CITY OF SEBASTOPOL
CITY COUNCIL
AGENDA ITEM
Meeting Date: April 18, 2023
To: Honorable Mayor and City Councilmembers
From: Toni Bertolero, GHD, Engineering Consultant
Elissa Overton, GHD, Environmental Consultant
Subject: Informational Presentation item for Russian River Watershed (RRWA) Recommendation: Receive the presentation on the RRWA Work Plan for Fiscal Year 2023-24 Funding: Currently Budgeted: ______ Yes ______ No ___X__ N/A Account Code/Costs authorized in City Approved Budget (if applicable) ___AK_____ (verified by Administrative Services Department) INTRODUCTION/PURPOSE:
The item is to present information to the Council from the Russian River Watershed Association (RRWA), for the Fiscal Year 2023-24 Work Plan, the City of Sebastopol’s participation in the Work Plan, and the associated costs (Attachment 1). Andy Rodgers, Executive Director for RRWA will be making the presentation.
BACKGROUND:
The Russian River Watershed Association (RRWA) wasformed in 2003 as a coalition of 10 cities, counties and special districts in the Russian River watershed that have come together to coordinate regional programs for clean water, habitat restoration, and watershed enhancement.
The RRWA Board of Directors are elected officials from each of the ten Member Agencies with Vice Mayor Neysa Hinton representing the City of Sebastopol. This governing and decision-making group provides direction and oversight for RRWA according to the provisions outlined in a Memorandum of Understanding signed on July 24, 2013 by the City along with other member agencies.
Development and implementation of RRWA tasks and activities are supported by the RRWA Technical Working Group (TWG). Expertise on the TWG includes engineering, agriculture, conservation, watershed planning and management, infrastructure, Low Impact Development (LID), and education and outreach. Elissa Overton, GHD consultant, is the City’s TAC representative.
All Board of Directors and Technical Working Group meetings are noticed in advance and open to the public.
Andy Rodgers, of West Yost Associates, serves as the Executive Director of the RRWA. Mr. Rodgers and his team is responsible for preparing a Work Plan for RRWA, including allocating costs among the member agencies. The Fiscal Year 2023-24 Work Plan for RRWA totals $651,716, of which Sebastopol’s allocation is $37,510.
DISCUSSION:
The City of Sebastopol is regulated by the State Water Resources Control Board under Water Quality Order No. 2013-0001-DWQ. The City is considered a Small Municipal Separate Stormwater System (MS4), along with 8 other Agenda Item Number: 9
Agenda Item Number: 9
City Council Meeting Packet of: April 18, 2023
agencies in Sonoma County and two in Mendocino County. Each member agency holds a seat on the Board of Directors for the RRWA, with equal voting power.
Being a member of the RRWA has many benefits to the City. RRWA funds and carries out many water quality activities, outreach and education programs that are mandated by the Water Quality Order. Implementing these activities and programs would be a financial hardship if Sebastopol were to carry out these programs on their own.
Sebastopol’s allocation of the RRWA Work Plan for Fiscal Year 2023-24 is $37,510, which is an increase of 6.3% from the City’s current fiscal year’s RRWA dues of $35,299. Sebastopol pays a pro rata share of the Executive Director’s Services and the General Benefits Programs. Sebastopol also pays for some, but not all, of the Special Benefits Projects, as outlined in the Work Plan.
GOALS:
This action supports the following City Council Goals and General Plan Actions:
• COS 2-1: Protect and enhance sensitive habitats, which include creek corridors, wetlands, vernal pools, riparian areas, wildlife and fish migration corridors, native plant nursery sites, waters of the United States, sensitive natural communities, and other habitats designated by State and Federal agencies.
PUBLIC COMMENT:
As of the writing of this staff report, the City has not received any public comment. However, staff anticipates receiving public comment from interested parties following the publication and distribution of this staff report.
Such comments will be provided to the City Council assupplemental materials before or at the meeting. In addition, public comments may be offered during the public comment portion of the agenda item.
PUBLIC NOTICE:
This item was noticed in accordance with the Ralph M. Brown Act and was available for public viewing and review at least 72 hours prior to schedule meeting date.
FISCAL IMPACT:
There is no fiscal impact as a result of receiving this presentation. However, the RRWA work plan cost is included in the proposed Fiscal Year 2023-24 Storm Water operating budget, Fund 124, line item 4345.
RECOMMENDATION:
Staff recommends the Sebastopol City Council receive the presentation from the Russian River Watershed Association and provide feedback, if any.
