Agenda-Item-Number-9-Recology-Rate-Adjustments-Annual — Sebastopol City Council, June 6, 2023

CITY OF SEBASTOPOL

CITY COUNCIL

AGENDA ITEM
Meeting Date: June 6, 2023
To: Honorable Mayor and Honorable City Councilmembers
From: Larry McLaughlin, City Manager
Toni Bertolero, Consultant, GHD
Subject: Sebastopol Solid Waste Collection Services Annual Rate Adjustment and possible Franchise Agreement Revisions by Recology Sonoma Marin
Recommendation: Review and Approval of the Sebastopol Solid Waste Collection Services Annual Rate Adjustments by Recology Sonoma Marin and Establish Subcommittee for New Franchise Agreement
Funding: Currently Budgeted: Yes __X__ No ___N/A
Net General Fund Cost: $ ______none________
Account Code/Costs authorized in City Approved Budget (if applicable) __AK____verified by Administrative Services Department INTRODUCTION/PURPOSE:

This item is to request the Council approve the Sebastopol Solid Waste Collection Services Annual Rate Adjustment by the City’s Franchise Solid Waste Collector/Hauler, Recology Sonoma Marin (“Recology”) and the establishment of a subcommittee to negotiate a new franchise agreement. Annual rate adjustments are permitted upon City review and approval as per the provisions of the Franchise Agreement between the City and Recology.

A representative from Recology will be making a short presentation to Council regarding the proposed rates.

BACKGROUND:

On December 16, 2008, Council adopted Resolution 5723 and entered into a Franchise Agreement (Agreement) with a local solid waste collection and hauling firm, Redwood Empire Disposal, also known as “The Ratto Group”.

The Agreement covered solid waste, recyclable and compostable materials collection and street sweeping services.

Subsequently, on September 19, 2017, the Council approved the assignment of the Agreement from Redwood Empire Disposal to Recology. The original Franchise Agreement was effective January 1, 2009 and is set to end by December 31, 2023.

On June 21, 2022, Council approved an Annual Rate Adjustment schedule effective July 1, 2023 for services provided by Recology.

On April 18, 2023, Council directed staff to work with Recology on a new extension of the Franchise Agreement.

The City received a letter from Recology dated May 3, 2023 (Attachment 2) requesting an annual rate adjustment effective July 1, 2023.

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DISCUSSION:

Franchise Agreement Section 7.3 is titled “Adjustments to Maximum Collection Service Rates” which describes the fee elements and rate adjustment methodologies. In simple form, a “Refuse Rate Index”, or RRI, is calculated and applied to several service components, such as Single-Family Dwelling, Multi Family Dwelling, or Commercial Collection service rates (typically per bin or level of service per month) based on several factors affecting costssuch as fuel rates or landfill tip fees, for example.

The Franchise holder is required to apply to the City for potential rate adjustments based on complex formulas described in the Agreement, which must be timed to allow changes to be effective July 1 of a given year. Recology submitted their new proposed rate sheets and supporting calculations on their letter dated May 5, 2023 (proposed annual rate adjustments included in letter, attached).

Single family rate change for single cans weekly pick-up would range between 10.3-10.7% per month, with the actual monthly rate changes effectively in the range of $1.57 cents per month to $8.64 per month; the most commonly used 32 gallon size would rise $2.78 cents per month. Commercial single can and bin weekly pick-up rates are requested to rise in the range of 8.2-11.1% per month. The actual monetary amount of the commercial single can and single bin increases between $4.69 per month and $61.23 per month; while the often used 4 cubic yard bin weekly pick-up would be increased by $55.03 per month.

A summary listing of the proposed rates as compared with current rates is shown in the table below.

Single Family
Residential
Current Rates New Rates
7/1/2023
Multi-Family &
Commercial
Current Rates New Rates
7/1/2023
20 gallon $15.26 $16.83 1.5 CY-1x/week $319.68 $352.52
32 gallon $26.65 $29.43 2 CY-1x/week $380.60 $418.06
64 gallon $48.58 $53.79 3 CY-1x/week $530.79 $582.21
96 gallon $81.10 $89.74 4 CY-1x/week $602.21 $657.24
Rates not currently listed will increase by 9% 6 CY-1x/week $745.19 $806.42 In addition to the proposed rate increases listed in the table above, the Franchise Agreement is scheduled to expire on December 31, 2023. Staff recommends that Council establish a subcommittee to begin negotiations for a new Franchise Agreement with Recology.

