CITY OF SEBASTOPOL
CITY COUNCIL
AGENDA ITEM
Meeting Date: December 5, 2023
To: Honorable Mayor and City Councilmembers
From: Agenda Review Committee
Subject: Receipt of Mayor’s Request for Committee Assignments Submittals from Councilmembers for City Council Committee Assignments and Liaisons to Various Committees.
Recommendation: That the City Council Receive the Request for Applications and Submit to the Mayor no later than December 27, 2023. Appointments will be made at the January 16, 2024 City Council Meeting.
Funding: Currently Budgeted: ☐ Yes ☐ No Not Applicable Account Code: [Fill in Account Number]
Costs authorized in City Approved Budget: ☐ Yes (Finance Initialed _____) ☒ No (Finance Exempt) INTRODUCTION/PURPOSE:
This item is to request that City Council Receive the Request for Applications and Submit to the Mayor no later than December 27, 2023, with a copy to the City Clerk. Appointments will be made at the January 16, 2024 City Council Meeting.
BACKGROUND:
Prior to December 2022, the Council as a whole reviewed and discussed the Committee Assignments for the upcoming Calendar Year. The Council was provided a list of Committees and the City Council reviewed each committee asking for volunteers or those interested on serving on the committee. Once everyone had submitted their names, Councilmembers interested would provide comments and advocate for their appointment to a committee; and then the Council would discuss the appointment to the committee. After discussion the Council would recommend the Councilmember to the committee.
In December 2022, Mayor Hinton proposed and the City Council approved a pilot program for a new process for City Council and City Staff Committee Assignments. It was felt that the new process would streamline the Committee Assignment process and allow individual Councilmembers to put forward their interests in which committees to the Mayor who will make recommendations to the full City Council.
The process currently is as follows:
Upon Notification of Certification of the Election or by December 15th of each year, the Mayor will send to all Councilmembers and Councilmember Elects, a copy of the Current City Council and City Staff Committee Assignments as well as an application that a Councilmember would fill out and return to the Mayor for consideration. A separate application would be required for each Committee that a Councilmember is interested in. A copy of the application is attached.
The Mayor would then review the applications submitted, speak with the Councilmember to obtain any additional information on their interest to serve on the committee, and provide a recommendation at the first meeting in January of each year of Council Committee Assignments. The Council would then be asked to approve/ratify the recommendations of the Mayor.
Agenda Item Number: 7 Agenda Item Number: 7
City Council Meeting Packet for Meeting of: December 5, 2023
At that meeting of December 20, 2022, where the pilot program was approved, the following motion/discussion was had regarding the duration of the program.
Mayor Hinton moved and Councilmember Zollman seconded the motion to approve recommendation for process of appointments for City Council and City Staff Committee Assignments for Calendar Year 2023.
Discussion:
Vice Mayor Rich commented as follows:
• My question would be, if you don't mind, directed to Councilmember Maurer to ask whether there is any additional suggestions for transparency that would make her more comfortable. • I understand we are at the vote process, but I also understand the process is important. • So, if you wouldn't mind allowing that, I would appreciate it.
Councilmember Maurer commented as follows:
• Yes. If the motion is for a one-year period, I would be comfortable going with that. • But limiting it to just one year.
Mayor Hinton called for a roll call vote. City staff conducted a roll call vote.
VOTE:
Ayes: Councilmembers Maurer, McLewis, Zollman, Vice Mayor Rich and Mayor Hinton Noes: None
Absent: None
Abstain: None
DISCUSSION:
Tonight’s item is to request the continuation of the current program and request the City Council receive the application and list of current committee assignments and submit their requests to the Mayor, with a copy to the City Clerk, no later than December 27, 2023, with the recommendations to be discussed at the January 16, 2024 City Council Meeting.
ENVIRONMENTAL REVIEW:
The proposed action is ☒ Not a project under CEQA ☐ Not exempt ☐ Exempt under Section ______ from the requirements of the California Environmental Quality Act (CEQA).
GOALS:
This item reflects the City Council Goals and Values as listed below:
• The City of Sebastopol is committed to maintaining a high quality of life for current and future members of our community, through excellent public service and careful stewardship of its financial, human, and natural resources.
• Goal 5 - Provide Open and Responsive Municipal Government Leadership PUBLIC COMMENT:
As of the writing of this staff report, the City has not received any public comment. However, if staff receives public comment from interested parties following the publication and distribution of this staff report, such comments will be provided to the City Council as supplemental materials before or at the meeting. In addition, public comments may be offered during the public comment portion of the agenda item.
PUBLIC NOTICE:
This item was noticed in accordance with the Ralph M. Brown Act and was available for public viewing and review at least 72 hours prior to schedule meeting date.
Agenda Item Number: 7
Agenda Item Number: 7
City Council Meeting Packet for Meeting of: December 5, 2023
FISCAL IMPACT:
There is no fiscal impact from receipt of this agenda item.
RECOMMENDATION:
Staff recommends the Sebastopol City Council Receive the Request for Applications and Submit to the Mayor no later than December 27, 2023. Appointments will be made at the January 16, 2024 City Council Meeting.