Attachment:
1 Russian River Watershed Association Final 2023-24 Work Plan Agenda Item Number: 9
Agenda Item Number: 9
City Council Meeting Packet of: April 18, 2023
APPENDIX A: 2023-2024 RRWA Work Plan - Master Budget - Adopted February 23, 202 3 RRWA
Staff
Subs and
ODCs
Total
Budget Cloverdale Cotati Healdsburg Santa Rosa Sebastopol Ukiah Mendocino County Sonoma County Sonoma Water Windsor Total Allocation A- Executive Director ServicesA.1 Board of Directors $25,076 $0 $25,076 $1,489 $1,420 $1,676 $4,154 $1,492 $1,755 $1,751 $6,931 $2,641 $1,768 $25,076A.2 Member Agency Staff $38,032 $0 $38,032 $2,259 $2,154 $2,542 $6,300 $2,262 $2,662 $2,656 $10,512 $4,005 $2,681 $38,032A.3 General Administration $72,733 $9,350 $82,083 $4,875 $4,649 $5,487 $13,597 $4,883 $5,744 $5,733 $22,687 $8,643 $5,786 $82,083 $135,841 $9,350 $145,191 $8,623 $8,222 $9,705 $24,051 $8,637 $10,161 $10,140 $40,129 $15,289 $10,235 $145,191 B- General Benefit ProjectsB.1 Outreach Strategies $121,730 $9,570 $131,300 $7,798 $7,436 $8,777 $21,750 $7,810 $9,188 $9,170 $36,290 $13,826 $9,255 $131,300B.2 Russian River Friendly Landscaping $28,200 $2,200 $30,400 $1,805 $1,722 $2,032 $5,036 $1,808 $2,127 $2,123 $8,402 $3,201 $2,143 $30,400B.3 Regulatory Forum and Advocacy $38,504 $0 $38,504 $2,287 $2,181 $2,574 $6,378 $2,290 $2,695 $2,689 $10,642 $4,055 $2,714 $38,504B.4 Regional Stormwater Program Support $51,608 $22,451 $74,059 $4,398 $4,194 $4,950 $12,268 $4,405 $5,183 $5,172 $20,469 $7,798 $5,220 $74,059 $240,042 $34,221 $274,263 $16,289 $15,532 $18,333 $45,431 $16,314 $19,193 $19,154 $75,803 $28,880 $19,333 $274,263 C- Special Benefit ProjectsC.1 Stormwater Phase 1 Support for Cloverdale $4,812 $0 $4,812 $4,812 $0 $0 $0 $0 $0 $0 $0 $0 $0 $4,812C.2 Stormwater Phase 1 Support $49,274 $550 $49,824 $5,536 $5,536 $5,536 $5,536 $5,536 $5,536 $0 $5,536 $5,536 $5,536 $49,824C.3 Lower Watershed Monitoring Plan $13,870 $0 $13,870 $0 $2,312 $0 $2,312 $2,312 $0 $0 $2,312 $2,312 $2,312 $13,870C.4 Upper Russian River Program $6,060 $0 $6,060 $0 $0 $0 $0 $0 $0 $6,060 $0 $0 $0 $6,060C.5 Phase I Child Outreach Plan $3,242 $22,000 $25,242 $0 $0 $0 $0 $0 $12,621 $0 $12,621 $0 $0 $25,242C.6 Regional Our Water Our World Contract $5,692 $19,088 $24,780 $3,540 $0 $3,540 $0 $0 $3,540 $3,540 $3,540 $3,540 $3,540 $24,780C.7 Sonoma State WATERS Project $7,816 $19,250 $27,066 $1,766 $1,504 $1,975 $4,738 $0 $2,062 $2,059 $7,835 $3,050 $2,077 $27,066C.8 Safe Medicine Disposal Regional Coordination $9,810 $3,300 $13,110 $779 $742 $876 $2,172 $780 $917 $916 $3,623 $1,380 $924 $13,110C.9 Hauling and Disposal - Safe Medicine Disposal Program $1,886 $2,640 $4,526 $4,526 $0 $0 $0 $0 $0 $0 $0 $0 $0 $4,526C.10 Streets to Creeks $6,569 $55,000 $61,569 $4,362 $4,241 $4,692 $9,058 $4,367 $4,830 $4,824 $13,951 $6,391 $4,853 $61,569C.11 Bulk Purchases $1,218 $1,100 $2,318 $0 $0 $0 $1,159 $0 $0 $0 $0 $1,159 $0 $2,318 $110,249 $122,928 $233,177 $25,321 $14,334 $16,619 $24,974 $12,994 $29,507 $17,398 $49,418 $23,369 $19,241 $233,177 RRWA Total for FY 2023-2024 $486,132 $166,499 $652,631 $50,233 $38,089 $44,657 $94,456 $37,945 $58,861 $46,693 $165,350 $67,538 $48,809 $652,631 Allocation Notes:C.1: Allocated to CloverdaleC.2: Divided evenly between all member agencies except Mendocino CountyC.3: Divided evenly between Cotati, Sebastopol, Sonoma County, Sonoma Water, Windsor, and Santa RosaC.4: Allocated to Mendocino CountyC.5: Divided evenly between Ukiah and Sonoma CountyC.6: Divided evenly between Cloverdale, Healdsburg, Ukiah, Mendocino County, Sonoma County, Sonoma Water, and Windso C.7: 50% of the total budget divided evenly between all member agencies except Sebastopol plus 50% of the total budget times the total operating budget percentages assigned to each agency excluding Sebastopo C.8: 50% of the total budget divided evenly between all member agencies plus 50% of the total budget times the total operating budget percentages