GOALS:

This action supports the following City Council Goals and General Plan Actions:
• COS 9-13: Continue the citywide recycling program, actively encourage recycling citywide, including the recycling/composting of food waste, and advocate for a regional composting facility. • COS 9-14: Continue efforts to reduce solid waste generation throughout the life of the General Plan.

ENVIRONMENTAL ANALYSIS:

The Recology Franchise Agreement is Categorically Exempt under CEQA, Section 15308. The City’s action assures the protection of the environment since the Agreement contains several regulatory mandates for complying with state law for the disposal of multiple waste streams in a manner that ensures the protection of the environment.

PUBLIC COMMENT:

As of the writing of this staff report, the City has not received any public comment. However, staff anticipates receiving public comment from interested parties following the publication and distribution of this staff report.

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Such comments will be provided to the City Council assupplemental materials before or at the meeting. In addition, public comments may be offered during the public hearing.

PUBLIC NOTICE:

This item was noticed in accordance with the Ralph M. Brown Act and was available for public viewing and review at least 72 hours prior to schedule meeting date. In addition, a Legal Notice was published on May 23, 2023 as required regarding the public hearing date, time and a brief description of the proposed rates.

FISCAL IMPACT:

None to City finances. The rate adjustments apply to residential and commercial customers.

RECOMMENDATION:

It is recommended that Council adopt a Resolution to 1) approve the Sebastopol Solid Waste Collection Services Annual Rate Adjustments by the City’s Franchise Solid Waste Collector/Hauler, Recology Sonoma Marin effective July 1, 2023; 2) establish a subcommittee and assign two Councilmembers to the subcommittee to begin negotiation with Recology for a new Franchise Agreement; and 3) negotiate a contract extension beyond December 31, 2023 if necessary.

ATTACHMENTS:
1 - Resolution
2 - Letter from Recology Sonoma Marin dated May 3, 2023 Agenda Item Number 9
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RESOLUTION NO. ________

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTOPOL APPROVING THE RECOLOGY SONOMA MARIN REFUSE RATE INDEX (RRI) EFFECTIVE JULY 1, 2024 AND ESTABLISHING A

SUBCOMMITTEE TO NEGOTIATE A NEW FRANCHISE AGREEMENT
WHEREAS, on December 16, 2008, City Council adopted Resolution 5723 and entered into a Franchise Agreement (Agreement), effective January 1, 2009, with a local solid waste collection and hauling firm, Redwood Empire Disposal, also known as “The Ratto Group; and WHEREAS, the Agreement covered solid waste, recyclable and compostable materials collection and street sweeping services; and
WHEREAS, subsequently, on September 19, 2017, City Council approved the assignment of the Agreement from Redwood Empire Disposal to Recology Sonoma Marin (RSM); and WHEREAS, the original Agreement is set to end by December 31, 2023; and WHEREAS, on April 18, 2023, Council directed staff direct to work with Recology on a new extension of the Franchise Agreement; and
WHEREAS, the City received a letterfrom RSM dated May 3, 2023 (copy attached to this Resolution) requesting a contractual annual Refuse Rate Index (RRI) adjustment effective July 1, 2023; and WHEREAS, a public hearing for said RRI adjustmentwas conducted on June 6, 2023 to receive public comments; and
WHEREAS, during said public hearing meeting on June 6, 2023, City Council discussed the establishment of a subcommittee to negotiate, in good faith, a new Franchise Agreement with RSM NOW, THEREFORE IT IS HEREBY RESOLVED, ORDERED AND FOUND by the City Council of the City of Sebastopol, as follows:

1. The contractual Refuse Rate Index (RRI) adjustments as stated in the May 5, 2023 letter from Recology Sonoma Marin, is hereby approved and effective July 1, 2023.

2. The subcommittee to negotiate, in good faith, a new Franchise Agreement with Recology Sonoma Marin (RSM) is hereby established.

3. The subcommittee members shall consist of the City Manager or his/her designee, and two Councilmembers, selected by the City Council.

4. The City Manager is directed to do all that is necessary to begin negotiation meetings as soon as possible, given the existing Franchise Agreement is set to expire on December 31, 2023.

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The above and foregoing Resolution was duly passed, approved, and adopted at a meeting by the City Council on the 6th day of June 2023.