Attachments:
Application
Current Committee Assignments
Agenda Item Number: 7
Agenda Item Number: 7
City Council Meeting Packet for Meeting of: December 5, 2023
City Council
Mayor Neysa Hinton
Vice Mayor Diana Rich
Councilmember Sandi Maurer
Councilmember Jill McLewis
Councilmember Stephen Zollman
City Manager
Larry McLaughlin
[email protected]
Assistant City Manager/City Clerk, MMC
Mary Gourley
[email protected]
CITY COUNCIL APPLICATION FOR
CITY COUNCIL COMMITTEE ASSIGNMENTS
2024 Committee Preference
City Councilmember Name: __________________________________________ Date:_____________ Please consider me to serve as a member of the following Committee:
Committee Name: ________________________________
Request to be Primary Liaison/Representative: ___________ Request to be Alternate: ___________
Reason for Interest for this Committee:
Signature of Councilmember:__________________________
Form is to be returned by email to Mayor by : December 27, 2023 Agenda Item Number: 7
Agenda Item Number: 7
City Council Meeting Packet for Meeting of: December 5, 2023
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A. Separate Formal Agencies (Where
City Council Members and/or staff
sit as a Member of another
Governing Board – With Separate
Staff, Budget and Facilities)
Item # Committee Name Representative Alternate Type of Committee Additional Information on Committee Location Date/Time of Meetings if Known
1. Marín/Sonoma Mosquito & Vector
Control District. (2- or 4-Year Term).
City has typically appointed for two
years.
Term Ends: December 31, 2023
(District has indicated that Vice Mayor
Rich can continue as representative
until City Council reviews Committee
assignments on January 16, 2024)
Vice Mayor Rich None Abates/prevents mosquito and other insect problems.
The Marin/Sonoma Mosquito and Vector Control
District protects the health and welfare of the
communities it serves from mosquitoes and vectorborne diseases by utilizing cost-effective, environmentally responsible integrated vector
management practices.
The Marin/Sonoma Mosquito & Vector Control
District is governed by a Board of Trustees. Each
member represents his or her city of residence or a
county at large.
Trustees are appointed by their city council or county
board of supervisors and serve a two or four year
term. Persons interested in serving on the Board of
Trustees should contact either their local city, or the County for at-large positions.
Members of the Board of Trustees serve without
compensation, but are provided with an allowance to
defray expenses while on official business (not to
exceed $100 per month) in accordance with the
California Health and Safety Code Section 2030(b).
Board members do not receive any type of benefits.
.
595 Helman Avenue
Cotati, CA 94931
Regular Board meetings are held at 7:00 pm on the
second Wednesday of each month at District
Headquarters, 595 Helman Lane, Cotati. From time to
time the regular monthly meeting may be canceled.
Special Meetings are held occasionally and noticed in
accordance with the Brown Act.
All board meetings are open to the public and are posted in accordance with Cal. Gov't Code § 54954(a)
2. Redwood Empire Municipal Insurance
Fund (REMIF)
CIRA (Vice President – Larry
McLaughlin)
City Manager Assistant City
Manager/City Clerk
15-City Multi-Insurance Pool for Workman’s
Compensation, Liability, Health, Vision, etc.
Redwood Empire Municipal Insurance Fund (REMIF) is
a self-insured joint powers authority (governmental
entity) established in 1976 to handle the insurance
claims, benefit programs, and risk management
needs of seven (7) cities. It has grown to serve fifteen (15) member cities and three (3) non-member cities.
The cities are located in the five Northwest counties.
Various Locations for Board Meetings 12:00 pm
Quarterly Meetings
3A. Sonoma County Transportation
Authority (SCTA)
Mayor Hinton Councilmember
Zollman
Prepares, plans and reviews grants for
County and cities for Transportation, Transit
and Bike Funds
The Sonoma County Transportation Authority (SCTA)
is governed by a twelve-member Board of Directors
representing each of the nine cities – Cloverdale,
Cotati, Healdsburg, Petaluma, Rohnert Park, Santa
Rosa, Sebastopol, Sonoma and Windsor – and the
Sonoma County board of Supervisors. The SCTA acts
as the countywide planning and fund programming
agency for transportation and performs a variety of
important functions related to advocacy, project
management, planning, finance, grant administration
and research.
The SCTA coordinates the activities of local
jurisdictions with regional, state and federal entities at both a policy and administrative level. As a
coordination agency, the SCTA provides a forum for
local elected officials to engage in dialog on
countywide issues and enables discussions among
local and regional entities on a wide range of issues
that link to the movement of people and goods,
program management and project delivery
SCTA Meetings are held at Sonoma
County PRMD, 2550 Ventura Avenue,
Santa Rosa, CA 95401 in the Planning
Commission Meeting Room
2:30 pm
Second Mondays
3B. Regional Climate Protection Agency
(RCPA)
*Rep should be same Rep as SCTA
Mayor Hinton Councilmember
Zollman
A Separate Agency that shares the same
Boardmembers as SCTA
The SCTA/RCPA acts as the County-wide
planning and programming agency for
transportation and coordinates climate
protection activities county-wide.
The Sonoma County Regional Climate Protection
Authority (RCPA) is governed by a twelve member
Board of Directors comprised of representatives from
the Sonoma County Board of Supervisors and Council
Members from each of the nine cities – Cloverdale,
Cotati, Healdsburg, Petaluma, Rohnert Park, Santa
Rosa, Sebastopol, Sonoma and Windsor.
