVIRONMENTAL REVIEW
The proposed project, Parquet Street Water and Sewer Replacement and Slurry Seal, occurs within existing right of way and involves the repair and maintenance of existing public facilities involving negligible or no expansion of use and therefore is exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines 15301(b), 15301(c) and 15302(c). A Notice of Exemption prepared for the Project was approved by the Planning Director and filed with the County Clerk.
FISCAL IMPACT:
The adopted Fiscal Year 2022-23 CIP budget includes a combined amount of $1,041,250 for the construction and inspection/construction management in Water and Sewer Capital Funds, and Pavement Reserve Fund. See Table 2 for details.
Table 2 Project Funding Breakdown for Construction Costs Description 501-Water Capital
Fund
511-sewer Capital
Fund
123-Pavement
Reserve Fund
Parquet Street Water Line Replacement
CIP# 0819-21.01
$490,000
Parquet Street Sewer Line Replacement
CIP# 0615-21.01
$463,750
Parquet Street Slurry Seal
CIP# 0517-21.01
$87,500
Subtotal per Fund $490,000 $463,750 $87,500
Total-All Funds $1,041,250
PUBLIC COMMENT:
As of the writing of this staff report, the City has not received any public comment. However, if staff receives public comment from interested parties following the publication and distribution of this staff report, such comments will be provided to the City Council as supplemental materials before or at the meeting. In addition, public comments may be offered during the public comment portion of the agenda item.
PUBLIC NOTICE:
Agenda Item Number: 7 Agenda Item Number: 7
City Council Meeting Packet of: April 18, 2023
This item was noticed in accordance with the Ralph M. Brown Act and was available for public viewing and review at least 72 hours prior to schedule meeting date.
RECOMMENDATION:
Staff recommends the Sebastopol City Council, by minute order:
1. Award a construction contract to Piazza Construction, Inc. in the amount of $734,000,
2. Authorize the City Manager to execute the construction contract, and
3. Authorize the City Manager to approve contract change orders totaling up to 10% of the original contract amount for Parquet Street Water and Sewer Replacement and Slurry Seal Contract No. 2023-03.
Attachments:
1 Project Location Map
2 Bid Summary
Agenda Item Number: 7
Agenda Item Number: 7
City Council Meeting Packet of: April 18, 2023
PARQUET STREET WATER AND SEWER REPLACEMENT and
SLURRY SEAL PROJECT NO. 2023-03
Agenda Item Number: 7
Agenda Item Number: 7
City Council Meeting Packet of: April 18, 2023
ITEM
NO. Description Quantity Unit
Unit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost 1 Water Pollution Control 1 LS $ 3,375.00 $ 3,375.00 $ 7,481.00 $ 7,481.00 $ 3,000.00 $ 3,000.00 $ 10,000.00 $ 10,000.00 $ 15,000.00 $ 15,000.00 $ 42,000.00 $ 42,000.00 2 Shoring and Trench Safety - Sewer & Water 1 LS $ 5,175.00 $ 5,175.00 $ 15,703.00 $ 15,703.00 $ 3,500.00 $ 3,500.00 $ 30,000.00 $ 30,000.00 $ 12,000.00 $ 12,000.00 $ 13,000.00 $ 13,000.00 3 Temporary Traffic Control 1 LS $ 23,485.00 $ 23,485.00 $ 8,933.00 $ 8,933.00 $ 76,500.00 $ 76,500.00 $ 50,000.00 $ 50,000.00 $ 29,000.00 $ 29,000.00 $ 50,000.00 $ 50,000.00 4 Utility Clearances 1 LS $ 11,550.00 $ 11,550.00 $ 15,621.00 $ 15,621.00 $ 15,000.00 $ 15,000.00 $ 45,000.00 $ 45,000.00 $ 45,954.00 $ 45,954.00 $ 15,000.00 $ 15,000.00 5 Utility Conflict Resolution 1 FA $ 21,000.00 $ 21,000.00 $ 21,000.00 $ 21,000.00 $ 21,000.00 $ 21,000.00 $ 21,000.00 $ 21,000.00 $ 21,000.00 $ 21,000.00 $ 21,000.00 $ 21,000.00 6 Abandon or Remove