I, the undersigned, hereby certify that the foregoing Resolution was duly adopted by the City of Sebastopol City Council by the following vote:

VOTE:

Ayes:

Noes:

Abstain:

Absent:

APPROVED: _______________________________________
Mayor Neysa Hinton
ATTEST: ______________________________________________________________________ Mary Gourley, Assistant City Manager/City Clerk, MMC
APPROVED AS TO FORM: __________________________________________________ Larry McLaughlin, City Attorney
Attachment:
• Letter from Recology Sonoma Marin dated May 3, 2023
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May 3, 2023
Larry McLaughlin
City Manager
City of Sebastopol
7120 Bodega Avenue
Sebastopol, CA 95472
Dear Larry,
We are looking forward to meeting with you, Mary and Toni on May 10 to begin discussing extension of the Sebastopol Recology Franchise Ageement. Following this letter, please find the contractual refuse rate index (RRI) adjustment for rates effective July 1, 2023 per Section 7.3 of the current franchise agreement. This RRI adjustment will set rates for the final six month of the current franchise agreement, during which time Recology looks forward to reaching an agreement for extension of the contract to enable Recology to continue to provide collection services for the City of Sebastopol.

The RRI indicates an average increase of 9.9% for July 1, 2023. The 32G Residential cart rate in Sebastopol will increase by 10.4% or $2.78, and the 4 Yard Commercial bin will increase by 9.1% or $55.03. The rate changes are defined by changes in rate components as follows:

1. Disposal Component increases by 4.88% based on the increase in the MSW tip fee.

2. Organics Processing Component increases by 5.12% based in the change in organics processing fee.

3. RRI/Collection Component increases by 13.15% based on the weighted average change in publicly available Bureau of Labor Statistics indices for Labor, Fuel, Vehicle Replacement, Vehicle Maintenance and Consumer Price Index.

Following this letter is the rate application documentation including component increase calculations, a complete rate table, and a chart comparing the new Sebastopol rates with surrounding areas. Attached in a separate document are the Recology Sebastopol Audited Financial Statements for FY2022 and an excel version of the rate application to assist with review.

Please contact me or Nikki Burke at 707-480-9384 or [email protected] if you have any questions.

Sincerely,
Fred Stemmler
General Manager
Recology Sonoma Marin
cc: Mary Gourley
Toni Bertolero
Nikki Burke
Celia Furber
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SEBASTOPOL 7-1-23 RRI - Summary
Recology Sonoma Marin
Sebastopol Rate Application - Summary Page
Rates Effective 7/1/2023
Summary Table for Key Rates - Effective July 1, 2023 - December 31, 2023* 7/1/2022 Rates Effective 7/1/2023
Single Family Residential Cart Collection - Monthly Rate Rates Rates Increase 20 Gal $ 15.26 $ 16.83 10.3%
32 Gal 26.65 29.43 10.4%
64 Gal 48.58 53.79 10.7%
96 Gal 81.10 89.74 10.7%
Multi-Family and Commercial Collection - Monthly Rate

1.5-CY Bin - 1x/week $ 319.68 $ 352.52 10.3%
2-CY Bin - 1x/week 380.60 418.06 9.8%
3-CY Bin - 1x/week 530.79 582.21 9.7%
4-CY Bin - 1x/week 602.21 657.24 9.1%
6-CY Bin - 1x/week 745.19 806.42 8.2%

1. Disposal Component Increase - Impacts Disposal Component Only Increase 4/1/2022 4/1/2023 $ %
Tip Fee $ 148.24 $ 155.47 $ 7.23 4.88%

2. Organics Processing Increase Component - Impacts Organics Component Only Increase 4/1/2022 4/1/2023 $ %
Organics Fee $ 101.64 $ 106.84 $ 5.20 5.12%

3. Collection Component Increase - Impacts Collection Component Only FY2022 Index %
Cost Category RSM Op. Expense % Change for Contract Weighted Expenses** Weight Annual 2022 / Annual 2021 Limit Percentage Labor 799,386$ 46.21% 5.24% 2.42%
Fuel 176,853 10.22% 65.96% 6.74%
Vehicle Replacement 208,451 12.05% 14.51% 1.75%
Vehicle Maintenance 103,132 5.96% 11.96% 0.71%
All Other 441,947 25.55% 8.00% 75.00% 1.53%
Total Collection Component Increase 13.15%
* The Recology Sebastopol Franchise Agreement expires on December 31, 2023. Recology anticipates negotiations with City will result in a new agreement with new rates effective January 1, 2023. * Rates not currently listed on the table will increase by average overall rate increase of 9.6%. See Detailed Rate View for more rates. ** Based on RSM Audited Financial Statements.