assigned to each agencC.9: Allocated to Cloverdale based on actual expenses from 2018‐2019C.10.A: Divided evenly between all member agencies. See Appendix C.C.10.B: 50% of the total budget divided evenly between all member agencies plus 50% of the total budget times the total operating budget percentages assigned to each agency. See Appendix CC.10.C: 50% of the total budget divided evenly between all member agencies plus 50% of the total budget times the total operating budget percentages assigned to each agency. See Appendix CC.11: Allocated to participating agencies as shown on Appendix C
C A S H
R E Q U I R E M E N T
C A S H
A L L O C A T I O N
Agenda Item Number: 9
Agenda Item Number: 9
City Council Meeting Packet of: April 18, 2023
APPENDIX A: 2023-2024 RRWA Work Plan Executive Director Services - Adopted February 23, 202 3 Executive
Director
Project
Manager
Technical
Support
Program
Specialist Admin Total Hours Total Labor Costs Sub/ODC Markup Other
Direct
Costs
(ODC)
Cash Totals
$334 $272 $201 $203 $152 10.0%
A.1 Board of Directors 32 32 0 28 0 92 $25,076 $0 $0 $25,076 A Board of Directors Coordination & Meeting
Participation
32 32 0 28 0 92 $25,076 $0 $0 $25,076
Preparation of Board of Directors (BOD) planning, presentations, agendas, guest speakers, handouts, and minutes. Assumes four, 2-hour BOD meetings per year or the equivalent. Participation by Executive Director (ED) and one staff member at all meetings.
A.2 Member Agency Staff 44 44 0 56 0 144 $38,032 $0 $0 $38,032 A Executive Programs & Initiatives Committee
Coordination & Meeting Participation 16 16 0 28 0 60 $15,380 $0 $0 $15,380 Preparation and planning of Executive Committee meeting agendas, handouts, and summary notes. Up to four, onehour meetings per year. Participation by two staff members at all meetings.
B Technical Working Group Coordination &
Meeting Participation 28 28 0 28 0 84 $22,652 $0 $0 $22,652 Preparation and planning of Technical Working Group (TWG) presentations, agendas, handouts, and summary notes. Up to four, 2-hour TWG meetings per year. Participation by up to two staff member at all meetings.
A.3 General Administration 37 108 30 123 0 298 $72,733 $850 $8,500 $82,083 A General Association Communications
8 24 10 80 0 122 $27,450 $0 $0 $27,450
General communication (e-mails, phone calls etc.), mailing and distribution lists, and miscellaneous coordination activities. Coordination with partner agencies such as Resource Conservation Districts, Land Paths, Laguna Foundation, Resources Legacy Fund, Occidental Arts and Ecology Center, Russian Riverkeeper, Tribes, Russian River Watershed Coalition, Sonoma County Regional Climate Protection Authority, Respect Russian River, Russian River Confluence, SMART, and The Great Redwood Trail Agency. Promote fundraising events and resources for entities that implement programs supporting member agency objectives.
B Project Management and Controls
6 42 0 30 0 78 $19,518 $400 $4,000 $23,918
Budget tracking, internal process meetings and invoicing. $4,000 ODC to Administrative Agency (City of Ukiah) for their time administering the contract and processing invoices.
C New Member Outreach
14 0 0 12 0 26 $7,112 $0 $0 $7,112
Outreach to potential RRWA voting members and associate members including a New Member Outreach Plan. Potential associate members include new Phase II MS4s, SCOE, MCOE, Sonoma State University, Santa Rosa Junior College, and Tribes. Potential voting members include RRFC, Caltrans, SMART, and Rohnert Park.
D Legal Services
120104 $1,081 $450 $4,500 $6,031
At the direction of the BOD, and if an independent third-party review is needed. Obtain as-needed contracted legal services review of Agreement with potential grantor, new members or other need. Placeholder to be used as needed.
E Coordinate and Develop the 2024-25 Work
Plan 8 40 20 0 0 68 $17,572 $0 $0 $17,572 Coordinate and develop 2024-2025 Work Plan and budget.
