Agenda-Item-Number-8-City-Budget-FY-23-24-Public-Hearing — Sebastopol City Council, June 20, 2023 (part 2 of 3)

DRAFT

FIRE DEPARTMENT
General Statement:

Worksheets provided the cost of each category for the department and gives the reader overall perspective of the funding requirements to provide for personnel, equipment maintenance and repairs, and, to ensure the organization provides for a well-trained well equipped fire department that can meet the current demand of providing fire and emergency responses services.

Original From Department:

The Fire Department proposed the following budget:

1. Routine cost for the next fiscal year (FY23-24).
a. No significant increases specific to the operational costs. b. No significant increases in full-time salaried positions (2). c. No significant increases for equipment replacement such as radios and other firefighting and rescue equipment.
d. A $40,000 request for extra help or contact work for fire prevention, overhead staff and Emergency Operations Center improvements and Emergency Operation Plan development work.
e. A $152,800 request for expansion of the stipend program to provide volunteer firefighters on a scheduled basis to assure that emergency response standards are met. f. A $300,000 increase in capital outlay to start the process of a lease-purchase option to replace a 33-year-old type-one fire engine.

Reductions: $275,000 Reduction from Original Budget Request to Stage 2 Budget Request On April 5, 2023, the Budget Committee issued a budget reduction memo instructing each department to go back in their budget and find a collective savings of at least $1.5M. The Fire Department portion of that reduction was $218,939 or 14.6% be eliminated from the budget requests. The Fire Chief met with the Budget Committee to answer questions and provide information, but declined to participate in discussion about possible reductions to balance the City’s FY 2023-24 budget. The Budget Committee made reductions it concluded were appropriate, taking into consideration all information it had been provided.

Significant changes are as follows (this is not an exhaustive list):

1. $40,000 – Part time temporary employee to assist Interim Fire Chief (new item)

2. $145,000 – Increased stipend pay beyond current year allocation. Current core stipends, as explained by the Fire Chief, are $200 per shift for one 8-hour shift per day throughout the year, plus an additional 60 shifts per year for additional needed coverage. For FY 2023-24 the funding needed for this shift schedule was $85,000. The original budget from the department requested $230,000, $145,000 more than was outlined by the Fire Chief. The Budget Committee recommends the Council consider any request for increased stipend pay, including the request in the Fire Department’s original budget, at a later date, when the Council has the benefit of the full report anticipated from the Ad Hoc Fire Committee.

3. $80,000 – Retention pay to be shared among the firefighters each year. The Budget Committee noted that the proposed FY 2023-24 budget includes $264,000 in stipend payments by the City to firefighters without the $80,000 retention pay, which was initially a grant amount intended to last only one year. Given budgetary constraints, reductions in expenses being made across all departments, and the ongoing work of the Ad Hoc Fire Committee, which will be assessing all options for the Fire Department, the Budget Committee concluded this amount was best eliminated pending a report from the Ad Hoc Fire Committee and full consideration of that report and it’s recommendations by the Council. The proposed budget includes $370,000 in expenditures for capital outlay ($300,000 deposit for fire engine plus $70,000 for additional equipment). The fire engine expense is included in the Fire Department budget, but could instead be charged against the equipment, technology, & vehicle reserve fund (which has a projected end of FY 2023-24 balance of $861,099). This does not address funding for future year payments for the fire engine. 87 Agenda Item Number 8
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EXPENSE
2020-21
Actual
2021-22
Actual
2022-23
Adopted
Budget
2022-23
Adjusted
Budget
2022-23
Estimated
Actual
2023-24
Original
Proposed
Budget
2023-24
Proposed
Budget
Stage 2
$
Inc/(Dec)
%
Change
Salaries & Wages 563,355 588,575 648,900 648,900 644,800 842,000 575,750 (73,150) -11.3% Benefits 252,836 251,798 321,050 321,050 301,508 278,901 250,939 (70,111) -21.8% Professional Contracted Services 45,685 55,734 108,000 115,500 115,500 138,000 138,000 22,500 19.5% Services & Supplies 67,021 85,685 79,050 79,050 54,550 91,700 91,700 12,650 16.0% Special Programs 33,733 10,000 11,000 11,000 - 2,000 2,000 (9,000) -81.8% Equipment (under $10K) 15,267 707 - - - - - - 0.0%
Equipment Rental/Maintenance 17,926 8,265 28,750 28,750 2,500 29,600 29,600 850 3.0% Vehicle Expense 41,357 26,678 53,000 73,000 53,000 77,500 77,500 4,500 6.2% Conference & Training Expense 9,128 6,131 10,000 10,000 10,000 10,000 10,000 - 0.0% Utilities 11,773 14,567 8,000 8,000 8,000 11,000 11,000 3,000 37.5% Telecommunications 8,765 9,941 9,200 9,200 7,700 9,200 9,200 - 0.0% Allocated Insurance 113,423 97,511 117,300 117,300 117,300 117,735 116,160 (1,140) -1.0% Capital Outlay - - 32,000 60,000 - 370,000 370,000 310,000 516.7% Total Expense 1,180,270 1,155,592 1,426,250 1,481,750 1,314,858 1,977,637 1,681,850 366,992 24.8%

SUMMARY - FIRE
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DRAFT
Fire
Budget Expenditures
Account Number
Footnote
2020-21
Actual
2021-22
Actual
2022-23
Adopted
Budget
2022-23
Adjusted
Budget
2022-23
Estimated
Actual
2023-24
Original
Proposed
Budget
2023-24
Proposed
Budget
Stage 2
$
Inc/(Dec)
%
Change
Salaries & Wages
4010 - Salaries - Full Time 1 272,232 272,192 298,900 298,900 280,000 304,200 304,200 5,300 1.8% 4011 - Salaries - Part Time 2 (1,279) 4,678 - - - 40,000 - - 0.0% 4012 - Overtime 371 765 1,500 1,500 1,500 1,500 1,500 - 0.0% 4013 - Part Time (Shifts) 3 80,800 93,000 77,200 77,200 92,000 230,000 85,000 7,800 10.1% 4014 - Part Time (Calls/Drills) 102,448 108,262 150,000 150,000 150,000 150,000 150,000 - 0.0% 4015 - Part Time (Captain Weekends) 28,800 28,500 28,800 28,800 28,800 28,800 28,800 - 0.0% 4016 - Part-Time (Retention) 4 79,984 80,000 80,000 80,000 80,000 80,000 - (80,000) -100.0% 4020 - ADPP - 402 - - - - - - 0.0%
4021 - Overtime Strike Team - 775 - - - - - - 0.0%
4023 - One Time Payment - - 12,500 12,500 12,500 7,500 6,250 (6,250) -50.0% Benefits
4100 - Employee Benefits 757 3,475 - - - - - - 0.0%
4101 - Health in Lieu 2,327 2,748 2,550 2,550 2,400 3,023 3,023 473 18.6% 4104 - Accrual in Lieu 1,585 - 46,000 46,000 43,250 46,000 - (46,000) -100.0% 4105 - Medicare & Fica 58,811 44,064 60,000 60,000 56,500 4,411 21,411 (38,589) -64.3% 4110 - CalPERS Employer Rate 137,086 135,521 143,835 143,835 135,000 148,481 150,610 6,775 4.7% 4130 - Health Insurance 36,448 44,078 47,975 47,975 45,000 58,452 57,361 9,386 19.6% 4140 - Retiree Health Insurance OPEB 4,248 3,949 4,300 4,300 4,000 - - (4,300) -100.0% 4150 - Dental Insurance 4,800 5,943 5,400 5,400 5,100 7,910 7,910 2,510 46.5% 4151 - Vision Insurance 618 707 725 725 675 870 870 145 20.0% 4170 - Fire Service CSFA Award - 5,454 4,200 4,200 3,900 4,200 4,200 - 0.0% 4180 - Fire LTD Disability Insurance 2,989 3,007 3,200 3,200 3,000 3,200 3,200 - 0.0% 4181 - Long Term Disability Insurance 1,192 1,215 2,085 2,085 1,950 1,477 1,477 (608) -29.2% 4182 - Short Term Disability Insurance 554 554 500 500 470 529 529 29 5.8% 4183 - EAP (Employee Asst Prog) 1,225 893 80 80 75 105 105 25 31.3% 4184 - Life Insurance 195 191 200 200 188 243 243 43 21.5% Contracted Services
4210 - Professional Contract Services 45,685 53,086 108,000 115,500 115,500 113,000 113,000 (2,500) -2.2% 4230 - Recruitment Services - 2,648 - - - 25,000 25,000 25,000 0.0% Services & Supplies
4310 - Office Supplies 1,610 1,220 2,500 2,500 2,000 2,500 2,500 - 0.0% 4330 - Misc Supplies & Services 7 54,945 72,897 63,050 63,050 39,050 75,700 75,700 12,650 20.1% 4340 - Postage & Printing 66 87 - - - - - - 0.0%
4345 - Dues & Subscriptions 10,370 9,473 13,500 13,500 13,500 13,500 13,500 - 0.0% Equipment Rental/Maintenance
4375 - Equipment Rental/Expenses - - 25,000 25,000 2,500 - - (25,000) -100.0% 4378 - Equipment Maintenance 13,911 4,305 - - - 25,000 25,000 25,000 0.0% Vehicle Expense
4380 - Vehicle Maintenance 30,459 16,815 27,500 47,500 27,500 44,500 44,500 (3,000) -6.3% 4390 - City Vehicle Fuel Expense 8 10,898 9,862 25,500 25,500 25,500 33,000 33,000 7,500 29.4% Conference & Training Expense
4510 - Conference & Training - 1,675 - - - 10,000 10,000 10,000 0.0% 4515 - Meetings & Travel 9,128 4,456 10,000 10,000 10,000 - - (10,000) -100.0% Utilities
4710 - Utilities - Gas & Electric 9 9,630 13,095 5,000 5,000 5,000 8,000 8,000 3,000 60.0% 4711 - Utilities - City Water Bill 2,144 1,472 3,000 3,000 3,000 3,000 3,000 - 0.0% Telecommunications
4750 - Telecommunications 8,765 9,941 9,200 9,200 7,700 9,200 9,200 - 0.0% Allocated Insurance
4996 - Allocated Liability Insurance 5 44,307 49,860 57,600 57,600 57,600 59,735 60,460 2,860 5.0% 4997 - Allocated Wrkrs Comp Insurance 5 69,116 47,651 59,700 59,700 59,700 58,000 55,700 (4,000) -6.7% Total Operation 1,127,224 1,138,917 1,379,500 1,407,000 1,314,858 1,601,037 1,305,250 (101,750) -7.2% Services & Supplies
4330 - Misc Supplies & Services 30 2,008 - - - - - - 0.0% Special Programs
4890 - Other Community Support 33,733 10,000 11,000 11,000 - 2,000 2,000 (9,000) -81.8% Equipment (under $10K)
4370 - Equipment(under $10K) 15,267 707 - - - - - - 0.0% Equipment Rental/Maintenance
4375 - Equipment Rental/Expenses 4,015 3,959 3,750 3,750 - 4,600 4,600 850 22.7% Capital Outlay
5100 - Capital Outlay 6 - - 32,000 60,000 - 370,000 370,000 310,000 516.7% Total Fund 124 53,046 16,675 46,750 74,750 - 376,600 376,600 301,850 403.8% 89 Agenda Item Number 8
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DRAFT
Fire
Budget Expenditures
Account Number
Footnote
2020-21
Actual
2021-22
Actual
2022-23
Adopted
Budget
2022-23
Adjusted
Budget
2022-23
Estimated
Actual
2023-24
Original
Proposed
Budget
2023-24
Proposed
Budget
Stage 2
$
Inc/(Dec)
%
Change
TOTAL DEPARTMENT 1,180,270 1,155,592 1,426,250 1,481,750 1,314,858 1,977,637 1,681,850 200,100 13.5% G&A Allocation
500 - Water Enterprise Fund 7% 77,768 78,066 94,745 96,670 92,040 110,253 89,547 Total G&A Allocation 77,768 78,066 94,745 96,670 92,040 110,253 89,547 Total Department Expenses 93% 1,102,502 1,077,526 1,331,505 1,385,080 1,222,818 1,867,384 1,592,302 207,222 15.0% 1 No new positions. Budgeted for (1) Fire Chief (1) Fire Engineer (1) Sr. Administartive Assistant shared with Building 2 Resquest eliminated for part-time support due to budget challenges 3 Recommended remaining status quo for fire shifts
4 Recommended elimination of retention pay due to grant expired more than 5 years ago & current 7 Servcies moved from other allocation
8 Fuel cost increases outside of our control
9 Utility cost increase outside of our control
5 Allocated insurance distributed based on premium for next year programs renewals. • General Liablity - based on prior year department actual expenditures • Worker's Compensation - based on payroll experience
6 Type 1 Fire Engineer Lease payment requested by the department. This is a placeholder for lease/loan payment, not the full cost of the engine Alternatively, this deposit could be paid from Equipment, Technology & Vehicles Reserve. Total cost is estimated at $1,000,000 90 Agenda Item Number 8
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Fire *
Object Details
Object
Worksheet

Description
Worksheet

Quantity
Worksheet

Unit

Price
Worksheet

Total
Grand Total 70 $ 362,400 $ 362,400
4210 - Professional Contract Services
4210 - Professional Contract Services H&S Associates 1 $ 8,000 $ 8,000 4210 - Professional Contract Services Holly Hanson (Meet your Neighborhood Program) 1 $ 1,000 $ 1,000 4210 - Professional Contract Services Prevention Backlog 1 $ 45,000 $ 45,000 4210 - Professional Contract Services Redcom Dispatch Services 1 $ 59,000 $ 59,000 Total 4210 - Professional Contract Services 4 $ 113,000 $ 113,000 4230 - Recruitment Services
4230 - Recruitment Services Recruitment of new volunteers 1 $ 25,000 $ 25,000 Total 4230 - Recruitment Services 1 $ 25,000 $ 25,000
4310 - Office Supplies
4310 - Office Supplies Office Depot 1 $ 500 $ 500
4310 - Office Supplies Office Depot 1 $ 2,000 $ 2,000
Total 4310 - Office Supplies 2 $ 2,500 $ 2,500
4330 - Misc Supplies & Services
4330 - Misc Supplies & Services ADT Camera Security Monitoring 1 $ 700 $ 700 4330 - Misc Supplies & Services Aim Mail Center 1 $ 250 $ 250 4330 - Misc Supplies & Services CA Embroidery and Screenprinting 1 $ 2,500 $ 2,500 4330 - Misc Supplies & Services City of Healdsburg (CUPA/CERS) 1 $ 1,500 $ 1,500 4330 - Misc Supplies & Services Cooling Center 1 $ 8,000 $ 8,000 4330 - Misc Supplies & Services Costco 1 $ 5,000 $ 5,000 4330 - Misc Supplies & Services County Op Area Emergency Services Contract 1 $ 2,000 $ 2,000 4330 - Misc Supplies & Services Fircrest Market 1 $ 5,000 $ 5,000 4330 - Misc Supplies & Services First Choice Coffee 1 $ 500 $ 500 4330 - Misc Supplies & Services Kaiser Medicals/Physicals 1 $ 15,000 $ 15,000 4330 - Misc Supplies & Services Life Assist Medical Supplies 1 $ 500 $ 500 4330 - Misc Supplies & Services Major Alarm FD Monitoring 1 $ 750 $ 750 4330 - Misc Supplies & Services McKesson Medial Supplies 1 $ 5,000 $ 5,000 4330 - Misc Supplies & Services Misc EOC Supplies 1 $ 500 $ 500 4330 - Misc Supplies & Services Misc Supplies 1 $ 2,500 $ 2,500 4330 - Misc Supplies & Services MYN/SNCU 1 $ 6,000 $ 6,000 4330 - Misc Supplies & Services OS System Water Rescue Dry Suits 1 $ 2,000 $ 2,000 4330 - Misc Supplies & Services Our Designs Uniform 1 $ 1,000 $ 1,000 4330 - Misc Supplies & Services Outfitting EOC at PD Location 1 $ 5,000 $ 5,000 4330 - Misc Supplies & Services Santa Rosa Uniform 1 $ 2,500 $ 2,500 4330 - Misc Supplies & Services Sebastopol Hardware 1 $ 5,000 $ 5,000 4330 - Misc Supplies & Services Streamline Automation System Fire Inspections 1 $ 1,500 $ 1,500 4330 - Misc Supplies & Services Target Solutions (Online Training Management System) 1 $ 3,000 $ 3,000 Total 4330 - Misc Supplies & Services 23 $ 75,700 $ 75,700 4345 - Dues & Subscriptions
4345 - Dues & Subscriptions Active 911 1 $ 150 $ 150
4345 - Dues & Subscriptions Cal Chief's Membership 1 $ 500 $ 500 4345 - Dues & Subscriptions Coaches Corner Health Club 1 $ 4,000 $ 4,000 4345 - Dues & Subscriptions CSFA FF Membership 1 $ 2,700 $ 2,700 4345 - Dues & Subscriptions Firehouse Cloud 1 $ 2,500 $ 2,500 4345 - Dues & Subscriptions I Am Responding 1 $ 700 $ 700 4345 - Dues & Subscriptions IAFC Membership 1 $ 300 $ 300 4345 - Dues & Subscriptions National Fire Codes (Electronic Version) 1 $ 1,700 $ 1,700 4345 - Dues & Subscriptions NFPA Membership 1 $ 450 $ 450 4345 - Dues & Subscriptions Norcal FPO Membership 1 $ 100 $ 100 4345 - Dues & Subscriptions SCFCA Dues 1 $ 400 $ 400
Total 4345 - Dues & Subscriptions 11 $ 13,500 $ 13,500
4378 - Equipment Maintenance
4378 - Equipment Maintenance Air Exchange (Plymovent) 1 $ 2,000 $ 2,000 4378 - Equipment Maintenance BWS Distributions 1 $ 1,500 $ 1,500 4378 - Equipment Maintenance Hendrix Chainsaw 1 $ 2,500 $ 2,500 4378 - Equipment Maintenance LN Curtis 1 $ 15,000 $ 15,000 4378 - Equipment Maintenance Physio Control (AEDs) 1 $ 1,500 $ 1,500 4378 - Equipment Maintenance Sign Dynamics 1 $ 1,000 $ 1,000 4378 - Equipment Maintenance SRFE 1 $ 1,500 $ 1,500
Total 4378 - Equipment Maintenance 7 $ 25,000 $ 25,000
4380 - Vehicle Maintenance
91 Agenda Item Number 8
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Fire *
Object Details
Object
Worksheet

Description
Worksheet

Quantity
Worksheet

Unit

Price
Worksheet

Total
4380 - Vehicle Maintenance BAAQM Permits (Air Quality Permits) 1 $ 1,000 $ 1,000 4380 - Vehicle Maintenance
Benedetti's Tires (basic maintenance and passenger vehicle tires) 1 $ 8,000 $ 8,000
4380 - Vehicle Maintenance Fire Tech Services (Aerial Ladder and Ground Ladders) 1 $ 1,000 $ 1,000 4380 - Vehicle Maintenance Gold State Fire (Repairs & Maintenance) 1 $ 10,000 $ 10,000 4380 - Vehicle Maintenance Jeff's Twin Oaks Garage 1 $ 1,000 $ 1,000 4380 - Vehicle Maintenance Napa Auto Parts 1 $ 1,000 $ 1,000 4380 - Vehicle Maintenance New Tires for Fire Apparatus 1 $ 16,000 $ 16,000 4380 - Vehicle Maintenance R&S Erection (Roll-up Doors) 1 $ 6,000 $ 6,000 4380 - Vehicle Maintenance Sebastopol Bearing & Hydraulic 1 $ 500 $ 500 Total 4380 - Vehicle Maintenance 9 $ 44,500 $ 44,500
4390 - City Vehicle Fuel Expense
4390 - City Vehicle Fuel Expense Flyers Energy (Fuel) 1 $ 30,000 $ 30,000 4390 - City Vehicle Fuel Expense Stroupe Petroleum (ConVault Fuel Tank) 1 $ 3,000 $ 3,000 Total 4390 - City Vehicle Fuel Expense 2 $ 33,000 $ 33,000 4510 - Conference & Training
4510 - Conference & Training Fire Service Bookstore 1 $ 500 $ 500 4510 - Conference & Training Member Training 1 $ 8,500 $ 8,500 4510 - Conference & Training SR Training Tower 1 $ 1,000 $ 1,000 Total 4510 - Conference & Training 3 $ 10,000 $ 10,000
4710 - Utilities - Gas & Electric
4710 - Utilities - Gas & Electric PG&E 1 $ 8,000 $ 8,000 Total 4710 - Utilities - Gas & Electric 1 $ 8,000 $ 8,000 4711 - Utilities - City Bill
4711 - Utilities - City Water Bill FD Water Utility 1 $ 3,000 $ 3,000 Total 4711 - Utilities - City Bill 1 $ 3,000 $ 3,000
4750 - Telecommunications
4750 - Telecommunications 0 $ - $ -
4750 - Telecommunications AT&T EOC PD Fax 1 $ 750 $ 750 4750 - Telecommunications AT&T EOC PD Router 1 $ 750 $ 750 4750 - Telecommunications Comcast (TV Service) 1 $ 600 $ 600 4750 - Telecommunications Dias Phone Systems 1 $ 2,400 $ 2,400 4750 - Telecommunications Sonic Fiber 1 $ 1,300 $ 1,300 4750 - Telecommunications Verizon iPad/Cell Phones 1 $ 3,400 $ 3,400 Total 4750 - Telecommunications 6 $ 9,200 $ 9,200
92 Agenda Item Number 8
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DRAFT

POLICE DEPARTMENT

DEPARTMENT SERVICES MODEL

MANDATED
• Patrol Services
• Property/Evidence
• Records
• Dispatch
• POST and Legislatively Mandated Training
and Reporting
CORE
• Investigations
• Day-to-day law enforcement
• Manage Abandoned Vehicles/Neighborhood Blight
• Traffic/Motors/DUI Enforcement
• Recruit Volunteers
• Manage Reserve Police Officers
• Parking Enforcement and Animal Control
• Collaborate with Community Partners and Agencies
• Collaborate with County Partners providing survivors services and investigative resources

DISCRETIONARY
• Assist Allied Agencies
• Citizens Academy
• Community Outreach Events, National Night Out, Lunch with the Law

DISCRETIONARY
CORE

MANDATE
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Major Accomplishments in 2021-22
 SPD handled 12,383 incidents in 2022 – an average of 34 per day, of which 632 were categorized as Priority 1 (emergencies) – an average of 1.73 per day.  SPD answered 2946 “911” calls in 2022, an average of 8.07 per day and answered 17,537 other calls which were either information requested, non-emergency, or administrative calls, which averages to 48.04 per day.
 During 2021, SPD officers documented 892 cases that required either a Crime Report, Arrest Report, or Information Report (an average of 2.44 investigative reports each day of the year.) In addition to those reports, Officers issued 216 traffic citations, 139 criminal citations (for non-bookable misdemeanors or Municipal Code violations), and 822 parking citations.  Officers made 56 felony arrests (11-property crimes, 13-crimes against persons, 32-drug crimes, 47-warrant/probation violation/parole violation/felony evading), 206 misdemeanor arrests and 18 arrests for people driving under the influence of alcohol and/or drugs in 2022.  SPD responded to 203 Animal Control related calls in 2022.  In 2022, SPD faced two major issues which affected our level of service. The continuation of the pandemic and outbreaks within the organization impacted staffing levels at times.

Particularly during the first 6 months of 2022, the above statistical data is a direct reflection of health orders, practicing safety protocols, and ensuring not only community safety, but safety for staff members that reduced personal contact with our community. There were times when it was required to staff at levels which permitted us to only provide for the most basic of policing services to be able to respond to emergency calls for service. Overall staffing issues throughout the year continued to be the second major issue allowing SPD to operate at approximately 60% of the allocated staffing. Available staffing levels were impacted because of vacant positions, work injuries, FMLA absences, COVID exposures and quarantines, and vacation and sick leaves. However, with the reduced staffing we were still able to meet our required response time levels.
 Management in the department was in transition during FY22/23. The Police Chief resigned in August of 2022 and was replaced by the current lieutenant at the time. That left the second in command position vacant until a recruitment and hiring process is completed. It is anticipated that position will be filled in April 2023. The Interim Police Chief was appointed the permanent Chief of Police and was sworn in on November 7, 2022.  One officer and one sergeant resigned in Fall 2022. Three officers were hired to fill one existing vacancy and the two vacancies created by the resignations. Hiring processes are ongoing to fill the department’s one remaining police officer vacancy and it is anticipated that position will be filled by the start of fiscal year 23/24.  Dispatch has also experienced critical staffing shortages. The promotion of one dispatcher to Records Supervisor created a vacancy. Another dispatcher was on a long-term leave of absence which added to the shortage. That dispatcher recently resigned. This has resulted in all of our existing dispatch personnel working mandatory 12-hour shifts and forced overtime during this entire fiscal year. One Per Diem dispatcher has been hired. They just completed training and will fill some available shifts. One entry level dispatcher is currently in 94 Agenda Item Number 8
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DRAFT
background to be hired full-time and testing process for another full-time dispatcher has been completed. One candidate from that eligibility list will be placed into the hiring process for the other remaining position. We will likely hire an additional Per Diem Dispatcher from that list. Dispatch with all new personnel fully trained and operating in a solo capacity should be at full staffing around the mid-point of fiscal year 23/24.

Goals and objectives for 2023-2024
 Deliver effective public safety services to the Sebastopol community with the lifting of pandemic restrictions and near full staffing levels.
 Increase visibility through proactive foot patrols, bicycle patrols, vehicle patrols, parking and animal control enforcement, and community engagement and outreach specifically in the Sebastopol business and downtown areas. Focused enforcement on traffic, unhoused issues, and community policing are now required daily duties of patrol officers.  Increase trust and transparency through proactive community engagement and outreach.  Continue recruitment and hiring efforts with the goal of full staffing before the end of FY22/23. Nearly full staffing minus two officer positions that are tied up due to long term disability claims should be achieved by the end of the calendar year 2023 for the first time in many years.
 Full staffing will reduce overtime and positively impact the wellbeing of our SPD personnel.
 Continue to accomplish the recommendations provided in the independent audit of the police department which includes meeting training mandates and additional specialized training for staff.
 Implement a peer support program and wellness program in the Police Department.  Conduct a Citizen’s Police Experience (Academy) in 2023 to increase community engagement and solicit volunteers for the police department.  Relaunch “Lunch with the Law” which is a program sponsored by local eateries where groups of students are selected each month to have lunch with an officer and interact.

Alternative Service Delivery Options
• Expand Citizen’s Crime Reporting (CCR) and explore online reporting options.

Revenue Opportunities
• Review and Update Department Fee Schedules
• Utilize available grant opportunities to supplement revenues and take advantage of available funding for wellness, advanced training, and equipment.

Performance Measurements
Annual Crime Reports

1. Part I Crimes

2. Other Crimes

3. Percent of Violent Crimes Cleared

4. Percent of Property Crimes Cleared
Police Response

1. Calls for Service by Priority

2. Response Times by Priority
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Traffic Analysis

1. Total Vehicle Accidents

2. Injury Vehicle Accidents

3. Driving Under Influence Accidents

4. Driving Under the Influence Arrests

5. Other Accident Data
Alcohol Beverage Service Ordinance (ABSO)

1. Responsible Beverage Service Trainings Given

2. Alcohol Premises Inspections

3. Decoy Operations – Percent of Businesses Visited

4. Fees Collected
Anti-Tobacco Ordinance

1. Tracking of License Renewals

2. On-site Inspections

3. Decoy Operations
Communications Unit

1. Total Number of 9-1-1 Calls Answered

2. Average Answer Time for 9-1-1 lines

3. Total Number of Public Works Calls Answered/Handled

4. Total Number of Phone Calls Answered

5. Total Number of Citizen Crime Reports (CCR) Sent/On-line

6. Total Number of Animal Control Calls Handled
Records Unit

1. Part 1 Crimes

2. Other Crimes

3. Total Number of Reports Processed

4. Total Number of Citations Processed

5. Total Number of Subpoenas Processed

6. Total Number of Public Records Act Requests Processed

7. Total Number of Background Checks for Employment Processed

8. Total Number of Vehicle Releases
Property/Evidence Unit

1. Total Number of Property Items Accepted

2. Total Number of Property Items Disposition
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POLICE DEPARTMENT
General Statement:

While the budget tables contained worksheets to provide the cost of each category for the department, this budget narrative gives the reader overall perspective of this year’s budget process as we navigate through a very difficult budget year, addressing the structural deficit and how it will impact each department in various ways.

Original From Department:

The Police Department proposed the following budget:

1. Routine cost for the next fiscal year (FY23-24).
a. No increases and reductions, when possible, to operational costs. b. No increases in full-time salaried positions.
c. Reduction in overtime costs resulting from filling vacant positions during FY22-23. d. Eliminate contractually required overtime costs by restructuring work schedules. e. Increase to Part-time salaries from FY22-23 to utilize part-time help to further mitigate overtime which results in overall savings.
f. Increase to training budget from FY22-23 to bring the department up to standard. g. Requests to utilize endowment funds for capital improvements to the police department and to supplement other departmental needs.

Reductions: $600,000 Reduction from Original Budget Request to Stage 2 Budget Request On April 5, 2023, the Budget Committee issued a budget reduction memo instructing each department to go back in their budget and find a collective savings of at least $1.5M. The Police Department portion of that reduction was $685,608, or 45.7% be eliminated from the budget requests. The FY 2023-24 proposed budget for Police Department expenditures is $5,268,000. The department reduced its original budget request by $600,000 in response to the Budget Committee’ request. The proposed department budget, when compared to the current year’s adjusted budget, is $690,000 lower, or (11.6%). The following are significant reductions achieved in this department (this list is not exhaustive):

1. $230,000 – Freeze one vacant officer position

2. $264,000 - Freeze one vacant sergeant position

3. $45,000 – Reduction in overtime cost by eliminating contractually required overtime (R12) with restructured work schedules.

4. $197,000 - Major reduction in overtime costs due to positions being filled and new work schedules

5. $70,000 - Reduction in Litigation Expense in light of anticipated costs for FY 23-24. 97 Agenda Item Number 8
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DRAFT

EXPENSE
2020-21
Actual
2021-22
Actual
2022-23
Adopted
Budget
2022-23
Adjusted
Budget
2022-23
Estimated
Actual
2023-24
Original
Proposed
Budget
2023-24
Proposed
Budget
Stage 2
$
Inc/(Dec)
%
Change
Salaries & Wages 2,358,089 2,291,866 2,716,600 2,716,600 2,388,560 2,855,783 2,390,211 (326,389) -12.0% Benefits 1,836,660 1,803,044 2,108,250 2,125,250 1,743,445 2,056,010 1,890,967 (234,283) -11.0% Professional Contracted Services 411,051 325,435 250,035 280,035 290,950 251,450 155,450 (124,585) -44.5% Services & Supplies 40,518 36,912 41,425 112,425 99,600 40,850 38,450 (73,975) -65.8% Special Programs 8,269 14,082 6,000 6,000 6,000 6,000 6,000 - 0.0% Equipment (under $10K) 7,710 300 - - - - - - 0.0%
Equipment Rental/Maintenance 14,412 7,530 26,350 26,350 18,500 21,340 11,300 (15,050) -57.1% Vehicle Expense 31,161 43,668 41,000 41,000 32,000 36,000 36,000 (5,000) -12.2% Conference & Training Expense 13,745 13,568 20,950 20,950 21,000 33,945 31,660 10,710 51.1% Utilities 27,049 27,106 35,500 35,500 30,950 33,000 33,000 (2,500) -7.0% Telecommunications 27,617 32,769 27,750 27,750 30,000 30,000 30,000 2,250 8.1% Allocated Insurance 413,906 372,718 481,000 481,000 481,000 503,355 471,835 (9,165) -1.9% Capital Outlay 118,639 - 50,000 85,000 85,000 - 172,830 87,830 103.3% Total Expense 5,308,825 4,968,998 5,804,860 5,957,860 5,227,005 5,867,733 5,267,703 (690,157) -11.6%

SUMMARY - POLICE
98 Agenda Item Number 8
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DRAFT
Police Department
Budget Expenditures
Account Number
Footnote
2020-21
Actual
2021-22
Actual
2022-23
Adopted
Budget
2022-23
Adjusted
Budget
2022-23
Estimated
Actual
2023-24
Original
Proposed
Budget
2023-24
Proposed
Budget
Stage 2
$
Inc/(Dec)
%
Change
Salaries & Wages
4010 - Salaries - Full Time 1 1,824,815 1,798,793 2,259,600 2,259,600 1,800,000 2,392,783 2,169,211 (90,389) -4.0% 4011 - Salaries - Part Time 2 9,327 1,658 12,000 12,000 5,000 18,000 18,000 6,000 50.0% 4012 - Overtime 3 331,637 364,752 340,000 340,000 280,000 275,000 143,000 (197,000) -57.9% 4017 - Salaries - COVID-19 11,773 10,929 - - 4,310 - - - 0.0% 4019 - WC- 4850/Temp Disb 159,162 115,735 - - - - - - 0.0% 4020 - ADPP 21,376 - - - - - - - 0.0%
4022 - Overtime-R12 3 - - - - 101,000 115,000 - - 0.0%
4023 - One Time Payment 4 - - 105,000 105,000 198,250 55,000 60,000 (45,000) -42.9% Benefits
4100 - Employee Benefits 2,683 10,798 - - 25,000 44,000 44,000 44,000 0.0% 4101 - Health in Lieu 5 6,779 8,354 8,700 8,700 9,300 12,092 12,092 3,392 39.0% 4102 - Uniform Allowance 20,878 20,027 17,600 17,600 19,600 19,000 17,000 (600) -3.4% 4103 - Holiday Pay 5 125,442 167,960 198,700 198,700 163,400 254,720 230,451 31,751 16.0% 4104 - Accrual in Lieu 5 16,280 65,698 20,000 20,000 44,200 65,000 65,000 45,000 225.0% 4105 - Medicare & Fica 37,333 37,571 36,250 36,250 36,250 34,695 31,454 (4,796) -13.2% 4110 - CalPERS Employer Rate 1,137,098 1,009,272 1,168,880 1,168,880 985,000 1,000,774 936,123 (232,757) -19.9% 4122 - Reitrement Health Savings Plan 5 724 693 14,600 31,600 31,300 35,000 35,000 3,400 10.8% 4130 - Health Insurance 383,359 373,810 529,900 529,900 323,000 461,979 398,640 (131,260) -24.8% 4140 - Retiree Health Insurance OPEB 49,543 53,838 50,000 50,000 54,000 59,480 59,480 9,480 19.0% 4145 - PORAC LTD Insurance 4,354 3,963 6,700 6,700 2,900 6,378 6,022 (678) -10.1% 4150 - Dental Insurance 42,274 41,437 45,600 45,600 40,000 53,290 46,962 1,362 3.0% 4151 - Vision Insurance 5,096 4,794 6,200 6,200 4,400 5,940 5,244 (956) -15.4% 4181 - Long Term Disability Insurance 2,028 2,329 2,165 2,165 2,900 795 795 (1,370) -63.3% 4182 - Short Term Disability Insurance 337 336 520 520 195 314 314 (206) -39.7% 4183 - EAP (Employee Asst Prog) 856 654 735 735 600 770 770 35 4.8% 4184 - Life Insurance 1,597 1,510 1,700 1,700 1,400 1,782 1,620 (80) -4.7% Contracted Services
4210 - Professional Contract Services 6 362,136 279,576 195,035 135,035 126,500 132,000 112,000 (23,035) -17.1% 4212 - Internet & Network /Technology Maint 7 19,197 29,891 34,000 34,000 38,450 23,450 23,450 (10,550) -31.0% 4214 - Litigation Expense 8 - - - 90,000 90,000 75,000 20,000 (70,000) -77.8% 4216 - RBS Program 1,870 - 6,000 6,000 6,000 6,000 - (6,000) -100.0% 4230 - Recruitment Services 9 27,848 15,969 15,000 15,000 30,000 15,000 - (15,000) -100.0% Services & Supplies
4310 - Office Supplies 10 7,754 11,729 11,600 11,600 11,600 9,600 9,700 (1,900) -16.4% 4330 - Misc Supplies & Services 10 29,545 20,090 26,050 97,050 85,000 27,250 24,750 (72,300) -74.5% 4340 - Postage & Printing 1,069 1,410 - - - 1,000 1,000 1,000 0.0% 4345 - Dues & Subscriptions 2,150 3,683 3,775 3,775 3,000 3,000 3,000 (775) -20.5% Special Programs
4215 - Casino Mitigation Program 8,269 14,082 6,000 6,000 6,000 6,000 6,000 - 0.0% Equipment (under $10K)
4370 - Equipment(under $10K) 6,324 - - - - - - - 0.0%
Equipment Rental/Maintenance
4375 - Equipment Rental/Expenses 11 5,544 4,585 16,450 16,450 15,500 18,340 8,300 (8,150) -49.5% Vehicle Expense
4380 - Vehicle Maintenance 13,500 21,191 18,000 18,000 18,000 18,000 18,000 - 0.0% 4390 - City Vehicle Fuel Expense 12 17,660 22,478 23,000 23,000 14,000 18,000 18,000 (5,000) -21.7% Conference & Training Expense
4510 - Conference & Training 10,384 9,200 12,450 12,450 13,500 13,945 11,660 (790) -6.3% 4515 - Meetings & Travel 13 3,360 4,368 8,500 8,500 7,500 20,000 20,000 11,500 135.3% Utilities - 0.0%
4710 - Utilities - Gas & Electric 22,277 22,930 28,000 28,000 24,750 26,000 26,000 (2,000) -7.1% 4711 - Utilities - City Water Bill 4,771 4,175 7,500 7,500 6,200 7,000 7,000 (500) -6.7% Telecommunications
4750 - Telecommunications 27,617 32,769 27,750 27,750 30,000 30,000 30,000 2,250 8.1% Allocated Insurance
4996 - Allocated Liability Insurance 14 219,311 212,412 262,700 262,700 262,700 256,855 259,985 (2,715) -1.0% 4997 - Allocated Wrkrs Comp Insurance 14 194,594 160,306 218,300 218,300 218,300 246,500 211,850 (6,450) -3.0% Total Operation 5,179,933 4,965,753 5,744,960 5,862,960 5,139,005 5,864,733 5,091,873 (771,087) -13.2% Equipment (under $10K)
4370 - Equipment(under $10K) 1,386 300 - - - - - - 0.0% Equipment Rental/Maintenance
4375 - Equipment Rental/Expenses 8,867 2,945 9,900 9,900 3,000 3,000 3,000 (6,900) -69.7% Capital Outlay
5100 - Capital Outlay 15 118,639 - 50,000 85,000 85,000 - 172,830 87,830 103.3% Total Fund 124 128,892 3,245 59,900 94,900 88,000 3,000 175,830 80,930 2697.7% TOTAL DEPARTMENT 5,308,825 4,968,998 5,804,860 5,957,860 5,227,005 5,867,733 5,267,703 (690,157) -11.6% 2 Unbenefitted part-time employees will be used to decrease overtime 1 Based on freezing 2 vacant positions (Police Officer/Sergeant) 99 Agenda Item Number 8
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DRAFT
15 A list of one time purchases in the amount of $172,830 is proposed to be utilized the Endowment Funds 14 Allocated insurance distributed based on premium for next year programs renewals. • General Liablity - based on prior year department actual expenditures • Worker's Compensation - based on payroll experience
13 Increase directly related to identified training needs to bring department up to current standards to function properly and align with best practices. 12 Reduction in fuel cost due to bulk purchase of fuel partnering with the Public Works Department 4 COVID Retention one-time payment based on bargaining unit memorandum of understanding 3 Pending future discussion through meet and confer on new schedule New schedules effective July 1, would eliminate all R12 overtime costs. Hiring the officer position instead of freezing will save approx. $72,321 in built in OT costs per year and lower overtime costs with the new schedule configuration.
6 Axon Body Camera and Taser Maintenance Contracts to be funded with endowment funds - $31,000 10 Reduction in amount of printer toners to be purchased in FY23-24 One time expenses in FY22-23 will not be repeated in the new fiscal year 11 Reduction in amount of badges and cases to be purchased in FY23-24 9 No anticipated recruitment for any positions
8 Reduction in legal cost due to cases will come to a close soon 7 IT support contract will be rolled into master contract with City Hall as citywide support 5 Contractual salary and benefit obligation
100 Agenda Item Number 8
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DRAFT
Police *
Object Details
Object
Worksheet

