CITY OF SEBASTOPOL
CITY COUNCIL
AGENDA ITEM
Meeting Date: June 20, 2023
To: Honorable Mayor and Honorable City Councilmembers
From: Mario Landeros, Interim City Engineer
Subject: Adoption of Resolution Approving an SB 1 Proposed Project List for Fiscal Year 2023-24 Recommendation: Adopt a Resolution Approving the Senate Bill 1 (SB 1) Proposed Project List Funding: Currently Budgeted: __X__ Yes _____ No _____ N/A Net General Fund Cost: $ ______none________
Account Code/Costs authorized in City Approved Budget __AK ____ (verified by Administrative Services Department) INTRODUCTION/PURPOSE:
The item is for the adoption of a Resolution approving the Senate Bill 1 (SB 1) proposed project list. The proposed action supports Council’s Goal #2, Maintain, Improve and Invest in the City’s Infrastructure.
BACKGROUND:
The Road Repair and Accountability Act of 2017, also known as SB 1, has resulted in funding from the Road Maintenance and Rehabilitation Account (RMRA) to local agencies for road maintenance and rehabilitation projects, complete street components, and critical safety projects. RMRA funds can also be used as a local match for State and Federal funds for eligible projects. Prior to receiving funds, a local agency must annually submit a list of projects proposed to be funded with RMRA funds to the California Transportation Commission (CTC). The funds are population-based apportionments to local agencies. The State Controller’s Office will determine if SB 1 expenditures were eligible during audits.
To receive RMRA funding, the City must annually expend from its general fund for street, road, and highway purposes an amount not less than the annual average of its expenditures from its general fund during the average of three base fiscal years 2017-18, 2018-19, 2019-20. This funding expenditure is known as the Maintenance of Effort (MOE). The State Controller’s Office reviews compliance with MOE during audits.
DISCUSSION:
The City manages paving and other street-related infrastructure work in the Capital Improvement Program (CIP) which lists potential projects together with anticipated time frame, estimated cost, and sources of funds. Many CIP projects are for pavement preservation or repair, or infrastructure for bicycles and pedestrians. The application for use of RMRA funds together with a Proposed Projects List must be submitted to CTC by July 1 each year. The Projects List requires the adoption of a Resolution of proposed list of projects and subsequent submittal of the Resolution to the CTC. The projects on the proposed list are included in the City’s adopted 5-year CIP.
The SB 1 proposed list of projects, including required information to be submitted to the CTC is shown in the table that follows and is based on the proposed Fiscal Year 2023-24 CIP budget. There is no use-it-or-lose-it requirement in SB 1, so multi-year projects are eligible. The proposed Fiscal Year 2023-24 CIP budget is still under consideration and if there are changes to the budget, the City does not need to amend a project list and resubmit to the CTC midyear should priorities and projects change.
Agenda Item Number 5
Agenda Item Number 5
City Council Meeting Packet for June 20, 2023
1 of 5
Project Name Description
Approx.
Locations
Est
Useful
Life
Year of
Completion
SR 116 ADA Curb
Ramps and Bodega
Avenue Pedestrian
Crossing
Improvements
ADA curb ramps,
bicycle and
pedestrian
intersection
improvements
SR 116, Bodega
Avenue at Florence
Ave. and Robinson Rd. 15 2024
Bodega Ave. Guardrails
Replacement
Replace guardrails
from western city
limit to Valley
View Drive
Bodega Ave. from
Valley View Drive to
western city limit
25 2024
SR 116 Enhanced Crossings Ped-activated
flashing beacons
at four
intersections
SR 116 at:
1) S. Main/Burnett
2) N. Main/Keating
3) Grav. Hwy/Hutchins
4) Petaluma/Walker
15 2024
SB 1 funds are not intended to replace discretionary general fund sources that have been typically used for street maintenance and rehabilitation and the Maintenance of Effort must be maintained. Although the project list above is provided to the CTC, as previously stated, the City does not need to amend a project list and resubmit to the CTC mid-year should priorities and projects change.
GOALS:
This action supports the following City Council Goals and General Plan Actions:
• Goal 2 - Maintain, Improve and Invest in the City’s Infrastructure (Water, Sewer, Streets, Circulation, Parks, Storm Drains and Public Facilities).
ENVIRONMENTAL ANALYSIS:
The adoption of the Resolution approval and referral of this project list to the California Transportation Commission (CTC) is not an approval of a project under the California Environmental Quality Act (CEQA). This action does not commit the City to a definite course of action with respect to any project listed on the CIP (CEQA Guidelines, Sections 15352(a) and 15378(b)(4)).
