CITY OF SEBASTOPOL
CITY COUNCIL
AGENDA ITEM
Meeting Date: December 19, 2023
To: Honorable Mayor and City Councilmembers
From: City Administration
Subject: City Council Meeting Dates for Calendar Year 2024 Recommendation: That the City Council Approve the Setting of the Calendar Year 2024 City Council Meeting Dates
Funding: Currently Budgeted: ☐ Yes ☐ No Not Applicable Account Code: N/A
Costs authorized in City Approved Budget: ☐ Yes (Finance Initialed _____) ☒ No (Finance Exempt) INTRODUCTION/PURPOSE: This item is to request that the City Council Approve and Adopt the attached Resolution Approving the Calendar Year 2024 City Council Meeting Dates.
BACKGROUND:
Pursuant to Government Code Section 54954, each legislative body of a local agency, except for advisory committees or standing committees, shall provide, by ordinance, resolution, bylaws, or by whatever other rule is required for the conduct of business by that body, the time and place for holding regular meetings.
The City of Sebastopol Municipal Code Chapter 2.08 states that the City Council of the City of Sebastopol shall hold regular meetings on the first and third Tuesday of each and every month, commencing at 6:00 p.m. on the first Tuesday of the month and at 6:00 p.m. on the third Tuesday of the month. In the event the regular meeting of the Council falls upon a day designated by law as a legal holiday, such meeting shall be held the same hour on the next succeeding day not a holiday, or on such other date as the Council may designate.
The Municipal Code also states that all regular meetings of the City Council shall be held in the Sebastopol Youth Annex/Teen Center, 425 Morris St, Sebastopol, Sonoma County, California, or other such place as shall be designated in the notice of such meeting. In the event the meeting is in such place other than the Youth Annex, notice shall be given as required by law.
DISCUSSION:
During Calendar Year 2014, the Agenda Review Committee had discussed and the City Council approved the creation of a Yearly City Council Meeting Schedule that would list the City Council Meeting Dates as well as any proposed Cancellations of Meetings for the upcoming year.
As an aid in planning the annual schedule of City meetings and to avoid conflicts with various City events and with major holidays, staff has prepared the attached annual calendar of City Council meetings from January 2024 through December 2024. The calendar lists all regularly scheduled meetings of the City Council; all official City Holidays; and meetings of the Mayors and Councilmembers Association of Sonoma County. This approved schedule would allow for the City Council as well as City staff to coordinate vacations during the year and allow the City Council and staff not to have to miss important items at Council meetings.
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: December 19, 2023
Of Note other City Meeting Schedules are listed below for information:
Planning Commission 6:00 pm Second and Fourth Tuesday of the Month Design Review Board 3:30 pm Fourth Tuesday the Month
Public Arts Committee 1:00 pm Second Tuesday of the Month Climate Action Committee 3:00 pm Second Tuesday of the Month Ad Hoc Committees meet as needed.
Standing Committee Meetings:
Agenda Review Committee Meetings. Dates/times determined by Agenda Review Committee Budget Committee Meetings: Dates/times determined by Budget Committee City Holidays are also listed below for reference:
• Monday, January 15, 2024 (Martin Luther King Jr. Day) • Monday, February 12, 2024 (Lincoln’s Birthday February 12) • Monday, February 19, 2024 (Presidents’ Day)
• Monday, April 1, 2024 (Cesar Chavez Day)
• Monday, May 27, 2024 (Memorial Day)
• Wednesday, June 19, 2024 (Juneteenth)
• Thursday, July 4, 2024 (Independence Day)
• Monday, September 2, 2024 (Labor Day)
• Monday, November 11, 2024 (Veterans Day)
• Wednesday, November 27, 2024 (Thanksgiving Eve)
• Thursday, November 28, 2024 (Thanksgiving Day)
• Tuesday, December 24, 2024 (Christmas Eve)
• Wednesday, December 25, 2024 (Christmas Day)
• Tuesday, December 31, 2024 (New Year’s Eve)
• Wednesday, January 1, 2025 (New Year’s Day)
Special meetings of the Council may be called by the Mayor or a majority of the members of the Council.
Per City Council protocols, any meeting of the City Council may be cancelled in advance by a majority of the City Council. The Mayor may cancel a meeting in the case of an emergency, when a majority of members have confirmed in writing their unavailability to attend a meeting, when there is not a quorum at the start of the meeting, or when the agenda is such that cancelling the meeting would not interfere with normal operations of the City. The Council must meet regularly, however, at least once each month. Cancelled meetings will be noted on the agenda and posted for the public.
The Council has routinely in the past cancelled the second meeting in August and is also listed on this calendar for cancellation.