Description
Worksheet

Quantity
Worksheet

Unit

Price
Worksheet

Total
Grand Total 102 $ 370,570 $ 380,690
4210 - Professional Contract Services
4210 - Professional Contract Services AMR Blood Draws 1 $ 5,000 $ 5,000 4210 - Professional Contract Services Axon Body Cams Annual Maintenance 1 $ 16,000 $ 16,000 4210 - Professional Contract Services Axon Taser 7 Annual Maintenance 1 $ 15,000 $ 15,000 4210 - Professional Contract Services DOJ Fingerprints 1 $ 14,600 $ 14,600 4210 - Professional Contract Services Holly Hansen Public Relations 1 $ 2,000 $ 2,000 4210 - Professional Contract Services KW Cleaning 1 $ 13,000 $ 13,000 4210 - Professional Contract Services Lexis Nexis 1 $ 2,400 $ 2,400 4210 - Professional Contract Services Open Policing 1 $ 3,000 $ 3,000 4210 - Professional Contract Services RV Tows 1 $ 8,000 $ 8,000 4210 - Professional Contract Services SoCo ISD IJS Access and line 1 $ 8,500 $ 8,500 4210 - Professional Contract Services Animal Control Service Contract 1 $ 20,000 $ 20,000 4210 - Professional Contract Services Sonoma County Sheriff's Bomb Squad Annual Fee 1 $ 4,500 $ 4,500 Total 4210 - Professional Contract Services 12 $ 112,000 $ 112,000 4212 - Internet & Network /Technology Maint
4212 - Internet & Network /Technology Maint Portola System - PD Server Maintenance Only 1 $ 1,250 $ 1,250 4212 - Internet & Network /Technology Maint Sun Ridge Systems- Annual Support Services 1 $ 20,000 $ 20,000 4212 - Internet & Network /Technology Maint Vertiv Battery Backup 1 $ 2,200 $ 2,200 Total 4212 - Internet & Network /Technology Maint 3 $ 23,450 $ 23,450 4310 - Office Supplies
4310 - Office Supplies Office Chairs (4) Officers (2) Sergants (1) Captain 7 $ 500 $ 3,500 4310 - Office Supplies Routine Supplies 1 $ 6,200 $ 6,200 Total 4310 - Office Supplies 8 $ 6,700 $ 9,700
4330 - Misc Supplies & Services
4330 - Misc Supplies & Services Ammunition 1 $ 12,000 $ 12,000 4330 - Misc Supplies & Services Citations & Forms 1 $ 1,000 $ 1,000 4330 - Misc Supplies & Services Evidence/Crime Scene Supplies 1 $ 2,000 $ 2,000 4330 - Misc Supplies & Services eWaste, Records & Haz Mat Destruction 1 $ 3,000 $ 3,000 4330 - Misc Supplies & Services Firearms, Holsters, Duty Equipment 1 $ 5,000 $ 5,000 4330 - Misc Supplies & Services National Night Out 0 $ 2,500 $ - 4330 - Misc Supplies & Services Radio Battteries 1 $ 1,000 $ 1,000 4330 - Misc Supplies & Services Uniform Patches 1 $ 750 $ 750 Total 4330 - Misc Supplies & Services 7 $ 27,250 $ 24,750 4345 - Dues & Subscriptions
4345 - Dues & Subscriptions Copware (PO Legal Sourcebook) 1 $ 700 $ 700 4345 - Dues & Subscriptions CPCA 1 $ 350 $ 350
4345 - Dues & Subscriptions Critical Reach 1 $ 500 $ 500 4345 - Dues & Subscriptions SCLECA 1 $ 300 $ 300
4345 - Dues & Subscriptions 911 - NENA 1 $ 200 $ 200
4345 - Dues & Subscriptions APCO 1 $ 200 $ 200
4345 - Dues & Subscriptions NBLETMA 1 $ 250 $ 250
4345 - Dues & Subscriptions CLETS User Group 1 $ 150 $ 150 4345 - Dues & Subscriptions Sebastopol Riffle & Pistol Club 1 $ 250 $ 250 4345 - Dues & Subscriptions CLEARecords Supervisors 1 $ 100 $ 100 Total 4345 - Dues & Subscriptions 10 $ 3,000 $ 3,000
4375 - Equipment Rental/Expenses
4375 - Equipment Rental/Expenses Badges & Cases 1 $ 2,500 $ 2,500 4375 - Equipment Rental/Expenses Bullet Proof Vests 2 $ 1,700 $ 3,400 4375 - Equipment Rental/Expenses Canon Copier Lease 12 $ 200 $ 2,400 Total 4375 - Equipment Rental/Expenses 15 $ 4,400 $ 8,300 4510 - Conference & Training
4510 - Conference & Training
ARIDE & SFST- 4 Officers, 4 days possibly out of town, 0$ but travel time and per diem costs 4 $ - $ -
4510 - Conference & Training
Cal Chiefs- Annual Chief's Conference, 4 Days, Out of
town 1 $ 450 $ 450
4510 - Conference & Training Collision Investigation- 6 Officers, 5 days 3 $ 200 $ 600 4510 - Conference & Training Crisis Intervention Training- 4 Officers, 5 days local 4 $ 125 $ 500 4510 - Conference & Training CSI Photography- 1 Officer, 1 day 1 $ 250 $ 250 4510 - Conference & Training CSI School- 3 Officers, 5 days likely out of town 2 $ 1,135 $ 2,270 4510 - Conference & Training First Aid/CPR Instructor- 1 Officer, 5 days, Out of town 1 $ 430 $ 430 101 Agenda Item Number 8
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DRAFT
Police *
Object Details
Object
Worksheet

Description
Worksheet

Quantity
Worksheet

Unit

Price
Worksheet

Total
4510 - Conference & Training
FTO Program Coordinator- 1 Sergeant, 3 day course out of town 1 $ 80 $ 80
4510 - Conference & Training IACP Conference- 1 Time attendance, Out of town 1 $ 500 $ 500 4510 - Conference & Training
Internal Affairs Investigations - 3 Sergeants. 3 day course out of town 2 $ 300 $ 600
4510 - Conference & Training Interview and Interrogation- 5 officers, 5 days out of town 5 $ 575 $ 2,875 4510 - Conference & Training
Officer Involved Shooting Investigations - 3 Sergeants. 2 day course out of town 2 $ 250 $ 500
4510 - Conference & Training Radar and Lidar- 4 Officers, 4 days possibly local 4 $ 320 $ 1,280 4510 - Conference & Training
RIMS Conference- Dispatch System Conference Annually,
Out of town 1 $ 1,100 $ 1,100
4510 - Conference & Training Supervisor School- 1 Sergeant, 10 days likely local 1 $ 225 $ 225 Total 4510 - Conference & Training 33 $ 5,940 $ 11,660
4515 - Meetings & Travel
4515 - Meetings & Travel Estimated Lodging for identified Courses 1 $ 8,700 $ 8,700 4515 - Meetings & Travel Estimated Per Diem Costs 1 $ 6,300 $ 6,300 Total 4515 - Meetings & Travel 2 $ 15,000 $ 15,000
5100 - Capital Outlay
5100 - Capital Outlay
20 Chairs for EOC and Main Conference Room- 30 @
$175 each 1 $ 5,600 $ 5,600
5100 - Capital Outlay
Ballistic Helmets w/face shields - 18 (Currently considered standard safety gear we don't have) 1 $ 13,000 $ 13,000 5100 - Capital Outlay Complete Re-Painting of Interior of PD Building 1 $ 50,000 $ 50,000 5100 - Capital Outlay Complete Re-Flooring in Police Department Building 1 $ 40,000 $ 40,000 5100 - Capital Outlay
Folding meeting tables for EOC and Main Conference
Room- 12 @ $500 each 1 $ 6,000 $ 6,000
5100 - Capital Outlay
Gore Tex Rain Gear for all officers (pants & jacket)-
Required Equipment we don't have. $900 set 1 $ 21,780 $ 21,780 5100 - Capital Outlay
Gym Mats to replace worn hand me downs from police
academy- worn/torn second hand mats for Deescalation
training 1 $ 2,000 $ 2,000
5100 - Capital Outlay Hemet Bags 1 $ 450 $ 450
5100 - Capital Outlay
Misc. for any overages on shipping, taxes or price
increases in the next year 1 $ 5,000 $ 5,000
5100 - Capital Outlay
Repair or Replace Key Card System- Approx. $3,500 per
entrance x 4 Entrances 1 $ 15,000 $ 15,000
5100 - Capital Outlay
Replace Mens and Womens Lockers (22)- Current are
dilapidated and bordering on unsafe 1 $ 10,000 $ 10,000 5100 - Capital Outlay
Rubberized flooring for training room/gym (Officer
Wellness and fitness room) 1 $ 4,000 $ 4,000
Total 5100 - Capital Outlay 12 $ 172,830 $ 172,830
102 Agenda Item Number 8
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DRAFT

PUBLIC WORKS DEPARTMENT

DEPARTMENT SERVICES MODEL
Administration
• Customer service response/tracking/follow-up
• Cash handling
• Injury & Illness Prevention Program
• Records Management
• Warehouse
• Service agreements
• Expense allocation and tracking
• Purchasing
Streets
• Traffic Signals inspections and repair
• Street Lighting maintenance and repairs
• Sidewalks inspections and repairs
• Asphalt repair and replacement
• Signage maintenance and repairs
• Traffic markings maintenance and replacements
• Streetscape (including medians & trees)
Buildings
• Preventative maintenance
• HVAC – maintenance & repair
• Electrical - repair
• Plumbing – repair
• Replacement/Improvement Projects
• Roofing repairs and replacements
Public Works
Superintendent

1.0 FTE
Water &
Wastewater
Treatment
Street &
Sidewalk
Maintenance
Facilities &
Parks
Maintenance
Assistant
Public Works
Superintendent

0.50 FTE
Management Analyst

0.25 FTE
Permit Technician

1.0 FTE

DISCRETIONARY
CORE

MANDATE
103 Agenda Item Number 8
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DRAFT
Parks/Pools
• Tree Maintenance
• Water conservation measures
• Chemical Treatment
• Pool facility safety inspections and repairs
• Playground Maintenance & Inspections
• Pedestrian Bridges maintenance and repairs
CORE
Parks
• Landscape maintenance
• Lighting maintenance and repairs
• Pedestrian path maintenance and repairs
• Irrigation inspections, maintenance and repairs
• Playground Structures safety inspections, maintenance and repairs Citywide
• Graffiti Abatement
• Weed Abatement
• Vandalism Repair
• Tree maintenance

DISCRETIONARY
• Community Gardens
• Some Street/Curb Markings and Signage
Major Accomplishments in 2022-23
Completed Energy Audit identified improvements
• Roof replacement at Corporation Yard
• Replaced built-in gutter system at Ives Pool and perform roofing modifications • Purchased one replacement Public Works truck
• Replaced Fire Department rain gutters
• Goals and Objectives for 2023-24
• Maintain regulatory compliance with water, sewer, storm water, air quality, and ADA standards.
• Maintain City facilities per long term maintenance plan. • Maintain Cal/OSHA regulatory compliance safety and training policies program. • Replace Sebastopol Library roof
• Install new Solar PV system at Sebastopol Library
• Purchase one replacement flatbed truck
• Purchase two replacement small equipment trailers
104 Agenda Item Number 8
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DRAFT
Performance Measurements
• Permit Compliance – minimum violations per year
• Safety –minimize public liability and employee work hours lost per year from injury • Cost – total annual cost per function per year
• Customer Feedback - service compliments v. complaints 105 Agenda Item Number 8
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DRAFT

PUBLIC WORKS DEPARTMENT
General Statement:

While budget table contained worksheet provides the cost of each category for the department, this budget narrative gives the reader overall perspective of this year budget process as we navigate through a very difficult budget year addressing the structural deficit and how it will impact each department in various ways.

Original From Department:

The Public Works, Community Cultural Center, Senior Center, and Ives Pool budgets proposed primarily routine costs for supplies and services for the next fiscal year (FY23-24). Identified items included planned upgrades and cost increase adjustments related to the current inflation rate for goods and services.

Reductions: $255,000 Reduction from Original Budget Request to Stage 2 Budget Request On April 5, 2023, the Budget Committee issued a budget reduction memo instructed each department to reduce each of their budgets to capture a collective savings of at least $1.5M. The total reduction requested of this department was $267,744. This included $180,699 from department operations, in addition to reductions from recreation-based organizations supervised by this department. The department worked closely with these recreation-based partners to identify operating budget reductions as well as identifying reductions to the Parks, Streets and Government Buildings operating budgets. Significant changes are as follows (this is not an exhaustive list):

1. Public Works Reductions
Streets:
• $30,700 - Cancellation of Litter Abatement Contract with Becoming Independent • $26,800 - Cancellation of Landscape Maintenance Contract with Johnson Family Enterprise
• $10,000 - Reductions in Street Markings Contract (still in the budget: $6,600) • $31,000 - Removal of Vehicle Replacement expense to enterprise fund Parks:
• $4,000 - Removal of Funding for Libby Pond Fencing as the current fencing is in poor condition and needs to be replaced. There was a contract in place for the replacement with metal fencing that the Planning Department stopped due to the mental wire fencing design as part of safety concern. The Planning Department indicated that this cost may possibly be accommondated with Measure M Parks funding.
• $6,000 - Removal of proposed Libby Park Tot Area Shade Structure as Planning Department indicated this cost may possibly be pay out of Measure M Parks funding.

Government Buildings:
• $16,800 - Reductions in Janitorial Services Contract (still in the budget: $23,400)

2. Community Cultural Center Reductions
Reductions in projects and programs provided:
• $15,000 – Contribution to General Operations
• $20,000 – Contribution to Living Wages
• $5,750 - General supplies and services
Final allocation to the Community Cultural Center after these reductions: $323,000

3. Senior Center Reductions
• $26,750 - Reduction in overall operating budget
• $15,000 - Removal of proposed security gates for expanded utilization of parking area.

The main reason for the security gates was to accommodate additional space for outdoor recreation/exercise classes. The gates would also help with trespassing issues. There were issues with the Planning Department in approving the parking spaces being converted to another use space.

Final allocation to the Senior Center after these reductions: $70,000 106 Agenda Item Number 8
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DRAFT
Budgeted Staffing
Senior Center
40-02
Corp Yard
41-02
Gas Tax
Streets
200-41-03
General
Fund
Streets
41-03
Parks &
Landscaping
41-04
Parking Lots
41-05
Government
Building
41-06
Community
Center
42-02
Ives Pool
43-02
Water Fund
500-44-02
Sewer
Fund
510-44-02
LAD
215-41-03 FTE - Total
Public Works
Superintendent 0.97 0.03 1.00
Assistant Superintendent 0.1 0.25 0.15 0.25 0.25 1.00
Management Analyst 2 0.25 0.25
Permit Technician 0.5 0.50
Water System Treatment Operator 0.2 0.6 0.2 1.00
Sanitary Sewer System Operator 0.2 0.2 0.6 1.00
Senior Maintenance Worker 0.2 0.4 0.4 1.00
Senior Parks & Facilities/Maintenance Worker III 0.25 0.1 0.2 0.1 0.25 0.05 0.05 1.00 Maintenance Worker II 0.2 0.3 0.43 0.07 1.00
Maintenance Worker II 0.1 0.1 0.1 0.1 0.3 0.3 1.00
Maintenance Worker I 0.1 0.2 0.1 0.4 0.2 1.00
Maintenance Worker I 0.1 0.1 0.1 0.1 0.5 0.1 1.00
Laborer 0.2 0.6 0.1 0.1 1.00
Laborer 0.2 0.6 0.1 0.1 1.00
Laborer 0.2 0.6 0.1 0.1 1.00
Total 0.10 1.82 1.30 0.55 2.50 0.80 0.30 0.50 0.25 3.00 2.53 0.10 13.75 Engineering
Engineering Manager 0 0
Management Analyst 2 0.75 0.75
Permit Technician 0.5 0.5
Total 1.25 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1.25
Grand Total
1 Designates one employee holding two positions
2 Designates employee sharing between department

PUBLIC WORKS - FULL TIME (FTE) STAFFING ALLOCATION
107 Agenda Item Number 8
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DRAFT
Account Number
2020-21
Actual
2021-22
Actual
2022-23
Adopted
Budget
2022-23
Adjusted
Budget
2022-23
Estimated
Actual
2023-24
Original
Proposed
Budget
2023-24
Proposed
Budget
Stage 2
$
Inc/(Dec)
%
Change
Salaries & Wages 577,824 526,965 621,845 621,845 541,823 699,927 651,721 29,876 4.8% Benefits 261,130 360,165 368,000 368,000 304,498 356,900 387,285 19,285 5.2% Professional Contracted Services 192,483 184,478 299,850 347,350 290,508 346,375 206,875 (140,475) -40.4% Services & Supplies 302,666 290,091 233,450 258,925 280,211 322,610 298,150 39,225 15.1% Equipment (under $10K) 4,064 10,975 - - - - - - 0.0%
Equipment Rental/Maintenance 3,119 3,073 3,200 3,200 4,998 5,200 5,200 2,000 62.5% Utilities-City 6,143 3,504 8,250 8,250 8,250 8,700 4,500 (3,750) -45.5% Vehicle Expense 27,758 19,965 65,500 65,500 28,700 31,100 31,100 (34,400) -52.5% Conference & Training Expense 97 147 500 500 1,000 1,000 1,000 500 100.0% Utilities 93,592 96,364 125,950 125,950 123,900 134,850 113,150 (12,800) -10.2% Telecommunications 10,454 11,387 13,800 13,800 13,500 14,500 14,000 200 1.4% Loss due to theft 263,045 - - - - - - - 0.0%
Allocated Insurance 137,148 119,052 134,000 134,000 134,000 150,665 148,340 14,340 10.7% Capital Outlay 8,996 64,302 94,400 94,400 78,210 91,100 12,600 (81,800) -86.7% Total Expense 1,888,518 1,690,468 1,968,745 2,041,720 1,809,598 2,162,926 1,873,921 (167,799) -8.2%

SUMMARY - PUBLIC WORKS
108 Agenda Item Number 8
City Council Meeting Packet of June 20, 2023

Page 142 of 375 ends

DRAFT
Public Works
Budget Expenditures
Account Number
2020-21
Actual
2021-22
Actual
2022-23
Adopted
Budget
2022-23
Adjusted
Budget
2022-23
Estimated
Actual
2023-24
Original
Proposed
Budget
2023-24
Proposed
Budget
Stage 2
$
Inc/(Dec)
%
Change
Salaries & Wages
4010 - Salaries - Full Time 544,690 475,381 556,445 556,445 472,170 601,947 601,946 45,501 8.2% 4011 - Salaries - Part Time 14,467 9,256 - - - - - - 0.0% 4012 - Overtime 16,192 17,764 24,600 24,600 24,185 26,320 25,700 1,100 4.5% 4013 - Standby 4,075 6,265 11,200 11,200 9,578 11,660 9,150 (2,050) -18.3% 4017 - Salaries - COVID-19 2,297 3,533 - - 1,040 - - - 0.0% 4019 - WC- 4850/Temp Disb - 14,766 - - 3,500 - - - 0.0% 4023 - One Time Payment - - 29,600 29,600 31,350 60,000 14,925 (14,675) -49.6% 4990 - Contra-Salaries/Projects (3,896) - - - - - - - 0.0% Benefits
4100 - Employee Benefits - 278 - - - - - - 0.0%
4101 - Health in Lieu 5,078 1,328 3,500 3,500 3,510 1,209 1,209 (2,291) -65.5% 4102 - Uniform Allowance 2,730 2,280 6,000 6,000 5,370 3,750 3,750 (2,250) -37.5% 4104 - Accrual in Lieu - 45,062 - - - - - - 0.0%
4105 - Medicare & Fica 8,579 8,358 8,275 8,275 7,745 8,728 8,728 453 5.5% 4110 - CalPERS Employer Rate 102,379 163,205 176,315 176,315 138,163 174,635 193,244 16,929 9.6% 4130 - Health Insurance 110,663 112,266 139,815 139,815 124,120 132,388 146,477 6,662 4.8% 4140 - Retiree Health Insurance OPEB 10,672 10,197 10,700 10,700 7,620 9,400 9,400 (1,300) -12.1% 4150 - Dental Insurance 14,943 12,230 16,150 16,150 13,312 16,254 16,254 104 0.6% 4151 - Vision Insurance 1,785 1,393 1,780 1,780 1,438 1,766 1,766 (14) -0.8% 4181 - Long Term Disability Insurance 2,341 2,022 3,850 3,850 1,981 5,154 2,847 (1,003) -26.1% 4182 - Short Term Disability Insurance 1,066 907 925 925 667 831 825 (100) -10.8% 4183 - EAP (Employee Asst Prog) 324 200 205 205 203 840 840 635 309.8% 4184 - Life Insurance 568 439 485 485 369 1,944 1,944 1,459 300.8% Contracted Services
4210 - Professional Contract Services 136,404 135,319 249,550 287,050 245,400 299,500 168,000 (119,050) -41.5% 4212 - Internet & Network /Technology Maint 589 191 - - 1,000 1,575 1,575 1,575 0.0% 4213 - Building/Grounds Maintenance 50,398 33,510 40,300 50,300 26,083 35,300 32,300 (18,000) -35.8% 4230 - Recruitment Services 5,092 15,459 10,000 10,000 18,025 10,000 5,000 (5,000) -50.0% Services & Supplies
4310 - Office Supplies 558 709 2,000 2,000 2,000 2,000 2,000 - 0.0% 4330 - Misc Supplies & Services 264,691 251,940 231,450 256,925 232,100 271,200 236,650 (20,275) -7.9% 4332 - Janitorial & Safety Supplies 6,573 6,634 - - 9,011 12,110 22,200 22,200 0.0% 4340 - Postage & Printing 85 284 - - 300 300 300 300 0.0% 4345 - Dues & Subscriptions 398 55 - - - 200 200 200 0.0% 4390 - City Vehicle Fuel Expense 30,362 30,470 - - 36,800 36,800 36,800 36,800 0.0% Equipment (under $10K) - 0.0%
4370 - Equipment(under $10K) 4,064 10,975 - - - - -
Equipment Rental/Maintenance
4375 - Equipment Rental/Expenses 3,119 3,073 3,200 3,200 4,998 5,200 5,200 2,000 62.5% Utilities-City
4711 - Utilities - City Bill 6,143 3,504 8,250 8,250 8,250 8,700 4,500 (3,750) -45.5% Vehicle Expense
4380 - Vehicle Maintenance 27,758 19,965 65,500 65,500 28,700 31,100 31,100 (34,400) -52.5% Conference & Training Expense
4510 - Conference & Training - - 500 500 500 500 500 - 0.0% 4515 - Meetings & Travel 97 147 - - 500 500 500 500 0.0% Utilities
4710 - Utilities - Gas & Electric 29,062 36,685 39,650 39,650 36,500 40,850 40,850 1,200 3.0% 4711 - Utilities - City Water Bill 59,060 50,403 79,400 79,400 79,300 84,400 62,700 (16,700) -21.0% 4712 - Utilities(Elec Vehicle Charging Stations) 3,568 6,967 6,900 6,900 6,900 7,300 7,300 400 5.8% 4721 - Utilities-Little League Elec 1,902 2,310 - - 1,200 2,300 2,300 2,300 0.0% Telecommunications
4750 - Telecommunications 10,454 11,387 13,800 13,800 13,500 14,500 14,000 200 1.4% Loss due to theft
4302 - Loss due to theft 263,045 - - - - - - - 0.0%
Allocated Insurance
4996 - Allocated Liability Insurance 73,386 73,169 80,200 80,200 80,200 87,390 88,450 8,250 10.3% 4997 - Allocated Wrkrs Comp Insurance 63,762 45,883 53,800 53,800 53,800 63,275 59,890 6,090 11.3% Capital Outlay
5100 - Capital Outlay 8,996 64,302 94,400 94,400 78,210 91,100 12,600 (81,800) -86.7% Total Operation 1,888,518 1,690,468 1,968,745 2,041,720 1,809,598 2,162,926 1,873,921 (167,799) -8.22% G&A Allocation
500 - Water Enterprise Fund 263,410 290,675 324,184 324,184 296,344 351,989 333,924 510 - WasteWater Enterprise Fund 202,576 220,034 248,680 248,680 227,702 269,709 253,788 Total G&A Allocation 465,986 510,709 572,864 572,864 524,046 621,698 587,712 General Fund Cost Allocation 71% 1,422,532 1,179,759 1,395,881 1,468,856 1,285,552 1,541,229 1,286,209 (182,647) -12.4% 109 Agenda Item Number 8
City Council Meeting Packet of June 20, 2023

Page 143 of 375 ends

DRAFT
Corp Yard
Budget Expenditures
Account Number
Footnote
2020-21
Actual
2021-22
Actual
2022-23
Adopted
Budget
2022-23
Adjusted
Budget
2022-23
Estimated
Actual
2023-24
Original
Proposed
Budget
2023-24
Proposed
Budget
Stage 2
$
Inc/(Dec)
%
Change
Salaries & Wages
4010 - Salaries - Full Time 1 221,150 203,547 237,200 237,200 203,425 272,803 272,803 35,603 15.0% 4011 - Salaries - Part Time 14,467 9,256 - - - - - - 0.0% 4012 - Overtime 78 260 - - 500 500 500 500 0.0%
4017 - Salaries - COVID-19 266 1,981 - - - - - - 0.0%
4023 - One Time Payment 2 - - 9,100 9,100 9,100 10,000 4,550 (4,550) -50.0% 4990 - Contra-Salaries/Projects (3,896) - - - - - - - 0.0% Benefits
4100 - Employee Benefits - 278 - - - - - - 0.0%
4101 - Health in Lieu 3 1,163 229 2,500 2,500 2,500 - - (2,500) -100.0% 4104 - Accrual in Lieu - 45,062 - - - - - - 0.0%
4105 - Medicare & Fica 3,451 3,768 3,300 3,300 3,072 3,956 3,956 656 19.9% 4110 - CalPERS Employer Rate 42,822 63,144 70,670 70,670 59,812 67,620 73,878 3,208 4.5% 4130 - Health Insurance 27,158 32,518 46,650 46,650 37,700 49,760 47,951 1,301 2.8% 4140 - Retiree Health Insurance OPEB 10,672 10,197 10,700 10,700 7,620 9,400 9,400 (1,300) -12.1% 4150 - Dental Insurance 3,305 3,260 5,300 5,300 4,173 5,201 5,201 (99) -1.9% 4151 - Vision Insurance 398 376 585 585 445 573 573 (12) -2.0% 4181 - Long Term Disability Insurance 975 865 1,600 1,600 784 1,211 1,211 (389) -24.3% 4182 - Short Term Disability Insurance 446 389 380 380 294 446 446 66 17.3% 4183 - EAP (Employee Asst Prog) 158 51 65 65 65 140 140 75 115.4% 4184 - Life Insurance 172 114 150 150 100 324 324 174 116.0% Contracted Services
4210 - Professional Contract Services 4 11,758 31,535 21,900 21,900 19,600 22,400 17,400 (4,500) -20.5% 4212 - Internet & Network /Technology Maint 589 191 - - 1,000 1,575 1,575 1,575 0.0% 4230 - Recruitment Services 4 5,092 15,459 10,000 10,000 18,025 10,000 5,000 (5,000) -50.0% Services & Supplies
4310 - Office Supplies 558 709 2,000 2,000 2,000 2,000 2,000 - 0.0% 4330 - Misc Supplies & Services 5 6,897 9,680 20,800 20,800 20,500 21,100 15,800 (5,000) -24.0% 4332 - Janitorial & Safety Supplies 469 474 - - 500 550 2,500 2,500 0.0% 4340 - Postage & Printing 85 284 - - 300 300 300 300 0.0% 4345 - Dues & Subscriptions 398 55 - - - 200 200 200 0.0% 4390 - City Vehicle Fuel Expense 6 30,362 30,470 - - 36,800 36,800 36,800 36,800 0.0% Vehicle Expense
4380 - Vehicle Maintenance 6 27,758 19,771 65,500 65,500 28,700 28,700 28,700 (36,800) -56.2% Conference & Training Expense
4510 - Conference & Training - - 500 500 500 500 500 - 0.0% 4515 - Meetings & Travel 97 147 - - 500 500 500 500 0.0% Utilities
4710 - Utilities - Gas & Electric 7 2,739 3,387 5,700 5,700 5,400 6,000 6,000 300 5.3% 4711 - Utilities - City Water Bill 4,817 3,546 6,000 6,000 4,700 6,000 5,500 (500) -8.3% Telecommunications
4750 - Telecommunications 10,416 11,387 13,800 13,800 13,500 14,500 14,000 200 1.4% Allocated Insurance
4996 - Allocated Liability Insurance 9 20,380 23,917 23,700 23,700 23,700 30,505 30,875 7,175 30.3% 4997 - Allocated Wrkrs Comp Insurance 9 22,750 17,077 22,700 22,700 22,700 29,360 27,850 5,150 22.7% Total Operation 100 467,948 543,381 580,800 580,800 528,015 632,923 616,432 35,632 5.6% Equipment (under $10K)
4370 - Equipment(under $10K) - 3,344 - - - - - - 0.0%
Equipment Rental/Maintenance
4375 - Equipment Rental/Expenses 10 3,119 3,073 3,200 3,200 4,998 5,200 5,200 2,000 62.5% Capital Outlay
5100 - Capital Outlay 8 8,996 40,327 32,400 32,400 26,310 - - (32,400) -100.0% Total Fund 124 12,114 46,744 35,600 35,600 31,308 5,200 5,200 (30,400) -85.4% TOTAL DEPARTMENT 480,062 590,125 616,400 616,400 559,323 638,123 621,632 5,232 0.8% G&A Allocation
124 - Measure T& Q (Y) 17% 91,666 139,120 134,336 134,336 121,071 112,797 109,994 500 - Water Enterprise Fund 48% 224,615 260,823 278,784 278,784 253,447 303,803 295,887 510 - WasteWater Enterprise Fund 35% 163,781 190,182 203,280 203,280 184,805 221,523 215,751 Total G&A Allocation 480,062 590,125 616,400 616,400 559,323 638,123 621,632 Total Department Expenses 0% - - - - - - 0
1 Staffing allocation varies from year to year based on assignment 2 This is one-time COVID Retention money, reduction as amount in FY23-24 lower and amount is based on staffing allocation 3 No staffing receiving this benefit in FY23-24
4 Reduced disability management cost as 1 remaining case will come to a close. At the closure of such case, recruitment will resume 5 Vehicle Maintenance and Fuel Costs separated - 4380 & 4390 6 Vehicle maintenance costs reduced by the surplus of old vehicles =$32K revenue 2022/23 7 Sonoma Clean Power costs
8 Actual cost of Corp. yard roofing $26,310
110 Agenda Item Number 8
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DRAFT
10 Corp. Yard Copier Lease
9 Allocated insurance distributed based on premium for next year programs renewals. • General Liability - based on prior year department actual expenditures • Worker's Compensation - based on payroll experience
111 Agenda Item Number 8
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Page 145 of 375 ends

DRAFT
Corp Yard
Object Details
41-02
Object
Worksheet

Description
Worksheet

Quantity
Worksheet

Unit

Price
Worksheet

Total
Grand Total 54 34,406 42,600
4140 - Retiree Health Insurance OPEB
Retiree#1 12 148 1,776
Retiree#2 12 148 1,776
Retiree#3 12 276 3,312
Retiree#3 4 317 1,268
Retiree#4 4 317 1,268
Total 4140 - Retiree Health Insurance OPEB 44 1,206 9,400 4210 - Professional Contract Services
Generator Air Quality Permitting 1 700 700
Generator Service and Repairs 1 4,500 4,500
HVAC Service and Repairs 1 3,600 3,600
Security Monitoring 1 3,600 3,600
Special Case Manager (Disability Personnel Issues) 1 5,000 5,000 Total 4210 - Professional Contract Services 5 17,400 17,400 4330 - Misc Supplies & Services
- - -
Above Ground Fuel Tanks Inspections and
Maintenance 1 3,200 3,200
Aerial Utility Equipment Safety Certification 1 2,500 2,500 Building Repairs and Upgrades 1 3,000 3,000
Equipment Servicing Supplies 1 2,100 2,100
Safety Supplies 1 5,000 5,000
Total 4330 - Misc Supplies & Services 5 15,800 15,800
112 Agenda Item Number 8
City Council Meeting Packet of June 20, 2023

Page 146 of 375 ends

DRAFT
General Fund - Streets
Budget Expenditures
Account Number
Footnote
2020-21
Actual
2021-22
Actual
2022-23
Adopted
Budget
2022-23
Adjusted
Budget
2022-23
Estimated
Actual
2023-24
Original
Proposed
Budget
2023-24
Proposed
Budget
Stage 2
$
Inc/(Dec)
%
Change
Salaries & Wages
4010 - Salaries - Full Time 1 81,448 110,200 100,745 100,745 100,745 66,220 66,220 (34,525) -34.3% 4012 - Overtime 8,195 12,000 15,000 15,000 14,385 16,000 16,000 1,000 6.7% 4013 - Standby 1,013 3,200 3,200 3,200 2,278 3,400 3,400 200 6.3% 4017 - Salaries - COVID-19 240 1,171 - - 540 - - - 0.0% 4023 - One Time Payment - - 4,250 4,250 6,000 7,500 1,375 (2,875) -67.6% Benefits
4101 - Health in Lieu 658 - - - - - - - 0.0%
4102 - Uniform Allowance 390 720 1,500 1,500 840 300 300 (1,200) -80.0% 4105 - Medicare & Fica 1,337 1,852 1,530 1,530 1,621 960 960 (570) -37.2% 4110 - CalPERS Employer Rate 19,903 34,299 32,870 32,870 22,023 11,177 11,942 (20,928) -63.7% 4130 - Health Insurance 17,273 24,404 19,800 19,800 18,124 14,563 15,055 (4,745) -24.0% 4150 - Dental Insurance 2,399 2,540 2,200 2,200 2,041 1,602 1,602 (598) -27.2% 4151 - Vision Insurance 289 288 230 230 218 177 177 (53) -23.0% 4181 - Long Term Disability Insurance 302 405 700 700 232 895 329 (371) -53.0% 4182 - Short Term Disability Insurance 138 183 170 170 94 82 76 (94) -55.0% 4183 - EAP (Employee Asst Prog) 29 51 30 30 28 105 105 75 250.0% 4184 - Life Insurance 69 103 70 70 66 243 243 173 247.1% Contracted Services
4210 - Professional Contract Services 3, 4 46,918 46,686 117,450 145,450 118,000 153,200 64,000 (81,450) -56.0% Services & Supplies
4330 - Misc Supplies & Services 2,3 193,217 199,131 127,000 152,475 125,000 147,600 143,400 (9,075) -6.0% 4332 - Janitorial & Safety Supplies 1,877 1,895 - - 2,151 2,200 2,200 2,200 0.0% Utilities
4710 - Utilities - Gas & Electric 13,908 14,340 15,750 15,750 13,500 15,750 15,750 - 0.0% 4711 - Utilities - City Water Bill 5 7,290 6,086 9,000 9,000 9,600 10,100 10,100 1,100 12.2% Telecommunications
4750 - Telecommunications 38 - - - - - - - 0.0%
Loss due to theft
4302 - Loss due to theft 263,045 - - - - - - - 0.0%
Allocated Insurance
4996 - Allocated Liability Insurance 6 18,345 18,546 21,100 21,100 21,100 25,115 25,420 4,320 20.5% 4997 - Allocated Wrkrs Comp Insurance 6 12,037 7,712 9,600 9,600 9,600 6,825 6,360 (3,240) -33.8% Capital Outlay
5100 - Capital Outlay 7 - - 10,000 10,000 10,000 37,300 6,300 (3,700) -37.0% Total Fund 124 690,358 485,813 492,195 545,670 478,186 521,314 391,316 (154,354) -28.3% 1 Reallocation of specific staffing assignments
2 $10k Increase in this line item due to the required compost procurement for SB1383 Compliance 3 Funding change between 2021/22 to 2022/23 is due to identified contract work being moved from Misc.Supplies & Services to Professional Contract Services 4 Reduction based on the cancelation of Litter Abatement and Landscape maintenance contracts. Reduction in basic beautification measures 5 5% Increase based on the cancelation of drought rest
7 $31K of funding for a Vehicle purchase was moved to Enterprize Accounts, Remaining $6,300 is a replacement mower trailer purchase 6 Allocated insurance distributed based on premium for next year programs renewals. • General Liablity - based on prior year department actual expenditures • Worker's Compensation - based on payroll experience
113 Agenda Item Number 8
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DRAFT
General Fund - Streets*
Object Details
41-03
Object
Worksheet