Submitted May 3, 2023 Page 1 of 9
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SEBASTOPOL 7-1-23 RRI - RRI Percentage Calculation
Recology Sonoma Marin
Sebastopol Rate Application - Refuse Rate Index Calculation Rates Effective 7/1/2023
Labor Index
Series ID: cis201s000000000i Service Producing Industries Q1 Q2 Q3 Q4 Annual Average
2021 144.2 145.2 147.4 149.0 146.4500
2022 151.1 153.5 155.2 156.7 154.1250
Percentage change 5.24% Weight 46.21% Weighted percentage 2.42% Fuel
Series ID: wpu057303; Commodity Code 0573-03 #2 Diesel Fuel Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Avg.
2021 232.9000 264.4000 304.1000 282.0000 318.8000 317.8000 326.9660 322.2790 334.1750 374.1070 366.7310 346.2340 315.8743 2022 365.4490 415.3540 503.0520 528.2560 587.9390 665.7200 568.6030 497.4250 548.6580 605.6410 585.3060 419.1910 524.2162 Percentage change 65.96% Weight 10.22% Weighted percentage 6.74% Vehicle Replacement
BLS Series ID: pcu336211336211 Truck, bus, car and other vehicle bodies, for sale separately.

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Avg.
2021 264.6000 266.8000 267.2000 267.9000 269.1000 272.3000 276.4560 279.1910 280.5930 283.3440 283.5910 284.4100 274.6238 2022 293.0180 296.7110 297.9450 303.8460 315.9560 318.5350 319.5350 321.9390 323.1520 327.5090 327.6150 327.9440 314.4754 Percentage change 14.51% Weight 12.05% Weighted percentage 1.75% Vehicle Maintenance
BLS Series ID: pcu3339243339243 Parts and attachments for Industrial work trucks Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Avg.
2021 278.8000 279.3000 280.2000 284.8000 294.7000 314.8000 318.3590 318.3590 318.8630 324.4250 324.7570 328.8940 305.5214 2022 328.7610 332.7470 338.9200 342.8240 344.5210 344.5210 344.5210 344.5580 345.7730 345.8570 345.8570 345.8570 342.0598 Percentage change 11.96% Weight 5.96% Weighted percentage 0.71% All Other
Series ID: CUUR0000SA0 seventy five percent (75%) of Consumer Price Index, All Urban Consumers, All Items Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Avg.
2021 261.5820 263.0140 264.8770 267.0540 269.1950 271.6960 273.0030 273.5670 274.3100 276.5890 277.9480 278.8020 270.9698 2022 281.1480 283.7160 287.5040 289.1090 292.2960 296.3110 296.2760 296.1710 296.8080 298.0120 297.7110 296.7970 292.6549 Percentage change 8.00%
75% of change--Contract Limit 6.00% Weight 25.55% Weighted percentage 1.53% Weighted Percentage Increase 13.15%
Section 7.3.2 Negative RRI Carryover from prior year 0.00% Total Weighted Percentage Increase 13.15%
Submitted May 3, 2023 Page 2 of 9
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1.5 YD 1X Week 319.68$ * 101.05$ 204.75$ 11.47$ 35.25$ 352.52$