Sewer System Components 1 LS $ 1,635.00 $ 1,635.00 $ 1,165.00 $ 1,165.00 $ 1,000.00 $ 1,000.00 $ 15,000.00 $ 15,000.00 $ 4,500.00 $ 4,500.00 $ 20,000.00 $ 20,000.00 7 Remove Curb & Gutter 90 LF $ 14.75 $ 1,327.50 $ 32.00 $ 2,880.00 $ 40.00 $ 3,600.00 $ 25.00 $ 2,250.00 $ 28.00 $ 2,520.00 $ 15.00 $ 1,350.00 8 Remove Sidewalk 475 SF $ 8.85 $ 4,203.75 $ 46.00 $ 21,850.00 $ 8.00 $ 3,800.00 $ 8.00 $ 3,800.00 $ 9.00 $ 4,275.00 $ 8.00 $ 3,800.00 9 6-inch PVC Water Main 650 LF $ 137.50 $ 89,375.00 $ 163.00 $ 105,950.00 $ 117.00 $ 76,050.00 $ 150.00 $ 97,500.00 $ 175.00 $ 113,750.00 $ 239.00 $ 155,350.00 10 6-inch Gate Valve 1 EA $ 2,850.00 $ 2,850.00 $ 3,357.00 $ 3,357.00 $ 3,000.00 $ 3,000.00 $ 3,000.00 $ 3,000.00 $ 3,700.00 $ 3,700.00 $ 3,000.00 $ 3,000.00 11 Abandon, Remove and Salvage Water System Components 1 LS $ 2,600.00 $ 2,600.00 $ 418.00 $ 418.00 $ 1,800.00 $ 1,800.00 $ 15,000.00 $ 15,000.00 $ 2,300.00 $ 2,300.00 $ 17,000.00 $ 17,000.00 12 3/4-inch Single Water Service 13 EA $ 2,650.00 $ 34,450.00 $ 3,817.00 $ 49,621.00 $ 4,800.00 $ 62,400.00 $ 2,000.00 $ 26,000.00 $ 4,250.00 $ 55,250.00 $ 2,000.00 $ 26,000.00 13 1-1/2-inch Dual Water Service 3 EA $ 2,960.00 $ 8,880.00 $ 3,956.00 $ 11,868.00 $ 6,500.00 $ 19,500.00 $ 2,200.00 $ 6,600.00 $ 5,300.00 $ 15,900.00 $ 2,200.00 $ 6,600.00 14 Fire Hydrant and Lateral Assembly 3 EA $ 14,825.00 $ 44,475.00 $ 11,397.00 $ 34,191.00 $ 14,000.00 $ 42,000.00 $ 18,000.00 $ 54,000.00 $ 13,000.00 $ 39,000.00 $ 20,000.00 $ 60,000.00 15 8-inch Sanitary Sewer Pipe 743 LF $ 232.00 $ 172,376.00 $ 190.00 $ 141,170.00 $ 128.00 $ 95,104.00 $ 190.00 $ 141,170.00 $ 163.00 $ 121,109.00 $ 265.00 $ 196,895.00 16 6-inch Sanitary Sewer Pipe 22 LF $ 250.00 $ 5,500.00 $ 150.00 $ 3,300.00 $ 137.00 $ 3,014.00 $ 170.00 $ 3,740.00 $ 122.00 $ 2,684.00 $ 215.00 $ 4,730.00 17 48-inch Sewer Manhole 5 EA $ 8,700.00 $ 43,500.00 $ 7,533.00 $ 37,665.00 $ 13,000.00 $ 65,000.00 $ 20,000.00 $ 100,000.00 $ 19,000.00 $ 95,000.00 $ 9,000.00 $ 45,000.00 18 6-inch Sanitary Sewer Lateral and Cleanout 20 EA $ 5,360.00 $ 107,200.00 $ 6,372.00 $ 127,440.00 $ 5,000.00 $ 100,000.00 $ 2,500.00 $ 50,000.00 $ 6,000.00 $ 120,000.00 $ 3,500.00 $ 70,000.00 19 Slurry Seal 28,000 SF $ 1.25 $ 35,000.00 $ 1.34 $ 37,520.00 $ 2.00 $ 56,000.00 $ 0.90 $ 25,200.00 $ 1.00 $ 28,000.00 $ 1.60 $ 44,800.00 20 Permanent Trench Paving 150 TON $ 569.00 $ 85,350.00 $ 336.00 $ 50,400.00 $ 508.00 $ 76,200.00 $ 280.00 $ 42,000.00 $ 382.00 $ 57,300.00 $ 250.00 $ 37,500.00 21 Curb & Gutter 95 LF $ 59.00 $ 5,605.00 $ 134.00 $ 12,730.00 $ 98.00 $ 9,310.00 $ 75.00 $ 7,125.00 $ 98.00 $ 9,310.00 $ 85.00 $ 8,075.00 22 Sidewalk 485 SF $ 25.00 $ 12,125.00 $ 46.00 $ 22,310.00 $ 26.00 $ 12,610.00 $ 60.00 $ 29,100.00 $ 25.00 $ 12,125.00 $ 15.00 $ 7,275.00 23 Landscape Restoration 1 LS $ 7,077.75 $ 7,077.75 $ 15,120.00 $ 15,120.00 $ 2,500.00 $ 2,500.00 $ 3,000.00 $ 3,000.00 $ 3,200.00 $ 3,200.00 $ 5,000.00 $ 5,000.00 24 City Monument 1 EA $ 5,885.00 $ 5,885.00 $ 3,828.00 $ 3,828.00 $ 2,500.00 $ 2,500.00 $ 2,000.00 $ 2,000.00 $ 1,300.00 $ 1,300.00 $ 1,500.00 $ 1,500.00 TOTAL
BID SUMMARY
CITY OF SEBASTOPOL
CONTRACT NO. 2023-03
BID OPENING: MARCH 28, 2023, 2:00PM PST
PIAZZA CONSTRUCTION,
INC.
PARQUET STREET WATER & SEWER REPLACEMENT AND SLURRY SEAL PROJECT
TERRACON
CONSTRUCTORS, INC.
ARGONAUT
CONSTRUCTORS, INC.
MICHAEL PAUL COMPANY,
INC.
TEAM GHILOTTI, INC. W.R. FORDE ASSOCIATED,
INC.
$ 734,000.00 $ 751,521.00 $ 754,388.00 $ 782,485.00 $ 814,177.00 $ 854,875.00 Agenda Item Number: 7
Agenda Item Number: 7
City Council Meeting Packet of: April 18, 2023