Description
Worksheet

Quantity
Worksheet

Unit

Price
Worksheet

Total
Grand Total 17 213,700 213,700
4210 - Professional Contract Services
Asset Management Software Maintenance Contract 1 2,900 2,900 Pedestrian Crosswalk Lighting Safety Inspection 1 14,200 14,200 Street Light Pole Repairs and Replacement 1 6,400 6,400 Thermoplastic Street Marking Contract 1 16,000 16,000
Traffic Signal Inspections and Maintenance (CALTRANS) 1 16,500 16,500 Traffic Signal Lighting Safety Inspections (Bodega at Jewell and Bodega at Pleasent Hill) 1 8,000 8,000
Total 4210 - Professional Contract Services 6 64,000 64,000 4330 - Misc Supplies & Services
Hazardous Materials Disposal 1 4,600 4,600
OSHA Compliance Safety Equipment 1 3,800 3,800
Pedestrian Crosswalk and Traffic Signal Lighting and Controls Repairs 1 32,600 32,600 Storm Water Systems Repair materials 1 12,100 12,100
Street and Sidewalk Repair Materials 1 34,500 34,500
Street Banner and Holiday Decor Materials 1 4,200 4,200 Street Landscaping Materials- Compost Plants and Irrigation ($10,000 SB1383 Compost Compliance) 1 15,000 15,000
Street Marking Maintenance Materials 1 6,600 6,600
Street Sign Maintenance and Replacement Materials 1 18,900 18,900 Street Tree Maintenance and Replacement 1 11,100 11,100 Total 4330 - Misc Supplies & Services 10 143,400 143,400 5100 - Capital Outlay
Replacement Street Painting Trailer 1 6,300 6,300
Total 5100 - Capital Outlay 1 6,300 6,300
114 Agenda Item Number 8
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Page 148 of 375 ends

DRAFT
Parks & Landscape Maintenance
Budget Expenditures
Account Number
Footnote
2020-21
Actual
2021-22
Actual
2022-23
Adopted
Budget
2022-23
Adjusted
Budget
2022-23
Estimated
Actual
2023-24
Original
Proposed
Budget
2023-24
Proposed
Budget
Stage 2
$
Inc/(Dec)
%
Change
Salaries & Wages
4010 - Salaries - Full Time 1 167,327 94,794 136,900 136,900 93,000 175,454 175,454 38,554 28.2% 4012 - Overtime 4,666 2,303 6,000 6,000 6,000 6,000 6,000 - 0.0% 4013 - Standby 2,118 1,050 3,500 3,500 3,500 3,500 3,500 - 0.0% 4017 - Salaries - COVID-19 1,536 56 - - - - - - 0.0%
4019 - WC- 4850/Temp Disb - 11,074 - - 1,000 - - - 0.0% 4023 - One Time Payment - - 10,750 10,750 10,750 20,000 6,250 (4,500) -41.9% Benefits
4101 - Health in Lieu 2,792 550 500 500 510 605 605 105 20.9% 4102 - Uniform Allowance 1,680 900 1,500 1,500 2,750 2,350 2,350 850 56.7% 4105 - Medicare & Fica 2,622 1,613 2,170 2,170 1,976 2,544 2,544 374 17.2% 4110 - CalPERS Employer Rate 28,503 47,164 53,400 53,400 40,795 69,427 78,031 24,631 46.1% 4130 - Health Insurance 47,259 37,551 50,915 50,915 49,144 51,641 60,492 9,577 18.8% 4150 - Dental Insurance 6,878 4,253 5,900 5,900 4,722 6,784 6,784 884 15.0% 4151 - Vision Insurance 817 480 650 650 500 729 729 79 12.2% 4181 - Long Term Disability Insurance 775 486 980 980 550 1,150 872 (108) -11.0% 4182 - Short Term Disability Insurance 350 217 235 235 172 202 202 (33) -13.9% 4183 - EAP (Employee Asst Prog) 99 63 75 75 75 280 280 205 273.3% 4184 - Life Insurance 236 139 175 175 125 648 648 473 270.3% Contracted Services
4210 - Professional Contract Services 2 7,837 10,372 20,000 20,000 18,500 28,000 15,000 (5,000) -25.0% Services & Supplies
4330 - Misc Supplies & Services 3, 7 35,294 29,437 49,950 49,950 53,500 67,500 55,000 5,050 10.1% 4332 - Janitorial & Safety Supplies 3 2,350 2,369 - - 3,600 6,600 14,000 14,000 0.0% Vehicle Expense
4380 - Vehicle Maintenance 6 - 194 - - - 2,400 2,400 2,400 0.0% Utilities
4710 - Utilities - Gas & Electric 1,460 4,745 6,100 6,100 5,700 6,400 6,400 300 4.9% 4711 - Utilities - City Water Bill 45,976 39,800 62,400 62,400 63,000 66,200 45,000 (17,400) -27.9% 4721 - Utilities-Little League Elec 5 1,902 2,310 - - 1,200 2,300 2,300 2,300 0.0% Allocated Insurance
4996 - Allocated Liability Insurance 24,657 19,559 20,200 20,200 20,200 17,905 18,125 (2,075) -10.3% 4997 - Allocated Wrkrs Comp Insurance 17,115 10,926 13,600 13,600 13,600 18,075 17,135 3,535 26.0% Capital Outlay
5100 - Capital Outlay 4 - - 25,000 - 25,000 - - - 0.0%
Total Operation 404,246 322,405 470,900 445,900 419,869 556,695 520,101 74,201 16.6% Equipment (under $10K)
4370 - Equipment(under $10K) 4,064 - - - - - - - 0.0%
Capital Outlay
5100 - Capital Outlay 4 - 23,975 - 25,000 - 53,800 6,300 (18,700) -74.8% Total Fund 124 4,064 23,975 - 25,000 - 53,800 6,300 (18,700) -74.8% TOTAL DEPARTMENT 408,310 346,380 470,900 470,900 419,869 610,495 526,401 55,501 11.8% G&A Allocation
124 - Measure T& Q (Y) 171,826 157,773 210,049 235,049 163,871 284,828 222,024 Total G&A Allocation 171,826 157,773 210,049 235,049 163,871 284,828 222,024 Total Department Expenses 59% 236,484 188,607 260,851 235,851 255,998 325,666 304,377 1 FY22-23 Salaries budget vs. actual due to being down one full time staff member 2 Reduction based on the removal of Laguna Foundation vegetation managemnent funds. Applying for grant funds to offset 3 Janitorial supplies in 4330 moved to 4332
4 Removal of the Libby Park Pond Fence replacement and Libby Park Tot Area shade structure 5 Reimbursed by Sebastopol Little League
6 Lawn Tractor maintenance costs moved from Corp yard to Parks 7 $10k Increase in this line item due to the required compost procurement for SB1383 Compliance 115 Agenda Item Number 8
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DRAFT
Parks & Landscape Maintenance
Object Details
41-04
Object
Worksheet

Description
Worksheet

Quantity
Worksheet

Unit

Price
Worksheet

Total
Grand Total 12 76,300 76,300
4210 - Professional Contract Services
Burbank Farm Tree Safety Survey Maintenance 1 7,500 7,500 Parks Tree Maintenance 1 7,500 7,500
Total 4210 - Professional Contract Services 2 15,000 15,000 4330 - Misc Supplies & Services
Irrigation Supplies 1 4,100 4,100
Ives Park Improvements-Parks Commission Plan 1 3,100 3,100 Landscaping Supplies-Compost, Mulch, Plants 1 13,500 13,500 Park Fencing Repairs 1 4,000 4,000
Park Restroom Partitions and Stall Door Replacements (One time replacement) 1 14,500 14,500
Park Security Improvements and Vandalism Repairs 1 4,400 4,400 Pet Waste Bags and Dispensers 1 2,500 2,500
Playground Fall Zone Safety Fiber 1 6,000 6,000
Rental Equipment 1 2,900 2,900
Total 4330 - Misc Supplies & Services 9 55,000 55,000
5100 - Capital Outlay
Replacement Mower Trailer 1 6,300 6,300
Total 5100 - Capital Outlay 1 6,300 6,300
116 Agenda Item Number 8
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DRAFT
Parking Lot Expenditures
Budget Expenditures
Account Number
Footnote
2020-21
Actual
2021-22
Actual
2022-23
Adopted
Budget
2022-23
Adjusted
Budget
2022-23
Estimated
Actual
2023-24
Original
Proposed
Budget
2023-24
Proposed
Budget
Stage 2
$
Inc/(Dec)
%
Change
Salaries & Wages
4010 - Salaries - Full Time 48,044 41,768 52,200 52,200 47,000 57,989 57,989 5,789 11.1% 4012 - Overtime 1,213 1,288 1,300 1,300 1,300 1,400 1,400 100 7.7% 4013 - Standby 555 1,050 1,300 1,300 1,300 1,400 1,400 100 7.7% 4017 - Salaries - COVID-19 256 56 - - 500 - - - 0.0%
4019 - WC- 4850/Temp Disb - 1,846 - - 2,000 - - - 0.0%
4023 - One Time Payment - - 4,000 4,000 4,000 17,500 2,000 (2,000) -50.0% Benefits
4101 - Health in Lieu 465 550 500 500 500 605 605 105 20.9% 4102 - Uniform Allowance 480 480 1,500 1,500 1,500 800 800 (700) -46.7% 4105 - Medicare & Fica 742 685 825 825 825 841 841 16 1.9% 4110 - CalPERS Employer Rate 6,486 11,140 10,500 10,500 10,500 15,498 17,201 6,701 63.8% 4130 - Health Insurance 12,019 10,478 15,000 15,000 15,000 11,303 16,001 1,001 6.7% 4150 - Dental Insurance 1,585 1,392 1,900 1,900 1,900 1,918 1,918 18 0.9% 4151 - Vision Insurance 189 159 225 225 225 209 209 (16) -7.2% 4181 - Long Term Disability Insurance 205 182 370 370 370 1,571 288 (82) -22.1% 4182 - Short Term Disability Insurance 93 81 90 90 90 67 67 (23) -25.6% 4183 - EAP (Employee Asst Prog) 28 25 25 25 25 245 245 220 880.2% 4184 - Life Insurance 66 59 65 65 65 567 567 502 772.3% Contracted Services - 0.0%
4210 - Professional Contract Services 1, 2 5,261 519 7,300 16,800 7,300 7,700 7,700 (9,100) -54.2% Services & Supplies
4330 - Misc Supplies & Services 6,173 4,775 9,600 9,600 9,600 9,500 9,500 (100) -1.0% Utilities-City - 0.0%
4711 - Utilities - City Water Bill 6,143 3,504 8,250 8,250 8,250 8,700 4,500 (3,750) -45.5% Utilities
4710 - Utilities - Gas & Electric 5,139 7,481 7,900 7,900 7,900 8,300 8,300 400 5.1% 4712 - Utilities(Elec Vehicle Charging Stations) 2 3,568 6,967 6,900 6,900 6,900 7,300 7,300 400 5.8% Allocated Insurance
4996 - Allocated Liability Insurance 4,754 5,067 5,500 5,500 5,500 5,565 5,630 130 2.4% 4997 - Allocated Wrkrs Comp Insurance 9,344 8,056 5,100 5,100 5,100 5,975 5,665 565 11.1% Total Operation 112,809 107,607 140,350 149,850 137,650 164,952 150,125 275 0.2% - 0.0%
Total Fund 124 - - - - - - - - 0.0%
TOTAL DEPARTMENT 112,809 107,607 140,350 149,850 137,650 164,952 150,125 275 0.2% 1 2022/23 to 2023/24 cost difference due to one-time Emergency Tree Removal of $9,000 2 Costs offset by Vehicle Charging fees revenue
117 Agenda Item Number 8
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DRAFT
Parking Lot
Object Details
41-05
Object
Worksheet

Description
Worksheet

Quantity
Worksheet

Unit

Price
Worksheet

Total
Grand Total 4 17,200 17,200
4210 - Professional Contract Services
EV Charging Station Maintenance Contract (City
Owned) 1 7,700 7,700
Total 4210 - Professional Contract Services 1 7,700 7,700 4330 - Misc Supplies & Services
Landscape Maintenance Supplies 1 3,600 3,600
Street Markings- Paint and Thermoplastic 1 1,400 1,400
Tree Maintenance and Replacement 1 4,500 4,500
Total 4330 - Misc Supplies & Services 3 9,500 9,500
118 Agenda Item Number 8
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DRAFT
Government Buildings * * Includes City Hall, Police Department, Fire Department, Library, Museum, Burbank Farm Budget Expenditures
Account Number
Footnote
2020-21
Actual
2021-22
Actual
2022-23
Adopted
Budget
2022-23
Adjusted
Budget
2022-23
Estimated
Actual
2023-24
Original
Proposed
Budget
2023-24
Proposed
Budget
Stage 2
$
Inc/(Dec)
%
Change
Salaries & Wages
4010 - Salaries - Full Time 26,722 25,072 29,400 29,400 28,000 29,481 29,481 81 0.3% 4012 - Overtime 1 2,040 1,913 2,300 2,300 2,000 2,420 1,800 (500) -21.7% 4013 - Standby 1 390 965 3,200 3,200 2,500 3,360 850 (2,350) -73.4% 4017 - Salaries - COVID-19 - 269 - - - - - - 0.0%
4019 - WC- 4850/Temp Disb - 1,846 - - 500 - - - 0.0%
4023 - One Time Payment - - 1,500 1,500 1,500 5,000 750 (750) -50.0% Benefits
4102 - Uniform Allowance 180 180 1,500 1,500 280 300 300 (1,200) -80.0% 4105 - Medicare & Fica 427 440 450 450 251 427 427 (23) -5.0% 4110 - CalPERS Employer Rate 4,665 7,458 8,875 8,875 5,033 10,914 12,191 3,316 37.4% 4130 - Health Insurance 6,955 7,314 7,450 7,450 4,152 5,121 6,978 (472) -6.3% 4150 - Dental Insurance 777 785 850 850 476 749 749 (101) -11.8% 4151 - Vision Insurance 92 89 90 90 50 78 78 (12) -13.3% 4181 - Long Term Disability Insurance 84 85 200 200 45 327 147 (53) -26.7% 4182 - Short Term Disability Insurance 39 37 50 50 17 34 34 (16) -32.1% 4183 - EAP (Employee Asst Prog) 10 10 10 10 10 70 70 60 599.6% 4184 - Life Insurance 25 24 25 25 13 162 162 137 548.0% Contracted Services
4210 - Professional Contract Services 2 64,631 46,206 82,900 82,900 82,000 88,200 63,900 (19,000) -22.9% Services & Supplies
4330 - Misc Supplies & Services 3 23,109 8,917 24,100 24,100 23,500 25,500 12,950 (11,150) -46.3% 4332 - Janitorial & Safety Supplies 1,877 1,895 - - 2,760 2,760 3,500 3,500 0.0% Utilities
4710 - Utilities - Gas & Electric 5,816 6,732 4,200 4,200 4,000 4,400 4,400 200 4.8% 4711 - Utilities - City Water Bill 977 972 2,000 2,000 2,000 2,100 2,100 100 5.0% Allocated Insurance
4996 - Allocated Liability Insurance 5,251 6,080 9,700 9,700 9,700 8,300 8,400 (1,300) -13.4% 4997 - Allocated Wrkrs Comp Insurance 2,515 2,112 2,800 2,800 2,800 3,040 2,880 80 2.9% Total Operation 146,581 119,401 181,600 181,600 171,587 192,743 152,148 (29,452) -16.2% Contracted Services
4213 - Building/Grounds Maintenance 4 50,398 33,510 40,300 50,300 26,083 35,300 32,300 (18,000) -35.8% Equipment (under $10K)
4370 - Equipment(under $10K) - 7,631 - - - - - - 0.0%
Capital Outlay
5100 - Capital Outlay 5 - - 27,000 27,000 16,900 - - (27,000) -100.0% Total Fund 124 50,398 41,141 67,300 77,300 42,983 35,300 32,300 (45,000) -58.2% TOTAL DEPARTMENT 196,979 160,542 248,900 258,900 214,570 228,043 184,448 (74,452) -28.8% G&A Allocation
500 - Water Enterprise Fund 25% 38,795 29,852 45,400 45,400 42,897 48,186 38,037 510 - WasteWater Enterprise Fund 25% 38,795 29,852 45,400 45,400 42,897 48,186 38,037 Total G&A Allocation 77,590 59,704 90,800 90,800 85,794 96,372 76,074 Total Department Expenses 71% 119,389 100,838 158,100 168,100 128,777 131,672 108,374 5 Reduction due to Fire Department rain gutter replacement in prior year which will not be repeated in FY23-24 2 Elimination of expanded COVID cleaning janitorial contract Cancelation of Library landscape maintenance contract
1 Reduction based on staffing allocation
4 Reduction in Wischemann Hall Facility Maintenance. The City insurance partner will provide an assessment free of charge. Once the assessment is provided, the current cost is built in for 1-2 workstations modification
3 Reduction in overall general Building and Landscape maintenance 119 Agenda Item Number 8
City Council Meeting Packet of June 20, 2023

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DRAFT
Government Buildings
Object Details
41-06
Object
Worksheet

Description
Worksheet

Quantity
Worksheet

Unit

Price
Worksheet

Total
Grand Total 17 109,150 109,150
4210 - Professional Contract Services
Generator Air Quality Permitting 1 1,300 1,300
HVAC Maintenance Service and Repairs 1 17,200 17,200
Janitorial Cleaning Services 1 23,400 23,400
Pest Control and Exclusion 1 6,800 6,800
Police Dept. and Fire Dept. Generator Maintenance Testing and Repairs 1 10,300 10,300
Security System Monitoring and Maintenance 1 2,400 2,400 Solar PV Maintenance Agreement 1 2,500 2,500
Total 4210 - Professional Contract Services 7 63,900 63,900 4213 - Building/Grounds Maintenance
Public Works Keyless Entry 1 5,500 5,500
Ergonomic Facility Upgrades- Multi-year 1 5,000 5,000
Facility Improvements and Grounds Maintenance 1 6,500 6,500 Park Village Maintenance and Repairs 1 7,800 7,800
Wischemann Hall Facility Maintenance 1 7,500 7,500
Total 4213 - Building/Grounds Maintenance 5 32,300 32,300 4330 - Misc Supplies & Services
Electrical and Lighting Repairs 1 3,500 3,500
General Building Maintenance- Paint, Plumbing, Roof
Repairs 1 5,200 5,200
Holiday Decor 1 250 250
Landscape Maintenance Supplies- Compost, Mulch, Plants 1 3,500 3,500 Safety Supplies 1 500 500
Total 4330 - Misc Supplies & Services 5 12,950 12,950
120 Agenda Item Number 8
City Council Meeting Packet of June 20, 2023

Page 154 of 375 ends

DRAFT

EXPENSE
2020-21
Actual
2021-22
Actual
2022-23
Adopted Budget
2022-23
Adjusted
Budget
2022-23
Estimated
Actual
2023-24
Original
Proposed
Budget
2023-24
Proposed
Budget
Stage 2
$
Inc/(Dec)
%
Change
Salaries & Wages 6,404 6,369 8,050 8,050 8,475 12,327 9,427 1,377 17.1% Benefits 3,358 3,570 2,000 2,000 2,352 2,282 3,265 1,265 63.2% Professional Contracted Services 2,767 2,253 7,900 7,900 3,000 8,300 5,900 (2,000) -25.3% Services & Supplies 4,253 4,664 11,000 11,000 11,000 12,900 8,950 (2,050) -18.6% Special Programs 36,000 36,000 45,000 45,000 45,000 65,000 38,250 (6,750) -15.0% Allocated Insurance 2,828 4,006 4,100 4,100 4,100 3,790 3,775 (325) -7.9% Capital Outlay 16,155 - - - - 15,000 - - 0.0%
Total Expense 71,765 56,862 78,050 78,050 73,927 119,599 69,567 (8,483) -10.9%

SUMMARY - SENIOR CENTER
121 Agenda Item Number 8
City Council Meeting Packet of June 20, 2023

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DRAFT
Senior Center
Budget Expenditures
Account Number
Footnote
2020-21
Actual
2021-22
Actual
2022-23
Adopted
Budget
2022-23
Adjusted
Budget
2022-23
Estimated
Actual
2023-24
Original
Proposed
Budget
2023-24
Proposed
Budget
Stage 2
$
Inc/(Dec)
%
Change
Salaries & Wages
4010 - Salaries - Full Time 5 5,865 5,689 6,950 6,950 6,425 8,277 8,277 1,327 19.1% 4012 - Overtime 5 364 425 300 300 750 750 450 150 50.0% 4013 - Standby 5 175 255 300 300 800 800 450 150 50.0%
4023 - One Time Payment - - 500 500 500 2,500 250 (250) -50.0% Benefits
4102 - Uniform Allowance 60 60 - - 140 100 100 100 0.0% 4105 - Medicare & Fica 94 93 100 100 125 120 120 20 20.0% 4110 - CalPERS Employer Rate 546 2,420 755 755 820 636 636 (119) -15.8% 4130 - Health Insurance 2,316 869 970 970 1,100 1,060 2,043 1,073 110.7% 4150 - Dental Insurance 261 79 90 90 105 179 179 89 98.4% 4151 - Vision Insurance 31 9 10 10 10 20 20 10 104.0%
4181 - Long Term Disability Insurance 27 21 50 50 27 41 41 (9) -17.7% 4182 - Short Term Disability Insurance 12 9 10 10 10 10 10 (0) -4.0% 4183 - EAP (Employee Asst Prog) 3 3 5 5 5 35 35 30 600.8% 4184 - Life Insurance 7 7 10 10 10 81 81 71 710.0%
Contracted Services
4210 - Professional Contract Services 4 2,767 2,253 7,900 7,900 3,000 8,300 5,900 (2,000) -25.3% Services & Supplies
4330 - Misc Supplies & Services 4 4,253 4,664 11,000 11,000 11,000 12,900 8,950 (2,050) -18.6% Special Programs
4880 - Contr to Living Wages Ops 1, 2 36,000 36,000 45,000 45,000 45,000 65,000 38,250 (6,750) -15.0% Allocated Insurance
4996 - Allocated Liability Insurance 2,166 3,547 3,500 3,500 3,500 2,940 2,975 (525) -15.0% 4997 - Allocated Wrkrs Comp Insurance 662 459 600 600 600 850 800 200 33.3% Total Operation 55,610 56,862 78,050 78,050 73,927 104,599 69,567 (8,483) -10.9% Capital Outlay
5100 - Capital Outlay 3 16,155 - - - - 15,000 - - 0.0%
Total Fund 124 16,155 - - - - 15,000 - - 0.0%
TOTAL DEPARTMENT 71,765 56,862 78,050 78,050 73,927 119,599 69,567 (8,483) -10.9% 1 City Funds have not been used to support Horizon Shine meal programs 2 Living wage requirements for all staff
3 Removal of proposed garage area security gates
4 Reduction in gerneral building and landscape maintenance 5 Barganing Agreements and actual cost adjustments
122 Agenda Item Number 8
City Council Meeting Packet of June 20, 2023

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DRAFT
Senior Center
Object Details
Object
Worksheet

Description
Worksheet

Quantity
Worksheet

Unit

Price
Worksheet

Total
Grand Total 8 53,100 53,100
4210 - Professional Contract Services
4210 - Professional Contract Services HVAC Service 1 1,600 1,600 4210 - Professional Contract Services HVAC, Electrical, Anticipated Repairs 1 2,500 2,500 4210 - Professional Contract Services Pest Control and Exclusion 1 1,800 1,800 Total 4210 - Professional Contract Services 3 5,900 5,900 4330 - Misc Supplies & Services
4330 - Misc Supplies & Services General Building Maintenance 1 7,250 7,250 4330 - Misc Supplies & Services Landscape Maintenance 1 1,500 1,500 4330 - Misc Supplies & Services Lighting and Electrical 1 200 200 Total 4330 - Misc Supplies & Services 3 8,950 8,950
4880 - Contr to Living Wages Ops
4880 - Contr to Living Wages Ops Instructors and Facilitators 1 17,334 17,334 4880 - Contr to Living Wages Ops Living Wage and Benefit Costs 1 20,916 20,916 Total 4880 - Contr to Living Wages Ops 2 38,250 38,250
123 Agenda Item Number 8
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Page 157 of 375 ends

DRAFT

EXPENSE
2020-21
Actual
2021-22
Actual
2022-23
Adopted
Budget
2022-23
Adjusted
Budget
2022-23
Estimated
Actual
2023-24
Original
Proposed
Budget
2023-24
Proposed
Budget
Stage 2
$
Inc/(Dec)
%
Change
Salaries & Wages 40,089 38,049 46,900 46,900 43,013 53,504 42,254 (4,646) -9.9% Benefits 16,606 15,233 22,000 22,000 17,283 22,038 25,382 3,382 15.4% Professional Contracted Services 1,594 8,269 8,600 58,600 58,600 73,015 73,015 14,415 24.6% Services & Supplies 8,639 6,789 11,850 21,150 11,850 17,250 11,500 (9,650) -45.6% Special Programs 103,400 170,900 170,000 170,000 170,000 170,000 135,000 (35,000) -20.6% Utilities 10,155 9,721 13,700 13,700 14,250 17,000 17,000 3,300 24.1% Allocated Insurance 19,069 21,585 13,900 13,900 13,900 18,715 18,695 4,795 34.5% Capital Outlay - 16,478 - 60,000 171,384 - - (60,000) -100.0% Total Expense 199,552 287,025 286,950 406,250 500,280 371,522 322,846 (83,404) -20.5%

SUMMARY - COMMUNITY CENTER
124 Agenda Item Number 8
City Council Meeting Packet of June 20, 2023

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DRAFT
Community Center
Budget Expenditures
Account Number
Footnote
2020-21
Actual
2021-22
Actual
2022-23
Adopted
Budget
2022-23
Adjusted
Budget
2022-23
Estimated
Actual
2023-24
Original
Proposed
Budget
2023-24
Proposed
Budget
Stage 2
$
Inc/(Dec)
%
Change
Salaries & Wages
4010 - Salaries - Full Time 38,206 34,694 41,400 41,400 36,613 37,604 37,604 (3,796) -9.2% 4012 - Overtime 1,097 1,746 1,600 1,600 1,600 1,600 1,600 - 0.0% 4013 - Standby 6 530 1,285 900 900 1,800 1,800 1,800 900 100.0% 4017 - Salaries - COVID-19 256 324 - - - - - - 0.0%
4023 - One Time Payment - - 3,000 3,000 3,000 12,500 1,250 (1,750) -58.3% Benefits
4101 - Health in Lieu 465 550 - - - 605 605 605 0.0%
4102 - Uniform Allowance 360 360 - - - 500 500 500 0.0% 4105 - Medicare & Fica 595 567 525 525 650 545 545 20 3.9% 4110 - CalPERS Employer Rate 5,909 10,567 10,725 10,725 7,452 11,246 12,523 1,798 16.8% 4130 - Health Insurance 7,735 1,881 8,500 8,500 7,707 6,182 9,022 522 6.1% 4150 - Dental Insurance 1,114 938 1,300 1,300 1,100 1,244 1,244 (56) -4.3% 4151 - Vision Insurance 130 104 140 140 115 133 133 (7) -4.9% 4181 - Long Term Disability Insurance 157 140 185 185 146 955 187 2 1.0% 4182 - Short Term Disability Insurance 71 63 40 40 53 49 43 3 8.6% 4183 - EAP (Employee Asst Prog) 20 19 185 185 18 175 175 (10) -5.4% 4184 - Life Insurance 49 45 400 400 42 405 405 5 1.3%
Contracted Services
4210 - Professional Contract Services 1, 4 1,594 8,269 8,600 58,600 58,600 73,015 73,015 14,415 24.6% Services & Supplies
4330 - Misc Supplies & Services 2, 3 8,639 6,789 11,850 21,150 11,850 17,250 11,500 (9,650) -45.6% Special Programs
4880 - Contr to Living Wages Ops 5 32,500 65,000 65,000 65,000 65,000 65,000 50,000 (15,000) -23.1% 4881 - Contr to General Ops 5 35,000 70,000 70,000 70,000 70,000 70,000 50,000 (20,000) -28.6% 4882 - Contr to Time Bank 4,000 4,000 4,000 4,000 4,000 4,000 4,000 - 0.0% 4883 - Contr to Teen Club 14,900 14,900 14,000 14,000 14,000 14,000 14,000 - 0.0% 4884 - Contr SCCC - Cittaslow 17,000 - - - - - - - 0.0% 4885 - Concert Series - 17,000 17,000 17,000 17,000 17,000 17,000 - 0.0% Utilities
4710 - Utilities - Gas & Electric 3,820 4,563 9,500 9,500 8,750 9,500 9,500 - 0.0% 4711 - Utilities - City Water Bill 7 6,335 5,158 4,200 4,200 5,500 7,500 7,500 3,300 78.6% Allocated Insurance
4996 - Allocated Liability Insurance 15,287 18,647 9,800 9,800 9,800 14,840 15,020 5,220 53.3% 4997 - Allocated Wrkrs Comp Insurance 3,782 2,938 4,100 4,100 4,100 3,875 3,675 (425) -10.4% Total Operation 199,552 270,547 286,950 346,250 328,896 371,522 322,846 (23,404) -6.76% Capital Outlay
5100 - Capital Outlay - 16,478 - 60,000 171,384 - - (60,000) -100.0% Total Fund 124 - 16,478 - 60,000 171,384 - - (60,000) -100.0% TOTAL DEPARTMENT 199,552 287,025 286,950 406,250 500,280 371,522 322,846 (83,404) -20.5% 1 $50,000 Identified in Flood Recovery Funds received from the state due to 2019 Flood Event 2 $750 Burbank Farm Slow Food Event Restroom moved to Parks budget 3 $5,000 Reduction in bacsic beautification maintenance of landscape, building repairs, vandalism repairs 4 $12,700 One time replacemnt of HVAC Unit
5 Reduction in projects and programs provided
6 Barganing agreement and actual cost adjustments
7 Includes the Youth Annex and Peace Garden landscape. Anticipated increase based on the cancelation of drought restrictions 125 Agenda Item Number 8
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DRAFT
Community Center
Object Details
Object
Worksheet

Description
Worksheet

Quantity
Worksheet

Unit

Price
Worksheet

Total
Grand Total 12 85,265 84,515
4210 - Professional Contract Services
Architectural Design Services Flood Mitigation 1 50,000 50,000 Community Center HVAC Replacement Unit and Roof Duct Repairs (One time replacement) 1 13,915 13,915
HVAC Inspections and Maintenance Garzot Building 1 450 450 HVAC Inspections and Maintenance SCCC 1 1,500 1,500
HVAC Inspections and Maintenance Youth Annex 1 550 550
HVAC, Electrical, Anticipated Repairs 1 3,500 3,500
Pest Control and Exclusion 1 3,100 3,100
Total 4210 - Professional Contract Services 7 73,015 73,015 4330 - Misc Supplies & Services
Building Maintenance-Paint, Plumbing, Roof Repairs 1 3,500 3,500 Burbank Farm Slow Food Event Restroom - 750 -
Janitorial Supplies 1 850 850
Landscape Maintenance Supplies 1 2,000 2,000
Lighting and Electrical repairs 1 1,500 1,500
Security System Monitoring and Maintenance 1 3,650 3,650 Total 4330 - Misc Supplies & Services 5 12,250 11,500
126 Agenda Item Number 8
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DRAFT

EXPENSE
2020-21
Actual
2021-22
Actual
2022-23
Adopted
Budget
2022-23
Adjusted
Budget
2022-23
Estimated
Actual
2023-24
Original
Proposed
Budget
2023-24
Proposed
Budget
Stage 2
$
Inc/(Dec)
%
Change
Salaries & Wages 29,047 23,543 27,925 27,925 25,100 34,906 33,031 5,106 18.3% Benefits 15,412 9,971 9,600 9,600 8,814 14,911 18,283 8,683 90.4% Professional Contracted Services 6,036 5,897 8,100 8,100 9,000 9,500 9,100 1,000 12.3% Services & Supplies 17,103 21,113 20,100 20,100 7,500 20,400 20,400 300 1.5% Equipment (under $10K) - 7,601 - - - - - - 0.0%
Equipment Rental/Maintenance 2,467 5,429 8,000 8,000 8,000 17,400 17,400 9,400 117.5% Utilities 49,222 68,069 50,500 50,500 97,000 76,000 99,000 48,500 96.0% Allocated Insurance 9,278 7,825 8,700 8,700 8,700 13,190 13,150 4,450 51.1% Capital Outlay - 46,500 15,500 21,000 12,600 65,000 65,000 44,000 209.5% Total Expense 128,566 195,947 148,425 153,925 176,714 251,307 275,364 121,439 78.9%

SUMMARY - IVES POOL
127 Agenda Item Number 8
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DRAFT
Ives Pool
Budget Expenditures
Account Number
Footnote
2020-21
Actual
2021-22
Actual
2022-23
Adopted
Budget
2022-23
Adjusted
Budget
2022-23
Estimated
Actual
2023-24
Original
Proposed
Budget
2023-24
Proposed
Budget
Stage 2
$
Inc/(Dec)
%
Change
Salaries & Wages
4010 - Salaries - Full Time 1 24,150 22,088 24,225 24,225 24,000 29,706 29,706 5,481 22.6% 4012 - Overtime 3,260 1,455 2,700 2,700 1,100 2,700 2,700 - 0.0% 4017 - Salaries - COVID-19 907 - - - - - - - 0.0%
4019 - WC- 4850/Temp Disb 730 - - - - - - - 0.0%
4023 - One Time Payment 2 - - 1,000 1,000 - 2,500 625 (375) -37.5% Benefits
4013 - Standby 690 730 800 800 800 800 800 - 0.0%
4102 - Uniform Allowance 180 120 - - 250 250 250 250 0.0% 4105 - Medicare & Fica 435 355 370 370 364 431 431 61 16.4% 4110 - CalPERS Employer Rate 5,314 2,734 2,645 2,645 1,995 9,736 10,800 8,155 308.3% 4130 - Health Insurance 7,645 5,288 4,800 4,800 4,500 2,651 5,109 309 6.4% 4150 - Dental Insurance 876 572 630 630 600 541 541 (89) -14.1% 4151 - Vision Insurance 106 66 55 55 70 54 54 (1) -1.8% 4181 - Long Term Disability Insurance 90 60 150 150 170 298 148 (2) -1.6% 4182 - Short Term Disability Insurance 42 25 35 35 40 34 34 (1) -1.9% 4183 - EAP (Employee Asst Prog) 11 6 35 35 10 35 35 0 0.1% 4184 - Life Insurance 25 15 80 80 15 81 81 1 1.3%
Contracted Services
4210 - Professional Contract Services 3 6,036 5,897 8,100 8,100 9,000 9,500 9,100 1,000 12.3% Services & Supplies
4330 - Misc Supplies & Services 4 3,988 1,434 4,600 4,600 - 9,900 9,900 5,300 115.2% 4331 - Chlorination & Chemicals Reimb 5 13,115 19,679 15,500 15,500 7,500 10,500 10,500 (5,000) -32.3% Equipment Rental/Maintenance
4378 - Equipment Maintenance 6 2,467 5,429 8,000 8,000 8,000 17,400 17,400 9,400 117.5% Utilities
4710 - Utilities - Gas & Electric 7 45,155 1,376 46,500 46,500 93,000 72,000 95,000 48,500 104.3% 4711 - Utilities - City Water Bill 2,698 3,012 4,000 4,000 4,000 4,000 4,000 - 0.0% 4720 - Utilities PG&E 1,369 63,680 - - - - - - 0.0%
Allocated Insurance
4996 - Allocated Liability Insurance 8 6,841 6,080 6,300 6,300 6,300 10,130 10,250 3,950 62.7% 4997 - Allocated Wrkrs Comp Insurance 8 2,438 1,744 2,400 2,400 2,400 3,060 2,900 500 20.8% Capital Outlay
5100 - Capital Outlay - 46,500 - - - - - - 0.0%
Total Operation 128,566 188,346 132,925 132,925 164,114 186,307 210,364 77,439 58.3% Equipment (under $10K)
4370 - Equipment(under $10K) - 7,601 - - - - - - 0.0%
Capital Outlay
5100 - Capital Outlay 9 - - 15,500 21,000 12,600 65,000 65,000 44,000 209.5% Total Fund 124 - 7,601 15,500 21,000 12,600 65,000 65,000 44,000 209.5% TOTAL DEPARTMENT 128,566 195,947 148,425 153,925 176,714 251,307 275,364 121,439 78.9% 1 Staffing allocation varies from year to year based on assignment 2 This is one-time COVID Retention money, reduction as amount in FY23-24 lower and amount is based on staffing allocation 3 Reductin in cost baseb on new Chlorine generation system 4 General increse in supplies and services and $3,500 Mechanical Room Wall Water Damage Repalcement 5 Chlorination and Chemicals Reimbursed by Pool Board
6 $15,200 Chlorine Generator Chemical Sensor Replacement one time cost 7 Significant increase in natural Gas costs- Gas and Electritic Utilities Reimbursed by Pool Board 8 Allocated insurance distributed based on premium for next year programs renewals. • General Liablity - based on prior year department actual expenditures • Worker's Compensation - based on payroll experience
128 Agenda Item Number 8
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Ives Pool
Object Details
Object
Worksheet

Description
Worksheet

Quantity
Worksheet

Unit

Price
Worksheet

Total
Grand Total 15 101,400 101,400
4210 - Professional Contract Services
California Environmental Reporting System (CERS) Fees 1 800 800 Certified Unified Program Agencies (CUPA) Reporting Fees 1 800 800 HVAC Pool Building Inspections and Maintenance Service 1 950 950 Pool Heater and Pool Building Shower Heater Inspections and Maintenance Service 1 950 950
Pool Heater, Pool Building, HVAC, Electrical Anticipated Repairs 1 4,500 4,500 Solar Array Inspections, Monitoring and Maintenance Repairs 1 1,100 1,100 Total 4210 - Professional Contract Services 6 9,100 9,100 4330 - Misc Supplies & Services
Facility Maintenance Repairs- Paint, Plumbing, Roof Repairs 1 4,800 4,800 Landscape Maintenance Supplies 1 1,200 1,200
Lighting and Electrical Repairs and Maintenance 1 1,300 1,300 Security Fencing Maintenance and Repairs 1 2,600 2,600
Total 4330 - Misc Supplies & Services 4 9,900 9,900
4378 - Equipment Maintenance
- - -
Chemical Controller Replacement (One time replacement) 1 15,200 15,200 Chloring Generator Maintenance and Supplies 1 1,700 1,700 Direct Current Cell Maintenance and Servicing 1 500 500 Total 4378 - Equipment Maintenance 3 17,400 17,400
5100 - Capital Outlay
Ives Pool Filter 1 29,500 29,500
Major Plumbing Replacement 1 35,500 35,500
Total 5100 - Capital Outlay 2 65,000 65,000
129 Agenda Item Number 8
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Non Departmental
Budget Expenditures
Account Number
Footnote
2020-21
Actual
2021-22
Actual
2022-23
Adopted
Budget
2022-23
Adjusted
Budget
2022-23
Estimated
Actual
2023-24
Original
Proposed
Budget
2023-24
Proposed
Budget
Stage 2
$
Inc/(Dec)
%
Change
Benefits
4104 - Accrual in Lieu 1 159,352 117,456 170,000 170,000 125,000 120,000 120,000 (50,000) -29.4% 4105 - Medicare & Fica 2,515 1,727 - - 1,850 1,800 1,800 1,800 0.0% 4110 - CalPERS Employer Rate 1 - - - - - - - 0.0%
4170 -Service Award 2 1,218 1,844 4,000 4,000 4,000 4,000 - (4,000) -100.0% Contracted Services
4210 - Professional Contract Services 98,333 96,172 140,100 140,100 140,100 127,100 127,100 (13,000) -9.3% 4221 - Property Tax Services 3 15,721 27,026 18,000 27,000 27,000 27,000 27,000 - 0.0% Services & Supplies
4330 - Misc Supplies & Services 15,702 9,161 12,000 12,000 12,000 13,100 13,100 1,100 9.2% Loss due to theft
4302 - Loss due to theft 555,994 - - - - - - - 0.0%
Total Operation 848,835 253,386 344,100 353,100 309,950 293,000 289,000 (64,100) -18.2% G&A Allocation
500 - Water Enterprise Fund 9% 22,652 23,108 30,969 31,779 27,896 26,370 26,010 510 - WasteWater Enterprise Fund 9% 22,652 23,108 30,969 31,779 27,896 26,370 26,010 Total G&A Allocation 45,304 46,216 61,938 63,558 55,791 52,740 52,020 General Fund Cost Allocation 82% 803,531 207,170 282,162 289,542 254,159 240,260 236,980 (52,562) -18.2% 1 This is the annual leavea accrual payout per bargaining unit MOUs 2 Annual service award and end of year/holiday luncheon has been recommended to be suspended due to budget deficit 3 County of Sonoma annual fee of administration of property tax collection The purpose of the Non-Departmental account/program is to record expenditures for those items that are not directly associated with any one department or operating budget, but to the City as a whole. Non-Departmental operating expenses include, website maintenance, Park Village (formerly known as Village Mobile Home Park) management contract as the property is owned by the City, employee service award, personnel cost (per MOUs provisions)

NON DEPARTMENTAL GUIDELINE
130 Agenda Item Number 8
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Non Departmental *
Object Details
Object
Worksheet

Description
Worksheet

Quantity
Worksheet

Unit

Price
Worksheet

Total
Grand Total 19 $ 136,900 $ 140,200
4210 - Professional Contract Services
4210 - Professional Contract Services Citywide Grant Writing (Carrryover) 1 $ 50,000 $ 50,000 4210 - Professional Contract Services Park Village Management Contract 1 $ 73,000 $ 73,000 4210 - Professional Contract Services Website Maintenance 12 $ 300 $ 3,600 4210 - Professional Contract Services Website Notification Features (Text/Email Messages) 1 $ 500 $ 500 Total 4210 - Professional Contract Services 15 $ 123,800 $ 127,100 4330 - Misc Supplies & Services
4330 - Misc Supplies & Services Bi-Monthly Newsletter Service 1 $ 6,000 $ 6,000 4330 - Misc Supplies & Services City Hall Security Monitoring (Camera/Keyless Entry) 1 $ 4,100 $ 4,100 4330 - Misc Supplies & Services Newsletter Distribution Service 1 $ 600 $ 600 4330 - Misc Supplies & Services Shredding Services 1 $ 2,400 $ 2,400 Total 4330 - Misc Supplies & Services 4 $ 13,100 $ 13,100 *Report Contains Filters and Conditions
131 Agenda Item Number 8
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DEBT SERVICE
The City record and disbursement of monies used to repay of annual principal and interest, fees, anticipated new debt, and administrative fees on city issued debt. Transaction Sales Tax Fund accounts for the payment of debt service on the City’s General Obligation. The Utility Fund accounts for all debt associated with the Water utilities activity. These debts account for the accumulation of resources and payment of general long-term debt principal.