The RCPA coordinates climate protection activities
countywide and performs a variety of important
related functions including advocacy, project
Same as Above Same as Above
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management, planning, finance, grant administration,
and research.
The RCPA coordinates the activities of local
jurisdictions with regional, state, and federal entities at both policy and administrative levels. As a
coordination agency, the RCPA provides a forum for
local elected officials to engage in dialogue on
countywide issues, and enables discussions among
local and regional entities on a wide range of issues
related to greenhouse gas reduction, including
planning, program management, and project delivery.
4. Sonoma Clean Power (SCP) Authority
Board of Directors
If representatives change, staff will
need to prepare a resolution to send to
Sonoma Clean Power)
Councilmember
Zollman
Councilmember
Maurer
Publicly owned Community Choice Provider SCP serves the residents and businesses in Sonoma and Mendocino counties clean energy from more
renewable resources, such as geothermal, wind, and
solar.
SCP was formed to provide a choice beyond the forprofit, investor-owned utility (PG&E) and a customerowned public utility.
The Board of Directors shall consist of one appointee
from each Participant located within the boundaries
of the County of Sonoma, and one joint
appointee from the County of Sonoma and the
Sonoma County Water Agency. If the Board of
Directors approves any other municipality or county
as a Participant pursuant to Section 3.1, the
Board of Directors shall determine whether such
municipality or county (or any combination
thereof) may appoint an additional member to the
Board of Directors. Each appointee must be an
elected member of the governing board of his or her
appointing body. Each Party or Participant
appointing a member to the Board of Directors may
also appoint up to two alternates to serve in
the absence of its Director. Alternates must be either
an elected member of the governing board
of his or her appointing body, or an employee of the
jurisdiction appointing them.
431 E Street
Santa Rosa, CA 95404
Frist Thursday
8:45 am – 12:00 pm
5. Zero Waste Sonoma Board Councilmember
Maurer
Vice Mayor Rich County-wide management of solid waste
reduction programs for cities and Sonoma
County -
Sonoma County Waste Management
Agency Board of Directors: The SCWMA is a
joint powers agency of the Cities and
County of Sonoma that Provide recycling
and diversion programs, education
programs and regulatory compliance
reporting compliance with AB 939.
Zero Waste Sonoma is the public name of the
Sonoma County Waste Management Agency
(SCWMA). Establish in 1992 as the joint powers
authority (JPA) for the unincorporated area and nine
cities and towns in Sonoma County, Zero Waste
Sonoma is the local government entity for all things
related to Household Hazardous Waste (HHW),
organics municipal composting, public education, and
planning for recycling and solid waste disposal. Zero
Waste Sonoma helps the residents and businesses of
Sonoma County reduce, reuse, recycle, and discard all
materials in the safest and most environmentally
responsible way possible.
Zero Waste Sonoma is governed by a board made up
of representatives from each of the ten jurisdictions.
Meeting is the third Thursday of the month from 9 am –
11:30 am via zoom.
6. Zero Waste Sonoma SB 1383 Technical
Group
Planning Director Associate Planner Technical group for the ten member jurisdictions working on matters pertaining
to the implementation of SB 1383
The meetings are held the 3rd Wednesday of the month
at 1:00 p.m.
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B. County Wide Advisory
Committees
Item
#
Committee Name Representative Alternate Type of Committee Additional Information on Committee Location Date/Time of Meetings if Known
1. AB 939 Local Task Force Sunny Galbraith
Three Year Term
Ends December 2024
Councilmember
Zollman
Advisory to Waste Management Agency
(review and comment on IWMP, contains
government and private members).
Advisory Committee to County of
Sonoma Board of Supervisors and
Sonoma County Waste Management
Agency on matters related to waste
management, recycling and diversion, AP
939 compliance, etc.
Sonoma County Transportation and Public
Works
2300 County Center Drive
Santa Rosa, CA
Meets bi-monthly
1:30 pm – 3:30 pm
2nd Thursdays of Bi-Month
2. Community Development
Commission Cities & Towns
Advisory Committee(CTAC)
Planning Director
(Chair of this Committee
for 22-24)
City Manager CTAC is the cities' staff representative
group under the JPA with the CDC. The
group is advisory to the CDC and provides
recommendations to the Board of
Supervisors for CDBG and other HUD
funds such as the COVID CARES ACT
funding and HOME funding.
The Sonoma County Community Development
Commission is dedicated to promoting decent
and affordable housing, revitalizing
communities, and supporting public services
that increase economic stability for County
residents. We are committed to providing
services in an effective, efficient, and respectful
manner.
The Cities & Towns Advisory Committee (CTAC),
formerly known as the Technical Advisory
Committee (TAC), is comprised of staff
members appointed by each of the seven
municipalities (Cloverdale, Cotati, Healdsburg,
Rohnert Park, Sebastopol, Sonoma and
Windsor) that participate with the County as an
entitlement entity for CDBG and HOME funding
from HUD. This Committee reviews and makes
recommendations to the Board of Supervisors
on issues relating to the distribution of funds
within the participating incorporated
jurisdictions.
Community Development Commission Office
1440 Guerneville Road
Santa Rosa, CA
Meets monthly
4. County-wide Bicycle and
Pedestrian Advisory
Committee (CBPAC)
Associate Planner
Planning Director Advisory to Sonoma County
Transportation Authority on disposition
of TDA Article 3 Funds and coordination
of bike and pedestrian planning efforts;
maintains and updates County-wide Bike
and Ped Master Plan; recommends
annual TDA Article 3 program of projects.