1.5 YD 2X Week 562.09 * 202.10 333.65 20.09 61.76 617.60

1.5 YD 3X Week 810.29 * 303.15 468.24 28.93 88.92 889.24

1.5 YD 4X Week 1,089.38 * 404.20 633.15 38.90 119.58 1,195.83

1.5 YD 5X Week 1,369.21 * 505.25 798.78 48.90 150.33 1,503.26 2 YD 1X Week 380.60 * 134.74 227.91 13.60 41.81 418.06
2 YD 2X Week 669.10 * 269.48 365.40 23.81 73.19 731.88
2 YD 3X Week 968.46 * 404.22 513.58 34.42 105.80 1,058.02 2 YD 4X Week 1,394.43 * 538.96 786.02 49.69 152.74 1,527.41 2 YD 5X Week 1,732.82 * 673.70 972.49 61.73 189.77 1,897.69 3 YD 1X Week 530.79 * 202.11 302.94 18.94 58.22 582.21
3 YD 2X Week 936.63 * 404.22 483.24 33.28 102.30 1,023.04 3 YD 3X Week 1,340.01 * 606.33 661.12 47.53 146.11 1,461.09 3 YD 4X Week 1,744.60 * 808.44 840.19 61.82 190.05 1,900.50 3 YD 5X Week 2,151.66 * 1,010.55 1,021.69 76.21 234.27 2,342.72 3 YD 6X Week 2,562.32 * 1,212.66 1,206.72 90.73 278.90 2,789.01 4 YD 1X Week 602.21 * 269.48 300.66 21.38 65.72 657.24
4 YD 2X Week 1,160.22 * 538.96 557.94 41.13 126.45 1,264.48 4 YD 3X Week 1,665.66 * 808.44 763.62 58.95 181.22 1,812.23 4 YD 4X Week 2,171.02 * 1,077.92 969.22 76.77 235.99 2,359.90 4 YD 5X Week 2,598.48 * 1,347.40 1,098.35 91.72 281.94 2,819.41 4 YD 6X Week 3,087.80 * 1,616.88 1,288.21 108.94 334.89 3,348.92 6 YD 1X Week 745.19 * 404.22 295.33 26.23 80.64 806.42
6 YD 2X Week 1,399.21 * 808.44 501.18 49.11 150.97 1,509.70 6 YD 3X Week 2,059.81 * 1,212.66 713.48 72.23 222.04 2,220.41 6 YD 4X Week 2,720.06 * 1,616.88 925.44 95.34 293.07 2,930.73 6 YD 5X Week 3,383.07 * 2,021.10 1,140.11 118.55 364.42 3,644.18 Submitted May 3, 2023 Page 3 of 9
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SEBASTOPOL 7-1-23 RRI - Rate Table 7.1.23
Sebastopol Rate Application - Rate Table
Rates Effective 7/1/2023
Sebastopol Refuse Rate Index Calculation
Residential Solid Waste Organics **
7/1/2022 Disposal Disposal Processing Rate Utility Franchise 7/1/2023 Monthly Generation Component Fee Increase Collection Users' Tax Fee Monthly Rate Factor Incl. Gate Rate Component Component Component Component Rate $155.47 5.12% 13.15% 3.75% 10.00%
Commercial (continued)
20 G Can 1X Week 26.33 0.04 5.83 19.55 0.95 2.93 29.26
32 G Can 1X Week 42.13 0.06 9.33 31.29 1.52 4.68 46.82
64 G Can 1X Week 56.89 0.13 20.21 34.04 2.03 6.25 62.53 64 G Can 2X Week 113.78 0.26 40.42 68.07 4.07 12.51 125.07 96 G Can 1X Week 83.12 0.19 29.54 49.72 2.97 9.14 91.37 2 - 2 YD 1X Week 761.20 * 269.48 455.81 27.20 83.61 836.10 2 - 3 YD 1X Week 1,061.64 * 404.22 605.95 37.88 116.45 1,164.50 2 - 3 YD 2X Week 1,873.28 * 808.44 966.50 66.56 204.61 2,046.11 2 - 4 YD 1X Week 1,204.41 * 538.96 601.31 42.76 131.45 1,314.48 2 - 4 YD 2X Week 2,320.42 * 1,077.92 1,115.87 82.27 252.90 2,528.96 2 - 4 YD 3X Week 3,331.35 * 1,616.88 1,527.26 117.91 362.45 3,624.50 2 - 4 YD 4X Week 4,338.09 * 2,155.84 1,934.55 153.39 471.53 4,715.31 2 - 1.5 YD 1X Week 639.38 * 202.10 409.51 22.94 70.51 705.06 3 - 2 YD 1X Week 1,141.78 * 404.22 683.70 40.80 125.41 1,254.13 3 - 3 YD 1X Week 1,592.48 * 606.33 908.93 56.82 174.68 1,746.76 3 - 4 YD 2X Week 3,613.24 * 1,616.88 1,803.95 128.28 394.35 3,943.46 4 - 2 YD 1X Week 1,524.33 * 538.96 913.52 54.47 167.44 1,674.39 4 - 3 YD 1X Week 2,123.24 * 808.44 1,211.84 75.76 232.89 2,328.93 5 - 3 YD 1X Week 2,654.08 * 1,010.55 1,514.83 94.70 291.12 2,911.20 2 - 32 G 1X Week 84.21 * 18.66 62.54 3.05 9.36 93.61