Executive Director Services Totals 113 184 30 207 0 534 $135,841 $850 $8,500 $145,191
RRWA STAFF/ CONSULTANT SERVICES
Assumptions/Comments
Agenda Item Number: 9
Agenda Item Number: 9
City Council Meeting Packet of: April 18, 2023
APPENDIX B: 2023-2024 RRWA Work Plan General Benefit Projects - Adopted February 23, 202 3 Executive
Director
Project
Manager
Technical
Support
Program
Specialist Admin Total Hours Total Labor Costs Sub/ODC Markup Other Direct Costs (ODC) Cash Totals
$334 $272 $201 $203 $152 10.0%
B.1 Outreach Strategies 31 84 193 245 0 553 $121,730 $870 $8,700 $131,300 A Outreach Communications, Development, and
Implementation
7 50 30 44 0 131 $30,900 $0 $0 $30,900
Respond to BOD & TWG requests to support watershed-wide initiatives as identified during the work plan year. Support previous outreach campaign efforts and respond to inquiries and requests for information; presentations to outside organizations; assistance to Sonoma Water on student video contest, including ADA services for online posted materials as needed.
B Sponsorships
0 1 0 12 0 13 $2,708 $605 $6,050 $9,363
Promote RRWA and sponsor clean-up events including $1,500 for RRW/Russian Riverkeeper cleanup, $500 for coastal cleanup, and $250 for Mendocino County cleanup; Daily Acts cobranding support $1,000; and sponsor Steelhead Festival at $1,000 level. Includes $1,000 for Fiesta de Independencia, $500 for Mendocino County Earth Day, and $300 for Cloverdale's La Familia Sana and/or Resilient Cloverdale.
C Environmental Articles
0 6 16 63 0 85 $17,637 $0 $0 $17,637
Coordination of monthly environmental article topics, soliciting guest authors, development (written in-kind by member agencies), posting on RRWA blog in English and Spanish, email to general distribution list, and submittal for publication as a column in local newspapers. As possible, track and document distribution and reach.
D Collaborative Outreach Coordination
4 12 40 8 0 64 $14,264 $0 $0 $14,264
Support and coordinate regional outreach efforts including the facilitation of public event attendance and other local events that provide opportunities to engage with the public, including opportunities for engaging with the Spanish speaking community; coordinate with Member Agencies on event attendance.
E Drought Campaign
4 4 24 24 56 $12,120 $0 $0 $12,120
Continue outreach efforts related to drought awareness and education campaign including social media content, facilitating and highlighting regional collaborations, radio ads, etc. Includes participation in drought subcommittee as needed and looking for drought related funding opportunities.
F Website Maintenance
0 2 12 28 0 42 $8,640 $90 $900 $9,630
Maintain website content such as posting of meeting dates, agendas and summaries, and updating content blog(s). ODC for 12-month website maintenance and technical support plan.
G Watershed Map 0 1 25 8 0 34 $6,921 $75 $750 $7,746 Maintain online interactive map of the Russian River watershed. Execute updates as directed, such as improve existing layers or adding layer sources on map updates.
H Social Media
8 4 46 46 0 104 $22,344 $100 $1,000 $23,444
Maintain existing social media account(s) to engage online community and to promote events, programs, projects, and member agency content. Utilize existing stormwater outreach library to create "edu-memes" (picture posts with succinct messaging) for Facebook and for member usage. Assumes approximately 1 hour per week for posting content and 1 hour per week for response to inquiries as needed. $1,000 ODC includes ad placement costs. Provide two outreach performance metric updates. Participate in and facilitate Social Media Subcommittee meetings.
I Town Halls
8 4 0 12 0 24 $6,196 $0 $0 $6,196
Facilitate and/or participate in Town Halls as directed by BOD and TWG to emphasize adult education. Town Halls to be within member agency jurisdictions and/or to partner agencies/organizations.
RRWA STAFF/ CONSULTANT SERVICES
Assumptions/Comments
Agenda Item Number: 9
Agenda Item Number: 9
City Council Meeting Packet of: April 18, 2023
Executive
Director
Project
Manager
Technical
Support
Program
Specialist Admin Total Hours Total Labor Costs Sub/ODC Markup Other Direct Costs (ODC) Cash Totals $334 $272 $201 $203 $152 10.0%
RRWA STAFF/ CONSULTANT SERVICES
Assumptions/Comments
B.2 Russian River Friendly Landscaping 18 16 14 74 0 122 $28,200 $200 $2,000 $30,400 A RRFL Communications, Management, and
Implementation
14 12 6 66 0 98 $22,544 $0 $0 $22,544
Outreach to green industry professionals and Russian River Friendly Landscaping (RRFL) email list, Santa Rosa Junior College, Sonoma State, ReScape, and Mendocino and Sonoma Master Gardeners; respond to inquiries and requests for use of Guidelines. Maintain signage program implemented in conjunction with subcommittee. Continue enhancing/maintaining website library of RRFL materials. Provide support services and outreach for events and trainings held by member agencies. Coordinate and facilitate residential and commercial outreach strategies for the program as directed by the RRFL subcommittee Participate in and facilitate RRFL Subcommittee meetings B Carbon Gardening 4 4 8 8 0 24 $5,656 $200 $2,000 $7,856
Continue with implementation of a watershed scale outreach and education campaign featuring eight English and eight Spanish videos focused on urban scale carbon gardening, an interactive website, and carbon-gardening outreach material. Outside direct costs for material development and printing.