To participate in the development of a
comprehensive bicycle and pedestrian facilities
plan, review project proposals, and prioritize a
project list for consideration by the Board of
Supervisors. Plans will emphasize bicycle
projects intended to accommodate bicycle
commuters rather than recreational bicycle
users
Sonoma County Transportation Office
490 Mendocino Avenue, #206
Santa Rosa, CA
Meets on 4th Tuesdays of Alternate
Months
1:30 pm
5. GSA Board/ Santa Rosa
Plain GSA Basin
Mayor Hinton Councilmember
McLewis
A public agency formed to sustainably
manage groundwater in the Santa Rosa
Plain groundwater basin. The agency has
a Board and an advisory committee.
The Santa Rosa Plain Groundwater
Sustainability Agency (GSA) is a public agency
formed to sustainably manage groundwater in
the Santa Rosa Plain groundwater basin.
City of Santa Rosa Utilities Field Office Second Thursday 1:00 pm – 3:30 pm March 30th
June 8th
6. MS4 Storm Water CoPermittee Working GroupGHD City Engineer Provides direction for the regional storm water permit as a co-permittee
workgroup
Municipal Separate Storm Sewer Systems
Permits (MS4 Permits)
Municipalities are required to obtain Municipal
Separate Storm Sewer Systems (MS4s) Permits
which regulate storm water discharges. MS4
permits are issued by Regional Water Quality
Control Boards (RWQCB)
The State Water Resources Control Board
under the Municipal Storm Water Permitting
Varies, most commonly Windsor Council
Chambers
2nd Tuesday 8:00 AM to 10:00 AM
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Program regulates storm water discharges from
municipal separate storm sewer systems
(MS4s).
MS4 Permits are issued under two phases;
individual Phase I which started in 1990, the
Regional Water Quality Control Boards have
adopted National Pollutant Discharge
Elimination System General Permit (NPDES)
storm water permits for medium and large
municipalities. Most of these permits are issued
to a group of co-permittees encompassing an
entire metropolitan area and Phase II permit for
smaller municipalities.
The City of Cloverdale, the City of Cotati, the
City of Rohnert Park, the City of Healdsburg, the
City of Sebastopol, the City of Ukiah, the Town
of Windsor, and the Phase II designated
portions of the County of Sonoma elected to
participate in the Phase I program.
7. Russian River Watershed
Association Board of
Directors
Councilmember Zollman Councilmember
McLewis
RRWA Board of Directors (Elected
Officials from Member Agencies).
Association of Cities and Counties
working collaboratively on matters
related to watershed management,
groundwater, storm water and various
regulatory compliance issues.
RRWA Technical Working Group (Staff
members from member agencies)
Advises RRWA Board on annual work plan
and budget and various technical
initiatives. (We are currently represented
here by our consultant, GHD.)
The Russian River Watershed Association
(RRWA) is a coalition of ten cities, counties and
special districts in the Russian River watershed
that have come together to coordinate regional
programs for clean water, habitat restoration,
and watershed enhancement. RRWA was
formed in 2003 to create opportunities for our
member agencies to expand their stewardship
role in the watershed.
The RRWA Board of Directors are elected
officials from each of the ten Member
Agencies. This governing and decision making
group provides direction and oversight for
RRWA according to the provisions outlined in
the Memorandum of Understanding.
Windsor Town Hall 4th Thursdays
9:00 am
Every other month
8. Santa Rosa Plain
Groundwater Management
Plan Basin Technical
Advisory Committee
GHD Public Works
Superintendent
SR Plain Groundwater Management Plan
Basin Advisory Panel/Advisory to Sonoma
County Water Agency BOD regarding
implementation of the Groundwater
Management Plan. (Staff representatives
from City stakeholders)
City of Santa Rosa Utilities Field Office 1st Monday 3:00 – 5:30 PM
9. Sonoma County
Transportation Authority
Planning Advisory
Committee (SCTA PAC)
Planning Director Associate Planner SCTA PAC is Advisory to the SCTA/RCPA Board on planning matters
Sonoma County Transportation Office
411 King St
Santa Rosa, CA
Meets on 3rd Thursdays, 9 am
10. Sonoma County
Transportation Authority
Technical Advisory
Committee (SCTA TAC)
GHD Planning Director SCTA TAC is Advisory to the SCTA/RCPA Board on transportation planning matters
and programming of various
transportation grant funding sources.
Sonoma County Transportation Office
411 King St
Santa Rosa, CA
Meets on 4th Thursdays
1:30 pm
11. Sub regional Partners
Technical Advisory
Committee (TAC)
GHD Public Works
Superintendent
Makes recommendations to Santa Rosa,
County, Rohnert Park, Cotati and
Sebastopol – Reviews matters related to
operations and maintenance of subregional wastewater treatment system; reviews and recommends annual
budgets.
Laguna Treatment Plant
6300 Llano Road
Santa Rosa, CA
Meets as needed.
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12. Zone 1A Advisory
Committee (Sonoma
County Water Agency)
GHD Public Works
Superintendent
Makes annual budget review and
recommendation for flood control
projects within Zone 1A (Santa RosaLaguna drainage basin (of Santa Rosa, Rohnert Park, Cotati and Sebastopol)
Zone 1A Advisory Committee meets with
Sonoma County Water Agency staff to
learn of flood control and related
activities within the Zone 1A (Santa Rosa
Plan watershed) and reviews annual
budgets.