Infrastructure Lease (99-71)
On May 16, 2006 the City adopted a resolution authorizing the lease financing in the amount of $2,880,000 for various public improvements. The lease cost of issuance was $20,000, with an interest rate of 4.85% for 20 years. The semi-annual payments are $113,284 and the lease will be paid in full on June 8, 2026. The projects included replacing the sewer force main; construction of the Skate Park; installation of a Water Booster Pump which will interconnect the low and high water zones; drilling a new Well No. 2 on the existing site of the old well; Street improvements; and install solar ponds on the roof of the Sewer pump station, City Hall and Library, and the Police Station.

On May 18, 2021 the City adopted a resolution authorizing the City 2006 Lease refinancing in the amount of $1,109,000. The lease cost of issuance was $31,000, with an interest rate of 1.1%, with annual payment of $211,293 and the lease will be paid in full on June 30, 2026.

Village Mobile Home Park (99-72)
On September 18, 2007 the City entered into a purchase agreement in the amount of $1,611,594 for the Village Mobile Home Park purchase. The lease financing was in the amount of $817,500 with an interest rate of 4.90% per annum for 20 years, and a $17,500 cost of issuance. The semiannual payments are $32,293 and the debt will be paid in full on July 1, 2027.

Clean Renewable Energy Bond (CREBS of 2006) (99-73)
The City entered into a capital lease arrangement with Municipal Finance Corporation pursuant to approval from the Internal Revenue Service for the issuance of Clean Renewable Energy Bonds in the amount of $2,074,000 and the annual debt service payment is $122,000 with no interest accruing on the principal. In 2011 the City refinanced the debt, and reduced the remaining payment for the life of the lease to $97,590 annually. The lease will be paid in full on April 1, 2024. The projects include solar panels to generate electricity at the City Hall/Library complex, the Police station and at the sewer lift station, and funds to implement projects for pedestrian safety contained in the Street Smart Study. Funding for the repayment of this debt is charged proportionately to each fund based upon funds allocated to each project.

Well 7 Arsenic Treatment System Construction Loan (99-77) The City of Sebastopol needs to lower the arsenic level in Well 7, and construction plans and specifications for the Well 7 Water Treatment System has been completed by the consultant, and approved by the City Engineer. The City entered into 20 year loan from Muni Financing for the arsenic treatment system construction. The $1,235,000 loan at 4.10% is for 20 years ending on June 30,2035.

On May 18, 2021 the City adopted a resolution authorizing the refinancing of Well 7 Loan in the amount of $1,177,000. The lease cost of issuance was $30,000, with an interest rate of 2.09%, with annual payment of $84,065 and the lease will be paid in full on June 30, 2033. 132 Agenda Item Number 8
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Energy Conservation Measure Tax Exempt Lease Purchase (99-80) The City of Sebastopol selected Syserco Energy Solution, Inc. to develop and implement a “Comprehensive Energy Efficiency, Water Conservation, and Solar PV Project” at City-owned facilities and water meter connections. The Project received unanimous approval from the City Council on October 19, 2021, and approval of the Tax-Exempt Lease Financing. The City entered into 15 year Equipment Lease Purchase Agreement with Signature Public Funding Corporation.

The $4,938,891 tax exempt lease purchase at 1.77% is for 15 years ending on July 1, 2036. 133 Agenda Item Number 8
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Debt Service
Budget Expenditures
Account Number
2020-21
Actual
2021-22
Actual
2022-23
Adopted
Budget
2022-23
Adjusted
Budget
2022-23
Estimated
Actual
2023-24
Proposed
Budget
Stage 2
$
Inc/(Dec)
%
Change
70 - Woodstone Ctr Bond
6100 - Principal
401 - Woodstone Ctr Assess District DS 25,000 30,000 35,000 35,000 - - (35,000) -100.0% Total 6100 - Principal 25,000 30,000 35,000 35,000 - - (35,000) -100.0% 6200 - Interest
401 - Woodstone Ctr Assess District DS 5,193 3,350 1,180 1,180 - - (1,180) -100.0% Total 6200 - Interest 5,193 3,350 1,180 1,180 - - (1,180) -100.0% Total 70 - Woodstone Ctr Bond 30,193 33,350 36,180 36,180 - - (36,180) -100.0% 71 - Infrastructure Lease
6100 - Principal
124 - Measure T& Q (Y) 40,344 54,440 54,979 54,979 54,979 53,785 (1,194) -2.2% 212 - Park In-Lieu Fee Fund 20,693 27,923 28,200 28,200 28,200 27,586 (614) -2.2% 500 - Water Enterprise Fund - - 63,446 63,446 63,446 62,065 (1,381) -2.2% 510 - WasteWater Enterprise Fund - - 56,401 56,401 56,401 55,173 (1,228) -2.2% Total 6100 - Principal 61,037 82,362 203,026 203,026 203,026 198,609 (4,417) -2.2% 6200 - Interest
124 - Measure T& Q (Y) 28,119 2,605 2,308 2,308 2,308 7,570 5,262 228.0% 212 - Park In-Lieu Fee Fund 14,423 1,508 1,185 1,185 1,185 3,884 2,699 227.8% 500 - Water Enterprise Fund 32,449 3,392 2,664 2,664 2,664 8,737 6,073 228.0% 510 - WasteWater Enterprise Fund 28,845 3,015 2,368 2,368 2,368 7,767 5,399 228.0% Total 6200 - Interest 103,836 10,520 8,525 8,525 8,525 27,958 19,433 228.0% Total 71 - Infrastructure Lease 164,873 92,882 211,551 211,551 211,551 226,567 15,016 6.6% 72 - VMHP (Park Village) Lease
6100 - Principal
124 - Measure T& Q (Y) 36,085 24,152 50,095 50,095 50,095 52,579 2,484 5.0% Total 6100 - Principal 36,085 24,152 50,095 50,095 50,095 52,579 2,484 5.0% 6200 - Interest
124 - Measure T& Q (Y) 28,500 8,140 14,490 14,490 14,490 12,006 (2,484) -17.1% Total 6200 - Interest 28,500 8,140 14,490 14,490 14,490 12,006 (2,484) -17.1% Total 72 - VMHP (Park Village) Lease 64,585 32,292 64,585 64,585 64,585 64,585 - 0.0% 73 - CREBS Lease
6100 - Principal
124 - Measure T& Q (Y) 46,267 46,267 46,267 46,267 46,267 46,300 33 0.1% 402 - CREBS DS Fund 20,298 20,298 20,299 20,299 20,299 40,597 20,298 100.0% 500 - Water Enterprise Fund 31,024 31,024 31,024 31,024 31,024 62,047 31,023 100.0% Total 6100 - Principal 97,589 97,589 97,590 97,590 97,590 148,944 51,354 52.6% Total 73 - CREBS Lease 97,589 97,589 97,590 97,590 97,590 148,944 51,354 52.6% 74 - Vacumn Truck Lease
6100 - Principal
124 - Measure T& Q (Y) 13,096 6,548 - - - - - 0.0%
Total 6100 - Principal 13,096 6,548 - - - - - 0.0%
6200 - Interest
124 - Measure T& Q (Y) 988 494 - - - - - 0.0%
500 - Water Enterprise Fund 2,962 916 - - - - - 0.0%
510 - WasteWater Enterprise Fund - (1,129) - - - - - 0.0% Total 6200 - Interest 3,950 281 - - - - - 0.0%
Total 74 - Vacumn Truck Lease 17,046 6,829 - - - - - 0.0% 76 - Well 6 Loan
6200 - Interest
500 - Water Enterprise Fund 39,883 - - - - - - 0.0%
Total 6200 - Interest 39,883 - - - - - - 0.0%
Total 76 - Well 6 Loan 39,883 - - - - - - 0.0%
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Debt Service
Budget Expenditures
Account Number
2020-21
Actual
2021-22
Actual
2022-23
Adopted
Budget
2022-23
Adjusted
Budget
2022-23
Estimated
Actual
2023-24
Proposed
Budget
Stage 2
$
Inc/(Dec)
%
Change
77 - Well 7 Loan
6100 - Principal
500 - Water Enterprise Fund - - 64,655 64,655 64,655 66,021 1,366 2.1% Total 6100 - Principal - - 64,655 64,655 64,655 66,021 1,366 2.1% 6200 - Interest
500 - Water Enterprise Fund 42,246 20,227 19,300 19,300 19,300 17,934 (1,366) -7.1% Total 6200 - Interest 42,246 20,227 19,300 19,300 19,300 17,934 (1,366) -7.1% Total 77 - Well 7 Loan 42,246 20,227 83,955 83,955 83,955 83,955 - 0.0% 78 - 2007 TAB
6200 - Interest
350 - ROPS Agency Fund 23,643 - - - - - - 0.0%
Total 6200 - Interest 23,643 - - - - - - 0.0%
Total 78 - 2007 TAB 23,643 - - - - - - 0.0%
80 - Signature DS-Energy Project
6100 - Principal
124 - Measure T& Q (Y) - - 82,250 82,250 82,250 73,264 (8,986) -10.9% 500 - Water Enterprise Fund - - 123,374 123,374 123,374 109,895 (13,479) -10.9% 510 - WasteWater Enterprise Fund - - 123,374 123,374 123,374 109,895 (13,479) -10.9% Total 6100 - Principal - - 328,998 328,998 328,998 293,054 (35,944) -10.9% 6200 - Interest
124 - Measure T& Q (Y) - - 11,413 11,413 11,413 20,399 8,986 78.7% 500 - Water Enterprise Fund - - 17,120 17,120 17,120 30,599 13,479 78.7% 510 - WasteWater Enterprise Fund - - 17,120 17,120 17,120 30,599 13,479 78.7% Total 6200 - Interest - - 45,653 45,653 45,653 81,597 35,944 78.7% Total 80 - Signature DS-Energy Project - - 374,651 374,651 374,651 374,651 - 0.0% General Fund Portion 193,399 142,646 261,802 261,802 261,802 265,903 4,101 1.6% Total Debt Service 456,415 283,170 868,512 868,512 832,332 898,702 30,190 3.5% 135 Agenda Item Number 8
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DESCRIPTION
2020-21
Actual
2021-22
Actual
2022-23
Adopted
Budget
2022-23
Adjusted
Budget
2022-23
Estimated
Actual
2023-24
Proposed
Budget
Stage 2
$ Incr /
(Dec) % Incr / (Dec)

OPERATING REVENUE
Interest & Rents 134 -532 60 60 1,000 500 440 733.3%
Miscellaneous Revenue -0 -0 -0 -0 500 500 500 0.0%
TOTAL REVENUE 134 -532 60 60 1,500 1,000 940 1566.7%

OPERATING EXPENSES
Contracted Services - - 4,000 4,000 - 5,000 1,000 25.0% Services & Supplies - - - - - - -0 0.0%
Transfers Out 4,303 708 - - 4,000 - -0 0.0%
TOTAL OPERATING EXPENSE 4,303 708 4,000 4,000 4,000 5,000 1,000 25.0% NET BUDGETARY RESULT (4,169) (1,240) (3,940) (3,940) (2,500) (4,000) Addition/(Use) of Reserves (4,169) (1,240) (3,940) (3,940) (2,500) (4,000) Beginning Fund Balance (Estimated) 19,974 15,805 14,565 14,565 14,565 12,065 Ending Fund Balance (Estimated) 15,805 14,565 10,625 10,625 12,065 8,065 TREE REPLACEMENT FUND 120
136 Agenda Item Number 8
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DESCRIPTION
Footnote
2020-21
Actual
2021-22
Actual
2022-23
Adopted
Budget
2022-23
Adjusted
Budget
2022-23
Estimated
Actual
2023-24
Proposed
Budget
Stage 2 $ Incr / (Dec)
% Incr /
(Dec)

OPERATING REVENUE
Interest & Rents 441 -1,555 100 100 3,000 3,000 2,900 2900.0% Charges for Services 14,510 15,136 10,000 10,000 35,000 35,000 25,000 250.0% TOTAL REVENUE 14,951 13,581 10,100 10,100 38,000 38,000 27,900 276.2%

OPERATING EXPENSES
Contracted Services 1,2,3 - - - - - 19,100 19,100 0.0%
Services & Supplies - - - - - - -0 0.0%
Conference & Training Expense - - - - - - -0 0.0%
TOTAL OPERATING EXPENSE - - - - - 19,100 19,100 0.0%
NET BUDGETARY RESULT 14,951 13,581 10,100 10,100 38,000 18,900 Addition/(Use) of Reserves 14,951 13,581 10,100 10,100 38,000 18,900 Beginning Fund Balance (Estimated) 53,000 67,951 81,532 81,532 81,532 119,532 Ending Fund Balance (Estimated) 67,951 81,532 91,632 91,632 119,532 138,432 1 Annual Subscription Fee for e-permiting software 12,100 2 Mobile Inspection Tablets, Monitors for electronic plan review 2,000 3 Santa Rosa GIS Maintenance Cost 5,000
Total 19,100
PERMIT TECHNOLOGY FUND 122
137 Agenda Item Number 8
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DESCRIPTION
2020-21
Actual
2021-22
Actual
2022-23
Adopted
Budget
2022-23
Adjusted
Budget
2022-23
Estimated
Actual
2023-24
Proposed
Budget
Stage 2 $ Incr / (Dec) % Incr / (Dec)

OPERATING REVENUE
Intergovernmental Revenues -0 -0 1,095,000 1,095,000 -0 2,232,500 1,137,500 103.9% Interest & Rents 2,651 -8,704 800 800 15,000 10,000 9,200 1150.0% Transfers In -0 -0 100,000 100,000 -0 -0 -100,000 -100.0% TOTAL REVENUE 2,651 -8,704 1,195,800 1,195,800 15,000 2,242,500 1,046,700 87.5%

OPERATING EXPENSES
Transfers Out - 1,661 1,308,500 1,308,500 3,000 2,367,500 1,059,000 80.9% TOTAL OPERATING EXPENSE - 1,661 1,308,500 1,308,500 3,000 2,367,500 1,059,000 80.9% NET BUDGETARY RESULT 2,651 (10,365) (112,700) (112,700) 12,000 (125,000) Addition/(Use) of Reserves 2,651 (10,365) (112,700) (112,700) 12,000 (125,000) Beginning Fund Balance (Estimated) 440,280 442,931 432,566 432,566 432,566 444,566 Ending Fund Balance (Estimated) 442,931 432,566 319,866 319,866 444,566 319,566 STREET PAVEMENT RESERVE FUND 123
138 Agenda Item Number 8
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Street Pavement*
Object Details
Object
Worksheet
Description
Worksheet
Quantity
Worksheet
Unit
Price
Worksheet
Total
Grand Total 13 135,000 135,000
3207 - State Grant
District 5 Infrastructure Funding 1 (200,000) (200,000) HSIP 1 (528,120) (528,120)
OBAG2 1 (968,000) (968,000)
Quick Strike 1 (476,000) (476,000)
TDA3 1 (60,380) (60,380)
Total 3207 - State Grant 5 (2,232,500) (2,232,500)
4999 - Transfers Out
0131-23.01 Bodega Ave from West End City Limits to
Valley View Dr. HSIP Grant 1 312,300 312,300
0132-23.02 S Main/Burnett St; N Main/Keating Ave;
Gravenstein Hwy/Hutchins Ave; Petaluma Ave/Walker
Ave HSIP Grant 1 215,820 215,820
0133-23.10 Sunset Ave at Taft St, Analy High School
District 5 Infra Funding 1 200,000 200,000
0513-74.09 Bodega Ave. Bike Lanes and Pavement
Rehabilitation Phase 1-Pavement Fund 1 84,000 84,000
0513-74.09 Bodega Ave. Bike Lanes and Pavement
Rehabilitation Phase 1-Pavement Fund(OBAG2 Grant) 1 968,000 968,000 0514-22.06 Bodega Ave. Nelson/Robinson Rd. to
Pleasant Hill Rd. 1 51,000 51,000
100-19.01 SR 116 Bodega/Florence, Bodega/Robinson
TDA3 1 60,380 60,380
100-19.01 SR 116, Bodega/Florence, Bodega/Robinson
Quickstrike 1 476,000 476,000
Total 4999 - Transfers Out 8 2,367,500 2,367,500
*Report Contains Filters and Conditions
139 Agenda Item Number 8
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DESCRIPTION
Footnote
2020-21
Actual
2021-22
Actual
2022-23
Adopted
Budget
2022-23
Adjusted
Budget
2022-23
Estimated
Actual
2023-24
Proposed
Budget
Stage 2 $ Incr / (Dec)
% Incr /
(Dec)

OPERATING REVENUE
Interest & Rents 50 -137 10 10 200 100 90 900.0%
Charges for Services 3,043 1,112 500 500 500 500 -0 0.0% TOTAL REVENUE 3,094 976 510 510 700 600 90 17.6%

OPERATING EXPENSES
Transfers Out 1 - 4,000 2,500 2,500 2,500 2,000 -500 20.0% TOTAL OPERATING EXPENSE - 4,000 2,500 2,500 2,500 2,000 -500 20.0% NET BUDGETARY RESULT 3,094 (3,024) (1,990) (1,990) (1,800) (1,400) Addition/(Use) of Reserves 3,094 (3,024) (1,990) (1,990) (1,800) (1,400) Beginning Fund Balance (Estimated) 4,918 8,012 4,987 4,987 4,987 3,187 Ending Fund Balance (Estimated) 8,012 4,987 2,997 2,997 3,187 1,787 1 Transfer to General Fund to offset expense for RV Tows VECHILE ABATEMENT FUND 125
140 Agenda Item Number 8
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SPECIAL REVENUE FUNDS
Special Revenue Funds are used to account for revenues derived from specific revenue sources that are restricted or committed to expenditure for specified purposes other than debt service or capital projects. These funds are required by statute, law provisions or ordinance to finance particular functions or activities of government. The various funds and sources are:
a) Gas Tax Fund (200) accounts for funds from the State of California under the Street and Highway Code Sections 2103, 2105, 2106, 2107 and 2107.5. The use of funds is restricted to street related projects, which can include related public facilities for non-motorized traffic, e.g. bike and pedestrian paths.
b) Measure M Transportation Fund (201) receives funding from the County for construction of eligible transportation projects that improve the quality of roads, sidewalks and bike lanes. c) Measure M Parks Improvement Fund (202) receives funding from the County from the November 6, 2018 voters approved measure of the one-eight cent sales tax that will support city parks, trails, signs, buildings, playgrounds, sports field, restrooms, picnic area and visitor centers.
d) Art In-Lieu Fund (203) accounts for developer contributions in lieu of installation of public art on project sites and income received from art programs and events to fund public artwork, cultural programs, maintenance/conservation, and administrative costs relating to the Art in Public Places Program.
e) Housing Linkage Fee Fund (204) is used to mitigate the housing impacts caused by new, changed and expanded nonresidential development in the City and provide a source of revenue for housing affordable to person of very low and low income. f) Inclusionary Housing Fund (205) accounts for revenue received from fee payment to be used for the exclusive purpose of providing housing affordable to low and moderate income households in the City for construction of five or more new dwelling units, or for the division or subdivision of land into five or more lots for residential use. g) Building Permit Incremental Fee Fund (206) accounts for revenue received from construction inspection and plan checks to fund training, certification exams and courses. h) Business Improvement District (207) was established via ordinance 666 and shall include all businesses located within the area described in Exhibit A. The revenues derived from taxes imposed upon all the businesses in the area shall be utilized for acquisition, construction or maintenance of parking facilities, decoration of any public place, promotion of public events which are to take place, furnishing of music in any public place and general promotion of retail trade activities for the benefit of the area.
i) General Plan Update Fee Fund (208) is assessed on Building Permits and is designed to help recover the significant long-term costs of periodically updating the General Plan and Zoning Ordinance. The Fund is typically used for consultant and other costs related to updates. j) Supplemental Law Enforcement Services Fund (209) receives funds from the State of California to supplement local law enforcement activities. k) Asset Forfeiture Fund (210 | 211) is used for specified police activities (excluding regular salary) from confiscated assets of convicted drug felons. 141 Agenda Item Number 8
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l) Park Improvement Fund (212) receives revenue from new residential and hotel development to mitigate the impact of such new development on City park and recreational facilities. The use of revenues from the Fund is restricted to park and recreational capital improvements. m) Traffic Impact Fee Fund (213) was established to reduce the traffic impacts caused by new development within the City limits and certain public improvements (transportation system infrastructure) and revenue collected from these fees shall be used solely to pay for the City’s future construction of facilities or services or reimburse the City for facilities constructed by the City with funds advanced by the City from other sources. n) Underground Utilities Fee Fund (214) is an in-lieu fee paid by development projects where the City Engineer has determined physical undergrounding of overhead utilities is not practical. The Fund is used for general City utility undergrounding projects. o) Community Development Block Grant (216) funds communities with resources to address a wide range of unique community development needs such as affordable housing, anti-poverty programs and infrastructure development.
p) General Governemental Facilities Fee Fund (219) collected from development projects. This fund is used to fund government facilites to maintain the existing level of service the City provides. As new development occurs, the City will be required to expand general facilities to maintain the existing standard.
q) Road Maintenance & Rehabilitation SB1 (217) accounts for funds from the State of California under Road Repair and Accountability Act of 2017. The use of funds is similar but, not identical, to Gas Tax use rules and must be used for projects related to road maintenance and rehabilitation, safety projects, and traffic control devices. r) Human Services & Community Fund (233) accounts for revenue obtained by the solicitation of voluntary contributions from residents and property owners through water and sewer bills and other means of collection or fundraising activities to fund programs or activities which address the welfare of the City’s residents regardless of all age, social status or income. s) Wellness/Mental Health Fund (240) Program, established in the 2022 Budget Act (Assembly Bill 178, Chapter 45, Statutes of 2022), provides $50 million for city and county law enforcement agencies for the purpose of improving officer wellness and expanding mental health sources. The funding may be used for any of the purposes such as establishing or expanding officer wellness units, establishing or expanding peer support units, services provided by a licensed mental health professional, counselor or other professional that works with law enforcement, expanding multiagency mutual aid programs focused on officer wellness and mental health, other programs and services that are evidence-based or have a successful track record of enhancing officer wellness.
t) Supplemental Planning Grant (247) funds for local governments to address California’s critical housing needs. The grant awards to accelerate housing production by streamlining the approval of affordable housing and promoting development consistent with the State’s planning priorities, among other related activities.
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EXHIBIT A
Beginning at the intersection of the Westerly line of Pitt Avenue extended, and the Northerly line of Healdsburg Avenue; thence from said point of beginning in an Easterly direction along the Northerly line of Healdsburg Avenue a distance of 500 feet, more or less, to the intersection of the Northerly line of Healdsburg Avenue with the Westerly line of North Main Street; thence in a Southerly direction along the Westerly line of Main Street extended and the Westerly line of Main Street a distance of 200 feet, more or less, to the intersection with the Southerly line of Wallace Street extended; thence along the Southerly line of Wallace Street extended and the South line of Wallace Street running in an Easterly direction a distance of 250 feet, more or less; thence leaving said South line of Wallace Street in a Southerly direction and parallel to the Easterly line of Main Street a distance of 500 feet, more or less, to the Southerly line of Petaluma and Santa Rosa Railroad Right of Way; thence in an Easterly direction along the South line of the Petaluma and Santa Rosa Railroad Right of way a distance of 300 feet, more or less to the Easterly line of Petaluma Avenue extended; thence in a Southerly direction along the Easterly line of Petaluma Avenue extended, a distance of 200 feet, more or less to the Northerly line of McKinley Street; thence along said Northerly line of McKinley Street in an Easterly direction 400 feet, more or less to the Easterly line of Johnson Street; thence Southerly along the Easterly line of Johnson Street extended, a distance of 300 feet, more or less, to the Northerly line of Depot Street; thence Easterly along the Northerly line of Depot Street, a distance of 150 feet, more or less, thence leaving said Northerly line of Depot Street and in a Southerly direction 160 feet, more or less to the Northerly line of Sebastopol Avenue; thence Easterly along the Northerly line of Sebastopol Avenue, a distance of 450 feet; thence leaving the Northerly line of Sebastopol Avenue Southerly a distance of 550 feet to the Petaluma and Santa Rosa Railroad Right of Way; thence Westerly in an arc along the Northerly line of the Petaluma and Santa Rosa Railroad Right of Way a distance of 1000 feet more or less, to the Easterly line of Petaluma Avenue; thence along the Easterly line of Petaluma Avenue in a Southerly direction 200 feet, more or less to the South line of Willow Street extended; thence in a Westerly direction along the South line of Willow Street extended and the South line of Willow street, a distance of 750 feet, more or less, to the West line of High Street: thence in a Northerly direction along the Westerly line of High Street and North High Street, a distance of 1250 feet, more or less to the North line of Wilton Avenue extended; thence and in an Easterly direction along the North line of Wilton Avenue extended and Wilton Avenue, a distance of 150 feet, more or less; thence leaving the North line of Wilton Avenue in a Northerly direction and parallel to Main Street, a distance of 250 feet, more or less, to the South line of Keating Avenue; thence along the South line of Keating Avenue in a Westerly direction a distance of 250 feet, more or less, to the Westerly line of Pitt Avenue; thence in a Northerly direction along the Westerly line of Pitt Avenue and the Westerly line of Pitt Avenue extended, a distance of 650 feet, more or less, to the Northerly line of Healdsburg Avenue, the point of beginning of the area herein described.
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EXHIBIT A
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DESCRIPTION
2020-21
Actual
2021-22
Actual
2022-23
Adopted
Budget
2022-23
Adjusted
Budget
2022-23
Estimated
Actual
2023-24
Proposed
Budget
Stage 2 $ Incr / (Dec)
% Incr /
(Dec)

OPERATING REVENUE
User Taxes 175,905 187,367 229,750 229,750 199,325 220,700 -9,050 -3.9% Interest & Rents 43 -79 -0 -0 200 200 200 0.0%
Transfers In 8,800 -0 -0 -0 -0 -0 -0 0.0%
TOTAL REVENUE 184,748 187,289 229,750 229,750 199,525 220,900 -8,850 -3.9%

OPERATING EXPENSES
Salaries & Wages 121,370 95,051 117,350 117,350 102,300 112,103 -5,247 -4.5% Benefits 52,086 61,752 78,625 78,625 68,088 77,514 -1,111 -1.4% Services & Supplies 36 - 3,000 3,000 3,000 3,000 -0 0.0% Vehicle Expense - - 3,000 3,000 3,000 - -3,000 -100.0%
Utilities 5,342 4,866 5,500 5,500 5,737 6,300 800 14.5% Allocated Insurance 8,328 7,988 11,000 11,000 11,000 10,045 -955 -8.7% TOTAL OPERATING EXPENSE 187,163 169,657 218,475 218,475 193,125 208,961 -9,514 -4.4% NET BUDGETARY RESULT (2,414) 17,632 11,275 11,275 6,400 11,939 Addition/(Use) of Reserves (2,414) 17,632 11,275 11,275 6,400 11,939 Beginning Fund Balance (Estimated) 2,467 53 17,684 17,684 17,684 24,084 Ending Fund Balance (Estimated) 53 17,684 28,959 28,959 24,084 36,023 GAS TAX FUND 200
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Detail Expenses - Gas Tax Fund
Budget Expenditures
Account Number
2020-21
Actual
2021-22
Actual
2022-23
Adopted
Budget
2022-23
Adjusted
Budget
2022-23
Estimated
Actual
2023-24
Proposed
Budget
Stage 2
$
Inc/(Dec)
%
Change
Salaries & Wages
4010 - Salaries - Full Time 113,848 82,303 110,850 110,850 90,000 102,853 (7,997) -7.2% 4012 - Overtime 4,075 3,264 - - 3,300 3,500 3,500 0.0%
4013 - Standby 1,768 2,490 - - 2,500 2,500 2,500 0.0%
4017 - Salaries - COVID-19 1,117 1,059 - - - - - 0.0%
4019 - WC- 4850/Temp Disb 563 5,935 - - - - - 0.0%
4023 - One Time Payment - - 6,500 6,500 6,500 3,250 (3,250) -50.0% Benefits
4101 - Health in Lieu 931 1,327 500 500 1,527 1,814 1,314 262.8% 4102 - Uniform Allowance 900 900 1,300 1,300 1,540 1,300 (0) 0.0% 4105 - Medicare & Fica 1,792 1,415 1,720 1,720 1,312 1,491 (229) -13.3% 4110 - CalPERS Employer Rate 18,452 31,574 42,165 42,165 35,000 39,909 (2,256) -5.4% 4130 - Health Insurance 25,475 22,257 27,480 27,480 24,000 27,219 (261) -0.9% 4150 - Dental Insurance 3,365 3,265 3,910 3,910 3,910 3,913 3 0.1% 4151 - Vision Insurance 393 374 425 425 311 426 1 0.2%
4181 - Long Term Disability Insurance 415 347 790 790 276 511 (279) -35.3% 4182 - Short Term Disability Insurance 189 153 190 190 104 119 (71) -37.5% 4183 - EAP (Employee Asst Prog) 52 41 45 45 34 245 200 444.5% 4184 - Life Insurance 123 99 100 100 74 567 467 467.0%
Services & Supplies
4330 - Misc Supplies & Services 36 - 3,000 3,000 3,000 3,000 - 0.0% Vehicle Expense
4380 - Vehicle Maintenance - - 3,000 3,000 3,000 - (3,000) -100.0% Utilities
4710 - Utilities - Gas & Electric 5,342 4,866 5,500 5,500 5,737 6,300 800 14.5% Allocated Insurance
4997 - Allocated Wrkrs Comp Insurance 8,328 7,988 11,000 11,000 11,000 10,045 (955) -8.7% TOTAL 187,162 169,657 218,475 218,475 193,125 208,961 (9,514) -4.4% 146 Agenda Item Number 8
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Measure M
Transportation
Tax
Measure M
Park
Imporvement
Tax Art In Lieu
Housing
Linkage Fund
Inclusionary
Housing Fund
Bldg Permit
Incremental
Fund
Downtown
Improvement
District
General Plan
Update SLESF Grant
Asset
Forfeitures
Fund
Park
Improvement
Fund
Traffic Impact
Fee Fund
Underground
Utilities Fee CDBG
Road
Maintenance &
Rehab (SB1)
Gen Gov
Facilities Fee
Human
Services &
Community
Fund
Wellness
Mental Health
Fund
Supplemental
Planning Grant Grand Total
201 202 203 204 205 206 207 208 209 210 212 213 214 216 217 219 233 240 247

REVENUES
User Taxes - - - - - - 185,900 - - - - 185,900
Other Sales Taxes 80,000 110,000 - - - - - - - - - - - - - - - - - 190,000 Charges for Services - - - - - 10,000 - - - - - - - - - - - - - 10,000 Intergovernmental Revenues - - - - - - - 27,600 100,000 - - - - 203,500 - - - - 65,000 396,100 Interest & Rents 3,000 1,000 500 1,000 500 500 - 500 - - 500 1,800 1,500 - 5,000 - 100 - - 15,900 Licenses & Permits - - - - - 8,700 - - - - - - - - - - - - 8,700 Capital Contributions - - - - - 10,000 15,000 - - - - - - - - 25,000 Miscellaneous Revenue - - - - - - - 800 - - 800
-
Total Revenues 83,000 111,000 500 1,000 500 10,500 8,700 38,100 100,000 - 15,500 1,800 1,500 203,500 190,900 - 900 - 65,000 832,400 -

EXPENDITURES -
Salaries & Wages - - - - - - - - - - - - - - - - - - - - Benefits - - - - - - - - - - - - - - - - - - - -
Contracted Services - - 30,000 - - - - 25,025 - - - - - - - - - - 65,000 120,025 Services & Supplies - - - - - - 8,700 - - - - - - - - - - 7,500 - 16,200 Council Objectives - - - - - - - - - - - - - - - - - - - - Transfers Out 193,000 341,757 50,500 10,000 - - - - 100,000 - 205,443 110,620 - 203,500 160,680 - - - - 1,375,500 Debt Service Payments - - - - - - - - - - 31,470 - - - - - - - - 31,470 - - Total Operating Expense 193,000 341,757 80,500 10,000 - - 8,700 25,025 100,000 - 236,913 110,620 - 203,500 160,680 - - 7,500 65,000 1,543,195 -