2 - 64 G 1X Week 113.75 * 40.42 68.04 4.07 12.50 125.03 2 - 96 G 1X Week 142.06 * 59.08 75.69 5.05 15.54 155.36 3 - 32 G Can 1X Week 126.34 * 27.99 93.84 4.57 14.04 140.44 3 - 96 G Can 1X Week 213.16 * 88.62 113.60 7.58 23.31 233.11 4 - 32 G Can 1X Week 168.42 * 37.32 125.08 6.09 18.72 187.21 4 - 64 G Can 1X Week 227.51 * 80.84 136.09 8.13 25.01 250.07 4 - 96 G Can 1X Week 284.18 * 118.16 151.44 10.11 31.08 310.79 4 - 96 G Can 2X Week 568.34 * 236.32 302.85 20.22 62.15 621.54 5 - 96 G Can 1X Week 355.24 * 147.70 189.31 12.64 38.85 388.50 7 - 32 G Can 1X Week 294.76 * 65.31 218.90 10.66 32.76 327.63 8 - 32 G Can 1X Week 336.88 * 74.64 250.19 12.18 37.45 374.46 9 - 96 G Can 1X Week 639.41 * 265.86 340.74 22.75 69.93 699.28 2 YD Compactor 1X Week 704.07 * 404.22 254.98 24.72 75.99 759.91 2 YD Compactor 2X Week 1,408.17 * 808.44 509.99 49.44 151.99 1,519.86 3 YD Compactor 2X Week 1,824.14 * 1,212.66 482.16 63.56 195.38 1,953.76 Submitted May 3, 2023 Page 4 of 9
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SEBASTOPOL 7-1-23 RRI - Rate Table 7.1.23
Sebastopol Rate Application - Rate Table
Rates Effective 7/1/2023
Sebastopol Refuse Rate Index Calculation
Residential Solid Waste Organics **
7/1/2022 Disposal Disposal Processing Rate Utility Franchise 7/1/2023 Monthly Generation Component Fee Increase Collection Users' Tax Fee Monthly Rate Factor Incl. Gate Rate Component Component Component Component Rate $155.47 5.12% 13.15% 3.75% 10.00%
Other Rates
Cleanup Bin (3 days) 317.59$ 46.68$ 261.36$ 11.55$ 35.51$ 355.10$ Extra Recycling Cart (per month) 24.41 23.97 0.90 2.76 27.63 Extra Yard Waste Cart (per month) 28.89 3.86 24.20 1.05 3.23 32.34 Extra Recycling Bin (per month) 146.40 143.70 5.39 16.57 165.66 Extra Yard Waste Bin (per month) 173.38 23.14 145.28 6.32 19.42 194.16 Replacement Cart (after 1x per year) 147.58 144.86 5.43 16.70 166.99 Replacement Bin (after 1x per year) 442.72 434.56 16.30 50.10 500.96 Return Trip Charge 29.51 28.97 1.09 3.34 33.40
Contaminated YW/RRY Cart 39.37 38.64 1.45 4.45 44.54
Contaminated RRY/ORG Bin (per yard) 106.63 104.66 3.92 12.06 120.64 Overflowing Cart Charge 9.62 0.03 4.51 3.61 0.71 0.33 1.02 10.18 Overflowing Bin Charge 121.43 101.05 10.16 4.17 12.82 128.20 Push Rate (per trip per 25 feet - bin) 88.45 86.82 3.26 10.01 100.09 Walk-in Charge (per trip per 25 feet-cart) 13.99 13.73 0.51 1.58 15.82 Lock Charge (per lock) 13.44 13.19 0.49 1.52 15.20
Extra Bags 5.86 5.75 0.22 0.66 6.63
Extra 1 YD 63.49 15.55 45.54 2.29 7.04 70.42
Extra 2 YD 125.21 31.10 89.36 4.52 13.89 138.87
Extra 3 YD 158.10 46.65 104.88 5.68 17.47 174.68
Extra 4 YD 172.96 62.20 102.68 6.18 19.01 190.07
Extra 1.5 YD 111.94 23.33 84.73 4.05 12.46 124.57
Extra 6 YD 207.64 93.30 103.21 7.37 22.65 226.53
10-40 Yard Box (pull rate only) 568.10$ 557.61$ 20.91$ 64.28$ 642.80$ 10-40 Yard Compactor (pull rate only) 697.10 684.22 25.66 78.88 788.76 Trip Charge (for service with no dump) 284.04 278.80 10.46 32.14 321.40 Compactor Cleaning Charge 568.10 557.61 20.91 64.28 642.80 Relocation Fee 284.04 278.80 10.46 32.14 321.40
Monthly Box Rental (if no dump in month) 201.57 197.84 7.42 22.81 228.07 *Commercial Conversion Factor 200.00 lbs./yd
*On call service not available. Recycling and organics service only available weekly trash service.