Meets at the Sonoma County Water Agency
Office, 404 Aviation Boulevard, Santa Rosa, CA
Meets as needed.
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C. Other Governmental
Agencies
Item
#
Committee Name Representative Alternate Type of Committee Additional Information of Committee Location Date/Time of Meetings if Known
1. Association of Bay Area
Governments (ABAG)
Voting Delegate: Mayor Alternate:
Vice Mayor
Delegate(s) attends meetings
and votes.
ABAG is part regional planning agency and
part local government service provider.
ABAG outlines work program goals and
objectives for the Bay Area’s nine counties and
101 cities and towns every year, and are
primarily governed by the following:
Executive Board
General Assembly
Committee
In some cases, ABAG has the authority to
enact certain legislation on behalf of the Bay
Area, for example the state-mandated
Regional Housing Need Allocation, or RHNA.
We also operate as the state-designated
clearinghouse for federal grant applications.
Member representatives are elected officials
and make operating decisions, authorize
expenditures and recommend policy.
County representatives are selected by city
mayors or the county board of supervisors’
president. Most city member representatives
are selected by the mayors and council
members conferences for each county.
Every year a General Assembly and Business
Meeting conference is held. The annual
conference explores vital issues that impact
our region and any official delegate or
alternate may propose a subject of
consideration.
This appointment is for General Assembly
meetings/conferences only.
2. League of CA Cities/CAL
Cities
Voting Delegate: Mayor Alternate:
Vice Mayor or as
designated (Must be in
attendance at meetings)
Delegate(s) attend annual
conferences and meetings
Defend and expand local control through
advocacy efforts in the Legislature, at the
ballot box, in the courts, and through strategic
outreach that informs and educates the
public, policymakers, and opinion leaders. Cal
Cities also offers education and training
programs designed to teach city officials about
new developments in their field and exchange
solutions to common challenges facing their
cities.
Various Locations Meetings typically held during the Annual Conferences
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There is typically one conference each year
during the month of September.
3. Legislative Committee Vice Mayor Rich Councilmember McLewis The Mayors and Council Members of Sonoma County
represent every city within the
county of
Sonoma. The Legislative
Committee, established by the
Mayors and Councilmembers
Bylaws, consists
of a Mayor or Councilmember
from each of the member cities,
chosen by their respective
Councils. Its
duties are to review pending
policy issues affecting cities and
to advocate for those on behalf
of the
cities within Sonoma County.
The Sonoma County Legislative
Committee will be reviewing and
responding to bills that impact
Sonoma County cities. The
Sonoma County Legislative
Committee will use these
principles to help
guide the committee in taking
positions on policy issues:
Consider supporting policy that:
• Enhances local control of
resources and tools that allow
cities to address the
needs of city residents within a
framework of regional
cooperation.
• Encourages the use of State
incentives for local government
action rather than
mandates.
• Reforms local government
finance structure in a way that
establishes a stable
revenue base for local
government to plan for future
growth and provide needed
public facilities and services.
• Guarantees local funding
sources.
Consider opposing policy that:
• Imposes new unfunded
mandates.
• Preempts local authority.
• Weakens local control.
The goal of this process is to
present a united front from the
Sonoma County Legislative
Committee,
Meets with CAL Cities/League of CA Cities
representative to Sonoma County
Meetings are on the third Friday of each
month held at 9:00 a.m. at Finley Center,
Willow Room, 2060 W. College Avenue,
Santa Rosa
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the Mayor's and
Councilmember's Association,
and all Sonoma County cities, to
provide the strongest
voice possible in support of city
interests.
The Legislative Committee is
authorized to prepare letters in
either support or opposition for
signature
by the chair of the Legislative
Committee on positions on
legislation consistent with the
above
guidelines, with the exception
noted below.
Positions that do not receive a
unanimous consensus of support
from the quorum present must
be
presented at the next upcoming
Mayor's and Councilmember's
Association for discussion and
possible
action, by means of a short
informational packet mailed
(either electronically or via hardcopy) prior
to the meeting, and
accompanied by a verbal
presentation.
The Legislative Committee will
report to the general
membership of the Association
at each meeting
and will keep the membership
informed as action is taken.
4. Mayors and
Councilmembers
Association
Board and City Selection
Committee
Mayor Vice Mayor or as
designated (Must be in
attendance at meetings)
Followed by Council in
alphabetical order:
Councilmember Maurer
Councilmember McLewis
Councilmember Zollman
All City Council members are
invited to attend the Mayors and
Councilmembers Meetings;
Mayor Serves on City Selection
Committee; Mayors make
appointments to Golden Gate
Transit, MTC, LAFCO, etc. These
appointments can be significant
and very competitive.
In any county in which two or
more cities are incorporated
there is hereby created a city
selection committee the
purpose of which shall be to
appoint city representatives to
boards, commissions, and
agencies as required by law.
Membership:
The Mayors’ and Councilmembers’ Association
of Sonoma County shall be comprised of the
following
members: (rev. 11/2/89)
1. Regular Members: All Mayors and
Councilmembers of the incorporated cities in
the county of
Sonoma.