CITY COUNCIL AND/OR GENERAL PLAN GOALS:
Goal 5: Provide Open and Responsive Municipal Government Leadership
5.3.3. Encourage and increase public awareness of City Policies, decisions, programs and all public processes and meetings, by investigating effective methods of communication and obtaining feedback from the community.
Goal 6: Maintain a highly qualified Staff that works to provide services to serve and protect the residents, visitors and business of this community.
Action CHW 5c: Practice an open-door policy in City programs, and actively engage and encourage participation from all individuals regardless of ethnicity, race, religion, class, disability, sexual orientation, and gender.
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: December 19, 2023
ENVIRONMENTAL REVIEW
The proposed action is exempt from the requirements of the California Environmental Quality Act (CEQA) in accordance with CEQA Guidelines Section 15378(b)(5).
PUBLIC COMMENT:
As of the writing of this staff report, the City has not received any public comment. However, if staff receives public comment from interested parties following the publication and distribution of this staff report such comments will be provided to the City Council as supplemental materials before or at the meeting. In addition, public comments may be offered during the public comment portion of this item.
PUBLIC NOTICE:
This item was noticed in accordance with the Ralph M. Brown Act and was available for public viewing and review at least 72 hours prior to the scheduled meeting date.
FISCAL IMPACT:
There is no cost associated with adoption of the Resolution tonight.
RECOMMENDATION: That the City Council:
1. Approve and Adopt Resolution Approving the Calendar Year 2024 City Council Meeting Dates; or
2. Remove the item from the Consent Calendar if further discussion or amendments are requested. Per Council protocols, an item requiring discussion that has been pulled from the consent calender will be heard at the end of the regular agenda
Attachment(s):
Resolution
2024 Meeting Date Calendar
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: December 19, 2023
Resolution Number XXXX-2023
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTOPOL ESTABLISHING THE REGULAR MEETING DATES OF THE CITY COUNCIL FOR THE 2024 CALENDAR YEAR WEHREAS, The City of Sebastopol Municipal Code Chapter 2.08 states that the City Council of the City of Sebastopol shall hold regular meetings on the first and third Tuesday of each and every month, commencing at 6:00 p.m. on the first Tuesday of the month and at 6:00 p.m. on the third Tuesday of the month; and
WHERAS, the City council desires to establish the date and time of their regular meetings as listed in Exhibit A; and
WHEREAS, a meeting of the City Council may be cancelled by a majority vote of the City Council. The Mayor cancel a meeting in the case of an emergency, when a majority of members have confirmed in writing their unavailability to attend a meeting, when there is not a quorum at the start of the meeting, or when the agenda is such that cancelling the meeting would not interfere with normal operations of the City; and
WHEREAS, the Council must meet regularly, however, at least once each month.
Now, Therefore, Be It Resolved by the City Council of the City of Sebastopol that for Calendar Year 2024, the regular meetings of the City Council shall be held or cancelled as noted on the dates set forth on Exhibit A to this Resolution.
This Resolution shall become effective immediately.
PASSED AND ADOPTED, by the CITY COUNCIL of THE CITY OF SEBASTOPOL, COUNTY OF SONOMA, of STATE OF CALIFORNIA on this 19th day of December, 2023.