Disposal Fee $155.47
Utility Users Tax 5.83
Franchise Fee 17.92
Disposal Rate To Be Charged $179.22
Submitted May 3, 2023 Page 5 of 9
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SEBASTOPOL 7-1-23 RRI - BIC Rates 7.1.23
Sebastopol Rate Application - Rate Table
Rates Effective 7/1/2023
Bulky Item Rate Schedule
Tip Fee $ 155.47
For each item after one, subtract $25.00 from per item rate. 7/1/2022 7/1/2023
Category Item Description Per Item Rate Collection Disposal UUT FF Per Item
Rate
Furniture Twin (per set) $ 113.52 $ 55.63 $ 51.71 $ 4.03 $ 12.37 $ 123.74 Double (per set) 113.52 55.63 51.71 4.03 12.37 123.74
Queen (per set) 113.52 55.63 51.71 4.03 12.37 123.74
King (per set) 113.52 55.63 51.71 4.03 12.37 123.74
Bed Frame 83.13 59.28 20.68 3.00 9.22 92.18
Couch (under 6 feet) 83.13 59.28 20.68 3.00 9.22 92.18
Upholstered Chairs 83.13 59.28 20.68 3.00 9.22 92.18
Wooden Chairs 83.13 59.28 20.68 3.00 9.22 92.18
Dinette Tables 83.13 59.28 20.68 3.00 9.22 92.18
Household Items Rug (9'x12') $ 83.13 $ 59.28 $ 20.68 $ 3.00 $ 9.22 $ 92.18 Vacuum 83.13 59.28 20.68 3.00 9.22 92.18
Appliances Water Heater: 35 gallons $ 83.13 $ 59.28 $ 20.68 $ 3.00 $ 9.22 $ 92.18 Water Heater: 40 - 50 gallons 83.13 59.28 20.68 3.00 9.22 92.18 Water Heater: 100 gallons 83.13 59.28 20.68 3.00 9.22 92.18 Oven 93.26 58.07 31.02 3.34 10.27 102.70
Oven (Stove Top) 93.26 58.07 31.02 3.34 10.27 102.70
Oven - Stove Unit 93.26 58.07 31.02 3.34 10.27 102.70
Microwave 83.13 59.28 20.68 3.00 9.22 92.18
Garbage Compactor 83.13 59.28 20.68 3.00 9.22 92.18
Dishwasher 83.13 59.28 20.68 3.00 9.22 92.18
Refrigerator (including freon) 113.52 55.63 51.71 4.03 12.37 123.74 Freezer (including freon) 113.52 55.63 51.71 4.03 12.37 123.74 Air Conditioner (including freon) 113.52 55.63 51.71 4.03 12.37 123.74 Freon 35.00 1.31 4.03 40.34
Washing Machine 93.26 58.07 31.02 3.34 10.27 102.70
Dryer 93.26 58.07 31.02 3.34 10.27 102.70
Building Materials Household Doors $ 83.13 $ 59.28 $ 20.68 $ 3.00 $ 9.22 $ 92.18 Sink 83.13 59.28 20.68 3.00 9.22 92.18
Toilet 83.13 59.28 20.68 3.00 9.22 92.18
Windows (less than 3'x4' only) 83.13 59.28 20.68 3.00 9.22 92.18 Yard and Garden Gas Mower (must be drained of gal and oil) $ 83.13 $ 59.28 $ 20.68 $ 3.00 $ 9.22 $ 92.18 Barbeque 83.13 59.28 20.68 3.00 9.22 92.18
Ping Pong Table 83.13 59.28 20.68 3.00 9.22 92.18
Exercise Bike 83.13 59.28 20.68 3.00 9.22 92.18
Swing Sets 83.13 59.28 20.68 3.00 9.22 92.18
Bicycle 83.13 59.28 20.68 3.00 9.22 92.18
Submitted May 3, 2023 Page 6 of 9
Agenda Item Number 9
Agenda Item Number 9
City Council Meeting Packet for June 6, 2023