B.3 Regulatory Forum and Advocacy 40 32 0 72 12 156 $38,504 $0 $0 $38,504 A Research, read, review & author response
letters. Verbal comments as appropriate. Prioritization of issues and topics 16 4 0 50 12 82 $18,406 $0 $0 $18,406 Research, view-point/opinion compilation, writing, review, prepare drafts, coordinate signatures and distribution of up to 12 comment letters. Monitor member agency permitting and policy issues and Coordinate responses of member agencies. Provide forum for discussions with RWQCB and affected member agencies as Russian River TMDL is developed and provide review and comment. Support agencies in the review of state and federal initiatives that may affect member agencies.
B Presentation at Regional Board Meeting 4 0 0 6 0 10 $2,554 $0 $0 $2,554 Annual presentation to RWQCB by Board of Directors Chair and Executive Director.
C Quarterly Meeting with Regional Board EO 12 12 0 12 0 36 $9,708 $0 $0 $9,708 Up to 4 meetings including meeting prep, attendance, and travel time.
D TMDL Support 8 16 0 4 0 28 $7,836 $0 $0 $7,836 Review and comment on proposed regulatory initiatives, attend meetings on behalf of agencies, and track and report on progress. Placeholder to be used as needed.
B.4 Regional Stormwater Program Support 39 54 30 88 0 211 $51,608 $2,041 $20,410 $74,059 A Stormwater Activities Table
1 10 0 6 0 17 $4,272 $0 $0 $4,272
Develop Technical Memo describing all Stormwater related activities undertaken on behalf of member agencies during 2022-2023. Report delivered by the end of August 2023 for incorporation into Annual Reports.
B CASQA Participation
0 3 30 0 0 33 $6,846 $0 $0 $6,846
Participate in California Stormwater Quality Association (CASQA) subcommittees and provide updates and resources to member agencies. Cost assumes in-kind annual conference attendance payment by West Yost Associates.
C CASQA Group Membership
0 6 0 18 0 24 $5,286 $1,921 $19,210 $26,417
Coordinate CASQA group membership, including invoicing and managing the membership, subscription to the Industrial/Commercial and Construction BMP Manuals, includes four membership slots for RRWA staff. Task also includes area-wide funding for centralized OWOW program coordination and administration. ODCs are $11,200 for group membership and $8,010 for OWOW program administration.
D Restaurant Placemats
0 3 0 30 0 33 $6,906 $120 $1,200 $8,226
Continue to provide partners with placemats, including bilingual placemats, update placemat as directed by the TWG, continue to seek out new partners throughout the watershed. ODCs are $1,200 for printing placemats.
E Creek Week
0 2 0 16 0 18 $3,792 $0 $0 $3,792
Support Member Agencies in outreach efforts to engage the community to participate in Creek Week events; develop a landing page of Creek Week events happening through the watershed; link cleanup events on the interactive watershed atlas; adopt a Creek Week proclamation, provide a post-event metric report.
F Municipal Stormwater regulation, review,
comment, advocate
2 30 0 12 0 44 $11,264 $0 $0 $11,264
Review, comment, and advocate on regulations related to Stormwater National Pollutant Discharge Elimination System (NPDES) permitting, State and local regulations regarding Stormwater resource plans; follow and support funding initiatives; track progress, report and support development of relevant state and federal initiatives. Follow the Phase II Permit renewal process; review and comment on permit drafts; update TWG on significant issues that may impact state-wide requirements.
G R3MP Participation 36 0 0 6 0 42 $13,242 $0 $0 $13,242 Support member agency participation in the development of the Russian River Regional Monitoring Program (R3MP).