I, the undersigned, hereby certify that the foregoing Resolution was duly adopted by the City of Sebastopol City Council by the following vote:
VOTE:
Ayes:
Noes:
Absent:
Abstain:
APPROVED: Mayor Diana Rich
ATTEST: Mary Gourley, Assistant City Manager/City Clerk, MMC APPROVED AS TO FORM: Larry McLaughlin, City Attorney
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: December 19, 2023
2024 City Council Meeting Dates
JANUARY 2024
Sunday Monday Tuesday Wednesday Thursday Friday Saturday 31 1 2 3 4 5 6
OBSERVANCE OF
CITY HOLIDAY
City Council Meeting
– Cancelled Due to
Holiday Schedule
7 8 9 10 11 12 13
14 15 16 17 18 19 20
Observance of City
Holiday
6:00 pm – City
Council Meeting
21 22 23 24 25 26 27
28 29 30 31
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: December 19, 2023
2024 City Council Meeting Dates
FEBRUARY 2024
Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3
4 5 6 7 8 9 10
6:00 pm – City
Council Meeting
Sonoma County
Mayors and
Councilmember
Meeting
11 12 13 14 15 16 17
Observance of City
Holiday
18 19 20 21 22 23 24
Observance of City
Holiday
6:00 pm – City
Council Meeting
25 26 27 28 29
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: December 19, 2023
2024 City Council Meeting Dates
MARCH 2024
Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2
3 4 5 6 7 8 9
6:00 pm – City
Council Meeting
10 11 12 13 14 15 16
17 18 19 20 21 22 23
6:00 pm – City
Council Meeting
24 25 26 27 28 29 30
31 Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: December 19, 2023
2024 City Council Meeting Dates
APRIL 2024
Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 6
Observance of City
Holiday
6:00 pm – City
Council Meeting
7 8 9 10 11 12 13
Sonoma County
Mayors and
Councilmember
Meeting
14 15 16 17 18 19 20
6:00 pm – City
Council Meeting
21 22 23 24 25 26 27
28 29 30
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: December 19, 2023
2024 City Council Meeting Dates
MAY 2024
Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4
5 6 7 8 9 10 11
6:00 pm – City
Council Meeting
12 13 14 15 16 17 18
19 20 21 22 23 24 25
6:00 pm – City
Council Meeting
26 27 28 29 30 31
Observance of City
Holiday
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: December 19, 2023
2024 City Council Meeting Dates
JUNE 2024
Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 6 7 8
6:00 pm – City
Council Meeting
9 10 11 12 13 14 15
Sonoma County
Mayors and
Councilmember
Meeting
16 17 18 19 20 21 22
6:00 pm – City
Council Meeting
23 24 25 26 27 28 29
30 Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: December 19, 2023
2024 City Council Meeting Dates
JULY 2024
Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 6
6:00 pm – City
Council Meeting
Observance of City
Holiday
7 8 9 10 11 12 13
14 15 16 17 18 19 20
6:00 pm – City
Council Meeting
21 22 23 24 25 26 27
28 29 30 31
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: December 19, 2023
2024 City Council Meeting Dates
AUGUST 2024
Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3
4 5 6 7 8 9 10
6:00 pm – City
Council Meeting
Sonoma County
Mayors and
Councilmember
Meeting
11 12 13 14 15 16 17
18 19 20 21 22 23 24
City Council
Meeting Cancelled
25 26 27 28 29 30 31
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: December 19, 2023
2024 City Council Meeting Dates
SEPTEMBER 2024
Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 6 7
Observance of City
Holiday
6:00 pm – City
Council Meeting
8 9 10 11 12 13 14
15 16 17 18 19 20 21
6:00 pm – City
Council Meeting
22 23 24 25 26 27 28
29 30
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: December 19, 2023
2024 City Council Meeting Dates
OCTOBER 2024
Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5
6:00 pm – City
Council Meeting
6 7 8 9 10 11 12
Sonoma County
Mayors and
Councilmember
Meeting
13 14 15 16 17 18 19
6:00 pm – City
Council Meeting
20 21 22 23 24 25 26
27 28 29 30 31
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: December 19, 2023
2024 City Council Meeting Dates
NOVEMBER 2024
Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2
3 4 5 6 7 8 9
6:00 pm – City
Council Meeting
10 11 12 13 14 15 16
Observance of City
Holiday
17 18 19 20 21 22 23
6:00 pm – City
Council Meeting
24 25 26 27 28 29 30
Observance of City
Holiday
Observance of City
Holiday
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: December 19, 2023
2024 City Council Meeting Dates
DECEMBER 2024
Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 6 7
6:00 pm – City
Council Meeting
8 9 10 11 12 13 14
15 16 17 18 19 20 21
6:00 pm – City
Council Meeting
22 23 24 25 26 27 28
Observance of City
Holiday
Observance of City
Holiday
29 30 31 1 2 3 4
Observance of City
Holiday
Observance of City
Holiday
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: December 19, 2023
2024 City Council Meeting Dates
City Holidays are also listed below for reference:
• Monday, January 15, 2024 (Martin Luther King Jr. Day) • Monday, February 12, 2024 (Lincoln’s Birthday February 12) • Monday, February 19, 2024 (Presidents’ Day)
• Monday, April 1, 2024 (Cesar Chavez Day)
• Monday, May 27, 2024 (Memorial Day)
• Wednesday, June 19, 2024 (Juneteenth)
• Thursday, July 4, 2024 (Independence Day)
• Monday, September 2, 2024 (Labor Day)
• Monday, November 11, 2024 (Veterans Day)
• Wednesday, November 27, 2024 (Thanksgiving Eve)
• Thursday, November 28, 2024 (Thanksgiving Day)
• Tuesday, December 24, 2024 (Christmas Eve)
• Wednesday, December 25, 2024 (Christmas Day)
• Tuesday, December 31, 2024 (New Year’s Eve)
• Wednesday, January 1, 2025 (New Year’s Day)
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: December 19, 2023