PUBLIC COMMENT:
As of the writing of this staff report, the City has not received any public comment. However, if staff receives public comment from interested parties following the publication and distribution of this staff report, such comments will be provided to the City Council as supplemental materials before or at the meeting. In addition, public comments may be offered during the public comment portion of this item.
PUBLIC NOTICE:
This item was noticed in accordance with the Ralph M. Brown Act and was available for public viewing and review at least 72 hours prior to schedule meeting date.
FISCAL IMPACTS:
Distribution from the State of California of RMRA monies projected for FY 2023-24 is estimated to be $185,900.
Agenda Item Number 5
Agenda Item Number 5
City Council Meeting Packet for June 20, 2023
2 of 5
RECOMMENDATION:
Staff recommends the Sebastopol City Council adopt the Resolution Approving the Proposed Projects List for SB 1 projects funding for FY 2023-24.
ATTACHMENTS:
Resolution Approving the Proposed SB 1 Projects for FY 2023-24 Agenda Item Number 5
Agenda Item Number 5
City Council Meeting Packet for June 20, 2023
3 of 5
RESOLUTION NO. ________
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTOPOL APPROVING A LIST OF PROJECTS FOR FISCAL YEAR 2023-24 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT of 2017
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 in order to address the significant multi-modal transportation funding shortfalls statewide; and WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of our City are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and
WHEREAS, the City must adopt a resolution approving a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and WHEREAS, the City will receive an estimated $185,900 in RMRA funding in Fiscal Year 2023-24 from SB 1; and
WHEREAS, this is the seventh year in which the City is receiving SB 1 funding and will enable the City to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and WHEREAS, the City has undergone a robust public process to ensure public input into our City’s transportation priorities/the project list; and
WHEREAS, the City considered the Pavement Management System and other infrastructure priorities to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the City’s priorities for transportation investment; and WHEREAS, the funding from SB 1 will help the City maintain and rehabilitate streets/roads, bridges, add active transportation infrastructure throughout the City this year and into the future; and
WHEREAS, the 2023 Pavement Management Budget Options Report, prepared by Capital Asset and Pavement Service, found that the City’s streets and roads are in “Fair” condition and this revenue will help us increase the overall quality of our road system and over the next decade will bring our streets and roads into a better condition; and WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure will have significant positive co-benefits statewide.
NOW, THEREFORE IT IS HEREBY RESOLVED, ORDERED AND FOUND by the City Council of the City Agenda Item Number 5
Agenda Item Number 5
City Council Meeting Packet for June 20, 2023
4 of 5
of Sebastopol, as follows:
1. The foregoing recitals are true and correct.
2. The approval of the following list of projects planned to be funded with Road Maintenance and Rehabilitation Account revenues:
Project Name Description
Approx.
Locations
Est
Useful
Life
Year of
Completion
SR 116 ADA Curb
Ramps and
Bodega Avenue
Pedestrian
Crossing
Improvements
ADA curb ramps,
bicycle and
pedestrian
intersection
improvements
SR 116, Bodega Avenue
at Florence Ave. and
Robinson Rd. 15 2024
Bodega Ave. Guardrails
Replacement
Replace guardrails
from western city
limit to Valley View
Drive
Bodega Ave. from
Valley View Drive to
western city limit
25 2024
SR 116 Enhanced
Crossings
Ped-activated
flashing beacons at
four intersections
SR 116 at:
1) S. Main/Burnett
2) N. Main/Keating
3) Grav. Hwy/Hutchins
4) Petaluma/Walker
15 2024
3. The City Engineer is authorized to do everything necessary and appropriate to prepare and submit the required documentation to the CTC for the City’s SB 1 project list and the SB 1 expenditures reports for FY 2023-24.
The above and foregoing Resolution was duly passed, approved, and adopted at a meeting by the City Council on the 20th day of June 2023.
I, the undersigned, hereby certify that the foregoing Resolution was duly adopted by the City of Sebastopol City Council by the following vote:
VOTE:
Ayes:
Noes:
Abstain:
Absent:
APPROVED: _______________________________________
Mayor Neysa Hinton
ATTEST: ______________________________________________________________________ Mary Gourley, Assistant City Manager/City Clerk, MMC
APPROVED AS TO FORM: __________________________________________________ Larry McLaughlin, City Attorney
Agenda Item Number 5
Agenda Item Number 5
City Council Meeting Packet for June 20, 2023
5 of 5