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Submitted May 3, 2023 Page 7 of 9
Agenda Item Number 9
Agenda Item Number 9
City Council Meeting Packet for June 6, 2023

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SEBASTOPOL 7-1-23 RRI - RRI Financials
Recology Sonoma Marin
Sebastopol Rate Application - Financial Information
Rates Effective 7/1/2023
FY2022 Category
Total Expenses Category Totals FY2022 % Total
Payroll & Related $ 799,386 Labor Labor $ 799,386 46.21% Liability Insurance 42,497 Other Fuel 176,853 10.22%
Disposal (Including Organics) 928,424 Not Included Replacement 208,451 12.05% 199,262 Not Included Maintenance 103,132 5.96%
Rent & lease 697 Other All Other 441,947 25.55%
Supplies 33,730 Other $ 1,729,769 100.00%
Repairs & Maintenance 103,132 Maintenance
Fuel & Oil 176,853 Fuel
Buildings & Facilities 6,828 Other Expenses Not Included in RRI Calculation Licenses & Permits 13,922 Other Disposal $ 928,424
Utilities 3,485 Other Recycling Processing Fee 199,262
Freight 3,307 Other Amortization & Gain/(Loss) 95,831
Recycling & COGS - Other Total Expenses Not Included $ 1,223,517 Professional Services 22,392 Other Allowed Expenses 1,729,769 Bad Debt 10,359 Other AFS Sebastopol Expenses $ 2,953,286 Travel, meals & entertainment 1,036 Other
Office expenses 17,856 Other
Taxes 7,086 Other
Regional Allocations 183,114 Other
Corporate Allocations 80,492 Other
Other Operating Expenses 15,146 Other
Depreciation & Depletion 32,940 Replacement
Amortization 96,293 Not Included
(Gain)/loss on sale (462) Not Included
I/C equipment & property 175,511 Replacement
Total Expenses $ 2,953,286
Recycling Processing Fee
Submitted May 3, 2023 Page 8 of 9
Agenda Item Number 9
Agenda Item Number 9
City Council Meeting Packet for June 6, 2023

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SEBASTOPOL 7-1-23 RRI - Comparison Chart
Recology Sonoma Marin
Sebastopol Rate Application - Financial Information
New Sebastpol Rates Rate Comparison
Primary Comparative
New
Sebastpol
Rates Santa Rosa
% Incr
over
Primary
South Sonoma
County
% Incr
over
Primary
West Sonoma
County
% Incr
over
Primary West Marin
% Incr
over
Primary
Windsor
(Comm.

MSW, RCY
& ORG)
% Incr
over
Primary
Date Rates Effective: 7/1/2023 1/1/2023 4/1/2023 4/1/2023 4/1/2023 4/1/2022 Next Rate Adjustment: 7/1/2024 1/1/2024 4/1/2024 4/1/2024 4/1/2024 4/1/2023 Franchise Fee %: 13.4% 14.0% 11.0% 11.0% 18.0% 10.0%
MSW Disposal Rate/Ton:

So. Co. LF
$155.47
So. Co. LF
$155.47
So. Co. LF
$150.47
So. Co. LF
$150.47
Redwood LF
$74.39
So. Co. LF
$148.25
Residential
20 gallon $ 16.83 32.52$ 93.2% $ 41.21 144.8% $ 41.22 144.9% $ 35.44 110.6% $ 24.99 48.5% 32 gallon 29.43 36.57 24.3% 48.26 64.0% 65.92 124.0% 53.76 82.7% 32.69 11.1% 64 gallon 53.79 53.40 -0.7% 91.62 70.3% 115.81 115.3% 100.80 87.4% 50.19 -6.7% 96 gallon 89.74 81.79 -8.9% 135.10 50.5% 165.77 84.7% 161.13 79.6% 76.13 -15.2% Commercial
32 gallon 46.82 50.89 8.7% 48.26 3.1% 65.92 40.8% 59.09 26.2% 237.55 407.4% 64 gallon 62.53 101.81 62.8% 91.62 46.5% 115.81 85.2% 118.28 89.2% 250.96 301.3% 96 gallon 91.37 152.84 67.3% 135.10 47.9% 165.77 81.4% 177.36 94.1% 319.88 250.1%

1.5 yard 352.52 419.66 19.0% 405.25 15.0% 521.30 47.9% 408.97 16.0% 705.68 100.2% 2 yard 418.06 512.11 22.5% 507.47 21.4% 655.26 56.7% 506.36 21.1% 878.87 110.2% 3 yard 582.21 626.01 7.5% 634.35 9.0% 818.95 40.7% 613.48 5.4% 1,285.05 120.7% 4 yard 657.24 783.51 19.2% 754.71 14.8% 974.29 48.2% 474.85 -27.8% 1,629.17 147.9% 6 yard 806.42 1,062.50 31.8% 1,227.65 52.2% 1,286.13 59.5% 1,236.15 53.3% NA NA Average % of Primary: 28.9% 45.0% 77.4% 53.1% 134.1%
Residential Average % of Primary: 27.0% 82.4% 117.2% 90.0% 9.4% Commercial Average % of Primary: 29.9% 26.2% 57.6% 34.7% 205.4% Submitted May 3, 2023 Page 9 of 9
Agenda Item Number 9
Agenda Item Number 9
City Council Meeting Packet for June 6, 2023

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Sebastopol City CouncilJune 6, 2023

Sebastopol City Council
June 6, 2023