TOTAL General Benefit Projects 128 186 237 479 12 1042 $240,042 $3,111 $31,110 $274,263 Agenda Item Number:
9 Agenda Item Number: 9
City Council Meeting Packet of: April 18, 2023
APPENDIX C: 2023-2024 RRWA Work Plan Special Benefit Projects - Adopted February 23, 202 3 Executive
Director
Project
Manager
Technical
Support
Project
Specialist Admin Total Hours Total Labor Costs Sub/ODC Markup Other Direct Costs (ODC) Cash Totals $334 $272 $201 $203 $152 10.0%
C.1 Stormwater Phase 1 Support for Cloverdale 1 9 0 10 0 20 $4,812 $0 $0 $4,812 A Co-Permittee Meeting & Project
Facilitation
1 9 0 10 0 20 $4,812 $0 $0 $4,812
Monthly Co-Permittee meeting and Regional Water Board meeting planning, agendas, handouts, facilitation, and summary notes. Assumes 3 meetings per Member Agency. Facilitation will be based on an as needed basis and as directed by the TWG. Placeholder to be used as needed.
C.2 Stormwater Phase 1 Support All Co-Permittees 2 23 190 16 6 237 $49,274 $50 $500 $49,824 A LID Annual Training
0 1 8 4 0 13 $2,692 $50 $500 $3,242
Support Co-Permittees with promotion of Stormwater Low Impact Development (LID) training. Includes $500 for facility. Placeholder to be used as needed.
B Update LID Manual and/or Calculator
2 22 182 12 6 224 $46,582 $0 $0 $46,582
Support Co-Permittees with updates to the Stormwater Low Impact Development (LID) Manual and calculator updates as directed by the TWG. Placeholder to be used as needed.
C.3 Lower Watershed Monitoring Plan
Lower Watershed Co-Permittees
1 32 20 4 0 57 $13,870 $0 $0 $13,870
A Lower Watershed Stormwater Quality
Monitoring and Reporting Plan Implementation 1 32 20 4 0 57 $13,870 $0 $0 $13,870 Support implementation of Stormwater Quality Monitoring Reports for Windsor, Santa Rosa, Cotati, Sebastopol, Sonoma Water, and Sonoma County. Aggregate and disseminate data; support compilation of semi-annual reports as requested. Assumes a maximum of hours. Placeholder to be used as needed.
C.4 Upper Russian River Program Mendocino County 10 10 0 0 0 20 $6,060 $0 $0 $6,060 A Upper Russian River Water
Managers Participation 10 10 0 0 0 20 $6,060 $0 $0 $6,060 Represent member agencies at meetings and report progress at BOD and TWG meetings. Placeholder to be used as needed.
C.5 Phase I Child Outreach Plan Ukiah and Sonoma County 2 2 0 10 0 14 $3,242 $2,000 $20,000 $25,242 A Water Education Program
Coordination
2 2 0 10 0 14 $3,242 $2,000 $20,000 $25,242
Coordinate Ukiah, and County of Sonoma’s participation in Sonoma Water’s Water Education Program; includes coordinating with Sonoma Water to set up the program and assistance with soliciting participation to local schools. ODCs are $10,000 per participating agency.
C.6 Regional Our Water Our World Contract
Cloverdale, Healdsburg, Ukiah, Mendocino County, Sonoma County, Sonoma Water, and Windsor 0 6 0 20 0 26 $5,692 $1,735 $17,353 $24,780
A Regional Our Water Our World
Program
0 6 0 20 0 26 $5,692 $1,735 $17,353 $24,780
Manage regional contract for Our Water Our World to coordinate and implement pesticide-related education and outreach at nurseries. ODC includes contract cost. Printing costs and purchase of other promotional supplies is not included.
RRWA STAFF/ CONSULTANT SERVICES
Assumptions/Comments
Agenda Item Number: 9
Agenda Item Number: 9
City Council Meeting Packet of: April 18, 2023
Executive
Director
Project
Manager
Technical
Support
Project
Specialist Admin Total Hours Total Labor Costs Sub/ODC Markup Other Direct Costs (ODC) Cash Totals $334 $272 $201 $203 $152 10.0%
RRWA STAFF/ CONSULTANT SERVICES
Assumptions/Comments
C.7 Sonoma State WATERS Project
Cloverdale, Healdsburg, Santa Rosa, Ukiah, Mendocino County, Sonoma County, Sonoma Water, Cotati, and Windsor 16 2 0 8 2 28 $7,816 $1,750 $17,500 $27,066 A Sonoma State WATERS Project
16 2 0 8 2 28 $7,816 $1,750 $17,500 $27,066
In partnership with Sonoma State University (SSU), Sonoma Water, and Santa Rosa, sponsor and support the ongoing project as part of the Watershed Academics to Enhance Regional Sustainability (WATERS) program. Continue program from previous years on the nexus between water quality and homelessness including water sampling, social media campaign, mapping, and working with community leaders. ODC includes contract cost.
C.8 Safe Medicine Disposal Regional Coordination
All RRWA Members
16 0 0 22 0 38 $9,810 $300 $3,000 $13,110
A Coordination with regional partners,
development of outreach materials
16 0 0 22 0 38 $9,810 $300 $3,000 $13,110
Regional coordination with program partners and existing outreach efforts (up to $2,000) to oversee Stewardship Programs implemented by PhRMA. ODC includes $1,000 sponsorship for the California Product Stewardship Council and up to $2,000 for advertising and/or materials as directed by the Subcommittee. Participate in and facilitate Safe Medicine Disposal Subcommittee meetings.