EXCESS OF REVENUES OVER
EXPENDITURES (110,000) (230,757) (80,000) (9,000) 500 10,500 - 13,075 - - (221,413) (108,820) 1,500 - 30,220 - 900 (7,500) - (710,795) -
NET CHANGE IN FUND BALANCE (110,000) (230,757) (80,000) (9,000) 500 10,500 - 13,075 - - (221,413) (108,820) 1,500 - 30,220 - 900 (7,500) - (710,795) -
EST BEGINNING FUND BALANCE 110,108 233,622 93,400 86,335 38,244 99,951 1,738 10,410 25,206 2,000 222,399 213,746 241,041 525,909 125,170 2,988 10,087 15,000 - 2,057,354 EST ENDING FUND BALANCE 108 2,865 13,400 77,335 38,744 110,451 1,738 23,485 25,206 2,000 986 104,926 242,541 525,909 155,390 2,988 10,987 7,500 - 1,346,559 147 Agenda Item Number 8
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DESCRIPTION
2020-21
Actual
2021-22
Actual
2022-23
Adopted
Budget
2022-23
Adjusted
Budget
2022-23
Estimated
Actual
2023-24
Proposed
Budget
Stage 2 $ Incr / (Dec)
% Incr /
(Dec)

OPERATING REVENUE
Other Sales Taxes 71,169 81,169 80,000 80,000 80,000 80,000 -0 0.0% Intergovernmental Revenues -0 -0 -0 -0 -0 -0 -0 0.0%
Interest & Rents 1,512 -3,305 1,500 1,500 5,000 3,000 1,500 100.0% TOTAL REVENUE 72,681 77,864 81,500 81,500 85,000 83,000 1,500 1.8%

OPERATING EXPENSES
Transfers Out 47,885 151,800 350,000 350,000 105,500 193,000 -157,000 -44.9% TOTAL OPERATING EXPENSE 47,885 151,800 350,000 350,000 105,500 193,000 -157,000 -128.7% NET BUDGETARY RESULT 24,796 (73,935) (268,500) (268,500) (20,500) (110,000) Addition/(Use) of Reserves 24,796 (73,935) (268,500) (268,500) (20,500) (110,000) Beginning Fund Balance (Estimated) 179,747 204,543 130,608 130,608 130,608 110,108 Ending Fund Balance (Estimated) 204,543 130,608 (137,892) (137,892) 110,108 108 MEASURE M ROAD MAINTENANCE FUND 201
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Measure M Road Maintenance*
Object Details
Object
Worksheet

Description
Worksheet

Quantity
Worksheet

Unit

Price
Worksheet

Total
Grand Total 1 193,000 193,000
4999 - Transfers Out
0513-74.09 Bodega Ave. Bike Lanes and
Pavement Rehabilitation Phase 1 1 193,000 193,000
Total 4999 - Transfers Out 1 193,000 193,000
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DESCRIPTION
2020-21
Actual
2021-22
Actual
2022-23
Adopted
Budget
2022-23
Adjusted
Budget
2022-23
Estimated
Actual
2023-24
Proposed
Budget
Stage 2
$ Incr /
(Dec)
% Incr /
(Dec)

OPERATING REVENUE
Other Sales Taxes 98,520 112,891 110,400 110,400 118,146 110,000 -400 -0.4% Interest & Rents 781 -3,468 500 500 6,000 1,000 500 100.0% Transfers In -0 -0 -0 -0 -0 -0 -0 0.0%
TOTAL REVENUE 99,301 109,424 110,900 110,900 124,146 111,000 100 0.1%

OPERATING EXPENSES
Transfers Out 43,754 32,958 278,651 278,651 104,500 341,757 63,106 22.6% TOTAL OPERATING EXPENSE 43,754 32,958 278,651 278,651 104,500 341,757 63,106 -22.6% NET BUDGETARY RESULT 55,547 76,466 (167,751) (167,751) 19,646 (230,757) Addition/(Use) of Reserves 55,547 76,466 (167,751) (167,751) 19,646 (230,757) Beginning Fund Balance (Estimated) 81,963 137,510 213,976 213,976 213,976 233,622 Ending Fund Balance (Estimated) 137,510 213,976 46,225 46,225 233,622 2,865 MEASURE M PARK IMPROVEMENT FUND 202
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Measure M Park Improvement*
Object Details
Object
Worksheet

Description
Worksheet

Quantity
Worksheet

Unit

Price
Worksheet

Total
Grand Total 5 341,757 341,757
4999 - Transfers Out
0411-73.00 Americorp Trail Extension Project 1 203,557 203,557 0413-78.00 Burbank Farm: Public Restroom
Facility 1 1,500 1,500
0416-95.00 Ives Park Pathway Replacement and
ADA Upgrade (Segment 1) 1 61,500 61,500
0425-23.07 Ives Park Pathway Replacement and
ADA Upgrade (Segment 2) 1 25,200 25,200
0420-22.05 Ives Park Master Plan
Implementation Phase 2 1 50,000 50,000
Total 4999 - Transfers Out 5 341,757 341,757
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DESCRIPTION
2020-21
Actual
2021-22
Actual
2022-23
Adopted
Budget
2022-23
Adjusted
Budget
2022-23
Estimated
Actual
2023-24
Proposed
Budget
Stage 2 $ Incr / (Dec)
% Incr /
(Dec)

OPERATING REVENUE
Interest & Rents 734 -2,327 700 700 700 500 200 40.0%
Charges for Services -0 -0 -0 -0 -0 -0 -0 0.0%
Miscellaneous Revenue 250 -0 -0 -0 -0 -0 -0 0.0%
TOTAL REVENUE 984 -2,327 700 700 700 500 200 -40.0%

OPERATING EXPENSES
Contracted Services 14,355 16,254 - - 6,742 30,000 30,000 0.0% Services & Supplies 312 426 - - 1,211 - -0 0.0%
Council Objectives 2,000 - - - - - -0 0.0%
Transfers Out 1,098 - 51,500 51,500 6,500 50,500 -1,000 1.9% TOTAL OPERATING EXPENSE 17,765 16,680 51,500 51,500 14,453 80,500 29,000 36.0% NET BUDGETARY RESULT (16,781) (19,006) (50,800) (50,800) (13,753) (80,000) Addition/(Use) of Reserves (16,781) (19,006) (50,800) (50,800) (13,753) (80,000) Beginning Fund Balance (Estimated) 142,941 126,159 107,153 107,153 107,153 93,400 Ending Fund Balance (Estimated) 126,159 107,153 56,353 56,353 93,400 13,400 ART IN LIEU FUND 203
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Art In Lieu*
Object Details
Object
Worksheet

Description
Worksheet

Quantity
Worksheet

Unit

Price
Worksheet

Total
Grand Total 7 47,500 50,500
4999 - Transfers Out
0901 "Sebastopol Spire" honorariums for finalists 3 1,500 4,500 0901 "Sebastopol Spire" Ned Kahn carryover -
acquisition 1 35,000 35,000
0901 "Sebastopol Spire" Ned Kahn Carryover -
installation 1 3,500 3,500
0901 "Sebastopol Spire" new call - outreach,
advertising, etc. 1 2,000 2,000
City Sponsorship of New Art Projects 1 5,500 5,500
Total 4999 - Transfers Out 7 47,500 50,500
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DESCRIPTION
2020-21
Actual
2021-22
Actual
2022-23
Adopted
Budget
2022-23
Adjusted
Budget
2022-23
Estimated
Actual
2023-24
Proposed
Budget
Stage 2 $ Incr / (Dec)
% Incr /
(Dec)

OPERATING REVENUE
Interest & Rents 516 -1,748 500 500 500 1,000 500 100.0% Capital Contributions -0 -0 -0 -0 -0 -0 -0 0.0%
TOTAL REVENUE 516 -1,748 500 500 500 1,000 500 100.0%

OPERATING EXPENSES
Transfers Out 505 6,527 10,000 10,000 - 10,000 -0 0.0%
TOTAL OPERATING EXPENSE 505 6,527 10,000 10,000 - 10,000 -0 0.0% NET BUDGETARY RESULT 11 (8,274) (9,500) (9,500) 500 (9,000) Addition/(Use) of Reserves 11 (8,274) (9,500) (9,500) 500 (9,000) Beginning Fund Balance (Estimated) 94,099 94,110 85,835 85,835 85,835 86,335 Ending Fund Balance (Estimated) 94,110 85,835 76,335 76,335 86,335 77,335 HOUSING LINKAGE FUND 204
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Housing Linkage*
Object Details
Object
Worksheet

Description
Worksheet

Quantity
Worksheet

Unit

Price
Worksheet

Total
Grand Total 1 10,000 10,000
4999 - Transfers Out
4999 - Transfers Out
0300-22.07 Purchase of Market
Rate Units 1 10,000 10,000
Total 4999 - Transfers Out 1 10,000 10,000
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DESCRIPTION
2020-21
Actual
2021-22
Actual
2022-23
Adopted
Budget
2022-23
Adjusted
Budget
2022-23
Estimated
Actual
2023-24
Proposed
Budget
Stage 2 $ Incr / (Dec)
% Incr /
(Dec)

OPERATING REVENUE
Intergovernmental Revenues -0 -0 -0 -0 -0 -0 -0.00 0.0% Interest & Rents 233 -764 200 200 200 500 300.00 150.0% Capital Contributions 69 -0 -0 -0 -0 -0 -0.00 0.0%
Transfers In -0 -0 -0 -0 -0 -0 -0.00 0.0%
TOTAL REVENUE 301 -764 200 200 200 500 300.00 150.0%

OPERATING EXPENSES
Transfers Out - - - - - - - 0.0%
TOTAL OPERATING EXPENSE - - - - - - - 0.0%
NET BUDGETARY RESULT 301 (764) 200 200 200 500
Addition/(Use) of Reserves 301 (764) 200 200 200 500
Beginning Fund Balance (Estimated) 38,506 38,808 38,044 38,044 38,044 38,244 Ending Fund Balance (Estimated) 38,808 38,044 38,244 38,244 38,244 38,744 INCLUSIONARY HOUSING FUND 205
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DESCRIPTION
2020-21
Actual
2021-22
Actual
2022-23
Adopted
Budget
2022-23
Adjusted
Budget
2022-23
Estimated
Actual
2023-24
Proposed
Budget
Stage 2 $ Incr / (Dec)
% Incr /
(Dec)

OPERATING REVENUE
Interest & Rents 327 -1,130 300 300 300 500 200 66.7%
Charges for Services 13,193 12,394 10,000 10,000 40,000 10,000 -0 0.0% TOTAL REVENUE 13,520 11,264 10,300 10,300 40,300 10,500 200 1.9%

OPERATING EXPENSES
Conference & Training Expense 180 - - - - - -0 0.0%
Transfers Out - - - - - - -0 0.0%
TOTAL OPERATING EXPENSE 180 - - - - - -0 0.0%
NET BUDGETARY RESULT 13,340 11,264 10,300 10,300 40,300 10,500 Addition/(Use) of Reserves 13,340 11,264 10,300 10,300 40,300 10,500 Beginning Fund Balance (Estimated) 35,047 48,387 59,651 59,651 59,651 99,951 Ending Fund Balance (Estimated) 48,387 59,651 69,951 69,951 99,951 110,451 BUILDING PERMIT INCREMENTAL FUND 206
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DESCRIPTION
2020-21
Actual
2021-22
Actual
2022-23
Adopted
Budget
2022-23
Adjusted
Budget
2022-23
Estimated
Actual
2023-24
Proposed
Budget
Stage 2 $ Incr / (Dec)
% Incr /
(Dec)

OPERATING REVENUE
Licenses & Permits 8,963 8,724 8,700 8,700 8,700 8,700 -0 0.0% Interest & Rents -4 -30 -0 -0 -0 -0 -0 0.0%
TOTAL REVENUE 8,959 8,694 8,700 8,700 8,700 8,700 -0 0.0%

OPERATING EXPENSES
Contracted Services - - - - - - -0 0.0%
Services & Supplies 8,700 7,300 8,700 8,700 8,700 8,700 -0 0.0% TOTAL OPERATING EXPENSE 8,700 7,300 8,700 8,700 8,700 8,700 -0 0.0% NET BUDGETARY RESULT 259 1,394 - - - -
Addition/(Use) of Reserves 259 1,394 - - - -
Beginning Fund Balance (Estimated) 85 344 1,738 1,738 1,738 1,738 Ending Fund Balance (Estimated) 344 1,738 1,738 1,738 1,738 1,738 DOWNTOWN IMPROVEMENT DISTRICT FUND 207
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DESCRIPTION
2020-21
Actual
2021-22
Actual
2022-23
Adopted
Budget
2022-23
Adjusted
Budget
2022-23
Estimated
Actual
2023-24
Proposed
Budget
Stage 2
$ Incr /
(Dec)
% Incr /
(Dec)

OPERATING REVENUE
Intergovernmental Revenues -0 -0 -0 -0 -0 27,600 27,600 0.0% Interest & Rents 713 -1,596 500 500 500 500 -0 0.0%
Capital Contributions 16,307 5,753 4,000 4,000 79,000 10,000 6,000 150.0% TOTAL REVENUE 17,020 4,157 4,500 4,500 79,500 38,100 33,600 746.7%

OPERATING EXPENSES
Contracted Services - 33,385 41,500 41,500 63,000 25,025 16,475 -39.7% Transfers Out - 56,786 - - 27,600 - -0 0.0%
TOTAL OPERATING EXPENSE - 90,171 41,500 41,500 90,600 25,025 16,475 -39.7% NET BUDGETARY RESULT 17,020 (86,014) (37,000) (37,000) (11,100) 13,075 Addition/(Use) of Reserves 17,020 (86,014) (37,000) (37,000) (11,100) 13,075 Beginning Fund Balance (Estimated) 90,504 107,524 21,510 21,510 21,510 10,410 Ending Fund Balance (Estimated) 107,524 21,510 (15,490) (15,490) 10,410 23,485 GENERAL PLAN UPDATE FUND 208
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DRAFT
General Plan Update*
Object Details
Object
Worksheet

Description
Worksheet

Quantity
Worksheet

Unit

Price
Worksheet

Total
Grand Total 2 25,025 25,025
4210 - Professional Contract Services
Opticos contract - carryover 1 15,025 15,025
Safety Element update 1 10,000 10,000
Total 4210 - Professional Contract Services 2 25,025 25,025 160 Agenda Item Number 8
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DESCRIPTION
2020-21
Actual
2021-22
Actual
2022-23
Adopted
Budget
2022-23
Adjusted
Budget
2022-23
Estimated
Actual
2023-24
Proposed
Budget
Stage 2 $ Incr / (Dec)
% Incr /
(Dec)

OPERATING REVENUE
Intergovernmental Revenues 115,336 121,347 105,000 105,000 100,000 100,000 -5,000 -4.8% Interest & Rents 294 -571 -0 -0 800 -0 -0 0.0%
Transfers In -0 -0 -0 -0 -0 -0 -0 0.0%
TOTAL REVENUE 115,630 120,776 105,000 105,000 100,800 100,000 -5,000 -4.8%

OPERATING EXPENSES
Salaries & Wages - - - - - - -0 0.0%
Benefits - - - - - - -0 0.0%
Allocated Insurance - - - - - - -0 0.0%
Transfers Out 100,000 112,000 100,000 100,000 100,000 100,000 -0 0.0% TOTAL OPERATING EXPENSE 100,000 112,000 100,000 100,000 100,000 100,000 -0 0.0% NET BUDGETARY RESULT 15,630 8,776 5,000 5,000 800 -
Addition/(Use) of Reserves 15,630 8,776 5,000 5,000 800 - Beginning Fund Balance (Estimated) -0 15,630 24,406 24,406 24,406 25,206 Ending Fund Balance (Estimated) 15,630 24,406 29,406 29,406 25,206 25,206 SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUND 209
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DESCRIPTION
2020-21
Actual
2021-22
Actual
2022-23
Adopted
Budget
2022-23
Adjusted
Budget
2022-23
Estimated
Actual
2023-24
Proposed
Budget
Stage 2 $ Incr / (Dec)
% Incr /
(Dec)

OPERATING REVENUE
Interest & Rents 75 -199 -0 -0 -0 -0 -0 0.00%
Miscellaneous Revenue -0 -0 -0 -0 -0 -0 -0 0.00%
TOTAL REVENUE 75 -199 -0 -0 -0 -0 -0 0.00%

OPERATING EXPENSES
-0 0.00%
TOTAL OPERATING EXPENSE - - - - - - -0 0.00%
NET BUDGETARY RESULT 75 (199) - - - -
Addition/(Use) of Reserves 75 (199) - - - -
Beginning Fund Balance (Estimated) 2,124 2,199 2,000 2,000 2,000 2,000 Ending Fund Balance (Estimated) 2,199 2,000 2,000 2,000 2,000 2,000 ASSET FORFEITURES FUND 210
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DESCRIPTION
2020-21
Actual
2021-22
Actual
2022-23
Adopted
Budget
2022-23
Adjusted
Budget
2022-23
Estimated
Actual
2023-24
Proposed
Budget
Stage 2 $ Incr / (Dec)
% Incr /
(Dec)

OPERATING REVENUE
Intergovernmental Revenues -0 -0 304,850 304,850 309,714 -0 -304,850 -100.0% Interest & Rents 156 -328 150 150 1,000 500 350 233.3%
Capital Contributions 72,039 11,393 15,000 15,000 15,000 15,000 -0 0.0% Miscellaneous Revenue -0 -0 28,000 28,000 -0 -0 -28,000 -100.0% Other Financing Sources 142,604 -0 -0 -0 -0 -0 -0 0.0%
Transfers In -0 -0 11,000 11,000 11,000 -0 -11,000 -100.0% TOTAL REVENUE 214,799 11,065 359,000 359,000 336,714 15,500 -343,500 -95.7%

OPERATING EXPENSES
Contracted Services - 45 - - - - -0 0.0%
Transfers Out 1,067 7,142 331,849 331,849 88,500 205,443 -126,406 -38.1% Debt Service Payments 174,074 29,430 29,385 29,385 29,385 31,470 2,085 -7.1% TOTAL OPERATING EXPENSE 175,141 36,618 361,234 361,234 117,885 236,913 -124,321 -34.4% NET BUDGETARY RESULT 39,658 (25,553) (2,234) (2,234) 218,829 (221,413) Addition/(Use) of Reserves 39,658 (25,553) (2,234) (2,234) 218,829 (221,413) Beginning Fund Balance (Estimated) -10,535 29,123 3,570 3,570 3,570 222,399 Ending Fund Balance (Estimated) 29,123 3,570 1,336 1,336 222,399 986 PARK IMPROVEMENT FUND 212
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DRAFT
Park Improvement Fund*
Object Details
Object
Worksheet

Description
Worksheet

Quantity
Worksheet

Unit

Price
Worksheet

Total
Grand Total 3 205,443 205,443
4999 - Transfers Out
0411-73.00 AmeriCorps Trail Extension - Park
Improvement Fund 1 78,000 78,000
0411-73.00 AmeriCorps Trail Extension - Park
Improvement Fund (Sonoma Co.) 1 126,943 126,943
0423.20.10 Trail Connection -Tomodachi Park to
west property line -Park Imp Fund 1 500 500
Total 4999 - Transfers Out 3 205,443 205,443
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DESCRIPTION
2020-21
Actual
2021-22
Actual
2022-23
Adopted
Budget
2022-23
Adjusted
Budget
2022-23
Estimated
Actual
2023-24
Proposed
Budget
Stage 2
$ Incr /
(Dec)
% Incr /
(Dec)

OPERATING REVENUE
Intergovernmental Revenues -0 -0 -0 -0 -0 -0 -0 0.0%
Interest & Rents 2,397 -4,846 1,800 1,800 1,800 1,800 -0 0.0% Capital Contributions 57,341 14,737 -0 -0 -0 -0 -0 0.0% TOTAL REVENUE 59,738 9,891 1,800 1,800 1,800 1,800 -0 0.0%

OPERATING EXPENSES
Transfers Out 47,593 177,428 213,847 213,847 - 110,620 -103,227 48.3% TOTAL OPERATING EXPENSE 47,593 177,428 213,847 213,847 - 110,620 -103,227 48.3% NET BUDGETARY RESULT 12,146 (167,537) (212,047) (212,047) 1,800 (108,820) Addition/(Use) of Reserves 12,146 (167,537) (212,047) (212,047) 1,800 (108,820) Beginning Fund Balance (Estimated) 367,337 379,483 211,946 211,946 211,946 213,746 Ending Fund Balance (Estimated) 379,483 211,946 (101) (101) 213,746 104,926 TRAFFIC IMPACT FEE FUND 213
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DRAFT
Traffic Impact*
Object Details
Object
Worksheet

Description
Worksheet

Quantity
Worksheet

Unit

Price
Worksheet

Total
Grand Total 2 110,620 110,620
4999 - Transfers Out
4999 - Transfers Out
0420-22.05 Ives Park Master Plan
Implementation Phase 2 1 12,000 12,000
4999 - Transfers Out
1000-19.01 SR 116 ADA Ramps & Crosswalk
Safety Improvements at Bodega/Florence &
Bodega/Robinson 1 98,620 98,620
Total 4999 - Transfers Out 2 110,620 110,620
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DESCRIPTION
2020-21
Actual
2021-22
Actual
2022-23
Adopted
Budget
2022-23
Adjusted
Budget
2022-23
Estimated
Actual
2023-24
Proposed
Budget
Stage 2 $ Incr / (Dec)
% Incr /
(Dec)

OPERATING REVENUE
Interest & Rents 1,463 -4,813 1,400 1,400 1,400 1,500 100 7.1% Charges for Services -0 -0 -0 -0 -0 -0 -0 0.0%
TOTAL REVENUE 1,463 -4,813 1,400 1,400 1,400 1,500 100 7.1%

OPERATING EXPENSES
-0 0.0%
TOTAL OPERATING EXPENSE - - - - - - -0 0.0%
NET BUDGETARY RESULT 1,463 (4,813) 1,400 1,400 1,400 1,500 Addition/(Use) of Reserves 1,463 (4,813) 1,400 1,400 1,400 1,500 Beginning Fund Balance (Estimated) 242,990 244,453 239,641 239,641 239,641 241,041 Ending Fund Balance (Estimated) 244,453 239,641 241,041 241,041 241,041 242,541 UNDERGROUND UTILITIES FEE FUND 214
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DESCRIPTION
2020-21
Actual
2021-22
Actual
2022-23
Adopted
Budget
2022-23
Adjusted
Budget
2022-23
Estimated
Actual
2023-24
Proposed
Budget
Stage 2 $ Incr / (Dec)
% Incr /
(Dec)

OPERATING REVENUE
Intergovernmental Revenues 240,853 192,635 376,000 376,000 376,000 203,500 -172,500 -45.9% Interest & Rents -0 -1,593 -0 -0 -0 -0 -0 0.0%
Miscellaneous Revenue -0 201,690 -0 -0 -0 -0 -0 0.0%
Transfers In -0 -0 -0 -0 -0 -0 -0 0.0%
TOTAL REVENUE 240,853 392,732 376,000 376,000 376,000 203,500 -172,500 -45.9%

OPERATING EXPENSES
Contracted Services - - - - - - -0 0.0%
Transfers Out 240,853 216,323 376,000 376,000 26,500 203,500 -172,500 45.9% TOTAL OPERATING EXPENSE 240,853 216,323 376,000 376,000 26,500 203,500 -172,500 45.9% NET BUDGETARY RESULT - 176,409 - - 349,500 -
Addition/(Use) of Reserves - 176,409 - - 349,500 -
Beginning Fund Balance (Estimated) -0 -0 176,409 176,409 176,409 525,909 Ending Fund Balance (Estimated) - 176,409 176,409 176,409 525,909 525,909 COMMUNITY DEVELOPMENT BLOCK GRANT - ADA FUND 216
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DRAFT
Community Development Block Grant- ADA*
Object Details
Object
Worksheet

Description
Worksheet

Quantity
Worksheet

Unit

Price
Worksheet

Total
Grand Total 2 203,500 203,500
4999 - Transfers Out
0213-20.05 Youth Annex ADA Upgrades 1 153,500 153,500
0214-20.07 City Hall ADA Upgrades 1 50,000 50,000
Total 4999 - Transfers Out 2 203,500 203,500
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DESCRIPTION
2020-21
Actual
2021-22
Actual
2022-23
Adopted
Budget
2022-23
Adjusted
Budget
2022-23
Estimated
Actual
2023-24
Proposed
Budget
Stage 2 $ Incr / (Dec)
% Incr /
(Dec)

OPERATING REVENUE
User Taxes 154,603 140,950 174,500 174,500 163,140 185,900 11,400 6.5% Intergovernmental Revenues -0 -0 -0 -0 -0 -0 -0 0.0%
Interest & Rents 2,927 -5,802 -0 -0 7,639 5,000 5,000 0.0% TOTAL REVENUE 157,529 135,148 174,500 174,500 170,779 190,900 16,400 9.4%

OPERATING EXPENSES
Contracted Services - 3,000 2,000 2,000 2,000 - -2,000 100.0% Transfers Out 29,149 317,886 345,000 345,000 283,000 160,680 -184,320 53.4% TOTAL OPERATING EXPENSE 29,149 320,886 347,000 347,000 285,000 160,680 -186,320 53.7% NET BUDGETARY RESULT 128,381 (185,738) (172,500) (172,500) (114,221) 30,220 Addition/(Use) of Reserves 128,381 (185,738) (172,500) (172,500) (114,221) 30,220 Beginning Fund Balance (Estimated) 296,749 425,129 239,391 239,391 239,391 125,170 Ending Fund Balance (Estimated) 425,129 239,391 66,891 66,891 125,170 155,390 ROAD MAINTENANCE & REHAB (SB1) FUND 217
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DRAFT
Road Maintenance SB1*
Object Details
Object
Worksheet

Description
Worksheet

Quantity
Worksheet

Unit

Price
Worksheet

Total
Grand Total 3 160,680 160,680
4999 - Transfers Out
0131-23.01 NEW: Bodega Ave. Guardrails at City Limits 1 34,700 34,700 0132-23.02 NEW: SR 116 Enhanced Crossings at Burnett,
Keating, Hutchins, and Walker 1 55,980 55,980
1000-19.01 SR 116 Curb Ramps and Crosswalk Safety
Improvements at Bodega/Florence & Bodega/Robinson 1 70,000 70,000 Total 4999 - Transfers Out 3 160,680 160,680
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DESCRIPTION
2020-21
Actual
2021-22
Actual
2022-23
Adopted
Budget
2022-23
Adjusted
Budget
2022-23
Estimated
Actual
2023-24
Proposed
Budget
Stage 2 $ Incr / (Dec)
% Incr /
(Dec)

OPERATING REVENUE
Interest & Rents -0 -29 -0 -0 -0 -0 -0.00 0.0%
Capital Contributions -0 3,017 -0 -0 -0 -0 -0.00 0.0%
TOTAL REVENUE -0 2,988 -0 -0 -0 -0 -0.00 0.0%

OPERATING EXPENSES
- 0.0%
TOTAL OPERATING EXPENSE - - - - - - - 0.0%
NET BUDGETARY RESULT - 2,988 - - - - - 0.0%
Addition/(Use) of Reserves - 2,988 - - - -
Beginning Fund Balance (Estimated) -0 -0 2,988 2,988 2,988 2,988 Ending Fund Balance (Estimated) - 2,988 2,988 2,988 2,988 2,988 GENERAL GOVERNMENTAL FACILITIES FEE FUND 219
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DESCRIPTION
2020-21
Actual
2021-22
Actual
2022-23
Adopted
Budget
2022-23
Adjusted
Budget
2022-23
Estimated
Actual
2023-24
Proposed
Budget
Stage 2 $ Incr / (Dec)
% Incr /
(Dec)

OPERATING REVENUE
Interest & Rents 53 -180 50 50 50 100 50.00 100.0%
Charges for Services -0 -0 -0 -0 -0 -0 -0.00 0.0%
Miscellaneous Revenue 798 780 800 800 800 800 -0.00 0.0% TOTAL REVENUE 850 600 850 850 850 900 50.00 5.9%

OPERATING EXPENSES
Contracted Services - 0.0%
TOTAL OPERATING EXPENSE - - - - - - - 0.0%
NET BUDGETARY RESULT 850 600 850 850 850 900
Addition/(Use) of Reserves 850 600 850 850 850 900
Beginning Fund Balance (Estimated) 7,787 8,637 9,237 9,237 9,237 10,087 Ending Fund Balance (Estimated) 8,637 9,237 10,087 10,087 10,087 10,987 HUMAN SERVICES & COMMUNITY FUND 233
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DESCRIPTION
2020-21
Actual
2021-22
Actual
2022-23
Adopted
Budget
2022-23
Adjusted
Budget
2022-23
Estimated
Actual
2023-24
Proposed
Budget
Stage 2 $ Incr / (Dec) % Incr / (Dec)

OPERATING REVENUE
Intergovernmental Revenues -0 -0 -0 -0 15,000 -0 -0 0.0% Transfers In -0 -0 -0 -0 -0 -0 -0 0.0%
TOTAL REVENUE -0 -0 -0 -0 15,000 -0 -0 0.0%

OPERATING EXPENSES
Salaries & Wages - - - - - - -0 0.0%
Contracted Services - - - - - - -0 0.0%
Services & Supplies - - - - - 7,500 7,500 0.0%
Conference & Training Expense - - - - - - -0 0.0%
TOTAL OPERATING EXPENSE - - - - - 7,500 7,500 0.0%
NET BUDGETARY RESULT - - - - 15,000 (7,500) -7,500 0.0% Addition/(Use) of Reserves - - - - 15,000 (7,500)
Beginning Fund Balance (Estimated) -0 -0 -0 -0 15,000
Ending Fund Balance (Estimated) - - - - 15,000 7,500
WELLNESS/MENTAL HEALTH FUND 240
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DESCRIPTION
2020-21
Actual
2021-22
Actual
2022-23
Adopted
Budget
2022-23
Adjusted
Budget
2022-23
Estimated
Actual
2023-24
Proposed
Budget
Stage 2 $ Incr / (Dec)
% Incr /
(Dec)

OPERATING REVENUE
Intergovernmental Revenues -0 -0 175,000 175,000 161,400 65,000 -110,000 -62.9% Transfers In -0 56,786 -0 -0 27,600 -0 -0 0.0%
TOTAL REVENUE -0 56,786 175,000 175,000 189,000 65,000 -110,000 -62.9%

OPERATING EXPENSES
Contracted Services - 56,786 175,000 175,000 189,000 65,000 -110,000 62.9% TOTAL OPERATING EXPENSE - 56,786 175,000 175,000 189,000 65,000 -110,000 169.2%

NET BUDGETARY RESULT - - - - - -
Addition/(Use) of Reserves - - - - - -
Beginning Fund Balance (Estimated) -0 -0 -0 -0 -0
Ending Fund Balance (Estimated) - - - - - -
SUPPLEMENTAL PLANNING GRANT FUND 247
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DESCRIPTION
2020-21
Actual
2021-22
Actual
2022-23
Adopted
Budget
2022-23
Adjusted
Budget
2022-23
Estimated
Actual
2023-24
Proposed
Budget
Stage 2
$ Incr /
(Dec)
% Incr /
(Dec)

OPERATING REVENUE
G & A Allocation 1,081,028 1,015,716 1,238,010 1,238,010 1,238,010 1,308,530 70,520 5.7% TOTAL REVENUE 1,081,028 1,015,716 1,238,010 1,238,010 1,238,010 1,308,530 70,520 5.7%

OPERATING EXPENSES
Insurance Premium 1,081,028 1,015,716 1,238,010 1,238,010 1,238,010 1,308,530 70,520 5.7% Contracted Services - - - - - - -0 0.0%
TOTAL OPERATING EXPENSE 1,081,028 1,015,716 1,238,010 1,238,010 1,238,010 1,308,530 70,520 5.7%

NET BUDGETARY RESULT - - - - - -
Addition/(Use) of Reserves - - - - - -
Beginning Fund Balance (Estimated) 1,051 1,051 1,051 1,051 1,051 1,051 Ending Fund Balance (Estimated) 1,051 1,051 1,051 1,051 1,051 1,051 INSURNACE FUND - FUND 601
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Insurance Fund
Budget Expenditures
Detail - Workers' Compensation Insurance
Account Number
2020-21
Actual
2021-22
Actual
2022-23
Adopted
Budget
2022-23
Adjusted
Budget
2022-23
Estimated
Actual
2023-24
Proposed
Budget
Stage 2
$
Inc/(Dec)
%
Change
3997 - Allocated Wrkrs Comp Insurance (513,982) (404,323) (541,325) (541,325) (541,325) (556,320) (14,995) -2.8% 4190 - Worker's Compensation Premium 457,236 360,068 499,425 499,425 499,425 551,320 51,895 10.4% 4191 - Worker's Compensation Deductible 56,746 44,255 41,900 41,900 41,900 5,000 (36,900) -88.1% TOTAL - - - - - - - 0.0%
Detail - Liability Insurance
3996 - Allocated Liability Insurance (567,047) (611,393) (696,685) (696,685) (696,685) (752,210) (55,525) -8.0% 4192 - Liability Premium 373,593 442,115 483,860 483,860 485,001 514,510 30,650 6.3% 4193 - Liability Deductible 14,540 8,096 16,000 16,000 20,045 10,000 (6,000) -37.5% 4194 - Environmental Pollution Ins - 651 - - - 1,800 1,800 0.0% 4195 - Cyber Risk & Safety Services 4,205 5,394 4,625 4,625 54,018 15,000 10,375 224.3% 4196 - Property Premium 44,771 82,352 49,250 49,250 109,771 201,400 152,150 308.9% 4197 - Vehicle Insurance 16,928 110 18,650 18,650 18,650 - (18,650) -100.0% 4198 - Earthquake & Flood 113,010 72,676 124,300 124,300 9,200 9,500 (114,800) -92.4% 4199 - Boiler & Machinery Ins - - - - - - - 0.0%
TOTAL (0) (0) - - - - - 0.0%
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WATER/WASTEWATER ENTERPRISE FUNDS
These funds account for operations that are financed in a manner similar to a private business enterprise, where the intent of the governing body is that the costs of providing goods or services to the general public on a continuing basis be financed or recovered through user fees.

MANDATED
Water Utility Services
• Water Production/Treatment
• Water Distribution
• Meter Service
• Quality Control
• Backflow Device Testing
• Reporting & Records Management
Wastewater Utility Services
• Sewer System Management Plan (SSMP)
• Emergency Response/repair
• Reporting & Records Management
CORE
• Utility Systems Maintenance

DISCRETIONARY
• No discretionary functions
Water Goals
 Provide a continuous adequate supply of water that is free of health hazards and of acceptable quality to meet demands.
 Protect the health and welfare of the community by ensuring the continuous operation of the City’s water pumping and distribution systems.
 Assure maximum fair collection of water revenue by maintaining all City water meters within AWWA tolerances and by providing accurate recordation of all water meters.  Fund the cost of pumping, transmission and debt service of the water system.

Wastewater Goals
 Protect the health and welfare of the community by ensuring the continuous uninterrupted operation of the wastewater collection and transmission system.  Provide appropriate economical maintenance and repair of the wastewater collection and transmission system and appurtenances.

Major Accomplishments in 2022-23
 Purchased one Public Works replacement pickup truck
 Rehabilitated Water Well 8 pump, motor, and well casing  Rehabilitated Water Well 6 piping connections and well casing  Implemented city wide water meter upgrades

DISCRETIONARY
CORE

MANDATED
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 Replaced pumps and checks valve at Morris Street Sewer Pump Station  First St. water main replacement/relocation of including services and valves  Replaced water and sewer mains on Parquet St.