2. Associate Members:
a. Chief administrative officer of each of the
incorporated cities in the County of Sonoma.
b. Supervisors in the County of Sonoma.
Only regular members of the Association shall
have voting powers. Voting powers for the
regular
membership meetings shall consist of one
vote, one city -- this vote cast by the Mayor or
his/her designee.
Each City hosts Meetings held on Second Thursdays
6:00 pm City Selection/Board
7:00 pm – General Meeting
Meetings held every other month
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The Board of Directors of the Association shall
be comprised of the Mayors of the member
cities and
the officers of the Association. The officers of
the Association shall have no vote unless they
are
Mayors.
In the event a Mayor is unable to attend a
meeting of the Board of Directors, he/she shall
designate
another member, who must be a regular
member of the Association.
The Board of Directors of the Association shall
have the powers to:
a. Review policy items and develop the agenda
for the Association.
(1) In connection with the development of the
agenda for the Association, any member of
the Board of Directors may, during a regular
Membership meeting or Board of Directors
meeting, request to place an item on the next
Regular Membership Meeting Agenda. The
Board of Directors will determine by majority
vote of a quorum of the Board whether to
place the item on the agenda for the next
regular Membership Meeting. (rev. 6/10/10)
b. Make appointments of Associations’
representatives to organizations or
committees such as
ABAG Executive Board; ABAG Regional
Planning Committee; ABAG Hazardous Waste
Management Facility Allocation Committee;
County Agricultural Preservation & Open
Space
District Advisory Committee; County Child
Care Planning Council; Sonoma-Marin Area
Rail
Transit (SMART) Commission Board of
Directors; North Coast Railroad Authority
(NCRA)
Board of Directors; Sonoma County Human
Services Commission; and other organizations,
commissions or committees as may be
created or authorized. All appointees shall be
regular members of the Association at the
time of appointment, unless otherwise
provided by legislative authority.
Sonoma County City Selection Committee
makes recommendations or appointments to
organizations, commissions or committees
such as: Local Agency Formation Commission;
Golden Gate Bridge, Highways &
Transportation District; Airport Land Use
Commission; Metropolitan Transportation
Commission; Bay Area Air Quality Board; and
Remote Access Network (RAN) Board.
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c. Make recommendations to the full
Association membership on matters of
interest.
d. Conduct the Association’s business in an
orderly manner
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D. Council Liaison
Item
#
Committee Name Representative Alternate Type of Committee Additional Information on Committee
Location Date/Time of Meetings if Known
1. Gravenstein Health
Action Coalition
Vice Mayor Rich Councilmember Zollman Gravenstein Health Action Coalition is a 501c3, nonprofit organization with a
ten-person board.
The Gravenstein Health
Action Coalition collaborates
and partners with local
organizations, agencies and
individuals in order to work
together to support policy,
system and environmental
change to improve the
health outcomes of all
residents of West Sonoma
County using the self-healing
community model.
This model reflects the path
forward to meet our Mission
and Vision. The model uses
community capacity to
create a culture of health
and well-being.
2. Laguna Stakeholders
Committee
Councilmember Maurer Liaison to Laguna Foundation to discuss restorative and environmental management
The Laguna Foundation is a
place-based organization
focused on the Laguna de
Santa Rosa and the
surrounding wetland
communities. They are a
501(c)3 non-profit with the
mission to restore and
conserve the Laguna de
Santa Rosa, and to inspire
public appreciation of this
Wetland of International
Importance.
Meets as needed
3. LANTERN Councilmember
Zollman
Vice Mayor Rich LANTERN’s mission is to
build community support
and funding for the
development of a new
library in Sebastopol, serving
West County, which offers a
modern, technologically
current, spacious meeting
place for all ages.
Top 5 goals for a new
Sebastopol library:
Increase the library's square
footage
Flexible space - multiple uses
Accessible, adaptable
technology options
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Agenda Item Number: 7
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Located in the heart of
Sebastopol
Green, energy-efficient
building design
LANTERN is a group of
volunteers who formed in
order to light the way for a
new and improved regional
library that matches the
character and vision of
Sebastopol and West
County. Such a library would
be more spacious, house
more books, provide
improved access to ever-
evolving technologies,
provide more tutoring
spaces and work stations,
and offer more programs for
children, teens, and adults.
4. Library Advisory Board
for Sebastopol Regional
Branch
Councilmember
Zollman
Vice Mayor Rich Advises County Library Director The Library shall establish a Library Advisory Board
(“LAB”) in each city or
community in which at least
one regional branch library
operates. The LABs shall be
comprised of, and shall be
operated by, the residents of
their respective service areas
who shall be appointed by
the Commission. Each LAB
shall set its own procedural
rules and operational bylaws,
and shall comply with the
provisions of the Ralph M.
Brown Act, California
Government Code Section
54950, et seq. As of the
Effective Date, all existing
LABs shall continue to
remain in effect.
B. LAB Purpose. The purpose
of the LABs shall be to
provide information and
make recommendations to
the Commission and the
Library Director on matters
affecting library service
based on input from their
respective service areas.
C. LAB Liaisons. Each LAB
may appoint one LAB
member to act as a liaison to
the Library Commission, who
shall present an annual
The Sebastopol Library Advisory Board meets on
the last Wednesday of January, March, May, July,
September, and November at 4 p.m. Location:
Sebastopol Regional Library 7140 Bodega Avenue,
Sebastopol, CA 95472
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report on the activities of the
LAB to the Library
Commission.