C.9 Hauling and Disposal - Safe Medicine Disposal Program Cloverdale
2 00608 $1,886 $240 $2,400 $4,526
A Administer Safe Medicine Disposal
Drop-off Site
2 00608 $1,886 $240 $2,400 $4,526
Coordination at sites in Cloverdale. Cost includes hauling and disposal fees. Staff time may include review of program policies and procedures as they relate to regulatory changes.
C.10 Streets to Creeks All RRWA Members
0 7 2 21 0 30 $6,569 $5,000 $50,000 $61,569
A Streets to Creeks Website
Administration 0 10304 $881 $1,500 $15,000 $17,381
Facilitate Street to Creeks Website Maintenance contract. ODC includes a base fee of $1,500 to each member agency.
B Streets to Creeks Campaign
0 4 2 12 0 18 $3,926 $2,500 $25,000 $31,426
Support further development of the Streets to Creeks outreach campaign and campaign material; incorporate outreach material into RRWA materials and social media.
C Streets to Creeks Promotional Items 0 20608 $1,762 $1,000 $10,000 $12,762 Facilitate ordering promotional items for tabling events. ODC includes up to $10,000 for promotional items.
C.11 Bulk Purchases 0 00606 $1,218 $100 $1,000 $2,318
A Our Water Our World prints for
Sonoma Water 0 00303 $609 $50 $500 $1,159
Facilitate ordering of printed OWOW materials. ODC includes up to $500 for printed materials. Placeholder to be used as needed.
B Our Water Our World prints for Santa
Rosa 0 00303 $609 $50 $500 $1,159
Facilitate ordering of printed OWOW materials. ODC includes up to $500 for printed materials. Placeholder to be used as needed.
TOTAL Special Benefit Projects 50 91 212 123 8 484 $110,249 $11,175 $111,753 $233,177 Agenda Item Number:
9 Agenda Item Number: 9
City Council Meeting Packet of: April 18, 2023
Russian River Watershed
Association (RRWA)
Overview 2021
April 18, 2023
Andy Rodgers, Executive Director
Today’s Outline
Meet RRWA
The Watershed
Approach: Convene, Share, Evolve, Adapt
Member Benefits
Meet RRWA
Formed in 2003, RRWA is a coalition of ten cities, counties and special districts in the Russian River watershed that have come together to coordinate regional programs for
clean water,
habitat restoration
and watershed enhancement.
10 Members
RRWA Structure
Governance: Board of Directors
- Member agency elected officials
Working Group: Technical Working Group
- Member agency staff
Fiscal Agent: City of Ukiah
- Budget – 100% from member agencies
Admin / Management: Memorandum of Understanding
Executive Director & technical staff
Annual Work Plan: Executive Director Services
General Benefit Projects
Special Benefit Projects
The Watershed
Russian River Watershed
• 1,485 square miles, ~1 million acres of
forests, agricultural and urban lands in
Mendocino & Sonoma Counties
• Two major reservoirs
• Main stem flows 110 miles from
Redwood Valley and Potter Valley
headwaters to the Pacific Ocean
near Jenner
• 238 streams and creeks, and
63 species of fish
• Home to approximately
360,000 people
• 10 Tribal Lands Organizations
The Watershed
Convene, Share,
Evolve, Adapt
Convene
• Watershed boundary –
unitarize and align
jurisdictions with shared
interests and common
initiatives
• Vertical integration –
connect technical staff
expertise and regional
actions with decision
maker forums
Convene
• Board of Director Meetings
• Technical Working Group
Meetings
• Subcommittee Meetings
• O-O-O Meetings
• Collaborator Meetings
• Advocacy Meetings
• Staff Meetings
in a watershed context
Share
• Identify Needs in Common
• Inventory and Leverage Collective Expertise
• Outreach/Education
• Training
• Technical Expertise
• Regulatory Compliance
• Advocacy
• Industry Group Representation
• Grant Applications
• Develop Annual Work Plan
Evolve
• RRWA is always evolving to enhance existing
foundational programs and support
development of new key watershed initiatives:
Evolve
• RRWA is always evolving to enhance existing
foundational initiatives and support development of
new key watershed initiatives:
• Grants
• Programs
• Expanded Collaborations
• Support for Partnerships
Russian River Regional Monitoring Program (R3MP)
Adapt
• 2008-2010
• Recession
• 2011-2014
• Driest period in state history (so far..)