Goals and Objectives for Water and Wastewater in 2023-24  Maintain regulatory compliance with water, sewer, storm water, and air quality standards  Maintain City facilities, generators, and mechanical equipment per long term maintenance plan.
 Maintain Cal/OSHA regulatory compliance safety and training policies program  Purchase one Public Works replacement flatbed truck
 Implement sewer system televising inspection and maintenance plan Performance Measurements
 Permit Compliance – minimum violations per year
 Development Plan Review - Ensure regulatory requirements and construction specifications are in compliance
 Safety – minimize public liability and work hours lost per year from injury  Cost – total annual cost per function per year
 Customer Feedback - service compliments v. complaints 179 Agenda Item Number 8
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Description
Footnote
2020-21
Actual
2021-22
Actual
2022-23
Adopted
Budget
2022-23
Adjusted
Budget
2022-23
Estimated
Actual
2023-24
Proposed
Budget
Stage 2
$
Inc/(Dec)
%
Change
3600 - Usage Charges-Residential 1 2,389,797 2,228,816 2,410,954 2,410,954 2,250,000 2,300,000 110,954 4.6% 3300 - Interest Income 15,105 -75,185 10,000 10,000 100,000 100,000 (90,000) -900.0% 3603 - Backflow Inspections 7,625 -0 -0 -0 150 150 (150) 0.0% 3604 - New Service Fee 12,400 10,300 -0 -0 8,500 8,500 (8,500) 0.0% 3605 - Water Meter Sales 3,685 833 -0 -0 1,900 2,000 (2,000) 0.0% 3606 - Penalties 66 -0 -0 -0 5,500 3,500 (3,500) 0.0%
3607 - Other Charges 110,326 40,373 35,000 35,000 -0 -0 35,000 100.0% 3804 - Insurance Claims -0 166,250 -0 -0 56,500 -0 - 0.0% 3805 - Miscellaneous Income 4,970 58,704 -0 -0 43,200 500 (500) 0.0% TOTAL 2 2,543,974 2,430,091 2,455,954 2,455,954 2,465,750 2,414,650 41,304 1.7% Salaries & Wages 278,465 271,001 360,500 360,500 283,966 334,837 (25,663) -7.1% Benefits 168,790 224,574 161,400 161,400 123,727 133,610 (27,790) -17.2% Professional Contracted Services 81,451 112,903 251,400 411,400 250,000 427,550 16,150 3.9% Services & Supplies 264,868 181,868 158,400 158,400 153,150 176,950 18,550 11.7% Special Programs 16,788 13,199 24,400 24,400 24,200 24,200 (200) -0.8% Equipment (under $10K) 15,338 - - - - 3,000 3,000 0.0%
Vehicle Expense 602 - - - - 6,000 6,000 0.0%
Conference & Training Expense 1,927 1,235 9,000 9,000 9,000 7,200 (1,800) -20.0% Utilities 216,582 215,389 282,200 282,200 282,200 296,300 14,100 5.0% Telecommunications 6,171 5,173 9,250 9,250 7,500 8,000 (1,250) -13.5% Bad Debt Expense (136) 14,980 - - - - - 0.0%
Loss due to theft 222,735 - - - - - - 0.0%
Allocated Insurance 65,145 76,545 91,800 91,800 64,260 88,060 (3,740) -4.1% Capital Outlay 23,658 21,546 113,500 113,500 113,500 46,500 (67,000) -59.0% Debt Service Payments 70,538 55,559 321,583 321,583 321,583 357,298 35,715 11.1% TOTAL 1,432,923 1,193,970 1,783,433 1,943,433 1,633,086 1,909,505 (33,928) -1.7% 10 - City Council 32,238 31,121 33,110 33,110 30,427 18,472 (14,638) -44.2% 11 - City Manager 47,399 52,400 57,502 57,502 58,259 103,090 45,588 79.3% 12 - City Attorney 7,752 12,938 12,091 16,341 23,520 32,262 15,921 97.4% 13 - Assistant City Manager/City Clerk 25,941 28,876 33,624 34,324 34,065 30,666 (3,658) -10.7% 14 - Administrative Services (Finance) 355,882 463,197 509,078 517,628 476,851 508,368 (9,260) -1.8% 21 - Planning 25,598 27,953 32,684 32,684 30,617 32,004 (680) -2.1% 22 - Building 35,492 31,290 31,454 31,454 31,454 31,902 448 1.4% 23 - Engineering 117,390 142,528 151,671 151,671 151,403 162,399 10,728 7.1% 31 - Fire & Prevention 77,768 78,066 94,745 96,670 92,040 89,547 (7,123) -7.4% 41 - Public Works 263,410 290,675 324,184 324,184 296,344 333,924 9,740 3.0% 00 - Non Departmental 22,652 23,108 30,969 31,779 27,896 26,010 (5,769) -18.2% TOTAL 1,011,522 1,182,152 1,311,112 1,327,347 1,252,875 1,368,644 41,297 3.11% 4999 - Transfers Out 3 (0) (226,998) (894,700) (894,700) (392,000) (633,000) (261,700) -29.25% TOTAL - (226,998) (894,700) (894,700) (392,000) (633,000) 261,700 -29.25% 2,444,445 2,603,120 3,989,245 4,165,480 3,277,961 3,911,149 (254,331) 6.11% 99,529 (173,028) (1,533,291) (1,709,526) (812,211) (1,496,499) 2,151,626 2,251,155 2,078,127 2,078,127 2,078,127 1,265,916 2,251,155 2,078,127 544,836 368,601 1,265,916 (230,583)

92.1% 79.8% 13.7% 8.8% 38.6% -5.9%
611,111 650,780 997,311 1,041,370 819,490 977,787
1 Revenues dropped compared to rate model due to drought measures implemented statewide 2 Overall cost to maintain the same systems do not drop during drought; and in fact, costs go up due to the need to message and implement conservation plan 3 Capital expenditures happened earlier than anticipated in the current rate model Some capital items not included in the original rate model include energy project for water.

The project anticipated savings in the long run, but only modest lowering of utility bills for FY 2023-24 until we see actual numbers be much lower.

WATER FUND - COMBINED

FINANCIAL REPORTING

OPERATING REVENUE

OTHER SOURCES/(USES)
Actual Reserve Level
Policy Reserve Level (25%)

TRANSFERS IN/(OUT)

OPERATING EXPENDITURE

TOTAL OPERATING EXPENDITURES

RESERVE
Ending Unrestricted Cash Balance
Beginning Unrestricted Cash Balance
Net Surplus/(Deficit)
180 Agenda Item Number 8
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DRAFT
Description
Footnote
2020-21
Actual
2021-22
Actual
2022-23
Adopted
Budget
2022-23
Adjusted
Budget
2022-23
Estimated
Actual
2023-24
Proposed
Budget
Stage 2
$
Inc/(Dec)
%
Change

OPERATING EXPENDITURE
4010 - Salaries - Full Time 256,878 233,597 295,000 295,000 233,866 291,737 (3,263) -1.1% 4011 - Salaries - Part Time 1 - - 25,000 25,000 - - (25,000) -100.0% 4012 - Overtime 2 15,784 21,739 18,000 18,000 22,400 22,400 4,400 24.4% 4013 - Standby 3 3,269 8,958 8,000 8,000 13,200 13,200 5,200 65.0% 4017 - Salaries - COVID-19 1,424 3,396 - - - - - 0.0%
4019 - WC- 4850/Temp Disb 1,111 3,312 - - - - - 0.0%
4023 - One Time Payment 4 - - 14,500 14,500 14,500 7,500 (7,000) -48.3% 4100 - Employee Benefits 2,794 265 - - - - - 0.0%
4101 - Health in Lieu 1,414 3,914 - - 4,074 4,837 4,837 0.0% 4102 - Uniform Allowance 5 1,368 1,800 1,500 1,500 3,500 2,750 1,250 83.3% 4105 - Medicare & Fica 4,088 4,025 4,525 4,525 4,210 4,230 (295) -6.5% 4110 - CalPERS Employer Rate 99,325 159,547 91,715 91,715 60,943 61,283 (30,432) -33.2% 4130 - Health Insurance 50,786 45,450 51,900 51,900 41,878 49,079 (2,821) -5.4% 4150 - Dental Insurance 6,581 7,175 8,070 8,070 7,038 7,763 (307) -3.8% 4151 - Vision Insurance 789 825 870 870 763 855 (15) -1.7% 4181 - Long Term Disability Insurance 909 861 2,085 2,085 755 1,381 (704) -33.8% 4182 - Short Term Disability Insurance 419 390 500 500 287 388 (112) -22.4% 4183 - EAP (Employee Asst Prog) 94 101 100 100 83 315 215 215.0% 4184 - Life Insurance 223 220 135 135 196 729 594 440.0% 4210 - Professional Contract Services 6 72,575 102,165 251,400 411,400 250,000 427,550 16,150 3.9% 4211 - Banking Fees 8,876 10,737 - - - - - 0.0%
4301 - Bad Debt Expense (136) 14,980 - - - - - 0.0%
4302 - Loss due to theft 222,735 - - - - - - 0.0%
4310 - Office Supplies - - - - 1,500 1,500 1,500 0.0%
4330 - Misc Supplies & Services 263,930 180,798 158,400 158,400 150,000 173,800 15,400 9.7% 4332 - Janitorial & Safety Supplies 939 948 - - 1,400 1,400 1,400 0.0% 4340 - Postage & Printing - 122 - - 250 250 250 0.0%
4351 - Computer Equip (under $10 K) - - - - - 3,000 3,000 0.0% 4361 - Meter Replacement Program 7 14,364 5,591 10,000 10,000 7,500 7,500 (2,500) -25.0% 4365 - Fire Hydrant Replacement Program 8 - 2,021 7,500 7,500 9,500 9,500 2,000 26.7% 4366 - Backflow Prevention Program 2,424 5,587 6,900 6,900 7,200 7,200 300 4.3% 4370 - Equipment(under $10K) 15,338 - - - - - - 0.0%
4380 - Vehicle Maintenance 9 602 - - - - 6,000 6,000 0.0% 4510 - Conference & Training 1,482 890 4,000 4,000 4,000 4,100 100 2.5% 4515 - Meetings & Travel 10 445 345 5,000 5,000 5,000 3,100 (1,900) -38.0% 4710 - Utilities - Gas & Electric 216,582 215,389 282,200 282,200 282,200 296,300 14,100 5.0% 4750 - Telecommunications 11 6,171 5,173 9,250 9,250 7,500 8,000 (1,250) -13.5% 4996 - Allocated Liability Insurance 42,090 56,346 63,300 63,300 44,310 59,560 (3,740) -5.9% 4997 - Allocated Wrkrs Comp Insurance 23,055 20,199 28,500 28,500 19,950 28,500 - 0.0% 4999 - Transfers Out 12 - 226,998 894,700 894,700 392,000 633,000 (261,700) -29.3% 5100 - Capital Outlay 13 23,658 21,546 113,500 113,500 113,500 46,500 (67,000) -59.0% 6100 - Principal 31,024 31,024 282,499 282,499 282,499 300,028 17,529 6.2% 6200 - Interest 39,514 24,535 39,084 39,084 39,084 57,270 18,186 46.5% TOTAL 1,432,923 1,420,968 2,678,133 2,838,133 2,025,086 2,542,505 (295,628) -10.42% G&A Allocation
10 - City Council 32,238 31,121 33,110 33,110 30,427 18,472 (14,638) -44.2% 11 - City Manager 47,399 52,400 57,502 57,502 58,259 103,090 45,588 79.3% 12 - City Attorney 7,752 12,938 12,091 16,341 23,520 32,262 15,921 97.4% 13 - Assistant City Manager/City Clerk 25,941 28,876 33,624 34,324 34,065 30,666 (3,658) -10.7% 14 - Administrative Services (Finance) 355,882 463,197 509,078 517,628 476,851 508,368 (9,260) -1.8% 21 - Planning 25,598 27,953 32,684 32,684 30,617 32,004 (680) -2.1% 22 - Building 35,492 31,290 31,454 31,454 31,454 31,902 448 1.4% 23 - Engineering 117,390 142,528 151,671 151,671 151,403 162,399 10,728 7.1% 31 - Fire & Prevention 77,768 78,066 94,745 96,670 92,040 89,547 (7,123) -7.4% 41 - Public Works 263,410 290,675 324,184 324,184 296,344 333,924 9,740 3.0% 00 - Non Departmental 22,652 23,108 30,969 31,779 27,896 26,010 (5,769) -18.2% TOTAL 1,011,522 1,182,152 1,311,112 1,327,347 1,252,875 1,368,644 41,297 3.1% TOTAL DEPARTMENT 2,444,445 2,603,120 3,989,245 4,165,480 3,277,961 3,911,149 (254,331) -6.1% 1 Part time staffing position removed
2 Overtime increase due to contract agreement and estimated actual adjustments Detail - Water Fund
Budget Expenditures
181 Agenda Item Number 8
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DRAFT
3 Standby increase due to contract agreement and estimated actual adjustments 4 COVID Retention money, reduction FY23-24 lower amount based on staffing allocation 5 Uniform Allowance costs basted on staff levels and time of hire 7 Reduction in meter cost due to current replacement project 8 Increase In Hydrant Cost due to inflation and replacement schedule 9 Water system specific vehicle repairs moved from General Fund 10 Meeting and travel reduced due to local and online training availability 11 Telecommunications reduced based on cellular cost reductions 12 Transfer Out to capital projects
13 Capital Outlay reduction from 2022/23 due to Well 7 media replacement completed 6 $30K LSL Field Inventory Audit Compliance Reporting (State Requirement) $100K Urban Water Management Plan Development (One time state requirement) $74K Water Rate Study Cost (Carryover from 2022-23)
182 Agenda Item Number 8
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DRAFT
Water Fund
Object Details
Object
Worksheet

Description
Worksheet

Quantity
Worksheet

Unit

Price
Worksheet

Total
Grand Total 33 1,280,850 1,280,850
4210 - Professional Contract Services
Asset Management Softwear Maintenance Contract 1 2,900 2,900 Groundwater Sustainability Agency Participation Annual
Fees 1 54,600 54,600
Laborer Services Temp Worker Water Valve Exercising 1 25,500 25,500 LSL Field Inventory Audit Compliance Reporting (State
Requirement) 1 30,000 30,000
Portable Generator Service and Testing 1 2,400 2,400
Reservoir Cathotic Protection Inspections 1 7,500 7,500 Reservoir Cathotic Protection Repairs 1 7,500 7,500
Reservoir Tree Maintenance and Replacement 1 7,900 7,900 Solar Array Inspections, Maintenance and Replacement 1 5,100 5,100 Urban Water Management Plan Development (One
time state requirement) 1 100,000 100,000
Water Facilities Energy Efficiency Contingency 1 25,500 25,500 Water Facilities Repairs and Maintenance 1 14,500 14,500 Water Rate Study Cost (Carryover) 1 74,150 74,150
Water System Leak Detection Surveys 1 5,300 5,300
Water Well Level Monitoring 1 8,400 8,400
Water Zone Pressure Balancing Valves Service and
Repairs 1 7,400 7,400
Well 4 Replacement Geological and Engineering
Services Contract 1 48,900 48,900
Total 4210 - Professional Contract Services 17 427,550 427,550 4330 - Misc Supplies & Services
California Environmental Reporting System (CERS)
Fees 1 1,300 1,300
Certified Unified Program Agencies (CUPS) Reporting
Fees 1 1,300 1,300
Consumer Confidence Annual Report Printing 1 3,000 3,000 OSHA Safety Compliance Supplies 1 4,200 4,200
State Water Resources Control Board Regulation
Oversight 1 19,900 19,900
Utility Billing Mailing Services 1 6,700 6,700
Utility Billing Miscellaneous Supplies 1 4,200 4,200
Water System Infrastructure Maintenance and Repairs 1 39,100 39,100 Water System Regulatory Water Quality Testing 1 94,100 94,100 Total 4330 - Misc Supplies & Services 9 173,800 173,800 5100 - Capital Outlay
5100 - Capital Outlay Replacement Flatbed Dump Truck 1/2 cost 1 46,500 46,500 Total 5100 - Capital Outlay 1 46,500 46,500
9902 - Enterprise Capital Projects
0815-83.00 Florence Ave. Water Line Replacement
South End - Predesign/Design 1 25,000 25,000
0815-83.00 Florence Ave. Water Line Replacement
South End - Project Management 1 1,000 1,000
0816-84.00 Florence Ave. Water Line Replacement
North End - Predesign/Design 1 55,000 55,000
0816-84.00 Florence Ave. Water Line Replacement
North End - Project Management 1 1,000 1,000
0819-21.01 Parquet St. water line Replacement
(combined with project 1000-21.01)-Construction 1 550,000 550,000 0819-21.01 Parquet St. water line Replacement
(combined with project 1000-21.01)-Project Mgmt 1 1,000 1,000 Total 9902 - Enterprise Capital Projects 6 633,000 633,000 183 Agenda Item Number 8
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DRAFT
Description
Footnote
2020-21
Actual
2021-22
Actual
2022-23
Adopted
Budget
2022-23
Adjusted
Budget
2022-23
Estimated
Actual
2023-24
Original
Proposed
Budget
2023-24
Proposed
Budget
Stage 2
$
Inc/(Dec)
%
Change
3610 - Wastewater Service Charge 1 2,870,250 2,923,288 3,407,455 3,407,455 3,100,000 2,900,000 3,100,000 (307,455) -9.0% 3300 - Interest Income 9,446 -43,007 4,000 4,000 55,000 5,500 5,500 1,500 37.5% 3606 - Penalties -29 -0 -0 -0 2,500 2,500 2,500 2,500 0.0% 3607 - Other Charges -0 -0 -0 -0 -0 -0 -0 - 0.0%
3804 - Insurance Claims -0 113,750 -0 -0 39,000 -0 -0 - 0.0% 3805 - Miscellaneous Income 19,246 3,634 3,000 3,000 1,000 1,000 1,000 (2,000) -66.7% TOTAL 2,898,912 2,997,664 3,414,455 3,414,455 3,197,500 2,909,000 3,109,000 (305,455) -10.5% Salaries & Wages 177,927 241,347 304,100 304,100 253,959 306,462 290,287 (13,813) -4.5% Benefits 129,093 216,201 159,100 159,100 118,006 124,201 131,241 (27,859) -17.5% Professional Contracted Services 87,814 72,232 193,300 193,300 174,000 233,500 211,400 18,100 9.4% Subregional O&M 1,650,401 1,650,401 1,737,400 1,737,400 1,737,400 1,789,520 1,952,850 215,450 12.4% Services & Supplies 66,321 54,445 126,150 126,150 122,618 135,000 135,000 8,850 7.0% Special Programs - 50,450 1,000 1,000 600 1,000 1,000 - 0.0% Equipment (under $10K) 7,725 - - - - - - - 0.0%
Vehicle Expense - 58 - - - - 3,000 3,000 0.0%
Conference & Training Expense 3,717 7,307 10,500 10,500 10,500 10,500 10,500 - 0.0% Utilities 43,630 46,277 65,250 65,250 41,617 65,250 65,250 - 0.0% Telecommunications 1,930 1,755 3,500 3,500 1,771 3,500 3,500 - 0.0% Bad Debt Expense (265) 22,145 - - - - - - 0.0%
Loss due to theft 158,226 - - - - - - - 0.0%
Allocated Insurance 38,263 49,658 69,900 69,900 69,900 67,145 66,280 (3,620) -5.2% Capital Outlay 26,395 36,896 35,500 35,500 34,000 31,000 46,500 11,000 31.0% Debt Service Payments 28,845 1,886 199,263 199,263 199,263 203,434 203,434 4,171 2.1% TOTAL 2 2,420,022 2,451,059 2,904,963 2,904,963 2,763,634 2,970,512 3,120,243 215,280 7.4% 10 - City Council 37,614 36,310 38,628 38,628 35,498 39,952 21,551 (17,077) -44.2% 11 - City Manager 47,399 52,400 57,502 57,502 58,259 58,768 103,090 45,588 79.3% 12 - City Attorney 4,652 7,762 7,255 9,805 14,112 12,187 19,357 9,552 97.4% 13 - Assistant City Manager/City Clerk 22,696 25,264 29,421 30,034 29,807 27,937 26,832 (3,202) -10.7% 14 - Administrative Services (Finance) 346,516 451,007 495,682 504,007 464,302 550,094 494,989 (9,018) -1.8% 21 - Planning 15,357 16,771 19,610 19,610 18,370 21,770 19,202 (408) -2.1% 22 - Building 35,492 31,290 31,454 31,454 31,454 35,951 31,902 448 1.4% 23 - Engineering 96,673 117,376 124,905 124,905 124,685 136,175 133,740 8,835 7.1% 41 - Public Works 202,576 220,034 248,680 248,680 227,702 269,709 253,788 5,108 2.1% 00 - Non Departmental 22,652 23,108 30,969 31,779 27,896 26,370 26,010 (5,769) -18.2% TOTAL 831,627 981,322 1,084,106 1,096,404 1,032,084 1,178,914 1,130,461 34,057 3.1% 3999 - Transfers In -0 -0 -0 -0 -0 -0 -0 - 0.00%
4999 - Transfers Out 3 (0) (91,206) (1,014,850) (1,057,350) (91,000) (0) (606,000) (451,350) -42.69% TOTAL - (91,206) (1,014,850) (1,057,350) (91,000) - (606,000) (451,350) 42.69% 3,251,649 3,523,587 5,003,919 5,058,717 3,886,718 4,149,427 4,856,704 (202,013) 3.99% Net Surplus/(Deficit) 4 (352,737) (525,923) (1,589,464) (1,644,262) (689,218) (1,240,427) (1,747,704) 1,951,908 1,599,171 1,073,249 1,073,249 1,073,249 384,031 384,031 1,599,171 1,073,249 (516,215) (571,013) 384,031 (856,396) (1,363,673)

49.2% 30.5% -10.3% -11.3% 9.9% -20.6% -28.1%
487,747 528,538 750,588 758,808 583,008 622,414 728,506 3 Capital expenditures occurred sooner than anticipated in the rate model 4 Wastewater Fund deficit will be addressed during the upcoming rate study with expectation of future rate increase Worse case scenario options:
* To delay interfund transfer until cash is in adequate position. * Delay starting of some capital projects.
* Depleted subregional reserve of approximately $300K
* Agenda item to bring a temporary loan borrowing from General Fund to Wastewater Fund.

TOTAL OPERATING EXPENDITURES

WASTEWATER FUND - COMBINED

FINANCIAL REPORTING

OPERATING REVENUE

OPERATING EXPENDITURE

OTHER SOURCES/(USES)

TRANSFERS IN/(OUT)
2 The upcoming rate study model will include conservcation rates for instances in which usage drops below projections as it takes the same amount of efforts to maintain capacity regardless of Beginning Unrestricted Cash Balance
Ending Unrestricted Cash Balance

RESERVE
Policy Reserve Level (25%)
Actual Reserve Level
1 Revenues lowered due to conservation. City did not implement drought rates during economic downturn and without sufficient communications opportunities 184 Agenda Item Number 8
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OPERATING EXPENDITURE
4010 - Salaries - Full Time 165,520 208,020 269,600 269,600 213,209 256,362 256,362 (13,238) -6.2% 4012 - Overtime 1 8,420 17,281 13,600 13,600 16,800 16,800 16,800 3,200 19.0% 4013 - Standby 2 2,231 7,443 7,750 7,750 10,800 10,800 10,800 3,050 28.2% 4017 - Salaries - COVID-19 965 3,689 - - - - - - 0.0%
4019 - WC- 4850/Temp Disb 791 4,914 - - - - - - 0.0%
4023 - One Time Payment 3 - - 13,150 13,150 13,150 22,500 6,325 (6,825) -51.9% 4100 - Employee Benefits 1,342 398 - - - - - - 0.0%
4101 - Health in Lieu 987 2,221 500 500 2,699 3,204 3,204 2,704 100.2% 4102 - Uniform Allowance 960 1,638 1,500 1,500 3,262 2,280 2,280 780 23.9% 4105 - Medicare & Fica 6,010 3,567 4,135 4,135 3,779 3,717 3,717 (418) -11.1% 4110 - CalPERS Employer Rate 82,116 154,721 90,645 90,645 59,030 57,226 62,675 (27,970) -47.4% 4130 - Health Insurance 31,886 45,194 51,900 51,900 41,196 47,220 49,079 (2,821) -6.8% 4150 - Dental Insurance 4,211 6,308 7,000 7,000 6,188 6,908 6,908 (92) -1.5% 4151 - Vision Insurance 503 725 765 765 672 761 761 (4) -0.6% 4181 - Long Term Disability Insurance 591 784 1,900 1,900 680 1,497 1,228 (672) -98.8% 4182 - Short Term Disability Insurance 274 355 450 450 253 344 344 (106) -42.0% 4183 - EAP (Employee Asst Prog) 63 91 90 90 73 315 315 225 308.2% 4184 - Life Insurance 150 198 215 215 174 729 729 514 295.4% 4210 - Professional Contract Services 4 78,937 61,495 193,300 193,300 174,000 233,500 211,400 18,100 10.4% 4210 - Subregional Contract Services 5 1,650,401 1,650,401 1,737,400 1,737,400 1,737,400 1,789,520 1,952,850 215,450 12.4% 4211 - Banking Fees 8,876 10,737 - - - - - - 0.0%
4227 - Sewer Lateral Grant Program - 50,000 - - - - - - 0.0% 4301 - Bad Debt Expense (265) 22,145 - - - - - - 0.0%
4302 - Loss due to theft 158,226 - - - - - - - 0.0%
4330 - Misc Supplies & Services 64,444 52,549 126,150 126,150 120,500 132,200 132,200 6,050 5.0% 4332 - Janitorial & Safety Supplies 6 1,877 1,895 - - 2,118 2,800 2,800 2,800 132.2% 4351 - Computer Equip (under $10 K) - - - - - - - - 0.0% 4360 - Conservation Rebate Program - 450 1,000 1,000 600 1,000 1,000 - 0.0% 4370 - Equipment(under $10K) 7,725 - - - - - - - 0.0%
4380 - Vehicle Maintenance - 58 - - - - 3,000 3,000 0.0% 4510 - Conference & Training 1,978 1,723 4,000 4,000 4,000 4,000 4,000 - 0.0% 4515 - Meetings & Travel 1,739 5,584 6,500 6,500 6,500 6,500 6,500 - 0.0% 4710 - Utilities - Gas & Electric 38,985 39,780 57,750 57,750 35,637 57,750 57,750 - 0.0% 4711 - Utilities - City Water Bill 4,645 6,497 7,500 7,500 5,980 7,500 7,500 - 0.0% 4750 - Telecommunications 1,930 1,755 3,500 3,500 1,771 3,500 3,500 - 0.0% 4996 - Allocated Liability Insurance 20,795 31,112 43,800 43,800 43,800 40,735 41,230 (2,570) -5.9% 4997 - Allocated Wrkrs Comp Insurance 17,469 18,546 26,100 26,100 26,100 26,410 25,050 (1,050) -4.0% 4999 - Transfers Out 7 - 91,206 1,014,850 1,057,350 91,000 - 606,000 (451,350) -496.0% 5100 - Capital Outlay 8 26,395 36,896 35,500 35,500 34,000 31,000 46,500 11,000 32.4% 6100 - Principal - - 179,775 179,775 179,775 165,068 165,068 (14,707) -8.2% 6200 - Interest 28,845 1,886 19,488 19,488 19,488 38,366 38,366 18,878 96.9% TOTAL 2,420,022 2,542,265 3,919,813 3,962,313 2,854,634 2,970,512 3,726,243 (236,070) -8.3% G&A Allocation
10 - City Council 37,614 36,310 38,628 38,628 35,498 39,952 21,551 (17,077) -48.1% 11 - City Manager 47,399 52,400 57,502 57,502 58,259 58,768 103,090 45,588 78.3% 12 - City Attorney 4,652 7,762 7,255 9,805 14,112 12,187 19,357 9,552 67.7% 13 - Assistant City Manager/City Clerk 22,696 25,264 29,421 30,034 29,807 27,937 26,832 (3,202) -10.7% 14 - Administrative Services (Finance) 346,516 451,007 495,682 504,007 464,302 550,094 494,989 (9,018) -1.9% 21 - Planning 15,357 16,771 19,610 19,610 18,370 21,770 19,202 (408) -2.2% 22 - Building 35,492 31,290 31,454 31,454 31,454 35,951 31,902 448 1.4% 23 - Engineering 96,673 117,376 124,905 124,905 124,685 136,175 133,740 8,835 7.1% 41 - Public Works 202,576 220,034 248,680 248,680 227,702 269,709 253,788 5,108 2.2% 00 - Non Departmental 22,652 23,108 30,969 31,779 27,896 26,370 26,010 (5,769) -20.7% TOTAL 831,627 981,322 1,084,106 1,096,404 1,032,084 1,178,914 1,130,461 34,057 3.3% TOTAL DEPARTMENT 3,251,649 3,523,587 5,003,919 5,058,717 3,886,718 4,149,427 4,856,704 (202,013) -4.9% 1 Clean and Televise Sewer System annual requirement
2 Morris Street Pump Station Dry Rot Repairs (One time repairs) 4 $40k Morris Street Pump Station Dry Rot Repairs (One time repairs) 5 Subregional Wastewater Treatment Agreement Contract
6 Janitorial and Safety supplies costs seperated for Misc. Supplies and Services 7 Transfers Out is for capital projects
8 Capital Outlay increase due to 1/2 cost of replacement Flatbed Dump Truck Detail - Wastewater Fund
Budget Expenditures
3 COVID Retention one-time payment based on bargaining unit memorandum of understanding 185 Agenda Item Number 8
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DRAFT
Sewer Fund*
Object Details
Object
Worksheet

Description
Worksheet

Quantity
Worksheet

Unit

Price
Worksheet

Total
Grand Total 33 996,100 996,100
4210 - Professional Contract Services
Asset Management Software Maintenance Contract 1 2,900 2,900 Electrical Performance Annual Testing 1 9,100 9,100
Emergency Generator Maintenance and Repairs 1 5,900 5,900 Emergency Generator Service and Testing Contract 1 6,300 6,300 Morris Street Pump Station Dry Rot Repairs (One time repairs) 1 40,100 40,100 Sanitary Sewer Master Plan and Emergency Response Plan
Engineering Services 1 8,400 8,400
Sewer Facility Repairs and Maintenance 1 15,000 15,000
Sewer Pump Annual Performance Testing 1 3,900 3,900
Sewer Pump Maintenance and Repairs 1 12,500 12,500
Sewer Pump station Inlet Gate Service and Repairs 1 8,500 8,500 Sewer Solids Grinder Service and Repairs 1 8,500 8,500
Sewer System Infrastructure Repairs 1 25,500 25,500
Sewer System Maintenance Hole Rehabilitation 1 27,000 27,000 Solar Array Maintenance Repairs and Testing 1 4,800 4,800 Supervisory Control and Data Acquisition Annual Alarm Testing 1 7,200 7,200 Wastewater Facilities Energy Efficiency Contingency 1 25,800 25,800 Total 4210 - Professional Contract Services 16 211,400 211,400 4330 - Misc Supplies & Services
Bay Area Air Quality Facility Permitting 1 3,700 3,700
California Environmental Reporting System (CERS) Fees 1 1,400 1,400 Certified Unified Program Agencies (CUPS) Reporting Fees 1 1,300 1,300 Clean and Televise Sewer System 1 63,000 63,000
OSHA Safety Compliance Equpment 1 4,100 4,100
Sewer Grinder Replacement Wear Parts 1 8,700 8,700
Sewer Main Infrastructure Replacement and Repairs 1 20,400 20,400 Sewer Pump Station Maintenance and Repairs 1 24,900 24,900 Sewer Utility Maintenance Hole Remote Alarm monitoring 1 4,700 4,700 Total 4330 - Misc Supplies & Services 9 132,200 132,200 5100 - Capital Outlay
Replacement Flatbed Dump Truck 1/2 Cost 1 46,500 46,500 Total 5100 - Capital Outlay 1 46,500 46,500
9902 - Enterprise Capital Projects
0604-37.00 Zimpher Creek Sewer Line, Covert Lane to
Healdsburg Ave 1 1,000 1,000
0610-70.00 Zimpher Creek from Zimpher Road to Murphy Ave 1 1,000 1,000 0611-80.00 Zimpher Creek Sewer from Murphy Avenue to Huntly Street 1 31,000 31,000
0612-81.00 Florence Ave. Sewer Line Improvements -South 1 1,000 1,000 0613-82.00 Florence Ave. Sewer Line Improvements - North 1 21,000 21,000 0615-21.01 Parquet Street Sewer Line Replacement (1000-

19.01) 1 551,000 551,000
0615-23.04 NEW: Sewer System Master Plan Update 1 - -
Total 9902 - Enterprise Capital Projects 7 606,000 606,000 186 Agenda Item Number 8
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DRAFT

DESCRIPTION
2020-21
Actual
2021-22
Actual
2022-23
Adopted
Budget
2022-23
Adjusted
Budget
2022-23
Estimated
Actual
2023-24
Proposed
Budget
Stage 2 $ Incr / (Dec)
% Incr /
(Dec)

OPERATING REVENUE
Sales Tax & Add On 121,223 98,266 128,156 128,156 128,156 128,336 180 0.1% Interest & Rents 314 -480 100 100 600 500 400 400.0%
TOTAL REVENUE 121,538 97,786 128,256 128,256 128,756 128,836 580 0.5%

OPERATING EXPENSES
Salaries & Wages 19,818 20,226 22,230 22,230 22,875 22,525 295 1.3% Benefits 6,959 9,505 7,270 7,270 8,421 11,158 3,888 53.5% Contracted Services 1,473 7,211 6,000 6,000 6,000 7,500 1,500 25.0% Utilities 80,533 80,761 90,000 90,000 85,000 90,000 -0 0.0% TOTAL OPERATING EXPENSE 108,783 117,703 125,500 125,500 122,296 131,183 5,683 4.5% NET BUDGETARY RESULT 12,755 (19,917) 2,756 2,756 6,460 (2,347) Addition/(Use) of Reserves 12,755 (19,917) 2,756 2,756 6,460 (2,347) Beginning Fund Balance (Estimated) 30,642 43,397 23,480 23,480 23,480 29,940 Ending Fund Balance (Estimated) 43,397 23,480 26,236 26,236 29,940 27,593 STREET LIGHTING ASSESMENT DISTRICT FUND 215
187 Agenda Item Number 8
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City of Sebastopol
5-Year Capital Improvement Program
FY 2023-24 to FY 2027-28 Draft Proposed
DRAFT Agenda Item Number 8
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Table of Contents
City of Sebastopol FY 2023-24 to FY 2027-28
Table Of Contents 1
Global Summary: Total Category Expenditures / Total Funding Sources 3 1 - Bikes, Pedestrians & Safety 4
Project # Project Page #
0113-16.00 Bodega Ave. Bicycle Connection Ragle Rd. to Atascadero Creek 5 0125-20.01 Ragle Road West Side Bicycles and Pedestrian Access 6 0130-22.08 Undergrounding Overhead Utilities 7
0131-23.01 NEW: Bodega Avenue Guardrails at City Limits 8 0132-23.02 NEW: SR 116 Enhanced Crossings at Burnett, Keating, Hutchins, 9 Walker
0133-23.10 NEW: Sunset Ave./Taft St. Pedestrian Crossing Enhancements 10 1000-19.01 SR 116 Curb Ramps and Crosswalk Safety Improvements at 11 Bodega/Florence and Bodega/Robinson
2 - Transition Plan ADA Projects 12
Project # Project Page #
0213-20.05 Youth Annex ADA Upgrades 13
0214-20.07 City Hall ADA Upgrades 14
0215-22.04 ADA Transition Plan Building Improvements Environmental 15 Assessment
3 - Housing Projects 16
Project # Project Page #
0300-22.07 Purchase of Market Rate Units 17
4 - Parks Projects 18
Project # Project Page #
0407-59.00 Remove/Replace Trees in City Parks (Transfer to PW oper. budget) 19 0409-61.00 Remove and Replace Trees in Streets and Non-Park City Properties 20 (Transf to PW operating budget)
0411-73.00 AmeriCorps Trail Extension Project 21
0413-78.00 Burbank Farm: Public Restroom Facility 22
0416-95.00 Ives Park Pathway Replacement and ADA Upgrade (Segment 1) 23 0417-96.00 Ives Pool Exterior Shower-CANCELLED 24
0420-20.08 Calder Creek Streambed Re-naturalization at Ives Park-COMPLETED 25 0420-22.05 NEW: Ives Park Master Plan Implementation Phase 2 26 0423-20.10 Trail connection from Tomodachi Park to the west property line 27 0424-22.01 South Main Street Parklet 28
0425-23.07 NEW: Ives Park Pathway Replacement and ADA Upgrade 29 (Segment 2)-UNFUNDED
0426-23.08 NEW: Burbank Farm: ADA parking stall and path 30 1 Note: FY 2023-24 Projects are Bolded
DRAFT Agenda Item Number 8
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5 - Paving Projects 31
Project # Project Page #
0513-74.09 Bodega Avenue Bike Lanes and Pavement Rehabilitation Phase 1 32 0514-22.06 Bodega Avenue Bike Lanes and Pavement Rehabilitation Phase 2 33 0516-85.00 Bodega Avenue Bike Lanes and Pavement Rehabilitation Design- 34

COMPLETED
0518-22.02 Bodega Ave. Digouts and Repairs-COMPLETED 35 0519-22.03 Palm Ave. Street Improvements-CANCELLED 36
0520-22.09 Citywide Pavement Repairs and Repaving Program 37 6 - Sewer/Wastewater Projects 38
Project # Project Page #
0604-37.00 Zimpher Creek Sewer Relocation Part 1 - Covert Lane Rerouting 39 0610-70.00 Zimpher Creek Sewer Relocation Part 2 - West End 40 0611-80.00 Zimpher Creek Sewer Relocation Part 3 - Repairs at East End 41 0612-81.00 Florence Avenue Sewer Line Improvements - South 42 0613-82.00 Florence Avenue Sewer Line Improvements - North 43 0615-21.01 Parquet Street Sewer Line Replacement (combined City project 44 #1000-19.01)
0615-23.04 NEW: Sewer System Master Plan Update 45
7 - Stormwater Projects 46
Project # Project Page #
0701-34.00 Calder Creek Storm Drain and Outfall Maintenance 47 0702-51.00 Zimpher Creek Storm Drain and Outfall Maintenance 48 0710-64.00 Morris Street Outfall Maintenance 49
0711-23.05 NEW: Flood Resiliency Master Plan 50
0712-23.06 NEW: Community Cultural Center Master Plan 51 8 - Water Projects 52
Project # Project Page #
0815-83.00 Florence: Water Line Replace South 53
0816-84.00 Florence: Water Line Replace North 54
0818-20.09 1st Street Water Main Replacement-COMPLETED 55 0819-21.01 Parquet Street Water Line Replacement (combined City project 56 #1000-21.01)
0820-23.03 NEW: Pleasant Hill Rd. Water Line: Mitchell Ct. to Lynch Rd. 57 0821-23.09 NEW: Water System Master Plan Update 58
9 - Arts Projects 59
Project # Project Page #
0901- Ned Kahn: "Sebastopol Spire" 60
0903- City Sponsorship of New Art Project 61
2 DRAFT Agenda Item Number 8
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City of Sebastopol FY 2023-24 to FY 2027-28
Global Summary Report
2023-24 2024-25 2025-26 2026-27 2027-28 TOTALS
FY22-23
Estimated

PROJECT CATEGORY EXPENDITURES
1 Bikes, Pedestrians & Safety 48,500 1,615,300 2,909,500 9,787,002 14,311,802 2 Transition Plan ADA Projects 35,000 338,500 338,500
3 Housing Projects 10,500 402,000 412,500
4 Parks Projects 256,500 716,000 445,000 1,161,000
5 Paving Projects 372,400 1,296,000 3,227,500 650,000 650,000 650,000 6,473,500 6 Sewer/Wastewater Projects 198,200 606,000 1,593,000 276,500 2,475,500 7 Stormwater Projects 52,000 150,000 1,417,500 400,000 1,967,500 8 Water Projects 392,000 633,000 810,500 1,642,000 3,085,500 9 Arts Projects 6,500 50,500 50,500
TOTALS 1,361,100 5,415,800 10,805,000 12,755,502 650,000 650,000 30,276,302

PROJECT FUNDING SOURCES
000 Unfunded 111,500 5,903,000 9,921,000 450,000 450,000 16,835,500 001 Grant - Unsecured 358,000 1,522,000 1,880,000
002 Grant - TDA3 60,380 60,380
002 Grant - Quick Strike (MTC) 476,000 476,000
002 Grant - HSIP 528,120 528,120
002 Grant - OBAG2 968,000 968,000
002 Grant - District 5 Infra Funding 200,000 200,000
002 Grant - Go Sonoma (SCTA) 2,290,000 2,290,000
100 General Fund 52,000 2,000 83,500 85,500
103 Bldg./Fac./Infr. Reserve 88,400 275,500 206,000 481,500 103 B/F/IR - Donations 20,000 20,000
104 Rule 20A Monies PG&E 991,002 991,002
120 Tree Replacement Fund 4,000
123 Pavement Reserve Fund 135,000 135,000
124 General Fund - Flood Grant 150,000 212,500 362,500
201 Measure M Transportation 105,500 193,000 150,000 343,000 202 Measure M Parks 104,500 316,557 31,500 348,057
203 Art-In-Lieu Fund 6,500 50,500 50,500
204 Housing Linkage Fee 10,000 400,000 410,000
212 Park Improvement Fund 500 78,500 78,500
212 Park Improvement (Sonoma Co.) 126,943 126,943
212 Park Improve Fund (Prop 68) 88,000
213 Traffic Impact Fee Fund (TIF) 110,620 110,620
216 Community Dev. Grant (CDBG) 26,500 203,500 146,000 349,500 SB 1 Road Maintenance & 160,680 187,500 200,000 200,000 200,000 948,180 Rehab
217 283,000
501 Water Capital Fund 392,000 633,000 810,500 120,000 1,563,500 511 Sewer Capital Fund 210,200 606,000 26,500 1,500 634,000 TOTALS 1,361,100 5,415,800 10,805,000 12,755,502 650,000 650,000 30,276,302 3 DRAFT Agenda Item Number 8
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PROJECT TITLE
0113-16.00 Bodega Ave. Bicycle Connection
Ragle Rd. to Atascadero Creek
358,000 358,000
0125-20.01 Ragle Road West Side Bicycles
and Pedestrian Access
2,550,000 8,796,000 11,346,000
0130-22.08 Undergrounding Overhead Utilities 1,500 1,500 991,002 994,002 0131-23.01 NEW: Bodega Avenue Guardrails
at City Limits
347,000 347,000
0132-23.02 NEW: SR 116 Enhanced
Crossings at Burnett, Keating,
Hutchins, Walker
271,800 271,800
0133-23.10 NEW: Sunset Ave./Taft St.