5. Sebastopol Area
Chamber of Commerce
Councilmember
McLewis
Councilmember Zollman Liaison to Sebastopol Area Chamber of Commerce on business matters
The Sebastopol Area
Chamber of Commerce is a
membership organization
support community and
economic vitality through
opportunities to connect,
learn and engage.
Third Thursday of the month in the Board Room at
the Chamber office at 12:00.
6. Sebastopol Center for
the Arts
Mayor Hinton Councilmember Zollman Sebastopol Center for the Arts is committed to
cultivating creativity and
inspiring appreciation for the
transformative power of art.
They produce, promote and
present artists - local,
national, international –
through curated gallery
exhibits, artists open studio
events, arts lectures, poetry
readings, concerts, adult and
youth education, a state of
the art ceramics studio and
an acclaimed documentary
film festival.
7. Sebastopol Community
Cultural Center
Councilmember
McLewis
Councilmember Maurer SCCC is dedicated to
enriching the community
through events, classes, and
services, as well as providing
rental spaces for special
happenings in our town.
SCCC strive to enhance life in
Sebastopol for individuals
and the community as a
whole.
8. Sebastopol Downtown
Association (SDA) Liaison
Councilmember
McLewis
Councilmember Maurer Support a lively and
abundant business and
cultural environment for the
Sebastopol community
Promote, nurture and
cultivate downtown vitality
by engaging our community
to appreciate the one of a
kind businesses in
Sebastopol
City of Sebastopol
City Hall Conference Room
7120 Bodega Avenue
Sebastopol, CA
Meets the First Wednesday at 6:15 pm
9. Sebastopol Senior Center Councilmember Maurer Vice Mayor Rich Create and maintain an environment that
encourages independence
for older adults by providing
learning, social, and
recreational opportunities in
the continuing pursuit of a
fulfilling and healthy life. We
Quarterly meetings:
January 27, 4-6pm
April 28, 4-6 pm
June 23 (special meeting to approve budget), 4-5
pm
July 28, 4-6 pm
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educate the community
about the issues related to
the aging process.
10. Sebastopol World
Friends
Councilmember
McLewis
Mayor Hinton Attends Sebastopol World Friends Meetings Sebastopol World Friends is a City of Sebastopol
commissioned non-profit
service group which is totally
volunteer driven. Our
mission is to link Sebastopol
with its sister cities through a
variety of educational and
cultural programs and to
coordinate exchanges which
will promote lasting
friendships.
Sebastopol World Friends
offers a changing array of
programs connected to our
two sister cities Takeo, Japan
(formerly Yamauchi), and
Chyhyryn, Ukraine. We also
engage with our community
through a variety of events
and cultural activities, and
offer opportunities to host
visitors and travel to our
sister cities. They are a
member of Sister Cities
International.
Sebastopol World Friends meetings are via Zoom,
the first Wednesday of the month at 6:30 pm
11. Meet Your Neighbor
(MYN) and Sebastopol
Neighborhood
Communications Unit
(SNCU)
Vice Mayor Rich Councilmember McLewis The Liaison role is not defined in any formal way. The primary role of a Liaison is to act as a conduit for
information between the City Council and the group to
which the Liaison is appointed. Another role for the Liaison is to facilitate budget support as needed for that specific group. The Liaison appointed by the City Council is invited and attends the meetings, when available, that is held by the group.
The basic building blocks for
working together
Take care of your loved ones
Dress for safety
Hard hat, leather gloves,
sturdy shoes, headlamp
Check the natural (propane)
gas at your home
Turn off only if necessary
Place HELP or OK sign
somewhere visible from the
street
Each neighborhood chooses
location
Go to the Neighborhood
Gathering Site
Key to begin working
together
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Form Teams and follow
protocols
Organized according to your
neighborhood plan
Use Sonoma County Sheriff
Evacuation Tags
If appropriate for your rural
neighborhood
Return to Neighborhood
Gathering Site
Keeping all informed as to
neighborhood status
12 Council Liaison to
Homeless Service
Organizations
Vice Mayor Rich Councilmember Zollman
Agenda Item Number: 7
Agenda Item Number: 7
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E. City Council Created Ad
Hoc or Standing
Committees
Item #
Committee Name Representative Alternate Type of Committee Purpose of Committee Location Date/Time of Meetings if Known
1. Agenda Review
Committee
Mayor
Vice Mayor
City Manager
City Attorney
Assistant City Manager
City Clerk
N/A Standing Preparation of Agendas/Forward
Calendar for City Council
Meetings/Special Council
Meetings/Closed Sessions
City of Sebastopol
City Hall Conference Room
7120 Bodega Avenue
Sebastopol, CA
Typically Wednesday
Following a City Council
Meeting
2. Budget Committee Councilmember Maurer
Councilmember Zollman
City Manager/City Attorney
Assistant City Manager/City
Clerk
Administrative Services
Director
N/A Standing Review budget recommendations made
by City Manager for one-time special
requests or new requests and existing
expenditures recommended to City
Manager by City Department Heads for
city needs. Additionally review in a
public process and make
recommendations for non-profit
Community Grant requests for current
budget year based on standing policy
for City of Sebastopol community grant
policy.