• 2015-Present
• Regional MS4 Storm Water Permit
• Extreme weather
• 2017-Present
• Wildfires
• Floods (2019)
• Public Safety Power Shutoffs
• Pandemic
• Drought
Value is > than the
Sum of its Parts
• Harnessing and leveraging in-kind;
• Bridgingwater communications betweenmunicipalities and partners; • Bridging communications between Elected Officials and Staff; and • Collaborating within context of the watershed.
Realizing returns by
• Regional partnership with regulatorsto addressindividual mandates and compliance;
• Consistent and regionally significant messaging;
• Enhance State-wide prospectsfor competitive Grant funds; and • Reputation for neutral role in collaboration.
Track record of successes earns trust
Examples of Member Benefits
The RRWA serves as a
model example for a
successful framework at
collaborating on a
watershed-wide scale.
RRWA Member Benefits –
Annual Refocusing
Regional Collaboration
Regulatory Advocacy
Regulatory Compliance
Grant Support
• Facilitate and staff over 24 meetings
(Board, TWG, Co-Permittee, Subcommittee, and Regional)
• Maintain watershed focused member agency website
• Host/support regional initiatives
• Convene and collaborativelymanage safe medicine and sharps disposal • Attend regionally relevant Water Board hearings
• Prepare and processregulation commentletters
• Quarterly Chair/Vice Chair meetings with Regional Water Board • Department of Water Resources pilot program
• Russian River Regional MonitoringProgram(R3MP)
• Advocate at State and regional level for local interests • Present to and collaboratewith local organizations
• Facilitate event planning and coordination
• Prepare letter and report templatesfor agency use
• Conductregionalstudies and prepare aggregated reports • Host/promotetraining events such as LID
• Convene regional forumsto engage with regulators
• Supportregional outreach programs and initiatives
• Spearhead innovative collaborative strategies
• Monitor grant portals and convene collaboratives
• Communicatewith funding agencies for early engagement • Prepare and processsupport letters for members and partner agencies • Prepare grant applications
• Manage grant funds and reporting
Sponsorships
Outreach
CASQA Membership
& Participation
Member Benefits –
Annual Refocusing (continued)
• Administer sponsorshippayments
• Promoteevents
• Participationin specialized interest groups(CPSC, CASQA, etc) • River/creek cleanups and tabling events
• Mendocino County cleanup
• Friends of Lake Sonoma(Steelhead Festival)
• Russian Riverkeeper
• Daily Acts
• Maintain RRWA website and interactive watershed map
• Administer subconsultantcontracts
• Support development and promotionof programs and events • Maintain socialmedia accounts and presence
• Coordinate and track monthly published articles
• Administer Spanish translations
• Facilitate bulk purchases
• Administer membership and handbookdistribution
• Prepare and staff workshop
• Attend and report out on subcommitteemeetings
• Provide presentations(MS4 collaborative, SonomaWater Ed,
SSU WATERS)
RRWA FY2023/24:
July June
• Work Plan Approved February 23, 2023
• Maintain Structure
− Executive Director Services
− General Benefit Projects
− Special Benefit Project6s
• Total Budget $652,631
• Sebastopol allocation: $37,945 (~5.8%)
RRWA - FY2023/24
Work Plan
• Executive Director Services (all members)
− Board and Technical Working Group – Public meetings
− Communications and coordination
− Project and task management
− Adjustments compared to current year
o Quarterly executive staff meetings
RRWA - FY2023/24
Work Plan
• General Benefit Projects (all members)
• Outreach, Landscaping Programs, Advocacy,
Regulatory Compliance
• Adjustments compared to current year
− Outreach strategies (B.1)
o Town Halls to emphasize adult education and outreach
− Russian River-Friendly Landscape Program (B.2)
o Carbon Gardening videos in English and Spanish
RRWA - FY2023/24
Work Plan
• Special Benefit Projects – Sebastopol Participation
− Stormwater Phase 1 Support (C.2)
o LID Annual Training
o Update LID Manual and/or Calculator
− Lower Watershed Monitoring Plan (C.3)
o Lower Watershed Stormwater Quality Monitoring and Reporting Plan Implementation
− Regional Coordination - Safe Medicine Disposal Program (C.8) o Coordination with regional partners, development of outreach materials − Streets to Creeks (C.10)
o Support further development of the Streets to Creeks
outreach campaign and campaign materials
Contact US
Website:
Email:
Phone:
www.rrwatershed.org
[email protected]
707-508-3670
Mailing Addresses: Mendocino County Sonoma County
300 Seminary Avenue 2235 Mercury Way
Ukiah, CA 95482 Suite 105
Santa Rosa CA, 95407
www.facebook.com/RRWatershed
@russianriverwatershed
www.rrwatershed.org
www.youtube.com/@russianriverwatershedassoc7803
Russian River Watershed Association