Pedestrian Crossing
Enhancements
290,000 290,000
1000-19.01 SR 116 Curb Ramps and
Crosswalk Safety Improvements at
Bodega/Florence and
Bodega/Robinson
48,500 705,000 705,000
48,500 1,615,300 2,909,500 9,787,002 14,311,802
PROJECT FUNDING SOURCES
000 Unfunded 2,500,000 8,796,000 11,296,000
001 Grant - Unsecured 358,000 358,000
002 Grant - District 5 Infra Funding 200,000 200,000
002 Grant - HSIP 528,120 528,120
002 Grant - Quick Strike (MTC) 476,000 476,000
002 Grant - TDA3 60,380 60,380
002 Grant - Go Sonoma (SCTA) 50,000 50,000
100 General Fund 1,500 1,500 3,000
103 Bldg./Fac./Infr. Reserve 70,000 70,000
103 B/F/IR - Donations 20,000 20,000
104 Rule 20A Monies PG&E 991,002 991,002
201 Measure M Transportation 48,500
213 Traffic Impact Fee Fund (TIF) 98,620 98,620
217 SB 1 Road Maintenance & Rehab 160,680 160,680
48,500 1,615,300 2,909,500 9,787,002 14,311,802
City of Sebastopol FY 2023-24 to 2027-28
Category Summary Report
1 - Bikes, Pedestrians & Safety
2023-24 2024-25 2025-26 2026-27 2027-28 TOTALS
FY22-23
Estimated
4 DRAFT Agenda Item Number 8
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Category:

Project Bodega Ave. from Ragle to Atascadero
Creek
Bikes, Pedestrians & Safety
Project No: 0113-16.00
Location:

Bodega Ave. Bicycle Connection Ragle Rd. to Atascadero Creek 2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
FY22-23
Estimated
9001 - Construction/Inspection 306,200 306,200
9002 - Project Management 10,300 10,300
9003 - Professional Services 0
9004 - Property Purchases 0
9005 - Predesign/Design 41,500 41,500
EXPENDITURE TOTALS 358,000 358,000
FUNDING SOURCES
001-Grant - Unsecured 358,000 358,000
FUNDING TOTALS 358,000 358,000
DESCRIPTION: Bodega Avenue Class I Multi-Use Trail (from Ragle Road to Valley View Drive on existing City planter strip right-of-way), marked two-way bike/ped crossing at intersection with Valley View Drive, and Class IV striped two-way bike facility on south shoulder of Bodega Avenue with raised separator (between Valley View Drive and existing terminus of County trail). The City will be applying for ATP Cycle 6 grant and will assume that no local match is required for purposes of this estimate.

JUSTIFICATION: Provides bicycle path connection on Bodega Avenue from Ragle Road to the County bike trail. This bike path is identified in the City's bicycle and pedestrian master plan. Note: Segment between Pleasant Hill Road and Ragle Road will only require new striping and will be done as part of street maintenance striping.

GENERAL PLAN Goals and Policies: Circulation CIR 2: Maintain and Expand a Safe and Efficient Pedestrian, Bicycle, and Transit Network that Connects Neighborhoods with Key Destinations to Encourage Travel by Non-Automobile Modes while also Improving Public Health. 5 DRAFT Agenda Item Number 8
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Category:

Project Bodega Ave., Ragle Road, Mill Station
Rd.

Bikes, Pedestrians & Safety
Project No: 0125-20.01
Location:

Ragle Road West Side Bicycles and Pedestrian Access
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
FY22-23
Estimated
9001 - Construction/Inspection 8,796,000 8,796,000
9002 - Project Management 0
9003 - Professional Services 0
9004 - Property Purchases 0
9005 - Predesign/Design 2,550,000 2,550,000
EXPENDITURE TOTALS 2,550,000 8,796,000 11,346,000
FUNDING SOURCES
000-Unfunded 2,500,000 8,796,000 11,296,000
002-Grant - Go Sonoma (SCTA) 50,000 50,000
FUNDING TOTALS 2,550,000 8,796,000 11,346,000
DESCRIPTION:

Provide bicycle lanes and sidewalks/pedestrian paths on Bodega Ave - from Jewell Ave to Ragle Road; Ragle Rd - from Bodega Ave to Mill Station Rd; Mill Station Rd - from Ragle Rd to SR 116. This is a joint City/County endeavor. City applied for ATP grant in 2018 and again in 2022 but was not awarded. Staff will continue to pursue ATP or other grants. This project is currently unfunded since a new grant has not been identified.

JUSTIFICATION: Listed as a regional project with SCTA/Measure M Plan, MTC, and CTC. Sonoma County BPAC has programmed $50,000 in their FY 2024-25 TDA Article 3 grant funding towards this project.

GENERAL PLAN Goals and Policies: Circulation CIR 2: Maintain and Expand a Safe and Efficient Pedestrian, Bicycle, and Transit Network that Connects Neighborhoods with Key Destinations to Encourage Travel by Non-Automobile Modes while also Improving Public Health 6 DRAFT Agenda Item Number 8
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Category:

Project Bodega Avenue
Bikes, Pedestrians & Safety
Project No: 0130-22.08
Location:

Undergrounding Overhead Utilities
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
FY22-23
Estimated
9001 - Construction/Inspection 991,002 991,002
9002 - Project Management 1,500 1,500 3,000
9003 - Professional Services 0
9004 - Property Purchases 0
9005 - Predesign/Design 0
EXPENDITURE TOTALS 1,500 1,500 991,002 994,002
FUNDING SOURCES
100-General Fund 1,500 1,500 3,000
104-Rule 20A Monies PG&E 991,002 991,002
FUNDING TOTALS 1,500 1,500 991,002 994,002
DESCRIPTION: The project is for undergrounding overhead utilities on Petaluma Avenue. The specific segment to be undergrounded will be based on funding availability and feasibility.

JUSTIFICATION: As of 2022, the City has $1.05 million in Rule 20A monies from PG&E. The City will continue to lose approximately $6,000 each year that it does not establish an undergrounding district. Undergrounding overhead utilities will beautify the area by placing overhead utilities below the roadway surface, and will also prevent conflicts with tree canopies and reduce the potential for fires caused by sparking overhead lines.

GENERAL PLAN Goals and Policies: Community Development CD-14: Continue to require the undergrounding of utility lines wherever feasible.
7 DRAFT Agenda Item Number 8
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Category:

Project Bodega Avenue from West End City
Limits to Valley View Dr.

Bikes, Pedestrians & Safety
Project No: 0131-23.01
Location:

NEW: Bodega Avenue Guardrails at City Limits
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
FY22-23
Estimated
9001 - Construction/Inspection 285,000 285,000
9002 - Project Management 1,500 1,500
9003 - Professional Services 0
9004 - Property Purchases 0
9005 - Predesign/Design 60,500 60,500
EXPENDITURE TOTALS 347,000 347,000
FUNDING SOURCES
002-Grant - HSIP 312,300 312,300
217-SB 1 Road Maintenance & Rehab 34,700 34,700
FUNDING TOTALS 347,000 347,000
DESCRIPTION: Remove existing bridge guardrail and replace approximately 765 lineal feet of guard rail. Work includes replacing signage and related appurtenances. This project is primarily funded with a Highway Safety Improvement Program (HSIP Cycle 11) grant from the State.

JUSTIFICATION: This segment of guardrail was identified as deficient (e.g. railing too low, outdated guardrail and end treatment systems) and in need of upgrades. This location was identified in the City's Local Road Safety Plan as an area with an increased number of lane departure collisions due to the narrow shoulder. Many vehicles drop off into the creek bed as the existing conditions do not provide adequate conditions for vehicles to recover. There is a significant drop off (around 1 foot) from the pavement to existing grade and unrecoverable side slopes of 2:1.

GENERAL PLAN Goals and Policies: Circulation CIR 1-9: Consider all transportation improvements as opportunities to improve safety, access, and mobility for all roadway users and avoid dead-end streets and culde-sacs. 8 DRAFT Agenda Item Number 8
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Category:

Project S Main/Burnett St; N Main/Keating Ave;
Gravenstein Hwy/Hutchins Ave;
Petaluma Ave/Walker Ave
Bikes, Pedestrians & Safety
Project No: 0132-23.02
Location:

NEW: SR 116 Enhanced Crossings at Burnett, Keating, Hutchins, Walker 2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
FY22-23
Estimated
9001 - Construction/Inspection 239,800 239,800
9002 - Project Management 1,500 1,500
9003 - Professional Services 0
9004 - Property Purchases 0
9005 - Predesign/Design 30,500 30,500
EXPENDITURE TOTALS 271,800 271,800
FUNDING SOURCES
002-Grant - Go Sonoma (SCTA) 0
002-Grant - HSIP 215,820 215,820
217-SB 1 Road Maintenance & Rehab 55,980 55,980
FUNDING TOTALS 271,800 271,800
DESCRIPTION: Install pedestrian-activated circular LED rapid flashing beacons replacing existing standard flashing beacons; install perimeter lighted pedestrian crossing signs; install pedestrian push buttons; remove existing in-roadway warning lights. This project is primarily funded with a Highway Safety Improvement Program (HSIP Cycle 11) grant from the State.

JUSTIFICATION: SR 116 Traffic Corridor Safety Study shows these intersections meet warrant threshold for RRFBs.

GENERAL PLAN Goals and Policies: Circulation CIR 2-2: Routinely incorporate sidewalks and enhanced pedestrian crossing facilities as part of new street construction or enhancements to existing streets. 9 DRAFT Agenda Item Number 8
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Category:

Project Sunset Avenue at Taft Street, Analy
High School
Bikes, Pedestrians & Safety
Project No: 0133-23.10
Location:

NEW: Sunset Ave./Taft St. Pedestrian Crossing Enhancements 2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
FY22-23
Estimated
9001 - Construction/Inspection 255,000 255,000
9002 - Project Management 5,000 5,000
9003 - Professional Services 0
9004 - Property Purchases 0
9005 - Predesign/Design 30,000 30,000
EXPENDITURE TOTALS 290,000 290,000
FUNDING SOURCES
002-Grant - District 5 Infra Funding 200,000 200,000
103-B/F/IR - Donations 20,000 20,000
103-Bldg./Fac./Infr. Reserve 70,000 70,000
FUNDING TOTALS 290,000 290,000
DESCRIPTION: Taft Street/Sunset Avenue – upgrade crosswalk markings including shark’s teeth and install double sided flashing pedestrian crossing signs with circular LED flashers in similar style to other Sebastopol crossings. Upgrade curb ramps to current ADA standards. Also, add solar streetlight pole. Traffic Calming on Sunset Avenue-Johnson Street – install edgeline and/or centerline striping from Taft Street to Eddie LaneMorris Street and striped bulbouts where appropriate to reduce vehicle travel speeds. Johnson Street Pedestrian Crossings - Install crosswalks with new or upgraded curb ramps at Sunset Avenue/Johnson Street (one crosswalk). Also, add solar streetlights at the two new crossings.

JUSTIFICATION: The school district requested pedestrian crossing improvements at the two locations to make the crossing safer for students and other pedestrians. The City requested infrastructure grant funding from County Supervisor Lynda Hopkins and the City is waiting to hear if the funding is granted. The School District is making a $20,000 contribution towards this project.

GENERAL PLAN Goals and Policies: Circulation CIR 2-2: Routinely incorporate sidewalks and enhanced pedestrian crossing facilities as part of new street construction or enhancements to existing streets. 10 DRAFT Agenda Item Number 8
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Category:

Project SR 116, Bodega/Florence,
Bodega/Robinson
Bikes, Pedestrians & Safety
Project No: 1000-19.01
Location:

SR 116 Curb Ramps and Crosswalk Safety Improvements at Bodega/Florence and Bodega/Robinson 2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
FY22-23
Estimated
9001 - Construction/Inspection 18,000 700,000 700,000
9002 - Project Management 20,000 2,000 2,000
9003 - Professional Services 500 0
9004 - Property Purchases 0
9005 - Predesign/Design 10,000 3,000 3,000
EXPENDITURE TOTALS 48,500 705,000 705,000
FUNDING SOURCES
002-Grant - Quick Strike (MTC) 476,000 476,000
002-Grant - TDA3 60,380 60,380
201-Measure M Transportation 48,500 0
213-Traffic Impact Fee Fund (TIF) 98,620 98,620
217-SB 1 Road Maintenance & Rehab 70,000 70,000
FUNDING TOTALS 48,500 705,000 705,000
DESCRIPTION: This project was previously listed as 3 separate projects in prior years but has been combined into one project. The work is for ADA-compliant ramps at seven (7) intersections along SR 116 (old CIP#0105-

4.00), crosswalk and safety improvements at Bodega Ave/Florence Ave (old CIP#0117-74.04), and at Bodega Ave/Robinson Rd (old CIP#0119-74.06). Crosswalk and safety improvements include pedestrian-activated beacons, signage, markings and modifcations to the crosswalks.

JUSTIFICATION: Provide ADA ramps along SR 1116 in accordance with Americans with Disabilities Act (ADA) guidelines. As part of the "Pedestrian Crossing Safety Study for Bodega Avenue" completed in 2017, pedestrian safety improvements were recommended at the intersections on Bodega Avenue at Florence Ave and Robinson Rd.

GENERAL PLAN Goals and Policies: Circulation CIR 2-7: Create an accessible circulation network that is consistent with guidelines established by ADA, allowing mobility-impaire users such as the disabled and elderly to safely and effectively travel with and beyond the city.

Circulation CIR 2-2: Routinely incorporate sidewalks and enhanced pedestrian crossing facilities as part of new street construction or enhancements to existing streets. 11 DRAFT Agenda Item Number 8
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PROJECT TITLE
0213-20.05 Youth Annex ADA Upgrades 28,500 161,000 161,000 0214-20.07 City Hall ADA Upgrades 1,000 151,500 151,500 0215-22.04 ADA Transition Plan Building
Improvements Environmental
Assessment
5,500 26,000 26,000
35,000 338,500 338,500
PROJECT FUNDING SOURCES
103 Bldg./Fac./Infr. Reserve 8,500 135,000 135,000
216 Community Dev. Grant (CDBG) 26,500 203,500 203,500
35,000 338,500 338,500
City of Sebastopol FY 2023-24 to 2027-28
Category Summary Report
2 - Transition Plan ADA Projects
2023-24 2024-25 2025-26 2026-27 2027-28 TOTALS
FY22-23
Estimated
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Category:

Project Youth Annex ADA Upgrades
Transition Plan ADA Projects
Project No: 0213-20.05
Location:

Youth Annex ADA Upgrades
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
FY22-23
Estimated
9001 - Construction/Inspection 160,000 160,000
9002 - Project Management 2,000 1,000 1,000
9003 - Professional Services 0
9004 - Property Purchases 0
9005 - Predesign/Design 26,500 0
EXPENDITURE TOTALS 28,500 161,000 161,000
FUNDING SOURCES
103-Bldg./Fac./Infr. Reserve 2,000 7,500 7,500
216-Community Dev. Grant (CDBG) 26,500 153,500 153,500
FUNDING TOTALS 28,500 161,000 161,000
DESCRIPTION: ADA upgrades to the Youth Annex Building. The work includes signing, striping, interior door modifications, public fountain upgrade, and bathroom upgrades.

JUSTIFICATION: Continue to construct improvements in accordance with the City's ADA Transition Plan. The City was awarded a CDBG grant in FY 2020-21. The NEPA review has been completed by the Sonoma County CDC and design and construction will occur in FY 2022-23.

GENERAL PLAN Goals and Policies: Circulation CIR 2-7: Create an accessible circulation network that is consistent with guidelines established by the Americans with Disabilities Act (ADA), allowing mobility-impaired users such as the disabled and elderly to safely and effectively travel within and beyond the city.

Community Services and Facilities CSF 6-19: Recognize and appreciate the value that teens and the local youth provide to the character and vibrancy of the community, and strive to improve services, facilities, and activities available to serve teens and local youth.
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Category:

Project City Hall
Transition Plan ADA Projects
Project No: 0214-20.07
Location:

City Hall ADA Upgrades
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
FY22-23
Estimated
9001 - Construction/Inspection 130,000 130,000
9002 - Project Management 1,000 1,500 1,500
9003 - Professional Services 0
9004 - Property Purchases 0
9005 - Predesign/Design 20,000 20,000
EXPENDITURE TOTALS 1,000 151,500 151,500
FUNDING SOURCES
103-Bldg./Fac./Infr. Reserve 1,000 101,500 101,500
216-Community Dev. Grant (CDBG) 50,000 50,000
FUNDING TOTALS 1,000 151,500 151,500
DESCRIPTION: ADA Upgrades to interior of City Hall. Exterior ADA site improvements have been completed by Public Works. The CDBG grant application for FY 2021-22 was submitted and a grant was awarded in the amount of $50,000 in October 2021. The design and construction work will begin after the environmental review and funding agreement are completed. The interior work includes improvements to the entry door, service counter, and various interior paths of travel and ADA upgrades to the restrooms.

JUSTIFICATION: Continue to construct improvements in accordance with the City's ADA transition plan.

Community Services and Facilities CSF 1: Provide High Quality Community Services, Facilities, and Infrastructure to All Residents, Businesses, and Visitors in Sebastopol. 14 DRAFT Agenda Item Number 8
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Category:

Project Various City Facilities
Transition Plan ADA Projects
Project No: 0215-22.04
Location:

ADA Transition Plan Building Improvements Environmental Assessment 2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
FY22-23
Estimated
9001 - Construction/Inspection 0
9002 - Project Management 500 1,000 1,000
9003 - Professional Services 5,000 25,000 25,000
9004 - Property Purchases 0
9005 - Predesign/Design 0
EXPENDITURE TOTALS 5,500 26,000 26,000
FUNDING SOURCES
000-Unfunded 0
103-Bldg./Fac./Infr. Reserve 5,500 26,000 26,000
216-CDC/CDBG 0
FUNDING TOTALS 5,500 26,000 26,000
DESCRIPTION: Implementation of the balance of the 2014 ADA Transition Plan. This Environmental Assessment (EA) has since expired and is in need of an update. This first order of work is needed before future CDBG funding agreement is executed for ADA improvements to City Hall and Burbank Farm Restroom Facility.

EA for future CDBG applications for the following buildings: Corporation Yard, Garzot Building, Fire Department, and the Police Department, will be conducted when grant funding is awarded.

JUSTIFICATION: Continued implementation of the 2014 ADA Transition Plan.

GENERAL PLAN Goals and Policies: Community Services and Facilities CSF 1: Provide high quality community services, facilities, and infrastructure to all residents, businesses, and visitors in Sebastopol. 15 DRAFT Agenda Item Number 8
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PROJECT TITLE
0300-22.07 Purchase of Market Rate Units 10,500 402,000 412,500 10,500 402,000 412,500
PROJECT FUNDING SOURCES
100 General Fund 500 2,000 2,500
204 Housing Linkage Fee 10,000 400,000 410,000
10,500 402,000 412,500
City of Sebastopol FY 2023-24 to 2027-28
Category Summary Report
3 - Housing Projects
2023-24 2024-25 2025-26 2026-27 2027-28 TOTALS
FY22-23
Estimated
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Category:

Project Various locations in the city
Housing Projects
Project No: 0300-22.07
Location:

Purchase of Market Rate Units
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
FY22-23
Estimated
9001 - Construction/Inspection 0
9002 - Project Management 500 2,000 2,500
9003 - Professional Services 10,000 10,000
9004 - Property Purchases 400,000 400,000
9005 - Predesign/Design 0
9005 - Predesign/Design 0
EXPENDITURE TOTALS 10,500 402,000 412,500
FUNDING SOURCES
001-Grant - Unsecured 0
100-General Fund 500 2,000 2,500
204-Housing Linkage Fee 10,000 400,000 410,000
FUNDING TOTALS 10,500 402,000 412,500
DESCRIPTION: This program is a joint venture with the Sonoma County Housing Land Trust (HLT) to buy market rate units for sale on open market, deed restricting them through the HLT model to ensure affordability at a certain income level in perpetuity, and reselling to a qualifying household. The program would be funded through a Community Development Block Grant program application for a grant award.

JUSTIFICATION: This will support the City’s Sixth Cycle Housing Element as well as the current Element’s policy of preserving existing housing stock.

GENERAL PLAN Goals and Policies: Housing Element Goal B-2 Preserve Housing Resources -Sebastopol will strive to maintain and preserve existing housing resources, including both affordable and market rate units.

HE Goal B-3 Expand Affordability Housing Opportunities Through the Use of Existing Housing– Sebastopol will consider the feasibility of converting market rate housing units to affordable housing.

HE Policy B-5 Work with nonprofits to determine whether there are opportunities to expand the affordable housing supply by using formerly market rate properties. 17 DRAFT Agenda Item Number 8
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PROJECT TITLE
0407-59.00 Remove/Replace Trees in City
Parks (Transfer to PW oper.
budget)
4,000
0409-61.00 Remove and Replace Trees in
Streets and Non-Park City
Properties (Transf to PW operating
budget)
4,000
0411-73.00 AmeriCorps Trail Extension Project 59,500 408,500 408,500 0413-78.00 Burbank Farm: Public Restroom
Facility
41,000 1,500 352,000 353,500
0416-95.00 Ives Park Pathway Replacement
and ADA Upgrade (Segment 1)
90,000 61,500 61,500
0417-96.00 Ives Pool Exterior ShowerCANCELLED500
0420-20.08 Calder Creek Streambed Renaturalization at Ives ParkCOMPLETED10,000 0420-22.05 NEW: Ives Park Master Plan
Implementation Phase 2
62,000 62,000
0423-20.10 Trail connection from Tomodachi
Park to the west property line
500 500 61,500 62,000
0424-22.01 South Main Street Parklet 47,000 60,000 60,000 0425-23.07 NEW: Ives Park Pathway
Replacement and ADA Upgrade
(Segment 2)-UNFUNDED
111,500 111,500
0426-23.08 NEW: Burbank Farm: ADA parking
stall and path
10,500 31,500 42,000
256,500 716,000 445,000 1,161,000
PROJECT FUNDING SOURCES
000 Unfunded 111,500 61,500 173,000
103 Bldg./Fac./Infr. Reserve 47,500 70,500 206,000 276,500 120 Tree Replacement Fund 4,000
202 Measure M Parks 104,500 316,557 31,500 348,057
212 Park Improvement Fund 500 78,500 78,500
212 Park Improvement (Sonoma Co.) 126,943 126,943
212 Park Improve Fund (Prop 68) 88,000
213 Traffic Impact Fee Fund (TIF) 12,000 12,000
216 Community Dev. Grant (CDBG) 146,000 146,000
511 Sewer Capital Fund 12,000
256,500 716,000 445,000 1,161,000
City of Sebastopol FY 2023-24 to 2027-28
Category Summary Report
4 - Parks Projects
2023-24 2024-25 2025-26 2026-27 2027-28 TOTALS
FY22-23
Estimated
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Category:

Project City Parks
Parks Projects
Project No: 0407-59.00
Location:

Remove/Replace Trees in City Parks (Transfer to PW oper. budget) 2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
FY22-23
Estimated
9001 - Construction/Inspection 4,000 0
9002 - Project Management 0
9003 - Professional Services 0
9004 - Property Purchases 0
9005 - Predesign/Design 0
EXPENDITURE TOTALS 4,000 0
FUNDING SOURCES
120-Tree Replacement Fund 0
202-Measure M Parks 4,000 0
212-Park Improvement Fund 0
FUNDING TOTALS 4,000 0
DESCRIPTION: Remove and replace trees in City parks. Starting in FY 2023-24, the costs for this work are included in the Public Works operating budget.

JUSTIFICATION: City trees require periodic rejuvenation/replacement.

GENERAL PLAN Goals and Policies: Conservation and Open Space COS 6-4: Facilitate the preservation of existing trees, the planting of additional street trees, and the replanting of trees lost through disease, new construction or by other means.
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Category:

Project Citywide locations
Parks Projects
Project No: 0409-61.00
Location:

Remove and Replace Trees in Streets and Non-Park City Properties (Transf to PW operating budget) 2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
FY22-23
Estimated
9001 - Construction/Inspection 4,000 0
9002 - Project Management 0
9003 - Professional Services 0
9004 - Property Purchases 0
9005 - Predesign/Design 0
EXPENDITURE TOTALS 4,000 0
FUNDING SOURCES
120-Tree Replacement Fund 4,000 0
FUNDING TOTALS 4,000 0
DESCRIPTION: Remove and replace trees along City streets and City-owned properties (excluding Parks).

The amount of tree replacement that can be performed each year is based on available monies in the Tree Replacement Fund. Starting in Fiscal Year 2023-24, cost for this work is included in the Public Works operating budget.

JUSTIFICATION: Numerous trees scattered along City streets and City-owned properties (non-Parks) have become much less attractive in appearance over time, particularly many pear trees. Those trees identified by the staff (with concurrence by the City Arborist) will be replaced.

GENERAL PLAN Goals and Policies: Conservation and Open Space COS 6-4: Facilitate the preservation of existing trees, the planting of additional street trees, and the replanting of trees lost through disease, new construction or by other means.
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Category:

Project Laguna Wetlands Preserve
Parks Projects
Project No: 0411-73.00
Location:

AmeriCorps Trail Extension Project
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
FY22-23
Estimated
9001 - Construction/Inspection 10,000 406,500 406,500
9002 - Project Management 6,000 2,000 2,000
9003 - Professional Services 0
9004 - Property Purchases 0
9005 - Predesign/Design 43,500 0
EXPENDITURE TOTALS 59,500 408,500 408,500
FUNDING SOURCES
202-Measure M Parks 59,500 203,557 203,557
212-Park Improve Fund (Laguna) 0
212-Park Improvement (Sonoma Co.) 126,943 126,943
212-Park Improvement Fund 78,000 78,000
FUNDING TOTALS 59,500 408,500 408,500
DESCRIPTION: This trail extension project located in the Laguna Wetlands Preserve from the Sebastopol Lift Station to Sebastopol Avenue. Design and CEQA review are complete and the construction bid documents are being prepared. The project consists of constructing a trail extension, a pedestrian bridge at Zimpher Creek, improvements to the current trail segments, addition of some benches, addition of trail signs, and a rail entry south of the Community Center parking lot.

JUSTIFICATION: The project closes a "critical" missing link in the Laguna Preserve trails system. This project would implement several components of the Laguna Preserve Management Plan. A Grant application from the Sonoma County Open Space District was submitted and awarded in late 2019 for this project, and there is a matching grant from the Laguna Foundation as part of the City's required match. The remaining funding will come from the City's parks budget.

GENERAL PLAN Goals and Policies: Circulation CIR 2: Maintain and Expand a Safe and Efficient Pedestrian, Bicycle, and Transit Network that Connects Neighborhoods with Key Destinations to Encourage Travel by Non-Automobile Modes while also Improving Public Health. 21 DRAFT Agenda Item Number 8
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Category:

Project Burbank Farm
Parks Projects
Project No: 0413-78.00
Location:

Burbank Farm: Public Restroom Facility
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
FY22-23
Estimated
9001 - Construction/Inspection 350,000 350,000
9002 - Project Management 6,000 1,500 2,000 3,500
9003 - Professional Services 0
9004 - Property Purchases 0
9005 - Predesign/Design 35,000 0
EXPENDITURE TOTALS 41,000 1,500 352,000 353,500
FUNDING SOURCES
103-Bldg./Fac./Infr. Reserve 206,000 206,000
202-Measure M Parks 41,000 1,500 1,500
216-Community Dev. Grant (CDBG) 146,000 146,000
FUNDING TOTALS 41,000 1,500 352,000 353,500
DESCRIPTION: This project consists of a new ADA-compliant public restroom facility at the Luther Burbank Experiment Farm. The work includes installation of a new sewer, water and electrical services to support the restroom facility. The City was awarded a FY 2022-23 CDBG grant for construction of the new restroom but is not sufficient to cover all the construction costs. Staff will continue to research additional grant funding for this project and can apply for CDBG FY 2024-25 cycle in fall 2023. However, funding source has been identified in order to secure the awarded FY 2022-23 CDBG grant in case additional grant funding does not come happen.

JUSTIFICATION: The existing bathroom in Burbank Farm does not comply with ADA accessibility and needs to be replaced with an ADA-compliant bathroom.

GENERAL PLAN Goals and Policies: Community Services and Facilities CSF 6-17: Continue to support the West County Museum and the Luther Burbank Experiment Farm.

Community Services and Facilities CSF 2-21: Continue to provide support to local non-profits providing community recreational services on City-owned land operated by the non-profits, including Ives Pool, the Sebastopol Community Cultural Center, and the Burbank Experiment Farm. 22 DRAFT Agenda Item Number 8
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Category:

Project Ives Park
Parks Projects
Project No: 0416-95.00
Location:

Ives Park Pathway Replacement and ADA Upgrade (Segment 1) 2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
FY22-23
Estimated
9001 - Construction/Inspection 70,000 60,000 60,000
9002 - Project Management 5,000 1,500 1,500
9003 - Professional Services 0
9004 - Property Purchases 0
9005 - Predesign/Design 15,000 0
EXPENDITURE TOTALS 90,000 61,500 61,500
FUNDING SOURCES
000-Unfunded 0
202-Measure M Parks 61,500 61,500
212-Park Improve Fund (Prop 68) 78,000 0
511-Sewer Capital Fund 12,000 0
FUNDING TOTALS 90,000 61,500 61,500
DESCRIPTION: This project is removing and/or replacing the pathway that runs from the southwest picnic area, along Calder Creek, to the restroom facility in the park. A large section of the replaced pathway will be designed to accommodate Public Works service vehicles to access the existing sewer line in the park. Tree removal and replacement work will occur in FY 2021-22 before the pathway construction occurs.

JUSTIFICATION: Several paved sections are in need of replacement due to potholes, unevenness, and lack of appropriate ADA access. The pathway is used for access to picnic areas and along the length of the trail, access for music events, playground access, pedestrian travel throughout the park, and for access near High Street where the new sculpture garden is being installed. This project has been modified from original plans to be consistent with the Ives Park Master Plan (Option B).

GENERAL PLAN Goals and Policies: Community Services and Facilities CSF 2-2: Ensure park and trail facilities are accessible to various segments of the population including: specific age groups, persons with special physical requirements, and groups interested in particular activities. 23 DRAFT Agenda Item Number 8
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Category:

Project Ives Pool
Parks Projects
Project No: 0417-96.00
Location:

Ives Pool Exterior Shower-CANCELLED
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
FY22-23
Estimated
9001 - Construction/Inspection 0
9002 - Project Management 500 0
9003 - Professional Services 0
9004 - Property Purchases 0
9005 - Predesign/Design 0
EXPENDITURE TOTALS 500 0
FUNDING SOURCES
000-Unfunded 0
103-Bldg./Fac./Infr. Reserve 500 0
FUNDING TOTALS 500 0
DESCRIPTION: Install a new, permanent exterior shower at Ives Pool. Staff researched grant opportunities for this project and have not been able to identify a potential grant. Design work will not be started unless a grant is identified and awarded.

JUSTIFICATION: During the recent bath house ADA renovation, and expansion, in order to help with reduced facilities a temporary exterior shower was put in. That version has proved so popular there has been a request for a permanent version. However, there are existing indoor showers available for pool users and this exterior shower is supplemental.

This project has been cancelled due to unavailable funding for this project. The project will be reevaluated if grant funding is secured.

GENERAL PLAN Goals and Policies: Community Services and Facilities CSF 2-21: Continue to provide support to local non-profits providing community recreational services on City-owned land operated by the nonprofits, including Ives Pool, the Sebastopol Community Cultural Center, and the Burbank Experiment Farm. 24 DRAFT Agenda Item Number 8
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Category:

Project Ives Park
Parks Projects
Project No: 0420-20.08
Location:

Calder Creek Streambed Re-naturalization at Ives Park-COMPLETED 2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
FY22-23
Estimated
9001 - Construction/Inspection 0
9002 - Project Management 0
9003 - Professional Services 0
9004 - Property Purchases 0
9005 - Predesign/Design 10,000 0
EXPENDITURE TOTALS 10,000 0
FUNDING SOURCES
202-Measure M Parks 0
212-Park Improve Fund (Prop 68) 10,000 0
212-Park Improvement Fund 0
FUNDING TOTALS 10,000 0
DESCRIPTION: Within Ives Park, Calder Creek currently is a stormwater drainage ditch. The desired goal is to re-naturalize the Calder Creek stream bed as it traverses Ives Park. This first phase is to conduct a hydrologic study and concept design. See CIP #0420-22.05 for Phase 2 project.

JUSTIFICATION: Remove concrete and inert materials in the streambed and replace with vegetative, natural features in order to restore biodiversity. Performing the hydrologic study and concept design will allow the City to seek grant funding for this project.

GENERAL PLAN Goals and Policies: Conservation and Open Space COS 3-3: Support rehabilitation of any culverted or open existing channelized waterways, as feasible, to remove concrete linings and allow for a connection between the stream channel and the natural water table. Avoid creating additional culverted or open channelized waterways, unless no other alternative is available to protect human health, safety, and welfare. 25 DRAFT Agenda Item Number 8
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Category:

Project Ives Park
Parks Projects
Project No: 0420-22.05
Location:

NEW: Ives Park Master Plan Implementation Phase 2
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
FY22-23
Estimated
9001 - Construction/Inspection 0
9002 - Project Management 2,000 2,000
9003 - Professional Services 0
9004 - Property Purchases 0
9005 - Predesign/Design 60,000 60,000
EXPENDITURE TOTALS 62,000 62,000
FUNDING SOURCES
100-General Fund 0
202-Measure M Parks 50,000 50,000
212-Park Improvement Fund 0
213-Traffic Impact Fee Fund (TIF) 12,000 12,000
FUNDING TOTALS 62,000 62,000
DESCRIPTION: Phase 2 is the preliminary engineering and cost estimating for the implementation of the Ives Park Master Plan. Preliminary engineering and planning work for the Calder Creek re-naturalization includes channel geometry analysis and creek hydraulic modeling, as well as a desktop environmental constraints analysis. An intersection modification plan may be prepared by the City's traffic engineering consultant if Council chooses to modify the intersection at Jewell Ave. and Willow St. This work will provide information for the Phase 3 design work (future) and competitively apply for a grant for the construction.

JUSTIFICATION: Phase 1 work is a study of the Calder Creek Streambed Re-naturalization at Ives Park (CIP project #0420-20.08) and completed in FY 2021-22. Phase 1 included a hydrology study. Concept plan options were completed and Council selected Ives Park Master Plan (Option B) and included realignment of Calder Creek.

GENERAL PLAN Goals and Policies: Conservation and Open Space COS 3-3: Support rehabilitation of any culverted or open existing channelized waterways, as feasible, to remove concrete linings and allow for a connection between the stream channel and the natural water table. Avoid creating additional culverted or open channelized waterways, unless no other alternative is available to protect human health, safety, and welfare. 26 DRAFT Agenda Item Number 8
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Category:

Project Tomodachi Park next to Park Village
Parks Projects
Project No: 0423-20.10
Location:

Trail connection from Tomodachi Park to the west property line 2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
FY22-23
Estimated
9001 - Construction/Inspection 45,000 45,000
9002 - Project Management 500 500 1,500 2,000
9003 - Professional Services 0
9004 - Property Purchases 0
9005 - Predesign/Design 15,000 15,000
EXPENDITURE TOTALS 500 500 61,500 62,000
FUNDING SOURCES
000-Unfunded 61,500 61,500
202-Measure M Parks 0
212-Park Improve Fund (Prop 68) 0
212-Park Improvement Fund 500 500 500
FUNDING TOTALS 500 500 61,500 62,000
DESCRIPTION:

Provide a trail connecting Tomodachi Park and the Laguna Preserve to the Rodota Trail extension and downtown areas. This first phase is to prepare a concept design to seek future funding for this project. A new sidewalk has been constructed by the Barlow Townhomes developer that runs from the connector trail across the new 6736 Sebastopol Ave townhome development to the western edge of Park Village. This extension would continue from that point northeast to Tomadachi Park.

JUSTIFICATION: This trail connection will provide an pedestrian and bicycle access alternative to the sidewalk along Highway 12 from downtown to Tomodachi Park and Park Village.