Budget Sub-Committee members are
selected in December annually and they
would review the mid-year budget
adjustments recommendation from City
Manager. Secondly, they would set a
meeting schedule with the
Administrative Services Director in
Spring to review budget
recommendations leading up to the
approval by the full City Council of its
annual budget, generally adopted no
later than July 1st of each year.
City of Sebastopol
City Hall Conference Room
7120 Bodega Avenue
Sebastopol, CA
Meets per approved
schedule adopted in
February of each year
3. Design Guideline Subcommittee
Members – 1 CC, 1 PC, 2
DRB members
Planning Commissioner Fritz
DRB member Langberg
DRB member Level
Staff: Planning Director,
Associate Planner
N/A Ad Hoc
Expected termination:
December 2023
Advisory Committee on the
Development and review of Objective
Design Standards, SB9 regulations
standard conditions of approval, and
other development-related
requirements to address state
legislation as well as City goals for
design guidelines and development
oversight. Final approval of documents
done by PC/DRB/CC as needed
Sebastopol City Hall
City Hall Conference Room
7120 Bodega Avenue
Sebastopol, CA 9542
When Needed
4. Relaunch Sebastopol Mayor Hinton
Councilmember Maurer
City Staff
Ad Hoc
To be terminated one
year from Execution of
Contract (June 2023)
Increase Vitality and Revenues for the
City
Sebastopol City Hall
City Hall Conference Room
7120 Bodega Avenue
Sebastopol, CA 9542
When Needed
5. Ad Hoc committee for City
Manager/City Attorney
Recruitment
(Created 1-17-2023)
Vice Mayor Rich
Councilmember McLewis
City Manager/City Attorney
Ad Hoc
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Assistant City Manager/City
Clerk
6. Continuum of Care Una Glass as City
Representative for West
County
7. Ad Hoc Fire Services
Committee
(Created 2-7-2023)
Mayor Hinton
Councilmember McLewis
City Manager/Attorney
Assistant City Manager/City
Clerk
Interim Fire Chief
Ad Hoc
8. Ad Hoc Committee –
Recology Franchise
Agreement/Garbage
Services
Councilmember Maurer
Councilmember McLewis
City Manager/Attorney
Assistant City Manager/City
Clerk
Engineering
Administrative Services
Ad Hoc
9. Ad Hoc Committee –
Sebastopol Library Staffing
and Facilities
Councilmember Zollman
Sebastopol’s Library
Commissioner Fred
Engbarth
Sebastopol’s
Representative on the
Citizens’ Oversight
Committee Sarah Glade
Gurney
Sebastopol Branch
Manager Mathew Rose
City Manager or Assistant
City Manager
Public Works
Superintendent or
Assistant Public Works
Superintendent
Member from Library
Advisory Board
Member from Friends of
the Library, the former
non-profit community
organization LANTERN
Member from Library
Foundation
Ad Hoc
10. Ad Hoc Committee for
Ballot Measure for
November 2023 Election
Mayor Hinton
Councilmember
Zollman
Consultant Dennis
Rosatti
CITY COUNCIL CITIZEN REPRESENTED COMMITTEES
• Sonoma County Library Commission City Representative, Appointed Fred Engbarth as the City Representative on the Sonoma County Library Commission. Term Expires: June 30, 2026 • City of Sebastopol Citizen Liaison to the SCTA/RCPA Climate Action Advisory Committee to Provide Expert Citizen Input on Implementation of the Climate Action Initiatives:
o City Council was in consensus to have the SCTA/RCPA Council Liaison appoint per the Charter. Councilmember Gurney appointed Josho Somine. Term ending date of June 30, 2024.
Agenda Item Number: 7
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o City of Sebastopol Citizen Liaison to the SCTA/RCPA Climate Action Advisory Committee to Provide Expert Citizen Input on Implementation of the Climate Action Initiatives – Vacant - The Council was in consensus to postpone the recruitment. 5 MEMBERS 6 MEMBERS 10 MEMBERS 5 MEMBERS
not including liaisons*
PC ROSTER DRB ROSTER CAC ROSTER PAC ROSTER
Evert Fernandez - 12/31/2023 Lars Langberg - 12/31/2023 Josho Somine - 12/31/2024 Marghe Mills-Thysen - 12/31/2024 Paul Fritz - 12/31/2024 Melissa Hanley - 12/31/2023 Kenna Lee - 12/31/2023 Jeffrey Stucker - 12/31/2025 Kathy Oetinger - 12/31/2024 Cary Bush - 12/31/2024 Emmett Hopkins - 12/31/2024 Barbara Harris - 12/31/2025 Deborah Burnes - 12/31/2024 Christine Level - 12/31/2023 Alex Goodman - 12/31/2024 Robert Brent - 12/31/2025 Seth Hanley - 12/31/2023 Lynn Deedler - 12/31/2024 Dena Allen - 12/31/2023 Lars Langberg - concurrent with DRB term Marshall Balfe - 12/31/2024 Liselotte Pierce - 12/31/2023 Deborah Burnes - 12/31/2023
Sunali Shanti - 12/31/2023
Zeno Swijtink - 12/31/2024
Ambrosia Thomson - 12/31/2023
Agenda Item Number: 7
Agenda Item Number: 7
City Council Meeting Packet for Meeting of: December 5, 2023