GENERAL PLAN Goals and Policies: Circulation CIR 1-2: Ensure that the City’s circulation network is a wellconnected system of streets, roads, sidewalks, multi-use trails, routes, and paths that effectively accommodates vehicular and non-vehicular traffic in a manner that considers the context of surrounding land uses and the needs of all roadway users.
27 DRAFT Agenda Item Number 8
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Category:

Project SR 116 (South Main St.) near Burnett
Ave.

Parks Projects
Project No: 0424-22.01
Location:

South Main Street Parklet
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
FY22-23
Estimated
9001 - Construction/Inspection 50,000 50,000
9002 - Project Management 12,000 0
9003 - Professional Services 0
9004 - Property Purchases 0
9005 - Predesign/Design 35,000 10,000 10,000
EXPENDITURE TOTALS 47,000 60,000 60,000
FUNDING SOURCES
103-Bldg./Fac./Infr. Reserve 47,000 60,000 60,000
FUNDING TOTALS 47,000 60,000 60,000
DESCRIPTION: Develop design features and guidelines for parklets in Year 1 and prepare final design for and install a permanent parklet on the west side of #124-130 South Main Street, just north of Burnett Avenue. Final design of the permanent parklet will commence when Caltrans releases final requirements for parklets located on State right of way.

JUSTIFICATION: The City had installed a temporary parklet at the South Main Street location and based on public meetings, a permanent parklet will be installed in its place. The parklet will require a Caltrans encroachment permit and maintenance agreement. Based on public feedback, a permanent parklet may also be installed at future locations in the downtown area and therefore design features will be developed as part of the project.

GENERAL PLAN Goals and Policies: Land Use LU 7-3: Provide and maintain opportunities for community gathering and social interaction through cultural and art centers, park facilities, the Laguna, and community centers.

Communities Services and Facilities CSF 2-12: Encourage and solicit public participation in the selection, design, and facilities planning of all future trail and park sites. 28 DRAFT Agenda Item Number 8
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Category:

Project Ives Park
Parks Projects
Project No: 0425-23.07
Location:

NEW: Ives Park Pathway Replacement and ADA Upgrade (Segment 2)-UNFUNDED 2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
FY22-23
Estimated
9001 - Construction/Inspection 100,000 100,000
9002 - Project Management 1,500 1,500
9003 - Professional Services 0
9004 - Property Purchases 0
9005 - Predesign/Design 10,000 10,000
EXPENDITURE TOTALS 111,500 111,500
FUNDING SOURCES
000-Unfunded 111,500 111,500
FUNDING TOTALS 111,500 111,500
DESCRIPTION: This project is removing and/or replacing the pathway that runs from the restroom facility along Calder Creek to High Street. Staff will be researching grant opportunities to implement this project.

JUSTIFICATION: This work will continue the pathway replacement that will be completed under the Segment 1 work which runs from the southwest picnic area to the restroom facility.

GENERAL PLAN Goals and Policies: Community Services and facilities CSF 2-2: Ensure park and trail facilities are accessible to various segments of the population including: specific age groups, persons with special physical requirements, and groups interested in particular activities. 29 DRAFT Agenda Item Number 8
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Category:

Project Burbank Farm, 7777 Bodega Avenue
Parks Projects
Project No: 0426-23.08
Location:

NEW: Burbank Farm: ADA parking stall and path
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
FY22-23
Estimated
9001 - Construction/Inspection 30,000 30,000
9002 - Project Management 500 1,500 2,000
9003 - Professional Services 0
9004 - Property Purchases 0
9005 - Predesign/Design 10,000 10,000
EXPENDITURE TOTALS 10,500 31,500 42,000
FUNDING SOURCES
103-Bldg./Fac./Infr. Reserve 10,500 10,500
202-Measure M Parks 31,500 31,500
FUNDING TOTALS 10,500 31,500 42,000
DESCRIPTION: This project is providing ADA-compliant parking stall and walkway connection to the new restroom at the Luther Burbank experimental farm. The stall will be concrete and a 5-foot concrete pathway that continues from the stall to the new restroom facility.

JUSTIFICATION: The parking stall is currently asphalt and the path to the new ADA compliant restroom is decomposed granite. The concrete stall and path will make it easier to comply with Americans with Disabilities Act (ADA).

GENERAL PLAN Goals and Policies: Community Services and Facilities CSF 6-17: Continue to support the West County Museum and the Luther Burbank Experiment Farm; and Community Services and Facilities CSF 2-21: Continue to provide support to local non-profits providing community recreational services on City-owned land operated by the non-profits, including Ives Pool, the Sebastopol Community Cultural Center, and the Burbank Experiment Farm. 30 DRAFT Agenda Item Number 8
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PROJECT TITLE
0513-74.09 Bodega Avenue Bike Lanes and
Pavement Rehabilitation Phase 1
1,000 1,245,000 1,245,000
0514-22.06 Bodega Avenue Bike Lanes and
Pavement Rehabilitation Phase 2
51,000 2,577,500 2,628,500
0516-85.00 Bodega Avenue Bike Lanes and
Pavement Rehabilitation DesignCOMPLETED
56,000
0518-22.02 Bodega Ave. Digouts and RepairsCOMPLETED283,000 0519-22.03 Palm Ave. Street ImprovementsCANCELLED32,400 0520-22.09 Citywide Pavement Repairs and
Repaving Program
650,000 650,000 650,000 650,000 2,600,000
372,400 1,296,000 3,227,500 650,000 650,000 650,000 6,473,500 PROJECT FUNDING SOURCES
000 Unfunded 650,000 450,000 450,000 450,000 2,000,000
002 Grant - OBAG2 968,000 968,000
002 Grant - Go Sonoma (SCTA) 2,240,000 2,240,000
103 Bldg./Fac./Infr. Reserve 32,400
123 Pavement Reserve Fund 135,000 135,000
201 Measure M Transportation 57,000 193,000 150,000 343,000 217 SB 1 Road Maintenance & Rehab 283,000 187,500 200,000 200,000 200,000 787,500 372,400 1,296,000 3,227,500 650,000 650,000 650,000 6,473,500 City of Sebastopol FY 2023-24 to 2027-28
Category Summary Report
5 - Paving Projects
2023-24 2024-25 2025-26 2026-27 2027-28 TOTALS
FY22-23
Estimated
31 DRAFT Agenda Item Number 8
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Category:

Project Bodega Avenue from High Street to
Robinson Rd/Nelson Way
Paving Projects
Project No: 0513-74.09
Location:

Bodega Avenue Bike Lanes and Pavement Rehabilitation Phase 1 2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
FY22-23
Estimated
9001 - Construction/Inspection 1,242,000 1,242,000
9002 - Project Management 1,000 3,000 3,000
9003 - Professional Services 0
9004 - Property Purchases 0
9005 - Predesign/Design 0
EXPENDITURE TOTALS 1,000 1,245,000 1,245,000
FUNDING SOURCES
002-Grant - OBAG2 968,000 968,000
123-Pavement Reserve Fund 84,000 84,000
201-Measure M Transportation 1,000 193,000 193,000
213-Traffic Impact Fee Fund (TIF) 0
217-SB 1 Road Maintenance & Rehab 0
FUNDING TOTALS 1,000 1,245,000 1,245,000
DESCRIPTION: Phase1 is for adding bicycle lanes and repaving Bodega Avenue from High Street to Robinson Road/Nelson Way. Due to funding constraints, this project was split into two phases (High Street to Robinson/Nelson; Robinson/Nelson to Pleasant Hill). This Phase 1 project includes the installation of bike lanes and pavement resurfacing.

JUSTIFICATION: Bodega Avenue paving is deteriorated and needs resurfacing. The City was awarded an OBAG2 grant of up to $1,195,000 for construction with a 11.47% match.

GENERAL PLAN Goals and Policies: Circulation CIR 1-11: Provide high quality regular maintenance for existing and future transportation facilities including streets, sidewalks, and paths. 32 DRAFT Agenda Item Number 8
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Category:

Project Bodega Ave. Nelson/Robinson Rd. to
Pleasant Hill Rd.

Paving Projects
Project No: 0514-22.06
Location:

Bodega Avenue Bike Lanes and Pavement Rehabilitation Phase 2 2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
FY22-23
Estimated
9001 - Construction/Inspection 2,576,000 2,576,000
9002 - Project Management 1,000 1,500 2,500
9003 - Professional Services 0
9004 - Property Purchases 0
9005 - Predesign/Design 50,000 50,000
EXPENDITURE TOTALS 51,000 2,577,500 2,628,500
FUNDING SOURCES
000-Unfunded 0
002-Grant - Go Sonoma (SCTA) 2,240,000 2,240,000
123-Pavement Reserve Fund 51,000 51,000
201-Measure M Transportation 150,000 150,000
213-Traffic Impact Fee Fund (TIF) 0
217-SB 1 Road Maintenance & Rehab 187,500 187,500
FUNDING TOTALS 51,000 2,577,500 2,628,500
DESCRIPTION: Phase 2 is for installing bike lanes and repaving Bodega Avenue from Robinson Rd./Nelson Way to Pleasant Hill Road. Due to funding constraints, this project was split into two phases with Phase 1 being High Street to Robinson/Nelson and Phase 2 continuing on to Pleasant Hill Road. Due to the extremely poor condition of the road in this Phase 2 section, the roadbed will need to be reconstructed rather than overlayed.

JUSTIFICATION: Bodega Avenue paving is deteriorated and needs resurfacing. The work also includes addition of bicycle lanes along Bodega Avenue. Due to environmental constraints, there may be a short section in front of Burbank Experimental Farm where bicycle sharrows will be painted in lieu of a bike lane. City applied for and awarded a Go Sonoma transportation grant for $2.24 million for the construction and inspection. The City's local match is 20% of the grant.

GENERAL PLAN Goals and Policies: Circulation CIR 1-11: Provide high quality regular maintenance for existing and future transportation facilities including streets, sidewalks, and paths. 33 DRAFT Agenda Item Number 8
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Category:

Project Bodega Avenue from High Street to
Pleasant Hill
Paving Projects
Project No: 0516-85.00
Location:

Bodega Avenue Bike Lanes and Pavement Rehabilitation Design-COMPLETED 2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
FY22-23
Estimated
9001 - Construction/Inspection 0
9002 - Project Management 16,000 0
9003 - Professional Services 0
9004 - Property Purchases 0
9005 - Predesign/Design 40,000 0
EXPENDITURE TOTALS 56,000 0
FUNDING SOURCES
201-Measure M Transportation 56,000 0
213-Traffic Impact Fee Fund (TIF) 0
216-CDC/CDBG 0
217-SB 1 Road Maintenance & Rehab 0
FUNDING TOTALS 56,000 0
DESCRIPTION: Bodega Avenue project design which includes preliminary and final design, geotechnical engineering, project management, and environmental documentation (CEQA/NEPA). This work is the design phase for the Bodega Avenue repaving construction (project nos. 0512-74.08 and 0513-74.09).

JUSTIFICATION: This work is the planning and beginning design for the Bodega corridor group of projects.

The City acquired an OBAG 2 grant in 2018 which can only be used for construction costs. The City received FY 2019-20 CDBG funds for the design.

GENERAL PLAN Goals and Policies: Circulation CIR 1-11: Provide high quality regular maintenance for existing and future transportation facilities including streets, sidewalks, and paths. 34 DRAFT Agenda Item Number 8
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Category:

Project Bodega Ave. Main St. to Pleasant Hill
Rd.

Paving Projects
Project No: 0518-22.02
Location:

Bodega Ave. Digouts and Repairs-COMPLETED
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
FY22-23
Estimated
9001 - Construction/Inspection 238,000 0
9002 - Project Management 20,000 0
9003 - Professional Services 0
9004 - Property Purchases 0
9005 - Predesign/Design 25,000 0
EXPENDITURE TOTALS 283,000 0
FUNDING SOURCES
217-SB 1 Road Maintenance & Rehab 283,000 0
FUNDING TOTALS 283,000 0
DESCRIPTION: This project will be to perform digouts and repairs of the street pavement from Main Street to Nelson Way. This work will be in advance of the Bodega Avenue Bike Lanes and Rehabilitation Phase 1 project as a "stop gap" measure to provide a more driveable roadway until Bodega Avenue is resurfaced with the bike lane and rehab project.

JUSTIFICATION: This will allow for better, more competitive bids for the Bodega Avenue Phase 1 project, and to do needed repairs on Bodega since Phase 2 work (Robinson/Nelson to Pleasant Hill) will not occur for at least three more years. Performing this work will allow the roadway to be more driveable as the City continues to search for grant funding to do the resurfacing work for the entire stretch of Bodega Avenue.

GENERAL PLAN Goals and Policies: Circulation CIR 1-11: Provide high quality regular maintenance for existing and future transportation facilities including streets, sidewalks, and paths. 35 DRAFT Agenda Item Number 8
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Category:

Project Palm Ave. - Petaluma Ave. to S Main St.

Paving Projects
Project No: 0519-22.03
Location:

Palm Ave. Street Improvements-CANCELLED
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
FY22-23
Estimated
9001 - Construction/Inspection 0
9002 - Project Management 6,000 0
9003 - Professional Services 0
9004 - Property Purchases 0
9005 - Predesign/Design 26,400 0
EXPENDITURE TOTALS 32,400 0
FUNDING SOURCES
103-Bldg./Fac./Infr. Reserve 32,400 0
123-Pavement Reserve Fund 0
FUNDING TOTALS 32,400 0
DESCRIPTION: The project is the modification of Palm Avenue to one-way (westbound) traffic from Petaluma Avenue to S. Main Street. The work includes installation of sidewalk on the north side of Palm Avenue, a street overlay, and signage and markings. The project was designed and was not approved to move forward by Council on 3/7/23.

JUSTIFICATION: This project will improve pedestrian safety along Palm Avenue. The road is in need of pavement resurfacing due to its poor pavement condition. This project was initially recommended and approved in 2022. Field assessment and traffic safety needs have changed and Council will be re-evaluating the scope and need for this project in March 2023.

This project has been cancelled and street resurfacing for Palm Avenue will be included in the City's ongoing pavement management program.

GENERAL PLAN Goals and Policies: Circulation CIR 1-11: Provide high quality regular maintenance for existing and future transportation facilities including streets, sidewalk, and paths. 36 DRAFT Agenda Item Number 8
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Category:

Project Various city streets
Paving Projects
Project No: 0520-22.09
Location:

Citywide Pavement Repairs and Repaving Program
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
FY22-23
Estimated
9001 - Construction/Inspection 600,000 600,000 600,000 600,000 2,400,000 9002 - Project Management 0
9003 - Professional Services 0
9004 - Property Purchases 0
9005 - Predesign/Design 50,000 50,000 50,000 50,000 200,000 EXPENDITURE TOTALS 650,000 650,000 650,000 650,000 2,600,000 FUNDING SOURCES
000-Unfunded 650,000 450,000 450,000 450,000 2,000,000
217-SB 1 Road Maintenance & Rehab 200,000 200,000 200,000 600,000 FUNDING TOTALS 650,000 650,000 650,000 650,000 2,600,000 DESCRIPTION: Repairs, repaving and rehabilitation of various streets. The preliminary list of streets are: Palm Ave., Western Ave., Jewell Ave., Live Oak Ave., South Ave. Strout St., Washington Ave. Other streets may be added based on the City's Pavement Management Program report and Council direction. The final streets to be selected will be prioritized given final funding availability. Staff is continuing to pursue grant funding for this project.

JUSTIFICATION: The listed streets are based on the City’s 2023 Pavement Management Program and focuses on streets with a very low pavement condition index. The project is the rehabilitaƟon of various streets in the City with the goal to maintain the City's exisƟng PCI at 55.

GENERAL PLAN Goals and Policies: Circulation CIR 1-11: Provide high quality regular maintenance for existing and future transportation facilities including streets, sidewalks, and paths. 37 DRAFT Agenda Item Number 8
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PROJECT TITLE
0604-37.00 Zimpher Creek Sewer Relocation
Part 1 - Covert Lane Rerouting
32,000 1,000 222,000 223,000
0610-70.00 Zimpher Creek Sewer Relocation
Part 2 - West End
115,200 1,000 604,500 605,500
0611-80.00 Zimpher Creek Sewer Relocation
Part 3 - Repairs at East End
31,000 417,000 448,000
0612-81.00 Florence Avenue Sewer Line
Improvements - South
1,000 21,000 276,500 298,500
0613-82.00 Florence Avenue Sewer Line
Improvements - North
21,000 196,500 217,500
0615-21.01 Parquet Street Sewer Line
Replacement (combined City
project #1000-19.01)
51,000 551,000 551,000
0615-23.04 NEW: Sewer System Master Plan
Update
132,000 132,000
198,200 606,000 1,593,000 276,500 2,475,500
PROJECT FUNDING SOURCES
000 Unfunded 1,566,500 275,000 1,841,500
511 Sewer Capital Fund 198,200 606,000 26,500 1,500 634,000 198,200 606,000 1,593,000 276,500 2,475,500
City of Sebastopol FY 2023-24 to 2027-28
Category Summary Report
6 - Sewer/Wastewater Projects
2023-24 2024-25 2025-26 2026-27 2027-28 TOTALS
FY22-23
Estimated
38 DRAFT Agenda Item Number 8
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Category:

Project Zimpher Creek Sewer Line, Covert Lane
to Healdsburg Ave
Sewer/Wastewater Projects
Project No: 0604-37.00
Location:

Zimpher Creek Sewer Relocation Part 1 - Covert Lane Rerouting 2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
FY22-23
Estimated
9001 - Construction/Inspection 220,000 220,000
9002 - Project Management 2,000 1,000 2,000 3,000
9003 - Professional Services 0
9004 - Property Purchases 0
9005 - Predesign/Design 30,000 0
EXPENDITURE TOTALS 32,000 1,000 222,000 223,000
FUNDING SOURCES
000-Unfunded 222,000 222,000
511-Sewer Capital Fund 32,000 1,000 1,000
FUNDING TOTALS 32,000 1,000 222,000 223,000
DESCRIPTION: Reduce flows to the Zimpher Creek sewer main by rerouting the flows from Covert Lane to Healdsburg Avenue. The project consists of a new 8-inch sewer, approximately 250 LF, which allows for gravity flow.

JUSTIFICATION: The Zimpher Creek sewer line is due for replacement and should be relocated away from the Creek bed. The rerouting to Covert Lane sewer utility will allow for reduced flows to the Zimpher Creek sewer main.

GENERAL PLAN Goals and Policies: Community Services and Facilities CSF 4-8: Prioritize sewer service improvements to areas within the City that pose a threat to public health and the environment as a result of deficiencies in existing sewer or septic systems.
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Category:

Project Zimpher Creek from Zimpher Road to
Murphy Avenue
Sewer/Wastewater Projects
Project No: 0610-70.00
Location:

Zimpher Creek Sewer Relocation Part 2 - West End
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
FY22-23
Estimated
9001 - Construction/Inspection 575,000 575,000
9002 - Project Management 1,500 1,000 2,000 3,000
9003 - Professional Services 13,700 27,500 27,500
9004 - Property Purchases 0
9005 - Predesign/Design 100,000 0
EXPENDITURE TOTALS 115,200 1,000 604,500 605,500
FUNDING SOURCES
000-Unfunded 604,500 604,500
511-Sewer Capital Fund 115,200 1,000 1,000
FUNDING TOTALS 115,200 1,000 604,500 605,500
DESCRIPTION: This project consists of the Zimpher Creek sewer main relocation and/or replacement. Year 1 is to finalize the pre-design and select a project alternative such as cast-in-place (CIPP) or open-cut trenching.

Year 1 budget also includes CCTV reconnaissance. Once an alternative is selected, the design can be performed, with construction commencing in Year 2 and continuing in Year 3. For purposes of this estimate, it is assumed that the CIPP alternative is selected.

JUSTIFICATION: The Zimpher Creek sewer line is due for replacement and should be relocated away from the Creek bed.

GENERAL PLAN Goals and Policies: Community Services and Facilities CSF 4-8: Prioritize sewer service improvements to areas within the City that pose a threat to public health and the environment as a result of deficiencies in existing sewer or septic systems.
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Category:

Project Zimpher Creek Sewer from Murphy
Avenue to Huntly Street
Sewer/Wastewater Projects
Project No: 0611-80.00
Location:

Zimpher Creek Sewer Relocation Part 3 - Repairs at East End 2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
FY22-23
Estimated
9001 - Construction/Inspection 380,000 380,000
9002 - Project Management 1,000 2,000 3,000
9003 - Professional Services 0
9004 - Property Purchases 0
9005 - Predesign/Design 30,000 35,000 65,000
EXPENDITURE TOTALS 31,000 417,000 448,000
FUNDING SOURCES
000-Unfunded 415,000 415,000
511-Sewer Capital Fund 31,000 2,000 33,000
FUNDING TOTALS 31,000 417,000 448,000
DESCRIPTION: This project consists of repairs to the sewer system along Zimpher Creek east of Murphy Avenue. Repairs include waterproofing of manholes and sewer mains, and replacement of sewer sections of pipe. The first phase is for the pre-design to determine level of repairs and develop preliminary cost estimate.

JUSTIFICATION: The Zimpher Creek sewer line is due for replacement and should be relocated away from the Creek bed.

GENERAL PLAN Goals and Policies: Community Services and Facilities CSF 4-8: Prioritize sewer service improvements to areas within the City that pose a threat to public health and the environment as a result of deficiencies in existing sewer or septic systems.
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Category:

Project Florence Avenue from Huntley Street to
Bodega Avenue
Sewer/Wastewater Projects
Project No: 0612-81.00
Location:

Florence Avenue Sewer Line Improvements - South
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
FY22-23
Estimated
9001 - Construction/Inspection 250,000 250,000
9002 - Project Management 1,000 1,000 1,500 3,500
9003 - Professional Services 0
9004 - Property Purchases 0
9005 - Predesign/Design 20,000 25,000 45,000
EXPENDITURE TOTALS 1,000 21,000 276,500 298,500
FUNDING SOURCES
000-Unfunded 275,000 275,000
511-Sewer Capital Fund 1,000 21,000 1,500 23,500
FUNDING TOTALS 1,000 21,000 276,500 298,500
DESCRIPTION: This project is for improvements to the Florence Avenue Sewer main. The first phase of work is for the pre-design to determine the level of repairs, relocations and other sewer system improvements. Once the pre-design is completed costs and project schedule can be developed.

Hide

JUSTIFICATION: The Florence Avenue sewer line is due for replacement.

GENERAL PLAN Goals and Policies: Community Services and Facilities CSF 4-8: Prioritize sewer service improvements to areas within the City that pose a threat to public health and the environment as a result of deficiencies in existing sewer or septic systems.
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Category:

Project Florence Avenue from Healdsburg
Avenue to Huntly Street
Sewer/Wastewater Projects
Project No: 0613-82.00
Location:

Florence Avenue Sewer Line Improvements - North
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
FY22-23
Estimated
9001 - Construction/Inspection 175,000 175,000
9002 - Project Management 1,000 1,500 2,500
9003 - Professional Services 0
9004 - Property Purchases 0
9005 - Predesign/Design 20,000 20,000 40,000
EXPENDITURE TOTALS 21,000 196,500 217,500
FUNDING SOURCES
000-Unfunded 195,000 195,000
511-Sewer Capital Fund 21,000 1,500 22,500
FUNDING TOTALS 21,000 196,500 217,500
DESCRIPTION: This project is for improvements to the Florence Avenue Sewer main. The first phase of work is for the pre-design to determine the level of repairs, relocations and other sewer system improvements and develop a preliminary cost estimate. Once the pre-design is completed and Engineer's Estimate and project schedule can be developed.

JUSTIFICATION: The Florence Avenue sewer line is due for replacement.

GENERAL PLAN Goals and Policies: Community Services and Facilities CSF 4-8: Prioritize sewer service improvements to areas within the City that pose a threat to public health and the environment as a result of deficiencies in existing sewer or septic systems.
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Category:

Project Parquet Street
Sewer/Wastewater Projects
Project No: 0615-21.01
Location:

Parquet Street Sewer Line Replacement (combined City project #1000-19.01) 2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
FY22-23
Estimated
9001 - Construction/Inspection 50,000 550,000 550,000
9002 - Project Management 1,000 1,000 1,000
9003 - Professional Services 0
9004 - Property Purchases 0
9005 - Predesign/Design 0
EXPENDITURE TOTALS 51,000 551,000 551,000
FUNDING SOURCES
511-Sewer Capital Fund 51,000 551,000 551,000
FUNDING TOTALS 51,000 551,000 551,000
DESCRIPTION: Replacement of approximately 850 lineal feet of 6-inch sewer main on Parquet Street. This work includes slurry seal of Parquet Street that is affected by the sewer line replacement work. The work is being completed with the Parquet Street Water Main Replacement project #0818-20.09 JUSTIFICATION: Replacement of leaking and aged sewer line.

GENERAL PLAN Goals and Policies: Community Services and Facilities CSF 4-8: Prioritize sewer service improvements to areas within the City that pose a threat to public health and the environment as a result of deficiencies in existing sewer or septic systems.
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Category:

Project Citywide
Sewer/Wastewater Projects
Project No: 0615-23.04
Location:

NEW: Sewer System Master Plan Update
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
FY22-23
Estimated
9002 - Project Management 2,000 2,000
9003 - Professional Services 130,000 130,000
EXPENDITURE TOTALS 132,000 132,000
FUNDING SOURCES
000-Unfunded 130,000 130,000
511-Sewer Capital Fund 2,000 2,000
FUNDING TOTALS 132,000 132,000
DESCRIPTION: This project will update the 2005 Sewer System Master Plan. The plan will include system capacity analysis and identify deficiencies in sewer system that could result in sewer overflows. The master plan will identify a Capital Improvement Program to upgrade system deficiencies and will include maintenance repair and replacement projects identified in Public Works' ongoing CCTV investigations.

JUSTIFICATION: Master plans should be updated every 5 years and the sewer master plan was last updated in 2005.

GENERAL PLAN Goals and Policies: Community Services and Facilities CSF 1-5: Require development, infrastructure, and long-term planning projects to be consistent with all applicable City infrastructure plans, including the Water Master Plan, the Sabtary Sewer System Utility Master Plan, Stormwater Management Plan and the Capital Improvement Program.
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PROJECT TITLE
0701-34.00 Calder Creek Storm Drain and
Outfall Maintenance
21,000 115,000 1,125,000 1,240,000
0702-51.00 Zimpher Creek Storm Drain and
Outfall Maintenance
31,000 35,000 10,000 400,000 445,000
0710-64.00 Morris Street Outfall Maintenance 80,000 80,000 0711-23.05 NEW: Flood Resiliency Master
Plan
151,500 151,500
0712-23.06 NEW: Community Cultural Center
Master Plan
51,000 51,000
52,000 150,000 1,417,500 400,000 1,967,500
PROJECT FUNDING SOURCES
000 Unfunded 1,125,000 400,000 1,525,000
100 General Fund 52,000 80,000 80,000
124 General Fund - Flood Grant 150,000 212,500 362,500
52,000 150,000 1,417,500 400,000 1,967,500
City of Sebastopol FY 2023-24 to 2027-28
Category Summary Report
7 - Stormwater Projects
2023-24 2024-25 2025-26 2026-27 2027-28 TOTALS
FY22-23
Estimated
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Category:

Project Calder Creek Storm Drain - Ives Park to
Joe Rodota trail
Stormwater Projects
Project No: 0701-34.00
Location:

Calder Creek Storm Drain and Outfall Maintenance
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
FY22-23
Estimated
9001 - Construction/Inspection 1,000,000 1,000,000
9002 - Project Management 1,000 5,000 5,000 10,000
9003 - Professional Services 20,000 100,000 95,000 195,000 9004 - Property Purchases 0
9005 - Predesign/Design 10,000 25,000 35,000
EXPENDITURE TOTALS 21,000 115,000 1,125,000 1,240,000
FUNDING SOURCES
000-Unfunded 1,125,000 1,125,000
100-General Fund 21,000 0
124-General Fund - Flood Grant 115,000 115,000
FUNDING TOTALS 21,000 115,000 1,125,000 1,240,000
DESCRIPTION: This project is a multi-year effort including a Maintenance Study to identify the maintenance activities for the storm drain and outfall, priorities, and estimated costs. A "desktop" environmental analysis is being conducted in FY 22/23 to help inform the environmental constraints. FY 23/24 is the commencement of the CEQA documentation and preparation of the cost estimate that will be needed to research grant funding.

The permitting and construction will be started in FY 24/25, assuming the grant funding is secured.

JUSTIFICATION: The City maintains a storm drain system on Calder Creek between Ives Memorial Park and a storm drain outfall just past Petaluma Avenue near the Joe Rodota Trail. The Calder Creek drainage system conveys stormwater to the Laguna and is nearly silted up. Multiple permits are required in order to do any work in the waterway. The City has stormwater outfalls and Calder Creek is the highest priority for maintenance.

GENERAL PLAN Goals and Policies: Safety SA 2-6: Maintain unobstructed water flow in the storm drainage system.
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Category:

Project Brookhaven and Zimpher Creek
Stormwater Projects
Project No: 0702-51.00
Location:

Zimpher Creek Storm Drain and Outfall Maintenance
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
FY22-23
Estimated
9001 - Construction/Inspection 300,000 300,000
9002 - Project Management 1,000 5,000 5,000
9003 - Professional Services 30,000 30,000 80,000 110,000 9004 - Property Purchases 0
9005 - Predesign/Design 10,000 20,000 30,000
EXPENDITURE TOTALS 31,000 35,000 10,000 400,000 445,000 FUNDING SOURCES
000-Unfunded 400,000 400,000
100-General Fund 31,000 0
124-General Fund - Flood Grant 35,000 10,000 45,000
FUNDING TOTALS 31,000 35,000 10,000 400,000 445,000
DESCRIPTION: This project is a multi-year effort including a Maintenance Study to identify the maintenance activities for the storm drain and outfall, priorities, and estimated costs. A "desktop" environmental analysis is being conducted in FY 22/23 to help inform the environmental constraints. FY 23/24 is the commencement of the CEQA documentation. The preparation of the cost estimate that will be needed to research grant funding will be conducted in FY 24/25. The permitting and construction will be started in FY 25/26, assuming the grant funding is secured.

JUSTIFICATION: Zimpher Creek outfall is silted in and needs maintenance. Upstream of the outfall is the Valentine Avenue storm drain and that section of pipe is also silted in and some sections may need repair or replacement.

GENERAL PLAN Goals and Policies: Safety SA 2-6: Maintain unobstructed water flow in the storm drainage system.
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Category:

Project Morris Street near the Laguna
Stormwater Projects
Project No: 0710-64.00
Location:

Morris Street Outfall Maintenance
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
FY22-23
Estimated
9001 - Construction/Inspection 0
9002 - Project Management 0
9003 - Professional Services 0
9004 - Property Purchases 0
9005 - Predesign/Design 80,000 80,000
EXPENDITURE TOTALS 80,000 80,000
FUNDING SOURCES
100-General Fund 80,000 80,000
FUNDING TOTALS 80,000 80,000
DESCRIPTION: This project is a multi-year effort starting with a Maintenance Study to identify the maintenance for the storm drain and outfall, priorities, and estimated costs. Future permit and maintenance costs will be identified when the Maintenance Study is completed.

JUSTIFICATION: The Morris Street outfall is obstructed by silt and vegetation which require cleaning and possible rehabilitation.

GENERAL PLAN Goals and Policies: Safety SA 2-6: Maintain unobstructed water flow in the storm drainage system.
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Category:

Project Citywide
Stormwater Projects
Project No: 0711-23.05
Location:

NEW: Flood Resiliency Master Plan
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
FY22-23
Estimated
9002 - Project Management 1,500 1,500
9005 - Predesign/Design 150,000 150,000
EXPENDITURE TOTALS 151,500 151,500
FUNDING SOURCES
124-General Fund - Flood Grant 151,500 151,500
FUNDING TOTALS 151,500 151,500
DESCRIPTION: This master plan document is a flood control management plan that will identify flood areas and develop a Capital Improvement Program (CIP) for managing and mitigating flooding that occurs in the Calder Creek and the Laguna area. This plan would expand the 2D hydraulic and hydroloy model developed for Calder Creek to other parts of the City using the existing storm drain mapping. The plan would need to apply the new Sonoma Water Hydrology standards.

JUSTIFICATION: Various areas routinely flood, particularly along Calder Creek and the Laguna area. This work will help support future grant funding applications for flood control and mitigation projects.

GENERAL PLAN Goals and Policies: Safety SA-2: Reduce risks to human life, property and public services associated with flood hazards.
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Category:

Project 390 Morris St.

Stormwater Projects
Project No: 0712-23.06
Location:

NEW: Community Cultural Center Master Plan
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
FY22-23
Estimated
9002 - Project Management 1,000 1,000
9003 - Professional Services 0
9005 - Predesign/Design 50,000 50,000
EXPENDITURE TOTALS 51,000 51,000
FUNDING SOURCES
124-General Fund - Flood Grant 51,000 51,000
FUNDING TOTALS 51,000 51,000
DESCRIPTION: The master plan will consider flood mitigation and flood proofing alternatives and costs for long range flood mitigation projects. The plan will also include a list of short term flood repairs from previous flood damages to continue to keep the existing building operational.

JUSTIFICATION: The Sebastopol Community Cultural Center Master Plan (SCCC) is located in a floodplain and routinely floods. The plan will serve as a long range master plan to determine alternatives such as long term flood mitigation improvements or relocating to a different location not in a floodplain.

GENERAL PLAN Goals and Policies: Community Services and Facilities CSF 6-16: Support improvements to, expansion of, or replacement of the Sebastopol Community Cultural Center to address floodissues, and to improve services and facilities available to the community in order to enhance the quality of life for all Cityresidents through the provision of quality community services and facilities. 51 DRAFT Agenda Item Number 8
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PROJECT TITLE
0815-83.00 Florence: Water Line Replace
South
500 26,000 181,500 207,500
0816-84.00 Florence: Water Line Replace
North
500 56,000 402,000 458,000
0818-20.09 1st Street Water Main
Replacement-COMPLETED
340,000
0819-21.01 Parquet Street Water Line
Replacement (combined City
project #1000-21.01)
51,000 551,000 551,000
0820-23.03 NEW: Pleasant Hill Rd. Water
Line: Mitchell Ct. to Lynch Rd.
227,000 1,522,000 1,749,000
0821-23.09 NEW: Water System Master Plan
Update
120,000 120,000
392,000 633,000 810,500 1,642,000 3,085,500
PROJECT FUNDING SOURCES
001 Grant - Unsecured 1,522,000 1,522,000
501 Water Capital Fund 392,000 633,000 810,500 120,000 1,563,500 392,000 633,000 810,500 1,642,000 3,085,500
City of Sebastopol FY 2023-24 to 2027-28
Category Summary Report
8 - Water Projects
2023-24 2024-25 2025-26 2026-27 2027-28 TOTALS
FY22-23
Estimated
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Category:

Project Florence (South)
Water Projects
Project No: 0815-83.00
Location:

Florence: Water Line Replace South
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
FY22-23
Estimated
9001 - Construction/Inspection 180,000 180,000
9002 - Project Management 500 1,000 1,500 2,500
9003 - Professional Services 0
9004 - Property Purchases 0
9005 - Predesign/Design 25,000 25,000
EXPENDITURE TOTALS 500 26,000 181,500 207,500
FUNDING SOURCES
501-Water Capital Fund 500 26,000 181,500 207,500
FUNDING TOTALS 500 26,000 181,500 207,500
DESCRIPTION: Water line repair: Florence Avenue South end.

JUSTIFICATION: The Florence Avenue water line is due for replacement.

GENERAL PLAN Goals and Policies: Community Services and Facilities CSF 1-5: Require development, infrastructure, and long-term planning projects to be consistent with all applicable City infrastructure plans, including the Water Master Plan, the Sanitary Sewer System Utility Master Plan, Stormwater Management Plan, and the Capital Improvement Program.
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Category:

Project Florence Avenue
Water Projects
Project No: 0816-84.00
Location:

Florence: Water Line Replace North
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
FY22-23
Estimated
9001 - Construction/Inspection 400,000 400,000
9002 - Project Management 500 1,000 2,000 3,000
9003 - Professional Services 0
9004 - Property Purchases 0
9005 - Predesign/Design 55,000 55,000
EXPENDITURE TOTALS 500 56,000 402,000 458,000
FUNDING SOURCES
501-Water Capital Fund 500 56,000 402,000 458,000
FUNDING TOTALS 500 56,000 402,000 458,000
DESCRIPTION: Water line repair: Florence Avenue North end.

JUSTIFICATION: The Florence Avenue water line is due for replacement.

GENERAL PLAN Goals and Policies: Community Services and Facilities CSF 1-5: Require development, infrastructure, and long-term planning projects to be consistent with all applicable City infrastructure plans, including the Water Master Plan, the Sanitary Sewer System Utility Master Plan, Stormwater Management Plan, and the Capital Improvement Program.
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Category:

Project Leland Street at 1st Street; Jewell Ave.
at Calder Ave.

Water Projects
Project No: 0818-20.09
Location:
1st Street Water Main Replacement-COMPLETED
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
FY22-23
Estimated
9001 - Construction/Inspection 313,000 0
9002 - Project Management 0
9003 - Professional Services 0
9004 - Property Purchases 0
9005 - Predesign/Design 27,000 0
EXPENDITURE TOTALS 340,000 0
FUNDING SOURCES
501-Water Capital Fund 340,000 0
FUNDING TOTALS 340,000 0
DESCRIPTION: Reroute/replace approximately 450 lineal feet of 10-inch water main that commences on Leland Street at 1st Street to Jewell Ave, and north on Jewell Ave. to Calder Ave. Design of the work will commence in FY 2020/21 and the construction will occur in FY 2021/22.

JUSTIFICATION: Move from ROW across private property to along the City-owned street 2nd phase continuation of an emergency repair on a leaking first section GENERAL PLAN Goals and Policies: Community Services and Facilities CSF 1-5: Require development, infrastructure, and long-term planning projects to be consistent with all applicable City infrastructure plans, including the Water Master Plan, the Sanitary Sewer System Utility Master Plan, Stormwater Management Plan, and the Capital Improvement Program.
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Sebastopol City CouncilJune 20, 2023

Sebastopol City Council
June 20, 2023